HomeMy WebLinkAboutVigilant Solutions, LLC - Sole Source Justification - NTE $4 RECEIVED
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"`�°�11$ ` ii CITY OF HUNTINGTON BEACH JUL 26 2023
} Sole-Source Justification Department
Finance
(For use on all goods and services acquisitions.)
This justification document consists of two(2)pages. All information must be provided and all questions must be answered. The"Required
Approvals"section must include a date for each signature,as appropriate for the transaction.
Requesting Department Information
Date: July 19, 2023
Requestor Name: Kathy Baldwin ' Division Manager: Captain Kevin Johnson
(Type names. Do not sign.)
Department: Police Department Head: Chief Eric Parra
(Type names. Do not sign. Must be same as signature below.)
Department Contact Information
Contact Name: Lt.Julio Mendez Street Address: 2000 Main Street, Huntington Beach, CA
Telephone: 714-536-5918 92648
Fax: 714-536-2895 Shipping Address: Same
Cellular phone:
Required Contact Information
Contractor/Supplier Name: Vigilant Solutions, LLC
Contractor/Supplier Address: 1152 Stealth Street
Contractor/Supplier City/State/Zip: Livermore, CA 94551
Original Contract Amount:* Amendment Amount:* (if applicable) New Contract Amount:*
$40,475 $ $41,555
(`Includes original contract and previously (*Includes original contract and all amendments,
approved amendments) (*Current amendment only) including current amendment)
Provide a brief description of the acquisition, including all goods and/or services the contractor will provide:
Vigilant Solutions LLC provides the annual subscription for 201 to 500 sworn personnel to access the Automated License
Plate Reader(ALPR) data base. One component of the subscription is the Investigative Data Platform that provides
access to all Vigilant commercially acquired national vehicle location data, unlimited use to the complete suite of LEARN
data analytics, and full use of the hosted/managed LPR server account via LEARN. The FaceSearch feature provides
access to all agency/shared images and Vigilant Image Gallery, unlimited use of all FaceSearch tools, and an image
gallery of up to 50,000 images. The subscription also includes the Annual Camera License Key for each of the 9 cameras.
The cameras are operational at strategic intersections throughout the City of Huntington Beach.
Contract Type and Term
Contract Type: Contract Term: What account number will be used to purchase?
Select One: ❑ Goods Begin: 7/1/23 Business Unit: 97970101
® Service
❑ Goods&Services End: 6/30/24 Object Code: 64470
Required Approvals
9epartment Head Pripcipal Finance Analyst Chief Financial Officer Assistant City Manager
D'Approved El Denied L:,..ved A El Denied b Approved ❑ Denied Approved ❑ Denied
40,
Signature Signature ignature Signature
( z 3 7/249/t a.3 ((z (Zo23
Date Date Date Date
(Transactions exceeding$50,000
must be approved by City Council)
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'�° """'°` eye CITY OF HUNTINGTON BEACH
y U Sole Source Justification
3c1UNTV������' (For use on all goods and services acquisitions.)
Complete responses must be provided for all of the following items.
A. THE GOOD/SERVICE REQUESTED IS RESTRICTED TO ONE SUPPLIER FOR THE REASONS STATED BELOW:
1. Why is the acquisition restricted to this goods/services/supplier?
(Explain why the acquisition cannot be competitively bid.)
This is a subscription service for the ALPR cameras that were purchased previously from Vigilant
Solutions. As the provider of the cameras, they are the only option to provide the data base subscription.
2. Provide the background of events leading to this acquisition.
The initial purchase of 3 cameras was made via a UASI grant and the subscription renewal is left for the
Department to purchase. The subscription renewals have been funded by AB 109 Public Safety
Realignment revenue (fund 979). The original subscription was purchased in FY 16/17. (In February, 2017
Finance appropriated $24,227.46 of current year revenue for this project. On 6/5/17 the City Council
approved an additional $5,768.)
3. Describe the uniqueness of the acquisition (why was the good/service/supplier chosen?).
At the time of purchase, Vigilant was the leading LPR provider.Vigilant was selected by UASI as it filled
all of the needs of the partner agencies.
4. What are the consequences of not purchasing the goods/services or contracting with the proposed
supplier?
The subscription to the data base allows the Police Department to be notified when a vehicle that has
been entered in the data base passes through an intersection with an Automated License Plate Reader
camera. (License plates are entered in the data base if stolen or wanted in connection with a crime, etc.) If
this renewal is not completed, the cameras will not operate as intended which will be a significant blow to
the PDs ability to investigate crimes. This system is used regularly during the investigative process.
5. What market research was conducted to substantiate no competition, including evaluation of other items
considered?
(Provide a narrative of your efforts to identify other similar or appropriate goods/services, including a summary of how the department
concluded that such alternatives are either inappropriate or unavailable. The names and addresses of suppliers contacted and the reasons
for not considering them must be included OR an explanation of why the survey or effort to identify other goods/services was not
performed.)
At this time no research is conducted as this is a renewal for a service for equipment already purchased.
There is no other vendor that can service the current equipment.
B. PRICE ANALYSIS
1. How was the price offered determined to be fair and reasonable?
(Explain what the basis was for comparison and include cost analyses as applicable.)
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This is the price set by the manufacturer to renew the service for the equipment that we already have.The
pricing is not published. However, it is the standard pricing for law enforcement agencies. The pricing
tiers are based on the overall sworn count of the agency.
2. Describe any cost savings realized or costs avoided by acquiring the goods/services from this supplier.
There are no cost savings due to this being a contract renewal.
Remit completed form to: City of Huntington Beach—Purchasing Division
2000 Main Street,Huntington Beach,CA 92648-2702
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