HomeMy WebLinkAboutApprove and Authorize Execution of a Purchase Order with Bou 5r1N6'TO% 2000 Main Street,
. ,
Huntington Beach,CA
City of Huntington Beach 92648
Ue S
V APPROVED 7-0
Wfl'Iti % AS AMENDED BY
.CQUNTV C\r'
SUPPLEMENTAL
COMMUNICATION
File#: 24-822 MEETING DATE: 11/19/2024
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Travis Hopkins, Acting City Manager
VIA: Scott M. Haberle, Fire Chief
PREPARED BY: Bonnie To, Principal Management Analyst
Subject:
Approve and authorize execution of a Purchase Order with Bound Tree Medical LLC for
emergency paramedic and ambulance supplies for the Huntington Beach Fire Department
Statement of Issue:
City Council is requested to approve and authorize execution of a purchase order between the City of
Huntington Beach and Bound Tree Medical LLC to provide emergency paramedic and ambulance
supplies for the Huntington Beach Fire Department in an amount not to exceed $1,720,000 over
three years.
Financial Impact:
There are sufficient funds available in the FY 2024/25 Fire Department operating budget to cover
anticipated purchase order costs for the remainder of the fiscal year. Future year purchase order
costs will be incorporated in subsequent operating budgets.
Recommended Action:
Approve and authorize the City of Huntington Beach Fire Department to execute a purchase order
with Bound Tree Medical LLC for emergency paramedic and ambulance supplies for the Huntington
Beach Fire Department in an amount not to exceed $1,720,000 over three years.
Alternative Action(s):
Do not approve, and direct staff accordingly.
Analysis:
The Huntington Beach Fire Department (HBFD) currently uses Bound Tree Medical LLC for
emergency paramedic and ambulance supplies through a bid process that included a Notice of Intent'
to Award date of November 9, 2021 and has expired after three years.
The HBFD is always looking for opportunities to streamline processes within the department. As part
City of Huntington Beach Page 1 of 2 Printed on 11/13/2024
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356
File#: 24-822 MEETING DATE: 11/19/2024
of these ongoing efforts, HBFD looked into the existing emergency paramedic and ambulance
supplies purchasing processes and compared them with other local agencies. One of those agencies
was the City of Anaheim who currently contracts with Bound Tree Medical LLC and secured
competitive bid pricing through a competitive bid process. Bound Tree Medical LLC has agreed to all
of our terms to allow the piggyback procurement method to move forward.
The procurement method with Bound Tree Medical LLC complies with Municipal Code 3.03.080(B).
(Other Interagency Agreements) to "piggyback" off the City of Anaheim's existing contracts/purchase
orders with Bound Tree Medical LLC and negotiate one for Huntington Beach. The City of Anaheim's
purchase orders were procured through an approved Request for Bid process and their purchase
order was issued in 2024.
The City of Huntington Beach Fire Department is requesting City Council approval to execute a
purchase order between the City of Huntington Beach and Bound Tree Medical LLC for uniforms for
the Huntington Beach Fire Department in an amount not to exceed $1,720,000 over three years.
Environmental Status:
This action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections
15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change
in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the
CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for
resulting in physical change to the environment, directly or indirectly.
Strategic Plan Goal:
Goal 2 - Fiscal Stability, Strategy A- Consider new revenue sources and opportunities to support the.
City's priority initiatives and projects.
For details, visit www.huntingtonbeachca.gov/strategicplan.
Attachment(s):
1. City of Anaheim PO with Bound Tree Medical LLC
City of Huntington Beach Page 2 of 2 Printed on 11/13/2024
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357
•21d City Huntington Huntin ton Beach
INTER-DEPARTMENT COMMMUNICATION
HUNTINGTON BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Scott M. Haberle, Fire Chief
DATE: November 18, 2024
SUBJECT: SUPPLEMENTAL COMMUNICATION FOR ITEM NO. 19 (24-822) —
APPROVE AND AUTHORIZE EXECUTION OF A PURCHASE ORDER WITH BOUND
TREE MEDICAL LLC FOR EMERGENCY PARAMEDIC AND AMBULANCE
SUPPLIES FOR THE HUNTINGTON BEACH FIRE DEPARTMENT
This supplemental communication is to revise the staff report and attachment that was
attached to the staff report to approve and authorize execution of'a purchase order with
Bound Tree Medical LLC for emergency paramedic and ambulance supplies for the
Huntington Beach Fire Department.
