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Home My WebLink About2023-10-03 Agenda PacketIN-PERSON PUBLIC PARTICIPATION: Members of the public are welcome to attend City Council meetings in person. Alternate ways to view meetings live or on -demand include: livestreamed on HBTV Channel 3 (replayed on Wednesday at 10:00 a.m. and Thursday at 6:00 p.m.); live and archived meetings for on-demand viewing accessed from https://huntingtonbeach.legistar.com/calendar , https://bit.ly/SurfCityTV, or the City's YouTube Channel at https://www.youtube.com/cityofhb , or from any Roku, Fire TV or Apple device by downloading the Cablecast Screenweave App and searching for the City of Huntington Beach channel. PUBLIC COMMENTS: Individuals wishing to provide a comment on agendized or non -agendized items including Study Session, Closed Session, and Public Hearing, may do so in person in the City Council Chambers by completing a Request to Speak form delivered to the City Clerk. SUPPLEMENTAL COMMUNICATION: Members of the public unable to personally participate in the meeting but interested in communicating with the City Council on agenda -related items are encouraged to submit a written (supplemental) communication to the Council via email at SupplementalComm@Surfcity-hb.org . Supplemental Communications are public record, and if received by 9:00 AM on the day of the meeting, will be distributed to the City Council prior to consideration of agenda -related items, posted to the City website, and announced, but not read, at the meeting. Communications received after the 9:00 AM deadline will be incorporated into the administrative record. Members of the public are also welcome to communicate with the City Council (and staff supporting Council) at City.Council@surfcity-hb.org . MEETING ASSISTANCE NOTICE: In accordance with the Americans with Disabilities Act, services are available to members of our community who require special assistance to participate in public meetings. If you require special assistance, 48-hour prior notification will enable the City to make reasonable arrangements for an assisted listening device (ALD) for the hearing impaired, American Sign Language interpreters, a reader during the meeting and /or large print agendas. Please contact the City Clerk's Office at (714) 536-5227 for more information. AGENDA City Council/Public Financing Authority Tuesday, October 3, 2023 5:00 PM - Closed Session 6:00 PM - Regular Business Meeting Council Chambers 2000 Main Street Huntington Beach, CA 92648 MAYOR AND CITY COUNCIL TONY STRICKLAND, Mayor GRACEY VAN DER MARK, Mayor Pro Tem RHONDA BOLTON, Councilmember PAT BURNS, Councilmember DAN KALMICK, Councilmember CASEY McKEON, Councilmember NATALIE MOSER, Councilmember STAFF AL ZELINKA, City Manager MICHAEL E. GATES, City Attorney ROBIN ESTANISLAU, City Clerk ALISA BACKSTROM, City Treasurer AGENDA October 3, 2023City Council/Public Financing Authority 5:00 PM - COUNCIL CHAMBERS CALL TO ORDER ROLL CALL Kalmick, Moser, Van Der Mark, Strickland, McKeon, Bolton, Burns CITY COUNCILMEMBER COMMENTS (3-Minute Time Limit) - The Mayor will facilitate a voluntary opportunity for members of the Huntington Beach City Council to individually make brief comments to the public. Please note that the Brown Act does not allow for lengthy comments, discussion, or action on topics that are not on the agenda. ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS RELATED TO CLOSED SESSION ITEMS (Received After Agenda Distribution) PUBLIC COMMENTS RELATED TO CLOSED SESSION ITEMS (3-Minute Time Limit) At this time, the City Council will receive comments from members of the public regarding any topic, including items on the Study Session and /or Closed Session agendas. Individuals wishing to provide a comment on item (s) may do so in person by filling out a Request to Speak form delivered to the City Clerk. All speakers are encouraged, but not required to identify themselves by name. Each speaker may have up to 3 minutes unless the volume of speakers warrants reducing the time allowance. Please note that the Brown Act does not allow discussion or action on topics that are not on the agenda. Members of the public who would like to speak directly with a Councilmember on an item not on the agenda may consider scheduling an appointment by contacting the City Council's Administrative Assistant at (714) 536-5553 or emailing the entire City Council at city.council@surfcity-hb.org. RECESS TO CLOSED SESSION CLOSED SESSION 23-8261.CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code section 54957.6.) Agency designated representatives: Al Zelinka, City Manager and Melanie Chaney, Chief Negotiator; also in attendance: Jose Rodriguez, Human Resources Manager; Theresa St Peter, Interim Director of Human Resources; Travis Hopkins, Assistant City Manager; Michael E. Gates, City Attorney; Scott Haberle, Fire Chief and Sunny Han, Chief Financial Officer. Employee Organization: The Huntington Beach Firefighters’ Association (HBFA). 23-8272.CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code section 54957.6.) Agency designated representatives: Al Zelinka, City Page 1 of 7 AGENDA October 3, 2023City Council/Public Financing Authority Manager and Melanie Chaney, Chief Negotiator; also in attendance: Jose Rodriguez, Human Resources Manager; Theresa St Peter, Interim Director of Human Resources; Travis Hopkins, Assistant City Manager; Michael E. Gates, City Attorney; Scott Haberle, Fire Chief and Sunny Han, Chief Financial Officer. Employee Organization: Fire Management Association (FMA). 23-8403.CONFERENCE WITH LEGAL COUNSEL-LITIGATION (Gov. Code section 54956.9(d)(4).): Number of matters: One (1) - Confer with City Attorney regarding a request to provide Amicus support with regard to The Ohio House, LLC vs. City of Costa Mesa; United States Court of Appeals for the Ninth Circuit Case No. 22-56181; United States District Court for the Central District of California Case No. 8:19-cv-01710-JVS-GJS 6:00 PM – COUNCIL CHAMBERS RECONVENE CITY COUNCIL/PUBLIC FINANCING AUTHORITY MEETING ROLL CALL Kalmick, Moser, Van Der Mark, Strickland, McKeon, Bolton, Burns PLEDGE OF ALLEGIANCE INVOCATION In permitting a nonsectarian invocation, the City does not intend to proselytize or advance any faith or belief. Neither the City nor the City Council endorses any particular religious belief or form of invocation. 23-8294.Huntington Beach Police Chaplain James Pike CLOSED SESSION REPORT BY CITY ATTORNEY ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS (Received After Agenda Distribution) PUBLIC COMMENTS (3-Minute Time Limit) At this time, the City Council will receive comments from members of the public regarding any topic, including items on the open session agenda. Individuals wishing to provide a comment may do so in person by filling out a Request to Speak form delivered to the City Clerk. All speakers are encouraged, but not required to identify themselves by name. Each speaker may have up to 3 minutes unless the volume of speakers warrants reducing the time allowance. Page 2 of 7 AGENDA October 3, 2023City Council/Public Financing Authority Please note that the Brown Act does not allow discussion or action on topics that are not on the agenda. Members of the public who would like to speak directly with a Councilmember on an item not on the agenda may consider scheduling an appointment by contacting the City Council's Administrative Assistant at (714) 536-5553 or emailing the entire City Council at city.council@surfcity-hb.org. While the City Council welcomes public involvement and supports and defends free speech, the City Council rejects comments from anyone that are discriminatory, defamatory or otherwise not protected free speech. Those comments will not inform nor be considered by the City Council and may be cause for the Mayor to interrupt the public speaker. Such public comments will not be consented to or otherwise adopted by the City Council in its discussions and findings for any matter tonight. COUNCIL COMMITTEE APPOINTMENT ANNOUNCEMENTS Councilmembers may make brief announcements on any appointments made to a board, committee, or commission. Councilmembers may not discuss or take any action on these announcements. Announcements are limited to 1 minute. AB 1234 REPORTING Per AB 1234 (Government Code Section 53232.3(d)) Councilmembers who attend a meeting, conference, or similar event at the expense of the City must provide a brief report of the meeting, conference, or similar event during the next regular City Council meeting. Reports are limited to 1 minute. OPENNESS IN NEGOTIATION DISCLOSURES Councilmembers must publicly disclose any meetings or communications with City employee associations, related to the negotiations of labor agreements. Disclosures are limited to 1 minute and must be made by the next regular City Council Meeting. CITY MANAGER'S REPORT CONSENT CALENDAR (Items 5-12) CITY CLERK 23-8235.Approve and Adopt Minutes A)Approve and adopt the City Council/Public Financing Authority regular meeting minutes of August 1, 2023; and B)Approve and adopt the City Council/Public Financing Authority regular meeting minutes of September 5, 2023; and C)Approve and adopt the City Council/Public Financing Authority regular meeting minutes of September 19, 2023; and Recommended Action: Page 3 of 7 AGENDA October 3, 2023City Council/Public Financing Authority D)Approve and adopt the City Council/Public Financing Authority special meeting minutes of September 14, 2023. 23-8256.September Update of Activities for Citizen Boards, Commissions, Committees (BCCs) and Regional Agencies Receive and File. Recommended Action: CITY MANAGER 23-7587.Adopt Ordinances to amend the Huntington Beach Municipal Code to streamline, consolidate, and/or dissolve a select number of the City’s Boards, Commissions, and Committees and Council Committees Ordinance Nos. 4296, 4295, 4298, 4299 approved for introduction September 5, 2023 - Vote: 4-3 (Kalmick, Moser, Bolton - No); Ordinance Nos. 4297, 4300, 4301 approved for introduction September 5, 2023 - Vote: 5-2 (Moser, Bolton - No) A)Adopt Ordinance No. 4296, “An Ordinance of the City of Huntington Beach repealing Ordinance No. 4168 and delete Chapter 2.104 of the Huntington Beach Municipal Code dissolving the Jet Noise Commission;” and B)Adopt Ordinance No. 4295, “An Ordinance of the City of Huntington Beach repealing Ordinance No. 3332 and delete Chapter 2.112 of the Huntington Beach Municipal Code dissolving the Mobile Home Advisory Board;” and C)Adopt Ordinance No. 4298, “An Ordinance of the City of Huntington Beach deleting Chapter 2.102 of the Huntington Beach Municipal Code and dissolving the Environmental and Sustainability Board;” and D)Adopt Ordinance No. 4299, “An Ordinance of the City of Huntington Beach Amending the Huntington Beach Municipal Code by amending Chapter 2.111 thereof related to Citizen Infrastructure Advisory Board/Public Works Commission”; and approve the official dissolution of the Smart Cities and Technology Council Committee by minute action; and E)Adopt Ordinance No. 4297, “An Ordinance of the City of Huntington Beach deleting Chapter 2.108 of the Huntington Beach Municipal Code and dissolving the Huntington Beach Youth Board;” and F)Adopt Ordinance No. 4300, “An Ordinance of the City of Huntington Beach amending Recommended Action: Page 4 of 7 AGENDA October 3, 2023City Council/Public Financing Authority the Huntington Beach Municipal Code by amending Chapter 2.106 thereof related to Fourth of July Executive Board;” and G)Adopt Ordinance No. 4301, “An Ordinance of the City of Huntington Beach amending the Huntington Beach Municipal Code by amending Chapter 13.54 thereof related to Specific Events.” COMMUNITY DEVELOPMENT 23-5818.Adopt Resolution No. 2023-39 authorizing the acceptance of $325,000 in grant funds from the California Department of Cannabis Control (DCC) to assist in the development of a cannabis retail access program. A)Adopt Resolution No. 2023-39, “A Resolution of the City Council of the City of Huntington Beach Authorizing the Acceptance of Funds from the Department of Cannabis Control (DCC) from the Cannabis Local Jurisdiction Retail Access Grant” and appropriate the $325,000 grant award; and B)Assign authority to the Community Development Director as the official to execute and sign for the award and to approve amendments and extensions as needed; and C)Formally dissolve the City Council Cannabis Ad-Hoc Committee. Recommended Action: PUBLIC WORKS 23-7499.Approve Fifth Amendment to the West Orange County Water Board Joint Powers Agreement allowing member agencies to designate up to two alternate members to the Board of Directors. Approve and authorize the Mayor and City Clerk to execute the Fifth Amendment to the WOCWB Joint Powers Agreement . Recommended Action: 23-77010.Accept the lowest responsive and responsible bid and authorize execution of a construction contract with A2Z Construct Inc. in the amount of $117,600.00 for the Central Library Lower Level Restroom ADA Improvements, CC-1658 A) Accept the lowest responsive and responsible bid submitted by A2Z Construct Inc. in the amount of $117,600; and B) Authorize the Director of Public Works to execute change orders not to exceed 20% of the contract costs, or $23,520. Recommended Action: Page 5 of 7 AGENDA October 3, 2023City Council/Public Financing Authority C) Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney. 23-78411.Approve and Authorize execution of Professional Service Contract with Iteris, Inc. in the amount of $646,136.00 for the Valley View Street/ Bolsa Chica Street RTSSP Project, CC-1622 Approve and authorize the Mayor and City Clerk to execute a Professional Service Contract between the City of Huntington Beach and Iteris, Inc. for the Valley View Street/ Bolsa Chica Street RTSSP Project, CC-1622, in an amount not to exceed $646,136 . Recommended Action: POLICE 23-82412.Adopt Emergency Ordinance No. 4304 amending Huntington Beach Municipal Code (HBMC) Chapter 10.84 relating to bicycle regulations 5 Affirmative Votes are required to adopt Emergency Ordinance No. 4304 per City Charter Section 501 Adopt Emergency Ordinance No. 4304, “An Emergency Ordinance of the City Council of the City of Huntington Beach Amending Chapter 10.84 of the Huntington Beach Municipal Code Relating to Bicycle Regulations.” Recommended Action: PUBLIC HEARING 23-78713.Public Hearing to consider adoption of Resolution No. 2023-38 approving an Annual Assessment within the Huntington Beach Downtown Business Improvement District (District) for Fiscal Year (FY) 2023-2024 A) Conduct the Public Hearing; and, B) If written protests of at least 50% or more of the total assessments are not received, adopt Resolution No. 2023-38, “A Resolution of the City Council of the City of Huntington Beach Approving an Annual Assessment within the Huntington Beach Downtown Business Improvement District for Fiscal Year 2023-2024.” Recommended Action: ADMINISTRATIVE ITEMS 23-78614.Request to adopt Resolution No. 2023-46 adopting the 2023-2027 Strategic Plan Page 6 of 7 AGENDA October 3, 2023City Council/Public Financing Authority Adopt Resolution No. 2023-46, “A Resolution of the City Council of the City of Huntington Beach Adopting the 2023-2027 Strategic Plan”. Recommended Action: 23-75615.Request to adopt Resolution No. 2023-48 declaring the City of Huntington Beach a “No Mask and No Vaccine Mandate City’” Adopt Resolution No. 2023-48, “A Resolution of the City Council of the City of Huntington Beach, California, Declaring the City of Huntington Beach a “No Mask and No Vaccine Mandate City” Recommended Action: ADJOURNMENT A special meeting of the Huntington Beach City Council/Public Financing Authority will be held on Thursday, October 5, 2023, at 6:00 PM in the Civic Center Council Chambers, 2000 Main Street, Huntington Beach, California. The next regularly scheduled meeting of the Huntington Beach City Council/Public Financing Authority is Tuesday, October 17, 2023, in the Civic Center Council Chambers, 2000 Main Street, Huntington Beach, California. INTERNET ACCESS TO CITY COUNCIL/PUBLIC FINANCING AUTHORITY AGENDA AND STAFF REPORT MATERIAL IS AVAILABLE PRIOR TO CITY COUNCIL MEETINGS AT http://www.huntingtonbeachca.gov Page 7 of 7 City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:23-826 MEETING DATE:10/3/2023 CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code section 54957.6.) Agency designated representatives: Al Zelinka, City Manager and Melanie Chaney, Chief Negotiator; also in attendance: Jose Rodriguez, Human Resources Manager; Theresa St Peter, Interim Director of Human Resources; Travis Hopkins, Assistant City Manager; Michael E. Gates, City Attorney; Scott Haberle, Fire Chief and Sunny Han, Chief Financial Officer. Employee Organization: The Huntington Beach Firefighters’ Association (HBFA). City of Huntington Beach Printed on 9/27/2023Page 1 of 1 powered by Legistar™ City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:23-827 MEETING DATE:10/3/2023 CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code section 54957.6.) Agency designated representatives: Al Zelinka, City Manager and Melanie Chaney, Chief Negotiator; also in attendance: Jose Rodriguez, Human Resources Manager; Theresa St Peter, Interim Director of Human Resources; Travis Hopkins, Assistant City Manager; Michael E. Gates, City Attorney; Scott Haberle, Fire Chief and Sunny Han, Chief Financial Officer. Employee Organization: Fire Management Association (FMA). City of Huntington Beach Printed on 9/27/2023Page 1 of 1 powered by Legistar™ City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:23-840 MEETING DATE:10/3/2023 CONFERENCE WITH LEGAL COUNSEL-LITIGATION (Gov. Code section 54956.9(d)(4).): Number of matters: One (1) - Confer with City Attorney regarding a request to provide Amicus support with regard to The Ohio House, LLC vs. City of Costa Mesa; United States Court of Appeals for the Ninth Circuit Case No. 22-56181; United States District Court for the Central District of California Case No. 8:19-cv-01710-JVS-GJS City of Huntington Beach Printed on 9/27/2023Page 1 of 1 powered by Legistar™ City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:23-829 MEETING DATE:10/3/2023 Huntington Beach Police Chaplain James Pike City of Huntington Beach Printed on 9/27/2023Page 1 of 1 powered by Legistar™ City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:23-823 MEETING DATE:10/3/2023 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Robin Estanislau, CMC, City Clerk PREPARED BY:Robin Estanislau, CMC, City Clerk Subject: Approve and Adopt Minutes Statement of Issue: The City Council/Public Financing Authority regular meeting minutes dated August 1, 2023, September 5, 2023 and September 19, 2023, and special meeting minutes dated September 14, 2023, require review and approval Financial Impact: None. Recommended Action: A)Approve and adopt the City Council/Public Financing Authority regular meeting minutes of August 1, 2023; and B)Approve and adopt the City Council/Public Financing Authority regular meeting minutes of September 5, 2023; and C)Approve and adopt the City Council/Public Financing Authority regular meeting minutes of September 19, 2023; and D)Approve and adopt the City Council/Public Financing Authority special meeting minutes of September 14, 2023. Alternative Action(s): Do not approve and/or request revision(s). Analysis: None Environmental Status: Non-Applicable City of Huntington Beach Printed on 9/27/2023Page 1 of 2 powered by Legistar™ File #:23-823 MEETING DATE:10/3/2023 Strategic Plan Goal: Non Applicable - Administrative Item Attachment(s): 1.August 1, 2023 CC/PFA regular meeting minutes 2.September 5, 2023 CC/PFA regular meeting minutes 3.September 19, 2023 CC/PFA regular meeting minutes 4.September 14, 2023 CC/PFA special meeting minutes City of Huntington Beach Printed on 9/27/2023Page 2 of 2 powered by Legistar™ Minutes City Council/Public Financing Authority City of Huntington Beach Tuesday, August 1, 2023 5:00 PM — Council Chambers 6:00 PM — Council Chambers Civic Center, 2000 Main Street Huntington Beach, California 92648 A video recording of the 5:00 PM and 6:00 PM portions of this meeting is on file in the Office of the City Clerk, and archived at www.surfcity-hb.org/government/agendas/ 5:00 PM — COUNCIL CHAMBERS CALLED TO ORDER — 5:00 PM ROLL CALL Present: Kalmick, Moser, Van Der Mark, Strickland, McKeon, Bolton, and Burns Absent: None CITY COUNCILMEMBER COMMENTS — None ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS PERTAINING TO CLOSED SESSION ITEMS (Received After Agenda Distribution) — None PUBLIC COMMENTS PERTAINING TO CLOSED SESSION ITEMS — None RECESSED TO CLOSED SESSION — 5:03 PM A motion was made by McKeon, second by Van Der Mark, to recess to Closed Session. Councilmember Kalmick stated his recusal from Closed Session Item 1 regarding Conference with Real Property Negotiators due to a financial conflict of interest with Huntington Central Park Equestrian Center, a professional client of his. Mayor Strickland announced: Pursuant to Government Code Section 54956.8, the City Council takes this opportunity to publicly introduce and identify property negotiators: Chris Cole, Acting Deputy Director, Community & Library Services; Kriss Casanova, Economic Development Manager, Community Development; William Krill, Real Estate & Project Manager, Public Works. Also in attendance: Michael Gates, City Attorney; and Robin Estanislau, City Clerk. Negotiating parties: Mary Behrens, President, National Equestrian Centers, Inc. Under negotiation: Amendment to the current lease. City Council/PFA Regular Minutes August 1, 2023 Page 2 of 30 CLOSED SESSION 1. 23-661 CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Gov. Code section 54956.8.) Property: Huntington Central Park Equestrian Center located at 18381 Goldenwest Street, Huntington Beach, CA 92648 (APN: 894-901-96). Agency negotiator: Chris Cole, Acting Deputy Director, Community & Library Services; Kriss Casanova, Economic Development Manager, Community Development; William Krill, Real Estate & Project Manager, Public Works. Negotiating parties: Mary Behrens, President, National Equestrian Centers, Inc. Under negotiation: Amendment to the current lease. 6:00 PM — COUNCIL CHAMBERS RECONVENED CITY COUNCIL/PUBLIC FINANCING AUTHORITY MEETING — 6:00 PM ROLL CALL Present: Kalmick, Moser, Van Der Mark, Strickland, McKeon, Bolton, and Burns Absent: None PLEDGE OF ALLEGIANCE — Led by Mayor Pro Tem Van Der Mark INVOCATION In permitting a nonsectarian invocation, the City does not intend to proselytize or advance any faith or belief. Neither the City nor the City Council endorses any particular religious belief or form of invocation. 2. 23-662 Huntington Beach Police Chaplain James Pike CLOSED SESSION REPORT BY CITY ATTORNEY — None City Attorney Michael Gates provided an explanation for withdrawing from Council consideration Consent Calendar Item #18 (23-656) regarding employment agreement with Randy Risner as Chief Assistant City Attorney. ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS (Received After Agenda Distribution) Pursuant to the Brown "Open Meetings" Act, City Clerk Robin Estanislau announced supplemental communications that were received by her office following distribution of the Council Agenda packet, which were all uploaded to the City's website and Councilmember iPads: Council Committee Appointments #3 (1 email); City Attorney's Report #6 (1 PowerPoint communication and 1 letter); Consent Calendar Item #8 (2 communications), #10 (1 email), #20 (1 email), #23 (1 email); Administrative Items #27 (38 emails), #28 (1 Interdepartmental memo, 1 letter, and 30 emails); Councilmember Items #29 (1 letter, and 21 emails). PUBLIC COMMENTS — 65 Speakers The number [hh:mm:ss] following the speakers' comments indicates their approximate starting time in the archived video located at http://www.surfcity-hb.org/government/agendas. City Council/PFA Regular Minutes August 1, 2023 Page 3 of 30 Shirley Dettloff, a Huntington Beach resident since 1964, Former Councilmember, Mayor and co-author of the Huntington Beach Declaration of Policy on Human Dignity, was called to speak and stated her opposition to Councilmember Items #29 regarding amending the Declaration of Policy on Human Dignity. She also stated her support for continuing the work of the Huntington Beach Human Relations Committee (HBHRC), and the Greater Huntington Beach Interfaith Council (GHBIC) which ensures Huntington Beach is living up to the Human Dignity policy. (00:10:14) Elaine Bauer Keeley, daughter of deceased Ralph Bauer, a former Councilmember, Mayor, and co- author of the Huntington Beach Declaration of Policy on Human Dignity, was called to speak and stated her opposition to Councilmember Items #29 regarding amending the Declaration of Policy on Human Dignity. (00:13:37) Unnamed Guest was called to speak and stated her opposition to Administrative Items #27, regarding streamlining and restructuring select citizen-led Boards, Commissions, and Committees and Council Committees, specifically Recommendation #4 regarding dissolving the Mobile Home Advisory Board (MHAB). (00:17:02) Wendy Rincon, a 49-year resident of Huntington Beach, was called to speak and stated her opposition to Administrative Items #28 regarding proposed Charter Amendments for placement as ballot measures at the March 5, 2024, Statewide Primary Election. (00:20:00) Arthur Estrada, a resident at Skandia Mobile Home Park, was called to speak and stated his opposition to Administrative Items #27, regarding streamlining and restructuring select citizen-led Boards, Commissions, and Committees and Council Committees, specifically Recommendation #4 regarding dissolving the Mobile Home Advisory Board (MHAB). (00:21:58) Roy C. McCord was called to speak and shared his opinions and concerns related to materials and resources for Huntington Beach public libraries, specifically titles of books which City Council does not feel are appropriate for the Children's Section. (00:25:15) Paul Horgan, a Huntington Beach resident, was called to speak and shared his opinions, concerns and experience related to materials and resources for Huntington Beach public libraries, specifically titles of books which City Council does not feel are appropriate for the Children's Section. (00:28:39) Shammy Dingus was called to speak and shared her concerns, questions and opposition to Administrative Items #28 regarding proposed Charter Amendments for placement as ballot measures at the March 5, 2024, Statewide Primary Election, and concerns and questions regarding the settlement of the Pacific Air Show lawsuit. (00:31:46) Avery Counts, a Huntington Beach resident, was called to speak and stated his opposition to Administrative Items #27, regarding streamlining and restructuring select citizen-led Boards, Commissions, and Committees and Council Committees, specifically regarding Recommendations #2, dissolution of the Huntington Beach Human Relations Committee (HBHRC) and #4, dissolution of the Mobile Home Advisory Board (MHAD). (00:35:10) Andrew Einhorn, a Huntington Beach resident, was called to speak and stated his opposition to Councilmember Items #29 regarding amending the Declaration of Policy on Human Dignity. Mr. Einhorn also stated his opposition to Administrative Items #28 regarding proposed Charter Amendments for placement as ballot measures at the March 5, 2024, Statewide Primary Election, specifically Section 310 (Clerk Qualifications), and Section 702 (Local Control Over Elections). (00:38:17) City Council/PFA Regular Minutes August 1, 2023 Page 4 of 30 Victor Leipzig, a 41-year resident of Huntington Beach, Former City Councilmember, Mayor, Planning Commissioner, and Liaison to many Committees and Boards, was called to speak and shared his opinion that proposed Charter amendments should be presented through open disclosure and opportunity for public response before being placed on any ballot. Mr. Leipzig stated his support for the comments made by Elaine Bauer Keeley in opposition to Councilmember Items #29 regarding amending the Declaration of Policy on Human Dignity. (00:41:20) Randell Costello was called to speak and shared his opinions on Councilmember Items #29 regarding amending the Declaration of Policy on Human Dignity. (00:44:00) Robin Estanislau, Huntington Beach City Clerk, was called to speak and shared her concerns and opposition to Administrative Items #28 regarding proposed Charter Amendments for placement as ballot measures at the March 5, 2024, Statewide Primary Election, specifically Section 300 (Clerk and Treasurer Election Cycle), Section 310 (Clerk Qualifications), and Section 702 (Local Control Over Elections), and asked that Council take no action on these sections. (00:47:22) Joan Flynn, a 58-year Huntington Beach resident and former Huntington Beach City Clerk, was called to speak and stated her opposition to Administrative Items #28 regarding recommended Charter Amendments for placement as ballot measures at the March 5, 2024, Statewide Primary Election, specifically Section 310 (Clerk Qualifications). (00:50:49) Ada Hand was called to speak and stated her opposition to Administrative Items #27, regarding streamlining and restructuring select citizen-led Boards, Commissions, and Committees and Council Committees, specifically Recommendation #4 regarding dissolving the Mobile Home Advisory Board (MHAB). (00:54:59) Allie Plum was called to speak and stated her opposition to Administrative Items #27, regarding streamlining and restructuring select citizen-led Boards, Commissions, and Committees and Council Committees, specifically Recommendation #2 regarding dissolving the Huntington Beach Human Relations Committee (HBHRC), and Recommendation #4 regarding dissolving the Mobile Home Advisory Board (MHAB). (00:57:37) Donna Andrade, a 3-year Huntington Beach mobile home resident, was called to speak and stated her opposition to Administrative Items #27, regarding streamlining and restructuring select citizen-led Boards, Commissions, and Committees and Council Committees, specifically Recommendation #2 regarding dissolving the Huntington Beach Human Relations Committee (HBHRC), and Recommendation #4 regarding dissolving the Mobile Home Advisory Board (MHAB). (01:01:01) Jeanne Farrens, a resident of Skandia Mobile Home Park, was called to speak and stated her opposition to Administrative Items #27, regarding streamlining and restructuring select citizen-led Boards, Commissions, and Committees and Council Committees, specifically Recommendation #2 regarding dissolving the Huntington Beach Human Relations Committee (HBHRC), and Recommendation #4 regarding dissolving the Mobile Home Advisory Board (MHAB). (01:03:02) Unnamed Guest was called to speak and stated his opposition to Administrative Items #27, regarding streamlining and restructuring select citizen-led Boards, Commissions, and Committees and Council Committees, specifically Recommendation #4 regarding dissolving the Mobile Home Advisory Board (MHAB). (01:06:44) City Council/PFA Regular Minutes August 1, 2023 Page 5 of 30 Mary Jo Baretich, a resident of Huntington Beach for over 40 years, and Mobile Home Advisory Board Member, was called to speak and stated her opposition to Administrative Items #27, regarding streamlining and restructuring select citizen-led Boards, Commissions, and Committees and Council Committees, specifically Recommendation #4 regarding dissolving the Mobile Home Advisory Board (MHAB). (01:07:47) Jignesh Padhiar was called to speak and stated appreciation for City Attorney's Report #7, an update on Pacific Airshow v. City of Huntington Beach lawsuit. Mr. Padhiar also stated support for Administrative Items #28, regarding proposed Charter Amendments for placement as ballot measures at the March 5, 2024, Statewide Primary Election, specifically Section 702 (Local Control Over Elections). (01:10:54) Stephen Quinn was called to speak and stated support for Councilmember Items #29 amending the Declaration of Policy on Human Dignity. (01:12:58) Jeanne Paris was called to speak and stated her support for Administrative Items #27, regarding streamlining and restructuring select citizen-led Boards, Commissions, and Committees and Council Committees. Ms. Paris also stated support for Councilmember Items #29 amending the Declaration of Policy on Human Dignity. (01:15:04) Ann Palmer, 30-year Huntington Beach resident, was called to speak and stated her support for Administrative Items #28 regarding proposed Charter Amendments for placement as ballot measures at the March 5, 2024 Statewide Primary Election, specifically Section 300 (Term Commencement); Section 303 (Regular Meetings); her opposition to Section 612 (Measure C) b. Parks; support for Sections 601/602 (Annual Budget); and Section 702 (Local Control Over Elections). Ms. Palmer also shared her opinions regarding Administrative Items #27 regarding streamlining and restructuring select citizen-led Boards, Commissions, and Committees and Council Committees, and stated her support for Councilmember Items #29 regarding amending the Declaration of Policy on Human Dignity. (01:17:23) At 7:19 PM, Mayor Strickland called for a 5-minute recess to restore order in the Chambers. Connie Boardman, former Huntington Beach Councilmember and Mayor, was called to speak and shared her opinions and experience related to the Pacific Air Show v. City of Huntington Beach lawsuit. Ms. Boardman stated her opposition to Administrative Items #28, regarding proposed Charter Amendments, specifically Section 300 (Clerk and Treasurer Election Cycle), Section 310 (Clerk Qualifications), and Section 702 (Local Control Over Elections). (01:22:59) Gigi Jackson, a Huntington Beach resident, Homeless United Advocate, and NAACP Orange County Branch Secretary, was called to speak and stated opposition to Administrative Items #27, regarding streamlining and restructuring select citizen-led Boards, Commissions, and Committees and Council Committees, specifically Recommendation #2 regarding dissolving the Huntington Beach Human Relations Committee (HBHRC); and Councilmember Items #29 regarding amending the Declaration of Policy on Human Dignity. (01:25:14) KC Fockler, a resident of Huntington Beach for over 40 years, and Environmental and Sustainability Board Member, was called to speak and stated his opposition to Administrative Items #27, regarding streamlining and restructuring select citizen-led Boards, Commissions, and Committees and Council Committees, specifically Recommendation #5 dissolving the Environmental and Sustainability Board. (01:28:40) City Council/PFA Regular Minutes August 1, 2023 Page 6 of 30 Nora Pedersen, a 36-year resident of Huntington Beach, was called to speak and stated her opposition to Administrative Items #27, regarding streamlining and restructuring select citizen-led Boards, Commissions, and Committees and Council Committees, specifically Recommendation #2 regarding dissolving the Huntington Beach Human Relations Committee (HBHRC), and Councilmember Items #29 amending the Declaration of Policy on Human Dignity. (01:31:23) Bud Benneman, Huntington Beach resident, Goldenwest College Professor of Geology, Surfrider Foundation Member, and Environmental and Sustainability Board Member, was called to speak and stated his opposition to Administrative Items #27, regarding streamlining and restructuring select citizen- led Boards, Commissions, and Committees and Council Committees, specifically Recommendation #5 dissolving the Environmental and Sustainability Board. (01:32:49) Debbi Parrott, Huntington Beach Human Relations Committee Member and former Vice Chair, was called to speak and stated her opposition to Administrative Items #27, regarding streamlining and restructuring select citizen-led Boards, Commissions, and Committees and Council Committees, specifically Recommendation #2 regarding dissolving the Huntington Beach Human Relations Committee (HBHRC). (01:34:53) Jeff Rokos, a 25-year Huntington Beach resident, was called to speak and stated his opposition to Administrative Items #27, regarding streamlining and restructuring select citizen-led Boards, Commissions, and Committees and Council Committees; and Administrative Items #28 regarding proposed Charter Amendments, specifically Section 300 (Clerk and Treasurer Election Cycle), Section 310 (Clerk Qualifications), and Section 702 (Local Control Over Elections). (01:37:41) Colin Parrott, Huntington Beach Youth Board Former Member, was called to speak and stated his opposition to Administrative Items #27, regarding streamlining and restructuring select citizen-led Boards, Commissions, and Committees and Council Committees, specifically Recommendation #2 regarding dissolving the Huntington Beach Human Relations Committee (HBHRC), and Recommendation #7 regarding restructuring of the Huntington Beach Youth Board. (01:40:57) Gary Miller, a resident of Huntington Beach since 1985, was called to speak and shared concerns about recent safety issues he experienced and observed near and on the Pier that did not result in issuance of a citation. Mr. Miller asked that in addition to educating the public on breaking the law, Huntington Beach Police Officers take more action to issue citations. (01:44:15) Vanessa Chow, Huntington Beach Human Relations Committee Vice Chair, was called to speak and stated her opposition to Administrative Items #27, regarding streamlining and restructuring select citizen- led Boards, Commissions, and Committees and Council Committees, specifically Recommendation #2 regarding dissolving the Huntington Beach Human Relations Committee (HBHRC). (01:46:56) Eric Silkenson, 51-year Huntington Beach resident, Huntington Beach City Council Candidate in 2020, and Mobile Home Advisory Board Chair, was called to speak and stated his opposition to Administrative Items #27, regarding streamlining and restructuring select citizen-led Boards, Commissions, and Committees and Council Committees, specifically Recommendation #4 regarding dissolving the Mobile Home Advisory Board (MHAB); and his opposition to Administrative Items #28, regarding Charter Amendments for placement as ballot measures at the March 5, 2024 Statewide Primary Election, specifically Section 310 (Clerk Qualifications). (01:50:08) Kim Carr, former Huntington Beach Councilmember and Mayor, was called to speak and shared what she described as factual errors in the PowerPoint presentation for City Attorney's Report, Agenda Item City Council/PFA Regular Minutes August 1, 2023 Page 7 of 30 #6 regarding the history of authorized actions in the Moore v. City, Gates lawsuit. Ms. Carr also stated her opposition to Administrative Items #27, regarding streamlining and restructuring select citizen-led Boards, Commissions, and Committees and Council Committees, specifically Recommendation #2 dissolving the Huntington Beach Human Relations Committee (HBHRC), and Recommendation #4 dissolving the Mobile Home Advisory Board (MHAB); Administrative Items #28, regarding proposed Charter Amendments for placement as ballot measures at the March 5, 2024 Statewide Primary Election, specifically Section 310 (Clerk Qualifications); and Councilmember Items #29 amending the Declaration of Policy on Human Dignity. (01:53:24) Tim Geddes, 40-year Huntington Beach resident, was called to speak and stated his opposition to Administrative Items #27, regarding streamlining and restructuring select citizen-led Boards, Commissions, and Committees and Council Committees, specifically Recommendation #4 regarding dissolving the Mobile Home Advisory Board (MHAB). (01:56:50) Michael Gates, Huntington Beach City Attorney, Candidate for Re-Election in 2026, was called to speak and explained his perspective regarding comments made earlier in this meeting by City Clerk Robin Estanislau relating to proposed Charter Amendments, specifically Section 310 (Clerk Qualifications),. (01:59:50) Linda Moon, a 49-year Huntington Beach resident, was called to speak and stated opposition to Administrative Items #28, regarding proposed Charter Amendments for placement as ballot measures at the March 5, 2024, Statewide Primary Election, specifically Sections 303 (Regular Meetings), 601/602 (Annual Budget), 300 (Clerk and Treasurer Election Cycle), 310 (Clerk Qualifications), and 702 (Local Control Over Elections). (02:03:46) Donna Taylor, a Huntington Beach mobile home resident for 39 years, was called to speak and proudly announced that she will be 92 years old this month. Ms. Taylor also requested that the Council consider the concerns shared by the City’s mobile home residents and provide assistance. (02:07:12) Peggy Willett was called to speak and asked that Councilmembers help address the concerns of the City's mobile home residents, many of whom are active and contributing in many different ways to enhance the quality of life for others. (02:08:35) Sharon Petersen, a 30-year Huntington Beach mobile home resident, was called to speak and stated her opposition to Administrative Items #27, regarding streamlining and restructuring select citizen-led Boards, Commissions, and Committees and Council Committees, specifically Recommendation #2 regarding dissolving the Huntington Beach Human Relations Committee (HBHRC), Recommendation #4 dissolving the Huntington Beach Mobile Home Advisory Board (HBMAB); and Administrative Items #28, regarding proposed Charter Amendments for placement as ballot measures at the March 5, 2024 Statewide Primary Election, specifically Section 702 (Local Control Over Elections). (02:09:45) Todd Harkness, a Building Contractor, was called to speak and shared concerns about the Building Department’s inspection processes for re-roof projects and related issues. Mr. Harkness asked for Council support to consider changes, and Mayor Strickland asked Mr. Harkness to complete a blue card for staff follow-up. (02:12:58) Kathryn Goddard, a Huntington Beach resident since the 1980s, was called to speak and asked that Administrative Items #27, regarding streamlining and restructuring select citizen-led Boards, Commissions, and Committees and Council Committees, and Administrative Items #28, regarding proposed Charter Amendments for placement as ballot measures at the March 5, 2024 Statewide City Council/PFA Regular Minutes August 1, 2023 Page 8 of 30 Primary Election, specifically Section 702 (Local Control Over Elections) be withdrawn to allow time for proper transparency and public input. (02:14:26) Amory Hanson was called to speak and stated his support for Consent Calendar Item #12 regarding a memorial plaque honoring Past Mayor Donald MacAllister as recommended by the Community & Library Services Commission. (02:16:35) Unnamed Guest was called to speak and stated her opposition to Administrative Items #27, regarding streamlining and restructuring select citizen-led Boards, Commissions, and Committees and Council Committees, specifically Recommendation #4 dissolving the Huntington Beach Mobile Home Advisory Board (HBMAB). (02:17:54) Ken Inouye, a 52-year resident of Huntington Beach, was called to speak and stated his opposition to Administrative Items #27, regarding streamlining and restructuring select citizen-led Boards, Commissions, and Committees and Council Committees, specifically Recommendations #2 regarding dissolving the Huntington Beach Human Relations Committee (HBHRC), and #4 dissolving the Huntington Beach Mobile Home Advisory Board (HBMAB). (02:21:11) Kathy McGuire, a 32-year Huntington Beach resident, was called to speak and stated her opposition to Administrative Items #27, regarding streamlining and restructuring select citizen-led Boards, Commissions, and Committees and Council Committees, specifically Recommendations #2 regarding dissolving the Huntington Beach Human Relations Committee (HBHRC), and #4 dissolving the Huntington Beach Mobile Home Advisory Board (HBMAB). (02:24:07) Russell Neal, a Huntington Beach resident, was called to speak and stated his support for Administrative Items #27, regarding streamlining and restructuring select citizen-led Boards, Commissions, and Committees and Council Committees, specifically Recommendation #2 regarding dissolving the Huntington Beach Human Relations Committee (HBHRC); Administrative Items #28, regarding proposed Charter Amendments for placement as ballot measures at the March 5, 2024 Statewide Primary Election, specifically Section 702 (Local Control Over Elections); and suggested that Councilmember Items #29 regarding amending the Declaration of Policy on Human Dignity, should be eliminated rather than amended. (02:26:16) Kane Durham was called to speak and stated opposition to Administrative Items #27, regarding streamlining and restructuring select citizen-led Boards, Commissions, and Committees and Council Committees, specifically Recommendations #2 regarding dissolving the Huntington Beach Human Relations Committee (HBHRC), and #4 dissolving the Huntington Beach Mobile Home Advisory Board (HBMAB); and Councilmember Items #29 amending the Declaration of Policy on Human Dignity. (02:29:12) Joanna Sousa was called to speak and stated her support for Administrative Items #27, regarding streamlining and restructuring select citizen-led Boards, Commissions, and Committees and Council Committees, specifically Recommendation #2 regarding dissolving the Huntington Beach Human Relations Committee (HBHRC). (02:31:18) Unnamed Guest, a resident of Fountain Valley, was called to speak and stated her opposition to Administrative Items #27, regarding streamlining and restructuring select citizen-led Boards, Commissions, and Committees and Council Committees, specifically Recommendations #2 regarding dissolving the Huntington Beach Human Relations Committee (HBHRC), and #5 regarding dissolving the Environmental and Sustainability Board; Administrative Items #28, regarding proposed Charter City Council/PFA Regular Minutes August 1, 2023 Page 9 of 30 Amendments for placement as ballot measures at the March 5, 2024 Statewide Primary Election, specifically Section 702 (Local Control Over Elections); and Councilmember Items #29 regarding amending the Declaration of Policy on Human Dignity until such time as Councilmember Burns defines his goal for making changes. (02:33:00) B. Channel was called to speak and stated her opposition to Administrative Items #27, regarding streamlining and restructuring select citizen-led Boards, Commissions, and Committees and Council Committees, specifically Recommendations #2 regarding dissolving the Huntington Beach Human Relations Committee (HBHRC), and #4 regarding dissolving the Mobile Home Advisory Board; Administrative Items #28, regarding proposed Charter Amendments for placement as ballot measures at the March 5, 2024 Statewide Primary Election, specifically Section 702 (Local Control Over Elections); and Councilmember Items #29 regarding amending the Declaration of Policy on Human Dignity. (02:36:07) Nick McLachlan, resident of Huntington Beach Los Amigos Mobile Home Park, was called to speak and stated his opposition to Administrative Items #27, regarding streamlining and restructuring select citizen- led Boards, Commissions, and Committees and Council Committees, specifically Recommendation #4 regarding dissolving the Mobile Home Advisory Board; and Administrative Items #28, regarding proposed Charter Amendments for placement as ballot measures at the March 5, 2024 Statewide Primary Election, specifically Section 702 (Local Control Over Elections). (02:39:24) Marilyn Boehm, a 30-year Huntington Beach resident and Huntington Beach Human Relations Committee Former Member, was called to speak and stated her opposition to Councilmember Items #29 regarding amending the Declaration of Policy on Human Dignity. (02:42:37) Kathleen McGowan, Environmental and Sustainability Board Member, was called to speak and stated her opposition to Administrative Items #27, regarding streamlining and restructuring select citizen-led Boards, Commissions, and Committees and Council Committees, specifically Recommendation #5 regarding dissolving the Environmental and Sustainability Board. (02:46:02) Kim King, a 45-year resident of Huntington Beach, was called to speak and stated her opposition to Administrative Items #27, regarding streamlining and restructuring select citizen-led Boards, Commissions, and Committees and Council Committees, specifically Recommendations #2 regarding dissolving the Huntington Beach Human Relations Committee, and #4 dissolving the Huntington Beach Mobile Home Advisory Board (HBMAB); Administrative Items #28, regarding proposed Charter Amendments for placement as ballot measures at the March 5, 2024 Statewide Primary Election; and Councilmember Items #29 regarding amending the Declaration of Policy on Human Dignity. (02:48:57) Chris Waring, resident of Surf City Cottages Home Park, was called to speak and shared his concerns related to major lease increases in recent years. He asked for Councilmember assistance in addressing the issues mobile home park residents are facing. (02:52:06) Clare Bostick, a 46-year resident of Huntington Beach and retired public-school teacher, was called to speak and stated her opposition to Administrative Items #27, regarding streamlining and restructuring select citizen-led Boards, Commissions, and Committees and Council Committees, specifically Recommendation #2 regarding dissolving the Huntington Beach Human Relations Committee, and Councilmember Items #29 regarding amending the Declaration of Policy on Human Dignity. (02:55:19) John Bostick was called to speak and stated his opposition to Administrative Items #27, regarding streamlining and restructuring select citizen-led Boards, Commissions, and Committees and Council City Council/PFA Regular Minutes August 1, 2023 Page 10 of 30 Committees, specifically Recommendation #2 regarding dissolving the Huntington Beach Human Relations Committee. (02:58:35) Carol Kanode, Huntington Beach Youth Shelter Founder, was called to speak and asked why there is not a museum to celebrate and remember Huntington Beach's legacy and offered to help and assist with such a project. (03:01:53) Justine Makoff, Free Rein Foundation Chief Financial Officer, was called to speak and invited everyone to attend the Foundation's fundraiser, Cattle Baron's Ball, on Saturday, August 12, 5:30 PM – 9:30 PM, Huntington Central Park Equestrian Center, Red Horse Barn. All details are available at www.freereignfoundation.org. (03:03:34) Chris Byrnes, a 55-year Huntington Beach resident, was called to speak and shared his support for the four newly elected Councilmembers, City Attorney Michael Gates, and his perspective and opinions on a wide range of local politicians and issues. (03:05:22) Dom Jones, a 9-year Huntington Beach resident, Ordained Minister and 47th District Congressional Candidate in 2024, was called to speak and shared her opinions and perspectives directed to Councilmembers encouraging them to use their power to do great things, with love, as they address the pains and fears of their constituents. (03:08:39) Roger Noor was called to speak and thanked Mayor Strickland for following through to address his situation related to his car being towed and praised City Clerk Robin Estanislau and her staff for the cordial services he experienced. (03:11:16) COUNCIL COMMITTEE APPOINTMENT ANNOUNCEMENTS 3. 23-664 Appointed Voting Delegate and Alternates for the League of California Cities Annual Conference and Expo - September 20-22, 2023 A motion was made by Strickland, second McKeon to appoint City Council Member Mayor Pro Tem Van Der Mark to serve as the voting delegate and City Council Member Burns as an alternate, to represent the City of Huntington Beach at the 2023 League of California Cities Annual Conference & Expo. The General Assembly will be held on Friday, September 22, 2023. The motion carried by the following vote: AYES: Kalmick, Van Der Mark, Strickland, McKeon, and Burns NOES: None ABSTAIN: Moser, and Bolton AB 1234 REPORTING — None OPENNESS IN NEGOTIATION DISCLOSURES — Councilmember McKeon reported meeting with representatives from the Firefighters’ Association. CITY MANAGER’S REPORT 4. 23-610 OneHB Public Service Excellence Vision City Council/PFA Regular Minutes August 1, 2023 Page 11 of 30 Al Zelinka, City Manager, Chris Tanio, Public Works Principal Civil Engineer, and Fire Department Division Chief Martin Ortiz, presented a PowerPoint communication titled OneHB Service Vision Statement with slides entitled: HB Service Excellence Initiative (2); 3 Pillars of Service Excellence; Service Excellence Vision Development Process (2); Service Vision Statement; Standard of Care; Service Vision (2); Next Steps; and Service Vision. Councilmember Moser thanked staff for the presentation and discussed with City Manager Zelinka how performance will be measured and managed, the frequency of reporting, as well as integrating existing tools into the processes. CITY TREASURER’S REPORT 5. 23-578 Received and Filed the City Treasurer’s June 2023 Quarterly Report Alisa Backstrom, City Treasurer, presented a PowerPoint communication titled Quarterly Treasurer's Report Quarter Ended: June 30, 2023, with slides entitled: Economic Update; Interest Rates - US Treasury Yield Curve July 1, 2022 - June 30, 2023; Investment Portfolio - Summary, Quarter End 06/30/23; Investment Portfolio - Investments by Type Quarter End 06/30/23; Investment Portfolio - Selected Activity Quarter End 06/30/23; Investment Portfolio - Earnings; Selected Investment Policy Compliance Requirements Quarter End 6/30/23; and Summary. A motion was made by Strickland, second Kalmick to receive and file the City Treasurer's Quarterly Report for June 2023, pursuant to Section 17.0 of the Investment Policy of the City of Huntington Beach. The motion carried by the following vote: AYES: Kalmick, Moser, Van Der Mark, Strickland, McKeon, Bolton, and Burns NOES: None CITY ATTORNEY’S REPORT NOTE: The Minutes maintain original Agenda order, rather than actual discussion order. 6. 23-612 In response to Dec 20, 2022, City Council direction, received report on history of authorized actions in the Moore v. City, Gates lawsuit and report on review of RWG involvement Michael Gates, City Attorney, presented a PowerPoint communication titled Response to H Item Part 1 with slides entitled: Richards Watson Gershon Report (44, including subtitles: December 20, 2022 H Item by Council Member McKeon, City of Huntington Beach Organization Chart, Moore, Field v. City, Gates Lawsuit, Independent Investigation, Review of Records revealed the following Preliminary Findings, which will be reviewed further) and, Thank You. City Attorney Gates verbally described a timeline of activities associated with the Moore, Field v. City, Gates Lawsuit, and RWG’s involvement. Councilmember McKeon and Mayor Strickland both shared deep concerns about the information presented in the report regarding the actions of certain City employees and Councilmembers total disregard for attorney-client privilege. City Attorney Gates confirmed there will be another report at a future date on additional details related to this lawsuit. City Council/PFA Regular Minutes August 1, 2023 Page 12 of 30 7. 23-671 Received Update on Pacific Airshow v. City of Huntington Beach lawsuit City Attorney Gates reported that pursuant to the May 9, 2023, settlement, the City of Huntington Beach has been dismissed; however, former Mayor Carr remains a Defendant. He stated the first amendment complaint highlights the allegations that Defendants were sued because of how the Airshow was cancelled. He explained how the newly elected Council in December 2022 authorized him to take any and all legal action necessary to pursue those oil companies who caused/were involved in, the oil spill, and how he immediately retained a Plaintiff firm, The Robinson Law Firm, experienced in large, complex cases. He also explained that a delay in the legal process was created because the previous City Council declined to take legal action against the oil companies that caused the oil spill. City Attorney Gates reported on the recent defeat of Connie Boardman and Mark Bixby’s legal attempt to put a complete stop to the Airshow settlement, clearing the way for the 2023 Pacific Airshow to take place. He also described Council’s decision to settle the lawsuit prior to the calendar hearing (a demur, or a challenge by a Defendant to a complaint), involving pleading to a judge that the facts alleged are insufficient to support the causes of action. City Attorney Gates reported that the Gina Clayton-Tarvin lawsuit to compel the disclosure of the entire Settlement Agreement is still pending, explaining the decision to not disclose the entire Settlement Agreement document was pursuant to State law regarding pending litigation. In addition, The Robinson Law Firm attorneys, representing the oil company’s lawsuit, have also opposed the release or disclosure of the entire Settlement Agreement document because of the potential impact on the success of the pending oil company’s lawsuit. City Attorney Gates stated he has asked the attorneys to ask the court for an expedited in-camera review of the Settlement Agreement to make a swift and early determination one way or the other on that decision. Councilmember McKeon directed residents to the OneHB website, under the Media/Press Releases tab, where the 2022 Airshow Economic Impact Report is available for review, highlighting some of the statistics shown in this report. Mayor Strickland noted that the Economic Impact Report shows that 91% of the out-of-Orange County- guests to the Airshow, return to Huntington Beach for another event. City Attorney Gates also announced that he and Mayor Strickland will provide more updates on the Airshow at the upcoming August 30 Town Hall meeting at the Senior Center in Central Park at 5:30 PM. CONSENT CALENDAR Councilmember Kalmick recused himself from voting on Item #15 because of financial conflict of interest in that Dianne Thompson is his Insurance Agent, and Councilmember McKeon pulled Item #21 for further discussion. CITY CLERK 8. 23-652 Approved and Adopted Minutes as Amended by Supplemental Communication A motion was made by Strickland, second Kalmick to approve and adopt the City Council/Public Financing Authority special meeting minutes of June 8, 2023; and, approve and adopt the City City Council/PFA Regular Minutes August 1, 2023 Page 13 of 30 Council/Public Financing Authority regular, and Housing Authority special meeting minutes of July 18, 2023, as amended by supplemental communication. The motion as amended carried by the following roll call vote: AYES: Kalmick, Moser, Van Der Mark, Strickland, McKeon, Bolton, and Burns NOES: None 9. 23-663 Received July Update of Activities for Citizen Boards, Commissions, Committees (BCCs) and Regional Agencies A motion was made by Strickland, second Kalmick to receive and file. The motion carried by the following roll call vote: AYES: Kalmick, Moser, Van Der Mark, Strickland, McKeon, Bolton, and Burns NOES: None COMMUNITY DEVELOPMENT 10. 23-630 Adopted Resolution 2023-35 Confirming Cost Report for Weed Abatement on Private Parcels within the City for the 2023 Season A motion was made by Strickland, second Kalmick to adopt Resolution 2023-35 "A Resolution of the City Council of the City of Huntington Beach Confirming the Report of the Public Works Director Regarding the Cost for Weed Abatement on Private Property Within the City for the 2023 Season;" and, direct that all charges listed thereon be certified to the Orange County 2023/24 Property Tax Roll. The motion carried by the following roll call vote: AYES: Kalmick, Moser, Van Der Mark, Strickland, McKeon, Bolton, and Burns NOES: None COMMUNITY AND LIBRARY SERVICES 11. 23-631 Approved the Non-Exclusive License Agreement between the City of Huntington Beach and Children’s Bureau of Southern California for the Operation of the Oak View Center A motion was made by Strickland, second Kalmick to approve and authorize the Mayor and the City Clerk to execute the non-exclusive license agreement between the City of Huntington Beach and Children's Bureau of Southern California for the continued operation of the Oak View Center. The motion carried by the following roll call vote: AYES: Kalmick, Moser, Van Der Mark, Strickland, McKeon, Bolton, and Burns NOES: None City Council/PFA Regular Minutes August 1, 2023 Page 14 of 30 12. 23-642 Approved the design concept and placement of a memorial plaque honoring Donald MacAllister, Past Mayor, on Tower Zero of the Huntington Beach Municipal Pier as recommended by the Community & Library Services Commission A motion was made by Strickland, second Kalmick to approve the design concept and placement of a memorial plaque honoring Donald "Don" Andrews MacAllister at Tower Zero on the Huntington Beach Municipal Pier as recommended by the Community & Library Services Commission. The motion carried by the following roll call vote: AYES: Kalmick, Moser, Van Der Mark, Strickland, McKeon, Bolton, and Burns NOES: None FIRE DEPARTMENT 13. 23-599 Approved and authorized execution of Amendment No. 2 to agreement between the City of Huntington Beach and Wittman Enterprises, LLC for additional compensation not to exceed $320,000 to provide billing services for emergency paramedic and ambulance services A motion was made by Strickland, second Kalmick to approve and authorize the Mayor and City Clerk to execute "Amendment No. 2 to Agreement between the City of Huntington Beach and Wittman Enterprises, LLC for Billing Services for Emergency Paramedic and Ambulance Services" for additional compensation not to exceed $320,000. The motion carried by the following roll call vote: AYES: Kalmick, Moser, Van Der Mark, Strickland, McKeon, Bolton, and Burns NOES: None 14. 23-657 Approved and accepted the Fiscal Year (FY) 2022 Assistance to Firefighters Grant; authorized the Fire Chief and Chief Financial Officer to execute documents; and approved budget appropriations A motion was made by Strickland, second Kalmick to approve and accept the FY 2022 Assistance to Firefighters Grant awarded to the City of Huntington Beach; and assign authority to the Fire Chief and Chief Financial Officer as the officials to execute and sign for the FY 2022 Assistance to Firefighters Grant award, agreement, amendments, and extensions; and approve the budget appropriations and expenditures of $144,290.90, which is the federal award amount. The remaining $14,429.10 non-federal matching requirement will be funded by existing budget appropriations in the FY 2023/24 Fire Department operating budget. The motion carried by the following roll call vote: AYES: Kalmick, Moser, Van Der Mark, Strickland, McKeon, Bolton, and Burns NOES: None HUMAN RESOURCES City Council/PFA Regular Minutes August 1, 2023 Page 15 of 30 15. 23-639 Approved the reappointment of Dianne Thompson and appointment of Charles Barsam, Justin Betance and Ron Pasqual to the Personnel Commission, as recommended by Council Liaisons, Mayor Pro Tem Van Der Mark and Councilmember Burns A motion was made by Strickland, second McKeon to approve the reappointment of Dianne Thompson, and the appointment of Charles Barsam, Justin Betance and Ron Pasqual to the Personnel Commission for the term of July 1, 2023 through June 30, 2025, as recommended by the Council Liaisons to the Personnel Commission. The motion carried by the following roll call vote: AYES: Moser, Van Der Mark, Strickland, McKeon, Bolton, and Burns NOES: None RECUSED: Kalmick (out of room) 16. 23-660 Approved Professional Services Contract between the City of Huntington Beach and INTERCARE for Workers’ Compensation Third Party Administration of Claims A motion was made by Strickland, second Kalmick to approve the Professional Services Contract between the City of Huntington Beach and INTERCARE for Workers' Compensation Third Party Administration of Claims for a three-year term. The motion carried by the following roll call vote: AYES: Kalmick, Moser, Van Der Mark, Strickland, McKeon, Bolton, and Burns NOES: None 17. 23-501 Adopted Resolution No. 2023-36 of the City Council of the City of Huntington Beach approving the Side Letter to the Memorandum of Understanding between the City of Huntington Beach and the Huntington Beach Fire Management Association for the term July 1, 2021 through December 31, 2023 A motion was made by Strickland, second Kalmick to adopt Resolution No. 2023-36, "A Resolution of the City Council of the City of Huntington Beach Approving the Side Letter to the Memorandum of Understanding Between the City of Huntington Beach and the Huntington Beach Fire Management Association for the Term July 1, 2021 through December 31, 2023" authorizing the Side Letter between the City of Huntington Beach and the Huntington Beach Fire Management Association for the term beginning July 1, 2021 through December 31, 2023. The motion carried by the following roll call vote: AYES: Kalmick, Moser, Van Der Mark, Strickland, McKeon, Bolton, and Burns NOES: None 18. 23-656 **ITEM 18 WITHDRAWN FROM CITY COUNCIL CONSIDERATION by City Attorney Michael Gates** Pursuant to the Non-Associated (NA) Resolution, approve Pay Step for new hire, Chief Assistant City Attorney, Randy J. Risner, and authorize the City Attorney to enter into such an employment contract City Council/PFA Regular Minutes August 1, 2023 Page 16 of 30 POLICE DEPARTMENT 19. 23-647 Authorized use of Supplemental Law Enforcement Services Fund (SLESF) monies to fund up to $500,000 in increased costs for the purchase of the City’s third police helicopter A motion was made by Strickland, second Kalmick to authorize the use of up to $500K in SLESF funds to cover the outlined expenses; and appropriate up to $500K from the SLESF fund balance to account 98470101. The motion carried by the following roll call vote: AYES: Kalmick, Moser, Van Der Mark, Strickland, McKeon, Bolton, and Burns NOES: None 20. 23-648 Approved three-year agreement with Waymakers for Gang Prevention and Intervention Program services A motion was made by Strickland, second Kalmick to approve and authorize the Mayor and City Clerk to execute a "Professional Services Contract between the City of Huntington Beach and Waymakers for the Management of Gang Prevention and Intervention Program." The motion carried by the following roll call vote: AYES: Kalmick, Moser, Van Der Mark, Strickland, McKeon, Bolton, and Burns NOES: None 21. 23-629 Approved and authorized execution of a one-year agreement with the Riverside County Sheriff’s Department to participate in Operation Stone Garden Councilmember McKeon pulled this item to provide Police Captain Svendsbo an opportunity to describe this important program. Captain Svendsbo stated that Operation Stone Garden provides funding for investments in enhanced cooperation and coordination among United States Border Patrol, and state and federal law enforcement agencies in securing the United States border for ingress along international borders to ensure resident and officer safety. A motion was made by McKeon, second Strickland to approve and authorize Police Chief Eric G. Parra to execute the "Agreement for Fiscal Year 2022 Operation Stone Garden (OPSG);" and, appropriate $369,000 in grant funding for Operation Stone Garden. The motion carried by the following roll call vote: AYES: Kalmick, Moser, Van Der Mark, Strickland, McKeon, Bolton, and Burns NOES: None 22. 23-498 Approved and authorized the execution of contract amendments with Norman A. Traub & Associates, LLC and Beard Investigative Services, LLC for background investigative services, increasing compensation by $75,000 per contract and extending the terms through June 30, 2024 City Council/PFA Regular Minutes August 1, 2023 Page 17 of 30 A motion was made by Strickland, second Kalmick to approve and authorize the Mayor and City Clerk to execute "Amendment No. 3 to Agreement between the City of Huntington Beach and Norman A. Traub and Associates LLC for Background Services" (Attachment 1); and, approve and authorize the Mayor and City Clerk to execute "Amendment No. 2 to Agreement between the City of Huntington Beach and Beard Investigative Services LLC for Background Investigative Services" (Attachment 2). The motion carried by the following roll call vote: AYES: Kalmick, Moser, Van Der Mark, Strickland, McKeon, Bolton, and Burns NOES: None PUBLIC WORKS 23. 23-644 Accepted the lowest responsive and responsible bid and authorized the execution of a construction contract with Excel Paving Inc. for $418,250 for the Flow Line Half Round Drainage Inlet Structures Project, CC1733 A motion was made by Strickland, second Kalmick to accept the lowest responsive and responsible bid submitted by Excel Paving Inc. in the amount of $418,250; authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City attorney; and approve the appropriation of $180,988 from the Drainage Fund (211) to account 21188007.82500. The motion carried by the following roll call vote: AYES: Kalmick, Moser, Van Der Mark, Strickland, McKeon, Bolton, and Burns NOES: None 24. 23-621 Awarded and authorized the execution of a construction contract with Mehta Mechanical Company, Inc., in the amount of $4,134,200 for the Humboldt Sewer Lift Station Replacement Project, CC-1634 A motion was made by Strickland, second Kalmick to accept the lowest responsive and responsible bid submitted by Mehta Mechanical Company, Inc., in the amount of $4,134,200; and, appropriate $887,502 from the undesignated Sewer Service fund balance to 51189017.82600; and, authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney. The motion carried by the following roll call vote: AYES: Kalmick, Moser, Van Der Mark, Strickland, McKeon, Bolton, and Burns NOES: None 25. 23-608 Accepted the lowest responsive and responsible bid and authorized execution of a construction contract with Sancon Technologies, Inc. in the amount of $1,318,770 for the Fiscal Year 22/23 Sewer Lining Project, CC-1728 A motion was made by Strickland, second Kalmick to accept the lowest responsive and responsible bid submitted by Sancon Technologies, Inc. in the amount of $1,318,770.00; and authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney. The motion carried by the following roll call vote: City Council/PFA Regular Minutes August 1, 2023 Page 18 of 30 AYES: Kalmick, Moser, Van Der Mark, Strickland, McKeon, Bolton, and Burns NOES: None 26. 23-565 Approved Sole Source Procurement Request with Cascade Pump Company for the servicing or replacement of mixed or axial flow pumps used at all 15 flood control stations A motion was made by Strickland, second Kalmick to approve the sole source procurement request with Cascade Pump Company to service the City's existing Cascade pumps at its flood control stations. The motion carried by the following roll call vote: AYES: Kalmick, Moser, Van Der Mark, Strickland, McKeon, Bolton, and Burns NOES: None ADMINISTRATIVE ITEMS 27. 23-641 Approved recommendations to streamline and restructure a select number of citizen-led Boards, Commissions, and Committees and Council Committees Travis Hopkins, Assistant City Manager, presented a PowerPoint communication titled Board, Commission, & Committee (BCC) Reconfiguration with slides entitled: Background (2); Current BCC Structure by Number; Current BCC Structure by Type; Proposed Committee Recommendations by Category; Committee Recommendation 1; Committee Recommendation 2; Committee Recommendation 3; Committee Recommendation 4; Committee Recommendation 5; Committee Recommendation 6; Committee Recommendation 7; Committee Recommendation 8; Committee Recommendation 9; and Recommended Actions. Mayor Strickland made a motion to approve the recommended actions, as presented. Councilmember Moser asked if each Recommendation could be considered separately, and Mayor Strickland withdrew his motion. Councilmember Kalmick clarified with Mayor Strickland that the goal of these recommendations is to have staff presentations to the full City Council for full Council discussion and deliberation. Councilmember Moser and members of the Ad Hoc Committee discussed whether the Huntington Beach Human Relations Committee is providing redundant services. Councilmember Moser shared her personal involvement as a member of the Human Relations Committee and stated she would not support dissolving this legacy Committee. Councilmember McKeon stated his opinion that boards and commissions should encourage civic engagement of the residents in municipal affairs, but many of the existing boards and commissions are focused on private sector issues. Further, staff time should be spent on core local government functions, and he believes the Huntington Beach Human Relations Committee duplicates the efforts of the Orange County Human Relations Commission. Councilmember Bolton expressed her frustration that the Ad Hoc Committee recommendations were made without much understanding of what these groups actually do, nor was there any attempt to City Council/PFA Regular Minutes August 1, 2023 Page 19 of 30 discuss possible dissolution with any of the affected boards, commissions or committees during the consideration process. She stated how important it is to have community commitment and involvement, and the amount of money being saved is minimal in her opinion. Councilmember Bolton recommended discussing alternative solutions with the impacted groups before just arbitrarily dissolving them. Mayor Strickland stated that the citizens of Huntington Beach can always organize and meet, and noted that over three-quarters of Orange County cities are happy with the services provided by the Orange County Human Relations Commission in dealing with the same issues that Huntington Beach deals with. Councilmember Kalmick and Mayor Strickland discussed staff recommendations made during the budget process to reduce the number of meetings and number of staff hours for selected boards, commissions and committees to help reduce costs. Councilmember Kalmick stated these boards, commissions and committees do not make policy decisions, but provide the service of informing Councilmembers. Councilmember Kalmick noted other committees which he thinks could probably be dissolved rather than some being considered in this item. Mayor Strickland stated that this item is not an "end all be all" effort, and suggested that Councilmember Kalmick bring his recommendations forward for Council consideration at a future meeting. Councilmember Bolton shared her opinion it is a shame to dissolve a commission with such great technical expertise, and thanked the Jet Noise Commission for the Southwest Airlines agreement requiring Southwest Airlines to request approval before altering a flight path into Long Beach Airport. Councilmember McKeon stated his personal commitment to the Jet Noise volunteers to continue as a working group. Councilmember Kalmick, speaking as a former Jet Noise Commission Council Liaison, suggested recommending this Commission meet "as needed" rather than dissolving it. Councilmember Burns stated his appreciation for everyone who has served on any of the boards, commissions and committees. He also explained the Ad Hoc Committee determined that Huntington Beach doesn't have any regulatory power regarding mobile home parks and therefore recommend dissolving the Mobile Home Advisory Board. Councilmember Kalmick suggested modifying this Board into an "Attainable Housing Board" to provide advice and recommendations on providing and maintaining attainable housing as a whole within the community. Mayor Strickland responded there is nothing prohibiting mobile home residents from forming their own non-profit or lobbying groups. Councilmember McKeon stated this is the perfect example of an issue that should be handled in the private sector, and in his opinion the government should not interject itself into disputes between tenants and landlords. He noted that Huntington Beach does provide a Tenant Rental Assistance Program. Councilmember Kalmick noted the Smart Cities and Technology Council Committee doesn't meet until there is a Council item that would require the expertise of those Committee members, and respectfully shared his opinion that the Environmental and Sustainability Board expertise may not exist within the Public Works Commission. City Council/PFA Regular Minutes August 1, 2023 Page 20 of 30 Mayor Strickland reiterated that all of these recommendations were vetted through staff discussions and recommendations. Assistant City Manager Travis Hopkins and City Manager Al Zelinka confirmed their support for Recommendation #5 regarding dissolving the Environmental and Sustainability Board and transferring those duties to the Public Works Commission. Councilmember Moser shared her opinion it will be a major loss for a coastal city to dissolve the Environmental and Sustainability Board in the middle of developing the Sustainability Masterplan. Mayor Strickland noted that a "committee" is not necessary for community members to bring their expertise and advice to Councilmembers, and noted nothing in these Recommendations prevents Councilmembers from setting up Advisory Boards as needed. Councilmember McKeon stated his support for making decisions on a major topic like options related to more local management of Pacific Coast Highway development through the Downtown/Main Street area, require a Study Session to ensure community involvement. Councilmember Moser stated her support for this suggestion. Councilmember Kalmick noted that ad-hoc committees are not required to meet behind closed doors and asked that this committee meet only as needed. Mayor Strickland and Assistant City Manager Travis Hopkins explained Recommendation #7 is focused on creating a Youth Committee that is not restricted by Brown Act meeting regulations, and expanding the committee to include involvement with the new Youth Citizens Academy. Councilmember Moser, speaking as a Former Huntington Beach Youth Board Council Liaison, stated her support for this change, and suggested the importance of also educating them on the Brown Act. She stated her support for continuing the Youth in Government Day event, and allowing the Youth Citizen Leaders Committee members the opportunity to determine some of the government functions they want to learn more about. Councilmember Burns stressed the importance of Council Liaisons being available to address Youth Committee member questions, and Councilmember Moser stated the Council Liaisons should make the commitment to attend meetings and be involved from the start to the end of the meetings. Mayor Pro Tem Van Der Mark clarified that she has a passion for youth and desires to see them more involved in local government, and noted Recommendation #7 will expand, rather than limit, youth opportunities. Mayor Pro Tem Van Der Mark explained that during her campaign a number of young people she had dialogue with didn't know why the 4th of July is celebrated, and she believes that Recommendation #8 is a start to clarifying the real purpose behind the celebration. Mayor Strickland commended every person involved in the 2023 event, especially the public safety staff, for a very successful celebration. City Council/PFA Regular Minutes August 1, 2023 Page 21 of 30 Councilmember Kalmick made a point of order comment that addressing the RFP process is not appropriate in this action item, and Mayor Strickland stated he understood reference to the RFP as basically informational for staff. City Attorney Gates confirmed that reference to the RFP should be removed from this item. Mayor Strickland explained City Council representation at the table is important when priorities are determined for large-scale events in Huntington Beach. Councilmember Kalmick, Mayor Strickland and Assistant City Manager Travis Hopkins clarified that the Special Events Executive Committee should focus on "policy" and provide staff with some guidelines when large events are being considered as Councilmembers supported during Strategic Planning. Mayor Strickland confirmed that as a "standing" Council Committee, meetings would be noticed and open to the public and would function under Brown Act policies. A motion was made by Strickland, second Burns to approve Committee Recommendation #1 — Dissolve Short-Term Rentals Ad-hoc Council Committee, Housing/RHNA Ad-hoc Council Committee, and Cannabis Regulation and Policy Ad-hoc Council Committee. The motion carried by the following minute action: AYES: Van Der Mark, Strickland, McKeon, and Burns NOES: Kalmick, Moser, and Bolton At 10:59 PM, a motion was made by Strickland, second by Burns, to continue the meeting past the hour of 11:00 PM. The motion was approved 7 – 0. A motion was made by Strickland, second Van Der Mark to approve Committee Recommendation #2 — Dissolve Huntington Beach Human Relations Committee (HBHRC). A substitute motion was made by Moser, second Kalmick to Retain the Human Relations Committee. The substitute motion failed by the following minute action: AYES: Kalmick, Moser, and Bolton NOES: Van Der Mark, Strickland, McKeon, and Burns Mayor Strickland’s motion seconded by Van Der Mark to approve Committee Recommendation #2 — Dissolve Huntington Beach Human Relations Committee (HBHRC) carried by the following minute action: AYES: Van Der Mark, Strickland, McKeon, and Burns NOES: Kalmick, Moser, and Bolton A motion was made by Strickland, second Burns to approve Committee Recommendation #3 — Dissolve the Jet Noise Commission. The motion carried by the following minute action: AYES: Van Der Mark, Strickland, McKeon, and Burns City Council/PFA Regular Minutes August 1, 2023 Page 22 of 30 NOES: Kalmick, Moser, and Bolton A motion was made by Strickland, second Van Der Mark to approve Committee Recommendation #4 — Dissolve the Mobile Home Advisory Board. The motion carried by the following minute action: AYES: Van Der Mark, Strickland, McKeon, and Burns NOES: Kalmick, Moser, and Bolton A motion was made by Strickland, second Burns to approve Committee Recommendation #5 — Dissolve the Smart Cities and Technology Council Committee (standing committee) and the Environmental and Sustainability Board and transfer their duties to the Citizen Infrastructure Advisory Board/Public Works Commission (CIAB/PWC). The motion carried by the following minute action: AYES: Van Der Mark, Strickland, McKeon, and Burns NOES: Kalmick, Moser, and Bolton A motion was made by Strickland, second Burns to approve Committee Recommendation #6 — Rename the Urban Design Study Ad-Hoc Committee to "Downtown and Beach Front Ad-hoc Committee" to broaden their scope of work, as amended to meet on an "as needed" basis with required Public Notice. The motion carried by the following minute action: AYES: Kalmick, Moser, Van Der Mark, Strickland, McKeon, Bolton, and Burns NOES: None A motion was made by Strickland, second Burns to approve Committee Recommendation #7 — Restructure the Huntington Beach Youth Board as a Youth Citizen Leaders Committee, with specific, focused goals. The motion carried by the following minute action: AYES: Kalmick, Moser, Van Der Mark, Strickland, McKeon, Bolton, and Burns NOES: None A motion was made by Strickland, second Van Der Mark to approve Committee Recommendation #8 — Restructure the Fourth of July Executive Board to be named as the Independence Day Board with more defined roles, as amended to remove action to initiate a new RFP process. The motion carried by the following minute action: AYES: Kalmick, Moser, Van Der Mark, Strickland, McKeon, Bolton, and Burns NOES: None City Council/PFA Regular Minutes August 1, 2023 Page 23 of 30 A motion was made by Strickland, second Burns to Committee Recommendation #9 — Restructure the Specific Events Executive Committee as a standing Council Committee to review Council's priorities for large-scale specific events. The motion carried by the following minute action: AYES: Kalmick, Moser, Van Der Mark, Strickland, McKeon, Bolton, and Burns NOES: None A motion was made by Burns, second Strickland to direct staff to work with the City Attorney's Office and develop the appropriate Resolution(s), Ordinance(s), and other documents necessary to implement City Council directed adjustments and bring them back to the City Council; and direct staff to plan an appropriate event to recognize and thank citizen appointees who will be retiring due to this restructuring effort for their contribution. The motion carried by the following minute action: AYES: Kalmick, Moser, Van Der Mark, Strickland, McKeon, and Burns NOES: Bolton 28. 