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HomeMy WebLinkAboutHarris & Associates, Inc. - 2024-08-06 2000 Main Street, .... 10@.:,�"P.o".,,r.., g �T02� Huntin ton Beach, CA d 92648 City of Huntington Beach 9 -= t -e�, APPROVED 7-0 �o ? COU ` ,} File #: 24-475 MEETING DATE: 8/6/2024 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Eric G. Parra, Interim City Manager VIA: Chau Vu, Director of Public Works PREPARED BY: Sarah Whitecotton, Management Analyst Subject: Approve and authorize execution of Professional Services Contracts for On-Call Grant Writing and Administration Consulting Services with Advanced Avant-Garde, Inc., CWE, Engineering Solution Services, Harris & Associates, Inc., KOA Corporation, and Villa Civil, APC Statement of Issue: The Public Works Department requires professional grant writing and administrative services on an on-call or as-needed basis to prepare and administer grant applications for federal, state, regional, and local funding opportunities. Consultants will conduct research to identify grant resources that support the City's funding needs and priorities; provide community outreach services, including developing community involvement strategies; and coordinate with funding agencies on post-award procedures, project delivery, funding requests, quarterly reporting, and labor compliance. Financial Impact: The City's Fiscal Year (FY) 2024/25 Capital Improvement Program (CIP) Budget was adopted on June 4, 2024, and totals $35.2 million (All Funds) for approved projects citywide. Each approved CIP project has a budget containing sufficient funding for project administration and other required costs. The six recommended contracts, totaling $1.5 million, will be funded out of the CIP or department operating budget, as needed. As such, no additional funding is required by this action. Recommended Action: A) Approve and authorize the Mayor and City Clerk to execute, "Professional Services Contract Between the City of Huntington Beach and Advanced Avant-Garde Corporation, for On-Call Grant Writing and Administrative Consulting Services," in an amount not to exceed $250,000; and, B) Approve and authorize the Mayor and City Clerk to execute, "Professional Services Contract Between the City of Huntington Beach and CWE for On-Call Grant Writing and Administrative Consulting Services," in an amount not to exceed $250,000; and, C) Approve and authorize the Mayor and City Clerk to execute, "Professional Services Contract City of Huntington Beach Page 1 of 3 Printed on 7/31/2024 powere5C14 LegistarT" File #: 24-475 MEETING DATE: 8/6/2024 Between the City of Huntington Beach and Engineering Solutions Services for On-Call Grant Writing and Administrative Consulting Services," in an amount not to exceed $250,000; and, D) Approve and authorize the Mayor and City Clerk to execute, "Professional Services Contract between the City of Huntington Beach and Harris & Associates, Inc. for On-Call Grant Writing_and Administrative Consulting Services," in an amount not to exceed $250,000. and, E) Approve and authorize the Mayor and City Clerk to execute, "Professional Services Contract Between the City of Huntington Beach and KOA Corporation for On-Call Grant Writing and Administrative Consulting Services," in an amount not to exceed $250,000; and, F) Approve and authorize the Mayor and City Clerk to execute, "Professional Services Contract Between the City of Huntington Beach and Villa Civil, APC, for On-Call Grant Writing and Administrative Consulting Services," in an amount not to exceed $250,000. Alternative Action(s): Do not authorize the proposed contracts and direct staff accordingly. Analysis: The City of Huntington Beach relies on grant funding to carry out numerous CIP projects citywide related to water, wastewater, stormwater, transportation, and park improvements. Federal, State, Regional, and Local grant opportunities and requirements vary greatly. Examples of these grant opportunities include Active Transportation Program (ATP), Highway Safety Improvements Program (HSIP), Prop 1 Groundwater, Recreational Trails Program, Prop 68 Sustainable Groundwater Management, Rebuilding America Infrastructure with Sustainability & Equity Program (RAISE), CalOES Flood Mitigation Assistance, Infrastructure State Revolving Fund, USBR Water Smarts Program, and Drinking Water State Revolving Fund. To ensure the City of Huntington Beach is pursuing all available grant funding, the City has historically made use of On-Call Grant Writing and Administration Consulting Services. In 2021, four firms were awarded three-year contracts for these services. They were subsequently hired for a total of $673,070 in task orders to apply for and manage over $22 million in awarded grants. On March 26, 2024, the City advertised a Request for Qualifications (RFQ) for On-Call Grant Writing & Administrative Consulting Services. Proposals were requested and submitted in compliance with Chapter 3.03 of the Huntington Beach Municipal Code. Fourteen (14) proposals were received for On -Call Grant Writing & Administrative Consulting Services. In accordance with qualifications-based elected procurement per the Federal "Brooks Act," State SB 419, and the City of Huntington Beach Municipal Code Section 3.03 "Professional Services," the Public Works Department established a review board. Each firm submitted a proposal indicating their category of expertise. Proposals were then evaluated and ranked by the review board. The top eight firms were selected to interview with the review board to increase opportunity for competitive proposals for future projects from qualified on-call consultants. City of Huntington Beach Page 2 of 3 Printed on 7/31/2024 powers lj LegistarT" File #: 24-475 MEETING DATE: 8/6/2024 The six contracts recommended for City Council approval are for on-call support staff to pursue grant funding and administer existing grant funds related to water, wastewater, stormwater, transportation, and park improvement projects. These services will be utilized to supplement City staff in meeting annual CIP goals, as an extension of staff, and/or to provide required expertise for unique projects. Additionally, these services will be required to secure federal stimulus grants anticipated this year. Each project is evaluated on a case-by-case basis to determine if these services are necessary. Typical grant application and administrative support costs from the use of consultants on a CIP project varies between three to ten percent of the total costs for a CIP project. Therefore, it is practical to conservatively assume minimum annual consultant costs would be around $250,000 to the City for total CIP projects, or approximately $1 .5 million over the next three years. These consultants have been selected to meet the projected workload over the next three years, with a total not to exceed amount of $250,000 per firm. As with all on-call professional services contracts, funds shall be encumbered on a per