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Home My WebLink About6/6/23 Continue with Public Hearing (PH) Open to 6/23/23 - C (2) �'nTlt y 2000 Main Street, SON-.,.GTp� Huntington Beach,CA ~ n 92648 City of Huntington Beach APPROVED 7-0 i:2�Fc FIED mmnP,i AMENDMENTSWITH I(SEE ATTACHED ACTION AGENDA) File #: 23-566 MEETING DATE: 6/26/2023 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Al Zelinka, City Manager VIA: Sunny Han, Acting Chief Financial Officer PREPARED BY: Serena Bubenheim, Acting Assistant Chief Financial Officer Subject: Continued from June 20, 2023 with Public Hearing open - Request to Consider Adopting Resolution No. 2023-24 to Adopt a Budget for the City for Fiscal Year 2023/2024 and Authorize the Corresponding Appropriation and Transfer of $4.9 Million of AES Reserves and $3.9 Million of Equipment Replacement Reserves and Return to a 12-year Paving Cycle; Resolution No. 2023-25 Establishing the Gann Appropriation Limit for Fiscal Year 2023/2024; Resolution No. 2023-23 Levying a Retirement Property Tax for Fiscal Year 2023/2024 to Pay for Pre-1978 Employee Retirement Benefits; Resolution No. 2023-27 Amending the City's Classification Plan by Adding the Classifications of Graphic Designer, Multimedia Coordinator, Homeless Services Manager, and Municipal Records Manager; Resolution No. 2023-28 to Adopt a Revised General Fund Reserve Policy; Resolution No. 2023-26 Acknowledging Receipt of a Report Made by the Fire Chief of the Huntington Beach Fire Department Regarding the Inspection of Certain Occupancies Required to Perform Annual Inspections in such Occupancies Pursuant to Sections 13146.2 and 13146.3 of the California Health and Safety Code; Approve and Authorize the execution of Amendment No. 2 to the Agreement between the City of Huntington Beach and Mind OC for Pilot Mobile Crisis Response Program; Approve and Authorize the Execution of Professional Services Contract between the City of Huntington Beach and National Council for Community Development (NDC) for Technical Assistance Services; Approve and Authorize the Execution of Professional Services Contract between the City of Huntington Beach and Hinderliter, De Llamas and Associates for Sales and Use Tax Allocation and Audit Services; Approve the Budget Balancing Plan to Proactively Address the Fiscal Year 2024/25 Projected General Fund Deficit; and, Approve Modifications to the Frequency of Select Boards and Commissions ("BCCs") and Direct Staff to Update Municipal Code Section 2.100, "Operating Policy for Boards and Commissions" to Formalize a Process for BCC-directed Assignments Exceeding Four (4) Hours of Staff Time. Statement of Issue: City of Huntington Beach Page 1 of 14 Printed on 6/23/2023 powere&l/LegistarT' File #: 23-566 MEETING DATE: 6/26/2023 The City Charter of the City of Huntington Beach requires a Public Hearing prior to the adoption of the City's annual budget. The City Charter further requires adoption of the annual budget by June 30, 2023, for Fiscal Year (FY) 2023/24. Financial Impact: Proposed Budget: The Fiscal Year 2023/24 Proposed Budget is structurally balanced. The All Funds Proposed Budget equals $508.8 million. The General Fund Proposed Budget totals $285.6 million, with the planned use of $8.8 million in General Fund reserves. Individual departmental and fund-level appropriations are contained in the attachments herein. Employee Tax Override: Pursuant to Chapter 3.07 of the Municipal Code, the Proposed Budget for Fiscal Year 2023/24 assumes the continuation of the Retirement Tax Cap of $0.01500 per $100 of assessed value. As of the most recent audited financial statements, this tax rate resulted in $7.9 million in revenue in Fiscal Year 2021/22. This recurring revenue source is included in the Proposed FY 2023/24 Budget. Update to the City's General Fund Reserve Balance Policy: The City desires to maintain a prudent level of reserves and the Government Finance Officers Association (GFOA) recommends a minimum of two months of operating expenditures be set aside for unforeseen events. Staff is recommending consolidating certain General Fund Assignments into the Economic Uncertainties Reserve in order to meet the two-month reserve requirement. Additionally, staff is recommending strengthening the City's Reserve policy to ensure that funds are set aside systematically and used only when truly necessary. Mind OC Contract Extension: Staff is requesting approval to amend the professional services contract with Mind OC for the Be Well HB mobile crisis response program. The City has been awarded federal and state grants (U.S. Department of Health and Human Services and California Dept. of Health Care Services) to offset the cost of the program for FY 2023/24. Funding for future years will be identified in future budgets. National Development Council Contract: Staff is requesting approval to execute a new professional services contract with National Council for Community Development (NDC). Funding for this contract is provided through the annual allocations for the Community Development Block Grant and HOME programs and the Community Development Department's annual operating budget. Hinderliter, De Llamas and Associates Contract: Staff is requesting approval to execute a new professional services contract with Hinderliter, De Llamas and Associate). Funding for this contract is included in the Finance Department's annual operating budget. Recommended Action: *- A) Adopt Resolution No. 2023-24, "A Resolution of the City Council of the City of Huntington Beach Adopting a Budget for the City for Fiscal Year 2023/2024" (Attachment 2); and, .. B) Authorize the Professional Services included in the FY 2023/24 budget to be representative of the services projected to be utilized by departments in FY 2023/24 (Attachment 3); and, City of Huntington Beach Page 2 of 14 Printed on 6/23/2023 powered'Legistar'' File #: 23-566 MEETING DATE: 6/26/2023 * C) Authorize the appropriation and transfer of the full balance ($4.9 million) of the AES Reserve from the General Fund to the AES Mitigation Fund 1284; and, * D) Authorize the appropriation and transfer of$3,903,803 from the General Fund Equipment Replacement Reserve to the Equipment Replacement Fund 324; and, E) Approve the return to a 12 year paving cycle; and, F) Adopt Resolution No. 2023-25, "A Resolution of the City Council of the City of Huntington Beach Establishing the Gann Appropriation Limit for Fiscal Year 2023/2024" of $1,171,687,773" (Attachment 4); and, G) Adopt Resolution No. 2023-23, "A Resolution of the City Council of the City of Huntington Beach Levying a Retirement Property Tax for Fiscal Year 2023/2024 to Pay for Pre-1978 Employee Retirement Benefits" (Attachment 5); and, H) Adopt Resolution No. 2023-27, "A Resolution of the City Council of the City of Huntington Beach Amending the City's Classification Plan by Adding the Classifications of Graphic Designer, Multimedia Coordinator, Homeless Services Manager, and Municipal Records Manager" (Attachment 6); and, fr- I) Adopt Resolution No. 2023-28, "A Resolution of the City Council of the City of Huntington Beach Adopting a Revised General Fund Reserve Policy" (Attachment 7) and authorize the City Manager or designee to execute all administrative and budgetary actions necessary to consolidate certain General Fund Assigned Fund Balances to the Economic Uncertainties Reserve in order to meet the City's two-month Emergency Reserve requirement; and, J) Adopt Resolution No. 2023-26, "A Resolution of the City Council of the City of Huntington Beach, California Acknowledging Receipt of a Report Made by the Fire Chief of the Huntington Beach Fire Department Regarding the Inspection of Certain Occupancies Required to Perform Annual Inspections in such Occupancies Pursuant to Sections 13146.2 and 13146.3 of the California Health and Safety Code" (Attachment 8); and, K) Approve and authorize the Mayor and City Clerk to execute "Amendment No. 2 to Agreement between the City of Huntington Beach and Mind OC for Pilot Mobile Crisis Response Program" (Attachment 9); and, L) Approve and authorize the Mayor and City Clerk to execute "Professional Services Contract between the City of Huntington Beach and National Council for Community Development (NDC) for Technical Assistance Services" (Attachment 10); and, City of Huntington Beach Page 3 of 14 Printed on 6/23/2023 ,p �] powered•LegislarT" *Ses rotfito iti File #: 23-566 MEETING DATE: 6/26/2023 M) Approve and authorize the Mayor and City Clerk to execute "Professional Services Contract between the City of Huntington Beach and Hinderliter, De Llamas and Associates for Sales and Use Tax Allocation and Audit Services" (Attachment 11); and, * N) Approve the Budget Balancing Plan to proactively address the Fiscal Year 2024/25 Projected General Fund Deficit; (Attachment 12); and, 0) Approve modifications to the frequency of select Boards and Commissions ("BCCs") and direct staff to update Municipal Code Section 2.100, "Operating Policy for Boards and Commissions," to formalize a process for BCC-directed assignments exceeding four (4) hours of staff time. Alternative Action(s): A. Instruct City staff regarding changes to be incorporated into the budget and adopt the FY 2023/24 Budget and corresponding actions and resolutions as amended. B. Continue the Public Hearing to a future date. Analysis: As required by the City Charter, the City Manager submitted the FY 2023/24 Proposed Budget to the City Council on May 7, 2023. The Proposed Budget and the Five-Year Capital Improvement Program (CIP) were also discussed at a City Council Study Session held on May 16, 2023. The purpose of the budget study session was to provide the City Council an opportunity to discuss the Proposed Budget with staff before proceeding with the formal Public Hearing on June 6, 2023. Overview Over the past couple years, the City has come together in an extraordinary way to address the fiscal and public health challenges of the COVID-19 pandemic. Through the leadership and support of the City Council, the City implemented significant cost saving measures without reductions in essential service levels, including a Citywide Separation Incentive Program and reorganization plan, and refinancing of the City's pension debt. As a result of these measures, and numerous other measures taken over the past couple years, we project a $3.8 million dollar General Fund surplus for FY 2022/23. Inclusive of these significant budget measures, the FY 2023/24 Proposed Budget also includes mandated and additional one-time savings to mitigate the City's rising pension costs; prioritizes improvements to the City's facilities, roads and parks; incorporates increased funding for critical programs such as Workers' Compensation and General Liabilities; accounts for increases to the City's contractual obligations and inflationary cost impacts; and includes the addition of 11 positions across various City departments to meet increased demand and bring critical services in-house. The FY 2023/24 Proposed Budget is structurally balanced and totals $508.8 million across All Funds. This reflects a $23.2 million, or 4.4 percent, decrease from the FY 2022/23 Adopted All Funds Budget City of Huntington Beach Page 4 of 14 Printed on 6/23/2023 powered*LegislarT" * See .pep-tee -F L� File #: 23-566 MEETING DATE: 6/26/2023 of $532.0 million. A significant portion of the decrease is due to the one-time redistribution of $29.6 million of American Rescue Plan Act (ARPA) funds to the General Fund in FY 2022/23 for the provision of core governmental services. For FY 2023/24, General Fund revenue is projected at $280.4 million, a $2.8 million, or 1 percent decrease from the FY 2022/23 Adopted Budget. Major sources of General Fund revenue include Property Tax, Sales Tax, Utility Users Tax, and Transient Occupancy Tax, among others. The largest decrease in General Fund revenue is in Non-Operating Revenue, attributable to the one-time transfer of ARPA funds for general governmental services that was included in the FY 2022/23 Adopted Budget. The largest revenue increase is in Property Tax, with expected revenues totaling $104.2 million due to gains in assessed property valuations. Franchise and Utility Users Taxes are anticipated at $33.0 million, a 21.8 percent increase, driven by increases in utility prices including gas and electricity. Charges for Current Services is projected to increase $6.4 million due to increased demand for services, including medical transports, recreation classes and building and planning services. The Proposed General Fund Expenditure Budget totals $285.6 million and is supported by revenues of $280.4 million, plus the one-time use of $8.8 million in General Fund Reserves. Use of reserves include the transfer of $3.9 million from the Equipment Replacement Reserve to the Equipment Replacement Fund for the purchase of critical infrastructure and public safety vehicles and equipment. The full balance of the AES Reserve ($4.9 million) is being transferred to a new AES Mitigation Fund to be used for various Capital Improvement Projects as outlined in the Memorandum of Understanding between the City and AES Southland Development LLC. The Proposed General Fund Budget has no reliance on one-time revenues to fund ongoing operations, which is critical to maintaining the City's financial viability and success and represents a $16.6 million, or 6.2 percent, increase compared to the FY 2022/23 Adopted Budget of$269.0 million. This increase is attributable to higher personnel costs arising from the addition of 11 full time employees, increased Workers' Compensation and overtime costs, and inflationary impacts on normal business activities. The FY 2023/24 Proposed Budget includes 1,002.75 Full Time Equivalents (FTEs); an increase of 11 FTEs across all funds compared to FY 2022/23. The new positions include 1 Deputy Community Prosecutor, 2 Senior Deputy City Attorneys and 1 Senior Legal Assistant in the City Attorney's Office. A Municipal Records Manager is being added to the City Clerk's Office to assist with the citywide centralization of records management, and 1 Graphic Designer and 1 Multi-Media Officer are proposed to oversee the operations of the City's Cable "3" Channel, YouTube Channel and online digital content, and to assist with citywide public information materials in the Office of Communications, bringing part of currently contracted services in-house. Three new positions are included in the Community Development Department to provide timely inspection and plan review services and improve long-term service delivery. One HR Analyst is included in Risk Management to support increased workload, mitigate risk and ensure compliance with regulatory requirements. The FY 2023/24 Proposed Budget was carefully prepared to balance immediate priorities along with the need for long-term investments. The Proposed Budget does not include any financial impacts of City of Huntington Beach Page 5 of 14 Printed on 6/23/2023 powerectas5,Legistarrm File#: 23-566 MEETING DATE: 6/26/2023 agreements with bargaining groups that are under consideration by the City; the City Budget will be amended as bargaining group agreements are approved by the City Council. The City Budget reflects the priorities of the City Council and outlines a plan committed to enriching the quality of life for our residents, businesses, and visitors by increasing funding for core services such as public safety, community & library service programs, and improving the City's infrastructure. Budget Balancing Plan At the June 6th City Council meeting, City staff were directed to provide a budget balancing plan to proactively address the FY 2024/25 General Fund projected deficit. Departments submitted potential revenue opportunities and expenditure reductions totaling $7,179,520 for Council review, as summarized below: Summary Proposed Revenue Opportunities 1,653,295 Expenditure Reductions(One-Time) 1,643,297 Expenditure Reductions(Ongoing) 3,882,928 7,179,520 Department Reductions and Revenue Opportunities Proposed City Manager 118,610 City Attorney - City Clerk 123,050 Community& Library Services 1,157,548 Finance 273,251 Fire 1,292,695 Human Resources 35,000 Information Services 440,000 Community Development 625,487 Pol ice 60,000 Public Works 655,582 City Treasurer - Citywide 2,398,297 7,179,520 The anticipated service level impacts are listed in Attachment 12. As the Fiscal Year 2023/24 Proposed Budget is balanced, staff is recommending a phased approach for Council-approved budget reductions based on the level of effort involved in implementing certain expenditure reductions and the service level impacts to the community. Level One: Effective July 1, 2023. The process to implement increased revenue options would begin at the start of Fiscal Year 2023/24. Approved budget reductions would be included in the Fiscal Year 2023/24 Adopted Budget. City of Huntington Beach Page 6 of 14 Printed on 6/23/2023 powered LegistarT'' File #: 23-566 MEETING DATE: 6/26/2023 REVENUE:OPPORT,UNITIES.,_ Revenue Generati ng.Service_ , Type... Dept Amount,x:. 1 Update the Master Fee and Charges Schedule Ongoing All 198,000 2 Evaluate Emergency Medical Service(EMS) Fees Ongoing Fire 936,254 3 Lifeguard Tower Advertisements Ongoing Fire 356,441 4 Police Fines and Fees Ongoing Police 60,000 Comm & Lib 5 LPR(License Plate Readers) Citation Revenue Ongoing Svcs 102,600 1,653,295 BUDGET REDUCTIONS No . , Cost Reductions Type. Dept Amount. Partial reprogramming of one-time revenues from Emerald 1 Cove loan repayment One-time Citywide 1,138,297 2 Employee Work Enhancements Ongoing Citywide 712,000 3 Circuit Ongoing Citywide 350,000 4 Eliminate City Clerk Remodel CIP One-time City Clerk 100,000 Reclassify Director of Homeless& Behavioral Health 5 position to Manager. Ongoing City Mgr 57,519 6 Employee Medical Exams Ongoing HR 35,000 7 Eliminate funding for MySidewalk dashboard.program Ongoing Info Svcs 80,000 8 Eliminate IS Service Van One-time Info Svcs 60,000 9 Reduce Equipment Replacement One-time Info Svcs 300,000 Terminate Ice Rink Contract Comm & Lib 10 (if single sponsor does not materialize by date) Ongoing Svcs 157,594 Comm & Lib 11 Aquatics Summer Swim Lesson Expansion Ongoing Svcs 138;950 Eliminate a portion of the temporary salaries budget in the Housing and Permit Center Divisions and shift restricted 12 fund grant work to the Senior Management Analyst Ongoing Comm Dev 203,739 Code Enforcement Replacement Vehicles-downgrade One-time/ 13 three vehicle replacement upgrades from trucks to sedans Ongoing Comm Dev 60,000 3,393,099 Level Two: Effective January 1, 2024. Due to the level of effort and service level impacts for these budget reductions, items approved for elimination by City Council in this category may take an estimated six months to implement. City of Huntington Beach Page 7 of 14 Printed on 6/23/2023 powered4 LegistarT1d File #: 23-566 MEETING DATE: 6/26/2023 BUDGET REDUCTIONS . . . . :: No Cost Reductions ._' .. . 'type Dept ... Amount 1 Eliminate Temporary Dept Asst II Ongoing City Clerk 23,050 2 Reclassify Multimedia Officer to Multimedia Coordinator Ongoing City Mgr 31,091 Reduce Professional/Contract Services by eliminating 3 contingency and reducing SOW(CMO) Ongoing City Mgr 30,000 4 Principal Finance Analyst(Budget)-Defund (1) Ongoing Finance 143,253 { 5 Call Center Part-time Staff Ongoing Finance 35,000 Reduce various Public Works contract and maintenance Public 6 budgets. Ongoing Works 46,700 Public 7 Revise tree trimming from 6-year to 7-year cycle Ongoing Works 100,000 Reduce contract and weekly landscape service for Facilities Public 8 to 2x per month. Ongoing Works 123,882 Comm &Lib 9 Gate Arm Efficiency Savings-Temp Salaries Ongoing Svcs 42,000 Comm & Lib 10 Eliminate Citywide Security Services Ongoing Svcs 147,692 Comm&Lib 11 Eliminate Park Ranger Services Ongoing Svcs 78,075 Comm& Lib 12 Senior Center-Saturday Closure Ongoing Svcs 14,450 Comm&Lib 13 Edison/Murdy-5 hr less/week Ongoing Svcs 17,000 Comm& Lib 14 Closure-Central Library(Sundays) Ongoing Svcs 150,000 Reduction in Open Hours-Central Library (reduce Monday by 2 hrs;Tuesday-Thursday by 3 hrs= 11 Comm & Lib 15 hrs/week) Ongoing Svcs 83,071 Community Café Community Forum (costs for consultants,food and supplies only; continuation Comm & Lib 16 of event with sponsors, donations, and in-kind) Ongoing Svcs 35,000 Reduce Temporary Salaries, Overtime, Equipment budget 17 in Inspection Services and Administration Ongoing Comm Dev 123,295 18 Accounting Technician (Accounts Payable)- Defund (1) Ongoing Finance 94,998 Reduce beach restroom cleaning intervals during non-peak Public 19 season months Ongoing Works 100,000 Reduce contract sign& lighting maintenance services and Public 20 related equipment funding Ongoing Works 62,000 Eliminate City funded downtown power washing and porter Public 21 service and transfer costs to the Downtown BID Ongoing Works 154,000 Reduce contract and weekly landscape service to Pier Plaza, Public 22 Bluff Top,&Sunset landscape 2x per month Ongoing Works 69,000 Comm & Lib City of Huntington Beach Page 8 of 14 Printed on 6/23/2023 powerer@ 'Legistar," File#: 23-566 MEETING DATE: 6/26/2023 I 23 I Defund 1 Care Manager I Ongoing I Svcs I 24,5501 BUDGET REDUCTIONS< = i No Costs Reductions Type Dept Amount Comm &Lib 24 Closure-Banning Branch Ongoing Svcs 63,543 Comm&Lib 25 Closure-Main Street Branch Ongoing Svcs 66,883 Comm&Lib 26 Closure-Helen Murphy Branch Ongoing Svcs 36,140 27 Code Enforcement Technician-Defund (1) Ongoing Comm Dev 85,933 28 Economic Development Project Manager-Defund (1) Ongoing Comm Dev 152,520 2,133,126 Boards and Commissions Implementation of the proposed budget balancing plan will increase the workload on City staff and reduce the time available to complete core work duties. To ensure that core City functions are maintained, staff is requesting policy direction from Council to reduce the frequency of meetings to every other month for a minimum period of one year for the following Boards and Commissions: • Harbour Commission • Finance Commission • Jet Noise Commission • Historic Resources Board • Central Park Collaborative Additionally, any Boards and Commissions request for staff efforts beyond four (4) hours, as determined by the primary staff liaison, with concurrence by the department head and City Manager, will require City Council approval. Approved requests will be completed based on staff capacity and in the following priority order: (1) Day-to-day responsibilities and (2) Strategic Plan priorities. Formalizing this process will require review and updates to Municipal Code Section 2.100, Operating Policy for Boards and Commissions. The regular report to the City Council on the Strategic Plan will note changes to implementation of priorities due to work related to City Council-approved assignments beyond core Boards and Commissions duties. Professional Services As established by Administrative Regulation Number 228, each department has submitted a list of professional services that are generally contained in their Proposed Budgets (Attachment 3). City of Huntington Beach Page 9 of 14 Printed on 6/23/2023 powere&'LegistarTt' 1 File #: 23-566 MEETING DATE: 6/26/2023 Professional services contracts are subject to compliance with Administrative Regulation Number 228 and City Ordinance Chapter 3.03. Paving Cycle In August 2022, staff gave a study session presentation on the Pavement Management Plan (PMP) Overview. At this study session Council provided direction to implement a 9-year zone cycle instead of the previous 12-year zone cycle, of which the last zone of the first 12-year cycle is currently under construction. In working through the CIP process, and working to achieve a balanced budget, staff reviewed the cost/benefit of a 9-year cycle to a 12-year cycle. After this review staff is recommending a 12-year cycle for the following reasons: 1. Over 7 years, the Pavement Classification Index (PCI) would only increase by 1 point (83.4 to 84.4), and both scores are in the "good" condition rating; 2. The construction cost for the 9-zone program totals $2.5 million more annually than the 12- zone program; and 3. The City has seen success with the 12-year zone program which has achieved an overall PCI of 81.6 which indicates the residential streets are currently in "good" condition. { Gann Appropriation Limit In November 1979, the California voters approved Article 13B of the State of California Constitution, which allows the City's spending of tax proceeds to increase only by factors from the base year of 1978-1979. In June 1990, Proposition 111 was passed, which changed the way the limit is calculated and is outlined as follows. The City may increase its limit annually in two ways: • By a percentage equal to the increase from the preceding year in county or city population (whichever is greater). • By an amount equal to the change in per capita personal income in California or the change in the assessment roll the preceding year due to the addition of local non-residential new construction (whichever is greater). The proposed appropriation limit for FY 2023/24 was calculated as follows: FY 2022/23 Appropriation Limit $1,126,155,850 Multiplied by percentage grown in State Per Capita Personal Income 1.0444 Multiplied by change in County Population 0.9962 Proposed FY 2023/24 Appropriation Limit $1,171,687,773 Appropriations of revenues controlled by the Gann Limit are primarily in the General Fund. The General Fund proposed appropriation for FY 2023/24 of $285.6 million is significantly below this appropriation limit (Attachment 4). City of Huntington Beach Page 10 of 14 Printed on 6/23/2023 powereai LegisiarTM File#: 23-566 MEETING DATE: 6/26/2023 Examples of proceeds of taxes governed by the Gann Appropriation Limit are: property taxes, sales taxes, utility taxes, state subventions, fines, forfeitures, interest revenue on regulatory licenses, user charges, and user fees, to the extent that those proceeds exceed the costs reasonably borne by that entity in providing the regulation, product, or service. Employee Tax Override On July 16, 2012, the City Council adopted an ordinance to permanently cap the tax rate at $0.01500 per $100 of assessed valuation. Therefore, the requested tax levy for FY 2023/24 reflects the same tax rate of$0.01500 per$100 of assessed valuation effective in FY 2012/13 pursuant to Chapter 3.07 of the Municipal Code. Fiscal Year 2023/24 will represent the twelfth year of the application of the permanent cap. The current capped Employee Tax Override results in an approximate $75 annual tax levy for a property assessed at $500,000. Revenue generated from this property tax helps the City fund public safety employee pension costs associated with pre-1978 retirement benefit levels. As such, the tax can only pay for the estimated costs associated with the public safety pension benefit formulas in place prior