23-670 Considered and approved individually, by straw vote action, the City Council Charter Review Ad Hoc Committee’s recommended Charter Amendments for placement as ballot measures at the March 5, 2024 Statewide Primary Election Travis Hopkins, Assistant City Manager, and Robin Estanislau, City Clerk, presented a PowerPoint communication titled Charter Review Ad Hoc Committee's Proposed Charter Amendments with slides entitled: Recommended Charter Amendment Timeline; Charter Review Ad Hoc Committee's Proposed Charter Amendments (5); and Recommended Actions. Mayor Strickland clarified for the record that the City Council Charter Review Ad Hoc Committee's Section 310 (Clerk Qualifications) recommendation only requires any four-year bachelor’s degree and only removes the verbiage he described as “subjective”. He confirmed that the other requirements listed for the successful candidate to complete within three years will still stand. City Attorney Gates noted that in the past the City Clerk educational requirement, as currently worded, has generated questions and required research which never resulted in clear, non-subjective interpretation. Mayor Strickland explained that some municipalities in Northern California have "Choice" voting for specific situations, and noted that Section 702 (Local Control Over Elections) is an effort to determine if it is feasible for Huntington Beach to set up more polling locations, get more people involved in the voting process, and require Voter ID for municipal elections. This recommendation is not intended to get rid of State or County Election Codes. City Attorney Michael Gates stated for the benefit of the public that currently Charter Section 702 specifically provides that "all elections shall be held in accordance with the provisions of the Election Code of the State of California," and confirmed with Mayor Strickland that the City Charter Review Ad Hoc Committee desires to have local control on the three items just referenced by Mayor Strickland. City Council/PFA Regular Minutes August 1, 2023 Page 24 of 30 Councilmember Kalmick questioned a point of order in that Ad Hoc Committee recommendations include, “and anything else,” and City Attorney Gates opined straw vote actions will allow discussion, and all items will return at a future meeting where the public will have opportunity to comment. Councilmember Burns requested that the City Flag Ordinance provisions be incorporated into the City Charter, as amended to include the Olympic Flag. Councilmember McKeon read the full text for his July 18, 2023 “H” item: “An amendment to the City Charter that would restrict City Council from engaging in real property transactions that would require the City of Huntington Beach to forgo regularly collected property taxes on investment property, unless those purchases are approved by the voters of the City of Huntington Beach. Exceptions to this rule would/may include real property transactions that are important for acquisition of private property for infrastructure.” Councilmember Kalmick shared his understanding that Councilmember McKeon’s approved “H” item requested that the Ad Hoc Committee address possible pitfalls and recommend language, and questioned if the Committee still needs to meet on this item. City Attorney Gates noted that all proposed Charter amendments will be finessed during future Councilmember presentation discussions. Councilmember McKeon, speaking as a member of last year’s Charter Review Committee, stated the importance of clarifying Charter language relating to the City Attorney’s elected role to provide exclusive legal counsel for the City, acknowledges his authority to hire outside counsel, protects attorney-client privilege communications and work product, establishes internal investigation protocol, to ensure the situation City Attorney Gates described in his report earlier this evening (Agenda Item #6) never happens again. Mayor Strickland and City Attorney Gates discussed the illegality of accessing and sharing attorney-client privilege communications which recently happened, and noted the issue will be addressed by clarifying proper processes. Councilmember Kalmick stated, as a point of order, that Councilmember McKeon's item appears to substantially alter the rights or benefits of the City Attorney's role and may be illegal to put on a Primary ballot under SB 311. City Attorney Gates explained that the issue is initially presented tonight, and that Chief Assistant City Attorney Paul D'Alessandro will be handing these items for review and will advise how to proceed. Councilmember Bolton, Councilmember McKeon, City Attorney Gates and City Manager Zelinka discussed Councilmember McKeon's recommendation that for any issues related to the conduct of any City elected official or a staff member, a third-party public agency could be utilized as determined by the recommendation of the City Attorney. Discussion ensued on the proposed amendment to Section 612 (Measure C). Councilmember Moser recommended that Community and Library Services staff be asked to determine what the numbers should be regarding expansion of the existing footprint for playground facilities and equipment. She further expressed her interest in addressing the issue of building a new public restroom where one doesn't currently exist. Councilmember Moser also requested that staff provide some guidelines to define a "structure" as related to beaches and parks. City Council/PFA Regular Minutes August 1, 2023 Page 25 of 30 City Attorney Gates stated the purpose of this item is to make it possible for the City to make beach and park improvements and/or alterations without having to always bring the item to a vote of the people per Measure C requirements. He noted that there is a difference between improving an existing structure vs building new. Mayor Strickland requested that the Council move forward with conducting straw vote action. Councilmember Kalmick asked if costs for Charter Amendments could be reduced by placing them on the November ballot rather than in March, and City Clerk Estanislau confirmed she will find out and report back. A motion was made by Strickland, second McKeon to approve Section 300 (Term Commencement): the term of the elected candidate is to commence at the first regular City Council Meeting following the City's certification of the election, rather than the "Monday" following. The motion carried by the following straw vote: AYES: Moser, Van Der Mark, Strickland, McKeon, Bolton, and Burns NOES: Kalmick A motion was made by Strickland, second Burns to approve Section 303 (Regular Meetings): the cancellation of a City Council Meeting may occur when there is a lack of a quorum or is cancelled by the Mayor or Majority of Council Members. The motion carried by the following straw vote: AYES: Van Der Mark, Strickland, McKeon, and Burns NOES: Kalmick, Moser, and Bolton A motion was made by Strickland, second McKeon to approve Section 612 (Measure C): Beaches and Parks: revise to provide more allowance to restroom and other existing facilities remodels, with no cost/price cap, only allowing expansion of the facility footprint up to 20% within a 10 year period; as amended to include new restroom facilities; Parks: revise children’s playground facilities and equipment, both for new installations and for replacement installations; and replacement installations of playground facilities and equipment would be limited to not expand the existing footprint of more than 100 20% within a 10 year period, or 100% in perpetuity, as amended. The motion carried by the following straw vote: AYES: Moser, Van Der Mark, Strickland, McKeon, Bolton, and Burns NOES: Kalmick Prior to a straw vote regarding Section 601/602 (Annual Budget), Councilmember Moser asked staff if there are any drawbacks to changing from an Annual Budget as recommended in Section 601/602 (Annual Budget). Sunny Han, Chief Financial Officer, stated her support for this change and noted there are significant advantages, and there would still be the need for mid-year adjustments. City Manager Zelinka stated he has experience with two-year budgets and noted there are many more upsides than drawbacks. -- City Council/PFA Regular Minutes August 1, 2023 Page 26 of 30 A motion was made by Strickland, second McKeon to approve Section 601/602 (Annual Budget): revise to submission of two-year budgets in even or odd years, as amended. Councilmember Kalmick asked, and staff acknowledged that an appropriate timeline for making this change will be provided. The motion carried by the following straw vote: AYES: Moser, Van Der Mark, Strickland, McKeon, and Burns NOES: Kalmick, and Bolton A motion was made by Strickland, second Burns to approve Section 300 (Clerk and Treasurer Election Cycle) to change election cycle to Gubernatorial for Treasurer and Clerk positions. Councilmember Kalmick questioned the need for this amendment, and explained that the current voting cycle for elected officials was determined as the best way to prevent the potential for having four new City Council members at the same time as a new City Clerk and Treasurer. He also questioned how this change could be implemented without having the current City Clerk and Treasurer actually serve 6-year, rather than 4-year terms. Mayor Strickland stated these details would be addressed by staff in the process of returning these items for final Councilmember votes. The motion carried by the following straw vote: AYES: Van Der Mark, Strickland, McKeon, and Burns NOES: Kalmick, Moser, and Bolton Mayor Strickland clarified again that the only purpose of Section 310 (City Clerk) recommendation is to remove the subjective text, ". . .in business, public administration, or a related field,". Councilmember Bolton asked if there has ever been a dispute regarding this issue, and City Clerk Estanislau stated to the best of her knowledge not related to the City Clerk position, however, attorney advice was previously required for the City Treasurer position to determine if a potential candidate was qualified. City Attorney Gates stated there have been potential candidate inquiries in the past brought to his office and noted in doing historical research they could not find a “bachelor’s in business” degree, but rather a Bachelor of Science in Business Administration, or Business Management seems to be the correct nomenclature. A motion was made by Strickland, second Burns to approve Section 310 (Clerk Qualifications) “To become and remain eligible for City Clerk, the person elected or appointed shall have a Bachelor’s Degree in business, public administration, or a related field, and hold a certification as a Municipal Clerk or obtain such certification within the first three years in office.“ or modify so that Clerk position requires any four-year Bachelor’s Degree for clarifying candidates Councilmember Moser questioned qualifying a candidate whose degree in no way relates to the profession and does not offer the appropriate skills or knowledge to responsibility fill the position. Councilmember Kalmick suggested that the Certified Municipal Clerk (CMC) certification also be required of a qualified candidate, rather than allowing three years to acquire the certification. City Council/PFA Regular Minutes August 1, 2023 Page 27 of 30 In response to Councilmember Moser's inquiry, City Clerk Estanislau described the International Institute of Municipal Clerk’s Association (IIMC) “points” system to earn the CMC designation, and why a three- year timeframe may be needed to attend the Technical Track for Clerks (TTC) program that offers classes to earn points for those with little or no education, or prior municipal experience. The motion carried by the following straw vote: AYES: Van Der Mark, Strickland, McKeon, and Burns NOES: Kalmick, Moser, and Bolton Mayor Strickland clarified the goal for approval of Section 702 (Local Control over Elections) is not to remove the State or County Election Codes or services, but rather to determine if, for municipal elections, Huntington Beach can expand the number of polling locations, require voter ID, and monitor ballot drop boxes. A motion was made by Strickland, second Burns to approve Section 702 (Local Control over Elections) remove exclusive reliance on State Elections Code for all aspects of elections; add that for Municipal Elections, the City will maintain local control over voter ID provisions for resident verification; require/provide at least 12 polling locations/facilities throughout the City for in-person voting; and provide that the city will require/provide for monitoring of ballot drop boxes. Mayor Strickland and Councilmembers Bolton, Kalmick and McKeon discussed what "monitoring ballot drop boxes" means, voter fraud implications for Orange County, and why requiring voter ID is being proposed. Councilmember McKeon asked that staff return this item to include "Voter ID" definition and review the changes that the state of Georgia made that resulted in increased voter turnout. City Clerk Estanislau explained that every Orange County voter receives a mail-in ballot, that use of County vote centers is not restricted to the residents of the city the vote center is located in, and that the Voters' Rights Act determines the number of voting locations based on voter registration and population. City Attorney Gates stated that as a matter of law, from initial research, it appears the three options being considered for this item are possible. Councilmember Moser requested that if these suggestions related to voting are possible, when the items return, costs to implement the discussed options. The motion carried by the following straw vote: AYES: Van Der Mark, Strickland, McKeon, and Burns NOES: Kalmick, Moser, and Bolton A motion was made by McKeon, second Burns to approve adding the City’s Flag Ordinance into the City’s Charter, as amended to also include the Olympic flag. The motion carried by the following straw vote: AYES: Van Der Mark, Strickland, McKeon, and Burns NOES: Kalmick, Moser, and Bolton City Council/PFA Regular Minutes August 1, 2023 Page 28 of 30 A motion was made by McKeon, second Strickland to approve an amendment to the City Charter that would restrict City Councils from engaging in real property transactions that would require the City of Huntington Beach to forgo regularly collected property taxes on investment property, unless those purchases are approved by the voters of the City of Huntington Beach. Exceptions to this rule would/may include real property transactions that are important for acquisition of private property for infrastructure. Councilmember Moser stated her general opposition to taking action on all proposed Charter amendments without an open and transparent process that includes public participation/discussion. Mayor Strickland responded that none of these items can be enacted without voter approval, and noted that discussions, including public input on each item, will take place as the process moves forward. The motion carried by the following straw vote: AYES: Van Der Mark, Strickland, McKeon, and Burns NOES: Kalmick, Moser, and Bolton A motion was made by McKeon, second Strickland to approve incorporating language clarifying that the City Attorney is the exclusive legal counsel for the City; City Attorney Hiring Authority; Attorney-Client Privilege Communications and Work Product; and Internal Investigation Protocol The motion carried by the following straw vote: AYES: Van Der Mark, Strickland, McKeon, and Burns NOES: Kalmick, Moser, and Bolton A motion was made by McKeon, second Strickland to direct the City Attorney to review each proposed amendment and direct staff to prepare and return ballot measure language and all other materials required for submittal to the ROV for City Council consideration. The motion carried by the following straw vote: AYES: Van Der Mark, Strickland, McKeon, and Burns NOES: Kalmick, Moser, and Bolton COUNCILMEMBER ITEMS 29. 23-672 Approved Item Submitted by Councilmember Burns — Amending the Declaration of Policy on Human Dignity Councilmember Burns noted that on November 16, 2021, the Huntington Beach City Council voted that the Declaration of Policy on Human Dignity, originally implemented on May 6, 1996, be amended and renamed Declaration on Policy on Human Dignity. The November 16, 2021, amendment included significant revisions to the language of the 1996 Declaration. His intent is to ask Councilmembers to further amend the Declaration, or cancel it, through an Ad Hoc Committee of three members and present recommendations at the October 3, 2023 City Council Meeting. City Council/PFA Regular Minutes August 1, 2023 Page 29 of 30 Councilmember Kalmick stated he cannot support the creation of another Ad Hoc Committee to meet behind closed doors, and shared his opinion there is no need to change anything within the Declaration of Policy on Human Dignity. Councilmember Moser stated her support for a document that shows the vision for the kind of community we want to have where everyone has dignity and feels safe. She stated this document is a testament to the City's commitment to uphold the dignity of the community. Councilmember Burns noted that the Declaration was dramatically amended in November 2021, and he is presenting an opportunity to re-evaluate whether the original Declaration should be reinstated, or possibly totally cancelled, and return to using the full Constitutional protection that everyone already has. Councilmember Moser noted that one of the November 2021 updates included Penal Code updates, and she asked that the Ad Hoc Committee members be announced at this meeting. Mayor Strickland appointed Mayor Pro Tem Van Der Mark, and Councilmembers McKeon and Burns to this Ad Hoc Committee. Councilmember Moser and Mayor Pro Tem Van Der Mark exchanged words regarding alleged past statements and associations that should prevent Mayor Pro Tem Van Der Mark from serving on the Ad Hoc Committee. City Attorney Gates interrupted the discussion to note it is not appropriate in this meeting to interrogate anyone about their beliefs in this manner and discuss non-agendized topics. A motion was made by Strickland, second McKeon to recommend that the City Council amend the Declaration of Policy on Human Dignity through an Ad Hoc Committee of three City Council members (Van Der Mark, McKeon, Burns) appointed by the Mayor; and, the amendments to the Declaration of Policy on Human Dignity be presented at a future City Council Meeting on October 3, 2023 for approval of the newly amended Declaration of Policy on Human Dignity. The motion carried by the following roll call vote: AYES: Van Der Mark, Strickland, McKeon, and Burns NOES: Kalmick, Moser, and Bolton ADJOURNMENT — at 1:16 AM on Wednesday, August 2, 2023, a motion was made by McKeon, second by Van Der Mark, to adjourn to the next regularly scheduled meeting of the Huntington Beach City Council/Public Financing Authority on Tuesday, September 5, 2023, in the Civic Center Council Chambers, 2000 Main Street, Huntington Beach, California. The Huntington Beach City Council/Public Financing Authority regular meeting of August 15, 2023 has been cancelled due to a lack of quorum. INTERNET ACCESS TO CITY COUNCIL/PUBLIC FINANCING AUTHORITY AGENDA AND STAFF REPORT MATERIAL IS AVAILABLE PRIOR TO CITY COUNCIL MEETINGS AT http://www.huntingtonbeachca.gov City Council/PFA Regular Minutes August 1, 2023 Page 30 of 30 _______________________________________ City Clerk and ex-officio Clerk of the City Council of the City of Huntington Beach and Secretary of the Public Financing Authority of the City of Huntington Beach, California ATTEST: ______________________________________ City Clerk-Secretary ______________________________________ Mayor-Chair Minutes City Council/Public Financing Authority Regular Meeting Successor Agency Special Meeting City of Huntington Beach Tuesday, September 5, 2023 3:30 PM — Council Chambers 6:00 PM — Council Chambers Civic Center, 2000 Main Street Huntington Beach, California 92648 A video recording of the 3:30 PM and 6:00 PM portions of this meeting is on file in the Office of the City Clerk, and archived at www.surfcity-hb.org/government/agendas/ 3:30 PM — COUNCIL CHAMBERS CALLED TO ORDER — 3:31 PM ROLL CALL Present: Kalmick, Moser, Van Der Mark, Strickland, McKeon, Bolton, and Burns Absent: None CITY COUNCILMEMBER COMMENTS (3-Minute Time Limit) Councilmember Burns thanked all involved for the successful Civil War Days event at Central Park over Labor Day weekend; Councilmember Moser honored the passing of Fred Provencher, founder of the HB Reads One Book Program, and founder of the Human Relations Task Force. ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS PERTAINING TO CLOSED SESSION ITEMS (Received After Agenda Distribution) Pursuant to the Brown “Open Meetings” Act, City Clerk Robin Estanislau announced supplemental communications that were received by her office following distribution of the Council Agenda packet, which were all uploaded to the City’s website and Councilmember iPads: Closed Session #4 (3 email communications) PUBLIC COMMENTS PERTAINING TO CLOSED SESSION ITEMS (3-Minute Time Limit) — None. RECESSED TO CLOSED SESSION — 3:34 PM CLOSED SESSION 1. 23-709 CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code section 54957.6.) Mayor Strickland announced, Agency designated representatives: Al Zelinka, City Manager and Melanie Chaney, Chief Negotiator; also in attendance: Jose Rodriguez, Human Resources Manager; Theresa St Peter, Interim Director of Human Resources; Travis Hopkins, Assistant City Manager; Michael E. Gates, City Council/PFA Regular Meeting and Successor Agency Special Meeting Minutes September 5, 2023, Page 2 of 26 Attorney; Scott Haberle, Fire Chief and Sunny Han, Chief Financial Officer. Employee Organization: Fire Management Association (FMA). 2. 23-710 CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code section 54957.6.) Mayor Strickland announced Agency designated representatives: Al Zelinka, City Manager and Melanie Chaney, Chief Negotiator; also in attendance: Jose Rodriguez, Human Resources Manager; Theresa St Peter, Interim Director of Human Resources; Travis Hopkins, Assistant City Manager; Michael E. Gates, City Attorney; Scott Haberle, Fire Chief and Sunny Han, Chief Financial Officer. Employee Organization: The Huntington Beach Firefighters’ Association (HBFA). 3. 23-724 CONFERENCE WITH LEGAL COUNSEL — LITIGATION (Gov. Code section 54956.9(d)(4).): Number of matters: One (1) — Confer with City Attorney regarding a request to provide Amicus support with regard to Gloria Johnson, et al. v. City of Grants Pass; United States Court of Appeals for the Ninth Circuit Case Nos. 20- 35752;20-35881; United States District Court for the District of Oregon Case No. 1:18-cv-01823-CL. 4. 23-683 CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION. (Paragraph (1) of subdivision (d) of Section 54956.9). Name of case: Gapezzani (Gary) v. John Romero, City of Huntington Beach; OCSC Case No.: 30-2021-01225030. 5. 23-684 CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION. (Paragraph (1) of subdivision (d) of Section 54956.9). Segal-Kaloski (Pamela) v. City of Huntington Beach, et al.; OCSC Case No.: 30-2021-01222791. 6. 23-698 CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION. (Paragraph (1) of subdivision (d) of Section 54956.9). Whitaker (Brittany) v. City of Huntington Beach, et al.; OCSC Case No.: 30-2021-01235807. 7. 23-702 CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION. (Paragraph (1) of subdivision (d) of Section 54956.9). Pacific Airshow, LLC v. City of Huntington Beach and Kim Carr; OCSC Case No. 30-2022-01287749. 6:00 PM — COUNCIL CHAMBERS RECONVENED CITY COUNCIL/PUBLIC FINANCING AUTHORITY MEETING AND CALLED TO ORDER SPECIAL MEETING OF THE SUCCESSOR AGENCY — 6:00 PM ROLL CALL Present: Kalmick, Moser, Van Der Mark, Strickland, McKeon, Bolton, and Burns Absent: None PLEDGE OF ALLEGIANCE — Led by Police Chief Eric Parra INVOCATION 8. 23-720 Huntington Beach Police Chaplain Bob Ewing Council/PFA Regular Meeting and Successor Agency Special Meeting Minutes September 5, 2023, Page 3 of 26 In permitting a nonsectarian invocation, the City does not intend to proselytize or advance any faith or belief. Neither the City nor the City Council endorses any particular religious belief or form of invocation. CLOSED SESSION REPORT BY CITY ATTORNEY City Attorney Gates reported that by a vote of 4–0–3 (Kalmick, Moser, Bolton — Abstain), the Council authorized his office to provide Amicus support with regard to Gloria Johnson, et al. v. City of Grants Pass; United States Court of Appeals for the Ninth Circuit Case Nos. 20-35752; 20-35881; United States District Court for the District of Oregon Case No. 1:18-cv-01823-CL. AWARDS AND PRESENTATIONS 9. 23-678 ITEM WITHDRAWN Mayor Strickland to call on the Friends of the Library for presentation of a check in the amount of $250,000 to Community & Library Services Director Ashley Wysocki City Attorney's Report, #12 (23-739), was presented out of agenda order. The minutes reflect agenda items in their original order. Mayor Strickland announced that City Manager's Report, Item #10 (23-718), Quarterly Homeless Report was rescheduled to September 19, 2023, and Consent Calendar Item #17 (23-742), medical management responsibilities related to a workers' compensation claim was withdrawn from the Agenda. City Clerk Robin Estanislau announced Ordinances for Introduction #29 regarding pedestrian use of center medians was pulled from the agenda by the Police Department. ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS (Received After Agenda Distribution) Pursuant to the Brown “Open Meetings” Act, City Clerk Robin Estanislau announced supplemental communications that were received by her office following distribution of the Council Agenda packet, which were all uploaded to the City’s website and Councilmember iPads: City Attorney’s Report #12 (1 PowerPoint communication); Consent Calendar Items #15 (25 emails), #16 (37 emails), #17 (1 email); #19 (1 staff memorandum and 2 emails), #20 (1 email), #22 (20 emails), #24 (1 email), #26 (1 email), #27 (2 emails), #28 (2 emails); Ordinances for Introduction #29 (1 staff memorandum and 14 emails); Administrative Items #30 ( 1 staff memorandum and 101 emails), #31 (45 emails), #32 (100 emails); Councilmember Items #33 (12 emails), #34 (104 emails), and #35 (77 emails). PUBLIC COMMENTS (3-Minute Time Limit) — 100 Speakers The number [hh:mm:ss] following the speakers' comments indicates their approximate starting time in the archived video located at http://www.surfcity-hb.org/government/agendas. Ashton Arocho, 2nd Vice-President, City Clerks Association of California (CCAC) and City of Westminster City Clerk, was called to speak and read for the record a previously submitted letter of support for the City of Huntington Beach City Clerk’s Office dated August 28, 2023. The letter of support was approved unanimously by the CCAC Board, and signed by 169 Clerks in California. (00:55:53) Barbara Shapiro, a Huntington Beach homeowner since 1980 and licensed nurse in California with infectious disease and public health training, was called to speak and stated her opposition to Councilmember Items #35 (23-738) regarding resolution declaring City to be a "no mask and no vaccine mandate" city. (00:58:11) Council/PFA Regular Meeting and Successor Agency Special Meeting Minutes September 5, 2023, Page 4 of 26 James Black, District Representative, Office of Senator Dave Min, was called to speak and read for the record Senator Min's statement respectfully urging City Council to reject Administrative Items #30 (23- 700) regarding three proposed Charter amendment ballot measures; #31(23-693) regarding introduction of ordinances to amend the Municipal Code to streamline, consolidate, and/or dissolve a select number of boards, commissions, and committees; #32 (23-734) regarding proposed Policy on Human Dignity; Councilmember Items #34 (23-731) regarding proposal to censure Councilmember Moser, and #35 (23- 738) regarding resolution declaring City to be a "no mask and no vaccine mandate" city. (01:01:51) Tony Daus, a 25-year resident of Huntington Beach, Former President, California-based professional organization of engineers and scientists, and Former Executive Vice President of an international engineering firm, was called to speak and shared his opposition to Administrative Items #30 (23-700) regarding three proposed Charter amendment ballot measures, specifically Section 310 (City Clerk qualifications), and Section 702 (local control over elections). (01:04:08) Carol Daus, a resident of Huntington Beach since 1997, was called to speak and stated her opposition to Administrative Items #32 (23-734) regarding proposed Policy on Human Dignity. (01:06:05) Joseph Dagley, a 30-year resident of Huntington Beach, was called to speak and shared opposition to Administrative Items #31(23-693) regarding introduction of ordinances to amend the Municipal Code to dissolve the Human Relations Committee, and #32 (23-734) regarding proposed Policy on Human Dignity. (01:09:25) Kathy McGuire, a 32-year resident of Huntington Beach and retired high school English teacher, was called to speak and stated her opposition to Administrative Items #32 (23-734) regarding proposed Policy on Human Dignity. (01:12:45) Barry Kielsmeler was called to speak and stated his opposition to Administrative Items #32 (23-734) regarding proposed Policy on Human Dignity and Councilmember Items #34 (23-731) regarding proposal to censure Councilmember Moser. (01:22:56) Nora Pedersen, a long-time resident of Huntington Beach, was called to speak and shared her concerns related to recent decisions by the Council majority and asked that all Councilmembers listen to all residents of Huntington Beach. (01:18:54) Roy C. McCord, a long-time resident of Huntington Beach, was called to speak and stated his opposition to Councilmember Items #34 (23-731) regarding proposal to censure Councilmember Moser. (01:21:35) Linda Moon was called to speak and stated her opposition to Consent Calendar Item #16 (23-741) regarding actionable policy options regarding City library materials and safeguards; Administrative Items #30 (23-700) regarding three proposed Charter amendment ballot measures; #31(23-693) regarding introduction of ordinances to amend the Municipal Code to streamline, consolidate, and/or dissolve a select number of boards, commissions, and committees; #32 (23-734) regarding proposed Policy on Human Dignity; Councilmember Items #33 regarding proposed e-bike licensure and use regulations; #34 (23-731) regarding proposal to censure Councilmember Moser, and #35 (23-738) regarding resolution declaring City to be a "no mask and no vaccine mandate" city. (01:25:37) Andrew Einhorn was called to speak and requested the City Council have an external independent investigation of Mayor Pro Tem Van Der Mark to determine the truth of her allegiances before allowing her to continue participating in the Ad Hoc Human Dignity Committee, and stated his opposition to Council/PFA Regular Meeting and Successor Agency Special Meeting Minutes September 5, 2023, Page 5 of 26 Councilmember Items #35 (23-738) regarding resolution declaring City to be a "no mask and no vaccine mandate" city. (01:28:25) Laura Sire, a long-time resident of Huntington Beach, was called to speak and stated opposition to Consent Calendar Item #15 (23-673) regarding approval and execution of professional services contracts for state and federal legislative advocacy services, Item #16 (23-741) for actionable policy options regarding City library materials and safeguards; Item #22 (23-726) regarding payment of attorney's fees for Kennedy Commission v. City of Huntington Beach and City of Huntington Beach v. the State of California; Administrative Items #30 (23-700) regarding three proposed Charter amendment ballot measures; #31(23-693) regarding introduction of ordinances to amend the Municipal Code to streamline, consolidate, and/or dissolve a select number of boards, commissions, and committees; #32 (23-734) regarding proposed Policy on Human Dignity; Councilmember Items #34 (23-731) regarding proposal to censure Councilmember Moser, and #35 (23-738) regarding resolution declaring City to be a "no mask and no vaccine mandate" city. (01:31:43) Jocelyn Rabbit Sire, a resident of Huntington Beach since 1988, was called to speak and stated opposition to Consent Calendar Item #15 (23-673) regarding approval and execution of professional services contracts for state and federal legislative advocacy services, Item #16 (23-741) for actionable policy options regarding City library materials and safeguards; Item #22 (23 -726) regarding payment of attorney's fees for Kennedy Commission v. City of Huntington Beach and City of Huntington Beach v. the State of California; Administrative Items #30 (23-700) regarding three proposed Charter amendment ballot measures; #31(23-693) regarding introduction of ordinances to amend the Municipal Code to streamline, consolidate, and/or dissolve a select number of boards, commissions, and committees; #32 (23-734) regarding proposed Policy on Human Dignity; Councilmember Items #34 (23-731) regarding proposal to censure Councilmember Moser, and #35 (23-738) regarding resolution declaring City to be a "no mask and no vaccine mandate" city. (01:35:00) Betty Kanne, a 40-year resident and Huntington Beach homeowner, was called to speak and stated her opposition to Administrative Items #30 (23-700) regarding three proposed Charter amendment ballot measures; #32 (23-734) regarding proposed Policy on Human Dignity; and Councilmember Items #34 (23-731) regarding proposal to censure Councilmember Moser. (01:38:17) Pat Goodman was called to speak and stated opposition to Consent Calendar Item #15 (23-673) regarding approval and execution of professional services contracts for state and federal legislative advocacy services, Item #16 (23-741) for actionable policy options regarding City library materials and safeguards; Item #22 (23-726) regarding payment of attorney's fees for Kennedy Commission v. City of Huntington Beach and City of Huntington Beach v. the State of California; Administrative Items #30 (23- 700) regarding three proposed Charter amendment ballot measures; #32 (23-734) regarding proposed Policy on Human Dignity; Councilmember Items #34 (23-731) regarding proposal to censure Councilmember Moser, and #35 (23-738) regarding resolution declaring City to be a "no mask and no vaccine mandate" city. (01:41:25) Marissa Jackson was called to speak and stated her support for Councilmember Item #35 (23-738) regarding resolution declaring City to be a "no mask and no vaccine mandate" city. Ms. Jackson shared her opinion that no person is perfect, all should try to do better, and noted those who serve the people should set aside personal interests and work together to improve the health and vitality of the community. Ms. Jackson also shared concerns about Huntington Beach Hospital. (01:44:41) Cathey Ryder, a Huntington Beach homeowner and resident since 1985, was called to speak and stated opposition to Consent Calendar Item #15 (23-673) regarding approval and execution of professional services contracts for state and federal legislative advocacy services; Item #22 (23-726) regarding Council/PFA Regular Meeting and Successor Agency Special Meeting Minutes September 5, 2023, Page 6 of 26 payment of attorney's fees for Kennedy Commission v. City of Huntington Beach and City of Huntington Beach v. the State of California; and Administrative Items #32 (23-734) regarding proposed Policy on Human Dignity. (01:47:53) Unnamed Guest was called to speak and stated opposition to and stated opposition to Consent Calendar Item #15 (23-673) (b.) regarding approval and execution of professional services contracts for federal legislative advocacy services; Administrative Items #30 (23-700) regarding three proposed Charter amendment ballot measures; #31(23-693) regarding introduction of ordinances to amend the Municipal Code to streamline, consolidate, and/or dissolve a select number of boards, commissions, and committees; #32 (23-734) regarding proposed Policy on Human Dignity; Councilmember Items #34 (23- 731) regarding proposal to censure Councilmember Moser, and #35 (23-738) regarding resolution declaring City to be a "no mask and no vaccine mandate" city. (01:50:01) Unnamed Guest was called to speak and stated opposition to Administrative Items #32 (23-734) regarding proposed Policy on Human Dignity. (01:53:52) Yvonne Gonzalez Duncan, League of Women Voters Member and Former State Director of League of United Latin American Citizens (LULAC), was called to speak and stated opposition to Consent Calendar Item #16 (23-741) for actionable policy options regarding City library materials and safeguards; Administrative Items #30 (23-700) regarding three proposed Charter amendment ballot measures; #31(23-693) regarding introduction of ordinances to amend the Municipal Code to streamline, consolidate, and/or dissolve a select number of boards, commissions, and committees; #32 (23-734) regarding proposed Policy on Human Dignity; Councilmember Items #33 regarding a proposal for e-bike licensure and use regulations; and #34 (23-731) regarding proposal to censure Councilmember Moser. (01:57:26) Joanne Sosa, a resident of Huntington Beach, was called to speak and stated support for Councilmember Items #34 (23-731) regarding proposal to censure Councilmember Moser, and #35 (23- 738) regarding resolution declaring City to be a "no mask and no vaccine mandate" city. (02:00:50) Tim Geddes, a 40-year resident of Huntington Beach, was called to speak and stated opposition to Administrative Items #30 (23-700) regarding three proposed Charter amendment ballot measures; #31(23-693) regarding introduction of ordinances to amend the Municipal Code to streamline, consolidate, and/or dissolve a select number of boards, commissions, and committees; #32 (23-734) regarding proposed Policy on Human Dignity; and Councilmember Items #34 (23-731) regarding proposal to censure Councilmember Moser. (02:03:08) Peter Levy, a rabbi and Regional Director, Orange County and Long Beach Anti-Defamation League, was called to speak and stated opposition to Administrative Items #32 (23-734) regarding proposed Policy on Human Dignity. (02:06:07) Florice Hoffman was called to speak and stated opposition to Consent Calendar Item #16 (23-741) for actionable policy options regarding City library materials and safeguards; Administrative Items #30 (23- 700) regarding three proposed Charter amendment ballot measures; #31(23-693) regarding introduction of ordinances to amend the Municipal Code to streamline, consolidate, and/or dissolve a select number of boards, commissions, and committees; #32 (23-734) regarding proposed Policy on Human Dignity; Councilmember Items #33 regarding a proposal for e-bike licensure and use regulations; #34 (23-731) regarding proposal to censure Councilmember Moser, and #35 (23-738) regarding resolution declaring City to be a "no mask and no vaccine mandate" city. (02:08:42) Council/PFA Regular Meeting and Successor Agency Special Meeting Minutes September 5, 2023, Page 7 of 26 Wendy Rincon, a 49-year resident of Huntington Beach, was called to speak and stated opposition to Consent Calendar Item #16 (23-741) for actionable policy options regarding City library materials and safeguards; Item #22 (23-726) regarding payment of attorney's fees for Kennedy Commission v. City of Huntington Beach and City of Huntington Beach v. the State of California; Administrative Items #30 (23- 700) regarding three proposed Charter amendment ballot measures; #31(23-693) regarding introduction of ordinances to amend the Municipal Code to streamline, consolidate, and/or dissolve a select number of boards, commissions, and committees; and #32 (23-734) regarding proposed Policy on Human Dignity. (02:11:41) Chad Williams, born and raised in Huntington Beach, and Former Navy SEAL Veteran, was called to speak and stated support for Councilmember Items #34 (23-731) regarding proposal to censure Councilmember Moser. (02:15:00) Kane Durham, Pride at the Pier Board Member, was called to speak and stated opposition to Administrative Items #32 (23-734) regarding proposed Policy on Human Dignity; and Councilmember Items #34 (23-731) regarding proposal to censure Councilmember Moser. (02:19:02) Gaston Castellanos, Democratic Party Representative, was called to speak and shared his opinion that hate has no place in Huntington Beach or these chambers, and rather than giving false and misleading arguments or complaining about hate crimes, people should be prosecuting hate crimes. (02:22:09) Brian Vea, a resident of Huntington Beach, was called to speak and stated opposition to Councilmember Items #34 (23-731) regarding proposal to censure Councilmember Moser. (02:24:33) Lawrence Schiel, 33-year resident of Huntington Beach and homeowner, was called to speak and stated his support for Councilmember Items #34 (23-731) regarding proposal to censure Councilmember Moser. (02:26:57) Keith Ellis, Huntington Beach resident, was called to speak and stated opposition to Councilmember Items #35 (23-738) regarding resolution declaring City to be a "no mask and no vaccine mandate" city. (02:30:09) Andrew Goffe, Candidate for U. S. Congress 47th District, was called to speak and stated opposition to Councilmember Items #35 (23-738) regarding resolution declaring City to be a "no mask and no vaccine mandate" city. (02:33:14) Unnamed Guest was called to speak and stated support for Councilmember Items #35 (23-738) regarding resolution declaring City to be a "no mask and no vaccine mandate" city. (02:36:27) Ann Palmer, a 30-year Huntington Beach resident, was called to speak and stated support for ensuring that Consent Calendar Item #19 (23-712), specifically the City's response to Orange County Grand Jury findings and recommendations regarding animal welfare, do not fall through the cracks. In response to Administrative Items #30 (23-700) regarding three proposed Charter amendment ballot measures, Ms. Palmer stated support for a full Charter review. She also shared her opinions on Administrative Items #31(23-693) regarding introduction of ordinances to amend the Municipal Code to streamline, consolidate, and/or dissolve a select number of boards, commissions, and committees; #32 (23-734) regarding proposed Policy on Human Dignity; and her support for Councilmember Items #33 regarding a proposal for e-buke licensure and use regulations. (02:38:18) Leanne Nichols Shoup, a fourth generation Huntington Beach property owner and taxpayer, was called to speak and shared her opinions regarding the Policy on Human Dignity, and specifically Council/PFA Regular Meeting and Successor Agency Special Meeting Minutes September 5, 2023, Page 8 of 26 Councilmember Moser's confrontation against Mayor Pro Tem Van Der Mark at the August 8, 2023, City Council meeting. (02:41:33) Judy Lewis, retired Los Angeles County Sheriff Captain and Volunteer in Huntington Beach and Orange County, was called to speak and stated opposition to Administrative Items #31(23-693) regarding introduction of ordinances to amend the Municipal Code to streamline, consolidate, and/or dissolve a select number of boards, commissions, and committees, and #32 (23-734) regarding proposed Policy on Human Dignity. (02:44:52) Doris Hill, a resident of Huntington Beach for over 45 years, was called to speak and stated support for Administrative Items #30 (23-700) regarding three proposed Charter amendment ballot measures; Councilmember Items #34 (23-731) regarding proposal to censure Councilmember Moser, and #35 (23- 738) regarding resolution declaring City to be a "no mask and no vaccine mandate" city. (02:48:13) Mark Dixon, a Huntington Beach resident, voter and homeowner for over 50 years, was called to speak and stated support for Councilmember Items #34 (23-731) regarding proposal to censure Councilmember Moser. (02:49:37) Tad Baltzer, Huntington Beach resident and Greater Huntington Beach Interfaith Council Member, was called to speak and invited everyone to attend the Blessing of the Waves event on September 17 at Pier Plaza. The event will begin with live music at 5:30 PM, and weather permitting, end with a paddle out. (02:53:43) T. J. England was called to speak and stated opposition to Administrative Items #32 (23-734) regarding proposed Policy on Human Dignity. (02:56:01) Kristine Fray was called to speak and stated support for Councilmember Items #34 (23-731) regarding proposal to censure Councilmember Moser. (02:57:53) Heidi Barlow was called to speak and stated support for Councilmember Items #34 (23-731) regarding proposal to censure Councilmember Moser, and #35 (23-738) regarding resolution declaring City to be a "no mask and no vaccine mandate" city. (03:01:04) Bethany Webb, 45-year resident of Huntington Beach, was called to speak and shared her personal opinions in opposition to or support of certain Councilmembers. (03:04:17) Joyce Rilley, resident of Huntington Beach, was called to speak and stated support for Councilmember Items #34 (23-731) regarding proposal to censure Councilmember Moser, and #35 (23-738) regarding resolution declaring City to be a "no mask and no vaccine mandate" city. (03:07:30) Margaret Robinson was called to speak and stated opposition to Consent Calendar Item #16 (23-741) for actionable policy options regarding City library materials and safeguards; and Administrative Items #32 (23-734) regarding proposed Policy on Human Dignity. (03:08:58) Jeanne Goodin was called to speak and stated support for Councilmember Items #34 (23-731) regarding proposal to censure Councilmember Moser, and #35 (23-738) regarding resolution declaring City to be a "no mask and no vaccine mandate" city. (03:11:56) Cyndie Kasko, Huntington Beach resident and licensed medical provider, was called to speak and ask for a positive approach for Councilmember Items #33 (23-732) regarding proposed e-bike licensure and Council/PFA Regular Meeting and Successor Agency Special Meeting Minutes September 5, 2023, Page 9 of 26 use regulations, and stated opposition to Councilmember Items #35 (23-738) regarding resolution declaring City to be a "no mask and no vaccine mandate" city. (03:15:17) Hector Valdez, a 30-year resident of Huntington Beach, was called to speak and stated support for Councilmember Items #33 (23-732) regarding proposed e-bike licensure and use regulations. (03:19:03) Mark Anderson, Huntington Beach resident, was called to speak and stated support for Councilmember Items #35 (23-738) regarding resolution declaring City to be a "no mask and no vaccine mandate" city. (03:20:00) Ronin Kasko, born and raised in Huntington Beach, was called to speak and stated support for Consent Calendar Item #16 (23-741) for actionable policy options regarding City library materials and safeguards, and Councilmember Items #35 (23-738) regarding resolution declaring City to be a "no mask and no vaccine mandate" city. (03:22:41) Mary Kyle, a 25-year Huntington Beach resident, was called to speak and stated opposition to Administrative Items #30 (23-700) regarding three proposed Charter amendment ballot measures and Councilmember Items #34 (23-731) regarding proposal to censure Councilmember Moser. (03:25:32) Neal Kuster, a 22-year Huntington Beach resident, was called to speak and stated opposition to Administrative Items #32 (23-734) regarding proposed Policy on Human Dignity. (03:27:23) Diana Lithgow, a 41-year resident, Huntington Beach homeowner, and a nurse, was called to speak and stated opposition to Administrative Items #30 (23-700) regarding three proposed Charter amendment ballot measures; #32 (23-734) regarding proposed Policy on Human Dignity; and Councilmember Items #35 (23-738) regarding resolution declaring City to be a "no mask and no vaccine mandate" city. (03:30:27) Carly Kasko was called to speak and stated support for Councilmember Items #35 (23-738) regarding resolution declaring City to be a "no mask and no vaccine mandate" city. (03:33:41) Val Savalle was called to speak and stated support for Councilmember Items #34 (23-731) regarding proposal to censure Councilmember Moser, and #35 (23-738) regarding resolution declaring City to be a "no mask and no vaccine mandate" city. (03:35:24) Kimberly, a resident of Costa Mesa who surfs in Huntington Beach, was called to speak and shared her opinions regarding City Attorney's Report Item #12 (23-739), and opposition to Councilmember Items #34 (23-731) regarding proposal to censure Councilmember Moser. (03:38:57) Amory Hanson was called to speak and shared his support for the plaque commemorating the service of Donald MacAllister at the Huntington Beach Pier. (03:44:35) Paula Schaefer, resident of Huntington Beach, was called to speak and stated opposition to Administrative Items #30 (23-700) regarding three proposed Charter amendment ballot measures. (03:45:14) Melissa Ronning was called to speak and stated opposition to Consent Calendar Item #16 (23-741) for actionable policy options regarding City library materials and safeguards, and Councilmember Items #35 (23-738) regarding resolution declaring City to be a "no mask and no vaccine mandate" city. (03:49:10) Council/PFA Regular Meeting and Successor Agency Special Meeting Minutes September 5, 2023, Page 10 of 26 Ada Hand was called to speak and stated opposition to Administrative Items #30 (23-700) regarding three proposed Charter amendment ballot measures, and #32 (23-734) regarding proposed Policy on Human Dignity. (03:52:34) Keith Jorgensen, a resident of Huntington Beach since 1979, was called to speak and stated support for Administrative Items #30 (23-700) regarding three proposed Charter amendment ballot measures; Councilmember Items #34 (23-731) regarding proposal to censure Councilmember Moser, and #35 (23- 738) regarding resolution declaring City to be a "no mask and no vaccine mandate" city. (03:55:51) Mary Jo Baretich, a resident of Huntington Beach for over 40 years, was called to speak and stated opposition to Administrative Items #31(23-693) regarding introduction of ordinances to amend the Municipal Code to streamline, consolidate, and/or dissolve a select number of boards, commissions, and committees, specifically the proposed dissolution of the Mobile Home Advisory Board. (03:57:44) Kathryn Levassiur, a resident of Huntington Beach with a passion for short-term rental regulations, was called to speak and asked that Council consider allowing un-hosted short-term rentals. She also and stated opposition to Consent Calendar Item #16 (23-741) for actionable policy options regarding City library materials and safeguards. (04:01:03) Buffy Channel was called to speak and stated opposition to Consent Calendar Item #16 (23-741) for actionable policy options regarding City library materials and safeguards; Item #22 (23-726) regarding payment of attorney's fees for Kennedy Commission v. City of Huntington Beach and City of Huntington Beach v. the State of California; Administrative Items #30 (23-700) regarding three proposed Charter amendment ballot measures; #31(23-693) regarding introduction of ordinances to amend the Municipal Code to streamline, consolidate, and/or dissolve a select number of boards, commissions, and committees; and #32 (23-734) regarding proposed Policy on Human Dignity. (04:04:09) Unnamed Guest was called to speak and stated opposition to Consent Calendar Item #16 (23-741) for actionable policy options regarding City library materials and safeguards, and Councilmember Items #34 (23-731) regarding proposal to censure Councilmember Moser. (04:07:35) Tamara Colby, a proud Huntington Beach educated individual, was called to speak and stated opposition to Consent Calendar Item #16 (23-741) for actionable policy options regarding City library materials and safeguards; Administrative Items #30 (23-700) regarding three proposed Charter amendment ballot measures; #31 (23-693) regarding introduction of ordinances to amend the Municipal Code to streamline, consolidate, and/or dissolve a select number of boards, commissions, and committees; #32 (23-734) regarding proposed Policy on Human Dignity; and Councilmember Items #34 (23-731) regarding proposal to censure Councilmember Moser. (04:11:05) Marilyn Boehm, 35-year resident of Huntington Beach, was called to speak and stated opposition to Administrative Items #32 (23-734) regarding proposed Policy on Human Dignity, and Councilmember Items #34 (23-731) regarding proposal to censure Councilmember Moser. (04:15:16) Terry Rose, a Huntington Beach resident since 1983, was called to speak and shared her opposition to a variety of issues she feels the Council majority has improperly handled. (04:18:35) Kathy Carrick, a 48-year resident of Huntington Beach, was called to speak and shared her opinions regarding what she described as the efforts of leftist ideologists to disregard open dialogue and genuine community engagement, which serves to exacerbate existing division and fuel unnecessary discord within the community. She asked that steps be taken to discourage outside, or non-resident, influences from distorting the voices of the local community members. (04:21:41) Council/PFA Regular Meeting and Successor Agency Special Meeting Minutes September 5, 2023, Page 11 of 26 Ken Inouye, a 50-year resident of Huntington Beach, was called to speak and stated opposition to Administrative Items #30 (23-700) regarding three proposed Charter amendment ballot measures; #31(23-693) regarding introduction of ordinances to amend the Municipal Code to streamline, consolidate, and/or dissolve a select number of boards, commissions, and committees; and Councilmember Items #34 (23-731) regarding proposal to censure Councilmember Moser. He encouraged community members and Councilmembers to respectfully work together on city business in a manner that everyone can be proud of. (04:24:20) Valentina Bankhead, a 6-year Huntington Beach resident, was called to speak and stated support for Administrative Items #30 (23-700) regarding three proposed Charter amendment ballot measures; #31(23-693) regarding introduction of ordinances to amend the Municipal Code to streamline, consolidate, and/or dissolve a select number of boards, commissions, and committees; #32 (23-734) regarding proposed Policy on Human Dignity; Councilmember Items #34 (23-731) regarding proposal to censure Councilmember Moser, and #35 (23-738) regarding resolution declaring City to be a "no mask and no vaccine mandate" city. (04:26:48) Lilli Wells, 21-year Huntington Beach resident was called to speak and stated opposition to Administrative Items #30 (23-700) regarding three proposed Charter amendment ballot measures; #32 (23-734) regarding proposed Policy on Human Dignity; Councilmember Items #34 (23-731) regarding proposal to censure Councilmember Moser, and #35 (23-738) regarding resolution declaring City to be a "no mask and no vaccine mandate" city. (04:30:02) Steve Wells, 28-year Huntington Beach resident, was called to speak and shared his opinions on effective government and government leaders. (04:33:06) Pursuant to Resolution No. 2014-56, at approximately 10:35 pm Mayor Strickland made a motion, second McKeon, to continue business after the hour of 11:00 PM. The motion carried by a consensus of Council. (04:36:30) Jeanne Farrens was called to speak and stated opposition to Administrative Items #30 (23-700) regarding three proposed Charter amendment ballot measures. (04:37:36) Joan Moon, a long-time Huntington Beach resident, was called to speak and stated opposition to Councilmember Items #34 (23-731) regarding proposal to censure Councilmember Moser. (04:40:53) Lisa, a 47-year Huntington Beach resident, was called to speak and stated support for requiring voter ID, thanked the newly-elected Councilmembers for their service, encouraged the Councilmembers with differing opinions to keep their conduct professional, and asked for constructive input from all. (04:43:58) Unnamed Guest was called to speak and shared his opinions on many issues related to recent Councilmember actions. (04:47:11) Chris Slama, a resident of Huntington Beach for over 40 years and Former Huntington Beach Community and Library Services Director, was called to speak and thanked the Friends of the Library for their continued support. He also stated opposition to Administrative Items #30 (23-700) regarding three proposed Charter amendment ballot measures, specifically proposed amendment to Charter Section 612, Measure C; #32 (23-734) regarding proposed Policy on Human Dignity; and Councilmember Items #34 (23-731) regarding proposal to censure Councilmember Moser. (04:51:38) Council/PFA Regular Meeting and Successor Agency Special Meeting Minutes September 5, 2023, Page 12 of 26 Mason Creyanimiller was called to speak and stated opposition to Administrative Items #30 (23-700) regarding three proposed Charter amendment ballot measures; #31(23-693) regarding introduction of ordinances to amend the Municipal Code to streamline, consolidate, and/or dissolve a select number of boards, commissions, and committees; #32 (23-734) regarding proposed Policy on Human Dignity; Councilmember Items #33 (23-732) regarding proposal for e-bike licensure and use regulations, #34 (23- 731) regarding proposal to censure Councilmember Moser, and #35 (23-738) regarding resolution declaring City to be a "no mask and no vaccine mandate" city. (04:54:48) Laury Creyanimiller was called to speak, shared her opinions, and stated opposition to every agenda proposal presented by the newly elected Council majority. (04:56:27) Jerry Donohue, a 47-year Huntington Beach resident, was called to speak and shared his opinion that Councilmembers need to talk to each other as humans and begin to set a proper example for the community. (04:59:48) Kim Carr, Former Huntington Beach Mayor, was called to speak and stated opposition to Administrative Items #30 (23-700) regarding three proposed Charter amendment ballot measures; #31(23-693) regarding introduction of ordinances to amend the Municipal Code to streamline, consolidate, and/or dissolve a select number of boards, commissions, and committees; #32 (23-734) regarding proposed Policy on Human Dignity; Councilmember Items #33 (23-732) regarding proposal for e-bike licensure and use regulations, #34 (23-731) regarding proposal to censure Councilmember Moser, and #35 (23-738) regarding resolution declaring City to be a "no mask and no vaccine mandate" city. (05:01:42) Gabi Gibson, a resident of Huntington Beach, was called to speak and stated opposition to Administrative Items #32 (23-734) regarding proposed Policy on Human Dignity. (05:04:59) Emma Jenson was called to speak and shared her opinions related to vote protocol and voter demographics. (05:07:51) Lisa Ferraro, a 35+-year resident of Huntington Beach and business owner, was called to speak and stated support for Councilmember Items #35 (23-738) regarding resolution declaring City to be a "no mask and no vaccine mandate" city. (05:11:08) Beck Levin, Dayle McIntosh Center for the Disabled, Systems Change Advocate, was called to speak and stated opposition to Administrative Items #32 (23-734) regarding proposed Policy on Human Dignity; Councilmember Items #34 (23-731) regarding proposal to censure Councilmember Moser, and #35 (23- 738) regarding resolution declaring City to be a "no mask and no vaccine mandate" city. (05:15:06) Peg Corley, LGBTQ Center Orange County, Executive Director, was called to speak and stated opposition to Consent Calendar Item #16 (23-741) for actionable policy options regarding City library materials and safeguards; Administrative Items #32 (23-734) regarding proposed Policy on Human Dignity; and Councilmember Items #34 (23-731) regarding proposal to censure Councilmember Moser. (05:18:12) Hera Poun, Huntington Beach High School Junior, was called to speak and asked that Councilmembers encourage questions and clear dialogue from themselves and the people they serve, and stated her interest in serving on the Youth Board. Mayor Strickland asked Ms. Poun to complete a blue card for staff follow-up. (05:21:38) Unnamed Guest, Huntington Beach High School Senior, was called to speak and stated opposition to Administrative Items #32 (23-734) regarding proposed Policy on Human Dignity. (05:24:29) Council/PFA Regular Meeting and Successor Agency Special Meeting Minutes September 5, 2023, Page 13 of 26 Dom Jones, Huntington Beach resident and California's 47th District Congressional Candidate, was called to speak, stated opposition to certain items on the agenda, and her concerns related to recent actions by the Council majority that in her opinion, undermine democracy and marginalize specific groups. (05:27:19) Chris Dawson, a student at Huntington Beach High School and campus Turning Point USA President, was called to speak and stated his support for Consent Calendar Item #16 (23-741) for actionable policy options regarding City library materials and safeguards. (05:30:32) Megan Mend, Huntington Beach homeowner since 2008, was called to speak and stated opposition to Consent Calendar Item #16 (23-741) for actionable policy options regarding City library materials and safeguards, and Administrative Items #32 (23-734) regarding proposed Policy on Human Dignity. (05:32:52) Chris Kluwe, 15+-year Huntington Beach resident, was called to speak and stated opposition to generally everything on the agenda, including Councilmember Items #33 (23-732) regarding proposal for e-bike licensure and use regulations, as long as the item remains so vague. He also shared his opinions regarding the many poor decisions the Council majority is making. (05:36:10) Unnamed Guest was called to speak and stated support for Councilmember Items #35 (23-738) regarding resolution declaring City to be a "no mask and no vaccine mandate" city. (05:39:27) Unnamed Guest was called to speak and stated opposition to Councilmember Items #34 (23-731) regarding proposal to censure Councilmember Moser. (05:42:56) Steve Trevino, a 30-year Huntington Beach resident, was called to speak and shared his opinions and disappointment regarding the items that the Councilmember majority is choosing to focus on. (05:45:54) Robin Estanislau, City Clerk, was called to speak and stated opposition to Administrative Items #30 (23- 700) regarding three proposed Charter amendment ballot measures. (05:49:09) Unnamed Guest was called to speak and shared his opinions and accusatory opinions on a number of issues. (05:52:26) City Attorney Michael Gates noted for the public record that defamatory comments, such as calling someone a criminal, is not free speech and as announced by Mayor Strickland prior to inviting public speakers forward, such comments are not allowed during the Public Comments portion of Councilmember meetings. (05:55:55) Frances Marquez, City of Cypress Councilmember, was called to speak and stated opposition to Administrative Items #31(23-693) regarding introduction of ordinances to amend the Municipal Code to streamline, consolidate, and/or dissolve a select number of boards, commissions, and committees; and Councilmember Item #34 (23-731) regarding proposal to censure Councilmember Moser. (05:56:39) COUNCIL COMMITTEE APPOINTMENT ANNOUNCEMENTS — None AB 1234 REPORTING Council/PFA Regular Meeting and Successor Agency Special Meeting Minutes September 5, 2023, Page 14 of 26 Mayor Pro Tem Van Der Mark and Mayor Strickland reported attending an event in Sacramento at the request of Senator Janet Nguyen and Assemblywoman Diane Dixon to receive a commendation honoring California Surf Day. OPENNESS IN NEGOTIATION DISCLOSURES Mayor Strickland reported meeting with members of the Huntington Beach Fire Association (HBFA). CITY MANAGER’S REPORT 10. 23-718 Quarterly Homeless Report Postponed to September 19, 2023 11. 23-723 August update from Orange County Mosquito and Vector Control (OCMVC) City Manager Al Zelinka noted that Orange County Mosquito and Vector Control Board Member Mike Posey submitted a report which was included in Supplemental Communications, and reminded everyone to ensure there is no standing water on their property in an effort to prevent mosquito breeding. CITY ATTORNEY’S REPORT 12. 23-739 In response to Dec 20, 2022 City Council direction, report on history of authorized actions in the Moore v. City, Gates lawsuit and report on review of RWG involvement City Attorney Michael Gates presented a PowerPoint communication titled Response to H Item Part 2 with slides entitled: McKeon H Item - Review of RWG (10); Propriety of Craig Steele Retainer (11); "Independent" Investigation (16); History of Council Actions on Moore, Field (8); Other Improprieties Involving Steele (8); McKeon H Item - Review of RWG (11); and Thank You. Councilmember McKeon and City Attorney Gates discussed illegal disclosure of emails relating to Closed Session from the City’s server by former City Manager Oliver Chi, and referring such a breech out for further investigation. Councilmember Kalmick shared his opinion that City Attorney Gates has not refuted a single fact in the RWG report. City Attorney Gates responded he would be happy to provide Response to H Item Part 3, and Councilmember Kalmick asked him to do that. Councilmember Bolton requested Part 3 include a representative from RWG to defend their report. She made reference to what she believes are inaccurate items in City Attorney Gates' Part 1 and Part 2 reports, specifically statements contending that the "newly elected 2020 Council" suddenly settled a case that had been in litigation for two years, and asked what the reason was for this 180-degree change. Councilmember Bolton stated that Mr. Steele did not interview her about this case, and noted she only talked with Mr. Steele after she was assigned to the Ad Hoc Committee tasked to deal with the issue. City Attorney Gates responded that he appreciates Councilmember McKeon bringing this Item forward because for two years everyone has listened to Councilmember comments and accusations on this issue, and he stated RWG has issued their 30+ page report which in the end found no wrong-doing by him or the City Attorney's Office, and he sees no reason to bring back any of the RWG attorneys. Council/PFA Regular Meeting and Successor Agency Special Meeting Minutes September 5, 2023, Page 15 of 26 Mayor Strickland stated that the law is violated when anyone illegally breeches any client/attorney communications. CONSENT CALENDAR Councilmember Kalmick pulled Consent Calendar Items #15, #16, #18, #19, #20 and #22; Councilmember Burns pulled Items #13 and #25 for further discussion. CITY CLERK 13. 23-694 ITEM WITHDRAWN Approve and Adopt Minutes Councilmember Burns pulled this item to request review of language in the August 1 minutes to accurately reflect a conversation between Councilmember Moser and Mayor Pro Tem Van Der Mark related to amending the Declaration of Policy on Human Dignity. He asked the item be withdrawn, and that revised minutes be submitted at the next meeting. 14. 23-719 August Update of Activities for Citizen Boards, Commissions, Committees (BCCs) and Regional Agencies A motion was made by Van Der Mark, second Burns to receive and file. The motion carried by the following roll call vote: AYES: Kalmick, Moser, Van Der Mark, Strickland, McKeon, Bolton, and Burns NOES: None CITY MANAGER 15. 23-673 Approved Intergovernmental Relations Committee (IRC) recommendation to approve and authorize execution of Professional Services Contracts with Kahn, Soares, & Conway LLP for State Legislative Advocacy Services and with Stapleton & Associates for Federal Legislative Advocacy Services Councilmember Kalmick pulled this item to share his concerns about approving a lowest-performing firm, and discussed with Mayor Strickland the history of how these two companies were selected by the Intergovernmental Relations Committee. Councilmembers Bolton and Moser requested further clarification and Mayor Strickland stated he made these recommendations based on his experiences in Washington, DC and in Sacramento, as well as appearing in a Bloomberg report. Councilmember McKeon and Mayor Pro Tem Van Der Mark stated support for Mayor Strickland’s recommendation and how during a recent trip to Washington, DC, they became aware of Mayor Strickland’s many relationships with politicians on both sides of the aisle. A motion was made by McKeon, second Van Der Mark to, as recommended by the Intergovernmental Relations Committee, approve and authorize the Mayor and City Clerk to execute a Professional Services Contract between the City of Huntington Beach and Kahn, Soares, & Conway LLP for State Legislative Advocacy Services; and as recommended by the Intergovernmental Relations Committee, Council/PFA Regular Meeting and Successor Agency Special Meeting Minutes September 5, 2023, Page 16 of 26 approve and authorize the Mayor and City Clerk to execute a Professional Services Contract between the City of Huntington Beach and Stapleton & Associates for Federal Legislative Advocacy Services. The motion carried by the following roll call vote: AYES: Van Der Mark, Strickland, McKeon, and Burns NOES: Kalmick, Moser, and Bolton 16. 23-741 Directed staff to return to City Council on October 17, 2023 with actionable policy options regarding City library materials and safeguards Councilmember Kalmick stated he pulled this item in an attempt to abandon the entire endeavor and to maintain existing policies. A motion was made by Kalmick, second Bolton to pull this item to maintain existing policies regarding City library materials and safeguards. The motion failed by the following roll call vote: AYES: Kalmick, Moser, and Bolton NOES: Van Der Mark, Strickland, McKeon, and Burns A motion was made by Strickland, second Burns to approve the June 20, 2023 Council direction by directing staff to return with actionable policy options related to safeguards over City library materials on October 17, 2023. The motion carried by the following roll call vote: AYES: Van Der Mark, Strickland, McKeon, and Burns NOES: Moser ABSTAIN: Kalmick, and Bolton 17. 23-742 ITEM WITHDRAWN Authorize the City Manager to approve a contract with Paradigm Management Services, LLC ("Paradigm") to undertake medical management responsibilities related to a workers' compensation claim COMMUNITY DEVELOPMENT 18. 23-674 Approved the Huntington Beach Downtown Business Improvement District’s Annual Report and Proposed Budget for Fiscal Year (FY) 2023-2024, and Adopted Resolution No. 2023-37 declaring the City’s Intention to Levy an Annual Assessment for FY 2023-2024 at a public hearing scheduled for October 3, 2023 Councilmember Kalmick pulled this item to determine if Huntington Beach Downtown Business Improvement District Administrative Assistant Madeleine Gates is related to City Attorney Michael Gates. City Attorney Gates affirmed his daughter works part-time for the Business Improvement District. Mayor Strickland and Councilmember Kalmick both thanked Huntington Beach Downtown Business Improvement District Executive Director Jamie Strong for an excellent Annual Report. Council/PFA Regular Meeting and Successor Agency Special Meeting Minutes September 5, 2023, Page 17 of 26 A motion was made by Kalmick, second Strickland to approve the Huntington Beach Downtown Business Improvement District Annual Report and Proposed Budget for FY 2023-2024; and, adopt Resolution No. 2023-37, "A Resolution of the City Council of the City of Huntington Beach Declaring the City's Intention to Levy an Annual Assessment for FY 2023-2024 within the Huntington Beach Downtown Business Improvement District", which sets a public hearing for October 3, 2023 to consider continuation of the Huntington Beach Downtown Business Improvement District; and, authorize the revenue appropriation of $3,200 in account 71000710.40500 and an expenditure appropriation of $3,200 in account 71080101.69505, for a net zero impact to the fund. The motion carried by the following roll call vote: AYES: Kalmick, Moser, Van Der Mark, Strickland, McKeon, Bolton, and Burns NOES: None 19. 23-712 Approved Responses to the 2022-2023 Orange County Grand Jury Reports Related to Animal Welfare, School Safety, and Group Homes Councilmember Kalmick pulled this item to amend it to include the last-minute staff memorandum submitted as supplemental communication. A motion was made by Kalmick, second Strickland to approve the City's responses to findings and recommendations posed by the Orange County Grand Jury related to animal welfare, school shootings, and group homes; and approve not responding to the Orange County Grand Jury report on the California drought; and authorize the City Manager to submit the City's responses to the Presiding Judge of the Superior Court, as amended by supplemental communication (amend language for clarity in subject and recommended actions; and, standardization of all draft responses). The motion carried by the following roll call vote: AYES: Kalmick, Moser, Van Der Mark, Strickland, McKeon, Bolton, and Burns NOES: None COMMUNITY AND LIBRARY SERVICES 20. 23-665 Approved and executed a five-year Memorandum of Understanding between the City of Huntington Beach and Friends of the Shipley Nature Center Councilmember Kalmick pulled this item to recuse himself, in an abundance of caution under SB 1439, because of a campaign contribution and potential for conflict of interest. He left the room. A motion was made by Van Der Mark, second Burns to authorize the Mayor and City Clerk to execute and approve a Memorandum of Understanding between the City of Huntington Beach and Friends of Shipley Nature Center. The motion carried by the following roll call vote: AYES: Moser, Van Der Mark, Strickland, McKeon, Bolton, and Burns NOES: None OUT OF ROOM: Kalmick FINANCE Council/PFA Regular Meeting and Successor Agency Special Meeting Minutes September 5, 2023, Page 18 of 26 21. 23-727 Adopted Successor Agency Resolution No. 2023-03 approving an Amended Recognized Obligation Payment Schedule 23-24B for the FY 2023-24 Fiscal Period of January 1, 2024 to June 30, 2024, Subject to Submittal to, and Review by the Oversight Board and the State Department of Finance under California Health and Safety Code, Division 24, Part 1.85; and, Authorizing the Posting and Transmittal of the ROPS A motion was made by Van Der Mark, second Burns to adopt Successor Agency Resolution No. 2023- 03, "A Resolution of The Successor Agency to the Redevelopment Agency of the City of Huntington Beach Approving an Amended Recognized Obligation Payment Schedule 23-24B for the FY 2023-24 Fiscal Period of January 1, 2024 to June 30, 2024, Subject to Submittal to, and Review by the Oversight Board and the State Department of Finance under California Health and Safety Code, Division 24, Part 1.85; and, Authorizing the Posting and Transmittal of the ROPS." The motion carried by the following roll call vote: AYES: Kalmick, Moser, Van Der Mark, Strickland, McKeon, Bolton, and Burns NOES: None 22. 23-726 Authorized the Appropriation and Transfer of $3,650,000 of Litigation Reserves and $181,000 of FY 2023/24 General Fund Available Surplus to the General Liability Fund to fund the payment of attorney’s fees for Kennedy Commission v. City of Huntington Beach and City of Huntington Beach v. the State of California Councilmember Kalmick pulled this item to clarify case numbers which were not identified, and City Attorney Michael Gates clarified dates and described specifics on these cases. A motion was made by Kalmick, second Strickland to approve the appropriation and transfer of $3,831,000 from the General Fund to the General Liability Fund business unit no. 55240101 to fund the payment of attorney's fees for Kennedy Commission v. City of Huntington Beach and City of Huntington Beach v. the State of California. The motion carried by the following roll call vote: AYES: Kalmick, Moser, Van Der Mark, Strickland, McKeon, Bolton, and Burns NOES: None PUBLIC WORKS 23. 23-687 Accepted the lowest responsive and responsible bid, and authorized execution of a construction contract with Elegant Construction Inc. in the amount of $1,680,000.00 for the Police Department Communications Center Renovation Project, CC-1677 A motion was made by Van Der Mark, second Burns to accept the lowest responsive and responsible bid submitted by Elegant Construction Inc. in the amount of $1,680,000; and authorize the Director of Public Works to execute change orders not to exceed 20% of the contract costs, or $336,000. The motion carried by the following roll call vote: AYES: Kalmick, Moser, Van Der Mark, Strickland, McKeon, Bolton, and Burns Council/PFA Regular Meeting and Successor Agency Special Meeting Minutes September 5, 2023, Page 19 of 26 NOES: None 24. 23-699 Approved Amendment No. 1 to an Agreement with KOA Corporation for On-call Grant Writing and Administrative Consulting Services and Approved an Appropriation of $50,000 A motion was made by Van Der Mark, second Burns to approve Amendment No. 1 to the agreement with KOA Corporation for on-call grant writing and administrative consulting services, extending the term by one year and increasing the not-to-exceed agreement amount by $50,000; and appropriate $50,000 from the undesignated Traffic Congestion Relief Prop 42 fund balance to Account 21985201.69365 The motion carried by the following roll call vote: AYES: Kalmick, Moser, Van Der Mark, Strickland, McKeon, Bolton, and Burns NOES: None 25. 23-701 Approved the Execution of a Subdivision Agreement with NASH — Holland 18750 Delaware Investors, LLC and Accepted Securities for the 18750 Delaware Residential Project Mayor Strickland recused himself in an abundance of caution because his wife owns property in the project area, and left the room. Councilmember Burns pulled this item to confirm with staff that there was no public hearing on this item when it was presented in May 2020 because this project was part of the 2020 Housing Element Overlay, which was adopted by Council. A motion was made by Kalmick, second Bolton to approve and authorize the Mayor and City Clerk to execute and record a Subdivision Agreement between the City and NASH — Holland 18750 Delaware Investors, LLC to construct public improvements for the 18750 Delaware residential project (Attachment 1); authorize the City Clerk to record the agreement; and accept the Faithful Performance Bond No. DVHNSU0832094 (Attachment 2), Labor and Material Bond No. DVHNSU0832094 (Attachment 3) and Monument Bond No. DVHNSU0832094 (Attachment 4), the securities furnished for installation of the required public improvements; and, instruct the City Clerk to file the bonds with the City Treasurer. The motion carried by the following roll call vote: AYES: Kalmick, Moser, Van Der Mark, McKeon, and Bolton NOES: Burns OUT OF ROOM: Strickland 26. 23-707 Rejected bid for the Admiralty Drive Bridge Rehabilitation Project, CC-1450 and approved re-advertisement of the project A motion was made by Van Der Mark, second Burns to reject the bid received from Beador for the Admiralty Drive Bridge Rehabilitation Project, CC-1450 and to re-advertise the Project. The motion carried by the following roll call vote: AYES: Kalmick, Moser, Van Der Mark, Strickland, McKeon, Bolton, and Burns NOES: None Council/PFA Regular Meeting and Successor Agency Special Meeting Minutes September 5, 2023, Page 20 of 26 27. 23-704 Canceled contract award for the Humboldt Sewer Lift Station Replacement Project, CC-1634; rejected all remaining bids and approved re-bid of the project in accordance with City Charter requirements and State Law A motion was made by Van Der Mark, second Burns to cancel the award of construction contract to Mehta for the Humboldt Sewer Lift Station Replacement Project, CC-1634; reject all remaining bids and rebid the project in accordance with City Charter requirements and State Law. The motion carried by the following roll call vote: AYES: Kalmick, Moser, Van Der Mark, Strickland, McKeon, Bolton, and Burns NOES: None 28. 23-733 Canceled contract award for the Fiscal Year 2022/23 Sewer Lining Project, CC-1728; rejected all remaining bids and approved re-bid of the project in accordance with City Charter requirements and State Law A motion was made by Van Der Mark, second Burns to cancel the award of construction contract to Sancon Technologies, Inc. for the Fiscal Year 2022/23 Sewer Lining Project, CC-1728; reject all remaining bids and rebid the project in accordance with City Charter requirements and State Law. The motion carried by the following roll call vote: AYES: Kalmick, Moser, Van Der Mark, Strickland, McKeon, Bolton, and Burns NOES: None ORDINANCES FOR INTRODUCTION 29. 23-708 ITEM WITHDRAWN Approve for introduction Ordinance No. 4293 Amending the Huntington Beach Municipal Code (HBMC) by adding new Chapter 10.82 regarding pedestrian use of center medians ADMINISTRATIVE ITEMS 30. 23-700 Alternate motion approved regarding the submission of 3 Charter amendment ballot measures for voter approval at the March 5, 2024 Statewide Primary Election, and the adoption of Resolution Nos. 2023-42, 2023-43, 2023-44 and 2023-45 Travis Hopkins, Assistant City Manager, and Catherine Jun, Deputy City Manager, presented a PowerPoint communication titled Consideration of 3 Charter Amendment Ballot Measures for the March 5, 2024 Statewide Primary Election with slides entitled: Background; Fiscal Impact; Ballot Measure 1; Ballot Measure 1 - Overview; Ballot Measure 2; Ballot Measure 2 - Overview; Ballot Measure 3; Ballot Measure 3 - Overview; and Recommendation. Councilmember Burns stated this diligent and prudent effort is intended to increase governing efficiencies for Huntington Beach residents and businesses, and noted the voters will be the final decision makers. Mayor Strickland and City Attorney Gates discussed the issue of whether or not it is legal to place these items on a primary election ballot. Elections Code Section 1415 specifically permits cities to place Council/PFA Regular Meeting and Successor Agency Special Meeting Minutes September 5, 2023, Page 21 of 26 charter amendments on a primary election ballot, and they noted there are several qualified staff involved in this process that would have stopped it if it was illegal. City Attorney Gates clarified the government codes being cited by many people are not applicable in this case, and there are a lot of laws for different circumstances and situations. Councilmembers Kalmick, Bolton and City Attorney Gates discussed Kalmick's concern that the City Attorney's Office is providing legal advice on charter amendments that impact that office; details on Section 1415; ramifications, including costs, for defining election processes and procedures which differ from County regulations; concerns about redefining City Attorney authority and attorney/client relationship with the City Council; City Attorney's annual budget authority and restrictions; protecting attorney/client privilege and attorney work product information; how the 2027 effective date was determined; lowering qualifications for City Clerk position; investigation of malfeasance; referencing specific flags in the Charter; vague language regarding property transactions which could affect taxes collected, an issue which Kalmick believes could be handled through an ordinance; lack of staff analysis to determine if there are cost differences between placing these items on the primary vs. general election; amendments being rushed through without adequate citizen feedback; some amendments appear to be solving problems which don't exist; and the potential for triggering lawsuits and additional costs. Mayor Strickland responded to some of the specific concerns raised such as municipal election options, clearing up ambiguity for City Clerk qualifications, primary election ballot usually not as overwhelming as the general election ballot; and stated proposed amendments consolidate associated items to reduce costs. Councilmember Bolton shared her concern that no one knows how the County would respond if Huntington Beach implements municipal voter regulations, and she cannot support these changes until potential consequences are identified. Councilmember McKeon stated his support for any proposed Charter amendments using a transparent process which maximizes public participation and using a Charter Review Committee/Commission, rather than going from an Ad Hoc Committee directly to the ballot. Councilmember Kalmick stated his support for using a Charter Review Committee/Commission. City Clerk Estanislau clarified that "ad hoc" committees are not bound to Brown Act meeting standards and recommended setting up a standing committee to address Charter recommendations. Councilmember Moser stated support for Councilmember McKeon's comments on this issue, and added her support for including a third-party professional. Mayor Strickland and City Attorney Gates discussed there are many options that Councilmembers have access to for getting an issue to the voters through the ballot. Mayor Strickland confirmed with City Clerk Estanislau that everything must be ready by December 8, 2023, in order to be placed on the March 5, 2024 primary election ballot. City Clerk Estanislau clarified procedure and timeline parameters needed in order to meet the December 8 deadline. She also shared that the cost savings would be approximately $42,000 to $56,000 to place these items on the November 2024 general election vs the March 2024 primary election ballot. Council/PFA Regular Meeting and Successor Agency Special Meeting Minutes September 5, 2023, Page 22 of 26 Councilmember Moser shared her concerns, including no one currently knows how the county could respond if Huntington Beach would implement municipal voter regulations, costs, proposed items need more clarity and definition, lack of data on the strength or weakness of the existing local election system, lack of staff input and recommendations, and lack of supporting legal information. Councilmember McKeon, speaking as a member of the former Charter Review Commission, stated his expectation the process can maximize public participation, be legal, and meet the deadlines for completion by December 8 by utilizing the work of the former Charter Review Commission. City Manager Al Zelinka confirmed that staff would step up and perform as directed by Council. A motion was made by Kalmick, second Moser to ask staff to return at the next regular Council meeting with structure options and timelines for forming a Charter Review Committee, following the guidelines submitted when the prior Charter Review Committee was established. The motion failed by the following roll call vote: AYES: Kalmick, Moser, and Bolton NOES: Van Der Mark, Strickland, McKeon, and Burns An alternate motion was made by Strickland, second Burns to create a Council Charter Review Committee for public input, made up of the full City Council, to meet every Thursday for the next four weeks beginning Thursday, September 14, 2023, at 6 p.m.; and authorize hiring an outside consultant experienced in Charter review. The alternate motion carried by the following roll call vote: AYES: Van Der Mark, Strickland, McKeon, and Burns NOES: Kalmick, Moser, and Bolton 31. 