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Home My WebLink AboutBucknam Infrastructure Group, Inc. - 2023-12-20 (2) PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND BUCKNAM INFRASTRUCTURE GROUP, INC. FOR 2023-2024 PAVEMENT MANAGEMENT PROGRAM UPDATE THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY," and, BUCKNAM INFRASTRUCTURE GROUP, INC., a hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant to prepare the 2023-2024 pavement management program update; and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform these services, NOW,THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. SCOPE OF SERVICES CONSULTANT shall provide, all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT." CONSULTANT hereby designates Peter Bucknam who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. 23-13750/322361 1 of 12 3. TERM; TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to commence on December 20, 2023 (the "Commencement Date"). This Agreement shall automatically terminate three (3) years from the Commencement Date, unless extended or sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later than two (2) years from the Commencement Date. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT. In the event the Commencement Date precedes the Effective Date, CONSULTANT shall be bound by all terms and conditions as provided herein. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed Ninety Five Thousand Two Hundred Eighty Nine Dollars ($95,289). 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 23-13750/322361 2 of 12 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit "B." • 7. DISPOSITION OF PLANS,ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion,whichever shall occur first. These materials may be used by CITY as it sees fit. 8. HOLD HARMLESS A. CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent (or alleged negligent) performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. 23-13750/322361 3 of 12 The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. B. To the extent that CONSULTANT performs "Design Professional Services" within the meaning of Civil Code Section 2782.8, then the following Hold Harmless provision applies in place of subsection A above: "CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY and its officers, elected or appointed officials, employees, agents and volunteers, from and against any and all claims, damages, losses, expenses, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) to the extent that the claims against CONSULTANT arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of CONSULTANT. In no event shall the cost to defend charged to CONSULTANT exceed CONSULTANT's proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more other defendants to the claims and/or litigation is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, CONSULTANT shall meet and confer with CITY and other defendants regarding unpaid defense costs. The duty to indemnify, including the duty and the cost to defend, is limited as provided in California Civil Code Section 2782.8. C. Regardless of whether subparagraph A or B applies, CITY shall be reimbursed by CONSULTANT for all costs and attorney's fees incurred by CITY in enforcing this obligation. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by CONSULTANT. 23-13750/322361 4 of 12 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars ($1,000,000.00) per occurrence and in the aggregate. The above- mentioned insurance shall not contain a self-insured retention without the express written consent of CITY; however an insurance policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted. A claims-made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement. If CONSULTANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with required proof that insurance has been procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to forthwith terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its time and materials expended prior to notification 23-13750/322361 5 of 12 • of termination. CONSULTANT waives the right to receive compensation and agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY. 10. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall: A. provide the name and policy number of each carrier and policy; B. state that the policy is currently in force; and C. shall promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT'S defense, hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner,the premiums on the insurance hereinabove required. 11. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. 23-13750/322361 6 of 12 CONSULTANT shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. 14. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 23-13750/322361 7 of 12 15. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 16. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below. CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U. S. certified mail-return receipt requested: TO CITY: TO CONSULTANT: City of Huntington Beach Bucknam Infrastructure Group, Inc. ATTN: Director of Public Works ATTN: Peter Bucknam 2000 Main Street 3548 Seagate Way, Suite 230 Huntington Beach, CA 92648 Oceanside, CA 92056 17. CONSENT When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. 23-13750/322361 8 of 12 18. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 19. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement 23-13750/322361 9 of 12 which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective- of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any.party who has signed it. , 22. IMMIGRATION . CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States.Code regarding employment verification. 23. LEGAL SERVICES SUBCONTRACTING PROHIBITED . CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for CITY; and.CITY shall not be liable for payment of any legal services expenses incurred by,CONSULTANT. 24. ATTORNEY'S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such.that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailing party. 23-13750/322361 10 of 12 25. SURVIVAL _ Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 27. SIGNATORIES Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority or power is not, in fact,held by the signatory or is withdrawn. 28. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. 23-13750/322361 11 of 12 29. EFFECTIVE DATE This Agreement shall be effective on the date of its approval by the City Attorney. This Agreement shall expire when terminated as provided herein. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. CONSULTANT, CITY OF HUNTINGTON BEACH, BUCKNAM INFRASTRUCTURE a municipal corporation of the State of GROUP, INC. California r.— By: City Manager print name INITIATED A D R VED: ITS: (circle one)Chairm resid tNice President AND Director of Public Works By: APPROVED AS ORM: prin e ITS: (circle one) y/Chief Financial Officer/Asst. Ci Attorney Secretary—Treasurer Date RECEIVE AND FILE: qdblilidettd City Clerk Date I,3/2 23-13750/322361 12 of 12 EXHIBIT "A" A. STATEMENT OF WORK: (Narrative of work to be performed) Assist the City in management of the Citywide Pavement Management Plan(PMP). Provide PMP condition survey updates, evaluation of the maintenance zones, Capital Improvement reporting(CIP), and GIS enhancements. B. CONSULTANTS DUTIES AND RESPONSIBILITIES: 1. Technical consultation and online planning resources • Overall management of the project • Project meeting coordination • Compliant internal and OCTA PMP Reporting • Pavement survey and management of database • GIS management and updates • Final Deliverables C. CITY'S DUTIES AND RESPONSIBILITIES: The City shall provide strategies on maintenance and rehabilitation activities and history. The City shall attend project kickoff and additional meetings, as needed, to discuss status and review the existing PMP. The City shall communicate in a timely manner regarding Consultant concerns and shall review and approve the PMP report. D. WORK PROGRAM/PROJECT SCHEDULE: Perform duties per contract language and expiration. EXHIBIT A EXHIBIT`B" • 1. Piggyback Procurement per City of Santa Ana Request for Proposal (RFP)number: 21-076 2. Payment per Huntington Beach proposed fee below: Payment Schedule (Hourly Payment) A. Hourly Rate CONSULTANT'S fees for such services shall be accomplished on a time and materials not to exceed basis in accordance with the standard hourly rate schedule. Our anticipated fee including labor and reimbursable expenses is projected to be$95,289 including optional tasks: Fseid Total 9 DeseriPtion. ` ." ° F r Pr7:nc pel Pto1.. GIS.Anaiyst°a' Admen by � .° Manage)* .r � ... �Techniaazlts}+ j. Task 12023-24 Base Fee ' $295/hr $200/hr $155/hr $104/hr $90/brl Task 1 1 Protect Implementation Task 141 !Project Kickoff 2 1 I. 1 $645 Task 1.2 . Project Status Meetinjs-Quality Control 1 4 4 331 $5,147 Task 2 jCllent Satisfaction 1 Tack2.1 I Project Deliverables ; 6 .6 ., $2.130 Task3 PnJectSchedule Task 3.1w-,1WorkFtowv/Project Schedule . : 2 2 6 , $1,334 Task [Scope ofWork Task 4.1 EUpdate Maintenance and Rehabilitation Activities 2 2 16 $2,374 Task 4.2 1Pavement Condition Survey(230 mites-Walking)�mm 14 20 342 541.468 -MPAH'Survey(168miles) -local sections with 6+year ins Leon dates(61 miles)„ Task4.3 tMaintenacne&CIP/Budgetary Analysis 10 $2,000 Task 4.4_ Corppiiance Reports/Cittwide CIP Report 1_ 28� a_ I 1 56.605 Task4.5 !Mapping and GISundate 3 22 8L____ � $4,842 Task 4.6—+HB MyRoads Web-Portal(pro-bond) _ I $0 —jReimbursables(mileage,printing,project materials) ( . $3,220 jy )All deliverables will becomoperttof the City of Huntington Beach lAll Tasks are negotiable 1Totel Hours per Staff 2 71 _ 61 405 2 12023-24 Total Base Fee S 500 $ 12720 $ &S4 $ 32,640 $ 150 $69,765 Optional Tasks Task5.1 AC/PCCSweat True Area Calculation=Al CloudTechnol (487mile1L $245,500 Task 5:2 Pavement Field&Software Training 2 6 $1,024 Task 5.3 1On-Call Services(Annual) . TBD Additional services outside of thiscontractwillbenegotiated.with:the City where we will use the Standard Hourly Rate Schedule shown here iI.,.. Should the City desire to increase the service level above the hours outlined above for the Task items 1 through 4 or require other services not described herein, a fee adjustment would be negotiated and mutually agreed upon by both parties. B. Travel. Charges for time during travel are not reimbursable C. Billing 1. All billing shall be done monthly in fifteen (15) minute increments and matched to an appropriate breakdown of the time that was taken to perform that work and who performed it. 2. Each month's bill should include a total to date. That total should provide,at a glance, the total fees and costs incurred to date for the project. 3. A copy of memoranda, letters, reports, calculations and other documentation prepared by CONSULTANT may be required to be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 4. CONSULTANT shall submit to CITY an invoice for each monthly payment due. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due; D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and E) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty(30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. 5. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. August 30, 2023 Mr.Tom Herbel, PE City Engineer City of Huntington Beach 2000 Main Street Huntington Beach, CA 92648 Subject: Proposal for the 2023-24 Pavement Management Program Update Dear Tom: It is our pleasure to submit our services to assist the City in the proactive management of its Citywide Pavement Management Program (PMP). With the City seeking to move toward stronger infrastructure management methodologies through advanced pavement inspections, Capital Improvement reporting (CIP), and GIS management, Bucknam Infrastructure Group, Inc. has identified a proactive and cost efficient method in updating your PMP. Our team will focus our long-term PMP knowledge,extensive Huntington Beach-Orange County experience and GIS/GPS technologies to optimize the City's maintenance dollars by applying a manageable and reliable PMP methodology. With Bucknam assisting the City with PMP services since 2002, our project staff, again, can be relied upon to provide continued, outstanding service to the City. This will be accomplished by formulating a proactive Arterial CIP budget and providing realistic residential maintenance recommendations. Our firm is unique in that we provide: Relevant and accurate PMP services based on our ongoingwork with numerous Los Angeles, Orange County and San Diego local agencies such as: o 21 Orange County local agencies; 60% of Orange County local agencies (e.g., Laguna Woods, Brea, Costa Mesa, Placentia, Huntington Beach, Rancho Santa Margarita, Fullerton, Buena Park, Laguna Beach) o 32 Los Angeles County local agencies; o 15 San Diego/Inland Empire local agencies; and o Army Corps of Engineers ASTM D6433 compliant surveying, reporting and pavement analysis on an annual basis; Bucknam will be responsible for: • Overall management of the project/weekly and final quality control • Project meeting coordination • Compliant internal and OCTA PMP Reporting • Pavement survey and management of database • MicroPAVER/ MyRoads® updates • GIS-PMP management • i f r 3548 Seagate Way,Suite 230 Oceanside,CA 92056 T:(760)216.6529 � 3 11NmASTRU&URIE GROUP,INC 1 ww bucknam-inc.corn We have already scheduled time for your project and eagerly await our kick-off meeting with City staff and you. Mr. Peter Bucknam will represent our firm for this project and can be contacted at 760-216-6529 (work) 714-501-1024(cell)or email at peter@bucknam-inc.com. Respectfully submitted, Bucknam Infrastructure Group, Inc. Peter J. Bucknam Project Manager/President Project Understanding / Scope of Work $ily` tr* ( .111 Project Understanding/Approach ' "T We have defined detailed phases to the scope of work; 1. Project Implementation 2. Client Satisfaction 3. Project Schedule 4. Scope of Work(Major Tasks) 1) Project Implementation TASK 1.1: Project Kickoff The first step in implementing a successful pavement management program (PMP) truly resides in frequent communication and timely scheduled data updates. For the City of Huntington Beach it will be essential to establish, up front, the Public Works pavement management priorities for FY 2023-24 and beyond. During the summer of 2023, our firm/Project Manager discussed with Huntington Beach staff the upcoming PMP work efforts and long-term management of the PMP. This allowed for the identification of key project tasks while identifying tasks that could be refined, improved upon and/or removed;thus generating a proactive/efficient scope of work. Our team will set a Project Kickoff meeting to discuss and review in detail the expectations of the project, technical approach, 12-zone maintenance, Orange County Transportation Authority (OCTA)compliance,finalization of the scope of work and the review of the budget/schedule. This effort will continue to build upon the consensus between the Public Works and Maintenance departments as well as build stronger Arterial and Residential maintenance programs/schedules. Deliverable: Meeting minutes, revised project schedule (if necessary) TASK 1.2: Project Status Meetings - Quality Control Program Status Meetings and Progress Reports • Minimum of three meetings during the project (kickoff, field, and status meetings) — minimum of eight (8) hours; Field review meetings; Monthly progress status reports will be delivered to City project manager. Quality Control(QC) We will use a statistical sampling approach for measuring the quality of our field technician's work. In this manner, 10 percent of the original annual surveys will be re-surveyed by an independent survey crew, supervised by a field supervisor, and the results will be compared to the original surveys (this will include 23 miles of arterial / local QC). Our QC process involves checking the field crews'work in a"blind study"fashion. Quality control checks will be performed at the end of each survey week. This will ensure that all field personnel are properly collecting distresses and pavement quantities for all street segments. City of Huntington Beach 1-1 2 23-24 Pavement an geri ernt Program Project Understanding / Scope of Work 'e PCI variance reporting will be performed where previous PCI data will be compared to newly inspected 2024 PCI data; if PCI's vary more than ten (10) points per year Bucknam staff will assess the potential cause through unrecorded work history, accelerated pavement deterioration, etc. Bucknam will record/log any discrepancies between the previous and current PMP databases (any corrections/changes to the database shall not be made without prior City staff approval). Since we are collecting distress information on our field Tablets with the Huntington Beach PMP database live, our staff will perform several quality control tests within the pavement management software using a sample set of the City of Huntington Beach's street distress data. This will ensure that all system and analysis settings as well as City recommendations and standards are being followed. Over the past two years, Bucknam has submitted fifty-six (56) OCTA/METRO compliant reports for Orange and LA County municipalities,they include: Oran eg County PMP Clients(Current)__ Brea ° ; La Palma RSM CostaMesa a..._.._..........._......_.._.Orange..........._..........,..._..3.._._....,._........._.........Tustin ...:.._...._......_.._....... Laguna Hills s Laguna Beach Westminster Fountain Valley i San Juan Capistrano La Habra Huntington Beach Laguna Woods . ' ? Fullerton Seal Beach Santa Ana Placentia Buena Park ,, Cypress - Stanton a: An oIesCounty PMP Clients Ku rent w m Long Beach._..._. _...._....}......:_ .._.........:....._Alhambra_.._.........._..__w...I.:_..............._...._..El Segundo,.....