HomeMy WebLinkAboutHeather Williams dba Premier First Responders Psychological Services - 2024-02-02 (2) PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
HEATHER WILLIAMS DBA PREMIER FIRST RESPONDERS
PSYCHOLOGICAL SERVICES
FOR
CRITICAL INCIDENT RESPONSE
THIS AGREEMENT("Agreement") is made and entered into by and between the City of
Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as
"CITY,"and Heather Williams dba Premier First Responders Psychological Services,hereinafter
referred to as "CONSULTANT."
WHEREAS, CITY desires to engage the services of a consultant to provide Critical
Incident Response to employees; and
Pursuant to documentation on file in the office of the City Clerk, the provisions of the
Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service
contracts have been complied with; and
CONSULTANT has been selected to perform these services,
NOW,THEREFORE, it is agreed by CITY and CONSULTANT as follows:
1. SCOPE OF SERVICES •
CONSULTANT shall provide all services as described in Exhibit "A," which is
attached hereto and incorporated into this Agreement by this reference. These services shall
sometimes hereinafter be referred to as the "PROJECT."
CONSULTANT hereby designates Heather Williams who shall represent it and be
its sole contact and agent in all consultations with CITY during the performance of this Agreement.
23-13805/324593 1 of 12
•
2. CITY STAFF ASSISTANCE
CITY shall assign a staff coordinator to work directly with CONSULTANT in the •
performance of this Agreement.
3. TERM.,TIME OF PERFORMANCE
Time is of the essence of this Agreement. The services of CONSULTANT are to
commence on 1 l?/GL o2' , 20 oZ y (the "Commencement Date"). This Agreement
shall automatically terminate three (3) years from the Commencement Date, unless extended or
sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no
later than (3) years from the Commencement Date. The time for performance of the tasks
identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be
amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT.
•
In the event the Commencement Date precedes the Effective Date,CONSULTANT
•
shall be bound by all terms and conditions as provided herein.
4. COMPENSATION
In consideration of the performance of the services described herein, CITY agrees
to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which
is attached hereto and incorporated by reference into this Agreement,a fee,including all costs and
•
expenses,not to exceed Thirty Thousand Dollars ($30,000).
5. EXTRA WORK
In the event CITY requires additional services not included in Exhibit "A" or
changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such
work only after receiving written authorization from CITY. Additional compensation for such
extra work shall be allowed only if the prior written approval of CITY is obtained.
23-13805/324593 2 of 12
b. METHOD OF PAYMENT •
•
CONSULTANT shall be paid pursuant to the terms of Exhibit "B." •
7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS
CONSULTANT agrees that title to all materials prepared hereunder, including,
without limitation, all original drawings, designs, reports, both field and office notices,
calculations, computer code, language, data or programs, maps, memoranda, letters and other
documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY
upon expiration or termination of this Agreement or upon PROJECT completion,whichever shall
occur first. These materials may be used by CITY as it sees fit.
8. HOLD HARMLESS
A. CONSULTANT hereby agrees to protect, defend, indemnify and hold
harmless CITY, its officers, elected or appointed officials,employees,agents and volunteers from
and against any and all claims,damages,losses,expenses,judgments,demands and defense costs •
•
(including, without limitation, costs and fees of litigation of every nature or liability of any kind
or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's
subcontractors, if any)negligent(or alleged negligent)performance of this Agreement or its failure
to comply with any of its obligations contained in this Agreement by CONSULTANT,its officers,
agents or employees except such loss or damage which was caused by the sole negligence or willful
misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and
CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all
claims and liability regardless of whether any insurance policies are applicable. The policy limits
do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. •
•
•
23-13805/324593 3 of 12
B. To the extent that CONSULTANT performs"Design Professional Services"within
the meaning of Civil Code Section 2782.8,then the following Hold Harmless provision applies in
• place of subsection A above:
"CONSULTANT hereby agrees to protect,.defend, indemnify and hold harmless
CITY and its officers, elected or appointed officials, employees, agents and volunteers, from and
against any and all claims, damages, losses, expenses, demands and defense costs (including,
without limitation, costs and fees of litigation of every nature or liability of any kind or nature)to
the extent that the claims against CONSULTANT arise out of, pertain to, or relate to the
negligence, recklessness, or willful misconduct of CONSULTANT. In no event shall the cost to
defend charged to CONSULTANT exceed CONSULTANT's proportionate percentage of fault.
However,notwithstanding the previous sentence, in the event one or more other defendants to the
claims and/or litigation is unable to pay its share of defense costs due to bankruptcy or dissolution
of the business, CONSULTANT shall meet and confer with CITY and other defendants regarding
unpaid defense costs. The duty to indemnify,including the duty and the cost to defend, is limited
as provided in California Civil Code Section 2782.8.
