HomeMy WebLinkAboutCounty of Orange - Registrar of Voters - 2025-03-27 (2) — Registrar of Voters
40 1300 S Grand Ave,Building C
7�1, —\ Santa Ana
VOTE CENTER ENTRY PERMIT (LICENSE)
THIS IS A LICENSE TO ENTER ("Permit") effective upon execution of all required signatures
("Effective Date"), by and between CITY OF IUNTINGTON BEACH, (hereinafter referred to as
"Permitter") and the COUNTY OF ORANGE, a political subdivision of the State of California
(hereinafter referred to as "County" or"Permittee") without regard to number or gender. Permitter and
County may sometimes hereinafter be individually referred to as "Party"or jointly as "Parties."
1. PURPOSE: Pursuant to Section 12283 and 12284 of the Election Code,which authorizes an Election
Official to request the use of a public building to be used as a polling place or voting center as needed,
and to provide in-person voting sites for voters free of charge, Permitter hereby grants to County use
of the EDISON COMMUNITY CENTER, HALL B property located at 21377 MAGNOLIA ST,
HUNTINGTON BEACH,CA("Property")for the 2025 Special Election held on June 10,2025. This
Permit shall commence on the Effective Date and terminate on June 13, 2025. ("Term").
2. AREA AND USE: Permitter grants County and its invitees and licensees permission to enter and use
the Property described above for the purpose of providing a vote center for voters. County agrees not
to use the Property for any other purpose, nor to engage in or permit any other activity within or from
the Property. County further agrees not to conduct or permit to be conducted any public or private
nuisance in, on, or from the Property and to comply with all governmental laws and regulations in
connection with its use of the Property.
2.1. DATES AND HOURS OF USE AND ACCESS.
2.1.1. Permitter specifically grants County and its invitees and licensees permission to enter and
use the Property for the purpose of providing a voting location on the dates and hours as
follows:
Vote Center Dates Hours of Use*
Friday, May 30 8am—5pm
Saturday, May 31 7:30am- 6pm
Sunday,June 1 7:30am- 6pm
Monday, June 2 7:30am - 6pm
Tuesday, June 3 7:30am -6pm
Wednesday, June 4 7:30am- 6pm
Thursday, June 5 7:30am - 6pm
Friday, June 6 7:30am- 6pm
Saturday, June 7 7:30am - 9pm
Sunday,June 8 7:30am- 9pm
Monday, June 9 7:30am- 9pm
DL:21377 Magnolia St,Huntington Beach Page 1 of 7
Vote Center Entry Permit(Government Facility)v7.28.22
Registrar of Voters
Tuesday,June 10 6:30am— 10pm
Wednesday,June 11 8am—5pm
•
*Vote Center hours are subject to change at any time by County based on the operational needs
presented by the election turnout.
2.1.2. Permitter specifically grants County permission to enter and use the Property for the
purpose of delivering and picking up Vote Center equipment on the dates and hours as
follows:
Delivery Date Period: Wednesday,May 28,2025
Pick-up Date Period: Thursday,June 12, 2025 s
*Specific dates and hours to be provided by County by May 8,2025.
•
Permitter shall provide.County staff with the means necessary to access the Property by
Wednesday,May 21,2025 for the 2025 Special Election. If Permitter is unable or unwilling
to provide County staff with the means necessary to access the Property, Permitter shall
provide staff to open and close the Property during the hours stated in the table above.
2.2. PROPERTY EQUIPMENT AND SUPPLIES.The Permitter acknowledges and agrees that it will
supply'the County with the equipment and supplies listed in Attachment 1.
2.3. PERMITTER OBLIGATIONS.The Permitter acknowledges that the County must have exclusive
access to the Property during the dates and hours described in Section 2.1, above. To that end,
the Permitter agrees to the following:
2.3.1. If Permitter is not providing County staff with the means necessary to access the Property
without the assistance of Permitter staff(i.e.,Permitter is not providing County.staff with the
• necessary keys to the Property),then Permitter shall close and secure the Property at the end
of the hours stated in, or the end of the hours as provided by County pursuant to, Section
2.1.1 and Section 2.1.2. Permitter also shall secure the Property during the hours outside
those stated in, or those provided by County pursuant to,'Section 2.1.1. and Section 2.1.2.
