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Home My WebLink AboutAppoint Voting Delegate and Alternates for the League of Cal (3) 2000 Main Street, ��NTING y Huntington Beach,CA O�:'i:tOP4P/uIFCrp B ,U: -F9= City of Huntington Beach APPROVED 5-0-2948 (MOSER, BOLTON-ABSTAIN) =iO�NTy CPS APPOINTMENT OF MAYOR PRO TEM VAN DER MARK AS VOTING DELEGATE; BURNS-ALTERNATE) File #: 23-664 MEETING DATE: 8/1/2023 Appoint Voting Delegate and Alternates for the League of California Cities Annual Conference and Expo - September 20-22, 2023 Appoint a City Council Member to serve as the voting delegate and a City Council Member as an alternate, to represent the City of Huntington Beach at the 2023 League of California Cities Annual Conference & Expo. The General Assembly will be held on Friday, September 22, 2023. City of Huntington Beach Page 1 of 1 Printed on 7/26/2023 powered by LegistarTM ilk LEAGUE OF CALIFORNIA CITIES Council Action Advised by August 28, 2023 DATE: Wednesday, June 21, 2023 TO: Mayors, Council Members, City Clerks, and City Managers RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES League of California Cities Annual Conference and Expo, Sept. 20-22, 2023, Sacramento SAFE Credit Union Convention Center Every year, the League of California Cities convenes a member-driven General Assembly at the Cal Cities Annual Conference and Expo. The General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities policy. Taking place on Sept. 22, the General Assembly is comprised of voting delegates appointed by each member city; every city has one voting delegate. Your appointed voting delegate plays an important role during the General Assembly by representing your city and voting on resolutions. To cast a vote during the General Assembly, your city must designate a voting delegate and up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Voting delegates may either be an elected or appointed official. Please complete the attached voting delegate form and email it to Cal Cities office no later than Monday, August 28. New this year, we will host a pre-conference information session for voting delegates to explain their role. Submitting your voting delegate form by the deadline will allow us time to establish voting delegate/alternate records prior to the conference and provide pre- conference communications with voting delegates. Please view Cal Cities' event and meeting policy in advance of the conference. Action by Council Required. Consistent with Cal Cities bylaws, a city's voting delegate and up to two alternates must be designated by the city council. When completing the attached Voting Delegate form, please attach either a copy of the council resolution that reflects the council action taken or have your city clerk or mayor sign the form affirming that the names provided are those selected by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone. 1400 K Street, Suite 400, Sacramento, CA 95814 - 916.658.8200 - calcities.org 111/4 LEAGUE OF CALIFORNIA CITIES Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration is open on the Cal Cities website. For a city to cast a vote, one voter must be present at the General Assembly and in possession of the voting delegate card and voting tool. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the voting delegate desk. This will enable them to receive the special sticker on their name badges that will admit the voting delegate into the voting area during the General Assembly. Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the General Assembly, they may not transfer the voting card to another city official. Seating Protocol during General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate. The voting delegate desk, located in the conference registration area of the SAFE Credit Union Convention Center in Sacramento, will be open at the following times: Wednesday, Sept. 20, 8:00 a.m.- 6:00 p.m. and Thursday, Sept. 21, 7:30 a.m.- 4:00 p.m. On Friday, Sept. 22, the voting delegate desk will be open at the General Assembly, starting at 7:30 a.m., but will be closed during roll calls and voting. The voting procedures that will be used at the conference are attached to this memo. Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city's voting delegate and alternates. Once again, thank you for completing the voting delegate and alternate form and returning it to Cal Cities office by Monday, Aug. 28. If you have questions, please contact Zach Seals at zseals@calcities.org. Attachments: • General Assembly Voting Guidelines • Voting Delegate/Alternate Form • Information Sheet: Cal Cities Resolutions and the General Assembly 1400 K Street, Suite 400, Sacramento, CA 95814 • 91 6.658.8200 • calcifies (Dig LEAGUE OF CALIFORNIA CITIES General Assembly Voting Guidelines 1 . One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy. 2. Designating a City Voting Representative. Prior to the Cal Cities Annual Conference and Expo, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the voting delegate form provided to the Cal Cities Credentials Committee. 3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the voting delegate desk in the conference registration area. Voting delegates and alternates must sign in at the voting delegate desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the General Assembly. 