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Orange County Transit Authority - 2023-06-12 (2)
2000 Main Street, Huntington Beach,CA >; 92648 4111.1"14City of Huntington Beach --- - '`. APPROVED 7-0 AS AMENDED BY SUPPLEMENTAL COMMUNICATION File #: 23-1059 MEETING DATE: 12/19/2023 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Eric G. Parra, Interim City Manager VIA: Chau Vu, Director of Public Works PREPARED BY: Sarah Whitecotton, Management Aide Subject: Approve two-year service agreement for downtown shuttle service provider Circuit Transit, Inc. for a not to exceed amount of$1,535,426 Statement of Issue: The electric shuttle service, Circuit Transit, has been in place for two and a half years to lessen vehicle congestion in the downtown area. On June 26, 2023, City Council agreed to a general fund allocation of$175,000 to continue the Circuit shuttle service by amending their contract to allow for an additional six months through December 31, 2023. City Council also directed staff to seek grant funding to continue the service past December 31 without the need for further general fund support. Staff has secured this funding and is hereby presenting the Circuit contract and funding sources to continue the shuttle service for an additional two years. Financial Impact: The two-year contract is for a not-to-exceed amount of$1,535,426 and will be primarily funded through grants with the Orange County Transit Authority (OCTA) in the amount of$806,240 (Fund 1263) and the Air Quality Management District (AQMD) Mobile Source Air Pollution Reduction Committee (MSRC) in the amount of$279,186 (Fund 1291). The grants will be supplemented with State earmarks from Senator Dave Min's Office in the amount of$350,000 (Fund 1292) and In-Lieu Parking Fee funds in the amount of$100,000 (Fund 308). Recommended Action: lE A) Approve the two-year service contract with Circuit Transit, Inc. with a not-to-exceed amount of $1,535,426; and B) Approve a budget appropriation in the amount of$806,240 for the OCTA Project V grant funds into account 126390001.69505; and C) Grant the City Manager the authority to execute the cooperative agreement between the City of Huntington Beach and Orange County Transit Authority; and City of Huntington Beach Page 1 of 3 Printed on 3/17/2024 /, _ i •44.0e`/_ / _ powered by Legistarr" File #: 23-1059 MEETING DATE: 12/19/2023 D) Approve a budget appropriation in the amount of$100,000 from the In-Lieu Parking fund to 30885101.69505 Alternative Action(s): Do not approve the recommended actions, and direct staff accordingly. Analysis: Circuit Transit serves downtown residents, workers, and visitors by providing an alternative mobility option to travel throughout downtown and is available upon demand using Circuit's smartphone app. The current Circuit agreement is effective through December 31, 2023 with the agreement history below: Agreement Term Amount Original July 12, 2021 - December 12, 2021 $200,000 Amendment No. 1 December 13, 2021 -June 30, 2022 $120,000 Amendment No. 2 July 1, 2022 -June 30, 2023 $473,000 Amendment No. 3 July 1, 2023 -August 31, 2023 $15,000 Amendment No. 4 September 1, 2023 - December 31, 2023 $60,000 In an effort to continue the service without impact to the general fund, City Council directed staff to obtain alternate funding sources during the June 26, 2023 meeting. City staff is working towards the completion of grant funding agreements with the OCTA and AQMD's Mobile Source Air Pollution Reduction Committee. A condition of the new grant funding sources is obtaining current bids for the service. Staff issued a request for proposals for the downtown shuttle service in July 2023 with bids due in August 2023. Circuit Transit, Inc.'s proposal was rated by a panel as the most qualified firm; therefore, a contract was negotiated to include a term of 2 years and a not-to-exceed amount of$2,000,000. The new contract has a greater service area and additional electric vehicles (from 4 to 7) to provide a higher level of service and lower response time for calls in the service area. The OCTA grant cooperative agreement is currently being drafted by OCTA staff. City staff is in possession of a "Notice to Proceed" funding letter confirming their intention to award the $806,240 grant upon execution of the cooperative agreement. Staff requests permission to appropriate the funds based on the funding letter and permission be granted to the City Manager to execute the cooperative agreement between the City of Huntington Beach and OCTA. The AQMD/MSRC grant agreement is also being drafted by their staff.-City staff will bring the funding agreement back to council for approval and appropriation prior to the beginning of fiscal year 2024/25. Senator Min allocated $350,000 towards the Circuit Transit, Inc. program in the State of California for City of Huntington Beach Page 2 of 3 Printed on 3/17/2024 powered by Legistar'' File #: 23-1059 MEETING DATE: 12/19/2023 fiscal year 2023/24 budget, and City staff is working with the State to obtain the funding. If necessary, staff will return to council for the appropriation of the funds. Parking In-Lieu fees are collected as development occurs in the City's downtown area. Fees are used to create additional parking opportunities, such as valet, re-striping, shuttle, and trolley programs, or for construction of new parking facilities. Staff has identified these funds as an appropriate funding source for the Circuit Transit, Inc. service agreement and will supplement grant funds while awaiting further grant and state funding appropriations. The use of non-grant funding sources will be kept to a minimum, as the Circuit Transit, Inc. service agreement also includes a revenue sharing component. The City will be credited with 50% of the net advertising revenue as well as 80% of fare revenue on a monthly basis to offset overall costs. Environmental Status: This action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. Strategic Plan Goal: Non Applicable -Administrative Item For details, visit www.huntingtonbeachca.gov/strategicplan <http://www.huntingtonbeachca.gov/strategicplan>. Attachment(s): 1. Circuit Service Agreement 2. OCTA Funding Letter 3. MSRC Award Letter 4. Presentation City of Huntington Beach Page 3 of 3 Printed on 3/17/2024 powered by LegistarTTM City Council/ ACTION AGENDA December 19, 2023 Public Financing Authority Public Works 18. 23-1054 Accepted bid and authorized execution of a construction contract with PALP Inc. DBA Excel Paving Company in the amount of $4,398,952.10 for the Oak View Streetscape Improvement Project, CC-1689; and authorized 15% in contingency funds Recommended Action: A) Accept the lowest responsive and responsible bid submitted by PALP Inc. DBA Excel Paving Company in the amount of$4,398,952.10 (Base Bid +Alternate Bid Items (Schedule B)); and B) Authorize the Director of Public Works to approve up to a 15%contingency in potential construction change orders; and C) Authorize the Mayor and City Clerk to execute a construction contract with PALP Inc. DBA Excel Paving Company in a form approved by the City Attorney. Approved 7-0 19. 23-1060 Approved and accepted the public improvements, release the securities for, and accepted a Guarantee and Warranty Bond for the Huntington Gateway Phase II Industrial Project Recommended Action: A) Accept the improvements constructed and dedicated for public use with the Huntington Gateway Phase II Industrial Project, and instruct the City Clerk to record the Notice of Acceptance of Public Improvements(Attachment 2)with the Orange County Recorder; and, B) Accept Guarantee and Warranty Bond No. 800043002 (Attachment 3);the security furnished for guarantee and warranty of public improvements; and instruct the City Clerk to file the bond with the City Treasurer; and, C) Instruct the City Clerk to notify the developer, Huntington Gateway Industrial II, LLC, of this action, and the City Treasurer to notify the Surety, Atlantic Specialty Insurance Company, of this action. Approved 7-0 20. 23-1059 Approved two-year service agreement for downtown shuttle service provider Circuit Transit, Inc. for a not to exceed amount of $1,535,426 Recommended Action: A) Approve the two-year service contract with Circuit Transit, Inc. with a not-to-exceed amount of$1,535,426; and B) Approve a budget appropriation in the amount of$806,240 for the OCTA Project V grant funds into account 126390001.69505; and Page 7 of 10 City Council/ ACTION AGENDA December 19, 2023 Public Financing Authority C) Grant the City Manager the authority to execute the cooperative agreement between the City of Huntington Beach and Orange County Transit Authority; and D) Approve a budget appropriation in the amount of$100,000 from the In-Lieu Parking fund to 30885101.69505. Approved 7-0 as amended by Supplemental Communication PUBLIC HEARING 21. 