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Home My WebLink AboutDepartment Services and Budget Overview - City Clerk - City (2) 2000 Main Street, 40\n�yTIGr° ,30 Huntington Beach,CA City of Huntington Beach 92648 9 � File#: 25-170 MEETING DATE:.5/6/2025 Subject: Department Services and Budget Overview City of Huntington Beach Page 1 of 1 Printed on 4/30/2025 powered by LegistarT" 21 ,,,,........... ifliING To \ •• ... �V• c � .• 1,\ P O RA TVI F ..% Ilk % - ,, - ,, ,;! gffice of th __ _ _ _____,,,, . _ ___ ,_ __ _ _„....._______ . ____ _ _ _ _____ _ ____ ___ _ • City Clerk ___ ___, ___ ____ _ _ _ _ ____,_,_ _ ___ ------- : 4:zzc ‘k . __ ___ i, , ice_, ..., t -_� , , '•��FB P��'� Q 0 0 F •... Cci ;,# o NTy 4,/��r/ Central Hub of City Governance " No other office in municipal service has so many contacts. It serves the Mayor, the City Council, the City Manager, and all administrative departments without exception . All of them call upon the Office of the City Clerk, daily, for some service or information . The public does not realize how many loose ends of city administration this office pulls together." Eminent Political Scientist Professor William Bennett Munro ' /��i N G ,• .•-\Nt0HP0RA7 •.• <5) CCUNTY C0�I'I IOffice of the City Clerk Adopted Budget - FY 2024/25 26` $372,096 ' Operating Expenses General Fund 6% 591,366 $1,438,904 Non-Operating Expenses 68% 5975,442 Personnel Services 2024/2025 Projected General Fund Revenue 9985,000 Office of the1 0 6 FT(Full-Time) City Clerk City Clerk Total 4PT(Part-Time) FY 2024-25 ORGANIZATIONAL CHART i 1 i 1 , I 1 I 0 Legislative and Operational Passport Acceptance Records Management Division, Elections Division Division 1 1 Assistant City Clerk i Municipal Records Manager i Passport Acceptance Agent (4) i i I Part Time Positions I I Senior Deputy City Clerk (2) Records Specialist Office of the City Clerk The office of the City Clerk is a foundational role mandated by California Government Code Section 36501 , anchoring the legal and operational framework of Huntington Beach's municipal government. � �. . Le9islative, Operations & Elections Division Records Management Division Passport Acceptance Division California Open Meeting Laws (Brown Act, California Public Records Act (Gov U.S. Department of State, 22 CFR Gov Code §§ 54950-54963) Code §§ 6250-6276) §51.22(d) • City Council Agenda Management &Transparency • Centralized Records Management • Strict Adherence to Federal & State Regulations • Legislative and Records Processing Functions • Oversight: Records Retention Policy & Compliance • Continuous Training Compliance • County Documentation • Public Records Access & Regulatory • Annual Certification & Federal • Financial & Procurement Oversight Compliance Compliance California Elections Code (e.g., Sections 15000— • Historical and Vital Records Preservation 15900 and related provisions) • Election Regulatory Compliance & Financial Disclosure • Candidate Guidance & Public Transparency • Vote Center Licensing & Coordination Operations & Performance Data • Processed over 265 contracts, agreements and amendments, ensuring compliance with policies, compulsory documentation mandates, and insurance requirements • Managed over 300 FPPC filers Form 700 & Campaign Filings • Initiated the implementation of the Records Retention Schedule to multiple physical records storage locations in the City