to the enactment of Proposition 13 on July 1, 1978. Hence, the tax can only pay for retirement benefits for all retired, current, and future public safety City employees that were contracted for prior to July 1, 1978 (such as the.2% at 50 benefit formula for Safety employees in place before enactment of Proposition 13). Based on the most recent CaIPERS actuarial valuations, the cost of pre-1978 retirement benefit levels for Safety personnel totals $26.1 million. As such, the proposed tax rate is recouping only 27 percent of eligible Safety personnel retirement costs. Due to the County of Orange's timeline for approving the tax rate and the city's budget cycle, the rate must be set before the City Council takes action on its annual budget. The recommended assessment rate would maintain essential services for Fiscal Year 2023/24 (Attachment 5). Public Hearing The City Charter requires that a public hearing be conducted on the City budget prior to adoption. Public Hearing notices have been published per City Charter requirements (Attachment 1). At the close of this hearing, all legal requirements for budget adoption will have been met. Update to the General Fund Reserve Policy The City desires to maintain a prudent level of reserves based on the revenue impacts described above and the City's desire to maintain strong bond ratings to minimize borrowing costs. The Government Finance Officers Association (GFOA) recommends a minimum of two months of operating expenditures be set aside for unforeseen events. Cities with robust fiscal reserve policies are more likely to receive improved bond ratings based on higher scores related to financial management policies and improved fund balance reserves. Staff is recommending consolidating certain General Fund Assignments into the Economic Uncertainties Reserve in order to meet the two-month reserve requirement, as listed below: City of Huntington Beach Page-11 of 14 Printed on 6/23/2023 powered:11j LegislarT'•^ • File #: 23-566 MEETING DATE: 6/26/2023 Balance as of June 30,2022(in thousands) Cityview Replacement $ 1,028 Triple Flip 109 Strategic Initiatives 16,536 Housing Agreement 1,657 Year-End Fair Value 1,983 Total Recommended for Consolidation 21,313 Economic Uncertainties Reserve 26,114 Economic Uncertainties Reserve(revised) $47,427 Two-Month Reserve Requirement $47,215 Additionally, staff is recommending: (1) a minimum of 25% of unrestricted one-time revenues would be transferred to the Section 115 Trust, and (2) strengthening the City's Reserve policy to ensure that funds are set aside systematically and used only when truly necessary and approved by a 6/7th vote of City Council. If Economic Uncertainties Funds are utilized and the level falls below the two-month reserve requirement, the Chief Financial Officer will bring forward a proposed plan to City Council to replenish the fund within three fiscal years. Acknowledge Receipt of Fire Inspections California Health & Safety Code Sections 13146.2 and 13146.3 require all fire departments that provide fire protection services to perform annual inspections in every building used as a public or private school, hotel motel, lodging house, apartment house and certain residential care facilities. These inspections are performed to meet certain building standards. Section 13146.2 of the Code requires departments to report annually to its governing body on its conformance to these requirements. State Senate Bill 1205 requires that effective January 1, 2019, the governing body annually adopt a resolution or other formal document certifying that these inspections were completed and that this document be submitted to the State. During calendar year 2022, the Huntington Beach Fire Department completed annual inspections of all buildings referenced under Sections 13146.2 and 13146.3 of the California Health and Safety Code. This includes the following: Occupancy Type Jurisdiction Inspections R1s ("hotel, motel, lodging houses") 20 20 R1s that are also High Rises 3 3 R2s ("apartment houses") 2,537 2,537 R2 that are also High Rises 1 1 — R2.1 ("supervised residential") 5 5 �— s R4s ("residential/assisted living") [ 1 I 1 Es ("public and private schools") -T_ 38 i —� 38 _ i This represents inspection rate of 100% of all required facilities. City of Huntington Beach Page 12 of 14 Printed on 6/23/2023 powerec Legistarni File #: 23-566 MEETING DATE: 6/26/2023 In conformance with Senate Bill 1205, staff recommends the adoption of the resolution shown as Attachment 8. Mind OC Contract Extension Since its successful launch in May 2021, Be Well HB, a pilot mobile crisis response program has become a critical City resource to help with a variety of non-emergency public assistance situations such as mental health crisis, addiction, and homelessness. Council approval is requested to extend the contract with the service provider, Mind OC, for an additional three years until June 30, 2026 (Attachment 9), with an annual contract amount of not-to- exceed $1.5 million. The cost for FY 2023/24 will be 100% covered by a portion of the $500,000 federal grant from the U.S. Department of Health and Human Services and $1.5 million state grant from the California Dept. of Health Care Services. Funding for the two subsequent years will be incorporated into the respective annual operating budgets and program costs may be reduced or eliminated, contingent upon the funding availability in each given year. National Development Council Contract The National Council for Community Development (NDC) provides technical assistance services for housing and economic development activities for the Community Development Department. An existing three-year contract will expire at the beginning of FY 2023/24. Council approval is requested for a new two-year agreement until June 30, 2025 (Attachment 10) with total compensation not to exceed $156,818. Funding for this contract is incorporated in the Community Development Block Grant and HOME program administrative costs, and the Community Development Department's annual operating budget. The contract procurement required through Municipal Code 3.03 was completed through an executed interagency agreement with San Joaquin County. Hinderliter, De Llamas and Associates Contract Hinderliter, De Llamas and Associates (HdL) provides sales and use tax professional and auditing services to ensure that sales tax allocations made by the State Board of Equalization (BOE) are as accurate as possible and to act on behalf of the City to pursue misallocated funds. An existing three- year contract will expire on July 31, 2023. Council approval is requested for a new three-year agreement through July 31, 2026 (Attachment 11). The proposed new contract includes an annual fixed fee of$10,200 for a total of $30,600 in fixed fees. In addition, HdL would receive 15 percent of any new sales and use tax revenue received by the City as a result of its extensive audit and sales and use tax recovery work, if the tax recovery work is approved by the BOE. This audit fee applies to additional monies received in the first eight consecutive reporting quarters beginning with the receipt of the audit revenue and includes retroactive back-quarter adjustments obtained by the firm. For the most recent three years of available data, HdL recovered approximately $1.75 million in revenue from the BOE on behalf of the City and has recovered over $14 million since the City began contracting with HdL in 1990. Funding for this contract is incorporated in the Finance Department's annual operating budget. The contract procurement required through Municipal Code 3.03 was completed through an executed interagency agreement with the City of Bakersfield. Environmental Status: Not applicable City of Huntington Beach Page 13 of 14 Printed on 6/23/2023 poweredal LegistarT File #: 23-566 MEETING DATE: 6/26/2023 Strategic Plan Goal: Community Engagement Homeless Response Economic Development & Housing Infrastructure & Parks Fiscal Sustainability, Public Safety or Other Attachment(s): 1. Public Hearing Notice 2. Resolution No. 2023-24, "A Resolution of the City Council of the City of Huntington Beach Adopting a Budget for the City for Fiscal Year 2023/2024" 3. Professional Services included in the Fiscal Year 2023/2024 Budget 4. Resolution No. 2023-25, "A Resolution of the City Council of the City of Huntington Beach Establishing the Gann Appropriation Limit for Fiscal Year 2023/2024" 5. Resolution No. 2023-23, "A Resolution of the City Council of the City of Huntington Beach Levying a Retirement Property Tax for Fiscal Year 2023/2024 to Pay for Pre-1978 Employee Retirement Benefits" 6. Resolution No. 2023-27, "A Resolution of the City Council of the City of Huntington Beach Amending the City's Classification Plan by Adding the Classifications of Graphic Designer, Multimedia Coordinator, Homeless Services Manager, and Municipal Records Manager" 7. Resolution No. 2023-28, "A Resolution of the City Council of the City of Huntington Beach Adopting a Revised General Fund Reserve Policy" 8. Resolution No. 2023-26, "A Resolution of the City Council of the City of Huntington Beach, California Acknowledging Receipt of a Report Made by the Fire Chief of the Huntington Beach Fire Department Regarding the Inspection of Certain Occupancies Required to Perform Annual Inspections in such Occupancies Pursuant to Sections 13146.2 and 13146.3 of the California Health and Safety Code" 9. Amendment No. 2 to Agreement between the City of Huntington Beach and Mind OC for Pilot Mobile Crisis Response Program 10. Professional Services Contract between the City of Huntington Beach and National Council for Community Development (NDC) for Technical Assistance Services 11. Professional Services Contract between the City of Huntington Beach and Hinderliter, De Llamas and Associates for Sales and Use Tax Allocation and Audit Services 12.Budget Balancing Plan 13.FY 2023/24 Budget Adoption Presentation City of Huntington Beach Page 14 of 14 Printed on 6/23/2023 powered Leg istarT'' PUBLIC HEARING CITY OF HUNTINGTON BEACH Notice of Public Hearing on the Proposed.City Budget for Fiscal Year 2023r2024 Notice is hereby given that a public raring will be held by the City Council of the City of Huntington Beach for the purpose of considering the City Budget for Fiscal Year 2023/2024. The Proposed Budget for Fiscal Year 202312024 totals$508,818,053 including General Fund • Expenditures of$285,564,240. The public hearing is scheduled in the Council Chambers of the Civic Center,located at 2000 Main Street on Tuesday.June 6,2023 at 6:00pm. The public may obtain copies of the Proposed Budget for Fiscal Year 202312024 from the City's wabsite at hlivitaow,huntinpionbeachca,00v. All Interested persons are Invited to attend to express their opinions for, or against, the Proposed Budget with written or oral comments, Written communications to the City Council should be directed to the Office of the City Clerk at the address below. Further information may be obtained from the Finance Department, 2000 Main Street, Huntington Beach, CA, 92648- 2702 or by telephone(714)536-5630. } The City of Huntington Beach endeavors to accommodate persons of handicapped status in the admission or access to,or treatment or employment in,city programs or activities. The City of Huntington Beach is an equal opportunity employer. Dated: May 25,2023 and June i,2023 City of Huntington Beach By: Robin Estaniislau,City Clerk 2000 Main Street Huntington Beach,CA 92648-2702 Telephone: (714)536-5227 htto.4huntin4tonbeachca.aowHBPublicomn• nisi } 35 City Council/ ACTION AGENDA June 26, 2023 Public Financing Authority 6:00 PM—COUNCIL CHAMBERS RECONVENE CITY COUNCIL/PUBLIC FINANCING AUTHORITY ADJOURNED REGULAR MEETING — 6:00 PM ROLL CALL Kalmick, Moser, Van Der Mark, Strickland, McKeon, Bolton, Burns All Present PLEDGE OF ALLEGIANCE—Led by Councilmember Moser CLOSED SESSION REPORT BY CITY ATTORNEY— None. ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS (Received After Agenda Distribution) - Consent Calendar#2(1) PUBLIC COMMENTS(3-Minute Time Limit)— 27 Speakers COUNCIL COMMITTEE APPOINTMENT ANNOUNCEMENTS—None. AB 1234 REPORTING—None. OPENNESS IN NEGOTIATION DISCLOSURES— None. CONSENT CALENDAR 2. 23-570 Adopted Resolution No. 2023-33 appointing Mark D. Alvarado as Interim Chief Financial Officer and approving the Employment Agreement Recommended Action: A) Adopt Resolution No. 2023-33, "A Resolution of the City Council of the City of Huntington Beach appointing Mark D. Alvarado as Interim Chief Financial Officer"; and B) Approve and authorize the City Manager to execute the "Employment Agreement between the City of Huntington Beach and Mark D. Alvarado." Approved 7-0 PUBLIC HEARING 3. 23-566 Continued from June 20, 2023 with Public Hearing open -Adopted Resolution No. 2023-24 to Adopt a Budget for the City for Fiscal Year 2023/2024 and Authorize the Corresponding Appropriation and Transfer of $4.9 Million of AES Reserves and $3.9 Million of Equipment Replacement Reserves and Return to a 12-year Paving Cycle; Resolution No. 2023-25 Establishing the Gann Appropriation Page 3 of 6 City Council/ ACTION AGENDA June 26, 2023 Public Financing Authority Limit for Fiscal Year 2023/2024; Resolution No. 2023-23 Levying a Retirement Property Tax for Fiscal Year 2023/2024 to Pay for Pre-1978 Employee Retirement Benefits; Resolution No. 2023-27 Amending the City's Classification Plan by Adding the Classifications of Graphic Designer, Multimedia Coordinator, Homeless Services Manager, and Municipal Records Manager; Resolution No. 2023-28 to Adopt a Revised General Fund Reserve Policy; Resolution No. 2023-26 Acknowledging Receipt of a Report Made by the Fire Chief of the Huntington Beach Fire Department Regarding the Inspection of Certain Occupancies Required to Perform Annual Inspections in such Occupancies Pursuant to Sections 13146.2 and 13146.3 of the California Health and Safety Code; Approved and Authorized the execution of Amendment No. 2 to the Agreement between the City of Huntington Beach and Mind OC for Mobile Crisis Response Program; Approved and Authorized the execution of Professional Services Contract between the City of Huntington Beach and National Council for Community Development (NDC) for Technical Assistance Services; Approved and Authorized the execution of Professional Services Contract Between the City of Huntington Beach and Hinderliter, De Llama and Associates for Sales and Use Tax Allocation and Audit Services; and, Approved the Budget Balancing Plan (as amended)to Proactively Address the Fiscal Year 2024/25 Projected General Fund Deficit Recommended Action: A) Adopt Resolution No. 2023-24, "A Resolution of the City Council of the City of Huntington Beach Adopting a Budget for the City for Fiscal Year 2023/2024" (Attachment 2) as amended to include the impacts of the Police Officers'Association (PGA) MOU, additional parking revenues, and revised Budget Balancing Plan as amended(N); and, B) Authorize the Professional Services included in the FY 2023/24 budget to be representative of the services projected to be utilized by departments in FY 2023/24 (Attachment 3); and, C) Authorize the appropriation and transfer of the full balance ($4.9 million) of the AES Reserve from the General Fund to the AES Mitigation Fund 1284; and, D) Authorize the appropriation and transfer of$3,903,803 from the General Fund Equipment Replacement Reserve to the Equipment Replacement Fund 324; and, E) Approve the return to a 12 year paving cycle; and, F) Adopt Resolution No. 2023-25, "A Resolution of the City Council of the City of Huntington Beach Establishing the Gann Appropriation Limit for Fiscal Year 2023/2024" of $1,171,687,773" (Attachment 4); and, Page 4 of 6 City Council! ACTION AGENDA June 26, 2023 Public Financing Authority G) Adopt Resolution No. 2023-23, "A Resolution of the City Council of the City of Huntington Beach Levying a Retirement Property Tax for Fiscal Year 2023/2024 to Pay for Pre-1978 Employee Retirement Benefits" (Attachment 5); and, H) Adopt Resolution No. 2023-27, "A Resolution of the City Council of the City of Huntington Beach Amending the City's Classification Plan by Adding the Classifications of Graphic Designer, Multimedia Coordinator, Homeless Services Manager, and Municipal Records Manager" (Attachment 6); and, I) Adopt Resolution No. 2023-28, "A Resolution of the City Council of the City of Huntington Beach Adopting a Revised General Fund Reserve Policy" (Attachment 7) and authorize the City Manager or designee to execute all administrative and budgetary actions necessary to consolidate certain General Fund Assigned Fund Balances to the Economic Uncertainties Reserve in order to meet the City's two-month Emergency Reserve requirement; and, J) Adopt Resolution No. 2023-26, "A Resolution of the City Council of the City of Huntington Beach, California Acknowledging Receipt of a Report Made by the Fire Chief of the Huntington Beach Fire Department Regarding the Inspection of Certain Occupancies Required to Perform Annual Inspections in such Occupancies Pursuant to Sections 13146.2 and 13146.3 of the California Health and Safety Code" (Attachment 8); and, K) Approve and authorize the Mayor and City Clerk to execute "Amendment No. 2 to Agreement between the City of Huntington Beach and Mind OC for Pilot Mobile Crisis Response Program" (Attachment 9); and, L) Approve and authorize the Mayor and City Clerk to execute "Professional Services Contract between the City of Huntington Beach and National Council for Community Development (NDC) for Technical Assistance Services" (Attachment 10); and, M) Approve and authorize the Mayor and City Clerk to execute "Professional Services Contract between the City of Huntington Beach and Hinderliter, De Llamas and Associates for Sales and Use Tax Allocation and Audit Services" (Attachment 11); and, N) Approve the Budget Balancing Plan as amended to proactively address the Fiscal Year 2024/25 Projected General Fund Deficit; (Attachment 12); and, Move Budget Reductions identified in Level 2 to Level 1 per revised Plan: 2) Reclassify Multimedia Officer to Multimedia Coordinator, 4) Reduce Various Public Works contract and maintenance budgets, and 6) Community Café Community Forum (costs for consultants, food and supplies only; continuation of event with sponsors, donations, and in-kind); and, Page 5 of 6 City Council/ ACTION AGENDA June 26, 2023 Public Financing Authority Authorize staff to meet with labor associations on modifications identified under Level 1 per revised Plan: 2) Employee Work Enhancements;and, 0) of staff time. Defer to the Boards, Commissions, Committees (BCC's)Ad Hoc Committee Speakers (25) Supplemental Communications (327) Approved 7-0 with identified amendments ADMINISTRATIVE ITEMS 4. 56 ;'. Adopted Resolution No. 2023-32 Approving and Implementing the Memorandum of Understanding (MOU) between the Huntington Beach Police Management Association (PMA) and the City of Huntington Beach for July 1, 2023 through June 30, 2026 Recommended Action: A) Adopt Resolution No. 2023-32, "A Resolution of the City Council of the City of Huntington Beach Approving and Implementing the Memorandum of Understanding Between the Huntington Beach Police Management Association (PMA) and the City for July 1, 2023 through June 30, 2026;" and, B) Authorize City Manager or designee to take all administrative and budgetary actions necessary for implementation of Resolution No. 2023-32. Approved 7-0 ADJOURNMENT—at 10:40 PM, Councilmember Kalmick acknowledged the great work of Chief Assistant City Attorney Mike Vigliotta who is leaving Huntington Beach to assume the position of City Attorney for the City of Orange. The next regularly scheduled meeting of the Huntington Beach City Council/Public Financing Authority is Tuesday, July 18, 2023, in the Civic Center Council Chambers, 2000 Main Street, Huntington Beach, California. The regular meeting of July 5, 2023, has been cancelled due to a lack of quorum. INTERNET ACCESS TO CITY COUNCIL/PUBLIC FINANCING AUTHORITY AGENDA AND STAFF REPORT MATERIAL IS AVAILABLE PRIOR TO CITY COUNCIL MEETINGS AT http://www.huntingtonbeachca.gov Page 6 of 6 RESOLUTION NO. 2023-27 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH AMENDING THE CITY'S CLASSIFICATION PLAN BY ADDING THE CLASSIFICATIONS OF GRAPHIC DESIGNER, MULTIMEDIA COORDINATOR, HOMELESS SERVICES MANAGER, AND MUNICPAL RECORDS MANAGER WHEREAS, the City Council of Huntington Beach wishes to amend the City's Classification Plan; NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby resolve that the Classification Plan be amended as follows: A. Add the new classification of GRAPHIC DESIGNER and establish compensation at $57,247.84 - $76,716.64 (HBMT 161) as set forth in Exhibit A, which is attached hereto and incorporated by this reference. B. Add the new classification of MULTIMEDIA COORDINATOR and establish compensation of$85,234.24 - $114,221.12(MEO 201) as set forth in Exhibit B,which is attached hereto and incorporated by this reference. C. Add the new classification of HOMELESS SERVICES MANAGER and establish compensation of$113,744.80-$152,428.64(MEO 230)as set forth in Exhibit C,which is attached hereto and incorporated by this reference. D. Add the new classification title of MUNICIPAL RECORDS MANAGER and establish compensation of$86,087.04-$115,363.04. The classification description to be finalized at a later date. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 26th day of June , 2023. 1••"4 .,40&t Mayor REVIE • D AN I AP"ROVED: APPROVED AS TO FORM: City 7.71411, Attorney INITIATED AND APPROVED: Ak \ Interim Director of Human Resources Resolution No. 2023-27 EXHIBIT A ,,��Tiricro 1 °t ., %y.l6,C . a-Tx OF:.HUNTINGTON BEACH • ti, CLASS.SPECIFICATION ``S�QunA;;a11 TITLE: GRAPHIC DESIGNER CITY COUNCIL APPROVAL: JOB CODE: TBD EMPLOYMENT STATUS: REGULAR FULL-TIME UNIT REPRESENTATION: HBMT FLSA STATUS: NON-EXEMPT EEOC CODE: TECHNICIANS JOB SUMMARY Under general supervision, designs and provides varied camera-ready graphics materials for print, digital, and video production for a wide range of City projects, programs, and citywide initiatives using both traditional and computerized techniques. Coordinates printing, installation, and posting of communication and materials as necessary. SUPERVISION RECEIVED AND EXERCISED Report to: Public Affairs Manager or as designed by Department Head. DISTINGUISHING CHARACTERISTICS This is a journey-level classification requiring use of a wide variety of graphics design, graphics and related software with skill. Incumbents have considerable independence in working with internal customers to produce output that meets the creative, quality control, and scheduling expectations of internal customers. Additionally, incumbents work with City staff and outside vendors to coordinate final productions. Incumbents are guided in their work by a framework of established procedures and supervisory support. EXAMPLES OF ESSENTIAL DUTIES: • Coordinates with department staff to gather information and materials in order to plan and deliver marketing and visual communications concepts • Confer with and assist City staff with project requests, printing and reproduction requirements, branding guidelines, and design best practices • Under general supervision, develops and designs assets for use in web, social media, print and video platforms Page 1 of 4 .. ��,1�%SsziT�i : : .CITY OF HUNT•INGTON`BEACH::;:'...`: .: �� .9i CLASS°SPECIFICATION ;.. ;:. ; ;,��; d 9', TITLE: GRAPHIC DESIGNER • Produces accurate and visually interesting print and motion graphics, layouts or illustrations to convey a wide variety of information • Produces coordinated various graphic designs for public information/community engagement campaigns and City programs, which includes brochures, posters, flyers, booklets, social media, newsletters, publications, presentations, banners, decals, signs, reports, other promotional materials, etc. • Uses a digital camera to take photographs at City events and headshots; selects, edits, manipulates, and retouches photographs for design projects and catalogs. Maintains digital photo images • Tracks, monitors, and maintains project status in order to deliver final products in a timely manner • Manages timelines for multiple design projects from conception to final production, including installation of print work and implementation of digital work from approved consultants and vendors, such as printers and photographic studios • Monitors and assists with updating website content and maintaining graphic standards across the site • Meticulously manages a large inventory of digital artwork while maintaining file structure and naming conventions • Answers inquires on all phases of design work and makes recommendations for improvements • Proofreads work to ensure completeness, accuracy, format integrity, and alignment with the brand, programs, and initiatives • Performs checks to verify adherence to color and material quality standards for all print and production materials • Reports to work as scheduled and works various hours, including nights and weekends as required • Maintains regular and consistent attendance record • Performs other related duties, as required The preceding duties have been provided as examples of the essential types of work performed by positions within this job classification, The City, at its discretion, may add, modify, change or rescind work assignments as needed. Page 2 of 4 • • ' ' . . ' ti�\�t511NGT01 • :. _:;CITY..QF::HUNTINOT.ON.BEACH.;....::. • C>rASS.SPECIF•I•CATION;::;:..;; • ounr„ TITLE: GRAPHIC DESIGNER MINIMUM QUALIFICATIONS Knowledge of: • Principles, practices, and techniques for branding, marketing, and contemporary print and motion graphic design • Advanced knowledge of business English, spelling, punctuation and vocabulary; skill in quality control and proofreading • Effective communication methods of branding and communication via design • Computer graphics programs including but not limited to: Adobe Creative Cloud, . Acrobat, After Effects, Illustrator, InDesign, Photoshop, PowerPoint, Premier, Canva.com or other specialized computer software • Software innovations that may improve the City's public communications • Software used in the editing and manipulation of photographs, the design and creation of electronight/print specifications and the creation of visual communications • Printing and reproduction processes and layout/design implications • Recordkeeping principles and procedures and general office practices • Effective customer service techniques Ability to: • Create and produce attractive print and motion graphic designs, illustrations, brochures, and other publications using established branding guide • Exercise judgment, decisiveness and creativity involved in the evaluation of information, identify/analyze potential problems, and recommend creative solutions for assigned projects • Communicate effectively, both orally and in writing • Follow oral and written instructions • Understand and follow the City's rules and procedures • Pay attention to details with ability to work under pressure to meet deadlines for multiple projects • Establish and maintain effective and cooperative working relationships with City employees, vendors, and the general public. • Provide effective customer service to internal and external customers Education: An Associate's degree in Graphic Design, Graphic Arts, or closely related field. Page 3 of 4 ppSIIlgCr� ;. CiTY OF.HUNINGTON, BEACH::,:`: : ,V x. . . . ... .. ..... .. . : .:::.:. ,`,.:.