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HomeMy WebLinkAboutAll City Management Services, Inc. - 2024-06-30 (2) r921.Ur- 2000 Main Street, riiii*,tip Huntington Beach,CA 92648 ., City of Huntington Beach APPROVED AS AMENDED 9.w.Tsay,�rsTJF.r \cF�UUNTV+�P�\�o y� BY SUPPLEMENTAL COMMUNICATION 6-0-1 (STRICKLAND—ABSENT) File #: 24-492 MEETING DATE: 7/16/2024 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Eric G. Parra, Interim City Manager VIA: Eric Parra, Chief of Police PREPARED BY: Lt. Thoby Archer and Exec. Asst. Ingrid Ono Subject: Approve and authorize execution of a contract agreement with All City Management Services, Inc. (ACMS), for Crossing Guard Services Statement of Issue: Approval of a three-year contract agreement with All City Management Services, Inc. (ACMS), to continue management of crossing guard services. Financial Impact: The proposed contract amount sets the hourly rate at $29.93 an hour for FY 24/25, $31.43 an hour for FY 25/26, and $32.89 an hour for FY 26/27. The amount not to exceed is estimated at $584,533 for FY 24/25, $613,828 for FY 25/26, and $642,342 for FY 26/27. This estimate is based on the current schedule and deployment of crossing guards. The total cost of the contract over a three-year period should not exceed $1,840,703. Recommended Action: Approve and authorize the Mayor and City Clerk to execute "Agreement Between the City of Huntington Beach and All City Management Services, Inc. for Crossing Guard Services" for a three- year term beginning on June 30, 2024. Alternative Action(s): Do not approve and direct staff accordingly. Analysis: The City of Huntington Beach has maintained a contract for crossing guard services administered by the Police Department. The most recent contract was with All City Management Services for three years, which expired on June 30th, 2024. A competitive bidding process was conducted, and staff recommended awarding the contract to ACMS. City of Huntington Beach Page 1 of 2 Printed on 7/10/2024 powere 'j LegistarTM File #: 24-492 MEETING DATE: 7/16/2024 Having crossing guards at key locations during the school year increases visibility and reduces the risk of accidents and injuries to children traveling to and from school. The Huntington Beach Police " Department does not have the internal resources to manage a large number of crossing guards and staff them accordingly. ACMS will provide thirty-one (31) personnel equipped and trained in appropriate procedures for crossing pedestrians in marked crosswalks. ACMS will also provide adequate reserve personnel to fill staffing vacancies. ACMS will work directly with affected school districts and communicate with the police department regarding staffing locations and hours and address any complaints that may arise. Environmental Status: This action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. Strategic Plan Goal: Goal 8 - Public Safety, Strategy A - Community-wide comprehensive risk reduction program to optimize public safety's emergency response and reduce the number of calls. Attachment(s): 1. Agreement between the City of Huntington Beach and All City Management Services, Inc. For Crossing Guard Services 2. All City Management Services Proposal for Crossing Guard Services 3. Request for Proposals 4. Rating sheet tabulation 5. Certificate of Insurance City of Huntington Beach Page 2 of 2 Printed on 7/10/2024 powere'r LegistarM AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND ALL CITY MANAGEMENT SERVICES, INC. FOR CROSSING GUARD SERVICES THIS AGREEMENT ("Agreement") is made and entered into this 30th day of June, 2024, by and between the CITY OF HUNTINGTON BEACH a municipal corporation, hereinafter called the "City," and ALL CITY MANAGEMENT SERVICES, INC., hereinafter referred to as "Contractor." WHEREAS, City desires to engage the services of a Contractor to provide crossing guard services. WITNESSETH The parties hereto have mutually covenanted and agreed as follows: 1. SCOPE OF SERVICES Contractor shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometime hereinafter be referred to as the "Project." Contractor hereby designates Baron Farwell who shall represent it and be its sole contact and agent in all consultations with City during the performance of this Agreement. 2. CITY STAFF ASSISTANCE The City's representative in dealing with the Contractor shall be designated by the City of Huntington Beach Police Department. 3. TERM: TIME OF PERFORMANCE The services of Contractor are to commence June 30, 2024. This Agreement shall expire three (3) years from the Commencement Date, unless sooner terminated as provided therein. All tasks specified in this Agreement shall be completed no later than three (3) year from the Commencement Date of this Agreement. This schedule may be amended to benefit the Project if mutually agreed to in writing by City and Contractor. 4. COMPENSATION In consideration of the performance of the services described therein, City agrees to pay Contractor on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement. 24-14561/340304 5. EXTRA WORK In the event City requires additional services not included in Exhibit"A" or changes in the scope of services described in Exhibit"A," Contractor will undertake such work only after receiving written authorization from City. Additional compensation-for such extra work shall be allowed only if the prior written approval of City is obtained. 6. METHOD OF PAYMENT Contractor shall be paid pursuant to the terms of Exhibit"B." 7. HOLD HARMLESS Contractor hereby agrees to protect, defend, indemnify and hold harmless City, its officers, elected or appointed officials, employees, agents, and volunteers from and against any and all, claims, damages, losses, expenses, judgments, demands defense costs, and consequential damage or liability of any kind or nature, however caused, including those resulting from death or injury to Contractor's employees and damage to Contractor's property, arising directly or indirectly out of the obligations or operations herein undertaken by Contractor, caused in whole or in part by any negligent act or omission of the Contractor, any subcontractors, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, including but not limited to concurrent active or passive negligence, except if and to the extent caused by the negligence or willful misconduct of the City. Contractor will conduct all defense at its sole cost and expense and City shall approve selection of Contractor's counsel, which approval will not be unreasonably withheld or conditioned. City shall be reimbursed for all costs and attorney's fees incurred by City in enforcing this obligation if Contractor unreasonably fails to promptly assume City's defense. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Contractor. 8. WORKERS' COMPENSATION INSURANCE Pursuant to California Labor Code Section 1861, Contractor acknowledges awareness of Section 3700 et seq. of this Code,which requires every employer to be insured against liability for workers' compensation; Contractor covenants that it will comply with such provisions prior to commencing performance of the work hereunder. Contractor shall obtain and furnish to City workers' compensation and employer's liability insurance in an amount of not less than the State statutory limits. Contractor shall require all subcontractors to provide such workers' compensation and employer's liability insurance for all of the subcontractors' employees. Contractor shall furnish to City a certificate of waiver of subrogation under the terms of the workers' compensation and employer's liability insurance and Contractor shall similarly require all subcontractors to waive subrogation. 24-I4561/340304 • 9. INSURANCE In addition to the workers' compensation and employer's liability insurance and Contractor's covenant to defend, hold harmless and indemnify City, Contractor shall obtain and furnish to City, a policy of general public liability insurance, including motor vehicle coverage covering the Project. This policy shall indemnify Contractor, its officers, employees and agents while acting within the scope of their duties, against any and all claims arising out or in connection with the Project, and shall provide coverage in not less than the following amount: combined single limit bodily injury and property damage, including products/completed operations liability and blanket contractual liability, of One Million Dollars ($1,000,000) per occurrence. If coverage is provided under a form which includes a designated general aggregate limit, the aggregate limit must be no less than One Million Dollars ($1,000,000) for this Project. This policy shall name City, its officers, elected or appointed officials, employees, agents, and volunteers as Additional Insureds, and shall specifically provide that any other insurance coverage which may be applicable to the Project shall be deemed excess coverage and that Contractor's insurance shall be primary. Under no circumstances shall said above-mentioned insurance contain a self-insured retention, or a "deductible" in excess of Five Thousand Dollars ($5,000) or any other similar form of limitation on the required coverage,without the prior written consent of City. 10. CERTIFICATES OF INSURANCE; ADDITIONAL INSURED ENDORSEMENTS Prior to commencing performance of the work hereunder, Contractor shall furnish to City certificates of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverages as required by this Agreement;the certificates shall: 1. provide the name and policy number of each carrier and policy; 2. state that the policy is currently in force; and 3. promise to provide that such policies will not be canceled or modified without thirty (30) days' prior written notice of City. Contractor shall maintain the foregoing insurance coverages in force until the work under this Agreement is fully completed and accepted by City. The requirement for carrying the foregoing insurance coverages shall not derogate from the Contractor's defense, hold harmless and indemnification obligations as set forth under this Agreement. City or its representative shall at all times have the right to demand the original or a copy of all the policies of insurance. Contractor shall pay, in a prompt and timely manner, the premiums on all insurance hereinabove required. Contractor shall provide a separate copy of the additional insured endorsement to each of Contractor's insurance policies, naming City, its officers, elected and appointed officials, employees, agents and volunteers as Additional Insureds, to the City Attorney for approval prior to any payment hereunder. 24-14561/340304 11. INDEPENDENT CONTRACTOR Contractor is, and shall be, acting at all times in the performance of this Agreement as an independent Contractor herein and not as an employee of City. Contractor shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for Contractor and its officers, agents and employees and all business licenses, if any, in connection with the Project and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT Either party shall have the right to cancel this Agreement by giving ninety (90) days written notice to the other. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by Contractor to any other person or entity without the prior express written consent of City. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subcontractors must satisfy the insurance requirements as set forth in this Agreement. 14. CITY EMPLOYEES AND OFFICIALS Contractor shall employ no City official nor any regular City employee in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 15. NOTICE Except as otherwise provided herein, all notices required this Agreement shall be in writing and delivered personally or by first class mail, postage prepaid, to each party at the address listed below. Either party may change the notice address by notifying the other party in writing. Notices may be sent by either facsimile or U.S. Mail. Notices shall be deemed received upon receipt of same or within 3 days of deposit in the U.S. Mail, whichever is earlier. Notices sent by facsimile shall be deemed received on the date of the facsimile transmission. TO CITY: TO CONTRACTOR: City of Huntington Beach Police Department All City Management Services, Inc. Attn: Ryan Reilly Attn: David Mecusker 2000 Main Street 10440 Pioneer Blvd., Ste. 5. Huntington Beach, CA 92648 Santa Fe Springs, CA 90670 24-14561/340304 16. CONSENT When City's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transactions or event. 17. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 18. IMMIGRATION Contractor shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 19. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. IN WITNESS WHEREOF,the parties hereto have caused this Agreement to be executed by and through their authorized officers the day,month and year first above written. Contractor CITY OF HUNTINGTON BEACH, a ALL CITY MANAGEMENT SERVICES, ' municip. co 'oration of the State of INC. Californi..��� 1 f:' &Lk By:6air'O'w FG4rUV'W1 411. Baron Farwell Mawr print name edhliZI4A0 ITS: (circle one)Chairman 'resident ice President City Clerk 71-267"2�� AND By: e mite (Y �nr GL Fare,(,(/ INIT D A PPR ED: Demetra Farwell print name Police Chief ITS: (circle one) EEMP, Chief Financial Officer/Asst.Secretary-Tr er APPROVED I ED D PPRO D: City ttorney City Manager 24-14561/340304 EXHIBIT "A" A. STATEMENT OF WORK: (Narrative of work to be performed) CONTRACTOR shall provide crossing guard services for the City of Huntington Beach. B. CONSULTANT'S DUTIES AND RESPONSIBILITIES: 1. The Contractor will provide personnel equipped and trained in appropriate procedures for crossing pedestrians in marked crosswalks. Such personnel shall be herein referred to as a Crossing Guard. The Contractor is an independent Contractor and the Crossing Guards to be furnished by it shall at all times be its employees and not those of the City. 2. If, at any time during the contract period,the City questions the meaning of any item of this Agreement,the City may contact the Contractor for interpretation of that item. 3. The City shall have the right to determine the hours and locations when and where Crossing Guards shall be furnished by the Contractor. The Contractor shall notify the City in writing of any changes which may need to occur in hours of work or locations. 4. The Contractor shall provide supervisory personnel to see that Crossing Guard activities are taking place at the required places and times, and in accordance with all items of this Agreement. 5. The Contractor shall maintain adequate reserve personnel to be able to furnish alternate Crossing Guards in the event that any person fails to report for work at the assigned time and location. 6. The Contractor shall provide personnel properly trained as herein specified for the performance of duties of Crossing Guards. In the performance of their duties the Contractor and employees of the Contractor shall conduct themselves in accordance with the conditions of this Agreement and the laws and codes of the State of California and the City of Huntington Beach. 7. Persons provided by the Contractor as Crossing Guards shall be trained in the laws and codes of the State of California and the City of Huntington Beach pertaining to general pedestrian safety and school crossing areas. 8. Crossing Guard Services shall be provided by the Contractor at the designated locations and at the designated hours on all days on which the designated schools in the City of Huntington Beach, are in session. 9. The Contractor shall provide all Crossing Guards with apparel by which they are readily visible and easily recognized as Crossing Guards. Such apparel shall be uniform for all persons performing the duties of Crossing Guards and shall be worn at all times while performing said duties. This apparel must be appropriate for weather conditions. The Contractor shall also provide all Crossing Guards with hand held Stop signs and any other safety equipment which may be necessary. 24-14561/340304 10. The Contractor shall conduct background investigation of all applications being considered for hire. Contractor shall provide investigative results to City's Police Department prior to employment of crossing guard. 11. Contractor will seek to retain its current crossing guards employees. C. CITY'S DUTIES AND RESPONSIBILITIES: 1. The City will provide to the Contractor the locations of existing legally designated crossing guard locations. 2. The City will provide to the Contractor the locations and names of schools and events requiring the presence of crossing guards. 3. The City will provide to the Contractor timely notification of the addition or deletion of designated crossing locations. D. WORK PROGRAM/PROJECT SCHEDULE: 24-14561/340304 EXHIBIT `B" Payment Schedule (Hourly Payment) A. Hourly Rate CONSULTANT'S fees for such services shall be based upon the following hourly rate and cost schedule: As a full service contractor,the hourly rate quoted is a fully loaded rate,meaning all of our costs are included in the proposed hourly billing rate. This would include but be not limited to; recruitment,background clearance, training, equipment, insurance, supervision and management of the City of Huntington Beach Crossing Guard Program. Hourly Rate 2024-25: Thirty-One Dollars and Fifty-Three cents ($31.53)per hour,per guard. Local field supervision and substitute guards are also included in the rate, as are all other costs except as noted below. Hourly Rate 2025-26: Thirty-Three Dollars and Eleven cents ($33.11)per hour,per guard. Hourly Rate 2026-27: Thirty-Four Dollars and Sixty-Five cents ($34.65) per hour,per guard. B. Travel. Charges for time during travel are not reimbursable C. Billing 1. All billing shall be done monthly in fifteen (15) minute increments and matched to an appropriate breakdown of the time that was taken to perform that work and who performed it. 2. Each month's bill should include a total to date. That total should provide, at a glance, the total fees and costs incurred to date for the project. 3. A copy of memoranda, letters, reports, calculations and other documentation prepared by CONSULTANT may be required to be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 4. CONSULTANT shall submit to CITY an invoice for each monthly payment due. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due; D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and E) For all payments include an estimate of the percentage of work completed. 24-14561/340304 Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. 5. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. 24-14561/340304 l�'•x� ACOREP CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDD/YYYY) 1/24/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME_ Marsh&McLennan Agency LLC PHONE FAX Marsh&McLennan Ins.Agency LLC wc-"°-ExU: (A/C,No): EL 1 Polaris Way#300 ADMDRESS: occerts@marshmma.com Aliso Viejo CA 92656 INSURER(S)AFFORDING COVERAGE NAICY License#:OH18131 INSURER A:Lexington Insurance Company 19437 INSURED ALLCITYMAN INSURER B:AXIS Surplus Insurance Company 26620 All City Management Services, Inc. 10440 Pioneer Blvd., Suite 5 INSURER C:Westchester Surplus Lines Insurance Co 10172 Santa Fe Springs, CA 90670 INSURER D:National Casualty Company 11991 INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER:1615771579 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR INSR WVD POLICY NUMBER (MMIDD/YVYY) (MM/DD/YYYY) A X COMMERCIAL GENERAL LIABILITY V N 052114698 8/1/2023 8/1/2024 EACH OCCURRENCE $1,000,000 DAMAGE CLAIMS-MADE X OCCUR PREMISESO(EaENTED occurrrence) $100,000 X 500,000 MED EXP(Any one person) $ PERSONAL 6 ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 POLICY I X-I jE LOC PRODUCTS-COMP/OP AGG $2,000,000 OTHER: S AUTOMOBILE LIABILITY N N COMBINED SINGLE LIMIT $ (Ea accident) _ ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY (Per accident) B UMBRELLA LIAB X OCCUR PO0100118039401 8/1/2023 9/1/2024 EACH OCCURRENCE $3,000,000 X EXCESS LIAB CLAIMS-MADE AGGREGATE $3,000,000 DED RETENTION$ $ D WORKERS COMPENSATION N WCC334410A 1/1/2024 1/1/2025 X PER OTH- AND EMPLOYERS'LIABILITY STATUTE ER YIN ANYPROPRIETOR/PARTNER/EXECUTIVE "/A E.L.EACH ACCIDENT $1,000,000 OFFICER/MEMBEREXCLUDED? (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 C Excess Layer G72535522003 8/1/2023 8/1/2024 AGGREGATE $6,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more apace is required) The City of Huntington Beach,its officers,elected or appointed officals,employees,agents and volunteers are najyrmimpyllartiarTerttaiiiMspects to General Liability per attached endorsements and Completed Operations.Primary and Non-Contributory Wording Wies per attached endorserperit. MICHAEL E.GATES CITY ATTORNEY CITY OF HUNTINGTON BEACH CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. The City of Huntington Beach 2000 Main Street Amtotatizo UTHORIZEDREPRESENTATIVpE Huntington Beach CA 92648-0000 � ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD A�O® CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDD/VYYV) 01/29/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s), PRODUCER CONTACT Marisela Marin trateI-arfli NAME: ) FLORENCE HARRISON PHONE 310-330-8220 FAx (A/C,No,Eel): (A/C,No): 227 S LA BREA AVE E-MAIL s: marisela.marin.nfrv@statefarm.com CYO ADDRE INGLEWOOD,CA 90301 INSURER(S)AFFORDING COVERAGE _ NAIC# INSURER A: State Farm General Insurance Company 25151 INSURED INSURER B: ALL CITY MANAGMENT SERVICES,INC. INSURER C: 10441 PIONEER BLVD,STE 5 INSURER D: —. SANTA FE SPRINGS,CA 90670 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADD SUB POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MMIDDIYYYY) (MMIDD/YYYY) LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE S DAMAGE TO RENTED CLAIMS-MADE OCCUR PREMISES(Ea occurrence) $ MED EXP(Any one person) $ PERSONAL&AOV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATEP S POLICY JECT LOC PRODUCTS-COMP/OP AGG $ OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) S , X ANY AUTO BODILY INJURY(Per person) 5 1,000,000 OWNED SCHEDULED 6422191-B01-75B 08/01/2023 08/01/2024 Y X AUTOS ONLY X AUTOS Y Y BODILY INJURY(Per accident) $ 1,000,000 HIRED AUTOS ONLY (Per accident) $ 1,000,000 AUTOS ONLY X S UMBRELLA LIAB _OCCUR EACH OCCURRENCE S EXCESS LIAB CLAIMS-MADE AGGREGATE S DED RETENTION $ $ WORKERS COMPENSATION STATUTEPER OUR $ AND EMPLOYERS'LIABILITYER ANY PROPRIETOR/PARTNER/EXECUTIVE YIN E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N/A (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Huntington Beach ACCORDANCE WITH THE POLICY PROVISIONS. 2000 Main St AUTHORIZED REPRESENTATIVE Huntington Beach,CA 92648 Completed by an authorized State Farm representative. If signature is required, please contact a State Farm agent. CO 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD 1001488 132849.14 04-13-2022 ENDORSEMENT # 027 This endorsement, effective 12:01 AM 12/28/2023 Forms a part of policy no.: 052114698 Issued to: ALL-CITY MANAGEMENT SERVICES, INC. By: LEXINGTON INSURANCE COMPANY ADDITIONAL INSURED - STATE OR GOVERNMENTAL AGENCY OR SUBDIVISION OR POLITICAL SUBDIVISION - PERMITS OR AUTHORIZATIONS (Based on CG2012 04/13) This endorsement modifies insurance provided by the following: COMMERCIAL GENERAL LIABILITY POLICY SCHEDULE State Or Governmental Agency Or Subdivision or Political Subdivision City of Huntington Beach, its officers, elected or appointed officials, employees, agents, and volunteers. Information required to complete this Schedule, if not shown above, will be shown in the Declarations A. Section II - Who Is An Insured is amended to include as an additional insured any state or governmental agency or subdivision or political subdivision shown in the Schedule, subject to the following provisions: 1. This insurance applies only with respect to operations performed by you or on your behalf for which the state or governmental agency or subdivision or political subdivision has issued a permit or authorization However: a. The insurance afforded to such additional insured only applies to the extent permitted by law; and b. If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. 