HomeMy WebLinkAboutProcure America - 2024-06-04 (2) �NTiNGT 2000 Main Street,
t; oti cP Huntington Beach,CA
Cityof Huntington Beach 92648
U=— g APPROVED 7-0
File #: 24-413 MEETING DATE: 6/4/2024
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Eric G. Parra, Interim City Manager
VIA: Travis K. Hopkins, Assistant City Manager
PREPARED BY: Catherine Jun, Deputy City Manager
Subject:
Approve and authorize execution of a service agreement between the City of Huntington
Beach and Procure America for expense reduction and cost recovery services
Statement of Issue:
Under this service agreement, Procure America will audit several categories of the City's business-
related expenses to recommend potential opportunities for cost savings or revenue generation.
Upon review, the City Manager may choose to approve any (or none) of the recommendations and
direct Procure America to realize savings on behalf of the City.
Financial Impact:
There is no direct cost for Procure America to prepare its initial audit and recommendations. If the
City Manager authorizes Procure America to implement one or more recommendations, any savings
or revenue will be split 70/30 (City/Procure America) for a limited duration of 12-60 months,
depending on the level of services requested from Procure America. After that term, the City will be
entitled to the entirety of those savings.
Recommended Action:
Approve and authorize the Mayor and City Clerk to execute a "Service Agreement Between the City
of Huntington Beach and Procure America for Expense Reduction and Cost Recovery Services."
Alternative Action(s):
Do not approve the recommended action, and direct staff accordingly.
Analysis:
Procure America, headquartered in Orange County, specializes in cost reduction services for public
sector organizations such as municipalities, counties, and special districts. Procure America
proposes a no-cost audit of the following four categories: utilities, telecommunications, treasury
services, and shipping and logistics. Utilizing subject matter experts to audit these categories,
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File #: 24-413 MEETING DATE: 6/4/2024
Procure America will present potential cost savings and revenue-generating recommendations for the
City's consideration. Sample recommendations for past Procure America clients include: (1)
identifying utility refunds and rate changes to reduce ongoing utility charges; (2) auditing telephone
contracts to uncover unused or unneeded services, billing errors, and opportunities to renegotiate
contracts for savings; and (3) analyzing the agency's selected bank to ensure it offers the best
products, pricing, and services.
Following a careful review of the audit and recommendations, the City Manager may authorize
Procure America to implement any, all, or none of their recommendations. In exchange, the City and
Procure America will engage in a cost-sharing of any savings or revenue that are realized, wherein
the City will receive 70% and Procure America will receive 30% for 12 months (for any cost recovery
following a basic bill audit) or 60 months (for a more comprehensive audit with additional areas of
focus beyond billing matters). Following the initial cost share period, the City will receive 100% of all
cost savings.
The proposed service agreement with Procure America will "piggyback" off an existing, competitively
bid agreement between the County of Orange and Procure America (Attachment 2), which complies
with purchasing requirements outlined in Municipal Code section 3.02.190(C). City staff also reached
out to past clients in the cities of Santa Ana, Yorba Linda, and the County of Orange, which provided
positive referrals for Procure America.
Environmental Status:
This action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections
15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change
in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the
CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for
resulting in physical change to the environment, directly or indirectly.
Strategic Plan Goal:
Goal 2 - Fiscal Stability, Strategy A - Consider new revenue sources and opportunities to support the
City's priority initiatives and projects.
For details, visit www.huntingtonbeachca.gov/strategicplan
<http://www.huntingtonbeachca.gov/strategicplan>.
Attachment(s):
1. Service Agreement between the City of Huntington Beach and Procure America
2. Agreement between the County of Orange and Procure America
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SERVICE AGREEMENT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
PROCURE AMERICA
FOR
EXPENSE REDUCTION AND COST RECOVERY SERVICES
THIS AGREEMENT ("Agreement") is made and entered into by and between the
City of Huntington Beach, a municipal corporation of the State of California,hereinafter
called"City," and Procure America,hereinafter referred to as "Contractor."
Recitals
A. The City desires to retain a Contractor having special skill and knowledge in the
field of expense reduction and cost recovery services.
B. Contractor represents that Contractor is able and willing to provide such services
to the City.
C. In undertaking the performance of this Agreement, Contractor represents that it is
knowledgeable in its field and that any services performed by Contractor under
this Agreement will be performed in compliance with such standards as may
reasonably be expected from a comparable company or firm in the field.
Contractor has been selected to perform these services pursuant to Huntington •
Beach Municipal Code Chapter 3.02.
NOW, THEREFORE, it is agreed by City and Contractor as follows:
1. Scope of Services
Contractor shall provide all services as described in Exhibit"A,"which is
attached hereto and incorporated into this Agreement by this reference. These services
shall sometimes hereinafter be referred to as the "Project."
Contractor hereby designates Todd Main,who shall represent it and be its sole
contact and agent in all consultations with City during the performance of this
Agreement.
2. City Staff Assistance
City shall assign a staff coordinator to work directly with Contractor in the
performance of this Agreement.
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3. Compensation
a.. City agrees to pay, and Contractor agrees to accept as total payment for its
services,the rates and charges identified in Attachment"B."
b. Contractor shall be paid pursuant to the terms of Attachment"B."
4. Term
Time is of the essence of this Agreement. The services of Contractor are to
commence 601�2 / or as soon as practicable after the execution of this Agreement by
City (the "Commencement Date") and terminate three (3) years from Commencement
Date,unless terminated earlier in accordance with the provisions of this Agreement.
Contract may be extended for 2 additional one-year periods if mutually agreed to in
writing by both parties. The time for performance of the tasks identified in Exhibit"A"
are generally to be shown in Exhibit"A." This schedule and Term may be amended to
benefit the Project if mutually agreed to in writing by City and Contractor.
In the event the Commencement Date precedes the Effective Date, Contractor
shall be bound by all terms and conditions as provided herein.
5. Extra Work
In the event City requires additional services not included in Exhibit"A" or
changes in the scope of services described in Exhibit"A," Contractor will undertake such
work only after receiving written authorization from City. Additional compensation for
such extra work shall be allowed only if the prior written approval of City is obtained.
6. Disposition of Plans,Estimates and Other Documents
Contractor agrees that title to all materials prepared hereunder, including, without
limitation, all original drawings, designs, reports, both field and office notices,
calculations, computer code, language, date or programs, maps, memoranda, letters and
other documents, shall belong to City, and Contractor shall turn these materials over to
City upon expiration or termination of this Agreement or upon Project completion,
whichever shall occur first. These materials may be used by City as it sees fit.
7. Hold Harmless
Contractor hereby agrees to protect, defend, indemnify and hold harmless City, its
officers, elected or appointed officials, employees, agents, and volunteers from and
against any and all claims, damages, losses, expenses,judgments, demands and defense
costs, and consequential damage or liability of any kind or nature,however caused,
including those resulting from death or injury to Contractor's employees and damage to
Contractor's property, arising directly or indirectly out of the obligations or operations
herein undertaken by Contractor, caused in whole or in part by any negligent act or
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omission of the Contractor, any subcontractors, anyone directly or indirectly employed
by any of them or anyone for whose acts any of them may be liable, including but not
limited to concurrent active or passive negligence, except where caused by the active
negligence, sole negligence, or willful misconduct of the City. Contractor will conduct
all defense at its sole cost and expense and City shall approve selection of Contractor's
counsel. This indemnity shall apply to all claims and liability regardless of whether any
insurance policies are applicable. The policy limits do not act as a limitation upon the
amount of indemnification to be provided by Contractor.
8. Workers Compensation Insurance
Pursuant to California Labor Code Section 1861, Contractor acknowledges
awareness of Section 3700 et seq. of this Code,which requires every employer to be
insured against liability for workers' compensation; Contractor covenants that it will
comply with such provisions prior to commencing performance of the work hereunder.
Contractor shall obtain and furnish to City workers' compensation and employer's
liability insurance in an amount of not less than the State statutory limits.
Contractor shall require all subcontractors to provide such workers' compensation
and employer's liability insurance for all of the subcontractors' employees. Contractor
shall furnish to City a certificate of waiver of subrogation under the terms of the workers'
compensation and employer's liability insurance and Contractor shall similarly require all
subcontractors to waive subrogation.
9. General Liability Insurance
In addition to the workers' compensation and employer's liability insurance and
Contractor's covenant to defend, hold harmless and indemnify City, Contractor shall
obtain and furnish to City, a policy of general public liability insurance, including motor
vehicle coverage covering the Project/Service. This policy shall indemnify Contractor,
its officers, employees and agents while acting within the scope of their duties, against
any and all claims arising out of or in connection with the Project/Service, and shall
provide coverage in not less than the following amount: combined single limit bodily
injury and property damage, including products/completed operations liability and
blanket contractual liability, of One Million Dollars ($1,000,000)per occurrence. If
coverage is provided under a form which includes a designated general aggregate limit,
the aggregate limit must be no less than One Million Dollars ($1,000,000)per
occurrence. If coverage is provided under a form which includes a designated general
aggregate limit,the aggregate limit must be no less than One Million Dollars
($1,000,000)for this Project/Service. This policy shall name City, its officers, elected or
appointed officials, employees, agents, and volunteers as Additional Insureds, and shall
specifically provide that any other insurance coverage which may be applicable to the
Project/Service shall be deemed excess coverage and that Contractor's insurance shall be
primary.
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Under no circumstances shall said above-mentioned insurance contain a self-
insured retention, or a"deductible" or any other similar form of limitation on the required
coverage.
10. Automobile Liability Insurance
Contractor shall obtain and furnish to City an automotive liability insurance
policy covering the work performed by it hereunder. This policy shall provide coverage
for Contractor's automotive liability in an amount not less than One Million Dollars
($1,000,000.00)per occurrence and a separate "Additional Insured Endorsement"page
listing both the policy number and naming the"City of Huntington Beach, its officers,
elected or appointed officials, employees, agents and volunteers" as additional insured on
the endorsement. The above-mentioned insurance shall not contain a self-insured
retention, "deductible" or any similar form of limitation on the required coverage except
with the express written consent of City.
11. Certificate of Insurance
Prior to commencing performance of the work hereunder, Contractor shall furnish
to City a certificate of insurance subject to approval of the City Attorney evidencing the
foregoing insurance coverage as required by this Agreement; the certificate shall:
a. provide the name and policy number of each carrier and policy;
b. state that the policy is currently in force; and
c. promise that such policy shall not be suspended,voided or canceled by
either party, reduced in coverage or in limits except after thirty(30) days'
prior written notice; however,ten(10) days' prior written notice in the
event of cancellation for nonpayment of premium.
Contractor shall maintain the foregoing insurance coverage in force until the work
under this Agreement is fully completed and accepted by City.
This requirement for carrying the foregoing insurance coverage shall not derogate
from Contractor's defense,hold harmless and indemnification obligations as set forth in
this Agreement. City or its representative shall at all times have the right to demand the
original or a copy of the policy of insurance. Contractor shall pay, in a prompt and
timely manner,the premiums on the insurance hereinabove required.
12. Independent Contractor
Contractor is, and shall be, acting at all times in the performance of this
Agreement as an independent contractor herein and not as an employee of City.
Contractor shall secure at its own cost and expense, and be responsible for any and all
payment of all taxes, social security, state disability insurance compensation,
unemployment compensation and other payroll deductions for Contractor and its officers,
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agents and employees and all business licenses, if any, in connection with the Project
and/or the services to be performed hereunder.
13. Conflict of Interest
Contractor covenants that it presently has no interests and shall not have interests,
direct or indirect, which would conflict in any manner with performance of services
specified under this Agreement.
14. Termination
This Agreement may be terminated by the City upon thirty (30) days written
notice of termination. In such event, Contractor shall be entitled to receive and the City
shall pay Contractor compensation for all services performed by Contractor prior to
receipt of such notice of termination, subject to the following conditions:
a. As a condition of such payment,the Director may require Contractor to
deliver to the City all work product completed as of such date, and in such case such
work product shall be the property of the City unless prohibited by law, and Contractor
consents the City's use thereof for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
15. Exclusivity and Amendment
This Agreement represents the complete and exclusive statement between the City
and Contractor, and supersedes any and all other agreements, oral or written, between the
parties. In the event of a conflict between the terms of this Agreement and any
attachments hereto,the terms of this Agreement shall prevail. This Agreement may not
be modified except by written instrument signed by the City and by an authorized
representative of Contractor. The parties agree that any terms or conditions of any
purchase order or other instrument that are inconsistent with, or in addition to,the terms
and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this
Agreement acknowledges that no representations, inducements,promises or agreements,
orally or otherwise, have been made by any party, or anyone acting on behalf of any
party, which are not embodied herein.
16. Assignment
Inasmuch as to this Agreement is intended to secure the specialized services of
Contractor, Contractor may not assign,transfer, delegate, or subcontract any interest
herein without the prior written consent of the City and any such assignment,transfer,
delegation or subcontract without the City's prior written consent shall be considered null
and void. Nothing in this Agreement shall be construed to limit the City's ability to have
24-14231/340217 5
any of the services which are the subject to this Agreement performed by City personnel
or by other Contractors retained by City.
17. City Employees and Officials
Contractor shall employ no City official nor any regular City employee in the
work performed pursuant to this Agreement. No officer or employee of City shall have
any financial interest in this Agreement in violation of the applicable provisions of the
California Government Code.
18. Notices
Any notices, certificates, or other communications hereunder shall be given either
by personal delivery to Contractor's agent(as designated in Section 1 hereinabove) or to
City as the situation shall warrant, or by enclosing the same in a sealed envelope,postage
prepaid, and depositing the same in the United States Postal Service,to the addresses
below. City and Contractor may designate different addresses to which subsequent
notices, certificates or other communications will be sent by notifying the other party via
personal delivery, a reputable overnight carrier or U.S. certified U.S. certified mail-return
receipt requested:
To City: Contractor:
City of Huntington Beach Procure America
Attn: City Manager Attn: Todd Main
2000 Main Street 31103 Rancho Viejo Road, #D2102
Huntington Beach, CA 92648 San Juan Capistrano, CA 92675
19. Consent
When City's consent/approval is required under this Agreement, its
consent/approval for one transaction or event shall not be deemed to be a consent/approval
to any subsequent occurrence of the same or any other transactions or event.
20. Modification
No waiver or modification of any language in this Agreement shall be valid unless
in writing and duly executed by both parties.
21. Section Headings
The titles, captions, section,paragraph and subject headings, and descriptive
phrases at the beginning of the various sections in this Agreement are merely descriptive
and are included solely for convenience of reference only and are not representative of
matters included or excluded from such provisions, and do not interpret, define, limit or
24-14231/340217 6
describe, or construe the intent of the parties or affect the construction or interpretation of
any provision of this Agreement.
22. Interpretation of this Agreement
The language of all parts of this Agreement shall in all cases be construed as a
whole, according to its fair meaning, and not strictly for or against any of the parties. If
any provision of this Agreement is held by an arbitrator or court of competent jurisdiction
to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the
remaining covenants and provisions of this Agreement. No covenant or provision shall be
deemed dependent upon any other unless so expressly provided here. As used in this
Agreement,the masculine or neuter gender and singular or plural number shall be deemed
to include the other whenever the context so indicates or requires. Nothing contained
herein shall be construed so as to require the commission of any act contrary to law, and
wherever there is any conflict between any provision contained herein and any present or
future statute, law, ordinance or regulation contrary to which the parties have no right to
contract, then the latter shall prevail, and the provision of this Agreement which is hereby
affected shall be curtailed and limited only to the extent necessary to bring it within the
requirements of the law.
23. Duplicate Original
The original of this Agreement and one or more copies hereto have been prepared
and signed in counterparts as duplicate originals, each of which so executed shall,
irrespective of the date of its execution and delivery, be deemed an original. Each
duplicate original shall be deemed an original instrument as against any party who has
signed it.
24. Immigration
Contractor shall be responsible for full compliance with the immigration and
naturalization laws of the United States and shall, in particular, comply with the provisions
of the United States Code regarding employment verification.
25. Legal Services Subcontracting Prohibited
Contractor and City agree that City is not liable for payment of any subcontractor
work involving legal services, and that such legal services are expressly outside the scope
of services contemplated hereunder. Contractor understands that pursuant to Huntington
Beach City Charter Section 309,the City Attorney is the exclusive legal counsel for City;
and City shall not be liable for payment of any legal services expenses incurred by
Contractor.