. 2.3.2. The Permitter shall prohibit.access to the Property for purposes other than elections
operations.
2.3.3. The Permitter shall provide 2 designated parking stalls for the County's exclusive use for
placement of a temporary portable storage container for equipment and supplies.
2.3.4. The Permitter shall not disrupt, or allow to be disrupted, the organization or layout of the •
Property.
2.3.5. The Permitter shall not schedule, or allow to be scheduled, events or activities on the
Property.
DL:21377 Magnolia St,Huntington Beach Page 2 of 7
Vote Center Entry Permit(Government Facility)v7.28.22
Registrar of Voters
•
2.3.6. The Permitter shall provide restroom access for County staff
2.3.7. The Permitter shall provide free parking for voters and County staff If parking passes are
necessary for County staff parking,the passes shall be provided no later than Monday, May
19,2025.
2.3.8. The Permitter shall provide electricity, including but not limited to, functioning electrical
outlets on the Property.
2.3.9. The Permitter shall ensure the Property has adequate and functioning lighting both inside
the Property and outside the Property.
2.3.10. The Permitter shall, if identified by County, allow for drive-thru VBM option in their
parking lot that would allow the voters to drop-off their ballot without exiting their vehicles.
Logistics and set up will be responsibility of County staff
3. UTILITIES, MAINTENANCE AND JANITORIAL: Permitter shall pay all the charges for the
following utilities: water, gas, electricity, trash disposal and sewer. Permitter shall provide air
conditioning and/or heating on the Property during the dates and hours described in Section 2.1, above.
Permitter shall be responsible for all maintenance and repairs (including but not limited to: fire alarm,
HVAC system, elevator maintenance, landscaping, pest control, and trash) unless such maintenance
and repairs arise out of County's negligence or intentional acts not in accordance with the uses
permitted herein,per Clause 2 (AREA AND USE) above, and excluding normal wear and tear.
Upon mutual agreement in advance of a not to exceed cost, County shall be responsible for payment
of any janitorial service, telephone service, cable service, internet service and any other costs not
provided for in this section if approved in writing and noted in section 4 below. An estimated cost
breakdown of fees shall be included in Attachment 2.
4. AUTHORIZATION FOR USE OF PROPERTY: Parties acknowledge and agree that the use of this
property is provided pursuant to Elections Code section 12283.
4.1. PERMIT FEE. If applicable, County agrees to pay Permitter in arrears a one-time payment in an
amount not to exceed N/A dollars($N/A)as a fee for the use of the Property("Permit Fee")during
the Term.The Permitter will provide a separate invoice to the County on the Permitter's letterhead
describing the service rendered and the permit fee amount.
Invoice and support documentation are to be sent to:
ROV
Attn: Accounts Payable
PO Box 11298
Santa Ana, CA 92711
Said.Permit Fee shall be submitted to N/A.
DL:21377 Magnolia St,Huntington Beach Page 3 of 7
Vote Center Entry Permit(Government Facility)v7.28.22
Registrar of Voters
5. INDEMNIFICATION: County hereby agrees to indemnify, hold harmless, and defend Permitter
against any and all claims,loss, demands,damages, cost, expenses or liability arising out of the use of
the Property, except for liability arising out of the concurrent active or sole negligence of, Permitter
including the cost of defense of any lawsuit arising therefrom. In the event Permitter is named as co-
defendant,County shall notify Permitter of such fact and shall represent Permitter,in such legal action
unless Permitter undertakes to represent itself as co-defendant in such legal action, in which event
County shall pay to Permitter its litigation costs, expenses and attorney's fees. In the event judgment
is entered against County and Permitter because of the concurrent active negligence of County and
Permitter,their officers,agents,or employees,an apportionment of liability to pay such judgment shall
be made by a court of competent jurisdiction. Neither Party shall request a jury apportionment.