4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city's voting card by providing a signature to the credentials committee at the voting delegate desk, may sign petitions to initiate a resolution. 5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and voting tool; and be registered with the credentials committee. The voting card may be transferred freely between the voting delegate and alternates but may not be transferred to another city official who is neither a voting delegate nor alternate. 6. Voting Area at General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate. 7. Resolving Disputes. In case of dispute, the credentials committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the General Assembly. 1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org 11/4 LEAGUE OF CALIFORNIA CITY: Huntington Beach CITIES 2023 ANNUAL CONFERENCE VOTING DELEGATE/ALTERNATE FORM Please complete this form and return it to Cal Cities office by Monday, August 28, 2023. Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in the Annual Conference Registration Area. Your city council may designate one voting delegate and up to two alternates. To vote at the General Assembly, voting delegates and alternates must be designated by your city council. Please attach the council resolution as proof of designation. As an alternative, the Mayor or City Clerk may sign this form, affirming that the designation reflects the action taken by the council. Please note: Voting delegates and alternates will be seated in a separate area at the General Assembly. Admission to this designated area will be limited to individuals (voting delegates and alternates) who are identified with a special sticker on their conference badge. This sticker can be obtained only at the voting delegate desk. 1. VOTING DELEGATE Name: Gracey Van Der Mark Email: Gracey.VanDerMark@surfcity-hb.org Title: Mayor Pro Tem 2. VOTING DELEGATE - ALTERNATE 3. VOTING DELEGATE - ALTERNATE Name: Pat Burns Name: Title: Councilmember Title: Email: Pat.Burns@surfcity-hb.org Email: ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE AND ALTERNATES OR ATTEST: I affirm that the information provided reflects action by the city council to designate the voting delegate and alternate(s). Name: Robin Estanislau Email: Robin.Estanislau@surfcity-hb.org Mayor or City Clerk:_ el.,-,F Date: 08/02/2023Phone: (714)536-5405 (circle one) (signature) Please complete and email this form to votinadelegates@calcities.org by Monday, August 28, 2023. LEAGUE OF How it works: Cal Cities CALIFORNIA CITIES Resolutions and the General Assembly Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure that we are representing California cities with one voice.These policies directly guide Cal Cities advocacy to promote local decision-making, and lobby against statewide policy that erodes local control. The resolutions process and General Assembly is one way that city officials can directly participate in the development of Cal Cities policy. If a resolution is approved at the General Assembly, it becomes official Cal Cities policy. Here's how Resolutions and the General Assembly works. Prior to the Annual Conference and E Who's who General Resolutions Cal Cities policy A— Sixty days before the Policy Committees development is a Annual Conference and • • • The Cal Cities President member-informed Expo,Cal Cities members assigns general resolutions process,grounded may submit policy to policy committees where in the voices and proposals on issues of members review,debate, experiences of city importance to cities.The and recommend positions for officials throughout resolution must have the concurrence each policy proposal.Recommendations are the state. of at least five additional member cities forwarded to the Resolutions Committee. or individual members. The Resolutions Committee includes representatives from each Cal Cities diversity caucus,regional Resolutions Committee division, municipal department, policy Petitioned Resolutions • • • The Resolutions Committee committee, as well as The petitioned resolution considers all resolutions. individuals appointed by — A is an alternate method General Resolutions approved' the Cal Cities president. �/ to introduce policy by either a policy committee proposals during the or the Resolutions Committee Voting delegates annual conference.The are next considered by the General are appointed by each petition must be signed by Assembly.General resolutions not approved, member city;every city voting delegates from 10%of member or referred for further study by both a policy has one voting delegate. cities,and submitted to the Cal Cities committee and the Resolutions Committee President at least 24 hours before the do not go the General Assembly.All The General Assembly beginning of the General Assembly. Petitioned Resolutions are considered by the is a meeting of the General Assembly, unless disqualified.2 collective body of all voting delegates— one from every member city. General Assembly i * Duringthe General Assembly,votingdelegates Seven Policy �� 9 Committees meet •••;s.