24-14231/340217 7
26. Confidentiality
Contractor recognizes that in the performance of its duties under this Agreement, it
must conduct its activities in a manner designed to protect information of a sensitive
nature from improper use or disclosure. Contractor warrants that it will use reasonable
efforts consistent with practices customary in the facilities management industry in
recruiting,training and supervising employees and in otherwise performing its duties
hereunder in order to achieve this result. In the furtherance of this, Contractor agrees, at
the request of the City,to require its employees to execute written undertakings to comply
with the foregoing confidentiality provision.
27. Discrimination
Contractor shall not discriminate because of race, color, creed,religion, sex,
marital status, sexual orientation, age, national origin, ancestry, or disability, as defined
and prohibited by applicable law, in the recruitment, selection,training,utilization,
promotion,termination or other employment related activities. Contractor affirms that it
is an equal opportunity employer and shall comply with all applicable federal, state and
local laws and regulations.
28. Jurisdiction—Venue
This Agreement and all questions relating to its validity, interpretation,
performance, and enforcement shall be government and construed in accordance with the
laws of the State of California. This Agreement has been executed and delivered in the
State of California and the validity, interpretation, performance, and enforcement of any of
the clauses of this Agreement shall be determined and governed by the laws of the State of
California. Both parties further agree that Orange County, California, shall be the venue
for any action or proceeding that may be brought or arise out of, in connection with or by
reason of this Agreement.
29. Professional Licenses
Contractor shall,through the term of this Agreement, maintain all necessary
licenses,permits, approvals, waivers, and exemptions necessary for the provision of the
services hereunder and required by the laws and regulations of the United States,the State
of California,the City of Huntington Beach and all other governmental agencies.
Contractor shall notify the City immediately and in writing of her inability to obtain or
maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall
be cause for termination of this Agreement.
30. Attorney's Fees
In the event suit is brought by either party to construe, interpret and/or enforce the
terms and/or provisions of this Agreement or to secure the performance hereof, each party
24-14231/340217 8
shall bear its own attorney's fees, such that the prevailing party shall not be entitled to
recover its attorney's fees from the non-prevailing party.
31. Survival
Terms and conditions of this Agreement, which by their sense and context survive
the expiration or termination of this Agreement, shall so survive.
32. Governing Law
This Agreement shall be governed and construed in accordance with the laws of
the State of California.
33. Signatories
Each undersigned represents and warrants that its signature hereinbelow has the
power, authority and right to bind their respective parties to each of the terms of this
Agreement, and shall indemnify City fully for any injuries or damages to City in the event
that such authority or power is not, in fact,held by the signatory or is withdrawn.
34. Entirety
(a) The parties acknowledge and agree that they are entering into this
Agreement freely and voluntarily following extensive arm's length negotiation, and that
each has had the opportunity to consult with legal counsel prior to executing this
Agreement. The parties also acknowledge and agree that no representations, inducements,
promises, agreements or warranties, oral or otherwise, have been made by that party or
anyone acting on that party's behalf, which are not embodied in this Agreement, and that
that party has not executed this Agreement in reliance on any representation, inducement,
promise, agreement warranty, fact or circumstance not expressly set forth in this
Agreement.
(b) All Exhibits referenced herein and attached hereto shall be
incorporated as if fully set forth in the body of this Agreement.
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35. Effective Date
IN WITNESS WHEREOF,the parties hereto have caused this Agreement to be
executed by and through their authorized officers. This Agreement shall be effective on
the date of its approval by the Mayor. This Agreement shall expire when terminated as
provided herein.
CONTRACTOR CITY OF HUNTINGTON BEACH, a
PROCURE AMERICA municipal corporation of the State of
California
By:
Mayor
Print name
ITS: (circle one) Chairman/President/
Vice President
City Clerk
AND
By: INITIATED AND APPROVED:
Print name
ITS: (circle one) Secretary/Chief Financial
Officer/Asst. Secretary-Treasurer
Assistant City anager
COUNTERPART
APPROVED AS TO FORM:
City Attorney Pam.
REVIEWED AND APPROVED:
City Manager
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35. Effective Date
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed by and through their authorized officers. This Agreement shall be effective on
the date of its approval by the Mayor. This Agreement shall expire when terminated as
provided herein.
CONTRACTOR CITY OF HUNTINGTON BEACH, a
PROCURE AMERICA municipal corporation of the State of
California
By: � fdc'L‘'
Mayor
Q Y_ /' 141 IA-
Print name
ITS: (circle one)Chairman/President/
ice Presi en
City Clerk
AND
/4eet0
By: /I rW,ep-rj t Z_ INITIATED AND APPROVED:
Print name
ITS: (circle one) Secret Chief Financial'
Officer/Asst. Secretary-Tres • —
Assistant City Manager
COUNTERPART APPROVED AS TO FORM:
City Attorney (Lt.
REVIEWED AND APPROVED:
City Manager
24-14231/340217 10
35. Effective Date
IN WITNESS WHEREOF,the parties hereto have caused this Agreement to be
executed by and through their authorized officers. This Agreement shall be effective on
the date of its approval by the Mayor. This Agreement shall expire when terminated as
provided herein.
CONTRACTOR CITY OF HUNTINGTON BEACH,a
PROCURE AMERICA municipal corporation of the State of
California.
By: 1 el v---. 714: .:1*
i��J�. V.. eAJ\q,
Print name
(ITS: (c rcle.one)Chairman/President/ 9,6k1•24.1444)
ficéPresident
'City Clerk
AND
By: / (A -Lb Acnc - C Z INITIATED AND APPROVED:
Print name
ITS: (circle one) Secretary hief Financi
'O rcer st. Secretary-Treasurer _
Assistant City anager
COUNTERPART APPROVED • 0 FORM:
City Attorney ..."
REVIEWS cN PPROVED:
()6 l
City Ma ager
24-14231/340217 10
EXHIBIT "A"
SCOPE OF WORK
STATEMENT OF WORK:
Contractor shall provide City with Cost Recovery and Expenses Reduction Services
under this Scope of Work with two separate program options (Basic and Basic Plus-ESP)
for Cost Recovery and Expenses Reduction Services under this Scope of Work for
obtaining cost savings/refunds through audits and assessments relating to billing invoices
and taxes. Contractor shall review, audit and implement applicable billing rates amongst
all City accounts in an effort to provide Cost Recovery and Reduction Services.
In an effort to reduce current billing costs and ensure all rates are secured and correct
amongst service providers, Contractor,will provide to the City expertise in billing audits
with the primary goal of cost reduction. Contractor will review and audit in depth City
accounts to recover overpayment and correct billing rates, calculation methods and tariffs
including taxes.
The City has multiple contracts with service providers for supply of the following:
• Utilities
• Telecommunications
• Treasury Services
• Shipping and Logistics
CONTRACTOR'S DUTIES AND RESPONSIBILITIES:
PROGRAM OPTIONS
A. BASIC PROGRAM—BILL AUDIT (Contract to invoice compliance review):
1. In this service, Contractor shall conduct a review of the target expense
category's supplier contract with the City to outline the cost structures, terms, conditions.
2. Contractor will then deliver a report back to City with their findings and
subsequent recovery plan.
3. In the event that the Contractor identifies billing or contract errors,
Contractor would work with the City and the supplier to rectify the discrepancy and settle
the account accordingly.
B. BASIC PLUS PROGRAM-ESP: -ENTERPRISE STRATEGIC PLAN (ESP):
1. This program includes all the services outlined in the"Basic Program" and
the creation of a custom strategic sourcing program that is designed to support the City's
short, medium and long term goals as it pertains to the subject expense category(s).
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a. The specific areas of focus in an ESP are:
i. Service Level Management
ii. Complete service and/or equipment inventory
iii. Expense Transparency
iv. Vendor Administration
v. RFP and/or Solicitation Support
vi.Net Cost Reduction
vii. Implementation of ESP
vii. Manage Institutional Change Migration
2. ESP report would outline the go forward strategic plan, action steps,
deliverable milestones and program outcomes. •
GENERAL CONTRACTOR REQUIREMENTS:
A. Upon City request, Contractor shall conduct deep dive analytics (Basic
and Basic Plus-ESP).
B. Contractor shall use its best efforts to obtain cost savings/refunds for
City's benefit by analyzing City's policies,procedures, service provider contracts,past
invoices and other pertinent information as it relates to the above selected expense
categories set for review(Basic and Basic Plus-ESP).
C. Contractor will further gather information as to City's needs (past and
present) from City's service providers, so as,to build a solution that not only lowers cost,
but also matches City's operational requirements and expectations (Basic Plus-ESP).
D. Contractor will provide progress reports throughout the audit review,
designated deliverable dates will be determined based on review timeline (Basic Plus-
ESP).
E. After analyzing City current spending patterns, Contractor shall provide
City with a strategic sourcing report outlining Contractor's observations and
recommendations. Contractor's report will include a review of operations, cost reduction
recommendations and potential service level enhancements. Contractor will educate City
designated staff on best practices related to the applicable review(Basic Plus-ESP).
F. Contractor will review City's invoicing and deliverables to ensure
accountability by City's service providers with respect to the spirit and intent of the
Contract between City and the third party service provider. The review will take into
account service types, levels, cost controls and overall City satisfaction(Basic and Basic
Plus-ESP).
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G. Contractor will continue ongoing services and City to anticipate changes
in service needs to ensure that the proper service provider, contract and procedures are in
place to address City's go forward requirements (Basic Plus-ESP).
H. Contractor report will include a full catalogue of all meters and accounts
surveyed and will document the Established Rates for each service or produce chosen for
review and outline the methodology for Contractor's findings. City and Contractor will
discuss, agree and document the Established Rates for the targeted service or product
(Basic Plus-ESP).
I. Contractor may discover over billing, credits,rebates, ongoing savings and
other sources of revenue. This income is to be considered expense reduction for purposes
of this Contract and will be accounted for in the same manner as the expense reduction
savings (Basic and Basic Plus-ESP).
J. Contractor may have the ability to recover rebates or other compensation
by service providers. Contractor shall disclose this compensation to the City and both
Parties shall share this revenue as savings, in accordance with Attachment B, after
revenue is received by the City(Basic and Basic Plus-ESP).
K. It may be necessary to institute cost reduction strategies within a specific
expense category in stages. If this occurs, and upon City approval, each state of
implementation will be viewed with its own billing cycle (Basic Plus-ESP).
L. Contractor acknowledges that all information supplied by City shall be
kept confidential. Contractor, its subcontractors, employees or agents shall not disclose
such information to any third parties other than Contractor's subcontractors, employees
or agents on a need-to-know basis for the purpose of Contract performance and to other
third parties as required for providing services under this Contract. Contractor shall not
use any information, documents or data provided by City for any proprietary purposes
and shall not copy, sell, exchange, disclose, or provide to others, or use any information,
documents, or data reasonably relate to this Contract for its own proprietary interest
(Basic and Basic Plus-ESP).
M. Contractor shall perform all Cost Recovery and Reduction Services
required under this Contract in conformity with professional standards, and shall provide
qualified personnel to meet such standards (Basic and Basic Plus-ESP).
N. Ownership of City Data—Contract acknowledges and agrees that all
information supplied by City to Contractor(hereinafter, "City Data") shall remain the
property of City. City Data shall not be used by Contractor other than in connection with
providing the services pursuant to this Contract. City Data shall not be disclosed, sold,
assigned, leased or otherwise provided to third parties by Contractor, or commercially
exploited by or on behalf of Contractor, its employees, officers, agents, subcontractors,
invitees, or assigns in any respect. Contractor shall not delete or destroy any City Data or
media on which City Data resides without prior written authorization of City. At no cost
24-14231/340217 13
to City, Contractor shall, upon City request,promptly return to City, in the format and on
the media in use as of the date of the request, any and all requested portion of City Data it
may possess or control as well as all work product including exploratory information
(Basic and Basic Plus-ESP).
O. It shall be Contractor's responsibility to ensure compatibility of City's
data files and transmittal medium to Contractor's computer system. Contractor shall bear
all costs, if necessary, for data conversion to make City's computer system compatible
with that of Contractor's and any incidental costs related to the data transfer. Contractor
shall promptly inform City of any problems and/or issues with any data conversion or
transfer of City's data files (Basic and Basic Plus-ESP).
P. Contractor is responsible for ensuring that all transmittals to City are
compatible with City's ability to record and read such data. Any and all corrupted or
otherwise defective data shall be replaced by Contractor at no cost, additional or
otherwise, to City(Basic and Basic Plus-ESP).
Q. During the review, Contractor shall notify the City of any compliance
concerns with current and upcoming applicable laws related to provider services; this
shall be part of the review(Basic Plus-ESP).
R. During the term of this Contract, Contractor understands that despite
Contractor(s)recommendations, suggestions,potential suppliers and other
recommendations; City has the right not to proceed with any or all said recommendations
(Basic and Basic Plus-ESP).
CITY REQUIREMENTS:
A. City shall provide all required documents, invoices, contracts and staff
consultation time to Contractor in order to conduct the expense reduction review.
B. During the review process, City,to the best of its ability, will not
renegotiate, amend or extend in place contracts or introduce operational
procedures/changes that will effect cost/pricing and or contractual obligations of the City
to the service provider.
SAVINGS/REFUND VERIFICATION DOCUMENTATION:
A. Contractor will submit monthly or at City's discretion verifiable
documentation that the correction/retroactive refund/credit/recommendation has been
accomplished and savings were implemented. A detailed explanation of savings will be
presented to Contractor to clarify and further corroborate the calculated savings.
24-14231/340217 14
ATTACHMENT `B"
CONTRACTOR'S RATES/COMPENSATION
I. COMPENSATION: This is a usage contract between City and Contractor to
provide Cost Recovery and Reduction Services, as needed and set forth in
Attachment—A, "Scope of Work.:
Contractor agrees to accept the specified compensation as set forth in this
Contract as full remuneration for performing all services and furnishing all
staffing, labor, vehicles, equipment,tools,materials, overhead,travel, etc.,
required, for any reasonably unforeseen difficulties which may arise or be
encountered in the execution of the services until acceptance, for risks
connected with the services, and for performance by Contractor of all its
duties and obligations hereunder. There will be no up-front fees and
Contractor shall only be compensated as set forth herein below for work
performed in accordance with the Scope of Work.
II. PRICING: City will pay fees at the following percentage rate of cost
savings/refunds,per audit review, after City approves and receives Contractor
recommendations in accordance with the provisions of this Contract.
1. COST REDUCTION AND RECOVERY SERVICES*:
A. BASIC PROGRAM—REVIEW LEVEL (Bill Audit):
30% of actual cost recovered each month, for twelve (12)
consecutive months.
B. BASIC PLUS PROGRAM—REVIEW LEVEL (Enterprise Strategic
Plan/ESP): 30%if the City elects to commission an Enterprise
Strategic Plan (ESP) for the targeted expense category(s) for sixty (60)
consecutive months.
*Fees will be paid based on the cost savings/refund identified by the
Contractor and approved by the City.
III.PRICE INCREASES/DECREASES: No price increases will be permitted
during the term of this Contract. All price decreases will automatically be
extend to the City.
IV.FIRM DISCOUNT AND PRICING STRUCTURE: Contractor guarantees that
prices quoted are equal to or less than prices quoted to any other local, State or
Federal government entity for services of equal or lesser scope. Contractor
agrees that no price increases shall be passed along to the City during the term
of this Contract not otherwise specified and provided for within this Contract.
24-14231/340217 15
V. INVOICING INSTRUCTIONS: The Contractor shall submit invoices to the
City on Contractor's letterhead: Each invoice shall have.a unique number and
shall include, a minimum,the following information:
A. Contractor's name and address (as specified in this Contract)
B. Contractor's remittance address, if different from(A), above
C. Name of City department/contact person
D. Contract number(PO, CT or MA Number)must be referenced on all
invoices
E. Delivery/service address
F. Service Date
G. Contractor's Tax Identification Number(TIN) or Employer's
Identification Number(EIN)
H. Description of Services
I. Total dollar amount of invoice
The responsibility for providing an acceptable invoice to the City for payment rests with
the Contractor. Incomplete or incorrect invoices are not acceptable and Contractor will
be required to revise them. The department's City's Project Manager, or designee, is
responsible for approval of invoice and subsequent submittal of invoice to the Finance
Department for processing and payment.
