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Home My WebLink AboutDevelop Ad Hoc Committee to Evaluate Collaboration Between C ��c�TiNsro 2000 Main Street, ova Ff.r Huntington Beach,CA .:. �s 92648 S City of Huntington Beach -- z APPROVED 7-0 " �NUNTY File#: 25-313 MEETING DATE: 4/15/2025 Subject: Develop Ad Hoc Committee to Evaluate Collaboration Between City and Support Groups/Organizations Recommended Action: Develop an ad hoc committee of three Council Members to work with staff and the City Attorney to identify all the groups/individuals acting on behalf of or in conjunction with the City, then define the roles and responsibilities to create better lines of communication and coordination to maximize efficiency of city resources and determine whether a formal agreement is needed. The committee will return to the City Council within 6 months with recommendations. Attachment(s): 1. Burns, McKeon, Larrea-Van Der Mark Memo City of Huntington Beach Page 1 of 1 Printed on 4/10/2025 powered by Leg istarTM 339 00a0PNTINiD� ti$of 8,� MY OF 'X.\ • .. _ + HUNTINGTON BEACH Fca�P:ty cA.,\,1a�'. City Council Meeting - Council Member Items Report To: City Council From: Pat Burns, Mayor Casey McKeon, Mayor Pro Tem Gracey Larrea-Van Der Mark, Council Woman Date: April 15, 2025 Subject: Develop Ad Hoc Committee to Evaluate Collaboration Between City and Support Groups/Organizations ISSUE STATEMENT Over the last few years, we have become increasingly aware that certain "nonprofits" and other organizations and individuals have been operating in the City, to help provide valuable services to the City and its residents at little or no cost. These groups such as the Friends of the Library, Central Park Collaborative, Shipley Nature Center, American Legion, and the Tree Society, to name a few, often operate in a "quasi agency" relationship with the City, meaning the group or individual operates with government and private characteristics, performing public functions but not fully controlled by the City. While the City Council and staff appreciate these free(or low cost) services that are provided, in many cases there is no written agreement between the City and the group or individual. In part, not having an agreement can increase liability and lead to unintended cost and consequences where liability cannot be managed. We propose an ad hoc committee consisting of three Council Members to work with staff and the City Attorney to identify all the groups/individuals that are acting on behalf of or in conjunction with the City, then define the roles and responsibilities to create better lines of communication and coordination to maximize efficiency of city resources and determine whether a formal agreement is needed. The committee will return to the City Council within six months with recommendations. RECOMMENDED ACTION Develop an ad hoc committee of three Council Members to work with staff and the City Attorney to identify all the groups/individuals acting on behalf of or in conjunction with the City, then define the roles and responsibilities to create better lines of communication and coordination to maximize efficiency of city resources and determine whether a formal agreement is needed. The committee will return to the City Council within six months with recommendations. ENVIRONMENTAL STATUS Not applicable. STRATEGIC PLAN GOAL Non Applicable-Administrative Item 2000 Main Street,Huntington Beach,CA 92648 I www.huntingtonbeachca.gov 340 City Council/Public Financing ACTION AGENDA April 15,2025 Authority 17. 25-160 Approved License Agreement and Landscape Maintenance Agreement for the G&M Oil Company Facility No. 70 Project at 19442 Beach Boulevard Recommended Action: A) Approve and authorize the Mayor and City Clerk to execute the"License Agreement between the City of Huntington Beach and G&M GAPCO LLC, to Provide Installation and Maintenance of Landscaping and Hardscaping Improvements in the Public Right-of-Way" on State Route 39(Beach Boulevard)for the G&M Convenience Store project(Attachment 2), and instruct the City Clerk to record the agreement with the Orange County recorder; and, B) Approve and authorize the Mayor and City Clerk to execute the Landscape Maintenance Agreement between the City of Huntington Beach and State of California (Caltrans)for improvements within State Highway Right-of-Way on State Route 39(Beach Boulevard)for the G&M Convenience Store project(Attachment 3). Approved 7-0 COUNCIL MEMBER ITEMS 18. 25-313 Developed Ad Hoc Committee to Evaluate Collaboration Between City and Support Groups/Organizations Recommended Action: Develop an ad hoc committee of three Council Members to work with staff and the City Attorney to identify all the groups/individuals acting on behalf of or in conjunction with the City,then define the roles and responsibilities to create better lines of communication and coordination to maximize efficiency of city resources and determine whether a formal agreement is needed. The committee will return to the City Council within 6 months with recommendations. Approved 7-0—Ad Hoc Committee to consist of Mayor Burns, Mayor Pro Tem McKeon and Council Woman Van Der Mark 19. 