project basis as opposed to a contract basis. Environmental Status: This action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. Strategic Plan Goal: Non Applicable - Administrative Item Attachment(s): 1. Professional Services Contract between the City of Huntington Beach and Advanced Avant- Garde Corporation for On-Call Grant Writing and Administrative Consulting Services 2. Professional Services Contract between the City of Huntington Beach and CWE for On-Call Grant Writing and Administrative Consulting Services 3. Professional Services Contract between the City of Huntington Beach and Engineering Solutions Services for On-Call Grant Writing and Administrative Consulting Services 4. Professional Services Contract between the City of Huntington Beach and Harris & Associates, Inc. for On-Call Grant Writing and Administrative Consulting Services _ 5. Professional Services Contract between the City of Huntington Beach and KOA Corporation for On-Call Grant Writing and Administrative Consulting Services 6. Professional Services Contract between the City of Huntington Beach and Villa Civil, APC, for On-Call Grant Writing and Administrative Consulting Services 7. Grants Award Analysis 2024. 8. PowerPoint Presentation City of Huntington Beach Page 3 of 3 Printed on 7/31/2024 power LegistarT" 1 :l PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND HARRIS &ASSOCIATES, INC. FOR ON-CALL GRANT WRITING AND ADMINISTRATION THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY," and HARRIS & ASSOCIATES, INC., hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant to perform on-call grant writing and administration; and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform these services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT." CONSULTANT hereby designates Hitta Mosesman who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. 1 of 11 24-14894/346595 3. TERM; TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to commence on UPI , 20 (the "Commencement Date"). This Agreement shall automatically terminate00 three (3) years from the Commencement Date, unless extended or sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later than two (2) years from the Commencement Date. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT. In the event the Commencement Date precedes the Effective Date, CONSULTANT shall be bound by all terms and conditions as provided herein. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed Two Hundred Fifty Thousand Dollars ($250,000.00). 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit "B." 2 of 11 24-14894/346595 7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first. These materials may be used by CITY as it sees fit. 8. HOLD HARMLESS A. CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent (or alleged negligent) performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. B. To the extent that CONSULTANT performs "Design Professional Services" within the meaning of Civil Code Section 2782.8, then the following Hold Harmless provision applies in place of subsection A above: 3 of 11 24-14894/346595 "CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY and its officers, elected or appointed officials, employees, agents and volunteers, from and against any and all claims, damages, losses, expenses, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) to the extent that the claims against CONSULTANT arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of CONSULTANT. In no event shall the cost to defend charged to CONSULTANT exceed CONSULTANT's proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more other defendants to the claims and/or litigation is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, CONSULTANT shall meet and confer with CITY and other defendants regarding unpaid defense costs. The duty to indemnify, ,including the duty and the cost to defend, is limited as provided in California Civil Code Section 2782.8. C. Regardless of whether subparagraph A or B applies, CITY shall be reimbursed by CONSULTANT for all costs and attorney's fees incurred by CITY in enforcing this obligation. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by CONSULTANT. 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars ($1,000,000.00) per occurrence and in the aggregate. The above-mentioned insurance shall not contain a self-insured retention without the express written consent of CITY; however an insurance 4 of 11 24-14894/346595 policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted. A claims-made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement. If CONSULTANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with required proof that insurance has been procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to forthwith terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its time and materials expended prior to notification of termination. CONSULTANT waives the right to receive compensation and agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY. 10. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall: A. provide the name and policy number of each carrier and policy; B. state that the policy is currently in force; and 5 of 11 24-14894/346595 C. shall promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. 11. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other • payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the 6 of 11 24-14894/346595 event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. 14. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 15. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 16. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below. CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U. S. certified mail-return receipt requested: 7 of 11 24-14894/346595 TO CITY: TO CONSULTANT: City of Huntington Beach Harris &Associates ATTN: Director of Public Works ATTN: Hitta Mosesman 2000 Main Street 101 Progress, Suite 250 Huntington Beach, CA 92648 Irvine, CA 92618 17. CONSENT When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. 18. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 19. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or 8 of 11 24-14894/346595 neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 22. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 23. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 9 of 11 24-14894/346595 24. ATTORNEY'S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailing party. 25. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 27. SIGNATORIES Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties.to each of the terms of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. 28. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this 10 of 11 24-14894/346595 Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. 