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California Office of Emergency Services (Cal OES) - 2024-02-20 (2)
�taTiMGrp 2000 Main Street, ti Huntington Beach,CA 92648 _ — City of Huntington Beach APPROVED 6-0-1 (MCKEON-ABSENT) 4004ri GAS File #: 24-083 MEETING DATE: 2/20/2024 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Eric G. Parra, Interim City Manager VIA: Eric Parra, Chief of Police PREPARED BY: Lt. Julio Mendez and Ingrid Ono Subject: Approve and accept the California Office of Emergency Services (Cal OES) Violence Against Women Act Grant (LE23 07 6860); authorize the Chief of Police to execute documents; approve appropriations and contract Amendment No. Twith Waymakers in the amount of $116,032 for continued management of the Victim and Witness Assistance Services Program Statement of Issue: The Huntington Beach Police Department (HBPD) applied for and received a $203,143 Cal OES grant to help fund the Victim and Witness Assistance Services Program ("Program") managed by Waymakers. City Council is requested to approve the grant award for 2024 and approve Amendment No. 3 to the City's existing contract with Waymakers for the continued management of the Program for services rendered through 2024. Financial Impact: To receive the Cal OES grant, the City must provide a match of $67,714, which is already budgeted in HBPD General Fund Account Number 10070203. The cost for the Program in 2024 is $270,857, with the grant award offsetting $203,143 in new revenue. A new grant fund will be established upon approval by City Council, and no additional appropriation of funds is necessary at this time. The Waymakers agreement is contingent upon receiving the Cal OES grant. Upon receipt, sufficient appropriations will be made available to fund the Waymakers contract into 2024. Recommended Action: A) _ Accept the grant between the State of California, Governor's Office of Emergency Services (Cal OES) and the City of Huntington Beach; City of Huntington Beach Page 1 of 3 Printed on 2/14/2024 power€ Legistar1'' File #: 24-083 MEETING DATE: 2/20/2024 B) Assign authority to the Chief of Police as the official to execute and sign for the award and_to approve amendments and extensions; C) Approve the appropriation and expenditure of $270,857 of which $203,143 is to be fully reimbursed by the grant from Cal OES. The remaining $67,714 will be funded from appropriations in the Police Department's budget; and c D) Approve and authorize "Amendment No. 3 to Agreement between the City of Huntington Beach and Waymakers for Victim and Witness Assistance Services." )1-6e..J.,,ap-fiecvLA.,tei At} Alternative Action(s): Do not approve and direct staff accordingly. Analysis: The Police Department applied for and was awarded a grant by Cal OES to prevent, investigate and prosecute crimes involving domestic violence, sexual assault, and stalking. The majority of this grant funding of $270,857 (which includes the $67,714 match), will pay for the services of a Victim Advocate, who assists victims and survivors as they navigate the legal processes including obtaining restraining orders. Additionally, the Victim Advocate provides other support services to victims and survivors including temporary housing placement and referrals to counseling and legal aid. The Victim Advocate is contracted through Waymakers Victim Assistance Program and Interval House. The remaining funds will pay for two part-time domestic violence investigators who perform case follow-up and investigative work related to the domestic violence caseload. These investigators assist a full-time detective, allowing the police department to investigate domestic violence incidents in a timely manner, resulting in improved services to victims and a greater likelihood that future incidents will be prevented. This collaboration has been in effect since 1998, and since the inception of the Violence Against Women Project, the Advocate position has been continuously funded through a series of grants. The grant also provides for the continued agreement with Interval House, offering priority shelter for domestic violence victims from Huntington Beach and their children on a 24-hour basis. The goal of the programs funded through the grant is to help heal families and thereby stop the cycle of violence. Without this grant, the current "wrap-around" model whereby victims receive services while the Advocate works closely with a Police Department investigator to form a cohesive team throughout the process would not be possible. The acceptance of the grant will pay for the collaboration involving the Police Department through December 31, 2024, and the cash match of $67,714 is available within the existing Police Department budget for FY 23/24. Environmental Status: Pursuant to CEQA Guidelines Section 15378(b) (5), administrative activities of governments that will not result in direct or indirect physical changes in the environment do not constitute a project. City of Huntington Beach Page 2 of 3 Printed on 2/14/2024 powerfal LegistarTM File #: 24-083 MEETING DATE: 2/20/2024 Strategic Plan Goal: Non Applicable - Administrative Item Attach ment(s): 1. Grant award letter 2. CalOES Grant packet 3. Amendment No. 3 City of Huntington Beach Page 3 of 3 Printed on 2/14/2024 power LegistarTM GAVIN NEWSOM NANCY WARD GOVERNOR . ,�` Cal OESDIRECTOR GOVERNOR'S OFFICE. Ot<EMERaENCY SERY4CES January 8, 2024 Julio Mendez Lieutenant Huntington Beach City- Police Department 2000 Main Street Huntington Beach, CA 92648-2702 Subject: Grant Subaward Application Approval Law Enforcement Specialized Units Program Grant Subaward #: LE23 07 6860 Dear Lt. Julio Mendez: The California Governor's Office of Emergency Services (Cal OES) has approved your Grant Subaward application in the amount of$203,143, subject to enactment of applicable State Budget Act. A copy of your approved Grant Subaward is enclosed for your records. Cal OES will make every effort to process payment requests within 45 days of receipt of your Report of Expenditures & Request for Funds (Cal OES Form 2-201). This Grant Subaward is subject to the Cal OES Subrecipient Handbook. You are encouraged to read and familiarize yourself with the Cal OES Subrecipient Handbook, which can be viewed on the Cal OES website at www.caloes.ca.gov. Please contact your Program Specialist Elizabeth Wilder, at Elizabeth.Wilder@caloes.ca.gov with questions. Sincerely, Victim Services Grants Processing Unit cc: Subrecipient's file Program Specialist 3650 SCHRIEVER AVENUE, MATHER, CA 95655 www.CalOES.ca.gov 555 DocuSign Envelope ID:2F144307-EC33-4387-B4E9-2344E568E4AB SPECIAL CONDITION Grant Subaward No. LE23 07 6860 is hereby approved with the following condition: • The 2023 STOP funds in the amount of $270,858 cannot be expended until Cal OES has access to funds through the applicable FY2023-24 Federal award. Should the Federal award(s) be reduced, you will be notified and required to amend the Grant Subaward. Failure to comply with these requirements may result in the withholding and disallowance of grant payments, the reduction or termination of the Grant Subaward and/or the denial of future grant funds. 556 DocuSign Envelope ID:2F144307-EC33-4387-B4E9-2344E568E4AB (Cal OES-Use only) jc ,7G Cal OES# 059-36000-04 • FIPs# 059-36000 Ys# ' Suboward,#- LE23 07 6860 ev CALIFO.RNIA GOVERNOR',S OFFICE OF EMERGENCY SERVICES GRANT SUB-AWARD FACE SHEET cSMC The California Governors Office of.Emergency Services(Cat OES)hereby moes a'.Grant Subaword of funds to.the following: 1. Subreciplent: City of Huntington Beach la,UEI#:LKKFRC4PW7L4 2. Implementing.Agency: Huntington Beach Police Department 2a.UEITh LKKFRC4PW7L4 3.implementing Agency Address: 2000 Main Street Huntington Beach '92648-2702 (Street) - (City) (Zip+4) A Location.efProject: Huntington Beach,- .Orange 92648-2702 (City), (County) ' 1Zip+41 5. Disaster/program Title: LE-Law Enforcement Specialized Units Program. 6 Performance/ 1/1/2024 to 12/31/2024. - Budget Period: (Start Date) (End Date) 7. Indirect Cost Rate: N/A (if FederallyApprovedICR applicabie): % Item, Grant fund" - - ` - ', Number Ye ir. Source A'Slate B.Federal. _ C.Total D,Cash,Match B.in-KindMatch F.Total Match ., .G.Total.Cost 8. : 2023 .STOP ; $203,143 _rz $67 715 $67,715 - $270,858 9: Select Select '10. Select Select: . 11.. .Select Select •• • ___ ,_ 12. Select • Select _ -- . Total ,Project Cost . $203;143 ' $203;143 ; _ $67.715 $67,715 $270 858 13.Certification-This Grant:Subaward consists of this title poge,the application for the grant,which is attached and made a hereof,and the. Assurances/Certifications.I hereby certifyIam vested with the authority to enter into this GrantSubaword,and have the approval of the City/County Financial Office,City Manager,County Administrator,Governing Board;Chair or other Approving Body.The Srtbrecipient certifies that funds received pursuant to this agreement Will be spent exclusively on the purposes specified in the Grant Suboward..TheSubrecipient accepts this:Grant Subaward and agrees kr administer the grant project in accordance with the Grant Subaward as well`as-all'applicable state and federal laws,audit requirements,federal program guidelines;and Cal OES policy and program guidance..the Subreclpient further agfees that the dllbcatiah of funds may be contingent on the enactment of the State Budget: 14:CA Public Records Act-'Grant applications are•subject to the California Public Records Act..Govemment Code section 6250 et seq.Do not put any personally identifiable information or private information on this application.tf you.believe That any of the information-you are putting on this application is,exernpt from the Public Records Act,please attach;a:statement that indicates what portions'of the application and the basis for the exemption.Yourstatementthat the information is notsubjectto the.Public Records Act will not guarantee that the information will not be.disclosed. 15.Official Authorized to Sign for Subreciplent: Nome: Eric Parra Pa mentAddress: Title:Chief of Police y Mailing Main S et City:Huntington Beach Zip Code+4:92648-2702 tLt Signature: .. . Date: . '1 ( t3 16.Federai Employer ID Number: 956000723 �'. (FOR�Cai-OS USE:ONLY) ._ t ha-2tJ'ig edrlbl'upon my;personal Knowledge that budgeted funds are available for the Ie-�g�c6'Iy .1^_ /rposses:of this expenditure stated above: a....„ , 1/5/2024 c` lLU' buitsotA, 1/5/2024 Cti6 2 ffcer)' (Date)'; (CdI7 __l. .. .. r•Designee) (Date), ENY: 2023-24 Chapter: 12 SL: 18413 Item: 0690-102-0890 Pgm: 0385 FAIN #: 15JOVW-23GG-00561-STOP 07/01/23-06/30/25 Fund: Federal Trust Fund AL#: 16.588 Program: Law Enforcement Specialized Units Program Match Req.: 25%, C/IK based on TPC Project ID: OES23STOP000012 SC: 2023-18413 Amount: $203,143 Received b CalOES, Lorna Allen Mail Log#:229552, Monday, October 30,2023 Grant•Svbaward Face Sheet Cal OES 2-101 (Revised 8/2023) 557 r—DS I /I12 CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES SUPPLEMENTAL GRANT SUBAWARD INFORMATION 1. Cal OES Contact Information Section: Governor's Office of Emergency Services Nancy Ward, Director 3650 Schriever Avenue Mather, CA 95655 (916) 845-8506 (phone) 2. Federal Awarding Agency Section: Fund Federal Program Federal Awarding Total Federal Total Local Year Fund / AL# Agency Award Amount Assistance Amount 2023 Violence Against Office of Violence $16,562,077 $14,905,869 Women Act (STOP) / Against Women 16.588 3. Project Description Section: • Project Acronym (Please choose from drop down): Law Enforcement Specialized Units Program (LE) • Project Description: The purpose of the Program is to create or enhance specialized units to provide a coordinated response to victims/survivors of domestic violence and their children. 4. Research & Development Section: • Is this Subaward a Research & Development grant? Yes ❑ No El Supplemental Grant Subaward Information-Cal OES 2-101a (11/2022) 558 (P1 Cal OES anyeritiores arFice • OF Olt:MHO SORVIGES Grant Subavvarci Contact Information Grant Subdward •1123 07 6860 Subrecipient CII f Huntington Beach 1, Grant Subaward Director: Name: Julio Mendez Title; Lieutenont Telephone ft: 714-374-1736 Email Address: imendez@hbod,org Address/City/Zip Code (9-digit); 2000 Main Street Huntington Beadh,CA 92648-2702 2, Financial Officer: Name: Kaihy Baldwin Title: Accounting Technician II Telephone #: 714-536-5935 &nail Address: kbalidwin@hbixiorg Address/City/ Zip code (9-digit); 2000 Moin Street Huntington Beach,CA 92648-2702 3. Programmatic Point of Contact: Name: Jana Harden, Tale: victim Advocate Telephone #: 714-536-5957 Email Address: 111 64' -en--hatad,org Address/City/ Zip code (9-digit): 2000 Main Street Huntington Beach,CA 92648-2702 4. Financial Point of Contact: Name: Kaihy Baldwin Title; Accounting Technician 11 Telephone if: 714-536-5935 • Email Address: Idocildwin©hbpd.org Address/City/Zip Code (9-digit); 2000Maln Street Huntington Beach, CA 92648-2702 5, Executive Director of a Non-Goverrirnental Organization or ihe Chief Executive Officer (i.e., chief of police, superintendent of schools) of the implementing agency: Name: Cric Patio Title: Chief of Police Telephone #: 714-536-5905 Email Address; eporra@hbpd.org Address/CitY/ Zip Code (9-digit): 2000 Main Street,Huntington Beach,CA 92648-2702 6, Official Designee, as staled in Section 15 of the Grant Subaward Face Sheet: Name: Eric Parra Title. Chief of Police Telephone # 714-536-5905 Email Address: eparra@hbod.org Address/City/ Zip Code (9-digit); 2000 Man street Huntington Beoch,„CA 92648-2702 7. Chair of the Governing Body of the Subreciplent: Name: Tony Strickland Title: Mayor Telephone it: 714-536-6653 Email Address: tanYztlicklanci@surfcily-hb.org Address/City/Zip Code (9-digit): 2000 Mein street Huntington Beach,CA 92648-2702 Grant Subawarcl tonicact Information—Cal OES 2-102 (Revised 10/2020) 559 Cal E . OW/ERROR'S OrFICE Or EMEROENCY SERVICES Grant Subaward Signature Authorization Grant sobaword'#: ,LE23 07 6860 ' Subreciplent: City of Huntington_Beach Implementing Agency: Huntington Beach Police Department The Grant Subaward Director and Financial Officer are REQUIRED to sign this form. Grant Subaward Director: Financial Officer: Printed Name: Julio Mendez Printed Name: Kathy Baldwin \r" Signature: gare Signature: Date: ./; ••'241(. Date: I *".4 P-`1 The folloWingpersons are authorized to The following persons are authorized to sign for the Orant Subaward Director: sign for the Fin ncial Offic Signature: Signature: Printed Name: Kevin Johnson Printed Name: Kristin Miller Signature: Signature: Printed NaMe: Printed Name; Signature: Signature: Printed Name: Printed Name: Signature: Signature: Printed Name: Printed Name: Signature: Signature:. Printed Name: Printed Name: Grant Subaward Signature Authorization Cal OES 2-103 (Revised 10/2020) 560 Cal (2)11S OOVERROWVOfFICE, OF plErtpiENdT SERVICES ItSt400WartCedifl001001 of Assurance of dfolVilattd.e, Information brjdtei3Otu...btibh$: The e.orttftbdtibrt,of Assurance of tbroptibrib:01s:pti$IndhO,dffttrirtibri thdtthe. Subrecipient will comply with f he requirements and restrictions 01414.104,1h the SUbrecibient Hand:b.:0k,InOlOding'bOtnOt limited to: • Proof of Authority, • State bn4f000r0F.01Vil,right$•laws, • Opal Employment Opportunity,. • Drud,rtoe,Workplace, • cblifbtolcitiivitortyrieflfbi.Qualify Act and • Lobbyirkg, The Official Designee.(see SRH Section 3.03.0)and th6.1tidii4401vici,ntIrt,that authority City/County Financial Officer, City/County Mahogeri or-OoVerning:Boarci.Chdir). must siglythis form. For State:agentjes, Only the'Officidt be:Signee.,n1u4t,sigh this form. Complete attobfrohsof-thislforni-dnd then submit: As part of the Grant Subaward Application, • With-4 Grant$Oboward Amendment pal QES Form 14,.21$1.1 new fund source Is being added to the Grant Subaward, (applicable Certification-of,M$Orance of Compliance would be'needed):, or Grant.Subaward Modifibbfibri (t.cil OE.1$,Form.2-2.23)!.if the Official Designee or adard chair hdrides.doct4h6 Rosbluflorf'Oontiflothp.tri by name Grant Subaward Certification of Assurance of Compliance cal OES.2-104(Revised 1.-2/ 021) 561 Cal.OES 44, GOVERNOR'S OFFICE OF EHEROENCY SERVICES Grant Subaward Certification of Assurance of Compliance , Subrediplent city oftiotingion Beddh Cal OES Program Name Grant' Grant Subaward Subaward # Performance Period 1: Law Enforcement Specialized Units(LE) Pro gran LE23 Q7.48,60 01/01/2024; V31/202:4 3 4 5 6 1, Eric'Parra (Official Designee;same person as Section is of the Grant Subaward Face Sheet) hereby certify that the above Subrecipient is responsible for reviewing the Subreclplent Handbook (SRH) and adhering to all of the Grant Sub'award requirements as directed by cal OES including, but not limited to, the following areas: 1, Proof of Authority SRH 1.055 The Subrecipient certifies they have written authority by the governing board (e.g., County Board of Supervisors, City Council, or Governing Board) granting authority for the Subrecipient/Official Designee (see Section 3.030) to enter into a.spetiiic Grant Subaward (indicated by the Cal OES Program name and initial Grant Subaward performance period) and applicable Grant Subaward Amendments With Cal OES. The authorization Includes naming of Official Designee (e.g., Executive Director, District Attorney, Police chief) for the agency/organization who is granted permission to sign Grant Sybawcird documents on behalf of the Subrecipient, Written proof of authority includes one of the following: signed,Board Resolution or approved Board Meeting minutes. 11. Civil Rights Compliance-SRH Spdflon 2.62a The Subrecipient acknowledges awareness of, and the responsibility to comply with all state and federal civil rights laws.The Subrecipient certifies it will not discriminate in the delivery of services or benefits based on any Protected class and will comply with all requirements of this section of the SRH. 'HI. Equal Employment Opportunity- Section 2.025 The Subrecipient certifies it will promote Equal Employment Opportunity by prohibiting discrimination or harassment in employment because of any status protected by state or federal law and will comply with all requirements of this section of the Sk1-1. Grant Subaward Certification of Assurance of Compliance-Cal OES 2-104 (Revised 12/2021) 562 ry Cal OE S 4 , GOVERNOR'S OFFlCR. OF'EMEROENCY SERVICES' IV Drug Free Workplace Act of 1990 SRH Section 2.030 The Subrecipient certifies it will comply with the Drug. Free Workplace Act of 1990 and,air otherreduirernent,of.this section of the SRH. V. California Environmental Quality Act(CEQA) SRH Section.2.034 The.Subrecipient certifies that,.if,the activities of the Grant'Subaward meet the definition of a "'project" pursuant to the CEQA,Section 20=165, it.will comply with all requirements ofCEQA and this.section of the SRH. VI. lobbying-SRH,Sections 2.040 and 4.105 The Subrecipient certifies it will not use Grant Subaward funds, property, or funded positions for any lobbying activities'and will comply with all requirements of this Section of the SRH. All appropriate docunienfation Must be maintained on file by the Subrecipient and available for Cal OES upon request.:Failure fo comply with.these requirements may result in suspension of payments under the Grant Subaward(s), termination oft} e Grant Subaward(s) and/or ineligibility=for future Grant Subawards-if Cal OES, determines that any of the following has occurred; (1)the Subrecipient has made false certification, or(2)the Subreciplent violated the certification by failing to carry out the requirements as noted above: CERTIFICATION I, the official named below, am the same:individual authorized to sign the Grant Subaward [Section 15 on Grant Subaward Face Sheet], and hereby affirm that I am duly authorized legally.to'bind the Subrecipient to the above-described certification. I am fully aware that this certification, executed on the date, is made under penalty of perjury under the.laws of the Sta a alifornia., Official Designee's Signature Official Designee's Typed Name; Eric;Parra Official Designee's Title: Chief at,Police Date Executed: .AUTHORIZED BY: I grant authority for the Subrecipient/OfficialµDesigneeto enter into the.specific Grant Subaward(s) (indicated by the Cal OES Program name and initial Grant Subaward'performance period Identified above) and applicable'Grant Subaward Amendrnents.with'CaI OES, City Financial Officer County Financial'Officer City Manager ❑ County Manager 0 Governin oar oN s, Signature: `, , • Typed,Narre: Al Zaiinka, Title: Oily Manager Date:Executed:, 0%. 14.% Grant SubawardCertification of Assurance of Compliance-Cal OES 2-104 (Revised 12/2021) 563 IH Cal OES OF oovEithotrs FFIce EfgriOSOICV SERVICES Federal Fund Grant Subaward AOurances information and Instructions This document is a binding affirmation that, in addition to the requirements and restrictions outlined in the SubreciplentHandbook,Subreciplents will comply with the assurances required by the federal program/fund source. The Official Designee (see SRKSeotitm 3.0.30 must sign this form. Complete all Sections of this forni,as follows: • As part of the Grant Sub award ApplicatiOn—include the Grant Subdward nurnber(s) for the applibable Cat OES Program(t) that share fhti,fundsoUrce,. • With a Grant Subaward Amendnient (Cal OES Form 2,213) if anew federal fund source is being added to,the Grant Subaward include the current Grant Subaward nuhiber(s) for open Grant subawara(0, and/or • With a Grant Subaward Modification (Cal OES Form 2,22 ) if the assurances are, received by Cal OES after the execution of the,applicable Grant Subovvard, Please not gal OES will-nOtify Subreciplents when thisls required. Cal OES.Program Table Instructiont: • Subreciplenis may list up to six Cal OE .Programs/Grant Subaward numbers With the same fund ource in the table. • if a Subrecipient has more than six Cal OES PrograMs, an additional Federal Fund Grant Subavvard.Assurance s Form must be submitted. • If the Cal OES Program has multiple federal fund sources a:Federal Fund,Grant Subaward Assurances will need to be submitted for each federal fynd source. 2-109d Federal Fund Grant Subaward Assurances-STOP (Revised 11/2022) 564 711. Cal OjES otoitatiores OPIC - ,OF piplannYstitvicE Federal Fund Grant Subaward AssurcinCes _ STOP Violence Against Warner) formula Grant.Program Subreciplent:City'af Huntington Beach 'Grant 'Grant'SubaWard Cal OES Program Name Subaward Performance Period , 1, Law Entorcernerit,speciakett Units CLEF Program LE2„'.2 07 6860 01/01)2024-12/3112024 2. 5. +„ 6. Subreciplents agree to adhere lathe following and ensUre these assurances are,patsed down to Second-Tier Subrecipients, 1. Required Audits and Financial,Staternents (SRN SeCtion 14,005) Subrecipients expending $750,000 or more In federal funds annually myst'coniply WHIT the single audit requirement established by the Federal Office of Management and Budget (OMB) Uniform Guidance 2 C.F.Rr Part 200, Subpart F and arrange for a single audit by an independent Certified Public Accountant (CPA) firm annually, Audits conducted under this section will be performed using the guidelines established by the American Institute of Certified Public Accountants (AICPA) for such audits.: 0 Subrecipient expends $750,000 or more In'federal funds annually, 0 Subrecipient does not expend $750,000 or more in federal funds annually. 2. Applicability of Part 200 Uniform Requirements and Dill Grants Financial Guide The Subrecipient (and any Second-Tier Subrecipient) agrees to comply with,the Uniform Administrative Requirements, Cost Principles, and Audit Requirements In 2 C.F.R. Part 200, as adopted and supplemented by the DOJ in-2 C.F.R. Part 2800 (together, the"Part 200 Uniform Requirements") and the current edition of the DOJ Grants Financial Guide as posted on the OVW websitee including any updated version that may be posted during the period Of performance apply to this Grant Subaward. The Subrecipient (and any Second-Tier Subrecipient),also agrees that all financial records pertinent to this Grant SObaward, including the general accounting ledger and aittupporting docuMents, are subject to Cal 085's review throughout the life of 2-109d Federal Fund Grant Subaward Assurances-STOP (Revised 11/2022) 565 the Grant Subaward, during the doe-out process, and for seven years after the 81..rbrecipient makes final payments and all other pending matters'are closed, Unless a different retentien period-applies; Subrecipients (and any Secencl-Tier SybreciPlents) must provide occess,to performance measurement information, financial reCorcis, supporting documents,statistical reaordS:,and any other pertinent records Indicated atl C.F.R. 200,334. Requirements Related to System or Award.Management and Unique Entity Identifiers' SubreciplentS (and any Second-Tler Subrecipients) must comply with,applicable requirements regarding the System for Award Management (SAM.), currently accessible.attfttps://www.sam.govi.This includes applicable requirements regarding regittration with SAM, as well as maintaining the current information in. SAM. Subreciplents also must comply with applicable restrictions for Second-Tier Subawards, including restrictions on Grant Subaward s to entities that do not acquire and provide (to Subrecipients) the unique entity identifier assigned by SAM. The details of the Subretipients' obligations related to SAM and to unique entity identifiers are posted on the OVW NAtebsite at htIPs://www.justice,goviovw/award- conditions (Award Condition: RequireMents related to System for Award Managenient (SAM) and unique entity identifiers) and are incorporated by reference here. 4. Requirement to Report Actual or Imminent Breach of Personally Identifiable Information Subrecipients (and any Second-Tier Subrecipients) must have written procedures in place to respond In the event of an actual or IMMirient'breach" (as defined in OMB tv1-17-12),if they: 4 Create, collect, use, process,store, Maintain, disseminate, disclose, or clispoSe of 'Personally Identifiable Information (PIO!' (as'defined In 2 C.F.R. 200.1) within the scope of an ovw grant-funded program or activity, or 4 Use or operate a "Federal information system' (as defined in OMB Circular A-130). Subrecipients (and any Second-Tier Subreciplents) must have,breach procedures that must Include a requirement to report actual or imminent brooch of Pll to Cal,088 no later than 24 hours after an'occurrence.of an actual breach, or the detection of an Imminent breach. 2-109d Federal Fund Grant Subaward &surplices -STOP (ReviSed 1 1,(2022) 3 566 5. Requirements Pertaiining to Prohibited Conduct Related to Trafficking in Persons (inctuding;reporting requirements and OVW authority to terminate Grant$ubaward) Subrecipienf .(and any SecondTierSubreeipients) must comply with all applicable requirements (including requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons,whether on the part of'Subroclpients hand any Second-Tier Subrecipiehtsj, or individuals defined (for purposes of'this condition) as"employees" of Subrecipients (and.any Second Tier Subrecipients). The details of the Subrecipients1 obligations related to prohibited conduct related to frafficking in persons are posted en the OVW website at https://www.justice.goviovw/ciward-ceriditions (Award Condition Prohibited conduct by.Subrecipicnts related to trafficking in,persons (including reporting requirements and OVW authority to terminate award)), and are incorporated by reference here. 6. Determination of Suitability to interact With Participating Minors This condition applies to the Grant Subaward (if it is indicated) when some or all of the activities to be carried out under ine Grant Subaward (whether.by Subrecipients, cr Second-Tier-Subrecipients) is to benefit a set of individuals under 18 years of age, Subrecipients ents(and any Second-Tier Subrecipients) must make determinations of suitability before certain individuals{mray interact with participating minors„This requirement applies;regardless Of an individual's employment status, The details of this requirement are posted on the OVW website at https //www.justice,govjovw/award-conditions (Award condition, Determination of suitability required, in advance,for certain individuals who may interact With participating minors)., and are incorporated by reference.here. 7. Compliance with,-Applicable Rules Regarding Approval, Planning, and Reporting.of Conferences,Meetings, Trainings, and Other Events Subrecipients (and any Second-Tier Sebrecipients) must comply with all applicable laws, regulations, policies, and official:DOJ guidance (including specific cost limb, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related tg conferences (as that term is defined by DOJ) including the provision of food and/or beverages at such conferences, and costs of attendance cif such conferences, Information on the pertinent DOJ definition of conferences and the rules applicable to this Grant Subaward appears on the OVW website at https//www.justice.gov jovw/canfierence-planning. 