__........._......... Duarte ? Culver City Lomita Rancho Palos Verdes ; Palmdale Glendora Signal Hill {' Pomona R Sierra Madre Monterey Park. •. Hermosa Beach South Pasadena Compton _..._.... , Lynwood Norwalk Monrovia ?. Rosemead Bellflower. Lawndale I Covina ° Beverly Hills La Verne ( South Gate La Habra Heights San Marino(not client) F :M Thousand Oaks . s South El Monte West Covina . I Covina Lakewood Gardena I Commerce. ` Our surveys follow the accepted ASTM D6433 procedure requirements. A copy of the QA/QC plan utilized by our staff during the project will be submitted along with the PMP certification documents. Our staff attends the OCTA PMP Distress Training Classes held in each year, 2011 thru 2023. In February 2023 our staff was acknowledged as "qualified inspectors and firm" to prepare PMP's compliant with the OCTA Countywide Pavement Management Guidelines (this certification/compliance runs through June 2025). Additionally, Bucknam was selected by the Orange County Transportation Authority(OCTA)in Fall of 2021 to perform a 10-year Pavement Management Plan analysis on ALL 35 Orange County local agencies PMP's. City of Huntington Beach 1-2 2023-24 Pavement Management Program Project Understanding / Scope of Work 2) Client Satisfaction TASK 2.1: Project Deliverables Shown throughout our Scope of Work, each Task is summarized with project deliverables. Client satisfaction will derive from frequent communication with the Project Manager and key staff members from the Public Works / Maintenance department. Project success is created by delivering on three main factors; 1) Adherence to scope tasks and deliverables; 2) Performing to the standard set by the Project Schedule; and 3) Controlling costs. Our Project Manager will follow each of these factors throughout the duration of the project 3) Project Schedule TASK 3.1: Work Flow/Project Schedule Our project schedule shows each major task identified in our scope of work, as well as quality control milestones and meetings. Bucknam currently has ample staff to apply to this project in order to meet an aggressive schedule (two/three field technicians will drive the proactive schedule). Our Critical Path Method (CPM) project schedule shows each major task identified in our scope of work, as well as quality control milestones and meetings. Task hale e°, ° °° "` ° "roct"k 1.6 Oct•91(PtMc10 ru..zµtN S?Y1-ose*,25-04;fl t t5.r¢xb=MaP i8;h1D, eApb5` o<4LTAd.P.L�`'t-�.�°•il 7iMev•to-ien BASE SCOPE OF WORK - ',Project Implementation Task 11-Pro�'ece % Assess PMP datatE/f Establish Survey ,. .. Pro act Status Meetin. % % 1)Client satisfaction E.>:<jai \.�r�.. T� "' •'za ei3s��a^Z?m`.aa., '� >c: `'' .» •.:..c•••A Im,. Task 2.1-Project Deliverables % X x X 3)Project Schedule X op Task 3.1-Work Flow/Project Schedule _ .4)Scope of Work ,T�skse ment of MalroPAVER-Work History ;"�+s ___ . —� _ Assessment of MicroPpVER-Work Nlstory .)712 Task 4.2 Pavement Condition Surveys ,_ PCI Re ortln �_�...�_... 90H� Quality Control Checks 1._ Recommended Improvement Program � Q (Task 4,3•Maintenance B CIP/BudRetaryA sit Update Maintenance Rehab Activities � � ,� •_ Task 4Ae Mai Oenance OCFAMeasure MReport CI Review of Drah Final Report % Project Status Meeting Delivery of Final OP Report �....�.. "Task 4.5•Mapes and GIS Task 4.6 Serviceton Beach My Roads PMP Web PortalEMI Optionel Services Task 5.1-AC/PCC True Area SF Calculation MIME ':T4sk5.1,-Pavement FieldB5okware EAJI :Tesk 5.9 On-fill$ervlttsE� ma= See key milestone dates from the project schedule below: • Project Kickoff—October, 2023 City of Huntington Beach 1-3 2 23-24 Pavement Management Pi ogram Project Understanding / Scope of Work , s ;a • Survey Completion—April, 2024 • Delivery of draft PMP—May, 2024 • City comments returned to Consultant—May, 2024 • Delivery of City CIP Final Report—late May, 2024 o All necessary OCTA data, reporting and revenue projections will be submitted prior to May, 2024 • Publication of PMP database—Any time after acceptance of Final PMP o All pavement and GIS data pertinent to the project deliverables will be submitted with the Final PMP report, May, 2024 4) Scope of Work (Major Tasks) TASK 4.1: Update Maintenance and Rehabilitation Activities Based on the pavement maintenance that has been performed by in-house staff as well as contractual maintenance, our staff will review all street activities that have been performed during the past two years. This data will be entered into MicroPAVER to enhance the recommendations for the upcoming budgetary analysis and CIP reporting. Deliverable: Citywide Work History Report TASK 4.2: Conduct Pavement Condition Survey Once the pavement segmentation has been assessed and verified, the inspection of approximately 168.7 centerline miles of MPAH will be performed (100% of MPAH routes). Our survey will ensure that all Master Plan of Arterial Highways(MPAH) routes are surveyed for OCTA compliance. There are 61.0 centerline miles of Locals that need to be surveyed based on OCTA's 6-year inspection cycle requirement. These efforts will assist the City comply with Huntington Beach's necessary June 2020 OCTA submittal and internal reporting needs. A total of 230 miles of streets will be surveyed. MPAH and Local Street Survey With two plus years since the City performed inspections it will be essential to verify that all MPAH /Local segmentation is up-to-date and that section SF quantities are accurate and reliable. Once the pavement segmentation has been assessed and verified,the necessary inspections will be performed. Our survey methodology will include the following approach based on ASTM D6433, OCTA reporting guidelines and the City's cost/benefit analysis: 1. Walking - All sections are surveyed through "two-pass test" walking methodologies. AC/PCC distress types will be collected based upon actual surface conditions and physical characteristics of the segment. Surveying methods will be conducted by remaining City of Huntington Dcach 1-4 2023-24 Pavement Management Program Project Understanding / Scope of Work € ing consistent with ASTM D6433 & the Army Corp of Engineers AC/PCC sampling guidelines while being flexible to current City requirements. All sample locations are observed through walking surveys; samples areas will cover a minimum of 20% of the total section area and will be 2,500 SF +/- 1,000 SF in size. According to the City's RFP the following pavement sections are to be surveyed for the upcoming 2024 PMP update: • The inspection of approximately 168.7 miles of MPAH segments will be performed; • The inspection of approximately 61.0 miles of residential sections that have 6+year old inspection dates (OCTA requires section with 6+ year old inspections to be surveyed; • Recent overlay rehabilitation / reconstruction will reduce total mileage of survey - TBD Our use of MicroPAVER-Tablet - . units allows our staff to collect pavement data with the City of Huntington Beach's MicroPAVER n , iI database live in the field. At the end of the day all electronic data is �;� ;sic transferred to our office for quality T s &or 42 s' control and management. ) N Our Tablet methodology sets us z apart from the competition since : „ Wa we are using a paper-less inventory process to enter data; this in turn generates cost savings to enhance the project schedule and other portions of the project such as CIP reporting, MyRoads®training and on-call services. Roadway Verification Survey-A listing of the field attribute data that is updated/verified during the survey for the pavement management database is listed below: 1. Field Attribute Data (updated and/or verified) • Street Name,from/to, indicating the assigned limits of the section; • Street ranking indicating local, alley, arterial, collector,#of lanes, surface type; • Historical PCI tracking from previous inspections and 2024 PCI inspections; • Segment quantities, indicating the length,width, and total true area of the section; 2. Conditional data will be evaluated for all street segments and will include: • ASTM 20 AC& 19 PCC distresses by type,severity and sample area; • PCI ratings(0-100),taking into account the surface condition, level of distress; City of Huntington Beath 1-5 2023-24 Pavement Management Program Project Understanding / Scope of Work , ��, 4ti3 We welcome staff from the City to join our surveys. All pavement data will be entered into the City's most current MicroPAVER PMP database as well as the HB MyRoads® PMP web-portal (see Task 4.6); Bucknam utilizes their own license to maintain the HB MicroPAVER database. If the City wishes to obtain the most recent version of the PMP software we will assist the City in purchasing MicroPAVER. All items listed above will be maintained by our staff for the duration of this project. Data management will be performed in-house at our Oceanside office. At the completion of the project, an exported version of the PMP database will be delivered to the City. 3. Section Distress and PCI Reporting Upon 60% completion of the required condition surveys, we will prepare draft PCI Reports and PCI GIS maps that document the conditions of all pavement segments. Bucknam will produce a "PCI Variance Report" that will demonstrate PCI variances comparing 2022 vs. 2024 PCI's. This report will allow staff to identify large variances caused by inspection issues,work history impacts and other field survey factors. Additionally,this report will provide the necessary information within MicroPAVER for the City to use and manipulate projected street rehabilitation and maintenance projects. Included in the report will be updated pavement performance curves and maintenance decision models. The City and our staff will review the PCI reports to ensure that all inventory data is correct and the project is running smoothly. Our PCI reporting will include: • PCI report-Sorted by Name (A to Z), PCI Order(0-100), Zone (1, 2, 3, etc.) • Condition Report Analysis for each segment; • Work history report; • GIS Maps presenting PCI finding by zone and by section Once the City has reviewed, assessed and commented on the draft PCI reports, we will address all comments made and deliver the final reports. Deliverable: Citywide PCI reports,compliant OCTA PCI reports, updated PMP database City of Huntington Bac a 1-6 2023-24 Pavement Management Program Project Understanding / Scope of Work s .x 3rl II DEVELOP RECOMMENDED IMPROVEMENT PROGRAM TASK 4.3: Maintenance & CIP/Budgetary Analysis We will assist the City in developing the most cost-effective preventative maintenance, repair and rehabilitation (M & R) strategies possible. This will be accomplished by meeting with the City to discuss and strategize maintenance activities that are currently being used by the City. During this update,a strong focus will be directed to assessing and potentially recommending a re-prioritization of Maintenance Zones.1:thru 12. As:overall conditions rise throughout the City the opportunity to prioritize the next twelve years of annual zone schedules based on weighted zone PCI,available funding'and"other essential Public Works/Utility CIP's may be possible. We will conduct an historical and prospective analysis on the conditional and financial impact these practices have on the pavement network. Based on our fiscal and deterioration analysis, we will present our results and recommendations to City staff. This analysis will become an essential building block for the biennial (even-year) OCTA submittals and Public Works CIP programs. Our staff will review the Huntington Beach database deterioration curves that have been developed based on historical pavement condition inspections, surface type, work histories and road classification. The curves will be updated based on 2024 pavement conditions. Maintenance strategies that are typically reviewed are rehabilitation and reconstruction (R&R), localized maintenance, grinding, slurry seals, AC on PCC patching and overlays, the expected improvement in pavement condition, the life-cycle extension that would result and the unit costs for maintenance. All maintenance practices/unit costs will be integrated into software and will be derived from the most recent construction bids for pavement rehabilitation. We will account for inflation rates when long-term revenues projections are made. Our Project Manager and Principal will work closely with City in defining repair and rehabilitation strategies during each fiscal year(i.e. 2024-2031). Once the repair/rehabilitation strategies have been defined, the identification of a seven year Forecasted Maintenance schedule will be generated. The recommended budget scenarios will be identified on the basis of several criteria: • Assessment and review of the City's Pavement CIP; • Present pavement conditions; Desired levels of service and available resources; • Cost benefit of individual strategies(e.g. reach a PCI of 80 in 7-years,etc.); • Recommendations budget strategies and unit costs • Demonstration of effectiveness of several M&R strategies including preventive, recycling alternatives, high-density mineral bonds and surface/base reconstruction • Scheduling with the City's major CIP projects(water,sewer, etc.); • Budgetary recommendations that satisfy OCTA Local Match Reduction guidelines; • Future routine maintenance needs based on projected deterioration rates; • Renewed Measure M and AHRP objectives and improving citywide weighted PCI City of Huntington Beech 1-7 2023-24 Pavement Management Program Project Understanding / Scope of Work 4 The primary emphasis of this task is to maximize the scheduling of street maintenance using the most cost-effective strategies available and taking into account a life-cycle cost analysis. A working "draft" Final Report will be generated for City staff to review. The report will include an executive summary, PCI Reports as well as draft budgetary findings and recommendations. TASK 4.4: Final CIP Report/OCTA Measure M Compliance Reports We will deliver the Final Report to the City which will be essential for staff reference/use as well as presented in a way that is beneficial for elected officials/upper management. This report will assist the City in complying with OCTA. The report will be prepared in a format that uses the information delivered by the PMP database in conjunction with the information and analysis performed by our team. The report will provide the City with information on: • Current inventory and pavement conditions indices (PCI) for all road classes • Projected annual rehabilitation programs for street maintenance for a 7-yr period (Arterial / Collector, Residential Forecast Maintenance & Rehabilitation Reports) that show the projected return on investment and acceptable levels of service; • Modeling and comparison of at least three (3) budget scenarios that typically include: • Future PMP conditions based upon Current FY 2024-2031 funding levels; • Maintain current PCI after 7 years; • Increase PCI within 7-years; • Strategies and recommendations for the City's maintenance programs and procedures, including a preventative maintenance schedule; • Publication of three budget scenarios within MyRoads® (Bucknam web- portal/dashboard); • Supporting documentation required by OCTA; • A detailed Huntington Beach breakdown of deferred maintenance (backlog); and • Quality Management Plan document. Our recommendations will provide guidance to the City on how to implement better preventative maintenance/rehabilitation strategies and/or increase funding through PMP data examples. Deliverable: Digital hardcopy of the Final Pavement PMP Report (.pdf), will be sent to the City. All final GIS and MicroPAVER data will be delivered. City of Huntington each 1-8 2023.2 .Pavement ranagement Program Project Understanding / Scope of Work ua . ii) TASK 4.5: Mapping and GIS Update As an enhancement and proactive approach to this .- y :; 'an:::„,,,, project, our staff will work with City IT staff to ensure that ;, _; =, all final PMP-GIS layers and map packages are published 011 gP; r,1r ' within the City's established GIS Enterprise network. The 25h� "� '� maps described below will be incorporated into the City's r:V @tir�ir��i �. GIS Enterprise: '--r 'T ` ' "' ❖ PCI values for every section; " E ut. a�. 1 A ❖ Work History identifications; \ a 7-yr CIP Arterial / Local Rehabilitation and ;r 1,ipi ``,„-:0. Slurry Seal Programs; • . y if r�,tiu Local Maintenance Zone PCI maps; ❖ Functional classification maps "' City of Huntington Beach,CA t 1411A Current Conditions 2022 4aUC AM Once the City has approved the Pavement Condition Report,we will update the necessary MicroPAVER-GIS linkages(street names will be shown on all maps). By using the established unique ID's within MicroPAVER and the City's ESRI street shapefile ID's, we will update the one-to-one match for each pavement section in the GIS. Our staff will coordinate all project deliveries with the Public Works and the GIS division to ensure that the most current and accurate PMP-GIS maps are represented within the City's GIS enterprise. We can also provide this data to the City's ESRI ArcGIS Online software (if owned) or can provide these mapping services through Bucknam's ArcGIS Online. Deliverable: Complete GIS files/themes based on list above(shapefiles). TASK 4.6: Huntington Beach MyRoads®PMP Web-Portal Huntington Beach MyRoads® Web-Portal - nyaNTas:H n nOru�ne,rr, _ n,.. - CIN OF HNNTINGTON BEACH -Bucknam's MyRoads® is a great match for the c ° .z. - .. ,,.. r o Huntington Beach PMP today and for the future. GB This brings your PMP data to life within a .. L J 1� dynamic dashboard! �" il, ti� •J. " o . ,, _ Bucknam now provides all our PMP clients with a °A- °,"'au .� ';�, _"• unique and agency driven "MyRoads®" web :' a- of r portal that provides instantaneous access to your a° °° t}tyt 1 :} pavement management database. ,.. . 9 • ,, r`r b "'® r` This "dashboard" allows users to toggle through rio p= individual sections via GIS mapping selections, T" ) zone queries, rank selection, PCI ranges, etc. to ` - : .a` 1 ., • eAN',;,.. review all section metrics, latest/previous 'a'° _:a.°po. ..,;. i City of Huntington Beach 1-9 2 2 - 4 Pavement Management Program Project Understanding / Scope of Work (0, inspections, work histories generate filtered PCI reports and identify potential °- , maintenance costs based upon your unique needs. Bucknam has shown your Huntington Beach MyRoads® account actively working! This tool will be accessed by City staff simply through a Username/Password methodology. As changes are made to the Huntington Beach PMP database the MyRoads® dataset is changed to reflect work history edits, PCI inspections and section changes. In summary, MyRoads® allows the user perform the following dynamic functions: • Query specific pavement segment(s)to view current/historic PCI,work history inspection; • Filter for pavement sections within a defined zone, PCI range and/or functional class; • Select a pavement section or grouping of section through the on-board GIS tool; • Enter slurry, overlay & reconstruction unit costs to determine preliminary cost of maintenance and resulting citywide PCI o Display critical street/sidewalk/ROW assets along pavement section(s)that are critical to Engineering Bid development and solicitation (ADA ramps, utilities, manholes,trees, etc. • Displays all final GIS project maps(PCI,work history, 7-yr forecasted maintenance,etc.) • Bucknam will train Huntington Beach staff on the simply use of the MyRoads® dashboard. 