HomeMy WebLinkAboutOrdinance No. 3316 - Revision of Purchasing Ordinance Moneta (2)Y ) /- .4.3
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Council/Agency Meeting Held: / 2. 1 'Q)
Deferred/Continued to: [0 i9s
Approved Conditionally Approved Denied City Clerk's Signat re
Council Meeting Date: November 6, 1995 Department ID Number: AS 95-023
CITY OF HUNTINGTON BEACH
REQUEST FOR COUNCIL ACTION
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SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBER / , . , - ' 1240
SUBMITTED BY: MICHAEL T. UBERUAGA, City Administr. • All
PREPARED BY: ROBERT J. FRANZ, Deputy City Administl : I
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SUBJECT: REVISION OF PURCHASING ORDINANCE Cs ETA=" LIMITS
Statement of Issue,Funding Source,Recommended Action,Alternative Action,Analysis,Environmental Status,Attachment(s)
l-,io-9s 1_4 is/sr/
Statement of Issue: It has been 15 years since the City's purchasing ordinance monetary
limits have been reviewed and changed. The current monetary limits have become an
obstacle for Administrative Services to render an efficient system to its customers i.e. city
departments.
Recommended Action: Approve Ordinance and thereby ammending
Huntington Beach Municipal Code Sections 3.02.070, 3.02.140, and 3.02.190(d) and
increasing the minimum dollar amounts for purchases on bidding requirements.
Analysis: In 1980 the total purchasing staff level was six permanent employees and the
annual dollar expenditures were approximately $14 million. In 1995, the total purchasing
staff level is 4.5 permanent and the annual dollar expenditures are $48 million. Comparable
private industry staffing levels are 9.5 (see purchasing benchmarks attached). Virtually the
same number of purchase orders are processed yearly (1994 compared to 1980).
The recommended revisions of the monetary limits are as follows:
a. Items valued below $5,000 may be purchased without formal or informal bids being
required. The current code allows such purchases for items valued below $1,000.
b. Items valued between $5,000 to $15,000 may be purchased following an informal
bidding procedure that requires three informal bids or quotations. The current code
allows informal bidding to occur for items valued between $1,000 to $8,000.
c. Formal written bid procedures would be required for purchases above $15,000 (rather
than $8,000.)
Making these revisions allows purchasing to provide a greater contribution to the
organization. Currently, purchasing staff spends a disproportionate amount of time on
smaller dollar purchases. Current limits result in not allocating enough purchasing staff time
to acquisitions on higher dollar purchases, where purchasing's involvement could be much
better utilized.
An important part of the operation of Purchasing is the investigation of innovations in
materials, suppliers & systems. Current purchasing guidelines (monetary limits) prohibit
extensive time being spent on these activities. If the monetary limits are not periodically
updated it could cost our city money, time and waste.
Following are estimates of the impact of the recommended monetary increase if adopted.
This is a comparative analysis for fifteen months of fiscal year 93/94 (3,923 material
requisitions processed) and fiscal year 92/93 (3,537 material requisitions processed).
Impact of Recommended Limits
A. NO BIDS REQUIRED: Items valued below$5,000 could be purchased without formal
or informal bids being required (rather than the current code of$1,000).
Fiscal Year 92/93
Increase of 25.30%. 895 more material requisitions would fall under these guidelines.
Fiscal Year 93/94
Increase of 30.36%. 1,191 more material requisitions would fall under this guidelines.
B. INFORMAL BIDS REQUIRED: Items valued between $5,000 to $15,000 could be
purchased following an informal bidding procedure that required three informal bids or
quotations (rather than $1,000 to $8,000).
Fiscal Year 92/93
Reduction of 19.93%. 705 material requisition would have required no formal or
informal bids.
Fiscal Year 93/94
Reduction of 25.36%. 995 material requisition would have required no formal or
informal bids.
C. FORMAL BIDS REQUIRED: Formal written bid procedures would be required for
purchases above $15,000 (rather than $8,000).