`.::. .c .....:...... . .. . TITLE: GRAPHIC DESIGNER Experience: At least three (3) years of professional working experience in the field of graphic design. Public sector work experience is desirable. License/Certificates: A valid California Class C driver license with an acceptable driving record required by time of appointment and throughout employment. SPECIAL CONDITIONS Employees who may drive a city or personal vehicle in the course and scope of work shall be required to participate in the DMV Employer Pull Notice program. Public Employee Disaster Service Worker: In accordance with Government Code Section 3100, all Huntington Beach city employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster. PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS The incumbent must be able to meet the physical requirements of the job class and have mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the duties to be performed. , Work is performed in a general office environment, requiring sitting for prolonged periods of time; standing and walking to retrieve work files or to other departments or office locations; leaning, bending and stooping to perform work behind a desk or to retrieve information; pushing, turning or twisting to move chair or body from desk; reaching to place or retrieve files or open file drawers or cabinets; light grasping to hold a writing instrument or documents; firm grasping as needed to lift and carry work files or operate office equipment; finger dexterity to type on a computer keyboard; and, hearing and speaking to answer the telephone or answer questions of co-workers and subordinates. Work may necessitate some lifting, carrying, pushing and/or pulling of objects and materials of light weight (10-20 pounds). Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case-by-case basis. Page 4 of 4 EXHIBIT B Resolution No. 2023-27 ,��otanracro�__= CITY OF:_.HUNTIN:OWN BEACH CLASS SPECIFICATION ,9. _�1\ G q•°Q`1 .`r t c i a ..F • F,l r u-. ��UtuTY TITLE: MULTIMEDIA COORDINATOR CITY COUNCIL APPROVAL: JOB CODE: TBD EMPLOYMENT STATUS: REGULAR FULL-TIME UNIT REPRESENTATION: MEO FLSA STATUS: EXEMPT EEOC CODE: PROFESSIONALS JOB SUMMARY Under general supervision, plans, coordinates, and administers the operations of the City's Huntington Beach Cable Television (HBTV), YouTube Channel, and online digital content. SUPERVISION RECEIVED AND EXERCISED Report to: Public Affairs Manager or as designed by Department Head. Supervises: Provides lead direction and/or functional supervision to contract or part-time staff DISTINGUISHING CHARACTERISTICS This is a journey-level classification where incumbents are required to perform highly technical production and administration of programming and streaming for the City's HBTV program. EXAMPLES OF ESSENTIAL DUTIES: • Produce and direct video productions, including script writing, editing, lighting, audio design, voice-specialists, and formal design • Produces, directs, technically operates, and broadcasts seminars and performances • Directs the production of live audio/video City productions, including, but not limited to, community events, town halls, commission meetings, and other events • Directs programming and coordinates operation of contractors, cameras, equipment, graphics, and technical setup • Builds and schedules HBTV programming. Assists with oversight of the City's TV website, YouTube Channel, and other City video content Page 1 of 4 ��SdiINCTOy CITY OF HUNTINGTON BEACH O _ 'a gip:• _r• . CLASS SPECIFICATION t c s 9� TITLE: MULTIMEDIA COORDINATOR • Oversees the development of the HBTV production facility, including equipment acquisition and replacement. Makes recommendations on equipment selection for the facility • Schedules the use of HBTV production facilities for live, taped, and remote productions • Working with Public Affairs Manager, makes recommendations on the City's annual HBTV program budget including projection of future needs for new equipment, repairs, maintenance as well as programming related expenditures. Monitors expenditures • Keeps abreast of changes in cable-related technology; informs Public Affairs Manager of changes and makes adjustments accordingly • Oversees the work of contractors performing media related functions as appropriate and address any issues to Public Affair Manager • Provides direction to part-time and intern staff on video production and digital content development • Monitors and reports on industry and legislative matters impacting the City's cable television policies, programs, and applications • Reports to work as scheduled and works various hours, including nights and weekends as required • Maintains regular and consistent attendance record • Performs other related duties, as required The preceding duties have been provided as examples of the essential types of work performed by positions within this job classification. The City, at its discretion, may add, modify, change or rescind work assignments as needed. MINIMUM QUALIFICATIONS Knowledge of: • Principles and methods of cable television technology and TV production • Principles and methods of managing a government access channel • Current federal, state and local laws and practices regulating government access channels and cable television systems • Video and related television production equipment • Budget and expenditure monitoring • Contracts administration Page 2 of 4 //��dTINGTp CITY OF.HUNTINGTON BEACH.- . CLASS •f Q,1 SPECIFICATION TITLE: MULTIMEDIA COORDINATOR • Public Relations techniques • Report writing and project management • Recordkeeping principles and procedures and general office practices • English usage, spelling, grammar, and punctuation • Effective customer service techniques Ability to: • Plan, administer and coordinate the operation of City's public cable channel TV station and production • Operate a variety of complex video and digital composing programs and equipment and troubleshoot as required • Read and interpret complex statutes, guidelines and regulations • Accommodate scheduled evening and weekend productions to provide on-site coordination, service and assistance • Plan, organize, and schedule work independently and maintain work effectiveness with multiple deadlines and frequent changes in workload and priority of assignments • Meet deadlines and successfully manage timelines for multiple projects • Exercise judgment, decisiveness and creativity involved in the evaluation of information, identify potential problems, and recommend creative solutions for assigned projects • Communicate effectively, both orally and in writing • Establish and maintain effective and cooperative working relationships with City employees, public agencies, vendors, and the general public • Provide effective customer service to internal and external customers Education: Bachelor's Degree from an accredited college or university in Communications, TelevisionNideo/Film Production, Public Relations, Public or Business Administration, or related field. An additional three (3) years (for a total of six years) of directly related experience in addition to an Associate's Degree in a related field may be substituted for the Bachelor's Degree. Experience: Three (3) years of recent, full-time experience in multimedia production/broadcasting. License/Certificates: A valid California Class C driver license with an acceptable driving Page 3 of 4 ,✓'�orac �ati ro - CITY OF••HUNTINGTON BEACH ;'CLASS •SPECIFICATION • :V `i�� O I CouNTV c^ i TITLE: MULTIMEDIA COORDINATOR record required by time of appointment and throughout employment. SPECIAL CONDITIONS Employees who may drive a city or personal vehicle in the course and scope of work shall be required to participate in the DMV Employer Pull Notice program. Public Employee Disaster Service Worker: In accordance with Government Code Section 3100, all Huntington Beach city employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster. PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS The incumbent must be able to meet the physical requirements of the job class and have mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the duties to be performed. This position may require evening and weekend.work. Must be available to attend meetings, make public presentations and travel to various work sites. Work is performed in a general office environment and/or television production studio, requiring sitting for prolonged periods of time; standing and walking to retrieve work files or to other departments or office locations; leaning, bending and stooping to perform work behind a desk or to retrieve information; pushing, turning or twisting to move chair or body from desk; reaching to place or retrieve files or open file drawers or cabinets; light grasping to hold a writing instrument or documents; firm grasping as needed to lift and carry work files or operate office equipment; finger dexterity to type on a computer keyboard; and, hearing and speaking to answer the telephone or answer questions of co-workers and subordinates. Work may necessitate some lifting, carrying, pushing and/or pulling of objects, materials, and equipment up to 50 pounds. When work is performed outdoors or at events, there is full exposure to various weather conditions. Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case-by-case basis. Page 4 of 4 bAM l bI I ` Resolution No. 2023-27 ��t�iucro CITY OF HUNTINGTON BEACH °� ��- CLASS SPECIFICATION TITLE: HOMELESS SERVICES MANAGER PERSONNEL COMMISSION APPROVAL: COUNCIL APPROVAL: TBD JOB CODE: XXXX EMPLOYMENT STATUS: REGULAR FULL-TIME UNIT REPRESENTATION: MEO FLSA STATUS: EXEMPT EEOC CODE: PROFESSIONALS JOB SUMMARY Under general direction, plans, organizes, oversees, and reviews internal efforts and coordinates external efforts and community partnerships related to homelessness and behavioral health services. SUPERVISION RECEIVED AND EXERCISED: Reports to: City Manager/Assistant City Manager Supervises: Professional, Paraprofessional, Part Time staff and/or volunteers DISTINGUISHING CHARACTERISTICS This position will coordinate programs and City resources related to addressing homelessness and behavioral health programs, including overseeing the City's navigation center operations and mobile crisis response program, and managing the work of the City's homelessness case managers, Social Workers, and volunteer programs. This position differs from the Social Services Supervisor by the broader scope of program and management responsibilities. EXAMPLES OF ESSENTIAL DUTIES • Plans, manages, and oversees the daily functions, operations, and activities related to assigned programs, including the operations of the homelessness initiatives and the City's mobile crisis response team; provides guidance to City leaders and staff on City-run homelessness initiatives • Manages and participates in the development and implementation of projects, goals, objectives, policies and priorities in area of assignment, including identifying every individual in Huntington Beach that is unhoused, and categorizing each Page 1 of 5 ' -UNy INC. 4, CITY OF HUNTINGTON BEACH rf _ �y: Q,1 CLASS SPECIFICATION s i 3 ' ,UpTY,,i�� TITLE: HOMELESS SERVICES MANAGER person into a specific affinity group (i.e., chronic homeless, Veteran homeless, etc.) • Develops and standardizes procedures and methods to improve and continuously monitors the efficiency and effectiveness of assigned programs, service delivery methods, and procedures via local data collection and reporting; assesses and monitors workload, administrative and support systems; identifies opportunities for improvement and makes recommendations to higher-level management • Coordinates the provisions of homelessness services and helps organize the efforts of local agency, faith-based, and non-profit groups to support the unified goal of ending homelessness in Huntington Beach • Identifies resources needed to implement goals and objectives, including developing transitional housing program options, assisting with the development of additional permanent supportive housing units in the community, and identifying navigation /shelter options for families / children • Participates in the development, administration, and oversight of division budgets and authorizes expenditures and approves invoices • Develops and implements a premier homeless prevention program • Participates in the selection, training, motivating, and evaluating of assigned personnel; works with employees to correct deficiencies • Oversees the City's HB Care Volunteer Program and maintains a robust corps of volunteers to assist program efforts in various capacities • Serves as a subject area expert on homelessness matters, providing technical advice to other departments and agencies • Prepares staff reports and makes presentations to City Council, boards, commissions the business community and other groups regarding programs and recommendations • Oversees the related contracts with service providers • Prepares grant applications for homeless and behavioral health programs and services, monitors compliance with grant-funding requirements, and ensures all the required reports are submitted in a timely manner • Performs various public relations activities, which may include development of promotional materials and press releases • Attends and participates in professional group meetings; stays abreast of state and federal legislation and innovations relating to homelessness programs and funding • Use a computer, accessories, software applications and other modern office machines and equipment to perform job-related tasks • Reports to work as scheduled and works a variety of schedules including evenings, Page 2 of 5 i....NT�Ncroy � F e: CITY OF HUNTINGTON BEACH CLASS SPECIFICATION vi ,��Q;.' TITLE: HOMELESS SERVICES MANAGER weekends and holidays as required • Maintains a regular and consistent attendance record • Travels to offsite locations within and outside the City • Performs related duties and responsibilities as required The preceding duties have been provided as examples of the essential types of work performed within this job classification. The City, at its discretion, may add, modify, change or rescind work assignments as needed: MINIMUM QUALIFICATIONS Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes: Knowledge of: - The principles and practices of homeless services and behavioral health program administration and resources - Administrative principles and practices, including goal setting, program development, implementation and evaluation, and project management - Best practices and community approaches to prevent and end homelessness, including policy development and program management - The principles and practices of employee supervision, including work planning, assignment review and evaluation, discipline, and training - Grant writing and administration, and methods of financing homelessness projects - Effective communication techniques in working with the media, the public, community groups, and others associated with homelessness response - The functions and relationships between private, public, and non-profit sector groups that serve the homeless populations - The principles, practices and techniques of research, report writing, and presentations - State, and federal laws, regulations, and rules pertaining to homelessness; economic and social public policy on impacts of homelessness - Public administration, budgeting principles, public policy analysis Ability to: - Listen and demonstrate effective oral and written communication that is open, honest, clear, respectful and professional - Engage all team members to work collaboratively and reliably towards a defined mission, goal or objective - Analyze data trends and analysis related to homelessness and behavioral health Page 3 of 5 • 0�0K11iGTo CITY OF HUNTINGTON BEACH; ,�'�° 1 ,761 CLASS SPpCIFICATION U 9�F .. (�'T1 err TITLE: HOMELESS SERVICES MANAGER - Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective manner - Create and sustain positive and respectful working relationships with colleagues, stakeholders, business leaders, citizen groups and department managers - Maintain and promote individual and organizational integrity and values in the conduct of all activities - Accurately assess local community issues in relation to homelessness and propose feasible solutions and action plans - Analyze problems and identify alternative solutions, project consequences of proposed actions and present and implement recommendations in support of goals - Work effectively with business leaders, financial institutions, citizen groups and department managers - Work effectively in time-sensitive situations to meet deadlines; coordinate multiple projects and complex tasks concurrently - Communicate complex material clearly, logically, and concisely, both orally and in writing, including public presentations to large and small audiences - Drive a city vehicle during the course of job duties Education: Bachelor's degree from an accredited college or university in social or behavioral sciences, community development, business, public administration, or a related field. A Master's degree in a related field is preferred. Experience: Five (5) years of progressively responsible professional level experience working with homeless programs and populations, behavioral health programs, and/or closely related special needs programs. Certifications/Licenses: Possession of a valid California Class C driver license and an acceptable driving record are required by time of appointment and during course of employment. SPECIAL CONDITIONS Employees who may drive a City or personal vehicle in the course and scope of work shall be required to participate in the DMV Pull Notice Program. Public Employee Disaster Service Worker: In accordance with Government Code Section 3100, all Huntington Beach City employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster. PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS Page 4 of 5 C 1,��F�UTrIL��9 CITY OF,HUNTINGTON BEACH � -734 CLASS SPECIFICATION TITLE: HOMELESS SERVICES MANAGER The incumbent must be able to meet the physical requirements of the class and have mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the duties to be performed. Position requires standing, walking, reaching, kneeling, stooping, bending, and prolonged sitting in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in using a computer keyboard and picking up supplies. The need to lift, drag and push files, paper and documents weighing up to 25 pounds is also required. The position works outdoors during site visits, exposure to dust and allergens, unpleasant odors, insects, working on uneven surfaces, use of protective gloves, and interfacing with all facets of the community including those with behavioral health diagnosis including mental illness and substance abuse. Communicates with the public, co-workers and community members in a clear and concise, professional and courteous manner, travels to different sites and locations. May involve stressful situations, including dealing with erratic and sometimes antagonistic behavior. Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case-by-case basis. Est. June 2023 Page 5 of 5 Res. No. 2023-27 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, ROBIN ESTANISLAU, the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at an adjourned regular meeting thereof held on June 26, 2023 by the following vote: AYES: Kalmick, Moser, Van Der Mark, Strickland, McKeon, Bolton, Burns NOES: None ABSENT: None ABSTAIN: None Qh214J4LL) City Clerk and ex-officio Clerk of the City Council of the City of Huntington Beach, California °AA in City of Huntington Beach `�' INTER-DEPARTMENT COMMMUNICATION HUNTINGTON BEACH TO: Honorable Mayor and City Councilmembers FROM: Sunny Han, Acting Chief Financial Officer DATE: June 26, 2023 SUBJECT: SUPPLEMENTAL COMMUNICATION FOR PUBLIC HEARING TO ADOPT A BUDGET FOR FISCAL YEAR 2023/2024 Attached are corrected working documents to replace the Resolution to Amend the City's Classification Plan submitted as Att#6 to the staff report for Adopting a Budget for Fiscal Year 2023/2024 and to replace the PowerPoint presentation submitted as Att#13. Att #6 was revised to replace the Mutlimedia Officer with a Multimedia Coordinator and to add a Homeless Services Manager. cc: City Council Executive Team SUPPLEMENTAL COMMUNICATION Meeting Date: ,6/o? 64,Oa3 Agenda Item No.;#3 6?3- 5 �) RESOLUTION NO.2023-27 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH AMENDING THE CITY'S CLASSIFICATION PLAN BY ADDING THE CLASSIFICATIONS OF GRAPHIC DESIGNER,MULTIMEDIA COORDINATOR, HOMELESS SERVICES MANAGER, AND MUNICPAL RECORDS MANAGER WHEREAS, the City Council of Huntington Beach wishes to amend the City's Classification Plan; NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby resolve that the Classification Plan be amended as follows: A. Add the new classification of GRAPHIC DESIGNER and establish compensation at $57,247.84 - $76,716.64 (HBMT 161) as set forth in Exhibit A, which is attached hereto and incorporated by this reference. B. Add the new classification of MULTIMEDIA COORDINATOR and establish compensation of$85,234.24-$114,221.12(MEO 201)as set forth in Exhibit B,which is attached hereto and incorporated by this reference. C. Add the new classification of HOMELESS SERVICES MANAGER and establish compensation of$113,744.80-$152,428.64(MEO 230)as set forth in Exhibit C,which is attached hereto and incorporated by this reference. D. Add the new classification title of MUNICIPAL RECORDS MANAGER and establish compensation of$86,087.04-$115,363.04. The classification description to be finalized at a later date. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the day of , 2023. Mayor REVIEWED AND APPROVED: APPROVED AS TO FORM: • City Manager City Attorney INITIATED AND APPROVED: Interim Director of Human Resources EXHIBIT A lf1Cl : : G1T1(OF;HUNTINGTON•SEAC.H.;:.:: ; • CLASS•SPECIFICATION • : `��o," • • .. �zQliftlYy;�� TITLE: GRAPHIC DESIGNER CITY COUNCIL APPROVAL: JOB CODE: TBD EMPLOYMENT STATUS: REGULAR FULL-TIME UNIT REPRESENTATION: HBMT FLSA STATUS: NON-EXEMPT EEOC CODE: TECHNICIANS JOB SUMMARY Under general supervision, designs and provides varied camera-ready graphics materials for print, digital, and video production for a wide range of City projects, programs, and citywide initiatives using both traditional and computerized techniques. Coordinates printing, installation, and posting of communication and materials as necessary. SUPERVISION RECEIVED AND EXERCISED Report to: Public Affairs Manager or as designed by Department Head. DISTINGUISHING CHARACTERISTICS This is a journey-level classification requiring use of a wide variety of graphics design, graphics and related software with skill. Incumbents have considerable independence in working with internal customers to produce output that meets the creative, quality control, and scheduling expectations of internal customers. Additionally, incumbents work with City staff and outside vendors to coordinate final productions. Incumbents are guided in their work by a framework of established procedures and supervisory support. EXAMPLES OF ESSENTIAL DUTIES: • Coordinates with department staff to gather information and materials in order to plan and deliver marketing and visual communications concepts • Confer with and assist City staff with project requests, printing and reproduction requirements, branding guidelines, and design best practices • Under general supervision, develops and designs assets for use in web, social media, print and video platforms Page 1 of 4 di! \\GSRlCT . �CITY.OE••HUNTIN,-.T................