5) Optional Tasks TASK 5.1: AC/PCC Segment True Area Calculation —Al Cloud Technology First and foremost, the assessment of the City's pavement segmentation is one of the key priorities for this project. With two years between major inspections it will be essential to verify that all Arterial, Collector and Local segmentation is up-to-date and that section true area SF quantities are verified, accurate and reliable. This will be completed by utilizing the Bucknam- Envision cloud-based learning technology (Al) to correctly quantify square footages for each pavement section (see sample below). Bucknam's use of cloud- x a 44-1Aiir 7soiri V7 1—Original Baldwin Park } i71 ,+' Aerial or IABIAC Aerial is based learning �.. ka ,14, utilized(sample of Slater technology is initiated by rr I 'w . Ave WI Fountain Valley) °` a` � 1 & .sr~it u. Sy ,�r r :'{st" �-; ,:f our staff by providing the _., mF g Y 'T 2-Cloud-based learning � - � '?ae' , %7f" ?'t tedmologysrans aerial Al with the City of �^` �" and generates AC i � ,� { a as pavement locations Huntington Beach's most z ;. �" � while separahng PCC recent aerial image; in 4` �- 3—GIS Po on of the doing so, all AC and PCC r � '" �� ` � �' �tl � t W Crtya pavement pavement true areas are � �4'� b/ a , t ^+ l a"I » r„ segmentslsde0ned and �' SF's are corrected within calculated. These Paffi �� = � f p stree�°er calculations are possible due to the cloud-based learning tech's inherent working knowledge of how to recognize edge-of-pavement,surface types, medians, bus pads and AC/PCC surface limits. City of luntrgon Beach 1-10 202 -24 Pavement Management Program Project Understanding / Scope of WorkII r $� This ability will allow Bucknam to obtain the necessary quality control measurements for defined HB PMP segments and to perform segment true area SF variance reports. This will in turn create more accurate PCI's, engineering project cost estimations, total centerline/square footages of the HB network as well as for each unique pavement segments. We will review/assess new and/or missing streets previously excluded from the last PMP update and create the necessary segmentation within the HB PMP database+GIS links. Bucknam has recently completed this effort for the following local agencies: • City of Orange • City of Compton • City of Cypress • City of Glendora • City of Monrovia • City of Stanton • City of South • City of Fountain • City of Fullerton Pasadena Valley • City of Tustin • City of Santa Ana TASK 5.2: Pavement Field& Software Training With PMP software use being one of the key components to a successful PMP update, we will provide City staff with quality, certified training and the necessary skills needed to maintain the PMP. Bucknam will provide City staff with all collected pavement/GIS data, as well as updated operation manuals for both field data collection and software use. Based on the number of future users,our staff will deliver as many copies as needed by City staff to facilitate the program. Peter Bucknam, will conduct training sessions covering implementation, interfacing with MicroPAVER and MyRoads®, PMP methodologies, field survey practices, PCI calculations, budget needs analysis and editing/updating the database. This is estimated to consist of a minimum of 8 hours of training. Training typically involves one (1) day of training on the PMP software and GIS linkages. There is no minimum or maximum amount of people that can be trained under this methodology. We can train one key individual or an entire classroom using a City training facility pending on your needs; the intent of this training is to empower City staff to continue updating the PMP database on their own after this project is completed. TASK 5.3: On-Call Services Pavement Management Program Support With the City implementing a biennial PMP management schedule Bucknam will provide annual PMP support that will cover data previously submitted by our staff. If additional services outside the identified scope of work above are requested Bucknam will provide timely and proactive services to the City. Additional As-Needed services typically include: • Additional budget scenarios, general reporting, deterioration studies • Additional visual inspections above the mileage amount indicated in Task 4.2 • Additional pavement management—GIS mapping City of Huntington Reach 1-11 2 2 -2 Pavement€usagernona Program gra Project Understanding / Scope of Work 5 y � 9 moo 3 • Additional MicroPAVER training, operation use = � The agreement will continue to include the provision of onsite and telephone support for the City staff. Proposed Fee Task Items 1 through 4 can be accomplished on a time and materials not to exceed basis in accordance with the standard hourly rate schedule attached. Our anticipated fee including labor and reimbursable expenses is projected to be$69,765 for a eight-month period. •Description -Principal Manager GISAnalystaTechni an(s). Adman. • Total y - 12023-24 Base Fee —�^ $295/hr $200/hri $155/hr $104/hr' $90/hrl Task 1 'Project Implementation -_—_ - �____•___�_ Task 1.1 'Project Kickoff —, 21 11 1 $645 Task 1.2 ;Project Status Meetings- ualitt!Control __ ____.•_-___— _ 1 41 411 33 $5,147 Task 2 Client Satisfaction Task 2.11 lProject Deliverables •__. ...__.. _.._-_..»..._.-..._..__ _..-_.__...__6i.._. .___61 ...._..._ _.. _..___... _}. $2,130 Task 3 (Project Schedule_..._..__.».-_......_...__.._....-..._.._»_._ ..._.___..._____ _________________ _ Task Task 3.1 Work Flow/Project Schedule -..__.. _».-.... ?._.__...._...._Z_...»__...__..__6.».._.. --r- $1,334 Task4.._....Scope of Work _..._.._....__».......... .___..___. _.. ...._.....__.._._..__._.._. .._....__._». ..._..._.._ -1' .. .... Task 4.1 Update Maintenance and Rehabilitation Activities 2.j 2 16 $2,374 Task 4.2 Pavement Condition Survey(230 miles-Walking) _...__»._.._._ _.._14, 20 342 $41:468 -MPAH Survey(168 miles) — ____-• ,�_---_ __ ____-� _- Local sections 6+gear inspection dates(61 m_iles)___�__ - Task 4.3 1Manntenanne&CIP/BudgetamAnalysis — _-- 10 — I $2,000 Task 4.4 Compliance Reports/Citywide CIP Report 1 28ii 4 1�$6,605 Task 4.5 1 Mapping and GIS Update 31 22, 81 $4,842 Task 4.6 1H8 MyRoads Web-Portal(pro-bono)---_ ---_ _ •_••___-•_- ...-. I_--„ $0 Reimbursables jmileage,printing,project materials) $3,220 All deliverables will become property of the City ofHuntington Beach» All Tasks are negotiable .___..___•_-_-1Rotal Hours per Staff .._..__.__._.._.-._.._..._.....__......_.__.__..___._-.._._...__.__._.._.. .._...___.._71.1___-___•»61 405 2 i2023-24 Total Base Fee $ 500 $ 12,780 I$ 8,540 $ 35,640 $ 150 $69,765 i Optional Tasks J I Task 5.1 IAC/PCC Segment True Area Calculation-Al Cloud Technology(487 miles) _ i- _ -L S24,500 Task5.2 IPavement Field&Software Training al_ �_•____6 I $1,024 Task 5.3_ On-Call Services(Annual _ TBD - Additional services outside of this contract will be negotiated with the City where we will use the Standard Hoyrly Rate Schedule shown here. --• Should the City desire to increase the service level above the hours outlined above for the Task items 1 through 4 or require other services not described herein, a fee adjustment would be negotiated and mutually agreed upon by both parties. We have included our fee schedule below for the City consideration. City of Huntington Beach 1-2 202 3-2,4 Pavement Management Program • • r 1,4,6 ` , 7 ® DATE(MM1DD/YYYY) A o CERTIFICATE OF LIABILITY INSURANCE 12/1/2023 THIS CERTIFICATE IS ISSUED AS A MATTER.OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE'CERTIFICATE HOLDER.THIS CERTIFICATE.,DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the pollcy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: PHONE ( ). .Ext): (888)780-538 FAX Not: 86 828-2424 WTW MIDWEST INC - . ADDRESS: Certificate@Hanover.com 233 S WACKER DR,SUITE 2000 INSURER(S)AFFORDING COVERAGE NAICir CHICAGO IL 60606 INSURER A:. Citizens Ins Co of America 31534• INSURED INSURER B: Hanover Insurance Ca 22292 INSURER c: HanoverAmerican Ins Co 36064 BUCKNAM INFRASTRUCTURE GROUP INC INSURER 0: 3548 SEAGATE WAY STE 230 INSURER E: OCEANSIDE CA 92058 INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:' THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY.CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH•THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUER POLICY EFF 'POLICY EXP LIMITS LTR INSD WVD POLICY NUMBER (MMDI IDYYYY) IMMIDDIYYYYI 11 COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 2,000.000 RGE TO CLAIMS•MADE OCCUR PREMISES Ma occurrence) $ 1'000'000 MED EXP(Any one person) $ 10,000 A Y Y OBC A399956 09 09/16/2023 09/16/2024 PERSONAL 8 ADV INJURY $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 4,000,000 • POLICY El JEOT [1 LOC PRODUCTS-COMP/OP AGG $ 4,000,000 OTHER: $ AUTOMOBILE LIABILITY COa etdMBINden0EDSINGLELIMIT $ 2,000,000 (E ANY AUTO BODILY INJURY(Per person) $ A OWNED SCHEDULED Y Y OBC A399956 09 09/16/2023 09/16/2024 BODILY INJURY(Per accident) S AUTOS ONLY AUTOS / HIRED / NON-OWNED PROPERTY DAMAGE $ V ,AUTOS ONLY �/ AUTOS ONLY /Per accident) • S • J UMBRELLALIAB L OCCUR • EACH OCCURRENCE $ 3,000,000 A EXCESS UAB 'CLAIMS-MADE Y Y OBC A399956 09 09/16/2023 09/16/2024 AGGREGATE $ 3,000,000 DED ✓ RETENTIONS $ WORKERS COMPENSATION AND EMPLOYERS'LIABILITY PER ERH Y • ANYPROPRIETOR/PARTNERIEXECUTNE IN EACH ACCIDENT $ 1,000,000 C OFFICER/MEMBEREXCLUDEDT E.L.'❑N N iA N WZC A399946 09 09/16/2023 09/16/2024 1,000,000 (Mandatory In NH) E.L.DISEASE-CA EMPLOYEE $ IDSCIePsTclIiO OnO ERATIONS below E.L.DISEASE-POLICY LIMIT $ 1,000,000 B Architects&Engineers Prof Llab N N LHC H023717 04 09/16/2022 09/16/2024 Claims-Made:$2M Ea Clalm/$2M Agg DESCRIPTION OF OPERATIONS i LOCATIONS!VEHICLES(ACORD 1e1.Additional Remarks Schedule,may be attached If more space IaA Wpaipt�im/M[� flp City of Huntington Beach,its officers,elected or appointed officials,employees,agents and volunteers are AdditIon��hd�d bR-t►te'neal LII9Uift' lability pursuant to the terms and conditions by form 391-1586.Waiver of Subrogation as provided by form 391-1003(pg 80 of 81).Cancellation Notice will bop. de to the Certificate Holder pursuant to endorsement:401-1235,331-0342 and 921-1507.Such notice Is solely for the purpos�y(informing the Certificate Hold f the effective • date of cancellation and does not grant,alter,or.extend any rights or obligations under this policy. MICHAEL 5.GAT 8 . CiTY ATTORNEY CITY OF HUNTINGTON 13EAGH CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE.CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN. ACCORDANCE WITH THE POLICY PROVISIONS. CITY.OF HUNTINGTON BEACH ATTNi DIRETOR OF PUBLIC WORKS AUTHORIZED REPRESENTATIVE 2000 MAIN ST ?'lL -Cgt- f _, HUNTINGTON BEACH CA 92648 �`�, '1l1[J� • I ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) • The ACORD name and,logo are,registered marks,of ACORD msli ikNuLl,rI l`Iu. A-2023-167 woRc► UNTIL INS Ir:E`Y:i'IftlS 7'/ t�fiav np.TE: SECOND AMENDMENT TO AGREEMENT TO PROVIDE PAVEMENT P1/41 C2 MANAGEMENT PROGRAM AND GIS MAP INTERGRATION SERVICES .kmi.c��s THIS SECOND AMENDMENT to the above-referenced agreement is entered into on October 3, 2023, by and between Bucknam Infrastructure Group, Inc. ("Consultant"), and the City of Santa r Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). c-) RECITALS A. The parties entered into Agreement No. A-2021-21 1, dated October 19, 2021, by which Consultant agreed to provide Pavement Management Program Updates ("Agreement"). The engagement of Consultant for said services was based on the selection of Consultant's response to City's Request for Proposal No. 21-076 ("RFP"). B. The Agreement remains in effect through October 18, 2023, with provision for extension up to two (2)additional one (1) year periods. The Agreement is current and in-effect. C. The parties entered into a First Amendment to the Agreement,dated January 17, 2023 (No. A- 2023-006),whereby Consultant agreed to an updated Scope of Services to include required on- call PMP/GIS services,an essential tool to perform annual PMP database and reporting updates for the City,which were services not previously contemplated under the Agreement. The First Amendment also increased compensation to Consultant in an amount up to $66,286.00 for the additional services to be provided therein. D. The parties now wish to amend the Agreement to account for continuing services for the 2024 Pavement Management Program Update for Fiscal Year 2023-2024 by increasing the amount expended under the Agreement and to extend the term of the Agreement by an additional one (I)year period. The Parties therefore agree: 1. Section 1, Scope of Services, is hereby amended to include additional services for the 2024 Pavement Management Program Update for Fiscal Year 2023-2024,as detailed in Consultant's Proposal, dated July 12, 2023, attached hereto and incorporated herein as Exhibit A-2 to this Second Amendment. Consultant agrees that it has not provided any services detailed in Exhibit A-2 and will not begin any services prior to the effective date provided above. 2. Section 2,Compensation, is amended to increase the total compensation to be expended under the Agreement by$100,000.00, as detailed in Consultant's Fee Proposal, attached hereto and incorporated herein as Exhibit B-2. This amount includes a base amount of$90,944.00 and a contingency amount of$9,056.00,to be exercised at City's sole discretion. Consultant agrees it has not rendered any services detailed by this Second Amendment to which it is owed payment by the City prior to the effective date noted above. 3. Pursuant to Section 3 of the Agreement, Term, the time period of the Agreement is extended for the additional one (I) year term ending on October 18, 2024. Page I of 4. Except as modified by this Amendment,all terms and conditions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the Agreement on the date and year first written above. ATTEST CITY OF SANTA ANA JENNIFE L Steven A.Mendoza City C Acting City Manager APPROVED AS TO FORM CONSULTANT Sonia R. Carvalho City Attorney JONATHAN T. Z By: pci E6•t. t b c idn/1 re•� Assistant City Attorney Title: r ,l tj l Ot; RECOMMENDED FOR APPROVAL fNABIL SABA Executive Director Public Works Agency Page 2 of 2 From: City of Santa And To: Burrola.Melissa;Ramirez.David;certlflcateehanover.com;Frankston.Emerson;Gilbert.Havlev; Detereolbucknam-Inc.cont Subject: Internal Notice of Compliance Date: Friday,October 6,2023 1:42:29 PM • NOTICE OF COMPLIANCE CITY STAFF:PRINT THIS PAGE AND INCLUDE WITH AGREEMENT TO THE CLERK OF ThlE COUNCIL Contractor Bucknam Infrastructure Group Inc Name: Project Number: TBD (046) Project Second Amendment To Agreement To Provide Pavement Name: Management Program And GIS Map Integration Services The Certificate of Insurance (COI) submitted indicates that the coverages are in compliance with the insurance requirements. No further action is required at this time. The compliant coverage(s)are: TYPE OF INSURANCE POLICY ' EXPIRATION COI DATE ! FILE NAME - NUMBER DATE BUCKNAM ARCHITECTS& ' INFRASTRUCTURE 1 LHCH02371704 09/16/2024 08/22/2023 ENGINEERS PROF LIAB I GR CityOfSantaAna 8- 22.pdf BUCKNAM AUTOMOBILE ' OBCA39995609 09/16/2024 08/22/2023 INFRASTRUCTURE LIABILITY GR CityOfSantaAna 8- • ' 22.pdf • BUCKNAM INFRASTRUCTURE GENERAL LIABILITY OBCA39995609 09/16/2024 08/22/2023 GR CityOfSantaAna8- 22.pdf WORKERS BUCKNAM COMPENSATION AND ° WZCA39994609 09/16/2024 08/22/2023 r INFRASTRUCTURE EMPLOYERS' GR CityOfSantaAna 8- LIABILITY 22.pdf AGREEMENT TO PROVIDE PAVEMENT MANAGEMENT PROGRAM UPDATE THIS AGREEMENT is made and entered into on this 16th day of October,2021 by and between Buckram Infrastructure Group, Inc. ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California("City"). RECITALS A. On August 16, 2021 the City issued Request for Proposal No. 21-076, by which it sought a Consultant to provide Pavement Management Program Updates. B. Consultant submitted a responsive proposal that was selected by the City. Consultant represents that it is able and willing to provide the services described in the scope of work that was included in RFP No.21-076. C. In undertaking the performance of this Agreement,Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth,the parties agree as follows: 1. SCOPE OF SERVICES Consultant shall perform the services described in the scope of work that was included in RFP No. 21-076, which is attached as Exhibit A, and as more specifically delineated in Consultant's proposal, which is attached as Exhibit B and incorporated in full. 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services for City, the rates and charges identified in Exhibit C. The total amount to be expended under this Agreement shall not exceed ninety-one thousand dollars and zero cents ($91,000) during the term of this Agreement,including any extension periods.The sum is comprised of(1)the base amount of$79,038 and (2) an approximate 15% contingency in the amount of$11,962 for additional services at the City's sole discretion. b. Payment by City shall be made within 45 days (forty-five) days following receipt of proper invoice evidencing work performed,subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above and terminate on October 18th, 2023, unless terminated earlier in accordance with Section 16, below. The term of this Agreement may Page 1 of 9 be extended for two 1-year periods upon a writing executed by the City Manager and City Attorney. 4. PREVAILING WAGES Consultant is aware of the requirements of California Labor Code Section 1720,et seq.,and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on"public works"and"maintenance"projects. If the services being performed are part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage.Laws, and the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend,indemnify and hold the City,its elected officials,officers,employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement;however,the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy,use,modify,reuse, or sublicense any and all copyrights, designs, and other' intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents &Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time,provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 7. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subcontractors,if any,to obtain and maintain insurance as described below: a. Minimum Scope and Limit of Insurance Page 2 of 9 1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an"occurrence"basis,including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies,either the general aggregatelimit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. 2. Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Consultant has no owned autos, hired, (Code 8) and non- owned autos(Code 9),with a limit no less than$1,000,000 per accident for bodily injury and property damage. 