6. ATTORNEYS' FEES: In any action or proceeding to enforce or interpret any provision of this Permit,
or where any provision hereof is validly asserted as a defense, the Parties shall bear their own
attorneys' fees, costs and expenses.
7. GOVERNING LAW AND VENUE: This Permit has been negotiated and executed in the State of
California and shall be governed by and construed under the laws of the State of California. In the
event of any legal action to enforce or interpret this Permit, the sole and exclusive venue shall be a
court of competent jurisdiction located in Orange County, California, and the Parties hereto agree to
and do hereby submit to the jurisdiction of such court, notwithstanding Code of Civil Procedure
Section 394.
8. NOTICES: All written notices pursuant to this Permit shall be addressed as set forth below or as either
Party may hereafter designate by written notice and shall be deemed delivered upon personal delivery, -
delivery by facsimile machine, electronic mail, or seventy-two (72) hours after deposit in the United
States Mail. Any written correspondence between the Parties shall be addressed as follows:
COUNTY PERMITTER
County of Orange CITY OF HUNTINGTON BEACH
Registrar of Voters 2000 Main St
Facilities Services Huntington Beach,CA 92648
1300 South Grand Avenue
Building C Attention: Lisa Lane Barnes
Santa Ana, CA 92705 LisaLane.Barnes@surfcity-hb.org
Attention:Administrative Manager
Email: Kimberly.Hostler@ocvote.gov
--Signatures Follow--
DL:21377 Magnolia St,Huntington Beach Page 4 of 7
Vote Center Entry Permit(Government Facility)v7.28.22
Registrar of Voters
IN WITNESS WHEREOF, the Parties have executed this Permit on the date set forth next to their
signatures.
APPROVED AS TO FORM: PERMITTER
Office of County Counsel CITY OF HUNTINGTON BEACH
Orange County, California
r �� �
By �/ /��i%C.�..Q.CcwfL Travis Hopkins
ty County Counsel City Manager
Date: TEMPLATE APPROVED 06282023 Date: 43/a: /c?5
COUNTY
COUNTY OF ORANGE
By 444
Bob age,
Registrar of Voters
Per Resolution No. 20-091
and Minute Order dated July 14, 2020
Date: 414f
APPR ED AS TO FORM
By:
MICHAEL J.VIGLIOTTA
CITY ATTORNEY
CITY OF HUNTINGTON BEACH
DL:21377 Magnolia St,Huntington Beach Page 5 of 7
Vote Center Entry Permit(Government Facility)v7.28.22
Registrar of Voters
FEE SCHEDULE
Attachment 2
N/A
•
DL:21377 Magnolia St,Huntington Beach Page 7 of 7
Vote Center Entry Permit(Government Facility)v7.28.22
Registrar of Voters
()
ire/
Registrar of Voters
r 1300 S Grand Aye,Building C
J// t k�^ Santa Ana
VOTE CENTER ENTRY PERMIT (LICENSE)
THIS IS A LICENSE TO ENTER ("Permit") effective upon execution of all required signatures
("Effective Date"), by and between CITY OF IIUNTINGTON BEACII, (hereinafter referred to as
"Permitter") and the COUNTY OF ORANGE, a political subdivision of the State of California
(hereinafter referred to as "County" or"Permittee") without regard to number or gender. Permitter and
County may sometimes hereinafter be individually referred to as "Party"or jointly as "Parties."
1. PURPOSE: Pursuant to Section 12283 and 12284 of the Election Code,which authorizes an Election
Official to request the use of a public building to be used as a polling place or voting center as needed,
and to provide in-person voting sites for voters free of charge, Permitter hereby grants to County use
of the CITY GYM AND POOL, ROOM B property located at 1600 PALM AVE, HUNTINGTON
BEACH, CA ("Property") for the 2025 Special Election held on June 10, 2025 This Permit shall
commence on the Effective Date and terminate on June 13, 2025.("Term").