C. Regardless of whether subparagraph A or B applies, CITY shall be reimbursed by
CONSULTANT for all costs and attorney's fees incurred by CITY in enforcing this obligation.
This indemnity shall apply to all claims and liability regardless of whether any insurance policies
are applicable. The policy limits do not act as a limitation upon the amount of indemnification to
be provided by CONSULTANT.
9. PROFESSIONAL LIABILITY INSURANCE
• CONSULTANT shall obtain and furnish to CITY a professional liability insurance
policy covering the work performed by it hereunder. This policy shall provide coverage for
23-13805/324593 4 of 12
CONSULTANT's professional liability in an amount not less than One Million Dollars
($1,000,000.00) per occurrence and in the aggregate. The above-mentioned insurance shall not
contain a self-insured retention without the express written consent of CITY;however an insurance
policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted. A claims-made
policy shall be acceptable if the policy further provides that:
A. The policy retroactive date coincides with or precedes the initiation of the
scope of work (including subsequent policies purchased as renewals or
• replacements).
B. CONSULTANT shall notify CITY of circumstances or incidents that might
give rise to future claims.
CONSULTANT will make every effort to maintain similar insurance during the
required extended period of coverage following PROJECT completion. If insurance is terminated
for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two
(2)years to report claims arising from work performed in connection with this Agreement.
• If CONSULTANT fails or refuses to produce or maintain the insurance required by
this section or fails or refuses to furnish the CITY with required proof that insurance has been
procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to
forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid
for its time and materials expended prior to notification of termination. CONSULTANT waives
the right to receive compensation and agrees to indemnify the CITY for any work performed prior
to approval of insurance by the CITY.
23-13805/324593 5 of 12
10. CERTIFICATE OF INSURANCE
Prior to commencing performance of the work hereunder, CONSULTANT shall
furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the
foregoing insurance coverage as required by this Agreement;the certificate shall:
A. provide the name and policy number of each carrier and policy;
B. state that the policy is currently in force; and
C. shall promise that such policy shall not be suspended, voided or canceled
by either party,reduced in coverage or in limits except after thirty(30)days'
prior written notice;however,ten(10)days'prior written notice in the event
of cancellation for nonpayment of premium. •
CONSULTANT shall maintain the foregoing insurance coverage in force until the •
work under this Agreement is fully completed and accepted by CITY.
The requirement for carrying the foregoing insurance coverage shall not derogate
from CONSULTANT's defense,hold harmless and indemnification obligations as set forth in this •
Agreement. CITY or its representative shall at all times have the right to demand the original or a
copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the
premiums on the insurance hereinabove required.
11. INDEPENDENT CONTRACTOR
CONSULTANT is, and shall be, acting at all times in the performance of this
Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT
shall secure at its own cost and expense, and be responsible for any and all payment of all taxes;
social security, state disability insurance compensation, unemployment compensation and other
23-13805/324593 6 of 12
payroll deductions for CONSULTANT and its officers, agents and employees and all business
licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder.
12. TERMINATION OF AGREEMENT
• All work required hereunder shall be performed in a good and workmanlike
manner. CITY may terminate CONSULTANT's services hereunder at any time with or without
cause,and whether or not the PROJECT is fully complete, Any termination of this Agreement by
CITY shall be made in writing,notice of which shall be delivered to CONSULTANT as provided
herein. In the event of termination, all finished and unfinished documents, exhibits, report, and •
evidence shall,at the option of CITY,become its property and shall be promptly delivered to it by
CONSULTANT.
13. ASSIGNMENT AND DELEGATION
This Agreement is a personal service contract and the work hereunder shall not be
assigned,delegated or subcontracted by CONSULTANT to any other person or entity without the
•
prior express written consent of CITY. If an assignment, delegation or subcontract is approved,
all approved assignees, delegates and subconsultants must satisfy the insurance requirements as
set forth in Sections 9 and 10 hereinabove.
14. COPYRIGHTS/PATENTS
CITY shall own all rights to any patent or copyright on any work, item or material
produced as a result of this Agreement.
15. CITY EMPLOYEES AND OFFICIALS
CONSULTANT shall employ no CITY official nor any regular CITY employee in
the work performed pursuant to this Agreement. No officer or employee of CITY shall have any
•
23-13805/324593 7 of 12
financial interest in this Agreement in violation of the applicable provisions of the California •
Government Code.
16. NOTICES
Any notices, certificates, or other communications hereunder shall be given either
by personal delivery to CONSULTANT's agent (as designated in Section 1-hereinabove) or to
CITY as the situation shall warrant,or by enclosing the same in a sealed envelope,postage prepaid,
and depositing the same in the United States Postal Service, to the addresses specified below.
