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Home My WebLink About6-3-2025 Revised Agenda PacketIN-PERSON PUBLIC PARTICIPATION: Members of the public are welcome to attend City Council meetings in person. Alternate ways to view meetings live or on-demand include: livestreamed on HBTV Channel 3 (replayed on Wednesday at 10:00 a.m. and Thursday at 6:00 p.m.); live and archived meetings for on-demand viewing accessed from https://huntingtonbeach.legistar.com/calendar , https://bit.ly/SurfCityTV, or the City's YouTube Channel at https://www.youtube.com/cityofhb , or from any Roku, Fire TV or Apple device by downloading the Cablecast Screenweave App and searching for the City of Huntington Beach channel. PRESENTATION MATERIAL: Due to updates to City Council venue, digital presentations or videos will no longer be displayed at City Council meetings as part of public comment. To present images or materials to the City Council, please bring nine paper copies to the City Council meeting. Paper copies will be distributed to City Council Members at the meeting and will be made part of the public record. Please be advised that the rules concerning decorum, including the prohibition on members of the audience and speakers wearing or displaying signs or materials that obstruct the view of other audience members, remain in effect at the Library location. Signs shall remain with the holder and shall not be placed in the adjacent seats or in common areas. PUBLIC COMMENTS: Individuals wishing to provide a comment on agendized or non-agendized items including Study Session, Closed Session, and Public Hearing, may do so in person in the City Council Chambers by completing a Request to Speak form delivered to the City Clerk. Sign-ups to Request to Speak will begin in person 30 minutes prior to the start of Study Session, Closed Session, or Regular City Council Meeting, whichever comes first. Sign-ups will be accepted until the commencement of the public comment period. SUPPLEMENTAL COMMUNICATION: Members of the public interested in commenting on agenda-related items may submit a written (supplemental) communication to the City Council via email at SupplementalComm@SurfCity-hb.org. Supplemental Communications are considered public record. Communications received by 5:00 PM Monday prior to the City Council meeting will be distributed to the City Council, posted to the City website, and announced at the City Council meeting, though not read. Please note that Supplemental Communications can only be submitted to SupplementalComm@SurfCity-HB.org. Communications received Monday after the 5:00 PM deadline will only be included in the administrative record. MEETING ASSISTANCE NOTICE: In accordance with the Americans with Disabilities Act, services are available to members of our community who require special assistance to participate in public meetings. If you require special assistance, 48-hour prior notification will enable the City to make reasonable arrangements for an assisted listening device (ALD) for the hearing impaired, American Sign Language interpreters, a reader during the meeting and/or large print agendas. Please contact the City Clerk's Office at (714) 536-5227 for more information. AGENDA City Council/Public Financing Authority Tuesday, June 3, 2025 4:30 PM - Closed Session 6:00 PM - Regular Meeting **Revised Agenda* Added File #25-463 Central Library - Lower Level Theater 7111 Talbert Avenue Huntington Beach, CA 92648 MAYOR AND CITY COUNCIL PAT BURNS, Mayor CASEY MCKEON, Mayor Pro Tem ANDREW GRUEL, Councilman DON KENNEDY, Councilman BUTCH TWINING, Councilman GRACEY VAN DER MARK, Council Woman CHAD WILLIAMS, Councilman STAFF TRAVIS HOPKINS, City Manager MIKE VIGLIOTTA, City Attorney LISA LANE BARNES, City Clerk ALISA BACKSTROM, City Treasurer 1 AGENDA June 3, 2025City Council/Public Financing Authority 4:30 PM - CENTRAL LIBRARY LOWER LEVEL THEATER CALL TO ORDER ROLL CALL Twining, Kennedy, McKeon, Burns, Van Der Mark, Gruel, Williams ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS (Received After Agenda Distribution) PUBLIC COMMENTS (3-Minute Time Limit) At this time, the City Council will receive comments from members of the public regarding any topic, including items on the Study Session and/or Closed Session agendas. Individuals wishing to provide a comment on item(s) may do so in person by filling out a Request to Speak form delivered to the City Clerk. All speakers are encouraged, but not required to identify themselves by name. Each speaker may have up to 3 minutes unless the volume of speakers warrants reducing the time allowance. Please note that the Brown Act does not allow discussion or action on topics that are not on the agenda. Members of the public who would like to speak directly with a Councilmember on an item not on the agenda may consider scheduling an appointment by contacting the City Council's Administrative Assistant at (714) 536-5553 or emailing the entire City Council at city.council@surfcity-hb.org. RECESS TO CLOSED SESSION CLOSED SESSION 25-4451.CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code section 54957.6.) Agency designated representatives: Travis Hopkins, City Manager; also in attendance: Marissa Sur, Director of Human Resources; Mike Vigliotta, City Attorney and Robert Torrez, Interim Chief Financial Officer. Employee Organization: Marine Safety Management Association (MSMA). 