23-693 Adopted Resolution No. 2023-40 and approved for introduction Ordinance Nos. 4296, 4295, 4298, 4299, 4297, 4300, and 4301 to amend the Huntington Beach Municipal Code to streamline, consolidate, and/or dissolve a select number of the City’s Boards, Commissions, and Committees and Council Committees Travis Hopkins, Assistant City Manager, presented a PowerPoint communication titled Board, Commission, & Committee (BCC) Reconfiguration, with slides entitled: Background; Recommended Actions (6); and Questions? Councilmember Kalmick confirmed with Assistant City Manager Hopkins that the Section 2.100 standard regarding local voter requirement is not being removed for the Fourth of July Board. Mayor Pro Tem Van Der Mark clarified that the Youth Board is not being eliminated, rather, modifications are being made to increase participation and allow the Board to meet more often. Councilmember Moser shared how the Human Relations Committee and Police Department have worked very closely on local issues, and Chief Parra agreed the relationship has been a successful cooperative effort. Chief Parra stated he believes specific community issues could be successfully addressed through County services. Council/PFA Regular Meeting and Successor Agency Special Meeting Minutes September 5, 2023, Page 23 of 26 A motion was made by Strickland, second Burns to A) approve the official dissolution of the City Council Short-Term Rentals Ad Hoc Committee, Housing/RHNA Ad Hoc Committee, and Cannabis Regulation and Policy Ad Hoc Committee by minute action; and/or B) approve renaming of the Urban Design Study Ad Hoc Council Committee to the Downtown and Beach Front Ad Hoc Council Committee and broadening their scope of work by minute action; and/or C) adopt Resolution No. 2023-40, "A Resolution of the City Council of the City of Huntington Beach repealing Resolutions 2002-106 and 2021-66, and dissolving the Human Relations Committee;" and/or D) after the City Clerk reads by title, approve for introduction Ordinance No. 4296, "An Ordinance of the City of Huntington Beach repealing Ordinance No. 4168 and delete Chapter 2.104 of the Huntington Beach Municipal Code dissolving the Jet Noise Commission;" and/or E) after the City Clerk reads by title, approve for introduction Ordinance No. 4295, "An Ordinance of the City of Huntington Beach repealing Ordinance No. 3332 and delete Chapter 2.112 of the Huntington Beach Municipal Code dissolving the Mobile Home Advisory Board;" and/or F) after the City Clerk reads by title, approve for introduction Ordinance No. 4298, "An Ordinance of the City of Huntington Beach deleting Chapter 2.102 of the Huntington Beach Municipal Code and dissolving the Environmental and Sustainability Board;" and/or G) after the City Clerk reads by title, approve for introduction Ordinance No. 4299, "An Ordinance of the City of Huntington Beach Amending the Huntington Beach Municipal Code by amending Chapter 2.111 thereof related to Citizen Infrastructure Advisory Board/Public Works Commission"; and approve the official dissolution of the Smart Cities and Technology Council Committee by minute action; and/or H) after the City Clerk reads by title, approve for introduction Ordinance No. 4297, "An Ordinance of the City of Huntington Beach deleting Chapter 2.108 of the Huntington Beach Municipal Code and dissolving the Huntington Beach Youth Board;" and/or I) after the City Clerk reads by title, approve for introduction Ordinance No. 4300, "An Ordinance of the City of Huntington Beach amending the Huntington Beach Municipal Code by amending Chapter 2.106 thereof related to Fourth of July Executive Board;" and/or J) after the City Clerk reads by title, approve for introduction Ordinance No. 4301, "An Ordinance of the City of Huntington Beach amending the Huntington Beach Municipal Code by amending Chapter 13.54 thereof related to Specific Events;" and/or K) approve the official dissolution of the City Council Boards, Commissions, and Committees Review Ad Hoc Committee upon approval of recommended actions above. The motion carried by the following roll call vote: Items B), H), I) and J): AYES: Kalmick, Van Der Mark, Strickland, McKeon, and Burns NOES: Moser, and Bolton Items A), C), D), E), F), G), and K): AYES: Van Der Mark, Strickland, McKeon, and Burns NOES: Kalmick, Moser, and Bolton 32. 23-734 Approved the Ad Hoc Committee’s proposed Policy on Human Dignity Catherine Jun, Deputy City Manager, presented the historical timeline for this H Item originally introduced by Councilmember Burns. Councilmember Burns stated that certain segments of society appear to be alienating themselves from the all-inclusive term "everyone" which is used in the Policy on Human Dignity to literally include everyone. Councilmember Bolton stated that everyone is not under the same umbrella, and from her perspective the Policy on Human Dignity should acknowledge that fact through specific delineation. Council/PFA Regular Meeting and Successor Agency Special Meeting Minutes September 5, 2023, Page 24 of 26 Councilmember Moser stated she sees this action to remove the history, origin and references to hate crimes from the original declaration as detrimental, and suggested that Councilmember Burns may want to write up a "personal policy" document. She added that in her opinion, Council should not destroy the original Policy on Human Dignity in this way. She noted some of the topics included in the proposed document are issues that she doesn't believe are even under the purview of the City. Councilmember McKeon shared his opinion that every rational person condemns acts of hate and it shouldn't be necessary for the government to document the fact that hate crimes are condemned. Councilmember Kalmick stated he cannot support this item based on the poor grammar, and in his opinion, it looks like a mish mash of right-wing policies. A motion was made by Burns, second Strickland to approve the Ad Hoc Committee's amended Policy on Human Dignity, and formally dissolve the Ad Hoc Committee. The motion carried by the following roll call vote: AYES: Van Der Mark, Strickland, McKeon, and Burns NOES: Kalmick, Moser, and Bolton COUNCILMEMBER ITEMS 33. 23-732 Approved as amended Item Submitted by Council Members McKeon and Burns — Develop Proposal for E-Bike Licensure and Use Regulations Councilmember McKeon introduced the item and stated the intent is to coordinate with what the schools are doing to address safe operation and regulation of e-bikes. Councilmember Kalmick stated support for this item, and asked staff to look into AB1909, amended Section 39002 of the vehicle code, which says cities can require a license but cannot prohibit anyone from riding a bike. He asked for more data, such as who are using e-bikes, review of possible engineering methods for control, consideration of safe school routes, and how e-bikes are being handled by other cities, and education options, before an actual proposal is requested from staff. Councilmember Bolton suggested community meetings be part of the process to ensure community member concerns are also addressed. A motion was made by Strickland, second Burns to approve directing the City Manager to work with the Police Department and the City Attorney to develop a proposal for e-bike licensure and use regulations. The proposal should return to City Council in November. The following concepts should be addressed, if possible, in the proposal that returns to Council:  Require a city license to operate an electric bicycle within city limits unless the rider possesses a valid driver's license. o Establish a fee for license (akin to a business license)  Mandate rental businesses to require customers renting e-bikes to view a safety video in order to have a one-day license or show proof of a valid driver's license.  Explore enforcement options for PD o Revising current HBMC to assist officers with enforcement efforts - see if our HBMC can "follow" or "borrow" rules and enforcement from the California Vehicle Code. o New HBMC for "pocket bikes" (Surrons) o Higher fine structures, bike impounding Council/PFA Regular Meeting and Successor Agency Special Meeting Minutes September 5, 2023, Page 25 of 26 Amended to include ideas shared by Council at the dais. The motion as amended carried by the following roll call vote: AYES: Kalmick, Moser, Van Der Mark, Strickland, McKeon, Bolton, and Burns NOES: None 34. 23-731 Approved Item Submitted by Mayor Strickland and Council Members Burns and McKeon — Move to Censure Council Member Moser Councilmember Burns introduced this item by playing a video clip from May 7, 2018, of Gracie Van Der Mark as a Public Speaker in the Council Chambers as evidence of Ms. Van Der Mark's public denial of the accusations against her. He stated the repeated false accusations on August 1, 2023, by Councilmember Moser were inappropriate, out of the lines of decorum, and a violation of the City's code of ethics. Councilmember Burns also noted that "censoring" really doesn't really do anything but document the fact that this type of accusation will not be tolerated. Mayor Strickland stated decorum has to improve in order for Councilmembers to work together. A motion was made by Burns, second Strickland to by Minute Order, or majority vote of City Council tonight, censure Councilwoman Moser for the aforementioned statements and hostile/personal escalation made at the Council Meeting on August 1, 2023; that those statements and hostile/personal escalation be deemed "inappropriate," declare that they are not the views/statements of the City Council, and serve as a reminder that those types of statements and hostile/personal escalations do not meet either professional decorum required at City Council nor the goals of the Declaration of Policy of Human Dignity. The motion carried by the following roll call vote: AYES: Van Der Mark, Strickland, McKeon, and Burns NOES: None OUT OF ROOM: Kalmick, Moser, and Bolton 35. 23-738 Approved Item Submitted by Mayor Pro Tem Van Der Mark — Resolution Declaring City to be a "No Mask and No Vaccine Mandate" City Mayor Pro Tem Van Der Mark reviewed the history of COVID-19, including retrospective analysis, to support her position that mandating masks and proof of vaccine or booster unnecessarily restrict individual freedoms. She stated exceptions for this action would only apply to those who have tested positive. This item is an effort to ensure personal choice in Huntington Beach for wearing a mask or getting the vaccination, allowing for personal liberty, and taking a stand against government intrusion. Councilmember Kalmick supplied his own statistical data to dispute Mayor Pro Tem Van Der Mark's statement, and explained that Huntington Beach didn't mandate anything but did follow the advice of the California Department of Public Health and the Orange County Health Agency. He further stated this action could impact implementing California Occupational Safety and Health Administration (CAL OSHA) rules. Mayor Strickland clarified that if this action is approved, local businesses will have the option to determine whether or not they require people entering their premises to wear a mask or get vaccinated. Council/PFA Regular Meeting and Successor Agency Special Meeting Minutes September 5, 2023, Page 26 of 26 He stated it is on elected officials to look at the macro effects, not just the science, and to respect individual freedoms. Councilmember Bolton stated her support for Councilmember Kalmick's comments, noted that no one has asked for the proposed action, and shared her opinion this discussion is a massive waste of time. A motion was made by Van Der Mark, second Strickland to approve the City ban broad (universal) mask and vaccine mandates; City Manager to return to Council with a Resolution at the next regular meeting declaring the City to be a "no mask and no vaccine mandate City" as a response to COVID-19 or any variants. Individuals, whether at City Hall or in the private sector, should have a right to choose whether to wear a mask or get vaccinated or boosted. The motion carried by the following roll call vote: AYES: Van Der Mark, Strickland, McKeon, and Burns NOES: Kalmick, Moser, and Bolton ADJOURNMENT — At 2:49 AM on Wednesday, September 6, 2023, a motion was made by Burns, second by Van Der Mark, to adjourn to the next regularly scheduled meeting of the Huntington Beach City Council/Public Financing Authority on Tuesday, September 19, 2023, in the Civic Center Council Chambers, 2000 Main Street, Huntington Beach, California. INTERNET ACCESS TO CITY COUNCIL/PUBLIC FINANCING AUTHORITY AGENDA AND STAFF REPORT MATERIAL IS AVAILABLE PRIOR TO CITY COUNCIL MEETINGS AT http://www.huntingtonbeachca.gov _______________________________________ City Clerk and ex-officio Clerk of the City Council of the City of Huntington Beach and Secretary of the Public Financing Authority and Successor Agency of the City of Huntington Beach, California ATTEST: ______________________________________ City Clerk-Secretary ______________________________________ Mayor-Chair Minutes City Council/Public Financing Authority City of Huntington Beach Tuesday, September 19, 2023 4:00 PM — Council Chambers 6:00 PM — Council Chambers Civic Center, 2000 Main Street Huntington Beach, California 92648 A video recording of the 4:00 PM and 6:00 PM portions of this meeting is on file in the Office of the City Clerk, and archived at www.surfcity-hb.org/government/agendas/ 4:00 PM - COUNCIL CHAMBERS CALLED TO ORDER — 4:00 PM ROLL CALL Pursuant to Resolution No. 2001-54, Councilmember Burns requested and received permission to be absent. Present: Kalmick, Moser, Van Der Mark, Strickland, McKeon, and Bolton Absent: Burns CITY COUNCILMEMBER COMMENTS (3-Minute Time Limit) Councilmember Bolton recognized National Spanish Heritage Month on Friday, September 15 through Sunday, October 15; Councilmember Moser reported attending the Active Living Expo at the Huntington Senior Center at Central Park on September 16, Blessing of the Waves on September 17, and A Great Day in the Stoke held on September 16; Mayor Strickland reported attending Old World's Oktoberfest event that continues through November 5. ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS PERTAINING TO STUDY SESSION OR CLOSED SESSION ITEMS (Received After Agenda Distribution) Pursuant to the Brown "Open Meetings" Act, City Clerk Robin Estanislau announced supplemental communications that were received by her office following distribution of the Council Agenda packet, which were all uploaded to the City's website and Councilmember iPads: Study Session Item #1 (3 email communications); Closed Session Item #3 (1 Interdepartmental Memo) PUBLIC COMMENTS PERTAINING TO STUDY SESSION OR CLOSED SESSION ITEMS (3-Minute Time Limit) — 2 Speakers The number [hh:mm:ss] following the speakers' comments indicates their approximate starting time in the archived video located at http://www.surfcity-hb.org/government/agendas. Council/PFA Minutes September 19, 2023 Page 2 of 11 Steve Shepherd was called to speak and noted he had sent an email communication to Councilmembers and shared his opinion that there is a clear and present danger on the streets of Huntington Beach right now due to speeding vehicles. (00:08:25) Randall Costello was called to speak and shared his opinions on various issues and topics. (00:10:58) STUDY SESSION 1. 23-763 Mobility Implementation Plan — HB in Motion Survey Results Chau Vu, Director of Public Works and City Consultant Joe Yacabucci, Project Manager, presented a PowerPoint communication titled Huntington Beach Mobility Implementation Plan (MIP) – HB in Motion Council Briefing with slides entitled: Agenda; Project Goals and Guiding Principles; Project Timeline; Review Existing Conditions and Public Feedback; Phase I Survey Results; Technical Analysis; What We Heard | Phase II Survey (2); What We Heard (2); What We Are Experiencing; Bicycle Pedestrian, and Beach Path Recommendations; Bicycle Recommendations; Toolkit (2); Bicycle Network; Pedestrian Recommendations; Pedestrian Focus Area Identification Factors; Pedestrian Focus Corridors; Beach Path Recommendations; Beach Path Network Developments; Beach Path Example Treatments; E-Bike Education + Enforcement Policy Recommendations (2); and Next Steps. Mayor Pro Tem Van Der Mark and Director Vu discussed that future mobility plan meetings will be virtual as more people usually attend. Councilmember Bolton stated the importance of collecting e-bike statistics, and holding stakeholder meetings related to education and enforcement. Councilmember McKeon confirmed with Director Vu that Huntington Beach and Laguna Niguel both have implemented regulatory enforcement at the school level. Councilmember McKeon requested that staff include costs for the different mobility plans. Councilmember Kalmick stated his support for considering options that include eligibility for grants; noted the need for "safe" bicycle facilities especially for children; safe and more frequent options for crossing both Pacific Coast Highway (PCH) and Beach Boulevard; and the need to develop viable options to using automobiles. Councilmember Moser stated her priorities are to keep people safe and comfortable in traversing the city without their automobiles. She encouraged staff to remain aware of how neighboring cities are handling mobility issues, to include a regional view; consider options to support and encourage the schools to implement their "safe route" plans; encouraged the participation of local citizens through a new "Transportation Committee"; and stated her support for including sustainability in the plans. Assistant City Manager Travis Hopkins announced that Closed Session Items #4 (23-761) and #5 (23- 762) had been removed from the agenda and would not be considered at this meeting. A motion was made by Kalmick, second by Van Der Mark, to recess to Closed Session. RECESSED TO CLOSED SESSION — 4:48 PM CLOSED SESSION Council/PFA Minutes September 19, 2023 Page 3 of 11 2. 23-760 CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION. (Paragraph (1) of subdivision (d) of Section 54956.9). Segal-Kaloski (Pamela) v. City of Huntington Beach, et al.; OCSC Case No.: 30-2021-01222791. 3. 23-767 LIABILITY CLAIM. (Section 54954.5(d).) Claimant: Elizabeth Lovat; Claim No. COHB-23-0152. Agency claimed against: City of Huntington Beach. 4. 23-761 CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code section 54957.6.) Agency designated representatives: Al Zelinka, City Manager and Melanie Chaney, Chief Negotiator; also in attendance: Jose Rodriguez, Human Resources Manager; Theresa St Peter, Interim Director of Human Resources; Travis Hopkins, Assistant City Manager; Michael E. Gates, City Attorney; Scott Haberle, Fire Chief and Sunny Han, Chief Financial Officer. Employee Organization: The Huntington Beach Firefighters’ Association (HBFA). 5. 23-762 CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code section 54957.6.) Agency designated representatives: Al Zelinka, City Manager and Melanie Chaney, Chief Negotiator; also in attendance: Jose Rodriguez, Human Resources Manager; Theresa St Peter, Interim Director of Human Resources; Travis Hopkins, Assistant City Manager; Michael E. Gates, City Attorney; Scott Haberle, Fire Chief and Sunny Han, Chief Financial Officer. Employee Organization: Fire Management Association (FMA). 6. 23-773 CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code section 54957.6.) Agency designated representatives: Al Zelinka, City Manager; Travis Hopkins, Assistant City Manager; Melanie Chaney, Chief Negotiator; Theresa St. Peter, Interim Human Resources Director; Sunny Han, Chief Financial Officer; Eric Parra, Police Chief; and Jose Rodriguez, Human Resources Manager. Employee Organization: Huntington Beach Police Officers’ Association (HBPOA). 6:00 PM — COUNCIL CHAMBERS RECONVENED CITY COUNCIL/PUBLIC FINANCING AUTHORITY MEETING — 6:00 PM ROLL CALL Pursuant to Resolution No. 2001-54, Councilmember Burns requested and received permission to be absent. Present: Kalmick, Moser, Van Der Mark, Strickland, McKeon, and Bolton Absent: Burns PLEDGE OF ALLEGIANCE — Led by Councilmember Bolton INVOCATION 7. 23-747 Huntington Beach Police and Fire Chaplain Roger Wing In permitting a nonsectarian invocation, the City does not intend to proselytize or advance any faith or belief. Neither the City nor the City Council endorses any particular religious belief or form of invocation. Council/PFA Minutes September 19, 2023 Page 4 of 11 CLOSED SESSION REPORT BY CITY ATTORNEY — None ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS (Received After Agenda Distribution) Pursuant to the Brown "Open Meetings" Act, City Clerk Robin Estanislau announced supplemental communications that were received by her office following distribution of the Council Agenda packet, which were all uploaded to the City's website and Councilmember iPads: Consent Calendar Items #9 (1 Interdepartmental Memo, and 1 email communication); #10 (2 email communications, and 1 Interdepartmental Memo); #12 (1 memo, and 1 email communication); and Ordinances for Introduction #17 (1 Interdepartmental Memo, and 1 email communication). PUBLIC COMMENTS (3-Minute Time Limit) — 19 Speakers The number [hh:mm:ss] following the speakers' comments indicates their approximate starting time in the archived video located at http://www.surfcity-hb.org/government/agendas. Shammy Dee was called to speak and shared her opinions related to the many ways the current City Council is deviating from their core responsibilities of finances, protecting the City Charter, making the City safer, listening to the public, and are ignoring the residents they purport to represent. (00:57:52) Pat Goodman was called to speak and stated her appreciation for Agenda Item #8, the City Manager's Quarterly Homeless Report, and asked that City Council adopt a Housing Element to maintain control of zoning, security for residents, and economic development within Huntington Beach. (01:00:55) Suzanne White, a 15-year resident, was called to speak and shared her opinions regarding the unsuitability of Mayor Pro Tem Van Der Mark as a Councilmember based on past associations and a letter from the Anti-Defamation League (ADL). (01:03:09) Andrew Einhorn was called to speak and shared his opinions regarding the context of the hand gesture for "OK" used by white supremacists. Mr. Einhorn asked that the City conduct an external and independent investigation of Mayor Pro Tem Van Der Mark. (01:04:51) Nora Pedersen a 35-year resident, was called to speak and shared her opinion that the current Council majority appears to be focused on destroying the City. (01:07:53) Dina Chavez was called to speak and shared her opinions related to the extreme costs to implement book banning. (01:10:07) Tim Geddes, a 40-year resident, was called to speak and shared his opinions regarding proposed Charter amendments and the disappointing special meeting held on September 14 supposedly to discuss the proposed amendments. (01:13:14) Unnamed Guest was called to speak and shared his experience to support his opposition to the recent "no mask, no vaccine" policy recently approved by the Council majority. (01:15:56) Amory Hanson was called to speak and stated his support for Ordinances for Introduction Item #17 relating to bicycle regulations. (01:18:51) Unnamed Guest was called to speak and shared his opinions related to past and current Councilmember decisions, and support for the actions and decisions of the current Council majority, their leadership and taking a stand for what is right. (01:19:51) Council/PFA Minutes September 19, 2023 Page 5 of 11 Synde Manion, a resident, was called to speak and shared her observations and possible changes to consider regarding Ordinances for Introduction Agenda Item #17 relating to bicycle regulations. (01:23:16) Russell Neal, a resident, was called to speak and shared his opinions related to human dignity. (01:26:27) Perry Clitheroe, a life-time resident, was called to speak and stated his support for Study Session Item #1 regarding the mobility motion survey results presentation, and Ordinances for Introduction Item #17 relating to bicycle regulations. (01:29:25) Neal Kuster was called to speak and thanked Mr. Neal for his comments on human dignity. Mr. Kuster shared his opinion that there is a clear lack of compelling justification for a number of the proposed Charter amendments, and stated his concerns regarding the lack of compliance with the State's housing regulations. (01:30:58) Ken Inouye, a 50-year resident, was called to speak and shared his observations of the September 14 Special Meeting regarding the proposed Charter amendments, and thanked City Council for creating opportunities for continued dialogue on this topic. (01:34:04) Unnamed Guest was called to speak and stated his concern about the multitude of slanders directed to the Council majority, and shared from his perspective examples of good decisions made by the Council majority. (01:35:25) Unnamed Guest was called to speak and shared his opinions and concerns related to the Huntington Beach Police Department. (01:38:32) Gina Clayton-Tarvin, 30-year resident and Ocean View School District Board of Trustees Vice President, was called to speak and stated her opposition to the proposed Charter amendments, requested complete Air Show settlement documents, and shared her opinions related to how Mayor Strickland leads public meetings. (01:41:50) Patricia Pappas, a 43-year resident, was called to speak and shared her experiences and opinions on varied issues that Council is facing. (01:44:59) COUNCIL COMMITTEE APPOINTMENT ANNOUNCEMENTS — None AB 1234 REPORTING — None OPENNESS IN NEGOTIATION DISCLOSURES Mayor Strickland and Councilmember McKeon reported meeting with representatives from the Huntington Beach Firefighters' Association (HBFA). CITY MANAGER’S REPORT 8. 23-764 Quarterly Homeless Report City Manager Al Zelinka introduced Brian Smith, Police Lieutenant, and Jessica Kelly, Social Services Supervisor, who presented a PowerPoint communication titled Homeless Response Update 2nd Quarter Council/PFA Minutes September 19, 2023 Page 6 of 11 2023 with slides entitled: Improve Communications with our Community; Improve Communications (2); Increased Focused Outreach Efforts; Audit Our Programs; Advocacy/Funding; 2nd Quarter of 2023; Homeless and Behavioral Health Services Staff – 2nd Quarter of 2023; Be Well Mobile Crisis Respond Team 2nd Quarter of 2023*; Huntington Beach Navigation Center; Barriers; Success Stories; and Questions? Mayor Pro Tem Van Der Mark thanked staff for their efforts to assist the homeless and connect people with available services, noting that community members are beginning to see an improvement. She asked what created the drop of 11% between the 1st Quarter and 2nd Quarter in calls involving homeless individuals, and Lt. Smith responded he believes it was the pro-active efforts of the public safety and social service teams during the 1st Quarter. They also discussed ongoing discussions regarding additional program options and grant sources. Councilmember McKeon noted this is a very complicated issue and stated for the benefit of the public that resources are being used every day to address homeless situations. Councilmember McKeon and Lt. Smith discussed keeping data and metrics up to date and available on the City's website for easy public access; developing standardized definitions; quarterly meetings with staff and community resource providers; community prosecutor relationship; the Homeless Services Manager recruitment process; vision for expanding the program to address additional vulnerable populations; role of volunteers; Outreach Grid Case Management System; standardized data for accurate analysis; Be Well currently provides coverage 7 days per week with 21 hours each day with their services; services provided through the Navigation Center; process for determining an individual's ties to Huntington Beach; Navigation Center intake starts at the Police Department to identify the appropriate service provider; increased MYHB complaints shows the need for continued community education; fluctuation in calls for service from month to month; detox procedures; Be Well provided services; Navigation Center provided services; Jamboree process for long-term services; rental assistance services; and ways to maximize services without bloating the department. Councilmember Bolton and Lt. Smith discussed what happens to the 543 contacts by Homeless Task Force Officers which were not serviced by the Navigation Center, other shelters or transported to Crisis Stabilization units, and noted that some contacts may qualify for being counted in more than one tracking category. Councilmember Kalmick and Lt. Smith discussed the challenges related to finding appropriate housing for Navigation Center residents; process for permanent use plan for the Navigation Center property; Care Court availability; Homeless Court; and Community Prosecutor services. Councilmember Kalmick noted he wants to be very careful about limiting staff for a service that is solving the homeless problem. Councilmember Moser stated appreciation for the Community Prosecutor; quarterly meetings of the faith- based and other community organizations which coordinate efforts and services; and shared statistics on the number of homeless students in the local schools. Lt. Smith noted meetings with local school districts to inform them of services available for their staff and students, and he provided information on the Street Medicine preventative program being used in Garden Grove to assist people getting their medications, and getting to medical appointments. Councilmember Moser and Lt. Smith discussed the importance of protecting the City's data, which is available to the City's Social Workers, Outreach Officers, Mercy House and Navigation Center. CONSENT CALENDAR Council/PFA Minutes September 19, 2023 Page 7 of 11 Councilmember Moser pulled #10, Councilmember Kalmick pulled #11, and Councilmember Bolton pulled #12 for further discussion. CITY CLERK 9. 23-692 Approved reappointments of Jerry Person as City Historian, and Kathie Schey as City Archivist, each to serve a four-year term commencing on September 23, 2023, and ending on September 23, 2027 A motion was made by Kalmick, second Bolton to approve the reappointment of Jerry Person as City Historian, to serve a four-year term commencing on September 23, 2023, and ending on September 23, 2027; and approve the reappointment of Kathie Schey as City Archivist, to serve a four-year term commencing on September 23, 2023, and ending on September 23, 2027. The motion carried by the following roll call vote: AYES: Kalmick, Moser, Van Der Mark, Strickland, McKeon, and Bolton NOES: None ABSENT: Burns COMMUNITY DEVELOPMENT 10. 23-736 Adopted Annual Community Development Block Grant and HOME Investment Partnerships Grant End-of-Year Progress Report to the U.S. Department of Housing and Urban Development Councilmember Moser pulled this item to state the need to proceed with certifying, and drop the litigation, related to the Housing Element. Councilmember Moser and Steve Holtz, Deputy Director of Community Development, discussed the drop-in clients served through the Rental Assistance Program, and noted the remaining funds from this year will roll over into next year. A motion was made by Moser, second Kalmick to adopt the FY 2022-23 Consolidated Annual Performance and Evaluation Report for Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) federal entitlement grant funds; and, authorize the City Manager to transmit the CAPER to HUD by September 28, 2023. The motion carried by the following roll call vote: AYES: Kalmick, Moser, Van Der Mark, Strickland, McKeon, and Bolton NOES: None ABSENT: Burns FIRE DEPARTMENT 11. 23-740 Approved an amended Harbour Commission recommendation regarding proposed changes to Code of Federal Regulations affecting public navigation through Anaheim Bay Councilmember Kalmick pulled this item to invite Scott Haberle, Fire Chief, to present a PowerPoint communication titled Vessel & Watercraft Ad Hoc Committee Report with slides entitled: Issue Statement; Recommendation; Data Analysis Subject Matter Expert Opinion; and Questions? Council/PFA Minutes September 19, 2023 Page 8 of 11 Councilmember Kalmick stated the two changes being contemplated for the Mayor's letter is to change the reference from "jet skis" to "personal watercraft", and remove "California" which could be too restrictive if watercraft is registered in another state. A motion was made by Kalmick, second Strickland to as recommended by the Harbour Commission, provide input to Naval Weapons Seal Beach regarding proposed changes to CFR Section 334.930, indicating that the City concurs with the proposed changes, with an amendment specifying that only vessels with California Boat/Vessel Registration be allowed to transit through the Anaheim Bay public navigation channel; and, authorize the Mayor to submit a letter to the Commanding Officer of Naval Weapons Station Seal Beach specifying that the City concurs with the proposed CFR changes with the recommended amendment to remove reference to California, and use "personal watercraft" in place of "jet skis". The motion as amended carried by the following roll call vote: AYES: Kalmick, Moser, Van Der Mark, Strickland, McKeon, and Bolton NOES: None ABSENT: Burns POLICE DEPARTMENT 12. 23-780 TABLED Request to Approve Responses to the 2022-2023 Orange County Grand Jury Reports Related to Animal Welfare Councilmember Bolton pulled this item to discuss Finding #12, and noted from her perspective it would be more accurate to note that Huntington Beach has also received emails from the community expressing concerns about the need for spay and neuter services at the Orange County Animal Shelter. Police Chief Parra stated he has not personally seen community concerns about this, and to the best of his knowledge the City has not reviewed specific operations of the Orange County Animal Shelter. He stated he would be happy to review any communications Councilmember Bolton has related to this issue. Connor Hyland, Senior Deputy City Attorney, verified that a request for an extension to reply was granted and the deadline is now out about 60 more days. PUBLIC WORKS 13. 23-696 Authorized the Mayor and City Attorney to execute Cooperative Agreement No. C-3- 2654 between the Orange County Transportation Authority and the City of Huntington Beach for the I-405 Improvement Project A motion was made by Kalmick, second Bolton to authorize the Mayor and City Attorney to execute Cooperative Agreement No. C-3-2654 between the Orange County Transportation Authority and the City of Huntington Beach for the I-405 Improvement Project. The motion carried by the following roll call vote: AYES: Kalmick, Moser, Van Der Mark, Strickland, McKeon, and Bolton NOES: None ABSENT: Burns Council/PFA Minutes September 19, 2023 Page 9 of 11 14. 23-725 Approved and authorized execution of the Second Amendment to Site License Agreement between the City of Huntington Beach and T-Mobile West LLC, for a Wireless Communications Facility at Fire Station 6-Edwards A motion was made by Kalmick, second Bolton to approve and authorize the Mayor and City Clerk to execute the "Second Amendment to the Site License Agreement between T-Mobile West LLC and the City of Huntington Beach for the wireless communications facility at Fire Station 6 - Edwards," based on the terms and conditions as presented herein. The motion carried by the following roll call vote: AYES: Kalmick, Moser, Van Der Mark, Strickland, McKeon, and Bolton NOES: None ABSENT: Burns 15. 23-735 Accepted the lowest responsive and responsible bid and authorize the execution of a construction contract with Oppenheimer National for $134,387.26 for the Police Canine Facility, CC1744 and approve an appropriation from the Police Facilities Development Impact Fund A motion was made by Kalmick, second Bolton to accept the lowest responsive and responsible bid submitted by Oppenheimer National in the amount of $134,387.26; and, approve a budget appropriation in the amount of $147,826 from Police Facility Development Impact Funds to account 22770106.82800; and, authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney. The motion carried by the following roll call vote: AYES: Kalmick, Moser, Van Der Mark, Strickland, McKeon, and Bolton NOES: None ABSENT: Burns 16. 23-745 Accepted bid and authorized execution of a construction contract with Applied Restoration, Inc. in the amount of $754,451.80 for the construction of Goldenwest St. and Graham St. Bridge Maintenance Project, CC-1713 A motion was made by Kalmick, second Bolton to accept the lowest responsive and responsible bid submitted by Applied Restoration, Inc. in the amount of $754,451.80; and, authorized the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney. The motion carried by the following roll call vote: AYES: Kalmick, Moser, Van Der Mark, Strickland, McKeon, and Bolton NOES: None ABSENT: Burns ORDINANCES FOR INTRODUCTION 17. 23-750 Approved for introduction Amended Ordinance No. 4302 amending Huntington Beach Municipal Code (HBMC) Chapter 10.84 relating to bicycle regulations Council/PFA Minutes September 19, 2023 Page 10 of 11 Thoby Archer, Huntington Beach Police Lieutenant, presented a PowerPoint communication titled Huntington Beach Police Department Recommendation for updated Municipal Code with slides entitled: Why is this update necessary? (3); What does it Change? (3); and Questions? Mayor Strickland and Lt. Archer discussed what constitutes "criminal" vs "civil" citations, and the fee schedule which increases the fine amount for repeat violations. Councilmember Kalmick stated his intent is to protect the residents and kids from reckless actions by people on bicycles, and ability to confiscate cycles which are not street legal. Lt. Archer agreed the intent is to provide options to address community safety concerns, and close some loop holes. Councilmember Kalmick confirmed there is an appeals process for civil citations. Lt. Archer noted that Officers generally cite individuals who create unsafe situations, and listing of specific conditions such as speeding or traveling the wrong direction within the Ordinance are only examples and do not imply that every case of speeding or wrong-way travel will be cited. Lt. Archer noted an error that 10.84.140 (b) g. "Riding the conveyance in the manner other than it was designed" is to be removed as it duplicates "e". Councilmember Bolton confirmed with Chief Parra that accident data is collected regarding the involvement of bicycles and e-bikes. Councilmember Bolton asked if there is the option to pass this as an emergency ordinance so it can be enforced immediately, rather than enforcing 30 days from the second reading. City Attorney Michael Gates responded that possibly the findings to support an emergency ordinance could be included with the second reading. Chief Parra stated his support for making this an emergency ordinance because of the number of community communications regarding related safety issues. Councilmember Bolton and Chief Parra discussed e-bike regulations in surrounding communities, and plans in process for a summit with other communities along the coast to review policies. Councilmember Kalmick stated he just attended a Bike and Ped Subcommittee meeting at Orange County Transit Authority and noted the information from other communities has already been aggregated, including which municipalities address e-bikes and bikes separately. Councilmember Moser and Lt. Archer discussed how the law is being interpreted when encountering cycles that are not classified as e-bike or motorcycle, but are considered "pocket" bikes currently illegal for street use, and would result in a criminal citation. Councilmember Moser confirmed with Lt. Archer that the Police Department will educate the schools about this ordinance once it is approved through digital and printed materials. Councilmember Moser confirmed with Lt. Archer bicycles on sidewalks, going with the flow of traffic, is allowed in some areas, but not in others. Lt. Archer noted this ordinance provides another enforcement tool for Officers. Councilmember Moser asked that quarterly or six-month reports be provided to document whether or not this ordinance is effective. Mayor Strickland confirmed with Lt. Archer that the Surron bike is not street legal. Council/PFA Minutes September 19, 2023 Page 11 of 11 Mayor Pro Tem Van Der Mark confirmed with Lt. Archer that e-bike accidents can be tracked if reported to the Police Department and a report is taken. Lt. Archer noted that often the e-bike rider may just get up and continue on their way or self-check in at the hospital for an injury, and stated there is legislative intent to determine if fire departments and hospitals have a way to track e-bike injuries. City Attorney Michael Gates confirmed if there is data to support an emergency ordinance, the emergency ordinance will be brought back at the next meeting and will supersede the second reading of this ordinance. A motion was made by Kalmick, second Van Der Mark, to after the City Clerk reads by title, approve for introduction Ordinance No. 4302, "An Ordinance of the City Council of the City of Huntington Beach Amending Chapter 10.84 of the Huntington Beach Municipal Code Relating to Bicycle Regulations" as amended to remove 10.84.140 (b) g. "Riding the conveyance in the manner other than it was designed." The motion carried by the following roll call vote: AYES: Kalmick, Moser, Van Der Mark, Strickland, McKeon, and Bolton NOES: None ABSENT: Burns ADJOURNMENT — at 8:47 PM McKeon made a motion, second by Kalmick, to adjourn to a special meeting of the Huntington Beach City Council to be held on Thursday, September 21, 2023, at 6:00 PM in the Civic Center Council Chambers, 2000 Main Street, Huntington Beach, California. The next regularly scheduled meeting of the Huntington Beach City Council/Public Financing Authority is Tuesday, October 3, 2023, in the Civic Center Council Chambers, 2000 Main Street, Huntington Beach, California. INTERNET ACCESS TO CITY COUNCIL/PUBLIC FINANCING AUTHORITY AGENDA AND STAFF REPORT MATERIAL IS AVAILABLE PRIOR TO CITY COUNCIL MEETINGS AT: http://www.huntingtonbeachca.gov. _______________________________________ City Clerk and ex-officio Clerk of the City Council of the City of Huntington Beach and Secretary of the Public Financing Authority of the City of Huntington Beach, California ATTEST: ______________________________________ City Clerk-Secretary ______________________________________ Mayor-Chair Minutes City Council/Public Financing Authority City of Huntington Beach Special Meeting Thursday, September 14, 2023 6:00 PM — Council Chambers Civic Center, 2000 Main Street Huntington Beach, California 92648 A video recording of this meeting is on file in the Office of the City Clerk, and archived at www.surfcity-hb.org/government/agendas/ 6:00 PM — COUNCIL CHAMBERS CALLED TO ORDER — 6:01 PM ROLL CALL Pursuant to Resolution No. 2002-54, Councilmember Burns requested and was granted permission to be absent; Councilmember Moser arrived late due to conflicting obligations. Present: Kalmick, Moser (arrived at 7:03 pm), Van Der Mark, Strickland, McKeon, and Bolton Absent: Burns PLEDGE OF ALLEGIANCE — Led by Councilmember McKeon INVOCATION — Mayor Strickland In permitting a nonsectarian invocation, the City does not intend to proselytize or advance any faith or belief. Neither the City nor the City Council endorses any particular religious belief or form of invocation. ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS (Received After Agenda Distribution) Pursuant to the Brown "Open Meetings" Act, City Clerk Robin Estanislau announced supplemental communications that were received by her office following distribution of the Council Agenda packet, which were all uploaded to the City's website and Councilmember iPads: Item #1 (31 email communications as of 9:00 AM) Catherine Jun, Deputy City Manager, presented a brief verbal overview of the process to allow for public comments prior to and immediately after Councilmember discussion on proposed Charter amendments at this meeting. She also briefly outlined the expected process for the remaining three scheduled meetings. Council/PFA Special Meeting September 14, 2023 Page 2 of 7 Councilmember McKeon stated this process will provide transparency and public involvement in determining if Charter amendments are needed to promote good governance. He noted the costs can be covered by available funds for one-time expense projects such as this, and that the proposed process would ultimately allow voters to have the final say on March 5, 2024. Speaking as a member of the former Charter Review Commission, he stated that very few members of the public attended any of the Charter Review Commission meetings in 2022. City Clerk Robin Estanislau described the proposed public comment process, and clarified that speakers would be called up in the order their Request to Speak forms are received. PUBLIC COMMENTS (90-Second Time Limit) — 39 Public Speakers The number [hh:mm:ss] following the speakers' comments indicates their approximate starting time in the archived video located at http://www.surfcity-hb.org/government/agendas. Unnamed Guest was called to speak and stated opposition to proposed Charter amendments for the March 5, 2024 statewide primary election. (00:12:01) Shammy Dee was called to speak and stated opposition to proposed Charter amendments for the March 5, 2024 statewide primary election. (00:13:46) Unnamed Guest was called to speak and stated opposition to proposed Charter amendments for the March 5, 2024 statewide primary election. (00:15:25) Pat Goodman was called to speak and asked that a Charter amendment for appointment of City Attorney, City Clerk and City Treasurer positions, be considered. She stated support for the proposed two-year budget process, and park facility improvements, and opposition to the other proposed Charter amendments. (00:16:55) Meg Robinson was called to speak and stated opposition to proposed Charter amendments for the March 5, 2024 statewide primary election. (00:18:17) Linda Moon was called to speak and stated opposition to proposed Charter amendments for the March 5, 2024 statewide primary election. (00:19:32) Wendy Rincon was called to speak and asked questions which she had already emailed to Councilmembers: 1) reasons the City should manage elections; 2) what disqualifies Orange County Registrar of Voters from managing the voting process; and 3) examples of voter fraud in Huntington Beach or Orange County to support the request for voter ID. (00:21:02) Carol Daus, Huntington Beach resident, was called to speak and stated opposition to proposed Charter amendments for the March 5, 2024 statewide primary election. (00:22:19) Harry McLachlan, a long-time resident, was called to speak and stated his opposition to proposed Charter Amendment regarding the voting process. (00:24:06) Paula Schaefer, a 30-year resident, was called to speak and stated opposition to proposed Charter amendments for the March 5, 2024 statewide primary election. (00:25:50) Ken Inouye, a resident for over 50 years, was called to speak and asked for disclosure of the Unrestricted Reserve budget balance at the next meeting so that informed decisions can be made. (00:27:49) Council/PFA Special Meeting September 14, 2023 Page 3 of 7 Mary Kyle, a 25-year resident, was called to speak and stated opposition to proposed Charter amendments for the March 5, 2024 statewide primary election, specifically related to the voting process. (00:28:52) Karen Jackle, a 50-year resident, was called to speak and stated opposition to proposed Charter amendments for the March 5, 2024 statewide primary election. (00:30:34) Tim Geddes was called to speak and stated opposition to proposed Charter amendments for the March 5, 2024 statewide primary election. (00:31:27) Neal was called to speak and stated opposition to proposed Charter amendments for the March 5, 2024 statewide primary election, specifically related to the voting process. (00:32:55) Amory Hanson was called to speak and suggested an additional Charter amendment to require a special election in the event of a Council vacancy, unless the Councilmember's term would soon expire and a general election would be held anyway. (00:33:46) Laura Steingold, a long-time resident, was called to speak and stated opposition to proposed Charter amendments for the March 5, 2024 statewide primary election, specifically related to the voting process. (00:34:40) Kathryn Goddard was called to speak and stated opposition to proposed Charter amendments for the March 5, 2024 statewide primary election. (00:35:48) Brad Bergeland, a 37-year resident of Huntington Beach, was called to speak and stated opposition to proposed Charter amendments for the March 5, 2024 statewide primary election. (00:37:25) Ryan Messick, a local drug and alcohol counselor, was called to speak and shared his opinions regarding local politics. (00:39:00) Melanie Bergeland, a long-time resident, was called to speak and stated opposition to proposed Charter amendments for the March 5, 2024 statewide primary election. (00:41:01) Tony Duran, resident, local business owner, and Downtown Business Improvement District (BID) Executive, was called to speak, and speaking as a resident stated support for proposed Charter amendments for the March 5, 2024 statewide primary election related to requiring voter ID. (00:42:04) Andrew Einhorn, Huntington Beach resident, was called to speak and stated opposition to proposed Charter amendments for the March 5, 2024 statewide primary election. (00:43:42) David Rynerson, long-time resident, was called to speak and stated opposition to proposed Charter amendments for the March 5, 2024 statewide primary election. (00:45:16) Unnamed Guest was called to speak and stated opposition to proposed Charter amendments for the March 5, 2024 statewide primary election. (00:46:38) Mason Creyanfmiller was called to speak and stated opposition to proposed Charter amendments for the March 5, 2024 statewide primary election. (00:47:49) Council/PFA Special Meeting September 14, 2023 Page 4 of 7 Unnamed Guest was called to speak and stated opposition to proposed Charter amendments for the March 5, 2024 statewide primary election. (00:49:29) Jeff Lebow, 37-year Huntington Beach home owner, was called to speak and stated opposition to proposed Charter amendments for the March 5, 2024 statewide primary election. (00:51:07) Bethany Webb, 40-year+ resident, was called to speak and thanked Councilmember McKeon for speaking up and representing all people in Huntington Beach, and encouraged Council to spend money on real issues. (00:52:37) Jeanne Farrens was called to speak and shared her appreciation for Councilmember McKeon making these open meetings possible, and stated opposition to proposed Charter amendments for the March 5, 2024 statewide primary election. (00:54:41) Terry Rose was called to speak and shared her opinions that the newly-elected Councilmembers and City Attorney Gates are interested in personal agendas, not serving the residents of Huntington Beach. (00:56:24) Jerry Donohue, a 40-year resident, was called to speak and stated opposition to proposed Charter amendments for the March 5, 2024 statewide primary election, specifically related to the voting process. (00:57:58) Diana Lithgow, 41-year resident, was called to speak and stated opposition to proposed Charter amendments for the March 5, 2024 statewide primary election, specifically related to the voting process, changed requirements for the City Clerk position, and making it easier to cancel City Council meetings. (00:58:50) Mary Jo Baretich was called to speak and stated opposition to proposed Charter amendments for the March 5, 2024 statewide primary election. (01:00:27) Unnamed Guest, a 40-year resident, was called to speak and stated support for proposed Charter amendments for the March 5, 2024 statewide primary election, specifically requiring voter ID. (01:02:08) Ann Palmer, 30+-year resident, was called to speak and voiced concerns regarding petitioners collecting signatures within any City building, and shared her support for amendments related to 2344 Section 5 regarding acquisition of property that would restrict or eliminate property taxes, local elections, and eliminating some exceptions for development related to housing. (01:03:48) Unnamed Guest was called to speak and stated support for proposed Charter amendments for the March 5, 2024 statewide primary election. (01:05:26) Unnamed Guest was called to speak and stated support for voter ID. (01:07:05) Ellen Riley was called to speak and stated opposition to proposed Charter amendments for the March 5, 2024 statewide primary election. (01:08:40) ADMINISTRATIVE ITEM 1. 23-765 Discussion Presentation of Potential Charter Amendments for the March 5, 2024 Statewide Primary Election Council/PFA Special Meeting September 14, 2023 Page 5 of 7 Catherine Jun, Deputy City Manager, presented a PowerPoint communication titled Discussion of Potential Charter Amendments for the March 5, 2024, Statewide Primary Election with slides entitled: Background (3); Timeline Leading Up to Today; and 2023 Charter Review Process (4). Councilmembers Kalmick, Bolton and McKeon as well as Mayor Strickland shared their opinions on the proper way to proceed with this meeting to maximize opportunities for public speaking as well as properly utilize the time of assembled Councilmembers. Councilmembers Moser and Bolton asked for a written legal opinion on the proposed Charter amendments at the next meeting, as well as a response from the Orange County Registrar of Voters regarding the proposed voting process. City Clerk Robin Estanislau noted for the record that the title for Agenda Item #1 (23-765) stated "discussion" of potential Charter amendments and her belief the public expected to hear Councilmember discussion on the items just shared by the public speakers. Mayor Strickland responded he directed the City Manager's office to prepare for the presentation that described the process for the four scheduled meetings. City Clerk Estanislau noted that the Orange County Registrar of Voters has been unwilling to respond to proposed Charter amendments impacting the election process without having all the details. Councilmember Kalmick asked that written response from the District Attorney and Attorney General be presented confirming whether or not they have capacity or authority to handle the types of referrals as listed in the proposed Charter amendment regarding malfeasance, i.e., all investigations of elected officials would be referred to the District Attorney. A motion was made by Kalmick, second Bolton to abandon all proposed Charter amendments for the March 5, 2024 Statewide Primary Election, and/or assemble a Charter Review Commission to determine whether or not any Charter amendments are needed. The motion failed by the following roll call vote: AYES: Kalmick, Moser, and Bolton NOES: Van Der Mark, Strickland, and McKeon ABSENT: Burns PUBLIC COMMENTS — Round Two (90-Second Time Limit) — 21 Speakers The number [hh:mm:ss] following the speakers' comments indicates their approximate starting time in the archived video located at http://www.surfcity-hb.org/government/agendas. Unnamed Guest was called to speak and expressed her disappointment there was no Councilmember discussion this evening regarding questions raised by the first round of public speakers pertaining to the proposed Charter amendments. (01:30:02) Unnamed Guest was called to speak and expressed her disappointment there was no Councilmember discussion this evening regarding questions raised by the first round of public speakers pertaining to the proposed Charter amendments. (01:31:52) Ken Inouye was called to speak and shared his opinion that most people are interested in the price tag for the proposed election process and implementation, as well as Reserve balance. He also expressed appreciation for knowing there will be a legal opinion coming from the City Attorney’s Office. (01:33:00) Council/PFA Special Meeting September 14, 2023 Page 6 of 7 Karen Jackle was called to speak and asked that Ad Hoc Committees include all Councilmembers with their expertise, not just a select few. (01:33:59) Mary Kyle was called to speak and recommended establishing a committee consisting of all Councilmembers, as well as members of the community, to address proposed Charter amendments. She noted her questions have not been addressed, specifically related to the proposed voting changes. (01:34:34) Tim Geddes was called to speak and urged Councilmembers to take actions based on the comments shared by the public, and provide the community with facts and figures. (01:36:15) Paula Schaefer was called to speak and shared her observation that a majority of public speakers do not support the proposed changes, asked who is expected to benefit from the proposed changes, and asked that Councilmembers abandon the proposed Charter amendments. (01:37:03) Linda Moon, a 49-year resident, was called to speak and requested a return to a deliberate and thoughtful process for Charter amendment changes, and suggested that anyone questioning the security of the current voting process take a tour of the Orange County Registrar of Voters facilities. (01:38:22) Tony Duran, resident, business owner and Downtown Business Improvement District (BID) Executive, speaking as a resident, was called to speak and offered his time to assist Councilmembers in the Charter review process, as well as to address e-bike issues. (01:40:04) David Rynerson was called to speak and asked that Councilmembers listen to what people are saying, and expressed disappointment there was no Councilmember discussion this evening regarding questions raised by the first round of public speakers. (01:40:50) Terry Rose was called to speak and shared her opinion that the latest changes to the Policy on Human Dignity will allow and promote hate crimes, and that Mayor Pro Tem Van Der Mark should be removed from City Council based on previous actions and statements. (01:41:54) Unnamed Guest was called to speak and expressed her disappointment there was no Councilmember discussion this evening regarding questions raised by the first round of public speakers. (01:43:32) Unnamed Guest was called to speak and expressed her disappointment there was no Councilmember discussion this evening regarding questions raised by the first round of public speakers. (01:44:58) Unnamed Guest was called to speak and expressed her disappointment there was no Councilmember discussion this evening regarding questions raised by the first round of public speakers. She also shared her opinion related to inappropriate Councilmember statements at the last City Council meeting. (01:46:34) Unnamed Guest was called to speak and expressed embarrassment and disappointment there was no Councilmember discussion this evening regarding questions raised by the first round of public speakers pertaining to the proposed Charter amendments. (01:48:16) Zachary Stevens, a new resident of two months, was called to speak and expressed disappointment there was no Councilmember discussion this evening regarding questions raised by the first round of public speakers pertaining to the proposed Charter amendments. (01:49:52) Council/PFA Special Meeting September 14, 2023 Page 7 of 7 Unnamed Speaker was called to speak and expressed disappointment there was no Councilmember discussion this evening regarding questions raised by the first round of public speakers pertaining to the proposed Charter amendments. (01:51:28) Diana Brinkley, a longtime resident, was called to speak, and shared her expectation when attending City Council meetings is to hear discussions to learn details regarding the proposed Charter amendments. She thanked Councilmembers for their service, and stated interest in meeting them personally. Mayor Pro Tem Van Der Mark asked her to complete a blue card for follow-up. (01:52:28) Unnamed Guest was called to speak and shared his opinion that Councilmembers have a lot of homework to do after hearing tonight's speakers and he looks forward to upcoming meetings regarding the proposed Charter amendments. (01:54:16) Ellen Riley was called to speak and encouraged Councilmembers to spend their time focused on the City's business such as roads, housing, public safety, and prudent spending. Councilmember McKeon asked her to complete a blue card for follow-up. (01:55:19) Unnamed Guest was called to speak and shared his confusion as to how it was determined to group items for the proposed Charter amendments, noting that they appear unrelated and most people couldn't be expected to support all items that have been grouped together. (01:56:19) ADJOURNMENT — 8:00 PM, a motion was made by McKeon and second by Van Der Mark to adjourn to the next regularly scheduled meeting of the Huntington Beach City Council/Public Financing Authority on Tuesday, September 19, 2023, in the Civic Center Council Chambers, 2000 Main Street, Huntington Beach, California. INTERNET ACCESS TO CITY COUNCIL/PUBLIC FINANCING AUTHORITY AGENDA AND STAFF REPORT MATERIAL IS AVAILABLE PRIOR TO CITY COUNCIL MEETINGS AT http://www.huntingtonbeachca.gov _______________________________________ City Clerk and ex-officio Clerk of the City Council of the City of Huntington Beach and Secretary of the Public Financing Authority of the City of Huntington Beach, California ATTEST: ______________________________________ City Clerk-Secretary ______________________________________ Mayor-Chair City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:23-825 MEETING DATE:10/3/2023 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Robin Estanislau, CMC, City Clerk VIA:Robin Estanislau, CMC, City Clerk Subject: September Update of Activities for Citizen Boards, Commissions, Committees (BCCs) and Regional Agencies Statement of Issue: A monthly reporting structure has been implemented to keep the City Council, City staff and members of the public informed of activities conducted by citizen boards, commissions, committees, and Council committees, including community groups/independent City-affiliated boards and other community, regional or state level committees. Financial Impact: None. Recommended Action: Receive and File. Alternative Action(s): Not applicable. Analysis: The City operates nearly 40 Citizen and Council-led Boards, Commissions and Committees (BCCs) with City Council representatives participating in several Regional Agency meetings to discuss important City topics ranging from infrastructure to development. To ensure that our community is able to stay informed of each BCC’s major discussions and votes, in addition to promoting the highest level of transparency, staff has prepared a high-level report of their activities for July 2023 and will continue to do so every month thereafter. Furthermore, this high-level report was developed in response to direction received at the December 20, 2022 City Council Meeting to find a manageable way to publicly present a brief written report on all BCC and Regional Agency meeting activities. To obtain greater details, individuals are directed to the meeting minutes, which are linked in the Activity Report. The City Clerk gathers these updates from an internal spreadsheet that is completed by BCC staff City of Huntington Beach Printed on 9/27/2023Page 1 of 2 powered by Legistar™ File #:23-825 MEETING DATE:10/3/2023 liaisons and compiles them into the attached Activity Report that will be routinely agendized for the first regular Council meeting of each month under “Consent” as an informational item only. Council action is not required. Environmental Status: Not applicable. Strategic Plan Goal: Non Applicable - Administrative Item Attachment(s): 1.September 2023 BCC / Regional Agency Activity Report City of Huntington Beach Printed on 9/27/2023Page 2 of 2 powered by Legistar™ 1 SEPTEMBER 2023 ACTIVITY REPORT FOR REGIONAL AGENCIES AND CITY BOARDS, COMMITTEES, AND COMMISSIONS (BCC) September 4 - 8, 2023 Updates / Actions Zoning Administrator 1st & 3rd Wed., Monthly, 1:30 PM City Hall Council Chambers Department: Community Development Meeting Date: September 6, 2023 Link to Meeting Detail Summary of Action or Discussion: TPM 23-115 (12th Street Subdivision) - Approved TPM 23-122_CDP 23-006 (Alabama Palms) - Approved CUP 22-036 (Rally's Drive-Thru) - Approved Huntington Beach Council on Aging 1st Thurs., Monthly, 9:00 a.m., Senior Center (EMG, Room 1) Department: Community & Library Services Meeting Date: September 7, 2023 Summary of Discussion: Summary of Action or Discussion: Senior Center staff presented the proposed schedule of HBCOA special events for 2024. New activities proposed include a movie night, line dance night, and poetry night. The board presented a new board member for approval, Diane Zimmer. She was approved by the board and appointed to the open Assistant Treasurer positon. The board announced a community shred day in October at the Senior Center. Information will be available in the monthly newsletter. The annual HBCOA community wellness event the Active Living Expo will take place on Saturday, September 16 from 10am- 1pm. It is free and open to the public. All are welcome to attend. September 11-15, 2023 Updates / Actions Planning Commission 2nd and 4th Tuesday, Monthly, 6:00 p.m. City Hall Council Chambers Department: Community Development Meeting Date: September 12, 2023 Summary of Action or Discussion: Cancelled Sunset Beach Local Coastal Program Review Board 2nd Tues., Monthly, 7:30 p.m. Nobles Family Community Ctr. Meeting Date: September 12 Summary of Action or Discussion: Cancelled I I 2 SEPTEMBER 2023 ACTIVITY REPORT FOR REGIONAL AGENCIES AND CITY BOARDS, COMMITTEES, AND COMMISSIONS (BCC) Department: Community Development Community & Library Services Commission 2nd Wed., Monthly 6:00 PM City Hall Council Chambers Department: Community & Library Services Meeting Date: September 12, 2023 Link to Meeting Details Summary of Action or Discussion: An End of Summer recap was provided by Community & Library Services Division Managers and staff with respect to their individual divisions, including statistics and highlights for Recreation & Programming, Library Services, and Facilities and Specific Events. The Commission voted to approve two (2) Administrative Items. 1) The activation of the Ad-Hoc Park Naming & Memorials Committee to review naming opportunities for the neighborhood park in the Parkside Estates residential community, and to review for official naming of the Shipley-to-Shore trail in Huntington Central Park. 2) Commission approved the design specifications for standardizing park identification signs throughout the park system, as presented by staff. Additionally, staff presented information on the Meadowlark Golf Course improvements to address concerns from local residents who share a boarder with the golf course. This item was for information only, with no action required by the Commission. Wysocki provided an updated on the Pattinson Park benches and the park re- opening "pop-up popsicle" event. Design Review Board (DRB) 2nd Thurs. Monthly, 3:30 p.m., City Hall Lower Level, B-8 Department: Community Development Meeting Date: September 14, 2023 Summary of Action or Discussion: Cancelled. I I 3 SEPTEMBER 2023 ACTIVITY REPORT FOR REGIONAL AGENCIES AND CITY BOARDS, COMMITTEES, AND COMMISSIONS (BCC) September 18-22, 2023 Updates / Actions Intergovernmental Relations Committee 3rd Wed., Monthly, 4:00 p.m. Department: City Manager's Office Meeting Date: September 20, 2023 Summary of Action or Discussion: Canceled Historic Resources Board 3rd Wed. Monthly, 5:00 PM City Hall Lower Level, B-7 Department: Community & Library Services Meeting Date: September 20, 2023 Link to Meeting Details Summary of Action or Discussion: The Board discussed the creation of a City Anniversary Celebrations Committee. The Board is available to assist with events. The Board discussed printing more historic photos in preparation of the events and creating school programs focusing on anniversary sites. Citizen Infrastructure Advisory Board / Public Works Commission 3rd Wed., Monthly, 5:00 PM Utilities Yard Department: Public Works Meeting Date: September 20, 2023 Link to Meeting Details Summary of Action or Discussion: The Commission voted 5/2 (Rivas & Frousiakis absent) that the Oak View Streetscape Improvements Project, CC-1689, is in general conformance with the previously approved Capital Improvement Program. Zoning Administrator Special Meeting, 1:30 PM City Hall Council Chambers Department: Community Development Meeting Date: September 20, 2023 Link to Meeting Detail Summary of Action or Discussion: CUP 23-020 (BOLLINI’S IL FORNO BEER AND WINE) – Approved VAR 23-001/CDP 23-002 (9TH STREET RESIDENCE) - Approved CONDITIONAL USE PERMIT NO. 23-008/COASTAL DEVELOPMENT PERMIT NO. 23-004 (OCSD DIGESTER FACILITY AND PERIMETER WALL) – Approved I I 4 SEPTEMBER 2023 ACTIVITY REPORT FOR REGIONAL AGENCIES AND CITY BOARDS, COMMITTEES, AND COMMISSIONS (BCC) September 25-29, 2023 Updates / Actions Communications Committee 4th Tues., Monthly 3:30 p.m., City Hall, 4th Floor Department: City Manager's Office Meeting Date: September 26, 2023 Summary of Action or Discussion: Cancelled Planning Commission 2nd & 4th Tues., Monthly, 6:00 PM City Hall Council Chambers Department: Community Development Meeting Date: September 26, 2023 Summary of Action or Discussion: 1. ENVIRONMENTAL IMPACT REPORT NO. 21-004, GENERAL PLAN AMENDMENT NO. 21-004, ZONING MAP AMENDMENT NO. 22-003, ZONING TEXT AMENDMENT NO. 22-005, CONDITIONAL USE PERMIT NO. 21-024 (BOLSA CHICA SENIOR LIVING COMMUNITY)– Approved by a 6-1 vote Southeast Area Committee 4th Wed., 4:30 p.m., (Jan. March, May, July, September, Nov.), City Hall Lower Level, B8 Department: City Manager's Office Meeting Date: September 27, 2023 Summary of Action or Discussion: TBD Finance Commission Every 4th Wednesday, Monthly, 5:00 p.m. Council Chambers Department: Finance Meeting Date: September 27, 2023 Summary of Action or Discussion: TBD I I 5 SEPTEMBER 2023 ACTIVITY REPORT FOR REGIONAL AGENCIES AND CITY BOARDS, COMMITTEES, AND COMMISSIONS (BCC) Community & Regional Agencies - Updates Website Association of California Cities (ACCOC) Strickland https://www.accoc.org/ ACCOC Legislative - Regulatory Committee Bolton https://www.accoc.org/legislative-regulatory California Coastal Coalition (CalCoast) Board 2-3 meetings/year, various places www.calcoast.org City Selection Committee (held w/League of Cities OC Division meeting) https://cob.ocgov.com/boards-commissions- committees/city-selection-committee Huntington Beach Chamber of Commerce Government Affairs Committee Quarterly, meeting time varies. Golden West College, 15744 Golden West St. Admin Bldg. 4-Room137 https://hbchamber.com/advocacy League of California Cities - OC Executive Board https://www.calcities.org/get- involved/regional-divisions/orange-county- division I I 6 SEPTEMBER 2023 ACTIVITY REPORT FOR REGIONAL AGENCIES AND CITY BOARDS, COMMITTEES, AND COMMISSIONS (BCC) League of California Cities - Environmental Quality Committee https://www.calcities.org/advocacy/policy- areas-and-committees/environmental-quality O.C. Council of Governments (OCCOG) 4th Thurs., Monthly, 10:30 AM Irvine City Hall City Council Chambers 1 Civic Center Plaza, Irvine https://www.occog.com/ O.C. Housing Finance Trust Fund https://ochft.org/ O.C Emergency Medical Care Committee https://ochealthinfo.com/providers- partners/emergency-medical- services/committees-groups/emergency- medical-care-committee O.C. Sanitation District (OCSD) Board of Directors (Plus Committee assigned by Chair) 4th Wed of every month, 6:00 PM, Virtual Meeting via Zoom / OCSD Administrative Office 10844 Ellis Ave., Fountain Valley, CA https://www.ocsan.gov/about-us/board-of- directors I I 7 SEPTEMBER 2023 ACTIVITY REPORT FOR REGIONAL AGENCIES AND CITY BOARDS, COMMITTEES, AND COMMISSIONS (BCC) Orange County Power Authority (OCPA) Term: Four (4) years 2nd Tues, 10 AM, Monthly Virtual Meeting via Zoom https://www.ocpower.org/ OCTA Citizen Advisory Committee https://www.octa.net/about/about- octa/public-committees/citizens-advisory- committee/overview/ Santa Ana River Flood Protection Agency (SARFPA) Executive Committee Meetings: 4th Thurs, 4:00 PM, January, March, May, July, September Via Zoom Full Agency Meetings: June, November https://ocip.ocpublicworks.com/service- areas/oc-infrastructure-programs/santa- ana-river-project/santa-ana-river-flood- protection-0 Southern California Association of Governments (SCAG) Regional Council District 64 Delegate* 1st Thurs of every month, 9:00 AM – 2:00 PM Virtual Meeting / SCAG Office, Downtown L.A. https://scag.ca.gov/ SCAG - Emerging Technology Committee https://scag.ca.gov/emerging-technologies- committee Visit Huntington Beach Advocacy Committee Monthly, usually Tuesday at 3:30 PM but varies. Virtual Meeting via Zoom / VHB Office, 155 Fifth Street, Suite 111, Huntington Beach https://www.surfcityusa.com/about- us/transparency-accountability/ I I City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:23-758 MEETING DATE:10/3/2023 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Al Zelinka, City Manager VIA:Travis K. Hopkins, Assistant City Manager PREPARED BY:Travis K. Hopkins, Assistant City Manager Grace Yoon-Taylor, Principal Management Analyst Subject: Adopt Ordinances to amend the Huntington Beach Municipal Code to streamline, consolidate, and/or dissolve a select number of the City’s Boards, Commissions, and Committees and Council Committees Ordinance Nos. 4296, 4295, 4298, 4299 approved for introduction September 5, 2023 - Vote: 4-3 (Kalmick, Moser, Bolton - No); Ordinance Nos. 4297, 4300, 4301 approved for introduction September 5, 2023 - Vote: 5-2 (Moser, Bolton - No) Statement of Issue: On May 16, 2023, City Council approved the formation of an Ad Hoc Council Committee to review the City’s existing Boards, Commissions, and Committees (BCCs) and their roles and duties relevant to City operations. As such, the BCC Review Ad Hoc Council Committee comprised of Mayor Tony Strickland, Mayor Pro Tem Gracey Van Der Mark, and Councilmember Pat Burns met three times to deliberate and have since proposed nine recommendations to streamline and restructure a select number of BCCs. On August 1, 2023, City Council approved the nine recommendations and directed staff to prepare the appropriate Resolution(s) and Ordinances (attached) to effectuate them. On September 5, 2023, City Council approved the introduction of Ordinance Nos. 4296, 4295, 4298, 4299, 4297, 4300, and 4301. Financial Impact: There are no fiscal impacts. Recommended Action: A)Adopt Ordinance No. 4296, “An Ordinance of the City of Huntington Beach repealing Ordinance No. 4168 and delete Chapter 2.104 of the Huntington Beach Municipal Code dissolving the Jet Noise City of Huntington Beach Printed on 9/27/2023Page 1 of 5 powered by Legistar™ File #:23-758 MEETING DATE:10/3/2023 Commission;” and B)Adopt Ordinance No. 4295, “An Ordinance of the City of Huntington Beach repealing Ordinance No. 3332 and delete Chapter 2.112 of the Huntington Beach Municipal Code dissolving the Mobile Home Advisory Board;” and C)Adopt Ordinance No. 4298, “An Ordinance of the City of Huntington Beach deleting Chapter 2.102 of the Huntington Beach Municipal Code and dissolving the Environmental and Sustainability Board;” and D)Adopt Ordinance No. 4299, “An Ordinance of the City of Huntington Beach Amending the Huntington Beach Municipal Code by amending Chapter 2.111 thereof related to Citizen Infrastructure Advisory Board/Public Works Commission”; and approve the official dissolution of the Smart Cities and Technology Council Committee by minute action; and E)Adopt Ordinance No. 4297, “An Ordinance of the City of Huntington Beach deleting Chapter 2.108 of the Huntington Beach Municipal Code and dissolving the Huntington Beach Youth Board;” and F)Adopt Ordinance No. 4300, “An Ordinance of the City of Huntington Beach amending the Huntington Beach Municipal Code by amending Chapter 2.106 thereof related to Fourth of July Executive Board;” and G)Adopt Ordinance No. 4301, “An Ordinance of the City of Huntington Beach amending the Huntington Beach Municipal Code by amending Chapter 13.54 thereof related to Specific Events.” Alternative Action(s): Do not approve one or more recommendations, and direct staff accordingly. Analysis: On September 5, 2023, City staff, working with the City Attorney’s Office, prepared and presented the appropriate Resolution(s), Ordinance(s), and other reports necessary to effectuate the Council- approved recommendations to streamline, consolidate, and/or dissolve a select number of Boards, Commissions, Committees and Council Committees. The following recommendations A through K were approved by the City Council on September 5, 2023. As indicated below, if Ordinance Nos.4296, 4295, 4298, 4299, 4297, 4300, and 4301 were adopted tonight, the ordinance would go into effect 30 days thereafter. At that time, the City would also update and publish the updated Council Liaison List, Maddy Act Appointment List, and other public information accordingly. ·Recommendation A:City Council approved the official dissolution of the City Council Short- Term Rentals Ad Hoc Committee, Housing/RHNA Ad Hoc Committee, and Cannabis City of Huntington Beach Printed on 9/27/2023Page 2 of 5 powered by Legistar™ File #:23-758 MEETING DATE:10/3/2023 Regulation and Policy Ad Hoc Committee.- Approved via Council Minute Action - Vote: 4-3 (Bolton, Kalmick, Moser - No) ·Recommendation B:City Council approved to rename and broaden the scope of work of the Urban Design Study Ad Hoc Council Committee to include the hotels and the numbered streets beyond Main Street and PCH relinquishment and beautification, etc. The Community Development Department will provide continued staff support.- Approved via Council Minute Action - Vote: 5-2 (Bolton, Moser - No) ·Recommendation C: Adoption of Resolution No. 2023-40 formally dissolved the Huntington Beach Human Relations Committee (HBHRC) and retired its current members on September 5, 2023. -Approved via Resolution Adoption - Vote: 4-3 (Bolton, Kalmick, Moser - No) ·Recommendation D:Adoption of Ordinance No. 4296 (Attachment 1) will repeal HBMC Chapter 2.104 Jet Noise Commission, formally dissolving the Commission and retiring its current members. The first reading of the Ordinance was approved on September 5, 2023. If the second reading is adopted tonight, it takes effect 30 days thereafter. Any outstanding projects led by the Commission shall be diverted to City staff and/or the Intergovernmental Relations Committee (IRC).- Approved for Introduction of the Ordinance No. 4296 - Vote: 4-3 (Bolton, Kalmick, Moser - No) ·Recommendation E: Adoption of Ordinance No. 4295 (Attachment 2) will repeal HBMC Chapter 2.112 Mobile Home Advisory Board, formally dissolving the Board and retiring its current members. The first reading of the Ordinance was approved on September 5, 2023. If the second reading is adopted tonight, it takes effect 30 days thereafter. -Approved for Introduction of the Ordinance No. 4295 - Vote: 4-3 (Bolton, Kalmick, Moser - No) ·Recommendation F & G: Adoption of Ordinance Nos. 4298 (Attachment 3) and 4299 (Attachment 4) will repeal HBMC Chapter 2.102 Environmental and Sustainability Board (ESB) and update Chapter 2.111 Citizen Infrastructure Advisory Board/Public Works Commission (CIAB/PW), respectively. The first reading of the Ordinance was approved on September 5, 2023. If the second reading is adopted tonight, it takes effect 30 days thereafter. - Approved for Introduction of the Ordinance Nos. 4298 and 4299 - Vote: 4-3 (Bolton, Kalmick, Moser - No) The Smart Cities and Technology Council Committee (SCTCC) was officially dissolved on September 5, 2023 - Approved via Council Minute Action Vote: 4-3 (Bolton, Kalmick, Moser - No) The core duties and goals of the ESB and the SCTCC will be shifted to the CIAB/Public Works Commission, as appropriate. ·Recommendation H: Adoption of Ordinance No. 4297 (Attachment 5) will repeal HBMC Chapter 2.108 Huntington Beach Youth Board. The first reading of the Ordinance was City of Huntington Beach Printed on 9/27/2023Page 3 of 5 powered by Legistar™ File #:23-758 MEETING DATE:10/3/2023 approved on September 5, 2023. If the second reading is adopted tonight, it takes effect 30 days thereafter.- Approved for Introduction of the Ordinance No. 4297 - Vote: 5-2 (Bolton, Moser - No) In lieu of the Youth Board, the Community and Library Services Department plans to establish an alternative non-Brown Act working group of select members of highly qualified, local high school students, Youth Civic Leaders Collaborative (YCLC). The YCLC will enable continued youth engagement with City affairs as its volunteer members can help plan and coordinate the Annual Youth in Government Day, the Junior Citizens Academy and other various projects requested by the City more effectively and efficiently. The YCLC can have a similar member selection process as the Youth Board (but not as Council appointees) and current Board members in good standing may continue their membership with the newly created YCLC. ·Recommendation I: Adoption of Ordinance No. 4300 (Attachment 6) will rename the Fourth of July Executive Board to Independence Day Board with more clear and defined roles. Some proposed language changes in the Municipal Code also are to reflect current practices and to consistent with HBMC Chapter 2.100 Operating Policies for Boards and Commissions. The first reading of the Ordinance was approved on September 5, 2023. If the second reading is adopted tonight, it takes effect 30 days thereafter.- Approved for Introduction of the Ordinance No. 4300 - Vote: 5-2 (Bolton, Moser - No) Recommendation J: Adoption of Ordinance No. 4301 (Attachment 7) will update Chapter 13.54 Specific Events. This action will clarify roles of the Specific Events Committee, which is an internal staff group to discuss the permitting and any logistical requirements for each proposed event, and establish a separate Council standing committee to review and recommend overall policy on large-scale specific events in the City, based on City Council’s priorities. The Community and Library Service Department will serve as a staff liaison(s) to this Council Committee. As City staff conducts a more in-depth review of the HBMC Chapter 13.54 and citywide event permitting policy and procedure, City staff plans to bring back any recommendations and subsequent code updates for the Council’s consideration at a later time. The first reading of the Ordinance was approved on September 5, 2023. If the second reading is adopted tonight, it takes effect 30 days thereafter.- Approved for Introduction of the Ordinance No. 4301 - Vote: 5-2 (Bolton, Moser - No) ·Recommendation K: The Boards, Commissions, and Committees Review Ad Hoc Council Committee was officially dissolved effectively September 5, 2023 - Approved via Council Minute Action 4-3 (Bolton, Kalmick, Moser - No). Environmental Status: City of Huntington Beach Printed on 9/27/2023Page 4 of 5 powered by Legistar™ File #:23-758 MEETING DATE:10/3/2023 Pursuant to CEQA Guidelines Section 15378(b)(5), administrative activities of governments that will not result in direct or indirect physical changes in the environment do not constitute a project. Strategic Plan Goal: Community Engagement Attachment(s): 1.Ordinance No. 4296, “An Ordinance of the City of Huntington Beach repealing Ordinance No. 4168 and deleting Chapter 2.104 of the Huntington Beach Municipal Code dissolving the Jet Noise Commission” 2.Ordinance No. 4295, “An Ordinance of the City of Huntington Beach repealing Ordinance No. 3332 and deleting Chapter 2.112 of the Huntington Beach Municipal Code dissolving the Mobile Home Advisory Board” 3.Ordinance No. 4298, “An Ordinance of the City of Huntington Beach deleting Chapter 2.102 of the Huntington Beach Municipal Code and dissolving the Environmental and Sustainability Board” 4.Ordinance No. 4299, “An Ordinance of the City of Huntington Beach amending the Huntington Beach Municipal Code by amending Chapter 2.111 thereof related to Citizen Infrastructure Advisory Board/Public Works Commission” 5.Ordinance No. 4297, “An Ordinance of the City of Huntington Beach deleting Chapter 2.108 of the Huntington Beach Municipal Code and dissolving the Huntington Beach Youth Board” 6.Ordinance No. 4300, “An Ordinance of the City of Huntington Beach amending the Huntington Beach Municipal Code by amending Chapter 2.106 thereof related to Fourth of July Executive Board” 7.Ordinance No. 4301, “An Ordinance of the City of Huntington Beach amending the Huntington Beach Municipal Code by amending Chapter 13.54 thereof related to Specific Events” City of Huntington Beach Printed on 9/27/2023Page 5 of 5 powered by Legistar™ ORDINANCE NO. 4296 AN ORDINANCE OF THE CITY OF HUNTINGTON BEACH REPEALING ORDINANCE NO. 4168 AND DELETE CHAPTER 2 .1 04 OF THE HUNTINGTON BEACH MUNICIPAL CODE DISSOLVING THE JET NOISE COMMISSION WHEREAS, on August 1, 2023, the City Council of the City of Huntington Beach directed the City Attorney and the City Manager to collaborate to return to City Council with the necessary actions to repeal Ordinance No. 4168 and delete Chapter 2.104 of the Huntington Beach Municipal Code, NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby ordain as follows: SECTION 1. Ordinance No. 4168 of the City of Huntington Beach is hereby repealed in its entirety. SECTION 2. By virtue of the repeal of Ordinance No. 4168, Chapter 2.104 of the City of Huntington Beach Municipal Code is deleted. SECTION 3. This ordinance shall be effective 30 days after its adoption. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the ___ day of __________ , 2023 . Mayor ATTEST: APPROVED AS TO FORM: City Clerk REVIEWED AND APPROVED: INITIATED AND APPROVED: City Manager =z_ ~ ~ c-=-~ssistant City anager 23 -l 332S/3 173 69 Chapter 2.104 JET NOISE 2.104.010 Established LEGISLATIVE DRAFT HBMC 2.104 There is hereby established the Jet Noise Commission ("J1'JC"). (4168 12/18) 2.104.020 Purpose The purpose of the J1'JC shall be: A. To continually monitor issues related to jet noise from commercial aviation traffic flying over the Gity; B. To act as an advisory body to the City Council on matters pertaining to jet noise from commercial aYiation traffic oYer the City of Huntington Beach. C. To engage with neighboring cities, regulatory bodies, airlines, and staff regarding the impact of air traffic activities on the quality of life in Huntington Beach. (4168 12/ l 8) 2.104.030 Composition A. In addition to t\','O City Council liaisons, the J1'JC shall consist of se,,en members at large recommended by the liaisons and appointed by a majority of City Council. The term of office of the JNC me1Hbers shall be four years. ~fotv,•ithstanding any other provision of this Municipal Code, there shall be a t\vo term limit on the number of consecutive terms a JNC member may serve. Members shall hold n o paid office or employment in the City government while serving on such JNC. If the City Council determines that a member be retired, or othen-vise no longer v,•ould like to serve, it may so order and appoint a successor for the une*pired term of office of such retired member. Further, members shall be privileged to retire voluntarily from the JNC at any time, successors to be appointed in such cases for the une*pired terms of office, and also in the eYent of other occurring vacancies from whatever cause, by the City Council by a majority of votes. B. Regular attendance at meetings is required of all members to enable the J1'JC to discharge its duties. A member absent from three meetings in a fiscal year shall be deemed to have resigned from the JNC, and immediate notification shall be given to the Mayor and City Council of such Yacancy. (4168 12/18) 2.104.04050 Seeretary A designee of the City Manager's office shall serve as secretary to the J1'JC without the power to vote, and shall keep permanent minutes of the J1'JC meetings. Roberts' R-0les of Order (current edition) shall govern the procedure of the meetings of the J1'JC unless inconsistent with other provisions of this chapter. (4168 ~ j ORDINANCE NO. 4295 AN ORDINANCE OF THE CITY OF HUNTINGTON BEACH REPEALING ORDINANCE NO. 3332 AND DELETE CHAPTER 2.112 OF THE HUNTINGTON BEACH MUNICIPAL CODE DISSOLVING THE MOBILE HOME ADVISORY BOARD WHEREAS, on August 1, 2023, the City Council of the City of Huntington Beach directed the City Attorney and the City Manager to collaborate to return to City Council with the necessary actions to ddete Chapter 2.112 of the Hl,111tington Beach Municipal Code, and dissolve the Mobile Home Advisory Board . NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby ordain as follows: SECTION 1. Ordinance No. 3332 of the City of Huntington Beach is hereby repealed in its entirety. SECTION 2. By virtue of the repeal of Ordinance No. 3332, Chapter 2.112 of the Huntington Beach Municipal Code is deleted. SECTION 3. This ordinance shall be effective 30 days after its adoption. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the ___ day of __________ , 2023. Mayor ATTEST: ORM: City Clerk REVIEWED AND APPROVED: ITIA TED AND APPROVED: City Manager ::t. ll_~I > C Assistant c ~:ager 23 -13325 /3 17370 LEGISLATIVE DRAFT HBMC 2.112 Chapter 2.112 MOBILE HOME ADVISORY BOARD 2.112.010 Boar'4 Establishe'4 There is hereby established a Mobile Home Advisory Board. (3332 7/96) 2.112.020 Puraose The purpose of the board shall be: A. To ensure the quality of life in mobile home parks and to review matters concerning mobile home parks in the City of Huntington Beach through healthy communication with park owners, manufactured home owners and the City Council. B. To act in an advisory capacity to the City Council on matters concerning the mobile home community. (3332 7/96) 2.112.030 Comaosition The Mobile Home l\dvisory Board shall consist of nine tttembers. All me1ttbers shall be appointed by the City Council. The board shall be comprised of three Huntington Beach mobile home park 0 1wners or their desig1rnted nominees (1Nho may or may not reside in Huntington Beach), three Huntington Beach 1ttobile home resident owners, and three Huntington Beach independent cifrz:ens at large who have no affiliation or relationship 1Nith mobile home parks. (3332 7/96, 3924 12/11) 2.112.040 Remo¥al of Members Memeers of the board shall seP,e until their respective successors are appointed and qualified. The City Council shall have the po1,1,ier to fill any vacancies. Unless other•Nise specified, terms of members of the board shall be four years, staggered so that the 1ttajority of terms shall end in odd number years following the election of three councilmenibers. Any member of the board may be removed by majority vote of the City C ouncil present 1Nhen suc h v ote is taken. Any member who absents him or herself from three consecutive, regular 1tteetings or more ·without the permission of the board chairperson shall be deemed to have resigned from the board and his or her office shall become vacant. Any vac ancy shall be filled by appointment for the un~pired term by a majority vote of the Council present and voting. (3332 7/96) 2.112.050 Vacancies Retirement Members shall be privileg ed to retire Yoluntarily from the Board at any time; successors to be appointed ffl--Stlch case, or any other vacancy from 1whatever cause, by the Mayor, with the approval of the C ity Council , for the unexpired term of office . (33 3 2 7/96) 2.112.060 5enice Limitation N o person sh all s er ve mo re than two consecutive four y ear terms . (3332 7/9 6 ) 2 ·112,070 Secretary The Director of Economic De,.elo ' . the power to vote and sl 111 • p nent, or his/her designee shall ..eeo,ds oflhe • .,; oflh •: '~"l' pennaaent mi....,, of the boa,d '" '. 0 as """"'1' lo !he boa,d ··•itROllt Ii d e oa, shall be ke t d meelmgs " ecurnl d ~ e;e,epartmeal5 oflhe City (3332 ~" ~p·, an~ sueh ,eoo,ds shall ha· •e Ii. , ' ~ ~ e ao pe,maoent · 7r96) ~ ➔e same status as records of 2.112.080 Meetings/Ouerum A. Th~ board shall meet at such tim . the public and consi t . e and place as ,t may fiv b , . . Iman! shall eenstirn,'"•"t w1!11 !he 19''0vision of!he Brnw.. A~;? ,e,oluM"· All meeliRgs shall._.,,... ea quornm for transaction of business. open meetmgs la'.','). A majority of the B. Upon demand of any men b . I before !he board. Roberts: Rul: :it 1.e r~II ca!I shall be called for yeas and n , UR less meoasis"'"' with ntl, . . ,. . o, do, -!Sed shall govern !he prn d . 8) ' upo~ ""l" quostioRs e1 p1or1s10ns ofth1s chapter. (3332 7/96) ce me of meet111gs of the board 2.112.090 Operating Pelieies The board shall conform to th . Chapter 2 .100 ofth' _e operation policies for boards . . is Code with the exception of Se f 2 and comm1ss1ons as set forth in c ion . I 00 .050 . (3332 7'96) 2.112.100 B't'la• • ..,s ' The Mobile Home Ad,,· . n r!SOIY Board shall d its officers and their method of . a o_pt such bylaws and rules as it de rn HS wo,k aad admiRist,.iio ;.1,e1,"'.' of t1".'e and plaee af meetings aRd f '."s aeeossa,y te prnvido Hn su~eet to l"·ior submissiaR t" o t dul!es wh1oh a,o Rot o!he,wise pnl'•id,;;. ~~eh other matto,s ,olntivo o an approval by the City Council. (3332 ~/96) «JI y statute or ordinance, 2.112.110 Ad\'isers The Mobile Home ,. d··iso1y B d • ' ' ~ oar may · f at its meetings of any officer or em iequest o the Director of Economic De,,el eapeeity but who shall" t I ,. ployee ~ftho City lo assist !he boerd . . d '. op".'ent !he atteHdanoo (3332 7196) 0 18 '0 tho au!honty le vote apoa aR , ~n its ohbo,et,oRs 1 " "" edvismy Y matter bemg considered by the board. ORDINANCE NO. 4298 AN ORDINANCE OF THE CITY OF HUNTINGTON BEACH DELETING CHAPTER 2.102 OF THE HUNTINGTON BEACH MUNICIPAL CODE AND DISSOLVING THE ENVIRONMENTAL AND SUSTAINABILITY BOARD WHEREAS, on August 1, 2023 , the City Council of the City of Huntington Beach directed the City Attorney and the City Manager to collaborate to return to City Council with the necessary actions to repeal Chapter 2.102 of the Huntington Beach Municipal Code, NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby ordain as follows: SECTION 1. Chapter 2.102 of the City of Huntington Beach Municipal Code is deleted. SECTION 2. This ordinance shall be effective 30 days after its adoption. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the ___ day of __________ , 2023. Mayor ATTEST: APPROVED AS TO FORM: City Clerk REVIEWED AND APPROVED: ITIATED AND APPROVED: City Manager C Assistant City Manager 2 3-13333/31 76 37 LEGISLATIVE DRAFT HBMC 2.102 Chapter 2.102 ENVIRONMENTAL AND SUSTAINABILITY BOARD • 2.102.0 l O Established • 2.102.020 Composition • 2.102.030 Reserved • 2.102.040 General Duties • 2.102.050 Bylav,rs • 2.102.060 Operating Policies 2.102.010 Established The City of Huntington Beach hereby creates the Huntington Beach Environmental and Sustainabi lity Board hereinafter referred to as the Environmental and Sustainability Board. (2385 7/79, 11240 12/2 1) 2.102.020 CemeesitieA A. The Environmental and Sustainability Board shall consist of seven voting members, to include five eligible individuals appointed b)' the City Council, plus two City Council liaisons. The C ity Council shall serve as chair and vice chair of the Board, unless the City Council liaison delegates the position to anotl1er board member. B. The members shall serve a term of four years. Members shall have a tenn starting July 1st and expiring June 30th, and present members shall continue in office until June 30th of the year of e~,piration of term. Each member shall serve his or her term, unless remo11ed, or until his or her successor is qualified and appointed. If vacancies shall occur othePNise than by expiration of term, they shall be filled by appointments for the unexpired portion of the term. (2385 7/79, 2392 10/79, 2893 4/87, 3358 7/97, 3924 12/11, 4240 12/21) 2.102.oao Reser\<ed (2385 7/79, 4240 12/21) 2.102.040 GeAeral Damages The Environmental and Sustainability Board 1nay: A . Provide advice and monitor the City's comprehensive Sustainability Master Plan that incorporates water and energy conservation, recourse reco•,rery/waste management, renewable/recycle products, air T the C · 385 7/ ' ' 3 prior 0 • 4 0 12/21) SU lmssteH--.,tOc,-tttaR~dklf3fffl.up.l t.. approval ay and co . rev· the _.__Q oft · c n to th . isode. (2938 5/88 , 42~~ple;~,l~g policies for eoards ORDINANCE NO. 4299 AN ORDINANCE OF THE CITY OF HUNTINGTON BEACH AMENDING THE HUNTINGTON BEACH MUNICIPAL CODE BY AMENDING CHAPTER 2 .111 THEREOF RELATED TO CITIZEN INFRASTRUCTURE ADVISORY BOARD/ PUBLIC WORKS COMMISSION The City Council of the City of Huntington Beach does hereby ordain as follows: SECTION 1. That Section 2.111 .020 of the Huntington Beach Municipal Code entitled Authority/Non-Interference is hereby amended to read as follows: The Commission will act in an advisory capacity to the City Council. Nothing in this chapter shall convey any final authority to the Commission pertaining to infrastructure and the Capital Improvement Program (CIP). Except as otherwise provided in this chapter, no member of the CIAB/Public Works Commission shall order, directly or indirectly, the Director of Public Works or his or her staff in the administration or execution of the Director's powers and duties. SECTION 2. That Section 2 .111.030 of the Huntington Beach Municipal Code entitled Duties is hereby amended to read as follows: Pursuant to the City Council direction, the duties of the Commission may include as follows: A. Conduct an annual review and performance audit of the Infrastructure Fund and report its findings to the City Council prior to the City Council's adoption of the ensuing fiscal year budget. B. Review and provide comment on the City's comprehensive Tree Management Plan and enhanced landscaping elements. C. Provide annual review and comment on the City's CIP and make a recommendation(s) for City Council approval. D. Review and comment on: 1. The long-term infrastructure maintenance and repair program; and 2. Pipeline permits issued by Public Works staff. E. Review CIP construction change orders that exceed the authori zed change order limit for the project. F. Receive regular reports of active CIP projects. G. Conduct an annual review and performance audit of the Sewer Service Fund. ORDINANCE NO. 4299 H. Recommend to the City Council on an annual basis any fees, rates and/or charges proposed to be modified or added to the sewer service user charge. I. Pursuant to California Vehicle Code Section 21950.5, or its successor statute, the Public Works Commission shall conduct public meetings as necessary to consider the removal of a marked crosswalk or crosswalks on public streets; and based upon the results of such meetings, direct City staff, by motion, to either retain the marked crosswalk(s) or take any necessary steps for removal of the marked crosswalk(s). Any person who disagrees with the decision of the Public Works Commission may, in writing, no later than 10 days after the date of such decision, appeal the decision to the City Council. Such appeal shall be filed with the City Clerk. If a timely appeal is filed, the City Manager shall cause the matter to be set for hearing before the City Council within 30 days. The City Manager shall give the appellant at least 10 days' written notice of the time and place of the City Council hearing. After hearing the appeal, the City Council may affirm, overrule or modify the decision of the Public Works Commission. The decision of the City Council shall be final. If the Public Works Commission's decision is to direct City staff to take the necessary steps to remove a marked crosswalk(s), and, further, if a timely appeal is filed, the decision of the Public Works Commission shall be stayed until the City Council has decided the appeal. If the decision of the City Council directs removal of a marked crosswalk(s), such removal shall not occur until at least 30 days after the City Council's decision. J. Act as the administrative hearing body for appeals following street work construction permit decisions, sewer service user charges, or fair share traffic impact fee made by the Director of Public Works. K. Review and provide comment on the City's sustainability and environmental programs including the Sustainability Master Plan that incorporates water and energy conservation, resource recovery/waste management, renewable/recycle products, air quality, mobility and other pertinent issues that affect the overall sustainability, economic, ecological and social environments of Huntington Beach. L. Review and provide comments on the City's long-term broadband planning efforts. SECTION 3 . That Section 2.11 1.050 of the Huntington Beach Municipal Code entitled Composition is here by amended to read as follows: The CIAB/Public Works Commission shall consist of seven members individually appointed by the City Council. Members shall be residents and electors of the City of Huntington Beach who have special interest, training and/or experience in Public Works matters and environmental science, sustainability, or technology infrastructure. Any vacancies will be filled pursuant to Section 2 .111.070 below. The CIAB/Public Works Commission shall not be officers or employees and strictly adhere to the California Political Reform Act including Government Code Section 1090. 23 -13333/317639 ORDINANCE NO. 4299 SECTION 4. That this Ordinance shall become effective thirty (30) days after its adoption. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the __ day of ________ , 2023. Mayor REVIEWED AND APPROVED: City Manager ITIATED AND APPROVED : ;c ~. Assistant City Nfa nager 2 3-13 333/317639 LEGISLATIVE DRAFT HBMC 2.111 Chapter 2.111 CITIZEN INFRASTRUCTURE ADVISORY BOARD/PUBLIC WORKS COMMISSION 2.111.020 Authority/Non-Interference The Commission will act in an advisory capacity to the City Council. Nothing in this chapter shall convey any final authority to the Commission pertaining to infrastructure and~ Capital Improvement Projects Program (CIPs). Except as otherwise provided in this chapter, no member of the CIAB/Public Works Commission shall order, directly or indirectly, the Director of Public Works or hi s or her staff in the administration or execution of the Director's powers and duties. (4242-12/21) 2.111.030 Duties Pursuant to the City Council direction, the duties of the Commission may include as follows: A. Conduct an annual review and performance audit of the -i!nfrastructure fEund and report its findings to the City Council prior to the City Council's adoption of the ensuing fiscal year budget. B. Review and provide comment on the City's comprehensive Tree Management Plan and enhanced landscaping elements. C. Provide annual review and comment on the City's CIP and make a recommendation(s) for C ity Council approval. ("CIPs"). D. Review and comment on: 1. The long-term infrastruch1re maintenance and repair program; and 2. 00 p£ipeline permits issued by Public Works staff. E. Recommend CIPs. F-_E. Review CIP construction change orders that exceed the authorized change order limit for the project. Gf. Receive regular reports of active CIP projects. HQ. Conduct an annual review and performance audit of the ~sewer ~service f fund. lH. Recommend to the City Council on an annual basis any fees, rates and/or charges proposed to be modified or added to the sewer service user charge. J.!. Purs uant to California Vehicle Code Section 21950.5, or it s successor statute, the Public Works Commission shall conduct public meetings as necessaiy to consider the removal o f a marked crosswalk or crosswalks on public streets; and based upon the results of such meetings, direct City staff, by motion, to either retain the marked crosswalk(s) or take any necessary steps for removal of the marked crosswalk(s). Any person who disagrees with the decision of the Public Works Commission may, in writing, no later than IO days after the date of such decis ion, appeal the decis ion to the City Council. Such appeal shall be filed with the City Clerk. If a timely appeal is filed, the City Manager shall cause the matter to be set for hearing before the City Council within 30 days. The City Manager shall give the appellant at least 10 days ' written notice of the time and place of the City Council hearing. After hearing the appeal, the City Council may affirm, overrule or modify the decision of the Public Works Commission. T he decis ion of the City Council shall be final. If the Public Works Commission's decision is to direct C ity staff to take the necessa1y steps to remove a marked crosswalk(s), and, fmther, if a timely appeal is filed, the decision of the Public Works Commission s hall be stayed until the City Council has decided the appeal. If the decision of the City Council directs removal of a marked crosswalk(s), such r e moval shall not occur until at least 30 days after the City Council's decis ion. K,1. Act as the administrative hearing body for appeals following street work construction permit decisions, sewer service user charges, or fair share traffic impact fee made by the Director of Public Works. K. Review and provide comme nt on the C ity's sustainability and environmental programs including the Sustainability Master Plan that incorporates water and energy conservation, resource recovery/waste management, ren ewable/recycle products, air quality, mobility and other pertinent issues that affect th e overall sustai nability, economic, ecological a nd social environments of Huntington Beach. L. Review and provide comments on the City's Jong-term broadband p lanning effo1ts. 2.111.050 Composition The CIAB/Public Works Commission shall consist of seven members individually appointed by the City Council. Me mbers shall be residents and electors of the City of Huntington Beach who have s pecial interes t, training and/or experience in Public Works matters and e nvironmental science, sustainability, or technology infrastructure . Any vacancies will be filled pursuant to Section 2.111 .070 b elow. The CIAB/Public Works Commiss io n s h a ll not be officers or employees and strictly adhere to the California Political Reform Act including Government Code Section I 090 . ORDINANCE NO. 4297 AN ORDINANCE OF THE CITY OF HUNTINGTON BEACH DELETING CHAPTER 2.108 OF THE HUNTINGTON BEACH MUNICIPAL CODE AND DISSOL VINO THE HUNTINGTON BEACH YOUTH BOARD WHEREAS, on August 1, 2023, the City Council of the City of Huntington Beach directed the City Attorney and the City Manager to collaborate to return to City Council with the necessary actions to repeal Chapter 2.108 of the Huntington Beach Municipal Code, NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby ordain as follows: SECTION 1. Chapter 2.108 of the City of Huntington Beach Municipal Code is deleted. SECTION 2. This ordinance shall be effective 30 days after its adoption. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the ___ day of __________ , 2023. Mayor ATTEST: City Clerk REVIEWED AND APPROVED: ITIATED AND APPROVED: City Manager 23-1 3333/31 7628 LEGISLATIVE DRAFT HBMC 2.108 Chapter 2.108 HUNTINGTON BEACH YOUTH BOARD • 2.108.010 Established • 2.108.020 Composition and Appointment • 2.108.030 Operating Policies • 2.108.040 Bylaws • 2.108.050 Brown Act 2 .108.019 Established The Huntington Beach Youth Board is hereby established to accomplish the follo•Ning objectives: A. To promote Council, City staff and public understanding of the achievements, problems and needs of the City's young people; B. Under Council direction, to enable young people to participate in various City activities and make recommendations to the Council therefor; and C. To promote and encourage increased interest and participation among young people in community affairs. (2921 12/87) 2.108.020 Cempesitien and Appointment A . The Huntington Beach Youth Board shall be appointed by the City Council to serve as an advisory body, composed of the following members who shall serve terms of one year with a maximum of four consecutive terms for any representath,e: 1. One member representing Huntington Beach High School. 2. One member representing Ocean Vie¥,' High School. 3. One member representing BdisoR High S c hool. 4. One member representing Marina High School. 5. Five members chosen from the community at large. B. All members of the Huntington Beach Youth Board shall be em·olled in public schools (grades 8th 12th) and shall be residents of this C ity during their service on the board. As of June 1, 1988, no board member may be a full or part time officer or employee of the City. C. The board shall inform the City Council of any vacancy which may occur and request that such vacancy be filled. (2921 12/87) 2 ,108.030 OpeFating Pelicies Eae:eept as ~th_erwise proYided in this chapter, the board shall c01 . and--eomm1ss10ns as set forth in Chapter 2 100 (2921 1fo1m to the operatmg policy for boards · · 12/87) 2.108.040 B\'laws UT' I I fflt➔ t➔e assistance of members of the Cit,, staff th b detern1ine the number and election of offi J . 1' "'~ oa1 d shall promulgate bylaws by which it shall b . r1ce1 s, t 1e r1 equency and f f . us mess. Bylaws shall be su~ect to app1w ·al b , ti C-~1me o its meetings, and the order of its ' Y 1e ity Council. (2921 12/87) 2.108 BFewn Act The board shall be go,·erned bv ti . ,, . ) ( 29 J 1e p10 ♦1s10ns of the Bro", A t (G 21 12/87)Y,n, cC OYernm.ent Code Section 54950 t 'e ORDINANCE NO. 4300 AN ORDINANCE OF THE CITY OF HUNTINGTON BEACH AMENDING THE HUNTINGTON BEACH MUNICIPAL CODE BY AMENDING CHAPTER 2.106 THEREOF RELATED TO FOURTH OF JULY EXECUTIVE BOARD The City Council of the City of Huntington Beach does hereby ordain as follows: SECTION 1. That the title to Chapter 2.106 of the Huntington Beach Municipal Code entitled is hereby amended to read as follows: Chapter 2.106 INDEPENDENCE DAY BOARD • 2.106.010 Established • 2.106.020 Composition • 2.106.030 Operating Policies • 2.106.040 Staff Cooperation • 2.106.050 Meetings • 2.106.060 Funding • 2.106.070 Officers • 2.106.080 Reserved • 2.106.090 Reserved • 2.106.100 Duties of Committee Chairpersons • 2.106.110 Attendance • 2.106.120 Quorum • 2.106.130 Bylaws SECTION 2. That Section 2.106.010 of the Huntington Beach Municipal Code entitled Established is hereby amended to read as follows: There is hereby established an Independence Day Board which shall be an advisory body to the City Council, implementing policy as set by the City Coun cil, and shall work with staff and volunteers to assist in coordinating the City's annual Fourth of July parade and celebration. SECTION 3. That Section 2.106.020 of the Huntington Beach Municipal Code entitled Composition is hereby amended to read as follows: The Board shall consist of nine to 15 members, appointed by Council upon the recommendation of the Council Liaisons to the Board. The Board may establish committees with committee chairs as necessary to fundraise and provide support for successful coordination of the Fourth of July activities. SECTION 4. That Section 2.106.030 of the Huntington Beach Municipal Code e ntitled Operating Policies is hereby amended to read as follows: Except as otherwise provided in this Chapter, the Board shall conform to the operating policies for boards and commissions as set forth in Chapter 2 .100 of this Code. ORDINANCE NO. SECTION 5. That Section 2.106.040 of the Huntington Beach Municipal Code entitled Staff Cooperation is hereby amended to read as follows: 2.106.040 Staff Liaison The Community and Library Services Department shall provide a staff liaison(s) to the Board. The staff liaison(s) shall be responsible for preparing and posting agenda, taking and distributing minutes, developing and processing the budget, processing contracts/material requisitions, obtaining permits, and coordinating activities among City departments. SECTION 6. That Section 2.106.050 of the Huntington Beach Municipal Code entitled Meetings is hereby amended to read as follows: The Board shall establish meeting dates as needed in the Civic Center or a posted location subject to the Brown Act. SECTION 7. That Section 2.106.060 of the Huntington Beach Municipal Code entitled Funding is hereby amended to read as follows: All revenues and expenses by the Board and from the Fourth of July parade and all the festivities shall be managed in a pre-determined account(s) by the City, subject to City purchasing and contracting policies and procedures. SECTION 8. That Section 2.106.070 of the Huntington Beach Municipal Code entitled Officers is hereby amended to read as follows: The officers of the Board shall be a chair and vice chair. The Board shall elect Officers from its members and such officers shall serve for one year or until their successors are elected. SECTION 9. That Section 2.106.080 of the Huntington Beach Municipal Code entitled Duties of Officers and Committees is hereby amended to read as follows: A. Chair. The chair shall: 1. Serve as the chief officer of the Independence Day Board and shall preside at all meetings of the Board. 2. With the advice of the Board, select all committee chairpersons. 3. . With the advice of the Board, assign responsibilities subject to approval of the Board. 4. Be the official s pokesperson for the Board. B. Vice Chair. The vice chair s hall: 1. Serve as an officer of the Independence Day Board. 23 -11 333/3 17668 ORDINANCE NO. 2. In the absence or disability of the chair, to perform all the duties of the chair and, when so acting, shall have all the powers of and be subject to all the restrictions upon the chair. The vice chair shall have other powers and perform such other duties as may be prescribed from time to time by the Board. C. Committee Chair. The Ad Hoc and Standing Committees of the Board shall elect Committee Chairpersons to serve as a leader of the committee, hold meetings as needed, and present recommendations to the Board for action with approval of committee members. SECTION 10. That the title of Section 2.106.090 of the Huntington Beach Municipal Code entitled Duties of Executive Board Members is hereby amended to read as follows: 2.106.090 Reserved. SECTION 11. That the title of Section 2.106.100 of the Huntington Beach Municipal Code entitled Duties of Committee Chairperson is hereby amended to read as follows: 2.106.100 Reserved. SECTION 12. That Section 2.106.110 of the Huntington Beach Municipal Code entitled Attendance is hereby amended to read as follows: Regular attendance at meetings is required to enable the board to discharge its duties. Unless excused, any member who is absent from more than two consecutive meetings, or who is absent from more than one third of the scheduled meetings during a calendar year, shall automatically vacate the office. The chair shall notify and request the Council Liaisons to appoint a new member. All members are encouraged to attend regular Board meetings so their knowledge and expertise may be utilized to the fullest and they can keep abreast of the Board's plans and activities. SECTION 13. That Section 2.106.120 of the Huntington Beach Municipal Code entitled Quorum is hereby amended to read as follows: A. At any meeting of the Independence Day Board, a simple majority shall constitute a quorum for the transaction of business. B. In the event there is no quorum at a meeting, the chair shall adjourn said meeting or shall adjourn to a date certain. SECTION 14. That this Ordinance shall become effective thirty (30) days after its adoption. 23-11333/317668 ORDINANCE NO. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the __ day of ________ , 2023. Mayor REVIEWED AND APPROVED: City Manager INITIATED AND APPROVED: Assistant C ity Manager 2 3-11333/317668 LEGISLATIVE DRAFT HBMC 2.106 Chapter 2.106 INDEPENDENCE DAY BOARD FOURTH OF JULY EXECUTIVE BOARD 2.106.010 Established There is h ereby established an Fomth of July Executive Board Independence Day Board which shall be an advisory body to the City Council, implementing policy as set by the C ity Council , and shall work with staff and vo lunteers to assist in coordinating the City's annual Fourth of July parade and celebration. 2.106.020 Composition The -bl!oard shall consist of nine to 15 members, appointed by Council upon the recommendation of the Council Lliaisons to the Bboard. All members of the board shall be residents and electors of the City of Huntington Beach. CouHcil liaisons shall possess the power to remove appointees to the board at any time aHd without cause, aHd appoint ne•N board members subject to the approval of City Council. The -bl!oard wi+l-may establish committees with committee chairs as necessary to implemeHt fundraise and provide support for successful coordination o f the Fomth of July activities. 2.106.030 Operating Policies Except as otherwise stated herein provided in this chapter. the -bl!oard shall conform with to the operating policies established for boards and commissions as set forth in Chapter 2.100 of this Code. 2.106.040 Staff Liaison Ceepet'atien The Community and L ibrary Services Department shall provide a staff liaison(s) to the Board, The staff liaison(s) shall be responsible for preparing and posting agenda, taking and distributing minutes, developing and processing the budget, processing contracts/material requisitions. obtaining permits. and coordinating activities among City departments. The board viill coordiHate •Nith Community Services DepartmeHt staff •.vhose responsibility it ,,•ill be to prepare and post agenda, take and distribute miHutes, de11elop aHd process the budget, process contracts/material reqttisitions, obtain permits, and coordinate activity among City departments. The Community Services Department shall provide a staff liaison to the board. 2.106.050 Meetings The -bl!oard shall establish meeting dates as needed in the City Council Chambers C iv i c Center or a posted location subject t o the Brown Act. 2.106.060 Funding A.ll funds generated by the board v,1ill be deposited by the City. All expenses 1.vill be paid by the City for the Fourth of July parade and celebration subject to City purchasing and contracting policies and prneedures. All revenues and expenses by the Board and form the Fourth of July parade and all the festivities shall be managed in a pre-determined account(s) by the City, subject to City purchasing and contracting policies and procedures. 2.106.070 Officers The officers of the bBoard shall be a chair and vice chair. City Council shall appoint the chair and vice chair on an annual basis based upon the recommendations of the Council liaisons and the-beafE:h The Board shall elect Officers from its members and such officers shall serve for one year or until their successors are elected. 2.106.080 Duties of Officers and Committee A. Chair. The chair shall: 1. Serve as the chief officer of the Fourth of July fa:ecutive Board Independence Day Board and shall preside at all meetings of the bI!oard. 2. With the advice of the bI!oard, select all committee chairpersons. 3. With the advice of the bI!oard, assign responsibilities subject to approval of the bI!oard. 4. Be the official s pokesperson for the blloard. B. Vice Chair. The vice chair shall: 1. Serve as an officer of the Fourth ofJuly Thrncutive Board Independence Day Board. 2. In the absence or disability of the chair, to perform all the duties of the chair and, when so acting, shall have all the powers of and be subject to all the restrictions upon the chair. The vice chair shall have other powers and perform such other duties as may be prescribed from time to time by the blloard. C. Committee Chair. The Ad Hoc and Standing Committees of the Board shall elect Committee Chairpersons to ser ve as a leader of the committee. hold meetings as needed, and present recommendations to the Board for actio n w ith approval of committee members. 2.106.090 Reserved. Duties ef E>Eecuti'ie Beard Members Members shall: A. Attend all meetings unless excused by the chair. B. E:x.ecute all duties as assigned. C. Recommend to Council liaisons the removal of any member who has not complied with this chapter of the Municipal Code. (3298 9195 , 3760 2/07) 2.106.100 Reserved. Duties ef Cemmittee Chairpersens Gha-i-fpersons shall: A. Serve as leader of committee. B. Hold meetings as needed. C. With approval of committee members, present recommendations to the board for action. D. Present 'Nritten year end report to the board at the first meeting following the Fourth of July each year. (3298 9/95, 3435 11/99) 2.106.110 Attendance Regular attendance at meetings is required to enable the board to discharge its duties. Any member absent from three consecutive meetings without securing the consent of the chair, or the designee of the chair, shall be deemed to have resigned from the boar4-Unless excused. any member who is absent for more than two consecutive meetings. or who is absent more than one third of the scheduled meetings during a calendar year, shall automatically vacate the office, The chair shall notify the Council liaisons of such resignation and request the Council 1Liaisons to appoint a new member. All members are encouraged to attend regular board meetings so their knowledge and expe1tise may be utilized to the fullest and they can keep abreast of the b!loard's plans and activities. (3298-9/95, 3435-11/99, 3760-2/07) 2.106.120 Quorum A. At any meeting of the Fourth of July faceeutive Board Independence Day Board, a simple majority shall constitute a quorum for the transaction of business. B. In the event there is no quorum at a meeting, the chair shall adjourn said meeting or shall adjourn to a date certain. ORDINANCE NO. 4301 AN ORDINANCE OF THE CITY OF HUNTINGTON BEACH AMENDING THE HUNTINGTON BEACH MUNICIPAL CODE BY AMENDING CHAPTER 13.54 THEREOF RELATED TO SPECIFIC EVENTS The City Council of the City of Huntington Beach does hereby ordain as follows: SECTION 1. That Section 13.54.010 of the Huntington Beach Municipal Code entitled Definitions is hereby amended to read as follows: "Director" refers to the Director of Community and Library Services Department and/or his/her designee. "Fourth of July Parade" is that annual parade sponsored by the City of Huntington Beach. "Parade" means any march, parade, procession or public assembly consisting of persons or animals or vehicles or any combination thereof, upon any public or quasi-public street, road, highway, sidewalk, alley, park, parkway, pier, beach, building or other public or quasi-public place, which obstructs or umeasonably interferes with the free passage of vehicular traffic or pedestrian travel. "Parade route" means the entire route of a parade as approved by the Director. "Parkway" means that area between the edge of the roadway and the adjacent property line excluding that area occupied by the sidewalk. Parkway shall also include any area within a roadway which is not open to vehicular travel. "Public property" includes, but is not limited to , sidewalks, parkways, streets, and medians. "Roadway" means that portion of a street improved, designated, or ordinarily u sed for vehicular travel. "Rope" is any rope, ribbon, string, line or other dev ice used to delineate a public area for parade viewing by private parties. "Seat" is any common chair, stool, folding chair, folding stool, bench or similar device whose purpose is seating. "Sidewalk" means any surface provided for the exclusive use of pedestrians. "Specific event" means the temporary use of public property, including, but not limited to, streets, beaches, and parks for any purpose including, but not limited to, events such as art shows, fund-raising events, sidewalk sales, amusement attractions, walkathons, marathon runs, block parties, parades, demonstrations, rallies, protests, picket lines, public assemblies, ORDINANCE NO. 4301 performances, weddings, company events and sporting events, or any combination thereof. This chapter has no application to events that are conducted on private property. "Street" means all that area dedicated to public use for public street purposes and shall include, but not be limited to, roadways, parkways, alleys, and sidewalks. "Structure (including grandstand)" is that which is framed or erected. "Grandstand" 1s a structure whose primary purpose is seating. SECTION 2. That Section 13.54.060 of the Huntington Beach Municipal Code entitled Specific Events Committee Established is hereby amended to read as follows:fff 13.54.060 Specific Events Committee and Specific Events Executive Council Committee Established There is hereby established a Specific Events Committee, an internal staff working group composed of representatives of pertinent City departments to discuss the permitting of and any logistical requirements for each proposed event and manage an annual calendar of approved Specific Events and City resources. The Committee may consult with community organizations, as necessary. There is hereby established a Specific Events Executive Council Committee as a Council standing committee, comprised of three City Council members to review and recommend overall policy on Specific Events based on the City Council's priorities. The Community and Library Services Department shall provide staff support to this Council Committee, who shall meet quaiterly or as needed. SECTION 3. That Section 13.54.070 of the Huntington Beach Municipal Code entitled Review of Permit Application by Director is hereby amended to read as follows: Within 30 business days of the filing of the permit application with the Community and Library Services Department, the Director shall either issue the permit, deny the permit, or refer the permit application to the Specific Events Committee for further review. SECTION 4. That Section 13 .54.130 of the Huntington Beach Municipal Code entitled Granting Conditions is hereby amended to read as follows: As a condition to granting such permit, the Director may impose reasonable terms and regulations concerning the time and place of such specific event ; the area and manner of conducting such specific event; the maximum number of persons participating therein; the use of amplified music, the regulation of traffic, if required, including the number and type of vehicles; the number and type of signs, banners, and barricades to be provided by applicant, if any, together with a plan of disposition attached to the application; whether alcohol shall be allowed; and such other requirements as they may find reasonable and necessary for the protection of persons and property. Any change in the approved plan must be submitted to the Community and Library Services Department and approved by the Director 14 days in advance of the event. All applicable fees shall be paid at least 30 days prior to such event. 23-11 333/3 17670 ORDINANCE NO. 4301 SECTION 5. That this Ordinance shall become effective thirty (30) days after its adoption. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the __ day of ________ , 2023. Mayor REVIEWED AND APPROVED: APPROVED AS TO FORM: City Manager INITIATED AND APPROVED: Cs ,ant Ci~ f ,_na_g-e1-· --- 23-11 333/3 17670 Chapter 13.54 SPECIFIC EVENTS 13.54.010 Definitions LEGISLATIVE DRAFT HBMC 13.54 "Director" refers to the Director of Community a nd Libraiy Services Department and/or his/her desig nee. "Fourth of July Parade" is that annual parade sponsored by the City of Huntington Beach. "Parade" means any march, parade, procession or public assembly consisting of persons or animals or vehicles or any combination thereof, upon any public or quasi-public street, road, highway, sidewalk, alley, park, parkway, pier, beach, building or other public or quasi-public place, which obstructs or unreasonably inte rferes with the free passage of vehicular traffic or pedestrian travel. "Parade route" means the entire route of a parade as approved by the Director. "Parkway" means that area between the edge of the roadway and the adjacent property line excluding that area occupied by the sidewalk. Parkway shall also include any area within a roadway which is not open to vehicular travel. "Public property" includes, but is not limited to, sidewalks, parkways, streets, and medians. "Roadway" means that po1tion of a street improved, des ignated, or ordinarily used for vehicular travel. "Rope" is any rope, ribbon , string, line or other device used to delineate a public area for parade viewing by private patties. "Seat" is any common chair, stool, folding chair, folding stool, bench or similar device whose purpose is seating. "Sidewalk" means any surface provided for the exclusive use of pedestrians. "Specific event" means the temporary use of public prope1ty, including, but not limited to, streets, beaches, and parks for any purpose including, but not lim ited to, events such as art shows, fund-rai s ing events, s idewalk sales, amusement attractions, walkathons, marathon runs, block parties, parades, demonstrations, rallies, protests, picket lines, public assemblies, performances, weddings, company events and sporting events, or any combination thereof. This chapter has no application to events that are conducted on private property. "Street" means all that area dedicated to public use for public street purposes and shall include, but not be limited to, roadways, parkways, alleys, and sidewalks. "Structure (including grandstand)" is that which is framed or erected. "Grandstand" is a structure whose prima1y purpose is seating. 13.54.060 Specific Events Committee and Specific Events Executive council Committee Established There is hereby established a Specific Events Committee, an internal staff working group composed of representatives of pertinent City departments and community organizations, as appointed by the City Manager, to discuss the permitting of and any logistical requirements for each proposed event and manage an annual calendar of approved Specific Events and City resources. The Committee may consult with community organizations, as necessary. There is hereby established a Specific Events Executive Council Committee as a Council standing committee, comprised of three City Council members to review and recommend overall policy on Specific Events based on the City Council's priorities. The Community and Library Services Department shall provide staff support to this Council Committee, who shall meet quarterly or as needed. 13.54.074 Review of Permit Application by Director Within 30 business days of the filing of the permit application with the Community and Library Services Department, the Director shall either issue the permit, deny the permit, or refer the permit application to the Specific Events Committee for further review. 15.54.130 Permit -Granting Conditions As a condition to granting such permit, the Director may impose reasonable terms and regulations concerning the time and place of such specific event; the area and manner of conducting such specific event; the maximum number of persons participating therein; the use of amplified music, the regulation of traffic, if required, including the number and type of vehicles; the number and type of signs, banners, and barricades to be provided by applicant, if any, together with a plan of disposition attached to the application; whether alcohol shall be allowed; and such other requirements as they may find reasonable and necessary for the protection of persons and property. Any change in the approved plan must be submitted to the Community and Library Services Department and approved by the Director 14 days in advance of the event. All applicable fees shall be paid at least 30 days prior to such event. City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:23-581 MEETING DATE:10/3/2023 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Al Zelinka, City Manager VIA:Jennifer Villasenor, Acting Director of Community Development PREPARED BY:Hayden Beckman, Senior Planner Subject: Adopt Resolution No. 2023-39 authorizing the acceptance of $325,000 in grant funds from the California Department of Cannabis Control (DCC) to assist in the development of a cannabis retail access program. Statement of Issue: The Huntington Beach Community Development Department applied for and received a $325,000 DCC Retail Access Grant award to help fund the continued development of a cannabis retail access program, including land use controls and administrative regulations. A resolution adopted by the City Council is required to accept and receive the grant award. Financial Impact: A new grant fund will be established, and the $325,000 grant award will be appropriated upon approval by the City Council. Recommended Action: A)Adopt Resolution No. 2023-39, “A Resolution of the City Council of the City of Huntington Beach Authorizing the Acceptance of Funds from the Department of Cannabis Control (DCC) from the Cannabis Local Jurisdiction Retail Access Grant” and appropriate the $325,000 grant award; and B)Assign authority to the Community Development Director as the official to execute and sign for the award and to approve amendments and extensions as needed; and C)Formally dissolve the City Council Cannabis Ad-Hoc Committee. Alternative Action(s): Do not approve and direct staff accordingly. Analysis: City of Huntington Beach Printed on 9/27/2023Page 1 of 2 powered by Legistar™ File #:23-581 MEETING DATE:10/3/2023 City staff and Councilmembers have been developing a potential cannabis license program for both retail and non-retail cannabis activities since December 2021. More recently, Huntington Beach voters approved Measure O in the November 2022 General Election, thereby enabling the City Council to establish a general excise tax on future cannabis businesses, providing the base infrastructure for a local cannabis retail license program. On April 11, 2023, the Council’s Cannabis Subcommittee met with staff and discussed the status of the City’s efforts to date regarding the development of draft land use controls for potential cannabis retail and non-retail uses. The Subcommittee identified the subject DCC grant as a priority effort for staff, and subsequently the application was prepared and submitted for review by the DCC. On June 20, 2023, staff was notified that the City of Huntington Beach has been tentatively awarded grant funds in the amount of $325,000 to assist the effort of creating a local cannabis retail license program. Pursuant to the grant guidelines, expenses to develop and implement a cannabis retailer licensing program, including salary and benefits for staff directly involved, software costs, stakeholder outreach or community engagement expenses, and technical support for applicants and licensees are eligible costs. In the event that a future cannabis ordinance is not adopted, grant guidelines require that any remaining funds be returned to the Department of Cannabis Control in a timely manner. Reimbursement of all funds expended is not a requirement of the funding agreement. Upon adoption of the Resolution to accept the grant award funds, staff intends to return to the full Council for consultation in a Study Session to discuss next steps. As such, staff is recommending the Council subcommittee be dissolved, and staff work directly with the full Council on cannabis policy as needed moving forward. Staff will create a work plan to develop land use controls and administrative regulations, community/stakeholder outreach and a critical path timeline to place the decision to permit cannabis activities on a future ballot. Environmental Status: Pursuant to CEQA Guidelines Section 15378(b)(5), administrative activities of governments that will not result in direct or indirect physical changes in the environment do not constitute a project. Strategic Plan Goal: Non Applicable - Administrative Item Attachment(s): 1.Resolution No. 2023-39 2.Grant award letter received and dated June 20, 2023 City of Huntington Beach Printed on 9/27/2023Page 2 of 2 powered by Legistar™ RESOLUTION NO. 2023-39 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH AUTHORIZING THE ACCEPTANCE OF FUNDS FROM THE DEPARTMENT OF CANNABIS CONTROL (DCC) FROM THE CANNABIS LOCAL JURISDICTION RETAIL ACCESS GRANT PROGRAM WHEREAS, the Budget Act of 2022 provides up to $20 million for Department of Cannabis Control grants to local governments to support the development and implementation of a local cannabis retailer licensing program; and The Department of Cannabis Control, under the authority of the Medicinal and Adult-Use Cannabis Regulation and Safety Act (AUCRSA) establishes a dual regulatory structure for cannabis businesses, and a person who wishes to engage in commercial cannabis activity is subject to regulation at both the state and local levels; and As of February 1, 2023, 327 cities and counties ( 61 % ) in California do not allow establishment of any cannabis retailers, whether storefront or non-storefront ( delivery) within their jurisdiction; and The Cannabis Local Jurisdiction Retail Access Grant program aims to provide consumers with reliable market access to regulated, tested cannabis in the legal market, and reduce demand in the illicit market; and The Cannabis Local Jurisdiction Retail Access Grant program also seeks to reduce the size of the illicit market and establish sufficient cannabis retail stores statewide to meet existing demand; and The City of Huntington Beach currently has an explicit prohibition of all commercial cannabis activities; and The City of Huntington Beach desires to pursue a project that would result in the modification of existing regulations and establish a modern, local cannabis retailer licensing program; and The City of Huntington Beach commits to and agrees to fully support a planning effort to engage the community, include such input, and endeavor to establish a local cannabis retail licensing program. NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby resolve as follows: SECTION 1. Direct the Community Development Director or her designee to execute and sign the award, and to approve any necessary amendments and extensions. RESOLUTION NO. 2023-39 PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on _____ , 2023 . Mayor ATTEST: APPROVED AS TO FROM: REVIEWED AND APPROVED: INITIATED AND APPROVED: City Manager 2 23 -13123/315280 Gavin Newsom Governor Nicole Elliott Director Policy and Research Division • 2920 Kilgore Road, Rancho Cordova, CA 95670 844-61-CA-DCC (844-612-2322) • info@cannabis.ca.gov • www.cannabis.ca.gov Business, Consumer Services and Housing Agency June 20, 2023 Hayden Beckman Senior Planner Community Development Department City of Huntington Beach Subject: Department of Cannabis Control Retail Access Grant Award Letter Notice Dear Hayden Beckman: The Department of Cannabis Control (DCC) is pleased to inform you that your proposal, application number LJRAGAPP23-017, has been selected for a Retail Access Grant Award. Local Jurisdiction: City of Huntington Beach Award Total: $325,000 DCC has reviewed your application and determined that it meets the requirements and is consistent with the grant program guidelines. DCC is in the process of developing a grant agreement that will serve as the contract between DCC and the grant award recipient. DCC may reach out if additional information is needed to complete the agreement. The agreement will include a cover letter with actions your contracting office will need to take to execute the agreement. If you have any questions, please contact the Policy and Research Division at RetailAccessGrants@cannabis.ca.gov. Sincerely, Jacqueline Campion Deputy Director, Policy & Research cc: Nicole Elliott, DCC Director Rasha Salama, DCC Chief Deputy Director Melissa Eidson, DCC Administration Deputy Director Laura Barlow, DCC Branch Chief, Operations Department of Can no bis Control CALIFORNIA Gavin Newsom Governor Nicole Elliott Director Policy and Research Division • 2920 Kilgore Road, Rancho Cordova, CA 95670 844-61-CA-DCC (844-612-2322) • info@cannabis.ca.gov • www.cannabis.ca.gov Business, Consumer Services and Housing Agency Marie Marcellana, DCC Procurement Section Manager Devin Gray, DCC Policy and Research Specialist Sara Banchero, DCC Grants Manager Department of Can no bis Control CALIFORNIA City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:23-749 MEETING DATE:10/3/2023 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Al Zelinka, City Manager VIA:Chau Vu, Director of Public Works PREPARED BY:Chris Davis, Senior Management Analyst Subject: Approve Fifth Amendment to the West Orange County Water Board Joint Powers Agreement allowing member agencies to designate up to two alternate members to the Board of Directors. Statement of Issue: The City is a member of the West Orange County Water Board (WOCWB) Joint Powers Authority. The Joint Powers Agreement of 1967 states that each member agency appoint a director to the WOCWB, with the City of Huntington Beach as majority owner of WOCWB facilities appointing two directors. The Fifth Amendment would allow member agencies to appoint up to two alternate directors to the WOCWB. Financial Impact: There is no cost associated with this action. Recommended Action: Approve and authorize the Mayor and City Clerk to execute the Fifth Amendment to the WOCWB Joint Powers Agreement. Alternative Action(s): Do not approve Fifth Amendment. If the amendment is not approved by the majority of member agencies, each agency would continue to designate only regular members. Analysis: The WOCWB is a Joint Powers Authority comprised of the cities of Garden Grove, Seal Beach, Westminster and Huntington Beach for the purpose of purchasing water from the Municipal Water District of Orange County, and transporting it via the OC-9 and OC-35 transmission mains. The transmission mains and associated appurtenances are owned by the joint powers cities. The City of Huntington Beach owns 56.1% of the system. The WOCWB is governed by five (5) elected officials; City of Huntington Beach Printed on 9/27/2023Page 1 of 2 powered by Legistar™ File #:23-749 MEETING DATE:10/3/2023 one each from the cities of Garden Grove, Seal Beach and Westminster, and two from the City of Huntington Beach. Mayor Pro Tem Gracey Van Der Mark and Council Member Pat Burns represent the City of Huntington Beach. At the July 19, 2023 regular meeting of the West Orange County Water Board (WOCWB), the Board voted 5-0 to process an amendment to the Joint Powers Agreement (JPA). The Fifth Amendment to the JPA would allow member agencies the option to appoint up to two alternate Directors to WOCWB, should the designated Director be unable to attend a WOCWB Board meeting. The Board meets quarterly, and because the Directors are City Council Members, scheduling issues do sometimes arise, making it challenging to reach a quorum. Allowing alternate members would mitigate this issue. While member agencies have allowed alternate Directors to attend Board meetings in the past, this amendment would formalize the appointment of alternate Directors. Under the amendment, a member agency would have the option of appointing up to two alternate Directors. The alternate Director would have the same voting rights at the meeting as the regular Director. The alternate would also receive the stipend for attending the meeting. Member agencies would not be required to designate an alternate Director. Each agency is requested to submit the proposed amendment to their legal representative for review. Should no agency have any issue with the amendment, each agency would need their City Council to approve the amendment and submit the signature page to Board. Environmental Status: Pursuant to CEQA Guidelines Section 15378(b)(5), administrative activities of governments that will not result in direct or indirect physical changes in the environment do not constitute a project. Strategic Plan Goal: Non Applicable - Administrative Item Attachment(s): 1.Fifth Amendment to the West Orange County Water Board Joint Powers Authority 2.Power Point City of Huntington Beach Printed on 9/27/2023Page 2 of 2 powered by Legistar™ FIFTH AMENDMENT TO WEST ORANGE COUNTY WATER BOARD JOINT POWERS AGREEMENT This FIFTH AMENDMENT TO JOINT POWERS AGREEMENT (“Fifth Amendment”) is entered into this ___ day of __________, 2023, by and among the CITY OF GARDEN GROVE, the CITY OF HUNTINGTON BEACH, the CITY OF SEAL BEACH, and the CITY OF WESTMINSTER, collectively hereinafter sometimes referred to as the “Contracting Parties” or the “Parties,” all of which are municipal corporations formed under and existing pursuant to the laws of the State of California. W I T N E S S E T H: WHEREAS, the Parties hereto are all of the parties to that certain Joint Powers Agreement, executed on October 25, 1967, known as the “West Orange County Water Board Joint Powers Agreement” (“Joint Powers Agreement”); and WHEREAS, the Joint Powers Agreement has been amended from time to time on December 15, 1969; December 1, 1993; July 15, 1994; and October 17, 2005, which prior amendments that are incorporated herein by reference; and WHEREAS, Section 8 of the Joint Powers Agreement provides that the terms and provisions of the Joint Powers Agreement may be amended with the unanimous consent of the Parties; and WHEREAS, the Parties hereto desire to amend Section 3 of the Joint Powers Agreement to include primary and secondary alternates for each sitting member for the West Orange County Water Board (“Board”), and relating provisions thereto. NOW, THEREFORE, THE CONTRACTING PUBLIC AGENCIES HEREBY DO AGREE AS FOLLOWS: Section 1. Recitals. The foregoing recitals are true and correct and are incorporated herein by this reference. Section 2. Authority for Amendment. The Parties hereto are authorized by law to contract with each other for the joint exercise of common powers under Article 1, Chapter 5, Division 7, Title 1 of the Government Code of the State of California, and are authorized to amend the Joint Powers Agreement pursuant to Section 8 thereof, by the unanimous consent of the governing bodies of each of the Parties. Section 3. Amendment. Section 3 of the Joint Powers Agreement is hereby amended and superseded in its entirety to read as follows: 2 “SECTION 3” The Board of Directors of the West Orange County Water Board shall consist of five members. Garden Grove, Seal Beach and Westminster shall each appoint a person to serve as a member of the Board and Huntington Beach shall appoint two persons to serve as members of the Board. Each member shall file with the West Orange County Water Board a certified copy of the resolution or action of the contracting public agency which appointed them. Persons appointed to be a member of the Board of Directors need not be a member of the City Council or governing body of the contracting public agency which appointed them. A contracting public agency may, but is not required to, designate a primary alternate and a secondary alternate for its duly appointed member of the Board (which shall be specified as set out in the foregoing paragraph). At any given meeting of the West Orange County Water Board where a quorum of the directors are present, if the appointed director of a member agency of the West Orange County Water Board is not present, the designated primary alternate of that member agency may participate as the voting representative of the applicable member agency of the West Orange County Water Board. If the appointed member and primary alternate member of the member agency of the West Orange County Water Board are not present at any given meeting of the West Orange County Water Board, the secondary alternate of that member agency may sit in the chair of such member agency of the Board. In the event a primary or secondary alternate sits in the chair during a Board meeting as a member of the Board, such alternate shall be treated as director representative of such member agency of the West Orange County Water Board for all other purposes pursuant to this Joint Powers Agreement, and any amendments thereto, for such meeting, including, but not limited to, the provisions set forth in Section 6 of this Joint Powers Agreement. In the event that additional entities or concerns become a party to this Joint Powers Agreement as hereinafter provided, then the membership of this Board shall be increased by one member for each additional party to the Joint Powers Agreement unless all of the Parties shall agree otherwise. The Board shall govern the affairs of the West Orange County Water Board and shall annually designate one of its members to serve as Chairman of the Board. The Chairman shall preside at all meetings. In the Chairman’s absence, the remaining members of the Board shall appoint a member to act as Chairman pro tem. The Board shall appoint a Secretary who may appoint an 3 006326.0000041 539565.1 assistant secretary for the purpose of conducting and recording the affairs of the West Orange County Water Board. The Board may employ additional personnel to conduct the financial and administrative affairs of the West Orange County Water Board or may contract with one of the parties or any public or private concern to provide such financial and administrative services as the Board may deem necessary from time to time.” [Remainder of this page intentionally left blank] Section 4. Remainder of Agreement. Except for the changes specifically set forth herein, all other terms of the Joint Powers Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the patties hereto have executed this Fifth Amendment as of the Effective Date. ATTEST: Name: ____________ _ City Clerk, City of Garden Grove ATTEST: Name: ____________ _ City Clerk, City of Huntington Beach ATTEST: Name: ____________ _ City Clerk, City of Seal Beach ATTEST: Name: ____________ _ City Clerk, City of Westminster CTIY OF GARDEN GROVE: By ___________ _ Name: ____________ _ Mayor CITY OF HUNTINGTON BEACH By _____________ _ Name: ____________ _ Mayor CITY OF SEAL BEACH By _____________ _ Name: ____________ _ Mayor CITY OF WESTMINSTER By _____________ _ Name: ____________ _ Mayor -Signature Page -Ff/th Ame11dme11t - Approve Fifth Amendment to West Orange County Water Board Joint Powers Agreement October 3, 2023 WOCWB •Joint Powers Authority that owns and operates OC-9 and OC-35 Water Transmission mains •Five (5) member board –Mayor Pro Tem Gracey Van Der Mark and Council Member Pat Burns representing Huntington Beach •Proportional share: •Huntington Beach (56.1%) •Garden Grove (4.2%) •Seal Beach (14.3%) •Westminster (25.4%) •Each Member Agency must approve the amendment before the WOCWB as a whole can approve the amendment in October WOCWB JPA Amendment #5 • Allows each Agency to Designate up to two Alternate Directors • JPA is currently silent on Appointment of Alternate Directors • No Requirement to Appoint Alternate Director Questions? City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:23-770 MEETING DATE:10/3/2023 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Al Zelinka, City Manager VIA:Chau Vu, Director of Public Works PREPARED BY:John Martin, Capital Projects Administrator Subject: Accept the lowest responsive and responsible bid and authorize execution of a construction contract with A2Z Construct Inc. in the amount of $117,600.00 for the Central Library Lower Level Restroom ADA Improvements, CC-1658 Statement of Issue: On August 22, 2023 bids were opened for the Central Library Lower Level Restroom ADA Improvements, CC-1658. City Council action is requested to award the construction contract to A2Z Construct, Inc., the lowest responsive and responsible bidder. Financial Impact: The total cost of the project, including contingency and supplemental, is $179,122. Funds are available in the Community Development Block Grant (CDBG) account 23980357.82800. Recommended Action: A) Accept the lowest responsive and responsible bid submitted by A2Z Construct Inc. in the amount of $117,600; and B) Authorize the Director of Public Works to execute change orders not to exceed 20% of the contract costs, or $23,520. C) Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney. Alternative Action(s): Do not accept the recommended action and direct staff accordingly. Analysis: The existing men’s and women’s restrooms in the lower level of the Central Library are original to the 1975 construction of the building, and are in need of updating. The restroom tile, finishes, lavatories, City of Huntington Beach Printed on 9/27/2023Page 1 of 3 powered by Legistar™ File #:23-770 MEETING DATE:10/3/2023 mirrors, glazing, plumbing fixtures, and ceiling tiles are at end of life and need to be replaced. Additionally, both facilities will be converted to family restrooms to comply with accessibility standards. Tile finishes, along with modern plumbing fixtures, glazing, and lavatories will be installed. A new hard lid ceiling system will replace the existing acoustic ceiling tile, and lighting and mechanical modifications will be included as well. These systems and finishes were designed to match or resemble the upper level restrooms, which were renovated in 2019 to meet accessibility standards. The engineer’s estimate for this project was $200,000. Bids for the project were opened on August 22, 2023 and are listed in ascending order below: Bidder Submitted Bid 1 A2Z Construct Inc.$117,600.00 2 R&R B Inc $130,866.00 3 3m Construction Corporation $135,730.00 4 Global Builders Inc $149,888.00 5 Corral Construction Development $164,709.00 6 Camp Constructors Inc $177,000.00 7 Rhome Profile Construction $194,654.00 8 MLC Constructors $284,219.00 9 Builtall $294,000.00 10 Kazoni Inc $354,710.00 11 MBC Enterprises Inc.$384,720.00 City staff has conducted a reference check on A2Z Construct Inc. and has received satisfactory reviews of their past performance on similar scale restroom renovation and tenant improvement building projects. Therefore, staff recommends awarding a contract to A2Z Construct Inc. in the amount of $117,600. The total project cost is $179,122 as outlined below: Bid submitted by A2Z Construct, Inc.$117,600 20% Contingency $23,520 Supplementals (inspection, construction administration, etc.)$38,002 TOTAL CONSTRUCTION COST $179,122 Staff is requesting that the Director of Public Works be given authorization to approve change orders on this project up to 20 percent of the construction bid rather than the standard 10 percent. This request is based upon the fact that there may be unforeseen issues given the age of the facility and the contract is relatively small compared with a typical construction contract. Environmental Status: This project is categorically exempt pursuant to the California Environmental Quality Act, Section 15303.c City of Huntington Beach Printed on 9/27/2023Page 2 of 3 powered by Legistar™ File #:23-770 MEETING DATE:10/3/2023 Strategic Plan Goal: Infrastructure & Parks Attachment(s): 1.Vicinity / Location Map 2.Project Overview Presentation City of Huntington Beach Printed on 9/27/2023Page 3 of 3 powered by Legistar™ CENTRAL LIBRARY LOWER LEVEL RESTROOM ADA IMPROVEMENTS – PROJECT LOCATION MAP PACIFIC PROJ ECT S IT E AVE. I;; OCEAN 405 ' AVE. I;; . lE ,-: AV[. ; AV AV N E9 Central Library Lower Level Restrooms ADA Improvements Project Overview October 3, 2023 BACKGROUND • Huntington Beach Central Library - originally constructed in 1975 • Project scope involves renovation of (1) Men’s and (1) Women’s restrooms located in lower level • Upper level restrooms were renovated with ADA improvements in 2019. The lower level restroom finishes will match the upper level finishes Iii ~------+-~-........ -. :,: -Iii u 3~ i-=~;.:.__+---1--,~"l--'::..:::..-,l-"1......, NEED/WHY/BENEFITS •Restroom facilities have not been updated since original construction in 1975 •Improvements will comply with modern ADA accessibility standards •New restrooms will be first set of “Family Restrooms” at Central Library. This style is more spacious and includes amenities such as baby changing stations DETAILS TYP. ~): I -------7 li,J 'I,/] ,--------_J ,--- 1,--;. 1l.:.~ L __ I l(::o.-, 1·~.;.. L __ I ,.-71: ---10½1 -f'.------ll1 -------- I Ill DEMOLITION FLOOR PLAN cp cp TVP. IMPROVEMENT FLOOR PLAN DETAILS •Shown below is the upper level restroom, which was renovated in 2019. These finishes are exemplary of the style that will be installed in the lower level restroom. COMMUNITY OUTREACH • Central Library patron feedback has shown a desire for family restrooms in the library • City maintenance groups have been consulted on design to ensure consistency in components and parts between new upper and lower restrooms FUNDING/SCHEDULE FUNDING: • Engineer’s Estimate: $200,000.00 •CDBG Fund account: 23980357.82800 SCHEDULE: • August 2023 –Bid project • August 2023 –Open bids • October 2023 – Award contract • November 2023 –Begin construction • January 2024 – Complete construction Questions? City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:23-784 MEETING DATE:10/3/2023 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Al Zelinka, City Manager VIA:Chau Vu, Director of Public Works PREPARED BY:John Nguyen, Senior Traffic Engineer Subject: Approve and Authorize execution of Professional Service Contract with Iteris, Inc. in the amount of $646,136.00 for the Valley View Street/ Bolsa Chica Street RTSSP Project, CC-1622 Statement of Issue: In October 2019, the City of Huntington Beach in conjunction with the City of Westminster and the City of Garden Grove submitted an application to the Orange County Transportation Authority (OCTA) for a Regional Traffic Signal Synchronization Program project on Valley View Street / Bolsa Chica Street from Chapman Avenue in Garden Grove to Warner Avenue in the City of Huntington Beach. The City of Huntington Beach prepared a Cooperative Agreement with Garden Grove and Westminster for this project specifying the responsibilities and underlying commitments for each agency. This Cooperative Agreement was approved by the City of Huntington Beach on March 21, 2023. On June 26, 2023, the City advertised a Request for Proposal for the Valley View Street/ Bolsa Chica Street Corridor Traffic Signal Synchronization Project for Engineering and Professional Consulting Services. Following an evaluation of the proposals, staff recommends awarding a contract to Iteris, Inc. in the amount of $646,136.00 to provide these services. Financial Impact: The total project cost is $2,343,900, with OCTA providing $1,735,949 in grant funds. The City of Huntington Beach has a grant matching fund commitment of $155,532. Fiscal Year 2022/23 carry over funds in the amount of $329,497 are available in the Air Quality Management District (AQMD) fund (Account No. 20190014.82700) for the grant matching funds, construction administration and construction contingency. Because the City of Huntington Beach is acting as lead agency for this project, the City will bill the cities of Westminster and Garden Grove for their matching portions. There is also an allocation of the other cities’ matching funds of $142,846 for the City of Westminster City of Huntington Beach Printed on 9/27/2023Page 1 of 3 powered by Legistar™ File #:23-784 MEETING DATE:10/3/2023 and $135,608 for the City of Garden Grove. Grant carry over funds, which include the OCTA and other agencies portions are available in the Bolsa Chica TS Synchronization (Account No. 128285282.82800). Recommended Action: Approve and authorize the Mayor and City Clerk to execute a Professional Service Contract between the City of Huntington Beach and Iteris, Inc. for the Valley View Street/ Bolsa Chica Street RTSSP Project, CC-1622, in an amount not to exceed $646,136. Alternative Action(s): Deny approval of the Professional Service Contract which would result in the cancellation of the project and the forfeiture of the grant allocation. The project would be placed on hold while the City awaits future OCTA funding opportunities. Analysis: In October 2019, the City of Huntington Beach in conjunction with the City of Westminster and the City of Garden Grove submitted an application to the Orange County Transportation Authority (OCTA) for a Regional Traffic Signal Synchronization Program project on Valley View Street / Bolsa Chica Street from Chapman Avenue in Garden Grove to Warner Avenue in the City of Huntington Beach. This is a joint project with the Cities of Westminster and Garden Grove and Caltrans, and will provide operational and infrastructure improvements at 22 signalized intersections along the corridor. Improvements within the City of Huntington Beach includes the installation of one mile of fiber optic communication cable (Edinger to Bolsa), new traffic signal controllers and traffic signal coordination. On December 16, 2019 the City Council formally approved the submission of this grant application to OCTA, including the commitment to lead the project and to provide the matching funds as identified in Resolution 2019-74. In April 2020, OCTA approved funding for this project. In October 2022, the City of Huntington Beach requested an escalation to the grant allocation (City Council Resolution No. 2022-65), citing the passage of three years since the initial grant application was submitted and the subsequent price increases for construction materials and labor costs. The request was approved by OCTA in February 2023. The approved project budget is as follows: Following the preparation of design plans for the project, separate construction contracts will be awarded by each of the individual agencies for completion of construction elements (e.g. fiber optic cable/conduit, traffic signal modifications) with a total budget of $1,697,764 shared among the 3 agencies. Total Project Cost:$ 2,343,900 Project Grant Funding $ 1,735,949 City of HB Matching Funds, construction management and contingency $ 329,497 City of Westminster Matching Funds Required $ 142,846 City of Garden Grove Matching Funds Required $ 135,608 The City of Huntington Beach prepared a Cooperative Agreement for this project specifying the City of Huntington Beach Printed on 9/27/2023Page 2 of 3 powered by Legistar™ File #:23-784 MEETING DATE:10/3/2023 responsibilities and underlying commitments for each agency, which was approved by the City of Garden Grove and the City of Westminster. The Cooperative Agreement was approved by the City of Huntington Beach City Council on March 21, 2023. On June 26, 2023, the City issued a Request for Proposal for Engineering and Professional Consulting Services for the project. Proposals were requested and five were received in compliance with Chapter 3.03 of the Huntington Beach Municipal Code. In accordance with qualifications based selected procurement, per the Federal “Brooks Act,” State SB 419, and the City of Huntington Beach Municipal Code Section 3.03 “Professional Services,” the Public Works Department established a review board including City of Westminster and Garden Grove. Each firm stated their engineering expertise within their proposal. Proposal were then evaluated and ranked by the review board. The top firm selected with the most experience for this project was Iteris, Inc. Staff Recommends awarding a contract to Iteris, Inc. in the amount of $646,136.00. Iteris, Inc. The reference check for Iteris, Inc. provided positive responses from past clients. Iteris has performed similar study and design efforts for numerous local agencies, including projects for the City of Huntington Beach and the Orange County Transportation Authority. Public Works Commission Action: None required for this action. Upon completion of the project plans and contract documents within the City of Huntington Beach, these items will be brought before the Public Works Commission for approval to advertise for sealed bids. Environmental Status: This project is categorically exempt pursuant to the California Environmental Quality Act, Section 15303 (c). Strategic Plan Goal: Infrastructure & Parks Attachment(s): 1.Location Map 2.“Cooperative Agreement by and between the Cities of Huntington Beach, Garden Grove and Westminster for the Valley View Street / Bolsa Chica Street Corridor Traffic Signal Synchronization Project”; 3.Iteris, Inc. Contract Agreement for Bolsa Chica RTSSP 4.Powerpoint City of Huntington Beach Printed on 9/27/2023Page 3 of 3 powered by Legistar™ LAMPSON AVE. ~ I :::c u I WESTMINSTER BLVD. SEAL BEACH PROJECT CORRIDOR ~· I- Vl I ~ 51 ~· CD Iii ::E <( :::c <( a:: (.!) EDINGER WARNER Iii ~ (.!) z ii:: a. (/) BOLSA AVE. Iii w ....J <( 0 (.!) z a: a.. AVE. V) Iii V) 0 I w Iii V) 0 a:: ~ 0 w GARDEN GROVE LAMPSON AVE. :::c ~ WESTMINSTER CD Iii tii w 3:: z w g 0 (.!) WESTMINSTER BLVD HUNTINGTON BEACH c:i ::'.i Iii CD HEIL AVE. Iii :::c ILi ~ 3': z ILi CD C ....I 0 AVE. (.!) NTS CITY OF HUNTINGTON BEACH * PUBLIC WORKS * TRAFFIC ENGINEERING ATTACHMENT PROJECT LOCATION 1 COOPERATIVE AGREEMENT BY AND BETWEEN THE CITIES OF HUNTINGTON BEACH, GARDEN GROVE AND WESTMINSTER FOR THE VALLEY VIEW STREET/BOLSA CHICA STREET CORRIDOR TRAFFIC SIGNAL SYNCHRONIZATION PROJECT This Cooperative Agreement ("Agreement") is made and entered into this ~ day of MARc.:t:\ , 2023, by and between the CITY OF HUNTINGTON BEACH, the CITY OF GARDEN GROVE and the CITY OF WESTMINSTER. A. The City of Huntington Beach, with cooperation from the Cities of Garden Grove and Westminster, applied for a grant from the Orange County Transportation Authority ("OCTA") Measure M2 Regional Traffic Signal Synchronization Program ("RTSSP"), aimed to coordinate traffic signals across multiple jurisdictions to enhance the countywide traffic flow and reduce congestion. B. TI1e Valley View Street/Bolsa Chica Street Corridor Traffic Signal Synchronization Project was selected by OCTA as one of the RTSSP Projects to be funded in OCTA Fiscal Year 2020-2021. A two-year project delay was received from OCT A, with a revised project funding Fiscal Year of2022-2023. The project will include timing implementation and improvements at traffic signals along Valley View Street/Bolsa Chica Street, from Chapman Avenue in Garden Grove to Warner Avenue in Huntington Beach, as listed in the Project Application attached hereto as Exhibit B and incorporated herein by this reference. C. The total budget for the project is $1,871,410. Of this budget, 80% ($1,497.120) is funded by the OCTA Regional Traffic Signal Synchronization Program and 20% ($374,280) is local agencies matching funds. The breakdown is shown in Exhibit A attached hereto and incorporated herein by this reference. D. Huntington Beach, Garden Grove and Westminster agree to provide twenty percent (20%) matching funds for the total project cost. Matching funds can be a combination of cash and in-kind match as defined by the RTSSP grant. E. OCTA and Huntington Beach have entered into a Master Funding Agreement "Cooperative Agreement No. C-1-2765" defining the terms and conditions for approved Measure M2 projects that will be implemented by Huntington Beach. F. Huntington Beach agrees to serve as the lead agency to oversee the design and implementation of the project. G. Huntington Beach, Garden Grove and Westminster desire to enter into this Cooperative Agreement to demonstrate their commitment to implement the project and improve inter- jurisdiction traffic signal synchronization on Valley View Street/Bolsa Chica Street. H. This Cooperative Agreement defines the specific terms, conditions and funding responsibilities between Huntington Beach, Garden Grove and Westminster for the implementation of the project. 1 NOW THEREFORE, it is mutually understood and agreed by and between HUNTINGTON BEACH, GARDEN GROVE AND WESTI.MINSTER: I. SCOPE: This Agreement specifies the roles and responsibilities of the cities as they pertain to the subjects and projects addressed herein . The project is specifically detailed in the Project Application attached hereto as Exhibit B and incorporated herein by this reference. All of the cities agreed that each will cooperate and coordinate with the other in all activities covered by this Agreement and any other supplemental agreements that may be required to facilitate purposes thereof. IT. MUTUAL RESPONSIBLITIES : Huntington Beach, Garden Grove and Westminster mutually agree to : a. Designate a lead staff to act as the liaison for the project. The liai son and any other project personnel, if necessary, will attend and participate in all related project meetings. b. Participate, cooperate and coordinate with contractors, consultants, vendors and staff in good faith using reasonable efforts to resolve any unforeseen issues and disputes arising out of the project to the extent practicable with respect to the performance of the project. c. Maintain project related traffic signals and telecommunications equipment with high priority during the project, and be responsible for repair of their own signal control systems in each of their respective jurisdictions. d. Provide on-site support for signal control systems, timing plans, detection systems and related equipment during construction, installation and integration, and be available to change or make adjustments to timing plans when necessitated by the project. e. Document it1-kind match or dollar match funding as identified in the project application, and provide verification of such expenditures as part of any review or audit process, which may include payroll records, contracts and purchase orders. f. Monitor and operate the project traffic signals and improvements within its jurisdiction for a period of two (2) years following the completion of the Primary Implementation Phase of the project, as required by the program funding. g. Coordinate the inclusion of other improvements and in-kind services, where necessary, that the owning agency requires for the implementation of the project, but are not included in the project application. The owning agency shall be responsible for the inclusion of such elements within reason and at its own costs. 