23-994 CONTINUED TO A DATE UNCERTAIN the Bolsa Chica Senior Living Community Project -Adoption of Resolution No. 2023-51 approving General Plan Amendment No. 21-004; introduction of Ordinance No. 4305 approving Zoning Map Amendment No. 21-003; adoption of Resolution No. 2023-53 approving Zoning Text Amendment No. 22-005; adoption of Resolution No. 2023-52 certifying Environmental Impact Report(EIR) No. 21-004; and, consider appeals by Council Member Burns and Brian Thienes of the Planning Commission's approval of Conditional Use Permit No. 21-024 Recommended Action: A) Certify Final Environmental Impact Report No. 21 004 (Attachment No. 16) as B) Approve General Plan Amendment No. 21 004 and City Council Resolution No. 2023 51, "A Resolution of the City Council of the City of Huntington Beach Approving General C) Approve Zoning Map Amendment No. 21 003 and approve for introduction City Council Ordinance No. 4305,"An Ordinance of the City of Huntington Beach Amending the Generally Located on the Southwest Corner of Warner Avenue at Bolsa Chica Street from D) Approve Zoning Text Amendment No. 22 005 and City Council Resolution No. 2023 53, "A Resolution of the City Council of the City of Huntington Beach Adopting Zoning Text Amendment No. 22 005 by Creating the Bolsa Chica Senior Living Community Specific Permit No. 21 024-with findings and conditions of approval (Attachment No. 1). Approved 7-0 to continue the item to a date uncertain Page 8 of 10 1 1 1 COOPERATIVE AGREEMENT NO. C-4-2052 2 BETWEEN 3 ORANGE COUNTY TRANSPORTATION AUTHORITY 4 AND 5 CITY OF HUNTINGTON BEACH 6 FOR 7 HB RIDESHARE PILOT PROGRAM(PROJECT V COMMUNITY- BASED 8 TRANSITICIRCULATORS, PROJECT NO.20-HBCH-CBT-3960) 9 THIS COOPERATIVE AGREEMENT is effective this _12_ day of _June_ , 2023 10 ("Effective Date"), by and between the Orange County Transportation Authority, 550 South Main Street, 11 P.O. Box 14184, Orange, California 92863-1584, a public corporation of the State of California 12 (hereinafter referred to as "AUTHORITY" or "OCTA"), and the City of Huntington Beach, 2000 Main 13 Street, Huntington Beach, California 92648, a municipal corporation (hereinafter referred to as"CITY"), 14 each individually known as"PARTY,"and/or collectively known as"PARTIES." 15 RECITALS: 16 WHEREAS, the AUTHORITY's Board of Directors (Board) approved the Project V Community- 17 Based Transit/Circulator service; HB Southeast Rideshare Pilot Program (Project No. 20-HBCH-CBT- 18 3960), hereinafter referred to as "PROJECT," on April 13, 2020 and also authorized AUTHORITY to 19 develop and execute a Cooperative Agreement; 20 WHEREAS, AUTHORITY and CITY desire to enter into a Cooperative Agreement for the 21 PROJECT;and 22 WHEREAS, AUTHORITY's Board approved the Renewed Measure M2 Eligibility Guidelines- 23 Local Agency Preparation Manual on January 25, 2010 and subsequent amendments, most recently for 24 this Agreement on October 14, 2019; and 25 WHEREAS, AUTHORITY's Board authorized on January 25, 2021 the revision of the 26 Comprehensive Transportation Funding Programs (CTFP) Guideline requirements related to the Page 1of14 COOPERATIVE AGREEMENT NO. C-4-2052 PROJECT NO. 20-HBCH-CBT-3960 1 Project V program,which in response to the coronavirus pandemic and the need to update the program, 2 focused on modifications to program's minimum performance requirements, allowing for annual subsidy 3 escalation, and implementing recent internal audit recommendations; and 4 WHEREAS, AUTHORITY's Board authorized on January 25, 2021 AUTHORITY to negotiate, 5 execute, and amend as necessary all existing cooperative agreements for Project V Services in order to 6 implement the Project V program changes consistent with the direction provided by AUTHORITY's Board 7 on January 25, 2021; and 8 WHEREAS, AUTHORITY's Board authorized changes to PROJECT and Agreement through 9 September 2020, March 2021, and March 2023 semi-annual review, approval actions approved 10 December 14, 2020, June 14, 2021, and June 12, 2023 respectively, in response to coronavirus related 11 impacts; and 12 WHEREAS, AUTHORITY's Board authorized on June 12, 2023 and reaffirmed on 13 December 11, 2023 a modification to the PROJECT scope of work due to unique circumstances driven 14 by the significant impacts of the coronavirus pandemic, which allows CITY to use Project V grant funds 15 to extend and expand a different pilot that provides similar benefits in the same general vicinity of the 16 initial service area, but covering the southwest area of CITY,westerly of Beach Boulevard; and 17 WHEREAS, CITY received a grant through the Mobile Source Air Pollution Reduction Review 18 Committee (MSRC)for this PROJECT and CITY has indicated that these funds will be used to support 19 the PROJECT, and AUTHORITY and CITY must ensure M2 funds will not supplant other funds; and 20 WHEREAS, AUTHORITY and CITY desire to enter into a Cooperative Agreement to define the • 21 roles and responsibilities related to funding between AUTHORITY and CITY for operating subsidy funds 22 for community-based transit services for the PROJECT in accordance with Exhibit A entitled "Scope of 23 Work,"herein referred to as Exhibit A; and 24 WHEREAS, AUTHORITY and CITY agree that M2 funding is subject to CITY annually fulfilling 25 M2 eligibility requirements; and 26 WHEREAS, AUTHORITY and CITY agree that PROJECT must adhere to the 2020 Project Page2of14 . 1 . . . 1 COCiotkAtiVE A.dkteRite.Nt NOV.'044662 ' I : .. :•• F.R.Q...4FAT:AP, a 074NcWP.,a17496,o, • , .. 1 i otidelitie :aid updates made in,jatidaq of 2021, except wherciappolfto instruction is prOVide(;Ithrough ,1 1: this 001OperafiVeAgitearnatit:arid • g . - , . . 3 , W,, HEREA,, _ S,CITTWill batty:oat of has darned out Ooinpetitive OroOoreMant to contract dire-0k 4 ' With SaniiCe provider to operate ()..aCt:end 6 WHEiREAt,CITY service IS open:W.1ft pubic,antigfayo-OcessiOrefOr personsWth cliaah.iiites) in o Ornpitande with the.Attieriotite With bisabifitieS AO ODA);,and 1 : WHEREAS, AUTH01111TY hat,agreed lo provide PrOlect:V nding in:the t moat*not,toi.exoted A : Oight Hondred Six ThOdeand,Twit:HdtidrAd!Fdrty,'0-Pitail;10.800Z.40,00:.p.f wIliotTAWTHORITY and CITY ! 1 agree the initial marketing to,Oe provided by AUTH.PRITria Twelve Thwaanci coilara:($.12A/Q04%and 1. . -.1 it the anneal operating subsidy to.be provided will to in an amount,notto.e,Sc.ead',Seven',Hundred.rkiinett• i 11 !. Foor ThoPeanCtk Two Hundred fdftY.Dollars($79414440),consistent with Exhibit B v00100"Huntington I ' :.[ 12 1 i Beach RideStiere Pilot Program Funding Take, Wain referred as Exhibit ft:and . . :k WHEREAS,:'CITY has agreed tcyptnyide a minimum match Weed on a percentage Of which Onets • ,•1 1411,1 are estimated to• 12g. twenty percent :P'.0%)., of at least Three Thousand Dollars ($.4,9MPQ) for :Offal . 14 1 marketing match and at least .Four r:Hundred Sixteen11100,100„,, • lx,Hundred Eighty-Sixty Dollars IS (141Sgas40-1 fotoperatino matoit, consistent With 1EXhiiiit ai and [ . IT -,;, WHEREAS,this Cooperative Agreement defines the.specitioterM ParVitigne,irOrea and ifining ta , M409nainiiittea:i4atnteett AUTROAIIY and CITY for pRO4aCT;.and • 1 . tg! 1 INHERgA4, 2017ryi% Council approved this 'Cooperative Agreement on this I.1.7day- of 2a i 2vs- ..,:;Peee'hei:::'-bi, zo, '023 `and :.„. ...„._ .. .,, ..... „,.,, :21 - NOW,117.1g.REFORE it is mutually understood and agree ci by AUTHORITY and CITY as fdilowat :L ARTICE1. ME OPATV COPLTECOERIE AGEE RIVIEW „..,. .., .. . . „ ... .,., . . . 23, ( A. This Coo paratiVeAgraarnent.including any attachments inddrpPrAtad herein rand made , . 24, aPpllidahle by 170fPrOOOE 0900440*, :the OtTIO(Otg and :04400 atatethent 'of the teifit(A) and : 26. j', condition(s)idfthie Cooperative Agreement between AUTHORITY and otTs?and it54PAre040P,all prior 12S represantations, iunderStaiidinge,t no tommarileatioris on the terms of.the Cooperative Agreement ' . I. ?Fi8g4rOr14 :. .' COOPERATIVE AGREEMENT NO. C-4-2052 PROJECT NO. 20-HBCH-CBT-3960 1 The invalidity in whole or in part of any term or condition of this Cooperative Agreement 2 shall not affect the validity of other term(s) or condition(s) of this Cooperative Agreement. The above 3 referenced Recitals are true and correct and,are incorporated by reference herein. 