2. This insurance does not apply to: a. "Bodily injury", "property damage" or "personal and advertising injury" arising out of operations performed for the federal government, state or municipality; or LX4318(06/14) Includes Copyrighted Information of the Insurance Services Page 1 of 2 Offices,Inc.,with its permission. All Rights Reserved. ENDORSEMENT # 026 This endorsement, effective 12:01 AM 12/28/2023 Forms a part of policy no.: 052114698 Issued to: ALL-CITY MANAGEMENT SERVICES, INC. By: LEXINGTON INSURANCE COMPANY ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS- COMPLETED OPERATIONS (Based on CG2037 04/13) This endorsement modifies insurance provided by the following: COMMERCIAL GENERAL LIABILITY POLICY SCHEDULE Name of Additional Insured Person(s) Location of Completed Operations or Organization(s) City of Huntington Beach, its officers, All locations elected or appointed officials, employees, agents, and volunteers. Information required to complete this Schedule, if not shown above, will be shown in the Declarations A. Section II - Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury", or "property damage" caused, in whole or in part, by "your work" at the location designated and described in the Schedule of this endorsement performed for that additional insured and included in the "products-completed operations hazard". However: 1. The insurance afforded to such additional insured only applies to the extent permitted by law, and 2. If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. B. With respect to the insurance afforded to these additional insureds, the following is added to Section III - Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: LX4316(06/14) Includes Copyrighted Information of the Insurance Services Page 1 of 2 Offices,Inc.,v(th its permission. All Rights Reserved. INSURED: All City Management Services,Inc. POLICY#: 052114698 POLICY PERIOD: 08/01/2023 TO 08101/2024 PRIMARY/NON CONTRIBUTORY ENDORSEMENT This endorsement modifies insurance provided by the policy: Notwithstanding any other provision of the policy to the contrary, the insurance afforded by this policy for the benefit of the Additional Insured shall be primary insurance, but only with respect to any,claim, loss or liability arising out of the Named Insured's operations; and any insurance maintained by the Additional Insured shall be non-contributing. All other terms and conditions of the policy remain the same. Authorized Representative OR Countersignature (In states where applicable) LX9638(08/05) All City Management Services,Inc. L X9838(08/05) INSURED: All City Management Services,Inc. POLICY#: 052114696 POLICY PERIOD: 08/01/2023 TO: 08/01/2024 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED REQUIRED BY WRITTEN CONTRACT This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILffY POLICY,COVERAGE APPLICABLE TO COVERAGE. A.BODILY INJURY AND PROPERTY DAMAGE (SECTION I-COVERAGES)ONLY A. Section II - Who Is An Insured Is amended to i. The preparing, approving, or failing to include any person or organization you are prepare or approve maps, shop required to include as an additional Insured on drawings, opinions, reports, surveys, this policy by a written contract or written field orders, ohange orders, or drawings agreement in effect during this policy period and and specifications: and executed prior to the "occurrence" of the "bodily injury"or"property damage." ii, Supervisory, inspection,, architectural, or engineering activities. B. The Insurance provided to the above described A 5. This Insurance does not apply to "bodily additional Insured under this endorsement is injury" or "property damage" arising out of• limited as follows: "your work" or "your product" included in 1. COVERAGE A BODILY INJURY AND PROP- the "product-completed operations hazard" ERTY DAMAGE(Section l-Coverages)only unless you aro required to provide such 2. The porson or organization is only an coverage by written contract or written additional insured with respect to liability agreement and then only for iho period of arising out of"your work" or"your product". time required by the written contract or 3, In the event that the Limits of Insurance written agreement and in no event beyond the expiration date of the policy, provided by this policy exceed the Limits of Insurance required by the written contract or 6, My coverage provided by this endorse- written agreement, the insurance provided by moot to an additional insured shall be this endorsement shall be limited to the Limits excess over any other valid and collectible of Insurance required by the written contract insurance available to the additional insured or written agreement. This endorsement shall whether primary, excess, contingent or on not increase the Limits of Insurance shown In any other basis. the Declarations pertaining to the coverage C. In accordance with the terms and conditions of provided herein. the policy end as more fully explained in the 4. The insurance provided to such an additional policy, as soon as practicable, each additional insured does not apply to "bodily injury" or insured must give us prompt notice of any "property damage" arising out of an arch'. "occurrence" which may result in a claim, tact's, engineer's, or surveyor's rendering of forward all legal papers to us,cooperate in the or failure to render any professional services, defense of any actions, and otherwise comply including,but not limited to: with all of the policy's terms and conditions. Failure to comply with this provision may,at our option, result in the claim or "suit" being denied. • Authorized Representative OR Countersignature(In states where applicable) Includes copyrighted information of the Insurance Services Offices,Inc.,with its permission. All rights reserved. LX9776(OB/04) e Policy Number:642 2191-B01-75B COMMERCIAL AUTO LIABILITY CA 04 44 10 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US (WAIVER OF SUBROGATION) This endorsement modifies insurance provided under the following: Business Automobile NONOWNED AUTO Named Insured:ALL CITY MANAGEMENT SERVICES Endorsement Effective Date: 08-01-2023 SCHEDULE Name(s)Of Person(s)Or Organization(s): City of Huntington Beach, its officers, elected or appointed officials, employees, agents,and volunteers. The Transfer Of Rights Of Recovery Against Others To Us condition does not apply to the Person(s)or organization(s) shown in the Schedule ,but only to the extent that subrogation is waived prior To the"accident"or the"loss"under a contract with that person or organization. CA 04 44 1013 Page 1 of 1 oestrairar 6, • untington Beach City of : : 9d '..pfiPP3H•..• � a•�` `�,°14 2000 Main Street ♦ Huntington Beach, CA 92648 (714) 536-5227 • www.huntingtonbeachca.gov •• =: o��a Office of the City Clerk Robin Estanislau, City Clerk • July 25, 2024 All City Management Services, Inc. Attn: David Mecusker 10440 Pioneer Blvd., Suite 5 Santa Fe Springs, CA 90670 Dear Mr. Mecusker: Enclosed is a fully executed copy of the Agreement between the City of Huntington Beach and All City Management Services, Inc. for Crossing Guard Services, approved by the Huntington Beach City Council on July 16, 2024. Sincerely, • AH141 9%)1611111 Robin Estanislau, CMC City Clerk RE:ds Enclosure Sister City; Anjo, Japan City Council/ ACTION AGENDA July 16,2024 Public Financing Authority the Huntington Beach Police and Community Foundation and the City of Huntington Beach." Approved 6-0-1 (Strickland-Absent) 6. 24-490 Approved and authorized execution of agreement with the City of Costa Mesa for Public Safety Helicopter Services Recommended Action: Approve and authorize the Mayor and City Clerk to execute the"Services Agreement for Public Safety Helicopter Support Between the City of Huntington Beach and the City of Costa Mesa." Approved 6-0-1 (Strickland-Absent) 7. 24-493 Approved and authorized execution of an agreement with the City of Irvine for Public Safety Helicopter Services Recommended Action: Approve and authorize the Mayor and City Clerk to execute the"Services Agreement for Public Safety Helicopter Support Between the City of Huntington Beach and the City of Irvine." Approved 6-0-1 (Strickland-Absent) 8. 24-491 Approved and authorized execution of an agreement with the City of Newport Beach for Public Safety Helicopter Services Recommended Action: Approve and authorize the Mayor and City Clerk to execute the"Services Agreement for Public Safety Helicopter Support Between the City of Huntington Beach and the City of Newport Beach." Approved 6-0-1 (Strickland-Absent) 9. 24-492 Approve and authorize execution of a contract agreement with All City Management Services, Inc. (ACMS), for Crossing Guard Services Recommended Action: Approve and authorize the Mayor and City Clerk to execute "Agreement Between the City of Huntington Beach and All City Management Services, Inc. for Crossing Guard Services" for a three-year term beginning on June 30, 2024. Approved 6-0-1 (Strickland-Absent) as amended by Supplemental Communication ADMINISTRATIVE ITEMS 10. 24-426 Received and Filed FY 2023-2027 Strategic Plan - Biannual Progress Update #2 Recommended Action: Receive and file the FY 2023-2027 Strategic Plan - Biannual Progress Update #2. Approved 6-0-1 (Strickland-Absent) Page 4 of 5 ; . HUNTINGTON BEACH NPUL orF;.: t:. . POLICE DEPARTMENT To: Honorable Mayor and City Council From: Thoby Archer, Lieutenant Date: July 15th, 2024 Subject: Supplemental Communication for Item 9 (File#24-492) on 7/16/24 Agenda This Supplemental Communication provides a copy of the pricing adjustment for the discrepancy in the staff report and the amended contract. The hourly rate in the staff report is listed as$29.93.while the hourly rate in the contract is listed at$31.53. The reason for the discrepancy is that the initial quote was based on an assumption of paying individual guards at a rate of 3.5 hours per shift. The request for proposal indicated a request for 3.0 hours per shift.At the initial hourly rate of $29.93 at 3.5 hours each shift,the bid was estimated not to exceed$584,533 the first year. (Page 22 of ACMS bid) In talks with the vendor,we expressed concern with the increase from the past fiscal year. The revised pricing reflects a higher hourly rate,with a reduction in overall hours being billed (to match the request of 3.0 hour shifts). The amount of service will stay the same. The new estimate not to exceed would be$527,812 in the first year. The negotiations with the vendor resulted in a projected savings of$56,721 over their initial bid. SUPPLEMENTAL COMMUNICATION Meeting Date: 7/16/24 9(24-492) Agenda Item No. / \ AIL CR= MANAGEMENT' 3VECE5 Proposed Hourly Rate Without Professional Liability As a full service contractor, the hourly rate quoted is a fully loaded rate, meaning all of our costs are included in the proposed hourly billing rate. This would include but be not limited to; recruitment, background clearance, training, equipment, insurance, supervision and management of the City of Huntington Beach, CA Crossing Guard Program. Proposed Hourly Rate(2024/2025): Thirty-one Dollars and Fifty-three Cents ($31.53) per hour, per guard. This pricing is based upon 31 crossing guards compensated an average of 3.0 hours per day, for 180 school days annually. Local field supervision and substitute guards are also included in the rate, as are all other costs except as noted below. Based upon 16,740 hours, we project a Not to Exceed price of$527,812. Invoices for services are mailed every two weeks. Included with each invoice is a Work Summary, which details each site, each day and the hours worked at that site. City of Huntington Beach would only be billed for Crossing Guard services rendered on designated "school days" unless otherwise requested by the City. The hourly rate does not include additional safety equipment, crosswalk delineators, cones or safety devices. If the City should desire any such additional equipment the additional cost would be billed to the City. ACMS Contact Information Business Address: 10440 Pioneer Blvd, Suite 5 Santa Fe Springs, CA 90670 Phone numbers: 310.202.8284 or 800.540.9290 Fax number: 310.202.8325 Website address: www.thecrossingguardcompany.com 24 Hour Emergency Dispatch: 877.363.2267 General Manager: Brian Brooks: brianb@thecrossingguardcompany.com Marketing Manager: David Mecusker: david@thecrossingguardcompany.com Contract Administrator: Claudia Than: cthan@thecrossingguardcompany.com Comptroller: John Varner jvarner@thecrossingguardcompany.com This pricing is valid for a period of 180 days. 18 al CET EGTWNT 5111711C135 "The Crossing Guard Company " A Proposal for City of Huntington Beach Request for Proposal Crossing Guard Services March 27, 2024 Presented by \\*1 i ;11 k -t1 I ;re _ ILI 1 10440 Pioneer Boulevard, Suite 5, Santa Fe Springs, CA 90670 OFFICE PHONE: 800.540.9290 FAX: 310.202.8325 EMERGENCY DISPATCH: 877.512.2267 www.thecrossingguardcompany.corn 172 Table of Contents* Page Numbers 1. Vendor Application Form and Cover Letter Request for Proposal-Vendor Application Form 1-2 Letter of Transmittal (1-2) 3-4 2. Background and Project'Summary Section Scope of Services 5-6 3. Methodology Section Implementation Plan 7 4. Project Approach All City Management Organization Chart* 8 Approach and Management 9-10 Recruitment and Staffing 11-12 Training 13 5. Staffing City of Huntington Beach Management Structure* 14 City of Huntington Beach Field Management Personnel 15 6. Qualifications Qualifications and Experience I 16 References 17 7. Fee Proposal Fee Proposal 18 8. Exceptions Exceptions to Request for Proposal 19-21 *Index, Table of Contents, tables, charts, graphic exhibits do not count towards page count. 173 REQUEST FOR PROPOSAL VENDOR APPLICATION FORM TYPE OF APPLICANT: ❑ NEW Q CURRENT VENDOR Legal Contractual Name of Corporation: All City Management Services, Inc. David Mecusker, Marketing & Contracts Manager Contact Person for Agreement: g Corporate Mailing Address: 10040 Pioneer Blvd., Suite 5 City, State and Zip Code: Santa Fe Springs, CA 90670 david@thecrossingguardcompany.com E-Mail Address: ! Phone: 310 202 8284 Fax: 310 202 8325 Contact Person for Proposals: David Mecusker Title: Marketing & Contracts Manager E-Mail Address: david©thecrossingguardcompany.com Business Telephone: 310 202 8284 Business Fax: 310 202 8325 Year Business was Established: 19135 Is your business: (check one) ❑ NON PROFIT CORPORATION 0 FOR PROFIT CORPORATION Is your business: (check one) O CORPORATION ❑ LIMITED LIABILITY PARTNERSHIP ❑ INDIVIDUAL ❑ SOLE PROPRIETORSHIP ❑ PARTNERSHIP ❑ UNINCORPORATED ASSOCIATION fi 1 of 174 Names&Titles of Corporate Board Members (Also list Names &Titles of persons with written authorization/resolution to sign contracts) Names Title Phone Baron Farwell Owner/President 310 202 8284 Demetra Farwell Corporate Secretary 424 298 9307 Brian Brooks Chief Operating Officer 913 731 8174 Federal Tax Identification Number: 95-3971517 City of Huntington Beach Business License Number: (If none, you must obtain a Huntington Beach Business License upon award of contract.) City of Huntington Beach Business License Expiration Date: 1 2 of 2 175 March 22, 2024 City of Huntington Beach RFP: Crossing Guard Services 2000 Main St. Huntington Beach, CA 92648: On behalf of All City Management Services, Inc. (ACMS), I would like to express our sincere appreciation for the potential opportunity to continue to serve the City of Huntington Beach Crossing Guard Services program. We are proud to have served the City of Huntington Beach for the last seventeen(17)years. We have received the Request for Proposal and have reviewed the Proposal Guidelines, Scope of Work, Terms and Conditions. We agree with the terms and conditions set forth with the exceptions to Scope of Work; Item #1 "LED lit Stop Paddle", Exhibit A (site locations and hours) and Appendix C — City of Huntington Beach Insurance Requirements; Professional Liability Insurance. Our program pricing will remain valid for 180 days. In the Scope of Work under item #1 it requires the Crossing Guards utilize an"LED lit Stop Paddle" that will be provided by the contractor. It has been our experience that these commercial "LED lit Stop Paddles" are very expensive and can be problematic with its functionality. At times the toggle switch does not engage properly, and the lights do not go on, which may require these paddles to be replaced frequently. Additionally;if the sign were to malfunction it could potentially lead to liability issues or concerns. Please see our exceptions page included in our response for additional details. It is important to note that Exhibit A from the RFP has all locations compensated at 3.0 hours daily and this deviates from the current compensation model for the program. The City of Huntington Beach currently has sixteen (16) sites where the coverage times goes beyond 2.0 hours daily and to compensate 3.0 hours daily, would have these locations out of compliance with State of California Labor Laws pertaining to Split Shift Differential. ACMS would need to adjust the coverage times for these impacted locations, and this could potentially create additional liability risks by shortening the coverage schedule that is currently in place. In addition to the potential liability risks associated with shortening coverage times for locations that currently exceed 2.0 hours, is the impact of reducing the daily compensated hours for the program. This program currently provides 3.5 hours of daily compensation, by reducing the compensation to 3.0 hours daily, this would require all the guards in the City of Huntington Crossing Guard program to lose .5 hours of daily compensation. This may severely impact Crossing Guard retention and could lead to open/vacant sites, which in turn would increase the liability risk of an incident occurring at an unmanned/staffed location. We will provide program pricing that complies with the RFP requirements and would like the City to consider our "Exception Pricing" which would be based on the current program structure. Please see our Exceptions page included in our response for additional details. 10440 Pioneer Blvd. Ste 5•Santa Fe Springs, Ca 90670.800-540-9290 •https://thecrossingguardcompany.com/ 3 176 Appendix C — City of Huntington Beach Insurance requirements list Professional Liability Insurance. This is non-standard for our industry and we would request this requirement be waived. Our goal is simple, to continue to relieve• the City of Huntington Beach of the day-to-day responsibilities of the Crossing Guard Management Services Program. As your service provider, we will continue to assume complete responsibility for the day-to-day operations of the City of Huntington Beach Crossing Guard Services program. This includes recruitment, background clearance, hiring, training, equipment, payroll, supervision and management of the program. We will continue to maintain local supervision, alternate guards, a paging system and a 24-hour 800 number to ensure adequate response and immediate back-up for any Crossing Guard absent from duty for any reason. We also establish communication with each school to ensure proper scheduling. We have become the nation's largest provider of private crossing guard services as a result of our singular focus to this industry, as well as the development of benchmark training. This includes our "Employee Handbook for School Crossing Guards" which details our Job Requirements, the initial and ongoing Training we provide, including our Site Evaluations, our Rules of Conduct, Crossing Guard of the Year recognition and the Certification Requirements for all ACMS Crossing Guards. We are certainly excited about the possibility of providing Crossing Guard Management Services for the City of Huntington Beach. If you have any questions, please feel free to contact me at 800 540- 9290. S'ncerely, Define' ell Corpora retary demetra@ i = rossingguardcompany.com 10440 Pioneer Blvd. Ste 5®Santa Fe Springs,Ca 90670®800-540-9290 https://thecrossingguardcompany.com/ 4 177 ACMS Scope of Services 1. All City Management Services, Inc. will handle the Crossing Guard services for the City of Huntington Beach School Crossing Guard program for a three (3)year period;to commence on: the start of fall 2024 school semester, ending on the conclusion of the 2027 summer school session. 2. ACMS will provide thirty-one (31)personnel equipped and trained in appropriate procedures for crossing pedestrians in marked crosswalks. Such personnel shall be herein referred to as a Crossing Guard. ACMS is an independent Consultant and the Crossing Guards to be furnished by it shall at all times be its employees and not those of the City of Huntington Beach. 3. Crossing Guard Services shall be provided by ACMS at designated locations, identified by City of Huntington Beach. The City shall have the right to determine hours and ACMS shall provide coverage at the school crossings as required. ACMS shall be flexible and provide guards for the hours and locations needed on the instructions of appropriate City personnel. 4. ACMS and all persons who are employed for assignment to this contract shall undergo fingerprint background checks to ensure they have not been convicted of any offense involving moral turpitude, a felony for violent crimes or a felony for crimes against children. ACMS understands no one registered as a sex offender or narcotics offender will be hired as a crossing guard. 5. ACMS understands each Crossing Guard shall undergo a physical assessment to ensure they are physically able to perform the functions of the job. 6. ACMS designated Trainer will conduct training for Crossing Guards. ACMS shall provide personnel properly trained as herein specified for the performance of duties of Crossing Guards. In the performance of their duties ACMS and employees of the ACMS shall conduct themselves in accordance with the conditions of this Agreement and the laws and codes of the State of California pertaining to general pedestrian safety and school crossing areas. 7. ACMS understands all crossing guards shall also receive training pertaining to general traffic safety for pedestrians, motorist and themselves while serving as crossing guards. ACMS shall provide each Crossing Guard with"LED Blinkers"that will be attached to each Stop paddle, for each Crossing Guard in the City program. 5 178 8. ACMS employees shall work to the highest professional standards and act in a courteous, respectable manner and shall conduct themselves in a manner that is befitting a public servant. They shall present a professional appearance,that is neat, clean, well-groomed and be properly uniformed. 9. ACMS shall provide all Crossing Guards with apparel by which they are readily visible and easily recognized as Crossing Guards. Such apparel shall be uniform for all persons performing the duties of Crossing Guards and shall be worn at all times while performing said duties. 10. ACMS shall provide supervisory personnel to see that Crossing Guard activities are taking place at the required places and times, and in accordance with all items of this agreement. 11. ACMS shall maintain adequate reserve personnel to be able to furnish alternate Crossing Guards in the event that any person fails to report for work at the assigned time and location and agrees to provide immediate replacement. ACMS shall provide for its employees a 24-hour answering service and shall establish its own call-out procedures and this information shall be included in proposal. 