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Home My WebLink AboutAdopt Resolution No 2024-07 Approving the Submittal of Two A (2) 2000 Main Street, 0iNstQy� Huntington Beach,CA � v 92648 M""' - City of Huntington Beach APPROVED 6-0-1 tiv�FUNiY GP�`� i (McKEON-ABSENT) File #: 24-124 MEETING DATE: 2/20/2024 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Eric G. Parra, Interim City Manager VIA: Chau Vu, Director of Public Works PREPARED BY: Bob Stachelski, Traffic and Transportation Manager Subject: Adopt Resolution No. 2024-07 approving the submittal of two applications to the Orange County Transportation Authority (OCTA) for grant funding for Special Event Shuttle Services and the HB Circuit Program Statement of Issue: Staff has prepared two applications to the Orange County Transportation Authority (OCTA) for grant funding for alternative transportation services. The proposed services - special events shuttle services and the HB Circuit Program - are eligible for partial funding under OCTA's Community Based Transit/Circulators program. Per grant guidelines, the City Council must adopt Resolution No. 2024- 07 approving the submittal of the applications and the provision of a local match. City Council has directed staff that no General Fund monies will be used to fund the Circuit program. If a non-General Fund local match is not identified by Circuit or City staff before OCTA makes its final grant funding recommendations, the City will withdraw its application. Financial Impact: Annual local match funds required for the Special Event Shuttle Service are $8,000-12,000 in FY24/25, $16,000-30,000 for FY25/26, escalating to $19,000-35,000 in FY 30/31. Funding is available from Air Quality Management District Subvention funds for the anticipated annual City cost share of the Special Event Shuttle. The City receives about $250,000 annually; however, those funds are also used to purchase fleet vehicles that comply with California's Clean Air Act zero and near-zero emission vehicle acquisition requirements. Allocation of funds from the AQMD Subvention funds would reduce the City's ability to fund these statutory obligations. Annual match funds required for the HB Circuit program are estimated to be $314,000 in FY 2026/27, escalating annually up to $352,500 in FY 2030/31. Over the five years of the program, the estimated local match required is $1,665,000. City Council has directed staff that no General Fund monies will be used to fund the Circuit program. If a non-General Fund local match is not identified by Circuit or City staff before OCTA makes its final grant funding recommendations, the City will withdraw its City of Huntington Beach Page 1 of 3 Printed on 2/14/2024 powered/LegistarTM File #: 24-124 MEETING DATE: 2/20/2024 application. Recommended Action: Adopt Resolution No. 2024-07, "A Resolution of the City Council of the City of Huntington Beach Authorizing the Submittal of Two Project Applications: Special Event Shuttle Service and HB Circuit Rideshare Program to the Orange County Transportation Authority for Funding Under the Project V Community-Based Transit/Circulators Program". Alternative Action(s): 1. Direct staff to modify the resolution to support only the submittal of the Special Event Shuttle Service project application and approve the revised Resolution; 2. Direct staff to modify the resolution to support only the submittal of the HB Circuit project application and approve the revised Resolution; 3. Do not approve the Resolution; therefore, submitting no grant applications to OCTA. Analysis: Staff identified two potential projects eligible under the current request for project submittals under the Community-Based Transit/Circulators Program. Preliminary applications have been submitted for both programs with the applications pending receipt of the Resolution from the City indicating the support and commitment for both projects. Special Event Shuttle Service (Traditional Services Category) The first project is a multi-year funding proposal (up to 7 years) of a Special Event Shuttle Service that would provide remote parking options for up to eight events annually (e.g. 4th of July, U.S. Open of Surfing, Air Show, Concerts at the Beach). The City previously operated a similar service and the current submittal was based on this program. The shuttle would be free to patrons and provide access to remote free parking to help reduce impacts to parking near the various events. The grant application identified up to nine days of services for events. Overall annual costs would be dependent on the number of events when the services are provided and the level of use. The minimum annual local funding required is about $16,000 in the first full year of use (FY25/26) and could be as high as $35,000 if ridership is not sufficient to stay below the maximum cost per user value established by OCTA. Based on the amount of remote parking available (generally a maximum of several hundred spaces) and the practical number of buses that could be operated for various events, it is estimated that a maximum total number of people that could be moved daily for an event is about 