2 I { r i f / -t f i f t f. l f m. h, Unused project funds for improvements from one City can be used by another City (with matching fund responsibility) upon mutual consent of the involved parties. RESPONSIBILITIES OF HUNTINGTON BEACH: Huntington Beach agrees to the following responsibilities: a. Huntington Beach shall serve as lead agency for design and traffic signal timing implementation and shall provide oversight by establishing milestones and overseeing the project development to ensure that all standards and requirements set forth by the agreement is adhered to. b. Huntington Beach shall be responsible for completing the project in accordance with the funding guidelines and any and all other OCT A requirements related to these funding programs. Huntington Beach shall maintain coordination with all participating agencies throughout the duration of the project. c. Huntington Beach shall provide staff, consultants, and contractors deemed neces sary and appropriate to manage, administer, coordinate, and oversee engineering design and timing implementation of the project. d. Huntington Beach shall coordinate the work effort of the Project, provide the day-to - day management of the consultant and manage all consultant administration. Huntington Beach shall review the consultant's invoices and pay them accordingly after ensuring that the work has been adequately perfo1med by the con sultant. e . Huntington Beach shall provide its share of matching fund as shown in Exhibit A attached hereto and incorporated herein by this reference. The final amount may vary and will be based on the 20% of actual cost of implementing all timing, improvements . and maintenance, as identified in the project application. f. Upon issuance of a Notice to Proceed to the Consultant, Huntington Beach can issue invoices to Garden Grove and Westminster for up to 80% of the cash match amount identified in Exhibit A. The remaining case match amount will be invoiced after completion of the Primary Implementation Phase of the project. g. Huntington Beach shall comply with all of the tenns and conditions of the Cooperative Agreement with OCT A, including the Project Reporting and Audit Requirements contained therein. IV. RESPONSIBILITIES OF GARDEN GROVE: Garden Grove agrees to the following responsibilities: 3 i ! I f l - ! l i j. t I \· ! I ! . I i I ! l l I f ; ' ,. V. a. Garden Grove shall provide its share of matching funds as shown in Exhibit A. The final amount may vary and will be based on the 20% of actual cost of the implementing all timing, improvements and maintenance, as identified in the project application. b. Garden Grove shall be responsible for construction contracting, construction administration and construction inspection for all improvements within its jurisdiction. Costs of such inspection services shall be part of the in-kind labor services provided within the matching fund. No additional compensation from the project is provided for providing inspection services. c, Garden Grove shall waive all costs and fees related to any and all permits, if such permits are required to perfo1m any project related work in its jurisdiction. RESPONSIBILITIES OF WESTMISTER: Westminster agrees to the following responsibilities: a. Westminster shall provide its share of matching funds as shown in Exhibit A. The final amount may vary and will be based on the 20% of actual cost of implementing a11 timing, improvements and maintenance, as identified in the project application. b. Westminster shall be responsible for construction contracting, construction administration and construction inspection for all improvements within its jurisdiction. Costs of such inspection services shall be part of the in-kind labor services provided within the matching fund . No additional compensation from the project is provided for providing inspection services. c. Westminster shall waive all costs and fees related to any and all permits, if such permits are required to perform any project related work in its jurisdiction. VI. COMPLETE AGREEMENT a. This Agreement, including any attachment~ incorporated herein and made applicable by reference, constitutes the complete and exclusive statement of the terms and conditions of this Agreement between HUNTINGTON BEACH, GARDEN GROVE AND WESTMINSTER and it supersedes all prior representations, understandings and communications between the parties. The invalidity in whole or in part of any term or condition of this Agreement shall not affect the validity of other term(s) or condition(s) of tbis Agreement. The above referenced Recitals are true and correct and are incorporated by reference herein. b. Any modifications of this Agreement shall only be by amendment upon written mutual consent of all cities. All modifications, amendments, changes and revision of this Agreement in whole or in part, and from time to time, shall be binding upon the cities so long as the same shall be in writing and executed by each agency. c. A party's failure to insist on any instance(s) of any other party's performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver of the non-enforcing party's right to such performance or to future performance of such 4 , i I ! i ' ! ; ! i [ ; ; I i i term(s) or condition(s), and the non-performing party's obligations in respect thereto shall continue in full force and effect. Changes to any portion of this Agreement shall not be binding upon either party except when specifically confirmed in writing by way of a written amendment to this Agreement between the parties and issued in accordance with the provisions of this Agreement. VII. INSURANCE AND INDEMNIFICATION a . Each City shall jointly and severally indemnify, defend and hold harmless every other City, it's officers, directors, employees and agents from and against any and all claims for any loss or damages, bodily injuries, damage to, or loss of property caused by the negligent acts, omissions or willful misconduct by the City, its officers, directors, employees, or agents in connection with or arising out of the performanc·e of this Agreement. b. Each City shall maintain adequate levels of insurance, or self-insurance to assure full indemnification of every other City. VIII. ADDITIONAL PROVISIONS a. Term of Agreement: This Agreement shall continue in full force and effect until December 31, 2026. This Agreement may be extended at the mutual consent of all parties in writing. b. HUNTINGTON BEACH, GARDEN GROVE and WESTIMINSTER hereto affirm that they are authorized to execute this Agreement on behalf of said parties and that, by so executing this Agreement, the pru1ies hereto are formally bound to the provisions of this Agreement. c. Severability: If any term, provision, covenant or condition of this Agreement is held to be invalid, void or otherwise unenforceable to any extent, by any comt of competent jurisdiction, the remainder of this Agreement shall not be affected thereby, and each term, p rovisi on, covenant or condition of this Agreement shall be valid and enforceable to the fullest extent permitted by law. d. Counterparts of Agreement: This Agreement may be executed and delivered in any number of counterparts, each of which, when executed and delivered shall be deemed an original and all of which together shall constitute the same agreement. Facsimile and electronic signatures will b e permitted. e. In the event that the project costs exceed the estimates submitted in the Project Application as prepared, all patties agree to m eet and determine project revisions to meet the budget, or a revised funding proposal by the Cities that shall be documented and submitted in writing as a revision to the Agreement. f. The parties shall comply with all applicable Federal, State and local laws, statutes, ordinances and regulations of any governmental agency having jurisdiction over the project. 5 1 t l i i I f ! f g. Force Majeure: Any party shall be excused from performing its obligations under this Agreement during the time and to the extent that it is prevented from pe1forming by any unforeseeable cause beyond its control, including but not limited to, any incident of fire; flood; acts of God; commandeering of material products, plants or facilities by the Federal, State or local government; national fuel shortage; or, a material act or omission by the other party; when satisfactory evidence of such cause is presented to the other parties, and provided further that such non-performance is unforeseeable beyond the control and is not due to the fault or negligence of the party not performing. h. Assignment: Neither this Agreement, nor any of the parties' rights, obligations or duties hereunder may be assigned in whole or in part by any patty without the prior written consent of all the other parties in their sole and absolute discretion. Any such attempt at assignment shall be deemed void and of no force and effect. Consent to one assignment shall not be deemed consent to any subsequent assignment, nor the waiver of any rights to, consent to such subsequent assignment. i. Obligations to Comply with Law: Nothing herein shall be deemed nor constmed to authorize or require any party to issue bonds, notes or other evidences of indebtedness under the terms, in amounts, or for purposes other than as authorized by local, State or Federal law. J. Governing Law: The laws of the State of California and applicable local and Federal laws, regulations and guidelines shall govem this Agreement. k. Litigation fees: Should litigation arise out of this Agreement for the performance thereof, the court shall award costs and expenses, including attorney's fees, to the prevailing party. I. Notices: Any notices, requests or demands made between the parties pursuant to this Agreement are to be directed to: City of Huntington Beach Public Works/Engineering Attn: WiJliam Janusz, Principal Civil Engineer 2000 Main Street Huntington Beach, CA 92648 (714) 374•1628 City of Garden Grove Public Works Department Attn: Dai Vu, City Traffic Engineer 11222 Acacia Parkway Garden Grove, CA 92842 6 r l l i !. ! f t I t t I i l I I (714) 741-5189 City of Westminster Public Works Department Attn: Adolfo Ozeata, Transportation Manager 8200 Westminster Blvd., Westminster, CA 92683 (714) 554-34 62 JX. DELEGATED AUTHORITY The actions required to be taken by the Cities in this implementati on of this Agreement are deleted to its Mayor, City Manager or equivalent designee. [SIGNATURES ON SUBSEQUENT PAGES] 7 l l - ' I I l IN WITNESS WHEREOF, the paiiies hereto :have executed this Agreement the day and year first above written: CITY OF HUNTINGTON BEACH: ~~ , Mayor A1TEST:· f c~~ 8 DocuSlgn Envelope ID: 03A8DD88-B426-437F-8E93-3135388D83EB IN WI1NESS WHEREOF, the parties hereto have executed this Agreement the day and year first above written: CITY OF GARDEN GROVE: QOocuSlgned by: 5-t;-g_--., ~llf!Bel'8f8429469 ... 8/16/2022 Mayor Steve Jones ATTEST: G:;;;!;~6~ 8/16/2022 City Clerk APPROVED AS TO FORM: ~~;:~ 8/16/2022 ciiY0 XRb!A'Jy· 9 ' r I I l t IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first above written: CITY OF WESTMINSTER: ~ Mayor ATTEST: ~ City Clerk1 I ~'wt 10 EXHIBIT A Valley View Street / Bolsa Chica Street TSSP Project Funds Breakdown AGENCY PROJECT M2GRANT FUNDS BY (80%) AGENCY* HUNTINGTON $654,000,00 $523,200.00 BEACH GARDEN $567,300.00 $453,840.00 GROVE WESTMINSTER $597,600.00 $478,080.00 CALTRANS $41 700.00 $33,360.00 TOTAL $1,860 600.00 $1,488,480.00 LOCAL MATCH (20%) TOTAL MATCH TYPE MATCH** CASH IN-KIND $134,311.58 $131,165.58 $3,146.00 $115,654.74 $32,494.74 $83,160.00 $122,153 .68 $122,153.68 $0.00 $0.00 $0.00 $0.00 $372,120.00 $285,814.00 $86,306.00 " Unused project funds from one Agency can be transferred to another agency with mutual consent. .. Total match amount may vary; the final match amount will be based on the actual project implementation costs, to be determined at the Primary Implementation Phase of this project. 11 ' T ; 1 ; i f ~ ' i t i i 1 ,. t ! EXHIBITB PROJECT APPLICATION 3/19/2020 12 EXHIBITB CITY OF HUNTINGTON BEACH Public Works Department March 19, 2020 Mr. Alfonso Hernandez Orange Couniy Transportation Authority 600 S. Main Street Orange, CA 92863 Tom Herbel, PE Acting Director of Public Works Subject: Revised Application for Regfonal Traffic Signal Synchronization Program Funds Under the Comprehensive Transportation Funding Program Valley View Street / Bolsa Chica Street from Chapman Avenue to Warner Avenue Dear Mr. Hernandez: The City of Huntington Beach, in conjunction with the Cities of Garden Grove and Westminster, is submitting the enclosed revised application for funding consideration for the Valley View Street 1 · Bolsa Chica Street corridor under the Regional Traffic Signal Synchronization Program of the Comprehensive Transportation Funding Program. The application is for operational and infrastructure improvements along Valley View Street/ Bolsa Chica Street from Chapman Avenue to Worner Avenue. Enclosed is a printout of the revised supplemental application. This application has been revised based upon your comments dated March 18, 2020. We appreciate your consideration of our application. If there are any questions, please contact me at 1714) 374-1628. Sincerely, j/~~ 7 William F. Janusz, P.E. Principal Civil Engineer Enclosures C: Dai Vu, City Traffic Engineer, Garden Grove Bill (Hoa) Pham, Civil Engineering Associate, Westminster 2000 Main Street, California 92648 • Phone 714-536 -5431 • www.huntingtonbeachca.gov FY 2020 Call for Projects Regional Traffic Signal Synchronization Program Project P Supplemental Application VALLEY VIEW STREET/ BOLSA CHICA STREET 10/24/2019-RESUBMITTED 3/19/2020 Project Overview Length of Corridor (mi): 5.35 Number of signals: 22 Total Proje ct Cost: $1,860,600.00 M2 funds requested: $1,488,480.00 Total Match: $372,120.00 Cash Match: $285,814.00 In-kind Match: $86,306.00 Participating agencies: Cities of Garden Grove, Westminster and Huntington Beach and Caltrans Applicant Agency: City of Huntington Beach Contact Name: William F. Janusz Contact Number: 714-374-1628 Contact Email: wjanusz@surfcity-hb.org Project P Regional Traffic Signal Synchronization Program Application Checklist Project P Application Checklist Page RTSSP Online Application -submitted through OCFundTracker 1. Vehicle Miles Traveled. 2. Benefic Cost Ratio 3. Project Characteristlcs 4. Transportation Significance Online 5. Maintenance of Effort 6. Project Scale 7. Number of Jurisdictions 8. Current Project Readiness 9. Funding Over-Match 10. Cabinet photos equipment specifications as-built drawinas cabinet drawinas etc. (if Flashdrive Section 1: Key Technical Information a. Project Corridor Limits 1 b. Designation of the corridor to synchronize: Signal Synchronization Network corridor or 1 Master Plan of Arterial Highways corridor C. Project start date and end date, including any comm itment to operate signal 1 synchronization beyond the three year grant period d. Signalized intersections that are part of the project 1 e. Traffic Forum members 1 Section 2: Lead agency 2 Section 3: Resolutions of support from the i::,roiect's Traffic Forum members 3 Section 4; Preliminary plans for the proposed project by task (detail below) The plans shall include details about both phases of the project: Primary Implementation (Pll and the Ongoing Maintenance and Operations (0 & M). The plan should be organized using the following setuo. Primary lmplementatfon shall include details about the following: Task 1: Project Administration (required) Pg .8-11 Task 2: Data Collection (required) Task 3: Field Review and Plans Specifications and Estimates (required) Task 4: Corridor "Before'' Study (required) Task 5: Signal Timing Optimization and Implementation (required) Task 6: Corridor "After'' Study (required) Task 7: Sychronization System Construction (required) Task 8: Project Report (required) Task 9: On-going Operations and Maintenance (required} Ongoing Maintenance and Operations (O&M) will begin after the Primary Implementation of the project Pg . 11 ls completed. It shall include details about the following: a. Monitoring and improving optimized signal timing (req uired) b. Communications and detection support (optional) C. O&M Final Memorandum (required) Section 5: Funding Needs/Costs for Proposed Proiect bv Task PQ. 12 a. Table I: Summary of Improvements Pg. 13 b. Tab le II: Detailed Improvement Breakdown Pg. 14-16 Section 6: Project schedule for the 3 year a rant oeriod bv task Pg. 17 Section 7: Matching funds Pl'.1.18 · Section 8: Environmental clearances and other permits Pa . 19 Section 9: Calculations used to develop selection criteria lnouts Pg. 19-20 Section 10: Any additional Information deemed relevant bvthe armlicant Pg . 21-22 Ai::,oendlces Pi:i .23 SECTION 1: KEY TECHNICAL INFORMATION a . The proposed project will synchronize Valley View Slfeet / Bolsa Chica Street from Chapman Avenue to Warner Avenue. The project Includes (22) signals over approximately {5) miles. Figure 1 shows a map of the project area . Bolsa Chica Road/ Valley Vie\V Street Corridor . · ·: :· .. i _ . · · · :· '· _ .. _. · · •. ( · .• _.. '· . : : _. ·_. .. ,.' .• · •• -·• '.-'·.'··.'..-:.: ' .-: • · :.,, -~ lOS/.UH,l'OS Figure 1: Signalized intersection and proposed project limits. b. Designation of the corridor to synchronize: 0 Master Plan of Arterial Highways Corridor 0 Signal Synchronizat ion Network Corridor c. Project Start Date: 7/1/2020 Project End Date: ---------6/30/2023 All agencies commit to operate signal sychronization BEYOND the three year grant period for: 0 Zero Years O One Year O Two Years O Three Years 0 Oth er d. Signalized Intersections that are part of the project: CltyofGarden'Grove :·,:·: .. -~ --:·. ~ ··_-.-·.·· :·7 ::'~ .·: ·,' ·_ • : :·. ·; 1. B9lsa Chica Stre'et@ Westmio~ter 8°lvd ·. --: ') ::; -.,-_--:._•-:. ,''\ 1. Valley View Street @ Chapman Avenue · : 12. Bolsa Chica Street @ St James_ Park . · · · ·: .-, ' .. , ; : · .. · 2. Valley ~iew Stre~t@ Cine~~ Main Driveway :. '. 13. Bolsa Chica ~treet@Churchlll Aven~e . ·.' · ,: '_. · .-'· ,-=_, · .: ' 3. Valley View Street@ Belgrav~A_venue , · ., 14. ~olsa ~hi!=a. Street@Rancf:lo Roaq .·:·:'_'-::-·. , ' . ··:.._/ :< 4.ValleyViewStreel@LampsonAvenue . · --·. ··;:,:.-.·, .,.··.•._--.-.. · .,:·: · ·,:·. · ·.· -:'; 5. Valley View Street@ Cerulean Avenue ... , City of Huntlngtori ·B_each .' .. · > ·. ·: ·.·--.. > ',:'(·:-:•. :° .. '· ·.· ··-,._,-: ;'.:,--.-·:_:=·;---_.:,_·._ .·-:-.15.BolsaChicaStreet@BolsaAvenue --·-<.-_:-' -<· CALTRANS. · : ,.-_; ·._. '16.BolsaChlcaStreet@ArgosyAvenue · ..• ·,_··:·,,-._-... ;:::; _-: 6 . Valley View Street@ Tiffany Avenue_ .. 17-Bolsa Chica Street@ McFadden Avenue :-·: ·:) :-: : -.·· ·. '.· · 7. Valley View Street@ ~B SR 22 Ramps ·18. Balsa Chica Street@ Robl11wood Drive · , ·. ·. · . .-. . . . . . ·: 8 . Valley Vi!lw Street@ Gar~en Grove Boulevard 19. ~otsa Chica Street@ Edinger Avenµe_ ·:· ./ ,_-·· ·, · ' · ·, · ' · · · · · _20. Botsa Chica Street@Heil Aven_ue .-. City of Westminster . 21. Bolsa Chica Street.@ Pearce Drive --· 9. Bolsa Chica Street@ Old Bolsa Chica Road 22 . Bolsa Chica !,lreet @ Warner Avenu~ , . · .. :-...... 10. Bolsa Chica Street@ Duncannon Avenue e. Traffic Forum members: Garden Grove, CALTRANS, Westminster and Huntington Beach 1 .. . . . . , SECTION 2: LEAD AGENCY [!)City of Huntington Beach ·will be the lead agency ------='------- Ocounty of Orange will be the lead agency Please note OCTA will not be lead Ing projects for this Call for Projects . Explain why this project Is regionally significant: Bolsa Chica Street/ Valley View Street is a major north-south arterial In western Orange County . The segment encompassing this proposed project provides a primary access route between Interstate 405 and State Route 22 with the beach communities to the south and the cities of Garden Grove, Cypress and Buena Park to the north. Average daily traffic volumes near the freeways exceed 50,000 vehicles per day. 2 SECTION 3: RESOLUTIONS OF SUPPORT Attached are resolutfons of support from the Cities of Huntington Beach, Garden Grove and Westminster which were approved by their City Councils on December 16, 2019, November 26, 2019 and January 15, 2020 respectively: A letter of support is included for Caltrans, who will not be a part of any cooperative agreement. 3 RESOLUTION No, ·20 I 9-74 A RESOLUTION . OF THE CITY COUNCIL OF TH.E GITY OF HUNTTNOTON·BEACH APPROVING THE SUBMIT! AL OF AN IMPROVEMENT"PROJECT TO THE ORANGE COUNTY TRANSPOllTATlON AUTiiORITY.FOR-FUNDINO tJNDEll TIIE COMPREHENSIVE TRANSPORtA.TtON FUNDING PROGRAM WHEREAS, the Orange County Transportation Authority. intends fo hllocate funds for tnmspo11ation improvefrtents within the incorpqra,ted cftiCll and the Coupty; and The Measw"e M2 .Regional Traffic Signal Synchronization Program targets over 1,000 signalized intersections across.Oriuige County to maintain traffic signal synchronization, improve traffic flow, and reduce congestion across jarisdicticms: and The City-ofHuntington Beach has been declared by the Orange Cot!nly Tiµsportation Authority to meet the eligibility requirements to receive revenues as pat1 ofMeas!l!e M2; anq The City of Huntington Beach must i.nciude all projects :l'u.ndedby Net ReVent,les In the:, seven-yellr Capita,! Improvement Program as prut. Qfthe Re~~d Meru.ureM ·Otdinance eligibility requirement; and The City of Huntington Beach authorizes a f01rnal ftmendment to the seven.-yeat Capital Improvement Program to add projects npprove(j fur fundi:n1rupon approval from the Orange County Transportation Authority Board of Directors; and The City of Huntingtlm Bell'ch hns cun"entf)' adopted a Local Signal Synchro~izati01i. Plan ·consistent with the Regional Traffic Sighal Syntht'onization M'aster Plan Os a key con1ponel)t of Jocal agencies' efforts to syn2hronize haffic signals across .local agencics 1 boung11ries~ and · The City Council of the City of Huntington Beach desires to lmpletnent tlie multi- jurisdictional signal synchronization listed .herein; and The City's Circulation Element is consistent wcth the County of Orange Master Plan of. Aiterial Highways; arid The City of Huntington Beach will pi:ovide w~tching funds. for the project as required bJ the Orange County Comprehensive Transportatio·n Program Procedures MMual; .nnd The City of Huntington Beach wfti riot use Renewed Measure M funds to supplatit Developer Fees or ·other commitments, 19-8 I 03/116317 Resolution No. 2019-74 NOW, THEREFORE, f{le-CiLy Coun,.cil of the City ofHuntington Beach does hereby ·resolve as .follows: The City Co11ilcll of tfre City of.Hl111tington.Bc;11¢1i hereby 1'eq\l~ls th~ Or.ange County Tl'ansportatlon Authol'ity to (lll~te funds 11;1 the:amou~t~:spec!ff~.fn ~~e City's·11-pp11c~t1ol) for the Comprehensive Transportation Funding·Prograth. Said funds. sh·afl be ·rilatc:hei:l.oy funds from the City as required artd shall be used as supplemental funding tQ aid the. dity-iri signal syrtchronizatlon Q!ong !he following sfreets: B~ls.a Chica Street PASSED AND. ADOPTBD by the Chy Council of the City of.H'ul)tlngt_onJteach at a regular n1eeting thcr~ofheld on th~ . 16th day. of. De cetnb.er 1.2019. IDA TED AND AP.PROVED.:· ~ 'c'oiicWorks 19-8103/2J 6317 2 i , I \ f i ;. I t ' i i ; ' ~ . \ : : ? Res. "i-Jo. 2019-74 STATE OF CALIFOroJIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) _ . >. •::c;::i::;\~::.;:::::·_;· .~: __ I, ROBIN ESTANISLAU, the duly elfued;.'qu-~lffi'~cfclty°1Cl~ik;6'"f the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify thatthe whole number of members of the City. Council of the Cl!Y of Huntington Beach !~ seven; that the foregoing resolution Was passed and adopted by the affirmative vote ofat least a majority of all the members of said City Council at a.Regular meeting thereof held on December 16, 2Q19 by tha following vote: AYES: NOES: ABSENT: Brenden; Carr, Semeta-, Peterson, Delglelze , Hardy Nohe Posey RECUSE: None City. cTa; ~;i ex.-offi9lo Clerk of the city Councll of the City of H·untlngton Beach, California GARDEN GROVE CITY COUNCIL RESOLUTION NO. 9595-19 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GARDEN GROVE APPROVING THE SUBMITTAL OF VALLEYVIEW STREEf/BOLSA CHICA STREET TRAFFIC SIGNAL SYNCHRONIZATION IMPROVEMENT PROJECT TO THE ORANGE COUNTY TRANSPORTATION AUTHORITY FOR FUNDING UNDER THE COMPETITIVE MEASURE M2 REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION PROGRAM WHEREAS, the City of Garden Grove desires to Implement transportation Improvements listed below; WHEREAS, the Measure M2 Regional Traffic Signal Synchronization Program targets over 2000 signalized Intersections across Orange County to maintain traffic signal synchronization, improve traffic flow, and reduce congestion across jurisdictions; WHEREAS, the City of Garden Grove has been declared by the Orange County Transportation Authority to meet the eliglblllty requirements to receive revenues as part of Measure M2; WHEREAS, the City must Include all projects funded by Net Revenues In the seven-year Capital Improvements Program as part of the Renewed Measure M Ordinance eligibility requirement; WHEREAS, the City authorizes a formal amendment to the seven-year Capital Improvement program to add projects approved for funding upon approval from the Orange County Transportation Authority; WHEREAS, the City of Garden Grove has a currently adopted a Local Signal Synchronization Plan consistent with the Regional Traffic Signal Synchronization Master Plan as a key component of local agencies' efforts to synchronizing traffic slgnals across local agencies' boundaries; WHEREAS, the City of Garden Grove will provide matching funds for each project as required by the Orange County Comprehensive Transportation Funding Programs Procedures Manual; WHEREAS, the City of Garden Grove wlll not use Measure M funds to supplant Developer Fees or other commitments; and WHEREAS, the City of Garden Grove desires to Implement multl-jurlsdlcttonal slgnal synchronization listed below. NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Garden Grove does hereby request the Orange County Transportation Authority allocate funds In the amounts specified In the City's application to said City from the •. i I i I i Garden Grove City Councll Resolution No. 9595-19 Page 2 Regional Traffic Slgnal Synchronization Program. Said funds, if approved, shall be matched by funds from said City as required, and shall be used as supplemental funding to aid the City If signal synchronization along the following street: 1. Valley View Street/Balsa Chica Street Adopted this 26th day of November 2019. ATTEST: /s/ TERESA POMEROY, CMC CITY CLERK STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS: CITY OF GARDEN GROVE) Isl STEVEN R. JONES MAYOR I, TERESA POMEROY, City Clerk of the City of Garden Grove, do hereby certify that the foregoing Resolution was duly adopted by the City Council of the City of. Garden Grove, California, at a meeting held on November 26, 2019, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS : (7) BRIETIGAM, O'NEILL, NGUYEN T., BUI KLOPFENSTEIN, NGUYEN K., JONES (0) NONE (0) NONE /s/ TERESA POMEROY, CMC CITY CLERK I I -RESOLUTION NO. 4977 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF WESTMINSTER APPROVING THE SUBMITTAL OF VALLEY VIEW STREET/BOLSA CHICA STREET TRAFFIC SIGNAL SYNCHRONIZATION IMPROVEMENT PROJECT TO THE ORANGE COUNTY TRANSPORTATION AUTHORITY FOR FUNDING UNDER THE COMPETITIVE MEASURE M2 REGIONAL TRANSPORTATION SIGNAL SYNCHRONIZATION PROGRAM WHEREAS, the City of Westminster desires to Implement transportation Improvements listed below; and WHEREAS, the Measure M2 Regional Traffic Signal Synchronization Program targets over 2000 signalized intersectibns across Orange County to maintain traffic signal synchronization, Improve traffic flow, and reduce congestion across jurisdictions; and WHEREAS, the City of Westminster has been declared by the Orange County Transportation Authority to meet the eligibility requirements to receive revenues as part of Measure M2; and WHEREAS, the City must include all projects funded by Net Revenues in the seven- year Capital Improvements Program as part of the Renewed Measure M Ordinance elf Qibility requirement; and WHEREAS, the City authorizes a formal amendment to the seven-year Capital Improvement program to add projects approved for funding upon approval from the Orange County Transportation Authority; and WHEREAS, the City of Westminster has a currently adopted a Local Signal Synchronization Plan consistent with the Regional Traffic Slgnal Synchronization Master Plan as a key component of local agencies' efforts to synchronizing traffic signals across local agencies' boundaries: and WHEREAS, the City of Westminster will provide matching funds for each project as required by the Orange County Comprehensive Transportation Funding Programs Procedures Manual; and · WHEREAS, the City of Westminster wlll not use Measure M funds to.supplant Developer Fees or other commitments: and WHEREAS, the City of Westminster desires to implement multl-jurisdicfional signal synchronization listed below. 4977-1 NOW, THEREFORE, BE IT RESOLVED "(HAT, the Mayor of City Council of the City · of Westminster hereby requests the Orange County Transportation Authority allocate funds in the amounts specified in the City's applfcation to said City from _ the Regional Transportation Signal Synchronization Program. Said funds, if approved, shall be matched by funds from said City as required, and shall be used ·to supplement funding to aid the implementation of signal synchronization along the following street: 1. Valley View Street/Bolsa Chica Street PASSED, 'APPROVED, and ADOPTED this 15th day of January 2020, by the following vote: AYES: NOES: ABSENT: ATTEST: COUNCIL MEMBERS; COUNCIL MEMBERS: COUNCIL MEMBERS; (JjJl CHRISTINE CORDON, CITY CLERK ES, CITY ATTORNEY STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss. CITY OF WESTMINSTER ) TA,HO,CONTRERAS,00,NGUYEN NONE NONE ~ TRI TA, MAYOR I, CHRISTINE CORDON, hereby certify that I am the duly appointed City Clerk of the City of Westminster and that the foregoing resolution was duly adopted at a regular meeting of the City Councll of the City of Westminster held on the 15th day of January 2020. CiAu Christine Cordon, City Clerk 4977-2 ' l I l I .. ' I .. ; ; ' ' DEP~T~tENT OF TRANSPORTATION or:;TRI('"P. n- hso s.\ST~~TH STtlEET, SUITE 100 · SAl'/T ,\ A I\ C'i',..92705 PHONE (551 . 318-8100 l' A.'< (657) S-6SJO- TIY 711" Oecember 19, 2019 Willi~m F: Janusz, P.E., PTOE Prin9tpal Civil Engineer City of Huntington Beach 2ooo;Main ·str.eet, P.O. Box 190 Huntjngton Beach, CA 92648 ; - ~ ~ StrltiUJ tlro,tti,r. /(,/p S/ll'f WQ/tr! Subi4!: Letter of Support for the Reglonal Traffic Signal Synchronization Application -Valley View StreeUBolsa Chica Sfreet Corridor · ' Qear rr:. Janusz: The /orange Coun\y Transportation Authority recently issu_ed the 2020. Comprehensive Transportation Funding Program Call for-Projects for Regional Traffic Signal Synchronization Progrfum to coordinate traffic signals across jurisdictional boundaries In the co·unty. I . The ~ tate of California Department of Transportati9n (Callrans) Is 1n supper~ of the Ci~y of Huntl~Qtoh Beach'~ submittal of the-CTFP application to OCTA for slgrial synchronizatlofl Ofl Valley Vie,w_ StreeUBolsa Chica _Stree.t between the intersection of Cbapman Avenue in Garden Grove.to · Warnbr Avenue in Huntlngtqn Bet;1ch with th·ree Caltrans traffic sigo·als in between-\ialiey_ View Streef an~ Ti~any Avenue, Valley Vl~w Street at the WB SR-22 Ramps, and BQlsa· Chlq:1 Stre~t arid Garden Grove Boulevard (EB SR~22 Ramps).· If ;oJ have any-questlons·or require additional information, please contact Mr. Denny Ngo at (949) 939-:fo12 orby email at Denny.Nqo@dot.ca.gov, · I . ShiviAderjit Sin · MS, , MP Bqrncb Chief, Electrical ystems ITS, r/rew Technology, TMS Support &·Traffic Signal', . Divis~n of Traffic Operations and Mafoteoanco TMC I District 12, Cal trans, SECTION 4: PRELIMINARY PLANS FOR THE PROJECT Primary Implementation (Pl) The Primary Implementation phase will last approximately one year and include the following elements: Task 1: Project Administration The City of Huntington Beach will lead and administer the project on a daily basis using a consulting engineering firm (hereafter referred to as PROJECT CONSUL TANT) to optimize signal synchronization timing along the Valley View Street I Bois a Chica Street corridor. Other participants in the project a~ the Cities of Garden Grove and Westminster along with Ca/trans (the project team). The City of Huntington Beach staff shall perform normal day to day proje ct administration duties. Local agency staff w/11 perform local project administration duties. Project budget shall include time and funding for agency outreach, development and execution of cooperative agreements and administering both in-kind and cash matches. As Ca/trans is not a financial participant in this project, work at the three Ca/trans intersections will be limited to coordination timing efforts. At the conclusion of the timing efforts, these timings will be provided to Ca/trans who will decide whether or not to implement the timing. No cooperative agreements will be executed between Ca/trans and the local agencies. PROJECT CONSULTANT selection will conform with the City of Huntington Beach's procedures for consulant selection for professional services contracts. This includes publishing a Request for Proposals (RFP) on the City's website, ranking the proposals utilizing City staff and representatives from Westminster and Garden Grove, conducting interviews, negotiating with the top ranked firm and fin ally recommending one firm for contract award to the Huntington Beach City Council. The engineering des ign consultant (DESIGN CONSUL TANT) for the design of improvements will be under a separate contract from the engineering firm undertaking the coordination anyalsis (PROJECT CONSUL TANT) . Each agency will contract separately with an engineering consultant for the de sign of improvements and seperately contract with a cons truction contractor to construct the improvements. Task 2: Data Collection The PROJECT CONSUL TANT will collect data necessary to thoroughly understand existing traffic conditions in the study area and be able to develop optimal time-of-day traffic signal coordination plans, if applicable. This in clude s 24-hour counts along the corridor in the AM, Midday and PM periods along with midday on a weekend. Travel time analyses will a/so be performed for both the before and after project condition. Task 3 : Field Review and Plans Specifications, and Estimates Each agency will contract seperately with a DESIGN CONSUL TANT to design the improvements for this project within their jurisdiction. This includes fiber optic communications, installation of CCTV cameras, changeout of some of the existing controllers and other controller modifications. Each city's DESIGN CONSUL TANT will review the geometric layout, existing traffic signal equipment, and signal synchronization related infrastructure to identify any deficiencies for each intersection and within the city. 8 Improvement plans and specifications will be prepared seperately for each city and each City will be responsible for procuring a construction contra·ctor. With pennission of the local AGENCIES, the DESIGN CONSULT ANTS shall inspect the interior of each traffic control cabinet, inspect the telem.etry systems and determine their respective condition and make recommendations for equipment upgrades. The following is a summary of the proposed improvements. See Attachment B for more details and cost estimates. City of Huntington Beach -The City of Huntington Beach will be installing approximately one and one- half mile of fiber optic cable in existing conduit from Rancho Road to Edinger Avenue. This will replace the existing twisted pair copper interconnect cable. The existing 170 controllers will be changed out to 2070 A TC controllers. The fiber optic cable wilf connect to a fiber optic hub which wm be constructed at the Intersection of Bolsa Chica Street and Edinger Avenue under the Edinger Avenue TSSP project which is being administered by OCTA (fiber optic cable w/JJ be installed from Edinger Avenue to Warner Avenue as part of the Edinger Avenue TSSP project). New CCTV cameras will be installed at four locations within the city (the budget includes three additional licenses for the City's Aviglion video soflware). Although the existing conduit is currently serviceable for the twisted pair cable, an allowance is included in the budget for pull box replacement and conduit installation should the existing conduit and pullboxes be found to be unable to accomodate the fiber optic cable. City of Garden Grove -Work in the City of Garden Grove consists primarily of replacing the existing controll(ers and cabinets along with rewiring the intersections. There is also the installation of APS pedestrian push buttons and CCTV cameras at some locations. The traffic signals on Valley View Street in Garden Grove have old individual signal wires In old conduits. The conduits are currently full and cannot accomodate any additional wiring for additional equipment such as video detection cameras. To increase available capacily, it is proposed to replace the individual traffic signal conductors with traffic signal conductor cable. The new conductor cable will provide the capacity to accomodate the additionaf equipment proposed for this intersection. Similiar rewiring was included in the Brookhurst Street TSSP project. The City is also proposing the replacement of existing pulf boxes as part of the rewin'ng effort. Considering the age and condition of the pull boxes, they will likefy not be servicible after the rewiring activity. Upgrades will also be made to the City's Traffic Management center including the addition of Layer 1/f switches, uninterroptible power supply and video management software. Cily of Westminster -Work within the City of Westminster will consist primarily of rewiring intersections afong with the instaffation of CCTV Cameras, video detection systems, battery back-up systems and ethemet switches. The need for rewiring the intersections is realted to the age and refiabi/ity of the existing conductors. Task 4: Corridor "Before" Study The PROJECT CONSULTANT wilf conduct "before • floating car travel runs prior to timing implementation. The PROJECT CONSUL TANT will conduct a 'Before' field study report representative of the times and days for which synchronization plans will be developed. The report shall identify Measures of Effectiveness (MOE) to evaluate the effects of the synchronization plans. MOE's will likely incfude traffic flow, travel time, average speed, number of stops per mile, number of intersections traversed on green vs. stopped by red (Greens per Red) (note: Average Speed, Stops per Mile, and Greens per Red are the new OCT A MOE, Corridor Synchronization Performance Inde x (CSPI)), fuel consumption reduction, pollution reduction, and other pertinent items. 9 Task 5: Signal Timing Optimization and Implementation Synchronization will be inter-jurisdictional in nature. All existing traffic patterns, flows, and conditions will be taken into account. Synchronized timing wi/f be developed for the AM Peak, PM Peak, Mid-day Peak and Weekend Peak. Special generators such as schools and businesses along with cross street traffic will be considered as part of the project. Timing plans _will be developed that assist traffic in getting to its destination without regard to physical or jurisdictional boundaries. Implementation will include the system Integration (including graphics) with the Huntington Beach Transparity system. Task 6: Corrldor"After" Study The PROJECT CONSUL TANT will conduct ~after" floating car travel rnns after timing Implementation. The Consultant will conduct an 'After' field study representative of the times and days for which synchronization plans will be developed. The 'After' study must be conducted in the same manner and contain the same MOE's as the 'Before ' study in order to evaluate the improvements of the synchronization plans. MOE's should be compiled for the optimized corridor using the floating car method. Task 7: Synchronization System Construction Each agency will issue separate construction contracts for work within their Jurisdiction. The City of Huntington Beach will utilize the DESIGN CONSUL TANT prepared plans and specifications to advertise the proje ct for sealed contractor bids utilizing the City of Huntington Beach's adopted procedures for bidding public works construction projects. The Cites of Westminster and Garden Grove will issue construction contracts in compliance with their individual city's practices and policies. The DESIGN CONSULTANTS' contracts will include construction support and communications implementation. The DESIGN CONSULTANTS and construction contractors will be overseen by the individual agency staff. Constmction inspection will be /he responsibility of each individual agency. All in stallations and upgrades will be per the owning agencies' standards. Details of equipment upgrades are tabulated in Tables I and II. The cooperative agreements between the cities will include language to ensure conformance with the schedule set by OCTA. Task 8: Primary Implementation Project Report The PROJECT CONSULT ANT will develop a before and after study for the project. This report will be completed after the Primary Implementation is completed and will include the following: • Introduction/project description: a summary of the project including the purpose, background, and objectives of the project. • Data collection : a summary of the data collected as part of the effort including the traffic counts , phasing, lane configurations, etc. • Traffic signal systems improvements: a summary of the implemented traffic signal systems improvements by city. • Signal timing optimization: a summary of the development and implementation of updated signal timing Including the models, selected cycle lengths, intersection groupings, etc. 10 • Results: the study will contain directional morning, mid-day, evening, and weekend peak periods using travel times, average speeds, green lights to red lights, stops per mile, and the derived corridor synchronization performance index (CSPI) metric. This Information shall be collected both before and after any signal timing changes have been made. Additional details based on the Final Report Template will also be included. • Benefits to cost analysis: project benefits resulting from signal synchronization will be evaluated based on the before and after study results . Savings will be calculated for travel time, fuel consumptions, vehicle maintenance, Greenhouse Gas {GHG) reduction, and a final benefit cost ratio. • Future signal corridor improvements : recommend atio ns for system and equipment enhancements to improve traffic flow and slgnal synchronization will be provid ed. • Conclusion: a summary of the before and after study and its findings. Task 9: On-going Maintenance & Operations The PROJECT CONSUL TANT will provide "on-call• signal liming support services for a period of two years or 24 months following the completion of the prima,y implementation tasks (Tasks 5 through 8), to address any future adjustments that may be needed during this period. Depending on the nature of the adjustment, the PROJECT CONSULTANT may accomplish the fine-tuning adjustments remotely from the office through the traffic management systems. During this 24-month period the PROJECT CONSULTANT will be prepared to review any project intersection requested within (24) hours of written notice, including observing and fine-tuning the signal timing. The PROJECT CONSUL TANT will also assist with resolving detection issues along the corridor. The PROJECT CONSULTANT _will drive the length of the project arterial during ail designated corridor synchronization timing plan hours of operation on a monthly basis in order to verify that the synchronization timing is working as designed, and complete any necessary adjustments. Monthly driving limes will consist of a full 12-hour weekday and a 4-hour Saturday. All drives shall be documented. A copy, limited to jurisdictlonal boundaries, shall also be sent to each agency. At the end of the 2-year O&M phase, the PROJECT CONSUL TANT shall prepare a memorandum to summarize the O&M phase. It should, at the minimum, include when travel runs were conducted, issues and solutions throughout the phase, and recommendations for future improvements . 11 SECTION 5: FUNDING NEEDS/ COSTS FOR PROPOSED PROJECT BY TASK Primary Implementation The Primary Implementation will last one year and Include the folloWing elements (See Table I and Table II). INSTRUCTIONS: Be sure to carefully review improvements that may need engineering design or develoment of specifications prior to construction. For example, the interconnect conduit installation, new service locations, or cabinet foundations. Include this cost in your estimate. Costs associated with Ca/trans fees, SCE fees, and/or special inspection requirements should also be included. Even though Ca/trans is not a participant, costs associated with Tasks 2, 4, 5, and 6 shall also be Included for Ca/trans Intersections. Project Tasks Cost/ Int Total Cost Ma Cash Task 1: Project Administration (a) $2,340.91 $ 51,500.00 $ 7,154 Task 2: Data Collection $ 850.00 $ 18,700.00 $ 3,740 Task 3: Field Review and Plans Specifications, and Estimate~ $ . $ 137,300.00 $ 27,460 Task 4: Corridor "Before" Studv $ 500.00 $ 11,000.00 $ 2,200 Task 5: Sii:inal Timlni:i Octirnization and Implementation $4,650.00 $ 102,300.00 $ 20,460 Task 6: Corridor "After" Studv $ 500.00 $ 11 000.00 $ 2,200 Task 7: Svnchronlzalion Svstem Construction (See Table II) . $ 1,465,000.00 $ 209,84() Task 8: Primary Implementation Proiect Recort $ 500.00 $ 11,000.00 $ 2,200 Task 9 : Ongoing Ooeralions & Maintenance (See Task 9 Dei $2,400.00 $ 52,800.00 $ 10,560 Total ProJect Cost: $1,860,600.00 $285,814 . . (a) Project Admm,stratlon Js $2,000 per local agency lntersectlon and $4,500 per Caltrans lntersectlon . Ongoing Operations & Maintenance ch In-Kind $ 3,146 $ - $ . $ - $ . $ . $83,160 $ . $ . $ 86,306 Ongoing Operations and Maintenance will last two years and include the following elements. (See Task 9 Details): Task 9 Details· Unit Price I #of Task Description of Work Intersection signals Cost Prolect Administration Dav to dav administrative duties during O&M t ·:·~£-.-~1i,\j;1 ~/:;i: ;; :~.)~1{~-,.t, :i1' included Monitoring and Drive monthly and improve timing parameters along 22 signals for 24 months afler signal improving optimized timing and Implemented along Valley View/ $1,680 .00 22 $36,960 signal liming Bolsa Chica from Chapman to Warner Monitor, maintain, and repair communication Communications and and detection along for 22 signals for 24 months detection support after signal liming is implemented along Valley $720.00 22 $15,840 View I Bolsa Chica from Chapman to Warner(@ $30/signal/month) A memorandum to summarize the O&M phase, ;~~ f 1f {/ti@!: ;~~tI:m1i!{: including details on when travel runs were OMM Memorandum conduc ted; issues and solutions throughout the ~ .__. •.!, ·• l •I included Jt;;~illf ;1~ :: phase; and recommendations for futu re :;:::~~!~t!~i1;~~1:;1: Improvements. Proposed Onaina Operations & Maintenance: $52,800 Total Project Cost (Including Pl and O&M for a total of 3 years): . Total M2 Request Total Agency Match . . Total Project Cost . . 12 Total $1,488,480. 00 $372, 120.00 $1,860,600.00 HUNTINGTON BEACH [HUNTINGTON BEACH IHUNJlljGTON BEAC>i IHEiiJiiiE IPEARCEOR IWARNER AVE EXr iLVO F BL\/0 ~ :.--:;: •.,.: :i ,a .:;. -~ .. :·::: .. 'i : f ' L L a j x X X X X X X .......... ····-··-·-··-·-·""'I'""-·~· ... ,, -~--.. "'-:•.-.. ,'. --··-.·· ..................................... ~ .. .. INTB!SECTION ~~~; ,; • 1l l ll lli~ x , .. _ .. r.:-:;--o;j;:'r :i::.v,,.,..r.•c -~:i ♦.',:;~s,q i1,pt~~:.~;7•;1· X X X X X X X X X X X X X X X X X X X X X X X X X • X " I X X X X X X X X X I X X X J X X X X X X X X X X X X X " X X I X X X X X X X X I X X X X X X X I X X X X X I X X X I X X I _X X X 13 n ,!"t1'l'"~r»••!'fl .. •· .-, • •• • ••••• •.• ,. ___ . ___ ,,, __ ••""•-••• •-•• •• r,•-•••• • • •••M •••••••••-'I• .,,., .• ,1 ••.• , . .,., • TABLE II: DETAILED IMPROVEMENTS BREAKDOWN Item Valley View St I Bolaa Item Oacriptian Unit Qty Labor to lnstllll Equiprnom Total ~hMalch lr>-KJndMatJ:h Aganc:y No. Chica St CO$! 1 ™" TMC Uoorade ,., 1 . -$ . s . ~ -.I . Garden~--, TMC Lav,,r II S\l,itches L<; -1 .I 5,000.00 .I 30 000.00 S JS 000.00 7 0 00.00 .t . Garden Grev• , TMC UPS IS 1 s 2 000.00 s 13,000.00 $ 15 000.00 300000 s -r .. a.rd•n Grove , TM" -----,-., 1 .t -s -$ . ,. . Garden,,... ___ , ™" Video M:an2nement sattware C, 1 .I 2 000.00 <: 10000.00 $ 12.000.00 240000 s . Garden G"""' .-L Fumlsn & Install controller EA 1 s 1.000.00 s 5000.00 $ ,000.00 s 1 200.00 s . Garden GrtMI .....L Chapm11n Avo111Ae Rewire ln1'!1'3edicn lreolace cullboxesl LS 1 $ 12 000.00 s 10000.00 S 22 000.00 s 4400.00 s . Garden Grewe ~ Furnlch & lnalall CCTV Carner.a EA 1 s 3000.00 s 7000.00 $ 10 000.00 .I 2.000.00 s -Garden Grove 5 Furnish & Install APS PPB LS 1 s 4000.00 s 6,000.00 $ 10,000.00 s 2000.00 s -Garden Grov e i......L Install Cllv furnl•hed cablnel foundation and sel'\llce LS 1 s 2◄ 000.00 s -s 24 000.00 s 4 800.00 s -Garden Greve ....L Cinema Main Dltvoway F11ml•h & 1ne1an c:onll'Oher EA , s 1 000.00 s 5.000.00 s 6 000.00 s 1,200.00 s . Gardon Grove ....L Rewire Jnlel'secllon (replace oulll>cxe$) LS , s 12 000.00 s !O 000.00 s 22 000.00 s 4400.00 s . Gard1:n Grove g Furnish & instal APS PPB LS 1 s ◄ 000.00 s 6000.00 S 10 000.00 s 2.000.00 s -Garden Grove ...1Q... Install Cllv lllmlahed c:ibine! foundation and setvlc:e LS 1 s 24 000,00 s . s 24000.00 s 4 800 00 s . Garden Grove ,...1L Belgrave AIIOnuo Furnish & lnst2ll c:ontroner EA 1 s 1 000.00 s 5000.00 s 6 000,00 <: 1200.00 s -Garden Grove ~ Rewire lntersedlon lreolace nullboxe!,l LS 1 s 12000.00 s 10 000.00 $ 22 000.00 s 4,400.00 s . Garden Grove 13 Furnish & Install APS PPB LS 1 s 4.000.00 s 6,000.00 $ 10.000.00 s 2000.00 s . Garden Gl'OVl'J ....!!.. lnslaft Cltv fumished cabinet and foundation LS 1 s 20.000.00 s -$ 20 000.00 s 4000.00 s . Garden Grove ....§_ Fumlah & lnstal cantroller EA 1 s 1.000.00 s 5000.00 $ 6 000.00 s 1 200,00 s -Garden Grove ....1!.. Larnpsoo Avenue Rewire Intersection l reolace ouUboxesl LS 1 S • 12 000.00 $ 10000.00 $ 22 000.00 s 4.◄00,00 s . Garden Grove ,-lL Furnish & lnstaU CCTV Camera EA , s 3000.00 s 7000.00 $ 10 000.00 s 2 000.00 s -Garden Grove i....1L Furnish & install APS PPB LS 1 s 4 000.00 s 6.000.00 $ 10 000.00 s 2000.00 s -Garden Grove 1B Fumish & lns!aJI E!hemet Switch EA l s 1.000.00 s 3 000.00 $ 4,000.00 f 800.00 s . Garden Grove ...JL lns!al Cltv fumlshed cabinet and foundation LS 1 s 20 000.00 s -$ 20 000.00 s 4 000.00 s . Gardon Grove ..22... Furnish & Install con!roller EA 1 s 1000.00 s 5000.00 $ 6 000.00 s 1200.00 s . Garden Grove ~ Cerulean Avenue Rewire lnterSA!Ctlon lreolace ouJlboxosl LS l s 12 000.00 s 10 000.00 $ 22.000.00 s 4400.00 s -Garden G rove ....B.. Furnish & lnctalJ CCTV camera EA 1 s 3 000.00 s 7000.00 s 10 000.00 .. 2 000.00 s . Garden Grove ,....B.. Fumish & Install APS PPB LS 1 s 4 000,00 s 6000.00 $ 10 000.00 s 2 000.00 s . Gard en Grove 23 Furnish & lnar.an E!hetnet Switch EA 1 s 1 000.00 s 3000.00 '$ 4 000.00 s 800.00 $ . Gardon Grov o ...1!-1 s s -s . ~ -s . CALTRANS ~ Tlflany Avenue 1 s . s . $ s . s . CALTRANS 26 1 s . s . $ s . s . CALTRANS ...1L. SR-22 we Ramps 1 s -.s -$ -.s . s . CALTRANS 28 1 s . s . $ -s -s . CALTRANS ~ Garden Gn:,v,, 1 s -s . s . s . s -CALTRANS ....l2... Boulevard , s . s . $ -s -$ . CALTRANS 31 1 .s . s . $ $ -s . CALTl>'NS 32 Furnish & insll!II 2070 ATC conll'Oller unit EA , s 1000.00 s 5000.00 s 6000.00 $ 1200.00 s . Westminster ...1L Furnish & lnstan CCTV Camera LS 1 s 2.000.00 s 10 000.00 $ 12.000.00 s 2400.00 .s . Wea!mlnster ...2i.. Old Bclsa Chica Road Furnish & install Bat1orv Back-uo Svstom EA 1 s 2000.00 s 8 000.00 $ 10 000,00 s 2000.00 s . Wes1mlnstu ....lL Furnish & lnstaU E!hernet Switch EA 1 $ 1000,00 .s 2 000.00 $ 3.000.00 s 600.00 s -Weatmlnsll!r 36 Furnish & instan Video Detection -tterls Vantaoe EdceCon,,ect LS 1 s 3,000.00 s 22000.00 $ 25,000.00 s 5000.00 s . WeS1mln1tar ..£.. Furnish & lns!aU 2070 ATC c:ontroaer unit EA 1 s 1 000.00 !r 5 000.00 $ 6 000.00 $ 1 200.00 s -Westminster ,-.1!.. Fumish & install CCTV Camera LS 1 $ 2 000.00 $ 10000.00 $ 12 000.00 s 2,400.00 s . Westminater ...12... Duncannon Allel'lue Fumlsh & ln•t.111 Batlerv Back•UP Sv•tem EA 1 s '000.00 s B.000.00 $ 10 000.00 s 2000.00 $ . We,1minster ....!Q.. Furnish & Install Ethemel Switch EA 1 s 1,000.00 s 2 000.00 $ 3 000.00 s 600.00 s . Westminst e r ~ Rewire ln!ersectlon 1,oclstlno ccndult at cacacitv) LS 1 s 20000.00 s 2 000.00 $ Z2 000.00 $ 4 ◄00.00 s -Wostminster -42 Fuml•h & Inst.ill Video Datection-lterlc Vantaoe EdocConnect LS 1 $ 3 000.00 s 22 000.00 $ 25,000.00 $ 5000.00 $ . WestmlNtar c.£L Fumi.h & lnatan 2070 ATC controller unit EA 1 .s l 000.00 .s 5 000,00 $ 6 000.00 s 1200.00 s . Westminster ....Q_ Furnish & lnstaU CCTV Camera LS 1 s 2 000.00 s 10,000.00 $ 12.000,00 $ 2400.00 s . ~lnster ~ Westminster Blvd FYmlsh & install Hub Ethernet Switch LS 1 s 4 000,00 s 28.000,00 s 30,000.00 s 5 000.00 s . Westmln£tcr ~ Furnish & Install Ethemet Sw!!ch EA 1 s 1 000,00 s 2 000.00 $ 3 ,000,00 $ 1100.00 $ -Wes!mlnater 14 O' 1-I•••-• 0 •· •M•O• ,._ •·• 0 -· • 0 ••• fl•l°'t\'I',.,~ .. ,, ........ ... ,, •• ··--•---•---··-••"'•• .,. ......... -•••• ,., ., ••••• _ ••• ...., .... 11---••r --....... . -~ lnstal New Ccndutt (Intersection Cro"ino•l EA 1 s 12.000.00 s 2.000.00 $ 14 000.00 s 2 800.00 s . Westminster ◄7 Furnish & lnstal Video Oetectlon • lteris Vantaae EdaeConnect LS 1 $ 3 000.00 s 22 000.00 S 25 000.00 $ 1'000,00 s . We.tminster ...iL Furnish & insblft 2070 ATC controller unit EA 1 s 1.000.00 s 5,000.00 $ 6 000.00 :s 1 200.00 :s . Westminster ~ fi.trnish & lnstal CCTV Camera LS 1 s 2.000.00 :s 10,000.00 s 12.000.00 s 2.◄00.00 s . Westminster ~ SI Jame• Parle Furnish & lnstal Banerv Back-<.10 Smem EA , :s 2000.00 :s 8 000.00 $ 10,000.00 $ 2 000.00 s . Westminster ~ Furnish & instal Elhemet Switch EA 1 :s 1.000.00 :s 2.000.00 $ l,000.00 :s 600.00 $ . Westminster 52 Furnish & ln.tal Video Detection -tteris Van111ae EdoeConnect LS 1 s 3000.00 s 22.000.00 s 25,000.00 :s 5 000,00 s . Westmlns1er ~ Furnish & lnstal 2070 ATC conttoller untt EA 1 s 1000.00 :s 5.000.00 s 6 000.00 s 1.200.00 $ . Westminster ~ Fumiah & lnstal CCTV Cam""' LS 1 ~ 2.000.00 :s 10.000.00 $ 12,000.00 :s 2 ◄00.00' s . Westmln1ote r ~ Churchlft A\1911ue Fumioh & ln.caR Batterv Bac:k-<.10 Svstem EA 1 s 2000.00 :s B.000.00 s 10,000.00 $ 2 000.00 s . Westminster ~ Fumloh & inatal Elhomet Switch EA 1 :s 1 000.00 s 2.000.00 $ 3 000.00 :s 600.00 :s . Westminster 57 Fu rnish & lnstal Video Oetecilon • liens Vantaae EdaeConnect LS 1 :s 3.000.00 :S ·22000.00 $ 25 ODO.DO :s 5000.00 :s . We:,tminster L2!.. Fumio/1 & Install 2070 ATC controler unit EA 1 s 1.000.00 s 5 000.00 $ 6,000:.00 s 1200.00 :s . Westminster ~ Furnish & lnstal CCTV Camera LS 1 s 2 000,00 s 10 000.00 $ 12 000.DO s 2 400.00 :s . Westmlnoter ~ Ranc:'10 Road Fumlo/1 & install Ballen, Back-LIO Svstem EA 1 s B.000.00 s 2 000.00 $ 10,000.00 s 2 000.00 :s . W...tminster 61 Fumi•h &inslaP Ethernet Switch EA 1 s 1,000.00 s 2.000,00 $ 3,000.00 s 600.00 $ . Weotminster '--- 62 Fumloh & inslal Video Detection -lteris Vantaoe EdoeConneet LS 1 s 3 000.00 :s 22 000.00 $ 25 000.00 s 5000.00 s . Weatmlnot,,r ~ Fumi>h & inatal 2070 ATC contro"er unit EA 1 :s 2 000.00 :s 6000,00 $ 8 000.00 s 1.600.00 s . Huntin'""'n Beach ~ Fumioh & instd CCTV Camera EA 1 s 2 000.00 :s 10.000.00 $ 12 000.00 :s 2 400.00 Huntin_,_ Beach 65 Furnish & lnstaD Fiber Dislribl\lion Unit, Splice Endosutc, and SMFCHl EA 1 s 2.000.00 s 8,000.00 $ 10,000.00 s 2,000.00 s . Hunting10n Beach Droo CabJe ♦ sDlicina .___ Pun 100' 96 SMFO cable in ouQboxodlacentto Controller Cabinet s 700.00 s 300.00 $ 1 OOO.D0 HunUno1Dn Beach ~ LS 1 s 200.00 s . ....£... BcluAvenue Furnish & inst:iU 96 SMFO cable /Rancho to Bel.a) LF 2850 s 18 550.00 :s 3.00 $ 26,500.00 s 5.300.00 s . Huntinotcn Beach 68 Furnish & lnstaU puflboxeo (#6EJ (Rancho to Botsa) EA 1 s 2.500.00 s 1,500.00 $ ... 000.00 s BOO.op s . Huntington Beach ..___ ....!L Fuml~ & Install oullboxes 1#61 (Rancho to Bolsa) EA 6 :s 9.000.00 s 1.500.00 $ 18,000.00 s 3 600.00 s . Huntlnoton 8":lch 70 Fuml•h & install :Z-conduit as ,...,•cement /Rancho to Botsa\ LF 200 :s 10.000.00 s 5.00 $ 11 000.0D s 2200.00 s . Huntlnaton Beach ....rL Furnish & lnstal 2070 ATC contrcller unll EA 1 s 2.000.00 s 6000.00 $ S 000.00 $ 1600.00 s . HunUn..,~n Beach 72 Furnish & lnstal F iber Oisllibtuion Unit, Splice Endosu re, ancl SMF0-6 LS 1 s 2.000.00 s 8,000.00 $ 10,000.00 $ 2.000.00 s . Huntingu,n Baach Oreo Cable+ soicina ...E... Argosy Avenue Furnish & install 9Ei SMFO cable /Bois• to Amosv) LF 1600 s 11 200.00 s 3.00 $ 16 000.00 s 3 200.00 s . Huntlnaton Beach ...E_ Fumloh & lnstafl oullboxe3 /#SE\ /Bo~a lo Amo,v) EA , s 2 500.00 :s 1500.00 $ 4,000.00 s 800.00 :s . Huntinalon Beach 75 Furnish & ln•lal pullboxes (J6) (Bolsa to Argosy) EA 4 :s 6,000.00 s 1,500.00 $ 12,000.DO s 2,400.00 s . Huntington Beach '--- 76 Fumish & insta! ~ conduit as n,olacement (Bolsa lo Amasvl LF 200 s 10.000.00 s 5,00 $ 11 000.00 :s 2.200.00 $ . Huntinaton Be11ch m:: Fumish & ln,taN 2070 ATC conllollerunil EA 1 s 2 000.00 :s 6000.00· $ a 000.00 s 1 600.00 s . Huntinnfon Beach ,._ c~ 1 s 2 000 00 s 10000= s ., 000.00 . ?40000 M1.tnt•-•-n c---... 79 Furnl•h & ln,tall Aber Olstribtuion Unit, Splica Enclosure, and SMFQ-6 LS 1 s 2,000.00 s B.000.00 $ 10,000.00 :s 2.000.00 s . HunUngton Baach ''"'--,..._ ... 1e + ,-r:-!-a ~ McFadden Avenue Furnish & inst:itl 98 SMFO cable IA~sv to McFadden\ LF 1900 s 13 300.00 :s 3.00 $ 19,000.00 s 3800.00 s . HunUnaton Beach ._!L Furnish & lnolell outlboxes 1#68 tA=sY to McFadden) EA 1 s 1 500.00 s 2 500.00 $ 4 000.00 s 800.00 :s . Hunlinoton Beach ..E... Fuml•h & inctall "''""oxes CJBl (Arao,;v to McFoddenl EA 4 s 6000.00 s 1500.00 $ 12,000.00 s 2 400.00 f . Hu ntinaton Beach 83 Furnish & inml 2• conduit as reolacement (ArQosv to Mefaddenl LF 200 s 10.000.00 s 5.00 s 11,000.00 s 2.200.00 s . Hunlinoton Beach .....!!.. Furnish & instal 2070 ATC conlmllerun~ EA 1 s 6000.00 s 2000.00 $ 8 000,00 s 1600.00 s . Huntirnllon Beach 85 F urnish & ,n,t.aM r ober 01stnblu!on unn. Splice Endosure, and SMFQ-6 LS 1 s 8,000.00 s 2.000.oa s 10,000.00 s 2,000.00 s . Huntington Beach In-... r-.. i,..,.., + .,..~:....,., -Furnish & inslal 95 SMFO cable (McFadden lo Roblnwoodl LF 2200 s 15.4 00.00 :s 3.00 $ 22 000.00 s ◄ ◄00.00 $ Huntinoton Beach ,-..!L . 87 Roblnwood Drive Furnish & inst:il oulboxu (#6EJ_[McFadden to Robinw""" EA 1 s 1,500.00 s 2.500.00 $ 4,000.00 $ 800.00 s . HunUnoton Beach -88 Furnish & lns1al pulboxes (#6) (McFaclden lo RobinwDocl) EA 5 s 7,500.00 s 1,500.00 $ 15,000.00 s 3,000.00 s . Huntington Beach B9 Fumlth & lnstan r condull as reolacemenl /McFadden lo Robinwoodl LF 200 s 10 000.00 s 5.00 $ 11 000.00 s 2 200.00 s . Huntinoton Bead, 15 ••--•., ••••,, ,.,.,, (I• , ~.• ••,o:,• 11•,-::-,,•,~n•.-., • I ,__!Q__ Fumish & Install 2010 ATC ccntn,ler unll EA 1 s 2000.00 s 6 000.00 $ a 000.00 s 1 600.00 s -Hunlln<Jlon Beach ~ Fuml,h & lnslall CCiV C3mera EA 1 $ 2 000.00 s 10 000,00 $ 12.000.00 s 2.400.00 HunUnmon Beach 92 FumiJ!I and lnstan 911 SMFO e.able Into Hub Cabinet (Hub lns1aled wtlh LS 1 $ 700.00 s 300.00 $ 1,000.00 s 200.00 s -HunUngton Beach ?rol ee1\ ...!L Edinger Avenue Fumlsh & inslaD 96 SMFO cable (Robinwood to Edino,,rl LF 1000 $ 7000.00 s 3.00 $ 10 000.00 s 2.000.00 $ -Huntinatcn Beach Ji_ Furnish & lnstaU pulboxes (#6El (Robinwood t c Edinoerl EA 1 $ 1 500.00 $ 2.500.00 $ -4,000.00 s 800.00 $ -HunUngtcn 8nch ~ Fumlsh & lnslal pulboxn (116) (Robinwood to Edln<1er1 EA 2 $ 3 000.00 $ 1,500.00 $ 6,000.00 $ 1.200.00 s -Huntinatcn Beach 96 Fumish & insta0 2" conduit a s replacement (Roblnwood to Edinger) u: 100 s 6,000.00 $ 6,00 $ 5,500.00 $ 1,100.00 $ -HunUngton Beach .:IL He~ Av enue Fumlall & lnstan 2070 ATC contrcller unit LS 1 $ 2000.00 $ 6 000.00 $ 8000.00 $ 1 600.00 $ -HunUnaton Beach 98 Fumlsh & lnstan CC1V Camera EA 1 $ 2 000.00 $ 10000.00 $ 12,000.00 s 2400.00 s -Huntington Beach ...!t. Fumish & lnstan 2070 ATC controller untt EA 1 $ 2.000.00 s 6000.00 $ 8 000.00 $ 1 600.00 $ -Hununaton Beach 99 Pean:1t Drlve Fumlsh & lnstan Fiber Dlstrlbtulon Uni\, Splice Enelosura, and SMF0-6 LS 1 s 2,000.00 $ 8,000.00 $ 10,000.00 $ 2,000.00 $ Huntington Beach ln,M I"'•"'• -1-•"'.-1"" . 100 Wam1tr Avenue Fumlsh & lnstan 2070 A TC ccnl/Oller unit EA 1 $ 2000.00 s 6000.00 $ a 000.00 s 1600.00 s -Huntinalon Beach ',iii" Furnish & lnstad CC1V Camera EA 1 $ 2 000.00 $ 10 000.00 $ 12 000.00 s 2400.00 s -Huntinolon Beach Subtotal: $ 1172 000.00 s 23-4-400.00 $ - Contln;fflcv !10%1:1 S 117 200.00 $ 23440.00 $ - Construction Ma""g•m•nt (15"/,J:I S 175 800.00 s 3S 180.00 $ -I SYSTEM IMPROVEMENTTOTAL:I $ 1,4651000.00 $ 293 000.00 $ - 16 1l~l ~••lt,-l'"'!":1'•••• SECTION 6: PROJECT SCHEDULE BY TASK Project start date: July 1, 2020 Project end date: June 30, 2023 Primary Implementation Task Task 1: Project Administration Task 2: Data Collection Task 3: Field Review and Plans Specifications, and Estimates Task 4: Corridor "Before" Study Task 5: Signal Timing Optimization and Implementation Task 6: Corridor "After'' Study Task 7: Synchronization System Construction Task B: Primary Implementation Project Report Task 9: Ongoing Operations & Maintenance Ongoing M<mitoring and Maintenance Task a. Monitoring and improving optimized signal timing b. Communications and detection support C. OMM Memo 17 Starting Date Ending Date July 1, 2020 June 30, 2021 July 1, 2020 December 31, 2020 July 1, 2020 January 31, 2021 January 12, 2021 January 19, 2021 August 1, 2020 May 18, 2021 May 5, 2021 May 18, 2021 July 1, 2020 May 31, 2021 July 1, 2020 June 9, 2021 July 1, 2021 June 30, 2023 Starting Date Ending Date July 1, 2021 June 30, 2023 July 1, 2021 June 30, 2023 July 1, 2021 June 30, 2023 SECTION 7: DETAILED LOCAL MATCH COMMITMENT P.o\RT 1: At>ICNCV TOTA• UAT~ SUMMARY . In ul 0 Agency CASH IN-KIND TOTAL MATCH Pl I OMM Pl I OMM Pl I OMM TOTAi. MATCH i{-.~l2ii.~~i't,p h .. FI -,~?.:~s10;!60.00>0,: f~W~~~ciip;;:~g l :A~~t~~;·§~~~~1fZ J;~~~t~i~,~~1-~·1 r-Mit~~!~e.]~JM' ·1~--~t4~t~1~{Jtr.:~~i=!.~))21~~~~.~?~i1~~.:. t~~f;.i.51l?Jif:·~~'-'i~~~-~-~\~ii~~t;i-f.iti;i)~~il~lilt~~i\~&~)ti.~ PART 2; MATCH BREAKDOWN /CASH vs IN-KIND SERVICES) A. Cash Maleh Agency Funding Source 8 . In-Kind Services /. Soodfic Improvements (Lisi items and Cost): Amount of Cash ContrlbuUon Agency Description Expenditure City of Garden Grove : CALTRANS City or Westminster City of Hunllog(on Beach ii. Slsffina Commitment: Agency Stall PoslUon Type of Service lo Project City or Garden Grove CALTRANS "; .. City or Westminster City or HunUnglon Beach Prl~dpat Cll'il Engineer Project AdmlnlstraUon No, of Hours Fully Burdened Hourly Rate Total' Total for City of Gsn:fen Grove: •"'iii~:.<; ',io:6o .i<c}i_\: Total for City of CALTRANS: ·;;,~ .. ;;t ~o:oa_:,, \";;j_ 0 Total for Ci/y of Hun Ung/on Beach: :.~•'1);$~;148.2~ ~,:;": Tola! Staffing Commitment (II): /!;~-$:!;146.25, •j.,H'· TOTAi. iN-KiND MATCH' (I+ ll):l :;;_:~ .. $86,30&.25.'.'''° ! "Total amount Is the rO<flJIJ•d partldpa6on by tho ld•n~fi•d agency. The number o/ hours and hourly rate v,;a be based on each agency's actual ll.j1y burdened billing rat "-', v,t;c/1 must ailec:li"Vety equal th e sama vatua ol the assigned Totar dot an:, Eadl aoeney wl!I be responsible for keeping delaaed records ol hou111 wori<ed and desaipUon of worl<. An aecounUng tocord o/ pertonnel hours alfully burdened ra1e Is axpe<1ed fo be lncludod'Mlh Iha ~nal submiNal. ROCO<ds v.<I be subjecl to audhing. 18 SECTION 8: ENVIRONMENTAL CLEARANCE AND OTHER PERMITS Environmental clearance and other permits (if needed) will be obtained for this project. SECTION 9: SELECTION CRITERIA CALCULATIONS Vehicle Miles Traveled IVMT): Segment •.• • • •• 'c• •• : .•• ~· ~; •, . .'•;.: •••-•': •:·::·.:/::·--;·:·•.~~ Chapman Ave to Cln~ma· Main Drivewav ..... : ... ' ··.:: ·. Belgrave Ave lo Lampson Ave : ·: . ·.. ' .. '·· .. ·-... Lampson Ave lo Cerulean Ave ... _: .. . . .. ,._ Tiffany Ave to SR 22 WB Ramps . :·,::._. . .. : . -.. · ·· ..... ·. :._: •. i •• • .•. Garden Grove FWY Exit to Gard en Grove Blvd .. Garden Grove Blvd to Old Bolsa Chica Rd .. · .. ' . . ... -·.:. : .-: .. · ... : .· : . ~: Old Bolsa Chica Rd to Duncannon Ave .'· ' . ·-.. • -. • •• •, •,•• •.: I •. : ••••. • • •: Duncannon Ave to Westminster Blvd •• , ·-. • -·. -·1 ·-.·· .-. -· •• ·:::.: :· ·: Westm inster Blvd to St James. Park · · ' . ·--.: ... ·. : . ·--.·-!: _., .. St James Park to Churchill Ave · Churchill Ave to Rancho Rd •• • .... .-. •.· i •• . . · .. :·. : . ·•: . ·· .. :' .. : .; •• 'I :,•:••.•• ·.:: 1"1 0 •: • , • Rancho Rd to Bolsa Ave Bolsa Ave to An:iosy Ave · · :: ·· .. :. '. ··.: .. : .· Argosy Ave to McFadden Ave ··· ... · · ·-:i ·.' · ..... , ·. · ':.' ; ...... • McFadden Ave to Robinwood Ave . ·••:• :·• . ,,: . Roblnwood Ave lo Edinger Ave . ·· .. :·· .. · .. : .. · .. : •·. ·-\. Edinger Ave to Heil Ave · · ··-·· ... ·· .. : Heil Ave to Pearce Dr Pearce Dr to Warner Ave · ADTs . ; · ... =.-! . '. ::· ~ =:i -:· . . 42,659 •, ·. ,:. 42,659 . : :,. : .. 45.410 .. ··• 45,410 .: ': 4 5,163 .. . . . . . . . .. 37,935 37,935 ·.=:·:'--: . !, .:: •. · 33 262 :.· · . '· . ·-·-331262 •, . ' · .. · ·: · .. \ 28,785 ,·> -. . . . . . . ~ . . . . . . : 21 ,804 , .. . 21 ,804 Total Project VMT: Distance VMT -·· i ': • .. • ': · 0.23 . .'·.'.22 493 .\ · . '.··0 .21 : · .. . • • . .. ~ .. ! . . .··'0 .16 :< ...... .. :. .,'" :7,087 .' · .·.-·· .. .. ; .. 0.41 I • •. : • • ; :, • • •: : • • • :~ ." ,' •:_ =.: <·.··0 .2 3 .:· .. ···:·::a .650 , · .. · . · ..... :·; .... : :. . ·fo,389 .. . ••:· . •:· .. · ··, . '·· 11 ,742 ' :i •. . : ~ ,-. :·. 0 .50 .. . . . . . . ·. : '. . · 0 .25 ·:.· · .... · 5,468 ·.': , 5.35 · 217,171 Source : 2019 City of Huntington Beach, City of Gattlen Grove and City of Westm inster ADT Counts 19 Calculations and Estimated Points Criteria (Max Points) 1. Vehicle Miles Traveled (VMl) (20 points) VMT = 217 ; 171 (See VMT Table) 2 . Cost Benefit Ratio: (15 points) Calculation for Total Project Cost/ VMT = $1 ,860,600/217, 171 = 8 .6 3. Project Characteristics: (10 points) New or upgraded detection {1); Intersection/field modernization (2); new or upgraded communication systems(2); Bicycle/Ped detection (2 ): TMC/TOC and motorist information (1) 4. Transportation Significance (10 points) Signal Synchronization Network 5. Maintenance of Effort: (5 points) O years beyond 3 year grant period 6; Project Scale: (10 points) a . Number of signals = 22 b. Number of signals being synchronized/ Total number of co rridor sianals= 22/46=47.8% 7 . Number of Jurisdictions: (2 0 points) 4 Jurisdictions 8. Current Project Readiness (5 points) Project start date: July 1, 2020 9. Funding Match: (5 points) $374,280 I $1,871.400 = 20%= 20 % Total Points 20 Estimated Points :. ::·: ·:/_"-;'.·:.-.·-... .. ~-. . . . ' . : :_·,_·, ·:·16 . .-· .·,:• .. ; :-\. -~ .. : .<. ·. / ·; -: . ··: \ . ·-. ·.. . . .. ,·· :_.=· :· ....• -": . .-.·-: ·: ._5 _, ,::·' > : :; ·. ":_ : .. ··.:-:__. ~: _;_ . ... . : '. :-. ·:.:.:=-...... ~;:-~: ~ ', ::-:· ·=.Q~----:·; .. . . . . : ~. : : : . . -, ... . 59 SECTION 10: DETAILED BREAKDOWN OF COSTS BY AGENCIES City of Garden Grove Number of Signals: 5 Project Tasks (Garden Grove) Task 1: ProiectAdminislration Task 2: Data Collection Task 3: Field Review and Plans Specifications, and Estimates Task 4: Corridor "Before" Study Task 5: Signal Timing Optimization and Implementation Task 6: Corridor "After" Study Task 7: Synchronization System Construction (See Table 1/) Task 8: Primary Implementation Project Report Task 9: Ongoing Operations & Maintenance (See Task 9 Details) Total Project Cost: Caltrans Number of Signals: 3 Project Tasks (Caltrans) Task 1: ProjectAdministration Task 2: Data Collection Task 3: Field Review and Plans Specifications , and Estimates Task 4: Corridor "Before" Study Task 5: Siana! Timing Optimization and Implementation Task 6: Corridor "After" Study Task 7: Svnchronization System Construction (See Table II) Task 8: Primary Implementation Project Report Task 9: Ongoing Operations & Maintenance (See Task 9 Details) City of Westminster Number of Signals: 6 Total Project Cost: Project Tasks (Westminster) Task 1: Project Administration Task 2: Data Collection Task 3: Field Review and Plans Specifications, and Estimates Task 4: Corridor "Before" Study Task 5: Signal Timing Optimization and Implementation Task 6: Corridor "After" Study Task 7: Synchronization System Construction { See Table II) Task 8: Primary Implementation Project Report Task 9: Ongoing Operations & Maintenance (See Task 9 Details) Total Project Cost: 21 Total Co.st $ 10,000 $ 4 250 $ 37,800 $ 2 500 $ 23,250 $ 2,500 $ 472,500 $ 2,500 $ 12 000 $ 567,300 Total Cost $ 13,500 $ 2,550 $ - $ 1,500 $ 13,950 $ 1,500 $ - $ 1,500 $ 7,200 $ 41,700 Total Cost $ 12,000 $ 6,100 $ 39,200 $ 3,000 $ 27,900 $ 3 000 $ 490,000 $ 3,000 $ 14 400 $ 597,600 Match Cash In-Kind $ 2,000 $ - $ 850 $ - $ 7,560 $ - $ 500 $ - $ 4,650 $ - $ 500 $ - $ 11 ,340 $ 83,160 $ 500 $ - $ 2,400 $ - $ 30,300 $ 83160 Match Cash In-Kind $ 2,700 $ - $ 510 $ - $ -$ - $ 300 $ - $ 2,790 $ - $ 300 $ - $ -$ - $ 300 $ - $ 1,440 $ - $ 8,340 $ . Mach Cash In-Kind $ 2,400 $ - $ 1,020 $ - $ 7,840 $ - $ 600 $ - $ 5,580 $ - $ 600 $ - $ 98,000 $ . $ 600 $ - $ 2880 $ - $ 119,520 $ . City of Huntington Beach Number of Signals: 8 Project Tasks (Huntington Beach) Task 1: Project Administration Task 2: Data CollecUon Task 3: Field Review and Plans Specifications, and Estimates Task 4: Corridor "Before" Study Task 5: Signal Timing Ootimizalion and lmolementatlon Task 6: Corridor "After" Studv Task 7: Synchronization Svstem Construction (See Table II) Task 8: Primary Implemen tation Proiect Report Task 9: Ongoing Operations & Maintenance (See Task 9 Details) Total Project Cost: Grand Total Project Cost Total Match M2 Grant Total Project Summary X All guidelines were met for this project. Total Cost $ 16,000 $ 6,800 $ 60,300 $ 4,000 $ 37,200 $ 4,000 $ 502,500 $ 4 000 $ 19,200 $ 654,000 $ 1,860,600 s 372,120 $ 1,488480 Match Cash In -Kind $ 54 $ 3,146 $ 1,360 $ - $ 12,060 $ - $ BOO $ - $ 7,440 $ - $ BOO $ - $ 100,500 $ - $ BOO $ - $ 3,840 $ - $ 127,654 $ 3,146 $ 285,814 I $ 86 306 Not all qualifications were mel An explanation of why the guidelines were not met for this project is provided below. LIST OF CONTACTS A 1gencv Ph one E ·1 ma, St tAdd ree ress City of Garden Grove City of Garden Grove Dai Vu, P.E. (714) 741-5189 daiv@ggcity.org 11222 Acacia Parkway City Traffic Eng ineer Garden Grove, CA 92840 CALTRANS Caltrans Denny Ngo (949) 936-3512 Denn~.Ngo(a)dot.ca.gov 1750 E. 4th Street, Suite 100 Transportation Engineer Santa Ana, CA 92705 City of Westminster City of Westminster Bill (Hoa) Pham (714) 548-3457 b12ham(a)westminster-ca.gov 8200 Westminster Boulevard Civil Engineering Associate Westminster, CA 92683 City of Huntington Beach City of Huntington Beach William F. Janusz, P.E. (714) 374-1628 Wjanusz@surffl~-hb.org 2000 Main St, P.O. Box 190 Principal Civil Engineer Huntington Beach, CA 92648 22 BUDGET SPREADSHEET Corridor: 2 3 ~ BOLSA CHICA I VALLEY VIEW AGENCY COST SUMMARY Agency GARDEN GROVE ~L_IRANS No. Signal 5 3 s 8 -· •·•·· ''"'•••~-•-.. --.. ·---•• .. •• .. ~••-•••-•M<k•-•-k ••••~---•• ·•~--.... ,-~.,··• -•• ,, ... ,.,, ,,_ ·•-• PRIMARY IMPLEMENTATION Cost M2Grant Maleh ONGOING MAINT & OPERATION Total Proj ect Mal T Cost Mat T Cost M2 Grant Matdi Cash lr8<ind C..sh In-k ind --~ S555,300 j .$444,240 ! $1 11,060 .127.eoo I s_a 3.16~ I _s~2.o_<to I _ se,600 I ~.◄Q9:::r::s2,.i00 I so I sss7,3oo $34 500 I s21 600 I s6 eoo S583 200 ! S46~.560_J $116L640 ~.soo I so I sr.200 I ss.7so I s_1.◄40 I s1.«o:::r:: s o I s41 7 00_ 1118~640 I so t s1Hoo t s11.S20 t s2.a80 t s2:a80 t so I s597~6oo WESTMINSTEfl HUNTINGTON BEAC!i $634,600 j $507.840 ! $_128L9_60 1.• • ••• ,·J: ·. ;--·.-~-·-·•:~1•1:: .,:,~.-.:·Total · ... :; -i-•·i-'"•::-. :;-f:°:· •• 11.• ·'.·.i,-1 .~ ... ;;r· •.-F22--·· :::.,.~•-. ~~:.I 1-.s1:ao7 .. eoo '..:j,..-._st:_~6,2◄0 ·. h'!; S3s1 ~~5,o_:~t - s123.8H_ I ~s_3.J48 __ I s1s.200 I s1s,3so t ~s3.84o~-1 _ s3.uo I so I ss54,ooo •'t.$275;2S◄·:~l:,-•i:S66j305 ,,,,_.,.,,-,s52,aoo=~.;•I :,-. ·_~2,240 ·,:,.,j·. ,,,s1·0:$01"•'+(.-'S10·:55ow;;-t 1.1;;, ·,.~o •=·~1·~ .. ,..J.,-$1;_aso ,600 .,,I TOTAL TASKS SUMMARY Phase Tasks Project AdmmistraUon /Inc Cattnms feel Oczveloo & lmolement Befoni &After St•""• Primary S1.b-Total Oeslan Implement Svstem Improvements Continaenc:v Corutruction E""lnlHlrin" Sub-Tol8l _· \ . ·•·~ : · .. :..--Phase 'Total.,:.;;· .. ·,;~····-:-.. On-golng Onnolnn M8fnt enance .. Monl1orina Ongoing Malntenanca-Comm & Malnt& Oat SU"'"""' Operalion . , ... ,..-·: .•, 1,." Phase··iotal-' ,::.i-,t ,.~;,~_~• .• . • .. ·• •.: ., ... ,1 ,.·.··• .. Proiect Totar ·;.,. :.<. •,.: :,,,; ~e', M2Grant In-kind Maleh Cash Match Phase Total Costs $51,500 S132 000 S22 000 : : · $205 500 ,, ..... S137 300 $1172 000 S117 200 S175 800 .... . $1 602 300 ••. - ·:•·•-,.$1-607 800 ,_,,,; $36.960 $15,640 . •·,:·, ,;,!$52 800'· '.'(<, ·1.,: •. s1 -660 eoo:. :-~- TOTAL AGENCY MATCH SUMMARY Agency 1 j GARDEN GROVE z----r CALTRANS 3 j WESTMINSl'ER 4 l HUNTINGTON BEACH :-~~. :,.;-,-: :?: ... ..r.~• -~-~.:.Total /••.l., •..... ·\·~·: -'~:·• ::• ... .-.,,. Proj ect Cost by Agency $567,300 $41 ,700 $597,600 S654 ,000 .. ",:;· ,$1;1160.600 ., ;.,, CALTRANS MATCH DISTRl8UTEO TO EACH AGENCY GARDEN GROVE $2,194.74 WESTMINSTER S2,633.68 HUNTINGTON BEACH ~ $8,340.00 _$_1_,~6,2◄0 $86306 s42.240 I ~1.488.-'60 _SO S86306 ~75.254 •1-.:; ,;::~-.-., :·• .. ·.• ... ,. ... :=-·:::: .... ~-·-=··,:· ........ $.1&.QL800"'•1, ':·~,;; .. ~.:: .. ,!'.'• .1,,.;_,t.. ;.•.;~;:r<•~;.-:-'T'_ '-~ -~· ... ,;; 1·:.:-.-;J~. _;_,,;r :/"·;_1 • ·•:i,:.~;~· -!~ ::·:·-,:-.-::-,'f. _.:~{•$52']!0O;-~ .. -~:,-.. ,..-.:;, .. , .. .:.:.~x-1-f ... /:"·~·,~·.·:.,,/' ~• . .,.:•/'1_{.~j_~~-0:e:.Q..0::,1 $10~560 $285,814 Local Mat ch 120%) M2 Grant Total Match Match'""" Caah In-kind $41,200 $10,300 S7,154 $3,146 S105800 S26 400 S26 400 so S17600 $4,400 $4400 so ··-·S164 400 ." . ·.'$41100 .• •; • $37 85" ... .,-,·s3 145 •,•··.- S109 840 $27 460 $27 460 so S937 600 $23'1400 $151,240 $83160 $93.780 $23,•UO $23 4'10 $0 S140 640 $35160 $35160 so ' S1 .281 840',• '•$320480 · ·, S237300-, .,:; '$83 160 , .. : $1 446240 ·,, .i,=•$361 -.560':•; > . S275.254,,•. -~-,:•· $86:306 ,,.. · S29 568 $7392 $7392 so S12,672 $3,168 S3.16S !10 •.,:;, $42'240 .. ,,, . ·•:~.s, o,sso·..,.:: ,:, •• 1'$10 560''1•:, :-.-.-. -::·1,so 11 :: \--:-.,_ . -S1'488 4801 i '-1:$372120· ... · :$285·814 :, . :-: .,, $86 306 -,~ ... Local Match (20•~ M2 Grant (80%) Total Match Matdl Type L Cash I In-kind I HSl.840__l__$113.4so I S3D,3oo S33"36o I sa,34o I _s_s~~o .$478,080 I $119,s20 I s119.s20 $523,200 $130,800 $127.654 :'_S 1;488,480 .; "·,0 $372,120 -~: , .. $285,814~- TOTAL MATCH $115.654.74 $122,153.68 S13◄ 311 sa $372,120.00 $83.160 so $0 $3,146 ;·.··-$s6 306~:,,,I n1r,1!";",it"'1•A"I,"•• Corrido,: - Ho.alSlQ,tlal 7s 90uo P'rilN<y -- VAU~VlewtT CAJlt.oeN GROVC Aotnc, GAAOENGROVI! 1.AROeN CRO~ ~!!_G..!!Q.~ GNUleN Gl"O~ lfAADe< Gft0VI! G.AROeNGRO~ lnftmalon \/Al )!J_EY'fST VAUZV VJ~~- VAi w.µeyvieyisT VAUEYyt!WS'T U,.N_ _.!!!l,_ • ,. • Total •, Or);Dlng '-WntffJ•l'IOe pot ,$of'lal PH n,a,dh: $70 °""""'9c:«n,n .. 0.1s.,po,,pwtlgntlpe,"'°""" S>O co•TSSUMMNl'Y' T-Cml> M2Cnr,t Pn,/<CI o,on.1"'T'imliio Ot"lei®I. DCT<nl.Ana' Admlnl:intlon ,-~-~ ,...., S2 000 ..... J1 000 • ... oo ., ... ., 000 .s&,.000 S 000 S>000 .. 000 st.ODO '2000 seooo ., ... ~ .... :: ..... ! ..... :'.:,.t no,ooo .::.,__,_:_~•~· I OngolooM,1,1111 MoMorinq I °'"' ooo ......... ,....,... _-_ _i I I I ... , . •• •.• -.. : I ...... 1 ~w,I S>.0001 sa.1101 mol :, .. : "• • ••••---•••••--•~• _,,, .... ,.-• •• • • • • • •• .... ,,,,, •• ,• • • •• "l••••,1• ...... 11, •,I• •h • ••~ .. ,. ,. ~ ---m-, Ma::,o::. .. :,:::~u :.\r ;'?MC~~;. lmproveJMnu. 1'olal $40000 o...., r.En _S2400 .... , .. ..;·:'u SHDDI S?,.__40_! S2.t00 . -~~"'QQ .. -.F '" .. w,0001 . , ..... ,-'--il -~000 ••••• ;___ftQO_QJ . ~ ...:.a.ll ,,:,. cSl ~ '''"'"' .}e..1...0® sn S,c ..500 • ,$0 • S1D 561 SS :·SO .. SU.~ -~ ,JO~ ... : $1l~O SJ' J7t ~.S.140 ·· . • ·JO • S1S,l40' ......... J'77000 S'7 111.200 .:15.1-4.l ... ·:::.io : .... s i,MO ',vr.7 000 162000 $11 Sl&"XV ;1S:640 .. · • JO 113 8401 ... JUOC)C) • ;Sl7a ooo :,, ... ..,,,. eoo :..,,scu aoo .~ .. -163 110 -· ... ,-~-_. .-.,;:; ~•:-. st0 ,~ -n11000 Sl7eoo :1.A1saoo S13110 ·,:,.···; .. ·so .~3110 ~5% Conl\rl,dl9n fnOlrts.rwl ~ S7 "'0 ·S7 !,,SO SOIi ~ S~_,,_=l:; ~: sn ~___G_....'._S:_~l..1_: ~ ~ , S_D.IOOJ , _. nd ~ooj 1 ·i ·'• ·• '4Sl.Moj • .• , . u o.3; ... .......::.::_..:.:_.in."\eo : ... . -., •• ~ ......... ··•·1 .. . Stll'nftg eomt.llnMttt For MIMI e,,tdl AJ!I SLlff PDfition TV041 of SeMCe CAROEN CAOV! • Esttma,1'4. »MCli•ct II> d'ltnge No. ~f HMin• I Ho_~_Rat•~ ! Al"ftount so ... ... oiil F _s o_ ~· Totlllerror U""'1'11''"1')1 .. -t-t~•- Conldo,: ~,,,. No. of Sl911&1 ~ """" Pr1m"'Y I- VAU.EYVIEW$T CAI.TRANS Agoncy lnlfflodion ~ ~ ~ VALU!:V VlfV'/ Sl ITlffHQ' AVE VALL..EYVIEW~SR 22 W8 RAMPS V~l.L£YV~ST GAROEN GROVE Bl VO ... ·, ...... •.••!\•·-·~TOI.al,•,~ •. .... J__',___,:t· onoolnoMoln!o..-.:opor ,1gnatpermot1111: sro Ongoing comm & Dot~ per JJon>f .,.,. .... 111, S30 COST$ SUMIAARY nw Colla M2Gt:ant Prottig Admristraton 0.Vttoo& !Mp!ement ~~SI s 35001 S11000 $3000 ~10 ISOO SIC ◄00 .S7t1100 P,a;CIQ Admi~lttrwtion. TOl:llt.\oloh S2 700 S3'100 sr,oo ~ 7mini" hfOl'I ,l Alte,t I 0ng0klg S,.tuct;, Malnt.nanct J S1000 Sl.COO St $ 400 S 1,000 .ll, 400 I• ~ • ..p ()()QI ••• ., .. , S7 1.ocalMak':n 21 Maleh Cull ln-4.lt\d ~ SJ' 700 • S3 000 SO SO L - SVl'flllffi lmorowmmt& 10 SD JO~-----0 so ~~ JO .$0 SO, so so --• so 0 so ---__ 5~900 I ._'.I_ • •••~ '.~:~=~~:I.., ·_, S~~C:: _ !•~7~:L ...... ·•~:.S5.~J ... , •~.•vv1 -.. · ~p •v~ 0.,Q*OM~. U.O&O St.004 $1,009 :.:.::;;.:<:;:;:~:: .f;;::-::,;;.:· ... ·:•:· ler,~... ~~:;:-'2.160 s.,2 S<!ll >,·::,r ·::•so :,·:·'·,.,,. ,,,, .. " •· ··A\ualCMal .. • .!1.__~oG~_.~_n,~_ .. _o l ··., '•':! ·t • _.$4..!.!_00] ; .. :~ .. ~ ... ,S.3,J Staffing ~tm•nt l=orl11-W.,d Matd'I ~ Staff PoaUlon "'f~ ofS.tvtc. CAI.TRANS •••• _;:. , •• 1· .. • Ea,rniif.d, subjec,110 thing. dil!i -. No._~ Hou,.~ I Hour1l_Ret•• ·· .. ·T!@ ..... _SOI ~ .. ~ _I_O_ so so To -~ . -·, ........... ·•·•····· •-r-----·--.... ,_ .. ,-.• -........ . ~ :tem;;; rov•m.nli j_~i::,~~: .. :.~~'\ ::~--=:.\::: tmpri_~~tnla ----.. ~_'-•Jo1;~~a~L-.. ,-. soj.· .. "•~· ij, ... , .. , . ., '.·_!fl ...! ..!! 1! l{:,::~;;Eccirnro• _ I :I Oodgn 7ii;rT ~11 .. -~, L OHlgn Maleh L :~1 :1 . $0 --so $0j jo] . , .... i±t·': ., _SO .... ~-,31> "JZI"'"·· , .. :1::':~: :~!~I'.:·: ·~-Jl: l .... si i · ... i ., ... · JO o ,rr.,,.,h11Y-1••11t,"•• Conldor: ,'Qency. No, cl Signal ..l ..l. ' :I , :I Phase l'liowy ~ BOt.SACH/CAST WESTMIHSfER >,g.nq, WeslMJI. we&TMINS WffiMilis'. -. WESTMIIISTi!R WC'w!:TMINSTC;R W?STMINSTM • ..::..,,._._,_•_p ·· )ritltHdion ~- BOLS,\CHJCA.ST 80\..SA CHICA sf 110\.MCHICASf BOLSACH,c.\ST 80\.SA CHJCA Sf iolO 801.SACWICARO ,OUNCANNON AVE (ST JAMESPARK [CttVRCH!ll A.VE! IQ.&~OftD Projl'ClCoS1 P~td Ct\l•,op._ ::&•:,:~ Ongoing .. k\l«uc:donlPkld:. e,o;,::;:::ro~~tccrion . lt\"tp('O\'tffLI . fflpr& lmpr&. Ma1CI\ Adminlsn1iM )m:,f.-mtnl S1.16.t Mtlnll>t\at\c.e'" :s~tmU--d•'· .:: .. :u90:,.IM; :::: .:i:v...-"::~ To-tal Cot"Ofl 0Hkl1'Tolal M:atd\'70% .: .$2.1.XI.1 .M5,000 $1000 12,400 .• ' ... '.:•r\1000 . ::.··, 'IC ·:·.::·: .nso:io sssooo (:-::··$5.&0O S61,e00 S123ll) ···:··s12~O .: :··. $0 r)[XI] 1&000 s1000 s2•00 ,: ......... ;· ss,coo -:· .... ; .. s, .... .. -· .: ..... ,,soo ses ,,1 ,ao .::: sn,60 . · .. o nooo u.ooo $1000 12..ao ~-• .• ; .sssooo .. •; ...... ·11 -. , . :·.-· noooo . ~--... s.ooco .stsiooo 11sieoo .. •suaoo ::: .. ~: o S2..000 $6000 J.1 000 l 24'Cltl ·,•· _ .•• _. <r"'t<IQO •·!"'•::;:,JI :• ·, SSGOOO ·•-·. ~~600 .S61GOCJ $12".1%0 .:.::.s12 -,. ··-io S2,00:, $6,00tl 1 1,nN" J:2.400 .. 1:. Sl1000 , .·, ..... ·.10 •.. .--· f'560CJ0 .:~·::.~aooo 161500 $12,320 ·. 'S1'' .'>!'I ,": .: $0 nooo S6ooo 11000 .s7-400 s:1100 •··:.,. H a ..... --•se.oo u.; '-1,,320 · .. ·: .. -,.-; -·~~ ·. Total .• _ .. _.;_'._ • '."~:_'-~_-::-~1~.:.:; .. · :,.,.,_L~· :•· 112.000 ... ::-.•.•"13& DOO •,i:_. ·.•,~·~. se DCCI :_. ·•:.:•·.•$1.,C-400 \\,• .. , ..... -S24200Q ~\•' .-.,:1 ·-:·:1 .. ,--.. so "':. ... .;,,. ·S1SOOOO .. ,·r· :,$392 000 !•'1';'::.·»1 ._, ,•;!1.$43f~00 _, ....... se6:2◄0 ........... .$e6 <IOI.-•.,,;,_ ''11"",,',$ 1 l~ub ~92 000 S S431 00 S81S.2 40 .. SM ,401 • • .. ·•• S.0 0ngalng M...,_ ,,.,.,..,.por""""1: Ongoln;Cl;Jffim-4 0d :luppQ'C PlfJIUNt Per monl'I; COSTS 6UMMARY uo = 10%.ConS S39200 L________!L_~L_. ,S1,M0l Tnita Pft),j.;Adtrffl111trrllon 0 1, lfflOlffllcnC ~ f. Atltf Studv _D_HIQn ~ c.n...-:w;. _._. ~Total -· Coots Loaitia1c:h{2~] Ml Gtant ToWM>l<h c;;;; S1 000 SV 600 S2 400, .$3& 000 28 DOO S7 200 • H.ooo S4 eoo s1 oo a.ca; ftp• ln•klnd Fund~•- 9 131 380 S7 940 .10 • · .. .S3V2 000 $313 &00 S?e ◄CKJ St:! 00 S'31 360 SO ~- ~ m w~ ~ S58320D .i"6& .,1,. • SO 1.9"CC2Dl'NS19r rnalotntoo I '_5""°°1 J s,~ 7001· .. .S1178DI Tot.Ill __ $49_tt.OOO I J,~5.lk0 ,..$1056'CD(.:, •· •· SI I M9ll!IPr«lll I Ong..,.Mu>I~ ~-ncc- Clp9r ,.. _ _J._nltf:Jllu..- ~~nee-;10.0001 ;tl,0041 U.01&1 S2.01&J·::, ,::, :-=,,. h==''"'"' ,,:. ~.nol s).~I S01WI s~I :::::::::::.r:;sol':,.,_·=,,,::= ... ptt-■•Tot-4 oW ... '1-4AOO M !'," ·.~.:--:S11 20 ••$2880 · . ,·,J24"0 , ....... •' ·:11l •·· ... • ,,. ,·:. · .$.507,6001 ·. · :. :U78j>_!_0 . 118 · •,S118 S20 _;.y _SO :,_._:~1. -... Slalflng CofflmlDnonl For ln-l<ind M•tch Ai Stalf p_olJGcw, Typeol Scf\lfc,e No.ofHoun• ~ Atnounl WESTMINSTER r _!0 so so so ..... ,•.~-;,-.i •• , •• -·· so ... • &llma1ed, INb}td lo c.hangl' 111r,-qr,•~ll:Y"'''.,_..,, ...... ,. --·-·-·-·~------... --, .............. ' ..................... , ... ···-... -· ...... - COrridor; l!OLSACHICAST Agoney-HIINTINCTON BEACH I No.DfSlpl I I p,.J•ct Aoofl<y lntcrcceGoA Aonini.JWaGon .._.CHfCAST eoLSA,\1/E $2000 HUNTINGTMN BEACH 80L.SACHICAST ARGOSY AVE S2 coo HVNTlNOTON eEACH Anlli:.A t""WICA~ MC• EN AVC S2 00D HUN:TINGTON 8EACH 80LSA. CHICA ST ROellll/ll000 CA S2.000 BEACH Dt"'II 'i:.A CMIC· -,.,, , •v< S1 0D< l!IEACH CHICAST HEIL AVE 12000 eEACH ,.., PEARC~NI .,.oo l!EACH .,...ic-~AII! W ARNFRA,VE n ooo .. a ... ,,• ·: ,: . ·:,. .. · ... ·T_ot~~·~ ~--1_••,"• -:-, • ' .... ". -11fi.OOO On;ok,sr MaWenanca Pf" ,igMl per mcnlh! Ongo~ Comm ~ Oo<S-~ per slgnal po< mon1l1: COSTSSUMMAJI.Y' """'• I Tasu Pr!mo,y l-11>ffll Pto!fdAdr'nlntirii1ot1 0.V.Jop I. ,mf1!tmtn1 8eft:n £ Aftw S I !~Molnl&I Onooln;Mairnnonco - ! a.,_. eorn&QrtS!:S09CS . , ~~-•_!.otal_.,~ • .. ~ciuif ,, •' . . ... :: '• •·•• ...... i.:£ c::o, .. S1S.OOO 141000 S.!P()O H0,3001 si§2poc ~ se~,~ s13,«o l $1,7'01 .Jtl. ,;. ~nnr St.afflno CommlCment ,Of' lft.kb1d ,._1Ch Ao•ncv St1t'l'Puttf0n ~ S70 $30 M2 Gr:l.nt 112 100 $18"'0 sa 400 s.49.2◄0 n 18')0 -· eo ~%40 !' ISQ7 .ftA<'l S10,TS2 s.4,Gee rotar M.itets snoo SUDO SI 1!00 S12 O&O Se0400 u040 . ., ""' '. '.. sz.n•I ,1,1sil ~--P _.__&~.QJ . un2ool · . .-.· lJ_30>001 . ~ of .SeMU I No-of Houtt• Pf'Olecl Addnfshlion · 25.00 Ptc ed Cost $i,.,,,tl lfflU'V\ _, """""1S 0.-.,!09 .. Bdcn&Nlff Ori;olng lmolomirn1 .. ,.., "'l:ai,.ta:nar,c. .. sc.ooo SI 000 SO COO St 000 secoo ., 000 S0,000 $1.000 seooo "~. SOD= S1 000 "'000 « 000 soo~ s, 000 •: ·••·s.,&.g.OOOJ · Loe.at M:lld'\ (20%) Melt:h fype ,.,,oo • ·:· i•. n oooo · ::: ··no.soo · · •· · '"-0' J2 400 SB 000 .. SSl 000 · · ' : SOI 1.,4~ .. l '7f1 • ,:-·"-01 S'400 . StlOOO :·•:.·:. :::SrtNW •. ·::::· .:: ,SCI ,,,rv · · $20 .. n& "-0 .S2400 · . sio.ooo . ·:: I!' .· so ~~~r· ... ;100~ 1 :2 20 4 ·: -~--,.:·ue/ .... , ....• ~, $2'0( sz.,0< So~ liP% Conlru ~ CHf\ I Jn-idnd I FUftd SOUl"Ce S$4 ~4_6 __ ... suoo so S1 800 SO s12.~o so: ™ ~~L-. ---s~l .. .. ~~040 _ _SPI moeol ••1 S12l~1114 · · _•_1 13,]4§ sues! sol-::: ... :·.,,,,.,,·.·:. s1 ,1!2I sol .: ... :,, .. "" S3840I , S127~~1 ·•. ~ .. s1iw Amount IDi5 H\/NTINc;TON BEAC~ I .. • • I • : I .. I so I I · · ·I. ·· . .. ,o .. I _!Q_ •·.,:.:· j.:· !.•" ~.. . ~·-.. :: ·. -~:·· ... : '"EilefNled.~IOCNlng_- ... , .... , T•"'I ~-~ ~proY11mon1& ~ I lmprA j fmcir Oe~ Oeslqn TOC&J l Matd\ r2_0'%l I in_~•~ ffQ-'001 S61 0001 $75 •1!!.!!2!!1 l!. 12. . H D:t oooH• :-.. , s~o_; .. 03001 0991 ~ 300 • .. , ~ ,~2:=1. :·:,~;= s112:,cso1 . s112 ~L ll'~l"'"~l"'':'r":'1--••· :12] CORRIDOR: BOI..SA CKJCA ST I VALLEY \IIEW ST No Agoncy ln ta~•ctlon ADT Dl&l&nec (m~•I VMT Numbcrof s Qualified _ _, lnters.•c:Ht:int: P lct11rq. 11.;_aw111-N•r ,owr 1v1-,-\1':'~•"lj'..!.•, •ti~• •l;:1\.~ .. ;-«. VALLEY \IIEW ST CHAPMANAVE""·•:: ···· · ··· 000 0 .,, 2 GARDa<.GR0\/1:1:.~'?!~._..,..,,.;";f-;. ?'(:1 VAlLEY\IIEW ST CINEMA MAIN nwv : :: ... :: -.. ::, ... 48l30 0.13 ~81 .., 3 l...a.wOEN GROVE~1-~l::."'~'rt .. ~"..,-:,,.,•~~-;i va, ►Y=►wST '""' GRAVJC AVE"·· ":,,;· · ,,. •~,. O"-' 31181 ,....._,!!_ ◄ GAROEt,.-GROVE-'!.i:~ .. ~,.: · ::: ::',:F.4:Jt VALLEY VIEW ST LAMPSON AVE ..... , ... . ,•;:::,_-... = 0.25 13320 .__L s GAROEN 'GROVE .;,•1.r,,~~~l!-'.~;-::!..:!i.·. ,:-:r,-,., \,:.u i:vvi .. V\lsr CERULEAN AVE',:.: ... 47311 O?I 10036 5 s 3?5= .,, 6 CA.LTRAHS~•;·-::,,:--i:~~·!•\l'.: ... t~1: ~r--,.;.,.-:i!'.",y VALLEY \IIEW ST TIFFANY AVE "· • :::· ... 41l9116 0.25 12553 ~ 7 CAtTRANSl-J~ . .-:;~i;.;:•t,;.;-!~\~-C.,,~·•~ VAlLEY\IIEW ST SR22WB RAMPS •. ::· ... 54000 007 37" 8 ";.:.• .. ,J:_•:::,:,"i,t:.~.Jt.· ... -'!"", V LEY\ll►=ST GARDEN GR-8tVO · ..... · .. i 54000 0 ,.,., 12048 3 s 225 000 -x 9 'NESn.tNSTER··'"'"'i.':"-"•. 'lfW w· 8C 1 "A CHIN <!T OLD 80' ""'CHICA RD·'·· .... :·:· •· 44000 03l 14217 .,, 10 WEsT -.wSTER :".:.!.· ·""' ,.-,,. ~-~ . '-ff1 •• I-If I ~. CHICA ST DUNCANNON AVE .,•,• 42559 0.2~ 9905 --;;- 11 WESTMINSTER ::::,:. ''"! ,.:,,,_ 1w,. t1·~ BC LSA CHICA ST -,TMINSTER 8 vn 42659 0 53 22493 ~ 12 \VESTM1HSTER r"..::·"':• c # ·:::--•: ·-:~ · .• ..:;#• 80 LSA CHICA ST ST JAMESPARI< 45410 021 9374 ~ 13 ~sTMINSTER · • -.i:.:.-.. Y·.--•.:. ~=· :.; BOtsACHICAST CHURCHILLAVE .. :· 45410 0.27 12453 ~ 14 WE~1--... 1t:R ,·,... ,_· .• ·.·.~-=: ... ·:'-":-• "'' c::.&. r.HfCA ST RO ... ... ... 45410 0 .16 7087 6 s 450000 --;;- 15 HUNTINGTON BEACH" .. ,.. .. , ,, es,•.,. SO SACHICAST 80LSAAVE 45163 0.41 185:TI .__L 16 H• -NGTON1!EAN"•"•,•·.,. ,-;,. 'O• 90 SA CHICA ST AR .... ,y AV► : : ' ...... 37935 023 8650 --::t.. 17 H 1NT1Nr T ON A~.6.r M -'• :•:-,: • :-..,,: ". •< SA CHICA ST MCFADDEN AVE 37935 0.27 10-,-..L 11 HUNTINGTON BEACH "·· · ·,,, .. ~• 80 SACHICAST ROBIN'NOOO OR .. , ... , .. : 33282 0 .35 11742 ~ 10 IHt.-n -.;;TOM M1'-ACN ,": • h;• ~•. ,": c-.1.ru1CAST EDINGER AVE :·: : .. •. 33262 015 4964 ~ 20 IM1 •HTINGTON BEACH·.-,, ..... ,;,.;. '·. BOLSA CHICA ST HEil AVE ... 28785 0.50 14393 __:{_ 21 HlJNUN<sTONB~ .. H -. :.~·:·, .;.--.,:. Bot SA C HICA ST PEARCE OR 211!()4 0 .25 54t>< .__L 22 Ml rN tNGTON SE:ACH 't• .• ·.., :. ~r ':, sni c::: .. CH•l".a. sT WARNER AVE ' .. 