6 179 City of Huntington Beach School Crossing Guard Program (Estimated) Implementation Schedule/Major Milestones Contractor Notification(unofficial) Week of Apr. 22nd City Council Approval Week of May 6th Contract and Insurance complete (Final Terms agreed to) Week of May 20th City of Huntington Beach Kick-Off Meeting (Huntington Beach Staff,ACMS Team) May 27th ACMS Training Review Meeting(s) with current crossing guards, substitutes (Assignments/schedules confirmed equipment delivered to guards) Week of Aug. 13th School designees re-contacted and Monthly Status Meetings agreed to Week of Aug. 13th Additional Training/Equipment needs delivered Week of Aug. 20th Guards re-contacted for assignment readiness Aug. 27th Guards on site/Area Supervisors in field for Huntington Beach City School District Sept. 3rd 60 Day Review City Huntington Beach /ACMS Team(next Review Meeting scheduled) Nov. 3rd The timetable listed above is a projection of when we believe the next steps in this process will take place. ACMS will remain flexible and adjust this schedule as needed to fit the needs of the City of Huntington Beach School Crossing Guard program. 7 180 Y� tr/Lt , Aral jr MANAGEMENT \ cIRV3 E0r '° i Owner Baron Farwell e Chief Operations Officer Brian Brooks 4 o Comptroller V.P. of Operations Director of Marketing Director,Admin Services John Varner Patricia Pohl Harlan Sims D.Farwell • • . . 1 Payroll/Accounting National Operations Marketing Manager Admin.Manager l Managers Manager . .,. HR Coordinator Operations Mangers Marketing Assistants Payroll Specialists / Vendor Relationships Accounting Specialists Area Supervisors _ Expense Management _ Business Development/ Inventory Contracting Accounts Payable Crossing Guards Insurance Client Satisfaction Client Satisfaction Client Satisfaction Client Satisfaction 8 8 Approach and Management Plan ACMS employs a Team Concept of management which results in efficient field operations as well as providing a multifaceted response to potential problems. The Vice President of Operations and National Operations Manager will continue to work together with input from The City Huntington Beach to establish specific program objectives and expectations. These Senior Managers then work directly with your Operations/Program Manager and Area Supervisor to implement the management plan. The Program Manager along with your local Area Supervisor has responsibility for the direct management of the Crossing Guards and together they will ensure the City's operational expectations are met. Standards and expectations are communicated to Crossing Guards personally by their local supervisor so as to allow the employee a better understanding of the decision-making process. This helps reduce confrontational attitudes by establishing and enhancing the common goal of providing for the safety of school children. Crossing Guard performance and compliance with safety standards will continue to be accomplished through regular site visits by the local Area Supervisor and Program Manager. In addition to verbal training and counseling,these managers are supported by the use of Field Training Check Lists,Field Training Cards, Site Performance Evaluations,and independent Field Observations. Reports of satisfactory completion of all levels of training and ongoing safety reviews will be summarized and available to the City representative. Background checks will be completed on all potential employees as allowed by California state law. Successful completion of the live-scan fingerprint based criminal background check, former employer reference check, and Security verification via E-Verify is required prior to the employee being hired. ACMS will comply within the Equal Employment Opportunity Commission guidelines when making hiring decisions based on criminal records. After pre hire screening ACMS may conduct random field testing for drugs and or alcohol when use is suspected or at the discretion of management. ACMS has a strict policy on Drug and Alcohol abuse. This policy is included in our School Crossing Guard Employee Manual. Internal minimum passing standards along with the City's established standards would prevent any person from working as a Crossing Guard for the program who has been convicted of any crime of moral turpitude or a crime against children, including,but not limited to: • Conduct in violation of California Penal Code or which requires registration under California Penal Code • Conduct which requires registration under the California Health and Safety Code., • Any offense involving the use of force or violence upon another person. 9 182 • Any offense involving theft, fraud, dishonesty, or deceit. • Any offense involving the manufacture, sales,possession, or use of a controlled substance. • Conspiracy or attempt to commit any of the aforementioned offenses. • Any registered sex offender or narcotics offender. ACMS will investigate all public complaints concerning crossing guard services. All incidents shall be reported to the City within two (2)hours to advise them of the nature of the complaint. ACMS shall furnish a written report within five (5)business days after the date of the incident, which includes the course of action/remedy/resolution of said complaint. Communications with individual school sites is facilitated by the Field Supervisor. Personal visits are made regularly (minimum quarterly)to each school site in an effort to develop relationships with staff and establish a collaborative environment for information exchange. Calendars and bell schedules are obtained for each school both at the beginning of the school year and periodically throughout the year. Key school personnel are supplied with appropriate contact information(business cards) and reminded to inform ACMS of any changes. Additionally, schools are provided with large magnets which can be easily displayed,making contact information effectively available to all staff. The email address of the Office Manager is also obtained which enables ACMS administrative support staff to regularly contact each school and proactively solicit information regarding potential schedule changes. The establishment of accurate and responsive shift times is critical to the effectiveness of Crossing Guard services. Sites further from the school would be expected to start earlier in the morning and finish later in the afternoon. These staggered shifts effectively address the time it takes for students to walk from a remote location to the school site (or vice versa in the afternoon) and optimize the protected periods. Additionally, locations are continually monitored for actual pedestrian traffic patterns enabling a better understanding of site needs and any potential deviation from established guidelines. ACMS Area Supervisors are in the field daily when crossings are covered by the guards, and they ensure all guards arrive on time and are ready for duties as scheduled. ACMS has developed a Crossing Guard"App"that is geo-fenced,which only allows guards to clock in once they are actually on site. This "App"will indicate when a crossing guard is on site and more importantly, allows ACMS to quickly identify when a guard is not on site. This "App" will allow ACMS to not only quickly determine where staffing efforts are needed most but will also improve our billing and invoicing accuracy. Our billing/invoicing is tied to our payroll and by having a more efficient process for timekeeping, should eliminate potential billing inaccuracies. 10 183 Recruitment and Staffing ACMS Managers would continue to assess the additional staffing needs of the program after meeting with your agency and again following our initial orientation and training meeting. We would then focus further recruitment efforts in the geographical areas where additional Crossing Guards will be needed. We have developed a comprehensive plan for recruitment of new Crossing Guards. As a part of our Staffing strategy we encourage a very aggressive recruitment program. We utilize soft advertising, local media advertising, targeted flyers, on-site solicitation, school flyers and employee referral bonuses as parts of our overall recruitment strategy. We often work closely with school districts in some of our recruitment drives. Our ability to effectively staff a Crossing Guard Program remains a fundamental benefit that ACMS brings to most Crossing Guard Programs. Staffmg sites is one of the primary responsibilities of the Area Supervisors. They are trained to continuously recruit and train prospective Crossing Guards. New recruits are first processed and submitted to the Department of Justice for background clearance. Supervisors are also responsible for coordinating the staffing for all sites under their supervision. As part of our staffing strategy Area Supervisors aggressively enforce the following policies and procedures for Crossing Guards. • Supervisors must maintain an adequate alternate or substitute guard roster. We encourage at least a 5 to 1 ratio of sites versus alternate guards • We require any guard not reporting for duty to notify the Area Supervisor as early as possible utilizing our 24/7 Guard Hotline or directly notifying their Area Supervisor.Notifications less than 1 hour prior to shift starts are considered unexcused absences. • Our employee policy is "No call, No show, No Job" Throughout our training we emphasize the importance of insuring the safety of children by our presence. As such, we cannot allow the children's safety to be compromised by failing to call or show for duty. Supervisor Teams — The Huntington Beach crossing guard program would continue to benefit from our presence in nearby cities such as: City of Newport Beach, City of Fountain Valley, and City of Costa Mesa. Area Supervisors are grouped together by their geographic location. These Teams meet every quarter and team members are encouraged to work together. This cooperative effort allows them to share alternate guards with each other. This has resulted in alternates guards getting more hours as they are "shared" with other Supervisors. Consequently, we are able to retain a more stable group of alternate guards. 11 184 Employee Retention: To enhance employee satisfaction and support our retention efforts, ACMS reviews guards wage rates annually in an effort to continually remain competitive in the local labor market. If contractual and budget requirements allow; we plan to offer small wage increases annually based upon performance and tenure. We also provide publicized employee recognition through our Crossing Guard of the Year programs and Length of Service Awards. Additionally, we provide local Area Supervisors and small budget for employee socials. 12 185 Training Effective initial and ongoing training is essential in a profession dedicated to the safety of children. With over 38 years of experience and a commitment to working cooperatively with other public safety professionals, ACMS is recognized as an industry leader in the development and implementation of School Crossing Guard training and standards of excellence: The process begins during the first contact with a potential employee when our phone interview process outlines job expectations and our zero-tolerance policy for failure to report for a scheduled shift. Throughout the application process prospective employees are reminded about the critical nature of our assignments and the work ethic and integrity required of our employees. Once hired,the training process starts in the classroom where employees review sections of the "Employee Handbook for School Crossing Guards". The process then moves to a field practicum where the trainer demonstrates proper procedures and allows the employee to practice correct techniques. The employee's progress is closely noted on the detailed steps outlined on the Field Training Check List to ensure the employees' field competence. This cross-modality approach not only exposes the employee to the necessary training components but also addresses the needs of the visual, auditory, and kinesthetic learner. While the classroom setting is expected to require approximately one hour and the field training approximately two hours, it's important to note that the low ratio of students to trainer allows for accurate assessments of the employees readiness to move forward. The new employee is typically assigned to alternate work and closely supervised during their early assignments. They benefit from their trainer completing a written assessment of their work which better allows them to understand their strengths and weakness and make improvements where necessary(the Site Performance Evaluation). Additionally, all new employees are required to carry and regularly refer to the Field Training Cards. This pocket- sized card (listing all steps for a safe cross)allows the employee to self-evaluate their performance prior to the time they have all steps of the procedures memorized. Throughout their employment, employees are subjected to the same Site Performance Evaluation as an ongoing training and assessment tool. These evaluations happen in both side- by-side sessions as well as unannounced observations without the knowledge of the employee. The standard issue equipment and clothing includes: •ANSI II compliant high-visibility retro-reflective vest marked with the required insignia of a Crossing Guard • MUTCD compliant 18" STOP/STOP paddle • Picture Identification Card with emergency contact information • Company-issued cap or visor with corporate logo • Whistle for emergency alert to vehicles and pedestrians • High-visibility ANSI II compliant wind-breaker jacket • Three(3)LED Blinkers (Blinking Light) 13 186 : %4 „t City of Huntington Beach 4 Vice President of Operations Patricia Pohl 310 877 7045 cell pat@thecrossingguardcompany.com National Operations Manager Kim Brooks 913 333 2563 cell kim@thecrossingguardcompany.com 4 Operations/Program Manager Robert Gerace 714 319 9765 cell rgerace@thecrossingguardcompany.com ' Area Supervisor Tawnee Kerns 562 3351156 cell tawnee@thecrossingguardcompany.com 4 31 Crossing Guards 14 187 Field Management Personnel The most significant resources ACMS brings to any Crossing Guard program is the depth and scope of management provided by the years of experience brought by our operational management team. The community serviced by the City of Huntington Beach will benefit from a team concept which consists of Area Supervisor,Program Manager,National Operations Manager and Vice President of Operations. Each Member of our management team is available 24 hours a day via cellular telephone. The following is a brief synopsis of the respective duties of each. Area Supervisor(Tawnee Kerns): Tawnee will continue to serve as Area Supervisor she will handle all aspects of the daily supervision of the program of thirty-one (31) Crossing Guards and alternate pool. With support from the Program Manager, she will typically recruit,hire,train and provide personnel management for all the sites she oversees and interfaces with school staff as needed. In addition to communicating with the School staff,he is responsible for ensuring each employee receives the proper number of Site Performance Evaluations and completes the Certification mandates. Tawnee will be available by telephone on all occasions for discussion with staff and will be locally available for meetings in person upon 24-hour written or telephonic notice. Tawnee Kerns reports directly to the Program Manager. Program Manager(Robert Gerace): Robert will continue to serve as Program Manager and directly manage your Area Supervisor and provide training and support. He will also interface with the City representatives and School staff as needed. He will continue to assist in the hiring of the Area Supervisor and Crossing Guards as well as the development and implementation of training programs and certification standards. Robert has considerable experience as a Program Manager including programs in Santa Ana, Garden Grove, Fountain Valley, Escondido, and Costa Mesa. He will ensure compliance with Company standards and the City's expectations. Robert Gerace reports directly to the National Operations Manager. National Operations Manager(Kim Brooks): Kim has over 6 years in the industry providing field management and support for ACMS. She is responsible for the development and implementation of operational standards,training programs, safety instruction and compliance with all legal requirements and restrictions. Works directly with Vice President of Operations to ensure all program standards are being met. Kim has extensive experience implementing and managing comparable and larger programs. She is responsible for initial training and orientation for all new client programs. Kim Brooks reports directly to Vice President of Operations. Vice President of Operations (Pat Pohl): Pat has over 27 years of industry experience. She is responsible for overall contract compliance. Works with the National Operations Manager on the development of training programs and implementation of safety standards. Coordinates the flow of information between operations and administrative staff. 15 188 Statement of Qualifications All City Management Services, Inc. (ACMS) Serving over 310 cities, counties and school districts, we have successfully privatized and exclusively provided Crossing Guard services for over 38 years. ACMS currently employs over 8,500 Crossing Guards who are supported and managed by locally assigned Area Supervisors and second level management. We have experience managing small programs (19 or less), mid-sized programs (20 to 99) and large programs in excess of 100 Crossing Guards. While the size of our Company reflects our broad-based knowledge and success in the industry, we understand that each agency, school district and community we serve comes with their own set of specific requirements and challenges. Our understanding of the unique challenges presented by a crossing guard program; guard scheduling, geography, school locations and demographics, make us well qualified to continue to meet the unique needs of demands of the City of Huntington Beach program. Our management team will continue to meet with the City of Huntington Beach personnel regularly to address needs and ensure all requirements are met. Understanding that unexpected absences and tardiness can impact the safety of children we are charged with protecting. ACMS ensures the response of our Management Team through our Emergency Dispatch Hotline(available to employees 24/7); providing assurance that we will have adequate advance notice of potential absences (both planned and unplanned)to respond effectively. Our ability to operate and manage the City of Huntington Beach Crossing Guard program is supported by our success as your current service provider and with programs in Southern California, as well as similar programs in Northern California and in 21 other states. Examples of the many clients we serve in Southern California include City of Newport Beach, City of Laguna Beach, City of Fountain Valley, City of Lake Forest, City of Santa Ana, City of Garden Grove, City of Fullerton, City of Cypress, City of Costa Mesa, City of La Palma, City of Buena Park, City of Solana Beach, Newport Mesa School District, Orange County Sheriff's and Los Angeles County Office of Education, among others. We are very proud to announce; ACMS performance standards and training procedures have been integrated into the model for California Safe Routes to School Crossing Guard Guidelines. Another defining component that distinguishes ACMS as the industry leader is our focus on providing School Crossing Guard services. This singular area of service enables all of our resources to be devoted to the development and delivery of programs that provide exceptionally high safety standards and client satisfaction. It should be noted that ACMS has never lost a client agency due to the level of service provided. • 16 189 References of Work Performed Form (List 5 local agencies) Comany Name: .All City Management Services, Inc. • 1. Name of Reference: City of Santa Ana Address: 20 Civic Center Plaza, Santa Ma, CA 92701 Contact Name: Zdenek Kekula, Engineer Phone Number: 714 647 5606 Email: zkekulaAsanta-ana org Dates of Business: Since 2005 2. Name of Reference: Orange County Sheriffs Office Address: 550 N.Flower Street, Santa Ma, CA 92703 Contact Name: Brigitte Ludwig, Manager Phone Number: 714 647 1850 Email: bludwig@ocsheriff.goy Dates of Business: Since 2018 3. Name of Reference: City of Garden Grove Address: P.O. Box 3070, Garden Grove, CA 92842 Contact Name: Courtney Cibosky,Analyst Phone Number: 714 741 5819 Email: courtneyc@ggcity.org Dates of Business: Since 1999 4. Name of Reference: City of Newport Beach Address: 870 Santa Barbara Drive,Newport Beach, CA 92660 Contact Name: Jonathan Stafford, Director Phone Number: 949 344 3650 Email: jstafford@nbpd.org Dates of Business: Since 1998 5. Name of Reference: City of Fountain Valley Address: 10200 Slater Avenue, Fountain Valley, CA 92708 Contact Name: Capt.Anthony Luce Phone Number: 714 593 4528 Email: anthony.luce@fountainvalley.org Dates of Business: Since 2022 190 Requested Exception Narrative 1. Scope of Work; Item 1 —"LED lit Stop Paddle" Exception: If awarded, we request to provide LED Blinkers that would be attached to the Stop Paddle ". The'cost for commercial "LED lit Stop Paddies"is upwards,of$200,00 per paddle and aur experience With these paddles is that'they can have functionality issues. ALMS can provide a similar level'of service With "LED Blinkers" that are attached to the Stop Paddle: The'Blinkers will pet form the same'Unction as,the "LED lit Slop Paddle"without the"signif cant costs associated with it, which in turn allows ACMS to provide a lower cost option for the City while performing the same function. We hope the City finds this reasonable and acceptable. 2. Exhibit A—Coverage Schedule at 3.0 hours daily, per location Exception: If awarded, we would request the City consider keeping the current compensation model in place at 3.5 compensated hours per location. There are currently sixteen (16) locations that require guards to work more than 2.0 hours per day and would require guards at these locations to be compensated more than 3.0 hours per day, Additionally, this ii ould reduce the compensation for the guards in,the City program by.5 hour s per day. This reduction th daily cotrrpen.sation could z'estrlt in many giuu•ds leaving the program and could create staffing challenges. Please see our proposed "Exception Pricing" on ,age 21 ofourresponsefor pricing details. 3. Appendix C—Insurance Requirements; Professional Liability Insurance Exception: If awarded, we would request this insurance requirement to be waived. This type of insurance is a non-standard for our industry and results in an unnecessary expense for the City. This type of coverage is usually required for true professional services such as design, engineering, architecture, constructiOn, legal and medical. In an effort to obtain the requested insurance coverage we reached out to our insurance carrier for a quote,please see their feedback below. 