3. Workers' Compensation: as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than$1,000,000 per accident for bodily injury or disease. 4. If Consultant is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than$2,000,000 per claim with$2,000,000 in the aggregate. If the Consultant maintains broader coverage and/or higher limits than the minimums shown above,the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant.Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. b. Other Insurance Provisions 1. Additional Insured Status: The City,its officers,officials,employees,and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials,parts, or equipment furnished in connectionwith such work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant's insurance(at least as broad as ISO Form CG 20 10 11 85 or if notavailable,through the addition of both CG 20 10,CG 20 26, CG 20 33,or CG 20 38; and CG 20 37 if a later edition is used). 2. Primary Coverage:For any claims related to this contract,the Consultant's insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. Page 3 of 9 3. Notice of Cancellation:Each insurance policy required above shall provide that coverage shall not be canceled,except with notice to the City. 4. Waiver of Subrogation: Consultant hereby grants to City a waiver of any right to subrogation that any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiverof subrogation,but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. 5. Self-Insured Retentions: Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.The policy language shall provide,or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City. 6. Acceptability of Insurers: Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M.Best's rating of no less than A:VII,unless otherwise acceptable to the City. 7. Claims Made Policies(applicable only to professional liability): i. The Retroactive Date must be shown,and must be before the date of the contract or the beginning of contract work. ii. Insurance must be maintained and evidence of insurance must be provided for at least five(5)years after completion of the contract of worn iii. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date,the Consultant must purchase"extended reporting"coverage for a minimum of five(5)years after completion of work. 8. Verification of Coverage: Consultant shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage requiredby this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work __ beginning shall not waive the Consultant's obligation to provide them. Page 4 of 9 The City reserves the right to require complete,certified copies of all required insurance policies,including endorsements required by these specifications, at any time. 9. Subcontractors: Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from subcontractors. 10.Special Risks or Circumstances: City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience,insurer, coverage,or other special circumstances. 8. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City,its officers,agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant,its subcontractors,agents,employees,or other persons acting on its behalf which relates to the services described in section 1 of this Agreement and (2) from any claim that personal injury, damages,just compensation, restitution,judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement.This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered,by reason of the events referred to in this Section or by reason of the terms of,or effects,arising- from this Agreement. The Consultant further agrees to indemnify,hold harmless,and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City,regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages,just compensation,restitution,judicial or equitable relief due to personal or property rights arises by reason of the terms of,or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence,recklessness,or willful misconduct of the Consultant. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City,its officers,agents,representatives,and employees against any and all liability, including costs, for infringement of any United States' letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 10. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a Page 5 of 9 l minimum period of three(3)years,or for any longer period required by law,from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents,proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 11. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement,and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that(a)has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13. NON-DISCRIMINATION Consultant shall not discriminate because of race, color,creed,religion,sex,marital status,sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law,in the recruitment,selection,teaching,training,utilization,promotion,termination or other employment related activities or any services provided under this Agreement.Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements,oral or written,between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto,the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized Page 6 of 9 representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to,the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements,promises or agreements,orally or otherwise,have been made by any party,or anyone acting on behalf of any party,which is not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign,transfer,delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 16. TERMINATION This Agreement may be terminated by the City upon thirty(30)days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination,subject to the following conditions: a. As a condition of such payment,the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law,and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 17. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure,right or remedy.No waiver of any breach,failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 18. JURISDICTION-VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation,performance,and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. Page 7 of 9 19. PROFESSIONAL LICENSES Consultant shall,throughout the term of this Agreement,maintain all necessary licenses,permits, approvals,waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States,the State of California,the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 20. MISCELLANEOUS PROVISIONS • a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not,in fact,held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. 21. NOTICE My notice,tender,demand,delivery,or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail,postage prepaid,or sent by fax or other telegraphic communication in the manner provided in this Section,to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza(M-30) P.O.Box 1988 Santa Ana,CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Nabil Saba,PE Executive Director,Public Works Agency City of Santa Ana 20 Civic Center Plaza(M-21) P.O.Box 1988 Santa Ana, California 92702 Fax: 714-647-5635 Page 8 of 9 To Consultant: Peter J Bucknam,PM Bucknam Infrastructure Group,Inc. 3548 Seagate Way Suite 230 Oceanside, CA 92056 Office: 760-216-6529 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail,duly registered or certified,with postage prepaid,and addressed as set forth above. If sent by fax,communication shall be effective or deemed to have been given twenty-four(24)hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. IN WITNESS WHEREOF,the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Daisy Gomez Kristine Ridge Clerk of the Council City Manager APPROVED AS TO FORM: SONIA R.CARVALHO CONSULTANT: City Attorney lorandon Salvatierra Name: Deputy City Attorney Title: RECOMMENDED FOR APPROVAL: Nabil Saba, PE Executive Director Public Works Agency Page 9 of 9 EXHIBIT A Scope/RFP 21-076 : Appendix ATTACHMENT 1 .:.. :. . .: . "SCOPE OF WORK CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR PAVEMENT MANAGEMENT PROGRAM UPDATE RFP NO. 21-076 INTRODUCTIONBACKGROUND The City of Santa Ana is seeking a qualified consultant to perform pavement condition surveys and budgetary analysis as part of the update to the City's Pavement Management Program(PMP). The PMP surveys and analysis shall comply with Orange County Transportation Authority (OCTA)guidelines. The City's roadways consist of approximately 450 centerline miles of paved streets and alleys. The roadways are divided into three networks: Master Plan of Arterial Highways(MPAH),Local Street; and Alley: The MPAH Network contains approximately 105 centerline miles of Major Arterial,Primary Arterial, Secondary Arterial, and Collector streets with AC and PCC surfaces. The Local Street Network contains approximately 317 centerline miles of residential and nonresidential/ industrial streets with AC and PCC surfaces. The Alley Network contains approximately 28 centerline miles of alleys with AC and PCC surfaces. The database includes 4,417 street sections in all three networks and these sections were last surveyed in 2019. These data were input into StreetSaver software; therefore, all works for this scope of services shall utilize the latest version of StreetSaver software. Description of Work: . The proposal should include the following tasks and fees and any additional tasks and fees deemed necessary by the Consultant shall be clearly identified in the proposal. Additionally, the City reserves the right to provide Notice To Proceed (NTP) for any, all or none of the following optional tasks: Database Task 1 -Management and Administration The Consultant shall monitor project progress and maintain project files. Other responsibilities include supervising and reviewing the inspection process for conformance with OCTA guidelines. The Consultant shall meet with City staff to review schedule, budget,project documents, project goals,format of deliverables and clarify responsibility of each party. City of Santa Ana RFP 21-076 Page Al-1 Task 2-Pavement Condition Surveys Collect and record pavement distress data, as per ASTM D6433-11 and OCTA guidelines. The pavement distress data shall be collected using the walking survey method;windshield surveys will not be accepted in lieu of walking surveys. Input pavement distress data into the City's database and calculate Pavement Condition Index (PCI) for each segment utilizing the latest version of StreetSaver software. The consultant shall keep a log of any discrepancies between the database information (i.e. surface type,etc.)and actual field conditions,and shall coordinate with City staff to correct the database as necessary.The Consultant shall provide the City with a list of street sections with a difference of more than 10 PCI values since the last inspection in 2019 and the explanation for such major changes. Corrections/changes to the database shall not be made without prior City staff approval. Task 3—Customize Database To monitor the progress of various maintenance and rehabilitation(M&R) treatments,the database shall add a customized field tracking the details of treatment types(ie 2"AHRM over 3/8"ARAM,over 2"AC over native). Additionally, the Consultant shall coordinate with StreetSaver developer to prepare a customized report to include the following fields (all of these fields are currently in the database but there is no single report output including all of them) in one single report: • Local Street Preventative Maintenance's date • Pavement treatment data in pavement section table • Project number in M&R section • Number of slabs(PCC streets only) Furthermore,the City frequently prepares various reports for City Council.Therefore,the • Consultant shall coordinate with StreetSaver developer to prepare up to five custom maps. Task 4-Budgetary Analysis The City will provide the list of completed streets over the past two fiscal years to be updated in the database and the list of streets planned for repair over the next seven fiscal years for the budgetary analysis. Forecast future PCI values for each segment and create OCTA-required budget scenarios for each network utilizing the latest version of StreetSaver software. The consultant shall coordinate with City staff to develop a 7-year maintenance & rehabilitation strategy (including but not limited to selecting segments, treatment type, costs, and year of implementation). City of Santa Ana RFP 21-076 Page Al-2 Task 5-Final Report The consultant shall prepare a final Pavement Management Program report and any other required submittal items, as per OCTA guidelines. The report shall include, without limitation, the methods, findings and recommendations of the consultant, which shall be presented in a single comprehensive document which, should include findings generated as part of other tasks described herein. Task 6-Database Update and GIS Map Integration (Optional Tasks) There are approximately 30 or less segments of roadway to be added/deleted/combined from database(City will provide the list). The Consultant shall integrate GIS mapping(ESRI) with StreetSaver database/Generate updated GIS sharp file. General Requirements • All work shall be performed in conformance with the City and OCTA's policies, procedures, and standards. • The Consultant has total responsibility for the accuracy and completeness of all inspections performed and documents prepared. The documents furnished under the Agreement shall be of a quality acceptable to the City.The criteria for acceptance shall be a product of neat appearance, well organized, and technically and grammatically correct.The assumption of the number of review rounds is not allowed. • The City has traditionally used paper distress forms but electronic data collection(using laptop/tablet computers)will be acceptable.The paper distress forms shall be submitted to the City for the City's records or the methodology for upload of electronic data collected shall be clearly defined and a method for data verification provided. Project Deliverables • Updated database in StreetSaver. • Final PMP report;digital file on CD and 1 hard copy. Project Schedule and Milestones • Kickoff Meeting&Notice To Proceed October 12,2021 • Complete inspection& submit inspection data for review February 18, 2022 • Complete Budgetary Analysis March 18,2022 • Submit Draft Pavement Management Report April 15,2022 • Complete Final Pavement Report May 6,2022 • City Council Approve PMP Report June 7,2022 City of Santa Ana RFP 21-076 Page Al-3 Payment and Invoicing Selected Consultant shall invoice the City based on time and material according to the City's standard invoice template. Tasks and hours shall be clearly identified and all rates must match those included in the approved agreement. City shall retail ten percent(10%) of the invoice amount from each payment until the completed Project has been accepted by the City. 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Table of Contents Statement of Qualifications Section Page r 1 Cover Letter 1-1 2 Firm and Personal Experience 2-1 Firm Qualifications 2-1 Key Project Team Members 2-2 Project Team Org Chart 2-4 Resumes 2-5 3 Understanding of Need 3-1 Project Approach/Scope of Work 3-1 4 Relevant Project Experience 4-1 Local Relevant PMP Project Experience 4-1 PMP References 4-1 5 Schedule 5-1 Project Schedule(Critical Path) 5-1 6 Fee Proposal 6-1 Separate sealed envelope 6-1 -Hourly Rate Schedule 6-2 7 Certifications 7-1 Attachments 3-1, 3-2, 3-3 7-1 City:.: 'i'Y.:%s i nA. TOC August 11,2021 Mr.Kenny Nguyen Public Works Agency City of Santa Ana 20 Civic Center Plaza(M-36); 3rd Floor, Ross Annex Santa Ana,CA 92701 Subject: Proposal for Pavement Management Program Update—2021 Dear Kenny: It is our pleasure to submit our proposal to the City of Santa Ana for the continuing, proactive management of your Pavement Management Plan (PMP). With the City seeking to continue the strong development and implementation of pavement management methodologies through advanced inspections,Capital Improvement reporting(CIP), OCTA compliance reporting and GIS enhancement, Bucknam Infrastructure Group, Inc. has identified a proactive and cost efficient method to assist the City in continued development of your pavement management program. Our team will focus our high-end pavement and right-of-way management knowledge, extensive Santa Ana - Orange County experience, StreetSaver and GI5/GPS technologies to optimize the City's capital and maintenance dollars by implementing manageable and reliable infrastructure methodologies. Our PMP implementation services will be provided through cost-conscience pavement inspections, annual work history updates, additional CIP reporting, alternative budgetary reporting, GIS assessment/integration and general database management. Our firm is unique in that we provide: •> Relevant and accurate PMP services based on our ongoing work with the Orange County Transportation Authority (OCTA), Measure M2 compliance (Bucknam is currently assisting sixteen(16)OC agencies comply with Measure M2 Additionally, Bucknam was selected by OCTA in.July, 2021 to perform a county-wide PMP assessment for all 35 local agencies and perform a 10-yr budgetary model that identifies required revenues to sustain or achieve a PCI over 75 0 OCTA Renewed Measure M compliant StreetSaver surveying, reporting and pavement analysis; Use of Bucknam-Fuscoe "Cloud-based Learning Technology"Artificial Intelligence (Al)to calculate,compare and qualify all AC/PCC asphalt SF's within the City of Santa Ana 3548 Seagate Way',Suite 230 yI ii..1\. Y J 1 Y 1 Oceanside,to 92tl56 INFRASTRUCTURE GROUP INC:( www.tiucknaindntcotn Local-Orange County knowledge and experience gained through our management of 80 local agency PMP's within Southern California. Over the past two years, Mr. Peter Bucknam served as Project Manager for numerous Orange County PMP projects (i.e. Orange, Fullerton, San Clemente, La Palma, Brea, Irvine, Fountain Valley, Huntington Beach, Costa Mesa, Tustin, RSM, Laguna Beach, San Juan Capistrano, Laguna Hills, La Habra, and Westminster'and he has personally managed over 500 PMP projects over the past twenty years ••r Project/engineering experience that brings the understanding that StreetSaver results are not set in stone; we proactively use the available data to enhance budget forecasting,project planning and maintenance zone development ❖ Professional Engineering experience through our Principal, Mr.Steve Bucknam,P.E.who brings 40+years of public/private local agency experience. Mr. Bucknam has served as City Engineer, Deputy City Manager, Design Engineer and Utilities Director for numerous public agencies As Project Manager, my goal is not just to