4 B. AUTHORITY's failure to insist on any instance(s)of CITY's performance of any term(s) 5 or condition(s) of this Cooperative Agreement shall not be construed as a waiver or relinquishment of 6 AUTHORITY's right to such performance or to future performance of such term(s) or condition(s), and 7 CITY's obligation in respect thereto shall continue in full force and effect. Changes to any portion of 8 this Cooperative Agreement, shall not be binding upon AUTHORITY except when specifically 9 confirmed in writing by an authorized representative of AUTHORITY by way of a written amendment 10 to this Cooperative Agreement and issued in accordance with the provisions of this Cooperative 11 Agreement. 12 C. CITY's failure to insist on any instance(s) of AUTHORITY's performance of any term(s) 13 or condition(s) of this Cooperative Agreement shall not be construed as a waiver or relinquishment of 14 CITY's right to such performance or to future performance of such term(s) or condition(s), and 15 AUTHORITY's obligation in respect thereto shall continue in full force and effect. Changes to any 16 portion of this Cooperative Agreement shall not be binding upon CITY except when specifically 17 confirmed in writing by an authorized representative of CITY by way of a written amendment to this 18 Cooperative Agreement and issued in accordance with the provisions of this Cooperative Agreement. 19 ARTICLE 2. SCOPE OF COOPERATIVE AGREEMENT 20 This Cooperative Agreement specifies the roles and responsibilities of both AUTHORITY and 21 CITY as they pertain to the subjects and PROJECT addressed herein. Both AUTHORITY and CITY agree 22 that each will cooperate and coordinate with the other in all activities covered by this Cooperative 23 Agreement and any other supplemental Cooperative Agreements, including Letter Agreements, which 24 may be required to facilitate purposes thereof. 25 ARTICLE 3. RESPONSIBILITES OF AUTHORITY 26 AUTHORITY agrees to the following responsibilities for PROJECT: Page 4 of 14 • COOPERATIVE AGREEMENT NO. C-4-2052 PROJECT NO. 20-HBCH-CBT-3960 1 A. Within sixty(60) days of receipt of acceptable invoice, to reimburse CITY costs based on 2 actual operating costs incurred. All invoices for operating the PROJECT combined are not-to-exceed 3 Eight Hundred Six Thousand Two Hundred Forty Dollars ($806,240.00), consistent with Exhibit B. The 4 operating subsidy will be net of fares and no more than Ten Dollars and Sixty-Two Cents ($10.62) per 5 boarding for fiscal year (FY) 2023-24, Ten Dollars and Eighty-One Cents ($10.81)for FY 2024-25 and 6 Eleven Dollars and One Cent($11.01)for FY 2025-26, consistent with Exhibit B, or eighty percent(80%) 7 of operations and maintenance(O&M) costs;whichever is lower. 8 B. AUTHORITY will withhold final payment for Year 2 of Project V funded service until CITY 9 provides confirmation that it used the MSRC grant of Two Hundred Seventy-Nine Thousand, One 10 Hundred Eighty-Six Dollars($279,186.00)in its entirety.The MSRC grant may be used to meet the match 11 requirement. 12 C. AUTHORITY shall reimburse PROJECT funding for eighty percent (80%) of initial 13 marketing costs in the amount up to and not-to-exceed Twelve Thousand Dollars($12,000.00),consistent 14 with Exhibit B. These funds are not considered O&M and are not subject to the per boarding limitation 15 maximum subsidy. 16 D. Funding will be provided in accordance with the Board-approved Project V guidelines and 17 in accordance with the provisions of this Agreement. AUTHORITY will also review CITY's project 18 operating statistics and provide regular updates to the Board on service performance. 19 E. Upon the service's cost per boarding exceeding twice the per boarding subsidy or 20 exceeding Twenty-One Dollars and Twenty-Four Cents ($21.24) for FY 2023-24, Twenty-One Dollars 21 and Sixty-Three Cents ($21.63) for FY 2024-25 and Twenty-Two Dollars and Three Cents ($22.03) for 22 FY 2025-26 (consistent with rates as identified in Exhibit B), AUTHORITY will provide written notice to 23 CITY of this determination. CITY will be required to disclose this finding and any other relevant operating 24 data to the CITY council and request a CITY council response to continue, restructure, or cancel the 25 service, all within sixty (60) days of receipt of notice. AUTHORITY will also assist CITY to continue, 26 restructure, or cancel the service,depending on city council response. CITY council's final determination Page 5 of 14 COOPERATIVE AGREEMENT NO. C-4-2052 PROJECT NO. 20-HBCH-CBT-3960 1 is expected to be made via city council action and reported back to AUTHORITY within Forty-five (45) 2 days of CITY council action. 3 F. AUTHORITY will provide M2 (OC GO) logos upon request,which may include decals for 4 vehicles and digital artwork for marketing and publication purposes. CITY shall coordinate with OCTA 5 regarding the sizing, placement, and famishing of decals. 6 ARTICLE 4. RESPONSIBILITIES OF CITY 7 CITY agrees to the following responsibilities for PROJECT: 8 A. To provide transit or community shuttle service consistent with the project scope identified 9 in Exhibit A for a two (2)-year period. 10 B. To provide eligible local match funds at a minimum of twenty percent (20%) of Initial 11 Marketing Costs and a minimum of twenty percent (20%) of O&M costs (less fares collected) required 12 after AUTHORITY has paid the per boarding subsidy (inflated annually consistent with Exhibit B), 13 whichever O&M match contribution is greater, in accordance with Exhibit B. 14 C. To provide confirmation of the use of the MSRC grant of Two Hundred Seventy-Nine 15 Thousand, One Hundred Eighty-Six Dollars ($279,186.00) or other non-Measure M/non-OCTA fund 16 source of equivalent value, prior to receiving final payment. MSRC funds may be used to meet the twenty 17 percent(20%) match requirement for PROJECT and CITY may also provide overmatch. 18 D. If CITY receives operating or marketing subsidy for PROJECT from any other 19 non-AUTHORITY source, including fares, CITY will not invoice AUTHORITY for the amount received 20 from the other non-AUTHORITY source(s). 21 E. CITY will submit PROJECT reports to AUTHORITY using Exhibit C, entitled "OCTA - 22 Project V Quarterly Report," herein referred to as Exhibit C, and shall provide to AUTHORITY, 23 geographical data regarding the rideshares service area and passenger trips to fulfill the reporting 24 requirements identified in Exhibit C, and including but not limited total monthly O&M costs, hours of 25 service, total boardings (rides), average number of boardings (rides) per hour of service, and cost per 26 boarding (ride) broken down by each month for the reporting quarter. Customer satisfaction may be Page6of14 } COOPERATIVE AGREEMENT NO. C-4-2052 PROJECT NO. 20-HBCH-CBT-3960 1 reported in aggregate for a given quarterly reporting period. However, customer satisfaction surveys 2 need to be conducted at minimum once a year. 3 F. CITY will invoice AUTHORITY not more frequently than quarterly to receive 4 reimbursement consistent with ARTICLE 5. REQUEST FOR REIMBURSEMENT. Furthermore, CITY 5 shall provide separate and distinct cost accounting for all Project V funded services and include and 6 identify any non-AUTHORITY funds or grant revenues, including fares, received along with any 7 requirements associated with external fund sources for the PROJECT to confirm AUTHORITY's share 8 and local match rates.A Sample Invoice Breakdown Template is provided as Exhibit D entitled"Invoice 9 Breakdown Template 20-HBCH-CBT-3960," herein referred to as Exhibit D. 10 G. CITY's Project V service shall meet the following minimum performance standard of 11 providing service at a cost of no more than twice the per boarding subsidy. Upon the service's cost per 12 boarding exceeding Twenty-One Dollars and Twenty-Four Cents ($21.24)for FY 2023-24, Twenty-One 13 Dollars and Sixty-Three Cents ($21.63) for FY 2024-25, and Twenty-Two Dollars and Three Cents 14 ($22.03)for FY 2025-26, consistent with rates as identified in Exhibit B, AUTHORITY will provide written 15 notice to the CITY of this determination. CITY will be required to disclose this finding and any other _ 16 relevant operating data to the CITY council within sixty (60) days of receipt of notice in order for CITY 17 council to determine if it wishes to continue, restructure, or cancel the service. The CITY council's final 18 determination shall be made via CITY council action and reported back to AUTHORITY within forty-five 19 (45)days of CITY council action. 