2. AREA AND USE: Permitter grants County and its invitees and licensees permission to enter and use
the Property described above for the purpose of providing a vote center for voters. County agrees not
to use the Property for any other purpose, nor to engage in or permit any other activity within or from
the Property. County further agrees not to conduct or permit to be conducted any public or private
nuisance in, on, or from the Property and to comply with all governmental laws and regulations in
connection with its use of the Property.
2.1. DATES AND HOURS OF USE AND ACCESS.
2.1.1. Permitter specifically grants County and its invitees and licensees permission to enter and
use the Property for the purpose of providing a voting location on the dates and hours as
follows:
Vote Center Dates Hours of Use*
Friday, June 6 8am- 5pm
Saturday, June 7 7:30am- 9pm
Sunday, June 8 7:30am - 9pm
Monday, June 9 7:30am- 9pm
Tuesday, June 10 6:30am- 10pm
Wednesday, June 11 8am- 5pm
*Vote Center hours are subject to change at any time by County based on the operational needs
presented by the election turnout.
DL:1600 Palm Ave,Huntington Beach Page 1 of 7
Vote Center Entry Permit(Government Facility)v7.28.22
Registrar of Voters
•
•
2.1.2. Permitter specifically grants County permission to enter and use the Property for the
purpose•of delivering and picking up Vote Center equipment on the dates and hours as
follows:
Delivery Date Period:Wednesday, June 4,2025
Pick-up Date Period: Thursday,June 12,2025
*Specific dates and hours to be provided by County by May 8,2025. •
Permitter shall provide County staff with the means necessary to access the Property by
Wednesday, May 28,2025 for the 2025 Special Election. If Permitter is unable or unwilling
to provide County staff with the means necessary to access the.Property, Permitter shall
provide staff to open and close the Property during the hours stated in the table above.
2.2. PROPERTY EQUIPMENT AND SUPPLIES.The Permitter acknowledges and agrees that it will
supply the County with the equipment and supplies listed in Attachment 1.
2.3. PERMITTER OBLIGATIONS.The Permitter acknowledges that the County must have exclusive
access to the Property during the dates and hours described in Section 2.1, above. To that end;
the Permitter agrees to the following:
• 2.3.1. If Permitter is not providing County.staff with the means necessary to access the Property
without the assistance of Permitter staff(i.e.,Permitter is not providing County staff with the
necessary keys to the Property),then Permitter shall close and secure the Property at the end
of the hours stated in, or the end of the hours as provided by County pursuant to, Section
2.1.1 and Section 2.1.2. Permitter also. shall secure the Property during the hours outside
those stated in, or those provided by County pursuant to, Section 2.1.1. and Section 2.1.2.
2.3.2. The Permitter shall prohibit access to the Property for purposes other than elections
operations.
• 2.3.3. The Permitter shall provide 2 designated parking stalls for the County's exclusive use for
placement of a temporary portable storage container for equipment and supplies.
2.3.4. The Permitter shall not disrupt, or allow to be disrupted,the organization or layout of the
Property.
2.3.5. The Permitter shall not schedule, or allow to be scheduled, events or activities on the •
Property. .
2.3.6. The Permitter shall provide restroom access for County staff.
2.3.7. .The Permitter shall provide free parking for voters and County staff. If parking passes are
necessary for County staff parking,the passes shall be provided no later than Monday, May
19, 2025.
2.3.8. The Peiilutter shall provide electricity, including but not limited to, functioning electrical
outlets on the Property.
DL:1600 Palm Ave,Huntington Beach Page 2 of 7
Vote Center Entry Permit(Government Facility)v7.28.22
Registrar of Voters
2.3.9. The Permitter shall ensure the Property has adequate and functioning lighting both inside
the Property and outside the Property.
2.3.10. The Permitter shall, if identified by County, allow for drive-thru VBM option in their
parking lot that would allow the voters to drop-off their ballot without exiting their vehicles.