Fiscal Year 92/93
Reduction of 5.37%. 190 material requisitions would have required informal bidding
procedures instead of formal bidding.
Formal Year 93/94
Reduction of 5.54%. 196 material requisitions would have only required informal
bidding procedures instead of formal bidding.
A recommended to increase monetary limits has also been made by David M. Griffith and
Associates when performing their review of the Administrative Services Department.
Implementation of the recommended new limits will allow purchasing staff to spend more
time on the following cost cutting strategies:
Supply base optimization
Renegotiate existing contracts
Tougher stand on price increases
Altered supplier payment terms
Value analysis/total cost of ownership
Supply Chain Management
Cross functional team
Shift inventory
Sale of surplus assets
Updating monetary limits would streamline the purchasing process and provide the time for
the buying staff to concentrate more on achieving cost savings.
ktUUEST FOR COUNCIL ACTION
MEETING DATE: November 6, 1995 DEPARTMENT ID NUMBER: AS 95-023
Analysis:
Environmental Status:
Attachment(s):
City Clerk's
Page Number
0013096.01 2- 10/27/95 12:45 PM
ORDINANCE NO. 3316
AN ORDINANCE OF THE CITY OF HUNTINGTON BEACH
AMENDING SECTIONS 3.02.070, 3.02.190(d), AND 3.02.140 TO
INCREASE THE MINIMUM DOLLAR AMOUNTS FOR
PURCHASES ON BIDDING REQUIREMENTS
The City Council of the City of Huntington Beach does ordain as follows:
SECTION 1. The Huntington Beach Ordinance Code Section
3.02.070 is hereby amended to read as follows:
3.02.070 Formal bidding procedure. Except as
otherwise provided in this chapter, purchase of supplies,
services, or equipment of estimated value greater than fifteen
thousand dollars ($15,000) shall be by competitive written bid,
and shall be awarded pursuant to the procedures prescribed
in this chapter. The chief of administrative services shall
solicit bids in writing from prospective vendors and may
employ such other means as are calculated to ensure the
maximum participation by qualified vendors in the bid
competition.
SECTION 2. The Huntington Beach Ordinance Code Section
3.02.140 is hereby amended to read as follows:
3.02.140 Informal bidding procedure. Purchasing of
supplies, equipment and contractual services of an estimated value
in the amount of fifteen thousand dollars ($15,000) or less may be
made without observing the competitive bid requirement prescribed
in section 3.02.070, but shall be subject to the minimum bid
requirement of this chapter wherever practicable.
SECTION 3. The Huntington Beach Ordinance Code Section
3.02.190(d) is hereby amended to read as follows:
d) Open market and catalog purchases. Open
market or catalog purchases and procurement of supplies
or services are exempt from the requirements of this chapter
when the estimated value of the items or services to be
procured is five thousand dollars ($5,000) or less.
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a y
SECTION 3. This ordinance shall take effect thirty days after its
passage.
PASSED AND ADOPTED by the City Council of the City of Huntington
Beach at a regular meeting thereof held on the 18th day of
December 1995.
Mayor
ATTEST: APPROVED AS TO FORM:
Lae.
City Clerk 1,, T ity Attorney 6 (' _16—if
REVIEWED AND APPROVED: INIT ED N AP R
City Adminis a or epu y City' d initrator/
Administrative ervices
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Ord. No. 3316
STATE OF CALIFORNIA
COUNTY OF ORANGE ss:
CITY OF HUNTINGTON BEACH )
I, CONNIE BROCKWAY,the duly elected, qualified City Clerk of the
City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do
hereby certify that the whole number of members of the City Council of the City of
Huntington Beach is seven; that the foregoing ordinance was read to said City Council
at a regular meeting thereof held on the 6th of November, 1995, and was again read to
said City Council at a regular meeting thereof held on the 18th of December, 1995,
and was passed and adopted by the affirmative vote of at least a majority of all the
members of said City Council.