20 H. CITY shall invoice AUTHORITY within ninety (90) days following close of a quarterly 21 service period to receive reimbursement in accordance with Exhibit B. 22 I. CITY acknowledges that the final payment for the Project V funded services shall not be 23 provided until the CITY confirms use of non-Measure M2 or other non-AUTHORITY funding of Two 24 Hundred Seventy-Nine Thousand, One Hundred Eighty-Six dollars($279,186.00) in order to ensure that 25 Measure M2 is not supplanting the MSRC grant and to confirm MSRC grant received by the CITY. If 26 confirmation is not provided within nine(9) months of the receipt of the final reimbursement request,the Page7of14 • • COOPERATIVE AGREEMENT NO. C-4-2052 PROJECT NO. 20-HBCH-CBT-3960 1 funding requested for Year 2 of service shall be cancelled and/or must be returned to the AUTHORITY, 2 if payment was made for any reason. 3 J. CITY is required to coordinate and seek approval from AUTHORITY regarding any 4 changes to project scope in Exhibit A. If service substantially deviates from the scope identified in 5 Exhibit A,without AUTHORITY approval,the project may not be reimbursed. 6 K. CITY shall be responsible for providing ample notification to its customers at a minimum 7 of fourteen(14)calendar days prior to any significant service changes and/or service cancellation. 8 L. CITY may be required to submit an ADA Service Plan to AUTHORITY for review and shall 9 ensure service meets ADA requirements. _ • 10 M. CITY shall develop surveys or methods to measure customer satisfaction at least once a 11 year based upon local service objectives.These surveys or other method should be conducted such that 12 performance data is recorded and reported on to AUTHORITY through Exhibit C; and shall include a plan 13 to improve service, if customer satisfaction is found to be below the CITY's service objectives. 14 N. If applicable, CITY shall develop methods to measure on-time or timely performance 15 based upon local service objectives.These methods should be implemented such that performance data 16 is recorded at least once a year and reported on to AUTHORITY through Exhibit C; and shall include a 17 plan to improve service if on-time performance is found to be below the CITY's service objectives. 18 ARTICLE 5. REQUEST FOR REIMBURSEMENT 19 A. CITY shall prepare and submit invoices to AUTHORITY to request reimbursement for 20 eligible marketing and operating costs,quarterly when service is active, consistent with CTFP Guidelines _ 21 specifically pertaining to Project V, and not to exceed a total of Eight Hundred Six Thousand, Two 22 Hundred Forty Dollars($806,240.00), consistent with Exhibit B. 23 B. Within ninety (90) days following a quarterly service period, CITY shall invoice 24 AUTHORITY in accordance with Exhibit D to receive reimbursement. CITY's invoice shall include 25 allowable PROJECT costs incurred and paid for by CITY consistent with the PROJECT's Scope of Work, 26 as well as funding match and per ride subsidy as noted in Exhibit B. Invoice shall also include supporting Page 8 of 14 COOPERATIVE AGREEMENT NO. C-4-2052 PROJECT NO. 20-HBCH-CBT-3960 1 documentation as required to verify costs. Invoices submitted by CITY shall be signed by an authorized 2 agent who can duly certify the accuracy of the included information.Advance payments by AUTHORITY 3 are not allowed. 4 C. The invoice must be submitted on CITY's letterhead. 5 D. The invoice shall be submitted by CITY and in duplicate to AUTHORITY's Accounts 6 Payable Office. Each invoice shall include the following information: 7 1. Cooperative Agreement Number C-4-2052 and Project Number 20-HBCH-CBT-3960 8 2. The total PROJECT expenditures including AUTHORITY's match percent and 9 amount to be reimbursed shall not exceed eighty percent(80%)of Initial Marketing cost and not to exceed 10 eighty percent (80%) of net O&M costs or the per ride subsidy (less fares), whichever is less for O&M 11 and consistent with Exhibit B and Article 3, Paragraph A. CITY may opt at its discretion, to invoice and 12 be reimbursed at a rate lower than the amount specified above. In addition, if CITY receives operating 13 subsidy from any other non-AUTHORITY source, CITY will not invoice AUTHORITY for the amount 14 received from the other non-AUTHORITY source(s). Supporting documentation for all expenses must be 15 provided, including invoices. 16 3. Adequate detail describing all work completed. 17 4. Documentation providing evidence that the contractor(s), including service 18 provider/operator, has been paid by CITY. 19 5. Each invoice for O&M subsidy will include the following operating statistics for the 20 quarterly invoicing period and for the FY (July 1 through June 30) to date: revenue vehicle hours, total 21 boardings, boardings per revenue vehicle hour, operating costs, net operating costs (costs less fares), 22 reimbursement per net operating costs, reimbursement per boarding, and cost per boarding. 23 6. Such other information as requested by AUTHORITY. 24 E. CITY shall submit final invoice no later than one hundred eighty (180) days after 25 completion of PROJECT. 26 / Page9of14 COOPERATIVE AGREEMENT NO.C-4-2052 PROJECT NO. 20-HBCH-CBT-3960 1 ARTICLE 6. DELEGATED AUTHORITY 2 The actions required to be taken by CITY in the implementation of this Cooperative Agreement 3 are delegated to its Director of Public Works, or his/her designee, and the actions required to be taken by 4 AUTHORITY in the implementation of this Cooperative Agreement are delegated to AUTHORITY's Chief 5 Executive Officer or his designee. 6 ARTICLE 7. AUDIT AND INSPECTION 7 AUTHORITY and CITY shall maintain a complete set of records in accordance with generally 8 accepted accounting principles. Upon reasonable notice, CITY shall permit the authorized 9 representatives of the AUTHORITY to inspect and audit all work, materials, payroll, books, accounts, and 10 other data and records of CITY for a period of five(5)years after final payment, or completion of audit by 11 AUTHORITY, or after final payment of debt service,whichever is longer. For purposes of audit,the date 12 of completion of this Cooperative Agreement shall be the date of AUTHORITY's payment of CITY's final 13 billing under this Cooperative Agreement.AUTHORITY shall have the right to reproduce any such books, 14 records, and accounts. The above provision with respect to audits shall extend to and/or be included in 15 contracts with CITY's contractor(s). 16 ARTICLE 8. MUTUAL INDEMNIFICATION 17 A. To the fullest extent permitted by law,CITY shall defend(at CITY's sole cost and expense 18 with legal counsel reasonably acceptable to AUTHORITY), indemnify, protect, and hold harmless 19 AUTHORITY, its officers, directors, employees, and agents (collectively the"Indemnified Parties"), from 20 and against any and all liabilities, actions, suits, claims, demands, losses, costs, judgments, arbitration 21 awards, settlements, damages, demands, orders, penalties, and expenses including legal costs and 22 attorney fees(collectively"Claims"), including but not limited to Claims arising from injuries to or death of 23 persons(CITY's employees included),for damage to property,including property owned by AUTHORITY, • 24 or from any violation of any federal,state,or local law or ordinance, alleged to be caused by the negligent 25 acts, omissions or willful misconduct of CITY, its officers, directors, employees or agents in connection 26 with or arising out of the performance of this Cooperative Agreement. Page 10 of 14 COOPERATIVE AGREEMENT NO. C-4-2052 PROJECT NO. 20-HBCH-CBT-3960 1 B. To the fullest extent permitted by law, AUTHORITY shall defend (at AUTHORITY's sole 2 cost and expense with legal counsel reasonably acceptable to CITY), indemnify, protect, and hold 3 harmless CITY, its officers,directors,employees,and agents(collectively the"Indemnified Parties"),from 4 and against any and all liabilities, actions, suits, claims, demands, losses, costs,judgments, arbitration 5 awards, settlements, damages, demands, orders, penalties, and expenses including legal costs and 6 attorney fees(collectively"Claims"), including but not limited to Claims arising from injuries to or death of 7 persons(AUTHORITY's employees included),for damage to property,including property owned by CITY, 8 or from any violation of any federal,state,or local law or ordinance, alleged to be caused by the negligent 9 acts, omissions or willful misconduct of AUTHORITY, its officers, directors, employees or agents in 10 connection with or arising out of the performance of this Cooperative Agreement. 