25-295 Item Submitted by Mayor Burns and Mayor Pro Tem McKeon- Establishment of Collaborative Program with Charter Cities Recommended Action: Direct the City Manager to implement steps for the City of Huntington Beach to participate in a collaborative program with other charter cities. Approved 7-0 CITY COUNCIL MEMBER REQUESTS -None ADJOURNMENT -8:28 PM The next regularly scheduled meeting of the Huntington Beach City Council/Public Financing Page 7 of 8 From: Cooper Carrasco To: CITY COUNCIL(INCL.CMO STAFF1 suoolementalcomm(alsurfdty-hb.orq;Bums.Pat;Kennedy.Dort&Km Casey;Strickland.Tony.Twining.Butch;Van Der Mark.Gracev;Williams.Chad Subject: Feedback on Proposal to Develop Ad Hoc Committee to Evaluate Collaboration Between City and Support Groups/Organizations Date: Friday,April 11,2025 10:57:04 AM Some people who received this message don't often get email from askcpr@gmail.com.J earn why this is important Hello, The issue statement and intention of the proposal is unclear. I sense some unstated intentions,which I wish I did not need to do-but insufficient explanation requires it. Support Groups and Organizations should have as much independence from city council as possible. City Council should not be spending their time on this. Because I oppose formalizing the relationships between friends groups and the government, I don't think the ad hoc committee should go ahead. The beauty of a friends group is the informal relationship it has with the city government and the independence granted by that informality. Council should table this idea. If support groups want to voluntarily form their own ad hoc committee to decide whether they need a formal agreement, let them. City Council should focus on their core responsibilities. SUPPLEMENTAL COMMUNICATION Meeting Date: 4/15/2025 Agenda Item No. 18 (25-313) From: )an Madnick To: 5uoolementalcommCalsurfcity-hb.orq Subject: Agenda Item 25-313 Date: Sunday,April 13,2025 10:26:07 AM With all of the budgetary issues looming over Huntington Beach,the fact that you would choose to fabricate some ridiculous rationale for forming an"ad-hoc"committee of City Council members to evaluate non-profits is just another one of your power-grab attempts. The groups listed in the item include those already attacked and vilified by the lot of you. The"Friends of the Library",for example,has been attacked repeatedly as you have also attacked the library. I guess the fact that it generates several hundred thousand dollars a year which is PUT BACK INTO THE LIBRARY means nothing. If these non-profits feel their relationship to the City needs to have a"formal agreement",I trust they can make that determination. Considering their contributions to making Huntington Beach culture richer,I,again,question the rationale for this ad-hoc committee. Sincerely, Jan Madnick 43 year resident SUPPLEMENTAL COMMUNICATION Meeting Date: 4/15/2025 Agenda Item.No:. 18 (25-313) From: Fkes.Cathy To: sypplementalcomm(@surfcity-hb.orq Subject: RN:Ad hoc ommittee Date: Monday,April 14,2025 10:36:13 AM From:Janet Bean <janetbeandesigns@gmail.com> Sent: Monday,April 14, 2025 8:42 AM To:CITY COUNCIL(INCL. CMO STAFF)<city.council@surfcity-hb.org> Subject:Ad hoc ommittee I am blown away at your suggestion of an ad hoc committee to oversee volunteers in our community. I cannot remember a single time where I have read of litigation regarding a volunteer. So this sounds to me, and many in the community, as retribution against volunteers who spoke against you. Strange that it is all coming about after volunteers spoke out about the destructive proposals at both Central Park and Edison. Volunteers are the backbone of our community. They give freely of their time and efforts hour after hour, day after day,week after week, month after month and year after year. AND now you guys want to stifle them and take away their desire to give back to the community after all they have given, and over what,they do not agree with you. I am curious as to how much volunteer time each of you have given to the community of • volunteers you sit in judgement of? As we know with this council, no different than the Carr council,that it is a forgone conclusion. Just as in Carrs day,the public has no say,the closed minds are already made up. Pretty darn sure this will be a 7-0, unless you have pre planned a couple of dissenters just to put a facade on the vote. I say NO to a stifling ad hoc committee don't we have a budget to to balance rather than wasting time punishing outspoken volunteers? As a conservative, I have never been more disappointed in those I thought I aligned with. Vote after vote,you prove that you are not inline with many conservative voices in our city. Thank you, Janet Bean Mr. Amory Hanson 8102 Ellis Avenue Apartment 121 Huntington Beach CA 92646 April 15, 2025 The Mayor Of Huntington Beach 2000 Main Street Huntington Beach CA 92648 My Dear Mister Mayor, I would like to express my support for Item XVIII,The Mayor and Councilman McKeon and Vandermark's item to form a nonprofits review committee. Sincerely Yours, Mr.Amory Hanson CC:The Honorable Casey McKeon CC:The Honorable Andrew Gruel CC:The Honorable Donald C.Kennedy CC:The Honorable E.M.Twining CC:The Honorable Grace Vandermark CC:The Honorable Chad Williams From: Ann Palmer To: suoolementalcommOsurfcity-hb.orq;citv.councikaa surfdtv.hb.orq Subject Support April 15 Agenda Items 18 and 19 Date: Tuesday,April 15,2025 7:36:46 AM All: This communication is in support of the following items listed on the agenda for the Huntington Beach City Council meeting in April 15,2025. Agenda Item 18. #25-313 An ad hoc committee to familiarize and evaluate various entities that contribute to, support or involve the city—but are not necessarily governed or compensated by the city—is a good practice. This can highlight the many advantages the city and its residents gain from traditional community and volunteer efforts and organizations. It may also reveal where city governance and outside organizations may overlap or fail to operate in concert. 