CITY and CONSULTANT may designate different addresses to which subsequent notices,
certificates or other communications will be sent by notifying the other party via personal delivery,
a reputable overnight carrier or U. S. certified mail-return receipt requested:
TO CITY: TO CONSULTANT:
City of Huntington Beach Premier First Responder Psychological
ATTN: Chief of Police Services
2000 Main Street ATTN: Heather Williams
Huntington Beach, CA 92648 19361 Willowbrook Avenue
Yorba Linda, CA 92886
17. CONSENT
When CITY's consent/approval is required under this Agreement, its
consent/approval for one transaction or event shall not be deemed to be a consent/approval to any
subsequent occurrence of the same or any other transaction or event.
18. MODIFICATION
No waiver or modification of any language in this Agreement shall be valid unless .•
•
in writing and duly executed by both parties.
23-13805/324593 8 of 12
19. SECTION HEADINGS
The titles, captions, section, paragraph and subject headings, and descriptive
phrases at the beginning of the various sections in this Agreement are merely descriptive and are
included solely for convenience of reference only and are not representative of matters included
or excluded from such provisions, and do not interpret, define, limit or describe, or construe the
intent of the parties or affect the construction or interpretation of any provision of this Agreement.
20. INTERPRETATION OF THIS AGREEMENT
The language of all parts of this Agreement shall in all cases be construed as a
whole, according to its fair meaning, and not strictly for or against any of the parties. If any
provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be
unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining •
covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent
upon any other unless so expressly provided here. As used in this Agreement, the masculine or
neuter gender and singular or plural number shall be deemed to include the other whenever the
context so indicates or requires. Nothing contained herein shall be construed so as to require the
commission of any act contrary to law, and wherever there is any conflict between any provision
contained herein and any present or future statute, law, ordinance or regulation contrary to which
the parties have no right to contract, then the latter shall prevail, and the provision of this
Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to
bring it within the requirements of the law.
21. DUPLICATE ORIGINAL
The original of this Agreement and one or more copies hereto have been prepared
and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of
23-13805/324593 9 of 12
the date of its execution and delivery, be deemed an original. Each duplicate original shall be
deemed an original instrument as against any party who has signed it.
22. IMMIGRATION
CONSULTANT shall be responsible for full compliance with the immigration and
naturalization laws of the United States and shall, in particular, comply with the provisions of the
United States Code regarding employment verification.
23, LEGAL SERVICES SUBCONTRACTING PROHIBITED
CONSULTANT and CITY agree that CITY is not liable for payment of any
subcontractor work involving legal services,and that such legal services are expressly outside the
scope of services contemplated hereunder. CONSULTANT understands that pursuant to
Huntington Beach City Charter Section 309,the City Attorney is the exclusive legal counsel for
CITY; and CITY shall not be liable for payment of any legal services expenses incurred by
CONSULTANT.
24. ATTORNEY'S FEES
In the event suit is brought by either party to construe, interpret and/or enforce the
terms and/or provisions of this Agreement or to secure the performance hereof, each party shall
bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its
attorney's fees from the nonprevailing party.
25. SURVIVAL
Terms and conditions of this Agreement, which by their sense and context survive
the expiration or termination of this Agreement,shall so survive.
23-13805/324593 10 of 12
26. GOVERNING LAW
This Agreement shall be governed and construed in accordance with the laws of the
•
State of California.
•
27. SIGNATORIES
Each undersigned represents and warrants that its signature hereinbelow has the
power, authority and right to bind their respective parties to each of the terms of this Agreement,
and shall indemnify CITY fully for any injuries or damages to CITY in the event that such
authority or power is not, in fact,held by the signatory or is withdrawn.
28, ENTIRETY
The parties acknowledge and agree that they are entering into this Agreement freely
and voluntarily following extensive arm's length negotiation,and that each has had the opportunity
to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and
agree that no representations, inducements,promises,agreements or warranties, oral or otherwise,
have been made by that party or anyone acting on that party's behalf,which are not embodied in
this Agreement, and that that party has not executed this Agreement in reliance on any
representation, inducement,promise, agreement, warranty, fact or circumstance not expressly set
forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement
between the parties respecting the subject matter of this Agreement, and supersede all prior
understandings and agreements whether oral or in writing between the parties respecting the
subject matter hereof.
29. EFFECTIVE DATE
This Agreement shall be effective on the date of its approval by the City Attorney.
This Agreement shall expire when terminated as provided herein.
23-13805/324593 11 of 12
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by and through their authorized officers.