11 C. The indemnification and defense obligations of this Cooperative Agreement shall survive 12 its expiration or termination. 13 ARTICLE 9. ADDITIONAL PROVISIONS: 14 PARTIES agree to the following mutual responsibilities: 15 A. Term of Cooperative Agreement:This Cooperative Agreement shall continue in full force 16 and effect from the effective date until June 30, 2027, unless otherwise terminated as provided in this 17 Article. This Cooperative Agreement may only be extended upon mutual consent by both PARTIES. 18 B. Termination: In the event either PARTY defaults in the performance of their obligations 19 under this Agreement or breaches any of the provisions of this Agreement, the non-defaulting PARTY 20 shall have the option to terminate this Agreement upon sixty(60)calendar days'prior written notice to the 21 other PARTY. 22 C. Termination for Convenience: Either PARTY may terminate this Cooperative Agreement 23 for its convenience by providing sixty (60) days' prior written notice of its intent to terminate for 24 convenience to the other PARTY. 25 D. Amendments: This Cooperative Agreement may be amended in writing at any time by 26 the mutual consent of all PARTIES. No amendment shall have any force or effect unless executed in } Page 11of14 1 COOPERATIVE AGREEMENT NO.C-4-2052 PROJECT NO. 20-HBCH-CBT-3960 1 writing by all PARTIES. 2 E. PARTIES shall comply with all applicable federal, state, and local laws, statues, 3 ordinances, and regulations of any governmental authority having jurisdiction over the PROJECT. 4 F. Legal Authority: PARTIES hereto consent that they are authorized to execute this 5 Cooperative Agreement on behalf of said PARTIES and that, by so executing this Cooperative 6 Agreement, the parties hereto are formally bound to the provisions of this Cooperative Agreement. r ' 7 G. Severability: If any term, provision, covenant or condition of this Cooperative Agreement 8 is held to be invalid,void or otherwise unenforceable,to any extent,by any court of competent jurisdiction, 9 the remainder of this Cooperative Agreement shall not be affected thereby, and each term, provision, 10 covenant or condition of this Cooperative Agreement shall be valid and enforceable to the fullest extent 11 permitted by law. 12 H. Counterparts of Cooperative Agreement:This Cooperative Agreement may be executed 13 and delivered in any number of counterparts, each of which, when executed and delivered shall be 14 deemed an original and all of which together shall constitute the same Cooperative Agreement. Facsimile 15 signatures will be permitted. 16 I. Force Maieure: Each of the PARTIES shall be excused from performing its obligations 17 under this Cooperative Agreement during the time and to the extent that it is prevented from performing 18 by an unforeseeable cause beyond its control, including but not limited to; any incidence of fire, flood; 19 - acts of God; commandeering of material, products, plants or facilities by the federal, state or local 20 government; national fuel shortage; or a material act or omission by the other PARTY;when satisfactory 21 evidence of such cause is presented to the other PARTY, and provided further that such nonperformance 22 is unforeseeable, beyond control and is not due to the fault or negligence of the PARTY not performing. 23 J. Assignment: Neither this Cooperative Agreement, nor any of the PARTIES' rights, 24 obligations, duties, or authority hereunder may be assigned in whole or in part by any party without the 25 prior written consent of the other parties in their sole and absolute discretion. Any such attempt of 26 assignment shall be deemed void and of no force and effect. Consent to one assignment shall not be Page 12 of 14 COOPERATIVE AGREEMENT NO. C-4-2052 PROJECT NO.20-HBCH-CBT-3960 1 deemed consent to any subsequent assignment, nor the waiver of any right to consent to such 2 subsequent assignment. 3 K. Governing Law: The laws of the State of California and applicable local and federal law , 4 regulations and guidelines shall govern this Cooperative Agreement. 5 L. Litigation fees: Should litigation arise out of this Cooperative Agreement for the 6 performance thereof,the court shall award costs and expenses,including attorney's fees,to the prevailing } 7 party. 8 M. Notices: Any notices, requests, or demands made between the parties pursuant to this 9 Cooperative Agreement are to be directed as follows: 10 Y - 13!iy Y `t ,a C3h S: 3R�r 0 , ,r� S 4 4Y.. t G l -.L\4 '1 T. C . Q CITY x �� T L�v� 3 a .. 1 3,�riiUI7Y'1't.^ �h t # 1., -F �� ���kf �' .. d 'r 1p ss `1v \� v Sxw w:t a`�. 11 City of Huntington Beach Orange County Transportation Authority 12 2000 Main Street 550 South Main Street 13 P. O. Box 14184 14 Huntington Beach, California 92648 Orange, California 92863-1584 15 Attention: Chau Vu Attention: Rhea Aninzo 16 Director of Public Works Associate Contract Administrator 17 Tel: (714) 536-5431 Tel: (714)560-5650 18 E-mail: chau.vuO,surfcity-hb.orq E-mail: raninzoe,octa.net 19 With a copy that shall not constitute Notice to: 20 Cc: Charvalen Alacar 21 Section Manager, Measure M Local 22 Programs 23 calacara.octa.net 24 25 N. Successors and Assigns: The provisions of this Cooperative Agreement shall bind and 26 inure to the benefit of each of the PARTIES hereto,and all successors or assigns of the PARTIES hereto. Page 13 of 14 4: CpoPERATIVE AGREEMENT,N(I:0+2052 PROXPIT No :40100+031'496.0. ' 1 I., I •[ 'This Copet*tive,A9tottipnt shall 1*.tnadelefficliVe:..potti,6)(edutioitt by both poeitit. :2 i IN WITNESS INHEREO, the patt16s. hareti) haVei caused ih4 Cooperative Agreametit • ' i 0 Ng', 0-442052#11.0.0,0ke04te4!clottioOote iii*:;t4ove wilittk 4 CrrY OF HUNTINOVN BEACH eittAtOt OWN-TY TRANSPOkrATION 5 ! ) AUTHORITY 7: 7 ,.,"' ,' • , 1, .:..-• ' , .- ,'.':',.: Pad-rd4 E,latursetv , 4: , ',1$.y ..1•T•::T.H....-7:::.,:.-,,, ,_ :........„,iii...1.1':2 Eir.:.Da.rrellE.Johnson(Nov9,2024 1421 PST) ' I . , , 7 t. Elie G. Parra Dwell:E..Johnson , .. .... .... .. ,.. friterku City Manager Chief Executive,0ffloar 4 0: . ATTEST; - ,-. .AFPROVWASIO FORM .,: By • - e.„ ii‘Ce.:: James,DOoki",2024 • Y . By . ,. .. . .. . . .. .... .-. ._ . . - . ), Robin Estaniscaa James NI., Portil City Cie}lit GeperolCouriset IS ' 14 I APPROVED:' ' I R '.:,.. APPROVAL RECOMMENDED0 , , Ida Nloi-tazavi , 15 11! Dy:.. - • ..„,.„ ,, ,. _,,. . ,,,....,,....-- . --. . ........ „ By:,Kio Mar tuzavi(Nov 4,202412:42 PST),, . _ . . ,. . .. ,.. ...................., ...... .. , . . .. .,.... ,. — . , 10 'i 1 ,'' .';thee(E. Gates, , t.''' Ka Morta740v! i i ,,::.' ;City Att-dritey Eicoaftivonited.ori Planning 11''!i r -' • ' . r f. , •. w . 14'; T) . ,1 . - . 4;1 Age. . ir tk? --...,:l g40014:014 . 1 , 4 ,.. ., f COOPERATIVE AGREEMENT NO. C-4-2052 PROJECT NO.20-HBCH-CBT-3960 EXHIBIT A SCOPE OF WORK HUNTINGTON BEACH RIDESHARE PILOT PROGRAM PROJECT SUMMARY The Huntington Beach Rideshare Pilot Program is a pilot ride-share service that is expected to operate 365 days a year (contingent upon cost of operations) and for a total of two (2) years. The hours of operation are planned as follows: Monday-Thursday: 12pm-9pm; Friday-Saturday: 10am-lOpm; and Sunday: 10am-9pm.These operating hours are subject to change depending on budget and demand. For example, hours are reduced during the winter when demand is lower.This adjustment as well as other minor adjustments shall be proposed or made based on the program's results. The rideshare service shall close a gap in existing bus service particularly from north to south between Orange County Transportation Authority(OCTA) routes 178 and 1, providing reduced cost, shared rides within the downtown area(between Pacific Coast Highway(PCH)and Main Street). The City of Huntington Beach (City) shall hire an on-demand service provider through a competitive process.The vendor shall provide detailed ridership data that will allow the City and OCTA to monitor the number of individuals using the program and distances travelled,as well as any other information required - for reporting, reimbursement, and evaluation purposes. City shall be responsible for monitoring and controlling program costs through potential demand management strategies and for providing all required American with Disabilities Act(ADA)comparable services. The Rldeshare Pilot generates revenue from advertising and ride fares. Ride fares are kept affordable to encourage program participation and use of shuttle service. Additional operating parameters of the app and pilot program service include,but are not be limited to: 1. Riders may have the option to hail down one of the vehicles on the street,if safe to do so, or request a ride through an app on their smartphone,or through a call center for those who don't have access to cell phones. 