2-109d Federal Fund Grant Subaward Assurances -STOP (Revised 11/2022) 4 567 84 OVW Training Guiding Principles Subrecipients (and any Secondqier SubreCipients) understand and agree thatony training or training materials cleveloPed or delivered with funding under this'Grant Subetward must adhere le the OVW:Training Guiding Principle for Grantee,and Subgrantees; available al hfips://wwvv.justiCe,goviovwfreSoOrtes-and,faqs- grantees#Discretionary. 9. Potential Imposition of Additional Requirements Subrecipients (and any Second-Tier Subrecipients) agree.to.comply with any additional requirements that may be imposed by OVW during the period of performance for this Grant Subciward, if Subrecipients.de designated as Iligh-riSk" for purposes of the POJ high-risk grantee list, 10. Compliancavvith DOJ Regulations Pertaining to Civil Rights and Nondiscrimination 28 C.F.R. Part 42 Subrecipients (and any Second-Tier Subrecipients) Must comply with all applicable requirements of 28 C.F.R. Part 424 speelfically including any applicable requirements in Subpart E of 28 C.P.R. Part 42 that relate to an equal employment opportunity program. 11. Compliance with DOJ Regulations Pertaining to Civil Rights and Nondiscrimination - .28 C,F.R. Port 38 Subrecipients,fond any Second-TierSubreciplents) must comply with all applicable requirernentS of 28 O,F.R. poet 88. Among other things, 28 C.F.R. Part 38 Includes rules that prohibit specific forms of discrimination on the basis of religion, a religious belief, a refUsal to hold a religious belief, or refusal to clitend,or participate in a religiOus practice. 'Port 38 also sets our rules and requirernents that pertain to SUbrecipient organizations (and any Second- Tier Subrecipient organizations) that'engage in or conduct explicitly religious activities, as well as rules and requirements that pertain to Subrecipients (and any Secencl;Tier'Subrecipients) that are faith-based or religious organizations. 12. Compliance with DOI Regulations Pertaining to Civil Rights and Nondiscrimination - 28 C,F.R, Part 54 Subrecipienis (and any Second-Tier SLbrecOlents) must Comply with all applicable requirements of 28 C.F.R. Part 54, which relates‘lo nondiscrimination,on the basis of sex in certain "educational programs.!' 2-109d Federal'Fund Grant Subciwarcl Assurances-STOP,(ReVised 11/2022) 5 568 13. Restrictions on "Lobbying" and Policy Development In general, as a matter of federal law, federal funds may not be used by Subrecipients (and any Second-Iier Subrecipients), either directly or indirectly, to support the enactment repeal; Modification, or-adoption of any law, teaUlation, Or policy, at'any level of government in order to avoid violation of 18 LI.S.C, 1913. Subrecipients (or any Second-Tier Subrecipients) may, however, use federal-funds to collaborate with and provide Information to federal, state, local, tribal and territorial public officials and agencies to develop.and implement policies and develop and promote state•, leCal, or tribal legislatibn or model codes designed to reduce or eliminate.dornestit violence, dating'violence, sexual assOult anci stalking (aS those terms are defined in 34 U.S.C. 12291(a)) when such collaboration and provisiOn of information is consistent with the activities otherwise authorlied under this grant program. Another federal law generally prohibits Federal funds awarded by OVW from being used by SubreciPients (and any Second-Tier Subrecipients), to pay any perSon to influence (or atlempt to influence) a federal cigency, a Member of Congress, Or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or cooperative agreement, SUbgraryt Contract, subcontract, or loan, or with respect to actions such as renewing, extending, or modifying any such award.See 31 U.S.C. 1352. Certain exceptions to this law apply, including an: exception that applies to Indian tribes and tribal Organizations. Should any question arise as to whether a particular use of federal funds by a Subrecipient (or any Second-Tier Subrecipient) would or rniht fall within the scope of these prohibitions, the Subrecipient is to contact cal OES for guidance, and may not proceed without the express prior written approval of Cal OES. 14. Compliance with General Appropriations-law Restrictions on the use of Federal Funds Subrecipients (and any Second-Tier Subrecipient ) must comp! 'with all applicable restrictions,on the use, of federal funds set out in federal appropriations statutes. Pertinent restrictions, for each fiscal.year,•are set out at htips://www.justice,gov/ovw/aWard-conditions (Award condition: General appropriationS-law restrictions amuse of federal award funds), and are incorporated by reference here. Should a question arise as to whether a particular use of federal funds by Subrecipients (and any Second-Tier Subrecipients) would or might fall within the scope of an opprepriolions Or law restriction, Subrecipients are to contact Cal OES for guidance, and may not,proceed without the express prior written approval of Cal OES. 2-109d Federal Fund Grant Subaward Assurances-STOP (Revised 11/2022) 6 569 15. 'ReportingPotenilal Fraud, Waste, and Abuses and Similar Misconduct, Subreelpients (and ciny Second-TlerSubrec)plents) must promptly refer.to CalOES any credible evidence that a princiPol, employee, agent, SybreciPient, contraetor, subconiraCtoe or other person has, in connection with funds under this Grant Subaward-- (I) submitted a.claim Ihat violates the-Falsetlaims Act; or (2) Committed a criminal or civil violation of laws pertaining to,frauct, conflict of Interest bribery, gratOity, or similar miscOnduct Potentialiraucl,waste, abuse, or misconduct involving or relating to funds under this Grant Subaward should must alSo be reported to Cal OES, Additional inforMotion is available from the DOJ CIG website at https://olg.justice.gpv/hotlinee 16. RestrictiOns arid Certifications Regarding Non-disclosure Agreements and Related Matters No Subrecipients (and any Second-Tier Subreciplents) under this Grant Sithcrward, or entity that receives a procurement contract or subcontract with any funds under this Grant Suboword, May require any erhpleyee or contractor to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts, or purports to prehibit or restrict, the reporting (In accordance with law) of waste, fraud, or abuse to on investigative or law enforcement representotiVe of a federal deportment or agency outhorized to receive such information, The foregoing.is not intended, and shall not be understood by the agency making this Grant Subaward, to contravene requirements opplicoble to Standard Form,312' (which relates lb classified information), Form 4414 (which relates tO sensitive compartmented inforrnOtion), or any other form issued by a federal department or agency governing the noncliscloarre,of classified information, a. In accepting this Grant Subword Subrecipients (arid any Second-Tier SubrecipientS): 1) Represent that they neither require, nor have required, internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and 2) Certify that, if they learn, or ore notified, that they have, or have been, requiring their employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, they will immediately stop any further obligations Of Grant Subowarcl funds, will provide prompt written 2-109d Federal Fund'Grant Subaward Assurances-STOP (Revised 11/2022) 7 570 notification to Cal OES, and Will resume (or permit reSurnption of) such obligations only if expressly authorized to do so by,tal-oes. b, If Subrecipients are authorized under this,ciward to male Second-Tier SubowOrds, procurement contracts, Or both: 1) Subrecipienis represent that a) No other entity (whether through a Second-Tier Suboward ("subgrann, procurement contract, or subcontract under CI procurement Contract) that they pass funds te either requires or has required infernal confidentiality agreements pr statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to,prohibit or restrict) employees'or contractors from reporting Waste, fraud, or abuse as described above; and b) Appropriate inquiry has been made, Or otherwise Subrecipients have an adequate factual basis, to'support this representcition; and 2). If learned Or notified that any Second-Tier$ubreciplent, oiontracior, or ,subconiractor entity thatreceiVeS funds under this Grant,Subaworcl is, or has been, requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport'to prohibit Or reStrici),, rePortirig of waste, fraud, or abuse as described above, they will immediately stop any further obligation's of Grant Subaward funds to or by that entity, will provide prompt written notification to Cal OES, and Will resume (or permit resumption of) such obligations only if expressly outhorized to do so by Cal OES. 17. Compliance with 41 P.S.C. 4712 (including prohibitions on reprisal; notice to employees) Subrecipients (and any Second-Tier Subrecipients) must comply with, and are subject to, alfapplicable provisions of 41, U,S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination,agolinst an employee as reprisal for the employee's-disclosure of information related to gross mismanagement of a federal grant, a gross waste of,federal funds, an abuse of authority relating to a federal grant, q substantial and spetific danger to public health or sOfety, Or a violation of la' , rule, or regulation related to a federal grant. Subrecipients (and any second-Tier Subreciplents) also must inform their employees, in writing (and in the predominant native language Of the workforce), of employee rights and remedies under41 U.S.C, 4712, 2-109d Federal Fund Grant Subawcird.Assurances-STOP (Revised 11/2022) 8 571 18. Encotiragernent of Policies to Bari Text Mettaging while Driving Pursuant- to Executive.Order 13513, "Federal Leadership on Reduding Text Messaging. While Driving," 74 Fed. Reg. 81225 (Oetober 1„ 2009), the.DOJ encourages Subrecipients (and any Second-Tier Subrecipients) to adept and enforce pelicies banning employees'from text messaging while driving any vehicle during the,course of performing work funded by this Grant Subaward, and to.establiSh workplace safely policies and conduct education, awareness, and other outreach to decrease crashes caused Ty distracted'drivers, 1?. Compliance with Statutory and.Regulatory Requirements, Subrecipienls (and any Second-Tier Subrociplents) agree to comply With all relevant statutory and,regulatory requirements,which may include,. among other relevant authorities, the Violence Against Women Act of 1994, PI, 103-322, the Vielerice Against Women Act of 2000, P.L. 106-386, the Violence Against Women and. Department of Justice Reauthorize-tier) Act ot 2005, P.L. 109-162, the Violence Against WoMen Reauthorization Act of 2013, P.L. 113-4, the Omnibus Crime Control and Sofa streets Act of 1968, 34 U.S.C. 10101 et seq., and OVW's implementing regulations at 28 C.F.R. Part 90. 20. VAWA 2013 Nondiscrimination Condition Subrecipients (and any Second-Tier Subrecipients) acknowledge that 34 U.S.C, 12291(b)(13) prohibits Subrecipients of OVW awards from excluding, denying benefits to, pr discriminating against any person on the basis of actual or perceived race, color, religion, national origin, sex, gender identity, sexual orientation, or disability in any program or activity funded In whole or in part by OVW. Subrecipients may provide sex-segregated or sex-spedific programming if doing so is necessaryto the essential operations of the program-, so lorig,as the Subrecipient provides comparable services to those:who cannot be proVided with the sex-segregated or .Sex-specific programming. The Subreciplent (and any Second-Tier Subrecipient) agrees that it will comply with this provision, V. Misuse of Award Funds Subrecipients (and any Second-Tier Subrecipients) understand arid agree that misuse of award kinds may result in a range of penalties, including suspension of current and.future funds, suspensien or debarment from federal grants, recoupment of monies provided under an ciward, and civil and/or criminal penalties. 22. Confidentiality and information Sharing Subrecipients (and any Second-Tier Subrecipients) agrees to comply with the provisions of 34 O.S.C. 12291 (b)(2). noridiscloSure of confidential or private • information, which includes creating and maintaining clocurrientation of 2-107d Federal Fund Grant Subavvard Assurances-.STOP (Revised 11/2022) 572 compliance, such as policies and procedures for release of victim Information. Subretipients land any Second-Tier Subrecipients) also (agree to comply with the regulationsiMplerrienting this provision at 28 CFR 90.4(b)and "Frequently Asked Questions (FActs) on the VAWA COnficlentiality Provision (34 U.S,C. 12291 (b)(2))"on the OVW website at https://www.justice.gov/ovvviresources-and-faqs-grantees. 23. Activities that Compromise Victim.Safety and Recovery or Undermine Offender Accountability Subrecipienis (and any Second-Tier Subrecipients) agree that Grant Subaward funds will not support activities that compromise victim safety and recoverY or undermine offender accoLmtObility, such as: protedures or policies that exclude victiths from receiving sofe shelter, advocacy services, counseling, and other assistance based On their actual or perceived sex, age, immigratiOn status, race, religion; sexual orientation, gender identity, mental health condition, physical health condition, criminal record, work in the sex inclUstry, or the age and/or sex of their Children; procedures or policies that compromise the confidentiality of information and privacy of personsreceiVing OVW-funded services; procedures or policies that impose requirements on victims in order to receive services (e.g., seek an order of protection, receive counseling, participate in couples' counseling or mediatiOn, report to low enforcement, seek civil or criminal remedies, etc.); procedures or policies that fail to ensure service providers conduct safety planning With vittims! project design and budgets that fail to account for the access needs of participants with disabilities and participants who have limited English proficiency or are Deaf or hard of hearing;,or any other activities outlined in the solicitation or companion guide under which the application was submitted. 24. Policy for Response to Workplace-related Incidents of Sexual Misconduct, Domestic Violence, and Dating Violence Subrecipienis (and any Second-Tier Subrecipienis) must have a policy, or Issue a policy within 270 days of the award dale, to address Workplace-related incidents of sexuatmistondott; domestic violence; and dating violence involving dn employee, volunteer, consultant, or contractor. The details of this requirement are posted on the OVW website at https://www.justice.govlovw/award-conditions (Award condition: Policy for response to workplace-related sexuarrnisconcluct, domestic violence, and dating violence), and are incorporated by reference here. 25. Performance Progress Reports and Final Report Submission Subrecipients agree to provide Cal OESwith specific Information regarding Grant Subawards. Sularetipients agree to submit an annual report that includes: a) an assessment of whether stated goals and objectives were achieved; b) information on the effectiveness of activities carried out with grant funds; including the number of persons served and the number of persons seeking services who could not be served; c) information on each Grant Subaward Made; and d) such other 2-109d Federal Fund Grant Subaward ASsurcinces- STOP (Revised. 11/2022) 10 573 information as OVW may prescribe, Subrecipients must use the,detignated forms and/Or systems made available by OVW for Performance reporting, which identify the information that Subrecipienis must collect and report as a condition of receiving funding under this award. 26. Publications DIsciainier for STOP FOhnyla Subrecipienis Subrecipienis (and any Secon&Tier Subreciplents) agree that all materials and publications (written, web-based1 audio-visuat, or any other formal) resulting from subaward activities shall contain the following staternent: "This project was supported by Subgrant No. 1E23676860 awarded by the state administering office for the Office on Violence Against Women, U.S. Department of Justices STOP Formula Grant Program. The opinions, findings, Conclusions, and recommendations expressed in this pUblication/Prograrn/exhIlDltion are those of the author(s) and do not necessarily reflect the views of the state or the 0.S, Department of Justice." 27. Copyrighted Works Pursuant to 2 C,F.R. 200,815(b), Subrecipients (and any Second-Tier Subrecipients) may copyright any work that is subject to copyright and was developed, or for which ownership was acquired, under this Grant Subaward. OVW reserves a royalty- free, nonexclusive, and irrevocable right to reproduce, publish, or otherwise use the work, in whole or in part (including in the creation of derivative works), for federal purposes, and to authorize others to do so. OVW also reserves q royalty-free, nonexclusive, and irrevocable right to reproduce, publish, or otherwise use, in whole or ih part (including in the creation of derivative works), any work developed by a Subrecipient (and any Second-Tier Subreciplent), of this Grant Subaward, for federal purposes; and to,authorize others to do so. In addition, Subrecipients (and any Second-Tier Subrecipients or contractors) must obtain advance written approval from Cal O) S, and must comply with all conditions specified by Cal OES in connection with that approval, before: 1) using,Grant Subaward funds to purchase ownership of, or a license to use, a copyrighted work; or 2) incorporating any copyrighted work, or portion thereof, into a new work developed under this Grant Subaward. It is the responsibility of Subrecipienis (and,any Second-Tier Subrecipients, contractors, or subcontractors as applicable) to ensure that this condition is included In any sUbawdrd, contract, or subcontract under this award, 28, Ongoing Compliance with Statutory CertiticatiOns Subrecipienis (and any Second-T(er Subrecipients) agree that compliance with the statutory certification requirements is an ongoing responsibility during the Grant Subaward period and that, at cminimum, a hold may be placed on the 2-109d Federal Fund Grant Subaward Assurances STOP (Revised 11/2022) 11 574 Subreolpients funds for noncompliance with any of the requirements of 34 1,0449 (regarding rape exam payments),341.U.C. 10449(e) (regarding judicial notification), 34 10450 (regarding certain fees and coSts), and:34 U.S.C. 10451 (regarding rolygrophing of sexual assault victims). Non-compliance with any of the foregoing,may also result in termination or suspension of the grant or other remedial Measures, in actprdance with-appliCable laws and reguldtionS, 29. Requirements tOrSubrecIplents Providing Legal Assistance Subrecipienis (and any Second-Tier Subrecipients) agree that the legal assistance eligibility requirements, as set forth beloW, are a continuing obligation on the part of Subrecipients (and any Second-Tier Subreciplents). a. 'The legal assistance eligibility requirements cire: 1) any person proViding legal assistance through a prograrn funded under this'. grant program a) has demonstrated expertise in providing legal assistance to victims of domestic violence, dating violence,sexual assault, or stalking in the targeted population; or b) is partnered with an entity or person that has demonstrated expertise described in subparagraph (a); and c) has completed or wilicernple,te training In connection with domestic violente, dating violence, stalking,-Or sexual:assault and related legal issues, including training ort,evidence,based risk factors for domestic and dating violence hornicide; 2) any training program conducted in satisfaction of the requirement of paragraph (1) has been or will be developed'with input from and in collaboration with a state, local, territorial, or tribal:domestic violence, dating violence, sexual assault, or slcilking victim service provider or coalitiOn, as well as appropriate slate, local, territorial, and tribal law enforcement officials; 3) any person or organization providing legal assistance through this grant program has informed and will continue to inform state, local, territorial, or tribal domestic violence, datingviolence, stalking, or'sexual assault programs .and coalitions, as well as appropriate state and local law enforcement officials of their work: and 4) SUbredpienis! (and any Second-Tier Subrecipients') orgahizational policies do not require mediation or counseling involving offenders and Victims:physically together, in cases where:sexual assaUlt, dating Violence, domestic violence, or 2-1 b9d Federal Fund Grc:int Subaward Assurances-STOP,(Revised 1112022) 12 575 child sexual abuse is an issue.,Subreciplenti also agree to ensure that any Second-Tier Subrecipient will.comply with this conclitim, 30. Federal Funding Accounting and Transparency ActIFFATA) Yes No ri Has the Subrecipient received $25;000,000 or more in federal funds o In the preceding fiscal year? [-J If the answer is yes, does the amount of federal funds received equal'80%or more of the Subrecipient's annual gross revenue? If the answer is,yes to the above two questions, did the Subreciplent report to the U.S. Security and Exchange Commission? For additional Information reference: Award Condition!'Reportina,Subawards and Executive Compensation (Updated as of September 20161 I Office of Justice Proarams (aip.aoV), CERTIFICATION I certify the Sybreciplent identified above will comply with the requirements of the SubreciPlent Handbook and the federal fund Grant baward assurances outlined above. Official Designee's Signature: - Official Designee's Typed Name: Eric Parra Official Designee's Title: Chief af Police Date Executed: tvtz- IZ- 3 2-109d Federal Fund Grant Subaward Assurances-STOP (Revised 11/2022) 13 576 4`;-3 Cal OES GOVERNOR'S OFFICE OF EMERGENCY SERVICES Grant Subaward Budget Pages :Multiple Fund Sources. Subrecipient.City of Huntington,B.eacl ' Grant Subaward�#:;LE23 076860, A Personnel Costs Line tfern 2023 • 2023 description-and calculation STC)R _ Total Amount-Allocated- STOP- MATCH- SALARIES: Full Investigator 1 FTE.@ 100% Full time Investigator is assigned`to- domestic violence and restraining order violation cases 'Main responsibilites°include reviewing,cases;-conducting,follow up investigations.identifying;suspects and submitting cases to the district attorney's office: Annual.Regular Wa ges$5674x40x52 $118,019 Speciality pays: Longevity 5%x;$118019='$5,901'. Holiday 6%-x$1.18,019 =.$7;081 Advanced Post Cert 8%x$118,01.9=$9,442' Education-BA.6%x$118;01,9=$7,081 Special Unit-3%x.$118 019=$3,541 Total Annual pay{before benefits) $151,065 Only, using.$67,715 as match $67,715 $6.7,715 Two (2),Part-time Investigators 1',226.=hours a year to work domestic' ' violence and restraining order violation cases:. Main responsibilities are reviewing cases, conducting follow up investigations, identifying and arresting,suspects,.-and submitting cases to the district-attorney's office.. Hourly rate.$49.32 x 1.226.hours=$60,466 Benefits: 1.45%FICA=$877 Workers Compensation.3 6%,-=$2,177 Total=Cost:;$63 520 :$63,520 $63,520 Personnel Costs I=und Source Totals .$63;520 „ 67,715 $131,235 ,PERSONNELCOSTSCATEi.ORY TOTAL $131#235 Grant'Subaward O'udget'Pages Multiple Fund.Sources - COI.UES 2 106a .(Revised 10/2020) 577 Cal OES „4,pJ GOVERNOR'S OFFICE OF EmERGENCY SERVICES Grant SubaWard Budget Pages' Multiple Fund Sources SiibreCiPient City of Huntington Beach Grant Bli,ba,W,ar,c14C4,1•B2B 074066 '%::briptafing Costs 2023 2023 STOP Total Amount Allocated description _and MATCH • Contract for services with.Wc_iymakers • Victim Assistance Program $116,032 $116,032 One full-time state certified Victim Advocate, Domestic Violence Counselor, Rape Crisis Counselor working 100%in the Project providing services to victims of domestic violence and restraining order violations, providing outreach/resource materials to first responders and victims, assisting with protocols for responding to victims, assisting with training for first responders and other department personnel, assisting with Cal OES,RFA's and RFP's, progress reports,statistical documentation, and site.visits. Contract for services with interval $23,591 $23,591 House Crisis.Shelter One FTE state certified Domestic. •ViolenCe Counselor to provide shelter based services and 24 hour hotline to victims of cloMestic violence. • perating Costs Eund:SdurTot9.1s . *.$139,623, •OPERATING COSTS CATEGORY TOTAL 1139,623 0-6 Grant Subawarcl Budget Pages Multiple Fund Sources-Cal OES 2-106a (Revised 10/2020) 578 . . Cal'O, , E. S GOVERNOR'S OFFICE,OF EMERGENCY SERVICES Grant Subaward Budget Pages Multiple Fund Sources $vbt,ocipiotit. City of Huntington Beach Grant',.50,blaWarti,:#:,LE231'0,7 4860' STOP 16461 Amount Allocated OesotiPtidn,and calculation = - - - MATtH, • Equipment Costs Fund Source,Tptgl$ 'EQUIPMENT COSTS:.'CATEGORY TOTALGrant Subaward Totals -Totals 2 2 2023Total • _ - - must tnal,6h;ther''.