Contractor has the option of receiving payment directly to their bank account via an
Electronic Fund Transfer (EFT)process in lieu of a check payment. Payment made via
EFT will also receive Electronic Remittance Advice with the payment details via email.
An email address will need to be provided to the City via an EFT Authorization Form.
24-14231/340217 16
rig-"' F irAT>:(pltNmpmmry
ACCM.r. CERTIFICATE OF LIABILITY INSURANCE.
3ff3 CIN2t
THIS RTIFICATE tE ISSUED A C e4 M' TrgN„OF INFORMATIQN ONLY AND CONFER.4 NO RIGHTS UPON THE CERTIFICATE HOLDEL THIS
CERTIFICATE DOES titilf AFFIRMATIVELY OR NEGATIVELY,AMENDS.EXTEND OR ALTER'THE COVERAGE AFFORDED EY THE POUC1ES
BEL•_OW, THIS CERTIFICATE OF INSURANCE DOES:NC}T OONSTITTUTE A CONT13AC:T BETWEEN THE;ISSUING INSURER(S),AUTHORIZED
REPI SEN TATIVE:OR PRODUCE1.AND T1EGERTIFL TEE IHiOt.DE
IMPORTANT; If`the certificate holder Is atr ADDITIONNAL INSURED;titer pailcy(les)must ADDITIONAL INSURED proansians ar be endorsed •
It'SU80OGAkTION IS:W>04,g0i.sect*o then term aq t eatdtttons of�th-0 Pof certain peitcies may req.Wre,an aendorsement: A statement on
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CERTIFICATE HOLDER: CAN ELLATiON__.
8iiow4k N'f OFTHEAHO1NEDEst:R# olci IE8BECANGEUE4aEFoRE;
THE.EXPIRATION DAtE" THEREOF, N,NODE, WIL.1, 9E 0lELtVEREO IN`
• ACCORRDAudEctiot{rtg oOLI'C.V PROVISIONSt
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JtUTHORIZEO REPkESRf:1:01/#,
Huntington Beach:CA,
•
I;
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At ORD 25(2Ir'i5iO3) The=ACt7Rp::name mild tiag0re hegistered marks of A+CORR
CNA
CNA PARAMOUNT :::; `:
Endorsement Effective Date: 02/12/2024
Insured Name:
SIB MIDCO, LLC (DELAWARE)
796 MEETING ST
CHARLESTON, SC 29403-3120
Policy Number: 7036401056 Policy Period: 01/01/2024-01/01/2025
Producer's Information:
ARTHUR J GALLAGHER RISK MNGT SERV Producer Code: 057504
300 S RIVERSIDE PLZ STE 1500
CHICAGO, IL 60606
(312)803-7427
CNA Branch Number: 010
CNA Branch Name and Address:
CHICAGO/ILLINOIS BRANCH
BRANCH ADMIN
151 N FRANKLIN ST 9TH FL
CHICAGO, IL 60606
(630)719-3000
Thank you for choosing CNAI
With your CNA Paramount package policy,you have insurance coverage tailored to meet the needs of your modern
business.The international network of insurance professionals and the financial strength of CNA,rated°A"by A.M.Best,
§ provide the resources to help you manage the daily risks of your organization so that you may focus on what's most
important to you.
Claim Services—There When You Need Us
u Claims are reported through a single point of entry available 24l7,connecting you to the individuals and information to help
you resume your business when you need it most.
To report a claim,please call 877—CNA—ASAP ,fax (800) 953-7389,
email lossreport@cnaasap.com ,or visit www.cna.com/claim,
Risk Control Services—Help Avoid A Claim Before it Occurs
M As a CNA policyholder,you have access to certified risk control professionals,risk mitigation programs and online
M, resources to help identify and manage exposures that may disrupt your operation.We collaborate with business leaders to
develop customized programs to assist you in safeguarding your assets and improving the bottom line.
To learn how our award-winning Risk Control services can help your business, please call(866)262-0540,email us at
riskcontrolwebinfo@cna.com or visit www.cna.com/riskcontrol.
When it comes to providing the coverage,service and resources paramount to your business success...we can show
you more.
INSURED
Copyright CNA All Rights Reserved.
A
CNA PARAMOUNT
CNA
Amendment of Forms and Endorsements Schedule
Addition or Deletion of Endorsements
It is understood and agreed as follows:
ADDITION OF FORMS OR ENDORSEMENTS
The Forms and Endorsements Schedule is amended to add the following forms or endorsements effective as of the
date set forth in such form or endorsement
Endm't Form or Endorsement Name :: '::. Form Number. `. : Form
Number . ... .. ... . . . .. .. . .. . .. Editlon
50 Amendment of Forms and Endorsements Schedule CNA62673XX 09-12
Addition or Deletion of Endorsements
51 Changes - Notice of Cancellation or Material CNA74702XX 01-15
Restriction Endorsement
II. DELETION OF FORMS OR ENDORSEMENTS
The Forms and Endorsements Schedule is amended to delete the following forms or endorsements effective as of the
"deletion date"indicated below.
The net premium change,if any,for the above endorsements in Sections 1.and II.is: $0.00
FL Insurance Guaranty Association Emergency Assessment
Total change is: $0.00
All other terms and conditions of the Policy remain unchanged.
This endorsement,which farms a part of and is for attachment to the Policy issued by the designated Insurers,takes effect on the
effective date of said Policy at the hour stated in said Policy,unless another effective date is shown below,and expires concurrently
with said Policy.
CNA62673XX 09-12 Policy No: 7036401056
Page 1 of 1 Endorsement No: 50
VALLEY FORGE INSURANCE COMPANY Effective Date: 02/12/2024
Insured Name:SIB MIDCO, LLC (DELAWARE) •
Copyright CNA All Rights Reserved.
CNA CNA PARAMOUNT
Changes - Notice of Cancellation or Material
Restriction Endorsement
•
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
EMPLOYEE BENEFITS LIABILITY COVERAGE PART
LIQUOR LIABILITY COVERAGE PART
OWNERS AND CONTRACTORS PROTECTIVE LIABILITY COVERAGE PART
PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART
RAILROAD PROTECTIVE LIABILITY COVERAGE PART
STOP GAP LIABILITY COVERAGE PART
TECHNOLOGY ERRORS AND OMISSIONS LIABILITY COVERAGE PART
SPECIAL PROTECTIVE AND HIGHWAY LIABILITY POLICY—NEW YORK DEPARTMENT OF TRANSPORTATION
SCHEDULE
Number of days notice(other than for nonpayment of premium): 030
Number of days notice for nonpayment of premium: 10
Name of person or organization to whom notice will be sent: CITY OF HUNTINGTON BEACH
Address: 2000 MAIN STREET
HUNTINGTON BEACH
CA 92648
If no entry appears above,the number of days notice for nonpayment of premium will be 10 days.
It is understood and agreed that in the event of cancellation or any material restrictions in coverage during the policy
period, the Insurer also agrees to mail prior written notice of cancellation or material restriction to the person or
organization listed In the above Schedule. Such notice will be sent prior to such cancellation in the manner prescribed in
the above Schedule.
All other terms and conditions of the Policy remain unchanged.
This endorsement,which forms a part of and is for attachment to the Policy issued by the designated Insurers, takes effect
on the effective date of said Policy at the hour stated in said Policy, unless another effective date is shown below, and
expires concurrently with said Policy.
CNA74702XX(1-15) Policy No: 7036401056
Page 1 of 1 Endorsement No: 51
VALLEY FORGE INSURANCE COMPANY Effective Date: 02/12/2024
Insured Name: SIB MIDCO, LLC (DELAWARE)
Copyright CNA All Rights Reserved.
•
CNA
CNA PARAMOUNT :: :::.
Endorsement Effective Date: 02/12/2024
Insured Name:
SIB MIDCO, LLC (DELAWARE)
796 MEETING ST
CHARLESTON, SC 29403-3120
Policy Number: 7036401056 Policy Period: 01/01/2024-01/01/2025
Producer's Information:
ARTHUR J GALLAGHER RISK MNGT SERV Producer Code: 057504
300 S RIVERSIDE PLZ STE 1500
CHICAGO, IL 60606
(312) 803-7427
CNA Branch Number: 010
CNA Branch Name and Address:
CHICAGO/ILLINOIS BRANCH
BRANCH ADMIN
151 N FRANKLIN ST 9TH FL
CHICAGO, IL 60606
(630)719-3000
Thank you for choosing CNAI
With your CNA Paramount package policy,you have insurance coverage tailored to meet the needs of your modern
a' business.The international network of insurance professionals and the financial strength of CNA,rated"A"by A.M.Best,
provide the resources to help you manage the daily risks of your organization so that you may focus on what's most
p_ important to you.
Claim Services—There When You Need Us
s Claims are reported through a single point of entry available 24/7,connecting you to the individuals and information to help
you resume your business when you need it most.
To report a claim,please call 877-CNA-ASAP ,fax (800) 953-7389,
email lossreport@cnaasap.com ,or visit www.cna.com/claim.
Risk Control Services—Help Avoid A Claim Before It Occurs
—= As a CNA policyholder,you have access to certified risk control professionals,risk mitigation programs and online
resources to help identify and manage exposures that may disrupt your operation.We collaborate with business leaders to
develop customized programs to assist you in safeguarding your assets and improving the bottom line.
To learn how our award-winning Risk Control services can help your business, please call(866)262-0540, email us at
riskcontrolwebinfo@cna.com or visit www.cna.com/riskcontrol.
When it comes to providing the coverage,service and resources paramount to your business success...we can show
you more.
INSURED
Copyright CNA All Rights Reserved.
144
•
CNA PARAMOUNT
CNA
Amendment of Forms and Endorsements Schedule
Addition or Deletion of Endorsements
It is understood and agreed as follows:
ADDITION OF FORMS OR ENDORSEMENTS
The Forms and Endorsements Schedule is amended to add the following forms or endorsements effective as of the
date set forth in such form or endorsement
Endm't Form or Endorsement Name :: _. ,'::: Form Number Form .. ::::
Number . .
50 Amendment of Forms and Endorsements Schedule CNA62673XX 09-12
Addition or Deletion of Endorsements
51 Changes - Notice of Cancellation or Material CNA74702XX 01-15
Restriction Endorsement
II. DELETION OF FORMS OR ENDORSEMENTS
The Forms and Endorsements Schedule is amended to delete the following forms or endorsements effective as of the
"deletion date"indicated below.
The net premium change,if any,for the above endorsements in Sections 1.and II.is: $0.0 0
FL Insurance Guaranty Association Emergency Assessment
Total change is: $0.0 0
All other terms and conditions of the Policy remain unchanged.
This endorsement,which forms a part of and is for attachment to the Policy issued by the designated Insurers,takes effect on the
effective date of said Policy at the hour stated in said Policy,unless another effective date is shown below,and expires concurrently
with said Policy.
•
CNA62673XX 09-12 Policy No: 7036401056
Page 1 of 1 Endorsement No: 50
VALLEY FORGE INSURANCE COMPANY Effective Date: 02/12/2024
Insured Name:SIB MIDCO, LLC (DELAWARE)
Copyright CNA All Rights Reserved.
145
CNA CNA PARAMOUNT
Changes - Notice of Cancellation or Material
Restriction Endorsement
•
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
EMPLOYEE BENEFITS LIABILITY COVERAGE PART
LIQUOR LIABILITY.COVERAGE PART
OWNERS AND CONTRACTORS PROTECTIVE LIABILITY COVERAGE PART
PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART
RAILROAD PROTECTIVE LIABILITY COVERAGE PART
STOP GAP LIABILITY COVERAGE PART
TECHNOLOGY ERRORS AND OMISSIONS LIABILITY COVERAGE PART
SPECIAL PROTECTIVE AND HIGHWAY LIABILITY POLICY—NEW YORK DEPARTMENT OF TRANSPORTATION
SCHEDULE
Number of days notice(other than for nonpayment of premium): 030
Number of days notice for nonpayment of premium: 10
Name of person or organization to whom notice will be sent: CITY OF HUNTINGTON BEACH
Address: 2000 MAIN STREET
HUNTINGTON BEACH
CA 92648
If no entry appears above,the number of days notice for nonpayment of premium will be 10 days.
$ It is understood and agreed that in the event of cancellation or any material restrictions in coverage during the policy
period, the Insurer also agrees to mail prior written notice of cancellation or material restriction to the person or
a organization listed in the above Schedule. Such notice will be sent prior to such cancellation in the manner prescribed in
s the above Schedule.
Ali other terms and conditions of the Policy remain unchanged.
This endorsement,which forms a part of and is for attachment to the Policy issued by the designated Insurers,takes effect
on the effective date of said Policy at the hour stated in said Policy, unless another effective date is shown below, and
expires concurrently with said Policy.
CNA74702XX(1-15) Policy No: 7036401056
Page 1 of 1 Endorsement No: 51
VALLEY FORGE INSURANCE COMPANY Effective Date: 02/12/2024
Insured Name: SIB MIDCO, LLC (DELAWARE)
Copyright CNA All Rights Reserved.
146
419
$e�v ►;�_;..°4/ a. City of Huntington Beach
3;;:y r :,k,t- •��, 2000 Main Street ♦ Huntington Beach, CA 92648
a _ - : (714) 536-5227 • www.huntingtonbeachca.gov
6);6 • i Office of the City Clerk
i vF Robin Estanislau, CityClerk
June 11, 2024
Procure America
Attn: Todd Main
31103 Rancho Viejo Road,.#D2102
San Juan Capistrano, CA 92675
Dear Mr. Main:
Enclosed is a fully executed copy of the Service Agreement between the City of
Huntington Beach and Procure America for Expense Reduction and Cost Recovery,
approved by City Council on June 4, 2024.
Sincerely,
*3‘4‘11-1 et)/4401-414)
Robin Estanislau, CMC
City Clerk
RE:ds
Enclosure
Sister City: Anjo, Japan
PROCUREAMERICA
February 12,2024
Ms.Catherine Jun
Deputy City Manager
City of Huntington Beach
2000 Main Street
Huntington Beach, CA 92648
Re: Expense Reduction and Cost Recovery Services
ProcureAmerica is looking forward to assisting the City of Huntington Beach with expense reduction and cost
recovery services. We will honor the terms found in the Regional Cooperative Agreement RCA-018-19010018 in
place with the County of. ; nge.
Todd Main,Vice President Date
88 2 86 �l s $ f AEI GI i!'O�V9�E i 2� W##62,1kO2°..5'A 11:Mi 'dPi. `r.ANIA ;C11 ,G7 ' 4t ""1 c } c" i
rYm/°v..3.�'W�iP «em= 6 �
0:1!Oralgcg,e0upolPwoiivm Pffic4 Confide&R.C,4,017,1 90018
Cost Recovery iti4tiiifeit.Services Aiiiei104*•
CONTRACT-Itc&tit 7419010010
FOR
CosT:RECOVLAVANDREIRTCTIWSOVICE,S.
. .
. .
THIS Contract, AC.A417./90.100.1.8 for Cost Re6iiiiieik and Reduction Services, (herdingiket,
referred to pg.•`.5coottgot7):-.iktiodo and entered into as of the date filly executed by aPP1:.WW-PPI the
County orthe State.of California.(hereinafter referred to 4,torb6
Procure Arneria, Inc. (teiebigtO referred to as "Contractor") with County and Contractor
sometimes ilidiViditogYtoketo*.orp*.ty"ii:dt 0.9#00t.fvely.TOpyro:t.qAsy'O'.1;grtiesoy,
ItEcititt§:
WHEREAS, COhtMot*ijOded:.-toa 1.k4west,Or:"Pr:opesil provide cost recovery
.,• . • :•:,.
aiid
ee440004$:Ofv1•0f0T-ihegwit.r.;40,
'WHEREAS, County. .
and Contractor are emoting': into this Contract for Cost Recovery and
13.P4409.4:$0114PO4•'41149f 4.1if,tiagq.:;'0911#44;
, WHEREAS, agotr4oN'..1fgq.gttp provide Cost g0.001,dy'atia ittAaiibit.Stedag to the toitotk
Mt4t4e4744 f0:04 zn 01P:Soopo of Work,attached ilototo•40-Atta4toott
WHEREAS,004;gyAgro44.1qP4.Y6Vti:440:410100$.4:1:.10460e:setTottilltiCdtitfadtbf3g
44001#4iieNtq...4,Att4ohovii:13',.apitiO6rpot.atod)ierio,;..:
•
NOWTHEREF(*kti*P4011140411Y104004
ARTICLES
'GENERAL TERMS AND CONDITIONS:
A. Governing Law and Venue: T45 0.0.44-40:11:Ate.P negotiated and 0.(e41404 in 010,1St4t0-:.tii
California and shall he.,-g9yeme0..hyvnt seninstrned-1.160ef,.thejews:otthe stnice,bitilifoioin.In
the event Or any 1.041.4PtiP4,40*forworigtengot:this Contract. the sole and exclusiv venue
Ot411..lig*eOut.tPf PpPlieter4.1Misd1ctienIPPatealln•:6moge;tonfity and tlio:Wftia.