AYES: Councilmembers:
Harman, Bauer, Sullivan, Leipzig, Dettloff, Green, Garofalo
NOES: Councilmembers:
None
ABSENT: Councilmembers:
None
I,Connie Brockway CITY CLERK of the City of
Huntington Beach and ex-officio Clerk of the City Council,
do hereby certify that a synopsis of this ordinance has been
d'VelLpublishedintheIndependenton ai0e06(
19
In accordance with the City Charter of said City City Clerk and ex-officio Clerk
Connie Brockway City Clerk of the City Council of the City
Deputy City Clerk of Huntington Beach, California
G/ordinanc/ordbkpg
12/22/95
HUNTINGTON BEACH
PURCHASING PERFORMANCE BENCHMARKS
ALONG WITH COMPARISON OF OTHER
MUNICIPAL GOVERNMENTS AND 15
DIFFERENT TYPES OF INDUSTRY
Note:
Municipal Governments: These benchmarks are cities that are
medium size of 1,000 to 9,999 employees.
Industry: Aerospace, Beverage, Chemical, Computer & Telecom,
Electronics, Food, Machinery, Personal Care, Petroleum, Textiles,
Transportation, Paper, Nonferrous Metals, Appliances, and
Pharmaceuticals.
1. Total purchase dollars as a percent of total budget (or sales
dollars)
40%
30°r6 11r."1111
r a20%
10% I 1 III
0%
FB Govt.Ind.
Avg Avg Avg.
2. Total purchasing budget dollars as a percent of total budget
dollars.
0.28%
0.30% 00.25% il 0.78%
0.20% 90«14%
0.15% F00.10%
0.05%
0.00%
FB Govt.Ind.
Avg Avg Avg
3. Cost to spend a dollar (Total purchasing budget dollar as a
percent of total purchases).
1%
0.78%
0.87%
1% 0.56% I
1% I
0%
0% m
0%
I-B Govt. Ind.
Avg Avg Avg
4. Total purchasing head count as a percent of total
organization/city) employee head count.
1% 0 0.55%
1%
1% 0.41% 1.
0% ' I I I
0% 0 111
0%
HB Govt.Ind.
Avg Avg Avg
5. Total budget (sales) dollars per purchasing employee.
Ind.Avg 5 M
Govt.Avg ip 12A M
11111
HB Avg 43.5 M
5) $5 $15 $25 $35 $45 $55
6. Total purchase dollars per purchasing employee.
L 1111111111..®.11111111
Ind.Avg 11
pommel
Govt.Avg 5.7 M
pu
I-8 Avg 10.7
1) $1 $3 $5 $7 $9 $11 $13 $15
7. Total purchase dollars per professional purchasing employee.
Ind.Avg r $18.9M
Govt.Avg IIMMEMMINMENEIMIP
16.1 M
FB Avg
0 5 10 15 20 25
8. Active suppliers per purchasing employee.
700 548
600
500-
400 304r -
300 r
200 111 87
100 II
0
FB Govt. Ind.
Avg Avg Avg
9. Active suppliers per professional purchasing employee.
1500
1119111000
500
0
FIB Govt. Ind.
Avg Avg Avg
10. Purchasing dollars spent per active supplier.
Ind.Avg 182.1 K
Govt.Avg 18.5 K
FIBAvg
19.0 K
0 50 100 $150 $200 $250
11. Total purchasing budget dollar per active supplier.
2,500
2,000
z 1,483
1,500
1,000 7 $124 $153
500 zz
0
I-B Govt. Ind.
Avg Avg Avg
12. The average overall purchase order inception cycle time.
Ind.Avg 6.7 days
Govt.Avg 2ldays
EMI
I-B Avg 9 days
l r
0 5 10 15 20 25 30
13A. The average mandatory dollar threshold required for formal
sealed bids for goods.
Range from $4,500 to $50,000)
15,929*
IIp! F S
Il
m6,000
4,000 iMN 11.12,000
1
0
I-B Govt.