that resulted in the destruction of more than 300 boxes of obsolete records and identification of inactive records requiring permanent retention • Facilitated 25 public notices successfully submitted for publication in the local newspaper effectively disseminating critica I information to the community and stakeholders • Oversaw the adoption and codification of 76 resolutions and ordinances effectuating new laws and regulations and/or updates to both the City's Municipal Code and Zoning Code to reinforce the City's legal framework and ensure operational consistency • Recorded 47 documents with the OC Clerk - Recorder, ensuring accurate, compliant archival of official records. INGT� • Through our GovQA public records request management system, we handled: �� `� ••';N��aPORgTfo••.�6� 4. • Total Page Views : 11 ,834,906 , U�.=L = • Average Daily page views: 32,424 j • s 1 891 Responsive Public Records Requests �\�.. .- = � • 15,140 unique visitors w2 f o•••; //,,'..',.. TING — \ \ •- 4/ viim, ••.• 0P0RAre •••• \ • \ o • 6� • •. %f• City Treasurer 's -- Office --- 7:------ - - ----... --- ..— — : qC. $ ;', , , -411P7.— ,o,„., , ),),„„ 4: l*".\. s 0 — -- — . - • - 0. ik .0 I',4- ". --- • ---- 0 • •• (\ 01 .1/4" .. \< ) 0 •••• C P 0 taS NTH( City Treasurer's Office Budget FY2024-25 Adopted Budget: $1,892,847 7% 24% Personnel Services Operating Expenses Non-Operating 69% Expenses (POB) City Treasurer's Office Budget as % of City's General Fund Expenses 0.43% ■ City Treasurer's Office ▪ City Budget 99.57% City Treasurer's Office Organization Chart City Treasurer 1 1 1 i Deputy City Treasurer Senior Administrative Assistant 1 i Treasury Manager 1 Total 9.5 FTEs Senior Accountant Accounting Technician (.5 FTE unfilled) Supervisor Senior Accounting Technician Accounting Technician (2.5) City Treasurer's Office Services . . Treasury and Banking Services Investment Management "" • City Treasurer Other • Manage all banking services • Investment management of • Treasurer for WOCWB for city City's approx. $400MM portfolio • Treasurer for CNOA • Receive, deposit and collect • Create cash projections and • Board Member for city's all taxes, assessments, fees maintain required operational Deferred Compensation and other revenue liquidity plans • Disburse all citywide approved • Produce monthly investment • Board Member for city's funds and process checks and reports for City Council and Supplemental Retiree plan electronic payments public (on website) • Staff cashiering front counter • Meet with Investment Advisory 5/days, 8am-5pm Board quarterly • Manage receipts and reporting • Additional investment oversight of citywide TOT/TBID (hotels, including 115 Trust, retiree short-term rentals) medical account, bond • Manage citywide payment reserves service providers • Maintain cash and surety bonds for construction and other bonded projects Operations & Performance Data • Process over $11 MM in revenue annually from permits and fees • Process over $21 MM in revenue annually for off-site locations including parking meter revenue and recreation fees • Process and collect miscellaneous receivables of over $19MM from over 57,000 invoices • Collect and process payments of over $17MM for Transient Occupancy Taxes • Process over 350,000 transactions at City Hall counter cashiering stations annually • Release over 55,000 accounts payable, payroll and electronic