2. Riders can be picked up and dropped off at any location within the designated service area. See "Project Location/Service Area" section for map. There are not any designated passenger pickup or drop-off locations. 3. The City shall initially charge Two Dollars($2.00) per person with a cap at Six Dollars($6.00)a ride so it is expected that the fourth and fifth passengers ride for free. 4. Return trips shall operate as described in bullets 1 and 2 above. Customer(s) shall depart from an address within the designated service area and arrive at at an address within the specified program area. 5. Any rider under the age of eighteen(18)may be required to be accompanied by an adult. 1 • COOPERATIVE AGREEMENT NO.C-4-2052 PROJECT NO.20-HBCH-CBT-3960 EXHIBIT A 6. The City shall provide a call-in service for individuals without smart-phones and for those requiring ADA equivalent services. 7. Local match(noted as AB2776 In application but other local non M2 funds Including the Mobile Source Air Pollution Reduction Review Committee[MSRC]grant may be used). Fares shall not be included in the required M2 program match but may be used to meet other match requirements for other programs, if allowable under those programs. As the City will be outsourcing for the administration and operations of the on-demand service, maintenance(and maintenance facilities) shall not be needed by the City. Maintenance of vehicles shall be performed by the vendor at the vendor or independent operator's expense. In addition, the service provider shall have a pool of on-demand vehicles and drivers available in the event of vehicle breakdowns. PROJECT LOCATION/SERVICE AREA The proposed service area is provided in "Attachment A to Exhibit A—Service Area Maps"which includes a satellite view and road map view for reference. The designated service areas are shown in the shaded regions labeled "Existing Service Area" and "Expanded Service Area." In the satellite view, the service area includes the shaded sections within the yellow and purple borders. In the road map view, the service area includes the shaded red and blue sections. 2 COOPERATIVE AGREEMENT NO. C-4-2052 PROJECT NO. 20-HBCH-CBT-3960 EXHIBIT A Huntington Beach Circuit Ride Share Program ATTACHMENT A I/01.0T.Y4 ro �/0:- - ti�� .' ,s.s.:.:_,,:Q1 Attachment to Exhibit A - Service Area Maps =�CoUr;,., ;�;L� Satellite View '1�R. F .� 1 ? -•i ,_I :+aye i . nac�a " F. v r 1:- i ... .r � _ - _... i3 '.Y tea. + a; t a, a —7 . 4 °F y Y f S 9 1 6 rs 7 A' '�' - L `%a 9 is +�,� IIr Pt L ♦ � r 4 1 'i4.1. . 'iC"FyC* 4'._ :•44-• ,i '1/ jp StS A,aTh}s - _ 1 }yam 'At 4Y ,4 ' ° W 1 iF . 5 .- fir' s ,. al t ..r!. p!, R L a'f Sb F ,. i i ts. Za13 :I �•* -te"}' } .1 . a . s . 113 a � � - -iliitib41.. ► LEGEND Clean Existing Service Area Transportation FundingExpanded Service Area from the MSRC COOPERATIVE AGREEMENT NO. C-4-2052 PROJECT NO. 20-HBCH-CBT-3960 EXHIBIT A Huntington Beach Circuit Ride Share Program ATTACHMENT A /�,,,,I rt w,yTiNCro; - Q t i =_ ° tRoad Map View -.coital ,,,,, } 1 ' r -- VA/A, ( 1 &Markfttttng -"Pe', 1 _'�t..J burr uty { '. Q ..; hgtnn 4 �u �, _ f � + F a 7 Al { i u. t ery 1 r M 4 I jr \ ' .t ) j 1 v walgr a -.,i .rt . I SeacHff l 1 l union Ave :::::(. � Country Ctutt j�� xxa '5r Ak� a �' ;..', F lJndnr�ton Beach i \d ' ,, - - [3mard&t3rr_w:` lir ,ate t ,•` t�h School , YI a The Nurtiotcjton Ciub q,�'��. �,� ,., � _- uticaAve.H�atington ecac ti./ ;: I i� r --I-= p % //, Round rabic Pr ao .h � 1 qt -9k. r L , r Fc., m w m ach Hitrtorlc<ial A r ;.fit_`` �. R{ i , . = =- " ). ! 1 ro ?.Hur,unciton-; 7, t ;r t s�� 1 —_ -- • tRe r Bud 4 `_ % • a� �rnr ® �1 lrttiwnarf ' , F s" / h-, , ! Cctenttitl D. A i-tr t 14itigthirit Or- i i. t trir_t Point -, OswegoAVa £ 1. I , �. • r I r ,,,ti�uiDm Baarh ,` {rty arm&Popf .a. logs Cthetre h i , I -- t,,,ddtA liuol f NetitviReAve "•O Memphis Ave -- t •t, Huntington Do Re cham' = °it.•a > - t — i � i . 4�� eCu r . ` :I _ t . • i j. op 5 � . , v,Maths - I 1_1 1 r ., , i _ — Lmtorl i .1, . ,• ' �etAit i ' I t o i ,-- 4 �e ,„ 1 .joiietAv., i - ormiia,s . _ -- WTHJSE l ind(mtepolls-A1e ; 'I -rac , c hy4 �,;.b TH,f, H0 t i t. _`,,ly JI i 'st h . ; , i - j, ; ;:_ : G- Benchalde Gust H0mt1 o - /, '`^ `'` ,7� ass Beach Art genic r i t- __ `t ti • qr i ? I� r i --KN rener ►--L '-,t y4 �•tt' 3 I II , et ' Coral'dn I I �rQ li a: . rn I`..----a l. orl, !r. lnf'rnztionai o . Mermaid to I I I 1 I.Cagainor s t ;' rfln<pfvfu euan I '—,to p S a HuntlitgtaF_, , S 5' Sr►owbtrd.L ,. / "\.A Bea JCotta .. I4_ - __ri � mamma Ott 3Q":.v[-T'� Dukes t4untii4.mn 1S - i 511,1 . 1 1 "YI Beach: i i e lit t _-1�i 1 JiminvEl '•t Neigh aodr-.( - urban Otttittters ,- :Market 1 i !.' + (_ .a '' -,,1 t t_:ia e�Hot: yp, t[j1t'T) • -cn v i t aurQr 15 , i� .'� ;r,- 'f1 '- { -1.'f l zaprt r 'so Hyat Reserry i :,.- Nuns gton i r r Be . '• i ' k Taw t � �1 i t r i F LEGEND Clean Existing Service Area Transportation Expanded Service Area 14, il Funding from the MSRC , i • COOPERATIVE AGREEMENT NO.C-4-2052 PROJECT NO.20-HBCH-CBT-3960 EXHIBIT B .?, - cr3�©4 U a a��� - © -zsaara, 3• ` Year 1 Year 2' Year 3 Year 4 Year5 TOTALS OCTA Initial Marketing $ 12,000 $ - $ - $ - $ - $ 12,000 Local Match $ 3,000 $ - $ - $ - $ - $ 3,000 Total Initial Marketing $ 15,000 $ 15,000 ran . 08M.(mipimum'match required) 20°fo Amount , ., .. .:.. OCTA Operations $ 550,000 $ 244,240 $ - $ - $ - $ 794,240 Required Local Match2 $ 137,500 $ 279,186 $ - $ - $ - $ 416,686 Total O&M $ 687,500 $ 523,426 • $ 1,210,926 • OCTA 80%Share $ 562,000 $ 244,240 $ - $ - •$ - $ 806,240 City 20%Match and MSRC grant $ 140,500 $ 279,186 $ - $ - $ - $ 419,686 c e' T::rl Cost' 70 80 3 ` 523 428.. :. ;. ,.... .: , ��of ct �........�,...�,:.. 0_ ..$.; $.. •$, �$�;: �;:$�:_............................. Match Rates FY: 4 ;<FY:25,_ '::FY 36 FY 27 �FY 28 OUERAL 2 OCTA%Match 80% 47% 66% Local%Match 20% 53% 34% • Note:Original service start date/n FY 21 postponed until FY 23,as authorized by 24-month delay from March 2021 Semi-Annual Review Board action approved on 6/142021. Additional administrative delay granted Into FY 24 due to delay caused by reaffirmation of scope change approved by the OCTA Board on 12/11/2023. 'Allocation,as applicable,to be derived from transfer of savings from previous fiscal year,per March 2021 Semi-Annual Review Board action approved on 6/14/2021.Total - grant amount not to exceed$806,240. 2Required local match may be made up of MSRC funding.City must confirm use of MSRC funding In Year 2 prior to OCTA Issuance of final payment for Year.2. Annual OCTA Subsidy Maximum Rates per Boarding :.:::......... FY;:2gr~r.;;: FY25 ;': :::::::: F.Y26::,'..;:.,:.:..' .::,:.:FY:27. ;?::;::': • :::''FY..2$:':.'..':'''..` 1 Subsidy Rate per Boarding Max $ 10.62 $ 10.81 $ 11.01 $ 11.21 $ 11.42 Annual OCTA Cost per Boarding Performance Standard FY 24 FY 25 FY 26 FY 27 FY 28 Cost per Boarding Max $ 21.24 $ 21.63 $ 22.03 $ 22.44 $ 22.86 • { sf { OCTA-PROJECT V QUARTERLY REPORT COOPERATIVE AGREEMENT NO.C-4-2052 PROJECT NO.20-HBCH-CBT-3960 EXHIBIT C Use ties form to submit the required quarterly riderstsp repot�sxfor ProjectV funded ON DEMAND servicesrIn operation To remain m compliance t th the CTF.P Guidelines;PRO4ECT must ce,meet minimum service performan stanardsd as outlwedln yAicle 4 of the,Cobperatnre emen Agret Project Title and Number. 