-Q:.tant$Obakiard - so Project- Face,8-406t-, MATCH Cost Fund Source Tatalt, 858'; ,7( Grant Subaward Budget Multiple:Fond 5oorces,- Cal aOlES2-10.6o (Revised 10/2020) 579 nuaget summary deport LE23 Law Enforcement Specialized Units Program Subaward#: LE23 07 6860 Huntington Beach, City of Subaward Period: 01/01/24- 12/31/24 Law Enforcement Specialized Units Program Latest Request: A Personnel Services - Salaries/Employee Benefits F/S/L Funding Source Budget Amount Paid/Expended Balance Pending Pending Balance F 23STOP 63,520 0 63,520 0 63,520 L 23STOP 67,715 0 67,715 0 67,715 Total A Personnel Services-Salaries/Employee Benefits 131,235 0 131,235 0 131,235 B.Operating Expenses F/S/L Funding Source Budget Amount Paid/Expended Balance Pending Pending Balance F 23STOP 139,623 0 139,623 0 139,623 L 23STOP 0 0 0 0 0 Total B. Operating Expenses 139,623 0 139,623 0 139,623 C. Equipment - _ F/S/L Funding Source Budget Amount Paid/Expended Balance Pending Pending Balance F 23STOP 0 0 0 0 0 L 23STOP 0 0 0 0 0 Total C. Equipment 0 0 0 0 0 F/S/L Funding Source Budget Amount Paid/Expended Balance Pending Pending Balance Total 580 F/S/L(Funding Types):F=Federal,S=State,L=Local Match 01/08/2024 Poirl/Pvnonrinrl-nnetori in 1 orinor ur/(`loim CrhorhJo Donrlinn=Prnrocccorl hilt not vat in Claim Crhrarinin tivagei summary deport • LE23 Law Enforcement Specialized Units Program Subaward#: LE23 07 6860 Huntington Beach, City of Subaward Period: 01/01/24- 12/31/24 Law Enforcement Specialized Units Program Latest Request: Budget Amount Paid/Expended Balance Pending Pending Balance Total Local Match: 67,715 0 0 0 67,715 Total Funded: 203,143 0 203,143 0 203,143 Total Project Cost: 270,858 0 270,858 0 270,858 581 F/S/L(Funding Types):F=Federal,S=State,L=Local Match 01/08/2024 Pairl/Fvnnnrlarl-nncfnrl in 1 nrinar w/r`laim Crharh,la Panrlinn-Drnracccarl nnt twit in(`laim Crharlllin 0'14 Cal OES 00VERNOR'S OFFICE OF EMEPOEFICYSERVICES Grant Subaward Budget Narrative Grant Subawdrol LE23 07 6860 Subrecipient: City of Huntington Beach How the project's budget supports the objectives and activities: The budget supports the objectives and activities by providing funds that directly support a certified Victim Advocate from Waymakers, a FTE Domestic Violence Counselor from Interval House, and three investigators, all who work together to support victim-centered law enforcement strategies. The Waymakers Victim Advocate and investigators are assigned to domestic violence and restraining order violation cases; they will focus on thorough investigation techniques, training for law enforcement personnel, victim advocacy support, and the enhancement of protocols for protective order violations. The Interval House Domestic Violence Counselor position assists victims by providing crisis intervention via a 24/7 hotline, emotional support, social service assistance and priority shelter. How funds are allocated to minimize administrative costs and support direct services: Funds for the three investigators are entirely allocated to direct services. Funds designated for Waymakers include a full-time certified Victim Advocate/Domestic Violence Counselor/Rape Crisis Counselor providing direct support services to victims and per the RFA, a 10% de Mihimus rate of the Modified Total Direct Costs (MTDC) base. Funds designated for Interval House are for one FTE Domestic Violence Counselor. Grant Subaward Budget Narrative—Cal OES 2-107' (Revised 4/2021) 482 *7-1.4 Cal OES GOVERNOR'S OFFICE OF EMERGENCY SERVICES Grant Subaikarci Budget Narrative Grant Subaward 0; LE2a07 6860 Subrecipientt City of Huntington Beach How shared costs are allocated: See the budget page's, Duties and time commitments that support the proposed objectives and activities: The three investigator's handle domestic violence and restraining order violation cases, Their responsibilities include; reviewing in-custody, non- custody and preliminary investigation reports within 48 hours of the arrest or report, writing supplemental reports on cases requiring further investigation; gathering evidence including additional victim statements, witness statements, the identities of children in the home, reviewing previous incidents and criminal history, researching.restraining'orders in Orange County's WebDV and CLETS; completing case follow-up and discovery requests from the District Attorney's Office; providing consultation, guidance, and resources for patrol and HBPD personnel on effective domestic violence intervention and response techniques; serving as a point of contact with the victim service providers for mechanisms of interagency accountability; and Working in close collaboration with the victim service partners. The Project contracts with WciyMakers for a Victim Advocate to work a 4/10 schedule Mom:kW-Thursday and on-t all 24/7 to respond to emergency requests by patrol and investigators. The services provided by the Waymakers Victim Advocate at HBPD include: crisis intervention (in-person and crisis calls), emergencyassistance•to meet basic needs, criminal justice system Grant Subaward Budget Narrative—cal OES 2-107 (leviseci 4/2021) 23 "ft: :111:44 Cal OES 00VERNOWS,OFFICE OF EMEROEN9Y sEnymEs Grant Subaward Budget Narrative Grant Subaward 0: LE23 07 6860,.._ Subrecipient: City of Huntington Beach adVocacy, accompaniment to law enforcement Interviews,and court, resource and referral advocacy, civil legal ciclVocacy/restraining:order assistance, and assistancewith Cal'VC B claims. The Project contracts with.Interval House for FIE Domestic Violence Counselor,who offers priority shelter, including but not limited to a hotel when the, shelters are full, crisis intervention through a 24/7 hotline, emotional support arid social services aS'sistarice. This Project'S victim advocacy staff provides: immediate in-person response to requests for advocacy by patrol and investigators on a 24-hour basis; consultation, resource materials and outreach materials to HBPD for the purpose of assisting officers and other law enforcement employees; assists with the development and/or revision of officer and advocate,protocols; assists with the training of officers on responding to victims; and serves as a point of contact with HBPD for developing and initiating mechanisms of interagency.accountability. Discuss the necessity of any subcontracts and any Unusual pxPendltures: There are no subcontracts or unusual expenditures and no anticipated mid-year salary range adjustments, Grant Subaward Budget Narrative—Cal OES 2-107 (Revised 4/2021) 334 r;11714 at OES GOVERNOR'S OFFICE OF EMPICIOICY SERVICES Grant Subawarci Programmatic Narrative Grant SUbaward LE23 07 6860 Subreclpient: City of.Huntinaton Beach - Pion to Meet,Core Program CoMponents Victim Acivoccicr HBPD contracts with Waymakers for victim advocacy services to victims•oldomestic violence and restraining order violations, and Interval House,fora FTE Domestic Violence Counselor for shelter based services.. The services,which support the Projett's goals and objectives include; crisis intervention and follow up counseling•in person or over the phone; emergency assistance with basic needs:justice system advocacy including utiliiing the California Victims Legal Resource Center and Dal Victims' ,Services Unit where appropriate; accompaniment' to law enforcement interviews and court; community resource referrals; Civil legal advocacy; restraining order assistance; and CalVCB claim assistance. The victim service providers also provide consultation, resource and outreach materials to HBPD; assist with officer and advocate protocols for responding to victims; assist with the training of patrol officers on responding to victims of domestic violence and their children; and serve as apoint of contact with HBPD for developing and initiating mechanisms of interagency accountability. Training Cornpanpnt: The full-time investigator and victim service partners will provide one training event to HBPDpersonnel which will include: the dynamics Grant Subaward Programmatic Narrative—Cal OES,2-108 (Revised 4/2021 a85 ..1•••••111111•100. 1!1:11 Cal OES 00VERNOR'S OFFICE OF EMEROENCY SERVICES Grant Subaward Programmatic Narrative . Grant Subaward #: LE23 07 4860 Subrecipient: City of Huntington Beach of power and control; identifying the dominant aggressor; crime scene Investigation; evidence collection, firearms, search and seizure laws, offender dynamics and manipulation tactics, victim and suspect interview techniques, ,documenting and photographing victim's injuries, medical release and confidentiality, recording victim interviews whenever possible, noting children as being present and/or witnesses and notifying Child Protective Services, effective report wilting techniques and legal requirements, writing detail-specific and comprehensive crime reports that can effectively be used in prosecution, restraining order cases, and family law court, types of protective orders, officer safety, and protocol for cOnnecting with victim assistance providers. Protocols for Protective Order Violations: The key strategies are to focus on proactiVe investigation of suspects with prior history of violence or prior court order violations. The Waymakers Victim Advocate supports this service model by reaching out to victims to provide case updates and safety planning. Susktinability: HBPD has been the proud recipients of•continuous VAVVA STOP funding through the LE Specialized Units Program since 1998. A unique feature is the proposed Project's victim service providers are non-profit entitles that will allow for the Project to apply for government, public,,private, and foundation grants to help sustain the Project. Each partner has stable and secure histories Grant Subaward Programmatic Narrative-Cal OES 2-108 (Revised 4/2021) as Cal OES 2r4VoTars'ocifyices Grant Subaward Programmatic Narrative Grant Subaward #: LE23 07 6860 Subrecipient: City of Huntington Beach of fund development and will continue to pursue fundraising strategies to ensure the Project's future, Grant Subaward Programmatic Narrative—Cal OES 2-108 (Revised 4/2021) a7 City of Huntington Beach Huntington Beach Police Department Cal QES Law Enforcement Specialized Units (LE) Program LE23 07 6860 Table of Organization,2024 chief of Poiiu, Erin Parra Investigation Division .upport Services Division Captain Kevin Johnson Kristin Millar Budget/Financa Detective Bureau AccountingTechniclan II WIWI°Mendez Kathy Eaidikin eirriesAgainst Persons Interval'House Unit FrE Domestic Violence ...meant-Anthony Pharn Counselor • investiptor-full time 8dn Drake investigatorlart time Mike Nakama . . investigator-part time Chris Filicicchin Warn &•'$. -;• Advocate e 0 , Jana Harden .4. 7P. - POE : •( ' • 4.-161r, 588 1 : 1 Cal OES .Vi GOVERNOR'S OFFICE OF EMEROERCY SERVICES Operational Agreement Summary Grant Subaward #: 1E23 07 6860 Subrecipient: City of Huntington Beach Participating Date Signed Time Frame of OA Agency/Organization/Individual 1,Orange County Rape Crisis Center 1,0/03/2023 01/p1/24 to 12/31/24 2.Orange County Victim/Witness PrOgraM 10/03/2023- 01/01/24 (.0 12/31/24 3.HBPD, iNdymdkers, Interval House 10/03/2023 01/01/24 to 12/31/24 4.HBPD, Interval House 10/16/2023 01/01/24 to 12/31/24 5. to 6. to, 7. to, 8, to 9. to 10. to 11. to 12. to 13. to 14, to 15. to 16. to 17. to 18, to 19. to 20. to Operational Agreement Summary Cal QES 2-160 (Revised 11/2020) 589 1 CALIFORNIA GOVERNORS,OFFICE OF EMERGENCY SERVICES SUBRECIPIENT GRANTS MANAGEMENT ASSESSMENT 059-36000 .3.%. II SP:Iitg010160:01ty'4'..:Hiiiiin6614 Beach „; -,-_:',. ' , 10(#,kKAF:804Piii#14:::_.,.„: _IS: ,,,firP,. *vac `,...„Qopf,DisOtolPogrcO:01*.I.AwntatfOethehti-SgOOigiii4s161:114,PfOgt.:001,'0,,:ey 17446iirielt.4.„.;04iiii. 'd::-64/0ii4 to 12/34/24 , ,,,:iti‘eiwat-4,Atii6i,4ikiioitetilt'27065i8 etz) Type of Non.letier6ithfIlii: ' c'' "--- - - • - ' - - ' ' - ..-_ ---- - - -- , , I:1 State-Govt .0 Local Govt 0 JPA 0 Non-Profit 0 Tribe --- _ Per Title 2 CFR§ 26032,Cal OES,is,required to evaluate the risk of noncompliance with federal statutes, regulations and grant terms and conditions posed by each subreo101ent of pass-through funding This assessment is made hi order to determine and provide an appropriate level of technical assistance, training,and grant oversight to subrecipients for the award referenced above. The following are questions related to your organization's experience in the,management of federal grant dWards.This questionnairenisi be completed arid returned with your grant application materials, For purposes of coniOleling this questionnaire,grant Manager is the Individual who has primary responsibility for day-to. el'q'.'Cli;.frrifrit0(ottipo:of the grant,bOOkkeeperfaccOUnling..Siaff means, the Individual who has responsibility for reviewing and determining expenditures to be charged to the grant award,and organization refers to the subrecipient applying for the award,and/or the governmental implementing agency,di$-Oppji6q610, . , : , , _ . ,.. .. . . ,, ,. _• • . ,.. . _ _ •, , . . . ... . . . A00,0*0 Factors - - , , - :,-, : _ , :040600_, , 1. HOW many years of experience,does your current grant manager haVernanciging >5 yeas grants?, 2. HownnanY years of experience does your current bOOkkeeperiocaOunting.staff have 5 yers. managing grants? , 3. How many *000 diaeS your organization currently receive? >106iant 4. What IS.the approximate total dollar amount of allgrants'yoUr OrganizatiOn•receives :$47,ppo,90o. 5. Are individual Sidi members assigned to work on multiple grants? Yes , . . 6. Do' you use tinnesheets to track the time staff Spend working on specific Yes optivitieVprojects? 7. How often does your Organization have a finanCial audit? Annually 8,. Has your organization.received.any audit findings in the last three years? . Yes F. Do you have a written pion to charge costs to grants? Yes - 10. Do you have written procurement policies? Yes .. ,. . 11. Do you get multiple quotes or bids when buying iterns or services? Sometimes 12. How many years dO.yoy maintain receipts,deposits,cancelled chocks„invoices? >5'years 13 Do you have procedures to monitor grant funds passed through to other entities? Yes Certification; This Is to certify that, to the best of our knowledge and belief,the data furnished above is accurate,compieteond current. , Ognature,;(Aut • zed Agee 'Dalai 0,..4--- ' t 61 L-4-4 ! 2, 7 . , Print Marne and T ei — Phone Number: Eric Parra, Chief of Police 714-536,490 c:',;:468-sofforitY',st)6AwApts'it LE23 07 68.60-ezz) - 5vbrepiplertt Grants Management Assessment (Rev.3/17/22) 590 Pri4 Cal OES 06VERNetre$ 01,EME00ENCY 000Vd000 Grant Subaward Service Area InforroatiOrt Grant Subdwdrd #: 1123 07 6860 subrecipient: City of'Huntington Beach 1. County or counties Served: Orange County where principal office is located: Orange 2, U.S. Congressional DiStrici(s) Served; 48 U.S. Congressional District where principal office IS located: 48 3. State AssemblyDistritt(s) Served: 72 State Assembly District where principal office islocafed: 4. StateSenate District(s) Served: 37 State Senate District where principal office is located: 3Z 5; Population of Service Area: 194.,310, US Census population estimate July1, 022 Grant Subaward Service Area Information- cal OES 2-154 (Revised 11/2020) 591 (Cal OES Use Only) Cal OES4 FIPS# VS0 Subaward# CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES GRANT SUBAWARD FACE SHEET The California Governor's Office of Emergency Services(Cal OES)hereby makes a Grant Subaward of funds to the following: 1. Subrecipient: City of Huntington Beach la.DEW:LKKFRC4PW7L4 2. Implementing Agency: Huntington Beach Police Department 2a.,UEW:LKKFRC4PW7L4 3. Implementing Agency Address: 2000 Main Street. Huntington Beach 92648-2702 (Street) (City) (Zip+4) 4. Location of Project: Huntington Beach Orange 92648-2702 (City) (County,) (Zip+4) 5. Disaster/Program Title: LE-Low Enforcement Specialized Units Program 6.Performance/ 1/1/2024 to 12/31/2024 Budget Period: (Start Date) (End Dote) 7. Indirect Cost Rate: N/A Federally Approved ICR(if applicable): ;& Item Grant fund A.Slate B.Federal C.Total. D.Cash Match E:in-Kind Match F.Total°Match G.Total Cost NfiMlier' Year . Source 8. 2023 STOP $203,143 $67,714 $67;714 $270,857 9. Select Select 10. Select Select 11. Select Select 12. Select Select Total Project Cost $203,143 $203,143 $67,714 $67,714 $270,857; 13.Certification-This Grant.Suboward consists of this title page,the application for the grant,which is attached and made a part hereof,and the Assurances/Certifications.l hereby certify I am vested with the authority to enter Into this Grant Subaward,and have the approval of the City/County Financial Officer,City Manager,County Administrator,Governing Board Choir,or other Approving Body.The Subreciplent certifies that all funds received pursuant to this agreement will be spent exctusivety,on the purposes specified in the Grant Subaword,The Subrecipient accepts this Grant Subaward and agrees to administer the grant project in accordance with the.Grant Subaward as well as all applicable stale and federal laws,audit requirements,federal program guidelines,and Cal OES policy and program guidance.The Subrecipient further agrees that the allocation of funds may be contingent on the enactment of the State Budget. 14.CA Public Records Act-Grant applications ore subject to the California Public Records Act.Government Code section 6250 et seq.Do not put any personally Identifiable information or private information on this application.If you believe that any of the Information you ore putting on this application is exempt from the Public Records Act,please attach a statement that indicates what portions of the application and the basis for the exemption.Your statement that the Information is not subject to the Public Records Act will not guarantee that the Information will not be disclosed. 15.Official Authorized to Sign for subreciplent: Name: Eric Para Title:Chief of Police Payment Moiling Address: 2000 Main Street City:Huntington Beach Zip Code+4:92648-2702 Signature: Date: 16.Federal Employer ID Number: 956000723 (FOR:Cal OES:USE ONLY) I hereby certify upon my personal knowledge that budgeted funds ore available for the period and purposes of this expenditure slated above. (Cal OES•Flscal Officer) (Date) (Cal OES Director or Designee) (Dale) AppROVED OF M a GAPES 1CHAS crrY D1'�Y b> 11�1G`tti� EAGH Grant Subaward Face Sheet Cal OES 2-101 (Revised 8/2023) 592 41 Cal OES OF EMEI1 E OFFICE OF EMERGENCY SERYlCES Grant Subaward Contact Information Grant Subaward #: LE23 07 6860 Subrecipient: City of Huntington Beach 1. Grant Subaward Director: Name: Julio Mendez Title: Lieutenant Telephone #: 714-374-1736 Email Address: imendez@hbpd.org Address/City/ Zip Code (9-digit): 2000 Main Street Huntington Beach,CA 92648-2702 2. Financial Officer: Name: Kathy Baldwin Title: Accounting Technician II Telephone#: 714-536-5935 Email Address: kbaldwin@hbpd.org Address/City! Zip Code (9-digit): 2000 Main Street Huntington Beach,CA 92648-2702 3. Programmatic Point of Contact: Name: Jana Harden Title: Victim Advocate I' Telephone #: 714-536-5957 Email Address: iharden@hbpd.org Address/City!Zip Code (9-digit): 2000 Main Street Huntington Beach,CA 92648-2702 4. Financial Point of Contact: Name: Kathy Baldwin Title: Accounting Technician II Telephone #: 714-536-5935 Email Address: kbaldwin@hbpd.org Address/City/Zip Code (9-digit): 2000 Main Street Huntington Beach,CA 92648-2702 5. Executive Director of a Non-Governmental Organization or the Chief Executive Officer (i.e., chief of police, superintendent of schools) of the implementing agency: Name: Eric Parra Title: Chief of Police Telephone #: 714-536-5905 Email Address: eparra@hbpd.org Address/City/ Zip Code (9-digit): 2000 Main Street Huntington Beach,CA 92648-2702 6. Official Designee, as stated in Section 15 of the Grant Subaward Face Sheet: Name: Eric Parra Title: Chief of Police Telephone #: 714-536-5905 Email Address: eparra@hbpd.org Address/City/ Zip Code (9-digit): 2000 Main Street Huntington Beach,CA 92648-2702 7. Chair of the Governing Body of the Subrecipient: Name: Tony Strickland Title: Mayor Telephone #: 714-536-5553 Email Address: tony.strickland@surfcity-hb.org Address/City/ Zip Code (9-digit): 2000 Main Street Huntington Beach, CA 92648-2702 • Grant Subaward Contact Information-Cal OES 2-102 (Revised 10/2020) 593 a Cal OES GOVERNOR'S OFFICE OF Eb1ER0ENCY,SERVICES Grant Subaward Signature Authorization Grant Subaward,#: LE23 07 6860 Subrecipient: City of Huntington Beach Implementing Agency: Huntington Beach Police.Department The Grant Subaward Director,and Financial Officer are REQUIRED to sign this form. Grant Subaward Director: Financial;Officer: Printed Name: Julio Mendez Printed Name: Kathy Baldwin Signature: Signature: Date: Date; The following persons are authorized to The following persons are authorized to sign for the Grant Subaward Director: sign for the Financial Officer: Signature: Signature: Printed Name: Kevin Johnson Printed Name: Kristin Miller Signature: Signature: Printed Name: Printed Name: Signature: Signature: Printed Name: Printed Name: Signature: Signature: Printed Name: Printed Name: Signature: Signature:. Printed Name: Printed Name:. Grant Subaward Signature Authorization-Cal OES 2-103 (Revised 10/2020) 594 Cal OES yj GOVERNOR'S OFFICE OF EMERGENCY SERVICES Grant Subaward Certification of Assurance of Compliance Information and Instructions The Certification of Assurance of Compliance is a binding affirmation that the Subrecipient will comply with the requirements and restrictions outlined in the Subrecipient Handbook, including but not limited to: • Proof of Authority, • State and federal civil rights laws, • Equal Employment Opportunity, • Drug-Free Workplace, California• Environmental Quality Act, and • Lobbying. The Official Designee (see SRH Section 3.030) and the individual granting that authority (i.e., City/County Financial Officer, City/County Manager, or Governing Board Chair) must sign this form. For State agencies, only the Official Designee must sign this form. Complete all sections of this form and then submit • As part of the.Grant Subaward Application, • With a Grant Subaward Amendment (Cal OES Form 2-213) if a new fund source is being added to the Grant Subaward, (applicable Certification of Assurance of Compliance would be needed), or • With a Grant Subaward Modification (Cal OES Form 2-223) if the Official Designee or Board Chair changes and the Resolution identifies them by name Grant Subaward Certification of Assurance of Compliance—Cal OES 2-104 (Revised 12/2021) 595 :*4'3 a Cal DES GOVERNOR'S OFFICE OF EMERGENCY SERVICES Grant Subaward .Certification,of Assurance of Compliance Subrecipient:City of.Huntington Beach Cal OES Program Name Grant Grant Subaward Subaward #: Performance Period 1 Law Enforcement Specialized Units(LE) Program LE23 07 6860 01/01/2024-12/31/2024 2 3 4 5 6 I,Eric Parra (Official Designee; same person as Section 15 of the Grant Subaward Face Sheet) hereby certify that the above Subrecipient is responsible for reviewing the.Subrecipient Handbook (SRH) and adhering to all of the Grant Subaward requirements as directed by Cal OES including, but not limited to, the following areas: I. Proof of Authority-SRH 1.055 The Subrecipient certifies they have written authority by the governing board (e.g., County Board of Supervisors, City Council, or Governing Board) granting authority for the Subrecipient/Official Designee (see Section 3.030) to enter into a specific Grant Subaward (indicated by the Cal OES Program name and initial Grant Subaward performance period) and applicable Grant Subaward Amendments with Cal OES. The authorization includes naming of an Official Designee (e.g., Executive Director, District Attorney, Police Chief) for the agency/organization who is granted permission to sign Grant Subaward documents on behalf of the Subrecipient.Written proof of authority includes one of the following: signed Board Resolution or approved Board Meeting minutes. II. Civil Rights Compliance-SRH Section 2.020 The.Subrecipient acknowledges awareness of, and the responsibility to comply with all state and federal civil rights laws. The Subrecipient certifies it will not discriminate in the delivery of services or benefits based on any protected class and will comply with all requirements of this section of the SRH. Ill. Equal Employment Opportunity-SRH Section 2.025 The Subrecipient certifies it will promote Equal Employment Opportunity by prohibiting discrimination or harassment in employment because of any status protected by state or federal law and will comply with all requirements of this section of the SRH. Grant Subaward Certification of Assurance of Compliance-Cal OES 2-104 (Revised 12/2021) 596 Cal OES GOVERNOR'S OFFICE OF EMERGENCY SERVICES IV. Drug-Free Workplace Act of 1990-SRH Section 2.030 The Subrecipient certifies it will comply with the Drug-Free Workplace Act of 1990 and all other requirements of this section of the SRH. V. California Environmental Quality Act(CEQA) SRH Section 2.035 The Subrecipient certifies that, if the activities of the Grant Subaward meet the definition of a "project" pursuant to the CEQA, Section 20165, it will comply with all requirements ofCEQA and this section of the SRH. • VI. Lobbying-SRH Sections 2.040 and 4.105 The Subrecipient certifies it will not use Grant Subaward funds, property, or funded positions for any lobbying activities,and will comply with all requirements of this section of the SRH. All appropriate documentation must be maintained on file by the Subrecipient and available for Cal OES upon request. Failure to comply with these requirements may result in suspension of payments under the Grant Subaward(s), termination of the Grant Subaward(s), and/or ineligibility for future Grant Subawards if Cal OES determines that any of the following has occurred: (1)the Subrecipient has made false certification, or(2) the Subrecipient violated the certification by failing to carry out the requirements as noted above. CERTIFICATION I, the official named below, am the same individual authorized to sign the Grant Subaward [Section 1.5 on Grant Subaward Face Sheet], and hereby affirm that I am duly authorized legally to bind the Subrecipient to the above-described certification. I am fully aware that this certification, executed on the date, is made Under penalty of perjury under the laws of the State of California. Official Designee's Signature: Official Designee's Typed Name: Eric Parra Official Designee's Title: Chief of Police Date Executed: AUTHORIZED BY: I grant authority for the Subrecipient/Official Designee to enter into the specific Grant Subaward(s) (indicated by the Cal OES Program name and initial Grant. Subaward performance period identified above) and applicable Grant Subaward Amendments with Cal OES, O City Financial Officer 0 County Financial Officer • City Manager 0 County Manager 0 Governing Board Chair Signature: Typed Name: Al Zeiihka Title: City Manager Date Executed: Grant Subaward Certification of Assurance of Compliance-Cal OES 2-104 (Revised 12/2021) rvgifgi Cal OES OF EME ORS AFFIC£ OF EMERAEHCY'SERYICES Grant Subaward Budget Pages Multiple Fund Sources Subrecipient•,City of Huntington;Beach{ Grant.Subaward_#•yLE23°07 6860 , ,., A, Personnel Costs Line item 2023 GP Total Amount Allocated description and calculation STOP MATCHa SALARIES:Full time Investigator 1 FTE@ 100% Full time Investigator is assigned to domestic violence and restraining order • violation cases. Main responsibilites include reviewing cases,conducting follow up investigations,identifying suspects and submitting cases to the district attorney's office. Annual Regular Wages$56.74x40x52 $118,019 Speciality pays: Longevity 5%x$118019_$5,901 Holiday 6%x$118,019=.$7i081 Advanced Post Cert 8%x$118,019=$9,442 Education-BA 6%x$118,019=:$7,081 Special Unit-3%x'.$118;019=$3,54I Total Annual pay(before benefits)$151,065 Only using$67,714 as match $67,714 $67,714 Two(2) Part-time Investigators 1,226 hours a year to work domestic. violence and restraining order violation cases. Main responsibilities are reviewing cases,conducting follow up investigations, identifying and arresting suspects,and submitting cases to the district attorney's office. Hourly rate:$49.32 x 1226 hours=$60,466 Benefits: 1.45%FICA=$877 Workers Compensation 3.6%_$2,177 Total Cost: $63,520 $63,520 $63,520 Personnel Costs Fund Source Totals . $63,520 $67,71:4 $131'234 PERSONNEL COSTS CATEGORY.TOTAL .r $.131,234 Grant Subaward Budget Pages Multiple Fund Sources-Cal OES 2-106a (Revised 10/2020) • 598 OES_ GOVERNOR'S OFFICE OF EMERGENCY SERVICES Grant Subaward Budget Pages Multiple Fund Sources Subrecipient. Cifjtot Huntington Beach - Grant Subaward LE23 07 6860 4 k B Operating Costs -Line7itehl 2928 '2023 STOP Total Amount Allocated description and calculation STOP: MATCH Contract for services with Waymakers Victim Assistance Program $116,032 $116,032 One full-time state certified Victim Advocate, Domestic Violence Counselor, Rape Crisis Counselor working 100%in the Project providing services to victims of domestic violence and restraining order violations, providing outreach/resource materials to first responders and victims, assisting with protocols for responding to victims, assisting with training for first responders and other department personnel, assisting with Cal OES RFA's and RFP's, progress reports, statistical documentation, and site visits, Contract for services with Interval $23,591 $23,591 House Crisis Shelter One FTE state certified Domestic Violence Counselor to provide shelter based services and 24 hour hotline to victims of domestic violence. OperatingC6sts Fund Source Totals $139,623 $13399,662 233_ OPERATING COSTS CATEGORY $ TOTAL - Grant Subaward Budget Pages Multiple Fund Sources-Cal OES 2-106a (Revised 10/2020) 599 r.:74 Cal OEs { GOVERNOR'S OFFICE OF EMERGENCY SERVICES • Grant Subaward Budget Pages Multiple Fund Sources Subreci �Tent Cfi n p � ty of�Nunting#on Beach .: ; ; � Grant #: LE23.07 6,860; Equipment Casts .Line-item , 2028 2023 STOP" Total Amount Allocated description and calcula#ion STC3P • Equipment Costs Fund Source Totals EQUIPMENT COSTS CATEGORY"TOTAL Grant Subaward Totals Totals 2023, • Total 1 �2023` � .. must match the Grant Subaward STOP Project STOPu Face Sheet MATCH ; Cost Fund Source Totals. $203,143 $6 ,714' $270 857 Grant Subaward Budget Pages Multiple Fund Sources-Cal OES 2-106a (Revised 10/2020) 600 Waymakers VAWA-Huntington Beach PD January 1,2024 through December 31,2024 BUDGET CATEGORY AND LINE ITEM DETAIL 24-24 A. PERSONNEL SERVICES COST SALARIES: Mo.Salary Months FIE Victim Advocate/Project Manager $7,915 12 0.89 84,532 TOTAL SALARIES 84,532 BENEFITS: Social Security/Medicare 7.65% 6,467 Workers Compensation Insurance 0.35% 296 State Unemployment Insurance 3.5%on 1st$7,000 per employee. 