payments annually • Manage and negotiate banking contracts and services • Manage approx. $400MM investment portfolio meeting objectives of safety, liquidity and market return through economic and budgetary cycles with no compliance issues �i�� TINGT • Generate over $10MM in earnings during fiscal year for operational needs 1110,�=•,Nt0RP0Rgr ��<55 • Processed over 400 electronic payment applications to increase efficiency _ '=\1 • Received California Municipal Treasurers Association Investment Policy Certification kc:) ':F� -`�' "'� �=1� °. qt=ouNTN �ii ---.#2:r:-.7--";;---1-,-----i-= v---. Questions • , . , .„....... .,.,, ..„,...,,,. ..... ...,,0 ••0.r. 1 ' - • rfff f ,`, Wigtilkti ' - II II I , --_L-1;---•...7.7.,.'.- - "-!.7!-'.__n__V"---,,.,,,,,,i,,,,.,,.;,,:—- -:,;;1..--___,.-....1.......a. "+ , I If filli-•,ilaiiiii la r4--;7:i, -.-,-7..---7---7-.:_- '- 1 ' -- 1 /-.4'';--0._____, i-!-. -_,_al ,g-i---.,.. •- —,•Lr,r._--:•, ,rkti.--1,,illi5T2-,-. ... ,--1_.i • I -......_ 0.,:: ----..,, ...,-,4_,_. — -;.-•—•s- —1.—.. .-1-_-s - - _ ___.---_- - ..Ift. , :• , , • :e.„--, ,;1,:- - • ,........ .411!=..:......t 1 1 i \ • • v '• -, ' I ', -,', - 'fr, ! ' --,-, ' ''.-.. • •L-1-7.c...r a ..... --,....-..........____ . , . ...., „,.... -.'--- -,Z.--'-'---- • • ,• - -- - . I ..,-- -e- i-s.. •-•••••.- -- - - • • - - •..,,,, ----, -----,41113 .. ..-..;,..;/=s,±, ' -...t7 • .' r' 0110---.4.---• ----•,:, :, - -. 'e;14•‘,. ., ,_ elt,„_ .ffs: % • TIN & 0 \ N .••' �ppRPORgI'F0 .�� 6� \ - ••, � \ Community Development I)it ��11,1TPJ .- _ ; _ Department • _ _ _ _ :_,_ -_—_ il �ii ,/, 5 City Council Meeting ____,____--- -.• sv • __ — ,__.7.__ _. ick,„, , May 6, 2025 •• te— -- 0 • •- f• .. \< 0 F C 0 t ,,#lJ NTy Community Director of Community Development 63 FTE Development Total FY 2024-25 3 Senior GIS Analyst Senior Admin Assistant ORGANIZATIONAL CHART Development Sery Community EnhancementEI 38 Deputy Director of Community Development 22 Deputy Director of Community Development Admin Assistant Sr.Management Analyst Admin Assistant Sr.Management Analyst Planning Planning Manager Economic Economic Dev.Manager Division Principal Planner Development Economic Dev.Project Manager Senior Planner (2) Associate Planner(3) Building Real Estate Real Estate Project Manager Official Permit Permit Center Supervisor Services Management Analyst Center Plan Check Engineer(2) Senior Permit Technician(4) Permit Technicians(3) Housing Housing Manager Associate Planner Senior Management Analyst Management Aide Assistant Planner(2) Inspection Inspection Manager Code Code Enforcement Manager Services Building Inspection Supervisor Enforcement Principal Code Officer(2) Principal Combination Inspector(2) Senior Code Officer(4) Senior Combination Inspector(6) Code Officer(3) Combination Inspector(3) Code Technician(1) Office Assistant Building Inspector Community Development Department Budget FY 2024/25 Adopted All Funds Expenditure Budget - $12,574,215 General Fund - $10,252,741 Revenue Collection: $13,596,837 Other Fees, Operating Expenses 687,500,5% III 1,070,714 11.4% \\1 Real Estate/ Leases, 3,928,650, 29% Permit Center, Personnel Services 8,980,687, 8,323,475 66% 88.6% Community Development Department Divisions & Services There are eight divisions within the Department: Administration, Planning, Permit Center, Inspection Services, Code Enforcement, Housing, Economic