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HomeMy WebLinkAboutMatrix Consulting Group - 2024-02-05 (2) PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND MATRIX CONSULTING GROUP FOR CONDUCTING EMERGENCY MEDICAL SERVICES (EMS)FEE UPDATE,NEW EMS FEES/FINES AND FIREMED SUBSCRIPTION PROGRAM THIS AGREEMENT("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY," and Matrix Consulting Group, a California Corporation hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant to conduct an emergency medical services (EMS)fee update,new EMS fees/fines and FireMed Subscription Program; and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform these services, NOW,THEREFORE,it is agreed by CITY and CONSULTANT as follows: 1. SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. 'These services shall sometimes hereinafter be referred to as the "PROJECT." CONSULTANT hereby designates Courtney Ramos who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. 24-14140/332278 1 of 12 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. 3. TERM;TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to commence on T,elr•la'y , 20 z'j (the "Commencement Date"). This Agreement shall automatically terminate three (3) years from,the Commencement Date, unless extended or sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later than one (1) year from the Commencement Date. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT. In the event the Commencement Date precedes the Effective Date,CONSULTANT shall be bound by all terms and conditions as provided herein. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee,including all costs and expenses,not to exceed Seventeen Thousand Dollars ($17,000). 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 24-14140/332278 2 of 12 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit"B." 7. DISPOSITION OF PLANS,ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, , calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion,whichever shall occur first. These materials may be used by CITY as it sees fit. 8. HOLD HARMLESS A. CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY,its officers,elected or appointed officials,employees,agents and volunteers from and against any and all claims, damages, losses, expenses,judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT'S (or CONSULTANT's subcontractors,if any)negligent(or alleged negligent)performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT,its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. 24-14140/332278 3 of 12 B. To the extent that CONSULTANT performs"Design Professional Services"within the meaning of Civil Code Section 2782.8,then the following Hold Harmless provision applies in place of subsection A above: "CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY and its officers, elected or appointed officials, employees, agents and volunteers, from and against any and all claims, damages, losses, expenses, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) to the extent that the claims against CONSULTANT arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of CONSULTANT. In no event shall the cost to defend charged to CONSULTANT exceed CONSULTANT's proportionate percentage of fault. However,notwithstanding the previous sentence, in the event one or more other defendants to the claims and/or litigation is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, CONSULTANT shall meet and confer with CITY and other defendants regarding unpaid defense costs. The duty to indemnify,including the duty and the cost to defend, is limited as provided in California Civil Code Section 2782.8. C. Regardless of whether subparagraph A or B applies, CITY shall be,reimbursed by CONSULTANT for all costs and attorney's fees incurred by CITY in enforcing this obligation. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by CONSULTANT. 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for 24-14140/332278 4 of 12 CONSULTANT's professional liability in an amount not less than One Million Dollars ($1,000,000.00) per occurrence and in the aggregate. The above-mentioned insurance shall not contain a self-insured retention without the express written consent of CITY;however an insurance policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted. A claims-made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason,CONSULTANT agrees to purchase an extended reporting provision of at least two (2)years to report claims arising from work performed in connection with this Agreement. If CONSULTANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with required proof that insurance has been procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination. CONSULTANT waives the right to receive compensation and agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY. 24-14140/332278 5 of 12 10. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement;the certificate shall: A. provide the name and policy number of each carrier and policy; B. state that the policy is currently in force; and C. shall promise that such policy shall not be suspended, voided or canceled by either party,reduced in coverage or in limits except after thirty(30)days' prior written notice;however,ten(10)days'prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's defense,hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. 11. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other 24-14140/332278 6 of 12 payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause,and whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall be made in writing,notice of which shall be delivered to CONSULTANT as provided herein. In the event of termination, all finished and unfinished documents, exhibits, report, and evidence shall,at the option of CITY,become its property and shall be promptly delivered to it by CONSULTANT. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. 14. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 15, CITY EMPLOYEES AND OFFICIALS ' CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any 24-14140/332278 7 of 12 financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 16. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY as the situation shall warrant,or by enclosing the same in a sealed envelope,postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below. CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U. S. certified mail-return receipt requested: TO CITY: TO CONSULTANT: City of Huntington Beach Matrix Consulting Group ATTN: Fire Chief ATTN: Courtney Ramos 2000 Main Street 18012 Cowan, Suite 200 Huntington Beach, CA 92648 Irvine, CA 92614 17. CONSENT When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event, 18. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 24-14140/332278 8 of 12 19. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the.provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of 24-14140/332278 9 of 12 the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 22. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall,in particular, comply with the provisions of the United States Code regarding employment verification. 23. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 24. ATTORNEY'S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailing party. 25. SURVIVAL Terms and conditions of this Agreement,which by their sense and context survive the expiration or termination of this Agreement,shall so survive. 24-14140/332278 10 of 12 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California, 27. SIGNATORIES Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. 28. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation,and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements,promises,agreements or warranties,oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement,promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior • understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. 29. EFFECTIVE DATE This Agreement shall be effective on the date of its approval by the City Attorney. This Agreement shall expire when terminated as provided herein. 24-14140/332278 11 of 12 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. CONSULTANT, CITY OF HUNTINGTON BEACH, a municipal corporation of the State of MATRIX CONSULTING GROUP California By: Director/Chief C fnr Ck $ —C�� (Pursuant To HBMC 03.03.100) print name ITS: (circle one)Chairma residen ice President APPROVED AS TO FORM: AND By: City Attorney Co 1 print i ame D to ITS: (circle one)Secrets Chief Financial Officer/ sst. Secretary—Treasurer RECEIVE AND FILE: 040tti. 94-444741,1444) City Clerk Date /y/2 24-14140/332278 12 of 12 EXHIBIT "A" A. STATEMENT OF WORK: (Narrative of work to be performed) Consultant shall evaluate the potential for increased cost recovery by evaluating EMS fees,New EMS fees/fins and the FireMed Subscription Program. • B. CONSULTANT'S DUTIES AND RESPONSIBILITIES: EMS Fee Update: In this scope,the Department would like to update the cost and transport assumptions from the previous study conducted in FY21 to be reflective of FY24 costs. This update will utilize the current calculation methodology and service assumptions, incorporating current budget and transport information. New EMS Fees/Fines: Determining the possibility of adding new fees/fines to the EMS program to be assessed to facilities(assisted living,nursing, and hospitals) for use of the Fire Department's services. Through this scope we will focus on: • Evaluating the additional cost incurred on a flat fee or hourly basis for EMS staff to provide specific services. • Discussing options of whether this should be implemented as a fee or fine. • Determining if the additional cost can be calculated as a loss of revenue calculation. • Documenting the analysis in a memo. FireMed Subscription Program: The City has a very successful FireMed Subscription program, and this scope would focus on determining the cost recovery level of the program. Based upon the cost recovery analysis,potential options would be provided for increased cost recovery. These options would be • outlined in a separate memo. C. CITY'S DUTIES AND RESPONSIBILITIES: D. WORK PROGRAM/PROJECT SCHEDULE: Month 1 Project Initiation and Data Collection Initial discussion on New EMS Fees/Fines Start EMS Fee Model Update Month 2 Finish Updating EMS Fee Model Review EMS draft results with Fire Department staff. Update EMS Draft Report Collect Time Estimates for