29. EFFECTIVE DATE, This Agreement shall be effective on the date of its approval by the City Council. This Agreement shall expire when terminated as provided herein. IN WITNESS WHEREOF,the parties hereto have caused this Agreement to be executed by and through their authorized officers. CONSULTANT, CITY OF HUNTINGTON BEACH,a HARRIS & ASSOCIATES, INC. municipal corporation of the State of California By: rOSV►&av1 Mayor print name ITS: (circle one)Chairman/Preside ice Preside City Clerk AND INITIATED AND APPROVED: By: 1iit7iiJ-, I ^ pecsra4 4. print name Director of PublicWorks ITS: (circle one)Secretary hief Financial Officer Asst. Secretary-Treasurer REVIEWED AND APPROVED: COUNTERPART City Manager APPROVED AS TO FORM: c„.(44- City Attorney 11 of 11 24-14894/346595 Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. 29. EFFECTIVE DATE This Agreement shall be effective on the date of its approval by the City Council. This Agreement shall expire when terminated as provided herein. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. CONSULTANT, CITY OF HUNTINGTON BEACH, a HARRIS &ASSOCIATES, INC. munic.sip rporation of the State of Califo By: Mayor print name 9,4)144n14,10044) ITS: (circle one)Chairman/PresidentNice President City Clerk s/ AND INITIATED AND APPROVED: By: print name Director o ublic Wor ks ITS: (circle one)Secretary/Chief Financial Officer/Asst. Secretary-Treasurer REVI AND AP V . COUNTERPART City Manager APPROVED ORM: City Attorney 11 of 11 24-14894/346595 EXHIBIT "A" A. STATEMENT OF WORK: (Narrative of work to be performed) CONSULTANT shall provide consulting services on an"as-needed"basis for projects to be determined during the term of the agreement. During the term of the agreement, CITY may elect to solicit proposals for CONSULTANT. CITY shall issue task order for each project based upon the Scope of Services, work schedule, and fee proposal submitted to City for its review and approval. GRANT WRITING SERVICES Consultant shall provide experienced personnel, equipment, and facilities to perform the following tasks. • Prepare grant applications for available Federal, State, regional, local and other grant funding opportunities. • Conduct research to identify grant resources that support the City's funding needs and priorities • Provide community outreach services including developing community involvement strategy, facilitation of outreach meetings,preparations and distribution of bilingual outreach materials including mailing pieces, surveys, interviews and creation of content for project specific web sites as needed for projects assigned by the City. GRANT ADMINISTRATION • Serve as the City liaison on project related activities. • Assist in the preparation of agreements and miscellaneous project related documents (i.e., Caltrans E-76) • Coordinate with funding agencies on project delivery and prepare funding requests. • Coordinate with City Attorney for preparation of agreements. • Prepare agenda reports for City Council meetings and presentations as needed. • Prepare quarterly progress reports and reimbursement as needed. • Coordinate with engineering team and/or technical services team as needed. • Attend scheduled project development team meetings. • Provide support for community relations and preparation of informational materials • Prepare miscellaneous reports and assist City staff as needed. B. CONSULTANT'S DUTIES AND RESPONSIBILITIES: Shall be per CONSULTANT'S State of Qualifications (Exhibit A), consistent with the City of Huntington Beach's Request for Qualifications for On Call Grant Writing and Administrative Consulting Services. Upon award, the contract period, if CONSULTANT chooses to assign different personnel to the project, CONSULTANT must submit the names and qualifications of these staff to CITY for approval before commending work. EXHIBIT A C. CITY'S DUTIES AND RESPONSIBILITIES: 1. Furnish scope of work request for each project. 2. Furnish any relevant plans, studies, documents, or drawings to the CONSULTANT. D. WORK PROGRAM/PROJECT SCHEDULE: A project schedule will be developed for each project assigned by City. EXHIBIT A EXHIBIT "B" Payment Schedule (Hourly Payment) A. Hourly Rate CONSULTANT'S fees for such services shall be based upon the following hqurly rate and cost schedule: Principal-in-Chamge $330 Protract Director $310 Principal EnEOrteer $300 Senior Project Manager $284 Project Mana er $240 Senior Engineer iii $260 Senior Engineer ii $240 Senior Engineer $220 Engineer IV $200 Enneer[11 $184 Enneer ll w._ $160 Engineer i $154 Senior Planner $280 Project Planner $234 Staff Planner $110 Senior Analyst $280 Project analyst $230 StaffAnalyst $170 Senior Administration $140 Administration $110 B. Travel Charges for time during travel are not reimbursable. C. Billing 1. All billing shall be done monthly in fifteen (15) minute increments and matched to an appropriate breakdown of the time that was taken to perform that work and who performed it. 2. Each month's bill should include a total to date. That total should provide, at a glance, the total fees and costs incurred to date for the project. 3. A copy of memoranda, letters, reports, calculations and other documentation prepared by CONSULTANT may be required to be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 4. CONSULTANT shall submit to CITY an invoice for each monthly payment due. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due; D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and E) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. 5. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. Client#:2039770 HARRIASS5 r 0/YVYY) 1D ACORD. CERTIFICATE OF LIABILITY INSURANCE DATE 7/2(MM(MMDa THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder Is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). PRODUCER ACT Jackie Lahr USI Insurance Services, LLC PHONE FAX (A/C,No,Eel): (A/C,No): Lic#0G11911 E-MAIL ADDRESS: Jackle.lahr@usi.com 10940 White Rock Rd 2nd Fl INSURER(S)AFFORDING COVERAGE NAICS Rancho Cordova,CA 95670 INSURER A Continental Insurance Company 35289 INSURED INSURER B:American Casualty Company of Reading PA 20427 Harris&Associates, Inc. CasualtyCompany Continental INSURER C: P Y 20443 1401 Willow Pass Rd Ste 500 INSURER D: Concord, CA 94520 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSRL TYPE OF INSURANCE NSRLIWVD POLICY NUMBER (SUBR MM/DD Y YY) (MM(DDIYYYY) LIMITS A X COMMERCIAL GENERAL LIABILITY X X 7092556540 08/01/2024 08/01/2025 EACH OCCURRENCE $1,000,000 CLAIMS-MADE X OCCUR pDppJ,�,U�C�Fn 2ENTEO S1 000 000 PREh I ( a occurrence) , , X Ded:0 MED EXP(Any one person) s15,000 PERSONAL&ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER. GENERAL AGGREGATE s2,000,000 POLICY X JECOT X LOC PRODUCTS-COMP/OP AGG $2,000,000 OTHER: $ B AUTOMOBILE LIABILITY X X 7092547367 08/01/2024 08/01/2025(E0akrdeDni INGLE LIMIT $1,000,000 X ANY AUTO BODILY INJURY(Per person) $ - OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY _ AUTOS ONLY (Per acddent) $ A UMBRELLA LIAB X OCCUR 7092552522 08/01/2024 08/01/2025 EACH OCCURRENCE $10,000,000 X- EXCESS LIAB CLAIMS-MADE AGGREGATE $10,000,000 DED X RETENTION$10000 _ $ B WORKERS COMPENSATION X 7092555985 08/01/2024 08/01/2025 X ((STAT lUTE I IERH AND EMPLOYERS'LIABILITY AY IPRWMEIETORR PARTNER E ECUTIVE YN N!A E.L.EACH ACCIDENT $1,000,000 (Mandatory In NH) E.L.DISEASE EA EMPLOYEE $1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 C ProflPoll Liab. AEH591891588 08/01/2024 08/01/202d $5,000,000 Each Claim Claims-Made $10,000,000 Aggregate Ded: $500,000 DESCRIPTION OF OPERATIONS!LOCATIONS!VEHICLES(ACORD 101,Additional Remarks Schedule,may bo attached If more spaco Is'WIND �'' A AS TO M�M RE: On-call Grant Writing&Administrative Consulting Services.The City of Huntington Beach, I s o Icers, �J 1� elected or appointed officials,employees,agents and volunteers are Additional Insured wi T regard to the General Liability and Auto Liability polices,when required by written contract, per the attanktpitzE.GATES of Subrogation applies to the General Liability,Auto Liability,and Workers Compensation policie3ITOlinORNEY required by written contract, per the attached. Excess follows form of underlying coverage?Y OF h1t1NTING70N BEACH CERTIFICATE HOLDER CANCELLATION 1240098000 (2028) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Huntington Beach ACCORDANCE WITH THE POLICY PROVISIONS. Risk Management 2000 Main Street AUTHORIZED REPRESENTATIVE Huntington Beach,CA 92648 ©'t988-2015 ACORD CORPORATION.All rights reserved. ACORD 25(2016/03) 1 of 1 The ACORD name and logo are registered marks of ACORD #S45693888/M45681663 SHPZR . . CNA Business Auto Policy Policy Endorsement IWAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US (WAIVER OF SUBROGATION) .._`"' ` THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. This endorsement modifies insurance provided under the following: AUTO DEALERS COVERAGE FORM BUSINESS AUTO COVERAGE FORM MOTOR CARRIER COVERAGE FORM With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement. This endorsement changes the policy effective on the inception date of the policy unless another date is indicated below. Named Insured: HARRIS & ASSOCIATES INC. Endorsement Effective Date: 08/01/2024 SCHEDULE Name(s) Of Person(s) Or Organization(s): i ANY PERSON OR ORGANIZATION FOR WHOM OR WHICH YOU ARE REQUIRED BY WRITTEN CONTRACT OR AGREEMENT TO OBTAIN THIS WAIVER FROM US. YOU MUST AGREE TO THAT REQUIREMENT PRIOR TO LOSS. Information required to complete this Schedule, if not shown above, will be shown in the Declarations. The Transfer Of Rights Of Recovery Against Others To Us condition does not apply to the person(s) or organization(s) shown in the Schedule, but only to the extent that subrogation is waived prior to the "accident" or the "loss" under a contract with that person or organization. Form No: CA 04 44 10 13 Policy No:BUA 7092547367 Endorsement Effective Date: Endorsement Expiration Date: Policy Effective Date:08/01/2024 Endorsement No:4; Page: 1 of 1 Underwriting Company: American Casualty Company Of Reading,PA, 151 N Franklin St, Chicago,IL 60606 ®Copyright Insurance Services Office, Inc., 2011 i . . CNA Business Auto Policy Policy Endorsement jCONTRACTORS EXTENDED. I,VERAGE ENDOR EMENT -B MESS AUTO PLUS THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM I. LIABILITY COVERAGE A. Who Is An Insured The following is added to Section II, Paragraph A.1., Who Is An Insured: 1. a. Any incorporated entity of which the Named Insured owns a majority of the voting stock on the date of inception of this Coverage Form; provided that, b. The insurance afforded by this provision A.1. does not apply to any such entity that is an insured under any other liability "policy" providing auto coverage. 2. Any organization you newly acquire or form, other than a limited liability company, partnership or joint venture, and over which you maintain majority ownership interest. The insurance afforded by this provision A.2.: a. Is effective on the acquisition or formation date, and is afforded only until the end of the policy period of this Coverage Form, or the next anniversary of its inception date, whichever is earlier. b. Does not apply to: (1) Bodily injury or property damage caused by an accident that occurred before you acquired or formed the organization; or (2) Any such organization that is an insured under any other liability "policy" providing auto coverage. 3. Any person or organization that you are required by a written contract to name as an additional insured is an insured but only with respect to their legal liability for acts or omissions of a person, who qualifies as an insured under SECTION II — WHO IS AN INSURED and for whom Liability Coverage is afforded under this policy. If required by written contract, this insurance will be primary and non-contributory to insurance on which the additional insured is a Named Insured. 4. An employee of yours is an insured while operating an auto hired or rented under a contract or agreement in that employee's name, with your permission, while performing duties related to the conduct of your business. "Policy", as used in this provision A. Who Is An Insured, includes those policies that were in force on the inception date of this Coverage Form but: 1. Which are no longer in force; or 2. Whose limits have been exhausted. B. Bail Bonds and Loss of Earnings Section II, Paragraphs A.2. (2) and A.2. (4) are revised as follows: 1. In a.(2), the limit for the cost of bail bonds is changed from $2,000 to $5,000; and 2. In a.(4), the limit for the loss of earnings is changed from $250 to $500 a day. Form No: CNA63359XX (04-2012) Policy No:BUA 7092547367 Endorsement Effective Date: Endorsement Expiration Date: Policy Effective Date:08/01/2024 Endorsement No: 13; Page: 1 of 4 Underwriting Company: American Casualty Company Of Reading,PA 151 N Franklin St, Chicago, IL 60606 --_—__-- ©Copyright CNA All Rights Reserved. Includes copyrighted material of the Insurance Services Office, Inc.,used with its permission. CNA Business Auto Policy Policy Endorsement C. Fellow Employee Section II, Paragraph B.5 does not apply. Such coverage as is afforded by this provision C. is excess over any other collectible insurance. II. PHYSICAL DAMAGE COVERAGE A. Glass Breakage - Hitting A Bird Or Animal - Falling Objects Or Missiles The following is added to Section III, Paragraph A.3.: With respect to any covered auto, any deductible shown in the Declarations will not apply to glass breakage if such glass is repaired, in a manner acceptable to us, rather than replaced. B. Transportation Expenses Section III, Paragraph A.4.a. is revised, with respect to transportation expense incurred by you, to provide: a. $60 per day, in lieu of $20; subject to b. $1,800 maximum, in lieu of $600. C. Loss of Use Expenses Section III, Paragraph A.4.b. is revised, with respect to loss of use expenses incurred by you, to provide: a. $1,000 maximum, in lieu of $600. D. Hired "Autos" The following is added to Section III. Paragraph A.: 5. Hired "Autos" If Physical Damage coverage is provided under this policy, and such coverage does