meet the requirements of this project but establish a living document(Arterial& Local pavement CIP/Renewed Measure M2 submittal)that will be used throughout the term of the CIP as well as implement achievable long-term infrastructure management goals in coordination with City schedules. By selecting Bucknam Infrastructure Group, Inc, the City of Santa Ana will continue to receive a strong, knowledgeable, innovative, and communicative team with the experience to implement a cost-effective infrastructure management program. Our handpicked pavement management professionals are committed to delivering quality services to the City. Bucknam agrees with the Professional Services Agreement attached to this RFP (including the insurance requirements). This proposal is valid for ninety(90)days. Respectfully submitted, Bucknam Infrastructure Group,Inc Peter J. Bucknam Project Manager/President Firm and Team Experience Firm Profile and Qualifications With more than twenty years of managing change, Bucknam Infrastructure Group, Inc. is committed to building stronger relationships with government organizations through frequent communication and team building. We build long-term partnerships with agencies that expect and require accuracy, efficiency, and integrity in all aspects of community services. Our experienced staff is committed to ensuring that immediate and long-term goals are met and are a top priority in the development of pavement management, infrastructure management, financial,geographic information systems(GIS), and facility management projects. Our full-service Infrastructure Management - GIS Division provides comprehensive engineering and infrastructure management services, as well as database management, pavement/ ROW field inspection services,and GIS automation and management. Our staff consists of registered civil engineers;former Director of Public Works-City Engineers and maintenance specialists who can help implement solutions based upon your specific facility/infrastructure needs and will provide assistance through each step of your project. Our extensive professional experience includes: Public Works Management Intranet GIS Implementation ADA Self-Evaluation/Transition Planning GIS Custom Applications GASB 34 Compliance/Reporting Water Resources Planning Pavement-CIP Management(PMP) City Engineering Services Pavement Data Conversion Federal&State Funding Assistance Pavement Condition Surveys Traffic Control Device/Sign Inventory PMS/GIS Coordination Infrastructure Grant Assistance Public Right-of-Way Inventories Maintenance Management Programs PMP Compliance Reporting Record Retention/Scanning Services Digital Roadway Imaging/Survey Regarding Pavement Management Programs, our firm is currently assisting 35+ local agencies comply with the County pavement reporting requirements. In addition to the. extensive knowledge and experience of our infrastructure management professionals, Bucknam provides a broad scope of administrative, inspection, construction management, civil engineering, and GIS services to public agencies. The extensive experience of Bucknam's staff, coupled with its service to more than 100 cities and other public agencies, assures our clients that the firm is a broad based resource with an understanding of today's infrastructure issues and knows how to provide the necessary solutions to public agencies in today's complex governmental environment. We bring a wealth of experience to the City through our successful track record, pavement management knowledge through application, and relationship building through trust.and adherence to schedule. We look forward to working with you on your project. Our handpicked management professionals are committed to delivering quality services to the City. Our office is located in Oceanside.CA. Citsi F-.r3t ::oz: 2-1 Firm and Team Experience Y. Delineation of Bucknam Infrastructure Group's Strengths As Bucknam approaches twenty-two (22)years of pavement management experience, our firm is distinct and unique in the fact that we have continued to improve upon our long-term local agency client based throughout Orange County. Building and establishing long-term client relationships through PMP management is a clear delineation of our professional services. Bucknam's experience and qualifications directly related to this project and other key delineation strengths include: • Providing PMP services for 16 of the 34 Bueknam PMPOC Clients(16of34) Orange County local agencies in the past two years(47%of cities); '-; uuttuum • Provided PMP services to Santa Ana for l T,:, &ri< \ nfrm:uxurF 3w OUu�18 STA tom/p,16,47% J. FY 2016 Update -.\ • Providing PMP services to 25+ Los �= Angeles County local agencies in the 1 . past two years(30%of cities); •Bectaeindnimucmre.Craw. •Mos • Bucknam is currently working with OCTA (Mr. Harry Thomas) to assess ALL 35 Orange County agencies PMP databases to validate segmentation, inspections and preform a 10-yr budget analysis for each local agency; o The goal is to identify what level of funding each local agency needs to reach or remain above a weighted PCI of 75; • Implementation of Bucknam-Fuscoe Cloud-based Al for AC/PCC square footage calculations; • Staff / Firm is certified through OCTA and MTC for use and management of MicroPAVER/StreetSaver respectively o Bucknam is ASTM D6433-20 certified through OCTA until June, 2023 for PMP services to local agencies; • Focused managers/field technicians that perform infrastructure management services at cost-competitive rates and deliver quality products; • Local presence (Oceanside office) allows our firm to be on-site within an hour to respond Santa Ana requests and needs; • Incorporation of Bucknam's MyRoadsTM — PMP mapping (web-based access/use); requires no GIS software to view your PMP online(See Task 3.2 within Scope of Work); • Proven Orange County PMP economic ROI regarding long-term Pavement CIP's recommendations, implementation, maintenance applications and increased PCi's; '.t:i' s3i.__ i SG_ 2-2 Firm and Team Experience Project Team —Key Staff The Bucknam pavement management team's local agency expertise is demonstrated through: ❖ Our experience of managing pavement projects over the past seventeen years; ❖ Assisting cities comply with OCTA Renewed Measure M2 through our experience of working with sixteen(16)of the OC cities regarding PMPs every two year; ❖ Implementing StreetSaver through OCTA/METRO Project Management experience ❖ Extensive Orange, Los Angeles, San Diego, Ventura, and Inland Empire PMP project management experience; •3 Our understanding of public works projects from the "city" side through City Engineer and Public Works Director experience; • Implementing a realistic, proactive and repeatable PMP methodology that matches your agencies needs and goals. Bucknam will continue to bring our extensive experience to the City of Santa Ana by building upon our knowledge and understanding of your PMP / GIS goals. Mr. Bucknam's pavement team includes nine (9) dedicated, qualified managers and field technicians that have served under his management for over seventeen years on PMP projects. His team of inspectors will update your PMP through sound Army Corps of Engineers - StreetSaver inspection methodologies. Mr. Bucknam's experience covers the management and implementation of infrastructure management programs that exceeds 58,850 miles of pavement for more than 70 cities and 500+PMP projects. Based on the scope of work related to this project, our team brings a tremendous amount of experience to the City of Santa Ana regarding field and in-house training for StreetSaver and innovative survey methodologies (i.e. Tablet-based windshield and/or automated digital roadway imaging). We bring a wealth of experience through projects, pavement application knowledge and relationship building through trust and adherence to schedule. See Section 6 of our proposal for Bucknam Infrastructure Group, Inc. staff compliance and qualification regarding OCTA's PMP guidelines and compliancy. Bucknam Team Experience PETER BUCKNAM, Project Manager, has managed numerous pavement management projects over the past 20+ years in the Southern California region and will be the technical Project Manager for Santa Ana's PMP project. Within this time he has served as project manager for seventy agencies in the Southern California. Peter is committed to the project from the receipt of the notice-to-proceed through completion and furthermore he is a certified PMP - software trainer on MicroPAVER/StreetSaver and performed numerous training sessions for local agencies. He has performed over 50 training workshops covering software's such as MicroPAVER,StreetSaver and CarteGraph. Our niche team of PMP experts allows our Project Manager and staff to survey the network in eight(8)weeks and deliver the Final PMP Report prior to the City's deadline. of,.. P. -,,- 2-3 ,`:.its` o.ag C�s�.".:A ` a: i°p,,,_.. - Firm and Team Experience A' He brings his expertise to cities through converting, implementing, updating, and enhancing pavement management programs; this covers 20+ years (11 with Bucknam Infrastructure Group, 5 with Bucknam&Associates and 5 with Berryman and Henigar). Mr.Bucknam has spoken at numerous conferences pertaining to pavement practices, surveying, management and GIS integration as well as conducted numerous City Council pavement studies. As the City moves into the "program management" phase for its pavement program, Mr. Bucknam brings his experience of working with individual cities for numerous years,where he has assisted cities from the onset (turn-key, data conversion) to high-end pavement management and GIS integration and County compliance. Our staff is proud of the numerous long-term,on-call PMP support contracts we continue to serve with local agencies(e.g. Lake Elsinore, Ontario, Fountain Valley, Huntington Beach and Rancho Santa Margarita, Fullerton and Laguna Hills). Mr. Bucknam will bring new, fresh and proactive recommendations to this project (i.e. zone maintenance)and will identify realistic program management and fiscal goals to assist the City in its upcoming CIP. Our team brings proven conversion and survey methodologies that efficiently and accurately update all pavement data within the City's PMP. The City will receive recommendations that are sound and achievable,rather than timid or unrealistic. STEVE BUCKNAM, P.E., Principal-in-Charge,will be responsible for the overall performance of the project, day-to-day management and provide quality assurance review. Mr. Steve Bucknam is a licensed Civil Engineer (LIC#20903) and will oversee all tasks for this project. Mr. Bucknam is a former Deputy City Manager for Public Works and City Engineer of Norwalk, and City Engineer in Arcadia and Pacifica, California. He has over 45 years of professional experience and has managed street maintenance, reconstruction and improvement programs. He has developed and administered Street maintenance and improvement programs in those cities as well as the City of Newport Beach where he served as Design Division head. He has extensive experience in capital program planning, pavement construction and budgeting for street improvement programs. AARON SUTTON, Lead GIS Analyst, will oversee all GIS and PMP data migration prior and during the project. He drives all GIS creation, PMP mapping, editing and deliverables for the project and is our key staffer for the ArcGIS Online web-hosting services that we provide. Mr. Sutton has been involved with over 62 pavement management projects within San Bernardino, LA,San Diego and Orange counties. SHAUN RUSSO, Lead Field Technician, will be the lead field surveyor for this project. His responsibilities will include surveying, quality control, and working with our management staff ensuring the updated PMP database is complete. He has been involved with over 85 pavement management projects and brings his wealth of PMP software, GIS and inspection experience to this project. Shaun is a certified ASTM D6433-16 inspector. AARON COHODAS, Field Technician, will be a supportive field surveyor for this project. His responsibilities will include surveying, quality control, and working with our management staff ensuring the updated PMP database is complete. Otywi; ;•y=, 2-4 Firm and Team Experience ` He has been involved with over 35 pavement management projects and brings his wealth of PMP software,GIS and inspection experience to this project. Aaron is a certified ASTM D6433- 16 inspector. TIM FENNESSY, Field Technician, will be a supportive field surveyor for this project. His responsibilities will include surveying, quality control, and working with our management staff ensuring the updated PMP database is complete. Mr. Fennessy has been involved with over 41 pavement management projects and brings his wealth of PMP software, GIS and inspection experience to this project. Tim is a certified ASTM D6433-16 inspector. With three technicians on this project that are trained in the Army Corps of Engineers survey methodology and available to begin work immediately;our survey schedule will be expedited. Our team will be able to survey the entire 450 miles of pavement within eight(8)weeks'time due to our familiarity with the Santa Ana PM!.network, experience, availability and man- 1 . . . . : In case of heavy rain that can potentially delay scheduled street inspections,our team includes two(2)additional certified PMP inspectors that can be added to our Field Technician team above,if necessary. Team Organization Chart Projccl Manager Prim.•ilral-In-,huge gotp Buclva.. Stave Buc ntam,PE, GIS Mamiger G7b AnaltSt. f t3: 1184aVViWemS- Cuscoc(Cloud Al) Field'l'ecbnicians - ; MikC TAM/ ' TimFemessy Aa- -co lades Availability of Staff: • Project Manager (65%) • Principal-In-Charge (100%) • GIS Analyst (75%) • Field Technician(s) (85%) 171 :.L., :_ _ 2-5 53�.,�dc.f_ Peter J. Bucknam /Project Manager • Director of Infrastructure Management—GIS BUCKNAM 1NFYt 71^1UG71i9F AP.OUF: INC. ° EDUCATION • B.A.,Geography—Urban Planning,San Diego State University, 1997 PROFESSIONAL DATA Member,American Public Works Association Member, Maintenance Superintendents Association Chair,Transportation Committee, Inland Empire Report Card (ASCE)—2005/06&2008/09 Co-Chair,Member APWA Committee for Street and Technology 2003-2015 Certificate of Professional Development—ASTM D6433-18;MicroPAVER Certificate of Completion—OCTA MicroPAVER/StreetSaver Distress Training(2011 thru 2022) NASSCO—Certificate, National Pipeline Assessment Certification Program(PACP) QUALIFICATIONS/EXPERIENCE OVERVIEW Peter Bucknam is an expert in infrastructure project management, pavement management-training, planning, resource management, implementation and program management. He has over twenty years' experience in the area of Geographic Information Systems and infrastructure asset management. Mr. Bucknam has managed a wide range of infrastructure project tasks including the collection and input of infrastructure survey data, preparation of Public Works capital improvement program projections and reports, infrastructure/software needs assessments,GIS/GPS data collection,data conversion and quality control. Mr. Bucknam has performed infrastructure management services to over 70+ local agencies and is currently serving as project manager for numerous pavement management programs throughout Southern California. He has personally served as project manager for 300+ PMP projects throughout Riverside, San Bernardino, San Diego,Orange and Los Angeles counties. He has worked with over 10, Inland Empire County cities, 25 Los Angeles cities and he is currently working with 15 of the 34 Orange County agencies regarding Measure M2 MicroPAVER/StreetSaver compliance. His project level and management experience covers: pavement/sidewalk management, Traffic Control Device Inventories (TCDI), GIS implementation, Traffic Signal surveys, Right-of-Way (ROW) surveys, and ADA survey/compliance. In managing over 200 infrastructure projects in the past sixteen years, Mr. Bucknam has used a diverse amount of software to assist local agencies implement infrastructure management programs and GASB 34. These programs include MicroPAVER, MTC StreetSaver, LambdaTech's GPSVision, CarteGraph, ESRI products, Crossroads, Lucity, Energov,Spillman, GBA Master Series,and Mapinfo. Prior to joining Bucknam Infrastructure Group, Inc., Mr. Bucknam served as Director of Infrastructure Management-GIS with an Engineering consulting firm where he managed numerous public works infrastructure/ROW projects ranging from surveying, maintenance life-cycles, cost & benefit analysis, financing and construction cost estimating. This included researching, surveying, converting and implementing multiple phase pavement management projects which provided better management practices, data efficiencies and GIS functionality within local governments and maintenance facilities. In addition, he provided technical (software) support for the on-going citywide PMS projects as well as developing capital improvement plans/budgets for integrating Tablet-GIS data management functionality into future maintenance efforts. SAMPLE OF PETER BUCKNAM'S PROJECT MANAGEMENT EXPERIENCE (1997-2021) • 2021 OCTA Pavement Management Plan (10 Year Study—OCTA) • 2021 Pavement Management Program,City of Lake Elsinore • 2021 Pavement Management Program,City of Bellflower • 2021 Pavement Management Program, City of Indian Wells • 2021 Pavement Management Program,City of Solana Beach • 2021 Pavement Management Program,City of Barstow • 2021 Sign Inventory Program,City of Norwalk • 2021 Pavement Management Program,City of San Juan Capistrano • 2021 Pavement Management Program,City of La Habra • 2021 Pavement Management Program,City of Gardena • 2021 Pavement Management Program,City of Menifee • 2021 Pavement Management Program,City of Duarte • 2020 Pavement Management Program,City of Pomona • 2020 Pavement Management Program,City of Covina • 2020 Pavement Management Program,City of Redlands • 2020 Pavement Management Program,City of Lomita • 2020 Sign/Pavement Management Programs,City of National City • 2020 Sign/Pavement Management Programs,City of Murrieta • 2020 Pavement Management Program,City of Brea • 2020 Pavement Management Program, City of Tustin • 2020 Pavement Management Program,City of Compton _ • 2020 Pavement Management Program, La Cresta HOA,Temecula • 2020 Pavement Management Program,City of Glendora • 2020 Pavement Management Program,City of La Palma • 2020 Pavement Management Program,City of Laguna Beach • 2020 Pavement Management Program,City of Sierra Madre • 2020 Sidewalk/Pavement Management Programs,City of Lynwood • 2020 Pavement Management Program, City of Alhambra • 2020 