••;� 1 debate and consider general and petitioned throughout the year to 1p-op *, resolutions forwarded by the Resolutions Committee. review and recommend Potential Cal Cities bylaws amendments are also positions to take on considered at this meeting. bills and regulatory proposals. Policy committees include What's new in 2023? members from each Cal • Voting delegates will receive increased communications to prepare Cities diversity caucus, OP them for their role during the General Assembly. regional division, • The General Assembly will take place earlier to allow more time for municipal department, • • debate and discussion. as well as individuals aa An • Improvements to the General Assembly process will make it easier for appointed by the Cal voting delegates to discuss and debate resolutions. Cities president. 'The Resolution Committee can amend a general resolution prior to sending it to the General Assembly. 2 Petitioned Resolutions may be disqualified by the Resolutions Committee according to Cal Cities Bylaws Article VI.Sec.5(f). For more information visit www.calcities.org/general-assembly Moore, Tania From: Ann Palmer <714anniep@gmail.com> Sent: Tuesday, August 1, 2023 1:16 AM To: supplementalcomm@surfcity-hb.org SUPPLEMENTAL Cc: CITY COUNCIL (INCL. CMO STAFF) MUNICATION Subject: (Mostly) Support Agenda Item #27 and Agenda Item Meets Date: $ 190a3 All: Ageodgi tam No.; 3 623- Coo q) This is to communicate a level of support for Agenda Item#27; however,I do have some thoughs and questions related or tangential to the proposals. That is followed with an observation about Agenda Item#3. It is always good to evaluate impact and efficiencies in our local government and pursuant to unanimously passing a balanced Budget fir HB, it is critical. So streamlining and consolidating committees,boards and commissions that employ staff hours and city resources is a good step. Thoughts regarding specific actions; • Human Relations Committee-Functions of this committee should be primarily handled by the city's Human Relations Department. For special community interests or gatherings,members of this group can still firm an informal citizens action group,volunteer for city events and organize outside activities. The particular Bauer educational/writing competition would actually be more appropriate for Youth Citizen Leaders committee or the Library to coordinate. Or they can form a not-for-profit and do this good work independently. Their voices will still be heard through the normal communication channels for the city council snd staff. • Jet Noise Commission-This commission was formed long after it should have been created as a Jet Noise and Air Pollution commission. Yes, it has been ineffectual so serves no purpose. But did you know a big contributor to the revamping of air traffic routes here stemmed from a study fielded and funded by Newport Beach? We haven't noticed the change as drastically because after months of it air traffic basically died during the shutdown and still has not completely recovered. But it's the increased pollution that will affect us and future generations. Articles from National Geographic and Science mag tell that sad story. So CC member will be assigned and act as needed and/or Intergovernmental Relations Committee will handle when necessary? OK but IMO, our city representatives should be on the job to know BEFORE we get the results if others' plans. Do we have updates in the SNA and LAX expansions?Did we ever truly consider a glide path study that the Pilots' Association told us they would consider? Your community supports you but we need to be kept informed of those things that affect our city. •Mobile Home Advisory Board—There is no issue with this group for which the city has means to take action. Their voices can be heard as independent citizens or they can form independent associations •Urban Design Study responsibilities are proposed to be moved to the Downtown and Beachfront Ad Hoc Committee which may include OCH takeover. Did the Urban Design Study include only downtown? It would seem that nearly every HDD development acriss HB lacked any design and certainly strayed from the promise of setbacks, open space and anything remotely attractive. The community first heard about launching a PCH takeover during the previous administration and I believe it was summarily rejected. The vision apparently is to beautify PCH for incoming tourists(?)which would be nice but is it a priority for new budget allocation?And I guarantee that more tourists heading to our hotels and downtown areas are traversing our boulevard corridors. Have you driven down Beach, Goldenwest or Warner from the freeway? If we have beautification dollars to i spend, out then there. And if the Coastal Commission is amenable perhaps the hotels could fund some beautification efforts along PCH. In the meantime, that's an unwise maintenance expenditure for which we have no city budget. Regarding Agenda Item#3, the appointment of a CC member to serve as voting delegate (& another as alternate) for the League of California Cities, it is understood that this is SOP and good for our cities. For this exercise, for SCAG and for the efforts of the Intergovernmental Relations Committee I believe there are elevated awareness opportunities and Notes/Cautions/Warnings to proactively evaluate. Once again, thank you for the opportunity to comment on the items in this vey full agenda for 08.01.23. Respectfully, Ann Palmer 30+year resident Huntington Beach 92648 2