The last paragraph of the Analysis section of the staff report on page 2 should state:
"The City of Huntington Beach Fire Department is requesting City Council approval to
execute a purchase order between the City of Huntington Beach and Bound Tree Medical
LLC for emergency paramedic and ambulance supplies for the Huntington Beach Fire
Department in an amount not to exceed $1,720,000 over three years."
Also, the updated attachment in this supplemental communication replaces the original
attachment previously published with the staff report.
c: City Clerk
SUPPLEMENTAL
COMMUNICATION
Meeting Date: 11/19/2024
Agenda Item No. . 19 (24-822)
Page 1
Master Agreement Purchase Order
200 S.Anaheim Blvd. MA#: 106-498052
Purchasing,Suite 620 Revision# 1
kr Anaheim,CA 92805-3820
• Phone:714-765.5110 Attachments:7
Fax:714-765-5288 Council Award:9544;9/28/21
Modification Description:
BOUND TREE MEDICAL LLC Vendor ID Code#: VC0000001032
P.0.BOX 8023 Master Agreement: 106-498052
DUBLIN,OH 43017 Begin Date: 10/01/24
Expiration Date: 09/30/25
Contact.Name: CHRIS EVANS Supercedes MA: 106.-497143
Phone: 951-244-9179 Renewal options: Yes.
Email: chris.evans@boundtree.com Total purchase Not to Exceed: $312,000.00
FOB: Destination, Delivery Charges included in price Payment terms: NET 30 DAYS
Authorized Departments:
FIRE
This agreement documents the general terms,conditions and pricing of the City's purchases of the goods and/or services
described below.This Master Agreement does Lot authorize specific quantities or shipping dates;authorization to ship goods or
deliver services will be made by issuing Delivery Order referencing this document.Shipping locaiton,delivery date,items,
quantities and prices will be confirmed on the Delivery Orders.Ali invoices must clearly indicate the relevant,authorizing Deliver
Order#they pertain to.
COMMODITIES AND SERVICES COVERED BY THIS MASTER AGREEMENT:
MEDICAL SUPPLIES FOR.FIRST RESPONDERS
Special notes:
Confirm To:Chris Evans CELL:760/696-7284;FAX:760/539-8119;EMAIL:cevans@bountree.com
Bid No:9544
ITEMS NOT LISTED ON THE PRICE SHEET ARE ALLOWED AS LONG AS THE ENTIRE ORDER DOES NOT EXCEED ANNUAL NTE.
DELIVERY MUST BE MADE WITHIN FIVE DAYS OF ORDER PLACEMENT. NO BACK ORDERS ACCEPTED.
THIS IS THE YEAR THREE OF UP TO FOUR ONE-YEAR RENEWAL OPTIONS,ALL IN ACCORDANCE WITH BID#9544. APPROVED
BY CITY COUNCIL ON SEPTEMBER 28,2021
PRICE INCREASES ARE LIMITED TO THE INCREASE iN CPI.FOR U.S.MEDICAL CARE, 1982-84=100-CUUR0000SAM,CA
CONSUMER PRICE INDEX(CPI)FOR ALL URBAN CONSUMERS.
Vendor is not required to collect or transmit the sales taxes on this transaction; Purchaser pays direct to State of California. Use Tax Direct
Payment Exemption Certificate is attached.
CURRENT PPI:.PRICE INCREASED ISOLATED FOR SOME ITEMS ABOVE THE PPI DUE TO MARKET CONDITIONS
Line# CC Description Qty U of M Unit Price
1 _. ..k475.68„ TBA.. $OOOQ
INSTRUCTIONS TO VENDORS Buyer's Signature:
This Purchase Order subject to and governed by all Terms
and Conditions printed at the end of this order.
Esther Robles (714)765-4093
erobies@anaheim.net
Page 2
''` `.. ., Master Agreement Purchase Order .
• .;{ t 200 S.Anaheim Blvd. MA#: 106-498052
�' a '..;, i, Purchasing,Suite 620 Revision#: 1
•
`4, - Anaheim,CA 92805-3820
.-• Phone:714-765-5110 Attachments:7 •
Fax:714-765-5288 Council Award:9544;9/28/21 •
Modification Description:
Line# CC Description
Qty U of M Unit Prlce
3'` 47569 MEDICAL SUPPLIES AS APP OVED BY`CITY REPRESENTATIVEk Tt3D $0 0000
AIRWAY SUPPLIES= 5%DISCOUNT c
DRESSING SUPPLIES 45%DISCOUNT W S
x ;' IMMOBI LIZAATION SUPPLIES 40%DISCOUNT i • ; .
