HomeMy WebLinkAboutFPPC Re-Certification of Electronic Filing System - Vendor N (2) tUt-IA.
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FAIR POLITICAL PRACTICES COMMISSION
1102 Q Street • Suite 3050 • Sacramento, CA 95811
(916) 322-5660 • Fax (916) 322-0886
April io, 2024
Robin Estanislau
City of Huntington
2000 Main Street
Huntington, CA 92648
Re: Re-Certification of Electronic Filing System for Statements of Economic Interests
System
Dear Robin Estanislau:
Congratulations! We are pleased to inform you that your agency's system for electronic
filing of the Statements of Economic Interests (Form 700) has been re-certified.
As a reminder, according to Regulation 18756, each agency is required to update its
system annually to conform with Commission-approved changes to Form 700. In
addition,if a significant change of product or system architecture takes place or five years
have passed since the initial or most recent Commission certification, an agency must
request re-certification.
Please note that if your agency's program includes the conflict-of-interest disclosure
categories, the Commission does not approve the accuracy of such information. The
conflict-of-interest code categories and the assignments are the sole responsibility of the
agency.
If you have any questions, please feel free to contact Cyndi Glaser at 279-237-3771.
Sincerely,
Jue Wang Jesse Hidalgo
Admin. Division Manager Chief Information Officer
STATE OF CALIFORNIA
iiiiik
` FAIR POLITICAL PRACTICES COMMISSION
IIII 1102 Q Street•Suite 3000•Sacramento,CA 95811
(916)322-5660•Fax(916)322-0886
Application to Obtain Certification of Electronic Filing System for Processing a
Statement of Interests, Form 700
1. This application is for the following agency:
Name of Agency
City of Huntington Beach
Check if this is your initial request for certification or if this is for re-certification
❑ Initial ❑✓ Re-Certification
Agency (Check One)
❑ State ❑ County ❑✓ City ❑ Special District ❑ Other
Business Street Address City
2000 Main St Huntington Beach
State Zip Code Email Telephone Number
CA 92648 Robin.Estanislau@surfcity-hb.org (714) 536-5405
2. The agency contact for questions relating to certification: -
Name (Last, First) Title
Estanislau, Robin City Clerk
Email Telephone Number
Robin.Estanislau@surfcity-hb.org 714) 536-5405
Vendor or service -.
Vendor Name Contact Name (Last, First) Title
NetFile, Inc. Diebert, Tom VP
Email Telephone Number
diebert@netfile.com 209.742.4100
a) Has the vendor or service provider been previously approved by the FPPC?
2 Yes El No
(If response is (No), please complete section 4)
If response was yes, has the vendor or service provider system been modified
which changes the previously approved system specifications or network ❑ Yes ❑✓ No
diagram? (If response is (Yes), please complete section 4)
4. New vendor or service provider requirements:
The agency seeking approval and certification of an electronic filing system for statements of economic
interests shall submit the following to the Commission:
a) A description of the electronic filing system that the agency proposes to use with documentation
showing compliance with the technical requirements of Section 87500.2, and this regulation will
include the following:
i. System overview
ii. Specifications
iii. Network diagrams
These documents shall be submitted as attachments to this application
1
FPPC System Submission Form(Aug/2018)
FPPC Advice:systemsubmissions@fppc.ca.gov(866/275-3772)
www.fppc.ca.gov
STATE OF CALIFORNIA
Sw
FAIR POLITICAL PRACTICES COMMISSION
1102 Q Street•Suite 3000•Sacramento,CA 95811
(916)322-5660•Fax(916)322-0886
5. An agency's proposed electronic filing system agrees to meet the following requirements:
1) The statement of economic interests filed electronically shall include an electronic
transmission that is submitted under penalty of perjury and that conforms to ❑✓ Yes ❑No
subdivision (b) of Section 1633.11 of the Civil Code.
2) The agency's filing officer shall issue to a person who electronically files his or her
statement of economic interests or amendment an electronic confirmation that
notifies the filer that his or her statement of economic interests or amendment was
received. The confirmation shall include the date and the time that the statement of ❑✓ Yes ❑ No
economic interests or amendment was received by the filing officer and the method
by which the filer may view and print the data received by the filing officer.
3) A copy retained by the filer of a statement of economic interests or amendment that
was electronically filed and the confirmation issued pursuant to subparagraph (A)
that shows that the filer timely filed his or her statement of economic interests or ❑✓ Yes ❑ No
amendment shall create a rebuttable presumption that the filer timely filed his or
her statement of economic interests or amendment.