Development, and Real Estate (recently added in FY 2024/2025). All divisions have a public facing purpose, the Department also has a public counter for in person service within City Hall. Planning Permit Center & Code En orcement Real Estate & Housing Inspection Economic Development • Maintain General • Receive and process • Enforce municipal • Manage City's real • Secure and manage Plan, Zoning Code, all building permit codes on private and estate assets entitlement grant Specific Plans, Local applications public property • Centralized Real awards Coastal Program • Route plans to other • Respond to Estate staff— lease • CDBG • Analyze and manage departments and community led management & • HOME private development coordinate responses complaints and tenant solicitation • Oversight of all rent projects to applicants initiate voluntary • Special District and maintenance • City Council directed • Plan Review compliance Management activities at Ocean policy development • Inspection • Resolve complicated (Downtown BID, View Estates and projects • Building Official - and potentially VHB) • Manage City's • Planning standing authority for harmful property • Business retention, affordable housing Commission building safety violations expansion, and portfolio • Zoning Administrator compliance within • Promote attraction • Affordable housing • Design Review City neighborhood • Market/promote HB to development Board • Streamline Surf City preservation investors • Rental assistance • CEQA • Vendor enforcement, • Business assistance programs • Regional planning group homes, short advocate term rentals Operations & Performance Data , �- rs = .._ ,,_.,....., ...._,,, Permit Center survey response have 96% rating for outstanding service. Streamline Surf City Progress - upgraded customer self-serve stations with new ' `' ,if .,;.: Express Permit station ! w 4 y, A Resolved over 1 ,900 confirmed code enforcement violations through education _ I _ = __ and voluntary compliance Manage and retain over $2 Million in grant funding each fiscal year. This funding 7 -�' ii4. enhances programs for the public and offsets personnel expenses. I ,14 1r4,i Review and approved 12,090 permits last year with a construction valuation of 0 �;d Lawme , $250 Million i.,, ;i ''. , �� saimovR Performed over 43,680 building, electrical, mechanical, plumbing, and Y_�-Y ki, - - •�_� ,ws" ) ? G � � certificate of occupancy inspections. y Conducted over 50 business visits, hosted small business clinics and an "Open -. t House"at City Hall with the HB Chamber of Commerce. — ---- Processed 679 certificates of occupancies for businesses _ Ilir Assist 82 very low-income seniors annually for mobile home , ; iq :� Tenant Based Rental Assistance ��y`. , Efficiencies and Reductions Efficiencies Reductions - Strategic Position Adjustments - Last FY (23-24) - Reorganize, combine, convert - Eliminated PT staff: Housing, Planning, - Real Estate Permit Center, Code Enforcement - Permit Center - Reduced OT budgets across all - Inspection divisions - Process Modifications - Current FY (24-25) - Planning & Permit Center - Reduced PT/Temporary staff budget & g OT budget - Operating Budget Adjustments - Reduced supply budget - Real Estate - Reduced PC budget - Code Enforcement - Reduced Professional Services: - Housing Planning, Economic Development, Housing - Lease optimization assessment ,,„„� —_ - Proposed FY (25-26) �i ��N11NGT�� - Business performance review ',O�•�.,to RPOR4Tp�4..,, 44 V - Eliminate 1 FTE position �0 ; :F9 A - Increase revenue - Reduce Professional Services: Plan ; ^ =; - OVE Management Review ;�..1 =_ y = .;; =i 150k revenue increase over 5-yr '1/4-6 �••.:I7 ISIS:p°•.'o�i - period y - Approx. $500,000 reductions �� U......