V' IV/NEEDLE/SYRINGE SU?:PLIES'35%DISCOUNT : ,
MPNrrPig49,PgF1031408TIPN14: 111*g*00%19140040ac m ,
misooLANEoqoopotv§,4oktjed,o.,jit,;ti'ORO0i , Otii . A Tz4'i-m-...§.:A
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INSTRUCTIONS TO VENDORS - Buyer's Signature:
This Purchase Order subJect to and governed by all Terms
-and Conditions printed at the end of this order.
Esther Robles • (714)765-4093 •
erobles@anaheim.net
Page 3
• • • Master Agreement Purchase Order
200 S.Anaheim Blvd. MA#: 106-498052
• Purchasing,Suite 620
•,_. Anaheim,CA 92805-3620 Revision#: 1
Phone:714-765-5110 Attachments:7
Fax:714-765-5288
Council Award:9544;9/28/21
Modification Description:
Special notes:
This Master Agreement("MA"),along with the City's Standard Terms and Conditions,documents the items,prices and terms and
conditions of the City's agreement with the supplier to provide the goods and/or services shown.
Quantities and/or dollars shown are estimates only.The City is under no obligation to purchase any or all of the items or services
shown on this Master Agreement.
The City shall be obligated only for the specific quantities of materials or services that are authorized by the issuance of a
specific Delivery Order("DO")referencing this Master Agreement.Delivery Orders will be issued by the requesting department
and shall specify the delivery date,location and unique Delivery Order Number.
Prices shown are to remain firm for the first year of this Agreement,unless otherwise specified in the body of this Master
Agreement.
The total purchase limit shown for this Master Agreement is inclusive of all taxes.Supplier is not authorized to accept orders,nor
provide goods or services in excess of this amount.
All invoices are to be sent to Accounts Payable ONLY,and must reference the specific Delivery Order number applicable to the
invoice.
This Master Agreement may be renewable,in accordance with the terms of the applicable bid and/or City Council award.
This order may be terminated by either party,without cause,upon a thirty.(30)day written,notice.
This purchase order is for the referenced materials,products and/or services only.Departments requesting the goods and
services are responsible for contract administration and monitoring compliance with the agreement.
At the City's option,annual increases in these prices maybe negotiated,but shall not exceed the change in the Consumer Price
Index("CPI")for the preceeding twelve(12)month period for the Los Angeles,Riverside and Orange County areas.
All terms,conditions,and specifications of the referenced bid apply to this purchase order.
THIS PRICE AGREEMENT IS FOR A PERIOD OF ONE(1)YEAR WITH FOUR(4)OPTIONAL ONE-YEAR RENEWALS.
INSTRUCTIONS TO VENDORS Buyer's Signature:
This Purchase Order subject to and governed by all Terms
and Conditions printed at the end of this order.
Esther Robles (714)765-4093
erobies@anaheim.net
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358
Master Agreement Purchase Order Pitgo.2,
..21*Si.:Anohaliti Blvd.
Purchasing.Suite 620
,100110101,VA....,94004820
''. .r-.:;,,,,;.,71... •:. ` .. Pliono:;7.1060110
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Fek:7147654288
MA.Mi004962go,
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1 Revision Ot 1
Attachments:3
1 ii CouncilAward:..1148 1,44ti.1 „ .
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8 1' 47537 'P'000014*•Pati,:',1110!rdiOctiOniliS100 rn,130 kl.i*"..40*t%PEKHI00100*.por r.017 il oar i IDMIti?1 $1940004" •. .. — 1 -.-
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Buyers Signature:
•
OOPMNUEDON.NEXT=PAGE:
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INSTRUCTIONS TI1 VENDORS „.„--„....
7171110Rutthate'.0rder:$1010011tka*dp*Onea:WItT0000
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Purchasing,Suite 620
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This Muster Agreement may renewebIo In WordincwwithMitterMSOMO,SPOlicat•bid Andlor Ott Council award
This ortiot may be termInated l eItherpart ' without cause upon a thlryt30}day within notics
Buyer'.sSigflatUrS
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CONTINUED ON NEXT PAGE
_
INSTRUCTIONS TAVaNDORS
This Purchase Ordersubjecitta antrgovemedtyalllirms
arit:COnd6lOttislOttntddint,thit end of this order: Esther R.Obleg ;:;`
14)765-4093
Ektibfes'f;!•:neihtilinmei •'it
360
Matter Agreement Purchase Page4
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STANDARD TERMS 4 CONDITIONS
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.,:.
