HomeMy WebLinkAboutSole Source Justification - Golden Bell - NTE $45,000/annual (2) 10✓ TINGTe„ RECEIVED
°�"`"F°'��� CITY OF HUNTINGTON BEACH 7 Sole-Source Justification FEB 0 6 2025
(For use on all\7.: ��` 0goods and services acquisitions.)
�u,vry q )
This justification document consists of two(2)pages. All information must be provided and all questions must a quired
Approvals"section must include a date for each signature,as appropriate for the transaction. �� e�$P r Pfn rat
Requesting Department Information
Date: January 29, 2025
Requestor Name: Mark Birchfield Division Manager: John Poehler
(Type names. Do not sign.)
Department: Public Works Department Head: Chau Vu
(Type names. Do not sign. Must be same as signature below.)
Department Contact Information
Contact Name: Mark Birchfield Street Address: 19001 Huntington Street
Telephone: 714-375-5041
Fax: Shipping Address: same
Cellular phone:
Required Contact Information
Contractor/Supplier Name: Golden Bell
Contractor/Supplier Address: 925 N. Batavia Street
Contractor/Supplier City/State/Zip: Orange, CA 92867
Original Contract Amount:* Amendment Amount:* (if applicable) New Contract Amount:*
$ $ $45,000 Annually
(*Includes original contract and previously ("Includes original contract and all amendments,
approved amendments) (*Current amendment only) including current amendment)
Provide a brief description of the acquisition, including all goods and/or services the contractor will provide:
Contract Type and Term
Contract Type: Contract Term: What account number will be used to purchase?
Select One: ❑ Goods Begin: February 2025 Business Unit: 51185201
❑ Service
® Goods&Services End: 2030 Object Code: 64620
Required Approvals
Department Head Fie Manager-Budget Chief Financial Officer Assistant City Manager
❑Approved,. ❑ Denied Ap ov ❑ Denied Approved ❑ Denied pproved ❑ Denied
' i6AA
nature, // Signature Signature _
eio C/ 2/Z0/2-01 V Z/Z%02-T �Signature
D e Date Date T/3
Date
(Transactions exceeding$50,000
must be approved by City Council)
CITY OF HUNTINGTON BEACH
Sole Source Justification
ZYS-Ur (For use on all goods and services acquisitions.)
�Fi
N NTY
Complete responses must be provided for all of the following items.
A. THE GOOD/SERVICE REQUESTED IS RESTRICTED TO ONE SUPPLIER FOR THE REASONS STATED
BELOW:
1. Why is the acquisition restricted to this goods/services/supplier?
(Explain why the acquisition cannot be competitively bid.)
Within the State of California Golden Bell Products has the sole source right for the application and
distribution of Insecta. Golden Bell Products has provided the service and product that is used in sewer
manholes for the control of cockroaches since October of 1998,when the first test area was treated in the
State of California.
2. Provide the background of events leading to this acquisition.
Roach control in the sanitary sewer system is a public health best management practice. The City uses
Golden Bell for this service
3. Describe the uniqueness of the acquisition (why was the good/service/supplier chosen?).
Insecta is the only registered product of its type and active ingredient labeled for use in sewer manholes.
Golden Bell Products is a local vendor that holds the correct licensing for application of pesticides in
sewer manholes. Golden Bell Products is licensed by the California Agricultural Department of Pesticide
Regulation. Holding a QAL license with the required categories A, C and N and a Pest Control Business
License. Golden Bell carries and maintains all current registrations with all the County Agricultural
Commissioners in each of the counties they apply the Insecta pesticide in.
4. What are the consequences of not purchasing the goods/services or contracting with the proposed
supplier?
Failure to treat the City's sewer manholes with approved roach control constitutes a risk to public health.
5. What market research was conducted to substantiate no competition, including evaluation of other items
considered?
(Provide a narrative of your efforts to identify other similar or appropriate goods/services,including a summary of how the department
concluded that such alternatives are either inappropriate or unavailable. The names and addresses of suppliers contacted and the reasons
for not considering them must be included OR an explanation of why the survey or effort to identify other goods/services was not performed.)
As note, INSECTA is the only registered product for roach control approved for sanitary sewer systems.
Attached is a letter from the manufacturer noting that Golden Bell is the only registered vendor of
INSECTA.
B. PRICE ANALYSIS
1. How was the price offered determined to be fair and reasonable?
(Explain what the basis was for comparison and include cost analyses as applicable.)
The City has used Golden Bell over the past three plus years. There is no other vendor.
2
2. Describe any cost savings realized or costs avoided by acquiring the goods/services from this supplier.
Using this product mitigates the potential for vectors spread by roaches in the City's sewer infrastructure.
Remit completed form to: City of Huntington Beach—Purchasing Division
2000 Main Street, Huntington Beach,CA 92648-2702
3
G g�L1E.N PRODUCTS,INC.
952 N Batavia Street Orange, CA 92867- PHONE (714) 363-3985 FAX (714) 997-4807
www.goldenbellproducts.com
Sole Source Justification
Within the State of California Golden Bell Products has the sole source right for the
application and distribution of Insecta. Golden Bell Products has provided the
service and product that is used in sewer manholes for the control of cockroaches
since October of 1998, when the first test area was treated in the State of
California.
Insecta is the only registered product of its type and active ingredient labeled for
use in sewer manholes. The product is a formulated product, which is produced in
an EPA approved establishment. The product comes ready to use and since it is a
polymerized product there is no field mixing required, (which is not the case with
any additive type of product). Insecta has been tested and applied by Orange
County Sanitation Districts and has proven to be effective standing up to the
eighteen-month guarantee provided by Golden Bell and the product manufacturer.
Additionally, this product is used and approved by Los Angeles County Sanitation
District and approximately 60 other cities and agencies within the state of California.
Over the past 24 years Golden Bell Products has provided this service with minimal
price increases. Finally, Golden Bell Products is a local vendor that holds the correct
licensing for application of pesticides in sewer manholes. Golden Bell Products is
licensed by the California Agricultural Department of Pesticide Regulation. Holding a
QAL license with the required categories A, C and N and a Pest Control Business
License. Golden Bell carries and maintains all current registrations with all the
County Agricultural Commissioners in each of the counties they apply the Insecta
pesticide in.
The accompanying letter from the manufacturer of Insecta shows Golden Bell
Products as the sole source for, the application and distribution of Insecta in the
State of California.
JABco
Jim Lawrence
President
29008 Beauclaire Drive
Tavares,FL 32778 Toll Free:(888)781-6955
Cell:727-365-6995
October 18, 2023
To Whom It May Concern:
I, Jim Lawrence, President of JABco, the manufacturing company for Insecta, EPA registration
number 45600-1, have granted Golden Bell Products the sole distribution and application rights
within the State of California.Golden Bell Products has proven its expertise in selling and applying
Insecta 45600-1 since 1997 and will maintain the sole source to Insecta until the year 2030.
Any California company that would use Insecta or Insecta Liquid is required to purchase the
material from Golden Bell Products. If any bids were received indicating otherwise, the bidding
company is misrepresenting itself. All Insecta 45600-1 product used for manhole cockroach
control in sewer manholes is sold through Golden Bell Products.
Sincerely
1441
im Lawrence
President