�........� � � p - Equivalent of 35% operating budget :��NTH Streamline Surf City Milestone Map Pha COMPLETED DI Pie661.Ess r -M1w6 Zoning t'riio• sec Automated Pei n`t Automatic -. Online Signolae Salop Ur`ler onC Code/Municipui _c ti e•ge i Issrrrce upon inspect'rm Time Elmelosves shone System More no.rrs Corte Updates Suet mine Soeciohst Payment >lat ticotions Customer Service • �+ Online Services Mob e App!or • Apv'9e Process Satisfaction Uniform Pldn Check ACA rune Turlirg Live Chat Platform(Acceto inspection Ititorgh Customer's Cus rie1 Measurement Turnaound Tines Upgiodes ii System Cituen Access) Scheduling 1 .ens One Approval Expeailed Plun Building Perrnits Customer Queuing 'tsto'd Re cool Ail Deet Apolicut O It Review (Ptonning Review System(Q1ess',) Permits ova obe online Appointments E 4n iinalion) Regular Reporting Sel Service E. Electronic Pon of Dab Research Stotians Review Development one'top sp Updates Website Assistonce Team Tours (DAT) ACCeKJ Upgrade& Cxpons Customer Migration to the Kiosks&Add ClOua Scanners vv.. 1 ., . ,.. Questions ? ,i,!,..7:44.,,.......... . •r • ,, t i t I la ititi .. .-171[111,i ..'..I'`..L.. ," 1 'r... ;_---•-•-...--:,77';:::... ---- ; -1- •-' _:,-.` .. --•-• ___.- , , ,-,... _ ___—______—••', - -. ._,,.• ,:::1:.--4. •. ,- -i:'".., \•.7-7_____:.-,-„---- _ i t ,%r-- - `,- . \1.ty----k.-.7" ' •', ‘A. ."-..:-.0_,......--,- , ,,,..,._ .. . - t I':4--_a:'t,'_• -;-I e.-.,""t". i,.i II . -• - 7 .r• ‘,4 -, ,-• . ,,-. • .r1‘ 4 _. i, of--,-• . • r 11 , - • .....•.—,,..-------- • .., . .,.;...„, L ,... . !`---r"-- -. ;"--'------ • • ,' - , ,.. - . ,-.• 7 ,2 01.16---61...*•"` --.4. 4- 01,._ •••• . . •ii-c-‘• . , . -• • . . . . „ ,,,,......,,,,,„, i,,,''\ANTIN G ,, 7ftOw•- •,,, . .••C .•• �CORPORATF ••• o • • v•• •._ -<<N ‘ --- -------- 9.0 17 Police ..____ ____ __ , , , ------ - • Department _ ___ ___,___, _ ..._ _ _ • ______ __ __ _ _., _____ . ____ _ _ -7- .r....,-‘-"r” ----- • 4C' e ., ,4--it-7 ,/., )4„ : t. - - , . -- �, � 1 0 • •• 0 __ ___ _______. ____7______ . ••• ;, 19: •.• C •; �� 0 0 411111, 0LINTNt /0 Police Department Budget Expenditure Budget - $92,262,590 Revenue Budget - $5,900,000 Jail Operating $140,000 Expenses 2% $6,816,940 7% AERO $400,000 7% Parking Fines $4,200,000 POST 71% Reimbursement $60,000 1% Personnel Services $85,445,65C Fees/Fines 93% $1,100,000 19% Police Chief 2 Police I [ -- Senior Administrative Assistant 11 t T , I r ��- Department Special uparat6one' petrel. Ins.ati atiansI Administrative 9 ape rotian• support s.rwke FY24-25 Organizational Chart Police Cnpta•n Peirce Captain -oi,.c-.p:an r<„cc _.F1... Se-votes Commander al;ca Lieutenant 1 i I 1 340 FTE TttNie Pewee MwssUptiens Pea/..elassa!tlaa/ar'M C.a.suelee 0at{eM. Peirce Lieute ile Mier 4•awen.nt(el Peace L, Pelee Li........ee Pelee!melee*fe.reser 223 Sworn Peke/sale.. Pities Serf. (IS) Pelee Sr s t(.) Prl•c.Satpurat(2) ewerC.retes Sale/nee(.) Pre..Ofl ter(20) Pane One.'(Ib) Pence Olt,ce(24) Paiee Cewnn.Operate'lie 1 117 Civilian C 1 onveat eats F en e S rre Spree. _.