CONSULTANT, CITY OF IIUNTINGTON BEACH,
HEATI IER WILLIAMS, dba PREMIER FIRST a municipal corporation of the State of
RESPONDERS PSYCHOLOGICAL California
SERVICES
By: Director/Chief
kaihr.e.
si3VD (Pursuant To HBMC y�3.03.I00)
print namew J APPROVED AS TO FORM:
ITS: (circle one)Chairma 'residen ice President
AND
By: City Attorney
ate
print name
ITS: (circle one)Secretary/Chief Financial Officer/Asst. RECEIVE AND FILE:
Secretary—'treasurer
621414l, qd1.417
City Clerk
Date a/4-20211
23-13805/324593 12 of 12
EXHIBIT "A"
A. STATEMENT OF WORK: (Narrative of work to be performed)
SEE ATTACHED EXHIBIT "A"
B. CONSULTANT'S DUTIES AND RESPONSIBILITIES:
C. CITY'S DUTIES AND RESPONSIBILITIES:
D. WORK PROGRAM/PROJECT SCHEDULE:
EXHIBIT A
EXHIBIT A
11i x Plowidtint excep&batoecdtwta y.coonpe emt pmichakrzal eenuicem wnd EtaGnGnt#m wept:me/44s antd illeGbPale Inennetrite.
y�'�QGIC.40
Scope of Services
Huntington Beach Police Department
Critical Incident Response-available 24/7- $200.00/hr. $250.00 out of county.
Dr.Williams will do her best to respond in person within 1.5 hours of the request. If
unavailable(out of town or teaching), she will send a designated culturally competent mental
health provider/crisis response professional at the department's request.
Premier offers 24/7, 365-day response to critical incidents
A critical incident is any situation faced by public safety personnel.that causes strong emotional or
physiological reactions.These reactions may have the potential to interfere with the responder's ability to
function either at the scene, days, weeks, months or even years later.If first responders are not given an
opportunity to debrief and discuss these events it can potentially lead to Police Complex Spiral Trauma
(PCST) which is the accumulation of trauma experienced by police personnel over time, tension, and
frequency of exposure.This in effect can lead to Post-Traumatic Stress Injury. One of the greatest ways to
reduce the accumulation of trauma and build resilience into police personnel is to give them the opportunity
to debrief these events with a member of peer/trauma support and a culturally competent mental health
provider. Processing or debriefing critical incidents is talking about and making sense of their reactions
(thoughts and feelings)connected to the memories of the incident.
Types of incidents that may qualify for an immediate in person response:
• Officer involved shooting
• Traffic fatality,baby/child death,homicide, suicide,active shooter,etc.
• Line of duty death
• Witnessing death
• Knowing the victim(s)
• Significant physical or sexual assault
• Major injury to personnel (on or off duty)
• Employee suicide or suicide of a family member of personnel
• Accidental/sudden or medically caused death of an employee
• SWAT or CNT incident where major injury or death occur
• Active Shooter or large-scale incident
PREMIER FIRST RESPONDER PSYCHOLOGICAL SERVICES
PremierlstResponder.com•714-485-3236(work)'949-246-6869(cell).License Number:31232
Plovaime meptione c.vilmatizt avinpeten. pmicklagual,sevace&ond bit:A:n(41r taP&O 1.e.erpoliclea,and ti a Veznar.,memdeig,
it-Xr
4.
Services include,but are not limited to:
. One on one debriefing with personnel directly involved.
2. Group Diffusing-Once the incident or scene is processed and responders have cleared the call
there is an opportunity to do a quick diffusing in a secure location. Dr. Williams will work in
partnership with the police Peer/Trauma Support Team to ensure basic needs are met and provide
education on normal stress reactions before personnel leave to go home.
The goal of diffusing is to front-load the process and explain beforehand what reactions they
may experience following exposure to a traumatic event. The diffusing also sets the stage for
peer support outreach,follow-up, communicating with family,mental health resources and the
critical incident debriefing.
3. Assessment of community resources-Given the type of incident,an assessment will be
conducted to see if the department would like to access other crisis resources for victims,
witnesses, or the community..
Group Critical Incident Debriefing
$200.00/hr.
• A critical incident debriefing should be conducted on major incidents where personnel
• experience critical incident stress reactions or a unique incident that is not a normal day
on the job. One of many functions of peer/trauma support is to assess the need for a
debrief.
• On average,the first 3 days after a major incident is oftentimes when people experience
shock and disbelief. The brain needs time to start processing what happened. It is
recommended that a group critical incident debriefing occur no sooner than 3 days after,
but ideally within a week of the incident. Given schedules and types of incidents (e.g.,
OIS) it may take longer to schedule.