Pavement Management Program, Inland Empire Utilities Agency • 2020-25 Pavement Management Program,City of Orange • 2020-23 Pavement Management Program,City of Fullerton • 2020-25 Pavement Management Program,City of Ontario • 2020 Pavement Management Program,City of Huntington Beach • 2020 Pavement Management Program,City of La Verne • 2020 Pavement Management Program,City of Monrovia • 2020 Pavement Management Program,City of Norwalk • 2020 Sign Inventory Program,City of Aliso Viejo • 2020 Pavement Management Program,City of South Pasadena • 2020 Pavement Management Program,City of Westminster • 2019 Pavement Management Program,City of Rialto • 2019 Pavement Management Program,City of Palmdale • 2019 Pavement Management Program,City of El Segundo • 2019 Citywide GIS Operation & Maint.Services,City of Duarte • 2019 Citywide GIS Operation&Maint.Services,City of Paso Robles • 2019 Pavement Management Program,City of Fountain Valley C.Stephen Bucknam,Jr., P.E., Principal-in-Charge _ . EDUCATION eucKN:\M w aSt�;ucTgl-i B.S.,Civil Engineering, Loyola University of Los Angeles, 1967 M.S.,Environmental Engineering, Loyola University of Los Angeles,1972 PROFESSIONAL DATA Registered Professional Engineer,States of California(No.20903)and Washington(No.17310) California State Community College Teaching Credential Fellow,American Society of Civil Engineers Former,City Engineer, Deputy City Manager,City of Norwalk Member, Board of Directors—Urban Water Institute Life Member,American Public Works Association Member,Water Environment Foundation Member, University of California Irvine,Civil&Environmental Engineering Affiliates Honorary Member,Chi Epsilon EXPERIENCE OVERVIEW Over forty years' experience in the administration, management, planning, design and construction management of public works and development programs and projects including: water and wastewater projects,pavement management programs,transportation,drainage,including:program management,master planning,infrastructure planning and maintenance programming,environmental studies,street,highway,alley, storm drain,water and sewer system design, rate studies,emergency planning,facilities design,groundwater studies, wells, reservoirs, site studies, pump stations, lift stations, intergovernmental negotiations and agreements, hydrology,treatment facilities, building design, grants, regulatory permitting, system appraisals, R/W negotiations, acquisitions and documentation, project management, production control, operations studies, capital improvement programming and budgeting, hydroelectric projects, underground utilities, assessment districts, surveying, mapping, legal testimony to public boards, commissions and councils, and direction of technical advisory committees to joint powers agencies and water districts. Transportation/Streets—Highways-Traffic Served as Contract City Engineer for the City of Arcadia responsible for long range advanced planning of the City's transportation engineering program. Directed the preparation of the City's Transportation Master Plan which identified, consistent with the City's General Plan the transportation related needs under these requirements so of AB 1600 nexus constraints. Acted as Principal in charge over a Pacific Coast Highway (SR-1)/Newport Boulevard (SR-55) interchange, City of Newport Beach. Project involves a study of various alternatives, conventional and unconventional, for improvements to the existing interchange. Restraints include limited right-of-way, environmental challenges (e.g., Newport channel bridge widening, "Arches" liquor store and restaurant property acquisition, and existing bridge aesthetics), and potential hazardous waste issues. Alternatives were evaluated and selected to include in the PSR. Included project coordination with various agencies and sub consultants, and oversight of concept geometries,cost estimating, and report preparation. Conceptual study, Project Study Report, and Project Report for 1-710/Firestone Boulevard interchange modification and Firestone Boulevard improvements for City of South Gate. Also involved a feasibility study which included preparation of a traffic study, conceptual plans for several types of interchanges,construction cost estimates, and preliminary Caltrans Project Study Report. Prepared ISTEA National Highway System funding application for authorization and appropriation. Coordination with Caltrans District 7. Mr.Bucknam has served as the working Principal/Civil Engineer for all pavement management related projects that Bucknam has performed. This includes projects listed below: • 2021 OCTA Pavement Management Plan(10 Year Study—OCTA) • 2021 Pavement Management Program,City of Lake Elsinore • 2021 Pavement Management Program,City of Bellflower • 2021 Pavement Management Program,City of Indian Wells • 2021 Pavement Management Program,City of Solana Beach • 2021 Pavement Management Program,City of Barstow • 2021 Sign Inventory Program,City of Norwalk • 2021 Pavement Management Program,City of San Juan Capistrano • 2021 Pavement Management Program,City of La Habra • 2020 Pavement Management Program,City of Gardena • 2020 Pavement Management Program,City of Menifee • 2020 Pavement Management Program,City of Duarte • 2020 Pavement Management Program,City of Lomita • 2020 Sign/Pavement Management Programs,City of National City • 2020 Sign/Pavement Management Programs,City of Murrieta • 2020 Pavement Management Program,City of Brea • 2020 Pavement Management Program,City of Tustin • 2020 Pavement Management Program,City of Compton • 2020 Pavement Management Program, La Cresta HOA,Temecula • 2020 Pavement Management Program,City of Glendora • 2020 Pavement Management Program,City of La Palma • 2020 Pavement Management Program,City of Laguna Beach • 2020 Pavement Management Program,City of Sierra Madre • 2020 Sidewalk/Pavement Management Programs,City of Lynwood • 2020 Pavement Management Program, City of Alhambra • 2020 Pavement Management Program,City of Orange • 2020 Pavement Management Program,City of Fullerton • 2020 Pavement Management Program, City of Ontario • 2020 Pavement Management Program, City of Huntington Beach • 2020 Pavement Management Program,City of La Verne • 2020 Pavement Management Program, Inland Empire Utilities Agency • 2020 Pavement Management Program,City of Monrovia • 2020 Pavement Management Program,City of Norwalk • 2020 Sign Inventory Program,City of Aliso Viejo • 2020 Pavement Management Program,City of South Pasadena • 2020 Pavement Management Program,City of Westminster • 2019 ` Pavement Management Program,City of Rialto • 2019 Pavement Management Program,City of Palmdale 2 • ,r sA - a ! t .ItsC ' ¢ 4r i$8, l§ d.ry �$ _I* te °let I A.•q ], a:'$ T': ,y^`^� '. 4. uav>.F., „ i, " .:a z.V'`N` 'S•. :_ ...' ,rah:. . 'Za ,' ., Q, 4: .w , .:5 ,, Fjs,g n, Nf ,, l f't• YTG c' 1 ,^, y+ 2a pFS r "' t 1 71 . may, ',-7c .,.. " ,., km:,, t `" MIKE IJAMS T4 : : • :.:..,::• :...: :::..;:: ...;:; :..:: ,;,,r Geca atial Technology Manager I g= (mine,CA.. . ...::.: �:.: ::..::.:::, : ,f 6PpYi ::., :.:Cut:omuStae:llnnrersllyfy:.: n . :.:.::. : : :.:::.:.. . Mike brings a unique cross section of skills,expertise and innovation as the leader ofFusroes GIS 8Technology n complement ;::;:::`REGISTRATIONS CERTIFICATIONS' :.; :: team,which provides specialized services that enhance and ample e t Fuscoe s civilengineering work.An avid aviator,Mike spearheaded Fuscoe s UAV drone program which captures aerial imagery and processes ►;GtS lnsiriictiu,:Sunh,.go._.Mon.C.44.9 .:,, .;.:,..: .,:' :.:.:•:.:: P :: ;;:"::::::::..,:...,;::::: ::::...:..........:::.::::::::::::'::::.:'.,::.,...;:::.::::•;:::;:: : ' services,Mikes main specialties are .- it into 3D point cloud and topographic surveys.In addition to drone .:'GISAdvisor 1JSGBCLEED,Regional'izahon,PeaficChapter.,,.;:.::.;:;. Geographic Information Systems and 3D visualization.He uses both to facilitate communication between ► FAA_Remote Pilpt•sUAS .: li theclarifyl'designers,clients andpublic and to design intent resultingin streamlined project approval. A � r p t PP ►. AA Secho 333 11AY Exempho::,: .,:,, :....:...:.:......: ..;....• ,..:...: Mike s relevant project work includes: PI .AA Sport,..::ot:.:.,epse.(pend..g):. i': : ;:'. .!:`�':��:,:��:°::``.°: Rancho e'it Aerial TreeSurvey-UAV aerialtreeof a o Gu o ene a survey23 000 acres in Son Diego County. I9 tV .: FFILIATOHS`: ; :;':;:`:: ..:: 4: : :: : : : : Artificial Intelligence is being used to assess,count and sort trees and classify special vegetation. '<: ►:Assoiiationfor;Unmanned Vehicle:Systems Intemnfional;(A.UVSI).:..'::. • Gty of Lake Forest street Pavement Assessment-Fuscoe provided image capture and processing : 9 P P 9 ::.::PATENTS of arterial streetsin lake Forest.Artificial intelligence was used to analyze and identify street pavement :...: ... conditions.This technology helped the City toPri on hze and plan annual sheet maintenance.ce.SPatent.No:US D? :,.Z.4:..:. . : .:..... . •:::.:: .:...... :..Three-:Dimensional..Modeling m.Optic it Capture.:: =. °;;: • Fairmont Miramar Hotel Revitalization,En ineerin &Tree Surve Fuscoe rovided civil engineering,UAV tree/inventory survey,topographic and site surveys,GIS documentation and EIR supportFEI Pro v dad UAV 3D Paint Uoud imagery Noftiees gardens,pools,buildings nAs and surround ing 9 neighb orhood. h Rancho Mission Viejo PA3 Cow Cam Road Aeri I SurveYF uscaeP provided UAV aeria l surveys rueY s to helpvisualize PlanningArea 3 the newest ta mmun k Newland D Sierra Model '3 &View e Simulation-fescue provided a3D modelandviews- simulation ivideo of€hePro proposed residential I master community N to help build community consensus. Additionally,Mike has appliedour technology services tonu numerous projects in cluding,Villas at Fashion Island mronitor and cement domonthly of n rtment construction in N i Pa o t Center in ultra-high { ewp9 definition on 4K video); Veteran's Cemetery SiteFeasibility {videosi simulation); n)• St Ma 's Colle ge Campus Master Plan(topogiaphic sur vey and aerial imagery),am others. He also established a web-bas ed GIS and file system forthe Yorbaa Linda followingn9tha Freeway Fire and mudslides. Mike wasinstrumental inobtaininginA Fuscoe'suscaesZOt 9 tec hnology potent nt FuscoeP patented its r ee- DimensionalModelingfr om Optical Capture.H e also sewed aso Santiago Canyon College instructor, vhere hetaught an Introduction GIS as the I e ,utoof Co I s Surveyand Mapping Sciences 'c ! : �`,:FEI.TEAM.MEMBER SINCE2�04`':':`:..�`:: � `•;`::`:��; :�:::::�•:> Aport � PP A n scum uum. Understanding of Need / Scope of Work Project Understanding/Approach We have defined detailed phases to the scope of work in accordance to the City's RFP; 1. Management and Administration a. Project Status Meetings—Quality Control Program b. Client Satisfaction/Project Deliverables 2. Pavement Condition Surveys 3. Budget Analysis 4. Final Report(Internal City CIP/OCTA Compliance Reporting) 1)Project Implementation(MPAH Network) TASK 1.1: Database Update Bucknam will review all available City Circulation Element and OCTA Master Plan of Arterial Highways (MPAH) functional classifications to ensure that all sections within the StreetSaver database are consistent with the City Circulation Element&OCTA MPAH designations. Deliverable:Citywide street classification verification report and GIS map TASK 2.1: • Management and Administration Building upon our previous successful Santa Ana PMP projects, Bucknam will implement the key first step of an effective pavement management program; frequent communication and timely scheduled data updates Our team will set a Project Kickoff meeting to further discuss and review in detail the expectations of the project,StreetSaver use and status, technical approach, boundary section verification, section ID management&surveys,Orange County Transportation Authority (OCTA) compliance, finalization of the scope of work, review of schedule, format of deliverables and clarification responsibility of each party. This effort will build consensus between the Street Maintenance and Engineering departments as well as build stronger ARTERIAL and LOCAL maintenance programs. The first key topics to be discussed will include the review and assessment of the existing StreetSaver pavement plan/data, OCTA compliance, and survey areas based on recent maintenance work and schedules, new construction, data quality and condition, current pavement procedures, historical expenditure levels,and desired service levels. Project Status Meetings-Quality Control Program Status Meetings and Progress Reports • Minimum of three meetings during the project (kickoff, field, and status meetings)—minimum of eight(8) hours; • Field review meetings; Cit- cg__..._-... _.?t: 3-1 Understanding of Need / Scope of Work • Monthly progress status reports will be delivered to City project manager. Quality Control(QC) We will use a statistical sampling approach for measuring the quality of our field technician's work. In this manner, 10 percent of the original 450 miles of surveys will be re-surveyed by an independent survey crew, supervised by a field supervisor, and the results will be compared to the original surveys(this will include 45 mi. of arterial/local/alley QC). Our QC process involves checking the field crews' work in a "blind study" fashion. Quality control checks will be performed at the end of each survey week. This will ensure that all field personnel are properly collecting distresses and pavement quantities for all street segments. PCI variance reporting will be performed where previous PCI .2019 data will be compared to newly inspected 2021 PCI data; if PCI's vary more than ten (10) points per year Bucknam staff will assess the potential cause through unrecorded work history, accelerated pavement deterioration, etc. Bucknam will record/log any discrepancies between the previous and current PMP databases (any corrections/changes to the database shall not be made without prior City staff approval). Since we are collecting distress information on our field Tablets with the Santa Ana MicroPAVER database live, our staff will perform several quality control tests within the pavement management software using a sample set of the City of Santa Ana's street distress data. This will ensure that all system and analysis settings as well as City recommendations and standards are being followed. All general draft and final reporting will follow the OCTA "Countywide Pavement Management Program, Guidelines Manual. Over the past two years, Bucknam has submitted seventeen (17) OCTA Measure M2 compliant reports for OC municipalities, they include: . Orange County MOP Clients Bea €: Irvirie Fi$M _ .Costa.[ylesa.`.. ._.....` ::... ..... .�Iiso.iiiejo-...... .. . i7 7 -7777... _..._.__..:Laguna Hills�....—. t t�a�ria Beach —_....._:.:l tNesicrrwirister� Fountaio .Sart']uar� a istranaL .14.4M__Y_......... .. Huntington Beach San°Clemente f FUlleiton` Ea Palma: I Orange Every year our staff has attended the OCTA MicroPAVER Distress Training Classes held from 2011 thru 2021. In:February 2021 our staff was acknowledged as "qualified inspectors and firm":to prepare Pavement: Management Plains compliant with the OCTA Countywide. Pavement Management..Guidelines..(this compliance::runs:through::June s2023,:see documentation at the end of our scope of work) Deliverable: Monthly Project Status reports, field review and project status meetings, OCTA QA/QC Plan e_= Ana 3-2 ZJ Understanding of Need / Scope of Work Client Satisfaction/Project Deliverables Shown throughout our Scope of Work, each Task is summarized with project deliverables. Client satisfaction will derive from frequent communication with the Project Manager and key staff members from the Engineering and Street Maintenance departments. Project success is created by delivering on three main factors; 1)Adherence to scope tasks and deliverables 2) Performing to the standard set by the Project Schedule; and • 3) Controlling costs. Our Project Manager will follow each of these factors throughout the duration of the project Deliverable:Project Status Updates,as stated in Task 2.1 TASK 2.2: Conduct Pavement Condition Survey Once the pavement segmentation has been assessed and verified, the inspection of approximately 450 MPAH&Local centerline miles will be performed per ASTM D6433 and OCTA guidelines. 1. Walking - All sections are surveyed through "two-pass test" walking methodologies. AC/PCC distress types will be collected based upon actual surface conditions and physical characteristics of the segment. Surveying methods will be conducted by remaining consistent with ASTM D6433 &the Army Corp of Engineers AC/PCC sampling guidelines while being flexible to current City requirements. Ail sample locations are observed through walking surveys; samples areas will cover a minimum of 20% of the total section area and will be 2,500 SF +/- 1,000 SF in size. According to the City's RFP the following pavement sections are to be surveyed for the upcoming 2021 PMP update: MPAH—105 MPAH network centerline miles(2021-22 survey) o Survey will exclude private streets, Orange County unincorporated areas and State Highways o Recently overlay maintenance will reduce the amount of necessary survey, Bucknam will coordinate mileage and cost reduction with City prior to survey o Based on the City's RFP project Introduction and Task 2 description all segments within the three(3) networks were surveyed in 2019;according OCTA guidelines only the City's MPAH routes need to be surveyed during FY 2021 —if the City elects to survey MPAH, Local and Alley routes, Bucknam included those efforts within our proposed fee; o If City requests a full network-wide survey we have included these cost efforts within our Fee Proposal(450 miles) _I_., _ ..,r y ArtE 3-3 Pli ..e;-r n..:`•3'srr;':, -r4C•n - PV ki pc,-ja= Understanding of Need / Scope of Work _ry `,.. Distress types will be collected based upon actual surface conditions and physical characteristics of the segment.Surveying methods will be conducted by remaining consistent with StreetSaver &the Army Corp of Engineers sampling guidelines while being flexible to current City practices. We will use the City's GIS centerline live in the field to 7 :=•:.::<;• reduce survey times and project schedules. If the City StreetSaver has a recent high-resolution aerial (approx. 3") we will t6:., use this file during our field survey efforts to verify ' ` =_ ;:' ;,` ._ : ---••---:� �#- 0i street measurements and other segment attributes. ' ' .. gt- .st lom=i1 For all surveys, the use of our StreetSaver PMP-Tablet Jr --Jif units allows our staff to collect pavement data with theR .a• City of Santa Ana's StreetSaver database live in the < '� 135 : 1' '' ''`. 