4,000-6,000 people. Our largest events typically draw up to 100,000 spectators daily. The shuttle service would provide service to about three to seven percent of the overall estimated attendance at these events. Project Funding Summary Funding Year FY24/25 FY25/26 FY26/27 FY27/28 FY28/29 FY29/30 FY30/31 Funding Requ($56,970 $109,470 $113,250 $117,750 $196,050 $128,100 $133,500 City Local Matc$8,830 $16,330 $16,750 $17,250 $25,950 $18,400 $19,000 Project Annual$65,800 $125,800 $130,000 $135,000 $222,000 $146,500 $152,500 Project Total C$977,600 City of Huntington Beach Page 2 of 3 Printed on 2/14/2024 poweree5g Legistar?M File #: 24-124 MEETING DATE: 2/20/2024 HB Circuit Service (On-Demand Services Category) The second project is a multi-year funding proposal (up to five years) to support the continuation of the current Circuit program. The City currently has sufficient funding to support fiscal years 2024/25 and 2025/26. The proposed application would provide funding beginning FY 2026/27. The program would continue the paid, on-demand service provided by Circuit within the downtown area. The program will continue to subsidize the cost of the service to patrons. The projected annual operating cost for FY 2026/27 is $628,000, with a required local match of $314,000 (50%). The 5-year estimated City contribution is $1,665,000 (excluding any fares collected). Proposed funding submitted is based on the minimum local match for this program which is 50% for on-demand services and the maximum annual OCTA funding allocation shown below: Project Funding Summary Funding Year FY24/25 FY25/26 FY26/27 FY27/28 FY28/29 FY29/30 FY30/31 Max Funding F$0 $0 $314,000 $323,500 $332,500 $342,500 $352,500 City Local Matc$0 $0 $314,000 $323,500 $332,500 $342,500 $352,500 Project Annual$0 $0 $628,000 $647,000 $665,000 $685,000 $705,000 Project Total C$3,330,000 Environmental Status: This action is covered by the General Rule that the California Environmental Quality Act (CEQA) applies only to projects that have the potential for causing a significant effect on the environment (Section 15061.b.3 of the State CEQA Guidelines). It can be seen with certainty that there is no possibility that this activity will have a significant effect on the environment. Therefore, this activity is not subject to CEQA. Strategic Plan Goal: Goal 6 - Infrastructure Investment, Strategy B - Explore additional sports and concert venues to bolster tourism and provide world class amenities for community members. The proposed services would directly support events that would bolster tourism and improve amenities offered to the public attending the events. For details, visit www.huntingtonbeachca.gov/strategicplan <http://www.huntingtonbeachca.gov/strategicplan>. Attachment(s): 1. Resolution No. 2024-07 by the City Council approving the submittal of two project applications under the Community-Based Transit/Circulations Program 2. Project V Council Resolution Presentation City of Huntington Beach Page 3 of 3 'Printed on 2/14/2024 power'LegistarTM RESOLUTION NO. 2024-07 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH AUTHORIZING THE SUBMITTAL OF TWO PROJECT APPLICATIONS: SPECIAL EVENT SHUTTLE SERVICE AND HB CIRCUIT RIDESHARE PROGRAM TO THE ORANGE COUNTY TRANSPORTATION AUTHORITY FOR FUNDING UNDER THE PROJECT V COMMUNITY-BASED TRANSIT/CIRCULATORS PROGRAM WHEREAS,the Orange County Transportation Authority Community-Based Transit/Circulators program(Project V under Measure M2) establishes a competitive funding program to enable local jurisdictions to develop,test and provide community-based local transit services that complement regional transit services and meets the needs in areas not adequately serviced by regional transit; and WHEREAS, the Orange County Transportation Authority intends to allocate Project V funds to the incorporated cities and the County of Orange, as applicable; and WHEREAS,the Orange County Transportation Authority has established the procedures and criteria for selecting projects for funding through a competitive process as identified in the Comprehensive Transportation Funding Program (CTFP) Project V Guidelines; and WHEREAS,the City of Huntington Beach desires to provide local community based transit services; and WHEREAS,the City of Huntington Beach authorizes the nomination of the Special Event Shuttle Service and HB Circuit Rideshare Program, including all understanding and assurances contained therein; and WHEREAS,the City of Huntington Beach has been declared by the Orange County Transportation Authority to meet the eligibility requirements to receive Measure M2 funds, including Project V funds; and WHEREAS,the City of Huntington Beach must include all projects funded by Net Revenues in the seven-year Capital Improvement Program as part of the Measure M2 funds, including Project V funds; and WHEREAS,the City of Huntington Beach authorizes a formal amendment to the seven- year Capital Improvement Program to add projects approved for funding upon approval from the Orange County Transportation Authority Board of Directors; and WHEREAS,the City of Huntington Beach Circulation Element is consistent