218 Health Insurance Cost established by Individual employee plan. 5,450 Dental Insurance Cost established by individual employee plan. 419 Vision Insurance Cost established by individual employee plan. 70 WAYPOINTS-Employer Contribution to Flexible Benefits Plan 1,068 $50/$75/$100 per month based on length of service Basic Life&AD&D $3.83 per month per eligible employee. 46 Long Term Disability $12.08 per month par eligible employee. 145 Retirement Plan and Admin Fees 4%after 12 mo.of employment 3,381 Paid Leave Paid Out(as a Benefit) 948 1%of salary plus applicable payroll taxes(FICA,Workers Comp.,Retirement) 948 1%of Total Salary and Wages 845 . FICA 65 W.0 4 Retirement 34 TOTAL BENEFITS 18,508 TOTAL SALARY AND BENEFITS 103,040 B. OPERATING EXPENSES Financial Audit 310 90,000 total agency audit cost X 0.344% Allocated shared cost of agency wide audit conducted under the guidelines of OMB Office Expenses 394 394 4.00 per month X 12 months Email Subscription 48 28.83 per month X 12 months Payroll Subscription 346 Program Related Expenses 400 Office and Program Supplies 33.33 per month X 12 months 400 Staff Mileage-Training,Case Management 355 355 41.98 miles per month X 12 months X $0.655/mile 330 Subscription for mileages 2.08 per month X 12 months 25 Liability Insurance 418 34.83 per month X 12 months Local Training 567 567.00 per FTE X 1 person INDIRECT COST:10%DE MINIMIS OF MODIFIED TOTAL DIRECT COST(MTDC) 10,548 10%X$105,484(MTDC)=$10,548 MTDC=$105,484:Program Salaries and Benefits$103,040+Program Direct Operating$2,444 TOTAL OPERATING EXPENSES 12,992 • PROJECT TOTAL 116,032 601 CAL OES LAW ENFORCEMENT GRANT Grant Period: 1/1/2024-12/31/2024 Huntington Beach Police Department Allocation to Interval House 23,591.00 1.0 FTE Domestic Violence Victim Advocate as of Jan 1,2024 Domestic Violence Counselor ($67,000 x 1.0 FTE) 67,000.00 Benefits 36.04% 24,147.00 Total Cost: 91,147.00 Amount paid by HBPD: 25.88% 23,591.00 Amount paid by Interval House: 74.12% 67,556.00 Actual Monthly Cost: 7,595.58 #of months to be billed: 3 602 1,;721 Cal OES COI/ERROR'S OFFICE OF EMERGENCY SERVICES Grant Sulaaward Budget Narrative Grant Subaward #: LE23 07 6860 Subrecipient: City of Huntington Beach How the project's budget supports the objectives and activities: The budget supports the objectives and activities by providing funds that directly support a certified Victim Advocate from Waymakers, a FTE Domestic Violence Counselor from Interval House, and three investigators, all who work together to support victim-centered law enforcement strategies. The Waymakers Victim Advocate and investigators are assigned to domestic violence and restraining order violation cases; they will focus on thorough investigation techniques, training for law enforcement personnel, victim advocacy support, and the enhancement of protocols for protective order violations. The Interval House Domestic Violence Counselor position assists victims by providing crisis intervention via.a 24/7 hotline, emotional support, social service assistance and priority shelter. How funds are allocated to minimize administrative costs and support direct services: Funds for the three investigators are entirely allocated to direct services. Funds designated for Waymakers include a full-time certified.Victim Advocate/Domestic Violence Counselor/Rape Crisis Counselor providing direct support services to victims and per the RFA, a 10%de Minimus rate of the Modified Total Direct Costs (MTDC) base. Funds designated for Interval House are for one FTE Domestic Violence Counselor. Grant Subaward Budget Narrative Cal OES 2-107 (Revised 4/2021) 1603 J111111111111. Cal OES GOVERNOR'S OFFICE OF EMEROENCY SERVICES Grant Subaward Budget Narrative Grant Subaward #: LE23 07 6860 Subrecipient: City of Huntington Beach How shared costs are allocated:See the budget pages. Duties and time commitments that support the proposed objectives and activities: The three investigators handle domestic violence and restraining order violation cases. Their responsibilities include; reviewing in-custody, non- custody and preliminary investigation reports within 48 hours of the arrest or report, writing supplemental reports on cases requiring further investigation; gathering evidence including additional victim statements, witness statements, the identities of children in the home,reviewing previous incidents and criminal history, researching restraining orders in Orange County's VVebDV and CLETS; completing case follow-up and discovery requests from the District Attorney's Office; providing consultation, guidance, and resources for patrol and HBPD personnel on effective domestic violence intervention and response techniques; serving as a point of contact with the victim service providers for mechanisms of interagency accountability; and working in close collaboration with the victim service partners., The Project contracts with Waymakers for a Victim Advocate to work a 4/10 schedule, Monday-Thursday and on-call 24/7 to respond to emergency requests by patrol and investigators. The services provided by the Waymakers Victim Advocate at HBPD include: crisis intervention (in-person and crisis calls), emergency assistance to meet basic needs, criminal justice system Grant Subctward Budget Narrative--Cal OES 2-107 (Revised 4/2021) 204 1;71 Cal OES rEEztomIvECREVICES Grant Subaward Budget Narrative Grant Subaward #: 1123 07 6860 Subrecipient: City of Huntington Beach advocacy, accompaniment to law enforcement interviews and court, resource and referral advocacy, civil legal advocacy/restraining,order assistance, and assistance with Cal VCB claims. The Project contracts with Interval House for a FTE Domestic Violence Counselor, who offers priority shelter, including but not limited to a hotel when the shelters are full, crisis intervention through a 24/7 hotline, emotional support and social services assistance. This Project's victim advocacy staff provides: immediate in-person response to requests for advocacy by patrol and investigators on a 24-hour basis; consultation, resource materials and outreach materials to HBPD for the purpose of assisting officers and other law enforcement employees; assists with the development and/or revision of officer and advocate protocols; assists with the training of officers on responding to victims; and serves as a point of contact with HBPD for developing and initiating mechanisms of interagency accountability. Discuss the necessity of any subcontracts and any unusual expenditures: There are no subcontracts or unusual expenditures and no anticipated mid-year salary range adjustments. Grant Subaward Budget Narrative-Cal OES 2-107 (Revised 4/2021) a05 71 Cal OES GOVERNOR'SOFFICE OF EMERGENCY'SERVICES Grant Subaward Programmatic Narrative Grant Subaward #: LE23.07 6860 Subrecipient:City of Huntington.Beach. Plan to.Meet Core Program Components Victim Advocacy: HBPD contracts with Wayrnakers for victim advocacy services to victims of domestic violence and restraining order violations, and Interval House for a FTE Domestic Violence Counselor for shelter based services. The services which support the.Project's goals and objectives include: crisis intervention and follow up counseling in person or over the phone; emergency assistance with basic needs;justice system advocacy including utilizing the California Victims Legal Resource Center and DOJ Victims' Services Unit where appropriate; accompaniment to law enforcement interviews and court; community resource referrals; civil legal advocacy; restraining order assistance; and C.alVCB•claim assistance. The victim service providers also provide consultation; resource and outreach materials to HBPD; assist with officer and advocate protocols for responding to victims; assist with the training of patrol officers on responding to victims of domestic violence and their children; and serve as a point of contact with HBPD for developing and initiating mechanisms of interagency accountability. Training Component: The full-time investigator and victim service partners will provide one training event to HBPD personnel which will include: the dynamics Grant Subaward Programmatic Narrative-Cal. OES 2-108 (Revised 4/2021) 1606 iCal OES nvEENT.RammICE. Grant Subaward Programmatic Narrative Grant Subaward #: LE23 07 6860 Subrecipient: City of Huntington Beach of power and control; identifying the dominant aggressor; crime scene investigation; evidence collection, firearms, search and seizure laws, offender dynamics and manipulation tactics, victim and suspect interview techniques, documenting and photographing victim's injuries, medical release and confidentiality, recording victim interviews whenever possible, noting children as being present and/or witnesses and notifying Child Protective Services, effective report writing techniques and legal requirements, writing detail-specific and comprehensive crime reports that can effectively be used in prosecution, restraining order cases, and family law court, types of protective orders, officer safety, and protocol for connecting with victim assistance providers. Protocols for Protective Order Violations:The key strategies are to focus on proactive investigation of suspects with prior history of violence or prior court order violations. The Waymakers Victim Advocate supports this service model by reaching out to victims to provide case updates and safety planning. Sustainability: HBPD has been the proud recipients of continuous VAWA STOP funding through the LE Specialized Units Program since 1998. A unique feature is the proposed Project's victim service providers are non-profit entities that will allow for the Project to apply for government, public, private, and foundation grants to help sustain the Project. Each partner has stable and secure histories Grant Subaward Programmatic Narrative-Cal OES 2-108 (Revised 4/2021) 207 1 Cal OES GOVERNORS:IF SERVICESE Grant Subaward Programmatic Narrative Grant Subaward #: LE23 07 6860 Subrecipient: City of Huntington Beach of fund development and will continue to pursue fundraising strategies to ensure the Project's future. Grant Subaward Programmatic Narrative—Cal OES 2-108 (Revised 4/2021) 308 pl Cal OES .4411 V ooveRuoirs OFFICE OF EMERGENCY SERVICES Federal Fund Grant Subaward Assurances Information and Instructions This document is a binding affirmation that, in addition to the requirements and restrictions outlined in the SubreciPient Handbook, Subrecipients will comply with the assurances required by the federal program/fund source. The Official Designee (see SRH Section 3.030) must sign this form. Complete all sections of this form as follows; • As part of the Grant Subaward Application-include the Grant Subaward number(s) for the applicable Cal OES Program(s) that Share this fund source, • With a Grant Subaward Amendment (Cal OES Form 2-213) if a new federal fund source is being added to the Grant Subaward-include the current Grant Subaward number(s) for open Grant Subaward(s), and/or • With a Grant Subaward Modification (Cal OES Form-2-223) if the assurances are received by Cal OES after the execution of the.applicable Grant Subaward. Please note that Cal OES will notify Subrecipients when this is required. Cal OES Program Table Instructions: • Subrecipients may list up to six Cal OES Programs/Grant Subaward numbers with the same fund source,in the table. • If a Subrecipient has more than six Cal OES Programs, an additional Federal Fund Grant Subaward Assurances Form must be submitted, • If the Cal OES Program has multiple federal fund sources a Federal Fund Grant Subaward Assurances will need to be submitted for each federal fund source. 2-109d Federal Fund Grant Subaward Assurances-STOP (Revised 11/2022) 609 Cal OES kr,y,j. GOVERNOR'S OFFICE OF EMERGENCY SERVICES Federal Fund Grant Subaward Assurances STOP Violence Against Women Formula.Grant Program Subrecipient:City of Huntington Beach Cal OES Pro gram Name Grant Grant Subaward Subaward # Performance Period: 1. Law Enforcement Specialized Units(LE) Program LE23 07 6860 01/01/2024-12/31/2024 2. 3. 4. 5. 6. Subrecipients agree to adhere to the following and ensure these assurances are passed down to Second-Tier Subrecipients. 1. Required Audits and Financial Statements(SRH Section 14.005) Subrecipients expending $750,000 or more in federal funds annually must comply with the single audit requirement established by the Federal Office of Management and Budget (OMB) Uniform Guidance 2.C.F.R. Part 200, Subpart F and arrange for a single audit by an independent Certified Public Accountant (CPA) firm annually. Audits conducted under this section willipe performed using the guidelines established by the American Institute of Certified Public Accountants (AICPA) for such audits. Subrecipient expends $750,000 or more in federal funds annually.. Subrecipient does not expend $750,000 or more in federal funds annually. 2. APPlicabIllty of Part 200 Uniform Requirements and.DOJ Grants Financial Guide The Subrecipient (and any Second-Tier Subrecipient) agrees to comply with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted and supplemented by the DOJ in 2 C.F.R. Part 2800 (together, the"Part 200 Uniform Requirements") and the current edition of the DOJ Grants Financial Guide as posted on the OVW website, including any updated version that may be posted during the period of performance apply to this Grant Subaward. The Subrecipient (and any Second-Tier Subrecipient) also agrees that all financial records pertinent to this Grant Subaward, including the general accounting ledger and all supporting documents, are subject to Cal OES's review throughout the life of 2-109d Federal Fund Grant Subaward Assurances-STOP (Revised 11/2022) 2 610 the Grant Subaward, during the close-out process, and for seven years after the Subrecipient makes final payments and all other pending matters are closed, unless a different retention period applies. Subrecipients (and any Second-Tier Subrecipients) must provide access to performance measurement information, financial records, supporting documents, statistical records, and any other pertinent records indicated at 2 C.F.R. 200.334. 3. Requirements Related to System for Award Management and Unique Entity Identifiers Subrecipients (and any Second-Tier Subrecipients) must comply with applicable requirements regarding the System for Award Management (SAM), currently accessible at https://www.sam.gov/.This includes applicable requirements regarding registration with SAM, as well as maintaining the current information in SAM. Subrecipients also must comply with applicable restrictions for Second-Tier Subawards, including restrictions on Grant Subawards to entities that do not acquire and provide (to Subrecipients) the unique entity identifier assigned by SAM. The details of the Subrecipients' obligations related to SAM and to unique entity identifiers are posted on the OVW website at https://www.justice.gov/ovw/award- conditions (Award Condition: Requirements related to System for Award Management (SAM) and unique entity identifiers) and are incorporated by reference here. 4. Requirement to Report Actual or Imminent Breach of Personally Identifiable Information Subrecipients (and any Second-Tier Subrecipients) must have written procedures in place to respond in the event of an actual or imminent"breach" (as defined in OMB M-17-12) if they: • Create, collect, use, process, store, maintain, disseminate, disclose, or dispose of "Personally Identifiable Information (PII)" (as defined in 2 C.F.R. 200.1) within the scope of an OVW grant-funded program or activity, or • Use or operate a "Federal information system" (as defined in OMB Circular A-130). Subrecipients (and any Second-Tier Subrecipients) must have breach procedures that must include a requirement to report actual or imminent breach of PII to Cal OES no later than 24 hours after an occurrence of an actual breach, or the detection of an imminent breach. 2-109d Federal Fund Grant Subaward Assurances- STOP (Revised 11/2022) 3 611 5. Requirements Pertaining to Prohibited Conduct Related to Trafficking in Persons (including reporting requirements and OVW authority to terminate Grant Subaward) Subrecipients (and any Second-Tier Subrecipients) must comply with all applicable requirements (including requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the part of Subrecipients (and any Second-Tier Subrecipients), or individuals defined (for purposes of this condition) as"employees"of Subrecipients (and any Second-Tier Subrecipients). The details of the Subrecipients' obligations related to prohibited conduct related to trafficking in persons are posted on the OVW website at https://www.justice.gov/ovw/award-conditions (Award Condition: Prohibited conduct by Subrecipients related to trafficking in persons (including reporting requirements and OVW authority to terminate award)), and are incorporated by reference here. 6. Determination of Suitability to Interact with Participating Minors This condition applies to the Grant Subaward (if it is indicated) when some or all of the activities to be carried out under the Grant Subaward (whether by Subrecipients, or Second-Tier Subrecipients) is to benefit a set of individuals under 18 years of age. Subrecipients (and any Second-Tier Subrecipients) must make determinations of suitability before certain individuals may interact with participating minors, This . requirement applies regardless of an individual's employment status, The details of this requirement are posted on the OVW website at https://www.justice'.gov/ovw/award-conditions (Award condition: Determination of suitability required, in advance, for certain individuals who may interact with participating minors), and are incorporated by reference here. 7. Compliance with Applicable Rules Regarding Approval, Planning, and Reporting of Conferences,Meetings, Trainings, and Other Events Subrecipients (and any Second-Tier Subrecipients) must comply with all applicable laws, regulations, policies, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ), including the provision of food and/or beverages at such conferences, and costs of attendance at such conferences. Information on the pertinent DOJ definition of conferences and the rules applicable to this Grant Subaward appears on the OVW website at https://www.justice.gov/ovw/conference-planning. 2-109d Federal Fund Grant Subaward Assurances -STOP (Revised 11/2022) 4 612 8. OVW Training Guiding Principles Subrecipients (and any Second-Tier Subrecipients) understand and agree that any training or training materials developed or delivered with funding under this Grant Subaward must adhere to the OVW Training Guiding Principle for Grantee and Subgrantees, available at https://www.justice.gov/ovw/resources-and-fags- grantees#Discretionary. 9. Potential Imposition of Additional Requirements Subrecipients (and any Second-Tier Subrecipients) agree to comply with any additional requirements that may be imposed by OVW during the period of performance for this Grant Subaward, if Subrecipients are designated as "high-risk" for purposes of the DOJ high-risk grantee list. 10. Compliance with DOJ Regulations Pertaining to Civil Rights and Nondiscrimination - 28 C.F.R. Part 42 Subrecipients (and any Second-Tier Subrecipients) must comply with all applicable requirements of 28 C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an equal employment opportunity program. 11. Compliance with DOJ Regulations Pertaining to Civil Rights and Nondiscrimination - 28 C.F.R. Part 38 Subrecipients (and any Second-Tier Subrecipients) must comply with all applicable requirements of 28 C.F.R. Part 38. Among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious practice. Part 38 also sets out rules and requirements that pertain to Subrecipient organizations (and any Second- Tier Subrecipient organizations) that engage in or conduct explicitly religious activities, as well as rules and requirements that pertain to Subrecipients (and any Second-Tier Subrecipients) that are faith-based or religious organizations. 12. Compliance with DOJ Regulations Pertaining to Civil Rights and Nondiscrimination - 28 C.F.R. Part 54 Subrecipients (and any Second-Tier Subrecipients) must comply with all applicable requirements of 28 C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain"educational programs." 2-109d Federal Fund Grant Subaward Assurances-STOP (Revised 11/2022) 5 613 13. Restrictions on"lobbying" and Policy Development In general, as a matter of federal law, federal funds may not be used by Subrecipients (and any Second-Tier Subrecipients), either directly or indirectly, to support the enactment, repeal, modification, or adoption of any law, regulation, or policy, at any level of government, in order to avoid violation of 18'U.S.C. 1913. Subrecipients (or any Second-Tier Subrecipients) may, however, use federal funds to collaborate with and provide information to federal, state, local, tribal and territorial public officials and agencies to develop and implement policies and develop and promote state, local, or tribal legislation or model codes designed to reduce or eliminate domestic violence, dating violence, sexual assault, and stalking (as those terms are defined in 34 U.S.C. 12291(a)) when such collaboration and provision of information is consistent with the activities otherwise authorized under this grant program. • Another federal law generally prohibits federal funds awarded by OVW from being used by Subrecipients (and any Second-Tier Subrecipients), to pay any person to influence (or attempt to influence) a federal agency, a Member of Congress, or Congress (or an official or employee of any of them) with respect to the awarding of • a federal grant or cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing, extending, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including an exception that applies to Indian tribes and tribal organizations. Should any question arise as to whether a particular use of federal funds by a Subrecipient (or any Second-Tier Subrecipient) would or might fall within the scope of these prohibitions, the Subrecipient is to contact Cal OES for guidance, and may • not proceed without the express prior written approval of Cal OES. 14. Compliance with General Appropriations-law Restrictions on the use of Federal Funds Subrecipients (and any Second Tier Subrecipients) must comply with all applicable restrictions on the use of federal funds set out in federal appropriations statutes. Pertinent restrictions, for each fiscal year, are set out at htlps://www.justice.gov/ovw/award-conditions (Award Condition: General appropriations-law restrictions on use of federal award funds), and are incorporated by reference here. Should a question arise as to whether a particular use of federal funds by Subrecipients (and any Second-Tier Subrecipients) would or might fall within the • scope of an appropriations or law restriction, Subrecipients are to contact Cal OES for guidance, and may not proceed without the express prior written approval of • Cal OES. • 2-109d Federal Fund Grant Subaward Assurances-STOP (Revised 11/2022) 6 • 614 15. Reporting Potential Fraud, Waste, and Abuse, and Similar Misconduct Subrecipients (and any Second-Tier Subrecipients) must promptly refer to Cal OES any credible evidence that a principal, employee, agent, Subrecipient, contractor, subcontractor, or other person has, in connection with funds under this Grant Subaward-- (1) submitted a claim that violates the False Claims Act; or (2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct. Potential fraud, waste, abuse, or misconduct involving or relating to funds under this Grant Subaward should must also be reported to Cal OES. Additional information is available from the DOJ OIG website at https://oig.justice.gov/hotline. 16. Restrictions and Certifications Regarding Non-disclosure.Agreements and Related Matters No Subrecipients (and any Second-Tier Subrecipients) under this Grant Subaward, or entity that receives a procurement contract or subcontract with any funds under this Grant Subaward, may require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in accordance with law) of waste, fraud, • or abuse to an investigative or law enforcement representative of a federal • department or agency authorized to receive such information. The foregoing is not intended, and shall not be understood by the agency making this Grant Subaward, to contravene requirements applicable to Standard Form 312 • (which relates to classified information), Form 4414 (which relates to sensitive • compartmented information), or any other form issued by a federal department or • agency governing the nondisclosure of classified information. a. In accepting this Grant Subaward, Subrecipients (and any Second-Tier Subrecipients): 1) Represent that they neither require, nor have required, internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) • employees or contractors from reporting waste, fraud, or abuse as described • above; and 2) Certify that, if they learn, or are notified, that they have, or have been, requiring their employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, they will immediately stop any further obligations of Grant Subaward funds, will provide prompt written 2-109d Federal Fund Grant Subaward Assurances-STOP (Revised 11/2022) 7 615 notification to Cal OES, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by Cal OES. b. If Subrecipients are authorized under this award to make Second-Tier Subawards, procurement contracts, or both: 1) Subrecipients represent that: a) No other entity (whether through a Second-Tier Subaward ("subgrant"), procurement contract, or subcontract under a procurement contract) that they pass funds to either requires or has required internal confidentiality agreements or statements from employees or contractors that currently prohibit'or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and b) Appropriate inquiry has been made, or otherwise Subrecipients have an adequate factual basis, to support this representation; and 2) If learned or notified that any Second-Tier Subrecipient, contractor, or subcontractor entity that receives funds under this Grant Subaward is, or has been, requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, they will immediately stop any further obligations of Grant Subaward funds to or by that entity, will provide prompt written notification to Cal OES, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by Cal OES. 17. Compliance with 41 U.S.C.4712 (including prohibitions on reprisal; notice to employees) Subrecipients fand any Second-Tier Subrecipients) must comply with, and are subject to, all applicable provisions of 41 U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a federal grant. Subrecipients (and any Second-Tier Subrecipients) also must inform their employees, in writing (and in the predominant native language of the workforce), of employee rights and remedies under 41 U.S.C. 4712. 