Logistics and set up will be responsibility of County staff.
3. UTILITIES, MAINTENANCE AND JANITORIAL: Permitter shall pay all the charges for the
following utilities: water, gas, electricity, trash disposal and sewer. Permitter shall provide air
conditioning and/or heating on the Property during the dates and hours described in Section 2.1, above.
Permitter shall be responsible for all maintenance and repairs (including but not limited to: fire alarm,
HVAC system, elevator maintenance, landscaping, pest control, and trash) unless such maintenance
and repairs arise out of County's negligence or intentional acts not in accordance with the uses
permitted herein,per Clause 2 (AREA AND USE) above, and excluding normal wear and tear.
Upon mutual agreement in advance of a not to exceed cost, County shall be responsible for payment
of any janitorial service, telephone service, cable service, internet service and any other costs not
provided for in this section if approved in writing and noted in section 4 below. An estimated cost
breakdown of fees shall be included in Attachment 2.
4. AUTHORIZATION FOR USE OF PROPERTY: Parties acknowledge and agree that the use of this
property is provided pursuant to Elections Code section 12283.
4.1. PERMIT FEE. If applicable, County agrees to pay Permitter in arrears a one-time payment in an
amount not to exceed N/A dollars ($N/A) as a fee for the use of the Property ("Permit Fee")
during the Term. The Permitter will provide a separate invoice to the County on the Permitter's
letterhead describing the service rendered and the permit fee amount.
Invoice and support documentation are to be sent to:
ROV
Attn: Accounts Payable
PO Box 11298
Santa Ana, CA 92711
Said Permit Fee shall be submitted to N/A.
5. INDEMNIFICATION: County hereby agrees to indemnify, hold harmless, and defend Permitter
against any and all claims,loss,demands,damages,cost, expenses or liability arising out of the use of
the Property, except for liability arising out of the concurrent active or sole negligence of, Permitter
including the cost of defense of any lawsuit arising therefrom. In the event Permitter is named as co-
defendant,County shall notify Permitter of such fact and shall represent Permitter,in such legal action
unless Permitter undertakes to represent itself as co-defendant in such legal action, in which event
County shall pay to Permitter its litigation costs, expenses and attorney's fees. In the event judgment
is entered against County and Permitter because of the concurrent active negligence of County and
DL:1600 Palm Ave,Huntington Beach Page 3 of 7
Vote Center Entry Permit(Government Facility)v7.28.22
Registrar of Voters
Permitter,their officers,agents,or employees,an apportionment of liability to pay such judgment shall
be made by a court of competent jurisdiction. Neither Party shall request a jury apportionment.
6. ATTORNEYS' FEES: In any action or proceeding to enforce or interpret any provision of this Permit,
or where any provision hereof is validly asserted as a defense, the Parties shall bear their own
attorneys' fees, costs and expenses.
7. GOVERNING LAW AND VENUE: This Permit has been negotiated and executed in the State of
California and shall be governed by and construed under the laws of the State of California. In the
event of any legal action to enforce or interpret this Permit, the sole and exclusive venue shall be a
court of competent jurisdiction located in Orange County, California, and the Parties hereto agree to
and do hereby submit to the jurisdiction of such court, notwithstanding Code of Civil Procedure
Section 394.
8. NOTICES: All written notices pursuant to this Permit shall be addressed as set forth below or as either
Party may hereafter designate by written notice and shall be deemed delivered upon personal delivery,
delivery by facsimile machine, electronic mail, or seventy-two (72) hours after deposit in the United
States Mail. Any written correspondence between the Parties shall be addressed as follows:
COUNTY PERMITTER
County of Orange CITY OF HUNTINGTON BEACH
Registrar of Voters 2000 Main St
Facilities Services Huntington Beach, CA 92648
1300 South Grand Avenue
Building C
Santa Ana, CA 92705 Attention: Lisa Lane Barnes
Attention: Administrative Manager LisaLane.Barnes@surfcity-hb.org
Email: Kimberly.Hostler@ocvote.gov
--Signatures Follow--
DL:1600 Palm Ave,Huntington Beach Page 4 of 7
Vote Center Entry Permit(Government Facility)v7.28.22
Registrar of Voters
IN WITNESS WHEREOF, the Parties have executed this Permit on the date set forth next to their
signatures.