•G':,..::,:.,; . v�`L ` • .l� :: ;CLASS SPECIFICATION ; TITLE: GRAPHIC DESIGNER • Produces accurate and visually interesting print and motion graphics, layouts or illustrations to convey a wide variety of information • Produces coordinated various graphic designs for public information/community engagement campaigns and City programs, which includes brochures, posters, flyers, booklets, social media, newsletters, publications, presentations, banners, decals, signs, reports, other promotional materials, etc. • Uses a digital camera to take photographs at City events and headshots; selects, edits, manipulates, and retouches photographs for design projects and catalogs. Maintains digital photo images • Tracks, monitors, and maintains project status in order to deliver final products in a timely manner • Manages timelines for multiple design projects from conception to final production, including installation of print work and implementation of digital work from approved consultants and vendors,such as printers and photographic studios • Monitors and assists with updating website content and maintaining graphic standards across the site • Meticulously manages a large inventory of digital artwork while maintaining file structure and naming conventions • Answers inquires on all phases of design work and makes recommendations for improvements • Proofreads work to ensure completeness, accuracy, format integrity, and alignment with the brand, programs, and initiatives • Performs checks to verify adherence to color and material quality standards for all print and production materials • Reports to work as scheduled and works various hours, including nights and weekends as required • Maintains regular and consistent attendance record • Performs other related duties, as required The preceding duties have been provided as examples of the essential types of work performed by positions within this job classification. The City, at its discretion, may add, modify, change or rescind work assignments as needed. Page 2 of 4 :C TY;OF;HUNTINGTNO .B AC CL'A.S.S.SPEC.IFIGATIQN. • - :ctio�r 20:11 TITLE: GRAPHIC DESIGNER MINIMUM QUALIFICATIONS Knowledge of: • Principles, practices, and techniques for branding, marketing, and contemporary print and motion graphic design • Advanced knowledge of business English, spelling, punctuation and vocabulary; skill in quality control and proofreading • Effective communication methods of branding and communication via design • Computer graphics programs including but not limited to: Adobe Creative Cloud, Acrobat, After Effects, Illustrator, InDesign, Photoshop, PowerPoint, Premier, Canva.com or other specialized computer software • Software innovations that may improve the City's public communications • Software used in the editing and manipulation of photographs, the design and creation of electronight/print specifications and the creation of visual communications • Printing and reproduction processes and layout/design implications • Recordkeeping principles and procedures and general office practices • Effective customer service techniques Ability to: • Create and produce attractive print and motion graphic designs, illustrations, brochures, and other publications using established branding guide • Exercise judgment, decisiveness and creativity involved in the evaluation of information, identify/analyze potential problems, and recommend creative solutions for assigned projects • Communicate effectively, both orally and in writing • Follow oral and written instructions • Understand and follow the City's rules and procedures • Pay attention to details with ability to work under pressure to meet deadlines for 4. multiple projects • Establish and maintain effective and cooperative working relationships with City employees, vendors, and the general public. • Provide effective customer service to internal and external customers Education: An Associate's degree in Graphic Design, Graphic Arts, or closely related field. Page 3 of 4 • ,✓��tl7fUCTo, CITI(.OFHUNTINGTONs:BEA. li •• _l. TITLE: GRAPHIC DESIGNER Experience: At least three (3) years of professional working experience in the field of graphic design. Public sector work experience is desirable. License/Certificates: A valid California Class C driver license with an acceptable driving record required by time of appointment and throughout employment. SPECIAL CONDITIONS Employees who may drive a city or personal vehicle in the course and scope of work shall be required to participate in the DMV Employer Pull Notice program. Public Employee Disaster Service Worker: In accordance with Government Code Section 3100, all Huntington Beach city employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster. PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS The incumbent must be able to meet the physical requirements of the job class and have mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the duties to be performed. Work is performed in a general office environment, requiring sitting for prolonged periods of time; standing and walking to retrieve work files or to other departments or office locations; leaning, bending and stooping to perform work behind a desk or to retrieve information; pushing, turning or twisting to move chair or body from desk; reaching to place or retrieve files or open file drawers or cabinets; light grasping to hold a writing instrument or documents; firm grasping as needed to lift and carry work files or operate office equipment; finger dexterity to type on a computer keyboard; and, hearing and speaking to answer the telephone or answer questions of co-workers and subordinates. Work may necessitate some lifting, carrying, pushing and/or pulling of objects and materials of light weight (10-20 pounds). Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case-by-case basis. Page 4 of 4 EXHIBIT B ,, o�fir.cro CITY OF HUNTINGTON BEACH °`'``�'`'"Y•�a, CLASS SPECIFICATION -- F _ TITLE: MULTIMEDIA COORDINATOR CITY COUNCIL APPROVAL: • JOB CODE: TBD EMPLOYMENT STATUS: REGULAR FULL-TIME UNIT REPRESENTATION: MEO FLSA STATUS: EXEMPT EEOC CODE: PROFESSIONALS JOB SUMMARY Under general supervision, plans, coordinates, and administers the operations of the City's Huntington Beach Cable Television (HBTV), YouTube Channel, and online digital content. SUPERVISION RECEIVED AND EXERCISED Report to: Public Affairs Manager or as designed by Department Head. Supervises: Provides lead direction and/or functional supervision to contract or part-time staff DISTINGUISHING CHARACTERISTICS This is a journey-level classification where incumbents are required to perform highly technical production and administration of programming and streaming for the City's HBTV program. EXAMPLES OF ESSENTIAL DUTIES: • Produce and direct video productions, including script writing, editing, lighting, audio design, voice-specialists, and formal design • Produces, directs, technically operates, and broadcasts seminars and performances • Directs the production of live audio/video City productions, including, but not limited to, community events, town halls, commission meetings, and other events • Directs programming and coordinates operation of contractors, cameras, equipment, graphics, and technical setup • Builds and schedules HBTV programming. Assists with oversight of the City's TV website, YouTube Channel, and other City video content Page 1 of 4 INC.� CITY OF HUNTINGTON BEACH °" "` CLASS SPECIFICATION ,� TITLE: MULTIMEDIA COORDINATOR • Oversees the development of the HBTV production facility, including equipment acquisition and replacement. Makes recommendations on equipment selection for the facility • Schedules the use of HBTV production facilities for live, taped, and remote productions • Working with Public Affairs Manager, makes recommendations on the City's annual HBTV program budget including projection of future needs for new equipment, repairs, maintenance as well as programming related expenditures. Monitors expenditures • Keeps abreast of changes in cable-related technology; informs Public Affairs Manager of changes and makes adjustments accordingly • Oversees the work of contractors performing media related functions as appropriate and address any issues to Public Affair Manager • Provides direction to part-time and intern staff on video production and digital content development • Monitors and reports on industry and legislative matters impacting the City's cable television policies, programs, and applications • Reports to work as scheduled and works various hours, including nights and weekends as required • Maintains regular and consistent attendance record • Performs other related duties, as required The preceding duties have been provided as examples of the essential types of work performed by positions within this job classification. The City, at its discretion, may add, modify, change or rescind work assignments as needed. MINIMUM QUALIFICATIONS Knowledge of: • Principles and methods of cable television technology and TV production • Principles and methods of managing a government access channel • Current federal, state and local laws and practices regulating government access channels and cable television systems • Video and related television production equipment • Budget and expenditure monitoring • Contracts administration Page 2 of 4 CITY OF HUNTINGTON BEACH <�'��'� CLASS SPECIFICATION '- , ,`\co/ TITLE: MULTIMEDIA COORDINATOR • Public Relations techniques • Report writing and project management • Recordkeeping principles and procedures and general office practices • English usage, spelling, grammar, and punctuation • Effective customer service techniques Ability to: • Plan, administer and coordinate the operation of City's public cable channel TV station and production • Operate a variety of complex video and digital composing programs and equipment and troubleshoot as required • Read and interpret complex statutes, guidelines and regulations • Accommodate scheduled evening and weekend productions to provide on-site coordination, service and assistance • Plan, organize, and schedule work independently and maintain work effectiveness with multiple deadlines and frequent changes in workload and priority of assignments • Meet deadlines and successfully manage timelines for multiple projects • Exercise judgment, decisiveness and creativity involved in the evaluation of information, identify potential problems, and recommend creative solutions for assigned projects • Communicate effectively, both orally and in writing • Establish and maintain effective and cooperative working relationships with City employees, public agencies, vendors, and the general public • Provide effective customer service to internal and external customers Education: Bachelor's Degree from an accredited college or university in Communications, TelevisionNideo/Film Production, Public Relations, Public or Business Administration, or related field. An additional three (3) years (for a total of six years) of directly related experience in addition to an Associate's Degree in a related field may be substituted for the Bachelor's Degree. Experience: Three (3) years of recent, full-time experience in multimedia production/broadcasting. License/Certificates: A valid California Class C driver license with an acceptable driving Page 3 of 4 r,r4��otiTiF�sroy CITY OF HUNTINGTON BEACH CLASS SPECIFICATION CDUNT��irrr TITLE: MULTIMEDIA COORDINATOR record required by time of appointment and throughout employment. SPECIAL CONDITIONS Employees who may drive a city or personal vehicle in the course and scope of work shall be required to participate in the DMV Employer Pull Notice program. Public Employee Disaster Service Worker: In accordance with Government Code Section 3100,•all Huntington Beach city employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster. PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS The incumbent must be able to meet the physical requirements of the job class and have mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the duties to be performed. This position may require evening and weekend work. Must be available to attend meetings, make public presentations and travel to various work sites. Work is performed in a general office environment and/or television production studio, requiring sitting for prolonged periods of time; standing and walking to retrieve work files or to other departments or office locations; leaning, bending and stooping to perform work behind a desk or to retrieve informatic. ; pushing, turning or twisting to move chair or body from desk; reaching to place or retrieve files or open file drawers or cabinets; light grasping to hold a writing instrument or documents; firm grasping as needed to lift and carry work files or operate office equipment; finger dexterity to type on a computer keyboard; and, hearing and speaking to answer the telephone or answer questions of co-workers and subordinates.Work may necessitate some lifting, carrying, pushing and/or pulling of objects, materials, and equipment up to 50 pounds. When work is performed outdoors or at events, there is full exposure to various weather conditions. Reasonable accommodation(s)for an individual with a qualified disability will be considered on a case-by-case basis. Page 4 of 4 EXHIBIT C CITY OF HUNTINGTON BEACH leititak CLASS SPECIFICATION L°unrv�;; TITLE: HOMELESS SERVICES MANAGER PERSONNEL COMMISSION APPROVAL: COUNCIL APPROVAL: TBD JOB CODE: XXXX EMPLOYMENT STATUS: REGULAR FULL-TIME UNIT REPRESENTATION: MEO FLSA STATUS: EXEMPT EEOC CODE: PROFESSIONALS JOB SUMMARY Under general direction, plans, organizes, oversees, and reviews internal efforts and coordinates external efforts and community partnerships related to homelessness and behavioral health services. SUPERVISION RECEIVED AND EXERCISED: Reports to: City Manager/Assistant City Manager Supervises: Professional, Paraprofessional, Part Time staff and/or volunteers DISTINGUISHING CHARACTERISTICS This position will coordinate programs and City resources related to addressing homelessness and behavioral health programs, including overseeing the City's navigation center operations and mobile crisis response program, and managing the work of the City's homelessness case managers, Social Workers, and volunteer programs. This position differs from the Social Services Supervisor by the broader scope of program and management responsibilities. EXAMPLES OF ESSENTIAL DUTIES • Plans, manages, and oversees the daily functions, operations, and activities related to assigned programs, including the operations of the homelessness initiatives and the City's mobile crisis response team; provides guidance to City leaders and staff on City-run homelessness initiatives • Manages and participates in the development and implementation of projects, goals, objectives, policies and priorities in area of assignment, including identifying every individual in Huntington Beach that is unhoused, and categorizing each Page 1 of 5 CITY OF HUNTINGTON BEACH CLASS SPECIFICATION oc u' TITLE: HOMELESS SERVICES MANAGER person into a specific affinity group (i.e., chronic homeless, Veteran homeless, etc.) • Develops and standardizes procedures and methods to improve and continuously monitors the efficiency and effectiveness of assigned programs, service delivery methods, and procedures via local data collection and reporting; assesses and monitors workload, administrative and support systems; identifies opportunities for improvement and makes recommendations to higher-level management • Coordinates the provisions of homelessness services and helps organize the efforts of local agency, faith-based, and non-profit groups to support the unified goal of ending homelessness in Huntington Beach • Identifies resources needed to implement goals and objectives, including developing transitional housing program options, assisting with the development of additional permanent supportive housing units in the community, and identifying navigation /shelter options for families/children • Participates in the development, administration, and oversight of division budgets and authorizes expenditures and approves invoices • Develops and implements a premier homeless prevention program • Participates in the selection, training, motivating, and evaluating of assigned personnel; works with employees to correct deficiencies • Oversees the City's HB Care Volunteer Program and maintains a robust corps of volunteers to assist program efforts in various capacities • Serves as a subject area expert on homelessness matters, providing technical advice to other departments and agencies • Prepares staff reports and makes presentations to City Council, boards, commissions the business community and other groups regarding programs and recommendations • Oversees the related contracts with service providers • Prepares grant applications for homeless and behavioral health programs and services, monitors compliance with grant-funding requirements, and ensures all the required reports are submitted in a timely manner • Performs various public relations activities, which may include development of promotional materials and press releases • Attends and participates in professional group meetings;stays abreast of state and federal legislation and innovations relating to homelessness programs and funding • Use a computer, accessories, software applications and other modern office machines and equipment to perform job-related tasks • Reports to work as scheduled and works a variety of schedules including evenings, Page 2 of 5 �Fui^cro CITY OF HUNTINGTON BEACH 41:11 y Cr CLASS SPECIFICATION '�°�,� TITLE: HOMELESS SERVICES MANAGER weekends and holidays as required • Maintains a regular and consistent attendance record • Travels to offsite locations within and outside the City • Performs related duties and responsibilities as required The preceding duties have been provided as examples of the essential types of work performed within this job classification. The City, at its discretion, may add, modify, change or rescind work assignments as needed. MINIMUM QUALIFICATIONS Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes: Knowledge of: - The principles and practices of homeless services and behavioral health program administration and resources - Administrative principles and practices, including goal setting, program development, implementation and evaluation, and project management - Best practices and community approaches to prevent and end homelessness, including policy development and program management - The principles and practices of employee supervision, including work planning, assignment review and evaluation, discipline, and training - Grant writing and administration, and methods of financing homelessness projects - Effective communication techniques in working with the media, the public, community groups, and others associated with homelessness response - The functions and relationships between private, public, and non-profit sector groups that serve the homeless populations - The principles, practices and techniques of research, report writing, and presentations - State, and federal laws, regulations, and rules pertaining to homelessness; economic and social public policy on impacts of homelessness - Public administration, budgeting principles, public policy analysis Ability to: - Listen and demonstrate effective oral and written communication that is open, honest, clear, respectful and professional - Engage all team members to work collaboratively and reliably towards a defined mission, goal or objective Page 3 of 5 /,fNOSTIfJC\p4 CITY OF HUNTINGTON BEACH �"'° �� CLASS SPECIFICATION �tM * TITLE: HOMELESS SERVICES MANAGER - Analyze data trends and analysis related to homelessness and behavioral health - Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective manner - Create and sustain positive and respectful working relationships with colleagues, stakeholders, business leaders, citizen groups and department managers - Maintain and promote individual and organizational integrity and values in the conduct of all activities - Accurately assess local community issues in relation to homelessness and propose feasible solutions and action plans - Analyze problems and identify alternative solutions, project consequences of proposed actions and present and implement recommendations in support of goals - Work effectively with business leaders, financial institutions, citizen groups and department managers - Work effectively in time-sensitive situations to meet deadlines; coordinate multiple projects and complex tasks concurrently - Communicate complex material clearly, logically, and concisely, both orally and in writing, including public presentations to large and small audiences - Drive a city vehicle during the course of job duties Education: Bachelor's degree from an accredited college or university in social or behavioral sciences, community development, business, public administration, or a related field. A Master's degree in a related field is preferred. Experience: Five (5) years of progressively responsible professional level experience working with homeless programs and populations, behavioral health programs, and/or closely related special needs programs. Certifications/Licenses: Possession of a valid California Class C driver license and an acceptable driving record are required by time of appointment and during course of employment. SPECIAL CONDITIONS Employees who may drive a City or personal vehicle in the course and scope of work shall be required to participate in the DMV Pull Notice Program. Public Employee Disaster Service Worker: In accordance with Government Code Section 3100, all Huntington Beach City employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster. Page 4 of 5 III 1. T TJ-07 CITY OF HUNTINGTON BEACH °E � ` se CLASS SPECIFICATION `�o ' TITLE: HOMELESS SERVICES MANAGER PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS The incumbent must be able to meet the physical requirements of the class and have mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the duties to be performed. Position requires standing,walking, reaching, kneeling,stooping, bending, and prolonged sitting in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in using a computer keyboard and picking up supplies. The need to lift, drag and push files, paper and documents weighing up to 25 pounds is also required. The position works outdoors during site visits, exposure to dust and allergens, unpleasant odors, insects, working on uneven surfaces, use of protective gloves, and interfacing with all facets of the community including those with behavioral health diagnosis including mental illness and substance abuse. Communicates with the public, co-workers and community members in a clear and concise, professional and courteous manner,travels to different sites and locations. May involve stressful situations, including dealing with erratic and sometimes antagonistic behavior. Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case-by-case basis. Est. June 2023 Page 5 of 5 A,,,,,............ i,,. � � N6 16°'T‘bAl`' 4/ II\ c +o to t'O P 0 RA TF •• • . •• 6� \ . CI) City of Huntington Beach �- __�` ; ' . S FY 2023/24 Budget Adoption -- - 3 -- ----- - - - - - - - : - --., --- __ - - • - ' CityCouncil Public Hearing F0 ••• June 26, 2023 0 ‘<c' 0 '.••• •:•% lies•'• C CtI## ov �NT Presentation Overview • Proposed FY 2023/24 General Fund Budget Review • Proposed FY 2023/24 Capital Improvement Budget • FY 2023/24 Budget Approval • Budget Balancing Plan ,'i�oNTIN• ?r - • % :Q ` ii.e°11NTN CP i1 J1NG ....... „,,,............ .. T ,,.%St•.,sow Noe c .•• \ C.0 CI 0 RA 7E0••• \ �. '- - __ _ 'i ,_- , ''" "(„. ,,,, , ., - , ,,, ,, • ,, , , - -- - ___ _ - _ =_ __ General Fund Budget Review _.___ _ _ _____ • • qzT 0 :----7-01::--7-- ' -agior"..0Lip::::---;-- --;.:1;-,7--)47. 7,: ......... v v ---:C-----------7 7-7- --- --- . irFj%o 01,.% FB. P •''� 0 F •, / 7, 19 09 . .• •••.......•- C � 0 P NT ......, c / FY 2023/24 General Fund Proposed Budget Review • Proposed FY 2023/24 General Fund Budget is structurally balanced, with a projected $1 .7M surplus after including the impacts of the approved POA MOU and parking revenues General Fund (Fund 100) Proposed in thousands FY 23/24 *GF portion of Emerald Cove settlement,of Revenues (recurring) $280,790 which 50%is being transferred to the Section Revenues (one-time) * 2,276 115 Trust and 50%is being transferred to the General Liabilities Fund Planned Use of Reserves (one-time) 8,804 Total Revenues 291,870 ** Includes Debt Service,Capital Expenditures, Personnel Costs 186,231 and Transfers Operating Costs 55,315 Non-Operating Costs ** 48,664 Total Expenditures 290,210 Surplus/(Deficit) $1,660 • Continued Infrastructure Investments in FY2023/24 ➢ General Fund transfer to the Infrastructure Fund increased by 11% to $15.0M ➢ CIP budget totals $41 .2M (decrease from prior year due to $12.9M of HB Recovery projects and a $6.6M grant for Heil Pump Station in FY 2022/23) FY 2023/24 General Fund Proposed Revenues - $283.1 M Other Revenue Non-Operating Revenue Charges for Current Services 0.6% 1.0% 11.6% Revenue from Other Agencies 1.0% Property Tax 36.8% Use of Money& Property 7.7% Fines&Forfeitures 1.8% f License&Permits 3.2% Utility Users Tax -�� / 7.5% Transient Occupancy Tax -v 5.9% Sales Tax Franchises 18.9% 4.2% General Fund recurring revenues anticipated to increase by $7.5 million from FY 2022/23 FY 2023/24 General Fund Proposed Expenditures - $290.2M BY CATEGORY BY DEPARTMENT City Attorney City Manager Transfers * 1.3% 1.4% Public Works Finance 14.7% 8.3% 1.9% Debt Service Fire 2.1% • 19.5% Human Resources Police . 0.9% g O eratin 30.7% p Information 4,1*- 19.0% _ ., Services _ Personnel other**Information 64.2% 1.2% Community& Library Services CommunityéonDeparlental 5,5% Development 3.8% 22.6% * Transfers include Infrastructure, Equipment, General Liability & ** Other includes City Council, City Clerk, and Section 115 Trust Transfers City Treasurer Recommended FY 2023/24 Authorized Positions • Staff is proposing 11 new General Fund positions in the FY 2023/24 Budget: City Attorney's Office — (1 ) Deputy Community Prosecutor to support increased caseload ($162K) — (2) Senior Deputy City Attorneys (Advisory and Litigation) to assist with increased caseload and demand for services ($408K) — (1) Senior Legal Assistant to provide additional support for the City Attorney's Office ($117K) City Clerk Department — (1) Municipal Records Manager to facilitate centralization of record keeping, including oversight of the Records Division within the City Clerk's Office ($149K) ,i 0ATINGio ,� . Off(• .•\��ORPORATFD' <-37\� COUNTY CP\',II Recommended FY 2023/24 Authorized Positions • Staff is proposing 11 new General Fund positions in the FY 2023/24 Budget: City Manager Department — (1) Graphic Designer to assist with citywide public information materials in the Office of Communications and the City's Cable "3" Channel ($94K) — (1) Multi-Media Officer to oversee operations of the City's Cable "3" Channel, YouTube Channel, livestreaming, and all digital content ($175K) — Adding the two positions and bringing a portion of the contracted services in-house results in a cost increase of$43,870, while allowing for a more nimble and responsive Office that is more capable of meeting the City's goals of keeping our community informed. FY 2022/23 FY 2023/24 FY 2023/24 ($100K-Expanded SOW including the Mayor's Initiatives), Prof Contract Services - PIO $85,000 $101,750 $201,750 Prof Contract Services - HBTV 370,000 128,250 128,250 Personnel Cost- Graphic Designer 93,805 93,805 Personnel Cost - Multi-Media Officer 175,065 175,065 Total $455,000 $498,870 $598,870, Recommended FY 2023/24 Authorized Positions • Staff is proposing 11 new General Fund positions in the FY 2023/24 Budget: Community Development Department — (2) Combination Inspectors ($231 K) to mitigate backlog, provide more timely inspections, and bring part of contracted consulting work in-house, resulting in annual savings of $132,978 — (1) Plan Check Engineer ($158K) to meet demand for plan check services and bring part of contracted consulting work in-house, resulting in annual savings of $79,424 — Requested positions will minimize reliance on consultants to meet base level demand for services, while saving a total of $212,402 annually — Consultants will still be utilized to meet requests for services above base levels and maintain service levels during cyclical peaks Human Resources — (1 ) Human Resources Analyst in the Risk Management Division to support increased workload, mitigate risk and ensure compliance with regulatory requirements ($118K) General Fund Reserve Policy • The City desires to maintain a prudent level of reserves based on the revenue impacts described above and the City's desire to maintain strong bond ratings to minimize borrowing costs. • The Government Finance Officers Association (GFOA) recommends a minimum of two months of operating expenditures be set aside for unforeseen events. • Staff is recommending consolidating certain General Fund Assignments into the Economic Uncertainties Reserve in order to meet the two-month reserve requirement. Balance as of June 30, 2022 (in thousands) Cityview Replacement $ 1,028 Triple Flip 109 Strategic Initiatives 16,536 Housing Agreement 1,657 Year-End Fair Value 1,983 Total Recommended for Consolidation 21,313 Economic Uncertainties Reserve 26,114 Economic Uncertainties Reserve (revised) $47,427 Two-Month Reserve Requirement $47,215 General Fund Reserve Policy (continued) • Additional adjustments to the General Fund Reserve Policy are listed as follows: • A minimum of 25% of unrestricted one-time revenues to be transferred to the Section 115 Trust. • Additionally, staff is recommending strengthening the City's Reserve policy to ensure that funds are set aside systematically and used only when truly necessary and approved by a 6/7th vote of City Council. • If Economic Uncertainties Funds are utilized and the level falls below the two-month reserve requirement, the Chief Financial Officer will bring forward a proposed plan to City Council to replenish the fund within three fiscal years. • Cities with robust fiscal reserve policies are more likely to receive improved bond ratings based on higher scores related to financial management policies and improved fund balance reserves. AUP,,,,.......,.. iirT FY 2023/2024 0I. c .