• Dr. Williams will facilitate the debriefing and work in collaboration with the peer/trauma
support team,chaplains, and crisis trauma dog(as approved).
to Dr. Williams was trained in the Critical Incident Stress Debriefing(CISD)as well as the
National Office for Victim Assistance(NOVA)debriefing models.As a result of working
with law enforcement she developed and facilitates a modified 2-step model specifically
for public safety populations.
PREMIER FIRST RESPONDER PSYCHOLOGICAL SERVICES
PrernierlstResponder.com•714-485-3236(work)•949-246-6869(ce11)•License Number:31232
�`�yq RE SPpN0,0,
i nAiert- _ pad p t pewidgivicahted amd owbuing,ts,last lezpanek.44, d (lanneht I mo.
• Based on research conducted during Dr. Williams doctoral project(dissertation)and
years of experience working with law enforcement she found that outcomes of this two-
step model are to put the pieces of the case/incident back together,normalization and
validation of reactions to the incident,reduce second guessing, increase a sense of
comradery,provoke healing and closure. j
• On average a critical incident debriefing will take between 1-2 hours, however the length
of the debriefing is influenced by the number of personnel involved and type of incident.
• In the aftermath of a large-scale critical incident, such as an Active Shooter incident, it
may be required to facilitate more than one critical incident debriefing given the number
of personnel who will be impacted by such an event.
Post Critical Incident Counseling- $150.00/session
There may be incidents when the Chief or designated person at the department requests and
authorizes their personnel to check-in with a mental health professional. This is NOT a fitness
for duty evaluation, but an opportunity for a confidential therapist-client interaction to talk about
the impact of the incident.
• Dr. Williams will work with department personnel to ensure that each person has an
opportunity to check-in in a timely manner following a critical incident such as an officer
involved shooting and/or other incidents.
• The check-in includes but is not limited to; education and assessment on normal reactions
following a critical incident,assessment and development of healthy coping strategies,
assertive communication skills with family and loved ones,and discussion to make sense
of thoughts and reactions to the incident and its connection to other incidents that can
become triggered.
Follow up Counseling-$150.00/session
There will be times when personnel impacted by work related incidents/cases may benefit from
additional individual sessions.The goal of these sessions is to further address their concerns,
symptoms and process the incident. These sessions may include EMDR therapy. EMDR is
scientifically validated to reprocess stressful and traumatic incidents that public safety personnel
are exposed to. For more information on EMDR http://www.emdr.com/what-is-emdr/
In Person/telehealth Therapy: Individual/couples/EMDR-$150.00/session
PREMIER FIRST RESPONDER PSYCHOLOGICAL SERVICES
PremierlstResponder.com•714-485-3236(work)•949-246-6869(cell)•License Number:31232
v
y §.r.
. a `�,rv-�c. P 44Z1' &zeeptmnal cats t atI'compeiu"bi'e':�t/`°�°gicaGavWiced amd 6aim me OlAtt aupandrAs mnd t,/ieiyPaso mem:6eAe.
Peer/Trauma Support Development&Consultation .
• Phone or email consultation-No cost.For departments looking to start a program: Dr.
Williams will send all forms via email and be available to walk them through the process
of program and team development.
• . Forms and handouts include,but are not limited to (No cost):
1. One page"How to Develop a Peer Support Program".
2. Copies of policy .
3. Confidentiality form
4. Interview questions
5. Recruitment email/flyer
6. Interest Form
7. Statistics form and explanation of categories
8. Handouts on various topics related to trauma, stress management, grief, suicide
- 9. Articles and other resources as they become available
10. Email language for critical incident debriefs
• In-person peer/trauma support consultation,interviews,,and meetings-$200.00/hour
• Basic Peer Support Training-2 days
Heather provides tills service through Embassy Consulting Services
Cost$250.00/pp
Training prepares personnel to be active members of their peer support team.Topics
include, but are not limited to:
1. Creating a program-marketing, buy-in, dealing with the stigma and cultural
challenges within the city or department
2. . Proactive vs. reactive peer support
3. Peer Support roles and purpose,expectations
4. Stress, burnout, anger
5. Depression, anxiety,post-traumatic stress injury
6. Suicide prevention and intervention .
7. Relationship health and infidelity
8. Line of duty and/or traumatic/sudden death of a peer or family member
9. Building resiliency/self-care for peer supporters
PREMIER FIRST RESPONDER PSYCHOLOGICAL SERVICES
PremierlstResponder.com•714-485-3236(work)'949-246-6869(cell)•License Number:31232
5.c RESPp0Q
440
pa wide tf:vnatc dte ad campetvnt paydralogicalseyr tce.and 62ahnimp to tast 4e4pondar,amd t/eia •Ine
•
Y
�DtCA4s�o
Personalized:Training&Presentations for the trauma support team or
departmental training-$250.00 (includes travel&prep time)
Topics include,but are not limited to:
• Stress
• Burnout
• Anger
• Compassion fatigue
• Communication and leadership
• Vicarious trauma
• Mental health issues(depression,anxiety)
• Marriage/Relationship
• Impact of Trauma and avoidance
• Post-traumatic stress injury prevention
• Suicide prevention and intervention
• , Healthy coping strategies
• Tactical decision making and stress management
• Active Shooter response and recovery
PREMIER FIRST RESPONDER PSYCHOLOGICAL SERVICES
PremierlstResponder.com•714-485-3236(work)•949-246-6869(cell)•License Number:31232
RESPOND
;V:0;*
•
eateptiamedcdewta it co mpe oth p641c/ra(a9icaGsekuices 07a hailninv fa fvret uepande re,and the a lanuint me.adms
J1G
No Cost Services
• 24/7 Phone consultations(Peer supporters,individuals, managers,supervisors,
sergeants, and command staff personnel looking for guidance or direction for specific
issues).
• - Resource and referrals
PREMIER FIRST RESPONDER PSYCHOLOGICAL SERVICES
PremierlstResponder.com 714-485-3236(work)•949-246-6869(cell)•License Number:31232
sl
PlaVakir.eauptiond i emmpe enz4 parJolagica6er wicea.omd azewrit a.li444 aapande4s amd Patn nixe4&
Annual Wellness Check-In-$150.00/per person
The goal of the Annual Wellness Check-In: Is to provide an opportunity to process events and
gain the tools to effectively cope with stressors and traumas of the job. The objective is to create
awareness and provide the tools needed to build resiliency.It is not that something is wrong, but
an opportunity to introduce.and normalize the concept of checking in with a culturally competent
mental health professional at least onetime a year.
The Annual Wellness Check-In sends a message:
• The department cares
• Nobody is being singled out
• The department is creating a culture from the top down that mental wellness is important
for sustainability and longevity in a very stress occupation
In return,this service can positively affect:
• Job satisfaction and morale
• Job performance
• Decision making
• Customer service and community engagement
• Physical,mental and relationship health
• Reduce liability
The Annual Wellness Check-In includes:
• Personnel signing a consent form to understand the scope of confidentiality and purpose
of the Annual Wellness Check-In
• A stress assessment
• Structured questions to assess for mental, physical,organizational and relationship
stressors
• Processing trauma
• Discussion of coping strategies to increase resilience
• Resources and referrals based on the presenting challenges
PREMIER FIRST RESPONDER PSYCHOLOGICAL SERVICES
PremierlstResponder.com•714-485-3236(work)•949-246-6869(cell}•License Number:31232
cl, 4i,--;:,,,1111.1A. v
q:'.i y*' � : :. Paavidke eexceptianaicattu�ta/G.cmmywee nd ppyc%kr'az1ee&uicee.and Guuarwmg.t4 a6 lespomdvie,wad iiiegamttey,Ine,n4v '
,..OGCA1-.:
The department agrees that:
• Each employee will be afforded confidentiality(within the bounds of a psychologist's
legal and ethical practice)
• Employees will obtain a number for invoicing
• No notes will be taken or kept
• Personnel will be allowed to attend the appointment while on duty or at the discretion of
the department
• To track attendance- It would be preferred to have the employee let their supervisor know
rather than having any department communication through Dr. Williams. This is to
ensure employee confidence in the confidentiality of the session.
Pre-employment Psychological Evaluations
$400.00 per applicant
i
A pre-employment psychological evaluation is a specialized examination to determine whether a
public safety applicant meets the minimum requirements for psychological suitability mandated
by jurisdictional statutes and regulations,as well as any other criteria established by the hiring
agency.
Premier will work with your agency and listen to what is important to you in hiring new
officers/employees. For more information,please contact Dr. Rick Zumwalt directly at 805-552-
6339
or rick@premierlstresponder.com.
Fit for Duty Evaluation
$225.00/hr. (each evaluation is 10-20 hours)
A fit for duty evaluation (FFDE) is a specialized mental health examination designed to inform
the law enforcement executive of issues of mental impairment that may impact on the ability of
the officer to perform his or her duty in a safe and effective manner.
PREMIER FIRST RESPONDER PSYCHOLOGICAL SERVICES
PremierlstResponder.com•714-485-3236(work)•949-246-6869(cell)•License Number:31232
EXHIBIT "B"
Payment Schedule(Hourly Payment)
A. Hourly Rate
CONSULTANT'S fees for such services shall be based upon the following hourly rate and
cost schedule:
1. 24/7 Critical Incident Response-$200.00/hr. in OC./$250.00 outside OC.