19 191 "We have sent out an application for Professional Liability Insurance coverage to thirteen (13) different insurance companies to request a quote. Half of these insurance companies declined the request because they do not feel ACMS has professional liability exposure. " Audra Powers, CIC, CRM Client Services Executive Team Leader CA Insurance License #QB50182 T: 949 544 8475/F: 8858 452 7530 Audra.pouersCinarshmma.com/MarshMMA.corn We hope the City finds the request to remove this requirement reasonable and acceptable, as we have not been required to maintain this level of insurance coverage in the past contracts. For informational purposes we have inclzeded the billing rates and total costs will?Professional Liability below: • 2024/2025 -$42.41 billing rate(total cost$709,943) • 2025/2026 - $44.12 billing rate(total cost$738,569) • 2026/2027- $45.84 billing rate (total cost$767,362) 20 192 0 k` ,. ALL C I„� . AC ME C - yy Proposed HourlyRate p Exception Pricing at 3.5 daily hours - Without Professional Liability As a full service contractor, the hourly rate quoted is a fully loaded rate, meaning all of our costs are included in the proposed hourly billing rate. This would include but be not limited to; recruitment, background clearance, training, equipment, insurance, supervision and management of the City of Huntington Beach, CA Crossing Guard Program. Proposed Hourly Rate(2024/2025): Twenty-nine Dollars and Ninety-three Cents ($29.93)per hour,per guard. This pricing is based upon 31 crossing guards compensated an average of 3.5 hours per day, for 180 school days annually. Local field supervision and substitute guards are also included in the rate, as are all other costs except as noted below. Based upon 19,530 hours,we project a Not to Exceed price of$584,533. Proposed Hourly Rate (2025/2026)—Thirty-one Dollars and Forty-three Cents ($31.43) per hour, per guard with a Not to Exceed price of$613,828. Proposed Hourly Rate (2026/2027)—Thirty-two Dollars and Eighty-nine Cents ($32.89)per hour, per guard with a Not to Exceed price of$642,342. Invoices for services are mailed every two weeks. Included with each invoice is a Work Summary, which details each site, each day and the hours worked at that site. City of Huntington Beach would only be billed for Crossing Guard services rendered on designated "school days" unless otherwise requested by the City. The hourly rate does not include additional safety equipment, crosswalk delineators, cones or safety devices. If the City should desire any such additional equipment the additional cost would be billed to the City. ACMS Contact Information Business Address: 10440 Pioneer Blvd, Suite 5 Santa Fe Springs, CA 90670 Phone numbers: 310.202.8284 or 800.540.9290 Fax number: 310.202.8325 Website address: www.thecrossingguardcompany.com 24 Hour Emergency Dispatch: 877.363.2267 General Manager: Brian Brooks: brianb@thecrossingguardcompany.com Marketing Manager: David Mecusker: david@thecrossingguardcompany.com Contract Administrator: Claudia Than: cthan@thecrossingguardcompany.com Comptroller: John Varner jvamer@thecrossingguardcompany.com This pricing is valid for a period of 180 days. 21 193 y 2 3. , .fir - dA r tl# tee.: fir t., fi i Spy": e' AIM " Over thirty years of experience in providing communities with PROFESSIONAL SCHOOL CROSSING GUARD SERVICES i TAGTR , r\j , 1 5)-7.,i.:(7 711(Cig5 194 • ��1TINGTp� e ., logA �.°LINTY t,# REQUEST FOR PROPOSAL FOR CROSSING GUARD SERVICES POLICE DEPARTMENT CITY OF HUNTINGTON BEACH • • Released February 27, 2024 195 CROSSING GUARD SERVICES REQUEST FOR PROPOSAL (RFP) 1. BACKGROUND The City of Huntington Beach is soliciting proposals from qualified firms to provide adult crossing guard services to aide primarily school children as they walk to and from school. The out-sourced crossing guard program will provide all services detailed in Section 3,Scope of Work, in the Request for Proposal. The City of Huntington Beach intends to award a contract for a minimum term of three (3) years. 2. SCHEDULE OF EVENTS This request for proposal will be governed by the following schedule: Release of RFP February 27, 2024 Deadline for Written Questions March 8, 2024 by 4pm Responses to Questions Posted on Web March 14, 2024 Proposals are Due March 27, 2024 by 4pm Proposal Evaluation Completed April 17, 2024 Approval of Contract May, 2024 3. SCOPE OF WORK The selected contractor will be required to complete the following duties and responsibilities: CONTRACTOR'S DUTIES AND RESPONSIBILITIES: 1) The contractor will provide personnel equipped and trained in appropriate procedures for crossing pedestrians in marked crosswalks. Such personnel shall be herein referred to as a Crossing Guard. The Contractor is an independent Contractor and the Crossing Guards to be furnished by it shall at all times be its employees and not those of the City. Each Crossing Guard will utilize an LED lit "Stop" paddle supplied by the contractor and approved by the City. 2) If, at any time during the contract period, the City questions the meaning of any item of this Agreement,the City may contact the Contractor for interpretation of that item. 3) The City shall have the right to determine the hours and locations when and where Crossing Guards shall be furnished by the Contractor. The Contractor shall notify the City in writing of any changes which may need to occur in the hours of work or locations. 4) The Contractor shall provide supervisory personnel to see that Crossing Guard activities are taking place at the required placed and times, and in accordance with all items of this agreement. 5) The Contractor shall maintain adequate reserve personnel to be able to furnish alternate Crossing Guards in the event that any person fails to report for work at the assigned time and location. 196 6) The Contractor shall provide personnel properly trained herein specified for the performance of duties of Crossing Guards. In the performance of their duties the Contractor and employees of the Contractor shall conduct themselves in accordance with the conditions of the Agreement and the laws and codes of the State of California and the City of Huntington Beach. 7) It shall be the responsibility of the successful vendor to ensure that all persons employed as crossing guards receive and successfully complete proper training. The successful vendor may perform the training with its own staff or subcontract for certified training to meet this requirement. Formal training of all new or former crossing guards assigned to the city contract shall be conducted as per the standards and guidelines established by the California School Crossing Guard Training Guidelines, complied by the state of California Safe Routes To School Technical Assistance Resource Center (TARC), overseen by the California Department of Public Health (CDPH), and in partnership with the California Department of Transportation (CalTRANS). The guidelines reflect the California Manual on Uniform Control Devices (CAMUTCD) 2014 edition. See Exhibit B. 8) Crossing Guard Services shall be provided by the Contractor at the designated locations and at the designated hours on all days on which designated schools in the City of Huntington Beach, are in session. 9) The Contractor shall provide all Crossing Guards with apparel by which they are readily visible and easily recognized as Crossing Guards. Such apparel shall be uniform for all persons performing the duties of Crossing Guards and shall be worn at all times while performing said duties. This apparel must be appropriate for weather conditions. The Contractor shall also provide all Crossing Guards with handheld LED Stop signs and any other equipment which may be necessary. 10)The Contractor shall conduct background investigation of all applications being considered for hire. Contractor shall provide investigative results to City's Police Department prior to employment of Crossing Guard. 11)Contractor will seek to retain its current Crossing Guard employees. 4. PROPOSAL FORMAT GUIDELINES Interested contractors are to provide the City of Huntington Beach with a thorough proposal using the following guidelines: Proposal should be typed and should contain no more than 20 typed pages using a 12-point font size, including transmittal letter and resumes of key people, but excluding Index/Table of Contents, tables, charts, and graphic exhibits. Each proposal will adhere to the following order and content of sections. Proposal should be straightforward, concise and provide "layman" explanations of technical terms that are used. Emphasis should be concentrated on conforming to the RFP instructions, responding to the RFP requirements, and on providing a complete and clear description of the offer. Proposals, which appear unrealistic in the terms of technical commitments, lack of technical competence or are indicative of failure to comprehend the complexity and risk of this contract, may be rejected. The following proposal sections are to be included in the bidder's response: 197 A. Vendor Application Form and Cover Letter Complete Appendix A, "Request for Proposal-Vendor Application Form" and attach this form to the cover letter. A cover letter, not to exceed three pages in length, should summarize key elements of the proposal. An individual authorized to bind the consultant must sign the letter. The letter must stipulate that the proposal price will be valid for a period of at least 180 days. Indicate the address and telephone number of the contractor's office located nearest to Huntington Beach, California and the office from which the project will be managed. B. Background and Project Summary Section The Background and Project Summary Section should describe your understanding of the City, the work to be done, and the objectives to be accomplished. Refer to Scope of Work of this RFP. C. Methodology Section Provide a detailed description of the approach and methodology to be used to accomplish the Scope of Work of this RFP. The Methodology Section should include: 1) An implementation plan that describes in detail (i)the methods, including controls by which your firm manages projects of the type sought by this RFP; (ii) methodology for soliciting and documenting views of internal and external stakeholders; (iii) and any other project management or implementation strategies or techniques that the respondent intends to employ in carrying out the work. 2) Detailed description of efforts your firm will undertake to achieve client satisfaction and to satisfy the requirements of the "Scope of Work" section. 3) Detailed project schedule, identifying all tasks and deliverables to be performed, durations for each task, and overall time of completion. 4) Detailed description of specific tasks you will require from City staff. Explain what the respective roles of City staff and your staff would be to complete the tasks specified in the Scope of Work. D. Staffing Provide a list of individual(s) who will be working on this project and indicate the functions that each will perform. Include a resume for each designated individual. Upon award and during the contract period, if the contractor chooses to assign different personnel to the project, the Contractor must submit their names and qualifications including information listed above to the City for approval before they begin work. E. Qualifications The information requested in this section should describe the qualifications of the firm, key staff and sub-contractors performing projects within the past five years that are similar in size and scope to demonstrate competence to perform these services. Information shall include: 1) Names of key staff that participated on named projects and their specific responsibilities with respect to this scope of work. 198 2) A summary of the your firm's demonstrated capability, including length of time that your firm has provided the services being requested in this Request for Proposal. 3) Provide at least five local references(Appendix A) that received similar services from your firm. The City of Huntington Beach reserves the right to contact any of the organizations or individuals listed. Information provided shall include: • Client Name • Project Description • Project start and end dates • Client project manager name, telephone number, and e-mail address F. Fee Proposal Proposed fees should reflect hourly rate for three (3) years. List of intersections are stated in Exhibit A. The following conditions apply: 1) Charges for the time during travel are normally not reimbursable and will only be paid if such time is actually used in performing services. Charges will be matched to an appropriate breakdown to time previously taken by in-house staff to perform tasks. 2) Subject to agreement otherwise, Crossing Guard will be held to charging no fees on travel time to or from Huntington Beach. 3) Secretarial time,billing time, and/or ther clerical charges are not billable. 5. PROCESS FOR SUBMITTING PROPOSALS • Content of Proposal The proposal must be submitted using the format as indicated in the proposal format guidelines. • Preparation of Proposal Each proposal shall be prepared simply and economically, avoiding the use of elaborate promotional material beyond those sufficient to provide a complete, accurate and reliable presentation. • Number of Proposals Submit one (1) PDF file format copy of your proposal in sufficient detail to allow thorough evaluation and comparative analysis. • Submission of Proposals Complete written proposals must be submitted electronically in PDF File format via Planetbids.com website no later than 4:00 p.m. (P.S.T) on March 27, 2024. Proposals will not be accepted after this deadline. Faxed or e-mailed proposals will not be accepted. 199 • Inquiries Questions about this RFP must be submitted on Planetbids no later than 4p.m.(PST) on March 8, 2024. From the date that this RFP is issued until a fum is selected and the selection is announced, firms are not allowed to communicate for any reason with any City employee other than the contracting officer listed above regarding this RFP, except during the pre- proposal conference. Refer to the Schedule of Events of this RFP or the City webpage to determine if a pre-proposal conference has been scheduled. The City reserves the right to reject any proposal for violation of this provision. No questions other than written will be accepted, and no response other than written will be binding upon the City. • Conditions for Proposal Acceptance This RFP does not commit the City to award a contract or to pay any costs incurred for any services. The City, at its sole discretion, reserves the right to accept or reject any or all proposals received as a result of this RFP, to negotiate with any qualified source, or to cancel this RFP in part or in its entirety. All proposals will become the property of the City of Huntington Beach, USA. If any proprietary information is contained in the proposal, it should be clearly identified. 6. EVALUATION CRITERIA The City's consultant evaluation and selection process is based upon Qualifications Based Selection (QBS) for professional services. The City of Huntington Beach may use some or all of the following criteria in its evaluation and comparison of proposals submitted. The criteria listed are not necessarily an.all-inclusive list. The order in which they appear is not intended to indicate their relative importance: A. Compliance with RFP requirements (10% of total score) B. Understanding of the project (25% of total score) C. Qualifications and experience of Firm, key individuals and sub-consulatants (25% of total score) D. Educational background, work experience, and directly related Crossing Guard experiences (10% of total score) E. Cost/Price (25% of total score) F. References (5% of total score) The City may also contact and evaluate the bidder's and subcontractor's references; contact any bidder to clarify any response; contact any current users of a bidder's services; solicit information from any available source concerning any aspect of a proposal; and seek and review any other information deemed pertinent to the evaluation process. The evaluation committee shall not be obligated to accept the lowest priced proposal, but shall make an award in the best interests of the City. After written proposals have been reviewed, discussions with prospective firms may or may not be required. If scheduled, the oral interview will be a question/answer format for the purpose of clarifying the intent of any portions of the proposal. The individual from your firm that will be directly responsible for carrying out the contract, if awarded, should be present at the oral interview. 200 A Notification of Intent to Award may be sent to the vendor selected. Award is contingent upon the successful negotiation of final contract terms. Negotiations shall be confidential and not subject to disclosure to competing vendors unless an agreement is reached. If contract negotiations cannot be concluded successfully, the City may negotiate a contract with the next highest scoring vendor or withdraw the RFP. 7. STANDARD TERMS AND CONDITIONS • Amendments The City reserves the right to amend this RFP prior to the proposal due date. All amendments and additional information will be posted to the Huntington Beach Procurement Registry, Huntington Beach - Official City Web Site - Business - Bids s & RFP's; bidders should check this web page daily for new information. • Cost for Preparing Proposal The cost for developing the proposal is the sole responsibility of the bidder. All proposals submitted become the property of the City. • Contract Discussions Prior to award, the apparent successful firm may be required to enter into discussions with the City to resolve any contractual differences. These discussions are to be finalized and all exceptions resolved within one (1) week from notification. If no resolution is reached, the proposal may be rejected and discussions will be initiated with the second highest scoring firm. See Appendix B for a sample agreement. • Confidentiality Requirements The staff members assigned to this project may be required to sign a departmental non- disclosure statement. Proposals are subject to the Freedom of Information Act. The City cannot protect proprietary data submitted in proposals. • Financial Information The City is concerned about bidders' financial capability to perform, therefore, may ask you to provide sufficient data to allow for an evaluation of your firm's financial capabilities. • Payment by Electronic Funds Transfer—EFT: The City requires that payment be made directly to the vendor's bank account via an Electronic Fund Transfer(EFT)process. Banking information will need to be provided to the City via an Electronic Credit Authorization form. A City Representative will provide the Electronic Credit Authorization form upon intent to award. Vendor will receive an Electronic Remittance Advice with the payment details via email. It is solely the responsibility of the vendor to immediately notify the City of any change to their information related to payments. 201 • Insurance Requirements City Resolution 2008-63 requires that licensees,lessees, and vendors have an approved Certificate of Insurance (not a declaration or policy) on file with the City for the issuance of a permit or contract. Within ten (10) consecutive calendar days of award of contract, successful bidder must furnish the City with the Certificates of Insurance proving coverage as specified in Appendix C. Failure to furnish the required certificates within the time allowed will result in forfeiture of the Proposal Security. Please carefully review the Sample Agreement and Insurance Requirements before responding to the Request for Proposal enclosed herein. The terms of the agreement, including insurance requirements have been mandated by City Council and can be modified only if extraordinary circumstances exist. Your response to the Request for Proposal must indicate if you are unwilling or unable to execute the agreement as drafted as well as providing the insurance requirements. The City will consider this in determining responsiveness to the Request for Proposal. 202 EXHIBIT A No. Intersection/School Hrs./Day Total School Days 1 Yorktown/Brigantine(Oka Elem.) 3 180 2 Bushard/Woodlawn(Oka Elem.) 3 180 3 Yorktown/Honeywood(Talbert Mid.) 3 180 4 12th/Main(Dwyer Mid.) 3 180 5.1 14th/Crest(Dwyer Mid.) 3 180 5.2 14th/Crest(Dwyer Mid.) 3 180 6 Palm/15th(Dwyer Mid.) 3 180 7 17th/Palm(Dwyer Mid.) 3 180 8 Banning/Bushard(Eader Elem.) 3 180 9 Banning/Malibu(Eader Elem.) 3 180 10 Garfield/Saddleback(Seacliff Elem.) 3 180 11 Garfield/Colchester(Perry Elem.) 3 180 12 Indianapolis/Farnsworth(Peterson Elem.) 3 180 13 Bushard/Castlegate(Sowers Mid.) 3 180 14 Indianapolis/Alisa(Sowers Mid/Hawes Elem.) 3 180 15 Indianapolis/Titan(Sowers Mid/Hawes Elem.) 3 180 16.1 Indianapolis/Magnolia(Sowers Mid/Moffett Elem.) 3 180 16.2 Indianapolis/Magnolia(Sowers Mid/Moffett Elem.) 3 180 17 Newland/Norfolk(Sowers Mid/Moffett Elem.) 3 180 18 Edwards/Down(Circle View Elem.) 3 180 19 Heil/Redlands(College View Elem.) 3 180 20 Algonquin/Pearce(Harbour View Elem.) 3 180 21 Saybrook/Branford(Harbour View Elem.) 3 180 22 Slater/Geraldine(Lake View Elem.) 3 180 23 Slater/Cordoba(Mesa View Mid.) 3 180 24 Edwards/EI Cortijo(Mesa View Mid.) 3 180 25 Heil/Trudy(Spring View Mid.) 3 180 26 Heil/Monroe(Westmont Elem.) 3 180 27 Heil/Newland(Westmont Elem.) 3 180 28 Edwards/Cornell(Schroeder Elem.) 3 180 29 Springdale/Croupier(Stacy Mid./Clegg Elem.) 3 180 204 EXHIBIT B I a ,y, L gi!' ` e -. s . p# < : , a� ! 2?�, *,,v ° r,r a- *R> o- "* -,� ,y .y a tik t _ 4" 3gr � 's e 3,b `�" w a v h{ it t+'' 4,4 4'+,. "'' Y a-L '' ^psi, °7' 3 ' r ii,t y > `a � a F z t �l[ y'� .q ,,,a fir:. + fi, r� - ! a' r '4a * ra' .a,. re J � .„ fie ''f '' � t `'' ' i-4. , S'ti • 5 I C m I� i �4. i r , _ _ ¢..` ' I4 V r��, "iT* . California School Crossing Guard May 2015 The Safe Routes to School Technical Assistance Resource Center is a program within California Active Communities,a joint unit of the University of California,San Francisco and the California Department of Public Health,funded through a Safe Routes to School Non Infrastructure award from the California Department of Transportatiion(Caltrans). co r JSEs i° o s --, --. ''''': ..,°)6 ut' IIISI'°° z: 4get;' 9 CDPH • Pr �/���� PublicHealth �q41FOa,. Lif/(rW(y° 206 (z/A, Cali orni:.a School Crossing Guard °'° Training Guidelines oF 1. Introduction 1 2. Elements of a School Crossing Guard Program 2 A. Identification of Where Crossing Guards are Needed 2 B. Administration 4 C. Other Considerations 9 3. California Crossing Guard Training 11 A. Online Training and Testing 11 B. Practical Training 11 C. Field Assessment 12 4. Introductory Information for Crossing Guards 13 5. Techniques Used for School Crossings 18 A. Traffic Scanning Procedure 18 B. Signaling to Drivers 18 C. Technique for Use of STOP Paddle 18 D. Use of Whistle for Warning 19 E. Signaling to Children to Begin Crossing 19 6. Crossing Procedures fora Variety of Situations 20 A. Procedures for Crosswalk Configurations on Two-Way Roadways 20 B. Crosswalks on Multi-Lane Streets 29 • 7. Resources 30 8. Acknowledgments 31 Appendix A: School Crossing Guard Assessment Tool 32 Appendix B: School Crossing Sample Job Description 33 JlEs To O 6 0 LL 0 • 207 qL/FOR California School Crossing Guard Training Guidelines �'¢° 7•yINTRODUCTION x�r �.•�%.#a r., �r. " • , "t£ x .:usr ", S^ r -. .r4: r...r ,;.o- t xxr .. g .:' �.•`.;- ,� 7., t'.. *;- $ . kee�. t f4 w n ffi ". ' :ak +... .«.: ... :. " . . : . a !s: School Crossing Guards (Crossing Guards) are Department of Transportation's School Crossing Guard an important part of the community and serve a vital Training Program,and the National Center for Safe role in the lives of children who walk or bicycle Routes to School's School Crossing Guard Guidelines to school. Crossing Guards help children safely cross were considered in the development process. The the street at key locations and remind drivers of the Guidelines reflect the California Manual on Uniform presence of pedestrians. Traffic Control Devices(CAMUTCD)2014 edition. Training is an essential step to help ensure that Crossing . The Guidelines,though not mandated,provides Guards are performing properly. To improve the safety consistent operating standards to assist Local School of California's school-aged children,the California Safe Crossing Guard Programs (Local Programs) in training Routes to School Technical Assistance Resource Center existing and new Crossing Guards. Local Programs are (TARC),overseen by the California Department of Public encouraged to utilize the Guidelines to inform program Health (CDPH)and in partnership with the California practices and replace or supplement training procedures Department of Transportation (Caltrans),has compiled to promote safety among California's children. this document,the California School Crossing Guard Training Guidelines (Guidelines). Existing training tools from the Colorado Department of Transportation's Crossing Guard Train-the-Trainer Program,the Florida JtEs TO O SO � S to LL a 1 N o ,P 208 '91. FORS ukh,s_ ° California School Crossing Guard EffoalTa3 ° ° Training Guidelines & .. 