4pt9tpragroocx,Agalcolierg*$..460itt to the,jurisdictiOn of such tbitikribtkithStandirig Code of
-_.011:.Pt00e(bite,:$0411Ptv 394. Flitthernidtt; Obligtiiesletifidstly;ago:616'70mi* any and all
tiihu.tOttqoctiligt an action be adjudication to another
. .
B.
- •••
Entire Contract: .c9otfact, including Attachments whiali. ares attached hereto and
incorporated herein by this reference,. contains 6totr4ct• otwebit...t.ite parties with
respect to'the pattcrs.herein,agti_th:eworo:no testtietiOnSi..prooliks,iv.aff.atitieS,Ofthdeftalc164
Other'.41011'60sP-Set•fbt-tbhei!ein'Otletertctildheiein. No exceptions.alternatives,substitutes or
revisions arc valid or binding on County .t!6n#6610,
acceptance .of any additional terms, conditions or :§iilipltfilental• Contracts by any .county
employee or'*lit,: including but not limited tO installers of software, shall not be valid.or
binding'on County unless accepted hl*fltli*bY'icontity:'sr,iifehnSin&:Mentof,4eSgpPP...
Awpod*ntsl. :)..-44ecat.ilotk or variation of The.terMS'OthiStointnet shall be valid unleSs made
16 wflithg's04..4604.11.the,partits;:thibral undefstanding.6e4gedoint not hicorpoiated hoe* •
shall be binding on either dime parties;and tiO-OxdeptientiAlietintiVeS,SailiStitntes or fe'V.1stops,
ate.VArid:tebiridiriktin:ctitintyd*§:lathotizal4 COMitYin*riting,
• •
Page I.4.,-.40
•
148
•
CininVli I Oli*,•Cilitilty:EkeditiOe'ooto Contract:Re441174ppifiot8
Cost Recovery and Reductio,i Services Procure*40.k4r10.
D.
„.
Taxes: Unless Olvrw0glprO.:104...hogia:Ot by law, price quoted does not include California
•
§tptg-4.ale$,or use tax,, :Outiofatato-Cetitractdrishail inditateCatifoitia-zoard-OE4fiali.7449n
permit lontlet and sales permit number on invoices, if California sales tax is:..044t...and.
taiteetabid, If no permit numbers are shown, aateattai:vill1 be deducted from payment, The
• • •
Auditor-Controller will then-vio'ngd.takilife0.y to the State of Call fornia in.Iiett of payment
sales tax to the Contractor.
E. Delivery: Tkne of delivery of gooax or sety104.s it.::Otthd,:akited in this Contract. County
reserves the right to refuse any$040t.services and to cancel all or any part of the goods not
eOnfatOnt.t.0-apptioatk.,...ppOi0eationa; drawings, samples or descriptions or services that do:
119 .:999f9.i..91.39..the prescribed sstatement of work. AteePtailtO:dr any*CO it.h071440-TOf..09
• shall not bind County to accept future shipments nor deprive it of the right tofOttrn goods
already accepted at contractor's expense. Over shipments and Under shipments•off‘'gapd ,-...4101.
be only as agreed to in writing b County. Deliviy shall n4f.14•4#04kn1)9::c94440q-440, 1,i
gpodiidegdiiivKhiv.et000tk**oOt*A*A*it0*w4t4j?Y
F.
Acceptance/Payment:tatos..pilietwi$60greed to.:itiwtiting.15y:Catifitr,!4).addOtailide&alLiitit
bU deemed complete unless in writing iairt until all:thei'OodaThetiieel have actually been
inaptetdianikte•atett:t6 the satisfaction.of COntit4-4411Anent shall 60-••fa4:40-,ig:
arrears afterIatigtheteifyneeeptaile-6
G.
Warranty:Contractor expressly warrants that the goods covered by this Contract are 1) free of
liens or encumbrances,2)merchantable and good for the ordinary purposes for Vhielifiiidy'Ate
n.04:Ondi4)'-tt-;fOt-tliefOttiotiiatpat•PO§e•kt:VliibhAheSf:Afdinteiitteit Acceptance of order •
shall tOa:tittittAt 40-edindoopon,cohtractor's pártto indemnify,defend and hold county and
its ihddiiiiiities.i§:Iddiitifie&idlikagoOli 421,WO%and as more fully 4001004:40,00400:
`%e' harrnlss from liability, loss, damage and reasonable counsel
Leaded:6i'''."st4iff00'WP6i.i.10*,:k.*0 of the failure of the g4001014Rqg to conform to
such***40tk‘.74**0*Pg04,0:440,5,i 4 6110..,,,qviig01,-,:gt§imctivttK9w.0144q0*6,
oy,.:400.40g0:04*:0:;rookof codes,AtsIORP04,,:9APT4411P,4404.:$iii:91144gilig.0qg1V#01141.
Safety and Health Act.(OSI-IA)and the.California Industrial Safety Act. $4011-gm4tegA4tilx.
4:440109*9.4PY other rpmgco§v9:31400by.t4w,
H. Patent/copyright MatefialitPittiptietifylliftiagatheifi Unless Otherwise expressly provided
in thi§•coifrae4,,Cotitittakiticihaillii.gamy respthisible for clearing the right to usc any patented
or copyrighted materials in the performance of this Contract. Contractor warrants that any
software as modified through servicesprovided hereunder will not infringe upon or violate any
PgPlikPT9P44417.-Fighii'9K trade:, cc,fA right of any third party. Contractor agrees .that 'in
accordance with the more vggffic.. contained.: paragraph:"Z;below, it 'A411
indemnify, cleetid and hold County and Todemaities:•b4talletglfiom,any.:and all
claims and be responsible for payment of all ogslAttaget,paaalti4.aati expenses related to or
91..isi9-g:69.91.snelf 010W01 ifaiii.Citiditg;attoitiert.fees.
t,. Wir,Pilditic.M-:.C911.**111PKO*Aliatt •
apply to and bind the heirs, successors, executors, administrators and assians of gie:parties.
Furthermore,neither Ofe performancç of this Contract nor any portion ihgrgpf tooi be'assigned
by Contractor without the express-:*itten consent aff!Ooutay. Any attempt by•Contractorto
assign the performance, or any portion,thereofof this Contract without the express written
consent of County shall be invalid ataiih41tOtiatittittt breach of this Contract.
J. Non-Discrimination:In the performance-Pf0ig:OptAractc9P0-4qtpr:ggreps:,that3t will comply
with the requirements--Cif*001: 1735 of the California T,abor Code 4naP4..Vt1Z4g9MZitoPrx*
any subcontractors:tct:eppgq:-*4kcei411449g in employment of persons because Of:ft:rge,
religious Cfe0•4;.•C91P4P4ti9•1141:9;104 ancestry, rj. Y4101 disability, mental disability, medical
condition, marital status, or sex AP•4140-110$04 .. Contractor acknowledges taat.4 violation of
this provision shall subject Contractor to penalties pursuant ta tection. 1341 of the California
Labor Code.
•Pagq 47.on9
•
•
149
Oiiinm coftoo:..Ra1-onei90.00til
aist....0e.C ,k4i.:04RedOeiiiiii'S'endees':• .
.•
K
•
. . . „
70110in0490::ITT 44.4MPA.40,PA.Y,*90.104 haVo..by:ildAt bathe40 :1.q1111444y.torniirAtigIlli$';(ontra0:*10i.O.M*tialty Thr cause or after 30 days written
notice withq4gggeknofoss otherwise pecif1ed Cause specifiedgig"be d6firio4 as any material breach
O'cokitrg‘..glittrii$ropret,OritatiOrk or trAiiiibritheotttittheed*** Exercisc by County of
os.oghts0.teitrAtiate4he,Contractshall. relieve County Of att:further
• L Consent to Breach 1Spg.W.-41.irir:;-;ISIO. i.t44 or Ptc01401.14:i*ti .;PP.0.0.aitieltbe deemed waived
Itlagp:;kfcac,41:pmg.94.,2141110s$.4;qkwiyor,:or-onseoc,$hwi by the Party
to;:li4yq:waivedor.ctinsn4tpl., Any consent by any?Arty to,or viamiebfi 41ift040b,..w
the qthcr,)843.0erecpress ot implied,aliati not condtute consent to,waiver or excuse for
Viyttlfter:
P000041it;e.....44AcOr•PpotFgcto..,:r:A shallconsidered independenttotta Or"—"and nei
ther
.egAtitl.PiP;i4pv)py;94,vpr, viygogypiiiiiviakrOmtgotot,thiii tidtaigidetai4friontlii
94 .-employee of County Nowor. Contractor, employees working under
.goottggtor'Attitvaliktor wortor bthettthiOlYeifefiiii5f,oy:kitif through
Cunty X; 00.40kin14*:-Contractor§400NV44441''ANYP*111144"*4(ontivti,(610a1 gAwssofyigotis::41ift
1).00ttn#00Podcmfilq: vcrkIn.C9RntY1$:...4:4045,tion. Contractor shalt be responsible
79,lic§§top41: :40f#3.Y.; technical ,a4$1g-411;',0:1Htirooily loOlVtotittio and toOtdifibiliiii Of all
documentation:and other tos***os furnished by the Contractor under this Contract
(oo,tpkotorAAporiOrol,all work diligeutly arefiulIy1 arid i a good and workmanlike manner;
$1140.:AtiviOi4 necessary labor, 4104* ritglititeryi equipthcnt materials, and Ofififf4;
• shall at itS tit expense obtain and maintain all pemiits and IiensS required by pub1ic
tiihaitiOilitatttlitittheWardiffity.fe4tiffe'd in its góvernmentat44040t*.*gtqpficp..14.0
performance of the work .1f•'permittedto subcontract 000.40,04r:01.44* fully mpppittk,fiv
100000-trOOS:i0i0•1?.riOrge*,0,proVigift'Of::services iffailiiigetiiitri6Vih6.Coriffirdior.P40
p1-.140?..003,4:gorkot purthase
insurance at Cntractor's expense, including all.endorsements:i40104 40.01k,necessaryto
tad* thie County thht the uisuranc provisions of this Contract have been. complied w4.41
Contractor agrees such insurance coverage7 Certificates of Insurance,and endorsements
on deposit with the County during the entire of This 00404; In addition, fl
subcontractors peribrining work on behalf of Contractor 0404.V toin:g0XPAjt4ct shall obtaii
iii;s******-0* 00, FPPAP4-.PD0.103.1**1,.§4.f.iklh:tProin'gi.r. .kVitrA;PTOt.
COtig4o!ori:snall,.OriSittb0411..tobtorititttrit§iierfoiliii0g*Orktifltbhilfor Contractorpursuant.
to this Contract shall be catered under Contractor's i .:0.•$ (44 A.404itipoi Insured or
nnintain insurance subject to the same te'rnis and conditions as set f9i*11,crd144T•0)4iiii#P.;
Contractor shall not allow sibcontractors to work if subcontractors have less than
• e0.0040 Contractor under this t:910:04 It is the obligation of
t9#0400t'jto.prOi40..nctiPP of the insurance reQuirements to every•SibPOPtr4t0r24,44,1q1-gooilit
proof of inglnniPg'PriOFt4 allowing glY•44,,Pc044ctor wqrtc Such of
must bemaintained ;004traotor tile:orktkoly,ot iliik00.4t.ttOt:foritts,tidatiob,by County
TopmentAdy4)at aoy'rgosort410.-tiille„
All W:f400.44 clearly 54440n.the.OTtitiatP...0f10.54174PPP• A.PY-A0
insured retention itt:,..m._qPIPPPt excessnf:F4IY Tfigu$444 to.01111...( .Q: shall
specific be approved the COpoVs:gt*Manager,or designee,WOO.rovto*.ett:OtitlUtik.$
. current audited financial report If cpxgrA9toes:.$(10$.4ppt.OPti,i.bPittr4016011"addii.idtt tOiAhd.
Witlfoltt Limitation of; any other indemnity provision(s) in this tOntitet,4grd'es:.to alt of the
fbUowing
.PagOof 19
150
Ci*40 OthitOiCidiiik..E.teeilliveptike C.*W4-01!ACel,..017,190.100118:
00st100004Jqiiik11.04iiittOiaeiiikei.
1). •
rii odition: t . the di4Y.10 tolOgify we County nnitniat. •n-oint any,inctall
riAbgily; 02.1.41,. demand or suit resulting employee's or
sabOt4t.F..40tOilleft.4rMatiee of this Contract, Contractor shall defend the County at its §*:
0s1.20;(:•.011611.9i•VithittiailattapprOVed-byBoaratifSape40r0•;a:gala#same,and
2) 000#40ttir?**0 to deføitd,as stated above shall be absolute n.nti.ittapeetive of any duty to:
) The provisions of California Civil0)4d.Section 2860 shall apply to any 4110;t:411 actions.to
Whialvthe'diftS'cld'Ildf6601.4000 4110:*000400i.*14:'.0*:00.3trgt90$ provision shall
iiitopia044:00044.ti* pli;t7001.1t:T§.A9-1Pg14rer,4q414ic Will.ty•N514'Ve.i111§ilted,
'IrthetOntraetar-faila to MaiatainAtisiikadtai•likeeptable to theZtiaiifi.r e term for f f'thi
. . m o
totittamitietbataviitayterraffialt"thisZblitiidt
Onnlatil Insurer
The policy or
policies of laktraitee•'Ma§tbE igkited.•1#,••#0-10§-arer;*1:th a.ininunum rating
(Sgod,A.Miladges-Rht140)TifidNut $#00400044.04q.6*.41.4Y,the most
edition of the BegtW:Ket"titbit Gafd0*Pf*ieka:OtaIO/VijkekSfaf.ek or ambestcom), It
is •preferred, bat not mandatory, that the Wier be licensed to do busmess 11.4,110 state Of;
P411140401ifOrig*,404.P40.ritp0;
trifitinguana,turtletiiintg:not haVt;aii.:A;NeL BatantingOf Aqy:14,10*CgOiOfflo ofEidc,
Management retains the right to aitrdik.Of-*eleet::a•carrier.44ef-A-review of the company's
fiffaiidiat4rog
The on4y or 1101140$At 14.544W iPahlt4iika by the 'edit provide the minimum
• •
tOverage . .Commercial • AlintinunatinitS:
000*fikenfiefide
qou-oint..poor• $14000
It0oo.;p0.0iggfogate-
Automobile Liabibtymnoluding coverage for4.1;00,000:PPnitiiggt single lhnit per
.-01i016440..k0Re40411.1io417.0.i01.04 occurrence
Workers'Compensation statutory
• Professional11060 600percialingloa4c,
tifi00.,0)30..aggrOg4te
Reitailed
TheCommercial 0o.noo)Liability 00040.,:.*ali'b10:•viiittea:oiiInWraded Services Office (ISO)
formttICG00 Ol 0.aituto totin ptoiritting linbilityt aVer4e. l ' bad
. .