not extend to Hired Autos, then Physical Damage coverage is extended to: a. Any covered auto you lease, hire, rent or borrow without a driver; and b. Any covered auto hired or rented by your employee without a driver, under a contract in that individual employee's name, with your permission, while performing duties related to the conduct of your business. c. The most we will pay for any one accident or loss is the actual cash value, cost of repair, cost of replacement or $75,000, whichever is less, minus a $500 deductible for each covered auto. No deductible applies to loss caused by fire or lightning. d. The physical damage coverage as is provided by this provision is equal to the physical damage coverage(s) provided on your owned autos. e. Such physical damage coverage for hired autos will: (1) Include loss of use, provided it is the consequence of an accident for which the Named Insured is legally liable, and as a result of which a monetary loss is sustained by the leasing or rental concern. (2) Such coverage as is provided by this provision will be subject to a limit of $750 per accident. E. Airbag Coverage The following is added to Section III, Paragraph B.3.: The accidental discharge of an airbag shall not be considered mechanical breakdown. Form No: CNA63359XX(04-2012) Policy No:BUA 7092547367 Endorsement Effective Date: Endorsement Expiration Date: Policy Effective Date:08/01/2024 Endorsement No: 13;Page: 2 of 4 Underwriting Company: American Casualty Company Of Reading,PA, 151 N Franklin St,Chicago, IL 60606 Copyright CNA All Rights Reserved. Includes copyrighted material of the Insurance Services Office, Inc.,used with its permission. CNA Business Auto Policy Policy Endorsement F. Electronic Equipment Section III, Paragraphs B.4.c and B.4.d. are deleted and replaced by the following: c. Physical Damage Coverage on a covered auto also applies to loss to any permanently installed electronic equipment including its antennas and other accessories d. A $100 per occurrence deductible applies to the coverage provided by this provision. G. Diminution In Value The following is added to Section III, Paragraph B.6.: Subject to the following, the diminution in value exclusion does not apply to: a. Any covered auto of the private passenger type you lease, hire, rent or borrow, without a driver for a period of 30 days or less, while performing duties related to the conduct of your business; and b. Any covered auto of the private passenger type hired or rented by your employee without a driver for a period of 30 days or less, under a contract in that individual employee's name, with your permission, while performing duties related to the conduct of your business. c. Such coverage as is provided by this provision is limited to a diminution in value loss arising directly out of accidental damage and not as a result of the failure to make repairs; faulty or incomplete maintenance or repairs; or the installation of substandard parts. d. The most we will pay for loss to a covered auto in any one accident is the lesser of: (1) $5,000; or (2) 20% of the auto's actual cash value (ACV). III. Drive Other Car Coverage — Executive Officers The following is added to Sections II and III: 1. Any auto you don't own, hire or borrow is a covered auto for Liability Coverage while being used by, and for Physical Damage Coverage while in the care, custody or control of, any of your "executive officers", except: a. An auto owned by that "executive officer" or a member of that person's household; or b. An auto used by that "executive officer" while working in a business of selling, servicing, repairing or parking autos. Such Liability and/or Physical Damage Coverage as is afforded by this provision. (1) Equal to the greatest of those coverages afforded any covered auto; and (2) Excess over any other collectible insurance. 2. For purposes of this provision, "executive officer" means a person holding any of the officer positions created by your charter, constitution, by-laws or any other similar governing document, and, while a resident of the same household, includes that person's spouse. Such "executive officers" are insureds while using a covered auto described in this provision. IV. BUSINESS AUTO CONDITIONS A. Duties In The Event Of Accident, Claim, Suit Or Loss The following is added to Section IV, Paragraph A.2.a.: Form No: CNA63359XX (04-2012) Policy No:BUA7092547367 Endorsement Effective Date: Endorsement Expiration Date: Policy Effective Date:08/01/2024 Endorsement No: 13;Page:3 of 4 Underwriting Company: American Casualty Company Of Reading,PA, 151 N Franklin St,Chicago, IL 60606 Copyright CNA All Rights Reserved. Includes copyrighted material of the Insurance Services Office,Inc.,used with its permission. CNA Business Auto Policy Policy Endorsement (4) Your employees may know of an accident or loss. This will not mean that you have such knowledge, unless such accident or loss is known to you or if you are not an individual, to any of your executive officers or partners or your insurance manager. The following is added to Section IV, Paragraph A.2.b.: (6) Your employees may know of documents received concerning a claim or suit. This will not mean that you have such knowledge, unless receipt of such documents is known to you or if you are not an individual, to any of your executive officers or partners or your insurance manager. B. Transfer Of Rights Of Recovery Against Others To Us The following is added to Section IV, Paragraph A.5. Transfer Of Rights Of Recovery Against Others To Us: We waive any right of recovery we may have, because of payments we make for injury or damage, against any person or organization for whom or which you are required by written contract or agreement to obtain this waiver from us. This injury or damage must arise out of your activities under a contract with that person or organization. You must agree to that requirement prior to an accident or loss. C. Concealment, Misrepresentation or Fraud The following is added to Section IV, Paragraph B.2.: Your failure to disclose all hazards existing on the date of inception of this Coverage Form shall not prejudice you with respect to the coverage afforded provided such failure or omission is not intentional. D. Other Insurance The following is added to Section IV, Paragraph B.5.: Regardless of the provisions of Paragraphs 5.a. and 5.d. above, the coverage provided by this policy shall be on a primary non-contributory basis. This provision is applicable only when required by a written contract. That written contract must have been entered into prior to Accident or Loss. E. Policy Period, Coverage Territory Section IV, Paragraph B. 7.(5).