91 '°°�°~"' field. Due to StreetSaver being a cloud-based PMP we will be assessing our field crew's work daily/weekly at . our office to ensure quality control and management a•, - -g;; : _; 4; Our MobileRater Tablet methodology sets us apart F from the competition since we are using a paper-less I. •y.,:•,•••. .;.::QMI..:Orira:�S�w;;';JW'kiL!..3..Rifa,..,.Oorp inventory process to enter data; we are also using the "''" ' "' ""T•`_- . City's street GIS layer live on our Tablets to expedite our surveys and GIS editing. Roadway Verification Survey-A listing of the field attribute data that is updated/verified during the survey for the pavement management database is listed below. Bucknam will obtain measurements of each streets width,length and surface classification and compare it to existing StreetSaver data. Discrepancies in the data will be tabulated and reviewed by Bucknam and the City prior to any update within StreetSaver. 1. Field Attribute Data(updated and/or verified) • From/to, indicating the assigned limits of the section, sample test areas, street name,a street codification(arranged west to east and south to north) • Street ranking indicating local,alley,arterial,collector,#of lanes,surface type • Historical PCI tracking from previous inspections and 2021 PCI inspections • Segment quantities,indicating the length,width,and total true area of the section • Pavement distresses compliant with StreetSaver — OCTA guidelines (i.e. alligator cracking, block cracking, rutting, long/trans cracking,weathering,etc. • Provide City with "discrepancy report" indicating variances between field data collection and previous PMP database 2. Conditional data will be evaluated for all street segments and will include: • StreetSaver 20 AC&19 PCC distresses by type,severity and sample area • PCI ratings(0-100); per segment,per grid zone,per maintenance zone and citywide • Corrections/changes to the database shall not be made w/o prior City approval Ck.yY, .. Ann! 3-4 S'akiees :. ,i clacie:i`1`i nt Pi'v`gr rf Up={•."" ;:e Understanding of Need / Scope of Work We welcome staff members from the City of Santa Ana to join our surveys. All pavement data will be entered into the City's current StreetSaver licensed software. All items listed above will be maintained by our staff for the duration of this project. Data management will be performed in-house at our Oceanside office.At the completion of the project, the StreetSaver database will be verified and Bucknam will ensure that it is accessible within the City's information services/communication network. 3. Section Distress and PCI Reporting Once inspections are completed, we will generate a draft Pavement Condition Index (PCI) Report for City staff to review. PCI reports will include the necessary data listed within the Countywide Pavement Management Program,Guidelines Manual; Chapter 3(Agency Submittals). At a minimum,the Santa Ana Pavement Condition Index(PCI) Report will include: • Present condition index per segment,per rank, per maintenance zone and citywide • Present condition of segments and future performance for the next seven years based on performance prediction modeling and local conditions • Identify the form,condition and causes of pavement failure (if possible) Deliverable: Citywide draft PCI report, Pavement segment data required within Chapter 3 PMP Guideline Manual(OCTA) TASK 2.3: Customize Database and Maps The City has requested that customized maintenance & rehabilitation (M&R) treatments be added to StreetSaver in order to track M&R progress (i.e. 2" ARHM over 3/8 ARAM,over 2" AC over native). Bucknam will add this tracking field to the Decision Tree and Work tracking tools within StreetSaver. Additionally, Bucknam will work with StreetSaver development staff (Mr. Dave Baker and other key Devmecca staff)to coordinate the preparation of a Santa Ana Custom Report that will include the following data fields: • Santa Ana StreetSavertustom Report Attributes • Street%sectian.lq:.. =Faeilll ):unctionafCassification $treetNari�e .. . . . . . . . _ .- . _ . • . . . • Neighborhooddata •w' . . . . . . . _-- Li nits(Beg Location acid End.Location._. l PCI _ 'Meareiner suit:(I.,W,SE) jSurface Type(AC;PCC;.AC%PCC: Nu_mber•of Lanes. Construction:Date. 'Slab.Width(assoc.with'PCC streets} Latest treatrn•e•ntt.type fasso :w• e /laSt const.:date •Namberof[Slabs(PCr:,.streets ohly)- Furthermore, the City has requested that for the preparation of up to five custom maps for presentation to upper management/City Council; Bucknam will coordinate with Devmecca and StreetSaver support staff to publish the draft and final map products. an = ;r ? : 's: 3-5 :^E natz.e i ini i °v.s.;;i'3E'.. Understanding of Need / Scope of Work TASK 2.4: Budgetary Analysis Bucknam will review all city provided maintenance projects that have been completed since the last major PMP update (i.e.June 2019) as well as a listing of"scheduled"for M&R over the next seven years. These records will be assessed and entered into StreetSaver. Our staff will generate an updated work history report for City review and compliance. We will assist the City in developing the most cost-effective preventative maintenance,. rehabilitation and R&R strategies possible. This will be accomplished by meeting with the City to discuss and strategize maintenance activities that are currently being used by the City. Based on the City's current AC & PCC applications and other M&R practices used we will conduct an historical and prospective analysis on the conditional and financial impact these current practices have on the pavement network. Based on our fiscal and deterioration analysis, we will present our results and recommendations to City staff. This analysis will become an essential building block for the 2022-2029 fiscal year maintenance programs. We will establish/update a M&R "decision tree" that will be used to generate pavement recommendations that match current 2021 practices. This will be accomplished by assessing/updating the unique and individual deterioration curves within StreetSaver based on functional class(i.e.arterial,collector,local), ride quality,traffic volumes and age. Our staff will review the Santa Ana's deterioration curves that have been developed based on historical pavement condition, inspection,surface type,StreetSaver deterioration,and road class. The curves will be modified based on 2021 pavement conditions.The strategies that are typically reviewed are rehabilitation and reconstruction (R&R), localized maintenance, slurry seals, and various overlay types, the expected improvement in pavement condition,the life-cycle extension that would result and the unit costs for maintenance. All maintenance practices/unit costs will be integrated into StreetSaver and will be derived from the most recent construction bids for pavement rehabilitation. We will account for inflation rates when long-term revenues projections are made. Our staff will also update.the City's residential maintenance zone approach. We will focus on projecting budgets and maintenance recommendations for all streets within maintenance zones;this will allow us to proactively schedule maintenance efforts throughout the multi-year CLIP as well as achieve the desired level of PC1 across the City. Our Project Manager and Principal will work closely with City in defining repair and rehabilitation strategies during each fiscal year(i.e. 2022-2029). Once the repair/rehabilitation strategies have been defined, the identification of a seven year Forecasted Maintenance schedule will be generated. The recommended budget scenarios will be identified on the basis of several criteria: • Assessment and review of the City's Pavement CIP; • Present pavement conditions; Desired levels of service and available resources; • Cost benefit of individual strategies(e.g. maintain 80 PCI, reach a PCI of 85 in 7-years); • Recommendations budget strategies and unit costs City _,�:; 3-6:F.: ..n. .:rev....-� r. . Understanding of Need / Scope of Work ~�L 1 • Demonstration of effectiveness of several M&R strategies including pre entive, recycling alternatives,high-density mineral bonds and surface/base reconstruction • Scheduling with the City's major CIP projects(water,sewer,etc.); • Budgetary recommendations that satisfy OCTA Local Match Reduction guidelines; • Future routine maintenance needs based on projected deterioration rates; • Renewed Measure M and AHRP objectives and improving citywide weighted PCI The primary emphasis of this task is to maximize the scheduling of street maintenance using the most cost-effective strategies available and taking into account a life-cycle cost analysis. A working"draft" Final Report will be generated for City staff to review. The report will include an executive summary, the PCI Report as well as draft budgetary findings and recommendations. Deliverable: Two copies of the Draft Pavement Management Program Report TASK 2.5: Final Report- OCTA Compliance Reports/Citywide COP Report Through our previous project experience with the City; internal staff has developed a comprehensive, reliable PMP report that is compliant with OCTA and internal needs. If necessary, Bucknam will deliver the Final Report to the City which will be essential for staff reference and use as well as presented in a way that is beneficial for elected officials/upper management. This report will assist the City in complying with OCTA and its most recent.Countywide PMP Guideline requirements. The report will be prepared in a format that uses the information delivered by StreetSaver in conjunction with the information and analysis performed by our team. The report will also provide the City with information on: • Current inventory and pavement conditions indices(PCI)for all road classes • Projected annual rehabilitation programs for street maintenance for a 7-yr period (ARTERIAL and LOCAL Forecast Maintenance Reports)that show the largest return on investment and acceptable levels of service • Modeling and comparison of budget scenarios typically include: • Maintenance required to complete all streets within 7-years • Current/Actual budget projection{citywide approach) • 7-year CIP projection budget for OCTA submittal requirements • Final Local Match Reduction budgetary models/results • Strategies and recommendations for the City's AHRP, SB1, Measure M and maintenance programs and procedures, including a preventative maintenance schedule • Supporting documentation required by OCTA • A detailed breakdown of deferred maintenance(backlog) City_' . L^Ana 3-7 Understanding of Need / Scope of Work111541'- Our OCTA PMP submittals have been well received by OCTA and are formatted in such a way for easy review and acceptance. Our staff will include within the draft/final report the following minimum data: I. Pavement Management Plan Certification II. Executive Summary' III. Background(Santa Ana PMP) IV. Current Pavement Conditions(PCI) V. Projected Pavement Conditions(PCI) VI. Alternative Funding Levels • Maintain Existing Average Network PCI • Improve Average Network PCI VI I. Current and Projected Backlog by Year of Pavement Maintenance Needs VIII. Centerline Mileage IX. Percentage of Network in Each of Five Condition Categories Based on Centerline mileage X. Reduction in M2 Local Match XI. Appendix A—Seven-Year Road Maintenance and Rehabilitation Plan Based on Current or Expected Funding Level Xli. Appendix B—Complete Street Listing Current Conditions XIII. Appendix C—Quality Assurance/Quality Control Plan • Introduction - • Objectives • Structure of QA/QC Plan • Condition Survey Procedures • Accuracy Required for Data Collection • Random and Systematic Re-Inspections • PCI Comparison with Past Surveys • Inspector Qualifications and Experience • Safety Procedures XIV. Appendix 0—Pavement Management Data Files We will make a presentation of the results from the 2021 PMP update to City personal and/or City Council if necessary(pro-bono). Registered Engineer Mr. Steve Bucknam, P.E., will review all completed data and prepare and sign a final report incorporating the results of our pavement evaluation and conditions. We will provide engineered recommendations for pavement rehabilitation and replacement design based upon field data and analysis. Deliverable: Digital file on DVD,one(1)hardcopy of the Final Pavement PMP,in binder and electronic form (.pdf), will be sent to the City. Bucknam will provide one (1)verified copy of StreetSaver database on DVD as well as all M&R,survey and budget analysis data. Flantaa ; 3-8 Understanding of Need / Scope of Work [::^ �: . o Optional Tasks TASK 3.1: GIS Map Integration As an enhancement and proactive approach to this project, our q- :e„j;7T;_ staff will update the existing Pavement-GIS link between ,:.:';''' .' - -� _•:= MicroPAVER and the City's GIS system. Our staff will review, • with City staff, all ongoing upcoming capital projects that may impact the GIS mapping delivered for this project (includes approx. 30 or less segments to be added/deleted from database). °`. : The maps described below will be incorporated into the City's Final PMS report: r ='' _ • PCI values for every section =` `. - - • Work History identifications '': "-;.:' = _ • 7-yr Arterial / Local Rehabilitation and Slurry Seal •; _ ra�r m!....; ...• Programs ...;;.::::.pz,.. . •• • Functional classification maps Once the City has approved the Pavement Condition Report, we will update the necessary MicroPAVER-GIS linkages (street names will be shown on all maps). By using the unique ID's within the PMS and the City's ESRI street shapefile ID's, we will create a one-to-one match for each pavement section in the GIS. Our staff will coordinate all project deliveries with the Public Works and the GIS division to ensure that the most current and accurate PMS-GIS maps are represented within the City's GIS enterprise. We can also provide this data to the City's ESRI ArcGlS Online software (if owned)or can provide these mapping services through Bucknam Web-GIS portal supported through ArcGIS Online. Deliverable: Complete GIS files/themes based on list above(shapefiles). TASK 3.2: Santa Ana MyRoads""PMP Web-Portal Santa Ana MI/Roads"' Web-Portal — Bucknam's proprietary option of MyRoads'°' is a great match for the Santa Ana PMP today and the future. This option brings your PMP data to life within a dynamic PMP dashboard! Bucknam now provides all our PMP clients with a unique and agency driven "MyRoadst""" web- portal that provides instantaneous access to your pavement management database. This "dashboard" allows users to toggle through individual sections via GIS mapping selections,zone queries, rank selection, PCI ranges,etc.to review all section metrics,latest/previous inspections, work histories generate filtered PCI reports and identify potential maintenance costs based upon your unique needs. Bucknam has shown below a current local agency MvRoads"" account actively working! This tool will be accessed by City staff simply through a Username/Password methodology. As .. ::,;`:c aAri.. 3-9 ✓✓sc«=:inrail . i'?.yg.;:m Update: Understanding of Need / Scope of Work changes are made to the Santa Ana PMP database ,,,„,,,;, the MyRoadsTM dataset is changed to reflect work history edits, PCI inspections and section changes. -- In summary, MyRoads'"' allows the user perform •„�� the following dynamic functions: a r • Query specific segment(s) to view current/historic PCI, work history inspection; • Filter for pavement sections within a zone, PCI range and/or functional class; • Select a pavement section or grouping of section through the on-board GIS tool; • Enter slurry, overlay & reconstruction unit !..- costs to determine preliminary cost of Mtn maintenance and resulting citywide PCI a. _ ,• o Display critical street / ROW assets along pavement section(s) that are critical to Engineering Bid development and solicitation (ADA ramps, utilities, trees,etc. • Displays all final GIS project maps(PCI,work history, 5-yr forecasted maintenance,etc.) • Bucknam will train Santa Ana staff on the simply use of the MyRoadsTM dashboard General Requirements • Bucknam agrees that project work shall be performed in conformance with the City and OCTA's policies, procedures and standards • Bucknam shall have total responsibility for the accuracy and completeness of all inspections performed and documents prepared. The documents provided under the Agreement shall be of a quality acceptable to the City. The criteria for acceptance shall be a product of neat appearance, well organized and technically and grammatically correct. No assumption of the number of review rounds has been taken • Bucknam will be using laptop/tablet based surveys (digital input/output); as a deliverable a paper based forms shall be submitted to the City for the City's records or the methodology for upload of electronic data collected shall be clearly defined and a method for data verification provided Project Deliverables • Updated StreetSaver database within City's license cloud-based program(batch file format delivery for OCTA;digital file on DVD/CD • Final PMP report;digital file on DVD/CD and 1 hard copy City t :_ .. 2:,.=: r. 3-10 _ a3.... r.t...ti. • Relevant Project Experience Z `- Relevant Project Experience The following project experience presents our description of work, its relevance in completing similar projects for numerous other agencies, OCTA Measure M & M2, Prop. A, and METRO compliance, PMP experience, PMP software training expertise, and the broad knowledge of our pavement project team. Our project team brings over 75 years of public/private engineering and data management experience to the City of Santa Ana. This includes over 500 PMP projects covering turn-key projects, simply training of City staff with pavement management methods, County Measure/Proposition compliancy, financial strategies and Capital Improvement Programs. Mr. Peter Bucknam, our Project Manager, has worked with over seven (7) San Diego County local agencies, over half the cities within Orange County and 30+ Los Angeles county cities regarding pavement management projects. Over the past twenty-two years, Mr. Bucknam has worked on numerous projects similar to Santa Ana's current PMP project. We have listed four (4) similar pavement management projects that cover the same task descriptions as listed in your RFP: 1. 2000/25—City of Rancho Santa Margarita,"Citywide Pavement Management Program" 2. 2013/21—City of San Juan Capistrano,"Citywide Pavement Management Program—GIS 3. 1998/22—City of Fountain Valley,"Citywide Pavement Management Program—GIS" 4. 