20-HBCH-CBT-3960 Reporting Period: FY2#Q# Cooperative Agreement Number: C-4-2052 Agency: City of Huntington Beach Total O&M Cost $ On Demand -- Ridership & Statistical Data Performance Summary Total Revenue No.Regular No.Special Vehicle Hours Total Revenue Total Service Boardings Total Boardings :.Cost per Boarding Month/Year Event Service Vehicle Miles Operating Cost (Rides) (Rides)per RVH •Service Days Days (RAH' (RVM) [B] [C] [C/`Al [B C] 1 0.0 0.0 $ - 0 #DIV/01 #DIV/O! Total Revenue No.Regular No.Special Vehicle Hours Total Revenue Total Service Boardings Total Boardings CosfperHoarding Month/Year Event Service Vehicle Miles Operating Cost (Rides) (Rides)per RVH Service Days Days (RAH) (RVM) [B] [C] [C/A] [B/C] 0.0 $ - #DIV/0! #DIV/01 Total Revenue No.Regular No.Special Vehicle Hours Total Revenue Total Service Boardings Total Boardings Costper Boarding Month!Year Event Service 1 Vehicle Miles Operating Cost (Rides) (Rides)per RVH Service Days Days (RAH)l (RVM) [B] [C] [C/A] /ci` 0.0 $ - #DIV/0! #DIV/0! Notes: ADA service is available upon user request and is included within monthly RVH totals.ADA Boardings are included in total monthly Boardings 1- Revenue Vehicle Hours(RVH)are counted from the time service Is available to the passenger(s). . 1 • OCTA-PROJECT V QUARTERLY REPORT COOPERATIVE AGREEMENT NO.C-4-2052 PROJECT NO.20-HBCH-CBT-3960 EXHIBIT C On Demand -- Ridership & Statistical Data On-Time Performance(OTP) Describe method of measuremeant for OTP,including performance objectictives and minimum thresholds: Did the service achieve the local jurisdiction's OTP objectives tor this reporting period? Yes/No,and how If OTP did not meet or excee4the local jurisdiction's performance objectives,please provide a plan to Improve OTP with this report. Plan attached(or Na)? Customer Satisfaction(CS) Describe method of measuremeant for CS,including performance objectictives and minimum thresholds: Date of most recent CS survey: (FM Q#1 Did customer satisfaction meet or exceed the local jurisdiction's performance objectives during this review period? Yes/No,and how If customer satisfaction did not meet or exceed the local jurisdiction's performance objectives,please provide a plan to improve customer satisfaction with this report. Plan attached(or Na)? Certified By: Date: • • • • 2 • • •• •• ... _ OCTA-PROJECT V QUARTERLY REPORT COOPERATIVE AGREEMENT NO.C-4-2052 PROJECT NO.20-HBCH-CBT-3960 EXHIBIT C On Demand -- Ridership & Statistical Data Backup Operations and Cost Summary Wi +�;r. .f04 ' ,IP,. 21"s" .,..a ii.° `fir`'t'�h` f r`t Fi'ye tt, r=,•' 1 , a'' " rdig l;.' `tt r;1r_,1,�'rt a„kfir : •e. ��,,�( eh( 1�1;.e t{., ,�"�;}i��,4 'hhFI�i; G k: x •��l,�v.�r". �1�J� �fi, �2. � ,�I 3:sr��1��"a�o� �+Y+j•ts �S.ty�A r+} t tt6 •� 4t �t�! '�r0". ., •>V"�F. ,;,e4 `,�;,K,w'7 izid " f*�, r a6^% 1 it.`` r,'fio' kzA.d x it 9 r.; �,,l it3•,01 •' efto..1 j!41,54''!,`'�N : ,,,,A1 il a. ;;,...,`aIl q `, z q4+ 1l 4 'A,�>t f , ,.m,I ' '-'hi R'', iw-t A :" ,i,,F k t i ,..Ei 4 ;-0. ;�54 . i C ��• �, �'- .�'. ��, �T1 �E o4 k; �`r�'�a�. �� '� "�, :'#� ��• �o aq, � �'��� ° �:`�?� �b f� ,�,,. F RE-, ,E1/ENU �,`.ti �s S�'��: c ` iR, A.8,4,0 d ; s b0E i t' ,.04, DI,.STATIG`Er } ADAT e;.0. "0re53- ' a :;AvW0 ',,i •kzr,,t,. ;510!��Yrr[=� CN. �0{T}017,..�,. ,yA• stir d � �'�'"�� e d�}4., v6"/'�r�€ S�� {rid �� :eF], a�"9+.1i�'.7u 4�fYa� �5 t'� 1�3+�-caw '"'�..�.--.y'�-0s+F�i���;1 i; �� � .kt`�C�r �& '�^..ha M,t a ' ��y z . 4b,;: 1460 12u.k° t a :p'' y'a�u. ,s•*i';4 It -w i .3., c�1+ `,I i l i C O L;[,•TE f You 'r §:�'r-.. ��,, .'i�+"{S" "'` f ,y �,i 'fe'Fr�MI 't ,p � C""' Sµ as,;'4� r�i'��,a, ��y:� Y: ..`1F�,r,� 4,,x�rs�",d`,'-t.�ll�1. � 4�' �"� '�, 'G.tr r=T' ���R��IV�7�'. ^ ,.y ,+ ,:.-., ,1 " .' +c C� <YtA yA .,.. :::s+'+ 4,4 ''�n -.I-.§.u_ A 1717,�'. I ,A ff'^; tG3t g(i,, ,`- ' '1 t r: had rpk i,� f�+� ��pti ;�� x � 45�r ,+�.�S .1�>' y � iv ��a.: �1r .Y�; �9� _ A! lr� t'�r.'.s ..�� � a n �y�,g g A•t,f 7.fw�k is }°,,r s�a fi it i.3tii �' '+"vX fixki , �3j Y'i z ,,,,,, _.i +,,.4t,,n6}„ti.Y_ ez,,. p3,' '. a"^ 6 i 5 ': t.'�, y.,�"• '� ��. ;� I +`�v �i �171 t d�./, ``� q[ 1,�'1 •41{J�i�z f4 -r F�a�i d'sh I�{t�v 4�;: '�5.,��yf..,�,��f rn{ •�! R Nt..Y,� , ��a�F.. I,: o $4�F? t '7 ` tl, K . , 3��'� a "nt, ,'kilt d�+Ei .eu,t' ."+f' ,.r fi;,a �y4('ial i StAlit '`t s r ' 4 i~w �" t t r r fi T •4 EITIWOUT,P4VaR$P,Z4R AM PEAK 6am-10am 1 0-2 MIDDAY 1oam-4pm 2 2-4 PM PEAK 4pm-8pm 3 4-6 LATE NIGHT NIA 4 6-8 Notes: 5 8-10 Agency must provide Rldeshare operating and cost details In Excel(data table)and PDF formats 6 10-12 Circuit rideshare service Is exclusively available for passenger pick-up and drop-off within the designated service area geofence. 2-Trip Tune Category identifies the period of the day at which the trip was taken(see table below) 3- On Demand passenger trips include trip chaining and total passenger trip distance which may not align with total revenue vehicle miles.Agencies may monitor total revenue vehicle miles per day or month as an alternative • . 3 • • i Invoice Breakdown Template COOPERATIVE AGREEMENT NO.C-4-2052 1 PROJECT NO.20-HBCH.CBT-3060 j EXHIBIT D i USER;Iript4.ileW,:;tt: TEMPLATE,REVISED 01.2024 1 PROJECT V-OPERATIONS&MAINTENANCE INVOICE BREADKDOWN l Project Title: i'C'...0.#0i6ONIQOVIOMWORM Project Number galti,g§IMAVANOVAVAI t Invoice Fiscal Year. ';;<2s' Mr(clicl to selecW. `!">''' .:......Agency:clrc/, oe et.::..,:.,.....:. :,._....,.........:.:.,:.:..:: s ::.:..:. : Invoice Date: , s:, ccto:enter'i:i :;r�';:.; To:Orange County Transportation Authority Invoice Number: '...... . click„to enje `; 550 S Main Street Contract Number 0 ty,4l- I .a j Orange,CA 92883-1584 Total Requested i; t`,r.,: #NO(\ ;S- WA''Ra Attn:Nylinne Nguyen i 16ay/ernme4 linding z.,.,: Year 1-, `1'ebr7..: ,Year3*7;£Year.4: :;Yehf5 K Y48r8 ;Year"7-- .Year&'- ,�;�Yeer9*1 :;;O'A ;. Fiscal Year :2.3124•:'',...24125 • 2528 26/27: max subsidy rate .•'$1.0.62.';:.:$10.82 : $11.02 $11.22 '' I ��" ".`.,2 T r .. ERAnO Wfat TENANC �sr'F+c n 0f 1 .gists- s - r'a:<a' Z z �+ _ �}i' 3�rpri�?^-�/-fir�rr,�� . .nor 7.v-�ert aelr... ;.W �. Fx1iC,+:l.Ws6Y.e,.f•r'>✓,`�:.3�, sw'ir,.*M�- (�{.�r��:..h�'_2Y � Uyc�w'rt,,.� �..f���� OCTA O&M Share ssso eoo 524,1,240 So so so se So $o So S7e4,240 Local Share ,$137,500 :$279,180 So So ; So So so so $0 $410,aes • It AMi VfNdl SVOSIPY}M r2QD0 ik;,M e 3RenlY�. � 2a405'fs .' ai .. aS'", tt 'w -� 5!- ° 15m'"c`a.S-1Z i f ,...cox., iV61otal O&Mt, $6876,QD7,, $82rJ}426 n:.�S?$Ue4Ma$0a. _3. _$Ot0c.a.,,:$pw; . .<5,:.O A50 _, wi$0.014gAiti28a i (A) O&M Local Match Percent: #NIA (current FY) I I ~tip ,,, e. a.41M is r �s s :*o}c't g meal Q r i. r BI" e°`f y r erdlthgk C61 alcZadi�e trpc ash oledeGLacbir�Iier ,_u�. ` r i ' A ly r �0 �C) a 4:F'��.r"l -'', ..‘..,:i-,45,K' i: � ' '�(�� 't'. .. click to'e nler ?'eider$$; :;enier:S:t $00A #N/A ilN/A "` Direr tp enter enter$$ enter$$` $0,00 A,,, #N/A #N/A y ` ehck to enter E11ter$$ enter$$ t $0 00 #N/A #N/A i i I click to ente r enter'$$ teenrs s $000 ',#NIA ', ;'<' ,':':=y'. #NIA Totals $0.00 $0.00 $0.00 #NIA #N/A i • i-less fires or other non-OCTA subsidy ��" _-e.' 4::'!" �, t t•�, allot--, i44?rxsi' c1L'i_ '-L.g Ste`-. .G r„' "'a g 1 5� —s IPAWN Si T G SIT P D . O G..ED 2ft Total Revenue Vehicle Hours G Maximum Reimbursement #NIA I ( ) cock 10 enter I s a essayo an p : Share Total Basr in s H !r>;;::•;,: ` 7%: uter.. '' �•� :#N/. : Annual max subsidyrate Reimbursement per Net Operating :°" Ann IA'' :� Total max.per boarding 1 subsidy i`^. , $0 00 Reimbursement per Boarding .$p 00 1 Boardings per Revenue Vehicle Hour.: 0 0 Costper BoardingZ OCTA Share=Total OPERATIONS&MAINTENANCE Eligible Reimbursement: #NIA I The Invoice Is a true,complete,and a correct statement of work performed,reimbursable costs and progress:The backup Information included with the invoice Is true,complete,and correct in all material respects. I L 1 i I Signed Date { 'Allocation,as applicable,derived from transfers of savings from previous fiscal years beginning,per March 2023 SemIAnnual Review Board action approved 06/12/23. Total grant amount not to exceed$808,240. I • i 'For expenses incurred FY 23/24,reimbursement shall not exceed cost per boarding of$10.62(escalated at 1.85%annually thereafter)or 80%of net opereting c03ts, i whicheveris less,In accordance with the 2020 C7FP Guidelines(e.g.,FY 2425:$10.81 per boarding;FY 25/26:$11.01 per boarding). 2 Upon the service's cost per boarding exceeding Tiventy'One Dollars andflwnty-Four Cents$21.24 in P's 2324(escalated at 1.85%annually at July I of each fiscal year thereafter),the CiTY(upon receipt of OCTA notification)will be required to disclose this finding and any other relevant operating data to the city council within 60 days of racelpt of nonce,in order forthe city council to determine 8ft wishes to continue,restnrctum,Droned the service.City council's final determination shall be made via city council action and reported back to AUTHORITY within 45 days of city council action. i i • t • Invoice Breakdown Template COOPERATIVE AGREEMENT NO.Ca4-2052 PROJECT NO.20-HBCH-CBT-3960 EXHIBIT D USER Input field:' • • • TEMPLATE,REVISED 12.2023 PROJECT V - CAPITAL INVOICE BREAKDOWN Project Title: click to.enter. ;:`...::::....:.'' .: .':,":.: .;,:. :',: : 20 HBC "CBS 396t) t Project Number V. 7 N, Invoice Fiscal Year: ="clicktosclect.; : :; Agency: clrck.toenter :.::;.