(a). is revised to provide: a. 45 days of coverage in lieu of 30 days. V. DEFINITIONS Section V. paragraph C. is deleted and replaced by the following: Bodily injury means bodily injury, sickness or disease sustained by a person, including mental anguish, mental injury or death resulting from any of these. Form No: CNA63359XX (04-2012) Policy No:BUA 7092547367 Endorsement Effective Date: Endorsement Expiration Date: Policy Effective Date:08/01/2024 Endorsement No: 13; Page:4 of 4 Underwriting Company: American Casualty Company Of Reading,PA 151 N Franklin St,Chicago,IL 60606 °Copyright CNA All Rights Reserved. Includes copyrighted material of the Insurance Services Office,Inc.,used with its permission. CNA Blanket Additional Insured - Owners, Lessees or Contractors -with Products-Completed Operations Coverage Endorsement This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART It is understood and agreed as follows: I. WHO IS AN INSURED is amended to include as an Insured any person or organization whom you are required by written contract to add as an additional insured on this coverage part,but only with respect to liability for bodily injury,property damage or personal and advertising injury caused in whole or in part by your acts or omissions,or the acts or omissions of those acting on your behalf: A. in the performance of your ongoing operations subject to such written contract;or B. in the performance of your work subject to such written contract,but only with respect to bodily injury or property damage included in the products-completed operations hazard,and only if: 1. the written contract requires you to provide the additional insured such coverage;and 2. this coverage part provides such coverage. II. But if the written contract requires: A. additional insured coverage under the 11-85 edition, 10-93 edition,or 10-01 edition of CG2010,or under the 10-01 edition of CG2037;or B. additional insured coverage with"arising out of'language;or C. additional insured coverage to the greatest extent permissible by law; then paragraph I.above is deleted in its entirety and replaced by the following: WHO IS AN INSURED is amended to include as an Insured any person or organization whom you are required by written contract to add as an additional insured on this coverage part, but only with respect to liability for bodily injury, property damage or personal and advertising injury arising out of your work that is subject to such written contract. III. Subject always to the terms and conditions of this policy, including the limits of insurance,the insurer will not provide such additional insured with: A. coverage broader than required by the written contract;or B. a higher limit of insurance than required by the written contract. IV. The insurance granted by this endorsement to the additional insured does not apply to bodily injury,property damage,or personal and advertising injury arising out of: A. the rendering of, or the failure to render,any professional architectural,engineering, or surveying services, including: • 1. the preparing, approving,or failing to prepare or approve maps,shop drawings,opinions, reports, surveys,field orders, change orders or drawings and specifications; and 2. supervisory,inspection, architectural or engineering activities;or B. any premises or work for which the additional insured is specifically listed as an additional insured on another endorsement attached to this coverage part. V. Under COMMERCIAL GENERAL LIABILITY CONDITIONS,the Condition entitled Other Insurance is amended to add the following,which supersedes any provision to the contrary in this Condition or elsewhere in this coverage part: CNA75079XX(10-16) Policy No: 7092556540 Page 1 of 2 Effective Date: 08/01/2024 Insured Name: Harris&Associates Inc. Copyright CNA All Rights Reserved. Includes copyrighted material of Insurance Services Office,inc.,with its permission. CNA Blanket Additional Insured - Owners, Lessees or Contractors -with Products-Completed Operations Coverage Endorsement Primary and Noncontributory insurance With respect to other insurance available to the additional insured under which the additional insured is a named insured,this insurance is primary to and will not seek contribution from such other insurance,provided that a written contract requires the insurance provided by this policy to be: 1. primary and non-contributing with other insurance available to the additional insured;or 2. primary and to not seek contribution from any other insurance available to the additional insured. But except as specified above,this insurance will be excess of all other insurance available to the additional insured. • VI. Solely with respect to the insurance granted by this endorsement,the section entitled COMMERCIAL GENERAL LIABILITY CONDITIONS is amended as follows: The Condition entitled Duties In The Event of Occurrence,Offense,Claim or Suit is amended with the addition of the following: Any additional insured pursuant to this endorsement will as soon as practicable: 1. give the Insurer written notice of any claim, or any occurrence or offense which may result in a claim; 2. send the Insurer copies of all legal papers received, and otherwise cooperate with the Insurer in the Investigation,defense,or settlement of the claim;and 3. make available any other insurance,and tender the defense and indemnity of any claim to any other insurer or self-insurer,whose policy or program applies to a loss that the Insurer covers under this coverage part. However, if the written contract requires this insurance to be primary and non-contributory, this paragraph 3.does not apply to insurance on which the additional insured is a named insured. The Insurer has no duty to defend or indemnify an additional insured under this endorsement until the Insurer receives written notice of a claim from the additional insured. VII. Solely with respect to the insurance granted by this endorsement, the section entitled DEFINITIONS is amended to add the following definition: Written contract means a written contract or written agreement that requires you to make a person or organization an additional insured on this coverage part, provided the contract or agreement: A. Is currently in effect or becomes effective during the term of this policy;and B. was executed prior to: 1. the bodily injury or property damage;or 2. the offense that caused the personal and advertising injury; for which the additional insured seeks coverage. Any coverage granted by this endorsement shall apply solely to the extent permissible by law. All other terms and conditions of the Policy remain unchanged. This endorsement,which forms a part of and is for attachment to the Policy issued by the designated Insurers, takes effect on the effective date of said Policy at the hour stated in said Policy,unless another effective date is shown below,and expires concurrently with said Policy. CNA75079XX(10-16) Policy No: 7092556540 Page 2 of 2 Effective Date:08/01/2024 Insured Name: Harris&Associates Inc. Copyright CNA All Rights Reserved. Includes copyrighted material of Insurance Services Office,Inc.,with its permission. CNA Architects, Engineers and Surveyors General Liability Extension Endorsement (6) of the Damage to Property Exclusion do not apply to property damage that results from the use of elevators. B. Solely for the purpose of the coverage provided by this PROPERTY DAMAGE — ELEVATORS Provision, the Other Insurance conditions is amended to add the following paragraph: This insurance is excess over any of the other insurance, whether primary, excess, contingent or on any other basis that is Property insurance covering property of others damaged from the use of elevators. 