••`,,,oRPORg 7-Fo••..._ '` Ca pita I Improvement ► .4. •% • __ __ •. Program (CIP) _ ,,.,,ail,. •. c) __ ' ;i ��" • _- --- - • % - __-- _ ___ -'''--' • icor ill • • 'S) • • OS . • r , 1 .0 - \19- -_- - ._ - - - .7' 4 , ' . e61°UNT\I .. a . - :. FY 2023/24 CIP BUDGET • CIP Budget Totals $41 .2 M ($25M 3 years ago) • Drainage $1 .8M • Facilities $4.0M • Neighborhood $7.4M • Parks and Beaches $2.9M • Sewer $8.3M • Streets and Transportation $11 .8M • Water $5.0M • Residential Paving Cycle (9-year vs. 12-year) • To achieve a balanced budget staff reviewed the cost/benefit of the two cycles • Staff recommends a 12-year cycle for the following reasons: • 9-year cycle costs an additional $2.5 million annually, or $22.5M (current pricing) over the 9 years • Over 7 years the Pavement Classification Index (PCI) would only increase by 1 point (83.4 to 84.4), and both scores are in the "good" condition rating CIP AES Funding Summary Included in FY 2023/24 Project Name Project Description Budget • Banning landscape medians, bike lanes, sidewalk ($1M) • Potential enhancement to existing bike Lanes on Newland Magnolia, and AES Complete Streets Bushard 2,560,000 Improvements • 4 radar feedback signs (Locations TBD) • Landscaped medians on Magnolia and Hamilton (Locations TBD) AES Seely Park Playground New playground equipment 350,000 Improvements AES Eader Park Improvements Resurface pavement at Eader Park parking lot 100,000 AES Banning Branch Library Year 1 of a multi-year project to evaluate, with community input, options for 335,000 Master Plan a new 12,000 sq. ft. branch library, small park and parking on the existing site. The project includes the reconfiguration of Edison Park to include relocation of tot lots, walkways, dual use tennis and pickle ball courts, other recreation AES Edison Park Reconfiguration1,200,000 amenities, as well as parking& hardscape improvements to mitigate settlement issues. Contingency Funds 355,000 Total 4,900,000 AES Projects Map . = ......„____ mt _____ ,___R --r: ~ IN. I r ✓ . n • tl® --.5"-LT.::- -a mi = ... ___tea _ - 4• : i_ _ _ _. L. 5 hnoc t '_litP nntn intu IIT wuu3.,l.`.1 ' •""attar - 11 ;, IGl:17:61461/11111111V-4,_./k7 Da �"14;1 _� = :IMIilitiff n is - — �� uanunn =_= m I��G`-f��..riRii�it�i :��c 1 EDJS FARk-- -jig F "1' ; ...• IL ON-1 M l�ilti�0fi 11�tD �' '& ___1 , ' , it:'Hi '.. CR0551111ALK I 1 1 L s\ii levelopmengn c 1 - . j J• 1El•{t,l � (frp�3��{ ;3� .:1 t t. 41 �IIIw1 .r ', �.. Itt:TI1: Project `:@1111AN11111 E-`. Li, iv „ '! u113 4rea ,."pi 2.,. _ SEELY PARK I +r _ `" .y4 s.' ,y=3 �./ B•NNING LIBRARY/ 7 --`l-` •NDSCAPE MEDIANS ` PA t FADERj2- ..... "..' NN:N\N- - , ewport c Nr Beach ' ------....................\e" 15 W__ TANG *11b.. eN 0 VN-t T ___ ,,....,,, 0 ... .,. •. •.•' C0RppRATF�••• �` 1 • •• 1 11 • --.,---7 - - -- - - III "V4F 113111 , ft,ATIP •'-' ,., •• C) \ _ III •• Budget Balancing Plan ,. -___ _____ _ — _- _____ • --, -- : igt. 0 iiew v )_/_': -'it tv ----____ - 4:k 0 sA —7- - . „ 0 - • so 0 .°)i:.•.44-48.41. 0 COUNTNP # 7, 1 9 211 s, :••••• ‘<c r mow 11.10. Budget Balancing Plan • At the June 6th City Council meeting, City staff were directed to provide a budget balancing plan to proactively address the FY 2024/25 General Fund projected deficit. • Departments submitted potential revenue opportunities and expenditure reductions totaling $7,179,520 for Council review; broken into two phases: • Level One: Effective July 1, 2023. The process to implement increased revenue options would begin at the start of Fiscal Year 2023/24. Approved budget reductions would be included in the Fiscal Year 2023/24 Adopted Budget. • Level Two: Effective January 1 , 2024. Due to the level of effort and service level impacts for these budget reductions, items approved for elimination by City Council in this category may take an estimated six months to implement. I Level 1 Options - Effective July 1 , 2023 • Includes revenue enhancements and expenditure reductions that can be more immediately executed REVENUE OPPORTUNITIES No. Revenue Generating Service Type Dept Amount 1 Update the Master Fee and Charges Schedule Ongoing All 198,000 2 Evaluate Emergency Medical Service (EMS) Fees Ongoing Fire 936,254 3 Lifeguard Tower Advertisements Ongoing Fire 356,441 4 Police Fines and Fees Ongoing Police 60,000 Comm & Lib 5 LPR (License Plate Readers) Citation Revenue Ongoing Svcs 102,600 1,653,295 Level 1 Options — Effective July 1 , 2023 • Includes revenue enhancements and expenditure reductions that can be more immediately executed BUDGET REDUCTIONS No. Cost Reductions Type Dept Amount Partial reprogramming of one-time revenues from Emerald Cove 1 loan repayment One-time Citywide 1,138,297 2 Employee Work Enhancements Ongoing Citywide 712,000 3 Circuit Ongoing Citywide 350,000 4 Eliminate City Clerk Remodel CIP One-time City Clerk 100,000 Reclassify Director of Homeless & Behavioral Health position to 5 Manager Ongoing City Mgr 57,519 6 Employee Medical Exams Ongoing HR 35,000 7 Eliminate funding for MySidewalk dashboard program Ongoing Info Svcs 80,000 8 Eliminate IS Service Van One-time Info Svcs 60,000 9 Reduce Equipment Replacement One-time Info Svcs 300,000 Level 1 Options - Effective July 1 , 2023 • Includes revenue enhancements and expenditure reductions that can be more immediately executed BUDGET REDUCTIONS No. Cost Reductions Type Dept Amount Terminate Ice Rink Contract Comm & Lib 10 (if single sponsor does not materialize by date) Ongoing Svcs 157,594 Comm & Lib 11 Aquatics Summer Swim Lesson Expansion Ongoing Svcs 138,950 Eliminate a portion of the temporary salaries budget in the Housing and Permit Center Divisions and shift restricted fund 12 grant work to the Senior Management Analyst Ongoing Comm Dev 203,739 Code Enforcement Replacement Vehicles - downgrade three One-time/ 13 vehicle replacement upgrades from trucks to sedans Ongoing Comm Dev 60,000 3,393,099 Level 2 Options — Effective January 1 , 2024 • Includes expenditure reductions that can be executed beginning January 1 , 2024 BUDGET REDUCTIONS No. Cost Reductions Type Dept Amount 1 Eliminate Temporary Dept Asst II Ongoing City Clerk 23,050 2 Reclassify Multimedia Officer to Multimedia Coordinator Ongoing City Mgr 31,091 Reduce Professional/Contract Services by eliminating contingency 3 and reducing SOW (CMO) Ongoing City Mgr 30,000 4 Principal Finance Analyst (Budget) - Defund (1) Ongoing Finance 143,253 5 Call Center Part-time Staff Ongoing Finance 35,000 6 Reduce various Public Works contract and maintenance budgets. Ongoing Public Works 46,700 7 Revise tree trimming from 6-year to 7-year cycle Ongoing Public Works 100,000 Reduce contract and weekly landscape service for Facilities to 2x 8 per month. Ongoing Public Works 123,882 Comm & Lib 9 Gate Arm Efficiency Savings -Temp Salaries Ongoing Svcs 42,000 Comm & Lib 10 Eliminate Citywide Security Services Ongoing Svcs 147,692 Level 2 Options — Effective January 1 , 2024 • Includes expenditure reductions that can be executed beginning January 1 , 2024 BUDGET REDUCTIONS No. Cost Reductions _ Type Dept Amount Comm & Lib 11 Eliminate Park Ranger Services Ongoing Svcs 78,075 Comm & Lib 12 Senior Center- Saturday Closure Ongoing Svcs 14,450 Comm & Lib 13 Edison/Murdy-5 hr less/week Ongoing Svcs 17,000 Comm & Lib 14 Closure- Central Library (Sundays) Ongoing Svcs 150,000 Reduction in Open Hours - Central Library Comm & Lib 15 (reduce Monday by 2 hrs; Tuesday-Thursday by 3 hrs = 11 hrs/week) Ongoing Svcs 83,071 Community Café Community Forum (costs for consultants, food and supplies only; continuation of event Comm & Lib 16 with sponsors, donations, and in-kind) Ongoing Svcs 35,000 Reduce Temporary Salaries, Overtime, Equipment budget in 17 Inspection Services and Administration Ongoing Comm Dev 123,295 22 Level 2 Options — Effective January 1 , 2024 • Includes expenditure reductions that can be executed beginning January 1 , 2024 BUDGET REDUCTIONS No. Cost Reductions Type Dept Amount 18 Accounting Technician (Accounts Payable) - Defund (1) Ongoing Finance 94,998 Reduce beach restroom cleaning intervals during non-peak 19 season months Ongoing Public Works 100,000 Reduce contract sign & lighting maintenance services and related 20 equipment funding Ongoing Public Works 62,000 Eliminate City funded downtown power washing and porter 21 service and transfer costs to the Downtown BID Ongoing Public Works 154,000 Reduce contract and weekly landscape service to Pier Plaza, Bluff 22 Top, & Sunset landscape 2x per month Ongoing Public Works 69,000 Comm & Lib 23 Defund 1 Care Manager Ongoing Svcs 24,550 Comm & Lib 24 Closure - Banning Branch Ongoing Svcs 63,543 Comm & Lib 25 Closure - Main Street Branch Ongoing Svcs 66,883 Level 2 Options - Effective January 1 , 2024 • Includes expenditure reductions that can be executed beginning January 1 , 2024 BUDGET REDUCTIONS No. Cost Reductions Type Dept Amount Comm & Lib 26 Closure - Helen Murphy Branch Ongoing Svcs 36,140 27 Code Enforcement Technician - Defund (1) Ongoing Comm Dev 85,933 28 Economic Development Project Manager - Defund (1) Ongoing Comm Dev 152,520 2,133,126 Summary of Budget Balancing Plan Summary Proposed Revenue Opportunities 1,653,295 Expenditure Reductions (One-Time) 1,643,297 Expenditure Reductions (Ongoing) 3,882,928 7,179,520 Reductions and Revenue Opportunities by Dept Proposed City Manager 118,610 City Attorney - City Clerk 123,050 Community & Library Services 1,157,548 Finance 273,251 Fire 1,292,695 Human Resources 35,000 Information Services 440,000 Community Development 625,487 Police 60,000 Public Works 655,582 City Treasurer - Citywide 2,398,297 7,179,520 -5 General Fund Long-Term Financial Plan 5. 5% CaIPERS Return FY22/23 Actual Projected Projected i Projected Projected Projected (in thousands) 1 . ,_. , FY21/22 j . FY22/23 FY23/24 FY24/25* FY25/26* FY26/27* Revenue (Recurring) $256,246 $273,293 $280,790 $285,527 $291,724 $298,818 Revenue (One-Time) / Use of Reserves - 29,607 11,080 - - - Total Sources of Funds 256,246 302,900 291,870 285,527 291,724 298,818 Expenditures less UAL 234,277 251,031 265,012 265,363 269,122 272,018 CaIPERS UAL 4,891 4,891 5,000 5,000 8,540 12,990 POB Payment 13688 13,556 13,276 13,010 12,750 12,537 One-Time Expenditures - 18,721 2,276 - - - POA MOU - - 4,646 7,593 10,559 11,979 Unidentified Expenditures - - 1,500 2,000 2,500 3,000 Total Expenditures 252,856 288,199 291,710 292,966 303,471 312,524 HB Recovery Reserves - (10,886) - - - - Surplus/(Deficit) $3,390 $3,815 $160 ($7,439) ($11,747) ($13,706) • Requires use of Section 115 Trust reserves starting in FY 2024/25. Projected future revenue amounts exclude one-time revenues totaling approximately$25M expected to be received from the Department of Finance. 2= General Fund Long-Term Financial Plan 5.5% CaI P E RS Return FY22/23 - w/ Budget Balancing Plan Actual Projected Projected Projected Projected Projected (in thousands) FY21/22 FY22/23 FY23/24 FY24/25* FY25/26* FY26/27* • Revenue (Recurring) $256,246 $273,293 $280,790 $285,527 $291,724 $298,818 Revenue (One-Time) / Use of Reserves - 29,607 11,080 - - - Total Sources of Funds 256,246 302,900 291,870 285,527 291,724 298,818 Expenditures less UAL 234,277 251,031 265,012 265,363 269,122 272,018 CaIPERS UAL 4,891 4,891 5,000 5,000 8,540 12,990 POB Payment 13688 13,556 13,276 13,010 12,750 12,537 One-Time Expenditures - 18,721 2,276 - - - POA MOU - - 4,646 7,593 10,559 11,979 Unidentified Expenditures - - 1,500 2,000 2,500 3,000 Total Expenditures 252,856 288,199 291,710 292,966 303,471 312,524 HB Recovery Reserves - (10,886) - - - - Surplus/(Deficit) $3,390 $3,815 $160 ($7,439) ($11,747) ($13,706) Proposed Budget Balancing Plan - - 5,286 7,180 7,180 7,180 Surplus/(Deficit), Revised $3,390 $3,815 $5,446 ($259) ($4,567) ($6,526) • Requires use of Section 115 Trust reserves starting in FY 2024/25. Projected future revenue amounts exclude one-time revenues totaling approximately$25M expected to be received from the Department of Finance. - Boards and Commissions • Implementation of the proposed budget balancing plan will increase the workload on City staff and reduce the time available to complete core work duties. • To ensure that core City functions are maintained, staff is requesting policy direction from Council to reduce the frequency of meetings to every other month for a period of one year for the following Boards and Commissions: • Harbour Commission • Finance Commission • Jet Noise Commission • Historic Resources Board • Central Park Collaborative • Additionally, any Boards and Commissions request for staff efforts beyond four (4) hours, as determined by the primary staff liaison, with concurrence by the department head and City Manager, will require City Council approval. 28 Boards and Commissions • Approved requests will be completed based on staff capacity and in the following priority order: (1) Day-to-day responsibilities and (2) Strategic Plan priorities. • Formalizing this process will require review and updates to Municipal Code Section 2.100, Operating Policy for Boards and Commissions. • The regular report to the City Council on the Strategic Plan will note changes to implementation of priorities due to work related to City Council-approved assignments beyond core Boards and Commissions duties. ,,,,,,.......„ t'' - NT ANG T 0 ..... v .0 ••....,,• 4/ 1.,,, C •••• Co RPORA7; ••• \ 1 •• \ \ •• V - - -__ _ _ — FY2023/24 Budget -- - - - _ _ _ __ - : Approval Re ueste - -- d• imii.400:—_,-- -; -,..... c • ,, , _ _ -_ - • .$), . .. k%. o$ •• 17, 1903 . .• .•\ F ••.......••- P iUCN 0N(T 3C City Council Approval Requested 1 ) Adopt a budget for Fiscal Year 2023/2024 2) Authorize the Professional Services Listing included in the FY 2023/24 Budget 3) Authorize the appropriation and transfer of the full balance ($4.9 million) of the AES Reserve from the General Fund to the AES Mitigation Fund 1284 4) Authorize the appropriation and transfer of $3,903,803 from the General Fund Equipment Replacement Reserve to the Equipment Replacement Fund 324 5) Revert back to a 12-year paving cycle to achieve a balanced budget 6) Adopt Resolution No. 2023-25 Establishing the Gann Appropriation Limit for Fiscal Year 2023/2024 in the amount of $1 , 171 ,687,773 7) Adopt Resolution No. 2023-23 Levying a Retirement Property Tax for Fiscal Year 2023/2024 to Pay for Pre-1978 Employee Retirement Benefits City Council Approval Requested 8) Adopt Resolution No. 2023-27 Amending the City's Classification Plan by Adding the Classifications of Graphic Designer, Multimedia Coordinator, Homeless Services Manager, and Municipal Records Manager 9) Approve the recommended update to the General Fund Reserve Policy and consolidation of certain General Fund assignments to the Economic Uncertainties Reserve 10)Adopt Resolution No. 2023-26 Acknowledging Receipt of a Report Made by the Fire Chief of the Huntington Beach Fire Department Regarding the Inspection of Certain Occupancies Required to Perform Annual Inspections 11 )Approve Amendment No. 2 to the professional services contract with Mind OC for the Be Well HB mobile crisis response program 12)Approve the professional services contract with National Council for Community Development (NDC) for technical assistance services 32 City Council Approval Requested 13)Approve the professional services contract with Hinderliter, De Llamas and Associates for sales and use tax auditing services 14)Approve the Budget Balancing Plan to proactively address the Fiscal Year 2024/25 Projected General Fund Deficit 15)Approve modifications to the frequency of select Boards and Commissions ("BCCs") and direct staff to update Municipal Code Section 2. 100, "Operating Policy for Boards and Commissions," to formalize a process for BCC-directed assignments exceeding four (4) hours of staff time fir•.•:_ N - • • • .,. , ;i Questions ? • ••• -.7;r11-1114,-,tf = x�'� AT I • rj ' RESOLUTION NO. 2023 - 27 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH AMENDING THE CITY'S CLASSIFICATION PLAN BY ADDING THE CLASSIFICATIONS OF GRAPHIC DESIGNER, MULTIMEDIA OFFICER,AND MUNICIPAL RECORDS MANAGER / WHEREAS, the City Council of Huntington Beach/wishes to amend the City's Classification Plan; NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby resolve that the Classification Plan be amended as follows: A. Add the new classification of GRAPHI DESIGNER and establish compensation at$57,247.84 - $76,716.64 as set forth in Exhibit A, 'hich is attached hereto and incorporated by this reference. B. Add the new classification • MULTIMEDIA OFFICER and establish compensation at$106,092.48 -$142,174.24 as .et forth in Exhibit B,which is attached hereto and incorporated by this reference. C. Add the new classificatio title of MUNICIPAL RECORDS MANAGER and establish compensation at $86,087.04— 5,363.04. The classification description to be finalized at a later date. PASSED AND ADO 'TED by the City Council of the City of Huntington Beach at a regular meeting thereof held on • e day of , 2023. Mayor REVIEWED AND AP' 'OVED: APPROVED AS T FORM: City Manager Ci Attorney INITIATED AND APPROVED: 'T-\XJ\V Interim Director of Human Resources 23-12930/310408 / EXHIBIT A f /F CITY OF HUNTINGTON BEACH °'ry`t ?B' 11ti :9• :9i: €Q1i CLASS SPECIFICATION =F�o4).4e,o / / TITLE: GRAPHIC DESIGNER f CITY COUNCIL APPROVAL: / JOB CODE: TBD /' EMPLOYMENT STATUS: REGULAR FULL-TIME UNIT REPRESENTATION: HBT FLSA STATUS: NON-EXEMPT EEOC CODE: /TECHNICIANS / JOB SUMMARY Under general supervision, designs and pr vides varied camera-ready graphics materials for print, digital, and video production for wide range of City projects, programs, and citywide initiatives using both traditional nd computerized techniques. Coordinates printing, installation, and posting of co munication and materials as necessary. SUPERVISION RECEIVED AND ERCISED Report to: Public Affairs Mana r or as designed by Department Head. DISTINGUISHING CHARAA ERISTICS This is a journey-level classification requiring use of a wide variety of graphics design, graphics and related se are with skill. Incumbents have considerable independence in working with internal ► stomers to produce output that meets the creative, quality control, and scheduling exp;ctations of internal customers. Additionally, incumbents work with City staff and outside v-ndors to coordinate final productions. Incumbents are guided in their work by a frame ,ork of established procedures and supervisory support. EXAMPLES e F ESSENTIAL DUTIES: • Co c rdinates with department staff to gather information and materials in order to pl_n and deliver marketing and visual communications concepts • onfer with and assist City staff with project requests, printing and reproduction requirements, branding guidelines, and design best practices • Under general supervision, develops and designs assets for use in web, social media, print and video platforms Page 1 of 4 f / . CITY OF HUNTINGTON BEACH G.. Y z 1 , CLASS SPECIFICATION ,- 2 CUA'i: FOO . / TITLE: GRAPHIC DESIGNER • Produces accurate and visuallyinterestingprint and moti9 gra graphics, layouts or , g P Y illustrations to convey a wide variety of information • Produces coordinated various graphic designs for pyblic information/community engagement campaigns and City programs, which/includes brochures, posters, flyers, booklets, social media, newsletters, publications, presentations, banners, decals, signs, reports, other promotional mater;ials, etc. • Uses a digital camera to take photographs at/City events and headshots; selects, edits, manipulates, and retouches photographs for design projects and catalogs. Maintains digital photo images f' • Tracks, monitors, and maintains proj ct status in order to deliver final products in a timely manner • Manages timelines for multiple d sign projects from conception to final production, including installation of print wok and implementation of digital work from approved consultants and vendors, such as printers and photographic studios • Monitors and assists with ypdating website content and maintaining graphic standards across the sit • Meticulously manage a large inventory of digital artwork while maintaining file structure and naming conventions / • Answers inquires pn all phases of design work and makes recommendations for improvements • Proofreads w rk to ensure completeness, accuracy, format integrity, and alignment with the bra d, programs, and initiatives • Performshecks to verify adherence to color and material quality standards for all print and production materials • Repo r s to work as scheduled and works various hours, including nights and weelends as required • M ntains regular and consistent attendance record • erforms other related duties, as required The preceding duties have been provided as examples of the essential types of work pe ormed by positions within this job classification. The City, at its discretion, may add, dify, change or rescind work assignments as needed. Page 2 of 4 // i CITY OF HUNTINGTON BEACH ,,�'�°k"" 2��,; , r t CLASS SPECIFICATION •9 ��''� o � 'S,Coun ,/,,' i / TITLE: GRAPHIC DESIGNER / MINIMUM QUALIFICATIONS ,7 f Knowledge of: • Principles, practices, and techniques for branding, marketing, and contemporary / print and motion graphic design • Advanced knowledge of business English, spelling, punctuation and vocabulary; skill in quality control and proofreading /f • Effective communication methods of branding and'communication via design • Computer graphics programs including but not limited to: Adobe Creative Cloud, Acrobat, After Effects, Illustrator, InDesign, P,iotoshop, PowerPoint, Premier, Canva.com or other specialized computer software • Software innovations that may improve tfaof City's public communications • Software used in the editing and manipulation of photographs, the design and creation of electronight/print specifications and the creation of visual communications / • Printing and reproduction processes and layout/design implications • Recordkeeping principles and procedures and general office practices • Effective customer service to//chniques Ability to: / • Create and produce a active print and motion graphic designs, illustrations, brochures, and othe publications using established branding guide • Exercise judgmen decisiveness and creativity involved in the evaluation of information, ide9 ify/analyze potential problems, and recommend creative solutions for assigned ;ojects • Communicate effectively, both orally and in writing • Follow oryI and written instructions • Unders nd and follow the City's rules and procedures • Pay ention to details with ability to work under pressure to meet deadlines for mul ple projects • Fps ablish and maintain effective and cooperative working relationships with City mployees, vendors, and the general public. ., Provide effective customer service to internal and external customers d/ucation: An Associate's degree in Graphic Design, Graphic Arts, or closely related field. Page 3 of 4 f r/ CITY OF HUNTINGTON BEACH CLASS SPECIFICATION TITLE: GRAPHIC DESIGNER / Experience: At least three (3) years of professional working expef Bence in the field of graphic design. Public sector work experience is desirable. License/Certificates: A valid California Class C driver license with an acceptable driving record required by time of appointment and throughout employment. I SPECIAL CONDITIONS ,// Employees who may drive a city or personal vehicle in:the course and scope of work shall be required to participate in the DMV Employer Pull Notice program. Public Employee Disaster Service Worker:An accordance with Government Code Section 3100, all Huntington Beach city employees are required to perform assigned disaster service worker duties in the event of n emergency or a disaster. PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS The incumbent must be able to meet the physical requirements of the job class and have mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the duties to be performed. / Work is performed in a general office environment, requiring sitting for prolonged periods of time; standing and walking to retrieve work files or to other departments or office locations; leaning, bending and stooping to perform work behind a desk or to retrieve information; pushing, turning or twisting4o move chair or body from desk; reaching to place or retrieve files or open file drawers/or cabinets; light grasping to hold a writing instrument or documents; firm grasping as needed to lift and carry work files or operate office equipment; finger dexterity to typy on a computer keyboard; and, hearing and speaking to answer the telephone or answer questions of co-workers and subordinates. Work may necessitate some lifting, carry'.rig, pushing and/or pulling of objects and materials of light weight (10-20 pounds). Reasonable pccommodation(s) for an individual with a qualified disability will be considered on a case-by-case basis. Page 4 of 4 EXHIBIT B // ,osop.1.N6TQy� CITY OF HUNTINGTON BEACH '/. --, _-- CLASS SPECIFICATION F f'� cPl,,, �• `/` �UUNTY'', TITLE: MULTIMEDIA OFFICER // / CITY COUNCIL APPROVAL: JOB CODE: TBD EMPLOYMENT STATUS: REG LAR FULL-TIME / UNIT REPRESENTATION: M�EO FLSA STATUS: EXEMPT EEOC CODE: /PROFESSIONALS JOB SUMMARY Under general supervision, plans, coordin es, and administers the operations of the City's Huntington Beach Cable Television (HB ), YouTube Channel, and online digital content. SUPERVISION RECEIVED AND EXERCISED Report to: Public Affairs Manager as designed by Department Head. Supervises: Clerical and/or Part- `ime staff DISTINGUISHING CHARAC RISTICS This is a journey-level c)sification where incumbents are required to perform highly technical production an `administration of programming and streaming for the City's HBTV program. EXAMPLES OF ESSENTIAL DUTIES: • Produce nd direct video productions, including script writing, editing, lighting, audio design, oice-specialists, and formal design • Prodyces, directs, technically operates, and broadcasts seminars and performances • Directs the production of live audio/video City productions, including, but not limited t , community events, town halls, commission meetings, and other events • irects programming and coordinates operation of contractors, cameras, equipment, graphics, and technical setup • Builds and schedules HBTV programming. Oversees the City's TV website, YouTube Channel, and other City video content Page 1 of 4 7 { CITY OF HUNTINGTON BEACH ,so§``' e9 ',1. CLASS SPECIFICATION '/-r rf�o�,0 TITLE: MULTIMEDIA OFFICER l • Oversees the development of the HBTV production fad 4 including equipment acquisition and replacement. Makes recommendations on quipment selection for the facility • Schedules the use of HBTV production facilitie for live, taped, and remote productions • Working with Public Affairs Manager, prepare /and administers the City's annual HBTV program budget including projection of fyfure needs for new equipment, repairs, maintenance as well as programming relate /expenditures. Monitors expenditures • Keeps abreast of changes in cable-related ethnology; informs Public Affairs Manager of changes and makes adjustments act rdingly • Oversees the work of contractors pe orming media related functions as appropriate and address any issues to Public air Manager • Monitors and reports on indust and legislative matters impacting the City's cable television policies, programs, d applications • Reports to work as sche led and works various hours, including nights and weekends as required • Maintains regular and c e nsistent attendance record • Performs other relate duties, as required The preceding duties h ve been provided as examples of the essential types of work performed by position within this job classification. The City, at its discretion, may add, modify, change or re cind work assignments as needed. MINIMUM QUALIFICATIONS Knowledge o • Princ'•Ies and methods of cable television technology and TV production • Pri ciples and methods of managing a government access channel • rrent federal, state and local laws and practices regulating government access hannels and cable television systems • Video and related television production equipment • Budget development and expenditure monitoring • Contracts administration and bidding practices and procedures • Modern principles of office management and organization • Public Relations techniques Page 2 of 4 7 '�#o%0�anr.croti�- CITY OF HU,NTINGTO.N BEACH dam: :_: :4 CLASS SPECIFICATION ,p _0 / CF,cOUhT��v.,��' :-' ...',., : :' .