Avg Avg
13B. The average mandatory dollar threshold required for formal
bids on Professional Services.
Range from $4,500 to $30,000)
14,000
12,000
10,000i000r . ® I8,000
6,000 I MIN
I
2,000 I ME 11.11
0
I-13 Govt.
Avg Avg
12987,01/pcdocs
C `Huntington Beach
Management Audit
Administrative Services Department
S 100 petty cash
Practically speaking, purchase prices for small goods have risen
and Huntington Beach is a large operation. A higher petty cash
limit, to reduce the cost to purchase small goods is warranted.
1,000 "express purchase orders"
Similar to the average of medium sized cities, the national
average would not be inappropriate, however, Huntington
Beach should at least raise this limit to the level of capitalization,
i.e., the point at which departments must itemize their capital
expenditures in the budget as opposed to listing them as
operating expenses.
10,000 formal bid process
While the national average of $15,000 is appropriate, we
recommend an immediate increase to $10,000. Following this,
the City should look at a stratified sample of their purchases
between $10,000 and S 15,000. If the cost for these purchases
is higher than the value of the purchases, then the procurement
limit should be raised to $15,000, or the national average.
J. Accounts Payable and Receiving Process
Administrative Regulation number 206 (1982), establishes a
receiving process whereby departments are, in most cases, responsible for
verifying that the quantity and quality of the purchase is received as ordered.
When a shipment comes in, the department is supposed to:
1) inspect and count the order,
2) sign a copy of the purchase order to verify that the pre-printed
order is correct,
3) then send the signed copy of the purchase order with the packing
slip to accounting so they can match the verified order with the
invoice. Currently, it is rare for the accounting unit to receive
the signed "receiver" copy of the purchase order verifying.
shipment.
This process lends itself to abuse; vendors make mistakes on orders,
whether intentionally or not, and over time, the potential for losses due to
incorrect shipments can be substantial.
City 3untington Beach
Management Audit
Administrative Services Department
I. City Procurement Limits
One concern expressed was the overall procurement authority given
to departments. Currently:
the city-wide petty cash limit is $50.
small order transaction limitation is $500 ("express" purchase
order).
purchases of less than $8,000 may be made without observing
the competitive bid requirements.
any purchase valued at more than $.8,00.0 must be made by
competitive written bid.
The national average dollar limit for small order transactions is $1,914 and
the average mandatory dollar threshold required for formal bids for goods
and services is $14,794. DMG's own small-city standard for formal bids is
11,5.0.0 with informal verbal bids anywhere from $600 to $7,300. Of
those cities in our survey which reported information on petty cash limits,
the limits ranged from$25 to $100. DMG's own standards.,indicate that a
petty cash limit of$50 to $100 is appropriate for a small to medium-sized
city with centralized purchasing system like Huntington Beach. We did
note, however, that Huntington Beach still tends to think of itself as a
medium sized city while in actuality it is already one of the largest 100 in the
nation.
Recommendation 20
Raise the procurement authority
limits.
Given the over-all level of department responsibility and the fact that
most City procurement limits are below standards, the City should consider
raising its,procurement authority limits at all levels to the most cost effective
limits for Huntington Beach by evaluating the dollar savings gained with
competitive bids or quotations to the cost of obtaining the quotes and
following through the bid process. Generally, the lower dollar limits do not
pose a problem for a centralized system which is working efficiently. The
more decentralized approach the City wishes to take, the higher the limits it .