21804 0 ." SC58 a s 600000 ,,, canm,s· 20% rnatcll ls lhe rosponsibllity ol loeal -nd••· T~~• 5.35 217171 22 s 1~000 H1~1rt"l~tl'f'•·•· Corridor. VALLEYVIEW ST Aoancv: GARDEN GROVE CateooN Description I UnH a uanlltv . Unit Cost I Amoun t Sub-tot al lnlersecUon Total lnlersectlon: CHAPMAN AVE lntersection/flqld Controller EA 1 $ 8,000.00 $ 6000.00 System Upgrade Rewire Intersection (Replace Pullboxesl LS 1 $22 000.00 S 22000.00 $◄8,000 CCTV EA 1 $10000.00 $ 10 000.00 APS PPB LS 1 $10000,00 $10,000.00 $ . $48,000 Communication $ - Upgrade $ . $0 $ . $ - $ -Detection Upgrade $ -$0 $ . Intersection: CINEMA MAIN DWY lnstaU City Furnished Cabinet, Foundation and LS 1 $24,000.00 $24,000.00 lntersecUcm'Ffeld SefYlce System Upgrada Contrnllet EA f $ 6 000.00 $ 6,000.00 $82,000 Rewire lnterseclion (lndudlno Pullboxesl LS 1 $22,000.00 $22000.00 APS PPB LS 1 $10,000.00 $ 10 000.00 $ . $62,000 Communicalion $ . Upgrade I $ -$0 $ - $ - $ . Detection Upgrade $ -$0 $ . Intersection; BELGRAVE AVE Install Cily Furnished Cabinet, Foundation and LS 1 S 24,000.00 $24,000.00 lnlersecUon/Field Service System Upgrade Controller EA 1 $ 6,000.00 $ 6,000.00 $62,000 Rewire Intersection (lncludill!l Pullboxes} LS 1 $ 22 000.00 $22000.00 APSPPB LS 1 $10,000.00 $10 000.00 $ $62,000 Communication $ . Upgrade s . $0 $ - I $ . $ - Detection Upgrade $ . $0 $ . lntersecllon: LAMPSON AVE Install City Furnished Cabinet and Foundation LS 1 $20,000.00 $20,000.00 lnlerseeUon/Field Controller EA 1 $ 6 ,000.00 $ 6,000.00 System Upgrade Rewire Intersection (lndudln!I Pullboxes) LS 1 $22000.00 $22,000.00 $68,000 CCTV EA 1 $10000.00 $10 000.00 APS PPB LS 1 $ 10000.00 $10 000.00 Ethernet Swilch EA 1 $ 4 000.00 S 4 000.00 $72,000 CommUJ1lcaUon $ Upgrade s . $4,000 $ . $ - $ - DelecUon Upgrade $ . $0 $ - lnlersecllon: CERULEAN AVE Install CiJy Furnished Cabinet and Foundation LS 1 $20,000.00 $20 000.00 Intersection/Field ControUer E'A 1 $ 6000.00 $ 8,000.00 Rewire Intersection (ln~IOQ Pulbo)(8s) LS 1 $22,000.00 $ 22 000.00 $68,000 System Upgrade CCTV E'A 1 $10 000.00 $10000.00 APSPPB EA 1 $10 000,00 $10000.00 Ethernet Swilch EA 1 $ 4 000.00 $ 4 000.00 $72,000 $ . Communication $ . $4,000 Upgrada $ . $ $ . Detection Upgrade $ . $0 $ . lnlerseciion: TMC lnten:ecilon/Fleld UPS I LS I 1 I $ 15 000.00 I $15 000.00 I s2 7 000 SYSlem UD!lrade Video Manaoement Sonware I LS 1 $ 12 000.00 $ 12 000.00 I ' CommunlcaUon Laver IJI Switches LS 1 $35,000.00 $35000.00 $35,000 $62,000 Upgrade LS $ - DetecUon Upgrade LS $ . $0 s . Total $378,000 Corridor: VALLEY VIEW ST Aaencv: CAL TRANS category DescripU011 I Unit I QuantllY Unit Cost I Amount Sub-total lntet>1 ec llo11 Total Intersection: SR 22 W8 RAMPS $0 lntersection/Fleld $0 $0 System Upgrade so $0 $0 Communication $0 $0 $0 $0 Upgrade $0 $0 so Oetecllon Upgrade $0 $0 $0 lnterseclion; GARDEN GROVE Bl.VO so lntersectlon/Aeld $0 $0 System Upgrade $0 $0 $0 Communica tion so $0 so $0 Upgrade so $0 $0 Detecilon Upgrade $0 $0 $0 lntersecUon: nFFANYAVE $0 lnlersedlon/Field so so System Upgrade $0 so so Communlcatloo so $0 $0 so Upgrade $0 $0 $0 Deteclion Upgrade $0 so $0 Total $0 Cotrfdor, BOLSA CHICA ST Aoe,.,,.,,: WESTMJNSTER Caleaorv Description Unit Quantltv Unit Cost Amount I Sub-total lntornctlon Total lnlersection: OLD BOLSA CHICA RD 2070ATC Cootcoller EA 1 $ 6,000.00 $ 6000,00 Jntersection/Fleld CCTVCAMEAA LS 1 S 12000.00 $12,000.00 $31,000 System Upgrade BatlelV Back-up System EA 1 S 10,000.00 $ 10000.00 Elhemal Switch EA 1 $ 3,000.00 $ 3 000,00 Communlcatlon s -$56,000 Upgrade s -$0 $ - Video Oetectlon -liens Vanta~a EdQaCoonect LS 1 $ 25000.00 $25,000.00 Detedlon Upgrade $ -$25,000 $ - Intersection; DUNCANNON AVE · 2070ATC Contcoller EA 1 $ 6,000.00 $ 6.000.00 CCTV CAMERA LS 1 $ 12,000.00 $12,000.00 lntorsedlonlfleld Batter/ Back-up System EA 1 $ 10,000.00 $10,000.00 $53,000 System Upgrade Ethernet SWllch EA 1 $ 3,000.00 $ 3,000.00 Rewire lntersecilon (Existing conduit at c:apadty & LS 1 S 22,000.00 $22,000.00 eani handle additional cablefsll $78,000 Communication $ - Upgrade $ -$0 $ - Video Detection -lletls Vantaae EdoeConnect LS 1 $ 25 000.00 $25,000.00 Detection Upgrade $ -$25,000 $ - lnterseciion: WESTMINSTER BLVD 2070 ATC Conb'oller EA 1 $ 6,000.00 SS.000 Intersection/Field CC lVCAMERA I LS 1 $ 12,000.00 $12 ,000 System Upgrade lnslall New Con<lult llntarsectlon Crosslnasl LS 1 S 30,000.00 $30,000 $65,000 Ethernet Swtlch EA 1 $ 3 000.00 $3000 Hub Elhemet Switth EA 1 $ 14 000.00 $14 000 $90,000 Communication $0 Upgrade Video Detection -lleris Vantage EdoeConnect LS 1 $ 25,000.00 $25,000 Octeclloo Upgrad e $25,000 lnlersectJon: ST JAMES PARK 2070 ATC Conlroller EA 1 s 6,000.00 $6,000 Intersection/Field CCTV CAMERA LS 1 $ 12,000.00 $12,000 System Upgra<la Batterv Dacie-up SYstem EA 1 $ 10000,00 $10,000 $31,000 Ethernet Switch EA 1 $ 3,000.00 $3,000 $56,000 Communication Upgrade $0 Video Oeledlon -tte<ls VantaQe E<IQeConnect LS 1 $ 25,000.00 $25000 I Deleclion Upgrade I s2s,ooo I lnle1s8Cllon: CHURCHILL AVE 2070 ATC Contcoller EA 1 $ 6000.00 $6000 lnlersectlon/F lekl CCTVCAMEAA LS 1 $ 12,000.00 $12,000 Baller/ Back-up System EA 1 S 10,000.00 $10,000 $31,000 System Upgrade Elhemel Switch EA 1 $ 3,000.00 $3000 $56,000 Communication $0 Upgrade Video Oeteciion -liens Vantaoe Ertn,.r.orr,eci LS 1 $ 25,000.00 $25,000 Oeteetioo Upgrade $25,000 lnll!ISl!ctlon: RANCHO RD 2070 ATC Conl!OII& EA 1 $ 6 000,00 $6000 lnlersectlon/Aeld CCTV CAMERA LS 1 $ 12.000.00 $12.000 System Upgrade Baltery BacJ<-UD SYstem EA 1 $ 10,000.00 $10,000 $31,000 Ethernet Switch EA 1 $ 3000.00 $3000 $56,000 Communication $0 Upg rade Video Oetection -llerfs VanlaQe EdQeConneci LS 1 $ 25,000.00 $25,000 Oelection Upgrade $25,000 Total $392,000 Corridor: OOLSA CHICA ST ARencv· HUN TINGTON BEACH Cale_g()JJ/' I Description lntoo;ectlon: BOLSAAVE 2070 ATC Conlroliet lnlersect!on/Fleld System Upgrade CCTV CAMERA ~ncluding license} Aber Distriblµlon Unit, Spllce Enclosure, and SMF0-6 Drop Cable+ ,Dicing Pul 100' 96 SMFO cable in pullbox adjacent to Communication Rancho Controller Cabinet Upgrade lnslal 98 SMFO cable IRancho lo Bolsa Pullboxes (116E) (Rancho to Bolsa) Pulboxes 1#6\ (Rancho lo Oo1$a) Reolace 2• Coodu~ !Rancho lo BolsaJ Detection Upgrade Intersection: ARGOSY AVE 2070 ATC Conlroller Intersection/Fie kl System Upgrade Fiber Dlstribtulon Unit, Splice Enclosure, and SMF0-6 Droo Cable+ so~clng Communication lnstaU 96 SMFO cable {Bolsa lo AfllOSYl Upgrade Pullboxes (#6E) (Bolsa to ArQOSV) Pullboxes (#6) (Bolsa l o Argosy) Replace 'Z' Conduit (Bolsa lo AfllO~ Oeledlon Upgrade I lntersecllon: MCFADDEN AVE 2070ATC Controller lnlersecUon/Fleld CCTV CAMERA llncludiOQ license! System Upgrade Fiber Oistnotvron Unit, Sprice Enclosure, and SMF0-6 Droo Gable + sollclnA Communication Install 96 SMFO cable IAmosv lo McFadden) Upgrade Putlboxes 1/ISEI CAr11osv lo McFadden) Pullboxes (161 CAroosy lo Mcfadden) Reolace 2' Conduit (Argosy to McFaddeni Detection Upgrade I Intersection: ROBINWOOD DR 2070 ATC Controller lntersedlon/Field System Upgrade Fiber Dlstriblulon Unit, Splice Enclosure, and SMF0-6 Droo Cable + sollclna Communication lnstan 96 SMFO cable IMCF8dden lo Roblnwoodl Upgrade Pullboxos (#6E) {Mcfadden lo Roblnwoodl Pullboxes (116) {McFadden to Roblnwood) R= 2' Conduit (Mcfadden to Robilwood) DetecUon Upgrade Intersection: EDINGER AVE 2070 ATC Controller lntersecllon/Rekl CCTV CAMERA llncludinQ foenseJ System Upgrade Install 96 SMFO cable Into Hub Cablnel (Hub l nslaUed with Eo111aer TSSP Prolecll Install 06 SMFO cable (Robinwood ID Edlnaerl Pullboxes C#6El (Roblnwood to Edlnger1 Pullboxes 1#6\ CRobirrwood lo """'w"'l Reo!ace 2• Conduit rRolmwood to Edinaen Deteclion Upgrade I Unit EA EA EA LS LF EA EA LF EA LS LF EA EA lF EA I EA I LS lF EA EA lF I I I I EA LS LF EA EA lF EA EA LS lF EA EA LF Qu antltv I Unit Cost Amount I Sub-total Jnte1151ct1on Total 1 $ 8,000.00 $ 8,000.00 1 $12000.00 $12000.00 $20,000 $ . s - 1 $10,000.00 $10,000.00 1 $ 1,000.00 $ 1,000.00 $90,500 2650 $ 10.00 S 28.500.00 $70,500 1 $ 4 000.00 $ 4 000.00 6 s 3 000.00 $18000.00 200 $ 55.00 S 11 000.00 $ . s . $0 $ . 1 $ 8,000.00 $ 8 000,00 $ . $6,000 $ . $ . 1 $10,000.00 $10,000.00 $61 ,000 1600 $ 10.00 $ 16000.00 1 s 4 000,00 S 4,000.00 $53,000 4 s 3 000.00 $12000,00 200 $ 55.00 $11,000.00 s . $ . so $ - 1 $ 8,000.00 $ 8,000.00 1 $12 000.00 $12,000.00 $20,000 $ . $ . 1 $10,000.00 $10,000.00 $76,000 1900 $ 10.00 $19000.00 $56,000 1 s 4,000.00 $ 4,000.00 4 s 3,000.00 $12,000.00 200 $ 55.00 $11,000.00 s . $ . $0 $ . 1 $ 8,000.00 s 8,000.00 $ . $6,000 $ . $ . 1 $10,000.00 s 10,000.00 2200 s 10.00 s22,ooo.oo $70,000 1 $ 4,000.00 $ ◄,000.00 $62,000 5 $ 3 000.00 $15,000.00 200 $ 55.00 $11,000.00 $ . $ . $0 $ . 1 $ 8,000.00 $ 8,000.00 1 $ 12 000.00 $12000.00 $20,000 $ -s . 1 $ 1,000.00 $ 1,000.00 1000 $ 10.00 $10,000.00 $46,500 1 s 4000.00 S 4 000.00 $26,500 2 $ 3000.00 $ 6 000.00 100 s 55.00 $ 5,500.00 $ . s . $0 $ . lnlcrsecfioo: HEIL AVE 2070 ATC Controller EA 1 $ 8 000.00 $ 8 ,000.00 lnterseetiootFlekl CCTV CAMERA lincludill!l licensel EA 1 S 12,000.00 S 12,000.00 $20,000 S~tem Upgrade $ . $ . s . Com munleallon $ . $20,000· Upgrade s . $0 $ . $ . $ . Detection Upgrad e s . $0 $ . lnlerseclion: PEARCE DR 2070 ATC Controller EA 1 $ 8,000.00 $ 8 000.00 ln lerseetlonlFleld $ . $8,000 Sys tem Upgrade s . s . Fiber Dlstlibtulon Unll, Splice Enclosure, and SMFO-6 LS 1 $10,000.00 $10,000.00 Drop Cable + splicing CommunicaUon $ . $10,000 $18,000 Upgrade $ . s . $ . $ . Detecllon Upgrade $ . $0 s . Intersection: WARNERAVE 2070 ATC ConltoUer EA 1 $ 8 ,000.00 $ 0,000.00 lnlcrsection/Fleld CCTV CAMERA EA 1 $12 000.00 $12 000.00 $20,000 System Upgrade $ . $ . $ . communlcaUon $ . $20,000 Upgrade $ . $0 $ . $ . $ . Detection Upg rade $ . $0 $ . Total $402,000 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND ITERIS, INC. FOR DESIGN SERVICES FOR BOLSA CHICA REGIONAL TRAFFIC SYNCHRONIZATION PROJECT FOR CC-1622 THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY," and, ITERIS, INC., a hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant to perform design services for the Bolsa Chica Regional Traffic Signal Synchronization Project for CC-1622; and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform these services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT." CONSULT ANT hereby designates Steven Bradley who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. 23-13334/3 I 8204 I of 12 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. 3. TERM· TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULT ANT are to commence on , 2023 (the "Commencement Date"). This Agreement shall automatically terminate three (3) years from the Commencement Date, unless extended or sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later than two (2) years from the Commencement Date. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT. In the event the Commencement Date precedes the Effective Date, CONSULTANT shall be bound by all tenns and conditions as provided herein. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULT ANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed Six Hundred Forty Six Thousand One Hundred Thirty Six Dollars ($646,136.00). 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULT ANT will undertake such work only after receiving written authorization from CITY. Additional 23-13334/318204 2 of 12 compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF PAYMENT CONSULT ANT shall be paid pursuant to the terms of Exhibit "B." 7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS CONSULT ANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, rep01is, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first. These materials may be used by CITY as it sees fit. 8. HOLD HARMLESS A. CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent (or alleged negligent) perfo1mance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSUL TANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSUL TANT's counsel. This indemnity shall 23-13334/318204 3 of 12 apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. B. To the extent that CONSULTANT performs "Design Professional Services" within the meaning of Civil Code Section 2782.8, then the following Hold Harmless provision applies in place of subsection A above: "CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY and its officers, elected or appointed officials, employees, agents and volunteers, from and against any and all claims, damages, losses, expenses, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) to the extent that the claims against CONSULTANT arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of CONSULTANT. In no event shall the cost to defend charged to CONSULTANT exceed CONSULTANT's proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more other defendants to the claims and/or litigation is unable to pay its share of defense costs due to banlauptcy or dissolution of the business, CONSULT ANT shall meet and confer with CITY and other defendants regarding unpaid defense costs. The duty to indemnify, including the duty and the cost to defend, is limited as provided in California Civil Code Section 2782.8. C. Regardless of whether subparagraph A or B applies, CITY shall be reimbursed by CONSULTANT for all costs and attorney's fees incurred by CITY in enforcing this obligation. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by CONSULTANT. 23-13334/318204 4 of 12 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars ($1,000,000.00) per occurrence and in the aggregate. The above- mentioned insurance shall not contain a self-insured retention without the express written consent of CITY; however an insurance policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted. A claims-made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONSULT ANT shall notify CITY of circumstances or incidents that might give rise to future claims. CONSULTANT will make every effo1i to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONSULT ANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement. If CONSUL TANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with required proof that insurance has been procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to forthwith terminate this Agreement. Such termination shall not 23-13334/318204 5 of 12 effect Consultant's right to be paid for its time and materials expended prior to notification of termination. CONSULT ANT waives the right to receive compensation and agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY. 10. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULT ANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall: A. provide the name and policy number of each carrier and policy; B. state that the policy is currently in force; and C. shall promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thi1iy (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premmm. CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULT ANT's defense, hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. 23-13334/318204 6 of 12 11. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULT ANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULT ANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultanls musl satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. 23-] 3334/318204 7 of 12 14. COPYRIGHTS/PA TENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 15. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 16. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below. CITY and CONSULT ANT may designate different addresses to which subsequent notices, certificates or other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U. S. certified mail-return receipt requested: TO CITY: City of Huntington Beach ATTN: Director of Public Works 2000 Main Street Huntington Beach, CA 92648 23-!3334/318204 8 of 12 TO CONSULTANT: lteris, Inc. ATTN: Steve Bradley 1700 Carnegie Avenue, Suite 100 Santa Ana, CA 92705 17. CONSENT When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. 18. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 19. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act 23-l 3334/318204 9 of 12 contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 22. IMMIGRATION CONSULT ANT shall be responsible for full compliance with the· immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 23. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULT ANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 23-13334/3 I 8204 IO of 12 24. ATTORNEY'S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailing party. 25. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 27. SIONA TORIES Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective patties to each of the terms of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. 28. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The patties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that paity or anyone acting on that party's behalf, which are not embodied in this Agreement, and that that paity has not executed this Agreement in reliance on any representation, inducement, 23-!3334/318204 11 of 12 promise, agTeement, wmTanty, fact or circwnstance not expressly set fo1th in th.is Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject ma tier of this Agreement, and s upersede all prior understandings and agreements whether oral or in writing between the pa1t.ies respecting the subject matter hereof. 29. EFFECTIVE DATE This Agreement shall be effective on the date of its approval by the City Attorney. This Agreement shall expire when terminated as provided herein. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. print name ITS : (cir cle one) Chairman /Prcsiden ice Presiden! ITS: (circle 011e) Secretary/Chief Financial Officer/Ass t. Secretary -Treasurer 23 -13334/3 I 8204 12 of 12 CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California City Manager INITIATED AND APPROVED: Di.rector of Public Works APPROVED AS TO FORM: City Attorney Date --------------- RECEIVE AND FILE: C ity Clerk Date _____________ _ promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. 29. EFFECTIVE DATE This Agreement shall be effective on the date of its approval by the City Attorney. This Agreement shall expire w hen terminated as provided herein. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. CONSULTANT, ITERIS, INC. By: ______________ _ pri nt name ITS: {circle one) Chairman/President/Vice President AND By: _____________ _ print name ITS: (circle on e) Secretary/Chief Financial Officer/ Asst. Secretary -Treasurer 23-13334/3 18204 12 of 12 CITY OF H UNTINGTON BEACH, a municipal corporation of the State of California City Manager INITIATED AND APPROVED: ~ Director of Public Works RECEIV E AND FILE: City Clerk Date --------------- EXHIBIT "A" A. STATEMENT OF WORK: (Narrative of work to be performed) SEE ATTACHED EXHIBIT A B. CONSULTANT'S DUTIES AND RESPONSIBILITIES: C. CITY'S DUTIES AND RESPONSIBILITIES: D. WORK PROGRAM/PROJECT SCHEDULE: EXHIBIT A 5. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. 2 Exhibit B EXHIBIT A 3. SCOPE OF WORK The general scope of work shall include: The City of Huntington Beach desires to retain an experienced consultant to implement the Valley View Street/Bolsa Chica Street C01Tidor Traffic Signal Synchronization Project, approved by Orange County Transpmiation Authority (OCT A) as paii of the 2022 Project P corridors from Measure M (M2). The project length is approximately 6.0 miles and includes 22 signalized intersections, staiiing from Chapman Ave in Garden Grove to Warner Ave in Huntington Beach (Exhibit A). The participating agencies are the Cities of Garden Grove, Westminster, and Huntington Beach. Caltrans is not a paiiicipating agency however preparing timing for SR-22 rainp, Garden Grove Blvd, and Tiffany Ave. signals on Valley View Street is a component of the project. Timing implementation at the Caltrans signals will be Caltrans' responsibility and there are no improvements proposed or planned for Caltrans signals. The goals for the project are to provide all required timing and improvements, identified in the project application (Exhibit B), to improve traffic flow, reduce stop and minimize congestion on the Valley View Street/Bolsa Chica Street corridor. The scope of work includes but not limited to the followings: • Provide project and contract management throughout the 3-year project duration. • Provide timing and operation analysis, develop and implement optimized traffic signal synchronization timing for the corridor. • Provide engineering services to prepare plans, specifications and estimates for traffic signal equipment and related infrastructure improvements. The field improvements contractor will be selected via each individual participating agencies bid and award process and bid package prepared by consultant. • Provide construction management services to oversee the improvement implementations of the project. • Provide procurement and system integration services for traffic signal system, monitoring system and related communication system • Provide ongoing signal timing and maintenance support for 2-year after initial implementation of the timing. • Provide assistance in management and maintenance of the OCT A Measure M (M2) Funds for this project. The following specific tasks are required to be performed in the course of providing service for the traffic signal coordination project. Tasks are listed in sequential order for clarity. However, tasks may run concurrently or commence prior to the order listed. I. Task 1: Pro,ject Management • Project management is ongoing throughout the duration of the project. This task includes day-to-day project management, such as meetings, progress reports, tracking of schedules, invoicing, and overall administration of the project. The consultant is required to maintain communication to all involved agencies including OCTA as to the ongoing status of the project. The consultant acts as an extension of Huntington Beach staff and will act in that capacity at meetings with the respective corridor agencies. Following are additional specifics required for this task: A. The consultant shall prepare a detailed Project Management Plan that includes budget and schedule estimates for all of the tasks described in the scope of work, providing specific project milestones for review and approval. These items shall be detailed and include expected meetings, activities (by work task, whether performed by consultant team or by others), start dates, activity durations, product submittal dates, relationships among work tasks (including critical path items), and a detailed flow chart for the project tasks, and float time. B. Consultant shall lead a project Kick-Off Meeting with all agency representatives to establish communication channels and protocols discuss the scope, schedule, and budget; gather available information; and obtain a thorough understanding of the goals for the project. Specific topics to discuss include data collection needs, specific programs or software used and specific construction items and procurement methodologies. C. Consultant shall conduct monthly progress meeting with participating agencies. Consultant shall prepare agendas, provide status updates, discuss the progress and direction of the work, and provide minutes for all meetings. Consultant may conduct additional meetings as necessary during the course of the project to address immediate issues or needs. D. Consultant is required to make presentations as necessary to OCT A or participating agency's Council, designated Committee or interagency meetings to present project purpose and results. E. Consultant shall document and maintain separate project expenses for each participating agency. F. Consultant shall maintain and perform documentation for the Measure M2 Funds to provide with OCTA to be in compliant with the funds. The consultant will be responsible for ensuring that the project requirements specified by OCT A in the Comprehensive Transportation Funding Programs Guidelines, 2020 Cal/for Projects, Chapter 8, are satisfied. II. Task 2: Develop and Implement Traffic Signal Synchronization Timing Consultant shall collect all traffic data; perform field and existing traffic signal inventory as necessary in lhe project corridor to develop the optimal traffic signal synchronization plans. A. Data Collection 1. Consultant shall conduct one 24-hour mid-week and two 24-hour weekend (Sat and Sun) machine counts at every half-mile along the project. 24-hour data will be used to determine the peak hour counts and synchronization. 2. Consultant shall collect vehicle classification counts at all locations where 24-hour counts are taken. 3. Consultant shall conduct weekday and weekend peak period turning movement counts (TMC) at each and every one of the project signalized intersections. a. Weekday TMC counts shall be conducted for two hours of each peak period (AM, Mid-day, and PM). b. Weekend TMC counts shall be conducted for one 2-hour peak period (either on Saturday or Sunday). Exact time and day to be determined from 24 hours counts. 4. Field Inventory and Exist Timing Parameters Consultant shall perform thorough field inventory of all project intersections including traffic signal controller, related hardware, geometric layout and existing timing parameters as necessary for timing analysis. B. Timing Analysis and Development of Synchronization Plans I. Consultant shall work with the agencies to develop a model of the study area and calibrate the model based on field observations of existing conditions. Signal simulation shall be conducted in Synchro/Sim Traffic 11.0. The corridor model must be consistent with all aspects and seamlessly interface and interlace with the County Wide Synchro Network as administered by OCT A GIS/ROADS database. Node or intersection numbering scheme must remain consistent with ROADS. 2. Consultant shall develop optimized signal timings using the results from Synchro/SimTraffic 11.0 and recommend any changes to the signal phasing at each signalized intersection that may improve the efficiency of operations. 3. Consultant shall prepare, at minimum: a. Three (3) timing plans for a typical weekday which consider the following peak periods: AM Peak, Mid-day Peak, PM Peak b. One (1) timing plan for a typical weekend peak. c. Calculate and provide minimum Pedestrian Crossing Clearance timing based on 3.5 fps walking rate for every signalized intersection in the project. d. Calculate and provide minimum bicycle clearance timing based on the current Caltrans bicycle requirements for every signalized intersection in the project. e. Evaluate and calculate red and yellow clearance interval for every signalized intersection in the project. C. Implementation and Fine-Tune I. Upon approval of the optimized signal timings by the agencies, the consultant shall implement, or assist staff in the implementation of new signal timings either through the central traffic signal system or direct implementation at the intersection controller units a. Consultant shall assist agency staff to input and setup necessary synchronization parameters on their respective traffic signal system. 2. Once new timing is implemented, Consultant shall field review the timing and make or suggest timing changes to fine-tune the timing as necessary for each peak, including weekend peak. Consultant will assist agency staff in making changes in their respective system. D. Before and After Evaluation Project travel-time data will be collected using the floating ear method, a laptop computer, a GPS receiver unit, and the methodologies and software identified below. I. Before Study Consultant shall conduct a 'Before' field study report representative of the times and days for which synchronization plans will be developed. The report shall identify Measures of Effectiveness (MOE) to evaluate the effects of the synchronization plans. MOE's will likely include traffic flow, travel time, average speed, number of stops per mile, number of intersections traversed on green vs. stopped by red (Greens per Red) (note: Average Speed, Stops per Mile, and Greens per Red are the new OCTA MOE, Corridor Synchronization Pe~formance Index (CSP 1)), fuel consumption reduction, pollution reduction, and other pertinent items. The CONSULTANT shall include the CSP! as part of the MOEs as they are easily identifiable by lay persons relevant to demonstrating corridor improvements. The identified MOE's shall be compiled for the corridor using the floating car method and from Synchro 11.0 and from Tru-Traffic Version 10.0. At least five (5) runs will be completed in each direction for each of the three weekday timing plans (a.m., mid-day, and p.m.), and at least five ( 5) rnns will be completed in each direction during the weekend plan. 2. After Study Consultant shall conduct two (2) "After" field studies. • First "After" study is to be completed after the completion of the initial timing implementation. • Second 'After' study is to be completed at the end of the 3 year contract. This is to determine the effectiveness or degradation of the system timing after year 3 due to changes in road conditions, traffic patterns and whether additional timing is necessary. Consultant shall conduct the' After' field study report representative of the times and days for which synchronization plans was developed. The 'After' study must be conducted in the same manner and contain the same MOE's as the 'Before' study in order to evaluate the improvements of the synchronization plans. The identified MOE's shall be compiled for the corridor using the floating car method and from Synchro 11.0 and from Tm- Traffic Version 10.0. At least five (5) runs will be completed in each direction for each of the three weekday timing plans (a.m., midday, and p.m.), and at least five (5) runs will be completed in each direction during the Saturday midday plan. Consultant shall prepare a memorandum comparing the results of the 'Before' and 'After' field study with reference to the specific MOE's and present the findings to the agencies. Consultant shall finalize the memorandum based on comments received from the agencies. III. Task 3: Engineering (PS&E), System Procurement and Integration The project also has a number of improvements that include traffic signals upgrade, traffic surveillance system, detection system, communication system, uninterrupted power supply, Traffic Management Center hardware/software upgrades and other traffic signal synchronization related. • All standard field construction that required proper licensed and bonded contractor will follow Huntington Beach's bid and award process for project limits within the City of Huntington Beach. These will require Plans, Specifications and Estimate packages to be prepared by the consultant under Engineering (PS&E) task. Payment for field improvements via Huntington Beach bid and award process will be the City's responsibility. • All other improvements including hardware/software upgrade that can be completed under professional engineering services will be done by the consultant or its subcontractor under System Procurement and Integration Task. Payment for all work under system procurement and integration will be the Consultant's responsibility. A. Engineering (PS&E) Consultant shall perform all necessary data collection and field review to prepare plans, specifications and estimates and bid packages for the listed improvements for the complete corridor project. Each individual city will received a final engineering PS&E package specifically to the individual city standards and specifications. The engineering PS&E and bid package for improvement in the City of Huntington Beach shall conform to City of Huntington Beach's standards and procedures for bid and award. In addition, for the City of Garden Grove and City of Westminster the plans and specifications for improvements shall conform to each individual agency's standards and procedures for bid and award accordingly. 1. City of Garden Grove: From the list of improvements identified in the Exhibit B, the following specific improvements will require preparation of PS&E: a. Foundation and cabinet and controller upgrade b. Video detection installation c. Close circuit television video surveillance d. Pedestiian equipment upgrade e. Fiber network Ethernet switch f. All other related improvements on the application but not listed under the consultant procurement and implementation. 2. City of Westminster: From the list of improvements identified in the Exhibit B, the following specific improvements will require preparation of PS&E: a. Traffic controller upgrade b. Video detection installation c. Close circuit television video surveillance d. Fiber network Ethernet switch e. All other related improvements on the application but not listed under the consultant procurement and implementation. 3. City of Huntington Beach: From the list of improvements identified in Exhibit B, the following specific improvements will require PS&E: a. Traffic controller upgrade b. Close circuit television video surveillance c. Fiber network Ethernet switch d. All other related improvements on the application but not listed under the consultant procurement and implementation. B. System Procurement and Integration Consultant or its subcontractor under the engineering services shall be responsible for the procurement, installation and integration of the improvements listed below. All controllers, communication eqnipment, system hardware and finnware shall have 3 year license/maintenance/guarantee on firmware/software patches, fixes, updates or upgrades. I. City of Garden Grove a. TMC Consultant will work with Garden Grove staff to determine the details of the uninte1rnpted power supply, Layer 3 network fiber switch, and Centracs upgrades at the Traffic Management Center (TMC). The system upgrades to include the following: I. All necessary server(s), hardware and for operating, managing and the layer 3 network fiber switch. 2. Upgrade video management software and integrate existing CCTV cameras to be able to operate. 3. Install a new uninten-upted power supply to support traffic servers and workstations 4. Upgrade to Centracs systems for license and traffic management purposes b. IP Communication Consultant shall procure and install all IP communication equipment (i.e. Ethernet and fiber optic switches) as shown in the Exhibit B. c. Traffic signal controllers replacement Consultant shall procure and install traffic signal controller as shown in the Exhibit B. d. Audible Pedestrian Push Button System Consultant shall procure and program with contractor to install all APS PPB system as shown in the Exhibit B. e. Close Circuit Television Video surveillance camera Consultant shall procure and program with contractor to install CCTV Camera as shown in the Exhibit B. 2. City of Westminster a. Video Detection System Consultant shall procure and program with contractor to install all necessary connection for video detection system as shown in the Exhibit B. b. IP Communication Consultant shall procure and install all IP communication equipment (i.e. Ethernet and fiber optic switches) as shown in the Exhibit B. c. Traffic signal controllers replacement Consultant shall procure and install traffic signal controller as shown in the Exhibit B. d. Close Circuit Television Video surveillance camera Consultant shall procure and program with contractor to install CCTV Camera as shown in the Exhibit B. 3. City of Huntington Beach a. TMC Consultant will work with Huntington Beach staff to assist in Transparity intersection system graphics integration at the Traffic Management Center (TMC). The system integration to include the following: 1. Create new intersection aerial view along Bolsa Chica 2. Setup all phases and detections to display on intersection graphics correctly b. IP Communication Consultant shall procure and install all IP communication equipment (i.e. Ethernet and fiber optic switches) as shown in the Exhibit B. c. Traffic signal controllers replacement Consultant shall procure and install traffic signal controller as shown in the Exhibit B. d. Close Circuit Television Video surveillance camera Consultant shall procure and program with contractor to install CCTV Camera as shown in the Exhibit B. IV. Task 4: Construction Management Once the improvements contracts are awarded and processed by each individual city to a construction contractors, Consultant shall provide engineering, coordination and documentation support with the contractor at each city as necessary to ensure proper and complete implementation of the project improvements. Consultant shall provide any changes from the field improvement and make corrections and revise as-built plans. In addition, Consultant shall provide the following services: A. City of Garden Grove Consultant, as representative for Huntington Beach Construction Management, shall coordinate with each City's contractor and oversee all the improvements within City of Garden Grove. However, all construction inspection services, daily administration of the construction processing, and financial processing will be provided by City of Garden Grove staff. B. City of Westminster Consultant, as representative for Huntington Beach Construction Management, shall coordinate with each City's contractor and oversee all the improvements within City of Westminster. However, all construction inspection services, daily administration of the construction processing, and financial processing will be provided by City of Westminster staff. C. City of Huntington Beach Consultant, as representative for Huntington Beach Construction Engineering, shall coordinate with the each City's contractor and oversee all the improvements within City of Huntington Beach. However, all construction inspection services, daily administration of the construction processing, and financial processing will be provided by City of Huntington Beach staff. V. Task 5: Provide Ongoing Operational and Maintenance Services A. Ongoing Operational Services CONSUL TANT will provide "on-call" signal timing support services for a period of two years or 24 months following the implementation and fine tuning of the final signal timing plans to address any future adjustments that may be needed during this period. CONSULTANT will drive the length of the project arterial during all designated corridor synchronization timing plans (AM, Mid-day, PM and Weekend peak) on a monthly basis in order to verify that the synchronization timing is working as designed, and complete any necessary adjustments. Consultant shall provide monthly report of the operation. B. Ongoing Maintenance Services Consultant will provide communication and detection support for the equipment installed as part of the project. Work is limited to troubleshoot and provide repair or provide replacement of equipment, up to the allocated budget. VI. Task 6: Project Report A. Final Rep01t • At the completion of timing and improvement implementation, consultant shall prepare a Final Report. The report shall provide complete documentation of the project, including, but not limited to, executive summary, project objectives, project locations, project scope, findings, recommendations, implementation schedule, improvements accomplished, procedures for continuing maintenance, surveillance, and evaluation of the coordinated signal system, work performed, data collected: 'before' and 'after' studies and project benefits achieved in terms of fuel savings, travel time, and other measurable parameters. The report shall include for each intersection the lane configurations; signal phasing, turning movement data, and cycle lengths for existing and proposed timings for all peak periods. In addition, in a separate binder, all the traffic signal phase sequences signal timing plans, bicycle timing and pedestrian timings shall be documented. • The report shall document all planned and programmed improvements on the study corridor as well as recommendations for further infrastructure improvements that would likely improve the corridor signal coordination project results. Consultant shall present the final report and results of the project to OCTA and city councils if required. The rep01t shall be completed in accordance with the current CTFP Guidelines. Deliverables: • 5 hard copies of the Final Rep01t • Electronic versions of all reports, data files and memorandums B. Supplemental Rep01t At the end of three year contract, the consultant shall update the Final Report with a Supplemental report, documenting ongoing operations and maintenance, changes made, the analysis of the final 'After' study, and any additional recommendations to the con-idor. Deliverables: • 5 hard copies of the Supplemental Repo1t • Electronic versions of all reports, data files and memorandums VII. Budget Allocation Budget for the tasks have been approved and allocated as shown in the table below. Consultant may adjust costs for individual task as appropriate; however, the total cost for each agency shall not exceed its allocated budget. No additional funds will be provided. EXHIBIT "B" Payment Schedule (Hourly Payment) A. Hourly Rate CONSULTANT'S fees for such services shall be based upon the following hourly rate and cost schedule: SEE ATTACHED EXHIBIT B B. Travel. Charges for time during travel are not reimbursable C. Billing 1. All billing shall be done monthly in fifteen (15) minute increments and matched to an appropriate breakdown of the time that was taken to perform that work and who performed it. 2. Each month's bill should include a total to date. That total should provide, at a glance, the total fees and costs incurred to date for the project. 3. A copy of memoranda, letters, reports, calculations and other documentation prepared by CONSULT ANT may be required to be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 4. CONSULTANT shall submit to CITY an invoice for each monthly payment due. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due; D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and E) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULT ANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be umeasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULT ANT in writing of the reasons for non-approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULT ANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. Exhibit B I 1~!13!1!!~~ I! l!!!§!I j f------+l-+"+"+"l"'"i'l"el" .,. "+"+l""kl-1+1++'.++ii'!'.'.l'i'+i"i'I j ,...,,. !H:s~~$5! ~-HH1Si ,,. .. ,,.~" '"'""!~=~>:ll ~>:~ii~ ~~~~!S~~:l~~=~~s '.)0 Ii!~ NO,. '"'" ... "'"' '"" ' , l ! l • ~ ~ l • C ,n j I H l ' ' ' l ' j ! ! l • •! " ! !i ' ~ ' ' l' ' l l Bolsa Chica Street / Valley View Street Regional Traffic Signal Synchronization Project, CC-1622 .... I , Sea/Beach National Wifi:lhfe Refuge Seabridg~P.:k... - 9 Be Isa 'h1ca isecyancy ' lh,,...,...., Navy Golf Cowse 9 o,.,.,,..OOC\t.., °' ...... """ ..... Walrn Garden Grove EN i la.,,,,,_on,.,e ,1 C.,rhe Map ,Sports Facility H Mart Garden Grove ~ Go•denG•--ft The RnJk . CE '1ter T westmmster I Costco Busmestl;A Y lr-N-"'Jta'~ Westmmster DMv q) Westm inster '-" The Home Depot y Westminster f ! West~nsterMall Q ijj; Midway City l WM ,;:fplen.t...., ma High &;.l]ool 9 i • ® f WM::fodden,.,e " w ~·-··"' "" n c,m,~ """'~"" Huntington Beach y Y Beach and XO Costco ! ~•-'" I 9 '1 CIC -f11A [ Huntington Beach HelA,e GOLD EN WEST 9 RalptisF•es1Fare ....... 9 • The Home Depot I PROJECT DESCRIPTION This project provides operational and infrastructure improvements at 22 intersections along Bolsa Chica Street / Valley View Street from Garden Grove to Huntington Beach Improvements within Huntington Beach included: • Installation of fiber optic communication cable and conduit • New traffic signal controllers • Updated traffic signal timing • CCTV Cameras The City of Huntington Beach is Lead Agency • The City of H.B. will manage engineering efforts for the entire corridor • All OCTA funds will be paid to and disbursed by the City of Huntington Beach PROJECT DESCRIPTION (CONTINUED) Recommended City Council Actions: • Approve and authorize the Mayor and City Clerk to execute Professional Service Contract Between the City of Huntington Beach and Iteris, Inc. for the Valley View Street/ Bolsa Chica Street RTSSP Project, CC-1622, in an amount not to exceed $646,136.00 PROJECT COSTS OCTA Grant: $1,735,949 WORK WITHIN HUNTINGTON BEACH: $ 329,347 WORK WITHIN WESTMINSTER:$ 142,846 WORK WITHIN GARDEN GROVE:$ 135,608 TOTAL PROJECT COST: $2,243,900 TOTAL CITY COSTS City of Huntington Beach Matching Funds Required $ 155,533 City of Huntington Beach Construction Contingency $ 114,015 City of Huntington Beach Contract Administration $ 59,949 TOTAL $ 329,497 Questions? City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:23-824 MEETING DATE:10/3/2023 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Al Zelinka, City Manager VIA:Eric Parra, Chief of Police PREPARED BY:Captain Gaute Svendsbo Subject: Adopt Emergency Ordinance No. 4304 amending Huntington Beach Municipal Code (HBMC) Chapter 10.84 relating to bicycle regulations 5 Affirmative Votes are required to adopt Emergency Ordinance No. 4304 per City Charter Section 501 Statement of Issue: The City has seen an increase in the use of various classes of electric bicycles and other motorized conveyances throughout our communities. A review of our Municipal Code revealed many existing laws were outdated and did not address these increases. Updates are needed to our Municipal Code to properly address these issues and give the Police Department more tools to enforce bicycle safety laws for the wellbeing of our residents and visitors alike. Financial Impact: This action does not require any commitment of funding. Recommended Action: Adopt Emergency Ordinance No. 4304, “An Emergency Ordinance of the City Council of the City of Huntington Beach Amending Chapter 10.84 of the Huntington Beach Municipal Code Relating to Bicycle Regulations.” Alternative Action(s): Do not approve the recommended action, and direct staff accordingly. Analysis: E-Bikes and electric motorcycles have been increasing in popularity on the City’s roadways, specifically in coastal cities such as Huntington Beach. Conveyances are now being produced that do not fit into categories already defined by existing law, making enforcement particularly difficult due City of Huntington Beach Printed on 9/27/2023Page 1 of 2 powered by Legistar™ File #:23-824 MEETING DATE:10/3/2023 to the fact that laws regulating the operation of different mechanisms vary based on the device, and some of these devices are not clearly defined in the California Vehicle Code. E-bikes have developed beyond the existing definitions, such that laws regarding licensing, age, and equipment can no longer be enforced. Furthermore, multiple subject matter experts have conflicting opinions on which laws apply to each type of apparatus. Creating an unambiguous municipal code section, such as the proposed HBMC Chapter 10.84.140 to more broadly define these conveyances will eliminate confusion and consolidate unsafe actions into one clear section. In addition, this municipal code provides officers the discretion to write a civil citation or a criminal citation, whichever is determined to be the more appropriate action for a given situation. The revisions also eliminate outdated language for release fees, making the law consistent with existing fee schedules. The revisions also change the language to be consistent with Council Resolution 2009-34 related to the fee schedule for civil fines for municipal code violations. Lastly, additional definitions have been added to the beginning of the chapter, to be consistent with the California Vehicle Code. Environmental Status: Pursuant to CEQA Guidelines Section 15378(b)(5), administrative activities of governments that will not result in direct or indirect physical changes in the environment do not constitute a project. Strategic Plan Goal: Financial Sustainability, Public Safety or Other Attachment(s): 1.Emergency Ordinance 4304. 2.Resolution 2009-34 (07-06-2009) City of Huntington Beach Printed on 9/27/2023Page 2 of 2 powered by Legistar™ ORDINANCE NO. 4304 AN EMERGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH AMENDING CHAPTER 10.84 OF THE HUNTINGTON BEACH MUNICIPAL CODE RELATING TO BICYCLE REGULATIONS The City Council of the City of Huntington Beach does hereby ordain as follows: SECTION 1. The City Council makes the Following Findings A. The Huntington Beach Municipal Code's cmTent regulations regarding bicycles were adopted in 1974 and most recently amended in 2003. Accordingly, the Municipal Code regulations do not address modern electric bicycles or motorized bicycles (collectively "e-bikes"). B. The City of Huntington Beach Police Department has kept statistics of known e- bike collisions from January 1, 2023 until August 31, 2023. There have been 77 e- bike collisions. The majority of these collisions resulted in at least one party being injured. The largest age group reporting injuries are children under the age of 18. Further, e-bikes accounted for approximately 53% of all bicycle related collisions. C. Due to immediate safety concerns related toe-bike accidents and related injuries recorded by the police department, the City Council finds that this Ordinance is necessary as an emergency measure for the immediate protection of our children, preservation of the public peace, health, or safety as required by the City Charter Section 501. D. As provided by City Charter Section 501, this Ordinance shall go into effect immediately after its adoption. E. This Ordinance shall expire after 120 days or a subsequent ordinance amending Chapter 10.84 of the Municipal Code goes into effect. SECTION 2. That Section 10.84.005 of the Huntington Beach Municipal Code, is hereby amended to read as follows: 10.84.005 Definitions For the purpose of this Chapter, the following words and phrases are defined as follows: "Bicycle" is a device upon which any person may ride, propelled by human power through a system of belts, chains, or gears, and having either two or three wheels in a tandem or tricycle arrangement. ORDINANCE NO. 4304 "Bicycle Path" is a pathway for bicycle riders that has been physically separated from a roadway. "Electric Bicycle" is a bicycle equipped with fully operable pedals and an electric motor of less than 750 watts as defined by California Vehicle Code Section 312.5(a). "Highway" is a way or place of whatever nature, maintained and open to the use of the public for purposes of vehicular travel. "Highway" includes street. "Moped or Motorized Bicycle" is any two or three wheeled device having fully operative pedals for propulsion by human power, or having no pedals if powered solely by electrical energy, has an automatic transmission, and a motor which produces less than 4 gross brake horsepower and is capable of propelling the device at a maximum speed of not more than 30 miles per hour on level ground as defined by California Vehicle Code Section 406(a). "Motor Driven Cycle" is a motorcycle with a motor that displaces less than 150cc per California Vehicle Code Section 405. "Motorized Scooter" shall have the same definition as that of California Vehicle Code Section 407.5(a). "Pocket Bike" is a two-wheeled motorized device having a seat or saddle for the use of the rider that is not designed or manufactured for highway use. A pocket bike does not include an off-highway motorcycle, as defined in California Vehicle Code Section 436."Bicycle lane" is that portion of a roadway, other than state and county highways, set aside by striping for the use of bicycle riders and so designated, as provided in this Chapter. "Police Chief' shall include his or her designated representative. "Roadway" is that portion of a highway improved, designed, or ordinarily used for vehicular travel. SECTION 3. That Section 10.84.080 of the Huntington Beach Municipal Code is hereby amended to read as follow: 10.84.080 Reserved. SECTION 4. That Section 10.84.120 of the Huntington Beach Municipal is hereby amended to read as follows: 10.84.120 Impounding -Parked Bicycles No person shall park or leave a bicycle in the area between Pacific Coast Highway and the mean high tide line of the Pacific Ocean in a manner so as to block or impede any road, vehicle route, walkway or path, or so as to block or impede ingress or egress from any building, stair, pier or bridge. No person shall leave a bicycle locked or unlocked in any public place in 319937/23-13365 2 ORDINANCE NO. 4304 excess of 72 hours, or left abandoned as evidenced by signs of disuse or neglect. Any bicycle so parked or left abandoned may be impounded by the Community & Library Services Department or by the Police Department. The fee will be consistent with the HBPD Fee Schedule. SECTION 5. That Section 10.84.140 of the Huntington Beach Municipal Code is hereby added to read as follows: 10.84.140 Riding a Bicycle or Similar Conveyance in an Unsafe Manner No person shall ride a conventional bicycle, electric bicycle, moped, motor-driven cycle, electric motorcycle, pocket bike, or any other electric conveyance not previously named in an unsafe manner on a public roadway, highway, sidewalk, park, or private property open to the public. (a) Unsafe manner means a rider violating any existing Huntington Beach Municipal Code, California Vehicle Code, or other existing law. An unsafe manner can also be defined as operating the conveyance in such a way as to constitute a danger to the operator, a passenger, other motorists, other riders, or pedestrians in the area. (b) Examples of riding in an unsafe manner may include, but are not limited to, the following actions: 319937/23-13365 a. b. C. d. e. f. g. h. l. Riding on a sidewalk without due caution for pedestrians. Riding on a sidewalk, highway, bicycle path, or bicycle lane against the flow of traffic. Not yielding to vehicles or pedestrians when required to by the California Vehicle Code. Intentionally swerving or riding around stopped or slowed traffic. Operating a conveyance in a manner it was not designed for, including carrying passengers when not designed for carrying passengers. Not obeying posted signs. A person under the age of 18 riding without a properly fitted and fastened helmet. Intentionally lifting one or more wheels into the air while riding on a highway, sidewalk, bicycle lane, or bicycle path. Riding on a bicycle path, bicycle lane, or sidewalk at a speed greater than 25 mph or any speed greater than is reasonable or prudent under the conditions then existing, or at a speed which endangers the safety of persons or property. 3 ORDINANCE NO. 4304 SECTION 6. That Section 10.84.150 of the Huntington Beach Municipal Code is hereby added to read as follows: 10.84.150 Impounding of Bicycle or Similar Conveyance If a juvenile subject is cited or arrested for a violation of any section in this Chapter, the officer may impound the bicycle to the Huntington Beach Police Department, such that the conveyance may be released to a responsible adult. The fee for release will be consistent with the HBPD Fee schedule . Bicycles impounded and retained by the Police Department hereunder shall be considered abandoned after a period in excess of 90 days and may be disposed of as restricted by Civil Code Sections 2080.1, 2080.2, 2080.3, 2080.4 and 2080.5. SECTION 7 . That Section 10.84.280 of the Huntington Beach Municipal Code is hereby amended to read as follow: 10.84.280 Reserved. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the ___ day of __________ , 2023. ATTEST: Mayor City Clerk REVIEWED AND APPROVED: City Manager Police Chief 319937/23-13365 4 Council/Agency Meeting Held: 9--~ -D'J Deferred/Continued to: --------- Council Meeting Date: 7/6/2009 Department ID Number: SUBMITTED TO: SUBMITTED BY: PREPARED BY: SUBJECT: CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION Honorable Mayor and City Council Members Jennifer McG~ity Attorney Jennifer McG~City Attorney Adoption of Resolution to ln9r~~se Civil Fine Amounts J. /VJc_b[l.MJ1-, C.11 . cj./-(l:=1-J vr-;1.-(__t' ~ Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachment(s) Statement of Issue: In the last ten years, only fine amounts for specific violations of Huntington Beach Municipal Code relating to business regulations and zoning have been increased . The fine amounts for other civil violations of the Huntington Beach Municipal Code should be increased . Funding Source: No funds required. Recommended Action: Motion to: Adopt Resolution No . 2009-34 "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH REVISING AND RESTATING THE FEE SCHEDULE FOR CIVIL FINES FOR MUNICIPAL CODE VIOLATIONS ." Alternative Action(s): Do no adopt Resolution No . 2009-34 . Analysis: In 1998, the City established an administrative citation program (Chapter 1.18 of the HBMC). At that time, fines for civil violations were set by Resolution No. 98-43. Since that time, the fine amounts were increased for specific HBMC violations relating to business regulations and zoning; however, fines for non-specific violations have not increased in more than 10 years. · Staff is recommending a $25.00 increase for the first violation, a $50.00 increase for the second violation, and a $100.00 increase for the third violation in a twelve month period . These new fine amounts would apply to violations such as dogs off leash, newsrack violations, cell phone usage in the library, and violations of beach and pier regulations . REQUEST FOR CITY COUNC~L ACTION MEETING DATE: 7/6/2009 DEPARTMENT ID NUMBER: CA 09-17 Strategic Plan Goal: Maintain and enhance public safety; maintain and enhance our financial reserves . Environmental Status: Not applicable Attachment(s): ' • • • • C i .. . ' ' --' " --. .,, T T • • -, -· --' -.--. ' ' ' • • ' . · Qity C.lerk\s. . · . . ··r.agi N.umq~r . -No. -. · bes·~ri.P.tion · · . · -. • -·_ -• • -• : • • • , ' • • .. ff • • 1. Resolution No . 2009-34 titled "A Resolution of the City Council of the City of Huntington Beach Revising and Restating the Fee Schedule for Civil Fines for Municipal Code Violations." -2-6/9/2009 2:15 PM II ATTACHMENT NO. 1 II RESOLUTIONNO. 2009-34 A RESOLUTION OF THE CITY COUNCIL OF TIIE CITY OF HUNTINGTON BEACH REVISING AND RESTATING TIIE FEE SCHEDULE FOR CIVIL FINES FOR MUNICIPAL CODE VIOLATIONS WHEREAS, Resolution No. 2004-79 was adopted by City Council first setting the civil fines, interest and penalties to persons who are issued Administrative Citations pursuant to Chapter I . 18 of the Huntington Beach Municipal Code; and Section 1.18. 070 of the Municipal Code provides that the fines, interest and penalties shall be set by the City Council by resolution; and The civil fine amounts for specific violations of the Municipal Code were increased in 2007. However, fine amounts for miscellaneous violations of the Municipal Code have not been increased for over ten years, while the CPI has increased several times during the last decade; and The City Council has considered this matter and has determined to increase and set forth the specific fines, interest and penalties for various code violations, NOW, TIIEREFORE, BE IT RESOLVED by the City Council of the City of Huntington Beach as follows: 1. The civil fines, interest and penalties and implementing provisions for violations of the Municipal Code pursuant to Chapter 1.18 shall be those as specified in Schedule l, attached hereto and incorporated herein. The increased fine amounts are in boldface type. 2. These fines, interest and penalties are subject to the provisions of said Chapter 1.18 and shall remain in force until changed by a new resolution of the City Council. 3 . Resolution No. 2007-22 and all other resolutions in conflict herewith are hereby · repealed. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 6th day of Jul 2009 . ~Mayor .·· .. APPROVED : 07-875.00234223 Resolution No. 2009-34 SCHEDULE 1 FINES, INTEREST, AND PENALTIES FOR MUNICIPAL CODE VIOLATIONS I. Fines. Violations of the Municipal Code of the City of Huntington Beach shall be subject to the fines shown below. A subsequent violation is any violation where the citee was cited one or more times in the preceding 12 months for the same violation, unless the violation was cancelled pursuant to Chapter 1.18. · FINE AMOUNT FINE AMOUNT CODE FOR FIRST FOR SECOND SECTION VIOLATION: VIOLATION: Violation of HBMC Titles 5, 8, 17 $250 $500 and HB Zoning & Subdivision Ordinance (EXCEPT for violation of Section 9 .52.010 and Huntington Beach Fire Code Section 7802.3 as Adopted by Huntington Beach Municipal Code Section 17.56 .010) Violation of Huntington Beach Fire $500 $1,000 Code Section 7802 .3 as Adopted by Huntington Beach Municipal Code Section 17.56.010. Violation of Huntington Beach Municipal Code Section 9 .52:010 $500 $1,000 Violation of all other Code sections. $125 $250 FINE AMOUNT - SUBSEQUENT VIOLATIONS $1,000 $1,000 $1,000 $600 2 . Interest on Fines. Interest shall accrue upon all delinquent fines and penalties at the annual rate of 18 per cent. This interest will be imposed and collected according to the discretion of the City Treasurer upon considering sucli factors bearing on practicability as to the cost to compute the interest owed, the amount of interest due, and its collectability. The purpose of granting this discretion to the Treasurer is to riot require collection of interest when it would not be cost effective. 3 . Late Payment Penalties . A $25 late payment penalty shall be owed for fines not paid within 30 days of their due date. The Treasurer shall have the same discr.etion over collection of late penalties as for interest as set forth in paragraph 2 above. 4 . Collections. Fines that are delinquent for 60 days or more and total at least $250 shall be processed through the abatement and/or assessment procedures specified in section 1.18 .150 of the Municipal Code. All other delinquent fines may be referred to a collection agency as determined by the City Treasurer. 07-875.00234223 2 Res. No. 2009-34 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, JOAN ·L. FLYNN the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City , do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a regular meeting thereof held on July 6, 2009 by the following vote : AYES: NOES: ABSENT: Carchio , Bohr, Coerper, Hansen Dwyer Green, Hardy ABSTAIN: None · y Clerk and ex-offic City Council of the City of • Huntington Beach, California RCA ROUTING SHEET INITIATING DEPARTMENT: City Attorney SUBJECT: Adopt Resolution to Increase Civil Fine Amounts COUNCIL MEETING DATE: July 6, 2009 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Attached □ Not Applicable ~- Resolution (w/exhibits & legislative draft if applicable) Attached ~ Not Applicable Tract Map, Location Map and/or other Exhibits Attached □ Not Applicable ~ ContracUAgreement (w/exhibits if applicable) Attached LJ (Siqned in full by the City Attorney) Not Applicable ~ Subleases, Third Party Agreements, etc. Attached □ (Approved as to form bv Citv Attornev) Not Applicable ~ Certificates of Insurance (Approved by the City Attorney) Attached u Not Applicable ~ Fiscal Impact Statement (Unbudgeted, over $5,000) Attached ~ Not Applicable Bonds ( If applicable) Attached □ Not Applicable ~ Staff Report (If applicable) Attached LJ Not Applicable ~ Commission, Board or Committee Report (If applicable) Attached □ Not Applicable ~ Findings/Conditions for Approval and/or Denial Attached u Not Applicable ~ I I REVIE~ED .. ,.,\ _ QI 1nn9 \ Administrative Staff \ .,v.. • --·· ,-,r:/\,H \ Cit Administrator Initial \ ____ __::.''.~:~'.:.'.~..:.------- Cit Clerk ( ) EXPLANATION FOR RETURN OF ITEM: RCA Author: 34228-JM City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:23-787 MEETING DATE:10/3/2023 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Al Zelinka, City Manager VIA:Jennifer Villasenor, Acting Director of Community Development PREPARED BY:Kriss Casanova, Economic Development Manager Subject: Public Hearing to consider adoption of Resolution No. 2023-38 approving an Annual Assessment within the Huntington Beach Downtown Business Improvement District (District) for Fiscal Year (FY) 2023-2024 Statement of Issue: On September 5,2023,the City Council adopted Resolution No.2023-37,declaring its intention to levy an annual assessment for the Huntington Beach Downtown Business Improvement District (District),and authorized the City Clerk to schedule a public hearing for October 3,2023.Each business within the District is assessed an annual fee that the City collects and distributes for use towards additional services for the defined geographic area that are beyond the City’s baseline services.The City Council is now requested to conduct that public hearing and consider adopting Resolution No. 2023-38 to approve the assessment for FY 2023-2024. Financial Impact: The HB Downtown FY 2023-2024 budget includes revenues of $910,340 of which $110,200 are projected to come from business assessments and the remaining from sources other than assessments. Expenditures are reimbursed based upon revenue collected. Recommended Action: A) Conduct the Public Hearing; and, B) If written protests of at least 50% or more of the total assessments are not received, adopt Resolution No. 2023-38, “A Resolution of the City Council of the City of Huntington Beach Approving an Annual Assessment within the Huntington Beach Downtown Business Improvement District for Fiscal Year 2023-2024.” Alternative Action(s): 1) Modify elements of the Annual Report, such as the proposed assessments, activities and/or improvements to be funded, district boundaries, categories of assessments, or benefit zones and City of Huntington Beach Printed on 9/27/2023Page 1 of 6 powered by Legistar™ File #:23-787 MEETING DATE:10/3/2023 amend the Resolution; or 2) Do no approve the resolution if written protests of at least 50% or more of the total assessment are received. Analysis: Background In September 2004,the City Council approved Ordinance No.3661,establishing the District to fund activities and improvements,above the City’s baseline services,in order to benefit and support all businesses within the boundary area.Pursuant to state law,the City Council also appointed an Advisory Board to make recommendations regarding the activities or improvements the proposed assessment would fund and the related expenditures,as well as any changes to the boundary zone or assessment formula.The recommendations made by the Advisory Board are considered annually by the City Council at a public meeting,and the City Council can approve or modify the recommendations, as it deems appropriate. In 2008,the City Council adopted Ordinance No.3797 that modified the selection of members to the Advisory Board and approved Resolution No.2008-04,appointing HB Downtown to act as the District’s Advisory Board.HB Downtown is a private,501c(6)non-profit corporation that was formed by the businesses located within the boundaries of the District.The organization represents the collective interest of businesses within the District and focuses on creating a thriving downtown by providing marketing and events,security,maintenance,beautification,and member engagement.The District is managed by HB Downtown in accordance with an approved agreement between the City of Huntington Beach and HB Downtown. Annual Report and Proposed Budget HB Downtown provides supplemental services for businesses within the District.These services include increased marketing through promotions and events,a social media presence,and the management of services such as enhanced security and cleaning operations.Most notably,HB Downtown hosts weekly and signature events intended to add value to downtown by stimulating economic activity and fostering a strong sense of community. The FY 2023-2024 Annual Report (Attachment 2)highlights accomplishments from last year and priorities for the upcoming year.Of importance is HB Downtown’s role in taking proactive measures to ensure the District is clean,safe and welcoming.HB Downtown also continues their role as operator of the Surf City Artisan Fair,a weekly event displaying local and regional artists at Pier Plaza,and Surf City Nights,the Tuesday night street fair.Curating these activations provides revenue to HB Downtown and greater control in ensuring that the events benefit District members.Other notable highlights include the management of various high profile events that drew thousands of visitors to downtown,including Surf City Spooktacular,Magic on Main,Chili at the Beach and the second annual HB4th Block Party.In addition to the above,during the past year HB Downtown filled staffing needs,conducted stakeholder outreach,refreshed its website,and the board of directors conducted a SWOT (Strengths,Weaknesses,Opportunities,Threats)Analysis,and identified focus areas for the upcoming year. For FY 2023-2024,HB Downtown will continue to focus on providing enhanced security and maintenance,district management and communication,holiday beautification,and marketing and City of Huntington Beach Printed on 9/27/2023Page 2 of 6 powered by Legistar™ File #:23-787 MEETING DATE:10/3/2023 maintenance,district management and communication,holiday beautification,and marketing and events.The Advisory Board recommends allocating the District’s business assessment funds ($110,200)toward the following expenses with the remaining expenses to be funded by other revenue received by HB Downtown: ·Ambassador Security Program -$33,060 (30%)-In coordination with Visit Huntington Beach (VHB),the Ambassador Security Program will continue to work closely with the Police Department primarily during peak season,holidays,and special events to address safety- related matters and establish a positive rapport and visible presence. ·District Management -$22,040 (20%)-Funds will support the Executive Director position, who is responsible for the administration, finances, and day-to-day operations of the District. ·Enhanced Maintenance -$16,530 (15%)-HB Downtown will continue to manage downtown cleaning operations under a separate agreement with and funded by the City of Huntington Beach Public Works Department.During peak season and major events,HB Downtown will use assessment funds to provide additional porters to uphold the area’s appearance. ·Holiday Beautification -$16,530 (15%)-To promote visitation during the holiday season, Main Street will be transformed with festive lighting, snowflakes, and a holiday tree. ·Marketing &Events -$16,530 (15%)-Funds will be used for community events,advertising, and marketing programs (website/email) that strengthen the downtown‘s brand identity. ·CRM Software Program and Staff -$5,510 (5%)-Per City Council’s recommendation in FY 2022-2023,funds have been allocated this year towards the purchase of a Customer Relationship Management (CRM)software program to improve the management of HB Downtown’s business relationships. The proposed overall budget for HB Downtown (Page 30 in the Annual Report) will increase from the previous year from $822,796 to $910,340. The increase is mainly due to the inclusion of VHB’s contribution for the Ambassador Security Program and increased revenue as a result of Surf City Nights returning to its original, expanded footprint. Surf City Artisan Fair ($268,000) and Surf City Nights ($263,140) make-up approximately 58% of HB Downtown’s total revenue. Annual revenue received from business assessments is projected to be $115,000, however only $110,200 is anticipated to be collected (12% of the total budget) due to some business vacancies. Other notable changes to the budget this year include adjustments to event revenues and expenses, as well as staff modifications. For Surf City Artisan Fair, which is managed under a separate agreement between HB Downtown and the City’s Community and Library Services Department, revenue adjustments were made for the upcoming year. Staffing expenses are now included under payroll instead of events, including replacing the Surf City Nights Coordinator position with an Events & Social Media Manager.An update has been made to the budget in the Annual Report, Enhanced Maintenance expense has been reduced by $3,000 and a corresponding $3,000 increase has been made to the HB 4th Block Party expense. HB Downtown will maintain $160,784 (reflected on the Statement of Financials in the Annual Report) in reserves that is unbudgeted. Summarized below is the proposed total budget, which includes variances from last year’s approved City of Huntington Beach Printed on 9/27/2023Page 3 of 6 powered by Legistar™ File #:23-787 MEETING DATE:10/3/2023 budget. INCOME FY 2022-2023 (APPROVED) FY 2023-2024 (PROPOSED) VARIANCE City of HB Maintenance $198,396 $198,000 -$396 Business Assessments $107,000 $110,200 $3,200 VHB Ambassador Program $36,000 $36,000 Surf City Artisan Fair $310,000 $268,000 -$42,000 Surf City Nights $182,400 $263,140 $80,740 Surf City Days $10,000 $10,000 $0 Chili at the Beach $10,000 $25,000 $15,000 Halloween $5,000 $0 -$5,000 TOTAL INCOME $822,796 $910,340 $87,544 EXPENSES City of HB Base Maintenance $186,396 $198,000 $11,604 Enhanced Maintenance $39,251 $21,000 -$18,251 Marketing/Advertising $10,883 $12,000 $1,117 Ambassadors $56,200 $81,151 $24,951 Office Supplies/Expenses $4,200 $6,000 $1,800 Bank Charges $1,200 $1,200 $0 Dues & Subscriptions $4,200 $8,400 $4,200 Insurance $2,100 $2,207 $107 Accounting $7,350 $6,150 -$1,200 License & Fees $3,000 $3,000 $0 Repairs & Maintenance $960 $2,400 $1,440 Rent & Storage $16,400 $16,400 $0 Telephone/Internet $2,400 $2,400 $0 Meeting/Training $800 $2,250 $1,450 BOD Election $2,000 $1,600 -$400 Website $6,000 $0 -$6,000 CRM $3,600 $3,600 EIDL Repayment $10,224 $12,000 $1,776 Payroll:$0 Executive Director $105,000 $105,000 $0 Event Manager $0 $67,200 $67,200 SCAF Operator $0 $58,960 $58,960 SCAF Support Staff $0 $12,900 $12,900 Administrative $9,600 $30,000 $20,400 Surf City Nights Coordinator $25,800 $0 -$25,800 Events:$0 Surf City Nights $42,056 $85,970 $43,914 BID Event Misc.$6,000 $0 -$6,000 Surf City Artisan Fair $235,776 $100,552 -$135,224 Chili at the Beach $10,000 $25,000 $15,000 Surf City Days $5,000 $12,000 $7,000 Halloween $5,000 $5,000 $0 Miracle on Main $5,000 $5,000 $0 Holiday Beautification $20,000 $20,000 $0 HB 4th Block Party $0 $3,000 $3,000 TOTAL EXPENSES $822,796 $910,340 $87,544 City of Huntington Beach Printed on 9/27/2023Page 4 of 6 powered by Legistar™ File #:23-787 MEETING DATE:10/3/2023 INCOME FY 2022-2023(APPROVED)FY 2023-2024(PROPOSED)VARIANCECity of HB Maintenance $198,396 $198,000 -$396Business Assessments $107,000 $110,200 $3,200VHB Ambassador Program $36,000 $36,000Surf City Artisan Fair $310,000 $268,000 -$42,000Surf City Nights $182,400 $263,140 $80,740Surf City Days $10,000 $10,000 $0Chili at the Beach $10,000 $25,000 $15,000Halloween$5,000 $0 -$5,000TOTAL INCOME $822,796 $910,340 $87,544EXPENSESCity of HB Base Maintenance $186,396 $198,000 $11,604Enhanced Maintenance $39,251 $21,000 -$18,251Marketing/Advertising $10,883 $12,000 $1,117Ambassadors$56,200 $81,151 $24,951Office Supplies/Expenses $4,200 $6,000 $1,800Bank Charges $1,200 $1,200 $0Dues & Subscriptions $4,200 $8,400 $4,200Insurance$2,100 $2,207 $107Accounting$7,350 $6,150 -$1,200License & Fees $3,000 $3,000 $0Repairs & Maintenance $960 $2,400 $1,440Rent & Storage $16,400 $16,400 $0Telephone/Internet $2,400 $2,400 $0Meeting/Training $800 $2,250 $1,450BOD Election $2,000 $1,600 -$400Website$6,000 $0 -$6,000CRM$3,600 $3,600EIDL Repayment $10,224 $12,000 $1,776Payroll:$0Executive Director $105,000 $105,000 $0Event Manager $0 $67,200 $67,200 SCAF Operator $0 $58,960 $58,960 SCAF Support Staff $0 $12,900 $12,900 Administrative $9,600 $30,000 $20,400 Surf City Nights Coordinator $25,800 $0 -$25,800 Events:$0 Surf City Nights $42,056 $85,970 $43,914 BID Event Misc.$6,000 $0 -$6,000 Surf City Artisan Fair $235,776 $100,552 -$135,224 Chili at the Beach $10,000 $25,000 $15,000 Surf City Days $5,000 $12,000 $7,000 Halloween $5,000 $5,000 $0 Miracle on Main $5,000 $5,000 $0 Holiday Beautification $20,000 $20,000 $0 HB 4th Block Party $0 $3,000 $3,000 TOTAL EXPENSES $822,796 $910,340 $87,544 District Renewal Per the California Streets and Highways Code, Chapter 3, Section 36533, the Annual Report has been filed with the City Clerk and includes the following information: 1.No proposed changes in the boundaries or in the benefit zones; 2.Improvements and activities and their estimated cost; 3.The method and basis of levying the assessment for each business; 4.Amount of any surplus or deficit revenues to be carried over from the previous fiscal year; and, 5.Amount of contributions to be made from sources other than assessments. Funding recommendations to the City Council are made by a ten-member (nine voting members, one non-voting member) Advisory Board, which is elected annually by businesses located within the District. State law requires that improvements and activities funded by assessments benefit businesses located within the District. Approximately 255 businesses are active in the District and assessed based on size, location, and business type. Assessments range from $80 to $1,404 per annum with an approximate $12 processing fee by the City. HB Downtown is not proposing any changes to the boundary map or the assessment formula (Attachment 3). Per State law, business owners within the District may submit a written protest of the proposed assessment being considered by the City Council. Each written protest must (i) be filed by an owner of a business located within the business improvement district and (ii) be signed by the person shown on the official records of the City as being the owner or designated agent of that business. For purposes of determining the business owner for protests, the City uses the information provided when the business owner applies for a business license. If the person signing the protest is not shown on the official records of the City of Huntington Beach as the owner of the business, then the protest must be accompanied by written evidence that the person signing is the “designated agent” for the corporation or entity. A written protest may be withdrawn from the record at any time before the conclusion of the public hearing. City of Huntington Beach Printed on 9/27/2023Page 5 of 6 powered by Legistar™ File #:23-787 MEETING DATE:10/3/2023 If there are a large number of written protests submitted on a timely basis, the City Council has the option to continue the matter to its next regularly scheduled meeting to allow for thorough verification of written protests. If written protests have been timely submitted by the owners of the businesses within the District that will pay fifty percent (50%) or more of the total assessments of the entire District, then no further proceedings to levy the assessments shall occur for the FY 2023-2024. If the 50% or more written protest pertains only to a specific improvement or activity proposed in the annual report, then that type of improvement or activity shall not be included in the upcoming year. Environmental Status: Pursuant to CEQA Guidelines Section 15378(b)(4), government fiscal activities that do not result in a physical change in the environment and do not commit the lead agency to any specific project, do not constitute a project. Therefore, these activities are exempt in accordance with CEQA Guidelines Section 15060(c)(3). Strategic Plan Goal: Economic Development & Housing Attachment(s): 1.Resolution No. 2023-38 2.Exhibit A - Annual Report and Proposed Budget for FY 2023-2024 3.Exhibit B - Boundary Map, Business List, and Assessment Schedule 4.Improvements and Activities proposed to be funded 5.PPT - BID Renewal Public Hearing for FY 2023-2024 6.Protests Received as of September 27, 2023 City of Huntington Beach Printed on 9/27/2023Page 6 of 6 powered by Legistar™ RESOLUTION NO. 2023-38 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH APPROVING AN ANNUAL ASSESSMENT WITHIN THE HUNTINGTON BEACH DOWNTOWN BUSINESS IMPROVEMENT DISTRICT FOR FISCAL YEAR 2023-2024 WHEREAS, the Parking and Business Improvement Area Law of 1989, codified at Streets and Highways Code §36500 et seq. (the "Act") authorizes cities to establish parking and business improvement areas for the purpose of imposing benefit assessments on businesses for certain purposes; and The City Council formed a business improvement area, the Huntington Beach Downtown Business Improvement District (the "District"), by the passage of Ordinance 3661 on September 7, 2004. The City is proposing to levy an assessment for fiscal year 2023-2024 pursuant to the process detailed in Streets and Highways Code §36500, et seq.; and The District's Advisory Board has prepared and filed with the City Clerk an "Annual Report" and "Proposed Budget for Fiscal Year 2023-2024" ( collectively, "Annual Report"); and On September 5, 2023, the City Council adopted a resolution declaring its intention to levy an annual assessment for Fiscal Year 2023-2024 as proposed by the District's Annual Report. NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby resolve, determine and find as follows: SECTION 1. The City Council hereby confirms, approves and adopts the Annual Report filed by the Advisory Board in the City Clerk's office attached hereto as Exhibit A and incorporated herein by this reference, which report includes a proposed budget for Fiscal Year 2023-2024 and a description of the improvements and activities to be provided for Fiscal Year 2023-2024. SECTION 2. The City Council of the City of Huntington Beach hereby authorizes a levy and collection of assessments within the District for Fiscal Year 2023- 2024 as proposed by the Annual Report. The amount of the assessment shall be as per the assessment schedule and is to apply to all businesses in the District as shown in Exhibit B. SECTION 3. The assessments collected will be used in part and as provided in the Annual Report. 23-13085/314819 1 Resolution No. 2023-38 SECTION 4. This resolution shall take effect on , 2023. ------- PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the ___ day of ________ , 2023. Mayor REVIEWED AND APPROVED: INITIATED AND APPROVED: City Manager k1 ivi, Fctor of Community Development APPROVED AS TO FORM: ATTEST: City Clerk 23-13085/314819 2 annual report 2023- 2024 JAIME STRONG EXECUTIVE DIRECTOR PREPARED BY HB DOWNTOWN BUSINESS IMPROVEMENT DISTRICT 01 hb downtown ABOUT The Downtown Business Improvement District (the "District") is a program established in 2004 by the City of Huntington Beach to fund activities and improvements benefiting all businesses within a specified boundary area. Huntington Beach Downtown Business Improvement District (HB Downtown), a private non-profit 501c6 business-based corporation that was established in 2008, is an all-inclusive collaborative advocate for the entire growing downtown region and acts as the Advisory Board to the District. 02 hb downtown MISSION To be the advocate for our coastal downtown community creating economic vitality and the premier entertainment destination. To make recommendations to the City Council on the expenditure of revenues derived from the levy of assessments of businesses within the District. VISION To be a sustainable catalyst for a thriving and livable downtown, nationally recognized for its diverse local businesses and authentic, unique culture. Known for being welcoming, accessible, clean, safe, fun and environmentally conscious. 03 hb downtown EXECUTIVE COMMITTEE President: Brett Barnes, Duke's Huntington Beach Vice President: Sandra Schulz Taylor, Model Citizen & Dash of Sass Treasurer: Tony Duran, EV Rideables Secretary: Moe Kanoudi, Main Street Eyewear BOARD OF DIRECTORS Nate Bernal: Sandbar Cocina y Tequila Bob Bolen: Huntington Beach Realty Darrick Hearn: Sandy's Beach Shack Kelly Miller: Visit Huntington Beach Peter "PT" Townend: International Surfing Museum STAFF Executive Director: Jaime Strong Events & Social Media Manager: Kim-Erin Justice Administrative Assistant: Madeleine Gates 04 WHAT IS A BUSINESS IMPROVEMENT DISTRICT A Business Improvement District (BID) is an area where business owners collectively agree to pay assessments to fund improvements and activities that benefit the district. In partnership with the downtown business owners, the Huntington Beach City Council formed a city program called the Huntington Beach Downtown Business Improvement District (District) in 2004 by approving ordinance No. 3661. One goal of establishing the District was to strengthen and improve the visitor experience in the downtown business district. In 2008, City Council appointed a non-profit organization, the HB Downtown Business Improvement District (HB Downtown), to serve as the District's Advisory Board. The HB Downtown acts to administer and manage activities and funding outlined in the ordinance and resolutions establishing the District. HB Downtown consists of a volunteer Board of Directors and administrative staff to support the goals of providing communication, marketing, and coordination of the HB Downtown's work. 05 BID Member overview There are approximately 255 businesses in the District. Depending on the business type, square footage, and location, individual business assessments range from $80 to $1,404 per year. ... ...,,., .,, if~-!'~. . .12·: 2 .. "• • 1 Htmtinglon Be.acli DoHmtown Busi11ess Improvement District B011ndaries and Benefit Zones 1 & 2 El.fliltl AVillcij " " .2 Dt'Voi t Ave ~ C!Mt~t,io A.-1,1,c iii ~ ~ ;j Bo Ill mote Ave ;; "' !;' !! ,, ~ .. .!! !. "' ~ ;io, fln i; u !41(11\11~ • S~ollClr ..J e., o, ~ ii i -Bie.U.h.c.ombH Dr ~ .. .. 0 tJ "' All.ainti Av 06 BID assessment chart Assessments excluded for apartments, real estate agents, non-profits,home-based businesses and temporary vendors. Businesses and non-profit organizations outside the area may join withthe approval of the BID Board by paying the equivalent fee annually. Non-profit organizations within the BID Assessment Zone canvoluntarily participate by paying $30.00 to HB Downtown BusinessImprovement District directly. Category Benefit Zone 1 Benefit Zone 2 Retail 1,000 sq . ft . or less $351 $200 1,001 -2,500 sq . ft . $702 $400 2,501 -4,999 sq . ft. $1 ,053 $600 5,000+ sq . ft. $1,404 $800 Restaurants 1,000 sq . ft . or less $351 $200 1,001 -2,500 sq . ft. $702 $400 2,501 -4,999 sq . ft. $1,053 $600 5,000+ sq. ft. $1 ,404 $900 Hotels 20 rooms or less $468 $400 21 -50 rooms $936 $800 51 rooms or more $1 ,404 $1 ,200 Serv ices/ Office 1st Floor $281 $160 Basement, 2nd Floo r or Higher 1,000 sq. ft. or less $120 $90 1,001 -2,500 sq . ft . $150 $120 2,501 -4 ,999 sq . ft. $300 $150 5,000+ sq . ft . $700 $350 Cart/ Kiosk $100 $80 Banks/ ATM $600 $400 Seasonal, 9 mos or less $500 $300 07 HB DOWNTOWN HIGHLIGHTS Stakeholder Relations, chaired by Tony Duran Marketing & Events, chaired by Peter “PT” Townend Provision of (15) complimentary booth spaces for HB Downtown members Reintroduction of non-competing hot prepared food Allocation of additional budget for staff and marketing efforts In collaboration with HB Downtown Stakeholders, the City of Huntington Beach and the local community, our mission is to serve as an advocate for our coastal downtown community, Highlights from 2022-2023 include: Board Retreat In February 2023, the HB Downtown Board of Directors met for a Strategic Planning Retreat. This half-day meeting was held at the City Hall and featured notable speakers such as Assistant City Manager Travis Hopkins, Economic Development Manager Kriss Casanova, CEO of VHB Kelly Miller, and President & CEO of Civitas Advisors John Lambeth. Collaboratively, the Board of Directors worked to assess the current state of HB Downtown through a SWOT (Strength, Weakness, Opportunities, Threats) Analysis, which subsequently led to the establishment of committees aimed at addressing the District's needs. The committees formed were as follows: The retreat provided the Board of Directors with an opportunity to create a vision and focus for the upcoming year. Surf City Nights Expanded Since March 2021, Surf City Nights has been operating within a smaller footprint. The removal of outdoor dining in March 2023 prompted a return to the original event footprint, resulting in the addition of space for 49 more booths from PCH to Orange Ave. In response to these changes, a dedicated Surf City Nights Task Force was assembled to provide recommendations to the Board of Directors. Approved alterations include: Staff continues to grow and expand the market with new vendors and community programming. • • • • • 08 HB DOWNTOWN HIGHLIGHTS Staff: The revival of Surf City Nights has brought about the necessity for a full-time Events and Social Media Manager. This role involves the identification of new vendors, development of programming, and management of the expanded event footprint. Furthermore, an administrative role was reinstated to oversee billing, event coordination, and marketing activities. Stakeholder Outreach: Effective communication remains a prominent objective for HB Downtown, serving to foster trust, solicit feedback, address concerns, and enhance stakeholder engagement. Noteworthy highlights include a collaboration with the HB Police Department for a Critical Incident Response Training with over 70 attendees and a Mixer event featuring Mayor Pro Tem Gracey Van Der Mark with over 40 attendees. Additionally, monthly newsletters have proven effective in updating stakeholders on topics including holidays, events, and more. HB Downtown collaborates with our partners to ensure clear communication on matters such street closures and stakeholder- supporting initiatives like the Illegal Lodging Letter. Enhanced Website: HB Downtown remains committed to spotlighting HB Downtown Stakeholders and events that drive attendees to the heart of the Downtown District. This year, the HB Downtown website (www.hbdowntown.com) has been refreshed, including an updated membership directory that more accurately showcases our diverse businesses. Additionally, to create a more user-friendly environment, Surf City Nights, Surf City Artisan Fair, and Signature Events pages were updated for both vendors and attendees making for a better experience. HB Downtown strives to enhancement resources for the betterment of the Downtown District. 