2 sts,,or s ,d CAL { ' i � A .K .� f, � ,�.� 4 3 z" s 4 �' 4 � A t'".M, � �4 °r* � ; q°�,. •4^#'Eed Y ere' t ry ' e � s e , s =fit»-"q;t$ x S -"$ G..s.�,ti �'� � tro 6-� �,jD�,{a � CROSSIN GUARD This section covers where Crossing Guards are needed,an overview of Local Program Crossing Guard program administration,and other points to consider for Crossing Guards and their supervisors. 2a, identification of Where Guidance: Crossing Guards are Needed An adult crossing guard should be considered when: A.Special situations make it necessary to assist Many factors contribute to the need for a Crossing elementary school pedestrians in crossing the street. Guard. At a vehicular location,general guidance B.A change in the school crossing location is being is provided by the CAMUTCD, but ultimately,local traffic made,but prevailing conditions require school engineering judgment and analysis are needed crossing supervision until the change is constructed to determine when and where a Crossing Guard and it is not reasonable to install another form is needed. Available gaps in traffic(space and time of traffic control or technique for this period. between vehicles)are a primary factor in determining the need for a Crossing Guard. CAMUTCD Section 7A.03 states: CAMUTCD Section 7D.02 states: The frequency of gaps in the traffic stream that are Adult crossing guards may be used to provide gaps sufficient for student crossing is different at each in traffic at school crossings where an engineering crossing location. When the delay between the study has shown that adequate gaps need occurrences of adequate gaps becomes excessive, to be created(see Section 7A.03),and where students might become impatient and endanger authorized bylaw. themselves by attempting to cross the street during an inadequate gap.In these instances,the creation Adult crossing guards may be assigned at designated of sufficient gaps needs to be considered school crossings to assist school pedestrians to accommodate the crossing demand. at specified hours when going to or from school. The following suggested policy for their assignment Additional factors such as those listed below may affect applies only to crossings. the need for a Crossing Guard and should be considered. o so f2Q:' W o a a H P 209 044/Foso` (..LNL° AEI California School' Crossing Guard ` 1 " Goy Training GuidelinesT � '. '� k^ � 2 ELEMENTS L�2Y y N 5 OF SSCr" K.+ >,;1 �O L‘� t i.a$ a , 'Vr. a ' ' ' a ywg y t ES, ,* d . , � S a . ' "b CROSSING-GUARDPR RAMP as Age of Students Vehicle Speed Younger students have a harder time judging the Crossing of a higher speed roadway may require safety of an intersection,as they have more difficulty a Crossing Guard because children have a harder time determining the speed and distance of approaching judging necessary stopping distance than adults and vehicles. They may be more tempted to cross during may have a harder time identifying safe gaps in traffic. an unsafe gap in traffic. Volumes of Vehicular Traffic and Pedestrians Road Conditions Vehicular traffic volumes at intersections should The complexity of the crossing may warrant the need be monitored,as should current and projected for a Crossing Guard. Wide streets with multiple lanes pedestrian demand based on school demographics. of traffic may require the use of more than one Crossing Guard. School Route Plan A school route plan is another way to identify which Sight Distance roadways should be considered for Crossing Guards. These conditions are measured from the student's and CAMUTCD Section 7A.01 offers the following guidance driver's perspectives and calculated using actual vehicle for establishing a school route plan: operating speeds. Temporary obstructions(such A school route plan for each school serving elementary as parked cars or snow) may also be factors that to high school students should be prepared in order affect sight from a student or driver's perspective. to develop uniformity in the use of school area traffic controls and to serve as the basis for a school traffic Presence or Absence of Traffic Control Devices control plan for each school. The school route plan,developed in a systematic Existing traffic control devices may or may not manner by the school,law enforcement,and traffic be present. If no traffic control devices are present, officials responsible for school pedestrian safety, it may be a more appropriate option to add them should consist of a map showing streets,the school, to improve conditions in a school crossing location existing traffic controls,established school walk routes, rather than using of a Crossing Guard. and established school crossings. J.iEs ro O SC m o 4 a � 3 • P 210 C9tIFos�` _ i�, = Califot3ia School Crossing Guard Training Guidelines .L*k5 y, f A �� F b '; f, �, 4 N S' �.'s.:s' t k 0'���"�*1 b �4 f 2 tw rwR'' 4 A C fi � �;^n � �$. av��✓ � _ d � � � a?P�� r°,. .� � +�.�g ., �: ,t �; mt', ,{^G' w-.: l'' a t Yx:. 1 1 jd'§� ;�. i a *t--,�' c. c;4n E � � c Jyw ,'r,ar 9 .sYa `,��.'' � k y�F� '�, � ' 6;r.+z" :� .C,< d�� ..,.�s-S,.S�B . ..•.3'... i,�.., �..'9< ?.rn<'b :,. "•%t.r,:.�; ..a° sa"�f#.�`.-yx p*'�A;_>?;;yy 4:,. a.s .. .,Yr ..^Jd�. .. �. School Adjacent Land Use California Crossing Guard Training Proximity of a school to residential neighborhoods may The Guidelines are available at no-cost to. Local increase the potential number of student pedestrians, Programs to promote standardized training to newly more so than proximity to other land uses. employed Crossing Guards as well as seasoned Crossing Guards. The goal is to help Crossing Guards Crash History learn how to perform their duties,foster safe crossing All crashes along the roadways included on the school environments for school-aged children,understand their roles and responsibilities,learn about relevant laws route plan should be reviewed and analyzed. Various and traffic regulations,and practice proper crossing attributes of these crashes(type,frequency,time of day, techniques all in a standardized,convenient,and etc.) should be analyzed to determine their relevance to school safety and the need for Crossing Guards. cost-effective way. There is no formal certification process issued from 2b. Administration any one agency in the State of California. However, Local Programs are encouraged to utilize this document Local Programs and the online training to assess,score,and qualify A Local Program,as mentioned in the Guidelines,refers Crossing Guards. to the organization responsible for identifying locations California Crossing Guard Training has three where Crossing Guards are needed,hiring,training,and components: supervising Crossing Guards,providing uniforms and equipment to help Crossing Guards effectively perform 1. OnlineTraining and Testing; their duties,and securing funds to manage the Local 2. Practical Training;and, Program. Cities and counties may designate local law enforcement agencies,the governing board of any 3. Field Assessment. school district,or a county superintendent of schools to administer the Local Program. More details on these components are covered in Section 3 of this document. Local Programs should consider seeking input from community members such as school administration, teachers,local traffic engineers,law enforcement officers,and parents,to help bring information and expertise to the process and make the steps in setting up the Local Program simpler. J�ES TO ° sc � y w Ts00,- LLQ 4 H P 211 °gLIFOR`4‘ g i L—f i5,© ii§ California School Crossing Guard . A .ga °'.L Training Guidelines p , ,,,,,, _4 4%r s '�:. Ts p� r.� , _ .r e 5 .:�. * a^.,�5 �; : x; ' + $,m8 ��,. ; a„�s �5:� ` C ai.h' 4 :y # k ,� f ' w r�+ a � x,Pr�. < r & b y .�a xv •a Lv'£ t`^"u � *.h, r r �c ' i'�"��, �� �'n { ;� 4 ��� �:�� r ' � , ��SCRO�T SN����ClA�i�D�P�R�?�RA�U1 = ^. " .z' '".'Y-n v rtrl h f� 8; t 9 & ., ,,,„„'a ti..�a,'.. * ,, vm.c.:::., ..„ ,. �' = s,.,_ d — ..,,, ea b 'a .-a,,„,-. a :, ',y1 .,, ,� £� a5r c,, , 1. . s r. ..a �...,. � .:. tz .c.'�3;M w �..L .�: �' "d. xk x �':�a„x��°i",r 7'4 a4.. .�. -r Z. Crossing Guard Trainers Crossing Guard Refresher Training Who can train new or existing Crossing Guards Ongoing supervision and review of Crossing on roles,responsibilities,protocols,and procedures Guards should continue throughout the year. It is is left to the discretion of the Local Programs. With that, recommended that a refresher training course be it is recommended that a trainer be an experienced completed once every two years. Refresher training Crossing Guard or law enforcement officer. Additionally, should include: the trainer should be familiar with this document and the supplemental training materials. • Changes to agency or program protocols; CAMUTCD Section 7D.03 provides further guidance • Overview of new and relevant traffic laws and regulations; for trainers and training course: Adequate training should be provided in adult • Changes to school crossing procedures;and, crossing guard responsibilities and authority. This • function can usually be performed effectively by a law Changes to protocol for reporting hazards enforcement agency responsible for traffic control. and emergency situations. Training programs should be designed to acquaint Refresher training may also include relevant topics newly employed crossing guards with their specific specific to local communities(e.g.,working with diverse duties,local traffic regulations,and crossing populations,crossing children with special needs). techniques. Training workshops may be used The refresher training may be combined with end as a method of advising experienced employees of the year awards or activities. The duration of recent changes in existing traffic laws and program of refresher training courses is left to the discretion procedures. For example,crossing guards should of Local Programs. be familiar with the California law which provides Field assessment should occur prior to each new that any person who disregards any traffic signal assignment. Field assessment will be covered in more or direction given by a non-student school crossing detail in Section 3 of this document. guard authorized by a law enforcement agency,any board of supervisors of a county or school district shall be guilty of an infraction and subject to the penalties of Section 42001 of the[California Vehicle Code]CVC (Section 2815). Jigs To SO ( TS Z o P 212 5 c'&IFOS (Cy A i �' t California School Crossing Guard. ' � � Training Guidelines Guidelines a a^ „,4 z'+i.m 'k 2.ELEMT xOA: �5^ _ OO '� '� m x a ,� n � � � s-� .a�� .<. a �' ' � iry an GUARD Viz 3,9,�. Prequalification of Crossing Guards Crossing Guard Uniform and Devices Section 7D.03 of the CAMUTCD states that Crossing CAMUTCD Section 7D.04 provides the following Guards should possess the following minimum standards for the uniform of Crossing Guards: qualifications: Law enforcement officers performing school crossing 1. Average intelligence; supervision and adult crossing guards shall wear 2. Good physical condition,including sight, high-visibility retroreflective safety apparel labeled hearing,and ability to move and maneuver as ANSI 107-2004 standard performance for Class 2 quickly in order to avoid danger from errant as described in Section 6E.02. vehicles; 3. Ability to control a STOP paddle effectively ;- to provide approaching road users with a clear, fully direct view of the paddle's STOP message 1 during the entire crossing movement; w 4. Ability to communicate specific instructions clearly,firmly,and courteously; i -, 5. Ability to recognize potentially dangerous traffic !, situations and warn and manage students - in sufficient time to avoid injury; i .,, .., 6. Mental alertness; 7. Neat appearance; Figure 1.Example of retroflective safety apparel. 8. Good character; 9. Dependability;and, 10. An overall sense of responsibility for the safety of students. JgeST° ° sItTS‘ @ ui as Q. N 6 P 213 gi:, r,1PD2 1-k: California School ;Crossing Guard a' i�.� v °I Training Guidelines I •� � �a a ;t:�m,{ � b* ;a:: �' tF•,te' �s�:;a � * `� g1.,.:. �Y t fi r,'� �. ' s?? , a,yp�[ ,x.,. a�6 � '-a*.; " . ,' . � . 2��.�"�.,�i .t,-;,�. r ,r.a�+'r�. • :re;�wv�s=..' ns ,....,..,,A.-„� ,. '� baz� :gym ��' %; �r CAMUTCD Section 7D.05 provides the following See CAMUTCD Section 7B.12 (School Crossing for a STOP paddle: Assembly)for guidance on the use of in-street signage. Adult crossing guards shall use a STOP paddle.The A whistle can be used as a warning device to alert STOP paddle shall be the primary hand-signaling a motorist who is unresponsive to the display device.The STOP(R 1-1)paddle shall be an octagonal of the STOP paddle. It is at the discretion of the shape. The background of the STOP face shall be red Local Programs whether or not to use a whistle while with at least 6-inch series upper-case white letters and conducting school crossing procedures. If the Local border. The paddle shall be at least 18 inches in size Program chooses to use a whistle while conducting and have the word message STOP on both sides.The crossing procedures,the whistle should remain in the paddle shall be retroreflectorized or illuminated when Crossing Guard's mouth as they step into the crosswalk used during hours of darkness. to conduct crossing procedures. More on the use ___ of a whistle is covered in Section 5. ," Training of Multiply Assigned,Reassigned, 1 or Transferred Crossing Guards i , ST CI V) If a Crossing Guard is reassigned to a crosswalk other than the one at which she/he was trained to work,the supervisor should confirm that the Crossing Guard " , • is aware of the new conditions and check that the Crossing Guard is able to perform all duties satisfactorily at the new location. Figure 2.Example of STOP paddle. Requirements for Substitute Crossing Guards A substitute Crossing Guard should have sufficient The CAMUTCD allows for a 24 x 24 inch size of the STOP experience and be familiar with the crossing procedures (C28A(CA) paddle to be used where greater emphasis appropriate for any school crossing to which she/he is needed and speeds are 30 mph or more. might be assigned. If a community service officer,traffic Retroreflective traffic cones or in-crosswalk panels, control officer,or other employee is to be available for as determined by each municipality,may be used substitute Crossing Guard duty,she/he should complete to enhance the visibility of a crosswalk. Any signage the same training as a regular Crossing Guard. in the school zone must comply with the CAMUTCD. J.<ES To C 0 �WITS\LLQ 0 �P 214 gC1FOR� (Es ; ( California School Crossing Guard L '� �� Training Guidelines es55 3 .n,c." 'saS a �� k 9i- 'q •a}a 'd,. ,e , ! 5 r rr'§Y d,t• � _, x d ¢ ''R.::: gy - t ; i 8fi� SYY �` 1 � ,n��5, -r 3 • 'x r :,, •e3� x a:' .,� � �`�. :,. ,��.�.+ � -d . A >.'.... a n;� :s3,} fi .tc- k� a$a,s, .,, .t'%�,„cSA „'3. - 4 ,�:.,,� t+ 's.N,.�1x z�6 `f,' �,. r "� � � > �x �< x `'�' `� � „�� t ,� � �*SCHOOL� a :d �� .x '7syn •� tiw .,s ,„ '�a .,, P - � a'"ti L >'il �3§ ' " 'r sr ..::. ^.. `er� '�� �• � ,y '' �taf,?"-.;: 1," n A : $ r !� '" x. .. t x 't'-- <yti fig +r:€ x,•r ,'1� 3�r ���9� � ���i�� '�Ya ��C;t � `,�� � � �- � � .m `. '" •+.?''�r ` `," >. ,�xj;: �'k z:. rf`R- , ;. ,¢' h.n .:xr, �», +v+;� ,.6�: �. .�., :�:..�ti� �.. �"_ ._ ::' .. -�F�Fer.+ «sx��'"n•`',�' tK ��a:_hna....,n�,wtl!:ai„�. i School Crossing Guard Funding Liability and Risk Management Consistent and sufficient funding is an important factor Liability is an issue that all Local Programs must consider. for maintaining school crossing guard programs. Given the high profile nature of the position and the risk A stable funding source should be identified and involved,it is important that all Crossing Guards receive secured by Local Programs. In California,there are training and the Local Programs address the issue a variety of methods available to fund school crossing of liability and risk management. Liability may arise guard programs. Local Programs can utilize cost- for two reasons:(1) negligence by the school crossing sharing approaches with law enforcement,school guard,and (2) inadequacy or lack of training. If Crossing districts,or public works departments. Local Programs Guards are well trained and have an understanding may also utilize fines and forfeitures in their local"Traffic of the importance of their roles and responsibilities,they Safety Fund"to compensate Crossing Guards who are not are less likely to act in a negligent manner. Ensuring that full-time members of the police department as described agency policies and procedures are followed will help in California Vehicle Code(CVC)Section 42200: avoid injuries and negligence by Crossing Guards. Of the total amount of fines and forfeitures received In addition,Local Programs can reduce their liability risks by a city under Section 1463 of the Penal Code by training Crossing Guards well and by putting systems that proportion which is represented by fines and in place that anticipate and avoid potential problems. forfeitures collected from any person charged with Following a standard curriculum like the Guidelines a misdemeanor under this code following arrest will not only help avoid injuries,but also help protect by an officer employed by a city,shall be paid into the agencies from liability claims. treasury of the city and deposited in a special fund It is recommended that Crossing Guards fall under the to be known as the"Traffic Safety Fund,"and shall auspice of their Local Programs,and have similar rights be used exclusively for official traffic control devices, and responsibilities (e.g.,insurance coverage)as other the maintenance thereof,equipment and supplies Local Program employees. for traffic law enforcement and traffic accident prevention,and for the maintenance,improvement, or construction of public streets,bridges,and culverts within the city,but the fund shall not be used to pay the compensation of traffic or other police officers. The fund may be used to pay the compensation of school crossing guards who are not regular full-time members of the police department of the city. oles rO ° c, N 9 ° o 8 P 215 °gcIFOR�` ,� ' `I — California School Crossing Guard 6il ��' ° Training Guidelines ;,�Y > rr .r�F az n s : 2 -ELEMENTSOF :SCHOOL P3"8`a• � �`"�;#s, s �,;R,w � n �, !a�a.� s „i `�" � �' :�•'# 4 a=: "A i' �s�x ,v.� �+ :`^ , -; ` ,..gst� �^" a'_;�''�- "3...�ra $- r .. ,� aA'�� F � act :. r �*y+,-�. ,�.^v, .3 2 a a k* r k CRDxS J1 45UAI P-R y RGRAM e.;�i� rr c„4ix'`,..� -t.�;g. .,': , vs.. "4�; �. .°.., f.,�..f`.��,'�# :. ar a., a.:..e° vy=is'�,'.,'•'%.��'.�... '%'` �. :w:.�h-'° ,a,'�_,r .:�. `. r�'�:+s,,•,}..�."�. g_ .cz, °-,n.,�^i.=s*S'.. ...x.. >`,: 2c. Other Considerations Distractions and Unrelated Activities While on duty,a Crossing Guard should not eat,smoke, Reporting Absences use other tobacco products,use e-cigarettes, Unless excused,a Crossing Guard should be at her/ or consume beverages. While in uniform,a Crossing his station on time,properly attired,and neatly Guard should not patronize liquor establishments. groomed. A policy should be in place whereby a A Crossing Guard should not use a radio (other than Crossing Guard should notify her/his supervisor of a a two-way radio for official communication), planned absence at least 24 hours in advance. If illness headphones or portable audio players,nor read books, or another unexpected circumstance prevents her/ magazines,newspapers,or other materials while his timely appearance,a Crossing Guard should notify on duty. Mobile communication devices may the supervisor as soon as possible and a process for be used only in an emergency and never while obtaining a substitute should be in place. attending to or crossing children. Person&Vehicle Parking Chain of Command If a Crossing Guard travels to her/his assigned crossing Any request by school personnel or others outside location in a personal vehicle,it should be parked only a Crossing Guard's chain of command (e.g.,to change in an allowed location (e.g.,not on a sidewalk,nor her/his schedule or procedures)should be made on the street in any location where signs prohibit through the Crossing Guard's supervisor. parking at the time.) If parked on the street near a crossing,it should not block the Crossing Guard's view Notice of Schedule Changes of approaching vehicles. A policy should be in place whereby a Crossing Guard's Standing While on Duty supervisor should notify a Crossing Guard of any school schedule change or special school function that would A Crossing Guard should not sit while on duty as this affect her/his work schedule. would reduce an approaching driver's peripheral view of the Crossing Guard,or might suggest to drivers or Emergency Response Plan arriving children that the Crossing Guard is not on duty. If any emergency response plan has been adopted A Crossing Guard also needs to be ready to react quickly that involves a special procedure for a Local Program's in case of an unexpected event. The visible presence Crossing Guards,the Crossing Guards should be briefed of an alert Crossing Guard can also help to discourage on the procedure. A Local Program should have a plan unsafe behavior. for contacting on-duty Crossing Guards in case of an emergency. If the school has a school emergency Jles TO s y plan,Crossing Guards should have a copy of this plan. � o m o a ,o en1(TS 9 • P 216 C'QCIF0 , ; , California School Crossing Guard . 00 Training Guidelines��' J�, � N S O 9.2 i r eta � as "a ,y� .. � ,;�% • '(�€Fx 4 S kY', aU '�' 'h 'i"'�''=° 1a,'.. • £ s �E '�:. y F' °W p, C. +:� ».� � .„Z ?g-- `"saa ds 3,� � � r tx' � jA� r., $ • � fi'' sz", y � � '... % .t•:. :�-E r. �'e..'•..° " First Aid Crossing Guards'interaction with Children Local Programs are strongly encouraged to provide first Crossing Guards are representatives of the community, aid and cardio pulmonary resuscitation (CPR)training tasked with helping to create a safe environment for to all Crossing Guards. Crossing Guards who have not children while on duty. Crossing Guards should not received proper training should not provide first aid physically touch students. Students should never or CPR while on duty. All Crossing Guards should be put into a Crossing Guard's vehicle. Crossing Guards be prepared to take reasonable action to help should never give gifts to students. an injured child or contact emergency responders. Crossing Procedures for Inclement Weather Incident Reporting Crossing Guards need to be particularly careful during It is recommended that Crossing Guards be familiar inclement weather. Bad weather tends to make people with the type of information necessary to complete hurry and pay less attention. In addition,visibility an incident report(e.g.,time,date,location,names is reduced and stopping distances are increased of those involved,description of incident). Incident pp g as roads become slippery. reports are typically used to report a crash or infraction that can endanger the lives of pedestrians. Crossing When visibility is reduced,it is critical that Crossing Guards are advised to carry a notebook and pen Guards take extra precautions to be seen by motorists. to write down a description of involved vehicles High visibility vests should be worn outside of any jackets and/or individuals. (unless the jacket itself is high visibility with retroreflective material). The Crossing Guard should ensure that she/he Reporting Concerns has the attention of motorists before crossing. Crossing Guards are encouraged to be on the lookout Courtesy Crossing of Adult Pedestrians for any potential problems or areas of concern while on duty and be prepared to report them to the A Crossing Guard may conduct a crossing for an adult appropriate individuals or supervisors. A process who requests it,but this service is secondary to the should be in place to address any problems or concerns. purpose of crossing student pedestrians and should not be allowed to interfere with this primary purpose. Jles To sis%( TS 10 �P 217 c '4 .IFO % r. ( /�® [,1 p L California School Crossing Guard ' 1 ' - c ' Training Guide�li�nes . WA:, zS fi*4***,{ ' ' . , .: x.''