should enact (i.e., the more responsibility is given to departments). Since
the Huntington Beach purchasing unit is operating fairly effectively as a
centralized system, the need to raise the procurement authority limits should
be balanced with the benefit of cost savings and productivity. In any case,
we recommend that, at a minimum, the City consider raising its limits as
follows:
jDav aLGziff thX44 Ia es rilla I
Chapter 3.02
PURCHASING DIVISION
Sections:
3.02.010 Established
3.02.020 Officer--Duties
3.02.030 Officer--Exemptions from centralized purchasing
3.02.040 Procedures
3.02.050 Purchase orders
3.02.060 Encumbrance of funds
3.02.070 Formal bidding procedure
3.02.080 Bidder's security
3.02.090 Bid opening procedure
3.02.100 Bid rejection
3.02.110 Award of bid
3.02.120 Repealed, Ord. 2259-2/78
3.02.130 Performance bonds
3.02.140 Informal bidding procedure
3.02.150 Bids--Minimum number
3.02.160 Bids--Record retention
3.02.170 Inspection and testing of equipment and services
3.02.180 Surplus supplies and equipment
3.02.190 Exempt and emergency procurements
3.02.200 Disqualification of vendors
3.02.010 Established. The Purchasing Division of the Administrative Services
Department is established for the purpose of providing for centralized purchasing of all
supplies, services and equipment for the various agencies of the City. (2259-2/78,2464-12/80)
3.02.020 Officer--Duties. The Chief of Administrative Services shall direct the activities
of the Purchasing Division. The Purchasing Officer shall be responsible to the Chief of
Administrative Services. The Purchasing Officer shall enjoy all fringe benefits enjoyed by
department heads. (2259-2/78, 2464-12/80)
3.02.030 Officer--Exemption from centralized purchasing. The Chief of Administrative
Services may authorize in writing any agency to purchase or contract for specified
supplies, services and equipment independently of the Purchasing Division; but he shall
require that such purchases or contracts be made in conformity with the procedures
established by this chapter, and shall further require periodic reports from the agency on
the purchases and contracts made under such written authorization. (2259-2/78, 2464-12/80)
3.02.04.0 Procedures. Purchase of supplies, services, equipment and the sale of surplus
personal property shall be by procedures provided for in this chapter. (2259-2/78)
3.02.050 Purchase orders. Purchase of supplies, services and equipment shall be made
only by purchase order, except that the Chief of Administrative Services may direct that
purchases, reimbursements or allowances of a sum not to exceed fifty dollars ($50) may be
directed to the finance division for payment or reimbursement by petty cash. (2259-2/78,
2464-12/80)
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3.02.060 Encumbrance of funds. The Chief of Administrative Services shall not issue any
purchase order for supplies, services or equipment unless there exists an unencumbered
appropriation in the fund account against which the purchase is to be charged. (2259-2/78,
2464-12/80)
m n7n ept ., „therwise p yidea i this
chap,,
mil„llars ($8000) sh ll be by c pet tiye. ,.:tte., bid ..d sh ll be „rded
p «t tot eavam-_v 000J_oncc
competition: (2259-2/78, 2464-12/80)
3.02.070 Formal bidding procedure. Except as otherwise provided in this
chapter, purchase of supplies, services, or equipment of estimated value
greater than fifteen thousand dollars ($15,000) shall be by competitive written
bid, and shall be awarded pursuant to the procedures prescribed in this
chapter. The chief of administrative services shall solicit bids in writing from
prospective vendors and may employ such other means as are calculated to
ensure the maximum participation by qualified vendors in the bid competition.
3.02.080 Bidder's security. In procurements where competitive bidding is utilized, the
Chief of Administrative Services may prescribe,in his notice that each such bid be
accompanied by a cash deposit not to exceed 25 percent of the amount of bid.
Unsuccessful bidders shall be entitled to return of his security upon awards to another. A
successful bidder shall forfeit his bid security upon his refusal or failure to execute the
contract within ten(10) days after the notice of award of contract has been mailed, unless
the City is responsible for the delay. The Chief of Administrative Services may, upon
default by refusal or failure of the successful bidder to execute the contract, award the
contract to the next lowest responsible bidder. In such case, the amount of the original
lowest bidder's security may be applied to the difference between the low bid and the
second lowest bid, and the remainder, if any, shall be returned to the defaulting original
lowest bidder. (2259-2/78, 2464-12/80)
3.02.090 Bid opening procure. Bids shall be submitted to the Chief of Administrative
Services in a sealed envelope and shall be identified as such on the outside cover.