The Business
Auto Liability coverage shall be written on ISO forin CA 00 01, CA 00:
1:0i.x.:TA'..Suiliii*.:1:0.r41.1).E.QviO4.1g:P9V.Or.4g4.4.*45 4$'
RelluiredEadairgenielatt
The Commercial General Liability policy gbat'anitiUlititiefollowitig endorsements,which shall
•• •
accompany.the:CecateofIsurance:
Additional Insured endorsement using rogq.,CP20 26 04 l3or••:a form at least as
bt024 naming the County of Orange tt electad and appointed officials, officers, ow*.
and pmterggq..4 ..*ilditicmat:4)§*45i or provide blanket..coverage, which wilt state 4S
'2) A jjtimattlitni:etiatiibutiot,andoitdiaeilt,usiiig ISO,form p.1 04 t3 or,a.forip at
least as bfoad evidencing that the CO4fraefOr' j0.0farkee'is pritaary•Aod..apyinsaraaccor
-
self-idsuraninaiiitained by ilie.6pulify Of0140i01.§101111.71p.pccqs...g0
•
Page 4..pf#
151
Coaitok of OthiO4.•VisliiiiorAi-ebiiiiite,[Wee 00400.4c.49.1.74.90101118
.01#.14000).and Re00110114itiolea l'iM4YrO400tieit,..tot
The Workers' 'Compensation-,policy$.1.4p9titi(4.,a w4iYgr s4btOptiOtt-.bbdeterilebtwaiving
•41.1 right 9r.s..orpgoco againstpst _hall contain
doetea add iiiiiididted.010044
pjfiors7i.gge0...go4plfititvgo pr..provid .bi4bitet,•;4bvei!age,which will state'.v.1S.REVOgri
1.0 WRITTEN..001Y0i4411
All insuranc policies:required•ii$114.P90..#44,01•40:•NO:Yoz.O.Tieits-: subrogation' ther
Catifiga‘06#0cit.§'40444;64:**0.ii#00-.04404i officers,agents Algi.:.•441P10e0S whtui acting
within the scopeof Oik••:40.0iitthPlitor employment, •
'0)4.00..t0-.Shallligtity•County in writing within thirtydays of policy cancellation and
WI(1p) days x.tik non-payment of premium and provide a copy of the cancellation notice to
Failure to provide written notice of cancellation may constitute 4411,afgAat-Ivegh--aibe
Contract,upon which the County may suspend r.•,§ •fetoiloie*t§,-Opirgt.t
The p:Otitti.100.10 General Liability pqlicy shall contain a severability of interest clause also
1000*.*.i145.4401.0tiw.rcP.clause standard i.il:i60$0,014 00.01,Policy);
Insurance certificates„ARAM he fr'.vardcd to the44eileytd•Op**4 0.400$:g listed on the
solicitation.
If the Contractor P-40$:to provide _OWAtt$4041.0:....•04i0:010:'-'444,'endorsementswithin seven (7)
444.,-of:4900004.14.CEO/Purchasing or ggpoytilogotonta.purchasing division, award
111,...ar:4qvakx:tho.:1104tv.t4liaoptv.004.0,
cc**expressly retains the right 0.'TPCIORpor.A;tc(TAil'ilitql:P4WOX::'4'ggFOOsgritistttgttee of any
of the above i4F4TAncc:tylcfP§:*_. 9169Pttio;lertg..4.04t Contract. Any•Tittorg.10,.otitoatdoin
insurance.,011 ,ikpmg0 by 440yr:•07.0too..140(1Mattag0:1 :0000iate te adequately
.
protect county.
County shall nOtifY.Contractor inof changes iftitleIPAgrAPPPT41411:Arox.lt$,'; If Contractor
404 not deposit copies of acceptable c***cs of liifprocc and endorsements with County
incorporating such A**WI-.4*.gsmc.,i$9f'glgh,APACS this Contract may
• in breach*004 further notice*!..'Contractor,andCounty shallbe entitled to al legalremedies..
The procuring of such tegtiiked.policyor iltilieiegf•itilitigtifaitee shall not 0:0::•001.01#'.01„t0 limit
Contractor's liability hereunder nor to fulfill the indemnificationprovisions#4 tgokmOts.
Of this Contract,notact iiiojiii#10-0400 the policy coverage and limits from the
Changes:insurer.
P. Contractor444:Yu)* no changes workorperformsat* additional work
*ittitititAhe.cotin0.vddifit*iitteti approval.
Q. Change of Owp.erihipi,04.w.i,E(tii#00#.:$0.4uli conflicts:with County*pitcresp:... Contractor
agrees 14.4 if there is a change or'transfer in hyynetifttp., 0.10Orttraetoes business to
completion of this Contract,AtIti.--04.0:t0114W agrees tOV1...4-SsrgOttlenCohile Contract,the new
owners sh4ir-60:1'040it04tkitctet tenns of sale or other transfer to assume Contrãctors duties and
obligationscontained in this Contract•iand complete them to the satisfaction of the County.
County •reserves: right to immediately t94**40 .1:11P Contract in the event theCounty
determines that the assignee is not qualified or is otherwise unacceptable Aosibe•Oonty.to the
provision of services under the Contract.
In addition. Contrator has ,
the duty to' .notify the '.P904•Y writing of M.-change the
#*§. With 1044g$4. that 46 40 require an. assignment '91:.**
• • • •.„ • . • .
•:contract. The • -•0f4r...a091$-14450 104404.to notify the County in writing if the Contractor
becomes a party to any litigation against the County,or a party to litigation that payle4004-bly.
aflhct the :contt4ctor's. pedigxnanOe. under the Contract, as well as any potential conflicts of
interest between . .Contractor 4.04 ..,.cr.g4y th4t..logyAtiW:-ptiorto:ot.4utiog•410 period of Contract
performance. While Contractor will be,toquitot:to,,prosiido:.thisjnfottu4tioli without tatiotirig.
Page
•
152
.40r4trgee 01.1.00404fRa141741.9•01(1018
tho.COlity any thnallv.M:1$:a ttac,tnealtataaintifitataiiitakeatbflitiOtritiii
. . • „ • • • .• " ,;.,
status,0144'4.40g1/1444tan'PrOVirigan,Viat.04011taf:Ctiailty ofitS,Statria.ib these areas ti,thet*et.
r.qqae.stopthylbocia41.•y.
Tiie'::Cblitiaattik.ghail.•OtteeiSdOaSoriabl#.. at.g an d4iggivq.763..preygpit:gAy 0:qtiotit or 01'244101u
that cotddxesult in a conkct with County interests In addition to obligation
apply to the Contractor's pulpfuypp ; agents, and subcontractors ,-associated with the
provision of g9P4•M4f$OrviCM'14P.N100 under this Contract The Contractor's efforts shall
includ;but not be lmnted to establishing Tiles-Ata*:000aatOt Ptaliaafiritits employees, agents,
andsubcontractors from prO);10i0$1,.pr:.oftoititliAsi ntertunntcnt, paymeI1tsloans or other
'..cuusiaoroiogs-41.0ittoutabe 4000104,t0-4riihidriee4tzoivete to mfluee County staff&,0100(brd
tkfA00.r.$'•iri.4110-illartorritati •bttlibiatiik§,:.
, . .
R. Force 1,01PPTP::, Contractor.0411:44 0q!As$gog4.-wittt.iictoW4::-.(1*.aiovs orutuutisragoty.:,:
performance penalties;during any delay beyond the tune iiont410 the performance of this
Contract'scarisadhy•any gt..000..4$1.Vat;divit.4ishedd400tty*eiltariko...,Of:hdief-datiadbakciiid
it roatoob1g.,'.0464.provitiok:COtittaddf.'vvdt wrtuen notice of the cause rif the lelay to
Onnnty"*Itilin.,.10:1tornottheA4tt of itit-,d6lakatid,?;e6btraettitavails hims1f ürf anyavailable
.... . .
coofi40#0.4pycOnftanOr agrees to main ta•ilk' Cointy-
related records
and ii4qnation: pursuant: to all statutory laws relating to ppi*uty
cqntldeotiahty that currently ciost or idstat any time dunxtg the terni of this CoAtract All such •
room*and iiitOulot.fou shall be ousidotatoOdeuta4lisitottuifidtutial by comfit61'44a
taittatoeittittAgootAnithiploy.ed§:.
T... Compliance CoqtrAntPxv.rq.5.00 antt:wagants;:t4tiottv.ko$v*pro.vi404.1intkr
this':contract Sh4111. fitly comply, At..OntrAptoes oxpeoAo4 vith nil standards 104-statutes,.
rot#0000si ordinances, requirements,and regulations (collectively"laws'), iiiriludmg,but not.
bunted q those issued t Cniinty in its governihentat 006ity,abaz::idt other laws applicabIe o
the oolocos time services aze provided to aiül accrted by County Contractor
Okialt0iPti$0a.,that:cOUtii)(iasty.i4goitrootrAttot to ensure suchcmpliänce,and pursuant to
the ttituttAnietitt of itivoit heloWp.Ctiiitiridtbeatteethatit shall de-ferikhitiOWS/.-,004
hold 'cavity and County*.INDEMNITEES! hataildia.from' ll liability, 'damages,, costs
oiotAdA 14fte.
. •
V.. r4i1.4;:lii- tontionaltY...040teci,,
Severability 44:t04.40.044iit condition 000.Y1010,14 this Contract 41104 liyaLs.9:10 of
Competent jurisdiction to'11.e. .inY411void, or nnq‘ntnrc9atk,IhT.PT0440'Or..111 provisions'
.. c.r.P.O.r•41141. main in full fOroe. and effect and shall jrt-ito way impaired or
w: Attorney 11760. In any action or.000044*to.enforce or itUdypioi, provision.-•, •: -••. .•
040:04trOliallii:Oetlieif.:04:440.*..).rW9g4.004$01xOnnso...
X.
interpretation r Contract has been negotiated at ttritika length and between persons
sh6ritdfaiid:kiibikiddgablb:Irf-thb Chatters dealt with this Cnntráct hi additiiii4 each
party had been represented by experienced and knowledgeable independent legal counsel of
theit own ch&ostng or has knowingly declined to Sebic:',04 counsel despite being encouraged
and given the opportunity to do so Each party further acknowledges that they have.not..boon
influenced to anyextent*hatsrie*o in executing this Cbiittabt by any other party heT0,0. or by
any 0.0010.0•01110140i.6*4 or both Accordingly,any rule or law(including 00{f01744..0M1.
Code Section)4$4).or legal decision that would require interpretation ofagyVitiig4i0fsiil C1:44
CnatracV.aoainst•thepaity that has.dratteditis not applicable and is waived. Tbe:provisi.00ar:of
ttlis Contract Anli....4q;:intecprAptt i14f.'a,••;mnnabiP,nlanner.in.4foot'tho.pgrpoo of itle parties and
.1.th14'Otqxtra4,
Page 6°f19
153
•
C611110.i.:of Orange,taiinv:Ekeettilve Office Og"0:4egA .441.t40.0100g
Cost EeCoOdi,kand Reduction Services Procure America,Y. Employee
• •
X40644 VP.004144- Pio.4otrgtor:worroot5 that it :tOity,ottpitog-.Witii,d11
F qtiordi and $*o;sta,ttites:.::god.,-togitiotioris.t.00Ali4.the'..eroptiviifoot of aliens and others and
that all its employees opeciptin'.:4 work under this poott4et itiOt the citizenship or alien status
.requirement set forth Federal statutes and regulations. The Conteattot.shall obtain,from all
employees•performing uitukhOWfiddq all vcrifictition and other documentation of employment
• eligibility status required bi.Ftddeal".•.of State atitiitd,kid,f6t4latiditS:.ludiUdingi but fit.tbriitod.
to, the Immigration Reform arid Control Act of 1986,: 4t 004,',.0,as they currently
exist and as they ihay..-66.1iefeartd amended. TheContractor shall retain all such documentation
for alf..040k64.004.0 foe*§-15014.01F40004W.OP t4*:3,..tAptg4teoiofAkitti441miitts,,.
defend 04401 obtoy41*wtit4atii0o*iiyi-0-4*Atit.li;iith.,
OtOot-si.444,4thigOS***Ofit:*51,44-:AO.tiO*04 atiSt0hPr.1141q:ilitY which may be assessed
against the contractor or 0;).qto. or both in connection with NyK
V.04 441 or State statutes regulations pertainingto the ,for, any
Piorgios•Pgitiltotma:IVS41-tto4ortbi :Cootroot
Z. 1441.1.400***: 00040'4004 to 10.0.*fy ..4004:*0...00001 approvedin writing::by
.otkoty,:,?..14...*14.Pc.141ityi its 4900;014.4PP.PiPtC4...000.41N3 officers, employees, agents and
tbOKvopiit 4§tOol*Ao448.FROAr'.0401:'Otgli)4 09arst:9--f*PPgrYixg§.*Pg:itp:vymin
4ggra00.ogs4y10.6=mitipS1,!•tisxmfgss from any claims, demands or liability of any kind or
tlAttgg,jiodl4aitig,b4.40t iiiriisedtioosotabijotypt,otopettyd4040,Aii0itiorivto Or related
to the services,products or pthorVorformookoi410dby',COrittootoetyottotptoi:ibi (otttoot,
If jO4g4obis.;,'.0:11te&A,against-contractor and County by a court Of competent juriSdiction
bidaitdalhd..toriottiotif*fivd.negligence of dottittF.0.totristy Indemnities, Contractor ttid
County agree that will lie.:46atibfitdAS determined bythe court. Neither tiatV:thatrequest a jury apportionment.
. . .
. •
AA. Autlas)109gellom,: Contractor agrees to permit ;AP010:p0P;i401.1pP,9:111g Auditor-
controller's authorized tOPO.Sett.tatiVq..0014.4%-Aiditqa from a private auditing firm;640d:by-
tt*.toot51AoogS$'dotfOg'.riottria working hours to all books, accounts, eords,.rports, files,
financial rtbr.dti.;.006tatig.404i.igilt.40310110041#0-'payroll and acounts payable/receivable
fettati4Vidibthet viptes,oetitopdtv:df.tditteltlet for thepurpose Of auditing ol-inspecting any
aspect of perfoimance under this Contract. The inspection and/or audit will bb•;..-offuffiled to those
matters connected ith the performance of the Contrct includimig,but not limited tO,the cost
00'60i40,00g.'04 Contract. The Courtty will povidc reasonablenotIce of such an *01'0 or
The Cotti#rdSbrgeS'.1hetiOtto audit Attd verify the Contractor's;records before final payment is
Contractor ggrOcs;iQ.P44zijk:AP-.41XcOr4s for possible audit for a minimum of:i.lIreP3T4r :4*.r.
004 payment,140$41:4 lopger-potiO•OtyPoot, retention is stipulated- :ptplor.ibi§Pootrgt:9r by
law ontractor agrees to allow interviews of any employees others who might reasonably
lithitiritOtritAtiOiit.Oated to such recetii$ Further,Contractor agrees to include*., .''..1041Ar-414.to
the County to audit records and interview MA'of any subcontractor related to performance of this
Contract..
Should the.Contractor cease to exist as a legal entity,the Contractor's records pertaining to this
contract 410.124 i'prwardt1.1016-e:,c.mtgy':sprpjeetvapagqr,
BB. Contingency of Funds: Contractor acknowledges that funding or portions Of•funding for this
Contract it4r.tio..poiteihg.0;,e upon state budget receipt of funds from, and/or obligation
offini by,the state of California to County;.and inclusion of.sufficient funding for the:services:
hereunder in the hu4gqt approved by for each fiscal year covered:
by this Contract.. If such approval, funding or appropriations, are not t'4.010941i4g; or are
otherwise limited,0(ripty,vviiipthei;ligfelylerOmfe.prAppO$y fhts:0Afr.oety4iihOt:ppgV:
Page 7of!9
•154
•Coini0.4).f.0140..44,CourioiES:theiiiii,e001:0 -00.0.tretottga-.0.1741.9010ff18
CC. .g#1;614,4000.:.41*4 11* .:;NA0740.qt sia1PP* the tow* of Orktgo 7a§§..10ed Dépin
Purchasg]g Agent in writing when the expenditures against the Contract eaeh 75 percent f the
4(111g:1•419kit.,.9q:Plq:C444744, not.)3e,topooitifite-tot•oy bxitteodittiee'ov6ii-00,.04
vtii1.1199ay for work exceeding 040•dollar ilitit on the Cottitet'itils's A thanes:hrdet to..00yer.
4:00 c9$41*S.J$411,
ADDITIONAL TERMS AND COJMT1ONS
•I., tit011ittAq". This Millaet;,iitellitliiig;AttaehdientK;*eorte.§t t.W
conditions by*Ildh.the Contractor wilt Oda&Cost Recovery and Reduction Services iiptiet•A
ittoo
,
Thi§.Cetittiot #04..0cPOPP'04;41449.$, Aok.,0Agt.004041.0 for
five(5)years wiiess otherwise terminated as provided herein.T11:10-:CAN1449PiiP tkot renewable
. .
5' R*06fial000000.--40000JIKOWTO :s ...00*fg against.