°' '5 ' i- . h s a '"h !' ' x vyv: # . } •,_�, ' '�..,� ,+ -{ ., :. ` t ' , ' s.w '�_,.', .` * sS i't' ;uA 4y rr`. .'yrs{• '? x Y.,`."Y , x„ . ,, +''°4 a 'u 'M dn' j . . , *':+ .+"'t4 ";„ '''' . . a * ,' J. •Sys'. * { a�'3 ' : '` " l .' ' rv " &t gip i . £ . + t , sh 3 4 , .t., fl bTl� x�� Y � CROSS �a kRs A, � b � •.a+ ,A &s2?ay?r:F;KK+^.'?:" td .-'. ff.Pne.'ad bt.,{r.ti3''''.-1"=35.:f'xx ,w j".:+m< 3: "�.V°'--,',�''`+i1.a{<,h{s;`r; -:,w,w�`;•.^�"g$,aa''`' Nz.s,i-..yxa''e5,,. 9e.'� .,i«: '"l`sc'de ." *,'t-::' 'w`+:;,.°,:: v%... ,x t nd.,�a c>a,,%*34 ..t..t.z'* '."C_ le+,:g„a.: The information contained in the Guidelines 3a. Online Training and Testing is intended to support Local Program administration and introduce additional training materials that will Online training consists of four courses that discuss and assist with teaching Crossing Guard candidates the instruct Crossing Guards on their roles,responsibilities, proper procedures and techniques necessary to safely protocols,and procedures. Each online training course cross student pedestrians. has an accompanying online test. The Crossing Guard training as outlined here is made Once the online training is completed,the Crossing up of three components: Guard may be given time for questions and/or discussion with a Crossing Guard Trainer before the 1. Online Training and Testing; online test is completed. This can happen either 2. Practical Training;and, one-on-one or in a group classroom setting. 3. Field Assessment. If classroom training is part of the process,classes Completion of each component is recommended should be taught by a Crossing Guard Trainer as defined to equip Crossing Guards with the skills and knowledge in Section 2 of this document and should reinforce the appropriate to the job. It is at the discretion of the Local techniques and lessons covered in the online trainings Programs to determine appropriate placement as well as any local issues. of Crossing Guards upon completion of each part A minimum passing score of 80 percent must of the training. be achieved by a Crossing Guard candidate on each Upon completion of all training components,including of the four online tests in order to move onto practical field assessment,it is left to the discretion of Local training. Access to the online tests is available Programs to determine Crossing Guards'mastery at www.casaferoutestoschool.org/adult-crossing-guard- of crossing policies and procedures before assignment training/. to a school crossing location. Crossing Guard training can be used during the hiring 3b. Practical Training of new Crossing Guards or during refresher training Practical training involves hands-on instruction from or reassignment of seasoned Crossing Guards. a Crossing Guard Trainer. This aspect involves role Training is recommended to occur during the first play and simulation to practice the techniques and month of employment or reassignment to a new procedures (e.g.,how to create gaps for street crossing, crossing location. safely crossing pedestrians,reporting hazards and/or emergency situations) used to safely and effectively cross student pedestrians. Olesro o S0 I0 6 w o NI:S O 11 .c �V' 218 AttFORtl stIu3S, � , California School Crossing Guard 00 Training Guidelines. ¢ 4. �^ a � � � � GUARD TRAINING � .. 3 CALI ORNI ROSSIN if :w � � r � � 1 y. r • k S t., " »t -off d,ia z a.. ' - e ti -' 2 ', z 6 C xn''r b'`'Et, ia .aE v:<3*� ,. :krjer ,.n Practical training should be conducted at a crosswalk 3c. Field Assessment or simulated crosswalk with no children present and should cover both signalized and unsignalized Field assessment consists of observation,training,and intersections. Participants should play all roles(student guidance of a Crossing Guard candidate by a Crossing pedestrians,Crossing Guards,drivers)and practice Guard Trainer while in the work environment. Crossing proper crossing procedures using the STOP paddle, Guard candidates will perform crossing duties and hand gestures,and the whistle. procedures at school crossing locations where they may. be assigned while having their performance evaluated Practical training is designed to last approximately two by the Crossing Guard Trainer. to four hours depending on the number of Crossing Guard candidates involved. During this time,Crossing During field assessment,Crossing Guard candidates Guard candidates will observe proper crossing behaviors should demonstrate understanding of proper crossing from the pedestrian,crossing guard,and motorist points procedures and emergency protocols. Additional of view. An indoor simulated school crossing location guidance and instruction may be provided during the can be used if weather is not permitting. field assessment and any unsafe practices should be noted and addressed. The duration of the initial field At the completion of the practical training,Crossing assessment is left to the discretion of Local Programs. Guard candidates will participate in field assessment. The Crossing Guard Trainer can score the Crossing Guard candidate by using the California School Crossing Guard Field Assessment Tool available in Appendix A. It is recommended that prior to an assignment,each Crossing Guard candidate be briefed about what to expect at the crossing. A newly placed Crossing Guard should be observed by the Crossing Guard Trainer to ensure that the Crossing Guard has mastered crossing skills in the field. oies ro sP � y m o LL Q o 12 �P 219 gLIFOR� California School Crossing Guard 'c 0 Training Guidelines ��€� � r�4��a; �,� �..:�a a 4�s�� a`�`� "��'`� �{.'°.���. 1�,a.' *� �'�s `� # ,; � k,� t' ,.�,;-a ti�.•z _�,n ,y sub.. � �' ' ` w t r�, �,�� �[ :3 � �-+3 h ham.- r t Y : 1171�`R # I? togY„),aNtFivOuR,,, MAT1O , #i'.2 'z". — ,s .,� �. a ao». x,.., sx ?> r. ^i"'r ,g S " ��'( -K �gE r „h +� ..t n A;. A,ps..sc s'':q•� ,.}Yr.ij#� L -N-N `, :.: #.s ;r i' �;,;t 2 � `'�°'� aRC n L This section covers common situations that Crossing Guards may encounter while on duty and background information,including relevant laws,that will assist them in understanding the scope of their responsibilities. Common Traffic Hazards at Crosswalks that,if one driver stops for them at an uncontrolled crosswalk,others will too. Collisions between pedestrians and motor vehicles at intersections usually involve an unexpected violation ii. op- of road rules by at least one of the parties (pedestrian Rv or driver) and the subsequent failure of both parties 00110e - 411..0 0111.74 *� to take adequate evasive action. Injury consequences r are usually greater for pedestrians;therefore, pedestrians have to use defensible practices. Even when driver practice is poor,pedestrians who practice good crossing techniques can usually anticipate conflicts and avoid a collision. Source: Federal Highway Administration Figure 3.Example of a"multiple-threat. Pedestrian crashes of the"multiple-threat"type have resulted in serious injuries to children at uncontrolled The visible presence of Crossing Guards crossing crosswalks(marked crosswalks where there are children in a roadway tends to improve driver behavior, no traffic controls or Crossing Guards). This scenario and Crossing Guards also deter improper crossings develops when a driver stops to let a pedestrian cross by children,such as darting into the roadway. but a second driver fails to stop. The pedestrian enters Hazardous driver behaviors that may still occur the crosswalk in front of the stopped vehicle,which at a guarded crosswalk include: partially screens her or him from the view of the overtaking driver. The second driver erroneously • speeding (when crosswalk use is not noticed); assumes there is no reason to stop and begins to pass. • Meanwhile the crossing pedestrian neglects to scan right turn into crosswalk on green light; for approaching vehicles before proceeding past the • entering crosswalk to make right turn on red light; stopped vehicle. The second driver and pedestrian and, collide. Inexperienced pedestrians sometimes assume • left turn into crosswalk on green light. rO � so � y to O o 13 • Q' 220 4LIFOR (EffrA,A, J- 2 �I;� California School Crossing Guard Training Guidelines. Q x B,tip. 3"s :; q. .. " -;Y� �� a 7 "� s :> 4 T�;yM''3 ,i �*�n �' . q t ~Po- '$r� qi '•*"' EBa «s.°dat�` �`• a+ CROSSING Ri S.: N +G,�' UA, � �a t :`:F° i Drivers who have a green light must still follow the Alerting Traffic and Indicating Pedestrian Crossing direction of a Crossing Guard. However,the impulse to"go"may prevent the driver from noticing the CAMUTCD Section 7D.05 describes operating presence of a Crossing Guard. In this circumstance, procedures for Crossing Guards: it is especially important that the Crossing Guard Adult crossing guards shall not direct traffic in the carefully scan for vehicles upon a signal turning green. usual law enforcement regulatory sense. In the control of traffic,they shall pick opportune times to create Understanding Children's Needs a sufficient gap in the traffic flow. At these times,they to Master Safe Crossing Skills shall stand in the roadway to indicate that pedestrians A Crossing Guard should actively reinforce safe street are about to use or are using the crosswalk,and that crossing practices. This includes coaching children all vehicular traffic must stop. to"look left,right,and left again"for any approaching Adult crossing guards shall use a STOP paddle.The STOP vehicles and at a corner,to look over the shoulder for paddle shall be the primary hand-signaling device. turning vehicles. Children have only partially acquired the knowledge,skills,and abilities that experienced Understanding Applicable Traffic Regulations pedestrians use. Children in traffic: The California Vehicle Code (CVC) includes rules that • can be impulsive; pertain to nonstudent crossing guards,right-of-way at crosswalks,and parking or stopping at or near • have limited peripheral vision and ability to locate crosswalks. Although drivers do not always comply with relevant sound sources; these rules,and Crossing Guards should not depend on • have poor ability to assess vehicular approach them to do so,Crossing Guards should understand the speeds and gaps in traffic; legal basis that supports school crossings. • are shorter and easily blocked from view by cars; CVC Section 2815 describes rules pertaining to nonstudent crossing guards: • are likely to assume that if one driver stops for Any person who shall disregard any traffic signal them,the coast is clear;and, or direction given by a nonstudent school crossing • are likely to consider simply running across a road guard,appointed pursuant to Section 21100, as a viable crossing strategy. or authorized by any city police department,any board of supervisors of a county,or the Department of the California Highway Patrol,when the guard is wearing the official insignia of such a school J�gS ro � so C y ur O N O 14 221 c �` AcIFOA ( ,� 1 ' -1 IA California School Crossing Guard ` © ° Training Guidelines.. .. . A ZY< .� �4 IN� R : DD ORY*INFO 1?L4 "10N ;d FOR CROSSING G ;X AARpS fi ,, , s ay e <. ,., .s .e .: ', w x ,t z "' ... ..^: .., tar,7.:::•s. 4 «...,,�'�.. ? crossing guard,and when in the course of the guard's CVC Section 21970 describes rules pertaining duties the guard is protecting any person in crossing to blocking crosswalks: a street or highway in the vicinity of a school or while No person may stop a vehicle unnecessarily returning thereafter to a place of safety,shall be guilty in a manner that causes the vehicle to block of an infraction and subject to the penalties provided a marked or unmarked crosswalk or sidewalk. in Section 42001.1. CVC Section 21950 describes rules pertaining Understanding Traffic Signals at Crosswalks to right-of-way at crosswalks: Crossing Guards should know the meaning of the The driver of a vehicle shall yield the right-of-way following signs: to a pedestrian crossing the roadway within any marked crosswalk or within any unmarked crosswalk Figure 4.Indicates that the at an intersection,except as otherwise provided pedestrian may"WALK"or start in this chapter. to cross by entering the roadway. This section does not relieve a pedestrian from the duty of using due care for his or her safety. No pedestrian may suddenly leave a curb or other 1 Figure 5.A flashing upraised hand place of safety and walk or run into the path ;. if signal indicates to the pedestrian l� "DON'Tor do not enter the of a vehicle that is so close as to constitute �` *��' WALK" an immediate hazard. No pedestrian may I roadway. unnecessarily stop or delay traffic while in a marked or unmarked crosswalk. The driver of a vehicle approaching a pedestrian within any marked or unmarked crosswalk shall exercise all due care and shall reduce the speed of the vehicle or take any other action relating to the operation of the vehicle as necessary to safeguard the safety of the pedestrian. [This]does not relieve a driver of a vehicle from the duty of exercising due care for the safety of any pedestrian within any marked crosswalk or within any unmarked crosswalk at an intersection. JSES TO Q'O CI:TS\ H � 15 c �•P 222 -.C1FOR • c - i Califo=r:ni.a �SchooI Crossinwg Goyard:. n0 ` ' x ° Train--'i;ng Guidelines + '' ' ' ' — - ''' ' ' ''',A INT RODUCT .. -Flit - rt e F 'R#�05Sg111GUARDS a Familiarity with School Area Signs and Pavement Markings A Crossing Guard should be familiar with the signs and ° , F� pavement markings used at and on approaches to his/ her assigned crossing. These may include crosswalk �, markings,parking prohibition signs,stop signs,stop lines,pavement word markings for school areas,and school warning and speed zone signs. • I �! '� Figure 8.Red oval shows example of a stop line.A stop line PARKING is a solid white pavement marking line extending across r� apprr.,41 oach lanes to indicate the point at which a vehicular ANY u i M E ; AM A N V TIME stop is intended or required to be made. { Eai F B9" FE M., a Figure 6.Examples of parking prohibition signs. //./--"- \ \ / Figure 7.Example of a stop sign. J. eSTo 16 p S0 m 1, 4, 0 o1LiFoaO . , Q 223 ,d � � /� California School Crossing Guard z' • .Training Guidelines e .. y . 4. IN 1 iODUU TORYI FORM.ATI _�N 4 FOR CROSSING.GLJARDS As described in the CAMUTCD,crosswalk markings near schools shall be yellow and school warning signs shall have a fluorescent yellow-green background with a black legend and border. SCHOOL: Ark OR Ae SCHOOL A" SPEED AHEAD LIMIT OR 25 AR!PRCSU T l ' 200 FT Figure 9.Examples of,school warning signs. --\ i 1I Iin \,_ 4:I I. 7,7 4N . t- .! L f { if� _7\_,1 JIN Figure 10. Example of a pavement word marking for a school area without stop signs,traffic signals, or yield signs. JleS TO O S0 4.0 y a o 5,IS 0 17 0 . 224 '4 .IF011 e,c t �2, . ° California School Crossing Guard • Train3ing Guideines }7" ►�Q s SE; ` ` F0 Cl t"�� ' CROSSINGS >.-*u,'a.. .�` _.• tl'.f3�,.k. .... .o�T4-NP ,<FrtR<t> a _4..?a ._ ...,: .n a oP' a+ .. .<a*?k'S: ,.. x_ S9 _ au n, .- , caA.tte`' .,f _ ,.:. � . ._ram'.. Dr[P .x . .. This section describes crossing techniques that Crossing Guards will need to master in order to do their job safely and effectively.This section does not contain an exhaustive list of crossing techniques. Sae Traffic Scanning Procedure Sb, Signaling to Drivers At an intersection,vehicles can approach a crosswalk A Crossing Guard signals to drivers to alert them to their from various directions. To gauge whether any duty to stop for crosswalk users (the Crossing Guard and approaching vehicles will have time to see her/him crossing children),not for purposes of directing traffic. in the crosswalk and yield,a Crossing Guard uses the While in the roadway,a Crossing Guard should never "traffic scanning procedure"for crossing a street. make any hand or head movement that might This procedure is: be interpreted by a driver as a signal to proceed. 1. Stop at the curb or edge of the street. 2. Look left,right,then left again for approaching 5c. Technique for Use of STOP Paddle vehicles. To alert vehicles on a two-way street to stop with 3. If standing at an intersection,look forward a STOP paddle: and behind. Scan for any vehicles that might cross your path and look over the appropriate 1. Hold the STOP paddle shoulder-high so that shoulder for any vehicles approaching from your one side is displayed to vehicles approaching rear that might turn across your path. the crosswalk on the near side of the street and the other is displayed to vehicles approaching 4. If the gap seems adequate,make a final search the crosswalk on the far side of the street. Your to the left before proceeding. Vehicles on the left body should not block either view of the paddle. are on the side nearest to you. The two faces of the paddle should remain 5. When crossing the street,continue to scan for continuously visible to vehicles approaching approaching vehicles. on the respective sides. 2. The STOP paddle leads you into the crosswalk. Look directly at any drivers momentarily,turning your head as necessary. J.c S ro sitT O LL O 18 o 225 4CIFOR- ( a---,[1P-' MFAULA California School Crossing Guard AFE C:0� ao Trainixng.Guidelines. . "4" . k . TECHNIQUES USED-FORSCH L CROSSINGS 3. Continuing to hold the STOP paddle high, 5e. Signaling to Children look directly at any drivers,turning your head to. Begin Crossing as necessary,as you approach the middle of the street. When a Crossing Guard has taken position and is ready 4. If a driver disregards the STOP paddle,blow your to initiate signaling children to cross the street,the whistle as described in Section 5d. The STOP instruction to children to make their traffic searches paddle should be kept raised while a Crossing and begin crossing is made verbally,without gestures. Guard is in the roadway. A Crossing Guard should The verbal instruction should include the following: not switch the STOP paddle from one hand to the 1. Look to the left,right,and left again for vehicles other or wave it about while in the roadway. approaching from either direction;and, 2. Begin and continue crossing the street. 5d Use of Whistle for Warning The whistle is a warning device and cautions in regard to warning signs. Excessive use can result in reduced effectiveness. The whistle should be in the Crossing Guard's mouth when stepping into the crosswalk. If a driver fails to stop in response to the display of a STOP paddle, the response is to blow one long blast on the whistle to warn the driver while looking directly at her/him and continuing to display the STOP paddle to her/him with an extended arm. Whether to blow the whistle when stepping off the curb at a given location is at the discretion of the Local Program. The decision to use a whistle or not should be based on the traffic conditions and the safety of the Crossing Guard. Each crosswalk should be considered individually. .t e S TO O 0 PTS1 ur 19 %Q 226 4CIF0s‘.4 QZ. IL;� L. 4.''U, California School Crossing Guard Training Guidelines - °v. �' .; ', .a, '.ma's. s •-,z way°..:. a s,.. :q� ,,,,a d 4.- `.'.= ;b ll, .r '�;x S 'k' , "�a tw ay t='c S JNG O ED U ES ' ' . ,. ,.. . '... 1 .: . :.„'.. ... FORA VARIETY OF S.,ITUATAONS . This section describes common situations that a Crossing Guard may encounter while on duty. This section does not contain an exhaustive list of every possible situation. It is left to the discretion of the Local Program to ensure that each Crossing Guard is adequately trained and prepared to work her/his crossing location. (Note:All figures in this section were adapted from the Florida Department of Transportation's School Crossing Guard Training Program). In every situation,a Crossing Guard uses the"traffic 6a. Procedures for Crosswalk scanning procedure"for crossing a street(as described Configurations on Two-Way in Section 5)and encourages student pedestrians Roadways to follow these safety steps. The following section describes the procedures for To review,this procedure is: typical crossings at unsignalized crosswalks and 1. Stop at the curb or edge of the street. signalized crosswalks. 2. Look left,right,then left again for approaching vehicles. 3. If standing at an intersection,look forward and behind. Scan for any vehicles that might cross your path and look over the appropriate shoulder for any vehicles approaching from your rear that might turn across your path. 4. If the gap seems adequate,make a final search to the left before proceeding.Vehicles on the left are on the side nearest to you. 5. When crossing the street,continue to scan for approaching vehicles. JZ e s 70 O SCy e Au 0 4 O• 20 o �P 227 itIFOR� California1,- -f-.1c),,,sRLLr, d. School• Crossing Guard t3it ® p � Trainin . Gu�ide'lines .,µ-.„,,� 5. Aga °may a, :. • v a F` '%%?�' g., ce .,.,, p... . �s#�, .a,,x ,+,�•,, - ro ocE :',,6''''. ,,r,. 130. $,..5.- I:::%0:„*F".s"4-4T. - - Unsignalized Crosswalks 2. Select an opportune time 1. Curbside assembly � � S a� u' "L f'i� ' £ ye " � nay. - ', fP .*. yy. „�k + +s y .,," .3 4Y"+f vim sy' 5 :�Y " .:so. 's b ,.,..,,,,,•,:,,, ,'tr',.;:*:".'iiiil'-‘;,-,s.',r r `" 4..4 fi g ,s y ,' fi a t �:: ` , Figure 12. Figure 11. As studwa- ents collect,wait for an opportune time to create a sufficient gap in traffic. Make a final scan for vehicles Stand on curb or behind edge of roadway on the side before entering the roadway. Remind students to wait of the street where students approach. Keep students for your verbal direction before starting to cross the at least one step back from the curb or roadway edge. street. If a yellow"stand-back"line is marked or taped on sidewalk,it should be at least three feet behind the curb. Instruct those arriving on a bicycle,scooter, or skateboard to dismount and walk the bicycle or scooter or carry the skateboard when crossing the street. J�es To SO 4 y w o H 21 P 228 01114 • 1 c' ; California School Cro sing Guard {- Ro r °C Training Guidelines � a • 6. GROS IN PROCEDURES%. a _ FVr p e ORARIETYoO SITUATIONS 3. Enter crosswalk,stopping near-side 4. Stop far-side approaching vehicles approaching vehicles 4'x 44; 'lA p t'1/4'''''''`'.441*.- ''''''''''''. '''" *"."-----,,,,7-4141::,.. ..--i'.- ' - - li, '2::"I € ••., ti p § °Ze ii; " w ti4 4. r '' : e ti Figure 14. Figure 13. As you approach the middle of the roadway,check that Raise and display the STOP paddle as you walk the STOP paddle is clearly visible to that approach as well. to the middle of the roadway. Make the hand signal to vehicles on continuing to hold your upraised palm as you walk to the middle of the roadway. J..cEsro so � ETs ,n s w LL 22 •o �P 229 1I.!FOCI �� 0, �CaIifoernia�,School Crossing...Guard " y sflI - a� 0 y Training Guidelines - o . . • „, .. c ° . °O ai � 5i �' P OCEP 'i :1p` .. a ""5 1 ` , . X„cc t , ' ,y• ,$"" � .. :, . °,. 'r � fQ3AA-aVA� n IY OFITUATIONS e v... a';a;it- e "e.'.' ' _ "tl �'",x <. * t ....* C.,... •9:Y&"4' ,. . F_._ .i 5. Take position 6. Initiate crossing lik' �. 1 ro + e'"�w, `" ,,, (:°R Cheddeftaight,leftwhen crossing. a►l - ""'--,' ''.. ,-,,,,,, -.";Aiifv .,,,V11-' 1 ;4:,,c7 ,01'0,4:,t.,,.-.,.*,,,',:.,.-'-4.f,',,:.i..6 % ""' - tx,' I '.c'9"a 9.F n ,. t 4 -: ( t j-i t4 inn •; „«, : , &::Ra „, r } ' . j as . ....1: 'ii:t,' ' 444,:t or )....,‘. r •-:',4;:-',.. ,...0r4:V'', k ,, ' s.:y,�,k ... tom Figure 15. Figure 16. Stand in the middle of the street,just outside the Turn your head toward the waiting students and make crosswalk on the side closest to the approach with eye contact with them. When you are ready to initiate a greater apparent risk of traffic conflict(e.g.,due signaling students to cross the street,instruct students to greater volume or higher typical speeds). Face verbally and without gestures to look to the left,right, that approach,continuing to display the STOP paddle and left again for vehicles approaching from either to both approaches. Keep both arms extended direction and begin and continue crossing the street. horizontally to your sides. Make a final check that vehicles on both approaches have stopped. .ceS To tY SO o . � S O IL4 N 23 • NT' 230 4LiFoat, r ' Caiifornia Sc�ho ,i Crosing. Guard - .0 _ y 1 Training Guidelines p • '�.. .,:p; ..