19. #25-295 A better organized, collaborative association between Charter Cites in California is long overdue. Done properly such effort could strengthen the unique rights grated to Chater Cities under the California State Constitution. Such association may support better local governance such areas as: • Zoning,Planning and Development •Law Enforcement • Municipal election administration This collaborative association might also serve as a resource for other California cities attempting to become charter cities or considering such option for their municipalities. Thank you to all of the city council members and city staff who work so diligently for Huntington Beach and its residents. Very best, Ann Palmer HB 92648 Moore, Tania _ From: Rkes Cathy Sent: Tuesday,April 1S' 2U2SEL54AM To: supp|ementa|connm@surfchx-hb.org Subject: FVV agenda ` From:shoups @iunmionn<shmupsters . nozonn> Sent:Tuesday,April 1S 20259:47AK8 To: CITY COUNCIL ANCL CK0O STAFF)<dtycound|@surbitv-hb.org> Subject:agenda ' Dear City[�}UOCiL ` | 8aVVonGocigi media that you are thinking Of having you VObJ . 8rgroUpG [Oon3accouOtabie'AsnlUch aG | can see your reasoning for this, U@biUty, etc., |think itiG not Go good ofaDidea. First off,this is going tO give the Lobs more reason tOcoDnpi2iO and add their toxic comments toour meetings, GOci8imedia, etc.Why give them more. Secondly, more government coOtnJL Last| checked, OO one iG for more government CODtr}L This iGone of the reasons VVe voted for you. ' That's nlytake, pieaGG think about it.At least, stop giving the UbG more fu8i for their fires. Thanks,'you 8LL are doing e fine job. LUaDn .S.hoUp ' ` 1 ' Moore, Tania From: drynerson@earthlink.net Sent: Tuesday,April 15, 2025 10:37 AM To: supplementalcomm@surfcity-hb.org; CITY COUNCIL(INCL. CMO STAFF) Subject: Item 18: 25-313 Councilmembers— On the face of it,the current proposal to have formal contracts with non-profits providing services to the city seems makes sense. However,the timing of this proposal is extremely suspicious. The two groups singled out by the council members are The Friends of the Shipley Nature Center and the Friends of the Huntington Beach Library. Both groups have been in operation for decades providing valuable services and support to the city and its residents. So why this sudden need to have a contract in place? Could it be because both of these organizations have taken stands against pet projects of the city council? Could it be because The Friends of the Shipley Nature Center opposed Tony Strickland's Symphony of Flowers proposal? Could it be because The Friends'of the Huntington Beach Library opposed Casey McKeon's attempt to privatize the library? And let's face it, if it were really a serious proposal to protect the city,why would all the deliberations occur behind closed doors? 1 Rather than being a serious proposal to protect the city, it looks like this proposal is really an attempt to punish any organization that stands on principle and opposes any council member's pet project, Just more of the council's autocratic posturing. David Rynerson Huntington Beach 2 Moore, Tania From: Richard McNeil <richard@mdmktg.net> Sent: Tuesday,April 15, 2025 7:28 AM To: supplementalcomm@surfcity-hb.org Cc: CITY COUNCIL(INCL. CMO STAFF) Subject: April 15, 2025 Council Meeting Supplemental Communications - McNeil [You don't often get email from richard@mdmktg.net. Learn why this is important at https://aka.ms/LearnAboutSenderldentification Dear.Council Members, • I am a lifelong resident of Huntington Beach and homeowner for 30 years. I am writing in regard to agenda item 25-313 to form ad hoc committee.Stated intent is to reduce risk and liability due to non-profit and volunteer organizations operating in quasi-agency" roles.The key phrase in your issue statement is"not fully controlled by city". The legal agreements you are proposing seek to exert control over volunteer groups that have been operating in our city for decades, some longer than you have even been alive: Groups like the Boy Scouts,American Legion and all other non- profits will be examined examined along with the true targets of your ire- Friends of the Library,CPC and Tree Society to name a few. Casey McKeon's embarrassing diatribe from the dais at February 18th council meeting seems to be one catalyst for this motion. Berating a private citizen in a public forum was clearly a breach of council decorum, but who's gonna pursue that? Will these proposed agreements attempt to regulate how groups communicate with public or in any way restrict messaging? Based on Mr. McKeon's comments that seems to be intent-council didn't get positive social media posts they hoped for so he lashed out at an individual. A comment was made in Voice of OC yesterday that city is just looking to these agreements and oversight to "tighten up operational inefficiencies". Here's an idea to save on some costs-Stop Getting Sued!The issues regarding SOF show raised by outgoing council members last October,the public comments presented in person and via supplemental communications,the direct interaction online with Mr.Williams were all ignored and city is now facing legal action over those exact same points. $15K on a competent environmental attorney to review this project before proceeding would have saved city a lot of grief. Respectfully, Richard McNeil 1