2. Critical Incident Debriefing-$200.00/hr.
3. Post Incident Counseling-$150.00/session
4. Supervisory or Command Consultation(by phone or email)-Dr.Williams will be available to
assist and advise supervisors and command with difficult personnel issues or concerns- NO
COST
5. In person Peer/Trauma Support, Consultation, Debriefs/Meetings/Roll call briefings-
$200.00/hour
6. Personalized training for trauma support or police department personnel-$250.00/hour
7. Annual Wellness Check-in-$150.00/session
8. In person/Telehealth therapy-$150.00/1 hour session
9. Pre-employment Psychological Evaluations-$400.00/per applicant
10. Fit for Duty-$250.00/hour(average 10-12 hours)
B. Travel Charges for time during travel are not reimbursable.
C. Billing
1. All billing shall be done monthly in fifteen (15) minute increments and matched to
an appropriate breakdown of the time that was taken to perform that work and who
performed it.
2. Each month's bill should include a total to date. That total should provide,at a glance,
the total fees and costs incurred to date for the project.
3. A copy of memoranda, letters, reports, calculations and other documentation
prepared by CONSULTANT may be required to be submitted to CITY to
demonstrate progress toward completion of tasks. In the event CITY rejects or has
comments on any such product, CITY shall identify specific requirements for
satisfactory completion.
4. CONSULTANT shall submit to CITY an invoice for each monthly payment due.
Such invoice shall:
A) Reference this Agreement;
B) Describe the services performed;
C) Show the total amount of the payment due;
•
D) Include a certification by a principal member of CONSULTANT's firm that
the work has been performed in accordance with the provisions of this
Agreement; and
• E) For all payments include an estimate of the percentage of work completed.
Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is
making satisfactory progress toward completion of tasks in accordance with this
Agreement, CITY shall approve the invoice, in which event payment shall be made
within thirty(30)days of receipt of the invoice by CITY. Such approval shall not be
unreasonably withheld. If CITY does not approve an invoice, CITY shall notify •
CONSULTANT in writing of the reasons for non-approval and the schedule of
performance set forth in Exhibit "A" may at the option of CITY be suspended until
the parties agree that past performance by CONSULTANT is in,or has been brought
into compliance, or until this Agreement has expired or is terminated as provided
herein.
5. Any billings for extra work or additional services authorized in advance and in
writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all
of the information required above, and in addition shall list the hours expended and
hourly rate charged for such time, Such invoices shall be approved by CITY if the
work performed is in accordance with the extra work or additional services requested,
and if.CITY is satisfied that the statement of hours worked and costs incurred is
accurate. Such approval shall not be unreasonably withheld. Any dispute between
the parties concerning payment of such an invoice shall be treated as separate and
apart from the ongoing performance of the remainder of this Agreement.
Pftatp
S'OES
•
�2P.Inlp�`L
Postgdent emcepteeseal cultaaa4 ceamzp&nt p d st uc:te.evnd(mown., ifeflelS,:s arid 9TICATLitAY
LCVICAL
Agreement for Services
Upon signing this contract between the Huntington Beach Police Department and Premier First
Responder Psychological Services, Premier shall provide the following services to Huntington Beach
Police Department personnel on a fee for service basis.
1. 24/7 Critical Incident Response-$200.00/hr. in OC./$250.00 outside OC.
2.Critical Incident Debriefing-$200.00/hr.
3. Post Incident Counseling-$150.00/session
4.Supervisory or Command Consultation (by phone or email)-Dr.Williams will be available to assist and
advise supervisors and command with difficult personnel issues or concerns-NO COST
5. In person Peer/Trauma Support,Consultation, Debriefs/Meetings/Roll call briefings-$200.00/hour
6. Personalized training for trauma support or police department personnel-$250.00/hour
7. Annual Wellness Check-in-$1.50.00/session
8. In person/Telehealth therapy-$150.00/1 hour session
9. Pre-employment Psychological Evaluations-$400.00/per applicant
10.Fit for Duty-$250.00/hour(average 10-12 hours)
Huntington Beach Police Department and Premier First Res r Psychological Services agree that
payment for services will only be rendered per contr agreement.