® -s„ °°y. ° `'"Csl _ _ 'e �` . & a4, 1 '.,w�a, :- � �o :'.„''', .- a � ¢ , �6: C OSgSING P 4 ? C'ED U ,ES. , ''.' ':'L':11.::R-A.11k6 I,,ET.Y,Of...S.I TU ATI 0 It). - ., 7. Maintain your position 8. Return to the starting curb 5ry! J �°`-.: i l Sy. tea & ` ay % 1 ei, f ¢ w **--t- ,...-ii- .. .- ..........„,....‹ r,y y� ',71-kNir, •-- .A 'k. ....-.. ».N.............. '�6"".x� '';k" ", ,Y _ .. �..- s w»�e Fr.m. n MI Figure 17. Figure 18. As students cross behind you,do not allow any vehicle to cross the crosswalk until the last student of the Remain alert for approaching released group has reached the opposite curb to display the STOP paddle until you vehicles haveand leftcontinue the or roadway edge. roadway. Do not lower your upraised hand to the near-side approach until you have left the roadway. Jles To Sc.st s w LL o 24 N 231 c1GIF0 ©Eim.rr i � i9L California School Crossing Guard �c''° Trai:ning Guidelinesn o- — -, ' - t .° .-,-.t...,,° , . -,.',...,-.. :,- -1,-w..1:t..:,- .°. -r.-:,:ilti'';''., ' -,.,-;::-41:41*::'- ' 1'A 11 +t #'a „�rs --; a i' s ? t a .a; a� e;E1ADT r F ��'�1 � STY �F S � } � 4< o �y Signalized Crosswalks 2. Wait for walk indication In the case of a signalized crosswalk,a pedestrian pushbutton is ordinarily installed. � m` 1. Curbside assembly `' - ;. �"� �!� ., ( ,,; Aemember""[aroysig.alto ttoss. 5, ...I._ ,tatt. 41 -z.... -v• 0::::::::t:k:::?:tiri--ciefirr;;w,ci' i ,' t i bah -g ., �'e .2:}'Q'.." 44:40- ' - ''',,,-; el-''- Figure 20. W4. a, As students collect,press the pedestrian pushbutton W to activate the pedestrian walk signal. Remind students Figure 19. to wait for your signal before starting to cross the street. When a fresh walking person symbol (or"walk" Stand on curb or behind edge of roadway on the side message) is displayed (or when the appropriate green of the street where students approach. Keep students is illuminated if there is no pedestrian signal),make at least one step back from the curb or roadway edge. a final scan for vehicles. If a yellow"stand-back"line is marked or taped on sidewalk,it should be at least three-feet behind the curb. Instruct those arriving on a bicycle,scooter, or skateboard to dismount and walk the bicycle or scooter or carry the skateboard when crossing the street. v1Es To S (° T 0ZnISo 25 • Q' 232 C ` ALIF04� 1 IP b , Jp :_ California Schoo_ Crossing Guard Training Guidelines E. �P a OR a /AF I }TY Of 5I CATIONS 3. Enter crosswalk,stopping near-side approaching 4. Alert far-side approaching vehicles vehicles ,fir � ' 9 '�,: .:� ew,a, a,, ; , :` k`s y3 get s �„4T ,,,j )42"::-.4''''''t.,' '',.1.;, . ,.:",c't . •, ;L'i.'''.;- 4 � e 1' mb att . ,mow Figure 21. Figure 22, Raise and display the STOP paddle as you walk Walk toward the middle of the street,alerting vehicles to the middle of the roadway. on all approaches (including those that might make left or right turns into the crosswalk) by holding the STOP paddle high, J/es TO y eu o TS „c2 IL en 26 P 233 �• C'aC1FOR � i rt iy �° Californiaforn School CrossingGduar ' '%.: 0° Training Guidelines - - ' ' ' '‘''''''Gzi'iitt:INt- PRO C'EDURES , ; n ....11 %. .it , ate " 4fi' 3I i rb�" v?-:' . '61 'Ng . .h ex anS4„ :gyp OFk Avde'VARIETY Y ETY bF'S1I T1ONS - 5. Take position 6. Initiate crossing k ‘-0,':-t.'; ',1 ,.. _ 4tto- +4., _ . 1 -,.... ...te,, ;,;:s,.7;,:.- e t-.. 16"s' ""Z. .X. rj14*" '; (P4 14, enxklereri hekte a F +:� d¥ .."4`` ; §" fin y....,... andwerpour shoulder t� lh� R b «d X y"vs 1 tf ""F w.J,aw �" i fC * s y, g�' 2 ar � v- A - cl 4.-_,--,,u.,_,,. 40:41,, ,,_,,,:i , -. '._,,,,,„:gt.. . Figure 23. Figure 24. Stand in the middle of the street,just outside the Turn your head toward the waiting students and make crosswalk on the side closest to the intersection. eye contact with them. When you are ready to initiate Face vehicles on that side,continuing to display the signaling students to cross the street,instruct students STOP paddle to both approaches. Keep both arms verbally and without gestures to look to the left, extended horizontally to your sides. Make a final check right,and left again vehicles approaching from either that vehicles on both approaches have stopped. direction and begin and continue crossing the street. ,ES TO O s0 . ( Ts y Oo r 27 �,• �P 234 4CIFOR� gm, l'_ ,; California School Crossing Guard °� I Training Guidelines 6* CROSSING PROCEDURES n FOR ,V RIE `Y OF ITUATI NS 7. Maintain your position 8. Return to the starting curb or roadway edge n ei:; y_ Y , .p, 'i. ' C:( 4 J L.„.go: .. 7 eitii „ S f�F }'' C-rw Figure 25. Figure 26. As students cross behind you,do not allow any vehicle Remain alert for approaching vehicles and continue to cross the crosswalk until the last student of the to display the STOP paddle until you have left the released group has reached the opposite curb roadway. Do not lower your upraised hand to the or roadway edge. near-side approach until you have left the roadway. o�tis ro o r. S0 !p O LL RIS etO to 28 ,, `: �P 235 • gC/FOSt- • California School Crossing Guard'. �.„ ,50I:45 °'cialimft, Training Guidelines' #a �"wS tic ' --> '� °s � �; «�� �� � �`` � A� w '� ^a -, � �xu,? „� � „ - , 4 o•� x ,4a.� ,.p . &` ',` '!v „§.Pn"`' `vaP ` { a „+r x �'' *4 a a �g a 4 u' -r4 '�: ;r� -. y �'�� `�'.- :'°�' is r r�a^r'c �� � t '�'� 5 t a�' � ye c y 1� �^g'*r� `� ks# "§ s + �'" � h '-"' rR Ry °, r h � �a�� � .,.. . 7� i y ' ....' � 6b. Crosswalks on Multi-Lane Streets Positions taken by both Crossing Guards to conduct a multi-lane crossing are indicated below in Figure 27: At a signalized or unsignalized crosswalk that crosses four or more lanes(on an undivided or divided street), 6:3cic3 ' 11 two Crossing Guards should be assigned,so that each p `w-�-- - can handle one side of the street. (One of the Crossing _ o Guards should be designated lead Crossing Guard.) IL 9 c O' Crossing Guards stand at the edge of the crosswalk : on the side closest to vehicles approaching their sideid111 and face that approach. Iwl I l';;11 Figure 27. The lead Crossing Guard makes the final visual check and gives the verbal direction to students to look for approaching vehicles and directs them to proceed when the roadway is clear. Students cross in the crosswalk between the two Crossing Guards. o�ES ro O SO y en O N G 29 • 236 cgtrFOR 4‘ ' L. , 1 ' California School Crossing Guard . ; '3Vy 4 c°I Training Guidelines 1. California Department of Transportation,Safe Routes to School Programs,www.dot.ca.gov/hq/LocalPrograms/saferoutes/ saferoutes.htm 2. California Manual on Uniform Traffic Control Devices 2014 edition,www.dot.ca.gov/hq/traffops/engineering/mutcd/pdf/ camutcd2014/CAMUTCD2014.pdf 3. California Safe Routes to School Technical Assistance Resource Center,www.casaferoutestoschool.org 4. California Vehicle Code 2013,www.dmv.ca.gov/pubs/vctop/vc/ vc.htm 5. Colorado Department of Transportation Crossing Guard Train- the-Trainer Program,www.coloradodot.info/programs/bikeped/ safe-routes/training/crossing-guard 6. Florida Department of Transportation School Crossing Guard Training Program,www.dot.state.fl.us/safety/2A-Programs/ SchoolCrossingGuard.shtm 7. National Center for Safe Routes to School Adult School Crossing Guard Guidelines,guide.saferoutesinfo.org/crossing guard/ index.cfm ,. odes t ,re,r° O S0 N �,, 30 0 . 237 gCIF0 California School Crossing Guard' tomDal Training Guidelines * c OWLS , E EN� �S. The following people and organizations contributed to the development of this document: Barbara Alberson Providance Nagy San Joaquin County Public Health Services Florida Department of Transportation Anna Borges Emma Oldenberger California Department of Education AAA Northern California, Nevada,and Utah Kendra Bridges Marisela Pineda California Active Communities, San Joaquin County Public Health Services California Department of Public Health Patricia Pohl Lisa Cirill All City Management Services,Inc California Active Communities, California Department of Public Health Lisa Rawson California Active Communities, Victoria Custodio California Department of Public Health California Active Communities, California Department of Public Health Officer Traci Rebiejo Livermore Police Department Dawn Foster California Department of Transportation Marissa Robinson Colorado Department of Transportation Kristin Haukom California Active Communities, Holly Sisneros California Department of Public Health California Pedestrian Safety(PedSafe) Program, California Department of Public Health Patti Horsley California Active Communities, Sara Zimmerman California Department of Public Health ChangeLabSolutions Sergeant Scott Loso California Highway Patrol JSeS To S ( Ts\ 31 238 c-"CIFOR�, a a � sr r- c) ua m saw A'S.-. .. tt**134.6.r.M4ValitiPV4A4-40.01P-*t.:Vfift.taitAvolypeutttmrit,04,444. ttiri-t, ,ifivq;Acr 04,100,5514?:'-g*Metfin0"tu 140z.0d1AQ,"'''''4'k:-'''''rtri.';'e-'z--4:::t,',ftltlitnz.;„64154,V,41.4tik.g.A?r,rient ittAkor Q `' visir o s s California School Crossing Guard 1st Field Assessment Ifi1 2nd Field Assessment Field Assessment Tool — C41.,FoV Other Crossing Guard Name: _ __ ___ Employment Agency: Directions: For each task performed satisfactorily,place an"S"in the appropriate area. For each task performed unsatisfactorily,place a"U" in the appropriate area. Enter comments or notes to provide Crossing Guards additional feedback,particularly in"unsatisfactory"areas. Two observations are recommended,each lasting a minimum of 30 minutes at the Crossing Guard's assigned crossing location during shift hours. If the Crossing Guard performs duties during the morning and afternoon shift,one observation should be conducted in the morning and the other during the afternoon. Crossing Guards who do not perform all tasks listed satisfactorily during the observational assessment will continue to receive field supervision by the Crossing Guard supervisor. Once they are observed performing safe and consistent crossing procedures,another observational assessment may be conducted. Performance Assessment Score(S/U) Practical Training Skills Comments First Second Assessment Areas Observation Observation 1. The Crossing Guard is wearing the appropriate uniform authorized by the Crossing Guard Local Program. 2. The Crossing Guard is utilizing the proper equipment(e.g., retroreflective vest,STOP paddle,whistle,gloves,etc.)as authorized by the Crossing Guard Local Program. 3. The Crossing Guard demonstrates understanding of school crossing signs,crosswalk markings,and traffic signals. 4. The Crossing Guard appears alert and attentive to potential hazards in or near the crossing location. 5. The Crossing Guard is attentive to the overall safety of crossing pedestrians and vehicular traffic. 6. The Crossing Guard is not engaging in any distracting behaviors(e.g.,eating,drinking,using mobile devices, headphones,portable audio players,or reading books, magazines,newspapers,etc.). 7. The Crossing Guard is correctly positioned at the edge of the road,in front of student pedestrians,while performing curbside assembly. 8. The Crossing Guard makes sure student pedestrians remain on the sidewalk until they are told to cross. 9. The Crossing Guard properly positions herself or himself in the roadway for maximum vehicle visibility. 10.The Crossing Guard makes sure all oncoming vehicles have stopped before instructing student pedestrians to search for oncoming vehicles. 11.The Crossing Guard instructs student pedestrians to cross behind her/him. 12.The Crossing Guard remains in the intersection until all of the students have safely crossed the roadway. Crossing Location: First On-site Observation Date: Second On-site Observation Date: Time Observed: Time Observed: Trainer's Signature: Trainer's Signature: Printed Name: Printed Name: Additional Comments: 239 ?�p�` S� 6 a. { � ,s• p S A m 4 + ,d r �` a I .�,. 1 1 '° m t'i' t'* +°B f 1 ,u u , 7 APPENDIX J.,Hs TO o 1 RT' JOB DESCRIPTION • CqLIF 011‘4‘9. Job Title: School Crossing Guard Agency: Police Department Reports To: Sergeant,Traffic Division Job Summary: A School Crossing Guard assists children to safely walk or bicycle to and from school when crossing public roadways and intersections. School Crossing Guard identifies gaps in traffic and leads children across the roadway or intersection. School Crossing Guard does not direct traffic. Job Scope: • Works under the School Crossing Guard Supervisor. • Must wear agency uniform and utilize high visibility vest and agency approved STOP paddle at all times while on duty. • Must demonstrate good judgment and follow instructions while providing for the safety of pedestrians. • Must successfully complete the California School Crossing Guard Training and participate in refresher training courses at least once every two years. Physical Requirements: • Must be able to lift and control a STOP paddle(weighing approximately five pounds) repeatedly. • Must be able to stand and walk for extended periods of time,often on uneven terrain. • Must be able to safely step on and off street curbs or roadway edges. • Must be able to work outside in seasonal weather conditions. • Must have good vision and hearing (e.g.,clearly see and hear approaching vehicles,pedestrians,and traffic signals.) • Must be able to communicate instructions clearly in English. Other Requirements: • Must be at least 18 years of age. • Must be self-motivated and reliable. • Must be able to follow oral and written instructions. • Must be able to be courteous with the general public. • Must successfully complete the California School Crossing Guard Training and participate in annual refresher courses. • Must submit to and successfully complete Department of Justice(DOJ)fingerprinting and background check. Must also maintain DOJ clearance. • May be subject to drug and/or alcohol screening prior to and/or at random during employment. • Must notify supervisor immediately of any temporary or long term accommodations needed due to limitations and/or restrictions regarding physical or mental inability to perform duties of the job. This job description is not intended to be,and should not be construed to be,an all inclusive listing of responsibilities, skills,and/or working conditions affiliated with this position. While it is intended to reflect the position activities and requirements,the lead crossing guard agency reserves the right to modify,add,or remove duties and assign other duties as necessary. I have read and understand the Job Description and attest that I am able to perform the requirements of this position as outlined above. Signature Print Name Date 240 APPENDIX A REQUEST FOR PROPOSAL VENDOR APPLICATION FORM TYPE OF APPLICANT: ❑ NEW ❑ CURRENT VENDOR Legal Contractual Name of Corporation: Contact Person for Agreement: Corporate Mailing Address: City, State and Zip Code: E-Mail Address: Phone: Fax: Contact Person for Proposals: Title: E-Mail Address: Business Telephone: Business Fax: Year Business was Established: Is your business: (check one) ❑ NON PROFIT CORPORATION ❑ FOR PROFIT CORPORATION Is your business: (check one) ❑ CORPORATION ❑ LIMITED LIABILITY PARTNERSHIP ❑ INDIVIDUAL ❑ SOLE PROPRIETORSHIP ❑ PARTNERSHIP ❑ UNINCORPORATED ASSOCIATION 1 of 2 242 Names &Titles of Corporate Board Members (Also list Names &Titles of persons with written authorization/resolution to sign contracts) Names Title Phone Federal Tax Identification Number: City of Huntington Beach Business License Number: (If none, you must obtain a Huntington Beach Business License upon award of contract.) City of Huntington Beach Business License Expiration Date: 2 of 2 243 References of Work Performed Form (List 5 local agencies) Comany Name: 1. Name of Reference: Address: Contact Name: Phone Number: Dates of Business: 2. Name of Reference: Address: Contact Name: Phone Number: Email: Dates of Business: 3. Name of Reference: Address: Contact Name: Phone Number: Email: Dates of Business: 4. Name of Reference: Address: Contact Name: Phone Number: Email: Dates of Business: 5. Name of Reference: Address: Contact Name: . Phone Number: Email: 244 Dates of Business: • APPENDIX B SERVICE AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND FOR THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California,hereinafter called"City," and , a California Limited Liability Company, hereinafter referred to as "Contractor." Recitals A. The City desires to retain a Contractor having special skill and knowledge in the field of janitorial and porter services. B. Contractor represents that Contractor is able and willing to provide such services to the City. C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a comparable company or firm in the field. Contractor has been selected to perform these services pursuant to Huntington Beach Municipal Code Chapter 3.02. NOW, THEREFORE, it is agreed by City and Contractor as follows: 1. Scope of Services Contractor shall provide all services as described in Exhibit"A,"which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "Project." Contractor hereby designates , who shall represent it and be its sole contact and agent in all consultations with City during the performance of this Agreement. 2. City Staff Assistance City shall assign a staff coordinator to work directly with Contractor in the performance of this Agreement. 17-6145/170197/11/28/17/DO 1 246 3. Compensation a. City agrees to pay, and Contractor agrees to accept as total payment for its services, the rates and charges identified in Exhibit"B." The total sum to be expended under this Agreement, shall not exceed ($ )per year for any one year during the term of this Agreement, with a year aggregate total not to exceed amount of ($ ). b. Payment by City shall be made within thirty (30) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. c. Contractor shall be paid pursuant to the terms of Exhibit"B." 4. Term Time is of the essence of this Agreement. The services of Contractor are to commence , or as soon as practicable after the execution of this Agreement by City(the "Commencement Date") and terminate , unless terminated earlier in accordance with the provisions of this Agreement. Contract may be extended for 2 additional one-year periods if mutually agreed to in writing by both parties. The time for performance of the tasks identified in Exhibit"A" are generally to be shown in Exhibit "A." This schedule and Term may be amended to benefit the Project if mutually agreed to in writing by City and Contractor. In the event the Commencement Date precedes the Effective Date, Contractor shall be bound by all terms and conditions as provided herein. 5. Extra Work In the event City requires additional services not included in Exhibit"A" or changes in the scope of services described in Exhibit"A,"Contractor will undertake such work only after receiving written authorization from City. Additional compensation for such extra work shall be allowed only if the prior written approval of City is obtained. 6. Disposition of Plans,Estimates and Other Documents Contractor agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, date or programs, maps, memoranda, letters and other documents, shall belong to City, and Contractor shall turn these materials over to City upon expiration or termination of this Agreement or upon Project completion, whichever shall occur first. These materials may be used by City as it sees fit. 17-6145/170197/11/28/17/DO 2 247 7. Hold Harmless Contractor hereby agrees to protect, defend, indemnify and hold harmless City, its officers, elected or appointed officials, employees, agents, and volunteers from and against any and all claims, damages, losses, expenses,judgments, demands and defense costs, and consequential damage or liability of any kind or nature, however caused, including those resulting from death or injury to Contractor's employees and damage to Contractor's property, arising directly or indirectly out of the obligations or operations herein undertaken by Contractor, caused in whole or in part by any negligent act or omission of the Contractor, any subcontractors, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, including but not limited to concurrent active or passive negligence, except where caused by the active negligence, sole negligence, or willful misconduct of the City. Contractor will conduct all defense at its sole cost and expense and City shall approve selection of Contractor's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Contractor. 8. Workers Compensation Insurance Pursuant to California Labor Code Section 1861, Contractor acknowledges awareness of Section 3700 et seq. of this Code, which requires every employer to be insured against liability for workers' compensation; Contractor covenants that it will comply with such provisions prior to commencing performance of the work hereunder. Contractor shall obtain and furnish to City workers' compensation and employer's liability insurance in an amount of not less than the State statutory limits. Contractor shall require all subcontractors to provide such workers' compensation and employer's liability insurance for all of the subcontractors' employees. Contractor shall furnish to City a certificate of waiver of subrogation under the terms of the workers' compensation and employer's liability insurance and Contractor shall similarly require all subcontractors to waive subrogation. 9. General Liability Insurance In addition to the workers' compensation and employer's liability insurance and Contractor's covenant to defend, hold harmless and indemnify City, Contractor shall obtain and furnish to City, a policy of general public liability insurance, including motor vehicle coverage covering the Project/Service. This policy shall indemnify Contractor, its officers, employees and agents while acting within the scope of their duties, against any and all claims arising out of or in connection with the Project/Service, and shall provide coverage in not less than the following amount: combined single limit bodily injury and property damage, including products/completed operations liability and blanket contractual liability, of One Million Dollars ($1,000,000)per occurrence. If coverage is provided under a form which includes a designated general aggregate limit, 17-6145/170197/11/28/17/DO 3 248 the aggregate limit must be no less than One Million Dollars ($1,000,000) per occurrence. If coverage is provided under a form which includes a designated general aggregate limit, the aggregate limit must be no less than One Million Dollars ($1,000,000) for this Project/Service. This policy shall name City, its officers, elected or appointed officials, employees, agents, and volunteers as Additional Insureds, and shall specifically provide that any other insurance coverage which may be applicable to the Project/Service shall be deemed excess coverage and that Contractor's insurance shall be primary. Under no circumstances shall said above-mentioned insurance contain a self- insured retention, or a"deductible" or any other similar form of limitation on the required coverage. 