2011/16—City of Santa Ana, "Citywide Pavement Management Program" Bucknam infrastructure Group, Inc. Citywide Pavement Management Program Update City of Rancho Santa Margarita (FY 2000-2025)—StreetSaver Mr.Wilson Leung,P.E., Principal Engineer—(949)635-1800 x.6506 22112 El Paseo,Rancho Santa Margarita,CA 92688 wleung@citvofrsm.org Over the past nineteen years, our Project Manager(Mr. Peter Bucknam) has overseen/managed 18 PMP projects for the City of Rancho Santa Margarita. In this span of time the City has increased their overall PCI from the mid-60's to the mid-80's and has been able to sustain the PMP at a high-level of condition. During this time,until 2015,the City utilized MicroPAVER software to manage the PMP;through Bucknam's 2015 project RSM converted to StreetSaver. Bucknam has assisted RSM with four additional StreetSaver/OCTA deliveries since 2015. We have just signed a new,five(5)year contract with the.City for-PMP services.. - v:5L ,.= . Ar_e' 4-1 Relevant Project Experience Citywide Pavement Management Program Update City of San Juan Capistrano (2013-2021)-StreetSaver Mr.Joe Parco,City Engineer—(949)443-6353 32400 Paseo Adelanto,San Juan Capistrano,CA 92675 iparco( sanivancapistrano.org Over the past eight(8) years, our Project Manager(Mr. Peter Bucknam) has overseen/managed four PMP projects for the City of San Juan Capistrano. In this span of time the City has increased their overall PCI from the mid-60's to the mid-70's and has been able to sustain the PMP at a high-level of condition. Initially, the City utilized MicroPAVER software to manage the PMP; through Bucknam's 2015 • project San Juan converted to StreetSaver. Bucknam has assisted RSM with three additional StreetSaver/OCTA deliveries since 2015. Citywide Pavement Management Program City of Fountain Valley(1998-2022)-MicroPAVER Mr.Temo Galvez, Deputy Director of Public Works/City Engineer—(714)593-4517 10200 Slater Avenue, Fountain Valley,CA 92708(temo.ealvezPfountainvallev.ore) Mr. Peter Bucknam has managed the City of Fountain Valley's pavement management program for over twenty-four (24) years and is current beginning the 2021-22 annual update for MPAH/Locals for Measure M2 compliance. Over the twenty-two years Mr. Bucknam has overseen fourteen phases of pavement survey, - ct• r;:r r.a:a•t a;:+:::v.t.12 built the City's Pavement-GIS layer and assisted the City in accomplishing the overlay of more than 90% of the City's arterial network. Our team assisted the City in implementing an sm ,,,aaa, Intranet ArcServer Intranet GIS to assist the City in managing all it GIS assets. p,,,,,. ,,, „i ,nfa,,,,c,.,�age,,,„llSwims: The earls tha Rudman&4nwaalea two hag(KO fanh in dnawepeq;Aid navAnd p Our firm converted all pavement data from `ete.Te . : CarteGraph to MicroPAVER (2005) based on the t. : a".`�' "' "d"'" " use of the program from surrounding agencies TT?, naaa aaa.� crpgy nee aPoa a.rers aewluY: and its integration into the City's GIS Intranet s, program. OheauabTettut:Liao Fsomanr Residential maintenance zone management is now the focus of the program where our project team is performing survey, coring and the reorganization of the City's slurry/cape seal zones to create a more attainable, proactive residential maintenance program. Additionally,our staff has performed a citywide arterial and collector pavement management study,sign,catch basin, and curb marking inventory for the City using the Digital Roadway Imaging shown in our scope of City o Si`i?t_.,: ??:. 4-2 Pa'rC rtl..._ M _g :..rcr g %S3?fa.'...._,.,. Relevant Project Experience ..__ work. Bucknam serves as the City's on-site GIS Program Manager where we sup,: :. - IS services within all departments;this contract runs through FY 2020 Citywide Pavement Management Program Update City of Santa Ana(2011-2016)—MicroPAVER/StreetSaver Mr.Kenny Nguyen, P.E.—(714)647-5632 20 Civic Center Plaza (M-36);Ross Annex,Santa Ana,CA 92701(knguven@santa-ana.org) Bucknam has been working with the City of Santa Ana since 2008 and Peter Bucknam, our PMP Project Manager, has worked with the City contiguously since 2001. Recently in 2016, Bucknam was contracted to assist the City in complying with the OCTA survey and reporting requirements. This project consisted of surveying all MPAH, Local and Alley sections citywide. Additional local agencies our project manager and staff have worked with over the past fourteen years regarding Pavement Management Programs: City of Santa Ana City of El Segundo City of Cathedral City City of Temecula City of Sierra Madre City of Westminster City of Burbank City of Alhambra City of San Clemente City of Pico Rivera City of Yorba Linda City of Beverly Hills City of Los Alamitos City of Tustin City of Santa Barbara City of Stanton City of Rancho Palos Verdes City of Palmdale City of Culver City City of Moreno Valley City of Arcadia City of Carlsbad City of Cypress City of Huntington Park City of Costa Mesa City of Diamond Bar City of La Habra City of La Habra Heights City of Lake Elsinore City of Lomita City of National City OCSD OCTA City of Norwalk City of Orange City of Palm Desert City of Santee City of Rosemead John Wayne Airport -..__:v of ->Y. . t rvi 4-3 Schedule Our Critical Path Method (CPM) project schedule shows each major task identified in our scope of work,as well as quality control milestones and meetings. Task Name - 12-6ct 25Oct :4-.Hav'1G-Nov'22-Nov 39-14ov?-Ott•14-Uec .i-Urc.21M)c 4-Jan-li-ran .18-gin.25-Gin'-.4"ib 3TASesCOPEOF WOIpr Tisiti2 r bitahise'Update ... .... ..,.. ... ... '! i... ...,.. Assess PMR date t itpblish: ' . . : hUa1TNCoritrol Program • Tail{,2.2:4avement Caiditlpn Survey• • • • c i t, c .. ... _ .: QuaRtjCoirbal.Chetks . ... Nag -: -t T81k 23,gistomlze Database and pupa ' .,.. ... ...:.+• '�;. 7',rn?,. ..W.dc.:: 4..•:'F . .Y L.r Dev_..':Reimmmended .... 'erit P .. . ... -• .. - - ... Task2.4-Budietary Analisis '•'- .. •• Update Miinterance*Rehab TaskLS tard.Neporr-OCTAC npkancc • • _ City Review o(oraR'Ftnal Report ' - % X oeery of-tdal i OP Report. ... .. .. . . )TIv .:. ... ... .OPTIONAL SERVICES • . Task 41-GIS Ma•p Integrdtion _ 1 • Task 3nta'Ana MyRoadi PMP Web pmtaI I 1• 1 1 I. 1 1 1' 1 1 i `2'-Sa See key milestone dates from the project schedule below: • Project Kickoff—October 12,2021 • Survey Completion—February,2022 • Completion of Budgetary Analysis—March, 2022 • Delivery of draft PMP—April,2022 • City comments returned to Consultant—April,2022 • Delivery of City CIP Final Report—May,2022 o Santa Ana CIP data/Final Report& OCTA Compliant report, revenue projections will be submitted by May,2022 • Implementation of StreetSaver database within MTC cloud—Any time after acceptance of Final PMP • All pavement and GIS data pertinent to the project deliverables will be submitted with the Final PMP report, May,2022 • •'">=-mayg� ==ss^ti ; TMri "� ' '`,:e' �'^; ': Fa.F.aw.x:`=c`wc.M- "-A..7.,':,'�rr:,'' "• -:3�_•' 'i'::;'l At. - 'g•i11 w-.g,�, ;r,.• •s' � r-�'T'•-� '�� ..y�--��s " z 'i ^� a�r•�- `KS �. a�� i. ,k"�,�.�-.��''m"'�'-.t -T ��x' -T�. ,��' - ck na u�rrent or oa fors he. ormin .mon 'i �( er 4 Apnl) e �-,� �'c 3 -"=i �•t„fs '( '�`r �^�.*.�� • wL a vw ,� s. '� oje `A-4,' •deli t`� Id withi a u �: w:vje sc Y Ik ss. Y r ic.r 4'xern-e^a �j3nA 11SS3T� 014 "5t� L G� ,A.-*Aw.t 4Q�' . d 'u A -w pl , _�s. � ,,::xc `�.,� _may.._,- .r„ �c. ' ��_Y �:e�k.<��:z2�. • :y:- z-'.t . .... 5-1 Fee Proposal • ~n Fee Proposal Bucknam infrastructure Group, Inc. has included a time and materials, not-to-exceed fee for the City's consideration (separate envelope). Our fee follows the described tasks shown within the Scope of Work. Additionally, we have created specific line item fee summaries to show the projected costs for surveying all MPAH, Local and Alley networks this fiscal year. Bucknam``.is'wjlliin ;to"lock=ln'.':°our.current hourlyrate schedule:for,the:;Ci 's three-; ear.;PMP:: contract s:wel:as:for:the otential latter:two ears:tbrou...h:FY3025'` As indicated within our fee,all tasks are negotiable. City,iy? ,>t_,Ana 6-1 ',"rS'rogat Certifications 4r^ - Certifications Per the City's RFP, Bucknam has provided the necessary certifications forms (see following pages). A 7-1 Pavorngrit. Uate ::. .: .. . ..: .. App ATTACHMENT 3-1:.NON-COLLUSION:AFFIDAVIT MRT MATIUNS 4ON-COLLUSION'AFFIDAVIT (Title 23 United States Code Section 112 and Public Contract Code Section 7106) To the CITY OF SANTA ANA DEPARTMENT OF PUBLIC WORKS In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation;.that the bid is genuine and not collusive or sham; that the BIDDER.has not directly or indirectly induced or solicited any other BIDDER to put:in a false or sham bid,and has not directly or indirectly colluded,conspired,connived or agreed with any BIDDER or anyone else to put'in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in any manner, directly or indirectly,sought by agreement, communication, or conference with anyone.to fix the bid price of the BIDDER or any BIDDER,or to fix any overhead,profit,'or cost element of the bid price, Or of that of any other BIDDER,or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract;that,all statements contained in the bid are true;and,further, that the BIDDER has not,directly or indirectly,submitted his or her bid price or any breakdown thereof,or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation,partnership;company association, organization,bid depository,or to any member or agent. thereof to effectuate a collusive or sham bid. Note: The above Non-collusion.Affidavit is part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of this Non-collusion Affidavit. BIDDERS are cautioned that making a false certification may subject the certifier to criminal prosecution. Signed State of California _. County of S'r—' O Subscribed and sworn to (or • ' ed) before me on this day of 20__, by ,pro to me on the.basis of satisfactory evidence to be the person(s).who appeared before me. SW Attar/11d Notary Public Signature Cr, 'J t Certificate /J�,a,,Notary_ Public Seal— 64.71///)V A,/ City of Santa Ana RFP 21-076 Page A3-1 CALIFORNIA JURAT CERTIFICATE A Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached,and nut the'truthfu_lness,.adcurecy,or validity of that document. State of California County of D 'a Subscribed and sworn to(oft)before nie on this: // day of Az rs/ 20 1.by PeTeg- J. /54,,O4 / 1 proved to me on the basis of satisfactory evidence to be the person?'who appeared before me. a. s rma . bnc.t;uEcaluo WITNESS MY.HAND AND OFFICIAL SEAL. ` Hotat�rPurtr San DWI County - y 7 commission if2135277 ° uy Ccmm.Expires Apr 17,2032 1"646 • Signature of No tilic (Notary.Seal) OPTIONAL INFORMATION The jurut contained within document is.In accordance with California law,.Any.affidavit subscribed and sworn to before a notary shall use Ike preceding warding at sub;to .1',lly similar warding pursuant to Civil Cane sections 1189 and 8202.Apra!eerai,Jicate cannot be af<cxd to a document sent by mail or;herwise delivere.d.to,a notarypublie,Including electronic means,whereby the signer did not personally appear before the no- 'public,even if the signer is known by the notary public.The seal and signature a cannot be o ixejl to a.document withput the,co t notarial wording.As an edelitiapal option an afar:can produce an affidavit on the. same document as the trots '.I certificate wording to eliminate the use'of additional doctn nentation. • DESCRIPTION OF ATTACHED DOCUMENT CAPACITY CLAIMED BY THE SIGNER MI Individual (Tide of document) al Corporate Officer ION Partner Number of Pages (Including jurat) I♦ Attorney-In-Fact i. Trustee Document Date 11111 Other. (Additional Intimation) • MMX V.DAN2 510.409.1334 www.l3ayAreallofary.cam ..ATTAC ENT-3-2 ;NON-LOBBYING:CERTIFICATJON :.;::. ..,.. . CERTIFICATIONS The prospective participant certifies,by signing and submittingthis bid or proposal,to the best of his or her knowledge and belief,that: 1. No federal appropriated funds have been paid or will be paid,by or on behalf of the undersigned,to any person for influencing or attempting to influence an officer or employee of any federal agency,a Member of Congress,an officer or employee of Congress,or an employee of a Member of Congress in connection with the awarding of any federal contract the making.of any federal grant,the making of any federal loan,the entering into of any cooperative agreement,and the extension,continuation, renewal,amendment,or modification of any federal contract,grant,Ioan,or cooperative agreement. 2. If any funds other-than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence any officer or employee of any federal agency,a Member of Congress,an-officer or employee of Congress,or an employee of a Member of Congress in connection with this federal contract,grant loan,loan or cooperative agreement,the undersigned shall complete and submit a"Disclosure of Lobbying Activities". This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into.-Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352,Title 31, U.S.Code.Any person who'fails to file the required certification shall be subject to a civil penalty ofnot less than$10,000 and not more than$100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts,which exceed$100,000-and that all such sub recipients shall certify and disclose accordingly. Firm Bvti' 1". Ftwirnvci✓-fr ew1do( Signed and Printed Name: ' valleit B 1,41444,,,`. Title t 1 f/01~ Date '11-L City of Santa Ma RFP 21-076 Page A3-2 NON DIS 'R) ATION:CERTIFICATION . . . : . . . ... � c>�TI�CAzzorls. . .. .. • .. :.: The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows: 1. The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion,sex, or national origin. The Consultant shall taker affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race,color;religion, sex,or national origin. Such action shall include,but not be limited to,the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms Of compensation; and selection for training, including.apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment,notices to be provided setting forth.the'provisions of this nondiscrimination.clause. 2. The Consultant'shall, in all'solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race,color,religion,sex,or national origin. 3. The Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding,a notice to be provided advising the said labor union or workers'representatives of the Consultant's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules,regulations,and relevant orders of the Secretary of Labor. 5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules,, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations,and orders, 6. In the event of the Consultant's non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 1:1246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations,or order of the Secretary of Labor,or as otherwise provided by law. 7. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs(1)through(7)in every subcontract or purchase order unless exempted City of Santa Ana RFP 21-076 Page A3-3 by rules,regulations,or orders of the Secretary of.Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided,however;that in the event the Consultant becomes involved in, or is threatened with, litigation with a sub-consultant or vendor as a result of such direction.by the administering agency,the Consultant may request that the United States enter into such litigation to protect the interests of the United States. 8. Pursuant to California Labor. Code Section 1735, as added by Chapter 643 Stats. 1939,.'and as amended, No discrimination shall be made in the employment of persons upon public works because of race, religious creed, color,national origin, ancestry, physical handicaps mental condition, marital status, or sex of such persons, except as provided in.Section 1420, and any consultant of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter. Signed: Title: "Ifix Warr Firm: OveeiAA,K.. tNPA005 j'r1,Lrr+.,.iir 6/I04 Date: B +/I Z Ctty of Santa Ana RFP 21-076 Page A3-4 EXHIBIT C Fee Schedule/Bucknam Infrastructure Group, Inc., Fee Proposal OTT OF SANTA ANA Pavement Management Program Update Pee Proposal-August 11,2021 - Description , ' - ` Principal Project GIS Manager . Field Admin Total by Manager _ Technician(s) Task 2021-22 Base Fee $265/hr $190/hr $145/hr, $94/hr $80/hr Task 1.1 .Database Update 1 21 3 8 _....._._$1,56 Task 2.1 .]Management and Administration-QA/QC 1 j 61 3 50 1 $6,620 Task 2.2 'Pavement Condition Survey(450 miles MPAH Sr Local) _I. il...-..._.._..._....._--6 _ 2) 2 1 $1a63 I_-Update•Mainteriance and Rehabilitation History.._ — _ _ _— 1 2 121 $1,60: Task2.5 [Final Report-OCTAComoilance ReQort i 1 28 3 21 $6,26: fmbu1e5(mileage.printing,materials) ---- 1 I - ,__-$2,740 _.. All deliverables will become property of the City of Santa Ana All Tasks are negotiable Total•Houra per Staff 3 54 31 642 5 2021-22 Total Base Fee 1$ 795 $ 10,260 $ • 4,495 $ 60,348 $ 400 $79 038 � II Optiaitai Tasks l — Task 3.1 'GIS Map Integration ' 2 10 6 $2,394 Task 3.2 ;Santa Ana MyRoads PMP Web-Portal —_ 1 1 ,---__—_—__ $1,200 •-• : ..Additianal••servites outside df this contract-will,be negotiated w.ith:the•Ctywhere we will use the Standard Hourly.Rate:Scheduie.shown.here.• • . : ._._. 1 Assumptions: Task 2.1 StreetSaver has been obtained by City,no StreetSaver purchase wilt be necessary Task 2.2 Buckram to survey 105 centerline miles of MPAH routes 1 ! ----_ tjuckram'to•survey 17 Centerline miles of Local routes(Locals maybe'excluded from survey due to OCTA's 6`year•requirement or City internal schedule) City's recent overlay rehabilitation will reduce total mileage to survey-Teo __1. ( — - Task 2.4 Work Histojy data entry will be provided by the City+Street55aver database_ ?....._-_.-_.._—.__..._..-.___.-.__._.. Task 2.5 j Presentation to City Council/Upper Management available at no additional cost to City ___...._ Optionals OptionalTasks to be considered as additional work efforts and fees to base fee I —— 1-- - ' B U C K N A M "" °r rr wi -ssv 1NFRAsi ....gNE...7NCS y,„y,,,,m,,py„'y,�y„, 6-1 Standard Hourly,Rate Schedule . . Category Rate Principal $295 Senior Project Manager 215 Senior Engineer./Planner 195 Construction Manager 190 Pavement Management Project Manager 190 Management Analyst 165 Project Engineer/Planner 160 Engineer/Senior Technician/Sr. GIS Analyst/Senior Inspector 145 Assistant Engineer/GIS Analyst/Inspector 135 CADD Operator 110 Administrative Assistant 100 Field/GIS Technician 94 Clerical/Word Processing 80 Forensic Services Quote Reimbursables Mileage $0.67/mile Subconsultant Services Cost+15% Reproduction Cost+15% Travel&Subsistence Cost+15% Fees&Permits Cost+15% Computer Services(External) Cost+15% Standard Hourly.Rates shown will not be changed and/or increased during the .. <'_. _.... 35as seaga Wag: uss zso contract period f V A 1 Y 1 °t ' i si9 I7NFRASTRt)Gt.REGROUP;iNG' y ,h ii m•inc.com 6-2