23. RETIRED PARTNERS,MEMBERS, DIRECTORS AND EMPLOYEES WHO IS INSURED is amended to include as Insureds natural persons who are retired partners, members, directors or employees, but only for bodily injury, property damage or personal and advertising injury that results from services performed for the Named insured under the Named Insured's direct supervision. All limitations that apply to employees and volunteer workers also apply to anyone qualifying as an Insured under this Provision. 24. SUPPLEMENTARY PAYMENTS The section entitled SUPPLEMENTARY PAYMENTS—COVERAGES A AND B is amended as follows: A. Paragraph 1.b. Is amended to delete the $250 limit shown for the cost of bail bonds and replace it with a $5,000.limit;and B. Paragraph 1.d. is amended to delete the limit of$250 shown for daily loss of earnings and replace it with a $1,000.limit. 25. UNINTENTIONAL FAILURE TO DISCLOSE HAZARDS If the Named Insured unintentionally fails to disclose all existing hazards at the inception date of the Named Insured's Coverage Part,the Insurer will not deny coverage under this Coverage Part because of such failure. 26. WAIVER OF SUBROGATION-BLANKET Under CONDITIONS,the condition entitled Transfer Of Rights Of Recovery Against Others To Us is amended to add the following: The Insurer waives any right of recovery the Insurer may have against any person or organization because of payments the Insurer makes for injury or damage arising out of: 1. the Named Insured's ongoing operations;or 2. your work included in the products-completed operations hazard. However, this waiver applies only when the Named Insured has agreed in writing to waive such rights of recovery in a written contract or written agreement,and only if such contract or agreement: 1. is in effect or becomes effective during the term of this Coverage Part;and 2. was executed prior to the bodily injury, property damage or personal and advertising injury giving rise to the claim. 27. WRAP-UP EXTENSION: OCIP,CCIP,OR CONSOLIDATED(WRAP-UP)INSURANCE PROGRAMS Note:The following provision does not apply to any public construction project in the state of Oklahoma, nor to any construction project in the state of Alaska, that is not permitted to be insured under a consolidated (wrap- up) insurance program by applicable state statute or regulation. CNA74858XX(1-15) Policy No: 7092556540 Page 16 of 17 Effective Date: 08/01/2024 Insured Name: Harris&Associates Inc. Copyright CNA All Rights Reserved. Includes copyrighted material of Insurance Services Office,Inc.,with its permission. . . CNA Workers Compensation And Employers Liability Insurance Policy Endorsement BLANKET WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS This endorsement changes the policy to which it is attached. It is agreed that Part One - Workers' Compensation Insurance G. Recovery From Others and Part Two - Employers' Liability Insurance H. Recovery From Others are amended by adding the following: We will not enforce our right to recover against persons or organizations. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) PREMIUM CHARGE - Refer to the Schedule of Operations The charge will be an amount to which you and we agree that is a percentage of the total standard premium for California exposure. The amount is 2%. All other terms and conditions of the policy remain unchanged. This endorsement, which forms a part of and is for attachment to the policy issued by the designated Insurers, takes effect on the Policy Effective Date of said policy at the hour stated in said policy, unless another effective date (the Endorsement Effective Date) is shown below, and expires concurrently with said policy unless another expiration date is shown below. j i Form No: G-19160-B(11-1997) Policy No:WC 7092555985 Endorsement Effective Date: Endorsement Expiration Date: Policy Effective Date:08/01/2024 I Endorsement No: 2; Page: 1 of 1 Policy Page: Underwriting Company: American Casualty Company Of Reading,PA 151 N Franklin St,Chicago, IL 60606 e,Copyright CNA All Rights Reserved. PROFESSIONAL SERVICE AWARD ANALYSIS SERVICE: On-Call Grants & Administrative Services SERVICE DESCRIPTION: Staff support for grant writing and post-award funding administration. VENDOR: OVERALL RANKING: 1 out of 6 SUBJECT MATTER EXPERTS/RATERS: - 1. PW Director 2. Administrative Services Manager 3. Jessica Framson I. MINIMUM QUALIFICATIONS REVIEW • Written Proposal Score: Avg. of 466 out of 475 "tYd1L�LA��GI1fL C�RIF' "Nlsn�rrwa�Qua��facat�ons 33evaev�' , `s Total Weighted Maximum Criteria Score Score Proposal Clarity 150 150 Firm Qualifications 375 375 Staffing 350 375 Understanding& Methodology 225 225 References 150 150 Interview 150 150 Total IL DUE DILIGENCE REVIEW • Interview Ranking: Tied for 1st • ' . 11 1a Cyr CC:- rp`` �x�rnmar".#,Rery-sew A V , �zg; ;s �,„ �r.mot�. � -t*�� f A`�"� �a ,>�� „ ..ry- ,.._. .....�xs.'.a�:aY...u,s.;�-%tR3nn�'.t.�=?` `v.... u'`S ie.ua....n::. •.�?} ,_ • Engineering staff who secured State& Federal funds for stormwater,transportation; &provide labor compliance. Strategic engineers who develop grants for multi-benefit,storm water projects.VC has pending projects w/ HB. f .,,. 4 1 • Admin.Asst.from $110/hr to Principal Eng. $330/hr 606 PROFESSIONAL SERVICE AWARD ANALYSIS SERVICE: On-Call Grants & Administrative Services SERVICE DESCRIPTION: Staff support for grant writing and post-award funding administration. VENDOR: OVERALL RANKING: 2 out of 6 SUBJECT MATTER EXPERTS/RATERS: PW Director 2. Administrative Services Manager 3. Jessica Framson I. MINIMUM QUALIFICATIONS REVIEW • Written Proposal Score: Avg. of 455 out of 475 A VAi<►10ED AVA GARDE' ORifl Minim m Quat�ficataaas alQYle1N ✓ t� yr r y s r"'^)z�`,4.t-.�,cH'"' r�4 S � `�"S' �a ) Lr�_�9 Irk4. s �� ,t'.i�L Sf 4.s�..d,1s zi "^q xx.'��i f�;'"' Xis&� s"r„•.} r Tb�¢ — m y { _ ,.- _>...-.....:,4:"..»o..K_.,+:i_..:u....s....U�....� < t,:_.....e...s ✓ 1.Pc...�e..,dr._s„-:.t:rsa,:uha'.E:m4,�f..t.P...