10. Automobile Liability Insurance Contractor shall obtain and furnish to City an automotive liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for Contractor's automotive liability in an amount not less than One Million Dollars ($1,000,000.00)per occurrence and a separate "Additional Insured Endorsement"page listing both the policy number and naming the "City of Huntington Beach, its officers, elected or appointed officials, employees, agents and volunteers" as additional insured on the endorsement. The above-mentioned insurance shall not contain a self-insured retention, "deductible" or any similar form of limitation on the required coverage except with the express written consent of City. 11. Certificate of Insurance Prior to commencing performance of the work hereunder, Contractor shall furnish to City a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall: a. provide the name and policy number of each carrier and policy; b. state that the policy is currently in force; and c. promise that such policy shall not be suspended, voided or canceled by either party,reduced in coverage or in limits except after thirty(30) days' prior written notice;however,ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. Contractor shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by City. This requirement for carrying the foregoing insurance coverage shall not derogate from Contractor's defense, hold harmless and indemnification obligations as set forth in this Agreement. City or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. Contractor shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. 17-6145/170197/11/28/17/DO 4 249 12. Independent Contractor Contractor is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of City. Contractor shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for Contractor and its officers, agents and employees and all business licenses, if any, in connection with the Project and/or the services to be performed hereunder. 13. Conflict of Interest Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 14. Termination This Agreement may be terminated by the City upon thirty(30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Director may require Contractor to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 15. Exclusivity and Amendment This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written,between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto,the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements,promises or agreements, orally or otherwise,have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 17-6145/170197/11/28/17/DO 5 250 16. Assignment Inasmuch as to this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment,transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City. 17. City Employees and Officials Contractor shall employ no City official nor any regular City employee in the work performed pursuant to this Agreement. No officer or employee of City shall have any fmancial interest in this Agreement in violation of the applicable provisions of the California Government Code. 18. Notices Any notices, certificates, or other communications hereunder shall be given either by personal delivery to Contractor's agent(as designated in Section 1 hereinabove) or to City as the situation shall warrant, or by enclosing the same in a sealed envelope,postage prepaid, and depositing the same in the United States Postal Service, to the addresses below. City and Contractor may designate different addresses to which subsequent notices, certificates or other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U.S. certified U.S. certified mail-return receipt requested: To City: Contractor: City of Huntington Beach - Attn: Attn: 2000 Main Street Huntington Beach, CA 92648 19. Consent When City's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transactions or event. 20. Modification No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 4 17-6145/170197/11/28/17/DO 6 251 21. Section Headings The titles, captions, section,paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 22. Interpretation of this Agreement The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract,then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 23. Duplicate Original The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery,be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 24. Immigration Contractor shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 25. Legal Services Subcontracting Prohibited Contractor and City agree that City is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. Contractor understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for City; • 17-6145/170197/11/28/17/DO 7 252 and City shall not be liable for payment of any legal services expenses incurred by Contractor. 26. Confidentiality Contractor recognizes that in the performance of its duties under this Agreement, it must conduct its activities in a manner designed to protect information of a sensitive nature from improper use or disclosure. Contractor warrants that it will use reasonable efforts consistent with practices customary in the facilities management industry in recruiting, training and supervising employees and in otherwise performing its duties hereunder in order to achieve this result. In the furtherance of this, Contractor agrees, at the request of the City, to require its employees to execute written undertakings to comply with the foregoing confidentiality provision. 27. Discrimination Contractor shall not discriminate because of race, color, creed,religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training,utilization, promotion,termination or other employment related activities. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 28. Jurisdiction—Venue This Agreement and all questions relating to its validity, interpretation, performance, and enforcement shall be government and construed in accordance with the laws of the State of California. This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 29. Professional Licenses Contractor shall, through the term of this Agreement,maintain all necessary licenses,permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Huntington Beach and all other governmental agencies. Contractor shall notify the City immediately and in writing of her inability to obtain or maintain such permits, licenses, approvals,waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 17-6145/170197/11/28/17/DO 8 253 30. Attorney's Fees In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the non-prevailing party. 31. Survival Terms and conditions of this Agreement,which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 32. Governing Law This Agreement shall be governed and construed in accordance with the laws of the State of California. 33. Signatories Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. 34. Entirety (a) The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise,have been made by that party or anyone acting on that party's behalf, which are not embodied in this Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement warranty, fact or circumstance not expressly set forth in this Agreement. (b) All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. 17-6145/170197/11/28/17/DO 9 254 35. Effective Date IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. This Agreement shall be effective on the date of its approval by the Mayor. This Agreement shall expire when terminated as provided herein. CONTRACTOR CITY OF HUNTINGTON BEACH, a municipal corporation of the State of , a California California limited liability corporation By: Mayor Print name ITS: (circle one) Chairman/President/ Vice President City Clerk AND By: INITIATED AND APPROVED: Print name ITS: (circle one) Secretary/Chief Financial Officer/Asst. Secretary-Treasurer Director of APPROVED AS TO FORM: City Attorney REVIEWED AND APPROVED: City Manager 17-6145/170197/11/28/17/DO 10 255 APPENDIX C CITY OF HUNTINGTON BEACH INSURANCE REQUIREMENTS Minimum Insurance Requirements Vendor Type Additional Automobile Professional Property Insured Liability General Liability Liability Insurance Workers'Comp Endorsements Huntington Beach City Council Resolution No.2008-63 requires submittal of certificates of insurance evidencing the following minimum limits with a California admitted carrier with a current A.M.Best's Rating of no less than A:VII.See Exhibits Al-4 for sample forms. Email:Justin.Wessels@surfcity-hb.org or Heather.Campbell@surfcity-hb.org Phone: 714-374-5378 or 714-536-5210.Fax: 714-536-5212. Any deductible other than those allowed in this matrix,self-insured retentions or similar forms of coverage limitations or modifications must be approved by the Risk Manager and City Attorney of the City of Huntington Beach. NOTE: Waivers and/or modifications are discouraged and will be considered only under extraordinary circumstances. Contractors: Any persons or entities who Minimum of Combined single limit As required by Include the contract with the City and/or provide services to $1,000,000 per bodily injury and the State of policy number the City which are readily available and occurrence for property damage. California,with and Additional efficiently procured by competitive bidding. bodily injury, Minimum of Statutory Limits Insured personal injury $1,000,000 per and Employer's Endorsement and property occurrence.Allows Liability Requirement Permittees: Any persons or entities who make damages.Allows up to$5,000 Insurance with statement application to the City for any use of or up to$1,000 deductible. a limit of no below. (See Note encroachment upon any public street,waterway, deductible.(See (Additional Insured less than 3 below.) pier,or City property. Note 1 below.) Endorsement is always y $1,000,000 per Vendors: Any persons or entities who transfers required with General accident for property or goods to the City which may or may Liability Ins.) bodily injury or not involve delivery and/or installation. disease. (See Note 2 below.) Note 1 -Automobile Liability: The City of Huntington Beach,its officers,elected or appointed officials,employees, agents and volunteers must be named as certificate holder and as additional insured by separate attached endorsement.Permittees who do not use vehicles or equipment in connection with the permit shall not be required to provide auto insurance. To be exempt from this requirement,permittees must execute a declaration such as Exhibit 1 attached. Note 2-Workers'Compensation Exemption: If entity has no employees, a signed Declaration of Non-Employee Status form is required. Note 3 -Additional Insured Endorsement Requirements:The City, its officers,elected or appointed officials,employees, agents,and volunteers are to be covered as additional insureds by separate attached endorsement(s)as respects liability arising out of action performed by or on behalf of the contractor,' products and completed operations of the contractor,premises owned,occupied or used by the contractor,or automobiles owned,leased or borrowed by the contractor.The coverage shall contain no special limitations on the scope of protection afforded to the City. 257 HB Insurance Matrix revised 4-7-16(2).xlsx 1 of 4 CITY OF HUNTINGTON BEACH INSURANCE REQUIREMENTS Minimum Insurance Requirements Vendor Type Additional Automobile Professional Property Insured Liability General Liability Liability Insurance Workers'Comp Endorsements Huntington Beach City Council Resolution No.2008-63 requires submittal of certificates of insurance evidencing the following minimum limits with a California admitted carrier with a current A.M.Best's Rating of no less than A:VIL See Exhibits Al-4 for sample forms. Email:Justin.Wessels@surfcity-hb.org or Heather.Campbell@surfcity-hb.org Phone: 714-374-5378 or 714-536-5210.Fax: 714-536-5212. Any deductible other than those allowed in this matrix,self-insured retentions or similar forms of coverage limitations or modifications must be approved by the Risk Manager and City Attorney of the City of Huntington Beach. NOTE: Waivers and/or modifications are discouraged and will be considered only under extraordinary circumstances. Design Professionals: Professional service Minimum of contractors who contract with the City and/or • $1,000,000 per provide architectural and/or engineering services occurrence and to the City. in the Professional Services: Services that involve aggregate. Allows up to the exercise of professional discretion and $10,000 independent judgment based on an advanced or deductible. specialized knowledge,expertise or training gained by formal studies or experience or services which are not readily or efficiently procured by competitive bidding pursuant to HB Muni Code 3.02. Services includes but are not limited to those services provided by appraisers, architects,attorneys,engineers,instructors, insurance advisors,physicians and other specialized consultants. Claims made policies are acceptable if the policy further provides that: 1)The policy retroactive date coincides with or precedes the professional services contractor's start of work(including subsequent policies purchased as renewals or replacements). 2)The professional services contractor will make every effort to maintain similar insurance during the required extended period of coverage following project completion, including the requirement of adding all additional insureds. 3)If insurance is terminated for any reason,professional services contractor agrees to purchase an extended reporting provision of at least two(2)years to report claims arising from work performed in connection with this agreement or permit. 4)The reporting of circumstances or incidents that might give rise to future claims. 258 HB Insurance Matrix_revised 4-7-16(2).xlsx 2 of 4 CITY OF HUNTINGTON BEACH INSURANCE REQUIREMENTS Minimum Insurance Requirements - Vendor Type Additional Automobile Professional Property Insured Liability General Liability Liability Insurance Workers'Comp Endorsements Huntington Beach City Council Resolution No.2008-63 requires submittal of certificates of insurance evidencing the following minimum limits with a California admitted carrier with a current A.M.Best's Rating of no less than A:VII.See Exhibits Al-4 for sample forms. Email:Justin.Wessels@surfcity-hb.org or Heather.Campbell@surfcity-hb.org Phone: 714-374-5378 or 714-536-5210.Fax: 714-536-5212. Any deductible other than those allowed in this matrix,self-insured retentions or similar forms of coverage limitations or modifications must be approved by the Risk Manager and City Attorney of the City of Huntington Beach. NOTE: Waivers and/or modifications are discouraged and will be considered only under extraordinary circumstances. Licensees/Lessees: Any persons or entities Combined single limit Full As required by Include the who contract with the City for the use of public bodily injury and replacement the State of policy number property. property damage. cost with no California,with and Additional Minimum of coinsurance Statutory Limits Insured $1,000,000 per penalty and Employer's Endorsement occurrence.Allows provision. Liability Requirement up to$5,000 Insurance with statement deductible. a limit of no below.(See Note (Additional Insurance less than 2) Endorsement is always $1,000,000 per required with General accident for Liability Ins.) bodily injury or disease. (See Note 1 below.) Note 1 -Workers'Compensation Exemption: If entity has no employees, a signed Declaration of Non-Employee Status form is required. Note 2-Additional Insured Endorsement Requirements:The City,its officers, elected or appointed officials,employees, agents,and volunteers are to be covered as additional insureds by separate attached endorsement(s)as respects liability arising out of action performed by or on behalf of the contractor, products and completed operations of the contractor,premises owned,occupied or used by the contractor, or automobiles owned,leased or borrowed by the contractor.The coverage shall contain no special limitations on the scope of protection afforded to the City. 259 HB Insurance Matrix revised 4-7-16(2).xlsx 3 of 4 CITY OF HUNTINGTON BEACH INSURANCE REQUIREMENTS Huntington Beach City Council Resolution No.2008-63 requires submittal of certificates of insurance evidencing the following minimum limits with a California admitted carrier with a current A.M.Best's Rating of no less than A:VH. Any deductible other than those allowed in this matrix,self-insured retentions or similar forms of coverage limitations or modifications must be approved by the Risk Manager and City Attorney of the City of Huntington Beach. NOTE: Waivers and/or modifications are discouraged and will be considered only under extraordinary circumstances. Vendor Type _Minimum Insurance Requirements Professional Liability Design Professionals: Professional service contractors who Minimum of$1,000,000 per occurrence and in contract with the City and/or provide architectural and/or the aggregate.Allows up to$10,000 deductible. engineering services to the City. Professional Services: Services that involve the exercise of professional discretion and independent judgment based on an advanced or specialized knowledge, expertise or training gained by formal studies or experience or services which are not readily or efficiently procured by competitive bidding pursuant to HB Muni Code 3.02. Services includes but is not limited to those services provided by appraisers, architects,attorneys,engineers,instructors, insurance advisors,physicians and other specialized consultants. Claims made policies are acceptable if the policy further provides that: 1)The policy retroactive date coincides with or precedes the professional services contractor's start of work (including subsequent policies purchased as renewals or replacements). 2)The professional services contractor will make every effort to maintain similar insurance during the required extended period of coverage following project completion,including the requirement of adding all additional insureds. 3)If insurance is terminated for any reason,professional services contractor agrees to purchase an extended reporting provision of at least two(2)years to report claims arising from work performed in connection with this agreement or permit. 4)The reporting of circumstances or incidents that might give rise to future claims. 260 HB Insurance Matrix revised 4-7-16(2).xlsx 4 of 4 CITY OF HUNTINGTON BEACH POLICE DEPARTMENT 4.25.23 Crossing Guard RFP Weight Factor MT ME TT Total Total Rank MT ME TT Scores Weighted Scores • 10 Compliance with RFP Requirements All City Management Services,Inc. 5 4 4 13.00 130.00 2 50.00 40.00 40.00 Alltech Industries,Inc. 5 4.5 3 12.50 125.00 3 50.00 45.00 30.00 Crossing Guard Services LLC 5 4.5 4 13.50 135.00 1 50.00 45.00 40.00 25 Technical Approach-Understanding of Project-Methodology All City Management Services,Inc. 5 4.7 5 14.70 367.50 1 125.00 117.50 125.00 Alltech Industries,Inc. 4 4.5 3 11.50 287.50 3 _ 100.00. 112.50 75.00 Crossing Guard Services LLC 4 4 4 12.00 300.00 2 100.00 100.00 100.00 25 Quail ications an experience o Firm,key individuals and sub-consultants All City Management Services,Inc. 5 5 5 15.00 375.00 1 125.00 125.00 125.00 Alltech Industries,Inc. 4 4 3 11.00 275.00 3 100.00 100.00 75.00 Crossing Guard Services LLC 4 4 4 12.00 300.00 2 100.00' 100.00 100.00 10 Education background,work experience,and directly related experience All City Management Services,Inc. 5 5 5 15.00 150.00 1 50.00 50.00 50.00 Alltech Industries,Inc. 4 4 . 3 11.00 110.00 3 40.00 40.00 30.00 Crossing Guard Services LLC 4 4.5 4 12.50 125.00 2 40.00 45.00 40.00 25 Cost/Price All City Management Services,Inc. 3 4 4 11.00 275.00 3 75.00 100.00 100.00 Alltech Industries,Inc. 3 4.5 4 11.50 287.50 1 75.00 112.50 100.00 Crossing Guard Services LLC 3 4.5 4 11.50 287.50 1 75.00 112.50 100.00 5 References All City Management Services,Inc. 5 5 5 15.00 75.00 1 25.00 25.00 25.00 - Alltech Industries,Inc. 4 5 4 4.00 20.00 3 20.00 25.00 20.00 Crossing Guard Services LLC 3 5 4 12.00 60.00 2 15.00 25.00 20.00 . • 100 MT ME TT Total Total Rank Scores Weighted Scores All City Management Services,Inc. 450.00 457.50 465.00 83.70 1,372.50 1 Alltech Industries,Inc. 385.00 435.00 330.00 61.50 1,105.00 3 Crossing Guard Services LLC 380.00 427.50 400.00 73.50 1,207.50 2 1 of 261 DATE(MM/DD/YYYY) AR o® CERTIFICATE OF LIABILITY INSURANCE 01/29/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Marisela Marin NAME: StateFarm FLORENCE HARRISON (AHCNNo,Ext):OE 310-330-8220 (a/c.No): Q® 227 S LA BREA AVE n-DRESS: marisela.marin.nfrv@statefarm.com INGLEWOOD,CA 90301 INSURER(S)AFFORDING COVERAGE NAIC# INSURER A: State Farm General Insurance Company 25151 INSURED INSURER B: ALL CITY MANAGMENT SERVICES,INC. INSURER C: 10441 PIONEER BLVD,STE 5 INSURER D: SANTA FE SPRINGS,CA 90670 INSURERE: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADD SUB POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCEDAMAGE TO RENTE $ CLAIMS-MADE OCCUR PREMISES(Ea occur ence) $ MED EXP(Any one person) $ PERSONAL&ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ PRO- POLICY JECT LOC PRODUCTS-COMP/OP AGG $ OTHER: $ AUTOMOBILECOMBINED SINGLE LIMIT LIABILITY (Ea accident) X ANY AUTO 642 2191-B01-75B 08/01/2023 08/01/2024 BODILY INJURY(Per person) $ 1,000,000 Y X OWNED SCHEDULED Y Y AUTOS ONLY X AUTOS BODILY INJURY(Per accident) $ 1,000,000 HIRED X NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY i (Per accident) $ 1,000,000 UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION $ $ WORKERS COMPENSATION PER E AND EMPLOYERS'LIABILITY STATUTE ERH $ ANY PROPRIETOR/PARTNER/EXECUTIVE Y/N E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS below DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Huntington Beach ACCORDANCE WITH THE POLICY PROVISIONS. 2000 Main St AUTHORIZED REPRESENTATIVE Huntington Beach,CA 92648 Completed by an authorized State Farm representative.If signature is required,please contact a State Farm agent. ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD 262 1001486 132849.14 04-13-2022 POLICY NUMBER: 642 2191-B01-75B COMMERCIAL AUTO LIABILITY CG 2010 07 04 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL AUTO LIABILITY NONOWNED AUTO LIABILITY SCHEDULE Name Of Additional Insured Person(s) Or Organization(s): Location(s) Of Covered Operations City of Huntington Beach, its officers, ONGOING OPERATIONS elected or appointed officials, employees, agents, and volunteers. Information required to complete this Schedule, if not shown above,will be shown in the Declarations. A.Section II—Who Is An Insured is amended to B.With respect to the insurance afforded to these include as an additional insured the person(s) or 1. All work, including materials, parts or organization(s) shown in the Schedule, but only with equipment furnished in connection with such respect to liability for "bodily injury", "property work, on the project (other than service, damage" or "personal and advertising injury" maintenance or repairs) to be performed by or caused, in whole or in part, by: on behalf of the additional insured(s) at the location of the covered operations has been 1. Your acts or omissions; or completed; or 2. The acts or omissions of those acting on your behalf; 2. That portion of "your work" out of which the in the performance of your ongoing operations for injury or damage arises has been put to its the additional insured(s) at the location(s) designated intended use by any person or organization above. Additional insureds, the following additional other than another contractor or subcontractor exclusions apply: engaged in performing operations for a principal as a part of the same project. This insurance does not apply to"bodily injury or"property damage" occurring after: CG 2010 07 04 ©ISO Properties, Inc., 2004 Page 1 of 1 263 Policy Number: 642 2191-B01-75B COMMERCIAL AUTO LIABILITY CA04441013 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US (WAIVER OF SUBROGATION) This endorsement modifies insurance provided under the following: Business Automobile NONOWNED AUTO Named Insured: ALL CITY MANAGEMENT SERVICES Endorsement Effective Date: 08-01-2023 SCHEDULE Name(s) Of Person(s) Or Organization(s): City of Huntington Beach, its officers, elected or appointed officials, employees, agents, and volunteers. The Transfer Of Rights Of Recovery Against Others To Us condition does not apply to the Person(s) or organization(s) shown in the Schedule ,but only to the extent that subrogation is waived prior To the "accident"or the"loss" under a contract with that person or organization. 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