�C en v S.. r o c'.. n��.t!.. Pal, a sere. n _ 34 Part Time .p.eld lworN. _.. _.,�..�.�..—_. Pss.e.aria.. ewe r arm.Corte (12 Police Cadets) Puler.Serpent Pecs S..vir.a Spc,a,.t TralNry PePlann f Parking Enforcement Pelee nevem. P...ceel o.rman 21 Sworn Vacancies Mweetlo.j View Pee.O nee(2) R.aeu.ce arrival hetet/Trete Comore,Summoner Police ter...=.•b-el•,n° nee..Pee..•ce•t-rnee.Len 13 Civilian Vacancies Pei.ce Lieuenent iafric Can e W ter CfC) Pei,c..S.rew.nt Community Support ire 2 Recruits Pee.:.,lice in Al.Suppose* Face Soy lei r_..Spec-fells. P••,-=,P.,.t«..r.n....t a.,..•..r ___ f/oe••sw I.r....e. »nr Alit.it.r Chem one/m w eet n Peke Swar t m Puk r la AMAPA Gaffe `-- Pa ce.roong trcem.s.rn Pu,c.O)erwr tiff) trM.P Teak Pelee iA ..r,ar fl.Acape.r JeJailProperty A lletela•.ae ,..,.Tectric..n 1.2) Pals.Sere..e.r ��,/"'I1.... oeunti.rr,As.in�eb.sw Pvee.rr,5 L Esidr•cs �..c.atti_. .- Supervisor I�i��NT I N G j� eMlrNse Tact lead U.tw.e Shill Sup - r(._ • \ Police 9wsrml Crime Lab wa.ntne.aaa... OMrn Olerrw,Hunks.(4) Oleter(Sl AT • n - _..__ ._... o....er...ofliewle/ PryortT4.Es.e�.e. I � ••.•\NOOPPOR •E�•y V Pe c.Ol.icr.(L) Lam.Print bsrnirm 12) $ , .- - ---Ineleerlie ••$ 7 \ Crier Scene kr..ris.ter 14) • `l Spat at Enforcement Pollee.ereees Mer.yw ; U: - - - A i . .., . CTr/Ouse* Pete *were.Stere•.i Olt ` • -- i • 1k Ca Police S sane - ' -e-_-. --- Peet Mares 1pseisA a(41 /�'J�,. _ •. •y/ School*•source 01IIcer Pd.c ul,cw{8) \ . .• - __— • V Pelee Lances tp_eisdat le) \ /f, t•• fF <•. P•lie•Srae..n.C N .tu, Vie•t••e hi...g •. �\(•O0I/ C ' Information Technology °UNT`1 CP ,l Police Department Divisions & Services Public safety responsibilities are divided into five divisions. - Administrative Special Operations=- Patrol- Investigations Su sport Services Operation • Traffic • Area Command • Major Crimes • Professional • Communications • Special Events • Respond to calls Unit Standards 911 • Parking for service • Crimes Against • Recruitment • Records Unit Enforcement Persons Unit • • Affect arrests Hiring • Property & • Air Support • Pro ert Crimes • Homeless Task • Beach Detailp Y Training Unit Evidence Force North • Community • Finance • Special • Property Crimes Support • Personnel Enforcement South • Jail Services • Technology • School Resource • Crime Analysis • Mounted • CSI Enforcement • Crime Lab • Drones • SWAT Operations and Performance Data Officers generated over 16,000 police reports, responded to 52,443 calls for service and initiated 26,000 calls for service Arrested over 6,000 individuals Investigated 1 ,788 traffic collisions (19 fatalities) Conducted 1 ,545 homeless outreach contacts Issued 90,000 parking citations Detectives investigated 8,663 crimes Conducted 80 background investigations and 44 recruitments Coordinated National Night Out, Shop with a Cop, Police Open House, Coffee with a Cop �i�`,�NTINGT/ Received/initiated over 300,000 phone calls, including 60,000 911 calls ��o�c....„„ORPORq,Fo•/f•� Processed 5,900 court filings, 12,500 subpoenas and 15,000 records requests Accepted over 12,000 new pieces of evidence, secured 73,000 pieces of evidence � cF ,9os..;; C.o COUNTY c 1 III/ Questions ? ,' ',- ..;':-_,'„„---.-771','7:.t:'1.,',... :'''::.7::,,;::7: -1.:', ":„... • . , it, ,'.4 if, . Alli 1Il., ! AUtCll I •.1J 1 USA.t. r M-k- ! R_r .tip -a.-`, -.j'¢ ( rf fi r ,� v .' ��-,i, 4 _ a� rA :T . , Y' J r. "i ,-Y yr