Department Representative: r" Date: d Z 1 Z 1
Title:
Heather Williams,PsyDf" ' )4,1i /1)' _Date: 1/17/2024
Psychologist/Owner-Premier First Responder Psychological Services (Psyll 31232)
PREMIER FIRST RESPONDER PSYCHOLOGICAL SERVICES
PremierlstResponder.com•714-485-3236 is,u,k)•949-246-6869 kol,•License Number:31232
Insurer: Philadelphia Indemnity Insurance Company
cphe One Bala Plaza, Suite 100, Bala Cynwyd, PA 19004
NAIC#: 18058
urance Contact: CPH Insurance, 800-875-1911, info@cphins.com
Certificate of Liability Insurance
Date issued: 07/07/2023
Named Insured:
Premier First Responder Psychological Services Policy #: E225234
Heather Williams Policy Term: 07/10/2023 - 02/01/2024
19361 Willowbrook Ave,
Yorba Linda, CA 92886
Covered Locations
Professional Liability: Portable Coverage, not location specific
Coverage Type Limits of Liability
(Occurrence Form) (Per Claim/Total Per Year)
Profesional Liability $1,000,000/$3,000,000
Supplemental Liability $1,000,000/$3,000,000
Licensing Board Defense $35,000
Commercial General Liability N/A
Fire/Water Legal Liability N/A
Business Personal Property N/A
Cyber Liability $15,000
(Claims Made Retroactive Dale:04/21/2023)
Comments/Special Descriptions:
Certificate Holder Notice of Cancellation will only be provided to the first named
The City of Huntington Beach, 2000 Main Street, insured in accordance with policy provisions, who shall act on
Huntington Beach, CA 92648 behalf of all additional insureds with respect to giving notice of
cancellation
2000 Main Street ---------____-_------___--------------------;,-- ------
Huntington Beach, CA 92648 l�+W&ry
X Certificate holder added as Additional Insured Authorized Representative
Disclaimer: This certificate is Issued as a matter of information only and confers no rights upon the certificate holder. The Certificate of Insurance does not
constitute a contract between the issuing insurer,authorized representative or producer,and the certificate holder,nor does it affirmatively or negatively amend,
extend,or alter the coverage afforded by the policies listed thereon. APPROVED AS TO FORM By: CCCI
MICHAEL E. GATES
CITY ATTORNEY
CITY OF HUNTINGTON BEACH
Professional Service Approval Form E00-INGT_
\�6��GUNTV GP�oe J
Request
Date
10/5/2023
Requester Name
Ingrid Ono
Department*
POLICE
' Project Manager Name*
Ingrid Ono
PARTS 1 OF THE PROFESSIONAL SERVICES CONTRACTS APPROVAL FORM MUST BE COMPLETED BY THE
REQUESTING DEPARTMENT AND SIGNED BY THE CITY MANAGER, FOR APPROVAL,BEFORE PROCEEDING
WITH THE SOLICITATION OR CONTRACT PROCESS.PART 1 MUST BE FILED WITH ALL APPROVED
CONTRACTS.
Briefly provide the purpose for the agreement*
To offer an additional provider for psychological services and/or training for police department personnel.
Estimated cost of the services being sought*
$ 10,000.00
Are sufficient funds available to fund this contract?*
® Yes 0 No
If no,please explain*
Check below how the services will be obtained:*
O A Bid solicitation process in accordance to the MC 3.03.060 procedures will be conducted.
' O MC 3.03.08(b)—Other Interagency Agreement procedure will be utilized.
O MC 3.03.08—Contract Limits of$30,000 or less exempt procedure will be utilized.
O MC 8.61.040(B)(1)—Contract is below simplified acquisition threshold exempt procedure for FEMA/Uniform
Guidance/Federal Grant Funded.
Check if applicable for contract provisions:
❑ FEMA/Uniform Guidance/Federal Grant Funded(please also indicate on RLS)
Is this contract generally described on the list of professional service contracts approved by the City Council?If
the answer to this question is"No,"the contract will require approval from the City Council.)*
OQ Yes 0 No
Amount, Business Unit (8 digits) and Object Code (5 digits) where funds are
budgeted (Please note that a budget check will occur at the object code level):
Business Unit. Fiscal Year* Dollar Amount* Description(auto-populates if account number is
Object Code* valid)*
10070710.69365 2023-2024 $ 10,000.00 Other Professional Services
Approval
Department Head Approval
Department Head Approver
Eric Parra
Date
10/5/2023
Department Head Action*
No Action Taken
Approve
Reject
Action Notes
Purchasing Approval
Purchasing Approver
Litvak,Glynis
Date
10/5/2023
Purchasing Action*
No Action Taken
Approve
Reject
Action Notes
Budget Approval
Budget Approver
Bubenheim,Serena
Date
10/5/2023
Budget Action*
No Action Taken
Approve
Reject
Action Notes
CFO Approval
CFO Approver
Han,Sunny
Date
10/5/2023
CFO Action*
No Action Taken
Approve
Reject
Action Notes
City Manager Approval
City Manager Approver
Hopkins,Travis
Date
10/5/2023
City Manager Action*
No Action Taken
Approve
Reject
Action Notes
I