2-109d Federal Fund Grant Subaward Assurances-STOP (Revised 11/2022) 8 616 18. Encouragement of Policies to Ban Text Messaging while Driving • Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving,"74 Fed. Reg. 51225 (October 1, 2009), the DOJ encourages Subrecipients (and any Second-Tier Subrecipients) to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this Grant Subaward, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers. 19. Compliance with Statutory and Regulatory Requirements Subrecipients (and any Second-Tier Subrecipients) agree to comply with all relevant statutory and regulatory requirements, which may include, among other relevant authorities, the Violence Against Women Act of 1994, P,L. 103-322, the Violence Against Women Act of 2000, P.L. 106-386, the Violence Against Women and Department of Justice Reauthorization Act of 2005, P.L. 109-162, the Violence Against Women Reauthorization Act of 2013, P.L. 113-4, the Omnibus Crime Control and Safe Streets Act of 1968, 34 U.S.C. 10101 et seq., and OVW's implementing regulations at 28 C.F.R. Part 90. 20. VAWA 2013 Nondiscrimination Condition • Subrecipients (and any Second-Tier Subrecipients) acknowledge that 34 U.S.C. 12291(b)(13) prohibits Subrecipients of OVW awards from excluding, denying benefits to, or discriminating against any person on the basis of actual or perceived race, color, religion, national origin, sex, gender identity, sexual orientation, or disability in any program or activity funded in whole or in part by OVW. Subrecipients may provide sex-segregated or sex-specific programming if doing so is necessary to the essential operations of the program, so long as the Subrecipient provides comparable services to those who cannot be provided with the sex-segregated or sex-specific programming. The Subrecipient (and any Second-Tier Subrecipient) agrees that it will comply with this provision. 21. Misuse of Award Funds Subrecipients (and any Second-Tier Subrecipients) understand and agree that misuse of award funds may result in a range of penalties, including suspension of current and future funds, suspension or debarment from federal grants, recoupment of monies provided under an award, and civil and/or criminal penalties. 22. Confidentiality and Information Sharing Subrecipients (and any Second-Tier Subrecipients) agrees to comply with the provisions of 34 U.S.C. 12291(b)(2), nondisclosure of confidential or private information, which includes creating and maintaining documentation of 2-109d Federal Fund Grant Subaward Assurances-STOP {Revised 11/2022) 9 617 compliance, such as policies and procedures for release of victim information. Subrecipients (and any Second-Tier Subrecipients) also agree to comply with the regulations implementing this provision at 28 CFR 90.4(b) and"Frequently Asked Questions (FAQs) on the VAWA Confidentiality Provision (34 U.S.C. 12291(b)(2))"on the OVW website at https://www.justice.gov/ovw/resources-and-faqs-grantees. 23. Activities that Compromise Victim Safety and Recovery or Undermine Offender Accountability Subrecipients (and any Second-Tier Subrecipients) agree that Grant Subaward funds will not support activities that compromise victim safety and recovery or undermine offender accountability, such as: procedures or policies that exclude victims from receiving safe shelter, advocacy services, counseling, and other assistance based on their actual or perceived sex, age, immigration status, race, religion, sexual orientation, gender identity, mental health condition, physical health condition, criminal record, work in the sex industry, or the age and/or sex of their children; procedures or policies that compromise the confidentiality of information and privacy of persons receiving OVW-funded services; procedures or policies that impose requirements on victims in order to receive services (e.g., seek an order of protection, receive counseling, participate in couples' counseling or mediation, report to law enforcement, seek civil or criminal remedies, etc.); procedures or policies that fail to ensure service providers conduct safety planning with victims; project design and budgets that fail to account for the access needs of participants with disabilities and participants who have limited English proficiency or are Deaf or hard of hearing; or any other activities outlined in the solicitation or companion guide under which the application was submitted. 24. Policy for Response to Workplace-related incidents of Sexual Misconduct, Domestic Violence, and Dating Violence Subrecipients (and any Second-Tier Subrecipients) must have a policy, or issue a policy within 270 days of the award date, to address workplace-related incidents of sexual misconduct, domestic violence, and dating violence involving an employee, volunteer, consultant, or contractor.The details of this requirement are posted on the OVW website at https://www.justice.gov/ovw/award-conditions (Award Condition: Policy for response to workplace-related sexual misconduct, domestic. violence, and dating violence), and are incorporated by reference here. 25. Performance Progress Reports and Final Report Submission Subrecipients agree to provide Cal OES with specific information regarding Grant Subawards. Subrecipients agree to submit an annual report that includes: a) an assessment of whether stated goals and objectives were achieved; b) information on the effectiveness of activities carried out with grant funds, including the number • of persons served and the number of persons seeking services who could not be served; c) information on each Grant Subaward made; and d) such other 2-109d Federal Fund Grant Subaward Assurances-STOP (Revised 11/2022) 10 618 information as OVW may prescribe. Subrecipients must use the designated forms and/or systems made available by OVW for performance reporting, which identify the information that Subrecipients must collect and report as a condition of receiving funding under this award. 26. Publications Disclaimer for STOP Formula Subrecipients Subrecipients (and any Second-Tier Subrecipients) agree that all materials and publications (written, web-based, audio-visual, or any other format) resulting from subaward activities shall contain the following statement: "This project was supported by Subgrant No. 1E23076860 awarded by the state administering office for the Office on Violence Against Women, U.S. Department of Justice's STOP Formula Grant Program. The opinions, findings, conclusions, and recommendations expressed in this publication/program/exhibition are those of the author(s) and do not necessarily reflect the views of the state or the U.S. Department of Justice." 27. Copyrighted Works Pursuant to 2 C.F.R. 200.315(b), Subrecipients (and any Second-Tier Subrecipients) may copyright any work that is subject to copyright and was developed, or for which ownership was acquired, under this Grant Subaward. OVW reserves a royalty- free, nonexclusive, and irrevocable right to reproduce, publish, or otherwise use the work, in whole or in part (including in the creation.of derivative works), for federal purposes, and to authorize others to do so. OVW also reserves a royalty-free, nonexclusive, and irrevocable right to reproduce, publish, or otherwise use, in whole or in part (including in the creation of derivative works), any work developed by a Subrecipient (and any Second-Tier Subrecipient), of this Grant Subaward, for federal purposes, and to authorize others to do so. In addition, Subrecipients (and any Second-Tier Subrecipients or contractors) must obtain advance written approval from Cal OES, and must comply with all conditions specified by Cal OES in connection with that approval, before: 1) using Grant Subaward funds to purchase ownership of, or a license to use, a copyrighted work; or 2) incorporating any copyrighted work, or portion thereof, into a new work developed under this Grant Subaward. It is the responsibility of Subrecipients (and any Second-Tier Subrecipients, contractors, or subcontractors as applicable) to ensure that this condition is included • in any subaward, contract, or subcontract under this award. 28. Ongoing Compliance with Statutory Certifications Subrecipients (and any Second Tier Subrecipients) agree that compliance with the statutory certification requirements is an ongoing responsibility during the Grant Subaward period and that, at a minimum, a hold may be placed on the 2-109d Federal Fund Grant Subaward Assurances-STOP (Revised 11/2022) 11 619 Subrecipient's funds for noncompliance with any of the requirements of 34 U.S.C. 10449 (regarding rape exam payments), 34 U.S.C. 10449(e) (regarding judicial notification), 34 U.S.C. 10450 (regarding certain fees and costs), and 34 U.S.C. 10451 (regarding polygraphing of sexual assault victims). Non-compliance with any of the foregoing may also result in termination or suspension of the grant or other remedial measures, in accordance with applicable laws and regulations. 29. Requirements for Subrecipients Providing Legal Assistance Subrecipients (and any Second-Tier Subrecipients) agree that the legal assistance eligibility requirements, as set forth below, are a continuing obligation on the part of Subrecipients (and any Second-Tier Subrecipients). a. The legal assistance eligibility requirements are: 1) any person providing legal assistance through a program funded under this grant program a) has demonstrated expertise in providing legal assistance to victims of domestic violence, dating violence, sexual assault, or stalking in the targeted population; or b) is partnered with an entity or person that has demonstrated expertise described in subparagraph (a); and c) has completed or will complete training in connection with domestic violence, dating violence, stalking, or sexual assault and related legal issues, including training on evidence-based risk factors for domestic and dating violence homicide; 2) any training program conducted in satisfaction of the requirement of paragraph (1) has been or will be developed with input from and in collaboration with a state, local, territorial, or tribal domestic violence, dating violence, sexual assault, or stalking victim service provider or coalition, as well as appropriate state, local, territorial, and tribal law enforcement officials; - 3) any person or organization providing legal assistance through this grant program has informed and will continue to inform state, local, territorial, or tribal domestic violence, dating violence, stalking, or sexual assault programs and coalitions, as well as appropriate state and local law enforcement • officials of their work; and 4) Subrecipients' (and any Second-Tier Subrecipients') organizational policies do not require mediation or counseling involving offenders and victims physically together, in cases where sexual assault, dating violence, domestic violence, or 2-109d Federal Fund Grant Subaward Assurances-STOP (Revised 11/2022) 12 • 620 child sexual abuse is an issue. SulDrecipients also agree to ensure that any Second-Tier Subrecipient will comply with this condition. 30. Federal Funding Accounting and Transparency Act(FFATA) Yes 'No o g Has the Subrecipient received $25,000,000 or more in federal funds in the preceding fiscal year? If the answer is yes, does the amount of federal funds received equal 80% or more of the Subrecipient's annual gross revenue? Ei If the answer is yes to the above two questions, did the Subrecipient report to the U.S.Security and Exchange Commission? For additional information reference: Award Condition Reporting Subawards and Executive Compensation (Updated as of September 2016) I Office of Justice Programs (oip.gov). CERTIFICATION I certify the Subrecipient identified above will comply with the requirements of the Subrecipient Handbook and the federal fund Grant Subaward assurances outlined above. Official Designee's Signature: Official Designee's Typed Name: Eric Parra Official Designee's Title: Chief of Police Date Executed: 2-109d Federal Fund Grant Subaward Assurances -STOP (Revised 11/2022) 13 621 CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES SUBRECIPIENT GRANTS MANAGEMENT ASSESSMENT Subrecipient City;©fHuntington Beach UEr#LKKFRC4PW7L4 PIPS# 06059 Grant Disaster/Program.`title Law anforceffipht Specialized Units Program (LE)a a a a_ rt Performance Period01/01/24 to 12/31/24 < Si baward Amount Requested $e270,857 Type of Non-federal Entity 0 State Govt l Local Govt U JPA ❑'Non-Profit 0 Tribe (Check(Appilcable,.Box), `. Per Title 2 CFR§ 200.332,Cal OES is required to evaluate the risk of noncompliance with federal statutes, regulations and grant terms and conditions posed by each subrecipient of pass-through funding.This assessment is made in order to determine and provide an appropriate level of technical assistance, training,and grant oversight to subrecipients for the award referenced above. The following are questions related to your organization's experience in the management of federal grant awards.This questionnaire must be completed and returned with your grant application materials. For purposes of completing this questionnaire,grant manager is the individual who has primary responsibility for day-to-day administration of the,grant,bookkeeper/accounting staff means the individual who has responsibility for reviewing and determining expenditures to be charged to the grant award,,and organization refers to the subrecipient applying for the award,and/or the governmental implementing agency,as applicable. Assessment Factors Response. 1. How many years of experience does your current grant manager have managing >5 years grants? 2. How many Years of experience does your current bookkeeper/accounting staff have >5 years managing grants? , 3. How many grants does.your organization currently receive? >10 grant 4. What is the approximate total dollar amount of all grants your organization receives? $47,000,000 5. Are individual staff members assigned to work on multiple grants? Yes 6. Do you use timesheets to track the time.staff spend working on specific Yes activities/projects? 7. How often does your organization have a financial audit? Annually 8. Has your organization received any audit findings in the last three years? Yes 9. Do you have a written plan to charge costs to grants? Yes 10. Do you have written procurement policies? Yes 11. Do you get multiple quotes or bids when buying items or services? Sometimes 12. Now many years'do you maintain receipts,deposits,cancelled checks,Invoices? >5 years 13. Do you have procedures to monitor grant funds passed through to other entities? Yes Certification: This is to certify that, to the best of our knowledge and belief,the data furnished above is accurate,complete and current. Signature:(Authorized Agent) Date: Print Name and Title: Phone Number: Eric Parra, Chief of Police 714-536-5902 Cal OES Staff Only:SUBAWARD# Subrecipient Grants Management Assessment(Rev.3/17/22) 1 622 • s Cal OES GOVERNOR'S OFFICE OF EMERGENCY SERVICES Grant Subaward Service Area Information Grant Subaward #: 1123 07 6860 Subrecipient: City of Huntington Beach 1. County or Counties Served: Orange County where principal office is located: Orange 2. U.S. Congressional District(s) Served: 48 U.S. Congressional District where principal office is located: 48 3. State Assembly District(s) Served: 72 State Assembly District where principal office is located: 72 4. State Senate District(s) Served: 37 State Senate District where principal office is located: 37 5. Population of Service Area: 194,310 US Census population estimate July 1,2022 Grant Subaward Service Area Information-Cal OES 2-154 (Revised 11/2020) 623 City of Huntington Beach Huntington Beach Police Department Cal OES Law Enforcement Specialized Units (LE) Program LE23 07 6860 Table of Organization 2024 ➢. irC'''au;:otri Kevin d sap. tmtt ler nq U 4t a L $ en hfi i " Tecfiniciati if 1 1 1 t� a1 �t.611, ° gym;° : ..°°:�. per` �,� 1 : 1[utm t � vidttin >.. eri" 1tt tlar�et a4 • 1 624 7111 Cal OES GOVERNOR'S OFFICE OF ENEROENCY SERVICES Operational Agreement Summary Grant Subaward #: LE23 07 6860 Subrecipient: City of Huntington Beach Participating Date Signed Time Frame of OA Agency/Organization/Individual 1.Orange County Rape Crisis Center 10/03/2023 01/01/24 to 12/31/24 2.Orange County Victim/Witness Program 10/03/2023 01/01/24 to 12/31/24 3.HBPD, Wayrnakers, Interval House 10/03/2023 01/01/24 to 12/31/24 4.HBPD, Interval House 10/1 6/2023 01/01/24 to 12/31/24 5. to 6. to 7. to 8. to 9. to 10. to 11. to 12. to 13. to 14. to 15. to 16. to 17. to 18. to 19. to 20. to Operational Agreement Summary-Cal OES 2-160 (Revised 11/2020) 625 ( Waymakers GUIDING POSITIVE ID I,As'i:Na CHANGE. OPERATIONAL AGREEMENT This Operational,Agreement shall stand as evidence that the Huntington Beach Police Department and Waymakers,Victim Assistance-Program intend to work together to provide a coordinated response:to victims/survivors in Huntington Beach through the Huntiington Beach Collaboration:Violence Against Women Project Each agency agrees to participate in the program by coordinating/providing the following services. Waymakers,Victim.Assistance Program agrees to provide:support services for all victims of crime including but not limited to:crisis:intervention,emergency assistance,resource and referral counseling,and follow up support In.addition,Victim Assistance Program:staff will provide accompaniment and advocacy as needed with law enforcement and the criminal justice.system. Assistance in filing CalVCB Victim Compensation Claims and temporary restraining orders will also be offered to crime victims. The Huntington Beach Collaboration:Violence Against Women Project agrees to accept referrals from Waymakers Victim Assistance Program and will provide: • Immediate crisis intervention with referred victims and their families. • Advocate will maintain contact with the investigating officer on assigned cases to ensure that the victim receives all services necessary to encourage continued cooperation in the investigation and subsequent prosecution, • Advocate will be available to victims and/or law enforcement to assist in follow-up contacts between law enforcement and the victim including but not limited to interviews with investigators,identification line- ups,and coordination of court appearances. Cross training will be coordinated and address appropriate subjects related to victimization issues and service delivery. A formal procedure of referral is established between the two programs to ensure comprehensive services are available to all victims and their families; We,the undersigned,as authorized representatives of Waymakers,Victim Assistance Program and the Huntington Beach Police.Department do hereby approve this document. I.Vr1 Lita Mercado Eric Parra Director Chief of Police Waymakers,Victim Assistance Huntington Beach Police Department Program Date: 10/3/23 Date: WayrnakersOC.crg ' 949.250.0488 j (714.540.1908 L c infotawaymakersoc.org 1 .. 440 Exchange Suite 250 I Irvine, CA 92602 This Operational Agreement shall in no way be construed as a contract.All parties reserve the right to terminate this Operating Agreement without cause at any time.This Operational Agreement is effective January 1,.2024 through December 31,2024. Tax IDr95=316T866 ag,,a,s'$.° �_ s,..*P«., k+�.«.�, . . �.- 'v2.,,. .:m.�^:«.r, ^as.:5a.�.' i ',,.a.^..m.a«= ._. `oa:.- ( .. Waymakers GlI1t"ltI4ti r'C9S1`(`itfii AND LASTINC3 OPERATIONAL AGREEMENT This Operational:Agreement shall stand as evidence that=the.Huntington Beach Police Department and Waymakers,Sexual Assault Victim Services intend to work together to provide a coordinated response to victims/survivors in Huntington Beach through the Huntington Beach Collaboration:Violence Against Women Project:Each agency agrees to participate in the program by coordinating/providing the following services. Waymakers,Sexual Assault Victim Services agrees to provide services through the 24-hour rape crisis hotline, provide hospital accompaniments for SART exams,provide in-person and support group counseling when appropriate,and provide personal safety classes to referrals from the Huntington Beach Collaboration: Violence Against Women Project. The Huntington Beach Collaboration:Violence Against Women Pt ojectagrees to accept referrals from Waymakers,Sexual Assault Victim Services and will provide: • Immediate crisis intervention with referred victims and their families. • Advocate will maintain contact with the investigating officer onassigned cases to ensure that the victim receives all services necessary to encourage continued cooperation in the investigation and subsequent prosecution. • Advocate will be available to victims and/or law enforcement to assist in follow-up contacts between law enforcement and the victim including but not limited to interviews with investigators,identification line- ups,and coordination of court appearances. Cross training will be"coordinated and address appropriate subjects related to victimization issues and service delivery. A formal procedure of referral is established between the two programs to ensure comprehensive services are available to all victims and their families. We,the undersigned,as authorized representatives of Waymakers,Sexual Assault Victim Services and the Huntington Beach Police Department,do hereby approve this document. �r Lita Mercado Eric Parra Director Chief of Police Waymakers,Sexual Assault Victim Services Huntington Beach Police Department Date:.1013123. Date: aymakcrs0C e r #' 949.250.0488 I.f 714.540.1908 I _ infoinwavmakersoc,org I .1 440 Exchange Suite 250 I Irvine, CA 92602 This Operational Agreement shall in no way be construed as a contract.All parties reserve the right to terminate this Operating.Agreement without cause at any time.This Operational Agreement is effective January 1,2024 through December 31,2024. Tax ID 595-9167866 -, ,er ;Y:r ' �re-se w�Lt.? +e,�^e7:74..0 alp 'k vs.'�.,fi. ,a cs 4:E'.e a a° a; �+2» :A Jo t "' � TM`' � e ^ adS ,s e, ce• .J*re a +" '3.m � ",,: �C-».a :`. .,x..+s..re.t.'� .+a °$s® da° !` w °.yws.-� d °.,. n-, «a.n «.. ... ...,.-,... { OPERATIONAL AGREEMENT This Operational Agreement shall stand as evidence that the Huntington Beach Police Department, Waymakers,and Interval House intend to work together as part of the Huntington Beach Collaboration:Violence Against Women Project to provide a coordinated response to victims/survivors of domestic violence and their children in Huntington Beach.To this end,each agency agrees to participate in the program by coordinating and providing the following services. Victim advocacy personnel will: Provide consultation, resource materials and outreach materials to the Huntington Beach Police Department for first responders and other relevant department personnel;assist with the development and/or revision of officer and advocate protocols for responding to victims/survivors of domestic violence and their children;assist with training first responders,and other relevant department personnel,on best practices in responding to victims/survivors of domestic violence and their children. The Waymakers Victim Advocate will be on-site at the Huntington Beach Police Department on a 4/10 schedule Monday-Thursday. The Waymakers Victim Advocate will maintain contact with the investigating officer on assigned cases to ensure that all victims receive all services necessary to encourage continued cooperation in the investigation and subsequent prosecution. The Waymakers Victim Advocate will provide the following services to victims/survivors of domestic violence and their children: A. Crisis Intervention and follow up counseling:response to crime victims' immediate emotional and/or physical needs,telephone and in-person support counseling services B. Court Related Services:assisting the victim with participating in the judicial process,including court support and accompaniment,Marsy's Law rights C. Support Services:advocacy on behalf of the victim;i.e.,filing crime victim compensation claims, intervention with employers,case information and disposition,emergency services for basic needs,community resource referrals D. Civil Legal advocacy:restraining order assistance,family law legal resources,civil justice legal resources Interval House will provide one FTE Domestic Violence Counselor to accept referrals from this project. The Interval House Domestic Violence Counselor will provide the following services to victims/survivors of domestic violence and their children: A. In-person or telephone response:respond to requests for advocacy from HBPD and victims/survivors of domestic violence on a 24-hour basis . B. 24-hour hotline:hotline operation to facilitate emergency needs of victims/survivors of domestic violence and their children C. Priority shelter:provide priority shelter on a 24 hour basis for domestic violence victims and their children from Huntington Beach including but not limited to a hotel when shelters are full The Huntington Beach Police Department will coordinate the following services in the Huntington Beach Collaboration:Violence Against Women Project: A. Refer victims to the Waymakers Victim Advocate following the crime incident. Refer victims to the Interval House via the 24-hour hotline. B, The Huntington Beach Police Department provide office space,furniture,a telephone,and a computer for the Waymakers Victim Advocate,on site at the department. Reasonable work This Operational Agreement shall in no way be construed as a contract. All parties have the right to terminate this Operational Agreement without cause at any time. This Operational Agreement Is effective January 1,2024 through December 31,2024. 628 space,interview rooms,and meeting rooms are available to all project partners. C. Consult and coordinate with victim advocacy personnel for resource materials and outreach materials for the purpose of patrol officers/first responders,and other relevant department personnel. D. Coordinate the development and/or revision of officer and advocate protncols with victim advocacy personnel for responding to victims of domestic violence and their children. E. Coordinate with victim advocacy personnel for the training of patrol officers/first responders,and other relevant department personnel,on responding to victims of domestic violence and their children. F. Serve as a point of contact with victim advocacy personnel for developing and initiating mechanisms of interagency accountability. Eric Parra Chief of Police Huntington Beach Police Department Date: Jo' 1041,1 Lita Mercado Director Waymakers,Victim,Assistance Program Date: 10/3/23 arol Anne Wilhi ms Executive Director Interval Hon e i Date: /09 /0 I Z3 This Operational Agreement shall in no way be construed as a contract. All parties have the right to terminate this Operational Agreement without cause at any time. This Operational Agreement is effective January 1,2024 through December 31,2024. 