. :,.. .
t.iTERMS OF oapeafThisrPrdOliiiMitoctidthailOrn)SfieteIR 12.REJECTION OF:PAATERIALEfSERVICE&All'inatiddli."and
nnleadAJONtinilY:e0itiethigiffing:e.bithACItyli, :Peteneeing:Divialon.. "servIneefurnlabed shallbErasapeblitedand'aroaiifilecittdiiispetiforr i
.,,
and approval bY:the•City.The'•City reservesthe right to reject any
li 2„•ACCEITANCE:$4.4ifir shipment of of material or gervi01k*frkfr.40eS nOt 09,MtiliWiftilth*000011.04itiOnii:,
anit'iiii0k,ne'dtifniniiiiiiiebt any:tendtbeitheiiiiindiiiiiheilllOnititiritif. lihdfiii'7;litiiiit,Oftilididli0.
1
1..8.0000.0000.Oir.',Stiller of this ordOtanct:4(10f ItOtetFn9.000,0400110fitk :II
.. ..... . . ... . .
Na addffitinatterms or conditiOnatstited'"bytektelmacknnviledOng 13..F.';0.!B.POINT:All onlarAalletie",eblp '...:4;i:.:04::;dititirlatOnj 11
1:or otherwise accepting this order ehail be binding upon the City 'unitifitrotTh'itirmiser specified in Pe 0• • -
unless#1/054081V450.e0tedlf.7(WFA111.glo1(410,0010._'gral4gr000.1000)
ehiiilf bAbindIntf."enlen*tinillnited by Awrittin tevitiOrfteclhie 14.ITTLE:'Excent as olbenelseanct expressly poiideof herein,.'title
'1]Plrilha08.4.0100 to and Of fait ortallitefilit shitipedb "vendor at vendor'eagent. 1!,
".1•::- to theCIty shall,pass to the City trine the Cily'Alnintadnitirid
3.:SELLONASSIONi The supplier afialffintiell',teeth dO•Itiiie -anceptancecifeuchltemeat the Citii0etpronlies, -
.
...400):00110000000401110cifr011blit,.0010r*J00.0t:th0;agedkr*titte0
conselitifibetity's Punthatini(DMilem
, - 14 SHIPPING
&MAND,I..N''G''.V''.HARGESt;$41001-'Ii:hailin.t
otherpatklf,ianOpottatiolianctany. lea orOhargaeArelldi:
......••.
44,MAIERIALSAFETV'tikatitErlit"tuppieriiititinibinit allowed unless
ii Material SafetiDatitheeti4iith all orders of hazardous
substances.. ' 1`0.PACKINOSUPEI:12ettking)allnatapecifyingquenifIY;tdeecdntlen
„.
and purchase order number 00:000*.16010104:*ttidift*diiiiiiiiiii; •. :
5.,:COMPLIANCEWITH LAWS:Al goods and services prindded
:•ANIML-COMPIVNIIkill tOtebtfOcrertili:"Statik•;ifild 1001,1601tiolatiVe., '47.MVO ICE%Th0,0dithaiiii.;*deenumbet departmentand. na.,..ms
, .,„,,.,„. ,., „ , „... .,. .,, ...,. .,.
themto;:Stip011eeturther agrees to indemnify,defend,and hold the must appear on invoices,,shipping banete;,.packages,and
ClIy,heithreetlarinifellerele.:en,annfonn: correspondence.UnlesaitnetvdsotpeCilledi:therinVOIceithall
• ,,..:-..• ,..,.., .„..,:. .,...„„.., .
contain the number,tem
indicated111...r11.‘,XElk:'-yrire133.otherydae ,.. ken th,..)1,11:.6,,thi0,ord. 0„r*, .111#70ert..clqeqiptioHq'rAtIkuppliett.0,*ytaesilzosi;quantitfoo,,vnit 11
subject to sateiToc:',Eitititi`:dbitent Orange County ideinaireetendidilibilkellApplIcabla taxes,and freight [
i! rate. ...,:eittif ex..: p(16.... m.:Fioiloratigkat„ ..,8*Tax. ... charges, .