- •-:'- ' i, ,-" -•':, • :','''='..;,:,..,:':P,.':,*'-''''',::,:':: -: .-i';:-.—:.:: --,,-' " ' - . / TITLE: MULTIMEDIA OFFICER / • Report writing and project management • Recordkeeping principles and procedures and genera office practices • English usage, spelling, grammar, and punctuation • Effective customer service techniques Ability to: • Plan, manage and coordinate the operatio of City's public cable channel TV station and production • Operate a variety of complex video and igital composing programs and equipment , and troubleshoot as required • Read and interpret complex statutes, guidelines and regulations • Accommodate scheduled evening and weekend productions to provide on-site coordination, service and assist TIce • Plan, organize, and schedule ork independently and maintain work effectiveness with multiple deadlines and f.equent changes in workload and priority of assignments • Meet deadlines and succ ssfully manage timelines for multiple projects • Exercise judgment, decisiveness and creativity involved in the evaluation of information, identify p- tential problems, and recommend creative solutions for assigned projects f • Communicate effectively, both orally and in writing • Establish and m intain effective and cooperative working relationships with City employees, pu lic agencies, vendors, and the general public. • Provide effective customer service to internal and external customers // Education: Ba `helor's Degree from an accredited college or university in Communications, TelevisionNid o/Film Production, Public Relations, Public or Business Administration, or related field An additional three (3) years (for a total of eight years) of directly related experience n addition to an Associate's Degree in a related field may be substituted for the Bachelor Degree. Experience: Five (5) years of recent, full-time experience in multimedia pro .action/broadcasting. License/Certificates: A valid California Class C driver license with an acceptable driving ecord required by time of appointment and throughout employment. Page 3 of 4 e✓-09lN67-0 CITY OF HUNTINGTON BEACH ,o',. '''� `y,A, I r ,, , i'.' 1° CLASS SPECIFICATION ;2;' ,3 ,,toy Ol:fii iI I TITLE: MULTIMEDIA OFFICER / SPECIAL CONDITIONS Employees who may drive a city or personal vehicle in the coursed scope of work shall be required to participate in the DMV Employer Pull Notice proem. Public Employee Disaster Service Worker: In accordance with Government Code Section 3100, all Huntington Beach city employees are/required to perform assigned disaster service worker duties in the event of an emergency or a disaster. f PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS i The incumbent must be able to meet the physical requirements of the job class and have mobility, balance, coordination, vision, hearinnd dexterity levels appropriate to the duties to be performed. This position may require evening ac weekend work. Must be available to attend meetings, make public present `lions and travel to various work sites. Work is performed in a general o ice environment and/or television production studio, requiring sitting for prolonged per' ds of time; standing and walking to retrieve work files or to other departments or office cations; leaning, bending and stooping to perform work behind a desk or to retrieve i ormation; pushing, turning or twisting to move chair or body from desk; reaching to plac or retrieve files or open file drawers or cabinets; light grasping to hold a writing instrume. or documents; firm grasping as needed to lift and carry work files or operate office a uipment; finger dexterity to type on a computer keyboard; and, hearing and speaking/to answer the telephone or answer questions of co-workers and subordinates. Work m necessitate some lifting, carrying, pushing and/or pulling of objects, materials, and equ''ment up to 50 pounds. When work is pe/ormed outdoors or at events, there is full exposure to various weather conditions. Reasonable ccommodation(s) for an individual with a qualified disability will be considered on a case y-case basis. Page 4 of 4 NOTE TO FILE For All Supplemental Communications Received Regarding the Fiscal Year 2023-24 Budget Related Items See 6/26/23 Budget Record Category ID # 320.20 System ID #6411346 \\ 2000 Main Street, N.eGT�y Huntington Beach,CA � �� `_ City of Huntington Beach g92648 APPROVED 7-0 . TO CONTINUE WITH 0 1JNTY CAS _ PUBLIC HEARING OPEN TO JUNE 26, 2023 File#:•23-521 MEETING DATE: 6/20/2023 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Al Zelinka, City Manager VIA: Sunny Han, Acting Chief Financial Officer PREPARED BY: Serena Bubenheim, Acting Assistant Chief Financial Officer Subject: Continued from June 6, 2023 with Public Hearing open - Request to Consider Adopting Resolution No. 2023-24 to Adopt a Budget for the City for Fiscal Year 2023/2024 and Authorize the Corresponding Appropriation and Transfer of $4.9 Million of AES Reserves and $3.9 Million of Equipment Replacement Reserves and Return to a 12-year Paving Cycle; Resolution No. 2023-25 Establishing the Gann Appropriation Limit for Fiscal Year 2023/2024; Resolution No. 2023-23 Levying a Retirement Property Tax for Fiscal Year 2023/2024 to Pay for Pre-1978 Employee Retirement Benefits; Resolution No. 2023-27 Amending the City's Classification Plan by Adding the Classifications of Graphic Designer, Multimedia Officer, and Municipal Records Manager; Resolution No. 2023-28 to Adopt a Revised General Fund Reserve Policy; Resolution No. 2023-26 Acknowledging Receipt of a Report Made by the Fire Chief of the Huntington Beach Fire Department Regarding the Inspection of Certain Occupancies Required to Perform Annual Inspections in such Occupancies Pursuant to Sections 13146.2 and 13146.3 of the California Health and Safety Code; Approve and Authorize the execution of Amendment No. 2 to the Agreement between the City of Huntington Beach and Mind OC for Pilot Mobile Crisis Response Program; and Approve and Authorize the Execution of Professional Services Contract between the City of Huntington Beach and National Council for Community Development (NDC) for Technical Assistance Services Statement of Issue: The City Charter of the City of Huntington Beach requires a Public Hearing prior to the adoption of the City's annual budget. The City Charter further requires adoption of the annual budget by June 30, 2023, for Fiscal Year (FY) 2023/24. Financial Impact: Proposed Budget: The Fiscal Year 2023/24 Proposed Budget is structurally balanced. The All Funds Proposed Budget equals $508.8 million. The General Fund Proposed Budget totals $285.6 million, with the planned use of $8.8 million in General Fund reserves. Individual departmental and fund-level appropriations are contained in the attachments herein. City of Huntington Beach Page 1 of 10 Printed on 6/15/2023 powereeQ4 Legistar"•' File #: 23-521 MEETING DATE: 6/20/2023 Employee Tax Override: Pursuant to Chapter 3.07 of the Municipal Code, the Proposed Budget for Fiscal Year 2023/24 assumes the continuation of the Retirement Tax Cap of $0.01500 per $100 of assessed value. As of the most recent audited financial statements, this tax rate resulted in $7.9 million in revenue in Fiscal Year 2021/22. This recurring revenue source is included in the Proposed FY 2023/24 Budget. Update to the City's General Fund Reserve Balance Policy: The City desires to maintain a prudent level of reserves and the Government Finance Officers Association (GFOA) recommends a minimum of two months of operating expenditures be set aside for unforeseen events. Staff is recommending consolidating certain General Fund Assignments into the Economic Uncertainties Reserve in order to meet the two-month reserve requirement. Additionally, staff is recommending strengthening the City's Reserve policy to ensure that funds are set aside systematically and used only when truly necessary. Mind OC Contract Extension: Staff is requesting approval to amend the professional services contract with Mind OC for the Be Well HB mobile crisis response program. The City has been awarded federal and state grants (U.S. Department of Health and Human Services and California Dept. of Health Care Services) to offset the cost of the program for FY 2023/24. Funding for future years will be identified in future budgets. National Development Council Contract: Staff is requesting approval to execute a new professional services contract with National Council for Community Development (NDC). Funding for this contract is provided through the annual allocations for the Community Development Block Grant and HOME programs and the Community.Development Department's annual operating budget. Recommended Action: A) Adopt Resolution No. 2023-24, "A Resolution of the City Council of the City of Huntington Beach Adopting a Budget for the City for Fiscal Year 2023/2024" (Attachment 2); and, B) Authorize the Professional Services included in the FY 2023/24 budget to be representative of the services projected to be utilized by departments in FY 2023/24 (Attachment 3); and, C) Authorize the appropriation and transfer of the full balance ($4.9 million) of the AES Reserve from the General Fund to the AES Mitigation Fund 1284; and, D) Authorize the appropriation and transfer of$3,903,803 from the General Fund Equipment Replacement Reserve to the Equipment Replacement Fund 324; and, E) Approve the return to a 12 year paving cycle; and, F) Adopt Resolution No. 2023-25, "A Resolution of the City Council of the City of Huntington Beach Establishing the Gann Appropriation Limit for Fiscal Year 2023/2024" of City of Huntington Beach Page 2 of 10 Printed on 6/15/2023 powereaQ9'LegistarT'' File#: 23-521 MEETING DATE: 6/20/2023 $1,171,687,773" (Attachment 4); and, G) Adopt Resolution No. 2023-23, "A Resolution of the City Council of the City of Huntington Beach Levying a Retirement Property Tax for Fiscal Year 2023/2024 to Pay for Pre-1978 Employee Retirement Benefits" (Attachment 5); and, H) Adopt Resolution No. 2023-27, "A Resolution of the City Council of the City of Huntington Beach Amending the City's Classification Plan by Adding the Classifications of Graphic Designer, Multimedia Officer, and Municipal Records Manager" (Attachment 6); and, I) Adopt Resolution No. 2023-28, "A Resolution of the City Council of the City of Huntington Beach Adopting a Revised General Fund Reserve Policy" (Attachment 7) and authorize the City Manager or designee to execute all administrative and budgetary actions necessary to consolidate certain General Fund Assigned Fund Balances to the Economic Uncertainties Reserve in order to meet the City's two-month Emergency Reserve requirement; and, J) Adopt Resolution No. 2023-26, "A Resolution of the City Council of the City of Huntington Beach, California Acknowledging Receipt of a Report Made by the Fire Chief of the Huntington Beach Fire Department Regarding the Inspection of Certain Occupancies Required to Perform Annual Inspections in such Occupancies Pursuant to Sections 13146.2 and 13146.3 of the California Health and Safety Code" (Attachment 8); and, K) Approve and authorize the Mayor and City Clerk to execute "Amendment No. 2 to Agreement between the City of Huntington Beach and Mind OC for Pilot Mobile Crisis Response Program" (Attachment 9); and, L) Approve and authorize the Mayor and City Clerk to execute "Professional Services Contract between the City of Huntington Beach and National Council for Community Development (NDC)for Technical Assistance Services" (Attachment 10). Alternative Action(s): A. Instruct City staff regarding changes to be incorporated into the budget and adopt the FY 2023/24 Budget and corresponding actions and resolutions as amended. B. Continue the Public Hearing until June 20, 2023. Analysis: As required by the City Charter, the City Manager submitted the FY 2023/24 Proposed Budget to the City Council on May 7, 2023. The Proposed Budget and the Five-Year Capital Improvement Program (CIP)were also discussed at a City Council Study Session held on May 16, 2023. The purpose of the budget study session was to provide the City Council an opportunity to discuss City of Huntington Beach Page 3 of 10 Printed on 6/15/2023 powereel 'LegistarTm File #: 23-521 MEETING DATE: 6/20/2023 the Proposed Budget with staff before proceeding with the formal Public Hearing on June 6, 2023. Overview Over the past couple years, the City has come together in an extraordinary way to address the fiscal and public health challenges of the COVID-19 pandemic. Through the leadership and support of the City Council, the City implemented significant cost saving measures without reductions in essential service levels, including a Citywide Separation Incentive Program and reorganization plan, and refinancing of the City's pension debt. As a result of these measures, and numerous other measures taken over the past couple years, we project a $3.8 million dollar General Fund surplus for FY 2022/23. Inclusive of these significant budget measures,. the FY 2023/24 Proposed Budget also includes mandated and additional one-time savings to mitigate the City's rising pension costs; prioritizes improvements to the City's facilities, roads and parks; incorporates increased funding for critical programs such as Workers' Compensation and General Liabilities; accounts for increases to the City's contractual obligations and inflationary cost impacts; and includes the addition of 11 positions across various City departments to meet increased demand and bring critical services in-house. The FY 2023/24 Proposed Budget is structurally balanced and totals $508.8 million across All Funds. This reflects a $23.2 million, or 4.4 percent, decrease from the FY 2022/23 Adopted All Funds Budget of $532.0 million. A significant portion of the decrease is due to the one-time redistribution of $29.6 million of American Rescue Plan Act (ARPA) funds to the General Fund in FY 2022/23 for the provision of core governmental services. For FY 2023/24, General Fund revenue is projected at $280.4 million, a $2.8 million, or 1 percent decrease from the FY 2022/23 Adopted Budget. Major sources of General Fund revenue include Property Tax, Sales Tax, Utility Users Tax, and Transient Occupancy Tax, among others. The largest decrease in General Fund revenue is in Non-Operating Revenue, attributable to the one-time transfer of ARPA funds for general governmental services that was included in the FY 2022/23 Adopted Budget. The largest revenue increase is in Property Tax, with expected revenues totaling $104.2 million due to gains in assessed property valuations. Franchise and Utility Users Taxes are anticipated at $33.0 million, a 21.8 percent increase, driven by increases in utility prices including gas and electricity. Charges for Current Services is projected to increase $6.4 million due to increased demand for services, including medical transports, recreation classes and building and planning services. The Proposed General Fund Expenditure Budget totals $285.6 million and is supported by revenues of $280.4 million, plus the one-time use of $8.8 million in General Fund Reserves. Use of reserves include the transfer of $3.9 million from the Equipment Replacement Reserve to the Equipment Replacement Fund for the purchase of critical infrastructure and public safety vehicles and equipment. The full balance of the AES Reserve ($4.9 million) is being transferred to a new AES Mitigation Fund to be used for various Capital Improvement Projects as outlined in the Memorandum of Understanding between the City and AES Southland Development LLC. The Proposed General Fund Budget has no reliance on one-time revenues to fund ongoing City of Huntington Beach Page 4 of 10 Printed on 6/15/2023 powereab1j Legistar,A File#: 23-521 MEETING DATE: 6/20/2023 operations, which is critical to maintaining the City's financial viability and success and represents a $16.6 million, or 6.2 percent, increase compared to the FY 2022/23 Adopted Budget of$269.0 million. This increase is attributable to higher personnel costs arising from the addition of 11 full time employees, increased Workers' Compensation and overtime costs, and inflationary impacts on normal business activities. The FY 2023/24 Proposed Budget includes 1,002.75 Full Time Equivalents (FTEs); an increase of 11 FTEs across all funds compared to FY 2022/23. The new positions include 1 Deputy Community Prosecutor, 2 Senior Deputy City Attorneys and 1 Senior Legal Assistant in the City Attorney's Office. A Municipal Records Manager is being added to the City Clerk's Office to assist with the citywide centralization of records management, and 1 Graphic Designer and 1 Multi-Media Officer are proposed to oversee the operations of the City's Cable "3" Channel, YouTube Channel and online digital content, and to assist with citywide public information materials in the Office of Communications, bringing part of currently contracted services in-house. Three new positions are included in the Community Development Department to provide timely inspection and plan review services and improve long-term service delivery. One HR Analyst is included in Risk Management to support increased workload, mitigate risk and ensure compliance with regulatory requirements. The FY 2023/24 Proposed Budget was carefully prepared to balance immediate priorities along with the need for long-term investments. The Proposed Budget does not include any financial impacts of agreements with bargaining groups that are under consideration by the City; the City Budget will be amended as bargaining group agreements are approved by the City Council. The City Budget reflects the priorities of the City Council and outlines a plan committed to enriching the quality of life for our residents, businesses, and visitors by increasing funding for core services such as public safety, community & library service programs, and improving the City's infrastructure. Professional Services As established by Administrative Regulation Number 228, each department has submitted a list of professional services that are generally contained in their Proposed Budgets (Attachment 3). Professional services contracts are subject to compliance with Administrative Regulation Number 228 and City Ordinance Chapter 3.03. Paving Cycle In August 2022, staff gave a study session presentation on the Pavement Management Plan (PMP) Overview. At this study session Council provided direction to implement a 9-year zone cycle instead of the previous 12-year zone cycle, of which the last zone of the first 12-year cycle is currently under construction. In working through the CIP process, and working to achieve a balanced budget, staff reviewed the cost/benefit of a 9-year cycle to a 12-year cycle. After this review staff is recommending a 12-year cycle for the following reasons: 1. Over 7 years, the Pavement Classification Index (PCI) would only increase by 1 point (83.4 to 84.4), and both scores are in the "good" condition rating; 2. The construction cost for the 9-zone program totals $2.5 million more annually than the 12- City of Huntington Beach Page 5 of 10 Printed on 6/15/2023 powereel. 'LegistarTM File #: 23-521 MEETING DATE: 6/20/2023 zone program; and 3. The City has seen success with the 12-year zone program which has achieved an overall PCI of 81.6 which indicates the residential streets are currently in "good" condition. Gann Appropriation Limit In November 1979, the California voters approved Article 13B of the State of California Constitution, which allows the City's spending of tax proceeds to increase only by factors from the base year of 1978-1979. In June 1990, Proposition 111 was passed, which changed the way the limit is calculated and is outlined as follows. The City may increase its limit annually in two ways: • By a percentage equal to the increase from the preceding year in county or city population (whichever is greater). • By an amount equal to the change in per capita personal income in California or the change in the assessment roll the preceding year due to the addition of local non-residential new construction (whichever is greater). The proposed appropriation limit for FY 2023/24 was calculated as follows: FY 2022/23 Appropriation Limit $1,126,155,850 Multiplied by percentage grown in State Per Capita Personal Income 1.0444 Multiplied by change in County Population 0.9962 Proposed FY 2023/24 Appropriation Limit $1,171,687,773 Appropriations of revenues controlled by the Gann Limit are primarily in the General Fund. The General Fund proposed appropriation for FY 2023/24 of $285.6 million is significantly below this appropriation limit (Attachment 4). Examples of proceeds of taxes governed by the Gann Appropriation Limit are: property taxes, sales taxes, utility taxes, state subventions, fines, forfeitures, interest revenue on regulatory licenses, user charges, and user fees, to the extent that those proceeds exceed the costs reasonably borne by that entity in providing the regulation, product, or service. Employee Tax Override On July 16, 2012, the City Council adopted an ordinance to permanently cap the tax rate at $0.01500 per $100 of assessed valuation. Therefore, the requested tax levy for FY 2023/24 reflects the same tax rate of$0.01500 per$100 of assessed valuation effective in FY 2012/13 pursuant to Chapter 3.07 of the Municipal Code. Fiscal Year 2023/24 will represent the twelfth year of the application of the permanent cap. The current capped Employee Tax Override results in an approximate $75 annual tax levy for a property assessed at $500,000. Revenue generated from this property tax helps the City fund public safety employee pension costs associated with pre-1978 retirement benefit levels. As such, the tax can only pay for the estimated costs associated with the public safety pension benefit formulas in place prior to the enactment of Proposition 13 on July 1, 1978. Hence, the tax can only pay for City of Huntington Beach Page of 10 Printed on 6/15/2023 powere3'bl'Legistar7" File #: 23-521 MEETING DATE: 6/20/2023 retirement benefits for all retired, current, and future public safety City employees that were contracted for prior to July 1, 1978 (such as the 2% at 50 benefit formula for Safety employees in place before enactment of Proposition 13). Based on the most recent CalPERS actuarial valuations, the cost of pre-1978 retirement benefit levels for Safety personnel totals $26.1 million. As such, the proposed tax rate is recouping only 27 percent of eligible Safety personnel retirement costs. Due to the County of Orange's timeline for approving the tax rate and the city's budget cycle, the rate must be set before the City Council takes action on its annual budget. The recommended assessment rate would maintain essential services for Fiscal Year 2023/24 (Attachment 5). Public Hearing The City Charter requires that a public hearing be conducted on the City budget prior to adoption. Public Hearing notices have been published per City Charter requirements (Attachment 1). At the close of this hearing, all legal requirements for budget adoption will have been met. Update to the General Fund Reserve Policy The City desires to maintain a prudent level of reserves based on the revenue impacts described above and the City's desire to maintain strong bond ratings to minimize borrowing costs. The Government Finance Officers Association (GFOA) recommends a minimum of two months of operating expenditures be set aside for unforeseen events. Cities with robust fiscal reserve policies are more likely to receive improved bond ratings based on higher scores related to financial management policies and improved fund balance reserves. Staff is recommending consolidating certain General Fund Assignments into the Economic Uncertainties Reserve in order to meet the two-month reserve requirement, as listed below: Balance as of June 30,2022(in thousands) Cityview Replacement $ 1,028 Triple Flip 109 Strategic Initiatives 16,536 Housing Agreement 1,657 Year-End Fair Value 1,983 Total Recommended for Consolidation 21,313 Economic Uncertainties Reserve 26,114 Economic Uncertainties Reserve(revised) $47,427 Two-Month Reserve Requirement $47,215 Additionally, staff is recommending: (1) a minimum of 25% of unrestricted one-time revenues would be transferred to the Section 115 Trust, and (2) strengthening the City's Reserve policy to ensure that funds are set aside systematically and used only when truly necessary and approved