629 , • Operational Agreement January 1, 2024—December 31, 2024 This Operational Agreement shall stand as evidence the Huntington Beach Police Department(HBPD) and Interval House intend to work together as part of the Huntington Beach Collaboration: Violence Against Women Project with the mutual goal of providing a coordinated response to victims of domestic violence and their children in Huntington Beach. The agreement is dependent upon a grant award from the Cal OES Law Enforcement Specialized Units Program for the purposes of creating or enhancing our coordinated response to victims of domestic violence and their children, and the approval of a Professional Services Contract between the City of Huntington Beach and interval House. To this end, each organization agrees to participate in the Project by coordinating and providing the following: Victim Advocacy Interval House is contracted as the local Cal OES-funded Domestic Violence Assistance (DV) Program recipient for one full-time equivalent Domestic Violence Counselor,pursuant to Evidence Code. 1037.1(a)(I).The interval House Domestic Violence Counselor will: Provide immediate in-person response to requests for advocacy by the Huntington Beach Police Department on a 24-hour basis. Provide priority shelter for domestic violence victims and their children from Huntington Beach on a 24-hour basis including but not limited to a hotel when shelters are full. Provide consultation, resource materials and outreach materials to the Huntington Beach Police Department for the purpose of patrol officers/first responders, and other relevant department personnel. Assist with the development and/or revision of officer and advocate protocols for responding to victims of domestic violence and their children. Assist with the training of patrol officers/first responders, and other relevant department personnel,on responding to victims of domestic violence and their children. Serve as a point of contact with the Huntington Beach Police Department for developing and initiating mechanisms of interagency accountability. Investigation and Coordination The Huntington Beach Police Department will commit at least one full-time investigator to the Huntington Beach Collaboration: Violence Against Women Project The investigator will act in both an investigative and coordinating capacity,and will: 1 630 Review arrest and preliminary investigation reports to evaluate cases and provide supplemental reports for issues requiring further investigation within 48 hours of the arrest. Gather and document evidence including witness statements, the identities of all children in the home, previous incidents of domestic violence and violent crimes, as well as civil restraining order information from the California Law EnforcementTelecommunication System(CLETS). Provide or facilitate training for patrol officers/first responders on responding to victims of domestic violence and their children. Assist with the development of protocols for ensuring consistent and appropriate response by officers to violations of protective orders in order to ensure family safety. Oversee the completion of domestic violence case follow-up requests or evidence requests by the District Attorney's Office. Provide consultation and resources for officers,and other relevant personnel employed by the Huntington Beach Police Department,on effective domestic violence intervention and response techniques. Serve as a point of contact with the domestic violence service provider and the Domestic Violence Counselor for developing and initiating mechanisms of interagency accountability. Work in close cooperation with victim advocacy personnel. Training The Huntington Beach Police Department and Interval House will collaborate to provide training to patrol officers/first responders, and other relevant department personnel,on effective domestic violence intervention and response techniques. The training must include,but is not limited to: • The dynamics of power and control in violence against victims of domestic violence • Understanding the concept of dominate aggressor ▪ Crime scene investigation, including: o Conducting thorough victim interviews with detailed accounts of the crime o Treating the physical space as a crime scene and diligently documenting, collecting and booking physical evidence that corroborates the victim's(s') accounts o Photographing victim injuries o Noting children with detail on reports as being present and/or witnesses to the crime o Taping victim interviews/statements whenever possible o Writing detail-specific and comprehensive crime reports that can be effectively used in prosecution, court hearings, civil restraining order cases, child protection and custody hearings and conservatorships o Medical release and confidentiality information o Officer safety 2 631 Protocols for Sustainable Response The Huntington Beach Police Department will contact Interval House with each domestic violence call. Interval House domestic violence counselors will ensure an immediate response to victims of domestic violence referred by the Huntington Beach Police Department. The response may be to the scene, in person,or by phone 24 hours a day,as determined appropriate by law enforcement. interval House domestic violence counselors will provide emotional support and crisis counseling, legal advocacy, social services assistance, and other support, as needed. • Interval House and the Huntington Beach Police Department will work together to strengthen interagency accountability, protocols, resources, and cross-training to address the specialized needs of domestic violence victims. In the event of concern or conflict,The Huntington Beach Police Project Director and Interval House Supervisor will communicate the concerns and develop a resolution. Interval House and the Huntington Beach Police Department will work together to develop a long-term plan for sustaining effective domestic violence responses alter the grant cycle has expired. Co-location The Huntington Beach Police investigators and Waymakers staff are co-located inthe HBPD Investigation Division,ad the Interval House Dome sticViol e nce Counselor is conveniently located nearby at the Interval House business office and confidential shelter location so victims of domestic violence can meet them for shelter and support services inthe community. Reasonable work space, interview rooms,and meeting rooms are available to all project partners at the Huntington Beach Police Department. Representatives from the Huntington Beach Police Department and Interval House will meet regularly through phone and scheduled face-to-face meetings. The frequency and duration of such meetings will be based on the needs of the program, but should occur at least quarterly to discuss strategies, effectiveness and the implementation of services. Reporting, Invoicing and Payment For January 1,2024 to December 31, 2024, the Huntington Beach Police Department will subcontract to Interval House the amount of $23,591 (grant award funds) towards one full-time equivalent Domestic Violence Counselor dedicated to this program. The Cal OES LE Grant will fund approximately 27%of the cost and hterval House will fund the remaining 73% of cost from other funding sources. Interval House will submit to the Huntington Beach Police Department an invoice and functional time sheet,with source documentation,for services provided during the funded months. This documentation shall be submitted by the 15 th of every month for the previous month. 3 632 Interval House will cooperate with the preparation of any progress reports and provide monthly statistical information:. The statistical information includes but is not limited to: - Number of calls received from Huntington Beach police officers at the 24-hour hotline - Number of victims from Huntington Beach served by Interval House ▪ Demographics of the victims served • Type of services provided by Interval House tothevictims - Number of victims who utilized emergency shelter and the number of nights each victim stayed in the.shelter • Number of Huntington Beach Police personnel.trained We,the undersigned, as authorized representatives:of our agencies, do hereby approve this agreement. ' y, a (.6 Carol Williams Eric Parra Executive Director Chief of Police Interval House Huntington•Beach Police Department Date: /0I10/0- Date: 4 633 1 (Cal OES Use Only) Cal OES# FIPS# VS# Suboword it CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES GRANT SUBAWARD FACE SHEET The California Governor's Office of Emergency Services(Cal OES)hereby makes a Grant Subaward of funds to the following: 1. Subreclplenl: City of Huntington Beach la.UEI#:LKKFRC4PW7L4 2. Implementing Agency: Huntington Beach Police Department 2a.UEI#:LKKFRC4PW7L4 3. Implementing Agency Address: 2000 Main Street Huntington Beach 92648-2702 (Street) (City) (Zip4-4) 4. Location of Project: Huntington Beach Orange 92648-2702 (City) (County) (Ziof4) 5. Disaster/Program Title: LE-Low Enforcement Specialized Units Program 6.Pe lormonce/ I/I/2024 to 12/31/2024 Budget Period. (Start Date) (End Dole) 7. Indirect Cost Rate: N/A Federally Approved ICR(if applicable): Item Grant Fund A.Stale B.Federal C.Total D.Cash Match E,In•Ktnd Match F.Total Match G.Total Cost Number Year Source 8. 2023 STOP $203,143 $67,714 $67,714 $270,857 9. Select Select 10. Select Select 11. Select Select 12. Select Select Total Project Cost ' $203,143 $203,143 $67,714 $67,714 $270,857 13.Certification-This Grant Suboword consists of this title page,the application for the grant,which is attached and made a port hereof.and the Assurances/Certifications.I hereby certify I am vested with the authority to enter Into this Grant Subaward,and have the approval of the City/County Financial Officer,City Manager,County Administrator,Governing Board Choir,or other Approving Body.The Subreciplent certifies that all funds received pursuant to this agreement will be spent exclusively on the purposes specified In the Grant Subaward.The Subrecipient accepts this Grant Subaward and agrees to administer the grant project in accordance with the Grant Subaward as well as all applicable slate and federal laws,audit requirements,federal program guidelines,and Col OES policy and program guidance.The Subrecipient further agrees that the allocation of funds may be contingent on the enactment of the State Budget. 14.CA Public Records Act-Grant applications ore subject to the California Public Records Act,Government Code section 6250 et seq.Do not put any personally Identifiable information or private information on this application.If you believe that any of the Information you are pulling on this application is exempt from the Public Records Act,please attach a statement that Indicates what portions of the application and the basis for the exemption.Your statement that the information is not subject to the Public Records Act will not guarantee that the information will not be disclosed. 15.Official Authorized to Sign for Subreclplenl: Name: Eric Porra Title:Chief of Police Payment Moiling Address: 2000 Main Street City:Huntington Beach Zip Code+4:92648-2702 Signature: Dale: 16.Federal Employer ID Number: 956000723 (FOR Cal OES USE ONLY) I hereby certify upon my personal knowledge that budgeted funds ore available for the period and purposes of this expenditure slated above. (Cal OES Fiscal Officer) (Date) (Cal OES Director or Designee) (Date) APPB OVED n FOAM GATES 1cHASL OcaTrJN RNEY �ftiACH r,11'Y 1-)� Ht Grant Subaward Face Sheet Cal OES 2-101 (Revised 8/2023) Ci i`i IN Cal OES OFS ES EHOFFICE OF ElSEROENCY SERVICES Grant Subaward Contact Information Grant Subaward #: LE23 07 6860 Subrecipient: City of Huntington Beach 1. Grant Subaward Director: Name: Julio Mendez Title: Lieutenant Telephone #: 714-374-1736 Email Address: Imendez@hbpd.org Address/City/ Zip Code (9-digit): 2000 Main Street Huntington Beach,CA 92648-2702 2. Financial Officer: Name: Kathy Baldwin Title: Accounting Technician Il Telephone #: 714-536-5935 Email Address: kbaldwin@hbpd.org Address/City/ Zip Code (9-digit): 2000 Main Street Huntington Beach,CA 92648-2702 3. Programmatic Point of Contact: Name: Jana Harden Title: victim Advocate Telephone #: 714-536-5957 Email Address: jharden@hbpd.org Address/City/ Zip Code (9-digit): 2000 Main Street Huntington Beach,CA 92648-2702 4. Financial Point of Contact: Name: Kathy Baldwin Title: Accounting Technician II Telephone #: 714-536-5935 Email Address: kbaldwin@hbpd.org Address/City/Zip Code (9-digit): 2000 Main Street Huntington Beach,CA 92648-2702 5. Executive Director of a Non-Governmental Organization or the Chief Executive Officer (i.e., chief of police, superintendent of schools) of the implementing agency: Name: Eric Parra Title: Chief of Police Telephone #: 714-536-5905 Email Address: eparra@hbpd.org Address/City/ Zip Code (9-digit): 2000 Main Street Huntington Beach,CA 92648-2702 6. Official Designee, as stated in Section 15 of the Grant Subaward Face Sheet: Nafe: Eric Parra Title: Chief of Police Telephone #: 714-536-5905 Email Address: eparra@hbpd.org Address/City/ Zip Code (9-digit): 2000 Main Street Huntington Beach,CA 92648-2702 7. Chair of the Governing Body of the Subrecipient: Name: Tony Strickland Title: Mayor Telephone #: 714-536-5553 Email Address: tony.strickland@surfcity-hb.org Address/City/ Zip Code (9-digit): 2000 Main Street Huntington Beach, CA 92648-2702 Grant Subaward Contact Information-Cal OES 2-102 (Revised 10/2020) Cal OES GOVERNOR'S OFFICE OF EMERGENCY SERVICES Grant Subaward Signature Authorization Grant Subaward #: LE23 07 6860 Subrecipient: City of Huntington Beach Implementing Agency: Huntington Beach Police Department The Grant Subaward Director and Financial Officer are REQUIRED to sign this form. Grant Subaward Director: Financial Officer: Printed Name: Julio Mendez Printed Name: Kathy Baldwin Signature: Signature: Date: Date: The following persons are authorized to The following persons are authorized to sign for the Grant Subaward Director: sign for the Financial Officer: Signature: Signature: Printed Name: Kevin Johnson Printed Name: Kristin Miller Signature: Signature: Printed Name: Printed Name: Signature: Signature: Printed Name: Printed Name: Signature: Signature: Printed Name: Printed Name: Signature: Signature: Printed Name: Printed Name: Grant Subaward Signature Authorization-Cal OES 2-103 (Revised 10/2020) Cal OES Voip O OFFICE OFF EMERGENCY NCY SERVICES Grant Subaward Certification of Assurance of Compliance Information and Instructions The Certification of Assurance of Compliance is a binding affirmation that the Subrecipient will comply with the requirements and restrictions outlined in the Subrecipient Handbook, including but not limited to: • Proof of Authority, • State and federal civil rights laws, • Equal Employment Opportunity, • Drug-Free Workplace, • California Environmental Quality Act, and • Lobbying. The Official Designee (see SRH Section 3.030) and the individual granting that authority (i.e., City/County Financial Officer, City/County Manager, or Governing Board Chair) must sign this form. For State agencies, only the Official Designee must sign this form. Complete all sections of this-form and then submit: • As part of the Grant Subaward Application, • With a Grant Subaward Amendment (Cal OES Form 2-213) if a new fund source is being added to the Grant Subaward, (applicable Certification of Assurance of Compliance would be needed), or • With a Grant Subaward Modification (Cal OES Form 2-223) if the Official Designee or Board Chair changes and the Resolution identifies them by name Grant Subaward Certification of Assurance of Compliance -Cal OES 2-104 (Revised 12/2021) Cal OES �•' GOVERNOR'S OFFICE .// OF EMERGENCY SERVICES Grant Subaward Certification of Assurance of Compliance Subrecipient:City of Huntington Beach Cal OES Program Name Grant Grant Subaward Subaward #: Performance Period 1 Law Enforcement Specialized Units (LE) Program LE23 07 6860 01/01/2024-12/31/2024 2 3 4 5 6 Eric Parra (Official Designee; same person as Section 15 of the Grant Subaward Face Sheet) hereby certify that the above Subrecipient is responsible for reviewing the Subrecipient Handbook (SRH) and adhering to all of the Grant Subaward requirements as directed by Cal OES including, but not limited to, the following areas: I. Proof of Authority-SRH 1.055 The Subrecipient certifies they have written authority by the governing board (e.g., County Board of Supervisors, City Council, or Governing Board) granting authority for the Subrecipient/Official Designee (see Section 3.030) to enter into a specific Grant Subaward (indicated by the Cal OES Program name and initial Grant Subaward performance period) and applicable Grant Subaward Amendments with Cal OES. The authorization includes naming of an Official Designee (e.g., Executive Director, District Attorney, Police Chief) for the agency/organization who is granted permission to sign Grant Subaward documents on behalf of the Subrecipient. Written proof of authority includes one of the following: signed Board Resolution or approved Board Meeting minutes. II. Civil Rights Compliance-SRH Section 2.020 The Subrecipient acknowledges awareness of, and the responsibility to comply with all state and federal civil rights laws. The Subrecipient certifies it will not discriminate in the delivery of services or benefits based on any protected class and will comply with all requirements of this section of the SRH. III. Equal Employment Opportunity-SRH Section 2.025 The Subrecipient certifies it will promote Equal Employment Opportunity by prohibiting discrimination or harassment in employment because of any status protected by state or federal law and will comply with all requirements of this section of the SRH. Grant Subaward Certification of Assurance of Compliance-Cal OES 2-104 (Revised 12/2021) Cal OES GOVERNOR'S OFFICE OF Eh1ERGENCV SERVICES IV. Drug-Free Workplace Act of 1990-SRH Section 2.030 The Subrecipient certifies it will comply with the Drug-Free Workplace Act of 1990 and all other requirements of this section of the SRH. V. California Environmental Quality Act(CEQA) -SRH Section 2.035 The Subrecipient certifies that, if the activities of the Grant Subaward meet the definition of a "project" pursuant to the CEQA, Section 20165, it will comply with all requirements ofCEQA and this section of the SRH. VI. Lobbying-SRH Sections 2.040 and 4.105 The Subrecipient certifies it will not use Grant Subaward funds, property, or funded positions for any lobbying activities and will comply with all requirements of this section of the SRH. All appropriate documentation must be maintained on file by the Subrecipient and available for Cal OES upon request. Failure to comply with these requirements may result in suspension of payments under the Grant Subaward(s), termination of the Grant Subaward(s), and/or ineligibility for future Grant Subawards if Cal OES determines that any of the following has occurred: (1) the Subrecipient has made false certification, or (2) the Subrecipient violated the certification by failing to carry out the requirements as noted above. CERTIFICATION I, the official named below, am the same individual authorized to sign the Grant Subaward [Section 15 on Grant Subaward Face Sheet], and hereby affirm that I am duly authorized legally to bind the Subrecipient to the above-described certification. I am fully aware that this certification cuted on the date, is made under penalty of perjury under the laws of the sta-e of alifornia. Official Designee's Signature: Official Designee's Typed Name: Eric Parra Official Designee's Title: Chief of Police Date Executed: k 2- AUTHORIZED BY: I grant authority for the Subrecipient/Official Designee to enter into the specific Grant Subaward(s) (indicated by the Cal OES Program name and initial Grant Subaward performance period identified above) and applicable Grant Subaward Amendments with Cal OES. ❑ City Financial Officer ❑ County Financial Officer ✓❑ City Manager ❑ County Manager ❑ Governing Bortith Signature: Typed Name: - I ,tL . PA.MRA Title: City Manager(,1 Date Executed: & 2t t z_>/ Grant Subaward Certification of Assurance of Compliance-Cal OES 2-104 (Revised 12/2021) 'ffi k. Cal OES OOVERNOR'S OFFICE OF EMERGENCY SERVICES Grant Subaward Budget Pages Multiple Fund Sources Subreciplent: City of Huntington Beach Grant Subaward #: LE23 07 6860 A. Personnel Costs - Line-item 2023 2023 description and calculation STOP STOP Total Amount Allocated MATCH SALARIES: Full time Investigator 1 FTE @ 100% Full time Investigator is assigned to domestic violence and restraining order violation cases. Main responsibilites include reviewing cases,conducting follow up investigations,identifying suspects and submitting cases to the district attorney's office. Annual Regular Wages$56.74x40x52= $118,019 Speciality pays: Longevity 5%x$118,019=$5,901 Holiday 6%x$118,019=$7,081 Advanced Post Cert 8%x$118,019=$9,442 Education-BA 6%x$118,019=$7,081 Special Unit-3%x$118,019=$3,541 Total Annual pay(before benefits)$151,065 Only using$67,714 as match $67,714 $67,714 Two(2) Part-time Investigators 1,226 hours a year to work domestic violence and restraining order violation cases. Main responsibilities are reviewing cases, conducting follow up investigations, identifying and arresting suspects,and submitting cases to the district attorney's office. Hourly rate:$49.32 x 1226 hours=$60,466 Benefits: 1.45%FICA=$877 Workers Compensation 3.6%=$2,177 Total Cost:$63,520 $63,520 $63,520 Personnel Costs Fund Source Totals $63,520 $67,714 $131,234 PERSONNEL COSTS CATEGORY TOTAL $131,234 Grant Subaward Budget Pages Multiple Fund Sources-Cal OES 2-106a (Revised 10/2020) Cal OES GOVERNOR'S OFFICE OF EMERGENCY SERVICES Grant Subaward Budget Pages Multiple Fund Sources Subrecipient: City of Huntington Beach Grant Subaward #: LE23 07 6860 B. Operating Costs - Line-item 2023 2023 description and calculation STOP STOP Total Amount Allocated MATCH Contract for services with Waymakers Victim Assistance Program $116,032 $1 16,032 One full-time state certified Victim Advocate, Domestic Violence Counselor, Rape Crisis Counselor working 100%in the Project providing services to victims of domestic violence and restraining order violations, providing outreach/resource materials to first responders and victims, assisting with protocols for responding to victims, assisting with training for first responders and other department personnel, assisting with Cal OES RFA's and RFP's, progress reports, statistical documentation, and site visits. Contract for services with Interval House Crisis Shelter $23,591 $23,591 One FTE state certified Domestic Violence Counselor to provide shelter based services and 24 hour hotline to victims of domestic violence. Operating Costs Fund Source Totals $139,623 $139,623 OPERATING COSTS CATEGORY TOTAL $139,623 Grant Subaward Budget Pages Multiple Fund Sources-Cal OES 2-106a (Revised 10/2020) Cal OES % GOVERNOR'S OFFICE OF EMERGENCY SERVICES Grant Subaward Budget Pages Multiple Fund Sources Subrecipient: City of Huntington Beach Grant Subaward #: LE23 07 6860 C. Equipment Costs - Line-item 2023 2023 description and calculation STOP STOP Total Amount Allocated MATCH Equipment Costs Fund Source Totals EQUIPMENT COSTS CATEGORY TOTAL Grant Subaward Totals -Totals 2023 Total must match the Grant Subaward 2023 STOP Project STOP MATCH Face Sheet Cost Fund Source Totals $203,143 $67,714 $270,857 Grant Subaward Budget Pages Multiple Fund Sources- Cal OES 2-106a (Revised 10/2020) (Waymakers VAWA-Huntington Beach PD January 1,2024 through December 31,2024 I BUDGET CATEGORY AND LINE ITEM DETAIL 24-24 A. PERSONNEL SERVICES COST SALARIES: Mo.Salary Months FTE Victim Advocate/Project Manager $7,915 12 0.89 84,532 TOTAL SALARIES 84,532 BENEFITS: Social Security/Medicare 7.65% 6,467 Workers Compensation Insurance 0.35% 296 State Unemployment Insurance 3.5%on 1st$7,000 per employee. 218 Health Insurance Cost established by Individual employee plan. 5,450 Dental Insurance Cost established by individual employee plan. 419 Vision Insurance Cost established by individual employee plan. 70 WAYPOINTS-Employer Contribution to Flexible Benefits Plan 1,068 $50/$75/$100 per month based on length of service Basic Life&AD&D $3.83 per month per eligible employee. 46 Long Term Disability $12.08 per month per eligible employee. 145 Retirement Plan and Admin Fees 4%after 12 mo,of employment 3,381 Paid Leave Paid Out(as a Benefit) 948 • 1%of salary plus applicable payroll taxes(FICA,Workers Comp.,Retirement) 948 1%of Total Salary and Wages 845 . FICA 65 • W.0 4 Retirement 34 TOTAL BENEFITS 18,508 TOTAL SALARY AND BENEFITS 103,040 • • B. OPERATING EXPENSES Financial Audit 310 90,000 total agency audit cost X 0.344% Atiocated shared cost of agency wide audit conducted under the guidelines of OMB Office Expenses 394 394 4.00 per month X 12 months Email Subscription 48 28.83 per month X 12 months Payroll Subscription 346 Program Related Expenses 400 Office and program Supplies 33.33 per month X 12 months 400 Stall Mileage-Training,Case Management 355 355 41.98 miles per month X 12 months X $0.655/mile 330 Subscription for mileages 2.08 per month X 12 months 25 Liability Insurance 418 34.83 per month X 12 months Local Training 567 567.00 per FTE X 1 person INDIRECT COST:10%DE MINIMS OF MODIFIED TOTAL DIRECT COST(MTDC) 10,548 10%X$105,484(MTDC)=$10,548 MTDC=$105,484:Program Salaries and Benefits$103,040+Program Direct Operating$2,444 TOTAL OPERATING EXPENSES 12,992 PROJECT TOTAL 118,032 CAL OES LAW ENFORCEMENT GRANT Grant Period: 1/1/2024-12131/2024 Huntington Beach Police Department Allocation to Interval House 23,591.00 1.0 FTE Domestic Violence Victim Advocate as of Jan 1, 2024 Domestic Violence Counselor ($67,000 x 1.0 FTE) 67,000.00 Benefits 36.04% 24,147.00 Total Cost: 91,147.00 Amount paid by HBPD: 25.88% 23,591.00 Amount paid by Interval House: 74.12% 67,556.00 Actual Monthly Cost: 7,595.58 #of months to be billed: 3 Cal OES GOVERNOR'S OFFICE OF EMERGENCY SERVICES Grant Subaward Budget Narrative Grant Subaward #: LE23 07 6860 Subrecipient: City of Huntington Beach How the project's budget supports the objectives and activities: The budget supports the objectives and activities by providing funds that directly support a certified Victim Advocate from Waymakers, a FTE Domestic Violence Counselor from Interval House, and three investigators, all who work together to support victim-centered law enforcement strategies. The Waymakers Victim Advocate and investigators are assigned to domestic violence and restraining order violation cases; they will focus on thorough investigation techniques, training for law enforcement personnel, victim advocacy support, and the enhancement of protocols for protective order violations. The Interval House Domestic Violence Counselor position assists victims by providing crisis intervention via a 24/7 hotline, emotional support, social service assistance and priority shelter. How funds are allocated to minimize administrative costs and support direct services: Funds for the three investigators are entirely allocated to direct services. Funds designated for Waymakers include a full-time certified Victim Advocate/Domestic Violence Counselor/Rape Crisis Counselor providing direct support services to victims and per the RFA, a 10% de Minimus rate of the Modified Total Direct Costs (MTDC) base. Funds designated for Interval House are for one FTE Domestic Violence Counselor. Grant Subaward Budget Narrative - Cal OES 2-107 (Revised 4/2021) 1 Cal OES GOVERNOR'N OFFICE OF EMERGENCY SERYICES Grant Subaward Budget Narrative Grant Subaward #: LE23 07 6860 Subrecipient: City of Huntington Beach How shared costs are allocated: See the budget pages. Duties and time commitments that support the proposed objectives and activities: The three investigators handle domestic violence and restraining order violation cases. Their responsibilities include: reviewing in-custody, non- custody and preliminary investigation reports within 48 hours of the arrest or report, writing supplemental reports on cases requiring further investigation; gathering evidence including additional victim statements, witness statements, the identities of children in the home, reviewing previous incidents and criminal history, researching restraining orders in Orange County's WebDV and CLETS; completing case follow-up and discovery requests from the District Attorney's Office; providing consultation, guidance, and resources for patrol and HBPD personnel on effective domestic violence intervention and response techniques; serving as a point of contact with the victim service providers for mechanisms of interagency accountability; and working in close collaboration with the victim service partners. The Project contracts with Waymakers for a Victim Advocate to work a 4/10 schedule, Monday-Thursday and on-call 24/7 to respond to emergency requests by patrol and investigators. The services provided by the Waymakers Victim Advocate at HBPD include: crisis intervention (in-person and crisis calls), emergency assistance to meet basic needs, criminal justice system Grant Subaward Budget Narrative- Cal OES 2-107 (Revised 4/2021) 2 Car OES OF EME GEE OFFICE OF EMERGENCY SERVICES Grant Subaward Budget Narrative Grant Subaward #: LE23 07 6860 Subrecipient: City of Huntington Beach advocacy, accompaniment to law enforcement interviews and court, resource and referral advocacy, civil legal advocacy/restraining order assistance, and assistance with Cal VCB claims. The Project contracts with Interval House for a FTE Domestic Violence Counselor, who offers priority shelter, including but not limited to a hotel when the shelters are full, crisis intervention through a 24/7 