25-4462.CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code section 54957.6.) Agency designated representatives: Travis Hopkins, City Manager; also in attendance: Marissa Sur, Director of Human Resources; Mike Vigliotta, City Attorney and Robert Torrez, Interim Chief Financial Officer. Employee Organization: Surf City Lifeguard Employees’ Association (SCLEA). 25-4473.CONFERENCE WITH REAL PROPERTY NEGOTIATORS Property: 60 Main Street, Huntington Beach, CA 92648 Page 1 of 11 2 AGENDA June 3, 2025City Council/Public Financing Authority City Negotiators: Travis Hopkins, City Manager; Kriss Casanova, Economic Development Manager; Steve Holtz, Deputy Director of Community Development; Jennifer Villasenor, Director of Community Development. Negotiating parties: Persons to be negotiated with: (Not Present) Surf City Store LLC Under negotiation: Price and terms of payment 25-4484.CONFERENCE WITH REAL PROPERTY NEGOTIATORS Property: 10449 Adams Avenue, Huntington Beach, CA 92646 City Negotiators: Travis Hopkins, City Manager; Kriss Casanova, Economic Development Manager; Steve Holtz, Deputy Director of Community Development; Jennifer Villasenor, Director of Community Development. Negotiating parties: Persons to be negotiated with: (Not Present) Rex & Larry Gilmore, Eric Johnson & Ryan Gilmore Under negotiation: Price and terms of payment 25-4575.CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION. (Paragraph (1) of subdivision (d) of Section 54956.9). Alison-Mayne (Cooper), et al. v. City of Huntington Beach; OCSC Case No.: 30-2025-01475070-CU-WM-NJC. 6:00 PM – CENTRAL LIBRARY LOWER LEVEL THEATER RECONVENE CITY COUNCIL/PUBLIC FINANCING AUTHORITY MEETING ROLL CALL Twining, Kennedy, McKeon, Burns, Van Der Mark, Gruel, Williams INVOCATION In permitting a nonsectarian invocation, the City does not intend to proselytize or advance any faith or belief. Neither the City nor the City Council endorses any particular religious belief or form of invocation. 25-3916.Huntington Beach Police Chaplain Bob Ewing PLEDGE OF ALLEGIANCE CLOSED SESSION REPORT BY CITY ATTORNEY CITY COUNCIL MEMBER COMMENTS (2-Minute Time Limit) Page 2 of 11 3 AGENDA June 3, 2025City Council/Public Financing Authority The Mayor will facilitate a voluntary opportunity for members of the Huntington Beach City Council to individually make brief comments to the public. Please note that the Brown Act does not allow for lengthy comments, discussion, or action on topics that are not on the agenda. ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS (Received After Agenda Distribution) PUBLIC COMMENTS (3-Minute Time Limit) At this time, the City Council will receive comments from members of the public regarding any topic, including items on the open session agenda. Individuals wishing to provide a comment may do so in person by filling out a Request to Speak form delivered to the City Clerk. All speakers are encouraged, but not required to identify themselves by name. Each speaker may have up to 3 minutes unless the volume of speakers warrants reducing the time allowance. Please note that the Brown Act does not allow discussion or action on topics that are not on the agenda. Members of the public who would like to speak directly with a Councilmember on an item not on the agenda may consider scheduling an appointment by contacting the City Council's Administrative Assistant at (714) 536-5553 or emailing the entire City Council at city.council@surfcity-hb.org. While the City Council welcomes public involvement and supports and defends free speech, the City Council rejects comments from anyone that are discriminatory, defamatory or otherwise not protected free speech. Those comments will not inform nor be considered by the City Council and may be cause for the Mayor to interrupt the public speaker. Such public comments will not be consented to or otherwise adopted by the City Council in its discussions and findings for any matter tonight. COUNCIL COMMITTEE APPOINTMENT ANNOUNCEMENTS Councilmembers may make brief announcements on any appointments made to a board, committee, or commission. Councilmembers may not discuss or take any action on these announcements. Announcements are limited to 1 minute. AB 1234 REPORTING Per AB 1234 (Government Code Section 53232.3(d)) Councilmembers who attend a meeting, conference, or similar event at the expense of the City must provide a brief report of the meeting, conference, or similar event during the next regular City Council meeting. Reports are limited to 1 minute. OPENNESS IN NEGOTIATION DISCLOSURES Councilmembers must publicly disclose any meetings or communications with City employee associations, related to the negotiations of labor agreements. Disclosures are limited to 1 minute and must be made by the next regular City Council Meeting. CITY MANAGER'S REPORT CONSENT CALENDAR (Items 7 - 20) Page 3 of 11 4 AGENDA June 3, 2025City Council/Public Financing Authority City Clerk 25-4387.Approve and Adopt Minutes Approve and adopt the City Council/Public Financing Authority regular meeting minutes of May 20, 2025. Recommended Action: City Manager 25-3958.Approve and authorize the execution of Amendment No. 1 to Professional Services Contracts with Dorado Creative, Inc., Tripepi Smith and Associates, and Marketworks for On-Call Video Production Services A) Approve and authorize the Mayor and City Clerk to execute “Amendment No. 1 to Agreement Between the City of Huntington Beach and Dorado Creative, Inc. for On-Call Video