.4644.40 contracts'will.1*created and issued by the usei agencicsfdeparmients based onthe
terms,and :901* k4, end prior to or
be p*rmi94,5:v4w.:0:iik.gc,4, Contractorwill hec.reti*d to 001iid0.,geOisi4ek,.1.448tdd by
.991utiy..4oporfplgoi§5 70r.i?,.:05:0040tes;t11•404 oottil*pottottfatietofittObli4diofig...tindol
ihiS•0.0.4tr4t,A0::,..Collit.r$144.11.00.45eiltat4..,thottiiittguitilidliketi piiort.,:t fdithlieitik
414- gq*54'or.Co.ott..tylfailot.;-$1450t4totOddittr.kadtatta:44iIitt tWRCAYn4y-i4.4iiieuziaio
•
4. Precedence' TM Contract documents consistof this attachments;: in the event
of
.4
tbdita between oi among the. Chittfatt documents, the. order of Of."040400 shall be the
provisions of the main ibody of Contract.in, provisions set 644.)4.,*q:1:q41*Ag4
articles ofilif$:g0400t 00140 the attachments
5 „..
'eciiiiitr§:Pt4.041%044W stri*poiiik:PoiooVg004.04-.004.04
will ci liaison between the County and the Contractor during the term of tius Contract The
County's Project N(*gor,,,Agt.c09404e th actiyities prowg-cm474.474PoAsgoit.v.;-voik
w4lhe'001.tracicr.4.,
The county's Project Manager shall have the right to require the'removal and replacement ofThe
fC;i!littaPtcreS, Project Manager and Contractor porspoo01, The tomes Project Manager shall
40*-the Contractor in wrOigg of such gotiOn. The Contractor 041., accomplish the removal
days toff.to-.0.y Project Manager The couhvg.
P0feet Manager $114E1, tot*. and appointment of the replacement for the
Contractor's Project Manager trid Contractor Odikthfiel, Said approval shall not U.'t4fifeA$004},..
• Withheld.
6. 'CoittfaCkieS.Titleet Manager Cohliadtet Project Mitti4g4,. ecjfled fjj A.t.Ocle
Notices, will ...cliteet the ..CoritiOtori. efforts in fulfilling Contractor's obligations under this
Contract This Project Manager shall be subject to approval by the: 914itY.-. 4d4)1411.,not be
changed without the yglifetr:ppmeht...ottile:0,9prilt§Project Manager,which consentshall not be
wire...aslywithl.4d.
Page 4t.0119-
,
•
155
.C4440...#10e0.104.CduaOtEieotittie'pffiee C-0)1000:'AC49.-17419,010018
0.044.4.0).*1)4aiitk.04110.60.0.40010k. .1470.0tkiinorita-In4
The tictor's PfeJeet:M44get shall be assigned tp. ibis V-600.44:tot..din.duration tif the
Contract andshaIt 011;geetly,,PPre all work and 414.4 the project time lines 'The.
0.60fies-Piele4t Manager shall have fetnoVai and replacement of thePNit000e§ Project Manager fii*proyidlog:,setVIC'et.to the County under this The
County's?roject Manager shall notify
shall 49,c..pRgigr.tht.qocitaty04 #1roo(3)bOgnas days alter written 11664614y.th0.044*.'
Project Managet 7110',00titiV''S Project Manager shall review and approve the gkiohittimpt.of
-
tli0-reiJ.1404ientlor the COtittaettittA ProjectManager ThegOatityikbOi-4401r. #t6w014.40Atty
additional infotinatiokitageireteiatiOn'alOn.:ffiCe:Oni;.# requires the re01034t. ofOlpfraptoilfs
,„.. _ .
Proledt Manager from providmg W*1.services*0440110.Contract
Conditions Affecting Work'The eiiiiiikt0001g be responsible f9.47.taking all steps teg,spObty
iiteiskelYie.dkei.Wn'the,f404:4044004**.Othe.1:3,,s#4;:tp)r,„04`07:7,04.140.00)jig..gonot and
to know the general 066040*NO.can affect:#i9').WPik:or the cost toot Any&ilutoky,tho
Contractor to do so will not relieve 6.4ta..90F.APPIA...P§P01141.1114Plibt$0000.1*..00.0eitiiihi$:tine
worlc 74.11.3%*10149,01•.:COg to the County ASSiiMa. no responsibility for any
understanding. or representations concerning the nature,1oatton(s)or general conditions made by
any 414.:‘,:pflt.00:#,:qgoato.ptiolo.tlid:lexedut160,Ortiiig.Contract unless such understanding-or
repre;g:004.tiOa;fisY140 COuttityAte.r..eitot&O.itatdd in the Contract.
toeg
zintti:',0.44-Aalt.00deetly reflect the.:blitifelr fiinsaded;*the contractor hi accordance with
principles The'SeirOthi'd§:'.thall'bO St004:,:iiiPrang4Ointy,for.a
period of three years after final payment b.:*•.reoott,fro*the County Storage Of.'NeeT4.1. in
anothercountywill require*eittehfobookt*ogiei0001*..Oforogev.4„, •
ug4gelqo thei....0.04tr40-rog0,4gv4gq fbts 0ac.t.:
• Ugag#figuies, if Pf6Cifil64 4i#4000.4**'040.0**040.t.usge 1:49.:09kka*or agrees
supply seryices requested, as needed -by the County, at T0egtPtIM 11004 in Contract,
r0g401.10.§1404aritOYMIP..90,04;
10., AgreementThe provisions:04:14.01Pg of this Contract Will be extended to other
local or Af4to,,gpyemp300-Apfitfo•'0,w4r0:0100t4t 04040..-Wig-.101.ts4.tittk Contract will be
their*MP pOrghaSg<'400tOteritg/PtiO:400t6telitsi.t4'.0.fditikT6f their own
acceptance,,a1)4;making any subsequent payments Contractor A411 be rii4iiirnd to inlude in any
contract entered into with another 40h0,1V:entity that is entered into as an extension of this
Contract a contract clause-that will hold harmless the County of Orange from all claims,
demands,actions or causes of actions of nvirkkindiesnit4 directly or indirectly,#4,:sitit out
or in any Way connected with the nSo orthis:4011tra0t.. Failure o do so will be considered
material breach of this gi40,40tiii4)*04.fc*iiplOcli46.0***t tornito000.The cooperative
entities are responsible for-ObtaiOng all certificates of insurance and, bonds required
Contractor is responsible for 00)::.004.0,40. cooperative entity a. copy of the Contract upon:
request by the qopperatiVn.entity, The County pf Orange makes no guarantee o usage by other
Itaqrs,otitita'OpoiyoCt.
The CP44.4191.' shalt be required to maintain, a list:.0f the. 000per4tive eatities using this
Contract The list shall TepOr.t.dollar volumes spent 4000411yf per entity,and shall be provided to
tlio;•eattoty. :seyen,(7)e41etidar.d4yt.:4001te.Ottittyi,,t,te4ttea:.
Pap 9 9119
156
County of OrOngo,Cor.q:67;r4gFOIT.011icq Ral-01745.1.010018
Cost Recovery and Reduction Services Procure America,inc.
. .
11. Child Support.Enforcement Requirements:Contractor certifies it is:111.fta all
.;..••• • • • • • • •• •
4PliliPOle'f•Oogaia44-s.st*rg1:9170144:Og.OircatOlitslegpr4i4g its employees lawfully.ptved.Wagear.ttlXitrhiogt..4§,Slignmpt„0#10-S,•#pLei
Notices of Assijments and will continue to
,be in compliance 00004 the term of the COOtradt with the County of°ratio: Failure to
comply shall 0.104.iteoateri41,:hteach,of the Contract atd.fallatelo'ditie such breach within 60.
calendar Oys.Oftiodeo::fi.ohithettooty'than ton!titiit6-#.6thid!Jfer teritiirigiOti:•Off4e:COptiget,..
II ,owirtosio. of Documents:The County has permanent ownership of all directly.coitocoted,aid
'derivative hiaterialktirodadedAitideitliit Contract by thn Contractor. A11:,documents, reports and
other incidental or 4Ort*jAfO*OrKOi0140041$.04411s4.0itiig99149F.0*flbetc.OPIP,41410tpa4ibe
sole property of the County and may be used.1w the County as it may require without additional •
cost to the gPOOtY!:.14019:Ofthe dpcumcnts,TOO*,and 4004040W orderivative work or
f4igi4p4,gr..4041*-440.t!o:w411.i.Y the Contractor without tigr.oxpross written consentof the
County.
. . ,
13, .1100.,—Title TO; All materials, documents,itata,or itifOttuutioh.ohtUihett.fthrathetedOty data
files or any:001.03t...:.1.)101101t.t1111.tA-14 to the .01#1..k.otori4:11*gerraimuoo:.-titthis Contract will
g.-:•:#11 :0045 remain the property of the County. Such data information thay nOt be used or
'director indirect use W1114"Okiiitattit after completioniir termination of COntract
Wtthetit.tho: xptaa,*rIttetitOtiteat.. .ofilietetttity.;All materials,documents,including copies,znust..be,,.•
fetitritettotie:cdtfityit the end of thrs....pOtitNeti:
•
14.
Publication: NO copiós of sketches; schedules, written douments, coniputer *04. dqt4;.;
151t0t0i#40.fia::iiiii*or;41-70.:0.0$:i*1414****-:P.-164***4'ks0i4g#0*...1).0:6* -or PrglIVO4
in connection with this Contract arc 4)-:**04101,$y contractor and/or!oyo.;i.pget$Og under the
A41104*1*94 oroowor,i9:any person,PPOIOr$4.14,;9111M3F.A.AOrPOr4i94i-Pt agency, without
Ort,Wri#PA,APPrOYA:bythe County, except f45::IXOOPO4rY.fOr the performance of the services of
this Contract All press contacts, including graphic display information to lig published in
oempiapptuottgagioeti•Ologrelorhegiftl*tttgrOd only 40t...03totty:Approiral,
• , "
15. Errors and 01.4j $104A; Allreports, files otherand documents prepared and submitted by
Contractor shall'be complete $1011b0'40fully checked by the ivoiessioiidtgyktitiAtOta by
Contractor as 1htiett..Mtttoget and key persormeti:ottuohettheitetoi-prior to tabfoittidif.td the
County Contractor:aed that County review It discretionary tihd,.Coottactor shall not agitate:
that.the ;Coiii4y willdiscover errors and/or omissions. If the Cediity discovers any errOrs or
aptireiiihg Contractor's reports,files and other*rittO documents,the#.004.
files'or.4600040*ill be returned to Contractor for correction. $h604,0io County or others.
discover errors or 00411040,.lif. the fepOrtS, 101es or other written documents submitted by the
. ,
Contractor after ON* approval theref CountyaPPr9y.41:.qf contractor's reports, files or
documents shall not be used as a 40.44W(1)Y..00.4#7440::io•AnY:action OOOlg,eri,the County
contractor,and the reports,files or documents will be returned to•Contractor for correction.
16. Soystinkr.m.09il Release: The tontr.aotornrcPsAllat it will P9t-11s$.11•P any news releases or
maw any contact with the.in041.4.in connection with either the award of this.Contract or any
subsequent umendhloot of,or effort under this Contract..Contractors most tot obtain review and
approval of said rietit,theditttehtact from the County through the County DPA. Any requests for.
interviews or itifOrttiatitat:received by the itiedia,should be referred directly to the County.
Contractors are•iiiittlithorlied to serve as a media aiitikeipetteht.for County projects without first
obtaining permission from the County.
•
Pap 4041'19'
157
.61110 gjOgYilie 00- 040004'Red.-017:4901018.
ediliecoi40 dReduSehkei • 0 Or:041400 4404
17, ).1:117C:401 of 66—:—Rtra0: failure the tOtitradtat With 'aiiy ortife 001ditidits
covenants or conditions of Contract,shall constitute a materiaL breach of this (01:044..
‘taoh,eyeat the County may,and in addttin to any other remedies aii4iifitsig,:#14w;i#gcpity;or
otitte.WiSe4t16tiiidtf1n.thit
Afford the Contractor written ilotiCe ofthe breach and ten,e4144#40y4;(4.. udi:$11.ottPr
tune thatinay be speifledm this Comuract within
which to cure the breach,
b Discontinue payment to the Contractor for oaddaiiatd3o,Orlad v.v44.,tho.:00049t.01:
.
is in bita6h.:difil-isffkf4diiiSt.''.017 01-44 billed by the contractor but yet v.gpp34::by the
POsayf400:0104iP0 :40004,01404:4•0:itio,;4have.
TO0000.*.P000d...i4400401Y.without penalty
18 P440#0t1)100* T110,-P440.-4411 deaLm094..gitb`;pst attempt to rso1ve pPXPOtakligni(cs-
thg•tqaxt!,,'0174..00a;tae.tf is
jnot 411SP95ed 9f. U kKg35P1146k period efitm by the Contractor's *PI*Manager andthe
Oppre01:9100.W.pwr.tiy.:vay of the proms.,such matter shall he::.bitiaght.to the
ittpatio.wd(hc:0*trtg%.brW4Y.W.ft:f01.10V.,iu.tiaVoas::
a.
trtg:t9tgr400! shall 041-artla the fouiityliPA a written demand for a final deiston
regatdmg the disposition of uny&Spute betieen the Partie arising under,related to Or
on its od*i1 initiatiVe, has alteady rendered
TftrafittidoileWilfttidm. hdhfl bThU ftëdb-$,':f4C.414:411f4000p%
such demand involves a cost SdjitStifteliffti.#0.,;44:0#9(* pii49.16r444,14,01).0*iitx
the demand a Written sIatement signed by a senior official•
indicating that the-demand is
made in good faith, that the sipportmg data re gp10tp and complete, and that the
.0461)4 requested accurately 41040119 Contract ajustment for Which the Contractor
14044.1g1hp...(iakt rcspitit:i49:40y.tiiSinge,OS vnclori;otatod.tof;f4..ipvolvillgtilis..0intrptti.tt-t
pnipc.tor...qmgs.to diligently proceed wrth thg•-pprfOrgiatio4-thiss Contract, .including the
deliveryof goods and/or .get*.Ps.the.;:coottadoei k4ilti0.to diligently proceed shall
t.1.0:t00.4(1-01t.4,411i4OriaLi#0404:10footitet$11tr4dt
. . .
. .
Any 404406*#of t40.:CdtiOtrs.b411:bt expressly identified as such, shall be in writing, and
shall be signed by'the PurchasingAgent or his designee If the County fails to render
decisionwithin ninety(90)days after receipt Contractor's demand, it shall be deemed-4
final-tie6iSitin,:ddVage.16.the Contractor's contentions Nothing in this section shall be construed
ti-affectiiig;the..ebtitityfiptiocidtiiiiiiddithecooteadt for Cause or Terminate for ti;109ntOgq0,
.A.S:statedlfl$ectionK
1.9 Orderly each Party shall
promptly return tq the other Party ali PailOgi.Ptg.4t,,.... 14.901;r14'.9PPrk§::0t4P.:01101 held by
each for purposes of execution of the 09*40,In.addition,each P. willassist the other Party
in.orderly tenrunation of tpis Contract oti.the transfer of all assets,•tangibleand intangible, as
may bg Pe.c.cpAryt9r the ord.erbr.„.po-aisruptiyo business ooiltutuatioltae4ch Ratty:
-P4011 of 19.
•
158
c000tooreito4coithowimiiiiopope. 0404.0aNcit,o./74,9180-ts
costgeao.01. itRaisateit:46iiik P00004,40404,40.4.
. .
;Qt.. ,C4iittOttoekgvoso for all'O. SU ftate-41d photo topyitt..g,
telephone communications, fax con1munieations, wd parking while on County gito4 during the
pptfortnwe--o'Nork;on.d:sorvio,1:004er..thig:Contract.. provide ft00,.ii.4140g.
• foApys..00100,111..thodoontsrtiltk. .00tot:;.