09 HB DOWNTOWN MAINTENANCE 2022-2023: $44,000 2021-2022: $34,430 2020-2021: $34,430 2019-2020: $34,430 2018-2019: $8,000 The Public Works department and the HB Downtown Business Improvement District have an ongoing maintenance agreement. The initial Memorandum of Understanding (MOU) was established back in 2013, with a total value of $154,000. Presently, efforts are underway to update this agreement. However, the costs associated with the maintenance contract have surpassed the originally stipulated amount in the MOU. To address these supplementary expenses, the Public Works department has formally requested additional funding. Below is a breakdown of the supplementary funding provided by the Public Works department over the past five years: In the year 2022, a decision was reached to eliminate the administrative fee that was previously incorporated within the agreement. Instead, these funds were redirected to cover the current maintenance contract costs. Furthermore, there are designated funds earmarked for specific purposes related to enhanced maintenance. These funds can be utilized to bridge the gap between the actual maintenance expenses and the amount specified in the existing MOU. HB Downtown has also allocated additional funds specifically for the purpose of hiring more porters within the Downtown District during events such as the 4th of July, US Open of Surfing and the Pacific Air Show. This proactive measure is intended to enhance the overall upkeep and functionality of the district during these events. The current sidewalk cleaning map is on Page 10. • • • • • 10 HB DOWNTOWN MAINTENANCE sidewalk cleaning map , ',;> '(o > ' ~, ,.,, ,& I'"'\ '-Q c$)u'/ 11 hb downtown signature events 12 surf city Nights TUESDAY NIGHTS IN HB DOWNTOWN Every Tuesday, Surf City Nights Certified Farmers' Market and Street Fair, draws both locals and visitors to Main Street. The atmosphere becomes vibrant with curated vendors, local bands taking center stage and the downtown businesses offering Surf City Nights Specials. This event serves as a platform to engage with community partners including HBPD, HBFD, Marine Safety, and notable non-profits like Surfrider Foundation, the HB Historic Resources Board, and more. In March 2023, the removal of outdoor dining spaces paved the way for a return to the event's original layout. This strategic pivot led to an expansion, resulting in the addition of 49 extra booths across the first three blocks of Main Street. This extended area has facilitated the active involvement of HB Downtown Stakeholders, including prominent establishments like 25 Degrees, The Kite Connection, Hurricane's, Model Citizen, and more. HB Downtown st aff remains dedicated to nurturing the market's growth and enrichment. The introduction of fresh vendors and community-driven programming continues to shape Surf City Nights for locals and visitors. g ~~il/fj - CERTIFIED Street LIVE Farmers narket Fair MUSIC fl) "AR SPRING FRON ~,4 GRAND 5-SP" ... OPENING Celebration Storts at 5:30pm at The "•in Stage ( Main Street & Olive Avenue l • Special Guests, New Vendors & Fun for Everyone! • Local Hero Award Presentation Honoring the HBPD • Ramsey Brothers Band { Kain St090 I ttain st. & Olive l ♦ Hang Ten on the Big Vave C benefiting Waymokers HBShelter l • HBPD Appreciation Night c Plain St. & Valnut > Dine & Shop llain Street Scan Code Far Surf City Nights Special Offers! P,esentedBy 13 surf city artisan fair FRIDAYS & SELECT WEEKENDS AT HB PIER PLAZA In the Spring of 2022, HB Downtown took on a new role as the operator of Pier Plaza Surf City Artisan Fair on Fridays and select weekends. The Surf City Artisan Fair, is a recurring event designed to showcase the exceptional talents of local and regional artisans. This event is enriched through dynamic programming and community engagement, thoughtfully integrated through the Four Corners concept: Gathering, Giving, Creative, and Learning. These pillars cultivate an environment of inclusivity, inspiration, philanthropy, and knowledge-sharing, encompassing art, music, non-profit initiatives, community groups, and educational experiences that resonate across all age groups. By providing an engaging environment, the event has successfully brought together an array of high-quality artisans and creatives; amplifying their work and offering visitors and locals a distinctive way to immerse themselves in HB Downtown. 14 HB DOWNTOWN EVENTS: CHILI AT THE BEACH JUNE What a sizzling day it was on Main Street in HB Downtown during our annual event, Chili at The Beach! This fun-filled day under the sun brought the entire community together for a fantastic family experience. A highlight of the day was the Chili Tasting Contest, where the crowd indulged in over 15 mouthwatering chili creations from talented local contestants. Attendees purchased wristbands to savor the delightful range of chili flavors, all while supporting a worthy cause. A portion of the ticket sales was dedicated to The Boys & Girls Clubs of Huntington Valley and the Huntington Beach International Surf Museum - two valuable organizations that serve our community. The air was filled with friendly competition as attendees cast their votes for the coveted People's Choice Chili Winner. Our esteemed panel of celebrity judges, including Calvin Free, Chief Scott Haberle, Aaron Pai, Lieutenant Brian Smith, Peter "PT" Townend Mayor Pro Tem Gracey Van Der Mark and Wink Williams, had the tough but enjoyable task of determining the best chili in Huntington Beach! "'' t:i:JQ1#.■14t f Z SATURDAY JUNE 17TH 2023 (filIDJl ~@~ . FEATURING OUR CAST OF CELEBRITY .RIDGES i 15 HB DOWNTOWN EVENT: hb4TH BLOCK PARTY JUNE This year's highly anticipated 4th of July kicked off in HB Downtown with the second annual block party on Main Street. In attendance were esteemed guests, including Mayor Tony Strickland, Mayor Pro Tem Gracey Van Der Mark, and Council Member Casey McKeon adding to the excitement of the event. The highlight of the evening was undoubtedly the live music performances by The Ramsey Brothers and Redneck Rodeo. The vibrant atmosphere resonated with the spirit of patriotism and unity as everyone came together to honor our nation's independence. The HB4th Block Party continues to reinforce our Downtown District's reputation as a premier destination. * * * (tSOOk~~~ JOIN i,srORTlllOFJl&IALKICIIFfDf TttE lllOEP£NOENCI HY CElURUl0~ HB4TH , BLOCK ,t;c~,v PARTY ~(©)l\U)J ~ ********** * * MAIN STREET * * * •• * IUfflN611lt BUOi, [A * * * * FRIDAY ■ JUNE 30!!! ********** LIVE MUSIC & EHTERTAINMEHT ;. ;. * Wl1ll PUIFOAM.lNW BY * ;. * * IHE RAM1EY BROTHERS BAND * • '" ,,. • • .•.. 0111Clllijf!CUPAIUIIY!AWA\'$ [!}., [!} . ......_,.,.,.., · 1-B * LOCAL SPEOALS * , i 'iii' ii' 1111111 AND MUCH MORE! [!). . FOR MDRE INFO VISIJ• !84THDIJU LYDR, 16 HB DOWNTOWN EVENT: SURF CITY SPOOKTACULAR OCTOBER Halloween was in full swing as we invited everyone to join us for a spooktacular evening in HB Downtown! Families and friends dressed in their favorite Halloween costumes, venturing through the downtown area for a delightful round of trick-or-treating. Participating businesses offered sweet treats and surprises adding to the Halloween magic. An amazing group of partners joined the fun, including Community & Library Services, HB Fire Department, Marine Safety, HB Police Department, BeWell, Republic Services, and more. Their presence added a special touch to the Halloween festivities, creating a strong sense of community spirit. Back by popular demand, the Halloween Costume Contest showcased the creativity and spookiness of all attendees. Participants of all ages proudly flaunted their fantastic costumes on the Main Street stage. New this year, the Main Street Monster March lead by Mayor Barbara Delgleize, invited everyone to join the costume parade up and down Main Street. The Halloween event was a thrilling and enjoyable night for everyone in HB Downtown. It captured the true spirit of Halloween, spreading joy and excitement throughout the community. BROUGHT TO YOU BY I-IR Downf"own ~ ~-w ,, - 17 HB DOWNTOWN EVENT: SURF CITY DAYS & hE'E NALU PIER FESTIVAL SEPTEMBER Surf City Days , brought an array of exciting activities that captivated the community. The event featured the highly anticipated Huntington Beach Surf Contest, showcasing the remarkable skills of local surfers in the waves. Participants and spectators alike enjoyed the exhilarating CBVA Volleyball Tournament. At Demo Days in Huntington Surf & Sport, surf enthusiasts had the chance to try out the latest surf gear, enhancing their surfing experience. The Rockin Fig Vintage Surf Festival, a lively block party, celebrated the rich vintage surf culture, paying tribute to the local legend, Rockin Fig. He'e Nalu Aloha , held at HB Pier Plaza, features a diverse array of presentations, including art, music, dance, crafts, and exhibits, providing a comprehensive and authentic experience of Pacific Island culture. These events exemplify the Downtown District's commitment to providing unforgettable experiences that celebrate our local culture and create a sense of unity among locals and visitors. These events not only celebrate the deep-rooted surf culture of Huntington Beach but also pay homage to the diverse and beautiful heritage of the Pacific Islands. Family Friendly Events Starting September 17th l}llnnlliltl1m @uil lh@ ~ F~~~ ~ Do liill®WHut He'e Nalu Aloha Pier Festival September 17'h &18'h ~- ~-·- 9AM• 9PM Sat. 9AM-6PM Sun. A Celebration Of The Islands, ...... ~~)~~~~ ~~~."'.~? .~1.0.~~ ~?!'.~ ...................... . "-'•Y No.,. 2N D AtltlUAL September 17 th . ~OCR1l1 PlC Vl~TAGE SURF FESTIVAL CBVA PREMIER TOUR VOLLEYBALL TOURNAMENT Huntington Surf & Sport DEMO DAY September 17 th 8AM-3PM Kowabunga v,nKlan Vansondlsplayl September 17th&18th Registration Details At: www.cbva.com. For More Info & upcomin event, visit us at: @l@HBDow11tow11USA www.HBD0w11tow11.eem 18 HB DOWNTOWN EVENT: MAGIC ON MAIN STREET NOVEMBER HB Downtown presented a truly magical experience with "Magic on Main Street" during the holiday season. For the first time, "Magic on Main Street" was held on a Tuesday night during Surf City Nights, creating an intimate small-town ambiance that encouraged attendees to explore and support local businesses in the downtown area. It was a heartwarming celebration of community and the holiday spirit, leaving all who attended with cherished memories. The tree lighting ceremony was undoubtedly a highlight of the event, capturing the essence of the season as the dazzling lights illuminated Main Street. With the help of City Officials and local kiddos, the Main Street tree was lit for everyone to admire. And, of course, what would a holiday event be without a visit from the jolly old fellow himself – Santa Claus! Attendees were delighted to have the opportunity to take selfies with Santa. "Magic on Main Street" truly embodied the spirit of the holiday season and served as a heartwarming reminder of the magic the holiday season. T u.esd.a.y, November 22 nd 5-8pm Surf Gty Ni.9h.ts Celebrates "Magi.c on. Mai.n. Street" * Tree U9htin9 11t 6pm *Sel~es with S11nta. '% Rock.in' a.rollnd Ma.in Street with : Accidenta.l Tendencies & Da.ddy a.nd The Ba.ddys $ Sha.k.a. on the Bi9 Wa.ve for Robyne 's Nest * Shop Sma.ll in HB Downtown Don.a.tt a.n. tutwra.pptd. n.N.1 toy a.t tht HB Sa.f\ta.Cu,LLS Ru!, Booth.o"2 "' Block of Ma.inSt o.n.d be mtmd illlo •~r h.olldo.~ ro.f~• Brou.qh.ttoyou.by HBDown.town. 19 improvements & activities funded by assessments fy 2023-2024 20 improvements & activities (20% OF FY 2023-2024 ASSESSMENT FEES) DISTRICT MANAGEMENT $ 22,040 (15% OF FY 2023-2024 ASSESSMENT FEES) ENHANCED MAINTENANCE $ 16,530 (5% OF FY 2023-2024 ASSESSMENT FEES) CRM SOFTWARE (STAFF)$ 5,510 $ 110,200TOTAL ASSESSMENT FEES (30% OF FY 2023-2024 ASSESSMENT FEES) AMBASSADOR PROGRAM $ 33,060 (15% OF FY 2023-2024 ASSESSMENT FEES) HOLIDAY BEAUTIFICATION $ 16,530 (15% OF FY 2023-2024 ASSESSMENT FEES) MARKETING & EVENTS $ 16,530 The following are recommendations from the Advisory Board on the expenditure of revenues derived from the levy of assessments, estimated to total $110,200 for FY 2023-2024: Further information about the allocation of funds follows on Page 21 through Page 23. 21 ambassador program Regular Patrolling - The Ambassadors patrol the Downtown District, maintaining a visible presence and establishing rapport with individuals in the community. Observation & Reporting - The Ambassadors observe and report any potential safety concern, disturbances, or other incidents in the area. Collaboration with HBPD - The Ambassadors worked closely with the HBPD Downtown Detail to address safety-related matters effectively. Assistance & Guidance - The Ambassadors provide assistance and guidance to visitors, answering questions, provide directions and offer recommendations for local attractions and services. The primary purpose of the Ambassador program is to establish a positive rapport and visible presence among business owners, patrons, and visitors in the Downtown District during peak season, holidays and special events. The program’s overarching goal is to create an environment where all visitors can enjoy their time in HB Downtown. The Ambassador program, funded in part by HB Downtown, HBDBID Assessments and Visit Huntington Beach, has proven to be a valuable asset to the Downtown District. The Ambassadors have been actively involved in various activities, including: The Ambassadors’ commitment to safety, community engagement, and collaboration with HBPD has made a positive impact on the Downtown District. enhanced maintenance The Downtown District takes centerstage for b oth locals and visitors, especially during peak seasons and major events. To uphold the area's appearance, HB Downtown takes proactive measures to ensure a clean and welcoming destination. Additional trash pickup and extra porters are arranged during peak seasons and major events like the 4th of July, US Open of Surfing, and Pacific Airshow. It is important to provide a positive and memorable experience for all attendees, reinforcing the Downtown District's reputation as a vibrant and welcoming destination. • • • • 22 district management holiday beautication The Downtown District was transformed during the holiday season with the addition of enchanting lighting and snowflakes above Main Street. The true star of the show was the decorated tree on the 2nd Block of Main Street, serving as the heart of the holiday magic and drawing the community and visitors together. For the first time, HB Downtown held the annual tree lighting event during Surf City Nights, which attracted a record crowd and set the stage for a joyous and unforgettable holiday season. Active and effective communication with HB Downtown Stakeholders through various communication and outreach initiatives, including newsletters and stakeholder meetings. Serving as a liaison for the City of Huntington Beach on programs and partnerships, including the Maintenance Contract and Ambassador Program. Oversight of the general administration of the HB Downtown office, including staff supervision. Development and execution of an integrated marketing strategy to enhance awareness of the Downtown District across a range of marketing channels. Management of various events that contribute to community engagement and activity within the Downtown District. Active involvement in the Huntington Beach community by serving on the board of the HB Chamber, Surfing Walk of Fame Executive Committee, and recently graduating from the Robert Mayer Leadership Academy Class of 2023. The Executive Director plays a pivotal role in managing the administration, finances, and day-to-day operations of the Downtown District, all under the guidance of the elected Board of Directors. The responsibilities include: • • • • • • 23 marketing & events Marketing & Events have been instrumental in promoting and shaping the story of the Downtown District. Our strategic approach to marketing, which includes utilizing various communication channels and organizing community events, has allowed us to engage stakeholders effectively and establish a strong brand identity for HB Downtown. Assessment Fees are used for events (listed below), advertising and marketing programs, including website and email outreach. An Enhanced Website now serves as a comprehensive and user-friendly platform, showcasing unique offerings, events, and relevant information. Ongoing improvement of the website to ensure that it remains a dynamic and informative platform. Social Media is used to expand our reach and connect with a broader audience by establishing a strong social media presence with two active accounts: @hbdowntownusa and @hbdowntowneventsusa. Through engaging content and timely updates, there is a sense of community among our online followers, HB Downtown Business to strengthened our brand presence. Community Events such as the HB4TH of July Block Party, Surf City Spooktacular, and Magic on Main Street have become highly anticipated annual gatherings. These events have not only increased exposure but have also created memorable experiences, engaged our community, and enhanced the HB Downtown brand. crm program Data centralization, encompassing contact information, communication history, and other pertinent details. This comprehensive view of customer data guarantees up-to-date information, enabling the organization to identify and address potential issues proactively before they escalate. Improved stakeholder relationships, facilitated by a central database that provides a better understanding of their needs and preferences, consequently enabling more personalized interactions. Efficient marketing campaigns, empowered by tailored marketing messages specifically targeted at distinct stakeholder groups, thus leading to heightened engagement. in FY 2022-2023, The Huntington Beach City Council has recommended that HBDBID adopt a Customer Relationship Management (CRM) program. A CRM serves as a tool for the organization's stability and longevity, benefiting all stakeholders. The benefits of implementing a CRM include: • • • 24 statement of financial position 25 H untington Beach Downtown Business Improvement District St atement of Financi al Positi on AS SETS Current As.se ls 1Ba11f< Accou nts 1 020 First Baok -Mai11 Acot 1 030 Fir s! Bank • MM 11040 Firs Ba nk -Mal nte nanc e Total Bank Account$ Q her Cum~n t Assets 1330 Prepai d Rent Unde pos lte d Fu 11ds Total Ottwr Current Assets Tota l Cum,.nt Assets Fixed As.seas 1640 Mach inery & Equ lpm0nt 660 O ffl oo Equipment 16 70 Co mput,ers 1700 Accumu lat ed Dep recia tio n. Total Rxed Assets TOTAL ASSETS LIAB ILI TIES AND EQ UITY Liabi li ties Current Li abi liti es other Currenl Liabilit ies 2080 Pay m ll Clearing 2100 Payro ll Tax Payabl e Total Olher Cun-erlt IL!labUIU86 Total Curmnt llabilifles Lo:n g-T.erm Liiabili ti@s 2400 Notes Paya bl e -SBA El DL Tola! Lor,g -Tenn Liabilities Total Llabllltles Equ ity 31 DO Un reslricted et Asse1s Ret aine d Earnings .0t R.eve nue To1al !Equity TOTAL UABI UTI ES AND 'E0UITY As of July 31, 2.023 TOliAl 46 ,269.50 160., 78 4 ,08 -193 .67 $206,&59.91 500.00 5 ,786.50 $6 ,286.50 $219,146.41 ,65,1,68 538 .74 2,931 .66 -13 .496.73 $1,625 .35 $214,771 .76 -185.08 -888.39 $-1,073.4,7 $-1,07:3-47 50,000.00 $150 ,000.00 $148 ,926.53 101 ,885 .99 0 .00 ·36,040.76 $65,845.23 $214 ,771.76 26 profit & loss statement 27 Hunting1ton Beach Downtown iBus 1iness lmprov,ement 10,istrict Budget vs. Actuals : 2022-:2023 Budget-FY23 P&IL Re venue , 4050 Bl D Assessments 4 100 Ch ili M 1he, Beac h 4:200 Event Revenue 4300 Surf City Nights 440 0 Su rr City Days 45 00 Mirac le on Mai n 48 0 0 City or HB Ma i nle ance Una;pp l'i€l d Cash Paymen t Rsven u:e Total Re"'8nue Cost of Goods So ld 5 oo Renlal 8: Settip 515'0 Pa,king 5200 Street Cleaning 5300 Event Exp enses 5330 Enterta.i nmet11 5380 Print ing & Product ion lotal 5300 Event Elfpe11$8$ 5500 Mis oel aneous 5600 Holi day Bea utiflcalion 580 0 Mainlenanoe Total ·Ooslof Goods Sold GROSS PROFIT Expe nditures 7010 Advertis ing & Ma rket ing 705 0 Bank Cha rges & Fees 7070 Cons 1ta11ts 7090 C arllable Cont ributions 7"1 oo Dues & su bscripti ons 7 50 Insurance 7170 Legal & Accmmling Se i"Vi oes 719 0 Meetlng1 & Trai11ing1 719 1 El@ction 7200 Mis,Cffl laneo:us Expe nse 72 10 Office Supp lies 7290 Rent & L0ase 7300 Repairs. & Mainlenance- 73 1 O Seourirty 7315 Ambassador Prog ram Total 7310 Securily 7320 'T ax:es & licenses 733 0 Telephone October 20!22 ~ July 2023 ACTUAL BUDGET 102,937.·00 91 ,000.00 16 ,93 1.57 1-0 ,00 0.00 397,065.0,1 249,500.00 37,230,17 145,400.00 0.00 3,,000.00 66 ~00 0 ,00 165,000.00 0 .00 $620,163 .75 $683,900 .00 42,896,167 53,830.0 0 2.417 .75 ,2,000,0 0 14,3 18.00 14 ,500.00, 17,563.27 194,0 69.00 4,S.00.00 · 7,157.22 39,520.49, 194;069 .0 0 2,000 ,00 19 ,75 0.00 20,000 .00 18 1,500.00 165,000.00 $300,402.911 $451 ,399.00 $319,760.84 $212,501.001 788 .69 7 ,000 .00 272.24 1;000.00 2 14 ,,079.04 126,00 0 .00 3 ,000.00 :2 , 45.9·9 6,.,000.00 890.00 2,207 .00 9,296.50 4.455,00 1,,805 ;23 700.0 0 0 .00 18 1 .1 9 1,000 .00 2'429 .9-9 6.500.00 9,(I0(to0 14,600.00 650 ,00 600,00 10 ,275.00 43,799.38 41,426.00 54,074.38 4'1,4.26.00 43,,987.06 2 ,500.00 2 ,00 4 .50 2,000.00 TOTAL OVER BU DGl:T 11,937.00 ,6,9·3 1.57 147,565.01 -1 08,, 169.83 0.00 -3,000.00 ·99,000.00 0.00 $ -43,,736.25 ·10,933.33 417 .75 -182,0() ·176,505.73 4,8 00.00 17 ,157.22 -1 54,548.51 -2-,000,00 -250 .00 16 ,500.00 $ -100,996,09 $107,259.84 ·6,2 11.31 727.76 88,079,.04 3 ,000 .00, -4.40 4 .01 -1.317.00 4 ,841 .SO 1,105.23 0 ,00, -618.81 -4 ,070.01 -5,.000 .,00 -1 50 .. 0Q, 10,275 .00 2,373.38 -12,648,3:8 41,487.08 4 .50 %OF BU DGET 13.12 % 169.32% 159.1 4% 25 .. 6 1 % 40.00% 79 .69% 120.89% 98 .74% 9,,05% 20.36% 98.75,% 110 .00 % 66.55% 1150A7% n .27% 27 .22% 169.90 % 32.76% 40.33 % 206.68% ,257.89 % 18. 2:% 37 .38% 61 .64 % 81 ,25 % 05.73 % 130.53%, 1,75~1'.46 % 00.-23 % 28 Huntington Beach Downtown Bus ·ness Improvement Distriict Budget vs. Actuals: 20.22~2023 Budget -FY23 P&L OuickBool!is Payments Fee s Total Expenditures NIE.T OPERAT ING REV EN UE Other Revenue 8000 Interest Earned Total Other Revenue Nl:T OTHER A~VE.NUE NET RE.V1ENUE October 2022 -July 2023 ACTUAL BUDGET 11,216.86 4 ,652.80 $365,82 1 .69 $221,390.80 $ ~36,080 ,85 $-8,889.80 20.09 $20.1)9 $0.00 $20.09 $0.00 $ -38,040.78 s-a ,a8.9 ,eo TOTAL OVER BUDGET 6 ,564.06 $134,430.69 $ ~27, 171..05 20.09 $20.09 $20.09 $-27,150.96 %OF BUDGET 24 .08% 160.72% 405 .. 64% 0.00% 0100% 405.42% 29 2023 - 2024 budget A surplus of approximately $3,000 to $4,000 in BID assessments is anticipated to be carried over from the previous year. BUSINESS IMPROVEMENT DISTRICT INCOME:OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP YEARLY TOTALS City of HB Maintenance $16,500.00 $16,500.00 $16,500.00 $16,500.00 $16,500.00 $16,500.00 $16,500.00 $16,500.00 $16,500.00 $16,500.00 $16,500.00 $16,500.00 $198,000.00 BID Assessments $7,100.00 $8,100.00 $8,100.00 $8,100.00 $10,100.00 $10,100.00 $10,100.00 $10,100.00 $10,100.00 $10,100.00 $10,100.00 $8,100.00 $110,200.00 Ambassador Funding (VHB)$3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $36,000.00 Surf City Artisan Fair $18,000.00 $33,000.00 $33,000.00 $10,875.00 $10,875.00 $19,500.00 $24,750.00 $26,000.00 $22,000.00 $22,000.00 $22,000.00 $26,000.00 $268,000.00 Surf City Nights $20,500.00 $20,500.00 $20,500.00 $18,500.00 $18,500.00 $20,500.00 $20,500.00 $23,500.00 $23,500.00 $23,500.00 $26,640.00 $26,500.00 $263,140.00 Surf City Days $10,000.00 $10,000.00 Chili at the Beach $25,000.00 $25,000.00 Monthly Totals $65,100.00 $81,100.00 $81,100.00 $56,975.00 $58,975.00 $69,600.00 $74,850.00 $79,100.00 $100,100.00 $75,100.00 $78,240.00 $90,100.00 $910,340.00 EXPENSE:OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP YEARLY TOTALS City of HB Maintenance $16,500.00 $16,500.00 $16,500.00 $16,500.00 $16,500.00 $16,500.00 $16,500.00 $16,500.00 $16,500.00 $16,500.00 $16,500.00 $16,500.00 $198,000.00 Enhanced Maintenance $2,000.00 $1,500.00 $1,500.00 $0.00 $0.00 $0.00 $0.00 $1,000.00 $1,500.00 $6,000.00 $2,500.00 $5,000.00 $21,000.00 Marketing/Advertising $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $12,000.00 Ambassadors Security $0.00 $2,593.00 $2,593.00 $0.00 $865.00 $1,729.00 $0.00 $10,948.00 $16,133.00 $16,618.00 $16,132.00 $13,540.00 $81,151.00 Bank Charges $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $1,200.00 Dues & Subscriptions $700.00 $700.00 $700.00 $700.00 $700.00 $700.00 $700.00 $700.00 $700.00 $700.00 $700.00 $700.00 $8,400.00 Insurance $0.00 $550.00 $0.00 $590.00 $0.00 $0.00 $1,010.00 $0.00 $0.00 $57.00 $0.00 $0.00 $2,207.00 Accounting $450.00 $1,200.00 $450.00 $450.00 $450.00 $450.00 $450.00 $450.00 $450.00 $450.00 $450.00 $450.00 $6,150.00 License & Fees $250.00 $250.00 $250.00 $250.00 $250.00 $250.00 $250.00 $250.00 $250.00 $250.00 $250.00 $250.00 $3,000.00 Board of Directors Election $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,600.00 $1,600.00 Meeting/Training $1,500.00 $0.00 $0.00 $750.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,250.00 Exec. Dir.$8,750.00 $8,750.00 $8,750.00 $8,750.00 $8,750.00 $8,750.00 $8,750.00 $8,750.00 $8,750.00 $8,750.00 $8,750.00 $8,750.00 $105,000.00 Event & Social Media Manager $5,600.00 $5,600.00 $5,600.00 $5,600.00 $5,600.00 $5,600.00 $5,600.00 $5,600.00 $5,600.00 $5,600.00 $5,600.00 $5,600.00 $67,200.00 Admin $2,500.00 $2,500.00 $2,500.00 $2,500.00 $2,500.00 $2,500.00 $2,500.00 $2,500.00 $2,500.00 $2,500.00 $2,500.00 $2,500.00 $30,000.00 SCAF Operator $3,960.00 $7,260.00 $7,260.00 $2,392.50 $2,392.50 $4,290.00 $5,445.00 $5,720.00 $4,840.00 $4,840.00 $4,840.00 $5,720.00 $58,960.00 SCAF Support Staff $900.00 $1,800.00 $1,800.00 $600.00 $600.00 $1,200.00 $1,350.00 $1,050.00 $900.00 $900.00 $750.00 $1,050.00 $12,900.00 CRM $300.00 $300.00 $300.00 $300.00 $300.00 $300.00 $300.00 $300.00 $300.00 $300.00 $300.00 $300.00 $3,600.00 Office Supplies $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $6,000.00 Repairs/Maintenance $200.00 $200.00 $200.00 $200.00 $200.00 $200.00 $200.00 $200.00 $200.00 $200.00 $200.00 $200.00 $2,400.00 Rent & Storage $900.00 $900.00 $900.00 $900.00 $900.00 $6,500.00 $900.00 $900.00 $900.00 $900.00 $900.00 $900.00 $16,400.00 Telephone/Internet $200.00 $200.00 $200.00 $200.00 $200.00 $200.00 $200.00 $200.00 $200.00 $200.00 $200.00 $200.00 $2,400.00 EIDL Repayment $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $12,000.00 $47,310.00 $53,403.00 $52,103.00 $43,282.50 $42,807.50 $51,769.00 $46,755.00 $57,668.00 $62,323.00 $67,365.00 $63,172.00 $65,860.00 $653,818.00 BID EVENTS SCN Set up (Malco)$2,800.00 $2,800.00 $2,800.00 $2,800.00 $2,800.00 $2,800.00 $2,800.00 $2,800.00 $2,800.00 $2,800.00 $2,800.00 $2,800.00 $33,600.00 SCN Set up (HB)$2,800.00 $2,800.00 $2,800.00 $2,800.00 $2,800.00 $2,800.00 $2,800.00 $2,800.00 $2,800.00 $2,800.00 $2,800.00 $2,800.00 $33,600.00 Parking $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $1,200.00 SCN Entertainment $250.00 $250.00 $250.00 $250.00 $250.00 $250.00 $250.00 $250.00 $250.00 $250.00 $250.00 $250.00 $3,000.00 SCN Event Expenses (Marketing)$2,000.00 $350.00 $350.00 $350.00 $350.00 $350.00 $350.00 $350.00 $250.00 $750.00 $350.00 $350.00 $6,150.00 SCN Quickbooks $656.00 $656.00 $656.00 $592.00 $592.00 $656.00 $656.00 $752.00 $752.00 $752.00 $852.00 $848.00 $8,420.00 $8,606.00 $6,956.00 $6,956.00 $6,892.00 $6,892.00 $6,956.00 $6,956.00 $7,052.00 $6,952.00 $7,452.00 $7,152.00 $7,148.00 $85,970.00 SCAF Facility Fee $3,250.00 $7,800.00 $7,800.00 $2,600.00 $2,600.00 $5,200.00 $5,850.00 $4,550.00 $3,900.00 $3,900.00 $3,250.00 $4,550.00 $55,250.00 SCAF Security/Cleaning $1,900.00 $4,000.00 $4,000.00 $1,350.00 $1,350.00 $2,600.00 $3,000.00 $2,250.00 $1,900.00 $1,900.00 $1,600.00 $2,250.00 $28,100.00 SCAF Event Expenses (Marketing)$2,000.00 $750.00 $350.00 $350.00 $350.00 $350.00 $350.00 $350.00 $350.00 $350.00 $350.00 $350.00 $6,250.00 SCAF Logistics $676.00 $1,406.00 $1,156.00 $698.00 $448.00 $724.00 $1,568.00 $932.00 $804.00 $804.00 $804.00 $932.00 $10,952.00 $7,826.00 $13,956.00 $13,306.00 $4,998.00 $4,748.00 $8,874.00 $10,768.00 $8,082.00 $6,954.00 $6,954.00 $6,004.00 $8,082.00 $100,552.00 Chili at the Beach $25,000.00 $25,000.00 4th of July Block Party $3,000.00 $3,000.00 Surf City Days $12,000.00 $12,000.00 Halloween $5,000.00 $5,000.00 Magic on Main Street $5,000.00 $5,000.00 Holiday Beautification $10,000.00 $10,000.00 $20,000.00 MONTHLY TOTALS $68,742.00 $89,315.00 $72,365.00 $65,172.50 $54,447.50 $67,599.00 $64,479.00 $72,802.00 $101,229.00 $81,771.00 $76,328.00 $93,090.00 $910,340.00 VARIANCE: INCOME VS EXPENSE $0.00 2023-2024 Budget 31 THE ANNUAL ASSESSMENT PROCESs Proposed changes in the boundaries of the parking and business improvement areas or in any of the benefit zones within the area in FY 2023-2024 (no proposed changes) Improvements and activities to be provided for FY 2023-2024 (page 20) The estimate of the cost of providing the improvements and the activities for FY 2023-2024 (page 20) Method and basis of levying the assessment for FY 2023-2024 (page 5 & 6, under BID Member Overview and Assessment Chart) Amount of any surplus or deficit revenues to be carried over from previous year (page 29) Amount of additional contributions to be made from sources other than assessments (page 30, under Budget) Presentation of the FY 2023-2024 Annual Report and proposed budget and action by Council on a Resolution of Intention to levy assessments Publish Resolution of Intention to Levy an Annual Assessment in a newspaper (at least 7 days prior to the public hearing) Public hearing on the annual assessment and to receive protests against levy of assessments and Council action confirming the levy of assessments The District's Advisory Board (HB Downtown) is required to prepare an annual report to be submitted to the Huntington Beach City Clerk. The annual report contains a proposed work plan, a detailed budget for the upcoming year, a summary of accomplishments, and the following information: The annual assessment process requires City actions, including two City Council meetings, where the City Council must adopt resolutions approving the assessment for the upcoming year. 1st City Council Meeting (Tuesday, September 5, 2023) Public Notice 2nd City Council Meeting (Tuesday, October 3, 2023) At or before the public hearing, all members of the District and public are welcome to protest the annual assessment. Each protest vote is weighted based on the amount of the assessment paid by the business. If the City receives written protests totaling 50% or more of the total assessment, the assessment will not be levied for that year. Even if there is not an assessment for a particular year, the Downtown BID remains, and the annual process to levy the assessment will start over in the next year. • • • • • • • • • 32 PUBLIC HEARING PROCESS made orally or in writing made at the public hearing; however, in order to count in calculating whether businesses paying 50% or more of the proposed assessments are against the assessment, a protest must be in writing and received before the public hearing mailed to the City Clerk of the City of Huntington Beach at 2000 Main Street, Huntington Beach, California 92648 emailed to steven.aguilar@surfcity-hb.org (Assistant City Clerk) with the subject line: Downtown BID Assessment Protest submitted to the City Clerk before the public hearing How can I provide Public Hearing Comments For or Against the Assessment? At the annual public hearing, all members of the District and the public are welcome to speak to the City Council regarding the annual assessment. A protest against the levy assessment may be: Each written protest must be received by the City Clerk no later than the public hearing. Written protest against the benefit assessments to be levied may be: Each written protest must be filed by an owner of a business located within the District and signed by the person shown on the official records of the City as being the owner or designated agent of that business. For purposes of District protests, the “official records” of the City are the City business license database. If the person signing the protest is not shown on the official records of the City of Huntington Beach as the owner of the business, then the protest shall contain or be accompanied by written evidence that the person is the “designated agent” for the corporation or entity. A written protest may be withdrawn from record at any time before the conclusion of the public hearing. If there are a large number of written protests submitted on a timely basis, the City Council has the option to close the public hearing and then continue the matter to its next regularly scheduled meeting to allow for a thorough counting of the submitted written protests. If written protests have been timely submitted by the owners of the businesses within the District that will pay fifty percent (50%) or more of the total assessments of the entire District, then no further proceedings to levy the assessments shall occur for the FY 2023-2024 year and any new proceedings to levy assessments shall not be undertaken again for a period of at least one (1) year from the date of the finding of the 50% or more written protest by the City Council. If the 50% or more written protest is only as to an improvement or activity proposed in the annual report, then that type of improvement or activity shall not be included in the upcoming year. • • • • • DISTRICT BOUNDARY MAP FY 2023-2024 Huntington Beach Downtown Business Improvement District Boundaries and Benefit Zones I & 2 Franktort Ave Elmirn Aveiii '~ ~ DPetrolt Ave~ vl 0 ~ Baltfmore Ave ll ;; Mannu-.g Pa,k C J Bay Dr l t " Atlanta Ave ,ttlue Fin ~ '-' Mera,,-ilid Shell Cir Beac,icomber Dr .5 c: '1-laterfalt Cir .IJ J ~ ~ seawall c1,. o E "".., A Ln B ln ;;; "' M'arnm3$l Or Southwi nd Cir ..c C..SI ;; OSI E St F St Hunnng n r,1~ Biach Moonmist C;,- 39 BUSINESSES TO BE ASSESSED FY 2023-2024 1 LOOK VINTAGE 221 N MAIN STREET BEACH PROPERTIES LLC 25 DEGREES 2ND FLOOR FAD 602 COFFEE HOUSE 7-ELEVEN STORE #2172-34653A A & S ACCOUNTING SOLUTIONS INC ALCHEMY WELLNESS AMAZONIA BOWL AMBIT CONSULTING LLC AMERICAN VINTAGE ANDE'S PERUVIAN ARTS AND CRAFTS (CT) ANDE'S PERUVIAN ARTS AND CRAFTS (CT) ARIA HOOKAH LOUNGE ARMIJO ANTHONY (CT) ATM GLOBAL INCORPORATED AUTOMATED CASH MANAGEMENT SYSTEMS (ACMS) AVILA'S EL RANCHITO H B B J'S RESTAURANT & BREWHOUSE ATTN: DIANNE SCOTT B L K EARTH SEA SPIRITS BANZAI BOWLS BARE BUNNY AESTHETICS BASKIN ROBBINS #362100 BE GOOD RESTAURANT & EXPERIENCE BEACH ISLAND BEACH WAVES BEAUTIFIED BY BEEZ BEAUTY BOX BEAUTY BUNGALOWS BY PORCELAIN BLUE CHAIR ACCOUNTING BOBASAUR BOGGELN & COMPANY CPA BOMBURGER BREWSTER'S ICE C B INVESTMENTS INC CA ACCESSORIES LLC CA ACCESSORIES LLC CA ACCESSORIES LLC CALI SHORE STORE CALIFORNIA CLOTHING CAPITAL INVESTMENT NETWORK INC CELLORION (CT) CENTER FOR ORAL HEALTH CHARLIE'S GYROS CHICKEN IN A BARREL BBQ COACH'S MEDITERRANEAN GRILL COASTAL SKIN REVIVE COASTLINE REAL ESTATE INVESTMENTS LLC COLDSTONE CREAMERY COMPASS CONTINENTAL 1 HOUR CLEANERS CORREA & ASSOCIATES CRABBY'S BOAT HOUSE CROWN BEAUTY ATELIER CRUISERS PIZZA BAR GRILL CUCINA ALESSA HB CVS/PHARMACY #819 DAIRY QUEEN DARE ME BIKINI DASH OF SASS DEL MAR GLAM DENTAL URGENT CARE DIANE'S BIKINIS DING DR SURFBOARD AND BIKE RENTALS DIRTY DOG WASH DUKE'S DWIGHT'S BEACH CONCESSION EL DON LIQUOR EUROPA NAIL STUDIO EV RIDEABLES LLC EXCELL LUXE LAB F H A REVIEW F45 TRAINING HUNTINGTON BEACH DOWNTOWN FOUR SONS BREWING FRED'S MEXICAN CAFE FREIGHTSAVER.COM GALITZEN PROPERTIES GOOD VIBES GRATER GRILLED CHEESE GRUPO GALLEGOS H M R ARCHITECTS HAMLIN GOODING HANDEL'S HUNTINGTON BEACH HAVENMD HB MAIL BOX INC HEADLINER HORN HOLISTIC HEALTH HOT SPOT PIZZA HOWARD FISCHER DVM A PRO CORP HQ GASTROPUB HUMMUS BEAN GRILL HUNTINGTON BEACH BEER COMPANY HUNTINGTON BEACH EASY RIDER, DANK CLOTHING HUNTINGTON BEACH REALTY HUNTINGTON SURF & SPORT HUNTINGTON SURF AND SPORT HUNTINGTON SURF INN HURRICANES BAR & GRILL I H O P ICECREAMTON - SOFTY ICECREAM & HANDCRAFTED CHURROS IMAGINCY INDARRA MODERN INDIAN CUISINE INIS THE ENERGY OF THE SEA INKEDIN TOOLS LLC INNOCEAN WORLDWIDE AMERICAS INNOCEAN WORLDWIDE AMERICAS LLC INRETROSPECT INVESTMENT BUILDERS LLC IPA 1031 GROUP LLC J & J COASTAL LENDING JACK'S BEACH CONCESSION JACKS SURF & SPORT JACK'S SURFBOARDS JAN'S HEALTH BAR JAX BICYCLE CENTER JAY BIRD'S JOLYN JPG Inc. dba Oak Leaf Productions KELSEY SHAYE HAIR LLC KILLARNEY'S KITE CONNECTION C/O DAVE SHENKMAN KOKOMOS SURF SIDE KRISTINA B SALON KUO JESSICA LA MOME SPA LEATHER AND LACE O C LeDONNE AESTHETICS LOCAL MOTION INC LONGBOARD RESTAURANT & PUB LUCY'S TAILORING & ALTERATIONS LUNA UNITED M E HELME HOUSE FURNISHING CO MAHKIN THAI & SUSHI MAILBOX STATION MAILPIX INC MAIN SEA MAIN ST BARBERS MAIN ST LIQUOR MARKET MAIN STREET CLEANERS MAIN STREET DAY SPA MAIN STREET HAIR COMPANY MAIN STREET OPTICAL & BOUTIQUE MAIN STREET WINE COMPANY MAKIN WAVES SALON MANGIAMO GELATO MANGIAMO GELATO MERRILEE'S INC MILK AND HONEY HB MIN'S DYNASTY PERMANENT MAKEUP/MD MEDICAL SPA MODEL CITIZEN MODERN PARKING INC MONTGOMERY JEWELERS MOOD SWINGS NAILED IT NAIL BAR NEIRA DESIGNS & FIX-IT ETC NO KA OI NORTH SHORE POKE CO OCEAN BLISS TAN AND SPA OCEANS IV HYDRATION ORANGE COUNTY BARBERS PARLOR PACIFIC COAST ARCHITECTS PACIFIC RIM TAX & ACCOUNTING PACIFIC SOTHEBY'S INTERNATIONAL REALTY PALADIN LEGAL DEFENDERS PARKING CONCEPTS INC PARLOUR E LEV EN PEDEGO H B PERQS NIGHTCLUB & SPORTSBAR PETE'S MEXICAN FOOD PHOTO HOUSE INC PIERSIDE COMMISSARY PORCELAIN HAIR STUDIO / PORCELAIN HAIR EXTENSIONS POSITIVE THOUGHT BRAND (CT4) PRISTINE MOTORSPORTS R M A INTERNATIONAL LANDSCAPE ARCHITECTURE & PLAN RAV LLC RAY'S RENTALS RED PERSIMMON NAILS & SPA RINV.IO RIO MEDIA INC RIP CURL SURF CENTER RIPCORD DIGITAL INC ROBERT KOURY PROPERTIES ROBINSON LEE ROCKIN FIG SURF SHOP ROCKY MOUNTAIN CHOCOLATE FACTORY SAIL PROPERTIES INC SAKAL SURFBOARDS SALON RETRO SALT HAIR LOUNGE SALT LIFE LLC SANCHO'S TACOS SANDBAR COCINA Y TEQUILA SANDY'S BEACH SHACK SCHELIN ULDRICKS & CO SESSIONS WEST COAST DELI SHABU ON FIRE SHARKEEZ SHOREBREAK HOTEL SKINSENSE WELLNESS CLINIC SMILES CAFE SMKFLWR SMOKERZ LAND 3 SMOKE SHOP SOCK HARBOR SOUTHNORTE BEER CO SPEEDY CREDIT REPAIR INC STARBUCKS COFFEE COMPANY #575 STILL NOVEL SUGAR CABANA SUGAR SHACK CAFE SUITE INSPIRATION SUNGLASS HUT #F557 SUNWEST REALTY SUR COFFEE SURF CITY ALE HOUSE SURF CITY CHIROPRACTIC SURF CITY MARKET SURF CITY SEGWAY SURF CITY SKATES SURF CITY STORE SURFLINE SURGICAL REPUBLIC SUSHI ON FIRE T K BURGERS T R RANCH SERVICES LLC TERESITA'S MEXICAN RESTAURANT THAI WAVE THE BEAUTOX PLACE THE BLOW DOWN LLC THE CHEMISTRY LOUNGE SALON THE FUNNEL HOUSE THE HOUSE SALON THE IRISHMAN THE NEXT LEVEL THE RIA PIZZERIA THE TRAINING SPOT TOP DOG BARKERY TRU BOWL SUPERFOOD BAR II TURN-KEY HOMES TWO HANDS CORN DOGS TZONE WAHOO'S FISH TACO WATERFRONT BEACH CABANA WAVELENGTHS RECOVERY LLC WEAVER CONSULTING GROUP LLC WESTLAND BUSINESS SERVICES INC WET DOG TAVERN WINDOW KING ZACKS PIER PLAZA ZACKS TOO ZEPHYR BARBERSHOP ZERO ZERO PIZZERIA ZIGGYS ON MAIN ZIMBABWE HB GIFTS & ACCESSORIES (CT) ZIMBABWE HB GIFTS & ACCESSORIES (CT) ZIMBABWE HB GIFTS & ACCESSORIES (CT) ASSESSMENT FORMULA Category Ben efit Zone 1 Benefit Zon e 2 Retail 1,000 sq. ft. or less $351 $200 1,001 -2,500 sq. ft . $702 $400 2,501 -4,999 sq . ft . $1,053 $600 5,000+ sq. ft. $1,404 $800 Restaurants 1,000 sq . ft . or less $351 $200 1,001 -2,500 sq . ft . $702 $400 2,501 -4,999 sq . ft. $1,053 $600 5,000+ sq . ft. $1 ,404 $900 Hotels 20 rooms or less $468 $400 21 -SO rooms $936 $800 51 rooms or more $1,404 $1,200 Services/ Office 1st Floor $281 $160 Basement, 2nd Floor or Higher 1,000 sq. ft. or less $120 $90 1,001 -2,500 sq . ft . $150 $120 2,501 -4,999 sq . ft. $300 $150 5,000+ sq . ft. $700 $350 Cart/ Kiosk $100 $80 Banks/ ATM $600 $400 Seasonal, 9 mos or less $500 $300 1 9 i m p r o v e m e n t s & a c t i v i t i e s f u n d e d b y a s s e s s m e n t s f y 2 0 2 3 -2 0 2 4 2 0 i m p r o v e m e n t s & a c t i v i t i e s (2 0 % O F F Y 2 0 2 3 -2 0 2 4 A S S E S S M E N T F E E S ) D I S T R I C T M A N A G E M E N T $ 2 2 ,0 4 0 (1 5 % O F F Y 2 0 2 3 -2 0 2 4 A S S E S S M E N T F E E S ) E N H A N C E D M A I N T E N A N C E $ 1 6 ,5 3 0 (5 % O F F Y 2 0 2 3 -2 0 2 4 A S S E S S M E N T F E E S ) C R M S O F T W A R E (S T A F F )$ 5 ,5 1 0 $ 1 1 0 ,2 0 0TOTAL A S S E S S M E N T F E E S (3 0 % O F F Y 2 0 2 3 -2 0 2 4 A S S E S S M E N T F E E S ) A M B A S S A D O R P R O G R A M $ 3 3 ,0 6 0 (1 5 % O F F Y 2 0 2 3 -2 0 2 4 A S S E S S M E N T F E E S ) H O L I D A Y B E A U T I F I C A T I O N $ 1 6 ,5 3 0 (1 5 % O F F Y 2 0 2 3 -2 0 2 4 A S S E S S M E N T F E E S ) M A R K E T I N G & E V E N T S $ 1 6 ,5 3 0 T h e f o l l o w i n g a r e r e c o m m e n d a t i o n s f r o m t h e A d v i s o r y B o a r d o n t h e e x p e n d i t u r e o f r e v e n u e s d e r i v e d f r o m t h e l e v y o f a s s e s s m e n t s , e s t i m a t e d t o t o t a l $1 1 0 ,2 0 0 f o r F Y 2 0 2 3 -2 0 2 4 : F u r t h e r i n f o r m a t i o n a b o u t t h e a l l o c a t i o n o f f u n d s f o l l o w s o n P a g e 2 1 t h r o u g h P a g e 2 3 . 21 ambassador program Regular Patrolling - The Ambassadors patrol the Downtown District, maintaining a visible presence and establishing rapport with individuals in the community. Observation & Reporting - The Ambassadors observe and report any potential safety concern, disturbances, or other incidents in the area. Collaboration with HBPD - The Ambassadors worked closely with the HBPD Downtown Detail to address safety-related matters effectively. Assistance & Guidance - The Ambassadors provide assistance and guidance to visitors, answering questions, provide directions and offer recommendations for local attractions and services. The primary purpose of the Ambassador program is to establish a positive rapport and visible presence among business owners, patrons, and visitors in the Downtown District during peak season, holidays and special events. The program’s overarching goal is to create an environment where all visitors can enjoy their time in HB Downtown. The Ambassador program, funded in part by HB Downtown, HBDBID Assessments and Visit Huntington Beach, has proven to be a valuable asset to the Downtown District. The Ambassadors have been actively involved in various activities, including: The Ambassadors’ commitment to safety, community engagement, and collaboration with HBPD has made a positive impact on the Downtown District. enhanced maintenance The Downtown District takes centerstage for b oth locals and visitors, especially during peak seasons and major events. To uphold the area's appearance, HB Downtown takes proactive measures to ensure a clean and welcoming destination. Additional trash pickup and extra porters are arranged during peak seasons and major events like the 4th of July, US Open of Surfing, and Pacific Airshow. It is important to provide a positive and memorable experience for all attendees, reinforcing the Downtown District's reputation as a vibrant and welcoming destination. • • • • 22 district management holiday beautication The Downtown District was transformed during the holiday season with the addition of enchanting lighting and snowflakes above Main Street. The true star of the show was the decorated tree on the 2nd Block of Main Street, serving as the heart of the holiday magic and drawing the community and visitors together. For the first time, HB Downtown held the annual tree lighting event during Surf City Nights, which attracted a record crowd and set the stage for a joyous and unforgettable holiday season. Active and effective communication with HB Downtown Stakeholders through various communication and outreach initiatives, including newsletters and stakeholder meetings. Serving as a liaison for the City of Huntington Beach on programs and partnerships, including the Maintenance Contract and Ambassador Program. Oversight of the general administration of the HB Downtown office, including staff supervision. Development and execution of an integrated marketing strategy to enhance awareness of the Downtown District across a range of marketing channels. Management of various events that contribute to community engagement and activity within the Downtown District. Active involvement in the Huntington Beach community by serving on the board of the HB Chamber, Surfing Walk of Fame Executive Committee, and recently graduating from the Robert Mayer Leadership Academy Class of 2023. The Executive Director plays a pivotal role in managing the administration, finances, and day-to-day operations of the Downtown District, all under the guidance of the elected Board of Directors. The responsibilities include: • • • • • • 23 marketing & events Marketing & Events have been instrumental in promoting and shaping the story of the Downtown District. Our strategic approach to marketing, which includes utilizing various communication channels and organizing community events, has allowed us to engage stakeholders effectively and establish a strong brand identity for HB Downtown. Assessment Fees are used for events (listed below), advertising and marketing programs, including website and email outreach. An Enhanced Website now serves as a comprehensive and user-friendly platform, showcasing unique offerings, events, and relevant information. Ongoing improvement of the website to ensure that it remains a dynamic and informative platform. Social Media is used to expand our reach and connect with a broader audience by establishing a strong social media presence with two active accounts: @hbdowntownusa and @hbdowntowneventsusa. Through engaging content and timely updates, there is a sense of community among our online followers, HB Downtown Business to strengthened our brand presence. Community Events such as the HB4TH of July Block Party, Surf City Spooktacular, and Magic on Main Street have become highly anticipated annual gatherings. These events have not only increased exposure but have also created memorable experiences, engaged our community, and enhanced the HB Downtown brand. crm program Data centralization, encompassing contact information, communication history, and other pertinent details. This comprehensive view of customer data guarantees up-to-date information, enabling the organization to identify and address potential issues proactively before they escalate. Improved stakeholder relationships, facilitated by a central database that provides a better understanding of their needs and preferences, consequently enabling more personalized interactions. Efficient marketing campaigns, empowered by tailored marketing messages specifically targeted at distinct stakeholder groups, thus leading to heightened engagement. in FY 2022-2023, The Huntington Beach City Council has recommended that HBDBID adopt a Customer Relationship Management (CRM) program. A CRM serves as a tool for the organization's stability and longevity, benefiting all stakeholders. The benefits of implementing a CRM include: • • • October 3, 2023 Public Hearing to consider adoption of Resolution No. 2023-38 approving an Annual Assessment within the Huntington Beach Downtown Business Improvement District for Fiscal Year 2023-2024 .-...::::-__ _ - --------------.-= ------ ~ Background •HB Downtown Business Improvement District (District) established in 2004 in response to request from downtown merchants •Purpose to fund activities/improvements, above the City’s baseline, to benefit and support businesses within the defined boundary •Per CA Parking & Business Improvement Area Law of 1989, District’s Advisory Board must prepare an Annual Report & Budget for Council approval •Council must also approve the levy of the assessment for the upcoming fiscal year The District •Comprised of approx. 255 businesses •Assessments range from $80 - $1,404 •Businesses are assessed based on size, location, and business type •Boundary has two benefit zones •Total assessments $115,000 ($110,200 projected to be collected) •City collects assessments annually with business license renewal •Council appoints an Advisory Board to recommend funding needs •' ,. ,._f:i • .,,,", ~~"' "fs,.e 2 ,, H1111ti11gto11 Beacl, " 0, ' .. .. ~ .. •' 2 ~ I ~ .•. ~ .. Dow11tow11 Busi11ess Improvemelll District Bo1111daries a11d Be11ejit Zo11es 1 & 2 ;; f j1, ... F SI .'l Say Or I ~ 8 ArTou Ave 0 s, ShellC" Bucheombee Dr HB Downtown •In 2008, City Council appointed HB Downtown as the District’s Advisory Board •Private, 501(c)(6) business-based non- profit corporation formed by businesses within the District •Distinction between “BID” •District (City Program) •HB Downtown (Non-Profit Organization) •Agreement between City and HB Downtown to manage the District’s funds and activities RESOLUTION 0 . 2008-04 ARE OLU T! NQF · iECI Y OU ILOF THE CIT Y OF H HNGTON B • CH DE IGNA TING THE DOWN TO WN BU E S IMP ROVEMEN DI TRI T AS THE DOWNTO\\ r BID ADVISORY BOARD W:HEREAS, oa Se p1em ber 7 2004 Ci ty Council created the Dow ntown Bu sin ess Impro emimt Di ·t ric t ("Dow noown BID") pu r:.'ll anl to Californ ia tn:els & Highways Code Sec ti on 36500, et seq.; and Bt1 si11 essts loc.i ted in the geogra phic al boun daries of the Do ntown BTD forme d a 50 l (c)6 non-pro ti t corpo ration know n as the Huntington Beach Dow ntown Busine s Improvemen t Distrlc.1 to better pro mote the down town area of Huntington Beach ; and This non-profi t corporation repre ents the co ll ective in terest of businesses in the geographic BID are.a to promote BID ~c.tiv ities , OW, THEREFO RE , the City Co unci l of the City of Huntingto n Be ach does here by resolve a, fo llo•ws : 1>011 the adop ti on of Ordinance No. 3797 , the Hunti ngto n Beac h Dow ntow n BID , shaU be lhe Dow11iown BID Adv iso ry Bo ard fo r the 2007-2008 BID budge t year. PASSED AND ADOP'I D by the Ciry Coui1c il of the ityofHunti ngton Beach at a regu la r mee ti ng thereof hel d on the ~ day of Februa ry , 20__.Q!_. l)JJ;A,l; ~ M.ryor FY 23-24 Annual Report liB DOWNTOWN BUSINESS IMPROVEMENT DISTRICT 2023 -2024 ANNUAL REPORT PREPARED BY JAI ME STRONC EX ECUTIVE DIRECTOR HB DOWNTOWN BUSINESS IMPROVEMENT DISTRICT EXECUT I VE COMMITTEE BOARD OF DIRECTORS STAFF President Br.:.tt Barnes Dukes Huntington Beach Vice President Sandra Schulz T'ay or Mode C1tt:en & Dash of Sass Treasurer ony Duran EV Rldables Secretary oe Kanoudl Main Street Eyewear Nate Berna Sandbar Cocina y equ1la Boo Bolen Huntington Beach Realty Darrick Hearn Sandys Beach Shae Ke ly Mil er Visit Huntington Beac Peter •pr Townend International Surfing Museum E,:ecutl\'e Director Jaime Strong Events & Social M,e.ctia Manager Kim Erin Justice Administrative Ass,uant Madeleine Cates FY 22-23 Highlights •Board of Directors’ Retreat ✓Reinstate & Combine Marketing and Events Committee ✓New Stakeholder Committee ✓SWOT Analysis •Successful Weekly and Signature Events ✓Expansion of Surf City Nights and est. of SCN Task Force •Filled Staffing Needs ✓Events & Social Media Manager, Admin. Role •Stakeholder Outreach ✓Newsletters, Critical Incident Response Training, Member Mixers •Refreshed Website ✓Member Directory & Event Pages ✓11,000+ Social Media Followers Lo ro R Bro GRAN 1D OPENING ~ ~ ) H PDAppr Dine I Sh Scan Ca lty alO FY 23-24 Activities •Maintenance operations and enhanced security/cleaning during special events, holidays, and peak-season •Continue to host weekly and signature events: ✓Surf City Artisan Fair ✓Surf City Nights ✓Chili at the Beach ✓HB4th Block Party ✓Surf City Spooktacular ✓Surf City Days and He’e Nalu Pier Festival ✓Magic on Main Street •Holiday Beautification (lights, snowflakes, holiday tree) •Improve communication (CRM) and strengthen brand identity through advertising and marketing programs •Continue day-to-day operations (administration and finances) Budget (Income) HB Downtown INCOME Surf City Artisan Fair $268,000 Surf City Nights $263,140 City of HB--Maintenance $198,000 BID Member Assessments $110,200 Ambassador Program (VHB)$36,000 Other Events $35,000 TOTAL INCOME $910,340 Budget (Expenses) HB Downtown EXPENSES Staff Support $274,060 Maintenance & Cleaning $219,000 Surf City Artisan Fair $100,552 Surf City Nights $85,970 Ambassador Program $81,151 Marketing and Other Events $82,000 Administration/Misc.$67,607 TOTAL EXPENSES $910,340 Assessment Breakdown Assessment EXPENSES Ambassadors Program (30%)$33,060 Executive Director (20%)$22,040 Enhanced Maintenance (15%)$16,530 Holiday Beautification (15%)$16,530 Marketing & Events (15%)$16,530 CRM Software Program & Staff (5%)$5,510 TOTAL EXPENSES $110,200 Public Hearing •State law requires an annual protest hearing to receive and consider any protests against the assessment for FY 23-24 •Only protests by affected business owners can be considered •If protests received total 50% or more of the assessment value, no further proceedings to continue the District can be considered for one year •If lack of majority protest exists, Council can renew assessment for the upcoming year •Conduct the Public Hearing; and, •If written protests of at least 50% or more of the total assessments are not received, adopt Resolution No. 2023-38, “A Resolution of the City Council of the City of Huntington Beach Approving an Annual Assessment within the Huntington Beach Downtown Business Improvement District for Fiscal Year 2023-2024.” Recommendation Thank you Questions? Aguilar, Steven From: Sent: To: Subject: Attachments: See attached. Respectfully, Chris Brown OFC# 714-770-8023 CELL# 714-969-2300 Chris Brown <chris@cbinvestments.com> Wednesday, September 13, 2023 4:29 PM Aguilar, Steven Downtown Bid Protest downtown BID protest.pdf 1 FY 23/24 BID ASSESSMENT Protest Form HUNTINGTON BEACH DOWNTOWN BUSINESS IMPROVEMENT DISTRICT ANNUAL RENEWAL NOTE: The person submitting this protest must be the owner (or designated agent) of the business referenced below. On Tuesday , October 3, 2023 at 6:00 p.m. or shortly thereafter, City Council will hold a public hearing to consider levying the annual assessment for the HB Do wntown Business Improvement District (District). Meeting information will be posted once the agenda is made available at www.huntingtonbeachca.gov/ governmenUagendas . Written comments for or against the proposed assessment can be: • mailed to the City Clerk , City of Huntington Beach , 2000 Main St., Huntington Beach , CA 92648 ; or • emai led to Steven.Aguilar@surfcity-hb.org (Assistant City Clerk) with the subject line: Downtown BID Protest, or • submitted in person to the City Clerk before the October 3, 2023 public hearing . Business owners interested in submitting a protest against the renewal may use this form (or provigs/their own). ~ am protesting the proposed assessment in its entirety. D I am protesting the following specific types of improvement or activities to be fund ed by the proposed assessment: L /:ttw£ II-fiP/ Ji11l(lL {A-P!kcX. ~oo f) ---,el m 3@. -00£, :.c;v;_ ~rv 11bit-Pccei /Jc k l 1 ·r ~~A-Rf tJ1 Tfl tfo Business Name 3ot) PCM"-3ol, ·KB, Business Address Busine ss Owner /=~nated Agent Name c11~ P%5t 901JL Title Signature Date Note: 1. If the individua l signing is not th e owner but rather the designated agent of th e corporati on , partnership, limite d partnership, limited liability company, etc. (coll ectively "e ntity"), th e n the name of the designated agent must be on file w ith t he City's official records fo r the protest to be co unted . 2. For additional information , please contact Kriss Casanova , Economic Development Manager, at Kriss.Casanova@surfcity-hb.org , or (714) 536-5547 . FY 23/24 BID ASSESSMENT Protest Form HUNTINGTON BEACH DOWNTOWN BUSINESS IMPROVEMENT DISTRICT ANNUAL RENEWAL NOTE: The person submitting this protest must be the owner (or designated agent) of the business referenced below. On Tuesday, October 3, 2023 at 6:00 p.m. or shortly thereafter, City Council will hold a public hearing to consider levying the annual assessment for the HB Downtown Business Improvement District (District). Meeting information will be posted once the agenda is made available at www.huntingtonbeachca .gov/ government/agendas. Written comments for or against the proposed assessment can be: • mailed to the City Clerk, .City of Huntington Beach, 2000 Main St., Huntington Beach, CA 92648; or • emailed to Steven .Aguilar@surfcity-hb .org (Assistant City Clerk) with the subject line: Downtown BID Protest, or • submitted in person to the City Clerk before the October 3, 2023 public hearing. Business owners interested in submitting a protest against the renewal may use this form (or ero_7e their own). ~I am protesting the proposed assessment in its entirety. 0 I am protesting the following specific types of improvement or activities to be funded by the proposed assessment: 0 +w ~V\~u" 7j:~UJ~~ Business Address f°k'Jldlifrl' ated Agent Name Sign Note: 1. If the individual signing is not the owner but rather the designated agent of the corporation, partnership, limited partnership, limited liability company, etc . (collectively "entity"), then the name of the designated agent must be on file with the City's official records for the protest to be counted. 2 . For additional information, please contact Kriss Casanova, Economic Development Manager, at Kriss.Casanova@surfcity-hb.org, or (714) 536-5547. FY 23/24 BID ASSESSMENT Protest Form HUNTINGTON BEACH DOWNTOWN BUSINESS IMPROVEMENT DISTRICT ANNUAL RENEWAL NOTE: The person submitting this protest must be the owner (or designated agent) of the business referenced below. On Tuesday , October 3, 2023 at 6 :00 p.m . or shortly thereafter, City Council will hold a public hearing to consider levying the annual assessment for the HB Downtown Business Improvement District (District). Meeting information will be posted once the agenda is made available at www.huntingtonbeachca.gov/ government/agendas. Written comments for or against the proposed assessment can be: • mailed to the City Clerk, City of Huntington Beach, 2000 Main St., Huntington Beach, CA 92648; or • emailed to Steven.Aguilar@surfcity-hb.org (Assistant City Clerk) with the subject line: Downtown BID Protest, or • submitted in person to the City Clerk before the October 3, 2023 public hearing. Business owners interested in submitting a protest against the renewal may use this form (or provide their own). ~ I am protesting the proposed assessment in its entirety. ·: ~ D I am protesting the following specific types of improvement or activities to be fu~de:d b~e · ·n --o proposed assessment: ~0~ N '.. r,i~--< U1 il~~]~ "1\QiVYs\?O{~ s Ri ~~!~ -J~e~e Q_, Signature Note : .:_,:n 7 _ r· <. -.. c:, 115 5-1:b 'St-1~+ ~ Business Address CA -12ilf <f O\NW Title Date / I 1. If the individual signing is not the owner but rather the designated agent of the corporation, partnership, limited partnership, limited liability company, etc. (collectively "entity"), then the name of the designated agent must be on file with the City 's official records for the protest to be counted. 2. For additional information, please contact Kriss Casanova , Economic Development Manager, at Kriss .Casanova@surfcity-hb .org, or (714) 536-5547 . City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:23-786 MEETING DATE:10/3/2023 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Al Zelinka, City Manager PREPARED BY:Catherine Jun, Deputy City Manager Subject: Request to adopt Resolution No. 2023-46 adopting the 2023-2027 Strategic Plan Statement of Issue: On June 8, 2023, City Council held a workshop to develop the framework for the Huntington Beach 2023-2027 Strategic Plan (Attachment 1). Discussion was facilitated by Baker Tilly US, LLP (“Baker Tilly”) and the City Manager's Office during which the City Council worked together to set eight major goals and 23 high-priority strategies over the next four years. Resolution No. 2023-46 (Attachment 2) to adopt the Strategic Plan signifies the first of many steps that the City team will take towards methodically implementing goals that are intended to build a prosperous future for residents and stakeholders throughout the community. Financial Impact: There is no fiscal impact at this time. Prior to implementing a goal or strategy, staff will bring forth any budget requests, if needed. Recommended Action: Adopt Resolution No. 2023-46, “A Resolution of the City Council of the City of Huntington Beach Adopting the 2023-2027 Strategic Plan”. Alternative Action(s): Do not approve the recommended action, and direct staff accordingly. Analysis: Starting in April 2023, the City Council and Executive Leadership Team (ELT) engaged in a comprehensive process to build the Huntington Beach 2023-2027 Strategic Plan. From April through May, Baker Tilly conducted one-on-one interviews with each Council Member, each elected Charter Officer, and the City Manager to identify their top priorities over the next four years. Baker Tilly also led a focus group with the Department Heads to understand the City’s strengths and challenges and requested a gap analysis from each department to identify the key projects and programs recommended for implementation under this Strategic Plan. On June 8, 2023, the City Council held a Strategic Plan Workshop facilitated by the City Manager’s Officer and Baker Tilly. Drawing on the one-on-one interviews, Baker Tilly presented for consideration the goals that City of Huntington Beach Printed on 9/27/2023Page 1 of 3 powered by Legistar™ File #:23-786 MEETING DATE:10/3/2023 Council Members and Charter Officers held most in common to be used as the framework for the Strategic Plan. Following discussion, Council found consensus on the following eight goals that the City should prioritize and achieve over the next four years: 1.Economic Development - Greater business retention, investment and job growth in Huntington Beach. 2.Fiscal Stability - Available funding to support a high quality level of programs, services and capital investments and to build a structural surplus. 3.High Performing Organization - An engaged City workforce committed to responsive and exceptional public service for all. Achieve a customer satisfaction rating of 90% or higher. 4.Homelessness -A continuum of care that reduces homelessness and maintains quality of life for the entire community. 5.Housing -Proactive programs to address diverse housing needs within the City’s jurisdiction and control. 6.Infrastructure Investment -Maintained and upgraded infrastructure that supports the community’s day- to-day needs, in accordance with the City’s Infrastructure Report Card. 7.Public Engagement -A community that has easy access to clear, accurate, and timely City information and expresses increased awareness and involvement in City activities. 8.Public Safety -Ensure the safety and protection of all community members, both efficiently and effectively. Drawing upon the Department Head’s gap analyses, Baker Tilly presented over 40 different programs, policies and projects - collectively referred to as “strategies” - that would help achieve one or more of the Strategic Plan goals and asked each Council Member to “dot vote” for the ones they viewed as most critical or important. This exercise gave Workshop attendees the opportunity to identify the strategies that should be prioritized first, given limited time and resources (i.e., staff, funding, time). Ultimately, 23 rose to the top of the list. Following the Workshop, the ELT organized the 23 highest priority strategies into an Implementation Action Plan (IAP) (Attachment 1) that serves as a roadmap towards their implementation over the next four years. These 23 strategies were prioritized if they received 4 or more dot votes, were previously approved by Council and are already in progress, or face a timing issue that requires immediate attention. The IAP includes key information for each goal and strategy, including their key tasks and deliverables, lead department and staff, timeline and any staffing and financial resources needed to complete them. Furthermore, the IAP categorizes the remaining 18 strategies as important, but not as urgent to attend to. Those strategies are listed separately in the IAP, if City Council would like to consider implementing additional strategies, as major ones are completed and more resources are made available. The Strategic Plan and IAP are living documents that can be amended by the City Council at any time to better meet the needs of the City, as priorities, resources, and conditions evolve over time. In an effort to keep the City Council informed on the progress of the Plan and provide routine opportunities to provide feedback, staff will provide biannual updates to the City Council in January (at the start of the annual budgeting process) and July (following the completion of a fiscal year). This will be done in the spirit of transparency and to encourage public engagement in this important plan. If adopted, both the Strategic Plan and IAP will be uploaded to www.huntingtonbeachca.gov/strategicplan <http://www.huntingtonbeachca.gov/strategicplan> to promote greater accessibility. City of Huntington Beach Printed on 9/27/2023Page 2 of 3 powered by Legistar™ File #:23-786 MEETING DATE:10/3/2023 Environmental Status: Pursuant to CEQA Guidelines Section 15378(b)(5), administrative activities of governments that will not result in direct or indirect physical changes in the environment do not constitute a project. Strategic Plan Goal: Non Applicable - Administrative Item Attachment(s): 1.Proposed 2023-27 Strategic Plan and Implementation Action Plan 2.Resolution No. 2023-46, “A Resolution of the City Council of the City of Huntington Beach Adopting the 2023-2027 Strategic Plan” 3.PowerPoint City of Huntington Beach Printed on 9/27/2023Page 3 of 3 powered by Legistar™ City of Huntington BeachSTRATEGIC PLAN2023-2027 !IOlm.10.!Qrf~DI It TABLE OF CONTENTS HUNTINGTON BEACH CITY COUNCIL LETTER FROM THE CITY TEAM PURPOSE PROCESS FRAMEWORK READING THE PLAN GOALS AND STRATEGIES Economic Development Fiscal Stability High Performing Organization Homelessness Housing Infrastructure Investment Public Engagement Public Safety ACKNOWLEDGMENTS 3 4 5 6 7 8 9 10 12 14 17 19 21 23 25 27 City of Huntington BeachSTRATEGIC PLAN2023-2027 ATTACHMENT: 2023-2027 IMPLEMENTATION ACTION PLAN 3City of Huntington Beach - 2023-2027 Strategic Plan HUNTINGTON BEACH CITY COUNCIL Huntington Beach City Council (from left to right): Casey McKeon, Rhonda Bolton, Tony Strickland, Natalie Moser, Dan Kalmick, Gracey Van Der Mark and Pat Burns Huntington Beach is a full-service Charter City that serves nearly 200,000 residents, 10,000 businesses, and 11 million visitors annually. The City operates under a Council-Manager form of government whereby residents elect seven Council Members to collaborate with City staff to lead the community and set policies. An appointed City Manager is responsible for directing City operations and implementing those policies effectively and efficiently. Although the City Council is comprised of individuals who represent diverse opinions and objectives, all Council Members share the common goal of conducting the people’s business as one body and in accordance with the Charter. In its Preamble, the Charter states: “We, the people of the City of Huntington Beach, State of California believe fiscal responsibility and the prudent stewardship of public funds is essential for confidence in government, that ethics and integrity are the foundation of public trust and that just governance is built upon these values. Through the enactment of this Charter as the fundamental law of the City of Huntington Beach under the Constitution of the State of California, we do hereby exercise the privilege of retaining for ourselves, the benefits of local government, by enacting the laws, rules, regulations and procedures set forth herein pertaining to the governance and operation of our City. It is incumbent upon those who govern and make decisions for and on behalf of the City of Huntington Beach to legally, as well as morally, abide by the provisions of this Charter, in its strictest sense, to ensure the continued success and and well-being of our fair City.” 4City of Huntington Beach - 2023-2027 Strategic Plan LETTER FROM THE CITY TEAM To the Huntington Beach City Council and Community, The Executive Leadership Team is pleased to present the City of Huntington Beach 2023-2027 Strategic Plan—a roadmap that outlines the City Council’s major goals over the next four years, the steps and resources to achieve them, and a framework to report progress for greater transparency and community engagement. The entire OneHB Team across 12 City departments is deeply invested in Huntington Beach’s success. Using its collective years of experience working with residents and businesses in this dynamic city, the OneHB Team worked to identify implementation actions that the community needs to thrive now and in the future. The process to develop this plan also weighed the best ways to balance available resources and direct them to the highest priorities first. To this end, the contents of the Strategic Plan demonstrate an understanding and commitment to address HB’s current challenges to build a prosperous future for all residents, businesses and visitors. While the City of Huntington Beach 2023-2027 Strategic Plan signifies the first of many steps, the real work begins following the City Council’s adoption of the Plan. The OneHB Team believes that realizing the promise and potential of the plan will require maintaining focus on the top strategic priorities and pursuing lesser priorities only when resources become available. Through City Council leadership and partnerships with the community, tangible outcomes for public benefit will be accomplished. Sincerely, Executive Leadership Team Alisa Backstrom John Dankha Travis Hopkins Al Zelinka Eric Parra Theresa St. Peter Jennifer Villasenor Michael Gates Ursula Luna-Reynosa Ashley Wysocki Robin Estanislau Catherine Jun Scott Haberle Chau Vu Sunny Han Jennifer Carey 5City of Huntington Beach - 2023-2027 Strategic Plan PURPOSE Strategic planning is the main opportunity for City Council to define the policies and programs that Huntington Beach should prioritize, over and above normal City operations, within the limited financial, human, and operational resources of the City. It is one of the most important activities that the City engages in, since it lays out a roadmap to guide the City from vision to reality. Ultimately, the Strategic Plan ensures that CIty Council and staff work together towards shared goals that make Huntington Beach an exceptional place to live, visit, and do business. The Strategic Plan also upholds transparency, keeping the community informed of its upcoming priorities and investments. The City commits to accountability with regular reporting on the Strategic Plan’s progress and public engagment. This is critical, since the Strategic Plan is a living document that can be adjusted as the City’s needs evolve over time. Seal Beach National Wildlife Refuge W McFadden Ave Ed inger Ave C) 0 C: (1) :::, :;; (1) ~ ~ Edinger Ave ® ~ Warner Ave "' (1) ., r, ::r "' < C. Ellis Ave Garfie ld Ave Yorktown Ave Adams Ave ""j TINGTON BEACH l Hamilton Ave I -(, W McFadden Ave ~) Warner Ave 1/ SANTA ANA ;' ...-I t;tt ~ ~ I ..--J ® I - COSTA MESA ® Victoria St 17 A ® 6City of Huntington Beach - 2023-2027 Strategic Plan PROCESS APRIL 2023 APRIL - MAY 2023 JUNE - AUGUST 2023 MAY 2023 JUNE 2023 City staff prepared an environmental scan to identify factors important to consider during the planning process, i.e., demographics, economic trends, funding, and key changes in recent years. Facilitators, Baker Tilly, conducted one-on-one interviews with each Council Member, each elected Charter officer, and City Manager to identify their top priorities over the next four years. Priorities that were largely held in common became the 8 goals that form the backbone of the 2023-27 Strategic Plan. City staff identified the key steps required to complete each strategy and incorporated them into the Implementation Action Plan (attached), staff’s roadmap to complete the Strategic Plan. SEPTEMBER - OCTOBER 2023 City staff reviewed the draft Strategic Plan with each Council Member. At the October 3, 2023 City Council Meeting, public comments were received, and City Council formally adopted the Strategic Plan. Baker Tilly led a focus group with the Department Heads to identify the City’s strengths and challenges from an operational perspective. Members also completed a Gap Analysis to identify important strategies, which were presented to City Council during the June 2023 Strategic Plan Workshop. Baker Tilly conducted a Strategic Plan Workshop with City Council, who received public comments, confirmed the 8 goals, and prioritized the strategies identified by the Department Heads. A wide range of City representatives and leaders provided their input and expertise to inform the Strategic Plan. L T 7City of Huntington Beach - 2023-2027 Strategic Plan FRAMEWORK The framework for the Strategic Plan is built around 6 key elements: The compass that aligns everything the City does: “Committed to Responsive and Exceptional Public Service for All” The foundation that the City’s services is based on: humility, exceptionality, social awareness, passion, and integrity The most important Strategic Plan priorities identified by City Council on June 8, 2023 The outcome of successfully addressing those priorities Steps required to achieve City Council’s Goals A tool to track the City’s progress towards each Goal Service Vision OneHB Values Goals Strategies implementation Action Plan Success Indicators 1 2 3 4 5 6 8City of Huntington Beach - 2023-2027 Strategic Plan READING THE PLAN The following section is the heart of the 2023-27 Strategic Plan. It contains the 8 Goals and 23 Strategies approved by City Council for implementation over the next four years. These 23 strategies were identified as the “big rocks” that will be prioritized first, because they meet one or more of the following criteria: City Council also reviewed 18 other strategies and identified them as important but not as urgent or critical. Those Strategies or “Small Rocks” are placed in the Implementation Action Plan which is used to lay out the detailed steps to accomplish each goal (attached). As priority Goals and Strategies are completed and free up City resources, City Council may consider working with staff to pick up one or more Small Rocks for future implementation, as higher priority strategies are completed, resources are made available, community needs evolve, and other factors present at that time. Please note that the Strategic Plan is a living document that can be amended, as the CIty’s needs evolve. As such, if the City recommends adding new priorities to the Plan, City Council will carefully assess their feasibility—given the City’s current resources and needs—and determine if existing priorities must be amended or removed to accommodate them. Received four or more straw votes from City Council for prioritization during the Strategic Plan Workshop Previously approved by City Council and already in progress Faces a timing issue that requires immediate attention 1 2 3 If the big rocks don’t go in first, they wont be able to fit in later. • • • 9City of Huntington Beach - 2023-2027 Strategic Plan GOALS AND STRATEGIES Available funding to support a high-quality level of programs, services and capital investments and to build a structural surplus. FISCAL STABILITY An engaged City workforce committed to responsive and exceptional public service for all. Achieve a customer service satisfaction rating of 90% or higher. HIGH PERFORMING ORGANIZATION A community that has easy access to clear, accurate, and timely City information and expresses increased awareness and involvement in City activities. PUBLIC ENGAGEMENT Ensure the safety and protection of all community members, both efficiently and effectively. PUBLIC SAFETY Maintained and upgraded infrastructure that supports the community’s day-to-day needs in accordance with the City’s Infrastructure Report Card. INFRASTRUCTURE INVESTMENT Proactive programs to address diverse housing needs within the City’s jurisdiction. HOUSING Greater business retention, investment and job growth in Huntington Beach. ECONOMIC DEVELOPMENT A continuum of care that reduces homelessness and maintains quality of life for the entire community. HOMELESSNESS 10City of Huntington Beach - 2023-2027 Strategic Plan 10City of Huntington Beach - 2023-2027 Strategic Plan ECONOMIC DEVELOPMENT Greater business retention, investment and job growth in Huntington Beach. 11City of Huntington Beach - 2023-2027 Strategic Plan ECONOMIC DEVELOPMENT Success Indicator: Greater business retention, investment and job growth in Huntington Beach. STRATEGIES LEAD DEPARTMENT AND STAFF FINANCIAL RESOURCES NEEDED* TIMELINE** (START / FINISH) A Develop an updated economic development strategy to ensure business retention, local investments and job growth. Community Development, Economic Development Manager Cost: $ - $$ (partially funded) Resources: Strategic plan consultants Timeframe: Short-Term Start: Q4/2023 Finish: Q4/2024 *COST: $ = Up to $100,000 $$ = Between $100,000 and $500,000 $$$ = Between $500,001 and $1 million $$$$ = Over $1 million **TIMEFRAME: Short Term = within 1 year Mid Term = up to 4 years Long Term = 4+ years 12City of Huntington Beach - 2023-2027 Strategic Plan 12City of Huntington Beach - 2023-2027 Strategic Plan FISCAL STABILITY Available funding to support a high-quality level of programs, services and capital investments and to build a structural surplus. 201S 201G 2011 $900,000 $800,000 $700,000 S 600,000 $500,000 $400,000 s 300,000 S 200,000 1100,000 $0 $ 606 S50 \ 707 168 $ 6)(, )-18 2013 2014 I SAlES COMPAIIISON • QUANTITY $ ij06 1 0 201.S \ Year Comp3ny A Company a )01' ., I 201• •1 ~ 201~ Jl •8 201b 4-4 7017 ,;c 7 90 80 70 60 50 n l " 2 016 2017 •l ,~ l'1 60 ,e II Fl \ 13City of Huntington Beach - 2023-2027 Strategic Plan FISCAL STABILITY Success Indicator: Available funding to support a high-quality level of programs, services and capital investments and to build a structural surplus. *COST: $ = Up to $100,000 $$ = Between $100,000 and $500,000 $$$ = Between $500,001 and $1 million $$$$ = Over $1 million **TIMEFRAME: Short Term = within 1 year Mid Term = up to 4 years Long Term = 4+ years STRATEGIES LEAD DEPARTMENT AND STAFF FINANCIAL RESOURCES NEEDED* TIMELINE** (START / FINISH) A Consider new revenue sources and opportunities to support the City’s priority initiatives and projects. Finance, Chief Financial Officer Cost: $ - $$ (funded) Additional funding may be required depending on new revenue opportunities. Resources: Consultants, legislative advocates and grant consulting firms Timeframe: Varies Start: Q3/2023 Finish: Ongoing 14City of Huntington Beach - 2023-2027 Strategic Plan 14City of Huntington Beach - 2023-2027 Strategic Plan HIGH PERFORMING ORGANIZATION An engaged City workforce that is committed to responsive and exceptional public service for all. Achieve a customer service satisfaction rating of 90% or higher. 15City of Huntington Beach - 2023-2027 Strategic Plan HIGH PERFORMING ORGANIZATION Success Indicator: An engaged City workforce that is committed to responsive and exceptional public service for all. Achieve a customer service satisfaction rating of 90% or higher. STRATEGIES LEAD DEPARTMENT AND STAFF FINANCIAL RESOURCES NEEDED* TIMELINE** (START / FINISH) A Establish a One Stop Shop to bring development services and other frequently used services under one location to improve the customer service experience. Community Development, Director and Building Official Cost: $$$-$$$$ (unfunded) Resources: Design Professional, Software Upgrade Services, Construction Contractors Timeframe: Mid-Term Start: Q2/2023 Finish: Q2/2025 B Fill department director and other key vacancies to lead and provide essential services to the community. City Manager’s Office, City Manager Cost: $ (funded) Resources: Contracted recruiter for select recruitments Timeframe: Mid-Term Start: Q2/2023 Finish: Q4 2023 C Implement the Public Service Excellence Initiative to invest in workforce development and promote exceptional customer service. City Manager’s Office, Principal Analyst Cost: $ (funded) Resources: Consultants Timeframe: Mid-Term Start: Q3/2023 Finish: Q3/2024 D Restructure the City’s Boards, Commissions and Committees (BCC) to ensure the most efficient use of City resources while maintaining an effective level of civic engagement. City Manager’s Office, Assistant City Manager Cost: None Resources: BCC Citizen Appointees Timeframe: Short-Term Start: Q2/2023 Finish: Q3/2023 E Explore new Learning Management Systems (LMS) to offer more comprehensive and innovative training programs for employees and public officials Human Resources, Director Cost: $$ (unfunded) Resources: Consultant, software fees, training services Timeframe: Mid-Term Start: Q3/2023 Finish: Q2/2024 *COST: $ = Up to $100,000 $$ = Between $100,000 and $500,000 $$$ = Between $500,001 and $1 million $$$$ = Over $1 million **TIMEFRAME: Short Term = within 1 year Mid Term = up to 4 years Long Term = 4+ years 16City of Huntington Beach - 2023-2027 Strategic Plan HIGH PERFORMING ORGANIZATION Success Indicator: An engaged City workforce that is committed to responsive and exceptional public service for all. Achieve a customer service satisfaction rating of 90% or higher. STRATEGIES LEAD DEPARTMENT AND STAFF FINANCIAL RESOURCES NEEDED* TIMELINE** (START / FINISH) F Launch TrakStar, a web-based performance evaluation system for City employees that will help improve employee engagement and productivity. Human Resources, Director Cost: $ (funded) Resources: Software and training fees Timeframe: Short-Term Start: Q2/2022 Finish: Q1/2024 G Select a new third-party administrator (TPA) for workers’ compensation to manage City claims efficiently, reduce cost and create a safer workplace. Human Resources, Director Cost: $$$ annually (partially funded) Resources: Software and training fees Timeframe: Short-Term Start: Q4/2022 Finish: Q2/2023 *COST: $ = Up to $100,000 $$ = Between $100,000 and $500,000 $$$ = Between $500,001 and $1 million $$$$ = Over $1 million **TIMEFRAME: Short Term = within 1 year Mid Term = up to 4 years Long Term = 4+ years 17City of Huntington Beach - 2023-2027 Strategic Plan 17City of Huntington Beach - 2023-2027 Strategic Plan HOMELESSNESS A continuum of care that reduces homelessness and maintains quality of life for the entire community. 18City of Huntington Beach - 2023-2027 Strategic Plan HOMELESSNESS Success Indicator: A continuum of care that reduces homelessness and maintains quality of life for the entire community. *COST: $ = Up to $100,000 $$ = Between $100,000 and $500,000 $$$ = Between $500,001 and $1 million $$$$ = Over $1 million **TIMEFRAME: Short Term = within 1 year Mid Term = up to 4 years Long Term = 4+ years STRATEGIES LEAD DEPARTMENT AND STAFF FINANCIAL RESOURCES NEEDED* TIMELINE** (START / FINISH) A Explore options to collaborate with faith and community-based organizations, the City’s HB Cares Volunteer program, CalOptima, and others to provide social services in a cost-effective manner. City Manager’s Office, Homeless Services Volunteer Coordinator Cost: $ (funded) Resources: None Timeframe: Short-Term Start: Q1/2023 Finish: Q4/2023 B Feasibly transition the Navigation Center to include shelter and supportive housing. City Manager’s Office, Homeless Services Manager Cost: $$$$ (partial funding contingent on grant award) Resources: Jamboree Housing to seek funding and construct Timeframe: Long Term Start: Q3/2023 Finish: Q3/2027 19 City of Huntington Beach - 2023-2027 Strategic Plan19 City of Huntington Beach - 2023-2027 Strategic Plan HOUSING Proactive programs to address diverse housing needs within the City’s jurisdiction. .. 