4) The agency shall utilize an electronic filing system that includes layered security to
2 Yes El No
ensure data integrity.
5) The system shall have the capability to uniquely identify a filer electronically when
he or she accesses the electronic filing system. ✓❑ Yes ❑ No
6) The operational process for the system shall include industry best practices to
ensure that the security and integrity of the data and information contained in the ❑✓ Yes ❑No
statement of economic interests are not jeopardized or compromised.
7) The agency shall provide the public with a copy of an official's statement of
economic interests upon request, in accordance with Section 81008.The copy of
the electronically filed statement of economic interests shall be identical to the ❑✓ Yes ❑ No
statement of economic interests published by the Commission and shall include the
date that the statement was filed.
8) The agency shall have the ability to redact information on a statement of economic
interests prior to posting the statement of economic interests on the Internet.
a) 18313.6. Online Posting: Redacting Personal Information. (a) At the request of
an elected officer, Commission Staff shall redact the following information from
the official's statement of economic interest for purposes of the online posting
under Regulation 18313.5(b) if the elected officer has a reasonable privacy
concern related to an individual's address, or a family member's name or other
personally identifiable information: ✓❑ Yes ❑ No
i. The address of the individual.
ii. The name of the family member.
iii. The address of an entity at which the family member is employed.
iv. The name of any entity if the name of the entity would reveal the name of
the family member or the address at which the family member lives or is
employed.
2
FPPC System Submission Form(Aug/2018)
FPPC Advice:systemsubmissions@fppc.ca.gov(866/275-3772)
www.fppc.ca.gov
STATE OF CALIFORNIA
' ' FAIR POLITICAL PRACTICES COMMISSION
1102 Q Street•Suite 3000•Sacramento,CA 95811
(916)322-5660•Fax(916)322-0886
9) The agency agrees to audits of the approved and certified electronic filing system to
evaluate its performance and compliance with the requirements of this section. 0 Yes ❑ No
10)To permit compatibility among systems, an agency's electronic filing system for
statements of economic interests under Section 87500.2 shall accept a fling using
a system that permits data to be exported to a common file format such as comma ✓❑ Yes ❑ No
separated values (CSV) or Extensible Markup Language (XML), allowing the data to
be easily retrieved on a variety of spreadsheet and database applications.
11) In addition to the requirements set forth in Section 87500.2, an agency's electronic
filing system for statements of economic interests shall include the necessary
industry best practices to ensure that the integrity of the data and information is not
jeopardized or compromised by using technology such as:
a) Secured authentication
b) Complex password requirements
c) Secure sockets layer(SSL)
d) Web encryption
e) Enterprise-level network firewalls ❑✓ Yes 0 No
f) Database encryption
g) Password encryption
h) System hardening procedures
i) Backup and restore process
j) Disaster recovery capability
k) The capability to completely redact or omit information from an Internet
posting of the form.
6. Verification
The Fair Political Practices Commission is the only agency with authority under the Political Reform Act
to adopt the statement of economic interests and its accompanying instructions. Therefore, the agency
identified above agrees that it will not make any changes, edits, or redactions to the Form 700 and
informational materials approved by the FPPC. The agency understands that any relevant supplemental
information or training the agency will provide the filers will be subject to FPPC review. The agency agrees
that any additional reporting required pursuant to the agency's rules or regulations will be in a clearly
identified separate document of form. Failure to comply may result in revocation of the electronic filing
system.
Initials of signator
The undersigned agency head or designated agent certifies that he/she has read the conditions for
certification and agrees to follow all applicable procedures. The submission conditions and FPPC
Regulation 18756 are available on the FPPC website at www.fppc.ca.gov.
Signatur 72 tinted Name Robin Estanislau Signed on 4/8/2024
(month,day,year)
3
FPPC System Submission Form(Aug/2018)
FPPC Advice:systemsubmissions@fppc.ca.gov(866/275-3772)
www.fppc.ca.gov
STATE OF CALIFORNIA
FAIR POLITICAL PRACTICES COMMISSION
IWI
I. 1102 Q Street•Suite 3000•Sacramento,CA 95811
(916)322-5660•Fax(916)322-0886
7. Terms and Conditions
A certification fee of$1,000 payable to the Fair Emergency filings—In the event that the
Political Practices Commission. electronic system becomes inoperable and
unable to receive electronic filings, the agency
The Commission may at its discretion, charge shall, within 24 hours, contact the FPPC.The FPPC
a $1,000 re-certification fee depending on the will provide an emergency plan that provides
complexity of the system review. for the most timely filing of statements.The
emergency plan may require paper submissions
or other filing options in order to meet the Act's
requirements.