21 Notices. Any and iirt-110404,:t040.sts:.40,oitit4:and other ionunumcations contemplated, called
• for.permitted,or required to be tivoti*ftititat thall.bb•in wntmg except through the eoure of
-
:t40 jialtiOevoioot managers' routttie exchange of information and 001).0440.44.frig.:the terms
of the work and services Any written coxmnnniatLons shall be deemed t4)4gP...1gP.4,4141137-8iVPII
de1tvery ifdehvery is by direct hand,or upon delivery on t1*45.4414aYog'..
receipt orno greater than lbir calendar days alter bemg matledt!y ti*: ;fccr.41:14-4oryogistcrg4.1-1034
tetum receipt reqested postage prepaid,whtchever oecr first The date of iiaiflngshall count
as the first day All P941*CALM4,shall be gf1'dossgilio the appropriate party at the address
:04,teOgroin.w•Aq4.001for gAiltgssAilbo,pArtte$:hOtoto maydesignate by written iottce from time
:Of iiMii100.04141PrAtOtg,.$04,
County ,0.011tY.)j.f.0t-Otigg$,OsuttyPtotweoitlitOffidd
_
*pi,.1602..Mit.ta
.,,
14411:47.katitt Fla&
Phode 71447196;$.319:'
-Ent yxont jitt-1146dail
090.17.419r.; :Poore.AnVilOasinq•
At*Oe4t.:411100:*:.
411.0-Itit.140W414:14,001i01
$041..:ttoh.000.04'44.:p*92675.-
Teie0one:..-949.4104686
. .
SIONATUREPAGE FOLLOWS
•
Ave-0471P
•
159
. .
. .
Coimi$:.F..vociitik Office :connteaci:•Rci44 i74.9.'040.1:8
4'0,0,g0440*..4ii4.ReiltipiiolfSieoieei ..... . -.6-.141.:e*iigrkai,tpc.;
. — -
IN WITNESS W,Ftp.00.,*.e.:04tlie ..11.Pro?..have executed-this Contract on the dates,totlowiiit their
ggvoctiw,Alvattgos.‘
. . . . ..
PRocuitg. . .gt6A4,11$10..
. . ,
,... ' ‘,../...._. . .-
2
. . . .
BY: 11/ '7IL—•
4., ,4_,. . . : , pthi• t zzi• - . .,,,,_
Name /-',-,•-4,' '''''-.1".. . ,./5r-: -. ./14...:-,.:e,,; -:. /.9 ?-1—, - lihnie., il",41:014,74--,*'',4
, -
Title: ,.457i.v.e.4 .e (LP--b-i,. Title '''' -e • • ''7 L/Pe:••; .--
:, e•-:4- ., : ' .. .
ii..
. .
../• i-;-7. . : ,,, •.
Date .431". '::'-,0'./!" I' / 1 •Dat6 6',.. 7 je. /. :: f" ?: •
•
V:If*POtra*i.:is 4:04*#06ti.440****Or*0 specific corporate 410PqAOto.f0:0404 as set
fr..04L.1:11,ti400tii44§06.0.10L Oki#4.**xittit.140 Ofid.ArthOTO):44igt-1)iliqP40411Paw,g..„.t‘toar4,:lj
the vX0000. 917.3) MY.:\C1/4 President. '1119.w9P.O. corporate officer signature must :Pi.pog-, of the .
following:. 1):$0q04m4440040.0sc4Pimi 0 Chief Financial Officer 0.4)Xs$1001417:gmurgti..The
signature Or one PO...004404.04 sufficient to A,.g0M.1.340Pqi....0 long as fig:..ot shq:116.14:::gololto
offigeoi4.04*:of the two categories koPtitt...0 above, For(iolty purposes,proof of such dual office
llotai4gyita,..he satisfied by,A4silywille individual sign tliv:104truttithtwitee, each time indicating his or
her ale*that qualifies under the tbsiVt described provision. the alternative, a single corporate
signature it,Adopi4liteiVIi0fAtdbliVaiti.dd.o..A:WOW-Ma.fdkiltitiiiiideifitifigtfaiiig..til6 legal authcrity of
tiii,iitiiiiteteibliidth6.tbititiiitioii. .
tcamr OF 04ANOVi2:.1).bittital subdivision of
Niiiik •Jdf.Mill&
T416 Deiii.ii Ptit li:Igilig A -eiit
Date C. 2S— 11
Pgge.0 4.0
160
0000.010e.iiikt4 ou, fr4Offtce Ciin400. .13C44.177.190.10018
.000 ge001?.4111..000.41.0i00.soivido** ,protfroweicakirit.:
ATTACHMENTA
SCOPWQ01,VORK
tisOlVi)tic-Tic)11:.09.p4q*shltprovide 40:sdpotate-,prbge,
Basic l'lusESP)for Cost Recovery Viit*p.000$ItOdttetiOtitovvio&linileiihis Scope of
ohtAihiogoawhigslteftitiOs thr4gh,loditt and assessments relating bilLing mvoices and taxes
Contractor shall review,Audit,and implement applicable billing rates amongst all County Acepwg.s..
werartto provi4o.Costitooyetyloi•PAtittiotseNiceg,
In an Off.Ott _0-170440. 4114.:, ,clamrg etpertise in bilhng audits with the primary
04.#0•4•Atgfttittdet amongst
service
ers,Contractor will provide to the
goal of east reduction 00fira,..gtot! will review end audit :fit depth County accounts to recover
PY.es.PY4.40•41.A.nt'l c147.tOst:iiitlingt4M 0.40UlatiOti itilittafiffk
0444440:*itl0.**.ppwi4or0047.wpiy:rifthc.,kitowinw'
•V*St4 Recycling
.01000.Mtint:0016ri$
•tideAlifielitMkidgehiedf.
• Treasury Services
w•SkilppiggX t4gtsti.00
01. Pg0.0440:0-t:0010:.
'2X-StelltitidittiP4titt:MAttfc.404010.0**0.0PIPOOKATAVIOT6;
1 In this service, Contractor shall conduct a review of the toot 6*tibii.i6 of:6004*s
suppher contract with tho4tdotty.t,..toottitatiteteiA structures terms,
2 Contractor would thee deliver a rPPArt,back. to. "County" mith-411.0.(t. rtt. s. and.
******00,x3r.Plaq, •
ittiffeeVerit that Contractor identifies billing or beitidet efitkA,:gO4tiAotOtIVOuldmpr.k.
ivith the'"County" and the supplier to feetif,r. the c4004tioy..44§0kithp.,,aggppi
B. ) ,.tSIc1)411$101IPPPAWk.X.Sli:*t.t.ITTVORISE8TRATE:GIC:T.LAIIIEbIT.
This program includes all the services outlined jittlieilAisie'IirovanP'and the creation
of a-0iiii*WatOik004.0sP011X**4 is designed to support the TOPtitYY'shOtt
iii004411,0.4019gg*PPP POI§ s.ip tains to the114bjqPt CxPPOSP: PgOrY(.6
• ThettiddifiedieabflodligiA an ESPare
Service Level Management
it COoltplPiegNice,:and or gqpipyppnt inventory
in Expense Transparency
iv. VeiidotAdAiiiiiitiatiOO
RFP iitdat SliOithtioii Support
Nett on:14ductioi
•
vii, TipplOnnota0ot.pttO.
vilL Manage institutional C.hmtgoMigcatipo
report ',woad outline the go forward strategic plan, action steps, dpli*Or4.00.
thilstonaa:audroathotiteothes.
•
1 61
Cooti0"010.004:Citiii00..F.2.1ie11tiOe:Oflid, 0000;4000:4000011
e0.$00:40r40 llif4 3.0.'icé$ PiocurcAnierca,IflA.
GENX114..cONTP.-8PTOgANT1PONOT$:
A. Open County teilhett,'Cotitrattbf4ill.eotttttiet deep dive•anatyges41),aSie...,044;0g40„
ESP):
13. . . „
0.040,gor,412.4 use its tida OtOtt,1 ObtalitH.tdA sViifstmtYind for COttittys bpooa by.
.4tt,a1YZiht.COttatiliotie40,.;ptotedutet,-tefyied.pedvidei Oat:fa:4S,..past invoices and other
pertinent information as it relates to the above ieleete4 expense categories et for r.pYieW.
(Batie-aratBatiOPItitESP ..
. . .
C. Contractor• further gather information as to CiOtiOty',§ heeds (past and present) from
epttotyN. service providers,: that not only lowers cost, but 4rio
pOtoil'o§-,. .00tity!.0poratiOtiatA.ttiitoidtitvttiti.ekittfatioriSpatie•PliisEr),,
- .a.
cottotoeWat:pr9144P',Mgrp§.4':xp.mxt$tjttottgyout4p ,004 ro1ow,.;;.de;sigoototi.,'&11.votabit
144**.11.13.4.-:•40PrAtiii 01::*.qtt-Pittria•OvittPOitg:430,1016$4?Itts).
E., After analyzing County Otititt spending patterns, Contractor shall proldg County with a.
strategiesourcing report outlining 0)PtragtOr! . .911somtipoo apd teot*Oaatiod§,
CdotrA ,0fA.;1q;ptt ArIl401.1**Tovi*:dop*ifons,cost reduction totittitottdatiotii4od
POPPtig! -0001igffO.r004.,CifiOtrogtot*ttlooatetaiiity....(iegioadditaffbil best
prociiPeOd.m4 to•me;appototo,toviow.(0asloiqiis-4E8P)
F.
Contractor will roYk5Y,,,t011102 invoicing 40006610.-5-'.'0:-.neitStIrei.-400itittAilltS! ..4S1
County's service providers with respect to the spirit anOhiteht,Jok the between
the .sptVimprovideri,...1*4x0tOw*.iii take into account Setade types,
loyots.;:pog..00tttgOlo4.04..0870titttOttlity.Vtiigtattfott,pitredildBittie-Pitit4ESP),,
' G Contractor will tqantic104*,:oligtgalivsgtvio,,otdg,
to ensure that the proper•:SentliPP provider, contiact:atietpmegdoreS:',Aro.in place to address
O.Ounty".4.170.rw4TPC #MM:git§.. 1•347-• g):
Contractor report will itiehide4,fall..tatidooe0 all meters and Op00**.s.oprgyc.31.and.Ny.Dt.
document the Rates fOr 0.00:0044;ird*Otitkot.q4ogw.t0.1•01Pw and outhne the
methodology for COi10:4006: fThdings County and Contractor 41sq10 agree aniL
$,CrYIPP,PrProdgctitii.ksi .P•ftl$: §t1,
• .
I. :Coritfaetof ditty discover&it hilliat .rebOto4t,oit4o jog..*Ov.top POPf,A9gr,C ;5
revenue.This income is to be 40404 expense reduction for poppmiokthis-Contfaet'anit.
be accounted for in the same manner as tao'Jg?Cpc.49..170:1440PA.4)41AP(BakAtitd,Basic
J. Cattattet• haVe the ..ability' tO rettiVee rebate's Of ,:Other compensation by 'service
providers: Contractor„Shag-dietae this compensation:tti the County and both Parties shall
share this revenue as savings,, 1in. accordance with Attachment B, :'`Contractor's:
Roto/C0i440.0itiOOn:,afteralter teven.es received by thp;Oziupty:03340:antitiasiOVIns-Eal..
K It may be necessary to ifittitatetottledattientirategidikithht 4:00eige;e4e.O*4tegory•ht
stages If this occurs, and upon County approval,, each stage of implementation will be
viewed With ite'civabiliiiii:40 :(P40c
L. Contractor acknowledges that all information supplied by County shall be kept confidential
Contractor, its subcontractors, bittployeesi or agents shall riot disclose such information to
any third parties Other Than Contractor's subcontractors,employees, or agents on a i)00440,
1416*basis for the purpose of Contract iieffortiiiiieOafiO•tO other tho parties as required for
providing services under this Contractor shall not 40,:glYi4.0MgtioA,•Optilents,
or data provided by County for any proprietary&ISOses and shall net copy, teg,..eNehattge,,
disclose,or provide to others,or usl any information,documents, or data reasonably related
tOthis,Contfaetibf itsownpropflets.ty interests(gaSiean4 Basic Plus-ESP),
..Pdge.15 6149
162
cono„of otet.0,0,...cowiEkEiigive?owl w!fixFo.4.4110410.1.0918:
4'01:1?goovol#04:00.400itseoloof. Pogot#4ogrio3,-)-#4..
•
and
M. Con actor shall 00$79011, .011 .c04.t. Aq.PON'efYI:WA:40:01 4grviOS itqaireut
under thi .
Contract:itt04:4)114111y, with professional standards and $11411 provide 44litkd personnel
(ItalMOititt4ponc000(0.:PA99.t.:41,1011:;*44405.04Sk:4114113ASio,Iikis,ESI;$.
N OVirtidithip, of Chuhfy, Data Contractor acknowledges and agrees that all information:
supplied by County to Contractor(i*rOtrigt4 'County Data ) hall Temah:-4ho property of
C0444Y,..:T14.Y County ti44 shall not be used by'09T14744-igr .014n. in connection with
providuig services pursuant to Ps.Contract., County disclosed,
assigned, leased or otherwise provided: pati.is...hr.tohtrhdo4 or iommereiaIly
exploited by r on behalf of Coulrator, its empkiyees, officers. agents, subcontractors,
invitees, or 4411$::.10.A4r testieet4 Contractor shall not deleteor destroy any County Data or
media on which County Data resides withput prior'written authorization of CountyAt no
Ost,.th,.difhotA Contractor shall, upon COtititte40$4,150**return to County, in the:
format and on the ihddiiitittst:ii of the date of t4:044O4i:a4 and all 1:95Mg§.iP.4;11.9Ptfrirk:0
any County Data it may possesS or control as well as all wqr :pTgittipt.tocht4ing exploratory
information(Basic arid Basic Plus.]3SP)
0 It shall be Contractor responsibility to ensure compatibility of County 'data files and:
tfaitnitt41 medium to Cotititetoi?§leoitiptof*404, Contractor shall bear all costs,
riecessry for data ofivoiaeo--fq ro*-7po*ro 0.004.*0.404;compatible W.4fx,that of
Olitt061'74 and any incidental costs to 0:14,A*IP45tgr.-r;O*.A0Or shill promptly
inform County of any problems and/or issues with any data conversion or transfer of
01:40**01.9.s.'0404.40gtollos- 0:), .
„
Contractor responsible for **tot that all te.44:0440 county are compatible with
County'a ability to.:record and read such data Any and all norrupted or otherwise
data shall be r414.041i*--00:*:004-4*040440044 or'4.theri,14%19:01.44Y.(Basic and
Q. Dtitititthd xeviw, Contractor thill:iiatify the County of any compliance concerns with
•dtitreik''-54.4Peofill4-40116616,thsl.mated10 provider 00VI00,(s001:44...i4 above),
this shall:
. .
R. Dunn
the 1jf. this: Contract, Contractor understands that. despite :Contractor(s)
recommendations, suggestions,potential suppliers and other recomrnendations County has
the right not to proceed with atyiiiill.giat&iiiiiildeivioi0g:014kOtt Basic lAtis- .$1,1,..
OtliSitirtt00.tOttONU#0.tk:i101100:00tWWSt.4110 140 tAgiVi,"ti8-tsi!
colti*-shall*Ovi4 all 04t4iO4:400.40.01*i.liivàices,604:*404i4iic1
to Contractor in 0140 to 000.40*expense reduction
During the:.review process, County,to thd.lidst:tititt ability, wilt EVA.renegotiate, amend or
cxtCnd 1.11 lact otittattS. 'or introduce OpratiOnai :iiihdhduit§telfatigdg. that will effect
thgtiptititiomid o bohtidhlikilttitatihrit oftheroittititio.•the tetVidetifini.140.:
. .. . . . .
III.
$AVING.S/POT10 VERUFICATION DOCUMENTATION •
A. Citlititro-lot*Iit bovbrnit ii*itlity OrtCHOtiOtY' :di§040).*.erig41410,4pettplOtatioxt that the.
correction/retroactive refund/credit/recommendation has been accomplished and savings wet.q.
wilt be presented)3Y.f.CCntrACtQr to clarify and•
t#rthe.r porrorAtethe.e4ettlatpd•spiitiga.,(15a4 g1413Agie 110,5,0).
•
page:16:pf<1.9
163
•
Coto*,bfOrang4 oüfljEiudve.Office ./#041:44017=0.00.0$
ut It.iiiii!Ory.iin4 Red0ii*SerViett $0.001100..goi14
ATTACAMENT B.