..'„ . .Wh0e*Oth:000.0. ,...,
,.
7..j. .,_.WARRANTY:, '..SUP.OgOr'fillly*EiCratitge. :at materialsait:eq Olp,iii iiit 18 P/.47.(NIENTt;,PaYnient illUbe iradeonlyepon recgint:"Vfall
purchased)r.10040.11.1010418Tlitat*.POSC90,0010844100e0: . 0Y - •materials,gettfkEtBiaf:!d11001000:*htdh'*re A*00001104*60,16
tt.iiiititundiliiiiiiileitio:of tfilibede ,iigairtitit poor and inferior accordance elittlhiiiarnerofibieordei'f 14888otherwise'AIAI„.,stated 1111
4tiagY;000#01.40018.00...0f44101PrOOk labor and materials,for one '110010,.. .,
i'.VciarafterIII0100 of final acceptance OY*fte0,IY,'..tvfli**9141F101001
. .. ....., , . ,.. . .. „
stated herein. — 19.NOLO'HARMLESSANaINDEMNIFICATIONvEly-andebtanneynt' 1!
014•00f#1#001004efilhdL*00dOt hereby".Agieeitnt'Indii.enntryi,idefend,' i!
31,LAINSGOVERNINGCONTRACT:Tbisorder will be and nnid:barmleeAtb.ACRHIntitbding its officertockomploitiesytorr
*thotoiStetott and iiritertratettJiridetli*litOk:Of the State from any an ditieetStiracticittsdamt kindt presented against
OnfIfernfa.. ....
''',01*40:0103"1040t9ondoeit::(inouditvv:Oridoeit(emPloYiktrii;
representatives,Prodigals: anctsubcontractors)performance:older
.'F..,14?euraNgeeLicEnswFittotioto*ooktioOdkOt services to lt10(430000iont‘*xcepagionvOtickalifrititisitoittii4k lifibilkwhich, i .'•
pot 4:-AFlaii.0.1Mr.440ave,a'P4trerIPIVP08008a:,11cerPt. may! arise out sole negligence of the City.
,1
.,104,.AUT.HORIZEp,DATRigivicipt Vendor teprosent*th#tvendor 20.INSURANCE:Vendors who perform work,on City property are 1 n
k.Of1!••!40119040.41:41041,110tof of the The City re,130rve "Teguliedt0"PFONititi4.,OCCePt000',0191'Pt insurance prior 11 II
the Oglitio:cia:ritietiorionietcit'Aritptite)jr lilt determined that :,600iii01.64*41*,'S'Oilitifi4trietutiifeis requIrementaerAbonleine4
..
vendor is akaidnalIta4dleIrldabb,001,1bentedett ordered. within the Iltsdit!ffir the purchase
,.,
AI,CANCELLATION:i Tiroklit'Of the,essence in ItletietfOrinanbear ":21r NEW:MATERA14;141430SAbld'anedficatlontallstfor used, I I"
this .... ..... —i Purchase Order Tr..W0Itt.,reserves the right to any •4
recycled
IrOfulrIS•131104r . 0100001**1116tinIn or materials il e
, .. ,,,.... ...., , .
portion pf.ihia;orderviltkrespectte,Gandi nadeihieredtorsarvicee AunbliattfOtheCtty:entelobemew,"::unused,:pmdente.,
.,
•',fnot performed,Oli or before the required delivery Oat*
10,213/' 1
. „._
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„..„.. , ,....._..,...„.„...,,,, _ ,,,,,,,...„,..,.....•••••.•.'-..-•.' ,!•• •••• ....V••V V„,..V. v „,.,„ • ••,.•,• ••v„• ••,,,,,•...„. . ••••••••••••,.. „,,.•• ••,•••„.„_, .,„„, ••••••• ,„ •• •. .,„,..
361
•
rek•VOIOlieet'Rer)10(..X*On1P00*teritigielite
iterebir.certify that 1_1301 ,use tax direct payment•pennolle, SR RA 244604.1 DPissued pursuant to Califbrma Sales and Use Tax PiviSiforipti:‘70SL3 and Abitriel.itutherized to report
and pardita*Oytatha;tat*the,apPlicable(uot is**441itisiptecto;iii*Eitaiiiity deselibed bezele,*liiik.I
. „ „.
BOUNDahall purchase from:
TREE mEmeAL-ua
(01rae-otVe040r)
„,.