with the County of Orange Master Plan of Arterial Highways; and WHEREAS,the City of Huntington Beach will comply where applicable with provisions of the Americans and Disabilities Act, and any other federal, state, and/or local laws, rules and/or regulations; and 24-14096/331454 RESOLUTION NO. 2024-07 WHEREAS,the City of Huntington Beach will consult with Orange County Transportation Authority regarding the need for ADA/paratransit services and/or plan prior to starting operations; and WHEREAS,the City of Huntington Beach will provide a minimum of 13%in matching funds for the Special Event Shuttle Service and 50% in matching funds for the HB Circuit Rideshare Program, excluding non-Project V subsidies or net fares collected, as required by the Project V CTFP Guidelines and shall fund its share of the project costs and any additional costs over the identified programmed amount; and WHEREAS,the City of Huntington Beach will not use Measure M funds to supplant Developer Fees or other commitments; and WHEREAS,the City of Huntington Beach will give the Orange County Transportation Authority's representative access to and the right to examine all data, records,books, papers or documents related to the Project(s). NOW, THEREFORE,the City Council of the City of Huntington Beach does hereby resolve as follows: SECTION 1. Authorizes the Deputy Director of Public Works as the official representative of the City of Huntington Beach to submit an application for the Orange County Transportation Authority Project V Community-Based Transit/Circulators Program through the Comprehensive Transportation Funding Program(CTFP). SECTION 2. The City of Huntington Beach agrees that funds received from the Orange County Transportation Authority pursuant to this Resolution shall be matched by funds from the City of Huntington Beach as required and shall be used as supplemental funding to aid the City of Huntington Beach in the implementation of the proposed transit service. PASSED AND ADOPTED by the City Council of the o Huntington Beach at a regular meeting thereof held on the 20th day of February,2024. ,�� REVIEWED AND PRO D: APPROVED AS FORM: City Manager City Attorney ( ". INITIATED AND APPROVED: Director of Public Works 2 Res. No. 2024-07 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, ROBIN ESTANISLAU, the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of - Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a Regular meeting thereof held on February 20, 2024 by the following vote: AYES: Moser, Bolton, Burns, Van Der Mark, Strickland, Kalmick NOES: None ABSENT: McKeon RECUSE: None $'4141., 9'6.44441144J City Clerk and ex-officio Clerk of the City Council of the City of Huntington Beach, California ,` CflNQ7f) ''c�RP0Ru l . 1416, Pre ep % <9 14k --- - -- •. v Community Based _..._ ,__ ____ ______. __ ,„,,„,.„,/�Nir� yr; "� '',��, J �� _ Transit/Circulator _'� �` _ L;3,i it • • • ____ _ ____ _ • _____ _ - - _ _____ ; T: , Project Funding Application '�- t February 20, 2024 •--=------- ' - :4,4ck d ,,. ...... . p.,, r. 17, 1 903 1 r s'•.- <c ° r 0. •••••• .. 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(‹N 1%L i iire !/i n ______,,_ _ - --:-. ,__ _ --- : ICI 0 , j,- ,),,, of •......_ _ Special , , ,„,.. ~ v • Lri. - -- o . .. uttle b� 17, g09 , •.• •6••••.••• 1A0 / 114 NTN t V b 'IF �• Aw ►.i►,►// 657 Grant App # 1 • Program would provide scalable shuttle service for up to 8 events over a total of 9 days throughout the year • Shuttle service from remote parking to event and back • Total 7-year estimated program costs - $977 ,600 • Grant funding total request - $855,090 • Local Match requirement - $ 122 ,500 - $213 ,830 total ($ 16 ,000 -$35,000 annually) • Funding Source — AQMD Subvention Fund • Reduces funding available for other uses of AQMD ' (( NTINGTpN funds _F9 • Service likely to serve 3-7% of event attendees UNTVP\°It 658 -IL 7A 7��.�II►�► L _ JING T 1111111. sees..•. 04/ Ilk_, ''c• pRPORA7 •• \ 4 et) •�• < • a„iiii •0 `,(i ( �� /- it • • • t -.--: _ __ • • ____ _ _ _ _ _ iii, iii,,.. ..., ........ , • - _ , ___,:•• � ircui 4, • -- - $ 4 os _ . . _„_________. - _ Er ._._ t ,. . Service sees ••• �C sees.• p,v� / 0 NTN c 659 Grant App #2 • Program supports continued funding for current on- demand low speed electric vehicle transportation • Limited service area near downtown (Beach Blvd- Goldenwest; PCH to Yorktown) • Provides funding from FY26/27-FY30/31 • Currently funded thru FY 25/26 • Significant local matching funds - $314 ,000+Iyr • Matching Fund Source — TBD l ��NTINGTpy �r•.;�flReoflnrfo•.•�� °UNTV � f 660 Recommended • Approve Resolution for both projects, affirming commitment to fund local match and other requirements • Alternative 1 : Approve only submittal of Special Event Shuttle Service application , including funding and other requirements • Alternative 2 : Approve only submittal of HB Circuit application , including funding and other requirements ,,��NTINGTo • Alternative 3: Decline approval of Resolution and direct staff to rescind grant applications ,9/f.. " UNTV ;%111 661 Questions ? � t .. 1 cui „! 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