---:::;:;>':i;:r',::: �::: ;;:.:<'::::J::: :..:r;:::.';:;;,: ;.::::: Invoice Date. : '::.: :; ;cic<toehter ::<; :: . .......... To:Orange County Transportation Authority Invoice Number. :iX,N' r,.. click'to ei fer: ;< : _ ` 550 S Main Street Contract Number: ` z;" 'C# 5EIS`:z Orange,CA 92863-1584 Total Requested:g igJ't:,� f,$0.00 +,. L 0 Attn:Nylinne Nguyen c ;ProgrammedFundingr_t44;;;`eer1 .. Yoar:•2ti,4 Year3 e,:rf- ar4.. 'i'ear5 Year6:T--,.:Year7.: gNiiittWattykiii.,ottil iz.TOTAL = Fiscal Year 23124 • 24125 OCTA Capital Share $12,000 $0 So $0 $0 So $0 $0 $o $12,000 Local Capital Share woo so $o $0 so So $0 $0 S0 $3 000 ka M ac•, Mdltilt`%(irMl2D00?"'F 2a'Q1Altt efil a3" s20*�% , - .©Q10MMUI M-r^7^9 � -._, cf V x5 -2 m,R v '-,, - _ ' �.y,� -1. ,v. x\ z a a ti w, C c `. .a t - . 4 a �'. Y40101ltaPY1.44000n r „� „ -q. a r„F t-,, A 4�>S ObO, � ,1 v.l r..l,:...tia'3`iTv'.AI�.�. ..„.'.�^'r'J. {Y>YS>i•� ..:+.:.r:,t. w. ..l�:v. -.ri-.A T'::..d•,� ..+.: ..., -�.....t !v. -:._� (A)Local Capital Match Percent: #N/A (current FY) • -r,„,, y*.ux ,'- ,x 4.6 a is '„'.i'.,R €I. �""Eh�Mt t^ ill"M r W .4, . n reD rip or w'-� aos t a ote 164 A•mu m� ent _ rO 2O2 - °y _ r g si' r a- ; 44- t l :.,:..:,., tic k ro enter enter R3 ' $q 00 $D t)0 ; c(icA fo enter enter $ • $O t)0 $0;00 Totals $0.00 $0.00 $0.00 3! . OCTA Share=Total CAPITAL Reimbursement Requested: $0.00 The invoice Is a true,complete,and a correct statement of work performed,reimbursable costs and progress;The backup information included with the Invoice is true,complete,and correct in all material respects.j• , `click.to'erlter r ; Signed Date Allocation,as applicable,derived from transfers of savings from previous fiscal years beginning,per March 2023 Semi-Annual Review Board action approved 06/12/23. Total grant amount not to exceed$806,240. • • t- initial Marketing expenses should be included with Capital funding reimburesement requests.(Only applies to Year 1 of Cooperative Agreement) • • • • OCTA AFFILIATED AGENCIES December 11, 2023 Orange County Transit District Local Transportation Ms. Chau Vu Authority Director of Public Works Service Authority for City of Huntington Beach Freeway Emergencies 2000 Main Street Consolidated Transportation Huntington Beach, CA 92648 Service Agency Congestion Management Subject: Reaffirmation of the Scope Change for the Huntington Beach Agency Southeast Rideshare Pilot Program Project (20-HBCH-CBT-3960) Dear Ms. Vu: The Orange County Transportation Authority(OCTA)received a scope change request from the City of Huntington Beach (City) as part of the March 2023 semi-annual review for the Huntington Beach (HB) Southeast Rideshare Pilot Program Project (20-HBCH- CBT-3960). The scope change was approved by the OCTA Board of Directors (Board) on June 12, 2023. Subsequent to Board approval, there was a claim made that staff did not thoroughly explain the scope change or provide the rationale for supporting the change. On December 11, 2023,the OCTA Board was presented with additional information related to the scope change and they reaffirmed the June 2023 approval of the scope change. The City can proceed with the pilot consistent with the requested scope change and as approved on June 12, 2023. Please consider this letter as the notice to proceed. The grant will provide $806,240 for operating ($794,240) and start-up marketing ($12,000) and requires a minimum 20 percent match. In order to avoid supplanting of funds, the City will also be required to use the Mobile Source Air Pollution Reductions Review Committee grant that it received in order to receive all of the Project V funding. The Project must comply with the 2020 Project V Guidelines as provided through the Comprehensive Transportation Funding Programs and will also be governed by a cooperative agreement with the City. We look forward to working with you on the revised pilot as it moves forward. If you have any questions, please contact me at (714) 824-7473 or acardoso@octa.net or Charvalen Alacar, Section Manager III, Measure M Local Programs, at(714) 560-5401, or via email at calacar@octa.net. Sincerely, 44.4434iii Adriann Cardoso Capital Programming Manager Oronge County Transportation Authority 550 South Main Street/P.O Box 14184/Orange/California 92863-1584/(714)560-OCTA(6282) Ms. Chau V December 11, 2023 Page 2 c: Charvalen Alacar, OCTA Orange County Transportation Authority 550 South Main Street/P.O Box 14184/Orange/California 92863-1584/(714)560-OCTA(6282) ,,,,#ow..., 1 \ II1NN• G to . - .... c ••• N,pRp 0 R, ,,, •. \ . • % ,,„ own own ____- ,__-_-- . ..p• , _____ __ ___ __ ,,,„;,,,, „„ •. c-) _ ,,,, ,, ,,, . ,„ ,, „ „ ,„ „ . , __ _ _ , r„, . . Shuttle Service ________=_ _____„ __ .. _ ___,. ____:_ _ _„ ... ._..,... , • _____ _ ______. _ ...._ _ _ . • ,- , December 19, 2023 • t_ _ _ -- • • - - $ F •• 17 19p% , •. C; II C -........• ‘ \N 0 r law 0 t ,,, NTV 40. ii�// Circuit Inc . Circuit Transit, Inc. will provide shuttle services in the City of Huntington Beach to relieve traffic congestion in the downtown area with their fleet of electric vehicles. A two-year service agreement in the amount of $ 1 ,535,426 has been negotiated . i��NTIN ?T Ii 1'I ;14/�F�‘ k ��UNTY CP�#1I Circuit inc . , ,,,,,„a, _ . 4 S=o The service area Y Y/•Ip r.- Suck!! Ave gr• Cooney ptA f:1lresl'�nns - n °^Nr.ral gtonOrew s has been expanded The lrunlnylvu f,lul a�•� 3 l/liCa A t'ngton Deal- R I .:nd 7ableF •. N. '0a, v 4 unnonglrn '''.7,,,, y `S:nlahlr v L'e�rh Wstvr t'al �' O Real Fs ld -41np4 and a plan has ¢y,, o �1,- D` rens Ave 4 3 y Ha0'Pnt d �. _ O�anh7l Dr_ Pabiul Pend iN m Oswego Ave i C been made to nnniltili Rrarh rl. _ Nashnre Ave ®v Huntington Dug Re:r0h 'O�, MeuapIJs Ave — 4� "rh9 9rn9u QpsWeil SY E yy __ Munster Oral Or increase the s e ry i c e NP Jolel Ave m . q4. Indiana Is Ave `� SI. aOr yS` v. THE Put II level from 4 to 7 s g a'yky cam' o ' �a* s Or k e �9n Gaal�4 ; Khrgf erDr vehicles by April 1 , , , _--__ �t. '°n 4 f e e Alvarado ��� NT I N G T N,.-I m Mermatl In Cashion Dr • \� "///�JJJ'��/= s Snr.Snowbird M 2024 and will I ,...VV\NOORPORATEOo• Z%Ilk n I. • F \ f w ,rl,, Jena include an ADA 11- - '_c y elude Uurrelit seivI c died 4I accessible vehicle -- _ Expanded service are, -"ouNTY CP'i//I Funding • OCTA funds $806,240 • AQMD/MSRC funds $279, 186 • State funds $350,000 • In-lieu Parking Fee funds $ 100,000 The entirety of these funds may not be necessary as the City will be credited with 50% of the net advertising revenue as well as 80% of fare revenue on a monthly / .• 4' \o >vNTNG \ basis. � � ` :z1 ;7.. �,ii From: _11_9_ To: suoolementalcommesurfcity-hb.ora Subject: Downtown Shuttle Service Date: Saturday,December 16,2023 9:11:32 PM Councilmembers: I have read the materials related to this agenda item and am not clear on how much money the City will spend without reimbursement from other sources for this service. Please clarify. Thank you. Pat Quintana SUPPLEMENTAL CO I INUN6CATION 12/19/2023 Meeting Date: 20 (23-1059) Agenda Item No.� NGTD ;°'' 5a5a.;L City of Huntington -Beach 2000 Main Street ♦ Huntington Beach, CA 92648 (714) 536-5227 ♦ www.huntingtonbeachca.gov 0 Office of the City Clerk uNTY 89 Robin Estanislau, City Clerk October 23, 2024 Orange County Transportation Authority Attn: Rhea Aninzo 550 South Main Street P.O. Box 14184 Orange, CA 92863-1584 Dear Ms. Aninzo: Enclosed is the partially executed original Cooperative Agreement No. C-4-2052 between Orange County Transportation Authority and City of Huntington Beach for HB Rideshare Pilot Program (Project V Community-Based Transit/Circulators, Project No. 20-HBCH-CBT-3960), approved by City Council on December 19, 2023, for final execution by Orange County Transportation Authority. Upon final execution, please provide a fully executed copy to: City of Huntington Beach City Clerk's Office Attn: Donna Switzer, Senior Deputy City Clerk 2000 Main Street, 2nd Floor Huntington Beach CA 92648 Your attention to this matter is greatly appreciated. Sincerely, Robin Estanislau, CMC - City Clerk RE:ds Enclosure - Sister City: Anjo, Japan