In the that I faittoIO*411.:950414.41.e.Y.thi,.aPffili04010 tax to the Stati44;lieder ittediedi,egFee
that in addition to the.tax liability, I will be liable for applicable interest and the amovit dee; be
•
subject to penalties.
•
Oceeripthle..440:01?Orteibe'Perehseect,--.....4001000P#Cit MA106406290
.
Purchaser Date certificate ii2712022—
. • ••••• • „..• "."•••
Address: 2008,ANAHEIPerBILANAHRII,VA•121115
ttgoatubt taittlitetif#rxrChtteietriiiiihorizeitAgoitti Robles
...„
1109.4T,i$7i$0**OIVAlfS.$00*:0
This exemption certificate *bet timely taken In good fifth,trout.a person-who told, a use tag direct
payment permit 0111,00***SIStit from the requirement to collect end remit USETAX on sales or main - •
*04 personal titioew(otkeethiiti kim of motor vehicles subject to thetermrcitSee$0412054.,:litum
:Alta end TriirTICLitiOAa the tiet*ii who Inued the certifIcate. It does NOT a vendor o tow
SALES TAX obligations. :`Gaitetidik this certificate should be accented only hr.° •
motor vehicle Seller,can claim ideductiamoathek
sale.and me tax retwus fat** *iilei Made under this certificate.
'Yeederelueotrotale•ikOtimtdrilid00torthil*tattifititalit thole:1116f for a pedod of not lees four yeary
to substantiate the exempt status afs1e.made under Its authority.
, -
This Exemption State Board •
[ApPrOYeit BY; • ' • •
11
"
rs4 #port; . ,
Oueeleeiemardiegthit feint should be directed i01400404.114*,oF,alitajaatiEdiiiiiirEgUallatiem!Autht
Evaluation f ant Planning Staitia‘2N0040,',ECk Eat 942879,;;40,0**4#:,,,,94170040.
TIESIOak;014N•Bi;,REPICODUCED
,
362
aid:A.:eS.Uita.
.
Bid ,
Vitidoetarni ticn—.001700910001
SSA* AVIIIT.4000700friti:*4
PIOIkI3t)10.4910.
***I:4A.
Rapcnde Eth2rRc1ës
Ilatpokintiniti OpPEketiyer Ir.
Phanø 7470.540.90,
••000brogiotio1okejet
VAIAIArrCADIR
**1
,4IAAAIAc•
Bid DetAil
Bki:Firmat Elea**, . .
$0000eit 1,1404022207iptowo1
pool:moot ,olootoot ooftovp***Ooholot:oprotP417
PfctRO*000$10::*Ye*
0000''0:40r#1*,
Rooportclttcpmrogri:
8.0.yr.Comment
Attaliments
'File:N*00
,NonOilitthianAtildevitiNnettpdt. igrecipcit Aixt11tiaiortAftilairit:
Submission ckisokrohothmopotgopoes:*FitOt*brigIsrA#9:#7-0MIAIIIIIIMI0001.•04110.41*'FitAt2:oItalt.0.9.4041:0010t
PASPAIIIOCRFA50*PRIA4100 Responders JO$0240040.0 1k400404AlletIa**.!
•.•011aAttReitervocei*A0.41Iit0AiiIffert010.011:14.. 4goiiiRdefOifiattiettaty0(4001.61410dIgot •• • . •
clientReterence:shett
Supplies for,MrSt :Re000**RFAi9.6.4pOr :•410.0feifIt First Responders 9025#01.
363
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0014 .