Envelopes designated as bids shall be opened in public at the time and place stated in the
request for quotation. A tabulation of all bids tendered shall be open for public inspection
during regular business hours for a period or not less than thirty(30) calendar days after
the award. (2259-2/78,2464-12/80)
3.02.100 Bid rejection. For good cause appearing, the Chief of Administrative Services
may reject any or all bids tendered. He may waive the informality of any bid presented to
him. (2259-2/78, 2464-12/80)
3.02.110 Award of bid. The award shall be to the lowest acceptable and responsible
bidder except as otherwise provided herein. Award may be by item, if the Chief of
Administrative Services deems such manner of award to be in the best interests of the
City. Except as expressly required by City Charter, in the case of informal or formal bid
submitted by a local bidder, the Chief of Administrative Services shall, for the purposes of
bid comparison only, reduce the amount of said bid by 1% for that part of the purchases
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upon which the City will pay sales tax. If tie low bids result from this reduction, quality
and service being equal, the contract shall be awarded to a local bidder. The one (1%)
adjustment is afforded to local vendors to recognize sales tax reimbursements to the City
on such purchases. A "Local Bidder", as that term is used herein, shall be defined as a
firm or individual who regularly maintains a place of business and transacts business in, or
maintains an inventory of merchandise for sale in, and is licensed by, or pays business
taxes to, the City of Huntington Beach. (2259-2/78, 2464-12/80, 3144-9/92)
3.02.130 Performance bonds. The Chief of Administrative Services shall have authority
to require a performance bond before making any award or entering into any contract in
such amount as he shall find reasonably necessary to protect the best interests of the City.
If the Chief of Administrative Services requires a performance bond, the form of the
acceptable bond and amount thereof shall be described in the notices inviting bids. (2259-
2/78, 2464-12/80)
2259-2/78,
3.02.140 Informal bidding procedure. Purchasing of supplies, equipment
and contractual services of an estimated value in the amount of fifteen
thousand dollars ($15,000) or less may be made without observing the
competitive bid requirement prescribed in section 3.02.070, but shall be
subject to the minimum bid requirement of this chapter wherever practicable.
3.02.150 Bids--Minimum number. All purchases and procurements, excepting open
market purchases, as defined in section 3.02.190, shall, wherever possible, be based on at
least three (3)bids or quotations. (2259-2/78, 2464-12/80)
3.02.160 Bids--Records retention. The Chief of Administrative Services shall keep a
record of all purchases and procurements for a period of one year after the submission of
the bid, including a record of all sources contacted and their responses, if any. (2259-2/78,
2464-12/80)
3.02.170 Inspection and testing of equipment and services. The Chief of Administrative
Services may inspect supplies and equipment delivered and contractual services performed
to determine their conformance with the specifications set forth in the order or contract.
The Chief of Administrative Services shall have authority to require chemical and physical
tests of samples submitted with bids and samples of deliveries which are necessary to
determine their quality and conformance with specifications. (2259-2/78, 2464-12/80)
3.02.180 Surplus supplies and equipment. All using agencies shall submit to the Chief of
Administrative Services, at such times and in such form as he shall prescribe, reports
showing all supplies and equipment which are no longer used or which have become
obsolete or worn out. The Chief of Administrative Services shall have authority to sell all
supplies and equipment which cannot be used by any agency or which have become
unsuitable for City use, or to exchange the same for, or trade in the same on, new supplies
and equipment. (2259-2/78, 2464-12/80)
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3.02.190 Exempt and emergency procurements. The following purchases and
procurements are exempted from the requirements of this chapter:
a) Emergency purchases and procurements. An emergency shall be deemed to exist if:
1) There is a great public calamity;
2) There is immediate need to prepare for national or local defense;
3) There is a breakdown in machinery or an essential service which requires an
immediate procurement in order to safeguard the public health, safety or welfare;
4) An essential, departmental operation affecting the public health, safety or welfare
would be greatly hampered if the prescribed procurement procedure would cause
an undue delay in the procurement of the needed service.