20City of Huntington Beach - 2023-2027 Strategic Plan HOUSING Success Indicator: Proactive programs to address diverse housing needs within the City’s jurisdiction. STRATEGIES LEAD DEPARTMENT AND STAFF FINANCIAL RESOURCES NEEDED* TIMELINE** (START / FINISH) A Take action to maintain local control of land-use planning. Community Development, Director Cost: $ - $ - $$ (funded) Resources: Legislative advocate, land use legal services (as needed) Timeframe: Ongoing Start: Q1 2023 Finish: Ongoing *COST: $ = Up to $100,000 $$ = Between $100,000 and $500,000 $$$ = Between $500,001 and $1 million $$$$ = Over $1 million **TIMEFRAME: Short Term = within 1 year Mid Term = up to 4 years Long Term = 4+ years 21City of Huntington Beach - 2023-2027 Strategic Plan 21City of Huntington Beach - 2023-2027 Strategic Plan INFRASTRUCTURE INVESTMENT Maintained and upgraded infrastructure that supports the community’s day-to-day needs in accordance with the City’s Infrastructure Report Card. 22City of Huntington Beach - 2023-2027 Strategic Plan INFRASTRUCTURE INVESTMENT Success Indicator: Maintained and upgraded infrastructure that supports the community’s day-to-day needs in accordance with the City’s Infrastructure Report Card. *COST: $ = Up to $100,000 $$ = Between $100,000 and $500,000 $$$ = Between $500,001 and $1 million $$$$ = Over $1 million **TIMEFRAME: Short Term = within 1 year Mid Term = up to 4 years Long Term = 4+ years STRATEGIES LEAD DEPARTMENT AND STAFF FINANCIAL RESOURCES NEEDED* TIMELINE** (START / FINISH) A Provide world-class beach facilities, including the renovation and expansion of 15 beach restrooms, new lighting improvements for Pier Plaza access, security and programming. Public Works, Director Cost: $$$$ (partially funded) Resources: Construction manager, construction contractor, environmental review consultants Timeframe: Long-term Start: Q3/2023 Finish: Q2/2027 Likely phased approach for 15 restrooms. B Explore additional sports and concert venues to bolster tourism and provide world class amenities for community members. Comm. & Library Services, Director Cost: TBD (not funded) Resources: Consultant to facilitate work Timeframe: Mid-Term Start: Q4/2023 Finish: Q3/2025 C Conduct an assessment of all City facilities to determine priorities for upgrades and repairs, implementation and financial priority. Public Works, Director Cost: $$ (partially funded) Resources: Consultants to conduct assessments, as needed. Legislative advocates to identify grant funding when available. Timeframe: Mid-Term Start: Q3/2024 Finish: Q4/2026 D Undertake major planning efforts including Fleet Capital Replacement Plan, Mobility Master Plan and Infrastructure Report Card to adequately anticipate and prepare for future infrastructure needs. Public Works, Director Cost: Varies per Plan (funded) Resources: Consultants to prepare plans, as needed. Legislative advocates to identify grant funding when available. Timeframe: Mid-Term Start: Q1/2022 Finish: Q4/2024 23City of Huntington Beach - 2023-2027 Strategic Plan 23City of Huntington Beach - 2023-2027 Strategic Plan PUBLIC ENGAGEMENT A community that has easy access to clear, accurate, and timely City information and expresses increased awareness and involvement in City activities. 24City of Huntington Beach - 2023-2027 Strategic Plan PUBLIC ENGAGEMENT Success Indicator: A community that has easy access to clear, accurate, and timely City information and expresses increased awareness and involvement in City activities. STRATEGIES LEAD DEPARTMENT AND STAFF FINANCIAL RESOURCES NEEDED* TIMELINE** (START / FINISH) A Implement a 311 system to manage and track calls for municipal services and provide one centralized location for community members to obtain all City information and services. City Manager’s Office, Public Affairs Manager Cost: $$$ (not funded) Resources: 311 software developer and trainer Timeframe: Long-Term Start: Q4/2023 Finish: Q4/2026 B Redesign the City’s website to increase its versatility and enhance user experience with easy to access information. City Manager’s Office, Public Affairs Manager Cost: $$ (funded) Resources: Web Developer (Revize) Timeframe: Mid-Term Start: Q2/2022 Finish: Q1/2024 C Expand and enhance community outreach engagement opportunities through neighborhood town halls, direct mailers, and videos. City Manager’s Office, Public Affairs Manager Cost: $ (funded) Resources: Outreach materials, designers, video producers Timeframe: Ongoing Start: Q1/2023 Finish: Ongoing D Enhance capacity of HBTV and produce relevant television content to expand the City’s public engagement reach across diverse audiences. City Manager’s Office, HBTV Media Coordinator Cost: $$ (funded) Resources: Studio equipment and consulting, content producers Timeframe: Short-Term Start: Q2/2023 Finish: Q1/2024 E Hire a graphic designer to incorporate the City’s Branding Guide throughout the organization for greater consistency and appeal across all City visual content. City Manager’s Office, Graphic Designer Cost: $$ (funded) Resources: Computer equipment and software Timeframe: Short-Term Start: Q2/2023 Finish: Q2/2024 *COST: $ = Up to $100,000 $$ = Between $100,000 and $500,000 $$$ = Between $500,001 and $1 million $$$$ = Over $1 million **TIMEFRAME: Short Term = within 1 year Mid Term = up to 4 years Long Term = 4+ years 25City of Huntington Beach - 2023-2027 Strategic Plan 25City of Huntington Beach - 2023-2027 Strategic Plan PUBLIC SAFETY Ensure the safety and protection of all community members, both efficiently and effectively. 26City of Huntington Beach - 2023-2027 Strategic Plan PUBLIC SAFETY Success Indicator: Ensure the safety and protection of all community members, both efficiently and effectively. *COST: $ = Up to $100,000 $$ = Between $100,000 and $500,000 $$$ = Between $500,001 and $1 million $$$$ = Over $1 million **TIMEFRAME: Short Term = within 1 year Mid Term = up to 4 years Long Term = 4+ years STRATEGIES LEAD DEPARTMENT AND STAFF FINANCIAL RESOURCES NEEDED* TIMELINE** (START / FINISH) A Community-wide comprehensive risk reduction program to optimize public safety’s emergency response and reduce the number of calls. Fire, Chief Police, Chief Information Services, Chief Information Officer Cost: $$ - $$$$ (partially funded) Resources: Varies and to be determined Timeframe: Long Term Start: Q3/2023 Finish: Q4/2027 B Bolster city’s emergency management preparedness and response plans to ensure seamless public safety response during crisis events. Fire, Emergency Operations Center Manager Cost: $$ (partially funded) Resources: Varies and to be determined Timeframe: Long Term Start: Q3/2023 Finish: Q1/2028 V~CENT a MOORHOUSE llfEGUARD HEADQIJARIDS 27City of Huntington Beach - 2023-2027 Strategic Plan ACKNOWLEDGEMENTS The following individuals dedicated time and provided valuable input during the development of this Strategic Plan. The Employees of the City of Huntington Beach Strategic Plan Consultants, Baker Tilly US, LLP Huntington Beach City Council City of Huntington Beach Leadership • Tony Strickland, Mayor • Gracey Van Der Mark, Mayor Pro Tem • Casey McKeon, Council Member • Dan Kalmick, Council Member • Natalie Moser, Council Member • Pat Burns, Council Member • Rhonda Bolton, Council Member • Al Zelinka, City Manager • Alisa Backstrom, City Treasurer • Alvin Papa, Public Works Deputy Director • Ashley Wysocki, Community & Library Services Director • Catherine Jun, Deputy City Manager • Chau Vu, Public Works Director • Eric Parra, Police Chief • Jennifer Carey, Public Affairs Manager • Jennifer Villasenor, Acting Community Development Director • John Dankha, Chief Information Officer • Jose Rodriguez, Acting Human Resources Deputy Director • Michael Gates, City Attorney • Robin Estanislau, City Clerk • Scott Haberle, Fire Chief • Shannon Levin, Council Policy Analyst • Steve Holtz, Community Development Deputy Director • Sunny Han, Chief Financial Officer • Theresa St. Peter, Interim Human Resources Director • Travis Hopkins, Assistant City Manager • Ursula Luna-Reynosa, Former Community Development Director • Carol Jacobs • Don White • Mary Locey • Steve Mermell City of Huntington BeachSTRATEGIC PLAN2023-2027 Prepared by the Huntington Beach City Manager’s Office 2000 Main Street, 4th Floor, Huntington Beach, CA 92648 For more information, visit www.huntingtonbeachca.gov/strategicplan City of Huntington Beach - Implementation Action Plan for the 2023-2027 Strategic Plan October 2023 City of Huntington Beach Implementation Action Plan for the 2023-2027 Strategic Plan The Implementation Action Plan (IAP) is used by City staff to implement the 2023-2027 Strategic Plan goals, given various considerations such as resource availability (i.e., staffing, finances, and equipment). It is also used to track the progress of the Plan for greater transparency and community engagement. Each Goal in the IAP includes the following details to guide staff towards the orderly implementation and completion of all items in the Plan. However, the Plan and IAP are living documents that can be amended by the City Council to better meet the needs of the City, as priorities, resources, and conditions evolve over time. 1.Goals •The overarching priorities identified by City Council over the Strategic Plan period. 2.Success Indicator •The overall impact or result that is measured upon the completion of a Goal. 3.Strategies •The 23 actions or “what we seek to achieve” under each Goal. 4.Priority Types •The 23 Strategies are categorized as high priorities if they: (1) received 4+ straw votes during the Council’s 6/8/23 Strategic Plan Workshop; (2) were previously approved byCouncil and are underway; and/or (3) face a timing issue that requires attention 5.Key Tasks and Deliverables •The heart of the IAP that includes all Tasks that must be completed to achieve each Goal. 6.Lead Department and Staff •The main staff/department designated as having management responsibility forcompleting the item. 7.Staffing Resources and Partnerships Needed •Staffing resources and time needed to complete a Strategy, in addition to other agenciesand partners that may assist with implementation or provide feedback. 8.Financial Resources Needed •Estimated funds for equipment, services, contractors, consultants, and other necessary expenses. Indicate whether all or partial funds are budgeted or require budgeting. 9.Timeline (Start/Finish) •A start and end date for the entire task/strategy, defined in quarters and years. City Council also reviewed 18 other strategies and identified them as important but not as urgent or critical. Those Strategies or “Small Rocks” are placed in a secondary spreadsheet in this IAP. As priority Strategies are completed and free up City resources, City Council may consider working with staff to pick up one or more Small Rocks for future implementation, as higher priority strategies are completed, resources are made available, community needs evolve, and other factors present at that time. All modifications to the IAP and progress updates will be communicated to the City Council on a biannual basis, providing a forum to gather feedback that will be used to update and improve the Strategic Plan over the next four years. Lastly, each prioritized Strategy or Big Rock will include a Scope of Work that details the end goal, funding sources, staffing, milestones with timelines, maintenance plan (if applicable), community engagement efforts, performance measures, and more. If the big rocks don·t go in first, Big Rocks Highest priority strategies Small Rocks Important or urgent strategies Sand Non-urgent strategies they aren·t going to fit in later. <t bakertilly X City of Huntington Beach - Implementation Action Plan for the 2023-2027 Strategic Plan October 2023 1 GOAL 1. ECONOMIC DEVELOPMENT Success Indicator: Greater business retention, investments and job growth in Huntington Beach. Strategies Priority Type* Key Tasks and Deliverables (in chronological order) Lead Department and Staff Staffing Resources & Partnerships Needed Financial Resources Needed** Timeline*** (Start / Finish) A.Develop an updated economicdevelopment strategy to ensure business retention, local investments and job growth. 1 1)Review 2017 Economic Development Strategy, 2020Industry Cluster/ Workforce Analysis and Mayor’s EconomicDevelopment Summit on Oct. 13, 2023 to prepare scope ofwork for an updated Strategy (In progress)2)Issue a RFP to procure a consultant to prepare updated Economic Development Strategy (Upcoming)3)Work with key industry stakeholders to solicit input duringthe development of the Strategy (Upcoming)4)Take an updated Strategy to CC for approval (Upcoming) Community Development - Economic Development Manager Staff: Department liaisons, as determined by Dept. Head. Partnerships: i.e., OC Business Council,Small Business DevelopmentCouncil, SCORE, WorkforceInvestment Board, banks,commercial brokers, Goldenwest College,Chamber of Commerce, VisitHB, Downtown BID Cost: $ - $$ (partially funded) Resources: Strategic plan consultants Timeframe: Short-Term Start: Q4/2023 Finish: Q4/2024 *Priority Type **Financial Resources: ***Timeframe: 1 = Received 4+ Council straw votes at the 6/8/23 Council Workshop $ = Up to $100,000 Short Term = within 1 year 2 = Previously approved by Council and currently in progress $$ = Between $100,000 and $500,000 Mid Term = up to 4 years 3 = Faces a timing issue that requires immediate attention $$$ = Between $500,001 and $1 million Long Term = 4+ years $$$$ = Over $1 million City of Huntington Beach - Implementation Action Plan for the 2023-2027 Strategic Plan October 2023 2 GOAL 2. FISCAL STABILITY Success Indicator: Available funding to support a high-quality level of programs, services, and capital investments and to build a structural surplus. Strategies Priority Type* Key Tasks and Deliverables (in chronological order) Lead Department and Staff Staffing Resources & Partnerships Needed Financial Resources Needed** Timeline*** (Start / Finish) A.Consider new revenue sourcesand opportunities to support the City’s priority initiatives and projects. 2 1)Update fee study (i.e., citywide fees and charges, EMS, andfines) and evaluate the feasibility of implementing updatedfees. Includes cost of service fee study and cost allocationplan (In progress)2)Increase grant application efforts (In progress) 3)Pursue federal/state earmarks (In progress)4)Evaluate leases/concessionaires and adjust to market ratewhere applicable (In progress) 5)Develop formal policy for attracting and retaining highdemand businesses (In progress)6)Update developer impact fees in accordance with theMitigation Fee Act; ensure fees are aligned with the impactof development on City services/stakeholders. (Upcoming) Finance - Chief Financial Officer Staff: City Manager’s Office team, Executive and Deputy Leadership Teams, Managers, and Analysts Cost: $ - $$ (funded) Additional funding may be required depending on new revenue opportunities. Resources: Consultants, legislative advocates and grant consulting firms Timeframe: Varies Start: Q3/2023 Finish: Ongoing *Priority Type **Financial Resources: ***Timeframe: 1 = Received 4+ Council straw votes at the 6/8/23 Council Workshop $ = Up to $100,000 Short Term = within 1 year 2 = Previously approved by Council and currently in progress $$ = Between $100,000 and $500,000 Mid Term = up to 4 years 3 = Faces a timing issue that requires immediate attention $$$ = Between $500,001 and $1 million Long Term = 4+ years $$$$ = Over $1 million City of Huntington Beach - Implementation Action Plan for the 2023-2027 Strategic Plan October 2023 3 GOAL 3. HIGH PERFORMING ORGANIZATION Success Indicator: An engaged City workforce that is committed to responsive and exceptional public service for all and achieves a customer satisfaction rating of 90% or higher. Strategies Priority Type* Key Tasks and Deliverables (in chronological order) Lead Department and Staff Staffing Resources & Partnerships Needed Financial Resources Needed** Timeline*** (Start / Finish) A.Establish a One Stop Shop tobring development services and other frequently used services under one location to create an improved and efficient customer service experience. 1, 2 1)Finalize scope of effort (i.e., required departments, services,technology) and physical scope of work (i.e., counter layout, number of workstations, etc.); obtain quotes for technologyneeds. (In progress)2)Procure design firm to prepare concept drawings and costestimates for physical space (Upcoming)3)Circle back with Council to prioritize next steps, phasingplan, and financing plan (Upcoming)4)Implement phasing plan (Upcoming) Community Development - Director and Building Official Staff: City Manager’s Office team, Permit & Plan Check Supervisor, Chief Information Officer, City Engineer, Deputy Fire Marshalls Cost: $$$-$$$$ (unfunded) Resources: Design Professional, Software Upgrade Services, Construction Contractors Timeframe: Mid-Term Start: Q2/2023 Finish: Q2/2025 B.Fill department director vacancies and other key positions to lead and provide essential services to the community. 2 1)Complete recruitment for vacant director positions within 3 months of vacancy (In progress)2)Implement Managed Hiring Process to thoughtfully identifyand fill key vacancies (Ongoing)3)Identify efficiencies to aid depts. whose vacancies cannot befilled immediately. (Ongoing) City Manager’s Office - City Manager Staff: HR Director and Manager, Chief Financial Officer, Budget Manager, Department Directors Cost: $ (funded) Resources: Contracted recruiter for select recruitments Timeframe: Mid-term Start: Q2/2023 Finish: Q4/2023 C.Implement the Public ServiceExcellence Initiative to invest in workforce development and promote exceptional customer service. 2 1)Review and implement a 12-month action plan by NorthStar (In progress)2)Kickoff a 10-session Dennis Snow Customer Service VirtualTraining for 250 team members (In progress) 3)Create an internal customer service working group to identify customer issues and develop improvements(Upcoming) City Manager’s Office - Principal Analyst Staff: All levels of staff Cost: $ (funded) Resources: Consultants Timeframe: Mid-term Start: Q3/2023 Finish: Q3/2024 D.Restructure the City’s Boards,Commissions and Committees (BCC) to ensure the most efficient use of City resources while maintaining an effective level of civic engagement. 2 1)Convene a Council Ad Hoc Subcommittee to recommendstructural changes as needed (Complete) 2)Present recommendations to City Council and implementapproved changes (Complete) City Manager’s Office - Assistant City Manager Staff: City Manager’s Office Team, City Attorney, BCC Staff Liaisons Cost: None Resources: BCC Citizen Appointees Timeframe: Short-term Start: Q2/2023 Finish: Q3/2023 *Priority Type **Financial Resources: ***Timeframe: 1 = Received 4+ Council straw votes at the 6/8/23 Council Workshop $ = Up to $100,000 Short Term = within 1 year 2 = Previously approved by Council and currently in progress $$ = Between $100,000 and $500,000 Mid Term = up to 4 years 3 = Faces a timing issue that requires immediate attention $$$ = Between $500,001 and $1 million Long Term = 4+ years $$$$ = Over $1 million City of Huntington Beach - Implementation Action Plan for the 2023-2027 Strategic Plan October 2023 4 Strategies Priority Type* Key Tasks and Deliverables (in chronological order) Lead Department and Staff Staffing Resources & Partnerships Needed Financial Resources Needed** Timeline*** (Start / Finish) E.Explore new LearningManagement Systems (LMS) tooffer more comprehensive and innovative employee andpublic official trainingprograms 2 1)Identify required and optional training opportunities (Inprogress)2)Research available LMS providers, compare features, pricing and user reviews (In progress) 3)Work with selected provider and IS to develop andimplement LMS (Upcoming)4)Conduct citywide training and rollout (Upcoming) Human Resources - Director Staff: City Manager’s Office Team, Chief Information Officer, Executive and Leadership Development Teams Cost: $$ (Not funded) Resources: Consultant, software fees, training services Timeframe: Mid-term Start: Q3/2023 Finish: Q2/2024 F.Launch TrakStar, a web-basedperformance evaluation system for City employees that will help improve employee engagement and productivity. 2 1)Research performance evaluation system; select anddevelop new system, TrakStar (In progress)2)Gather feedback and consensus from Leadership Teams,Managers and Labor Associations (Upcoming) 3)Provide citywide training for all supervisors and staff; conduct rollout (Upcoming) Human Resources - Director Staff: City Manager’s Office team, Chief Information Officer, Executive and Leadership Development Teams, Supervisors Cost: $ (funded) Resources: Software and training fees Timeframe: Short Term Start: Q2/2022 Finish: Q1/2024 G.Select a new third-partyadministrator (TPA) for workers’ compensation to manage City claims efficiently, reduce cost and create a safer workplace. 2 1) Issue an RFP and select a new TPA; coordinate the transferof all relevant data to TPA (In progress)2) Introduce TPA to organization and rollout TPA services onan ongoing basis (Upcoming) Human Resources - Director Staff: Human Resources Manager, Executive and Leadership Development Teams, Supervisors, Chief Financial Officer Cost: $$$ annually (partially funded) Resources: Software and training fees Timeframe: Short-Term Start: Q4/2022 Finish: Q4/2023 *Priority Type **Financial Resources: ***Timeframe: 1 = Received 4+ Council straw votes at the 6/8/23 Council Workshop $ = Up to $100,000 Short Term = within 1 year 2 = Previously approved by Council and currently in progress $$ = Between $100,000 and $500,000 Mid Term = up to 4 years 3 = Faces a timing issue that requires immediate attention $$$ = Between $500,001 and $1 million Long Term = 4+ years $$$$ = Over $1 million City of Huntington Beach - Implementation Action Plan for the 2023-2027 Strategic Plan October 2023 5 GOAL 4. HOMELESSNESS Success Indicator: A continuum of care that reduces homelessness and maintains quality of life for the entire community. Strategies Priority Type* Key Tasks and Deliverables (in chronological order) Lead Department and Staff Staffing Resources & Partnerships Needed Financial Resources Needed** Timeline*** (Start / Finish) A.Explore options to collaboratewith faith and community-based organizations, the City’sHB Cares Volunteer program,CalOptima, and others toprovide social services in acost-effective manner. 2 1)Develop the HB Cares model of volunteers to provideservices to the homeless population (Complete)2)Seek partnerships with faith and community-basedorganizations to provide direct services and support toprevent or reduce homelessness (In progress)3)Collaborate with CalOptima as they release their streetmedicine program (Upcoming) City Manager’s Office - Homeless Services Volunteer Coordinator Staff: Homeless Services Manager, Police Lieutenant Partnerships: Faith Based Groups and Non-Profit Providers Cost: $ (funded) Resources: None Timeframe: Short Term Start: Q1/2023 Finish: Q4/2024 B.Feasibly transition theNavigation Center to includeshelter and supportive housing. 2, 3 1)Coordinate with Jamboree to develop and finalize theplanned use and conceptual plans (In progress)2)Secure funding opportunities to develop site (In progress) 3)Collaborate with partners, operators, and agencies todeliver services (Upcoming)4)Design and construct (Upcoming) City Manager’s Office - Homeless Services Manager Staff: Police Dept. Lieutenant, City Manager’s Office Team, Community Dev. Deputy Director Cost: $$$$ (partial funding contingent on grant award) Resources: Jamboree Housing to seek funding and construct Timeframe: Long Term Start: Q3/2023 Finish: Q3/2027 *Priority Type **Financial Resources: ***Timeframe: 1 = Received 4+ Council straw votes at the 6/8/23 Council Workshop $ = Up to $100,000 Short Term = within 1 year 2 = Previously approved by Council and currently in progress $$ = Between $100,000 and $500,000 Mid Term = up to 4 years 3 = Faces a timing issue that requires immediate attention $$$ = Between $500,001 and $1 million Long Term = 4+ years $$$$ = Over $1 million City of Huntington Beach - Implementation Action Plan for the 2023-2027 Strategic Plan October 2023 6 GOAL 5. HOUSING Success Indicator: Proactive programs to address diverse housing needs within the City’s jurisdiction and control. Strategies Priority Type* Key Tasks and Deliverables (in chronological order) Lead Department and Staff Staffing Resources & Partnerships Needed Financial Resources Needed** Timeline*** (Start / Finish) A. Take action to maintain local control of land-use planning.1 1)Create a Legislative Platform with legislative advocates andtopical legislative analyses (In progress)2)Monitor proposed legislation for IRC’s consideration (Inprogress)3)Participate in regional agency efforts related to housingpolicy (SCAG, OCCOG, etc.) (In progress)4)Assist Council Members on approved H Items related tolocal control (In progress) Community Development - Director Staff: City Manager’s Office team, Planning Manager Partnerships: SCAG, OCCOG Cost: $ - $$ (funded) Resources: Legislative advocate, land use legal services (as needed) Timeframe: Ongoing Start: Q1 2023 Finish: Ongoing *Priority Type **Financial Resources: ***Timeframe: 1 = Received 4+ Council straw votes at the 6/8/23 Council Workshop $ = Up to $100,000 Short Term = within 1 year 2 = Previously approved by Council and currently in progress $$ = Between $100,000 and $500,000 Mid Term = up to 4 years 3 = Faces a timing issue that requires immediate attention $$$ = Between $500,001 and $1 million Long Term = 4+ years $$$$ = Over $1 million City of Huntington Beach - Implementation Action Plan for the 2023-2027 Strategic Plan October 2023 7 GOAL 6. INFRASTRUCTURE INVESTMENT Success Indicator: Maintained and upgraded infrastructure that supports the community’s day-to-day needs, in accordance with the City’s Infrastructure Report Card. Strategies Priority Type* Key Tasks and Deliverables (in chronological order) Lead Department and Staff Staffing Resources & Partnerships Needed Financial Resources Needed** Timeline*** (Start / Finish) A.Provide world-class beachfacilities, including the renovation and expansion of 15 beach restrooms, new lighting improvements for Pier Plaza access, security and programming. 1, 2 1)Hire design consultant to conduct community outreach &engagement (In progress)2)Develop project budget, design, and environmental review(In progress) 3)Conduct a Measure C analysis, as needed (In progress)4)BID project and request allocation of funding through CIPprocess, to include long term maintenance plan (Inprogress)5)Complete project construction (In progress) Public Works - Director Staff: Community/Library Services Director and Specific Events Staff, City Engineer, Project Managers, Public Affairs Manager Partnerships: State Parks/Recreation, Coastal Commission, Visit HB, Downtown BID, Orange County Registrar of Voters Cost: $$$$ (partially funded) Resources: Construction manager, construction contractor, environmental review consultants Timeframe: Long-term Start: Q3/2023 Finish: Q2/2027 B.Explore additional sports andconcert venues to bolster tourism and provide world class amenities for community members. 1, 2 1)Conduct assessment and community input of acceptableevent volumes by type (In progress)2)Evaluate Public Safety capacity and resources (In progress)3)Conduct meetings with Specific Event Executive Committee to review Specific Event policies and procedures (In progress) 4)Research and understand Measure C implications (Inprogress) 5)Explore feasibility of sole-source, long-term leaseagreements for event providers (In progress) 6)Complete Central Park and City-Wide Parks & Rec MasterPlans to identify potential venue locations (In progress) Community & Library Services - Director Staff: Special Events Supervisor, Fire and Police Representatives, and Specific Events Executive Committee, City Attorney Partnerships: Visit HB, Downtown BID, State Parks and Recreation, County Registrar of Voters Cost: TBD (not funded) Resources: Consultant to facilitate work Timeframe: Mid-Term Start: Q4/2023 Finish: Q3/2025 C.Conduct an assessment of allCity facilities to determine priorities for upgrades andrepairs, implementation andfinancial priority. 2 1)Release RFP to hire consultant for assessment (In progress)2)Conduct inventory/assessment of City facilities (In progress) 3)Develop financing strategy for CIP implementation andlong-term maintenance (In progress)4)Release final report and disseminate to public (In progress) Public Works - Director Staff: Staff liaisons from each department, as identified by directors Cost: $$ (partially funded) Resources: Consultants to conduct assessments, as needed. Legislative advocates to identify grant funding when available. Timeframe: Mid-Term Start: Q3/2024 Finish: Q4/2026 *Priority Type **Financial Resources: ***Timeframe: 1 = Received 4+ Council straw votes at the 6/8/23 Council Workshop $ = Up to $100,000 Short Term = within 1 year 2 = Previously approved by Council and currently in progress $$ = Between $100,000 and $500,000 Mid Term = up to 4 years 3 = Faces a timing issue that requires immediate attention $$$ = Between $500,001 and $1 million Long Term = 4+ years $$$$ = Over $1 million City of Huntington Beach - Implementation Action Plan for the 2023-2027 Strategic Plan October 2023 8 Strategies Priority Type* Key Tasks and Deliverables (in chronological order) Lead Department and Staff Staffing Resources & Partnerships Needed Financial Resources Needed** Timeline*** (Start / Finish) D.Undertake major planningefforts including Fleet Capital Replacement Plan, Mobility Master Plan, Fiber Master Plan, and Infrastructure Report Card to adequately anticipate and prepare for future infrastructure needs. 2 1)Conduct and adopt Water Master Plan (In progress)2)Conduct and adopt Sewer Master Plan (In progress)3)Conduct and adopt Mobility Master Plan (In progress) 4)Conduct and adopt Fleet Capital Master Plan (In progress)5)Conduct and adopt Fiber Master Plan (In progress)6)Conduct and adopt Infrastructure Report Card (In progress) Public Works - Director Staff: Staff liaisons from each department, as identified by directors Cost: Varies per Plan (funded) Resources: Consultants to prepare plans, as needed. Legislative advocates to identify grant funding when available. Timeframe: Mid-term Start: Q1/2022 Finish: Q4/2024 *Priority Type **Financial Resources: ***Timeframe: 1 = Received 4+ Council straw votes at the 6/8/23 Council Workshop $ = Up to $100,000 Short Term = within 1 year 2 = Previously approved by Council and currently in progress $$ = Between $100,000 and $500,000 Mid Term = up to 4 years 3 = Faces a timing issue that requires immediate attention $$$ = Between $500,001 and $1 million Long Term = 4+ years $$$$ = Over $1 million City of Huntington Beach - Implementation Action Plan for the 2023-2027 Strategic Plan October 2023 9 GOAL 7. PUBLIC ENGAGEMENT Success Indicator: A community that has easy access to clear, accurate, and timely City information and expresses increased awareness and involvement in City activities. Strategies Priority Type* Key Tasks and Deliverables (in chronological order) Lead Department and Staff Staffing Resources & Partnerships Needed Financial Resources Needed** Timeline*** (Start / Finish) A.Implement 311 system tomanage/track calls for servicesand provide one centralized location for communitymembers to obtain all Cityinformation and services. 1, 2 1)Conduct 311 research & develop cost/scope; issue requestfor expressions of interest from 311 firms (Complete)2)Issue an RFP for a contractor and begin developing 311 system and call center (Upcoming)3)Develop a policy for use and train City staff (Upcoming)4)Rollout comprehensive marketing strategy (Upcoming) City Manager’s Office - Public Affairs Manager Staff: Chief Information Officer, Department Staff Liaisons Cost: $$$ (not funded) Resources: 311 software developer and trainer Timeframe: Long-Term Start: Q4/2023 Finish: Q4/2026 B.Redesign the City’s website toincrease its versatility and enhance user experience with easy to access information. 2 1)Issue an RFP to select a web developer (Complete)2)Conduct site cleanup, site mapping, and design; siteintegration and content cleanup (Complete)3)Rollout comprehensive marketing strategy (Upcoming)4)Create policy for ongoing website management, user access, and content cleanup (Upcoming) City Manager’s Office - Public Affairs Manager Staff: Department Staff Liaisons Cost: $$ (funded) Resources: Web Developer (Revize) Timeframe: Mid-Term Start: Q2/2022 Finish: Q1/2024 C.Expand and enhancecommunity outreach engagement opportunities through neighborhood town halls, direct mailers, and videos. 2 1)Expand outreach through Town Halls, Coffee with theMayor, and enhanced certificate/award program (Complete)2)Develop & produce new digital content – PSAs, Mayor’s Roundtable, Public Safety Awareness, etc. (Complete)3)Create & purchase outreach kit – to include tents, banners,tables, handouts, collateral (Upcoming)4)Collaborate with partners to identify more opportunities toengage with residents & businesses (In progress)5)Develop PIO committee from all Departments committed todeveloping effective citywide quarterly mailers and publicfeedback materials based on existing needs (Upcoming)6)Create a consolidated citywide event calendar and policyfor planning and implementing events (Upcoming)7)Launch Surf City Speaks! (Upcoming)8)Launch Envision HB (Upcoming) City Manager’s Office - Public Affairs Manager Staff: Public Affairs Officer, Graphic Designer, HBTV Media Coordinator, Department Staff Liaisons Cost: $ (funded) Resources: Outreach materials, designers, video producers Timeframe: Ongoing Start: Q1/2023 Finish: Ongoing D.Enhance capacity of HBTV andproduce relevant television content to expand the City’s public engagement reach across diverse audiences. 2 1)Buildout downstairs studio & update equipment (Inprogress)2)Hire HBTV Media Coordinator (In progress) 3)Develop informative & varied content with purpose andreflective of Huntington Beach (Upcoming) City Manager’s Office - HBTV Media Coordinator Staff: Public Affairs Manager and Officer, Graphic Designer Cost: $$ (funded) Resources: Studio equipment, content producers, consulting Timeframe: Short-Term Start: Q2/2023 Finish: Q1/2024 *Priority Type **Financial Resources: ***Timeframe: 1 = Received 4+ Council straw votes at the 6/8/23 Council Workshop $ = Up to $100,000 Short Term = within 1 year 2 = Previously approved by Council and currently in progress $$ = Between $100,000 and $500,000 Mid Term = up to 4 years 3 = Faces a timing issue that requires immediate attention $$$ = Between $500,001 and $1 million Long Term = 4+ years $$$$ = Over $1 million City of Huntington Beach - Implementation Action Plan for the 2023-2027 Strategic Plan October 2023 10 Strategies Priority Type* Key Tasks and Deliverables (in chronological order) Lead Department and Staff Staffing Resources & Partnerships Needed Financial Resources Needed** Timeline*** (Start / Finish) E.Hire a graphic designer toincorporate the City’sBranding Guide throughout the organization for greaterconsistency and appeal acrossall City visual content. 2 1)Hire Graphic Designer (In progress)2)Develop Citywide Branding Guide (Complete)3)Develop Citywide policy on public facing graphics/content (Upcoming) 4)Develop standardize templates and materials for citywideuse (In progress) City Manager’s Office - Graphic Designer Staff: Public Affairs Manager Cost: $$ (funded) Resources: Computer equipment and software Timeframe: Short-Term Start: Q2/2023 Finish: Q2/2024 *Priority Type **Financial Resources: ***Timeframe: 1 = Received 4+ Council straw votes at the 6/8/23 Council Workshop $ = Up to $100,000 Short Term = within 1 year 2 = Previously approved by Council and currently in progress $$ = Between $100,000 and $500,000 Mid Term = up to 4 years 3 = Faces a timing issue that requires immediate attention $$$ = Between $500,001 and $1 million Long Term = 4+ years $$$$ = Over $1 million City of Huntington Beach - Implementation Action Plan for the 2023-2027 Strategic Plan October 2023 11 GOAL 8. PUBLIC SAFETY Success Indicator: Ensure the safety and protection of all community members, both efficiently and effectively. Strategies Priority Type* Key Tasks and Deliverables (in chronological order) Lead Department and Staff Staffing Resources & Partnerships Needed Financial Resources Needed** Timeline*** (Start / Finish) A.Community-widecomprehensive risk reductionprogram to optimize publicsafety’s emergency responseand reduce the number ofcalls. 1 1)Lead a community wide comprehensive risk reductionstrategy and culture to minimize incidents and optimizeemergency response (In progress)2)Realignment of inspection assignments and frequencies toimprove departmental efficiencies and customer service (Upcoming) 3)Implement Intern program (Upcoming)4)Cultivate a business centered customer service culturefostered on communication, consistency and transparency(Upcoming)5)Implement an emergency pre-plan program (Upcoming)6)Develop a Cyber Security Master Plan to secure the City’snetworks and ensure continued operations, in emergencysituations (Upcoming)7)Establish a full-time Fire Department communityengagement coordinator (Upcoming)8)Expand Junior Lifeguard Coordinators to full-timeIntegration of interdepartmental opioid prevention andcommunity (Upcoming)9)Utilize analytics to implement targeted risk reductioncampaigns designed to reduce emergency response (Upcoming) Fire - Chief Police - Chief Information Services - Chief Information Officer Staff: Info Services Team, Fire and Police Dept. Leadership, Public Affairs Manager, City Manager’s Office Team Cost: $$ - $$$$ (partially funded) Resources: Varies and to be determined Timeframe: Long Term Start: Q3/2023 Finish: Q4/2027 B.Bolster City’s emergencymanagement preparednessand response plans to ensure seamless public safetyresponse during crisis events. 1 1)Prepare an IS Disaster Recovery Plan (In progress)2)Update emergency preparedness plans and special eventsmanagement plans via the Emergency Operations Center (Upcoming)3)Develop the real time crime center (Upcoming)4)Identify funding (Upcoming) Fire, Emergency Operations Center Manager Staff: Information Services Team, Fire and Police Chiefs Partnerships: CERT Team Cost: $$ (partially funded) Resources: Varies and to be determined Timeframe: Long Term Start: Q3/2023 Finish: Q1/2028 *Priority Type **Financial Resources: ***Timeframe: 1 = Received 4+ Council straw votes at the 6/8/23 Council Workshop $ = Up to $100,000 Short Term = within 1 year 2 = Previously approved by Council and currently in progress $$ = Between $100,000 and $500,000 Mid Term = up to 4 years 3 = Faces a timing issue that requires immediate attention $$$ = Between $500,001 and $1 million Long Term = 4+ years $$$$ = Over $1 million City of Huntington Beach - Implementation Action Plan for the 2023-2027 Strategic Plan October 2023 12 OTHER STRATEGIES IDENTIFIED DURING THE 6/8/2023 STRATEGIC PLAN WORKSHOP The following Strategies were reviewed by the City Council during the June 6, 2023 Strategic Plan Workshop, but were not identified as a high priority. Staff refers to these Strategies as “smaller rocks” that are important but not as urgent or critical. City Council may consider working with staff to pick up one of these smaller rocks for future implementation, as higher priority Strategies are completed, resources are made available, and other factors present themselves at that time. Strategies Goal No.* Key Tasks and Deliverables (in chronological order) Lead Department and Staff Staffing Resources & Partnerships Needed Financial Resources Needed** Timeline*** (Start / Finish) A.Determine and invest in Downtown and Main Streetimprovements to bolsterinvestments in the communityand for tourism. Goal 1 1)Review Downtown Specific Plan (DSP) and identify areas that need to be amended. Incorporate pertinent portionsof RSM Connectivity Study, Downtown Dreamin’ feedback,Studio 111 conceptual design work, Jerde Beach restroomsdesign work, and Walker Parking Study findings (Inprogress) 2)Process necessary amendments (Planning Commission, CityCouncil, Coastal Commission) and determine if CaltransRight of Way relinquishment is required (Upcoming)3)Identify and prioritize public realm improvements andincorporate into CIP for future build out (Upcoming) Community Development - Planning Manager & Economic Development Manager Staff: Liaisons from Planning, Economic Development, Traffic, Development, Right of Way, Special Events, Fire Prevention, Downtown Officer Partnerships: Caltrans, CA Coastal Commission, Chamber of Commerce, Downtown BID, Visit HB Cost: $ - $$ (not funded) Resources: Design consultant Timeframe: Long-Term Start: Q2/2023 Finish: Q4/2027 B.Develop a spending policy toensure a balanced budget and the continued, properexpenditure of all City funds. Goal 2 1)Develop and implement a 2-year Managed Hiring Plan(Ongoing) 2)Review current budget management policies (In progress)3)Create internal City webpage for all City employees toaccess policy guidelines (In progress) Finance - Chief Financial Officer Staff: City Manager’s Office team, Info Services Team, Human Resources Director, Executive and Deputy Leadership Teams, Managers, Analysts Cost: $ (funded) Resources: TBD Timeframe: Ongoing Start: Q3/2023 Finish: Ongoing C.Implement a centralizedcontract management system to promote enhancedmonitoring of contracts anduniform terms and procedures. Goal 2 1)Evaluate available contract management systems throughissuance of an RFP (In progress) 2)Select and implement selected system; conduct trainingcitywide (Upcoming) Finance - Assistant Chief Financial Officer Staff: Executive and Deputy Leadership Teams, Managers, Analysts, and Administrative Teams Cost: $ - $$ (partially funded) Resources: System consultant/trainer Timeframe: Mid-Term Start: Q3/2023 Finish: Q1/2025 *Goal No.**Financial Resources: ***Timeframe: 1 = Economic Development 2 = Fiscal Stability $ = Up to $100,000 Short Term = within 1 year 3 = High Performing Organization 4 = Homelessness $$ = Between $100,000 and $500,000 Mid Term = up to 4 years 5 = Housing 6 = Infrastructure Investment $$$ = Between $500,001 and $1 million Long Term = 4+ years 7 = Public Engagement 8 = Public Safety $$$$ = Over $1 million City of Huntington Beach - Implementation Action Plan for the 2023-2027 Strategic Plan October 2023 13 Strategies Goal No.* Key Tasks and Deliverables (in chronological order) Lead Department and Staff Staffing Resources & Partnerships Needed Financial Resources Needed** Timeline*** (Start / Finish) D.Develop a long-term vehiclereplacement plan tostrategically manage the phased retirement andacquisition of vehicles tooptimize performance, safety,and cost-effectiveness over anextended period. Goal 2 1)Conduct a fleet study with recommendations (Complete)2)Develop Financing Strategy and Plan (Upcoming)3)Implement the Plan / CIP Program (Upcoming) Public Works - Deputy Director Finance - Assistant Chief Financial Officer Staff: Finance and Public Works Analysts and Managers Cost: $$ (partially funded) Resources: Consultants to identify a financing strategy/plan Timeframe: Short-Term Start: Q1/2024 Finish: Q4/2024 E.Review General Fund reservelevels using the GovernmentFinance Officers AssociationRisk Analysis Template. Goal 2 1)Kickoff meeting with Municipal Advisor (In progress)2)Work with Executive and Deputy Leadership Teams tocomplete assessment and determine proper reserve levels(Upcoming)3)Present to Council for approval (Upcoming) Finance - Chief Financial Officer Staff: Executive and Leadership Development Teams Cost: $ (funded) Resources: Municipal Advisor (KNN) Timeframe: Short-Term Start: Q4/2023 Finish: Q2/2024 F.Restart Audits for TransientOccupancy Tax (TOT), UtilityUser Tax and lease concessionsto verify that revenuesremitted to the City complywith HBMC 3.28 and 3.36 andCity-Concessionaireagreements. Goal 2 1)Procure audit firm to perform audits (In progress)2)Select initial hotels/concessionaires for review (Upcoming)3)Begin audit process (Upcoming) Finance - Finance Manager (Accounting) Staff: Accounting/City Treasurer staff Cost: $ (funded) Resources: Audit Firm Timeframe: Ongoing Start: Q1/2024 Finish: Ongoing G.Conduct financial and performance assessments ofall 12 City departments over afour-year cycle to evaluate theefficacy of its operations andfind areas of improvement. Goal 3 1)Issue an RFP to identify one or more on-call consultants qualified to conduct assessments for each department (Inprogress)2)Finalize a schedule identifying the departments and yearsthey will be assessed (Upcoming)3)Implement the assessments and follow through with recommended actions, with Council’s approval (Upcoming) City Manager’s Office - Assistant City Manager Staff: City Manager’s Office team, Executive and Deputy Leadership Teams, and Managers Cost: $ - $$ annually (unfunded) Resources: Assessment consultants Timeframe: Ongoing Start: Q2/2023 Finish: Q2/2027 H.Annually review and updateoutdated or ambiguoussections of the Municipal Code to provide clarity and/orguidance that is aligned withcurrent standards andregulations. Goal 3 1)Create an inter-departmental team to review municipalcode and identify clean-up items (e.g., outdated references,job titles, etc.) and sections to amend (e.g. policy changes, procedural changes, etc.) (Upcoming)2)Create phasing plan to implement changes (Upcoming)3)Conduct an annual review memorialized in anAdministrative Regulation policy (Upcoming) City Manager’s Office - Assistant City Manager Staff: Community Development Director, Public Works Director, and Interdepartmental Team (Each dept. to be consulted to identify members) Cost: $ (unfunded) Resources: TBD Timeframe: Ongoing Start: Annually (in Q1) Finish: Annually (in Q3) *Goal No.**Financial Resources: ***Timeframe: 1 = Economic Development 2 = Fiscal Stability $ = Up to $100,000 Short Term = within 1 year 3 = High Performing Organization 4 = Homelessness $$ = Between $100,000 and $500,000 Mid Term = up to 4 years 5 = Housing 6 = Infrastructure Investment $$$ = Between $500,001 and $1 million Long Term = 4+ years 7 = Public Engagement 8 = Public Safety $$$$ = Over $1 million City of Huntington Beach - Implementation Action Plan for the 2023-2027 Strategic Plan October 2023 14 Strategies Goal No.* Key Tasks and Deliverables (in chronological order) Lead Department and Staff Staffing Resources & Partnerships Needed Financial Resources Needed** Timeline*** (Start / Finish) I.Pursue opportunities todevelop affordable housingthrough the use of Low and Moderate Incoming HousingAsset Funds (LMIHAF). Goal 5 1)Attempt to extend expiring affordable housing covenantsby providing financial assistance. Prioritize those expiringwithin 5 years (In progress) 2)Pursue development of 17642 Beach Blvd in conjunctionwith Jamboree Housing (In progress)3)Identify sites to acquire (In progress)4)Identify opportunities to partner with affordable housingdevelopers (In progress) Community Development - Housing Manager Staff: Community Development Deputy Director, Senior Management Analyst (Housing), Management Aide (Housing) Cost: $ (partially funded) Resources: TBD Timeframe: Ongoing Start: Ongoing Finish: Ongoing J.Assist residents withmaintaining home ownerships.Goal 5 1)Clarify purpose and intentions (Upcoming)2)Review practices of other cities (Upcoming)Community Development - Housing Manager Staff: CD Deputy Director, Senior Management Analyst/Aide Cost: TBD (not funded) Timeframe: Ongoing Start: Ongoing Finish: Ongoing K.Explore options for housing voucher programs to supporthousing affordability. Goal 5 1)Proactively advocate for County vouchers for qualified HB individuals (In progress)2)Proactively look for funding sources to increase resourcesfor the City’s TBRA program (In progress)3)Proactively solicit interest from property owners to acceptSection 8 Vouchers or participate in TBRA (Upcoming) Community Development - Senior Management Analyst (Housing) Staff: Deputy CD Director, Housing Manager, Senior Management Analyst (Housing), Management Aide (Housing) Cost: $ (not funded) Timeframe: Ongoing Start: Q3 2023 Finish: Ongoing L.Complete major CIPs includingCentral Library Improvements,Sand Replenishment, BluffStabilization, Greer Park StormDrain & Park Improvements,Mobility and ADA TransitionPlan Improvements. Goal 6 1)Conduct feasibility studies and/or community outreachprior to design (In progress)2)Most grant agencies require cost/benefit analysis &outreach as part of grant application (In progress)3)Pursue any grant opportunities (In progress) 4)Leverage funding with existing CIP funds (In progress) Public Works - Director Staff: Engineering/Maintenance, Community/Library Services Director, Specific Events Staff Partnerships: Local community-based organizations, as needed Cost: Varies per project (funded) Resources: Design, environmental review, construction professionals – as needed. Legislative advocates. Timeframe: Ongoing Start: Q3/2023 Finish: Q4/2027 and ongoing M.PCH relinquishment (from Goldenwest to Beach) to givethe City local control over PCH(i.e., landscape/trees, trafficcalming measures, additionalmobility paths, signage, and off-street parking). Goal 6 1)Caltrans conducts relinquishment assessment report (RAR) (In progress)2)Obtain resolution authorizing staff to develop legislationenabling relinquishment for segment of PCH (In progress)3)Caltrans prepares Project Scope & Summary Report (PSSR)detailing cost of relinquishment (In progress)4)Implement PCH relinquishment (In progress) Public Works - Director Staff: Engineering/Maintenance Teams, Community/Library Services Director Partnerships: Caltrans, Coastal Commission Cost: $$ (funding continent on Caltrans) Resources: Transportation planning consultant and legislative advocate Timeframe: Long-Term Start: Q4/2022 Finish: Q4/2027 N.Conduct water, sewer andtrash rate studies to bringrates to appropriate levels. Goal 6 1)Conduct engineer’s report to support proposed water &sewer rates (In progress)2)Negotiate trash franchise agreement with Republic (Inprogress) Public Works - Deputy Director (Utilities) Staff: Public Works Engineering and Maintenance Teams Cost: $$ (partially funded) Resources: Consultant support Timeframe: Short-term Start: Q1/2022 Finish: Q2/2024 *Goal No.**Financial Resources: ***Timeframe: 1 = Economic Development 2 = Fiscal Stability $ = Up to $100,000 Short Term = within 1 year 3 = High Performing Organization 4 = Homelessness $$ = Between $100,000 and $500,000 Mid Term = up to 4 years 5 = Housing 6 = Infrastructure Investment $$$ = Between $500,001 and $1 million Long Term = 4+ years 7 = Public Engagement 8 = Public Safety $$$$ = Over $1 million City of Huntington Beach - Implementation Action Plan for the 2023-2027 Strategic Plan October 2023 15 Strategies Goal No.* Key Tasks and Deliverables (in chronological order) Lead Department and Staff Staffing Resources & Partnerships Needed Financial Resources Needed** Timeline*** (Start / Finish) O.Create an open data platformfor residents to obtain real-time progress of City programs and projects topromote transparency andongoing dialogue with thecommunity. Goal 7 1)Explore PowerBI or similar data platforms to displayroutinely updated data about priority Cityprograms/policies (Upcoming) 2)Form an interdepartmental team to identify and consolidateexisting and new data from various departments; identify staff to maintain site and data (Upcoming) 3)Develop a process and timeline to transition data onto apublicly accessible website (Upcoming) Info Services - Chief Information Officer Staff: Info Services Team, Public Affairs Manager, interdepartmental staff liaisons, project managers Cost: $$ (not funded) Resources: Data platform maintenance fees and training Timeframe: Mid-Term Start: Q3/2024 Finish: Q3/2025 P.Public Safety InfrastructureInvestments and MasterPlanning. Goal 8 1)Finalize construction plans for Police Dept. RemodelProjects and begin construction (In progress)2)Relocate Communications and Dispatch center to CentralNet (In progress) 3)Identify necessary equipment, security and facility updates and master planning, including Fire facilities (Upcoming) Police and Fire, Chiefs Staff: Information Services Team, Fire and Police Team, Public Works Engineering and Maintenance Cost: $$$ (partially funded) Timeframe: Long Term Start: Q4/2022 Finish: Q3/2025 Q.Mobile integrated healthprogram to provide enhancedemergency response efforts and reduction strategies. Goal 8 1)Coordinate with local hospitals for funding andcompendium programing and services (Upcoming)2)Engage with Cal Optima to increase emergency response and prevention funding · Conduct a feasibility study to establish fee for medical facility utilizing HBFD EMS to supplement business model (Upcoming) 3)Community centered pre-response medical prevention andcoordination with local hospitals (Upcoming)4)Develop emergency call reduction strategies with localhealth care partners (Upcoming)5)Home care program after hospital stay to reduce hospitalre-admittance (Upcoming) Fire - Division Chiefs Staff: Deputy Chiefs (Operations), Battalion Chief (EMS) Partnerships: Local hospitals, CalOptima, Orange County EMS Cost: TBD (partial funding contingent on grant award) Timeframe: Long Term Start: Q1/2024 Finish: Q1/2026 R.Increased Public Safety recruitment, retention, andfuture required staffing tomeet increased call demand. Goal 8 1)Develop and implement a 4-year plan to increase Paramedic staffing, to include six additional Paramedics inFY 24/25, six additional Paramedics in FY 25/26, sixadditional Paramedics in FY 26/27 (Upcoming)2)Special event staffing plan/matrix (Upcoming)3) 24-hour Marine Safety coverage (Upcoming) 4)Emergency Management Assistant (Upcoming) Fire - Chief Staff: Principal Analyst, Deputy Chiefs, Division Chief (Operations), Battalion Chief (EMS) Cost: TBD (not funded) Timeframe: TBD Start: Q1/2024 Finish: TBD *Goal No.**Financial Resources: ***Timeframe: 1 = Economic Development 2 = Fiscal Stability $ = Up to $100,000 Short Term = within 1 year 3 = High Performing Organization 4 = Homelessness $$ = Between $100,000 and $500,000 Mid Term = up to 4 years 5 = Housing 6 = Infrastructure Investment $$$ = Between $500,001 and $1 million Long Term = 4+ years 7 = Public Engagement 8 = Public Safety $$$$ = Over $1 million RESOLUTION NO. 2023-46 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH ADOPTING THE FISCAL YEAR (FY) 2023-2027 STRATEGIC PLAN WHEREAS, the City Council has determined the need to develop a Strategic Plan with goals and strategies that guide the City's future over the next four years within its available means and resources; and WHEREAS, there are numerous benefits to strategic planning that lay out a clear roadmap to achieve a set of priorities that have been identified by the City Council; guarantee all staff work together towards those priorities; ensure sufficient funds and resources are set aside to achieve them; and enhance transparency and communication on the work.the City is undertaking; and WHEREAS, the City Council, Charter Officers, and City Manager launched the FY 2023-2027 Strategic Plan process in April 2023 by participating in one-on-one interviews with the City's Strategic Plan consultants to identify critical success factors and needs in the City; and WHEREAS, the City's Department Heads participated in a Strategic Plan Workshop on May 10, 2023 to provide their perspectives on the City's challenges, strengths, needs, and priorities over the next four years; and WHEREAS, the City Council conducted a Strategic Plan Workshop on June 8, 2023 to consider all the input received over the past two months before identifying 8 major goals and key performance indicators and 23 strategies to achieve them; and WHEREAS, the City Council has individually reviewed the FY 2023-2027 Strategic Plan and the Implementation Action Plan, which is City staffs working document to track the progress of all goals and strategies; and WHEREAS, the development and implementation of the FY 2023-2027 Strategic Plan and Implementation Action Plan reaffirm the City's service vision statement, "Committed to Responsive and Exceptional Public Service for All." NOW, THEREFORE, by the City Council of the City of Huntington Beach does hereby resolve as follows: 1. The FY 2023-2027 Strategic Plan and Implementation Action Plan are hereby approved and will be made available on the City's website and will be measured, monitored and reported to the City Council and the community on a biannual basis; and 2. Both the FY 2023-2027 Strategic Plan and Implementation Action Plan are living documents that may be amended as needed, If changes such as adding new strategies are made, the City Council will provide City staff with clear direction on how to balance those changes in the context of existing ones and the City's available resources. RESOLUTION NO. 2023-46 PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 3 rd day of October, 2023. Mayor REVIEWED AND APPROVED: City Manager INITIATED AND APPROVED: CA.ssistant City M anage 2 23-13489/319474 Resolution No. 2023-46:Consider Adoption of the FY 2023-2027 Strategic Plan Presented by City Manager’s Office & Baker Tilly, LLP October 3, 2023 ----,;✓,rt I I f , --=--=---~---~~ ---=-=------~--------- Strategic Planning Process (2023) 1-on-1 interviews with each Council Member, Charter officer, City Manager April -May April City staff conducts environmental scan Focus group with Department Heads May May Department Heads complete gap analysis questionnaire Strategic Plan workshop with City Council June 8 June –August City staff drafts Strategic Plan & Implementation Action Plan (IAP) Staff reviews Strategic Plan and IAP with Council Members September October 3City Council considers Strategic Plan & IAP Why Strategic Planning? Provides direction to the organization Aligns everyone to a common purpose Align resources with goals and objectives Engages the City team in setting goals ~ ~ Big Rock Theory If the big rocks don·t go in first, Big Rocks H i ghest priority strateg i es Small Rocks Important or u r gent strategies Sand Non -urgent strateg i es they aren•t going to fit in later. How Management Allocates Time 85% 5%5%5% Management’s Time Day-to-day municipal services (85%) Unforeseen challenges (5%) New initiatives (5%) Strategic improvements and training (5%) I I I I Strategic Planning Workshop •Gather info from City Council, elected Charter officers, and Executive Leadership Team •Develop themes and ideas for City Council to consider •Learn about one another and get to know each other better •Identify key accomplishments •Understand the City’s strengths, challenges and opportunities Strategic Plan Framework & Goals <=1TY t>F UVNTINt>Tt>N BEA<:U 2023-2027 STRATEGI The framework for the Strategic Plan is built around 6 key elements that answer the following questions: 1 The compass that aligns everything the City does: "Committed to Responsive and Exceptional Public Service for All" 2 The foundation that the City's services is based on: humility, exceptionality, social awareness, passion, and integrity 3 The most important Strategic Plan priorities identified by City Council on June 8, 2023 4 The outcome of successfully addressing those priorities 5 Steps required to achieve City Council's Goals A tool to track the 6 City's progress towards each Goal 8 Overarching Goals City Council established 8 Goals to achieve over the next 4 years. II ■ ECONOMIC DEVELOPMENT Greater business retention, investment and job growth in Huntington Beach. FISCAL STABILITY Available funding to support a high-quality level of programs, services and capital investments and to build a structural surplus. HIGH PERFORMING ORGANIZATION An engaged City workforce committed to responsive and exceptional public service for all. Achieve a customer service satisfaction rating of 90% or higher. HOMELESSNESS A continuum of care that reduces homelessness and maintains quality of life for the entire community. ■ ■ II El HOUSING Proactive programs t o address d ive rs e housing needs w ith i n the C ity's ju ris diction. INFRASTRUCTURE INVESTMENT Maintained and upgraded infrast ruct ure t h at supports the communit y's day-to-day needs in accordance wit h t he City's Infrastructure Report Card. PUBLIC ENGAGEMENT A community t hat has easy access to clear, accurate, and timely City information and e xpresses increased awareness and involvement in C ity activities. PUBLIC SAFETY Ensure the safety a nd protection of all communit y members, both efficiently and effectively. ECONOMIC DEVELOPMENT Success Indicator: Greater business retention, investment and job growth in Huntington Beach. LEAD DEPARTMENT AND FINANCIAL TIMELINE** STRATEGIES STAFF RESOURCES NEEDED* [START I FINISH} A Develop an updated economic development strategy to ensure business retention, local investments and job growth. •cosr: $ = Up to $100,000 $$ ~ Between $100,000 and $500,000 $$$ • 0etween $500,001 and $1 m ill ion $$$$=Over $1 million HfiMEFRAME: Short Term = w ithin I yeo, Mid Term ~ up to 4 years Long Term • 4 ·• years Community Development, Economic Development Manager Cost:$ -$$ (partially funded) Resources: Strategic plan consultants Timeframe: Short-Term Start: Q 4/2023 Finish: Q4/2024 FISCAL STABILITY Success Indicator: Available funding to support a high-quality level of programs, services and capital investments and to build a structural surplus. STRATEGIES A Consid e r new revenue sources and opportunities to support the City's priority initiatives and projects. "COST: $ = Up to $100,000 $$ = Between $100,000 and $500,000 $$$ • Detween $500,001 a n d $1 million $$$$ ~ O v e r $1 million ••TIMEFRAIIAE: S/lort TRrm = within i year Mid Te rm = up to 4 years Lo ng Te rm • 4 + years LEAD DEPARTMENT AND STAFF Finance, Chief Financial Officer FINANCIAL RESOURCES NEEDED* Cost: $ -$$ (funded) Additional funding may be required depending on new revenue opportunities. Resources: Consultants, legislative advocates and grant consulting firms TIMELINE** [START I FINISH} Timeframe: Varies Start: Q3/2023 Finish: Ongoing HIGH PERFORMING ORGANIZATION Success Indicator: An engaged City workforce that is committed to responsive and exceptional public service for all. Achieve a customer service satisfaction rating of 90% or higher. LEAD DEPARTMENT AND FINANCIAL TIMELINE** STRATEGIES STAFF RESOURCES NEEDED* [START I FINISH} A Establish a One Stop Shop to bring development services and other frequently used services under one location to improve the customer service experience. B Fill department director and other key vacancies to lead and provide essential services to the community. •cosr: ••nMEFRA IIA E: Community Development, Director and Building Official City Manager's Office, City Manager $•Up to $l00.000 $$ = Between $100,000 and $500,000 $$$=Between $500,001 and $1 million $$$$ = Over $1 million Short Term • within 1 year Mid Term = up to 4 years Long Te rm = 4+ years Cost: $$$-$$$$ (unfunded) Resources: Design Professional, Software Upgrade Services, Construction Contractors Cost: $ (funded) Resources: Contracted recruiter for select recruitments Timeframe: Mid-Term Start: Q2/2023 Finish: Q2/2025 Timeframe: Mid-Term Start: Q2/2023 Finish: Q4 2023 HIGH PERFORMING ORGANIZATION Success Indicator: An engaged City workforce that is committed to responsive and exceptional public service for all. Achieve a customer service satisfaction rating of 90% or higher. C Implement the Public Service Excellence Initiative to invest in workforce development and promote exceptional customer service. D Restructure the City's Boards, Commissions and Committees (BCC) to ensure the most efficient use of City resources while maintaining an effective level of civic engagement. E Explore new Learning Management Systems (LMS) to offer more comprehensive and innovative training programs for employees and public officials *COST: $ = Up tn $100,(JOO $$=Between SJ00,000 and $500,000 $$$ • Detween $500,001 and $1 mfllion $$$$=Over $1 million **TIMEFRAME: Short TRrm = within 1 yRa r Mid Term = up to 4 years Long Term • 4 ·• years City Manager's Office, Principal Analyst City Manager's Office, Assistant City Manager Human Resources, Director Cost: $ (funded) Resources: Consultants Cost: None Resources: BCC Citizen Appointees Cost: $$ (unfunded) Resources: Consultant, software fees, training services Timeframe: Mid-Term Start: Q3/2023 Finish: Q3/2024 Timeframe: Short-Term Start: Q2/2023 Finish: Q3/2023 Timeframe: Mid-Term Start: Q3/2023 Finish: Q2/2024 HIGH PERFORMING ORGANIZATION Success Indicator: An engaged City workforce that is committed to responsive and exceptional public service for all. Achieve a customer service satisfaction rating of 90% or higher. F Launch TrakStar, a web-based performance evaluation system for City employees that will help improve employee engagement and productivity. G Select a new third-party administrator (TPA) for workers' compensation to manage City claims efficiently, reduce cost and create a safer workplace. •cosr: $ = Up to $100,000 $$ ~ Between $100,000 and $500,000 $$$ • Oetween $500,001 and $1 m ill ion $$$$=Over $1 million HfiMEFRAME: Short Term = w ithin I yeor Mid Term ~ up to 4 years Long Term • 4 ·• years Human Resources, Director Human Resources, Director Cost: $ (funded) Resources: Software and training fees Cost: $$$ annually (partially funded) Resources: Software and training fees Timeframe: Short-Term Start: Q2/2022 Finish: Ql/2024 Timeframe: Short-Term Start: Q4/2022 Finish: Q2/2023 HOMELESSNESS Success Indicator: A continuum of care that reduces homelessness and maintains quality of life for the entire community. LEAD DEPARTMENT AND FINANCIAL TIMELINE** STRATEGIES STAFF RESOURCES NEEDED* [START I FINISH} A Explore options to collaborate with faith and community-based organizations, the City's HB Cares Volunteer program, CalOptima, and others to provide social services in a cost-effective manner. B Feasibly transition the Navigation Center to include shelter and supportive housing. "COST: $ = Up to $100,000 $$ = Between $100,000 and $500,000 $$$ • Detween $500,001 and $1 million $$$$ ~ Over $1 million ••TIMEFRAIIAE: S/lort TRrm = within i year Mid Term = up to 4 years Long Term • 4 + years City Manager's Office, Homeless Services Volunteer Coordinator City Manager's Office, Homeless Services Manager Cost: $ (funded) Resources: None Cost: $$$$ (partial funding contingent on grant award) Resources: Jamboree Housing to seek funding and construct Timeframe: Short-Term Start: Ql/2023 Finish: Q4/2023 Timeframe: Long Term Start: Q3/2023 Finish: Q3/2027 HOUSING Success Indicator: Proactive programs to address diverse housing needs within the City's jurisdiction. LEAD DEPARTMENT AND FINANCIAL TIMELINE** STRATEGIES STAFF RESOURCES NEEDED* [START I FINISH} A Take action to maintain local control of land-use planning. •cosr: $ = Up to $100,000 $$ ~ Between $100,000 and $500,000 $$$ • Oetween $500,001 and $1 m ill ion $$$$=Over $1 million .. TIMEFRAME: Short Term = w ithin I yeor Mid Term ~ up to 4 years Long Term • 4 ·• years Community Development, Director Cost:$ -$ -$$ (funded) Resources: Legislative advocate, land use le~al services (as needed) Timeframe: Ongoing Start: Ql 2023 Finish: Ongoing INFRASTRUCTURE INVESTMENT Success Indicator: Maintained and upgraded infrastructure that supports the community's day-to-day needs in accordance with the City's Infrastructure Report Card. LEAD DEPARTMENT ANO FINANCIAL TIMELINE** STRATEGIES STAFF RESOURCES NEEDED* [START I FINISH} A Provide world-class beach facilities, including the renovation and expansion of 15 beach restrooms, new lighting improvements for Pier Plaza access, security and programming. B Explore additional sports and concert venues to bolster tourism and provide world class amenities for community members. •cosr: $ • Up to $100,000 $$ = Between $100,000 and $500,000 $$$ = Between $500,001 and $1 million $$$$ = Over $1 million "TIMEFR AME: Shor t Term • within I year Mid Tetm = up to 4 years Long Te rm = 4+ years Public Works, Director Comm. & Library Services, Director Cost: $$$$ (partially funded) Resources: Construction manager, construction contractor, environmental review consultants Cost: TBD (not funded) Resources: Consultant to facilitate work Timeframe: Long-term Start: Q3/2023 Finish: Q2/2027 Likely phased approach for 15 restrooms. Timeframe: Mid-Term Start: Q4/2023 Finish: Q3/2025 INFRASTRUCTURE INVESTMENT Success Indicator: Maintained and upgraded infra stru c ture that supports the community's day -to-da y needs in accordance with the City's Infra structure Report Card. C Conduct an assessment of a ll C ity f acilities t o d e t ermine priorities for upgrades and repa irs, implementation and financial p r iority. D Undertake major planning efforts i n clud ing Fl eet Capita l Rep lacement Plan, Mobility Master Plan and Infrastructure Report Card to adequ ately ant icipate and prepare f or future in f rastru cture n eeds. •cos r: $ • Up to $100,000 $$ = RAfw,sen $100,000 nnd $500,000 $$$ = Between $500,001 one/ $1 m illion $$$$ = Over $1 miflion • •TIMEFRA ME: ShOrt Term • within I year Mid TArm = up tn 4 yAnrs Lon9 Term = 4+ yeors Pub li c Wo rks, Director Pub li c Works, Director Cost : $$ (partia lly funded) Re sources: Consultant s to cond uc t assess m e nts, a s needed. Legislative advocates to iden tify grant funding when ava il able. Cost: Varies per Pla n (funded) Resources: Consultant s to p repare pla n s, as needed. Leg is lative advocates to identify grant f unding w h en ava ilable. Timeframe: Mi d-Term Start: Q3/2024 Fini sh : Q4/2026 Timeframe: Mi d-Term Start: Ql/2022 Fini sh: Q4 /2024 PUBLIC ENGAGEMENT Success Indicator: A community that has easy access to clear, accurate, and t i mely City information and expresses increased awareness and involvement in City activities. LEAD DEPARTMENT AND FINANCIAL TIMELINE** STRATEGIES STAFF RESOURCES NEEDED* [START I FINISH} A Implement a 311 system to manage and track calls for municipal services and provide one centralized location for community members to obtain all City information and services. B Redesign the City's website to increase its versatility and enhance user experience with easy to access information. •cosr: $•Up to $l00.000 $$ = Between $100,000 and $500,000 $$$=Between $500,001 and $1 million $$$$ = Over $1 million ••nMEFRA IIA E: Short Term • within 1 year Mid Term = up to 4 years Long Term = 4+ years City Manager's Office, Public Affairs Manager City Manager's Office, Public Affairs Manager Cost: $$$ (not funded) Resources: 311 software developer and trainer Cost: $$ (funded) Resources: Web Developer (Revize) Timeframe: Long-Term Start: Q4/2023 Finish: Q4/2026 Timeframe: Mid -Term Start: Q2/2022 Finish: Ql/2024 PUBLIC ENGAGEMENT Success Indicator: A community that has easy access to clear, accurate, and timely City information and expresses increased awareness and involvement in City activities. C Expand and enhance community outreach engagement opportunities through neighborhood town halls, direct mailers, and videos. D Enhance capacity of HBTV and produce relevant television content to expand the City's public engagement reach across diverse audiences. E Hire a graphic designer to incorporate the City's Branding Guide throughout the organization for greater consistency and appeal across all City visual content. •cosr: $ ; Up to $100,000 $$ = Between $100,000 and $500,000 $$$ ; RP.tweP.n $500,001 onc.1 $1 mil/inn $$S$ = Over $1 million .. TI MEFRAME: s110,t Term ; within I year Mid Term = up to 4 yea,s I ong TP.,m ; 4-, yeors City Manager's Office, Public Affairs Manager City Manager's Office, HBTV Media Coordinator City Manager's Office, Graphic Designer Cost: $ (fu nded) Resources: Outreach materials, designers, video producers Cost:$$ (funded) Resources: Studio equipment and consulting, content producers Cost : $$ (funded) Resources : Comput er equipment and software Timeframe: Ongoing Start: Ql/2023 Finish: Ongoin g Timeframe: Short-Term Start: Q2/2023 Finish: Ql/2024 Timeframe: Short -Term Start: Q2/2023 Finish: Q2/2024 PUBLIC SAFETY Success Indicator: Ensure the safety and protection of all community members, both efficiently and effectively. LEAD DEPARTMENT AND FINANCIAL TIMELINE** STRATEGIES STAFF RESOURCES NEEDED* [START I FINISH] A Community-wide comprehensive risk reduction program to optimize public safety's emergency response and reduce the number of calls. B Bolster city's emergency management preparedness and response plans to ensure seamless public safety response during crisis events. C Public safety infrastructure !investments and master planning. *COST: **TIMEFRAME: Fire, Chief Police, Chief Information Services, Chief Information Officer Fire, Emergency Operations Center Manager Police and Fire, Chiefs $=Up to $100,000 $$ = Between $100,000 and $500,000 $$$ = Between $500,001 and $1 m illion $$$$ = Over $1 million Short Term = within I year Mid Term = up to 4 years Long Te rm = 4+ years Cost: $$ -$$$$ (partially funded) Resources: Varies and to be determined Cost: $$ (partially funded) Resources: Varies and to be determined Cost: $$$ (partially funded) Resources: TBD Timeframe: Long Term Start: Q3/2023 Finish: Q4/2027 Timeframe: Long Term Start: Q3/2023 Finish: Ql/2028 Timeframe: Long Term Start: Q4/2022 Finish: Q3/2025 Implementation Action Plan A detailed road map that lays out the 23 major Strategies and steps required to methodically implement each Goal over the next 4 years. Example below: GOAL 1. ECONOMIC DEVELOPMENT Succes1s lndicartor:: Gir,eater busin,eSis ir,etentlion. investments and job gromh ·n Huntin,gton Beach .. Strategies Priority Key T .isles iilllld Deliverables Type* [in chronological order) ,A. D evelop an updat,ed ec:onomtc 1 1) Review 2.017 &:o ri on ic Oevel o prn ent Strateg¥ •. 2020 develo,pment sbategiY· to ens111re lndusby Cluste r/Wo rkfo rc e .Ana lysis a n d Mayar's Eco nomic btisirlileSS, iretermo:111 loc:a I Development Summ it o n Oct. 13, 2023 t o p r~pare scope of i :i.restme nts alild job ,growUt. work for an u;p da~ed St rategy (ln progress) 2) Iss ue a RFIP to procu re a cornsu lta nt to l)repar,e updated Econo:m · c Develo;pment Strat egy (Upcoming') 3) Wo rk INithi key ind ustrry stake hio lde rs to, solicit i11 p ut d uri ng the d evefopment of the Strategy (Upcomim_J) 4} Take a n u pd!ated Strat~ to CC fo r approva l (Upcon'ling} •.PTfo.rify Type f = Receivce:d 4 Co r.rn•cil sua ~ w~ ot the Q,/B.f-23 Counc,U Wod:shop 2 = Previ amly approved by Cor.rndl and cuace:nt!y in progr~ 'H-finandal .Resources: f = Up to $100.000 U' == Be,n,;-een • $UX))()OO and $500.000 Ut = BetWttfl S51i10,00 1 and $1 m illio n uu· = 01.ler $1 mi!Jfrm 3 = fiwe.s a· timing· issr.re that reqr.rires immediate a te.!ltio-11 • lead Departme.11t and Staff Co rn n l!l ni ty Develo pme nt - Eco f"lo mrc Dev el opme nt Manag er .. .,.fime/RJme: Sha.rt Te.im = wi thin• 1 ye:ar M'id Term = up o 4 year.; ii.orig· Term = ·4 + year.; Staffii,q Resouirces &. Hnarn:i.i.l Time line-* Partnerships Needed Resources Needed"" (Start/ Finish) Staff. Cost : ' -$$ ~pa rtia lly Ti meframe: Stmrt -T erm Oepartmelllt liaisons, as fo n ded ) determined by · e pt I-lead . Start: 04/2023, Re so urc~ fin ish: 04/2004 Partne rsh i~ Strategic plan coris1.lltants i1,e., OC Business Co u:rn ci l,. Sma ll Bu1sin ess Development Counci~ SCORE, Wo rkfo r,ce lnve-strne rn t IBoard,. ban ks, corrm e rci a l bro ~e rs, Go:ldenwest Co llege, Ch amber of Commerce, Vis it HB, Downtowrn BID Transparency and Accountability •Bi-annual progress reports to City Council: January (at the start of the annual budgeting process) July (following the end of a fiscal year) •Strategic Plan and IAP progress reports to be posted on:www.huntingtonbeachca.gov/strategicplan •Additional Strategic Plan workshops to be scheduled in 1-2 years to formally revisit the Plan and make any necessary adjustments. (:fTY M U&JNTING.TdN EA~U 2023-2027 ST1 RATEGIC PLAN Prepared by the Huntington Beach City Managers Office 2000 Main Street, 4th Floor, Huntington Beach, CA 92648 For more information, Visit www.huntingtonbeachca.gov/strategicplan Recommendation •Consider Resolution No. 2023-46 –Resolution of the City Council of the City of Huntington Beach Adopting the Fiscal Year (FY) 2023-2027 Strategic Plan City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:23-756 MEETING DATE:10/3/2023 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Al Zelinka, City Manager PREPARED BY:Catherine Jun, Deputy City Manager Subject: Request to adopt Resolution No. 2023-48 declaring the City of Huntington Beach a “No Mask and No Vaccine Mandate City’” Statement of Issue: On September 5, 2023, City Council approved an H-Item authored by Mayor Pro Tem Van Der Mark to prepare a Resolution declaring the City to be a “no mask and no vaccine mandate City”. Resolution No. 2023-48 has been prepared in conjunction with the City Attorney’s Office and is attached for consideration. Financial Impact: There is no fiscal impact. Recommended Action: Adopt Resolution No. 2023-48, “A Resolution of the City Council of the City of Huntington Beach, California, Declaring the City of Huntington Beach a “No Mask and No Vaccine Mandate City” Alternative Action(s): Do not approve the recommended action, and direct staff accordingly. Analysis: On September 5, 2023, City Council approved Mayor Pro Tem Van Der Mark’s H-Item request for a resolution that declares the City to be a “no mask and no vaccine mandate City”, as it relates to COVID-19 and its variants. The City Attorney’s Office and the City Manager’s Office prepared Resolution No. 2023-48, which is attached for consideration. The Resolution bans mask or vaccine mandates within its jurisdiction, while recognizing exceptions exist for those who test positive for COVID-19. Furthermore, individuals would retain the right to mask and/or vaccinate, and businesses would retain the right to impose mask and proof of vaccine requirements. City of Huntington Beach Printed on 9/27/2023Page 1 of 2 powered by Legistar™ File #:23-756 MEETING DATE:10/3/2023 The Resolution also indicates there is presently no competing authority by the State of California or the County of Orange that mandates masks or vaccines related to COVID-19. However, it remains uncertain if these agencies will issue such mandates in the future. If that occurs, the City will evaluate their impacts in the context of this Resolution at that time. Please note that City of Huntington Beach employees who test positive or were directly exposed to an individual who tested positive for COVID-19 would continue to adhere to any related Cal/OSHA requirements, and Fire and Police personnel may also be required by their respective Chiefs to wear masks during emergency calls. Environmental Status: Pursuant to CEQA Guidelines Section 15378(b)(5), administrative activities of governments that will not result in direct or indirect physical changes in the environment do not constitute a project. Strategic Plan Goal: Non Applicable - Administrative Item Attachment(s): 1.September 5, 2023 H-Item by Mayor Pro Tem Van Der Mark 2.Resolution 2023-48 City of Huntington Beach Printed on 9/27/2023Page 2 of 2 powered by Legistar™ CITY OF HUNTINGTON BEACH CITY COUNCIL MEETING – COUNCIL MEMBER ITEMS REPORT TO: CITY COUNCIL FROM: GRACEY VAN DER MARK, MAYOR PRO TEM DATE: SEPTEMBER 5, 2023 SUBJECT: RESOLUTION DECLARING CITY TO BE A “NO MASK AND NO VACCINE MANDATE” CITY ISSUE STATEMENT In 2020 and 2021, National, State, and Local governments throughout the country imposed "mask-wearing mandates" and "vaccine mandates" on the American people in response to the COVID-19 pandemic. However, when the pandemic broke out in February of 2020, the nation's leading "expert" on the COVID-19 response, Dr. Anthony Fauci, wrote that masks were "not really effective." (Newsweek, "Fauci Said Masks 'Not Really Effective in Keeping Out Virus,' Email Reveals," June 2, 2021). In 2023, in retrospect of the COVID-19 response related to mask wearing, we learned that the "CDC exaggerated the evidence for masks to fight COVID." (Chicago Sun Times, "New research shows CDC exaggerated the evidence for masks to fight COVID," February 8, 2023). In addition, studies show that COVID vaccines lost effectiveness over time. (LA Times, "Study shows dramatic decline in effectiveness of all three COVID-19 vaccines over time," November 4, 2021). Also in 2020 and 2021, the City of Huntington Beach imposed, among other things, broad (universal) mask- wearing mandates at City Hall and it encouraged the community to follow broad mask-wearing mandates issued by the State of California. Businesses throughout the City imposed a requirement to enter or patronize by showing a "proof of vaccination" card. Those mandates, like many of the other COVID-19 response restrictions, unnecessarily limited the freedoms of the citizens of Huntington Beach - even those who were not around anyone who tested positive for COVID-19 or at risk of any exposure. And, as we know now, with little to no effectiveness on the spread of COVID-19. With the increase in reports that there now may be a COVID resurgence and spread by a new COVID-19 variant, and additional discussion of possible new broad (universal) mask-wearing mandates and pushes for vaccination boosters, the City Council of Huntington Beach should take a stand against government imposing on individual liberties and broadly imposing response measures on individuals that have been proven to have little or no effectiveness. The City should ban broad (universal) mask and vaccine mandates by declaring the City to be a "no mask and no vaccine mandate City." An exception to this rule only applies to those who have tested positive for COVID. Otherwise, those individuals not directly at risk of direct exposure should have a right to choose whether to wear a mask or not, or whether to get vaccinated or not, and if someone chooses to, they should be allowed to. RECOMMENDED ACTION The City ban broad (universal) mask and vaccine mandates; City Manager to return to Council with a Resolution at the next regular meeting declaring the City to be a "no mask and no vaccine mandate City" as a response to COVID-19 or any variants. Individuals, whether at City Hall or in the private sector, should have a right to choose whether to wear a mask or get vaccinated or boosted. STRATEGIC PLAN GOAL Not Applicable RESOLUTION NO. 2023-48 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH, CALIFORNIA, DECLARING THE CITY OF HUNTINGTON BEACH A "NO MASK AND NO VACCINE MANDATE CITY." WHEREAS, on September 5, 2023, Mayor Pro Tem, Gracey Van Der Mark, presented a Council Member Item to the Huntington Beach City Council requesting a Resolution declaring the City of Huntington Beach a "No Mask and No Vaccine Mandate City" pertaining to response to COVID-19 and variants (all COVID-19 and related variants hereinafter as "COVID-19"); and, WHEREAS, America is built upon freedoms, rights, and responsibilities, and the City of Huntington Beach recognizes freedom and individual choice in making health decisions, local control, and civic pride; and, WHEREAS, in early 2020, COVID-19 and the State, County, and local response to the pandemic caused significant hardship to the residents and businesses of the City of Huntington Beach, including depriving individuals of freedom of movement and freedom to choose how to handle their own individual health and response to health concerns; and, WHEREAS, the government responses to COVID-19 from 2020 through 2021 disrupted more than a century of Huntington Beach's embrace and exercise of individual freedoms, including but not limited to moving freely throughout the City, and, individuals making their own personal health decisions. This disruption included the government-imposed mask-wearing and vaccine mandates; and, WHEREAS, a retrospective analysis has shown that government responsc;s to COVID-19 were not convincingly or compellingly supported by medical or scientific evidence and therefore did not justify governments imposing on, or depriving of, individual liberties and the freedoms of businesses to make choices best for their own safety and self-determination; and WHEREAS, on September 5, 2023, the Huntington Beach City Council voted to take a stand against government imposing on individual liberties and broadly imposing mask-wearing and vaccination measures on individuals and businesses; and, WHEREAS, individuals not directly at risk of direct exposure should have a right to choose whether to wear a mask or not, or whether to get vaccinated or not, and if someone chooses to, they should be allowed to; and, RESOLUTION NO. 2023-48 WHEREAS, there is presently no competing authority by the State of California or the County of Orange mandating masks or vaccines; and, WHEREAS, the Preamble of the City Charter includes " ... we do hereby exercise the privilege of retaining for ourselves, the benefits of local govermnent, by enacting the laws, rules, regulations and procedures set forth herein pertaining to the governance and operation of our City." NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Huntington Beach, California, Resolves and Declares, as follows: I. The City of Huntington Beach is hereby a "NO MASK AND NO VACCINE MANDATE CITY"; and 2. As such, the City of Huntington Beach hereby bans broad (universal) mask-wearing and vaccine mandates within its jurisdiction (recognizing exceptions may exist for individuals who have tested positive for COVID-19); and 3. Such that individuals are free to choose whether to wear a mask, or, whether to be vaccinated; and 4. Businesses throughout the City are free to choose whether to require patrons to wear masks, or, whether to show proof of vaccination; and 5. The following exceptions to this NO MASK AND NO VACCINE MANDATE CITY Declaration are as follows: a. Employees of the City of Huntington Beach who have tested positive for COVID- 19 or have been directly exposed to someone who tested positive for COVID-19 will continue to follow the mask-wearing recommendations by State of California Department of Industrial Relations Division of Occupational Safety and Health (Cal/OSHA) for recommended absence from work and for temporary mask- wearing upon return to work. At no time, however, will the City of Huntington Beach require City employees to get vaccinated; and b. As first responders, the City's Police and Fire Department personnel may be required by their respective Chiefs, as determined by the Chief in the Chiefs sole discretion, to wear masks while responding to emergency calls. At no time, however, will the City of Huntington Beach require the City's Police and Fire Department personnel to get vaccinated. 2 23-13540/320044 RESOLUTION NO. 2023-48 PASS ED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the ___ day of ___ , 2023. Mayor ATTEST: APPROVED AS TO FORM: City Clerk 3 23-13540/320044