*Ai enPURCHASE ORDER Page: 1
City of Huntington Beach
Q (714) 374-1569/ (714) 960-8878
Billing Inquiries:(714)374-1568 This number must
Please send invoices Attn:Account Payable appear on
P.O. Box 784 Packages and Invoices
Date: 12/03/2024 Huntington Beach,CA 92648
25056-OC
Branch/Plant: 10065403
Supplier: Ship To
BOUND TREE MEDICAL LLC CITY OF HB-FIRE
23537 NETWORK PL 2000 MAIN ST
CHICAGO IL 60673-1235 HUNTINGTON BEACH CA 92648-2702
Order Date: Delivery Date: Buyer: Freight: Terms:
12/03/024 06/30/2025 2%20 net 30
BLANKET PURCHASE ORDER THROUGH JUNE 30,20251ndividual purchase transactions will be limited to$5000.00 unless the
Finance Manager gives approval.The City reserves the right to cancel or revise this order at anytime by submitting written notice.Split
invoicing to avoid this limitation is not authorized.This purchase order is primarily used to obtain high usageitems or service and not to
be used for Capital purchases. No backorders will be permitted.This is a not to exceed amount. PER COUNCIL APPROVAL ITEM#
24-822;COUNCIL MEETING HELD ON 11/19/2024NTE$1,720,000.00(THREE YEAR TERM)
LINE QTY UOM UNIT PRICE EXTENDED PRICE
NUMBER DESCRIPTION/SUPPLIER ITEM ORDERED
1.000 Medical Supplies EA 0.00 573,333.00
Order Subtotal 573,333.00
Sales Tax 0.00
Total Order 573,333.00
TERMS AND CONDITIONS ON REVERSE �- )^ J'N" \
FORM A PART OF THIS ORDER /v"�
Serena Bubenheim, Principal Finance Analyst
City of Huntington Beach
Receive and File
jle CI rk
CITY OF HUNTINGTON BEACH
PURCHASE ORDER-STANDARD TERMS AND CONDITIONS
1. Issuance of this Purchase Order by City constitutes acceptance of Supplier's offer on the terms and conditions stated herein,unless expressly agreed in
writing by the City's Purchasing Division,and forms a'contract.
2. Suppliers shipment of goods,commencement of any work,or performance of any service shall constitute acceptance by Supplier of this order and all of
its terms and conditions. No additional terms or conditions stated by Supplier in acknowledging or otherwise accepting this order shall be binding upon the City
unless specifically accepted in writing by the City. No oral agreements shall be binding unless confirmed by a written revision to this Purchase Order
3. City's obligation to pay the sum herein stated for any one fiscal year shall be contingent upon the City Council appropriating the necessary funds. If the
City Council fails to appropriate the necessary funds for any fiscal year,then the Purchase Order shall terminate at no additional cost or obligation to City.
4. lime is of the essence. If at any time Supplier believes that goods, materials, equipment, supplies ("item"), labor or services will not be made as
scheduled, supplier shall immediately give written notice stating the cause of the delay to City. Deliveries must be prepaid. City will not accept COD
shipments.
5. City reserves the right at any time to make changes in drawings and specifications,in methods of shipment and packaging,and in place(s)of delivery. If
necessary,there will be an equitable adjustment in price and time of performance mutually satisfactory to Supplier and City;but any claim by Supplier for such
an adjustment must be made in writing within thirty(30)days after such change.
6. Supplier warrants that the items delivered and the work or services performed shall confirm to the specifications,drawings,samples or other description
specified by City and shall be fit and sufficient for the purpose intended,merchantable,of good materials and workmanship,in good working order and free
from defect or faulty workmanship for a period of at least ninety(90)days,after delivery. When defective items or faulty workmanship is discovered,Supplier
shall provide all labor, materials, parts and equipment to correct such defect or make such replacement at no expense to the City. Defective items not
meeting City's specifications shall be held for Supplier's instructions at Supplier's risk and;if Supplier so directs,will be returned at Supplier's expense.
7. Supplier hereby agrees to protect,defend,indemnify and hold harmless City,its officers,elected or appointed officials,employees,agents and volunteers
from and against any and all claims, damages, losses, expenses,judgments, demands and defense costs,(including,without limitation, costs and fees of
litigation of every nature or liability of any kind or nature)arising out of or in connection with Supplier's(or Supplier's subcontractors,if any)negligent(or alleged
negligent) performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by Supplier,its officers, agents or
employees except such loss or damage which was caused by the sole negligence or willful misconduct of City. City shall be reimbursed by Supplier for all costs
and attomey's fees incurred by City in enforcing this obligation. Supplier will conduct all defense at its sole cost and expense and the City shall approve
selection of Supplier's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits
do not act as limitation upon the amount of indemnification to be provided by the Supplier.(12/09)
8. City reserves the right to terminate this Purchase Order,or any part of it, at any time even though Supplier is not in default. On receipt of notice of
termination,Supplier shall,unless such notice otherwise directs,immediately discontinue all work on the Purchase Order and deliver,if and as directed,to City
all completed and partially completed items and work in process. This section shall not limit or affect the right of City to terminate this Purchase Order
immediately upon Supplier's breach.