In case of an emergency which requires the immediate procurement of a commodity or
service, the City Administrator may authorize the Chief of Administrative Services to
secure by the open-market procedure, at the lowest obtainable price, any service or
commodity regardless of the amount of the expenditure. A full report of the
circumstances of all emergency purchases shall be submitted to the City Administrator.
b) Interagency purchase agreements. Procurements utilizing purchasing agreements
maintained by other public agencies for the provision of services or supplies to such
agencies are exempt from the requirements of this chapter.
c) Sole-source procurements. In those cases where the procurement of any product or
supply is obtainable only from a single or sole source, the Chief of Administrative
Services, upon approval of the City Administrator, and with the assistance of the City
Attorney or his designee, shall negotiate with the purveyor of such equipment,
product, supply or service, to the end that the City receives the desired product,
equipment, service or supply on fair and equitable terms. Purchases from regulated
public utilities may be made pursuant to applicable tariff without regard to this section.
w1, th stimatea v
alu
ofthe ito s to bo ed , one thousand
d) Open market and catalog purchases. Open market or catalog purchases
and procurement of supplies or services are exempt from the
requirements of this chapter when the estimated value of the items or
services to be procured is five thousand dollars ($5,000) or less.
e) Competitive bidding preference. Competitive bidding is the City's preferred method of
procurement; however, in any procurement situation where it appears that the interests
of the City would be better served by utilizing an alternative method of procurement,
the Chief of Administrative Services may, with the prior written approval of the City
Administrator, proceed to utilize an alternative procedure. "Alternative procedure,
as the term is used herein, includes but is not limited to contract award after
negotiation between representatives of the City and one or more prospective vendors.
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f) Public works construction contracts. Those public works construction contracts, and
the separate procurement of materials and supplies therefor, that are governed by
other applicable laws, including but not limited to the City Charter. (2259-2/78, 2433-
7/80, 2464-12/80)
3.02.200 Disqualification of vendors. The Chief of Administrative Services may, for
good cause appearing, decline to accept offers, bids or quotations from prospective
vendors: A vendor whose offer, bid or quotation has been declined shall have the right to
appeal such decision of the Chief of Administrative Services to the City Administrator
within a reasonable time after demand made in writing to the Chief of Administrative
Services to accept the proffered bid, offer or quotation. (2259-2/78, 2464-12/80)
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RCA ROUTING SHEET
INITIATING DEPARTMENT: Administrative Services
SUBJECT: Revision of Purchasing monetary limits
COUNCIL MEETING DATE: November 6, 1995
RCA ATTACHMENTS STATUS
Ordinance (w/exhibits & legislative draft if applicable) Attached
Resolution (w/exhibits & legislative draft if applicable) Not Applicable
Tract Map, Location Map and/or other Exhibits Not Applicable
Contract/Agreement (w/exhibits if applicable)
Signed in full by the City Attorney) Not Applicable
Subleases, Third Party Agreements, etc.
Appoved as to form by City Attorney) Not Applicable
Certificates of Insurance (Approved by the City Attorney) Not Applicable
Financial Impact Statement (Unbudget, over $5,000) Not Applicable
Bonds (If applicable) Not Applicable
Staff Report (If applicable)Attached
Commission, Board or Committee Report (If applicable) Not Applicable
Findings/Conditions for Approval and/or Denial Not Applicable
EXPLANATION FOR MISSING ATTACHMENTS
REVIEWED RETURNED FO ' ° r,i ED`
Administrative Staff
Assistant City Administrator (Initial)
City Administrator (Initial) 7F-Z)er
City Clerk
EXPLANATION FOR RETURN OF ITEM:
Below Space For City Clerk's Use Only)