EMS Fees/Fines Discuss initial FireMed Cost Recovery Calculation Month 3 Final EMS Fee Study Update Report Draft EMS Fees/Fines Results Options for FireMed program Month 4 Draft EMS Fees/Fines Memo Draft FireMed Memo Month 5 Final EMS Fees/Fines Memo Final FireMed Memo matrixf consulting group February 5, 2024 Jeff Lopez Division Chief Huntington Beach Fire Department 2000 Main St. Huntington Beach, CA 92648 Dear Mr. Lopez: The Matrix Consulting Group worked with the Huntington Beach Fire Department (Department) in 2021 to conduct an update to its EMS Fees,and again in 2022 to develop GEMT cost reports.The Department is now looking to evaluate the potential for increased cost recovery by evaluating EMS fees, New EMS fees / fines, and the FireMed Subscription Program. The following sections provide an outline of the services to be performed, schedule of work, and a fixed-price quote. Scope of ServMc_-s As discussed,the City of Huntington Beach is interested in evaluating the fees assessed by the Fire Department. There are three distinct scopes of services that the Department is requesting: • EMS Fee Update: In this scope,the Department would like to update the cost and transport assumptions from the previous study conducted in FY21 to be reflective of FY24 costs. This update will utilize the current calculation methodology and service assumptions, incorporating current budget and transport information. • New EMS Fees / Fines: Determining the possibility of adding new fees / fines to the EMS program to be assessed to facilities (assisted living, nursing, and hospitals) for use of the Fire Department's services. Through this scope we will focus on: Evaluating the additional cost incurred on a flat fee or hourly basis for EMS staff to provide specific services. 18012 Cowan, Suite 200 f,Irvine, CA 92614 n 650.858.0507 SF Bay Area(Headquarters), Charlotte,Dallas,Fort Myers,Irvine,Portland,St.Louis Proposal for Fire Fee Study HUNTINGTON BEACH,CA Discussing options of whether this should be implemented as a fee or fine. Determining if the additional cost can be calculated as a loss of revenue calculation. Documenting the analysis in a memo. • FireMed Subscription Program: The City has a very successful FireMed Subscription program, and this scope would focus on determining the cost recovery level of the program. Based upon the cost recovery analysis, potential options would be provided for,increased cost recovery. These options would be outlined in a separate memo. These three scopes will allow the Department to evaluate existing cost recovery levels, as well as explore additional avenues for revenue generation. Pra csed Project Schedule Studies of this nature typically take approximately 3-5 months.The following table shows by month the associated activities with the project: Month Activities Month 1 Project Initiation and Data Collection Initial discussion on New EMS Fees/Fines • Start EMS Fee Model Update Month 2 Finish Updating EMS Fee Model Review EMS draft results with Fire Department staff. Update EMS Draft Report Collect Time Estimates for EMS Fees/ Fines Discuss initial FireMed Cost Recovery Calculation Month 3 Final EMS Fee Study Update Report Draft EMS Fees/Fines Results Options for FireMed program Month 4' °raft EMS Fees/Fines Memo Draft FireMed Memo Month 5 Final EMS Fees/Fines Memo Final FireMed Memo Commencing this project in February would allow for project completion by the end of June. However, the project team will 'work with City staff to conduct the study as efficiently as possible,and where possible expedite the above schedule. Matrix Consulting Group 2 EXHIBIT"B" Payment Schedule(Hourly Payment) A. Hourly Rate CONSULTANT'S fees for such services shall be based upon the following hourly rate and cost schedule: • Scope Total Fixed Not-To-Exceed Fee EMS Fee Update $7,500 New EMS Fees / Fines $5,000 FireMed Subscription Program $4,500 Total $17,000 B. Travel Charges for time during travel are not reimbursable. C. Billing 1. All billing shall be done monthly in fifteen (15) minute increments and matched to an appropriate breakdown of the time that was taken to perform that work and who performed it. 2. Each month's bill should include a total to date. That total should provide,at a glance, the total fees and costs incurred to date for the project. 3. A copy of memoranda, letters, reports, calculations and other documentation prepared by CONSULTANT may be required to be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 4. CONSULTANT shall submit to CITY an invoice for each monthly payment due. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due; D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and E), For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty(30)days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in,or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. 5. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. Proposal for Fire Fee Study HUNTINGTON BEACH,CA Proposed Project Price The Matrix Consulting Group is proposing the same Project Executive and Project Manager for this engagement as the original EMS Fee study conducted in 2021. The following table shows by scope the breakout of price: Scope Total Fixed Not-To-Exceed Fee EMS Fee Update $7,500 New EMS Fees/Fines $5,000 FireMed Subscription Program $4,500 Total $17,000 We would perform these Fire Fee studies for $17,000. We would be prepared to enter a contract either on a fixed price or not to exceed basis. Please note this price assumes no onsite meetings or presentations. Any on-site meetings would be billed at$250 per trip. Our typical approach to invoicing is monthly, up to the total contract amount. We appreciate the opportunity to provide services to the Huntington Beach Fire Department. Should you have any questions regarding this quote please feel free to contact me at cramos@matrixcg.net or via phone at 650-858-0507.Thank you. Cou.rtwetj Rawt.os Vice President Matrix Consulting Group, Ltd. Matrix Consulting Group 3 b/i)ye_/ Client#: 1635640 MATRICON2 DATE(MM/DD/YYYY) ACORDn CERTIFICATE OF LIABILITY INSURANCE 09/06/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Christine Torrance NAME: USI Insurance Services, LLC PHONE iAlC No EA:602 666-4 I WC.No): 830 610 537-2283 2375 E.Camelback Road,Suite 250 ADDRESS:SS: chrlstine.torrance@usl.com Phoenix,AZ 85016 INSURER(S)AFFORDING COVERAGE NAICA 877 468-6516 INSURERA:Sentinel Insurance Company Ltd. 11000 INSURED INSURER B:Hartford-WC Multiple Issuing Cos 00914 Matrix Consulting Group,Ltd Twln CityFire Insurance Com an 29459 INSURER C: Company 1650 S Amphlett Blvd,Ste 213 INSURER D San Mateo,CA 94402-1234 — INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTSR TYPE OF INSURANCE ADDtNSR IWVD POLICY NUMBER (MM/AID EF ) (MNWD/YWY) LIMITS A X COMMERCIAL GENERAL LIABILITY X X 59SBAR00849 08/0812023 08/08/2024 EACH �OCCURRENCE S2,000,000 CLAIM pREM S•MADE I XI OCCUR EaE rtOrence) S1,000,000 MED EXP(Any one person) $10,000 PERSONAL&ADV INJURY S 2,000,000 GEN'L AGGREGATE1 LIMIT APPLIESr PER: GENERAL AGGREGATE $4,000,000 PRO- POLICY I XI ECT I I LOC PRODUCTS-COMP/OPAGO s4,000,000 OTHER: S A AUTOMOBILE LIABILITY X X 59SBAR00849 08/08/2023 08/08/2024 NJ SINGLE LIMIT $2,000,000 ANY AUTO BODILY INJURY(Per pavan) S _ OWNED ^ SCHEDULED BODILY INJURY(Per saddest) $ AUTOS ONLY AUTOS S HIRED NON-OWNED PROPERTY DAMAGE X AUTOS ONLY X AUTOS ONLY ,Per accident) __ S A X UMBRELLA LIAB X OCCUR 59SBAR00849 08/08/2023 08/08/2024 EACH OCCURRENCE $3,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $3,000,000 DEO I X RETENTION S10,000 $ B WORKERS COMPENSATION X 59WECAB6SO4 08/08/2023 08/08/2024 X s pTUTE IER AND EMPLOYERS'LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE Y/N EL.EACH ACCIDENT $1,000,000 OFFICER/MEMBER EXCLUDED? I Y I N/A (Mandatory In NH) - E.L.DISEASE-EA EMPLOYEE S1,000,000 If yes.describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 C Professional Llab 59PG029737223 08/08/2023 08/08/202�j $2,000,000/$3,000,000 $10,000 dedlea claim DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached It more space Is roqulred) RE: Quote to Prepare Ground Emergency Medical Transport(GEMT)Cost Reports,Huntington Beacpfx afft)itH:%S TO FORM L General Liability,including completed operations,and Hired&Non-Owned Auto Liability include wily:_ __ __ --- automatic Additional Insured endorsement that provides Additional Insured status to the Certificate HblUe11ALL E.GATES only when there is a written contract or written agreement between the named insured and the certificafeiTY ATTORNEY (See Attached Descriptions) CITY Or HUNTINGTON REACH CERTIFICATE HOLDER CANCELLATION City of Huntington Beach SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Y 9 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 2000 Main Street ACCORDANCE WITH THE POLICY PROVISIONS. Huntington Beach,CA 92648 AUTHORIZED REPRESENTATIVE v I /v11- B© 8-2015 ACORD CORPORATION.All rights reserved. ACORD 25(2016/03) 1 of 2 The ACORD name and logo are registered marks of ACORD #S41723750/M41723638 RYEZP • • ., • : DESCRIPTIONS.(Continued from Page 1) . . ... . .: . •. holder and with regard to•work performed by or on behalf of the named insured.General Liability,.Hired& . . . • • . . Non-Owned Auto Liability and Workers Compensation provide a blanket Waiver of Subrogation in favor of the same,when required by written.contract.General Liability and Hired•&Non.Owned.Auto Liability.contain a• special endorsement with"Primary and Non-Contributory"wording,when required by written contract.This • form is•subject to any/all respective policy provisions. Additional Insured Includes:The City of Huntington Beach,Its_officers,elected or appointed:officials, . employees.Agents and volunteers • • • • • • • • SAG1TTA 25.3(2016/03y 2 of 2 :- #S417237501M41723638 \ City of Huntington Beach fi$ :, A 2000 Main Street ♦ Huntington Beach, CA 92648 v p d - - . - - = � (714) 536-5227 • www.huntingtonbeachca.gov Office of the City Clerk CooNT\(� Robin Estanislau, City Clerk April 5, 2024 Matrix Consulting Group Attn: Courtney Ramos 18012 Cowan, Suite 200 Irvine, CA 92614 Dear Ms. Ramos: Enclosed is a fully executed original of the Professional Services Contract between the City of Huntington Beach and Matrix Consulting Group, Inc. for Conducting Emergency Medical Services (EMS) Fee Update, New EMS Fees/Fines and Firemed Subscription Program. Sincerely, eids4.0,44) Robin Estanislau, CMC City Clerk RE:ds Sister City: Anjo, Japan