APPROVED AS TO FORM: PERMITTER
Office of County Counsel CITY OF HUNTINGTON BEACH
Orange County, California
By /, Travis Hopkins
D- . ty County Counsel City Manager
Date: TEMPLATE APPROVED 06282023 Date: J/a7116
COUNTY
COUNTY OF ORANGE
By
Bob P e,
Regist ar of Voters
Per Resolution No. 20-091
and Minute Order dated July 14, 2020
Date: ZS'
APPROV D AS TO FORM
B :
MICH L .VIGLIOTTA
CITY ATTORNEY
CITY _,F '-U u i;14GTON BEACH
DL:1600 Palm Ave,Huntington Beach Page 5 of 7
Vote Center Entry Permit(Government Facility)v7.28.22
Registrar of Voters
FEE SCHEDULE
•
Attachment 2
N/A
DL:1600 Palm Ave,Huntington Beach Page 7 of 7
Vote Center Entry Permit(Government Facility)v7.28.22
• Registrar of Voters
Registrar of Voters
1300 S Grand Ave,Building C
rFt��,:` Santa Ana
• VOTE CENTER ENTRY PERMIT (LICENSE)
THIS IS A LICENSE TO ENTER ("Permit") effective upon execution of all required signatures
("Effective Date"), by and between CITY OF HUNTINGTON BEACH, (hereinafter referred to as
"Permitter") and the COUNTY OF ORANGE, a political subdivision of the State of California
(hereinafter referred to as "County" or"Permittee") without regard to number or gender. Permitter and
County may sometimes hereinafter be individually referred to as"Party" or jointly as"Parties."
1. PURPOSE: Pursuant to Section 12283 and 12284 of the Election Code,which authorizes an Election
Official to request the use of a public building to be used as a polling place or voting center as needed,
and to provide in-person voting sites for voters free of charge, Permitter hereby grants to County use
of the MURDY COMMUNITY CENTER, HALL B property located at 7000 NORMA DR,
HUNTINGTON BEACH,CA("Property")for the 2025 Special Election held on June 10,2025. This
Permit shall commence on the Effective Date and terminate on June 13, 2025. ("Term").
2. AREA AND USE: Permitter grants County and its invitees and licensees permission to enter and use
the Property described above for the purpose of providing a vote center for voters. County agrees not
to use the Property for any other purpose, nor to engage in or permit any other activity within or from
the Property. County further agrees not to conduct or permit to be conducted any public or private
nuisance in, on, or from the Property and to comply with all governmental laws and regulations in
connection with its use of the Property.
2.1. DATES AND HOURS OF USE AND ACCESS.
2.1.1. Permitter specifically grants County and its invitees and licensees permission to enter and
use the Property fbr the purpose of providing a voting location on the dates and hours as
follows:
Vote Center Dates Hours of Use*
Friday, May 30 8am—5pm
Saturday, May 31 7:30am - 6pm
Sunday, June 1 7:30am - 6pm
Monday, June 2 7:30am - 6pm
Tuesday, June 3 7:30am - 6pm
Wednesday, June 4 7:30am- 6pm
Thursday, June 5 7:30am- 6pm
Friday, June 6 7:30am - 6pm
Saturday,June 7 7:30am- 9pm
Sunday, June 8 7:30am - 9pm
Monday, June 9 7:30am- 9pm
DL:7000 Norma Dr,Huntington Beach Page 1 of 7
Vote Center Entry Permit(Government Facility)v7.28.22
Registrar of Voters
Tuesday,June 10 6:30am— 10pm
Wednesday, June 11 8am—5pm
*Vote Center hours are subject to change at any time by County based on the operational needs
presented by the election turnout.