hotline, emotional support and social services assistance. This Project's victim advocacy staff provides: immediate in-person response to requests for advocacy by patrol and investigators on a 24-hour basis; consultation, resource materials and outreach materials to HBPD for the purpose of assisting officers and other law enforcement employees; assists with the development and/or revision of officer and advocate protocols; assists with the training of officers on responding to victims; and serves as a point of contact with HBPD for developing and initiating mechanisms of interagency accountability. Discuss the necessity of any subcontracts and any unusual expenditures: There are no subcontracts or unusual expenditures and no anticipated mid-year salary range adjustments. Grant Subaward Budget Narrative - Cal OES 2-107 (Revised 4/2021) 3 Cal OES GOVERNOR'SEME OFFICE OF EMERGEENCYYSERVICES Grant Subaward Programmatic Narrative Grant Subaward #: LE23 07 6860 Subrecipient: City of Huntington Beach Plan to Meet Core Program Components Victim Advocacy: HBPD contracts with Waymakers for victim advocacy services to victims of domestic violence and restraining order violations, and Interval House for a FTE Domestic Violence Counselor for shelter based services. The services which support the Project's goals and objectives include: crisis intervention and follow up counseling in person or over the phone; emergency assistance with basic needs; justice system advocacy including utilizing the California Victims Legal Resource Center and DOJ Victims' Services Unit where appropriate; accompaniment to law enforcement interviews and court; community resource referrals; civil legal advocacy; restraining order assistance; and CalVCB claim assistance. The victim service providers also provide consultation, resource and outreach materials to HBPD; assist with officer and advocate protocols for responding to victims; assist with the training of patrol officers on responding to victims of domestic violence and their children; and serve as a point of contact with HBPD for developing and initiating mechanisms of interagency accountability. Training Component: The full-time investigator and victim service partners will provide one training event to HBPD personnel which will include: the dynamics Grant Subaward Programmatic Narrative - Cal OES 2-108 (Revised 4/2021 ) 1 Cal OES irdity GOVERNOR'S OFFICE OF EMERGENCY SERVICES Grant Subaward Programmatic Narrative Grant Subaward #: LE23 07 6860 Subrecipient: City of Huntinclton Beach of power and control; identifying the dominant aggressor; crime scene investigation; evidence collection, firearms, search and seizure laws, offender dynamics and manipulation tactics, victim and suspect interview techniques, documenting and photographing victim's injuries, medical release and confidentiality, recording victim interviews whenever possible, noting children as being present and/or witnesses and notifying Child Protective Services, effective report writing techniques and legal requirements, writing detail-specific and comprehensive crime reports that can effectively be used in prosecution, restraining order cases, and family law court, types of protective orders, officer safety, and protocol for connecting with victim assistance providers. Protocols for Protective Order Violations: The key strategies are to focus on proactive investigation of suspects with prior history of violence or prior court order violations. The Waymakers Victim Advocate supports this service model by reaching out to victims to provide case updates and safety planning. Sustainability: HBPD has been the proud recipients of continuous VAWA STOP funding through the LE Specialized Units Program since 1998. A unique feature is the proposed Project's victim service providers are non-profit entities that will allow for the Project to apply for government, public, private, and foundation grants to help sustain the Project. Each partner has stable and secure histories Grant Subaward Programmatic Narrative - Cal OES 2-108 (Revised 4/2021) 2 Cal OES �,tt GOVEOR'S OFFICE F.; OF EMERGENCY SERVICES Grant Subaward Programmatic Narrative Grant Subaward #: LE23 07 6860 Subrecipient: City of Huntington Beach of fund development and will continue to pursue fundraising strategies to ensure the Project's future. Grant Subaward Programmatic Narrative - Cal OES 2-108 (Revised 4/2021) 3 Cal OES N/J�,i OF EHEOR'SOF FILE �!'L�i'� OF EHERO ENCV SE RYIC ES Federal Fund Grant Subaward Assurances Information and Instructions This document is a binding affirmation that, in addition to the requirements and restrictions outlined in the Subrecipient Handbook, Subrecipients will comply with the assurances required by the federal program/fund source. The Official Designee (see SRH Section 3.030) must sign this form. Complete all sections of this form as follows: • As part of the Grant Subaward Application - include the Grant Subaward number(s) for the applicable Cal OES Program(s) that share this fund source, • With a Grant Subaward Amendment (Cal OES Form 2-213) if a new federal fund source is being added to the Grant Subaward -include the current Grant Subaward number(s) for open Grant Subaward(s), and/or • With a Grant Subaward Modification (Cal OES Form 2-223) if the assurances are received by Cal OES after the execution of the applicable Grant Subaward. Please note that Cal OES will notify Subrecipients when this is required. Cal OES Program Table Instructions: • Subrecipients may list up to six Cal OES Programs/Grant Subaward numbers with the same fund source in the table. • If a Subrecipient has more than six Cal OES Programs, an additional Federal Fund Grant Subaward Assurances Form must be submitted. • If the Cal OES Program has multiple federal fund sources a Federal Fund Grant Subaward Assurances will need to be submitted for each federal fund source. 2-109d Federal Fund Grant Subaward Assurances -STOP (Revised 1 1/2022) Cal OES GOVERNOR'SOFFICE OEMERGENCY EMEROENCY SERVICES Federal Fund Grant Subaward Assurances STOP Violence Against Women Formula Grant Program Subrecipient:City of Huntington Beach Cal OES Program Name Grant Grant Subaward Subaward # Performance Period Law Enforcement Specialized Units(LE) Program LE23 07 6860 0l/01/2024-12/31/2024 2. 3. 4. 5. 6. Subrecipients agree to adhere to the following and ensure these assurances are passed down to Second-Tier Subrecipients. 1. Required Audits and Financial Statements (SRH Section 14.005) Subrecipients expending $750,000 or more in federal funds annually must comply with the single audit requirement established by the Federal Office of Management and Budget (OMB) Uniform Guidance 2 C.F.R. Part 200, Subpart F and arrange for a single audit by an independent Certified Public Accountant (CPA) firm annually. Audits conducted under this section will be performed using the guidelines established by the American Institute of Certified Public Accountants (AICPA) for such audits. Subrecipient expends $750,000 or more in federal funds annually. ❑ Subrecipient does not expend $750,000 or more in federal funds annually. 2. Applicability of Part 200 Uniform Requirements and DOJ Grants Financial Guide The Subrecipient (and any Second-Tier Subrecipient) agrees to comply with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted and supplemented by the DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") and the current edition of the DOJ Grants Financial Guide as posted on the OVW website, including any updated version that may be posted during the period of performance apply to this Grant Subaward. The Subrecipient (and any Second-Tier Subrecipient) also agrees that all financial records pertinent to this Grant Subaward, including the general accounting ledger and all supporting documents, are subject to Cal OES's review throughout the life of 2-109d Federal Fund Grant Subaward Assurances -STOP (Revised 1 1/2022) 2 the Grant Subaward, during the close-out process, and for seven years after the Subrecipient makes final payments and all other pending matters are closed, unless a different retention period applies. Subrecipients (and any Second-Tier Subrecipients) must provide access to performance measurement information, financial records,supporting documents, statistical records, and any other pertinent records indicated at 2 C.F.R. 200.334. 3. Requirements Related to System for Award Management and Unique Entity Identifiers Subrecipients (and any Second-Tier Subrecipients) must comply with applicable requirements regarding the System for Award Management (SAM), currently accessible at https://www.sam.gov/.This includes applicable requirements regarding registration with SAM, as well as maintaining the current information in SAM. Subrecipients also must comply with applicable restrictions for Second Tier Subawards, including restrictions on Grant Subawards to entities that do not acquire and provide (to Subrecipients) the unique entity identifier assigned by SAM. The details of the Subrecipients' obligations related to SAM and to unique entity identifiers are posted on the OVW website at https://www.justice.gov/ovw/award- conditions (Award Condition: Requirements related to System for Award Management (SAM) and unique entity identifiers) and are incorporated by reference here. 4. Requirement to Report Actual or Imminent Breach of Personally identifiable Information Subrecipients (and any Second-Tier Subrecipients) must have written procedures in place to respond in the event of an actual or imminent"breach" (as defined in OMB M-17-12) if they: • Create, collect, use, process, store, maintain, disseminate, disclose, or dispose of "Personally Identifiable Information (Pil)" (as defined in 2 C.F.R. 200.1) within the scope of an OVW grant-funded program or activity, or • Use or operate a"Federal information system" (as defined in OMB Circular A-130). Subrecipients (and any Second-Tier Subrecipients) must have breach procedures that must include a requirement to report actual or imminent breach of Pll to Cal OES no later than 24 hours after an occurrence of an actual breach, or the detection of an imminent breach. 2-109d Federal Fund Grant Subaward Assurances-STOP (Revised 11/2022) 3 5. Requirements Pertaining to Prohibited Conduct Related to Trafficking in Persons (including reporting requirements and OVW authority to terminate Grant Subaward) Subrecipients (and any Second-Tier Subrecipients) must comply with all applicable requirements (including requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the part of Subrecipients (and any Second-Tier Subrecipients), or individuals defined (for purposes of this condition) as"employees"of Subrecipients (and any Second-Tier Subrecipients). The details of the Subrecipients' obligations related to prohibited conduct related to trafficking in persons are posted on the OVW website at https://www.justice.gov/ovw/award-conditions (Award Condition: Prohibited conduct by Subrecipients related to trafficking in persons (including reporting requirements and OVW authority to terminate award)), and are incorporated by reference here. 6. Determination of Suitability to interact with Participating Minors This condition applies to the Grant Subaward (if it is indicated) when some or all of the activities to be carried out under the Grant Subaward (whether by Subrecipients, or Second-Tier Subrecipients) is to benefit a set of individuals under 18 years of age. Subrecipients (and any Second-Tier Subrecipients) must make determinations of suitability before certain individuals may interact with participating minors.This . requirement applies regardless of an individual's employment status. The details of this requirement are posted on the OVW website at https://www.justice.gov/ovw/award-conditions (Award condition: Determination of suitability required, in advance,for certain individuals who may interact with participating minors), and are incorporated by reference here. 7. Compliance with Applicable Rules Regarding Approval, Planning, and Reporting of Conferences,Meetings, Trainings, and Other Events Subrecipients (and any Second Tier Subrecipients) must comply with all applicable laws, regulations, policies, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ), including the provision of food and/or beverages at such conferences, and costs of attendance at such conferences. Information on the pertinent DOJ definition of conferences and the rules applicable to this Grant Subaward appears on the OVW website at https://www.justice.gov/ovw/conference-planning. 2-109d Federal Fund Grant Subaward Assurances -STOP (Revised 11/2022) 4 8. OVW Training Guiding Principles • Subrecipients (and any Second-Tier Subrecipients) understand and agree that any training or training materials developed or delivered with funding under this Grant Subaward must adhere to the OVW Training Guiding Principle for Grantee and Subgrantees, available at https://www.justice,gov/ovw/resources-and-faqs- grantees#Discretionary. 9. Potential Imposition of Additional Requirements Subrecipients (and any Second Tier Subrecipients) agree to comply with any additional requirements that may be imposed by OVW during the period of performance for this Grant Subaward, if Subrecipients are designated as"high-risk" for purposes of the DOJ high-risk grantee list. 10. Compliance with DOJ Regulations Pertaining to Civil Rights and Nondiscrimination - 28 C.F.R. Part 42 Subrecipients (and any Second-Tier Subrecipients) must comply with all applicable requirements of 28 C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an equal employment opportunity program. 11. Compliance with DOJ Regulations Pertaining to Civil Rights and Nondiscrimination - 28 C.F.R. Part 38 Subrecipients (and any Second-Tier Subrecipients) must comply with all applicable requirements of 28 C.F.R. Part 38. Among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious practice. Part 38 also sets out rules and requirements that pertain to Subrecipient organizations (and any Second- Tier Subrecipient organizations) that engage in or conduct explicitly religious activities, as well as rules and requirements that pertain to Subrecipients (and any Second-Tier Subrecipients) that are faith-based or religious organizations. 12. Compliance with DOJ Regulations Pertaining to Civil Rights and Nondiscrimination - 28 C.F.R. Part 54 Subrecipients (and any Second-Tier Subrecipients) must comply with all applicable requirements of 28 G.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain"educational programs." 2-109d Federal Fund Grant Subaward Assurances-STOP (Revised 11/2022) 5 13, Restrictions on"Lobbying"and Policy Development In general, as a matter of federal law, federal funds may not be used by Subrecipients (and any Second-Tier Subrecipients), either directly or indirectly, to support the enactment, repeal, modification, or adoption of any law, regulation, or policy, at any level of government, in order to avoid violation of 18 U.S.C. 1913. Subrecipients (or any Second Tier Subrecipients) may, however, use federal funds to collaborate with and provide information to federal, state, local, tribal and territorial public officials and agencies to develop and implement policies and develop and promote state, local, or tribal legislation or model codes designed to reduce or eliminate domestic violence, dating violence, sexual assault, and stalking (as those terms are defined in 34 U.S.C. 12291(a)) when such collaboration and provision of information is consistent with the activities otherwise authorized under this grant program. Another federal law generally prohibits federal funds awarded by OVW from being used by Subrecipients (and any Second-Tier Subrecipients), to pay any person to • influence (or attempt to influence) a federal agency, a Member of Congress, or Congress (or an official or employee of any of them) with respect to the awarding of • a federal grant or cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing, extending,or modifying any such • award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including an exception that applies to Indian tribes and tribal organizations. Should any question arise as to whether a particular use of federal funds by a Subrecipient (or any Second-Tier Subrecipient) would or might fall within the scope of these prohibitions, the Subrecipient is to contact Cal OES for guidance, and may not proceed without the express prior written approval of Cal OES. , 14. Compliance with General Appropriations-law Restrictions on the use of Federal Funds Subrecipients (and any Second-Tier Subrecipients) must comply with all applicable restrictions on the use of federal funds set out in federal appropriations statutes. Pertinent restrictions, for each fiscal year, are set out at htfps://www.justice.gov/ovw/award-conditions (Award Condition: General appropriations-law restrictions on use of federal award funds), and are incorporated by reference here. Should a question arise as to whether a particular use of federal funds by Subrecipients (and any Second-Tier Subrecipients) would or might fall within the scope of an appropriations or law restriction, Subrecipients are to contact Cal OES for guidance, and may not proceed without the express prior written approval of Cal OES. 2-109d Federal Fund Grant Subaward Assurances-STOP (Revised 11/2022) 6 • 15. Reporting Potential Fraud, Waste, and Abuse, and Similar Misconduct Subrecipients (and any Second-Tier Subrecipients) must promptly refer to Cal OES any credible evidence that a principal, employee, agent, Subrecipient, contractor, subcontractor, or other person has, in connection with funds under this Grant Subaward-- (1) submitted a claim that violates the False Claims Act; or (2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct. Potential fraud, waste, abuse, or misconduct involving or relating to funds under this Grant Subaward should must also be reported to Cal OES. Additional information is available from the DOJ OIG website at https://oig.)ustice.gov/hotline. 16. Restrictions and Certifications Regarding Non-disclosure Agreements and Related Matters No Subrecipients (and any Second-Tier Subrecipients) under this Grant Subaward, or entity that receives a procurement contract or subcontract with any funds under this Grant Subaward, may require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in accordance with law) of waste, fraud, • or abuse to an investigative or law enforcement representative of a federal • department or agency authorized to receive such information. The foregoing is not Intended, and shall not be understood by the agency making this Grant Subaward, to contravene requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to sensitive compartmented information), or any other form issued by a federal department or • agency governing the nondisclosure of classified information. a. In accepting this Grant Subaward, Subrecipients (and any Second-Tier Subrecipients): 1) Represent that they neither require, nor have required, internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and 2) Certify that, if they learn, or are notified, that they have, or have been, requiring their employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, they will immediately stop any further obligations of Grant Subaward funds, will provide prompt written 2-109d Federal Fund Grant Subaward Assurances-STOP (Revised 11/2022) 7 notification to Cal OES, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by Cal OES. b. If Subrecipients are authorized under this award to make Second-Tier Subawards, procurement contracts, or both: 1) Subrecipients represent that: a) No other entity (whether through a Second-Tier Subaward ("subgrant"), procurement contract,or subcontract under a procurement contract) that they pass funds to either requires or has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and b) Appropriate inquiry has been made, or otherwise Subrecipients have an adequate factual basis, to support this representation; and 2) If learned or notified that any Second-Tier Subrecipient, contractor, or subcontractor entity that receives funds under this Grant Subaward is, or has been, requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, they will immediately stop any further obligations of Grant Subaward funds to or by that entity, will provide prompt written notification to Cal OES, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by Cal OES. 17. Compliance with 41 U.S.C.4712 (including prohibitions on reprisal; notice to employees) Subrecipients (and any Second-Tier Subrecipients) must comply with, and are subject to, all applicable provisions of 41 U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a federal grant. Subrecipients (and any Second-Tier Subrecipients) also must inform their employees, in writing (and in the predominant native language of the workforce), of employee rights and remedies under 41 U.S.C. 4712. 2-109d Federal Fund Grant Subaward Assurances-STOP (Revised 11/2022) 8 • 18. Encouragement of Policies to Ban Text Messaging while Driving • Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging • While Driving,"74 Fed. Reg. 51225 (October 1, 2009), the DOJ encourages . _ Subrecipients (and any Second-Tier Subrecipients) to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this Grant Subaward, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers. 19. Compliance with Statutory and Regulatory Requirements Subrecipients (and any Second-Tier Subreciplents) agree to comply with all relevant statutory and regulatory requirements, which may include, among other relevant authorities, the Violence Against Women Act of 1994, P.L. 103-322, the Violence Against Women Act of 2000, P.L. 106-386, the Violence Against Women and Department of Justice Reauthorization Act of 2005, P.L. 109-162, the Violence Against Women Reauthorization Act of 2013, P.L. 113-4, the Omnibus Crime Control and Safe Streets Act of 1968, 34 U.S.C. 10101 et seq., and OVW's implementing regulations at 28 C.F.R. Part 90. • 20. VAWA 2013 Nondiscrimination Condition • Subrecipients (and any Second-Tier Subrecipients) acknowledge that 34 U.S.C. 12291(b)(13) prohibits Subrecipients of OVW awards from excluding, denying benefits to, or discriminating against any person on the basis of actual or perceived race, color, religion, national origin, sex, gender identity,sexual orientation, or disability in any program or activity funded in whole or in part by OVW. Subrecipients may provide sex-segregated or sex-specific programming if doing so is necessary to the essential operations of the program, so long as the Subrecipient provides comparable services to those who cannot be provided with the sex-segregated or sex-specific programming. The Subrecipient (and any Second-Tier Subrecipient) • agrees that it will comply with this provision. 21. Misuse of Award Funds Subrecipients (and any Second Tier Subrecipients) understand and agree that misuse of award funds may result in a range of penalties, including suspension of current and future funds, suspension or debarment from federal grants, recoupment of monies provided under an award, and civil and/or criminal penalties. 22. Confidentiality and Information Sharing Subrecipients (and any Second-Tier Subrecipients) agrees to comply with the provisions of 34 U.S.C. 12291(b)(2), nondisclosure of confidential or private information, which includes creating and maintaining documentation of 2 109d Federal Fund Grant Subaward Assurances-STOP (Revised 11/2022) 9 compliance,such as policies and procedures for release of victim information. Subrecipients (and any Second-Tier Subrecipients) also agree to comply with the regulations implementing this provision at 28 CFR 90.4(b) and"Frequently Asked Questions (FAQs) on the VAWA Confidentiality Provision (34 U.S.C. 12291(b)(2))"on the OVW website at https://www.jusfice.gov/ovw/resources-and-faqs-grantees. 23. Activities that Compromise Victim Safety and Recovery or Undermine Offender Accountability Subrecipients (and any Second-Tier Subrecipients) agree that Grant Subaward funds will not support activities that compromise victim safety and recovery or undermine offender accountability, such as: procedures or policies that exclude victims from receiving safe shelter, advocacy services, counseling, and other assistance based on their actual or perceived sex, age, immigration status, race, religion, sexual orientation, gender identity, mental health condition, physical health condition, criminal record, work in the sex industry, or the age and/or sex of their children; procedures or policies that compromise the confidentiality of information and privacy of persons receiving OVW-funded services; procedures or policies that impose requirements on victims in order to receive services (e.g., seek an order of protection, receive counseling, participate in couples' counseling or mediation, report to law enforcement, seek civil or criminal remedies, etc.); procedures or policies that fail to ensure service providers conduct safety planning with victims; project design and budgets that fail to account for the access needs of participants with disabilities and participants who have limited English proficiency or are Deaf or hard of hearing; or any other activities outlined in the solicitation or companion guide under which the application was submitted. 24. Policy for Response to Workplace-related Incidents of Sexual Misconduct, Domestic Violence, and Dating Violence Subrecipients (and any Second-Tier Subrecipients) must have a policy, or issue a policy within 270 days of the award date, to address workplace-related incidents of sexual misconduct, domestic violence, and dating violence involving an employee, volunteer, consultant, or contractor.The details of this requirement are posted on the OVW website at https://www.justice.gov/ovw/award-conditions (Award Condition: Policy for response to workplace-related sexual misconduct, domestic_ violence, and dating violence), and are incorporated by reference here. 25. Performance Progress Reports and Final Report Submission Subrecipients agree to provide Cal OES with specific information regarding Grant Subawards. Subrecipients agree to submit an annual report that includes: a) an assessment of whether stated goals and objectives were achieved; b) information on the effectiveness of activities carried out with grant funds, including the number of persons served and the number of persons seeking services who could not be served; c) information on each Grant Subaward made; and d) such other 2-109d Federal Fund Grant Subaward Assurances-STOP (Revised 11/2022) 10 information as OVW may prescribe. Subrecipients must use the designated forms and/or systems made available by OVW for performance reporting, which identify the information that Subrecipients must collect and report as a condition of receiving funding under this award. 26. Publications Disclaimer for STOP Formula Subrecipients Subrecipients (and any Second-Tier Subrecipients) agree that all materials and publications (written, web-based, audio-visual, or any other format) resulting from subaward activities shall contain the following statement:"This project was supported by Subgrant No. LE23076860 awarded by the state administering office for the Office on Violence Against Women, U.S. Department of Justice's STOP Formula Grant Program. The opinions, findings, conclusions, and recommendations expressed in this publication/program/exhibition are those of the author(s) and do not necessarily reflect the views of the state or the U.S. Department of Justice." 