CONTRACTOWSV.ATES/COMPENSATION
colvipEstsATIoN.f ThO 4ate COaraet between tothay....apti Contractor to. provide Coal
00,..**44000$*yi•04:A needed and as set forth in Attachment-A,'Scope of Work'4
Contractor agrees to accept the specified compensation as 'get forth •;:thit:. Contract as full
fethatioalliatilakvaikthiog•al tailed and furnishing alE staffing,-abbr;W1118164)equipment,tools
materials,titetheadiliaVelitte,reciOiredffeettiitedaiohahly unforeseen difficulties itaigiosa
• •• .,
or
be encountered the execution of the services until acceptance, for risks connected..with the
services,404Lf:00#0* obligations hereunder There will be
:40. 00404 fees and Vo40040* 04.44 only be compensated as set tigth-.$pr41.2:11.41gw.for work
pp004494.:4:#cgcTiwg:*".*t**ppgOW-94..i County Oia..4.,40Y#,A0.40iUggOoxt*$. pay any sum
in mccess of the Feeisp040'her4Jik tfolow-100$ 40i012e4 by amendmentni accordance with
Attia. s.-Vo..a11.4#1",ortlio4ouotytootegot teros.cataton4itions.
P1400.41(..0. Cowry mit pay.*CS 0.111. IldsVitipereeritago:utcottogt,:gavitgstittaikittaitift
after.
Countyapproves and receives Contractor recommendations in ate6illahet•:4itit.the
Ptaiiilditibfilkedittraet.
1 COST Uti*.OTIO$At.00,000Yt.t.it$0,VICt.ttti-0;
A. BASICPROGRAM: REVIEWLEVEL(Bill.Addity
0., ,,oNetaateOstreeOVere410,th,h1dAtill.Thr o:(l1) ttOilths
ktbdAAM.—AtSitt.Wtbiti4taterprisatteatagia-tatt)t§irl
30%:,1f.tho 0604.olots-fd,otii*4044,dit Eil*".$00 Strategic Plan(ESP)fur the
targeted 00040:04.6i$(s)for 454Y1(0)..040.400 000.*O.:,
*Oak,will heOatil'.baied 440i-eat Contractor.And'approved.
by the Couiltit
IU PRICE INCREASES/DECREASES1tiNo price increases will be permitted during the term of tins
090174 AU price 40,,PYWqS.'0041041,44011Y.1*cw,tprAe4lo.the OPPAtY,
IV4.. FIRM DISCOUNT AND PRICINGSTRUCTUREi Card:rad&gilafaiteds that Orieea..4pOted are
egad to or less than prices quoted to any;othaeloatiSt*or Ed4dtatoov.athooit„d0t4.1§f,: osit*
of e4tial:orIg4er..abhPe,Contractor agrees that no price!i#04,40.-A411*passed alongt9 the County
4.0ing*Acitilof this 0.00.44.44.0.1emip specified and provided for v4tilip..4145:Cp*radt,
, .
INVOICING INSTRUCTIONS 1 The Contractor shall suhalitiasi.hidaa,to County on Contractor's
letterhead. Each invoice shall have a cathitte.;.tatitherandthall:include; at rifirtittutit,Ithe felltrOlhg.
inforthatiti&
A Contractor's'name and adtires$(as specified this Contract)
•„ •
Cfdintradtpfordni4onod'.addross,if (A),
C Naite.oftaartty:defiortitetitietadaet.persoft
D. Coatraatrittinbe eT ifieMANtindb6i)ñiustbe referenced&tali iiiVolees
DetiVe0/$00ipea!:tdre0.
F Service Date . , • • • -•
Contractor's tax klehtificatig.a.Number (TIN) or Employer's Identification Number
, .
MIN)
H. Description OfSerVi•beg
I. Total dollar of invoice
Page 1' .of 1:0
164
C.OtittOhl 40.trarteACel41.7.-19016018
e'.0.4fRggOk0*:04:Redf.kOikitiSWhe,t f?1'.0.41.4044:4$.0100.44;
The 1; $15611$11$114' **On:anacceptable 4.1701gg: to 0144Y:for P4Yiti-Ot ats: with the:
Contractor Incomplete or incorrect i1705M49.:1704-'4g00..141g,:Ata'COlitt400t will be required to
revise-PiOt:The departments:091.4,0 Project Manager,ordoskoleo.,is responsible for approval of
i4v9i0qapci.,§0Kgmeq-414.?tpittO of lovoicA.:14 the.Audito,.4olittoliotif pededg§ing 400004.
Contractorhas the option of receiving payment:41r4ct6r10 their bank account via an Electronic Pund
Transfer (47.)::PCPcPS , in lieu of a beck payment, Payment Made via EFT Will.gl.g0. receive
Electronic itgni:Ole0,A.4i40 with 101,0PaYitiOit details via email An ding1.44400.4,0 need to be
vv.i.4430-..0o6v.zy via an trt Authorization Form Td:t6Odgit f0.01;100.4.0.64toip.,1-048:
•
Plige184119'
1 65
•
Coitmi,of WOO,Cotin.0:•Exiaitiiiilifia.. • C(9.4r94•744.04-.0.11710011.0.kil::
c.or.R000.00 g.:Rolititok4iyiee : .i.rg.gfiro*IniArkaihN,
8tAitiSI.d.#LAN .
I. KtYPtRSONNEL.
tIVAISRM0,16DPAVVW•!).4itgeinw6,ritturazoommmetRaniegim
dt*MOffil&iT.',1AYA:#04.4.2$iitt44:14KWKEZW(11:4 ce:(rktage.fl b 6111 EMPTAVP-?4Veigif: •
ititYi.Xt.N.t.:Wftfigatagf.Vtg•AglgliRMIMAISItagi4f.M.MEWIRMWS:440.**5.44 f '70 Trar:Afroenaiit. tili—dilkoetiti'Ve Officer 8_
. . _ .....
Todd Main VP Public rogo Sector.:sompo
c10.0.1)00401. ProjectNroogotm Operations/Communications 5
•
otortvg.bm .ds.*iia.,:ve
W000.44 is
• D000tziON.4444dioitAtioil4i$fraotiO*04:01,
.. .. ..„ ... „
-. 91i..4.4gtor. gunderstandsOithat14.;:,P.OF49001'r:CPMPatqtk as,44.Wec!...W.,the.c.ddttAct. imitt,rditidlit,
working 00 the Contract 440
thrOgIAPUt..tho41441.,..i0,1'otte....,,Cotegovvig..OgAbejokise•requested or
400190.1)Y-The YO4..0* ;$.0StitAtiO,dr. .11. of key personnel in an' given category or
Ofsiti;0•1404,414.11 be attowoil..tgiVofill'OlOt written.:#0twit ot ifie,deoffthi&icoAthiylliived..
Manager miter The whiten Appiattit.01 substituted KO PEitdiiitel alili"delietitiiiiiiiiil iiiiiiiilii•
iiiid..Aitliiiiiileide4faiiiiiiikptiOhkei.,
Contractor
4. ..,, may s F,,5m.q.-111g right toigyR.tiv..Aorgot,personnel as::$0040.0 aro:i,torplirt.4,441y,
with County vitttd9, cdp;$.0.dt..,Thd',..spogi* ixtOldtgaS..'Wilt be assigned based tid-the need;and
41Pifig. of .oio'-:Aerviogtogoitowto 0.quiro by a ....usblocoutity'Ati*ttilefitz Mtitdetidit of.
44100101 key 00$0.0.0.4.dial!tgulijoalotcoly Project Manager wilado.igotto.a.Niiit&• The
c'rttren.010,041.0440ohhiliAlikattiiiiitti$1-0:diiiiiiiiirietircil iefge4iiik:idid shall iiiithii#0-ir
fair':004160filidlitiO.V.,,050iitt:tati*"65" the Agfif tb.lia*liiiir*itdiiitel iiiiitiNiotV-fiddi tit6V0itig.
services to County-under this•Contract.CoilitOilitititclditedter provide any reason for the request
tdtetddirddedlitiadttiet pithodiiii iimiCiiiittddiiii Ls'id§tiiii4.td,ddaplki84:1,10;417tilidr.04deOdsl..
. .:
WIT..igitaRtslaiViMilintfW0t4tig:gaitigmliei0•40FAM-4000.61VOgr:70-4.0ipigi rgreptv.-tt."-::.j>,4::
tlf,Vnii0Vg—ctil,',H 3 ,1
loyAinmqiakft&tyaizse74$itoggicimci-lOwl,,,t,a.witakft.itlitilrATAt'tt7i ,4,:wit455-Azgliggv,Trak,c-At caylL.?.1-'1 1:?1,'N,,t92y.,:i
Certified Measurement
Vi111t1e4 .Michael torkoila4 V!rificatton.:V*61,55104.1411 VI.
t;trtifitcl:EnOt irii i..4.120 tor.
'$.91ailliVwfloz4i:
utfA
IEZNIIIIIIII VAf4Otilffit514.0.NO*137:-.-.'
ita,a-,l' tto044,140.-",-...
It. Mil
--Eiv.:.44.04vemtiAtzArg -, .'' :
RAN- . 041iin$41..0:0.r,
Treasury Adam Pflatird—eit i'AV474.11-4V4AgediaMilfg, 25'm05,1#45m*..,.. tiowx.,t0;
41-4-14w1,t,,it,
Document maii4olitiit • • 1.4a46.14#41rg5.1a.4-thilsj.,, e4*-€.
Ethan Davis
0Nis ,: ,i7.-eiLT1144717- ,,?-0144,-.4 22
(copiers) VightV . .f2.,-,5NittiaAAr
IMPLVOOL1741010MPOA:i.,.
.0401g,84 Logistics Chad BOill ..K.4440terflr,041.i.OUVit:;.0.-..-4
riwYks&zom4.1.45,,,Naiiltitiael;f 1
9miktpoV.Attlftziwtit'„.,:. .
. . [ttitgaep.-g,ivzo0.tifacq :
Uldoixenutikattons matt•Debbtirg ,,...,56.:*.siTot.4*Atoitio.y4:olf,44,9e, to:
tai.:,Ilitity.s.k.3/43:v4i-Apotot ,
. . .
Page 19 of19.
166
County of Orange County Executive Office Contract:RCA-017.-19910918
Cost Recovery and Reductioa Services Procure America,Lac
AMENDMENT NUMBER ONE
To
CorrntAcr RCA-017-19010018
FOR
COST RECOVERY AND REDUCnON SERVICES
THIS Amendment Number One to RCA-017-19010018, for Cost Recovery and Reduction
Services,(hereinafter referred to as"Contract")is made and entered into as of the date fully executed by
and between the County of Orange,a political subdivision of the State of California,(hereinafter referred
to as "County") and Procure America, Inc. (hereinafter referred to as "Contractor") with County and
Contractor sometimes individually referred to as("Party"),or collectively referred to as("Parties").
RECITALS
WHEREAS,County and Contractor entered into Regional Cooperative Agreement(RCA)RCA-
017-19010018 for Cost Recovery and Reduction Services, (hereinafter referred to as "Contract"),
effective June 25,2019 through and including June 24,2024;and,
WHEREAS, County is desirous to amend the Contract to include additional term; Article-22,
Survivability,that was inadvertently omitted in the original Contract.
NOW THEREFORE,the Parties mutually agree as follows:
L Incorporate the following term;
22. Survivability: All applicable tenors,warranties or service agreements that were entered into
between Vendor and Agencies/Departrnents under the terms and conditions of the Cantract shall
survive the expiration or termination of the Contract. All Contracts issued and accepted by
Vendor shall survive expiration or termination of the Contract.
2. Except as otherwise expressly set forth herein, all terms and conditions contained in the
original Contract including its amendments/modifications, are hereby incorporated herein
by this reference as if fully set forth herein and shall remain in full force and effect.
SIGNATURE PAGE FOLLOWS
•
C423940 Page l of 2
167
County of Orange,Caunty Executive Office Contract:RCA-017-19910018
Cost Recovery and Reduction Services Procure America,Inc.
IN WITNESS WHEREOF, the Parties hereto have executed this Contract on the dates following their
respective signatures.
PROCURE AMERICA,INC. f'''
By: By: —
Print Print
Name: (tip Ai-bets-en-4) Name: Ir!l 6,) 4 fr Piv -(2
Title: a _______ Title: gC C./e. . .44 7
Date: /*-- 2 err,'00 Date: (— ? t( Z v _
*If the Contractor is a corporation, signatures of two specific corporate officers are required as further set
forth. The first corporate officer signature must be one of the following: 1)the Chairman of the Board, 2)
the President or 3) any Vice President. The second corporate officer signature must be one of the
following: 1) Secretary, 2)Assistant Secretary, 3) Chief Financial Officer or 4)Assistant Treasurer. The
signature of one person alone is sufficient to bind a corporation, as long as he or she holds corporate
offices in each of the two categories described above. For County purposes,proof of such dual office
holding will be satisfied by having the individual sign the instrument twice, each time indicating his or
her office that qualifies under the above described provision.In the alternative, a single corporate
signature is acceptable when accompanied by a corporate resolution demonstrating the legal authority of
the signator to bind the corporation.
COUNTY OF ORANGE,a political subdivision of
the State ifornia
By
Print
Name Jeff Miller
Title Depute Purchasing Agent
Date /— Z
Page 2 of 2
168
5't:`:" o AMENDMENT NUMBER FOUR
:o ., - ,'n. TO
u • �= m:Ti .
CONTRACT RCA-017-19010018
z FOR
COST RECOVERY AND REDUCTION SERVICES
This Amendment Number Four(hereinafter"Amendment")for Cost Recovery and Reduction Services, is
made and entered into by and between the County of Orange, a political subdivision of the State of California;
("County) and Procure America, Inc., a California Corporation ("Contractor"), which are sometimes referred
to individually as"Party"or collectively as"Parties".
RECITALS
WHEREAS, County and Contractor entered into Regional Cooperative Agreement (RCA) RCA-017-
I9010018 for Cost Recovery and Reduction Services, (hereinafter referred to as "Contract"), effective June 25,
2019 through June 24,2024;and
WHEREAS, Parties executed Amendment One to include additional Article 22"Survivability"clause to
Contract;and,
WHEREAS, Parties executed Amendment Two to update Article 3 "Regional Cooperative Agreement
(RCA);and,
WHEREAS, Parties executed Amendment Three to renew the Contract for an additional year,effective
June 25,2024 through June 24,2025,and to delete Article#10,Cooperative Agreement from the Contract;and,
WHEREAS,Parties now desire to enter into this Amendment Number Four to extend;and,
NOW, THEREFORE,the Parties agree to amend the Contract as follows:
Contract Term:The term of Contract is extended for four years,effective June 25,2025 through June 24,
2029.
This Amendment Four modifies the Contract,including alI previous amendments,only as expressly set
forth herein. Wherever there is a conflict in the terms or conditions between this Amendment Four and the
Contract,including all previous amendments,the terms,and conditions of this Amendment Four shall
prevail. In all other respects,the terms,and conditions of the Contract,including all previous amendments,
not specifically changed by this.Amendment Four remain in full force and effect.
Conury of Orange Page I oft RCA-017-19010018
CEO/Co:mty Procurement Office File No..CO23940 Procure America
169
SIGNATURE PAGFI
IN WITNESS WHEREOF, the Parties hereto have executed this Contract on the dates shown opposite their
respective signatures below.
Procure America,Inc.*a California Corporation
Fred Armendariz President/CEO
Print Nai Title
/7 )
Signature Date
Fred Armendariz Secretary
Print Name Title
i1 /7 /2,
Signature Date
* If Contractor is,a corporation,signatures of two(2)specific corporate officers are required as further set forth. The first
corporate officer signature must be one of the following: I)the Chairman of the Board,2)the President or 3) any Vice
President. The second corporate officer signature must be one of the following: 1) Secretary,2) Assistant Secretary,3)
Chief Financial Officer or 4)Assistant Treasurer. The signature of one person alone is sufficient to bind a corporation,
as long as he or she holds corporate 'offices in each of the two categories described above. For County purposes,
proof of such dual office holding will be satisfied by having the individual sign the instrument twice, each time
indicating his or her office that qualifies under the above described provision. In the alternative, a single corporate
signature is acceptable when accompanied by a corporate resolution demonstrating the legal authority of the signator to
bind the corporation.
**:'Y.fC*'.EO:'iCiC.1::*]CX'.F'.'****.:E****x$'}.********?:************ 'Y`!"Y***********XTCfC*****:TC9C3:****::'TC****7':**
COUNTY OF ORANGE.a political subdivision of the State of California
Rick Tran Deputy Purchasing Aaent
Print Name Title
learart 11/7/2023
Signature Date
Coruuy of Orange Page 2 of2 RCA-017-23010066
CEO/County Procurement Office File No.2437601 Johnson Controls
170