2.1.2. Permitter specifically grants County permission to enter and use the Property for the
purpose of delivering and picking up Vote Center equipment on the dates and hours as
follows:
Vote Center E;quipmient Delivery;and Pick Up
Delivery Date Period: Wednesday, May 28,2025
Pick-up Date Period: Thursday,June 12,2025
*Specific dates and hours to be provided by County by May 8, 2025.
Permitter shall provide County staff with the means necessary to access the Property by
Wednesday,May 21,2025 for the 2025 Special Election. If Peiii,itter is unable or unwilling
to provide County staff with the'means necessary to access the Property, Permitter shall
provide staff to open and close the Property during the hours stated in the table above.
2.2. PROPERTY EQUIPMENT AND SUPPLIES.The Permitter acknowledges and agrees that it will
supply the County with the equipment and supplies listed in Attachment 1.
2.3. PERMIT l'LR OBLIGATIONS.The Permitter acknowledges that the County must have exclusive
access to the Property during the dates and hours described in Section 2.1, above. To that end,
the Permitter agrees to the following:
2.3.1. If Permitter is not providing County staff with the means necessary to access the Property
without the assistance of Permitter staff(i.e.,Permitter is not providing County staff with the
necessary keys to the Property),then Permitter shall close and secure the Property at the end
of the hours stated in, or the end of the hours as provided by County pursuant to, Section
2.1.1 and Section 2.1.2. Permitter also shall secure the Property during the hours outside
those stated in, or those provided by County pursuant to, Section 2.1.1. and Section 2.1.2.
2.3.2. The Permitter shall prohibit access to the Property for purposes other than elections
operations.
2.3.3. The Permitter shall provide 2 designated parking stalls for the County's exclusive use for
placement of a temporary portable storage container for equipment and supplies.
2.34. The Permitter shall not disrupt, or allow to be disrupted, the organization or layout of the
Property.
2.3.5. The Permitter shall not schedule, or allow to be scheduled, events or activities on the
Property.
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Vote Center Entry Permit(Government Facility)v7.28.22
Registrar of Voters
2.3.6. The Permitter shall provide restroom access for County staff.
2.3.7. The Permitter shall provide free parking for voters and County staff. If parking passes are
necessary for County staff parking,the passes shall be provided no later than Monday,May
19,2025.
2.3.8. The Permitter shall provide electricity, including but not limited to, functioning electrical
outlets on the Property.
2.3.9. The Permitter shall ensure.the Property has adequate and functioning lighting both inside
the Property and outside the Property.
2.3.10. The Permitter shall, if identified by County, allow for drive-thru VBM option in their
parking lot that would allow the voters to drop-off their ballot without exiting their vehicles.
Logistics and set up will be responsibility of County staff.
3. UTILITIES, MAINTENANCE AND JANITORIAL: Permitter shall pay all the charges for the
following utilities: water, gas, electricity, trash disposal and sewer. Permitter shall provide air
conditioning and/or heating on the Property during the dates and hours described in Section 2.1,above.
Permitter shall be responsible for all maintenance and repairs(including but not limited to: fire alarm,
HVAC system, elevator maintenance, landscaping, pest control, and trash) unless such maintenance
and repairs arise out of County's negligence or intentional acts not in accordance with the uses
permitted herein,per Clause 2 (AREA AND USE) above, and excluding normal wear and tear.
Upon mutual agreement in advance of a not to exceed cost, County shall be responsible for payment
of any janitorial service, telephone service, cable service, internet service and any other costs not
provided for in this section if approved in writing and noted in section 4 below. An estimated cost
breakdown of fees shall be included in Attachment 2.
4. AUTHORIZATION FOR USE OF PROPERTY: Parties acknowledge and agree that the use of this
property is provided pursuant to Elections Code section 12283.