27. Copyrighted Works Pursuant to 2 C.F.R. 200.315(b), Subrecipients (and any Second Tier Subrecipients) may copyright any work that is subject to copyright and was developed, or for • which ownership was acquired, under this Grant Subaward. OVW reserves a royalty- free, nonexclusive, and irrevocable right to reproduce, publish, or otherwise use the work, in whole or in part (including in the creation.of derivative works), for federal purposes, and to authorize others to do so. OVW also reserves a royalty-free, nonexclusive, and irrevocable right to reproduce, publish, or otherwise use, in whole or in part (including in the creation of derivative works), any work developed by a Subrecipient (and any Second-Tier Subrecipient), of this Grant Subaward, for federal purposes, and to authorize others to do so. In addition, Subrecipients (and any Second-Tier Subrecipients or contractors) must obtain advance written approval from Cal OES, and must comply with all conditions specified by Cal OES in connection with that approval, before: 1) using Grant Subaward funds to purchase ownership of, or a license to use, a copyrighted work; or 2) incorporating any copyrighted work, or portion thereof, into a new work developed under this Grant Subaward. It is the responsibility of Subrecipients (and any Second-Tier Subrecipients, contractors, or subcontractors as applicable) to ensure that this condition is included in any subaward, contract, or subcontract under this award. 28. Ongoing Compliance with Statutory Certifications Subrecipients (and any Second Tier Subrecipients) agree that compliance with the statutory certification requirements is an ongoing responsibility during the Grant Subaward period and that, at a minimum, a hold may be placed on the 2-109d Federal Fund Grant Subaward Assurances-STOP (Revised 11/2022) 11 Subrecipient's funds for noncompliance with any of the requirements of 34 U.S.C. 10449 (regarding rape exam payments), 34 U.S.C. I0449(e) (regarding judicial notification),34 U.S.C. 10450 (regarding certain fees and costs), and 34 U.S.C. 10451 (regarding polygraphing of sexual assault victims). Non-compliance with any of the foregoing may also result in termination or suspension of the grant or other remedial -measures, in accordance with applicable laws and regulations, 29. Requirements for Subrecipients Providing Legal Assistance Subrecipients (and any Second Tier Subrecipients) agree that the legal assistance eligibility requirements, as set forth below, are a continuing obligation on the part of Subrecipients (and any Second-Tier Subrecipients). a. The legal assistance eligibility requirements are: 1) any person providing legal assistance through a program funded under this grant program a) has demonstrated expertise in providing legal assistance to victims of domestic violence, dating violence,sexual assault, or stalking in the targeted population; or b) is partnered with an entity or person that has demonstrated expertise described in subparagraph (a);and c) has completed or will complete training in connection with domestic violence, dating violence, stalking, or sexual assault and related legal issues, including training on evidence-based risk factors for domestic and dating violence homicide; 2) any training program conducted in satisfaction of the requirement of paragraph (1) has been or will be developed with input from and in collaboration with a state, local, territorial, or tribal domestic violence, dating violence, sexual assault, or stalking victim service provider or coalition, as well as appropriate state, local, territorial, and tribal law enforcement officials; 3) any person or organization providing legal assistance through this grant program has informed and will continue to inform state, local, territorial, or tribal domestic violence,dating violence, stalking, or sexual assault programs and coalitions, as well as appropriate state and local law enforcement officials of their work; and 4) Subrecipients' land any Second-Tier Subrecipients') organizational policies do not require mediation or counseling involving offenders and victims physically together, in cases where sexual assault, dating violence, domestic violence, or 2-109d Federal Fund Grant Subaward Assurances-STOP (Revised 11/2022) 12 child sexual abuse is an issue. Subrecipients also agree to ensure that any Second-Tier Subrecipient will comply with this condition. 30. Federal Funding Accounting and Transparency Act (FFATA) Yes No Has the Subrecipient received $25,000,000 or more in federal funds in the preceding fiscal year? El If the answer is yes, does the amount of federal funds received equal 80% or more of the Subrecipient's annual gross revenue? If the answer is yes to the above two questions, did the Subrecipient report to the U.S. Security and Exchange Commission? For additional information reference: Award Condition: Reporting Subawards and Executive Compensation (Updated as of September 2016) 1 Office of Justice Programs (ojp.gov). CERTIFICATION I certify the Subrecipient identified above will comply with the requirements of the Subrecipient Handbook and the federal fund Gr Su ward assurances outlined above. Official Designee's Signature: .- Official Designee's Typed Name: Eric Parra Official Designee's Title: Chief of Police Date Executed: 2-109d Federal Fund Grant Subaward Assurances - STOP (Revised 1 1/2022) 13 CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES SUBRECIPIENT GRANTS MANAGEMENT ASSESSMENT Subreclplent:City of Huntington Beach UEI #LKKFRC4PW7L4 FIPS #:06059 Grant Disaster/Program Title:Law Enforcement Specialized Units Program (LE) Performance Period:01/01/24 to 12/31/24 Subaward Amount Requested: $ 270,857 Type of Non-Federal Entity ❑ State Govt 1 Local Govt ❑ JPA 0 Non-Profit 0 Tribe (Check Applicable Box) Per Title 2 CFR§ 200.332, Cal OES is required to evaluate the risk of noncompliance with federal statutes, regulations and grant terms and conditions posed by each subrecipient of pass-through funding.This assessment is made in order to determine and provide an appropriate level of technical assistance, training, and grant oversight to subrecipients for the award referenced above. The following are questions related to your organization's experience in the management of federal grant awards.This questionnaire must be completed and returned with your grant application materials. For purposes of completing this questionnaire,grant manager is the individual who has primary responsibility for day-to-day administration of the grant,bookkeeper/accounting staff means the individual who has responsibility for reviewing and determining expenditures to be charged to the grant award, and organization refers to the subrecipient applying for the award, and/or the governmental implementing agency,as applicable. Assessment Factors Response 1. How many years of experience does your current grant manager have managing >5 years grants? 2. How many years of experience does your current bookkeeper/accounting staff have >5 years managing grants? 3. How many grants does your organization currently receive? >10 grant 4. What is the approximate total dollar amount of all grants your organization receives? $47,000,000 5. Are individual staff members assigned to work on multiple grants? Yes 6. Do you use timesheets to track the time staff spend working on specific Yes activities/projects? 7. How often does your organization have a financial audit? Annually 8. Has your organization received any audit findings in the last three years? Yes 9. Do you have a written plan to charge costs to grants? Yes 10. Do you have written procurement policies? Yes 11. Do you get multiple quotes or bids when buying Items or services? Sometimes 12. How many years do you maintain receipts, deposits,cancelled checks,invoices? >5 years 13. Do you have procedures to monitor grant funds passed through to other entities? Yes Certification: This is to certify that, to the best of our knowledge and belief, the data furnished above is accurate, complete and current.—) Signatu .(Authoriz Agent) Date: Print Name-and Title: Phone Number: Eric Parra, Chief of Police 714-536-5902 Cal OES Staff Only:SUBAWARD # Subrecipient Grants Management Assessment (Rev,3/17/22) "4CalOES GOVERNOR'S OFFICE OF EF{EROENCY SERYICES Grant Subaward Service Area Information Grant Subaward #: 1E23 07 6860 Subrecipient: City of Huntington Beach 1. County or Counties Served: Orange County where principal office is located: Orange 2. U.S. Congressional District(s) Served: 48 U.S. Congressional District where principal office is located: 48 3. State Assembly District(s) Served: 72 State Assembly District where principal office is located: 72 4. State Senate District(s) Served: • 37 State Senate District where principal office is located: 37 5. Population of Service Area: 194,310 US Census population estimate July 1,2022 Grant Subaward Service Area Information-Cal OES 2-154 (Revised 1 1/2020) City of Huntington Beach Huntington Beach Police Department Cal OES Law Enforcement Specialized Units (LE) Program LE23 07 6860 Table of Organization 2024 Chief of Police Eric Parra 1 1 1 Investigation Division •upport Services Divisio Captain Kevin Johnson Kristin Miller Budget/Finance Detective Bureau Accounting Technician II lt.Julio Mendez Kathy Baldwin 1 1 Crimes Against Persons Interwar Howe Unit FTE Domestic Violence Sergeant Anthony Pham Counselor investigator full time Brian Drake Investigatorpart time Mike Nakama investigator part time Chris FilrGCthia Waymakers Victim Advocate -- .c�Opti. Jana Harden POLICE Cal OES OF EMERGENCY SERVICES Operational Agreement Summary Grant Subaward #: LE23 07 6860 Subrecipient: City of Huntington Beach Participating Date Signed Time Frame of OA Agency/Organization/Individual 1.Orange County Rape Crisis Center 10/03/2023 01/01/24 to 12/31/24 2.Orange County Victim/Witness Program 10/03/2023 01/01/24 to 12/31/24 3.HBPD, Waymakers, Interval House 10/03/2023 01/01/24 to 12/31/24 4.HBPD, Interval House 10/10/2023 01/01/24 to 12/31/24 5. to 6. to 7. to 8. to 9. to 10. to 11. to 12. to 13. to 14. to 15. to 16. to 17. to 18. to 19. to 20. to Operational Agreement Summary-Cal OES 2-160 (Revised 11/2020) C Waymakers GUSTING HAN AND (i CHANGE 1 AS7lNGESi OPERATIONAL AGREEMENT This Operational Agreement shall stand as evidence that the Huntington Beach Police Department and Waymakers,Victim Assistance Program intend to work together to provide a coordinated response to victims/survivors in Huntington Beach through the Huntington Beach Collaboration: Violence Against Women Project. Each agency agrees to participate in the program by coordinating/providing the following services. Waymakers,Victim Assistance Program agrees to provide support services for all victims of crime including but not limited to:crisis intervention,emergency assistance,resource and referral counseling,and follow up support. In addition, Victim Assistance Program staff will provide accompaniment and advocacy as needed with law enforcement and the criminal justice system. Assistance in filing CalVCB Victim Compensation Claims and temporary restraining orders will also be offered to crime victims. The Huntington Beach Collaboration: Violence Against Women Project agrees to accept referrals from Waymakers Victim Assistance Program and will provide: • Immediate crisis intervention with referred victims and their families. • Advocate will maintain contact with the investigating officer on assigned cases to ensure that the victim receives all services necessary to encourage continued cooperation in the investigation and subsequent prosecution. • Advocate will be available to victims and/or law enforcement to assist in follow-up contacts between law enforcement and the victim including but not limited to interviews with investigators, identification line- ups,and coordination of court appearances. Cross training will be coordinated and address appropriate subjects related to victimization issues and service delivery. A formal procedure of referral is established between the two programs to ensure comprehensive services are available to all victims and their families. We,the undersigned, as authorized representatives of Waymakers,Victim Assistance Program and the Huntington Beach Police Department do hereby approve this document. (-----) Lita Mercado Eric Parra Director Chief of Police Waymakers, Victim Assistance Huntin tton Beach Police Department Program Date: 10/3/23 Date: rld—t 2—`'( WaymakersOC.org 949.250.0488 714.540.1908 infoc wavmakersoc.org I 440 Exchange Suite 250 1 Irvine, CA 92602 This Operational Agreement shall in no way be construed as a contract.All parties reserve the right to terminate this Operating Agreement without cause at any time.This Operational Agreement is effective January 1,2024 through December 31,2024. Tax ID N9S•3167866 ( ,Waymakers CIl1IDING POSITIV►: AND LASTING CHANGE OPERATIONAL AGREEMENT This Operational Agreement shall stand as evidence that the Huntington Beach Police Department and Waymakers,Sexual Assault Victim Services intend to work together to provide a coordinated response to victims/survivors in Huntington Beach through the Huntington Beach Collaboration: Violence Against Women Project. Each agency agrees to participate in the program by coordinating/providing the following services. Waymakers,Sexual Assault Victim Services agrees to provide services through the 24-hour rape crisis hotline, provide hospital accompaniments for SART exams, provide in-person and support group counseling when appropriate,and provide personal safety classes to referrals from the Huntington Beach Collaboration: Violence Against Women Project. The Huntington Beach Collaboration: Violence Against Women Project agrees to accept referrals from Waymakers,Sexual Assault Victim Services and will provide: • immediate crisis intervention with referred victims and their families. • Advocate will maintain contact with the investigating officer on assigned cases to ensure that the victim receives all services necessary to encourage continued cooperation in the investigation and subsequent prosecution. • Advocate will be available to victims and/or law enforcement to assist in follow-up contacts between law enforcement and the victim including but not limited to interviews with investigators, identification line- ups,and coordination of court appearances. Cross training will be coordinated and address appropriate subjects related to victimization issues and service delivery. A formal procedure of referral is established between the two programs to ensure comprehensive services are available to all victims and their families. We,the undersigned,as authorized representatives of Waymakers,Sexual Assault Victim Services and the Huntington Beach Police Department,do hereby approve this document. )r' fro Lita Mercado Eric Parra Director Chief of Police Waymakers,Sexual Assault Victim Services Huntingt, n Beach Police Department Date: 10/3/23 Date: 1)--t I a 'I WaymakersOC.org 949.250.0488 I 714.540.1908 infotawaymakersoc.org ; 440 Exchange Suite 250 Irvine, CA 92602 This Operational Agreement shall in no way be construed as a contract.All parties reserve the right to terminate this Operating Agreement without cause at any time.This Operational Agreement is effective January 1,2024 through December 31,2024. Tax ID 095.3167866 • OPERATIONAL AGREEMENT This Operational Agreement shall stand as evidence that the Huntington Beach Police Department, Waymakers,and Interval House intend to work together as part of the Huntington Beach Collaboration:Violence Against Women Project to provide a coordinated response to victims/survivors of domestic violence and their children in Huntington Beach.To this end,each agency agrees to participate in the program by coordinating and providing the following services. Victim advocacy personnel will: Provide consultation, resource materials and outreach materials to the Huntington Beach Police Department for first responders and other relevant department personnel;assist with the development and/or revision of officer and advocate protocols for responding to victims/survivors of domestic violence and their children;assist with training first responders,and other relevant department personnel,on best practices in responding to victims/survivors of domestic violence and their children. The Waymakers Victim Advocate will be on-site at the Huntington Beach Police Department on a 4/10 schedule Monday-Thursday. The Waymakers Victim Advocate will maintain contact with the investigating officer on assigned cases to ensure that all victims receive all services necessary to encourage continued cooperation in the investigation and subsequent prosecution. The Waymakers Victim Advocate will provide the following services to victims/survivors of domestic violence and their children: A. Crisis Intervention and follow up counseling:response to crime victims' immediate emotional and/or physical needs,telephone and in-person support counseling services B. Court Related Services:assisting the victim with participating in the judicial process,including • • court support and accompaniment,Marsy's Law rights C. Support Services:advocacy on behalf of the victim;i.e.,filing crime victim compensation claims, • intervention with employers,case information and disposition,emergency services for basic needs,community resource referrals D. Civil Legal advocacy:restraining order assistance,family law legal resources,civil justice legal resources Interval House will provide one PTE Domestic Violence Counselor to accept referrals from this project. The Interval House Domestic Violence Counselor will provide the following services to victims/survivors of domestic violence and their children: A. In person or telephone response:respond to requests for advocacy from HBPD and victims/survivors of domestic violence on a 24-hour basis B. 24-hour hotline:hotline operation to facilitate emergency needs of victims/survivors of domestic violence and their children C. Priority shelter:provide priority shelter on a 24 hour basis for domestic violence victims and their children from Huntington Beach including but not limited to a hotel when shelters are full The Huntington Beach Police Department will coordinate the following services in the Huntington Beach Collaboration:Violence Against Women Project: A. Refer victims to the Waymakers Victim Advocate following the crime incident. Refer victims to the Interval House via the 24-hour hotline. B. The Huntington Beach Police Department provide office space,furniture,a telephone,and a computer for the Waymakers Victim Advocate,on site at the department. Reasonable work This Operational Agreement shall in no way be construed as a contract. All parties have the right to terminate this Operational Agreement without cause at any time. This Operational Agreement is effective January 1,2024 through December 31,2024. space, interview rooms,and meeting rooms are available to all project partners. C. Consult and coordinate with victim advocacy personnel for resource materials and outreach materials for the purpose of patrol officers/first responders,and other relevant department personnel. D. Coordinate the development and/or revision of officer and advocate protocols with victim advocacy personnel for responding to victims of domestic violence and their children. E. Coordinate with victim advocacy personnel for the training of patrol officers/first responders,and other relevant department personnel,on responding to victims of domestic violence and their children. F. Serve as a point of contact with victim advocacy personnel for developing and initiating mechanisms of interagency accountability. .-/-7,--- (1,_ L-2-A--- Eric Parra Chief of Police Huntington Beach Police Department Date:3 /) —t (L 1 00 le,Gt0-- Lita Mercado Director Waymakers, Victim Assistance Prggram Date: 10/3/23 arol Anne Willi ins Executive Director Interval Hon e Date: (D 1I0 / 2.3. This Operational Agreement shall in no way be construed as a contract. All parties have the right to terminate this Operational Agreement without cause at any time. This Operational Agreement is effective January 1,2024 through December 31,2024. Operational Agreement January 1, 2024— December 31, 2024 This Operational Agreement shall stand as evidence the Huntington Beach Police Department(HBPD) and Interval House intend to work together as part of the Huntington Beach Collaboration: Violence Against Women Project with the mutual goal of providing a coordinated response to victims of domestic violence and their children in Huntington Beach. The agreement is dependent upon a grant award from the Cal OES Law Enforcement Specialized Units Program for the purposes of creating or enhancing our coordinated response to victims of domestic violence and their children, and the approval of a Professional Services Contract between the City of Huntington Beach and Interval House. To this end, each organization agrees to participate in the Project by coordinating and providing the following: Victim Advocacy Interval House is contracted as the local Cal OES-funded Domestic Violence Assistance (DV) Program recipient for one full-time equivalent Domestic Violence Counselor, pursuant to Evidence Code- 1337.1(a)(I).The Interval House Domestic Violence Counselor will: Provide immediate in-person response to requests for advocacy by the Huntington Beach Police Department on a 24-hour basis. Provide priority shelter for domestic violence victims and their children from Huntington Beach on a 24-hour basis including but not limited to a hotel when shelters are full. Provide consultation, resource materials and outreach materials to the Huntington Beach Police Department for the purpose of patrol officers/first responders, and other relevant department personnel. Assist with the development and/or revision of officer and advocate protocols for responding to victims of domestic violence and their children. Assist with the training of patrol officers/first responders, and other relevant department personnel,on responding to victims of domestic violence and their children. Serve as a point of contact with the Huntington Beach Police Department for developing and initiating mechanisms of interagency accountability. Investigation and Coordination The Huntington Beach Police Department will commit at least one full-time investigator to the Huntington Beach Collaboration: Violence Against Women Project. The investigator will act in both an investigative and coordinating capacity, and will: 1 Review arrest and preliminary investigation reports to evaluate cases and provide supplemental reports for issues requiring further investigation within 48 hours of the arrest. Gather and document evidence including witness statements, the identities of ail children in the home, previous incidents of domestic violence and violent crimes, as well as civil restraining order information from the California Law EnforcementTelecommunication System(CLETS). Provide or facilitate training for patrol officers/first responders on responding to victims of domestic violence and their children. Assist with the development of protocols for ensuring consistent and appropriate response by officers to violations of protective orders in order to ensure family safety. Oversee the completion of domestic violence case follow-up requests or evidence requests by the District Attorney's Office. Provide consultation and resources for officers,and other relevant personnel employed by the Huntington Beach Police Department, on effective domestic violence intervention and response techniques. Serve as a point of contact with the domestic violence service provider and the Domestic Violence Counselor for developing and initiating mechanisms of interagency accountability. Work in close cooperation with victim advocacy personnel. Training The Huntington Beach Police Department and Interval House will collaborate to provide training to patrol officers/first responders, and other relevant department personnel,on effective domestic violence intervention and response techniques. The training must include, but is not limited to: • The dynamics of power and control in violence against victims of domestic violence • Understanding the concept of dominate aggressor • Crime scene investigation, including: o Conducting thorough victim interviews with detailed accounts of the crime o Treating the physical space as a crime scene and diligently documenting, collecting and booking physical evidence that corroborates the victim's(s) accounts o Photographing victim injuries o Noting children with detail on reports as being present and/or witnesses to the crime o Taping victim interviews/statements whenever possible o Writing detail-specific and comprehensive crime reports that can be effectively used in prosecution, court hearings, civil restraining order cases, child protection and custody hearings and conservatorships o Medical release and confidentiality information o Officer safety 2 Protocols for Sustainable Response The Huntington Beach Police Department will contact Interval House with each domestic violence call. Interval House domestic violence counselors will ensure an immediate response to victims of domestic violence referred by the Huntington Beach Police Department. The response may be to the scene, in person,or by phone 24 hours a day,as determined appropriate by law enforcement. Interval House domestic violence counselors will provide emotional support and crisis counseling, legal advocacy, social services assistance, and other support, as needed. Interval House and the Huntington Beach Police Department wilt work together to strengthen interagency accountability, protocols, resources, and cross-training to address the specialized needs of domestic violence victims. In the event of concern or conflict,The Huntington Beach Police Project Director and Interval House Supervisor will communicate the concerns and develop a resolution. Interval House and the Huntington Beach Police Department will work together to develop a long-term plan for sustaining effective domestic violence responses after the grant cycle has expired. Co-location The Huntington Beach Police investigators and Waymakers staff are co-located inthe HBPD Investigation Division,a-d the Interval House Domestic Violence Counselor is conveniently located nearby at the Interval House business office and confidential shelter location so victims of domestic violence can meet them for shelter and support services inthe community. Reasonable work space, interview rooms, and meeting rooms are available to all project partners at the Huntington Beach Police Department. Representatives from the Huntington Beach Police Department and Interval House will meet regularly through phone and scheduled face-to-face meetings. The frequency and duration of such meetings will be based on the needs of the program, but should occur at least quarterly to discuss strategies, effectiveness and the implementation of services. Reporting, invoicing and Payment l • For January 1,2024 to December 31, 2024, the Huntington Beach Police Department will subcontract to • Interval House the amount of $23,591 (grant award funds) towards one full-time equivalent Domestic Violence Counselor dedicated to this program. The Cal OES LE Grant will fund approximately 27%of the cost and hterval House will fund the remaining 73% of cost from other funding sources. Interval House will submit to the Huntington Beach Police Department an invoice and functional time sheet,with source documentation, for services provided during the funded months. This documentation shall be submitted by the 15 th of every month for the previous month. 3 Interval House will cooperate with the preparation of any progress reports and provide monthly statistical Information. The statistical information Includes but is not limited to: - Number of calls received from Huntington Beach police officers at the 24-hour hotline - Number of victims from Huntington Beach served by Interval House - Demographics of the victims served • Type of services provided by Interval House to the victims - Number of victims who utilized emergency shelter and the number of nights each victim stayed in the shelter - Number of Huntington Beach Police personnel trained We,the undersigned, as authorized representatives of our agencies, do hereby approve this agreement. Carol Williams Eric Parra Executive Director Chief of Police Interval House Huntington Beach�� Police Department Date: 1)II c�5 Date: r vtll t"'( 4