9. City reserves the right to terminate this Purchase Order or any part of it and reject delivery of items if delivery is not made when and as specified. Supplier
shall be charged for any direct losses,but not any consequential damages,sustained by City by reason of such delay or failure,except losses caused by a
delay for reasons beyond Supplier's reasonable control. Direct losses shall include any costs to City in excess of the Purchase Order price of obtaining items or
services from other sources similar to those terminated or rejected.
10. Supplier shall not substitute items without written approval of the City Purchasing Agent or designee.
11. All license fees for City's use of patented or copyrighted items for items furnished under this Purchase Order shall be included in the Purchase Order price.
12. In cases where a price subject to escalation has been agreed upon,all claims for such price escalation must be received by City within sixty(60)days
after date of final shipment. The price escalation shall be shown as a separate item on the invoice. Unless an escalator clause has been shown as a specific
part of this Purchase Order,Supplier shall not be entitled to reimbursement for costs incurred due to escalation.
13. All goods and services provided shall comply with the current federal,state and local laws. Supplier shall defend,indemnify and hold harmless City,its
officials,employees and agents from any loss,claim,cause of action,liability,cost or expense,including but not limited to fines,penalties,corrective measures,
and attorney's fees,City may sustain by reason of Supplier's failure to comply.
14. Supplier shall keep confidential and not disclose or use in any way confidential business or technical information that the City may disclose in conjunction
with this Purchase Order or Supplier may learn as a result of entering City property to deliver items or services or to perform work hereunder.
15. The Supplier shall not sell,assign or transfer any obligations resulting from this Order without the specific written consent of the City's Purchasing Division.
16. City's remedies herein are cumulative and additional to any other remedies at law or in equity. The waiver of any breach of this Purchase Order shall not
be deemed a waiver of any other subsequent breach. City's failure to object to provisions contained in any communication from Supplier shall not be
deemed an acceptance of such provisions or a waiver of the provisions of this Purchase Order.
17. This Purchase Order shall not be amended, modified or rescinded, except by written agreement signed by the parties and expressly referring to this
Purchase Order.
18. Any indebtedness of Supplier to City may,at the City's option,be credited against amounts owing by City hereunder.
19. Supplier shall furnish further itemization and breakdown of the Purchase Order price when requested by City.
20. Supplier and its subcontractor(s)shall not discriminate against any person in the performance of this Purchase Order on the basis of race,religion,national
origin, color, age, sex, sexual orientation, AIDS, HIV status, handicap or disability, and shall comply with applicable federal and state equal employment
opportunity laws,ordinances,rules and regulations.
21. Supplier shall comply with all applicable federal,state,and local laws,rules,regulations and ordinances pertaining to the subject matter hereof,and shall
obtain all necessary licenses and permits related to the items,work or services.
22. Supplier,its employees,and agents shall be considered independent contractors and not employees or agents of City.
23. City's purchases are based on its actual needs and requirements: City is obligated to purchase those items and those quantities that City needs and
requires,regardless of any estimated quantities provided to the Supplier.
24. The issuance of this Purchase Order does not make Supplier the exclusive supplier of items or services that are the subject of this Purchase Order.
THE FOLLOWING ADDITIONAL CONDITIONS APPLY WHEN SUPPLIER IS TO PERFORM WORK ON THE PREMISES OF CITY.
25. If,during the work,Supplier allows any indebtedness or lien to accrue for labor,equipment or materials,which may become a claim against City,Supplier
shall immediately pay such claim or indebtedness or cause such lien to be dissolved and discharged by giving a bond and,in case of failure to do so,City may
withhold any money due to.Supplier until such claim,indebtedness or lien is paid or may apply such money toward the discharge thereof;or City may,at its
option,cancel this Purchase Order,take possession and control of the work,and complete the same or cause the same to be completed. Supplier shall pay
to City the difference between the Purchase Order price and the actual cost to City in completing or causing the work to be completed.
26. Supplier shall perform the work at Supplier's own risk until the same is fully completed and accepted and shall,in case of any accident,destruction or
injury to the work or items before final completion and acceptance,repair or replace the work or items so injured,damaged or destroyed,at Supplier's own
expense and to the satisfaction of City. When items are furnished by others for installation or erection by Supplier,Supplier shall receive,unload,store and
handle same at site and become responsible therefore,as though such items were being furnished by Supplier under the Purchase Order.
27. Insurance. Supplier shall comply with the requirements of City's current insurance resolution as to general liability, automobile liability, workers
compensation and any other product/property insurance requirements.
09-2194/Terms Conditions PO 09_30_10.doc
12/09