4.1. PERMIT FEE. If applicable, County agrees to pay Permitter in arrears a one-time payment in an
amount not to exceed N/A dollars($N/A)as a fee for the use of the Property("Permit Fee")during
the Tern.The Permitter will provide a separate invoice to the County on the Permitter's letterhead
describing the service rendered and the permit fee amount.
Invoice and support documentation are to be sent to:
ROV
Attn: Accounts Payable
PO Box 11298
Santa Ana, CA 92711
Said Permit Fee shall be submitted to N/A.
DL:7000 Norma Dr,Huntington Beach Page 3 of 7
Vote Center Entry Permit(Government Facility)v7.28.22
Registrar of Voters
5. INDEMNIFICATION: County hereby agrees to indemnify, hold harmless, and defend Permitter
against any and all claims,loss, demands,damages,cost, expenses or liability arising out of the use of
the Property, except for liability arising out of the concurrent active or sole negligence of, Permitter
including the cost of defense of any lawsuit arising therefrom. In the event Permitter is named as co-
defendant,County shall notify Permitter of such fact and shall represent Permitter,in such legal action
unless Permitter undertakes to represent itself as co-defendant in such legal action, in which event
County shall pay to Permitter its litigation costs,expenses and attorney's fees. In the event judgment
is entered against County and Permitter because of the concurrent active negligence of County and
Permitter,their officers,agents,or employees,an apportionment of liability to pay such judgment shall
be made by a court of competent jurisdiction. Neither Party shall request a jury apportionment.
6. ATTORNEYS'FEES: In any action or proceeding to enforce or interpret any provision of this Permit,
or where any provision hereof is validly asserted as a defense, the Parties shall bear their own
attorneys' fees, costs and expenses.
7. GOVERNING LAW AND VENUE: This Permit has been negotiated and executed in the State of
California and shall be governed by and construed under the laws of the State of California. In the
event of any legal action to enforce or interpret this Permit, the sole and exclusive venue shall be a
court of competent jurisdiction located in Orange County, California, and the Parties hereto agree to
and do hereby submit to the jurisdiction•of such court, notwithstanding Code of Civil Procedure
Section 394.
8. NOTICES: All written notices pursuant to this Permit shall be addressed as set forth below or as either
Party may hereafter designate by written notice and shall be deemed delivered upon personal delivery,
delivery by facsimile machine, electronic mail, or seventy-two (72) hours after deposit in the United
States Mail. Any written correspondence between the Parties shall be addressed as follows:
COUNTY PERMITTER
County of Orange CITY OF HUNTINGTON BEACH
Registrar of Voters 2000 Main St
Facilities Services Huntington Beach, CA 92648
1300 South Grand Avenue
Building C
Santa Ana, CA 92705 Attention: Lisa Lane Barnes
Attention:Administrative Manager LisaLane.Barnes@surfcity-hb.org
Email: Kimberly.Hostler@ocvote.gov
--Signatures Follow--
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Vote Center Entry Permit(Government Facility)v7.28.22
Registrar of Voters
IN WITNESS WHEREOF, the Parties have executed this Permit on the date set forth next to their
signatures.
APPROVED AS TO FORM: PERMITTER
Office of County Counsel CITY OF HUNTINGTON BEACH
Orange County, California
By e Travis Hopkins
ty County Counsel City Manager
Date: TEMPLATE APPROVED 06282023 Date: `3/''
COUNTY
COUNTY OF ORANGE
By
Bob P ge,
Registrar of Voters
Per Resolution No. 20-091
and Minute Order dated July 14, 2020
Date: I Lt-( C
APPr! -V• AS TO FORM
U
MICHAEL J.VIGLIOTTA
CITY ATTORNEY
CITY OF HUNTINGTON BEACH
DL:7000 Norma Dr,Huntington Beach Page 5 of 7
Vote Center Entry Permit(Government Facility)v7.28.22
Registrar of Voters
FEE SCHEDULE
Attachment 2
N/A
•
•
•
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Vote Center Entry Permit(Government Facility)v7.28.22
Registrar of Voters