The agency's contact person identified on the The agency is required to maintain adherence
application on will be the FPPC's point of contact to FPPC requirements following certification and
for any issues relating to the Form 700 and must notify the FPPC of any proposed changes to
accompanying instructions. The vendor's contact the system that would impact criteria outlined in
person will be the FPPC's point of contact for the legislation or regulation.
information on technology questions.
These terms and conditions are subject to Following system approval all agencies will
change. be responsible for ensuring all electronic SEI
submissions must have an electronic data stamp
and the System Acceptance Number (SAN)
displayed at the top of the first page of the Form
700.The SAN will be provided to the agency at
the time of system approval and will be in the
following format: (000000000-AAA-0000)
All agencies must comply with Government Code Any additional pages or forms that are not part
Section 87500.2 and FPPC Regulation 18756. of the standard Form 700 generated by the FPPC
will be clearly identified as not being part of the
form 700.
An agency shall not use the electronic program An agency that submits a re-certification request
until certification is approved. must provide information related to any changes
since the last FPPC approval.
Important Note: Effective January 1, 2018,for Form 700 statements that are filed electronically and required
to be forwarded to the FPPC,your agency's systems are required to allow electronic data transfer with the
FPPC electronic system as part of this approval requirement.
4
FPPC System Submission Form(Aug/2018)
FPPC Advice:systemsubmissions@fppc.ca.gov(866/275-3772)
www.fppc.ca.gov
a
STATE OF CALIFORNIA
!'iik
, ' , �z FAIR POLITICAL PRACTICES COMMISSION
1102 Q Street • Suite 3000 • Sacramento, CA 95811
(916) 322-5660 • Fax (916) 322-0886
ST, -OF CPA'
Agency E-Filing Information
Agency Name: City of Huntington Beach
Date: 4/08/2024
General Information
Type of contract— Annual
Monthly or annual?
Annual/monthly cost $20,000 annual
For the approved
agency above, how # Comments
many
Filing officials 5
Employees 201
Form 700 filers 215
Please specify type of
filers who will use Agency ® Code Filers ® 87200 ❑ Judges/Court Commissioners
system (Courts only)
E-Filing Information Yes No Comments
Is e-filing required? X ❑
Does your agency post ❑ x
700s to its website?
Is filing officer training ® ❑
provided?
Is filer training provided? ® ❑
E-Filing Information
How do you terminate a filer in your system Filers can be terminated manually in the
without a leaving office statement? system.
How is the conflict of interest code presented A link to download the COI doc is displayed to
with the e-filing system? the filer in their filer account.
Revised 4/08/2024
Instructions
General Information:
Here is the place for Type of contract and cost.
For the approved agency above, how many:
Filing Officials: Filing Officials are those that retains a copy of the Form 700, Statement
of Economic Interest. How many staff members do you have that work on the Form 700 as
the Filing Officials?
Employees: Total number of employees (including those that file the Form 700)
Form 700 filers: Number of employees that file the Form 700, Statement of Economic
Interests.
Please specify type of filers who will use Agency system:
Code Filers (These are those that file based on a conflict of interest code)
87200 (These are those that file under Government Code Section 87200)
Judges/Court Commissioners (This is Court filers)
E-Filing Information:
These questions relate to:
Is E-filing required?
Do you post to our website?
Do you provide training to the Filing Officer (Retains the original)?
Do you provide training to your filers?
Without a leaving office, Form 700, how do you terminate a filer?
For code filers, how do you get the conflict of interest code to your filers?
Revised 1/24/2018
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FAIR POLITICAL PRACTICES COMMISSION
iio2 Q Street • Suite 3050 • Sacramento, CA 95811
(916) 322-5660 • Fax (916) 322-0886
February 12, 2024
Robin Estanislau
City of Huntington Beach
2000 Main Street
Huntington, CA 92648
Re: Re-Certification of Electronic Filing System for Statements of Economic Interests
Dear Robin Estanislau:
It has been five (5) years since your agency has been approved for electronic filing of the
Statements of Economic Interests (Form 700).
If you chose to continue with your pre-approved vendor electronic filing,please re-submit
the "Application to Obtain Certification of Electronic Filing System for Processing a
Statement of Interests, Form 700" and an updated Agency Form within 30 days.
The Commission may at its discretion, charge a $i000, re-certification fee depending on
the complexity of the system review.
If you have any questions, please feel free to contact Cyndi Glaser at 279-237-3771.
Sincerely,
Jue ang Jesse Hidalgo
Admin. Division Manager Chief Information Officer