by a 6/7th vote of City Council. If Economic Uncertainties Funds are utilized and the level falls below the two-month reserve City of Huntington Beach Page 7 of 10 Printed on 6/15/2023 powers$"l4 LegistarT'•' File #: 23-521 MEETING DATE: 6/20/2023 requirement, the Chief Financial Officer will bring forward a proposed plan to City Council to replenish the fund within three fiscal years. Acknowledge Receipt of Fire Inspections California Health & Safety Code Sections 13146.2 and 13146.3 require all fire departments that provide fire protection services to perform annual inspections in every building used as a public or private school, hotel motel, lodging house, apartment house and certain residential care facilities. These inspections are performed to meet certain building standards. Section 13146.2 of the Code requires departments to report annually to its governing body on its conformance to these requirements. State Senate Bill 1205 requires that effective January 1, 2019, the governing body annually adopt a resolution or other formal document certifying that these inspections were completed and that this document be submitted to the State. During calendar year 2022, the Huntington Beach Fire Department completed annual inspections of all buildings referenced under Sections 13146.2 and 13146.3 of the California Health and Safety Code. This includes the following: #in #of Occupancy Type Jurisdiction Inspections R1s ("hotel, motel, lodging houses") 20 20 R1s that are also High Rises 3 3 R2s ("apartment houses") 2,537 2,537 R2 that are also High Rises � 1 1 R2.1 ("supervised residential") I 5 j 5 R4s ("residential/assisted living") 1 L 1 Es ("public and private schools") TVTY 38 38 This represents inspection rate of 100% of all required facilities. In conformance with Senate Bill 1205, staff recommends the adoption of the resolution shown as Attachment 8. Mind OC Contract Extension Since its successful launch in May 2021, Be Well HB, a pilot mobile crisis response program has become a critical City resource to help with a variety of non-emergency public assistance situations such as mental health crisis, addiction, and homelessness. Council approval is requested to extend the contract with the service provider, Mind OC, for an additional three years until June 30, 2026 (Attachment 9), with an annual contract amount of not-to- exceed $1.5 million. The cost for FY 2023/24 will be 100% covered by a portion of the $500,000 federal grant from the U.S. Department of Health and Human Services and $1.5 million state grant from the California Dept. of Health Care Services. Funding for the two subsequent years will be incorporated into the respective annual operating budgets and program costs may be reduced or eliminated, contingent upon the funding availability in each given year. National Development Council Contract The National Council for Community Development (NDC) provides technical assistance services for housing and economic development activities for the Community Development Department. An City of Huntington Beach Page 8 of 10 Printed on 6/15/2023 powereell,LegistarTL File#: 23-521 MEETING DATE: 6/20/2023 existing three-year contract will expire at the beginning of FY 2023/24. Council approval is requested for a new two-year agreement until June 30, 2025 (Attachment 10) with total compensation not to exceed $156,818. Funding for this contract is incorporated in the Community Development Block Grant and HOME program administrative costs, and the Community Development Department's annual operating budget. The contract procurement required through Municipal Code 3.03 was completed through an executed interagency agreement with San Joaquin County. Environmental Status: Not applicable Strategic Plan Goal: Community Engagement Homeless Response Economic Development& Housing Infrastructure & Parks Fiscal Sustainability, Public Safety or Other Attachment(s): 1. Public Hearing Notice 2. Resolution No. 2023-24, "A Resolution of the City Council of the City of Huntington Beach Adopting a Budget for the City for Fiscal Year 2023/2024" 3. Professional Services included in the Fiscal Year 2023/2024 Budget 4. Resolution No. 2023-25, "A Resolution of the City Council of the City of Huntington Beach Establishing the Gann Appropriation Limit for Fiscal Year 2023/2024" 5. Resolution No. 2023-23, "A Resolution of the City Council of the City of Huntington Beach Levying a Retirement Property Tax for Fiscal Year 2023/2024 to Pay for Pre-1978 Employee Retirement Benefits" 6. Resolution No. 2023-27, "A Resolution of the City Council of the City of Huntington Beach Amending the City's Classification Plan by Adding the Classifications of Graphic Designer, Multimedia Officer, and Municipal Records Manager" 7. Resolution No. 2023-28, "A Resolution of the City Council of the City of Huntington Beach Adopting a Revised General Fund Reserve Policy" 8. Resolution No. 2023-26, "A Resolution of the City Council of the City of Huntington Beach, California Acknowledging Receipt of a Report Made by the Fire Chief of the Huntington Beach Fire Department Regarding the Inspection of Certain Occupancies Required to Perform Annual Inspections in such Occupancies Pursuant to Sections 13146.2 and 13146.3 of the California Health and Safety Code" 9. Amendment No. 2 to Agreement between the City of Huntington Beach and Mind OC for Pilot Mobile Crisis Response Program 10. Professional Services Contract between the City of Huntington Beach and National Council for Community Development (NDC)for Technical Assistance Services 11.FY 2023/24 Budget Adoption Presentation City of Huntington Beach Page 9 of 10 Printed on 6/15/2023 powere31*LegistarT" File #: 23-521 MEETING DATE: 6/20/2023 City of Huntington Beach Page 10 of 10 Printed on 6/15/2023 powere3•t''LegistarT'' PUBLIC HEARING CITY OF HUNTINGTON BEACH Notice of Public Hearing on the Proposed City Budget for Fiscal Year 2023/2024 Notice is hereby given that a public hearing will be held by the City Council of the City of Huntington Beach for the purpose of considering the City Budget for Fiscal Year 202312024. The Proposed Budget for Fiscal Year 202312024 totals$508,818,053 includir General Fund Expenditures of$285,564,240. The public hearing is scheduled in the Council Chambers of the Civic Center,located at 2000 Main Street on Tuesday,June 6,2023 at 6:00pm. The public may obtain copies of the Proposed Budget for Fiscal Year 202312024 from the City's website at http:tww,huntinptonbeachca.gov. All interested persons are invited to attend to express their opinions for, or against, the Proposed Budget with written or oral comments. Written communications to the City Council should be directed to the Office of the City Clerk at the address below, Further information may be obtained from the Finance Department, 2000 Main Street, Huntington Beach,CA, 92648- 2702 or by telephone(714)536-5630. The City of Huntington Beach endeavors to accommodate persons of handicapped status in the admission or access to,or treatment or employment in,city programs or activities. The City of Huntington Beach is an equal opportunity employer. Dated: May 25,2023 and June 1,2023 City of Huntington Beach By: Robin Estanislau,City Clerk 2000 Main Street Huntington Beach,CA 92648-2702 Telephone: (714)536-5227 htterhuntingtanbeactca.quviHBPublic£omm mist 318 CONTINUANCE OF PUBLIC HEARING t-I N STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS = i CITY OF HUNTINGTON BEACH ) CP I, Robin Estanislau, declare as follows: That I am the City Clerk of the City of Huntington Beach; that at a regular meeting of the City Council/Public Financing Authority of the City of Huntington Beach held Tuesday, June 20, 2023, said public hearing was continued open to an Adjourned Regular Meeting on Monday, June 26, 2023 at 5:00 pm to Request to Consider Adopting Resolution No. 2023-24 to Adopt a Budget for the City for Fiscal Year 2023/2024 and Authorize the Corresponding Appropriation and Transfer of $4.9 Million of AES Reserves and $3.9 Million of Equipment Replacement Reserves and Return to a 12-year Paving Cycle; Resolution No. 2023-25 Establishing the Gann Appropriation Limit for Fiscal Year 2023/2024; Resolution No. 2023-23 Levying a Retirement Property Tax for Fiscal Year 2023/2024 to Pay for Pre-1978 Employee Retirement Benefits; Resolution No. 2023-27 Amending the City's Classification Plan by Adding the Classifications of Graphic Designer, Multimedia Officer, and Municipal Records Manager; Resolution No. 2023-28 to Adopt a Revised General Fund Reserve Policy; Resolution No. 2023-26 Acknowledging Receipt of a Report Made by the Fire Chief of the Huntington Beach Fire Department Regarding the Inspection of Certain Occupancies Required to Perform Annual Inspections in such Occupancies Pursuant to Sections 13146.2 and 13146.3 of the California Health and Safety Code; Approve and g:\agendas\agmisc\Pubhear-Continued.doc i r.` t, I 1 � Authorize the execution of Amendment No. 2 to Agreement between the City of Huntington Beach and Mind OC for Pilot Mobile Crisis Response Program; and Approve and Authorize the Execution of Professional Services Contract between the City of Huntington Beach and National Council for Community Development (NDC) for Technical Assistance Services); and that on Wednesday, June 21, 2023 at the hour of 12:30 p.m., a copy of said notice was posted at a conspicuous place near the door at which the meeting was held. I declare under penalty of perjury that the foregoing is true and correct. Executed on Wednesday, June 21, 2023 at Huntington Beach, California. ROBIN ESTANISLAU, CITY CLERK, CMC by: Senior Deputy Cit lerk Posted pursuant to Government Code Section 54950 { I declare,under penalty of perjury,that I am employed by the City of Huntington Beach,in the Office of the City Clerk and that I posted this public notice on the Clt13I iL0 osting bulletin board at the Clv, Center on Tiat 121^v a.m./ Date zl __ g:lagendaslagmisc\Pubhear-Continued.doc 1 ./, Signature l/14/,a r�tf1. Senior Deputy City Clerk tri ' / City Council! ACTION AGENDA June 20, 2023 Public Financing Authority Recommended Action: A) Adopt Resolution No. 2023-22, "A Resolution of the City Council of the City of Huntington Beach Concerning the Update of the Local Signal Synchronization Plan for the Measure M (M2) Program"; B) Adopt Resolution No. 2023-29, "A Resolution of the City Council of the City of Huntington Beach Concerning the Status and Update of the Circulation Element, and Mitigation Fee Program for the Measure M (M2) Program"; and C) Adopt the 7-year Capital Improvement Program (Fiscal Years 2023/24 through 2029/30) included as Attachment #4 for compliance with the renewed Measure M eligibility requirements. Approved 7-0 PUBLIC HEARING 14. 23-521 Continued to June 26, 2023 at 5:00 PM with Public Hearing Open - Request to Consider Adopting Resolution No. 2023-24 to Adopt a Budget for the City for Fiscal Year 2023/2024 and Authorize the Corresponding Appropriation and Transfer of$4.9 Million of AES Reserves and $3.9 Million of Equipment Replacement Reserves and Return to a 12-year Paving Cycle; Resolution No. 2023-25 Establishing the Gann Appropriation Limit for Fiscal Year 2023/2024; Resolution No. 2023-23 Levying a Retirement Property Tax for Fiscal Year 2023/2024 to Pay for Pre-1978 Employee Retirement Benefits; Resolution No. 2023-27 Amending the City's Classification Plan by Adding the Classifications of Graphic Designer, Multimedia Officer, and Municipal Records Manager; Resolution No. 2023-28 to Adopt a Revised General Fund Reserve Policy; Resolution No. 2023-26 Acknowledging Receipt of a Report Made by the Fire Chief of the Huntington Beach Fire Department Regarding the Inspection of Certain Occupancies Required to Perform Annual Inspections in such Occupancies Pursuant to Sections 13146.2 and 13146.3 of the California Health and Safety Code; Approve and Authorize the execution of Amendment No. 2 to the Agreement between the City of Huntington Beach and Mind OC for Pilot Mobile Crisis Response Program; and Approve and Authorize the Execution of Professional Services Contract between the City of Huntington Beach and National Council for Community Development(NDC) for Technical Assistance Services Recommended Action: A) Adopt Resolution No. 2023-24, "A Resolution of the City Council of the City of Huntington Beach Adopting a Budget for the City for Fiscal Year 2023/2024" (Attachment 2); and, Page 6 of 9 City Council/ ACTION AGENDA June 20,2023 Public Financing Authority B) Authorize the Professional Services included in the FY 2023/24 budget to be representative of the services projected to be utilized by departments in FY 2023/24 (Attachment 3); and, C) Authorize the appropriation and transfer of the full balance($4.9 million) of the AES Reserve from the General Fund to the AES Mitigation Fund 1284; and, D) Authorize the appropriation and transfer of $3,903,803 from the General Fund Equipment Replacement Reserve to the Equipment Replacement Fund 324; and, E) Approve the return to a 12 year paving cycle; and, F) Adopt Resolution No. 2023-25, "A Resolution of the City Council of the City of Huntington Beach Establishing the Gann Appropriation Limit for Fiscal Year 2023/2024" of $1,171,687,773" (Attachment 4); and, G) Adopt Resolution No. 2023-23, "A Resolution of the City Council of the City of Huntington Beach Levying a Retirement Property Tax for Fiscal Year 2023/2024 to Pay for Pre-1978 Employee Retirement Benefits" (Attachment 5); and, H) Adopt Resolution No. 2023-27, "A Resolution of the City Council of the City of Huntington Beach Amending the City's Classification Plan by Adding the Classifications of Graphic Designer, Multimedia Officer, and Municipal Records Manager" (Attachment 6); and, I) Adopt Resolution No. 2023-28, "A Resolution of the City Council of the City of Huntington Beach Adopting a Revised General Fund Reserve Policy" (Attachment 7) and authorize the City Manager or designee to execute all administrative and budgetary actions necessary to consolidate certain General Fund Assigned Fund Balances to the Economic Uncertainties Reserve in order to meet the City's two-month Emergency Reserve requirement; and, J) Adopt Resolution No. 2023-26, "A Resolution of the City Council of the City of Huntington Beach, California Acknowledging Receipt of a Report Made by the Fire Chief of the Huntington Beach Fire Department Regarding the Inspection of Certain Occupancies Required to Perform Annual Inspections in such Occupancies Pursuant to Sections 13146.2 and 13146.3 of the California Health and Safety Code" (Attachment 8); and, K) Approve and authorize the Mayor and City Clerk to execute "Amendment No. 2 to Agreement between the City of Huntington Beach and Mind OC for Pilot Mobile Crisis Response Program" (Attachment 9); and, Page7of9 City Council/ ACTION AGENDA June 20, 2023 Public Financing Authority L) Approve and authorize the Mayor and City Clerk to execute "Professional Services Contract between the City of Huntington Beach and National Council for Community Development (NDC) for Technical Assistance Services" (Attachment 10). Supplemental Communication (1) Public Speakers— 1 Approved 7-0 to continue with Public Hearing open to Monday, June 26, 2023 at 5:00 PM ADMINISTRATIVE ITEMS 15. : -622 ITEM WITHDRAWN FROM CONSIDERATION-- Future Development of 17642 Beach Blvd. A) Receive and file this r ort• and B) Provide direction to staff regarding future use of the Site 16. 23-525 Approved Introduction of the Proposed Memorandum of Understanding Between the Huntington Beach Police Management Association (PMA) and the City of Huntington Beach for July 1, 2023 through June 30, 2026. Recommended Action: Approve introduction of the proposed Memorandum of Understanding Between the Huntington Beach Police Management Association and the City of Huntington Beach for the period July 1, 2023 through June 30, 2026. Approved 7-0 17. 23-524 Adopted Resolution No. 2023-31 Approving and Implementing the Memorandum of Understanding (MOU) between the Huntington Beach Police Officers' Association (POA) and the City of Huntington Beach for July 1, 2023, through June 30, 2026; and authorized appropriation of funds. Recommended Action: A) Adopt Resolution No. 2023-31, "A Resolution of the City Council of the City of Huntington Beach Approving and Implementing the Memorandum of Understanding Between the Huntington Beach Police Officers' Association (POA) and the City for July 1, 20231, through June 30, 2026;" and, B) Authorize City Manager or designee to take all administrative and budgetary actions necessary for implementation of Resolution No. 2023-31. Approved 7-0 COUNCILMEMBER ITEMS Page 8 of 9 \sWf TiA�fTp� � 2060 Main Street, Huntington Beach,CA ' 92648 City of Huntington Beach APPROVED 7-0 9 ` J2 :cF�oU �� TO CONTINUE WITH PUBLIC HEARING OPEN TO JUNE 20, 2023 File#: 23-481 MEETING DATE: 6/6/2023 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Al Zelinka, City Manager VIA: Sunny Han, Acting Chief Financial Officer PREPARED BY: Serena Bubenheim, Acting Assistant Chief Financial Officer Subject: Consider Adopting Resolution No. 2023-24 to Adopt a Budget for the City for Fiscal Year 2023/2024 and Authorize the Corresponding Appropriation and Transfer of$4.9 Million of AES Reserves and $3.9 Million of Equipment Replacement Reserves and Return to a 12-year Paving Cycle; Resolution No. 2023-25 Establishing the Gann Appropriation Limit for Fiscal Year 2023/2024; Resolution No. 2023-23 Levying a Retirement Property Tax for Fiscal Year 2023/2024 to Pay for Pre-1978 Employee Retirement Benefits; Resolution No. 2023-27 Amending the City's Classification Plan by Adding the Classifications of Graphic Designer, Multimedia Officer, and Municipal Records Manager; Resolution No. 2023-28 to Adopt a Revised General Fund Reserve Policy; Resolution No. 2023-26 Acknowledging Receipt of a Report Made by the Fire Chief of the Huntington Beach Fire Department Regarding the Inspection of Certain Occupancies Required to Perform Annual Inspections in such Occupancies Pursuant to Sections 13146.2 and 13146.3 of the California Health and Safety Code; Approve and Authorize the execution of Amendment No. 2 to the Agreement between the City of Huntington Beach and Mind OC for Pilot Mobile Crisis Response Program; and Approve and Authorize the Execution of Professional Services Contract between the City of Huntington Beach and National Council for Community Development (NDC) for Technical Assistance Services Statement of Issue: The City Charter of the City of Huntington Beach requires a Public Hearing prior to the adoption of the City's annual budget. The City Charter further requires adoption of the annual budget by June 30, 2023, for Fiscal Year (FY) 2023/24. Financial Impact: Proposed Budget: The Fiscal Year 2023/24 Proposed Budget is structurally balanced. The All Funds Proposed Budget equals $508.8 million. The General Fund Proposed Budget totals $285.6 million, with the planned use of $8.8 million in General Fund reserves. Individual departmental and fund-level appropriations are contained in the attachments herein. City of Huntington Beach Page 1 of 10 Printed on 6/1/2023 powered by LegistarTM' File #: 23-481 MEETING DATE: 6/6/2023 Employee Tax Override: Pursuant to Chapter 3.07 of the Municipal Code, the Proposed Budget for Fiscal Year 2023/24 assumes the continuation of the Retirement Tax Cap of $0.01500 per $100 of assessed value. As of the most recent audited financial statements, this tax rate resulted in $7.9 million in revenue in Fiscal Year 2021/22. This recurring revenue source is included in the Proposed FY 2023/24 Budget. Update to the City's General Fund Reserve Balance Policy: The City desires to maintain a prudent level of reserves and the Government Finance Officers Association (GFOA) recommends a minimum of two months of operating expenditures be set aside for unforeseen events. Staff is recommending consolidating certain General Fund Assignments into the Economic Uncertainties Reserve in order to meet the two-month reserve requirement. Additionally, staff is recommending strengthening the City's Reserve policy to ensure that funds are set aside systematically and used only when truly necessary. Mind OC Contract Extension: Staff is requesting approval to amend the professional services contract with Mind OC for the Be Well HB mobile crisis response program. The City has been awarded federal and state grants (U.S. Department of Health and Human Services and California Dept. of Health Care Services) to offset the cost of the program for FY 2023/24. Funding for future years will be identified in future budgets. National Development Council Contract: Staff is requesting approval to execute a new professional services contract with National Council for Community Development (NDC). Funding for this contract is provided through the annual allocations for the Community Development Block Grant and HOME programs and the Community Development Department's annual operating budget. Recommended Action: A) Adopt Resolution No. 2023-24, "A Resolution of the City Council of the City of Huntington Beach Adopting a Budget for the City for Fiscal Year 2023/2024" (Attachment 2); and, B) Authorize the Professional Services included in the FY 2023/24 budget to be representative of the services projected to be utilized by departments in FY 2023/24 (Attachment 3); and, C) Authorize the appropriation and transfer of the full balance ($4.9 million) of the AES Reserve from the General Fund to the AES Mitigation Fund 1284; and, D) Authorize the appropriation and transfer of$3,903,803 from the General Fund Equipment Replacement Reserve to the Equipment Replacement Fund 324; and, E) Approve the return to a 12 year paving cycle; and, F) Adopt Resolution No. 2023-25, "A Resolution of the City Council of the City of Huntington Beach Establishing the Gann Appropriation Limit for Fiscal Year 2023/2024" of City of Huntington Beach Page 2 of 10 Printed on 6/1/2023 powered by LegistarT" File#: 23-481 MEETING DATE: 6/6/2023 $1,171,687,773" (Attachment 4); and, G) Adopt Resolution No. 2023-23, "A Resolution of the City Council of the City of Huntington Beach Levying a Retirement Property Tax for Fiscal Year 2023/2024 to Pay for Pre-1978 Employee Retirement Benefits" (Attachment 5); and, H) Adopt Resolution No. 2023-27, "A Resolution of the City Council of the City of Huntington Beach Amending the City's Classification Plan by Adding the Classifications of Graphic Designer, Multimedia Officer, and Municipal Records Manager" (Attachment 6); and, I) Adopt Resolution No. 2023-28, "A Resolution of the City Council of the City of Huntington Beach Adopting a Revised General Fund Reserve Policy" (Attachment 7) and authorize the City Manager or designee to execute all administrative and budgetary actions necessary to consolidate certain GeneralFund Assigned Fund Balances to the Economic Uncertainties Reserve in order to m t`e City'stwo-month Emergency Reserve requirement; and, J) Adopt Resolution No. 2023-26, "A Resolution of the City Council of the City of Huntington Beach, California Acknowledging Receipt of a Report Made by the Fire Chief of the Huntington Beach Fire Department Regarding the Inspection of Certain Occupancies Required to Perform Annual Inspections in such Occupancies Pursuant to Sections 13146.2 and 13146.3 of the California Health and Safety Code" (Attachment 8); and, K) Approve and authorize the Mayor and City Clerk to execute "Amendment No. 2 to Agreement between the City of Huntington Beach and Mind OC for Pilot Mobile Crisis Response Program" (Attachment 9); and, L) Approve and authorize the Mayor and City Clerk to execute "Professional Services Contract between the City of Huntington Beach and National Council for Community Development (NDC)for Technical Assistance Services" (Attachment 10). Alternative Action(s): A. Instruct City staff regarding changes to be incorporated into the budget and adopt the FY 2023/24 Budget and corresponding actions and resolutions as amended. B. Continue the Public Hearing until June 20, 2023. Analysis: As required by the City Charter, the City Manager submitted the FY 2023/24 Proposed Budget to the City Council on May 7, 2023. The Proposed Budget and the Five-Year Capital Improvement Program (CIP)were also discussed at a City Council Study Session held on May 16, 2023. The purpose of the budget study session was to provide the City Council an opportunity to discuss City of Huntington Beach Page 3 of 10 Printed on 6/1/2023 powered by LegislarT" File#: 23-481 MEETING DATE: 6/6/2023 the Proposed Budget with staff before proceeding with the formal Public Hearing on June 6, 2023. Overview Over the past couple years, the City has come together in an extraordinary way to address the fiscal and public health challenges of the COVID-19 pandemic. Through the leadership and support of the City Council, the City implemented significant cost saving measures without reductions in essential service levels, including a Citywide Separation Incentive Program and reorganization plan, and refinancing of the City's pension debt. As a result of these measures, and numerous other measures taken over the past couple years, we project a $3.8 million dollar General Fund surplus for FY 2022/23. Inclusive of these significant budget measures, the FY 2023/24 Proposed Budget also includes mandated and additional one-time savings to mitigate the City's rising pension costs; prioritizes improvements to the City's facilities, roads and parks; incorporates increased funding for critical programs such as Workers' Compensation and General Liabilities; accounts for increases to the City's contractual obligations and inflationary cost impacts; and includes the addition of 11 positions across various City departments to meet increased demand and bring critical services in-house. The FY 2023/24 Proposed Budget is structurally balanced and totals $508.8 million across All Funds. This reflects a $23.2 million, or 4.4 percent, decrease from the FY 2022/23 Adopted All Funds Budget of $532.0 million. A significant portion of the decrease is due to the one-time redistribution of $29.6 million of American Rescue Plan Act (ARPA) funds to the General Fund in FY 2022/23 for the provision of core governmental services. For FY 2023/24, General Fund revenue is projected at $280.4 million, a $2.8 million, or 1 percent decrease from the FY 2022/23 Adopted Budget. Major sources of General Fund revenue include Property Tax, Sales Tax, Utility Users Tax, and Transient Occupancy Tax, among others. The largest decrease in General Fund revenue is in Non-Operating Revenue, attributable to the one-time transfer of ARPA funds for general governmental services that was included in the FY 2022/23 Adopted Budget. The largest revenue increase is in Property Tax, with expected revenues totaling $104.2 million due to gains in assessed property valuations. Franchise and