[:2u.s.o.a..::,w. Total Weighted Maximum Criteria Score Score Proposal Clarity 140 150 Firm Qualifications 350 375 Staffing 375 375 Understanding& Methodology 210 225 References 140 150 Interview 150 150 - Total II. DUE DILIGENCE REVIEW • Interview Ranking: Tied for 1st 00nt Advarnc 0.4 Garde Corp ' Su mary of 64.1 mr,"� ,, .k+ js✓ �..s 1 r'1 Z a fi J n • Admin staff who secured State & Federal funds & provide labor compliance. Firm has secured - $532M in grants. They got HB$5M from Caltrans and $9M from OCTA. They understand DAC component that we struggle with. AAdvanced Avant Game Co Pricing ` -z A, s • Program Asst.from $100/hr to Program Director $150/hr 607 PROFESSIONAL SERVICE AWARD ANALYSIS SERVICE: On-Call Grants & Administrative Services - SERVICE DESCRIPTION: Staff support for grant writing and post-award funding administration. VENDOR: OVERALL RANKING: 3 out of 6 SUBJECT MATTER EXPERTS/RATERS: 1. PW Director 2. Administrative Services Manager 3. Jessica Framson I. MINIMUM QUALIFICATIONS REVIEW • Written Proposal Score: Avg. of 450 out of 475 1GINEERING�SOLUTIONS SERVICES" Minimuiii Qualifications 3 Total Weighted Maximum Criteria Score Score Proposal Clarity 140 150 Firm Qualifications 375 375 Staffing 350 375 Understanding 8 - Methodology 210 225 References 140 150 - Interview 135 150 Total ; 'l350 t F "AY-V114?Si W* IL DUE DILIGENCE REVIEW • Interview Ranking: Tied for 2nd 5�n91neer n9 Sol onsServices"` Summary ci Re,view �s k • Engineering staff who secured funds for water, sewer,stormwater,transportation, parks & facilities.We need them for cybersecurity&sea level rise mitigation grants. Diverse firm of _ engineers and admin who can do benefit costs analysis and audits from the Feds/State. ESS secured$383k for Shipley Nature Center. En9ineenng Sol on Services iPdcang; z }x�>a .; �t`ti�.,`��.i..3.5..'.�x..l:u.: r.+....�,r.?�S.�....+tM w;a'.,.s�z-�,y.�t''ti:;zvtb ^j1.y'+•�y ` �-�53� :.vSi • Support Associate from $140/hr to Technical Experts$280/hr 606 PROFESSIONAL SERVICE AWARD ANALYSIS SERVICE: On-Call Grants & Administrative Services SERVICE DESCRIPTION: Staff support for grant writing and post-award funding administration. VENDOR: OVERALL RANKING: 4 out of 6 SUBJECT MATTER EXPERTS/RATERS: 2. PW Director 2.Administrative Services Manager 3. UNK III. MINIMUM QUALIFICATIONS REVIEW • Written Proposal Score: Avg. of 433 out of 475 - Total Weighted Maximum Criteria Score Score Proposal Clarify 130 150 - Firm Qualifications 350 375 • Staffing 350 375 Understanding 14 Methodology 195 225 References 140 150 • Interview 135 150 Proposal Clarity 150 '"711 DOrthrTg;ti;47.4i A-425.; Total • IV. DUE DILIGENCE REVIEW • Interview Ranking: Tied for 2nd • Harris is well-rounded, multi-disciplinary firm such as redevelopment, economic development, • housing funding specialty in addition to transportation. We could use them for federal EDA funding of Main Street Imps. Good working history for Oak View design, Sunset Beach • assessment study. They meet short deadlines. 3?461640:104:tanSFVOZOMP • Administration from $110/hr to Principal-in- • Charge$330/hr 609 PROFESSIONAL SERVICE AWARD ANALYSIS SERVICE: On-Call Grants & Administrative Services SERVICE DESCRIPTION: Staff support for grant writing and post-award funding administration. VENDOR: OVERALL RANKING: 5 out of 6 SUBJECT MATTER EXPERTS/RATERS: 1. PW Director 2. Administrative Services Manager 3. Jessica Framson I. MINIMUM QUALIFICATIONS REVIEW • Written Proposal Score: Avg. of 433 out of 475 4 KO�,*CO '? 1linimurn Qualifications Reviea�u; ° °' i , , L , Sf?t r, p'.? !`J r•*"'ct arch ,.�....,^.r,y 7.s �� -i ...-'�3''-i�.=,J� t'- ,.� ` ry:....?<',r.�..,.�'�• �:.u:t. �<�3 Fy2 -;Y'�` �E.`�..�..�..,v�:_` Total Weighted Maximum Criteria Score Score Proposal Clarity 140 150 Firm Qualifications 325 375 - Staffing 350 375 Understanding& Methodology 210 225 References 140 150 Interview 135 150 Total II. DUE DILIGENCE REVIEW • • Interview Ranking: Tied for 2nd .(OA orp's Summanljl�ot`R�eview' - i ,s 's' ,c s s t a v� �f y:b �, h Y',z�, � t "a r-�Y."' � t� ' at t+ w:,^u,7 cv"',? '�i a �rr r �` t��� �'^� S c � -.,,tie �t u.�u.� "::' :o..�'"s".�i.....erc^`........r,t °d1#>'lSt i R�,x i a Z r : i p � � .� ti. �.�. t..........� ' i.=.z ::sti-=t...es '.,`,.�: i ..s�s�. • Team of engineers & planners who secured funds for transportation projects. KOA understands what funding agency wants & how to improve elements. Secured $700K in HSIP for HB. • very detailed tracking platform & prepared grants handbook ' t-,..--im_ ',�'^�''�?......._Y.,.w...+ " .ru.'..,,"S"� ..:.G.:a`+ • tL'Tr::J,LL a,.,r +[t,. .....-:u d •. •• ..r • Intern from $100/hr to Regional Manager$378/hr 610 PROFESSIONAL SERVICE AWARD ANALYSIS SERVICE: On-Call Grants & Administrative Services SERVICE DESCRIPTION: Staff support for grant writing and post-award funding administration. VENDOR: OVERALL RANKING: 6 out of 6 SUBJECT MATTER EXPERTS/RATERS: 2. PW Director 2. Administrative Services Manager 3. Jessica Framson III. MINIMUM QUALIFICATIONS REVIEW • Written Proposal Score: Avg. of 425 out of 475 w rWE .Thnimum Qualifications tevieinL,r43 x "°� ['r Pr v k'�.!"b ra :. 3,� ' ,� Total Weighted Maximum Criteria Score Score Proposal Clarity 130 150 Firm Qualifications 350 375 Staffing 325 375 - Understanding & Methodology 195 225 References 140 150 Interview 135 150 Total = - IV. DUE DILIGENCE REVIEW • Interview Ranking: Tied for 2nd rCWE `�..Snfmli an of If viedTli °x L `" ' ''tl i : ?T: G,x,,.�:""'+a:��e�c_.._.rL•:� _ti:.....�'�.i` ..�t�..s.a,.2.:..nw......!«.s <t-,a ...us.c....,..�.: • CWE are all engineers who can spin a grant to meet maximum points from grant agency. - • CWE does post monitoring programs & plans • Successful track record for winning Storm Drain funding across OC & LA County. • Admin Asst.from $116/hr to Project Manager $275/hr 611 • IOW Gra 1. IN70On _call .. ••••••• .., •'••� IA P 0 RAT'•,.4/AMk, • Writingand , , ., • ____ ___ _ _ _ _ Administration __ _ _ _ _ ________,...._,.. . , _ - _____ __ _ • _ • , Professional Services Contracts ° • of P •• . 0 a O • •••• /IOW v NTH( Cu) 612 • On -Call Professional services support staff needed : • Prepare and administer grant applications for various funding sources and compliance requirements • Federal • State • Regional • Local • Consultant duties • Identify grant resources e(iNTI.... • Community outreach • Project coordination and administration \� - coUNTV c. ri 613 Details and S • 2024 RFQ for Grant Writing and Administration Services • 14 firms submitted proposals • Top eight interviewed • Qualifications-based selected procurement for six firms • Advanced Avant-Garde, Inc. , CWE, Engineering Solution Services, Harris & Associates, Inc. , KOA Corporation, and Villa Civil , APC selected • $250,000 each- 3-year contracts — funded through existing CIP budget as needed POfl4/�C'_ , � NrNcro I O\ •\OCOR �� • No additional funding necessary 4--% ,` UNTV CPi 614 1. gym.v..o�N F°� City of Huntington Beach e0`� 2000 Main Street ♦ Huntington Beach, CA 92648 (714) 536-5227 • www.huntingtonbeachca.gov eNe . z it -57tft. „ �. . osA# Office of the City Clerk e°UNTY eea® Robin Estanislau, City Clerk August 16, 2024 Harris & Associates Attn: Nitta Mosesman 101 Progress, Suite 250 Irvine, CA 92618 Dear Sudi Shoja: Enclosed is a fully executed copy of the Professional Services Contract between the City of Huntington Beach and Harris &Associates for On-Call Grant Writing and Administration, approved by the Huntington Beach City Council on August 6, 2024. Sincerely, € $a,uat) Robin Estanislau, CMC City Clerk RE:ds Enclosure Sister City: Anjo, Japan