Utility Users Taxes are anticipated at $33.0 million, a 21.8 percent increase, driven by increases in utility prices including gas and electricity. Charges for Current Services is projected to increase $6.4 million due to increased demand for services, including medical transports, recreation classes and building and planning services. The Proposed General Fund Expenditure Budget totals $285.6 million and is supported by revenues of $280.4 million, plus the one-time use of $8.8 million in General Fund Reserves. Use of reserves include the transfer of $3.9 million from the Equipment Replacement Reserve to the Equipment Replacement Fund for the purchase of critical infrastructure and public safety vehicles and equipment. The full balance of the AES Reserve ($4.9 million) is being transferred to a new AES Mitigation Fund to be used for various Capital Improvement Projects as outlined in the Memorandum of Understanding between the City and AES Southland Development LLC. The Proposed General Fund Budget has no reliance on one-time revenues to fund ongoing City of Huntington Beach Page 4 of 10 Printed on 6/1/2023 powered by Legistar"" File#: 23-481 MEETING DATE: 6/6/2023 operations, which is critical to maintaining the City's financial viability and success and represents a $16.6 million, or 6.2 percent, increase compared to the FY 2022/23 Adopted Budget of$269.0 million. This increase is attributable to higher personnel costs arising from the addition of 11 full time employees, increased Workers' Compensation and overtime costs, and inflationary impacts on normal business activities. The FY 2023/24 Proposed Budget includes 1,002.75 Full Time Equivalents (FTEs); an increase of 11 FTEs across all funds compared to FY 2022/23. The new positions include 1 Deputy Community Prosecutor, 2 Senior Deputy City Attorneys and 1 Senior Legal Assistant in the City Attorney's Office. A Municipal Records Manager is being added to the City Clerk's Office to assist with the citywide centralization of records management, and 1 Graphic Designer and 1 Multi-Media Officer are proposed to oversee the operations of the City's Cable "3" Channel, YouTube Channel and online digital content, and to assist with citywide public information materials in the Office of Communications, bringing part of currently contracted services in-house. Three new positions are included in the Community Development Department to provide timely inspection and plan review services and improve long-term service delivery. One HR Analyst is included in Risk Management to support increased workload, mitigate risk and ensure compliance with regulatory requirements. The FY 2023/24 Proposed Budget was carefully prepared to balance immediate priorities along with the need for long-term investments. The Proposed Budget does not include any financial impacts of agreements with bargaining groups that are under consideration by the City; the City Budget will be amended as bargaining group agreements are approved by the City Council. The City Budget reflects the priorities of the City Council and outlines a plan committed to enriching the quality of life for our residents, businesses, and visitors by increasing funding for core services such as public safety, community & library service programs, and improving the City's infrastructure. Professional Services As established by Administrative Regulation Number 228, each department has submitted a list of professional services that are generally contained in their Proposed Budgets (Attachment 3). Professional services contracts are subject to compliance with Administrative Regulation Number 228 and City Ordinance Chapter 3.03. Paving Cycle In August 2022, staff gave a study session presentation on the Pavement Management Plan (PMP) Overview. At this study session Council provided direction to implement a 9-year zone cycle instead of the previous 12-year zone cycle, of which the last zone of the first 12-year cycle is currently under construction. In working through the CIP process, and working to achieve a balanced budget, staff reviewed the cost/benefit of a 9-year cycle to a 12-year cycle. After this review staff is recommending a 12-year cycle for the following reasons: 1. Over 7 years, the Pavement Classification Index (PCI) would only increase by 1 point (83.4 to 84.4), and both scores are in the "good" condition rating; 2. The construction cost for the 9-zone program totals $2.5 million more annually than the 12- City of Huntington Beach Page 5 of 10 Printed on 6/1/2023 powered by LegistarT" File#: 23-481 MEETING DATE: 6/6/2023 zone program; and 3. The City has seen success with the 12-year zone program which has achieved an overall PCI of 81.6 which indicates the residential streets are currently in "good" condition. Gann Appropriation Limit In November 1979, the California voters approved Article 13B of the State of California Constitution, which allows the City's spending of tax proceeds to increase only by factors from the base year of 1978-1979. In June 1990, Proposition 111 was passed, which changed the way the limit is calculated and is outlined as follows. The City may increase its limit annually in two ways: • By a percentage equal to the increase from the preceding year in county or city population (whichever is greater). • By an amount equal to the change in per capita personal income in California or the change in the assessment roll the preceding year due to the addition of local non-residential new construction (whichever is greater). The proposed appropriation limit for FY 2023/24 was calculated as follows: FY 2022/23 Appropriation Limit $1,126,155,850 Multiplied by percentage grown in State Per Capita Personal Income 1.0444 Multiplied by change in County Population 0.9962 Proposed FY 2023/24 Appropriation Limit $1,171,687,773 Appropriations of revenues controlled by the Gann Limit are primarily in the General Fund. The General Fund proposed appropriation for FY 2023/24 of $285.6 million is significantly below this appropriation limit (Attachment 4). Examples of proceeds of taxes governed by the Gann Appropriation Limit are: property taxes, sales taxes, utility taxes, state subventions, fines, forfeitures, interest revenue on regulatory licenses, user charges, and user fees, to the extent that those proceeds exceed the costs reasonably borne by that entity in providing the regulation, product, or service. Employee Tax Override On July 16, 2012, the City Council adopted an ordinance to permanently cap the tax rate at $0.01500 per $100 of assessed valuation. Therefore, the requested tax levy for FY 2023/24 reflects the same tax rate of$0.01500 per$100 of assessed valuation effective in FY 2012/13 pursuant to Chapter 3.07 of the Municipal Code. Fiscal Year 2023/24 will represent the twelfth year of the application of the permanent cap. The current capped Employee Tax Override results in an approximate $75 annual tax levy for a property assessed at $500,000. Revenue generated from this property tax helps the City fund public safety employee pension costs associated with pre-1978 retirement benefit levels. As such, the tax can only pay for the estimated costs associated with the public safety pension benefit formulas in place prior to the enactment of Proposition 13 on July 1, 1978. Hence, the tax can only pay for City of Huntington Beach Page 6 of 10 Printed on 6/1/2023 powered by LegistarT" File#: 23-481 MEETING DATE: 6/6/2023 retirement benefits for all retired, current, and future public safety City employees that were contracted for prior to July 1, 1978 (such as the 2% at 50 benefit formula for Safety employees in place before enactment of Proposition 13). Based on the most recent CaIPERS actuarial valuations, the cost of pre-1978 retirement benefit levels for Safety personnel totals $26.1 million. As such, the proposed tax rate is recouping only 27 percent of eligible Safety personnel retirement costs. Due to the County of Orange's timeline for approving the tax rate and the city's budget cycle, the rate must be set before the City Council takes action on its annual budget. The recommended assessment rate would maintain essential services for Fiscal Year 2023/24 (Attachment 5). Public Hearing The City Charter requires that a public hearing be conducted on the City budget prior to adoption. Public Hearing notices have been published per City Charter requirements (Attachment 1). At the close of this hearing, all legal requirements for budget adoption will have been met. Update to the General Fund Reserve Policy The City desires to maintain a prudent level of reserves based on the revenue impacts described above and the City's desire to maintain strong bond ratings to minimize borrowing costs. The Government Finance Officers Association (GFOA) recommends a minimum of two months of operating expenditures be set aside for unforeseen events. Cities with robust fiscal reserve policies are more likely to receive improved bond ratings based on higher scores related to financial management policies and improved fund balance reserves. Staff is recommending consolidating certain General Fund Assignments into the Economic Uncertainties Reserve in order to meet the two-month reserve requirement, as listed below: Balance as of June 30,2022(in thousands) Cityview Replacement $ 1,028 Triple Flip 109 Strategic Initiatives 16,536 Housing Agreement 1,657 Year-End Fair Value 1,983 Total Recommended for Consolidation 21,313 Economic Uncertainties Reserve 26,114 Economic Uncertainties Reserve(revised) $47,427 Two-Month Reserve Requirement $47,215 Additionally, staff is recommending: (1) a minimum of 25% of unrestricted one-time revenues would be transferred to the Section 115 Trust, and (2) strengthening the City's Reserve policy to ensure that funds are set aside systematically and used only when truly necessary and approved by a 6/7th vote of City Council. If Economic Uncertainties Funds are utilized and the level falls below the two-month reserve City of Huntington Beach Page 7 of 10 Printed on 6/1/2023 powered by Legs1arTM File#: 23-481 MEETING DATE: 6/6/2023 requirement, the Chief Financial Officer will bring forward a proposed plan to City Council to replenish the fund within three fiscal years. Acknowledge Receipt of Fire inspections California Health & Safety Code Sections 13146.2 and 13146.3 require all fire departments that provide fire protection services to perform annual inspections in every building used as a public or private school, hotel motel, lodging house, apartment house and certain residential care facilities. These inspections are performed to meet certain building standards. Section 13146.2 of the Code requires departments to report annually to its governing body on its conformance to these requirements. State Senate Bill 1205 requires that effective January 1, 2019, the governing body annually adopt a resolution or other formal document certifying that these inspections were completed and that this document be submitted to the State. During calendar year 2022, the Huntington Beach Fire Department completed annual inspections of all buildings referenced under Sections 13146.2 and 13146.3 of the California Health and Safety Code. This includes the following: #in #of Occupancy Type Jurisdiction Inspections R1s ("hotel, motel, lodging houses") i 20 20 R1s that are also High Rises 3 3 R2s ("apartment houses") i 2,537 i 2,537 R2 that are also High Rises 1 1 R2.1 ("supervised residential") i 5 5 —R4s ("residential/assisted living") 1 1 Es ("public and private schools") 38 38 This represents inspection rate of 100% of all required facilities. In conformance with Senate Bill 1205, staff recommends the adoption of the resolution shown as Attachment 8. Mind OC Contract Extension Since its successful launch in May 2021, Be Well HB, a pilot mobile crisis response program has become a critical City resource to help with a variety of non-emergency public assistance situations such as mental health crisis, addiction, and homelessness. Council approval is requested to extend the contract with the service provider, Mind OC, for an additional three years until June 30, 2026 (Attachment 9), with an annual contract amount of not-to- exceed $1.5 million. The cost for FY 2023/24 will be 100% covered by a portion of the $500,000 federal grant from the U.S. Department of Health and Human Services and $1.5 million state grant from the California Dept. of Health Care Services. Funding for the two subsequent years will be incorporated into the respective annual operating budgets and program costs may be reduced or eliminated, contingent upon the funding availability in each given year. National Development Council Contract The National Council for Community Development (NDC) provides technical assistance services for housing and economic development activities for the Community Development Department. An City of Huntington Beach Page 8 of 10 Printed on 6/1/2023 powered by LegistarTM File#: 23-481 MEETING DATE: 6/6/2023 existing three-year contract will expire at the beginning of FY 2023/24. Council approval is requested for a new two-year agreement until June 30, 2025 (Attachment 10) with total compensation not to exceed $156,818. Funding for this contract is incorporated in the Community Development Block Grant and HOME program administrative costs, and the Community Development Department's annual operating budget. The contract procurement required through Municipal Code 3.03 was completed through an executed interagency agreement with San Joaquin County. Environmental Status: Not applicable Strategic Plan Goal: Community Engagement Homeless Response Economic Development& Housing Infrastructure & Parks Fiscal Sustainability, Public Safety or Other Attachment(s): 1. Public Hearing Notice 2. Resolution No. 2023-24, "A Resolution of the City Council of the City of Huntington Beach Adopting a Budget for the City for Fiscal Year 2023/2024" 3. Professional Services included in the Fiscal Year 2023/2024 Budget 4. Resolution No. 2023-25, "A Resolution of the City Council of the City of Huntington Beach Establishing the Gann Appropriation Limit for r Fiscal Year 2023/2024" 5. Resolution No. 2023-23, "A Resolution of the City Council of the City of Huntington Beach Levying a Retirement Property Tax for Fiscal Year 2023/2024 to Pay for Pre-1978 Employee Retirement Benefits" 6. Resolution No. 2023-27, "A Resolution of the City Council of the City of Huntington Beach Amending the City's Classification Plan by Adding the Classifications of Graphic Designer, Multimedia Officer, and Municipal Records Manager" 7. Resolution No. 2023-28, "A Resolution of the City Council of the City of Huntington Beach Adopting a Revised General Fund Reserve Policy" 8. Resolution No. 2023-26, "A Resolution of the City Council of the City of Huntington Beach, California Acknowledging Receipt of a Report Made by the Fire Chief of the Huntington Beach Fire Department Regarding the Inspection of Certain Occupancies Required to Perform Annual Inspections in such Occupancies Pursuant to Sections 13146.2 and 13146.3 of the California Health and Safety Code" 9. Amendment No. 2 to Agreement between the City of Huntington Beach and Mind OC for Pilot Mobile Crisis Response Program 10. Professional Services Contract between the City of Huntington Beach and National Council for Community Development (NDC)for Technical Assistance Services 11.FY 2023/24 Budget Adoption Presentation City of Huntington Beach Page 9 of 10 Printed on 6/1/2023 powered by LegistarT" File#: 23-481 MEETING DATE: 6/6/2023 City of Huntington Beach Page 10 of 10 Printed on 6/1/2023 powered by LegstarTM PUBLIC HEARING CITY OF HUNTINGTON BEACH �mm Notice of Public Hearing on the Proposed City Budget for Fiscal Year 2023/2024 Notice is hereby given that a public hearing will be held by the City Council of the City of Huntington Beach for the purpose of considering the City Budget for Fiscal Year 2023/2024. The Proposed Budget for Fiscal Year 2023/2024 totals$506,816,053 including General Fund Expenditures of S285,564,240, The public hearing is scheduled in the Council Chambers of the Civic Center,located at 2000 Main Street on Tuesday,June 6,2023 at 6:00pm. The public may obtain copies of the Proposed Budget for Fiscal Year 202312024 from(he City's website at h tp:liwmw,huntinctonbeachca.nov, Ail Interested persons are Invited to attend to express their opinions for, or against, the Proposed Budget with written or oral comments. Written communications to the City Council should be directed to the Office of the City Clerk at the address below. Further information may r. be obtained from the Finance Department, 2000 Main Street, Huntington Beach, CA, 92648- 2702 or by telephone(714)536-5630. The City of Huntington Beach endeavors to accommodate persons of handicapped status in the admission or access to,or treatment or employment in,city programs or activities. The City of Huntington Beach is an equal opportunity employer. Dated: May 25,2023 and June 1,2023 City of Huntington Beach By: Robin Estanislau,City Clerk 2000 Main Street Huntington Beach,CA 92648.2702 Telephone: (714)536.5227 htbJfiuntingtonbe ehemproiHBPnblicComir nisf } { fi ' e I • 47 ••?.H f CONTINUANCE OF PUBLIC HEARING STATE OF CALIFORNIA ) ' COUNTY OF ORANGE ) SS —1rn CITY OF HUNTINGTON BEACH ) I, Robin Estanislau, declare as follows: That I am the City Clerk of the City of Huntington Beach; that at a regular meeting of the City Council/Public Financing Authority of the City of Huntington Beach held Tuesday, June 6, 2023, said public hearing was opened and continued to a regular meeting on June 20, 2023 at 6:00pm to Consider Adopting Resolution No. 2023-24 to Adopt a Budget for the City for Fiscal Year 2023/2024 and Authorize the Corresponding Appropriation and Transfer of$4.9 Million of AES Reserves and $3.9 Million of Equipment Replacement Reserves and Return to a 12-year Paving Cycle; Resolution No. 2023-25 Establishing the Gann Appropriation Limit for Fiscal Year 2023/2024; Resolution No. 2023-23 Levying a Retirement Property Tax for Fiscal Year 2023/2024 to Pay for Pre-1978 Employee Retirement Benefits; Resolution No. 2023-27 Amending the City's Classification Plan by Adding the Classifications of Graphic Designer, Multimedia Officer, and Municipal Records Manager; Resolution No. 2023-28 to Adopt a Revised General Fund Reserve Policy; Resolution No. 2023-26 Acknowledging Receipt of a Report Made by the Fire Chief of the Huntington Beach Fire Department Regarding the Inspection of Certain Occupancies Required to Perform Annual Inspections in such Occupancies Pursuant to Sections 13146.2 and 13146.3 of the California Health and Safety Code; Approve and g:\agendas\agmisc\Pubhear-Continued.doc r• i Authorize the execution of Amendment No. 2 to Agreement between the City of Huntington Beach and Mind OC for Pilot Mobile Crisis Response Program; and Approve and Authorize the Execution of Professional Services Contract between the City of Huntington Beach and National Council for Community Development (NDC) for Technical Assistance Services); and that on Wednesday, June 7, 2023 at the hour of 7:45 p.m., a copy of said notice was posted at a conspicuous place near the door at which the meeting was held. I declare under penalty of perjury that the foregoing is true and correct. Executed on Wednesday, June 7, 2023 at Huntington Beach, California. ROBIN ESTANISLAU, CITY CLERK, CMC by: Senior Deputy Cit Clerk Y p Y Y Posted pursuant to Government Code Section 54950 I declare,under penalty of perjury,that I am employed by the City of Huntington Beach,in the Office of the City Clerk.a d that I posted this public notice on the I�IC osting b Iletin board at the Civic—, Center on at 1": ,5 a.m. p.m. Date jQ Z g:\agendas\agmisc\Pubhear-Continued.doc Signature Senior Depu City Clerk City Council/ ACTION AGENDA June 6,2023 Public Financing Authority 22. 23-461 Approved the Infrastructure Fund Annual Report for FY 2021/22 Recommended Action: Approve the Infrastructure Fund Annual Report for FY 2021/22. Approved 7-0 22. 23-43a Accepted bid and authorized execution of a construction contract with Elecnor Belco Electric, Inc. in the amount of$145,763 for the construction of Fiber Optic Communications to the Central Library, CC-1722, and authorized change orders not to exceed 15 percent Recommended Action: A) Accept the lowest responsive and responsible bid submitted by Elecnor Belco Electric, Inc. in the amount of$145,763; and, B) Appropriate $90,815 of undesignated Public Education and Government Access(PEG) funds to PEG fund business unit 24385101.82800; and, C) Authorize the Mayor and City Clerk to execute a construction contract in a formapproved by the City Attorney; and, D) Authorize the Director of Public Works to execute change orders not to exceed a total of 15 percent of the construction contract, or $21,864. Approved 7-0 PUBLIC HEARING 23. 23-481 Adopted Resolution No. 2023-24 to adopt a Budget for the City for Fiscal Year 2023/2024 and authorized the corresponding appropriation and transfer of$4.9 million of AES Reserves and $3.9 million of Equipment Replacement Reserves and return to a 12-year Paving Cycle; Resolution No. 2023-25 establishing the Gann Appropriation Limit for Fiscal Year 2023/2024; Resolution No. 2023-23 levying a Retirement Property Tax for Fiscal Year 2023/2024 to pay for Pre-1978 Employee Retirement Benefits; Resolution No. 2023-27 amending the City's Classification Plan by adding the classifications of Graphic Designer, Multimedia Officer, and Municipal Records Manager; Resolution No. 2023-28 to adopt a revised General Fund Reserve Policy; Resolution No. 2023-26 acknowledging receipt of a report made by the Fire Chief of the Huntington Beach Fire Department regarding the inspection of certain occupancies required to perform annual inspections in such occupancies pursuant to Sections 13146.2 and 13146.3 of the California Health and Safety Code; approved and authorized the execution of Amendment No. 2 to the Agreement between the City of Huntington Beach and Mind OC for Pilot Mobile Crisis Response Program; and, approved and authorized the execution of Professional Services Contract between the City of Huntington Beach and National Council for Community Development (NDC) for Technical Assistance Services Page 7 of 10 City Council/ ACTION AGENDA June 6,2023 Public Financing Authority Recommended Action: A) Adopt Resolution No. 2023-24, "A Resolution of the City Council of the City of Huntington Beach Adopting a Budget for the City for Fiscal Year 2023/2024" (Attachment2); and, B) Authorize the Professional Services included in the FY 2023/24 budget to be representative of the services projected to be utilized by departments in FY 2023/24 (Attachment 3); and, C) Authorize the appropriation and transfer of the full balance ($4.9 million) of the AES Reserve from the General Fund to the AES Mitigation Fund 1284; and, D) Authorize the appropriation and transfer of$3,903,803 from the General FundEquipment Replacement Reserve to the Equipment Replacement Fund 324; and, E) Approve the return to a 12 year paving cycle; and, F) Adopt Resolution No. 2023-25, "A Resolution of the City Council of the City of Huntington Beach Establishing the Gann Appropriation Limit for Fiscal Year 2023/2024" of $1,171,687,773" (Attachment 4); and, G) Adopt Resolution No. 2023-23, "A Resolution of the City Council of the City of Huntington Beach Levying a Retirement Property Tax for Fiscal Year 2023/2024 to Pay forPre-1978 Employee Retirement Benefits" (Attachment 5); and, H) Adopt Resolution No. 2023-27, "A Resolution of the City Council of the City of Huntington Beach Amending the City's Classification Plan by Adding the Classifications ofGraphic Designer, Multimedia Officer, and Municipal Records Manager" (Attachment 6); and, I) Adopt Resolution No. 2023-28, "A Resolution of the City Council of the City of Huntington Beach Adopting a Revised General Fund Reserve Policy" (Attachment 7) andauthorize the City Manager or designee to execute all administrative and budgetary actions necessary to consolidate certain General Fund Assigned Fund Balances to the Economic Uncertainties Reserve in order to meet the City's two-month Emergency Reserve requirement; and, J) Adopt Resolution No. 2023-26, "A Resolution of the City Council of the City of Huntington Beach, California Acknowledging Receipt of a Report Made by the Fire Chiefof the Huntington Beach Fire Department Regarding the Inspection of Certain Occupancies Required to Perform Annual Inspections in such Occupancies Pursuant to Sections 13146.2 and 13146.3 of the California Health and Safety Code" (Attachment 8); and, Page 8 of 10 City Council/ ACTION AGENDA June 6, 2023 Public Financing Authority K) Approve and authorize the Mayor and City Clerk to execute"Amendment No. 2 to Agreement between the City of Huntington Beach and Mind OC for Pilot Mobile Crisis Response Program" (Attachment 9); and, L) Approve and authorize the Mayor and City Clerk to execute "Professional Services Contract between the City of Huntington Beach and National Council for Community Development (NDC) for Technical Assistance Services" (Attachment 10). Supplemental Communication (2 emails) Speaker(1) Approved 7-0 to continue with public hearing open to June 20, 2023 ADMINISTRATIVE ITEMS 24. 23-488 Approved introduction of the proposed Memorandum of Understanding Between the Huntington Beach Police Officers' Association and the City of Huntington Beach for July 1, 2023 through June 30, 2025 Recommended Action: Approve introduction of the proposed Memorandum of Understanding Between the Huntington Beach Police Officers' Association and the City of Huntington Beach for the period July 1, 2023 through June 30, 2025. Approved 7-0 COUNCILMEMBER ITEMS 25. 23-4 ' Approved item submitted by Council Member Burns - Request to form a Charter Review Ad Hoc Council Committee to recommend proposed Charter amendments Recommended Action: A) Designate Mayor Tony Strickland to lead an ad hoc committee of himself and two other City Council Members of his choice to work with the City Attorney's Office, if necessary, and to return to City Council at a regular City Council meeting in July of this year with recommendations for proposed Charter Amendments; and, B) It is also requested that the City Clerk, who is our local elections official, provide a timeline of events or deadlines the City is required to meet in order to get any proposedCity Charter Amendments on the ballot for the March 5, 2024 election. Approved 4-3(Kalmick, Moser, Bolton-No) 26. 23-497 Approved item submitted by Council Member McKeon - Decertification of Beach/Edinger Corridor Specific Plan Environmental Impact Report Recommended Action: Direct the City Attorney and City Manager to return to the City Council with a plan for decertification of the BECSP EIR and vacate all associated findings. Approved 4-3(Kalmick, Moser, Bolton-No) Page 9 of 10