Services”; and B) Approve and authorize the Mayor and City Clerk to execute “Amendment No. 1 to Agreement Between the City of Huntington Beach and Tripepi Smith and Associates for On-Call Video Services”; and C) Approve and authorize the Mayor and City Clerk to execute “Amendment No.1 to Agreement Between the City of Huntington Beach and Professional Services Contract Between the City of Huntington Beach and Marketworks for On-Call Video Services.” Recommended Action: 25-4399.Consider position on legislation pending before the State Legislature Oppose Assembly Bill 942 Net energy metering: eligible customer-generators: tariffs. Recommended Action: City Treasurer 25-38810.Adopt Resolution No. 2025-37 designating the City Treasurer, Deputy City Treasurer, the Treasury Manager, and Finance Manager as persons authorized to execute Financial Transactions in the name of the City of Huntington Beach Adopt Resolution No. 2025-37, “A Resolution of the City Council of the City of Huntington Beach Authorizing the Manual and/or Facsimile Signatures of the City Treasurer, Deputy City Treasurer, the Treasury Manager, and Finance Manager as Persons Authorized to Execute Financial Transactions in the Name of the City of Huntington Beach.” Recommended Action: Page 4 of 11 5 AGENDA June 3, 2025City Council/Public Financing Authority Community Development 25-40111.Acceptance of Quitclaim Deed from Spreckels Sugar Company, Inc. for Former Navy Railroad Right-of-Way Accept the Quitclaim Deed from Spreckels Sugar Company, Inc. for property located between Rancho Road and the City boundary east of Springdale Street, formerly used as Navy rail ROW (Attachment No. 1). Recommended Action: Fire 25-38712.Adopt Resolution No. 2025-29 identifying the terms and conditions for Fire Department emergency response away from their official duty station and assigned to an emergency incident Adopt Resolution No. 2025-29, “A Resolution of the City Council of the City of Huntington Beach Identifying the Terms and Conditions for Fire Department Emergency Response Away from Their Official Duty Station and Assigned to an Emergency Incident .” Recommended Action: Human Resources 25-43313.Adopt Resolution No. 2025-44 Approving and Implementing the Memorandum of Understanding Between the Management Employees’ Organization (MEO) and the City of Huntington Beach for January 1, 2025 through December 31, 2027 A) Adopt Resolution No. 2025-44, “A Resolution of the City Council of the City of Huntington Beach Approving and Implementing the Memorandum of Understanding Between the Management Employees’ Organization (MEO) and the City for January 1, 2025, to December 31, 2027; and B) Authorize the City Manager or designee to take all administrative and budgetary actions necessary for implementation of Resolution No. 2025-44 . Recommended Action: 25-43514.Adopt Resolution No. 2025-43 Approving and Implementing the Memorandum of Understanding Between the Huntington Beach Municipal Teamsters (HBMT) and the City of Huntington Beach for January 1, 2025, through December 31, 2027 A) Adopt Resolution No. 2025-43, “A Resolution of the City Council of the City of Huntington Beach Approving and Implementing the Memorandum of Understanding Recommended Action: Page 5 of 11 6 AGENDA June 3, 2025City Council/Public Financing Authority Between the Huntington Beach Municipal Teamsters (HBMT) and the City for January 1, 2025, through December 31, 2027”; and, B) Authorize the City Manager or designee to take all administrative and budgetary actions necessary for implementation of Resolution No. 2025-43 . 25-43615.Adopt Resolution No. 2025-41 Modifying Salary and Benefits for Non-Represented Employees (Non-Associated Resolution) A) Adopt Resolution No. 2025-41, “A Resolution of the City Council of the City of Huntington Beach Modifying Salary and Benefits for Non-Represented Employees;” and B) Authorize appropriations for all costs related to implementation of Resolution No. 2025-41. Recommended Action: Public Works 25-38316.Approve and authorize execution of Amendment No. 3 to Cooperative Agreement No. C-3-2654 between the Orange County Transportation Authority and the City of Huntington Beach for the I-405 Improvement Project Approve and authorize the City Manager to execute “Amendment No. 3 to Agreement No. C-3-2654 Between Orange County Transportation Authority and City of Huntington Beach for the I-405 Improvement Project.” Recommended Action: 25-38917.Adopt Resolution No. 2025-30 concerning the status and update of the Circulation Element, and Mitigation Fee Program for the Measure M2 Program and adopt a 7-year Capital Improvement Program for Fiscal Years 2025/2026 through 2031/2032 for compliance with renewed Measure M eligibility requirements A) Adopt Resolution No. 2025-30, “A Resolution of the City Council of the City of Huntington Beach Concerning the Status and Update of the Circulation Element, and Mitigation Fee Program for Measure M (M2) Program”; and, B) Adopt the 7-year Capital Improvement Program for Fiscal Years 2025/2026 through 2031/2032 for compliance with renewed Measure M eligibility requirements. Recommended Action: 25-41118.Accept the lowest responsive and responsible bid and authorize execution of a construction contract with All American Asphalt in the Page 6 of 11 7 AGENDA June 3, 2025City Council/Public Financing Authority amount of $1,684,111.00 for the FY 24/25 Arterial Rehabilitation Project, CC-1771 A) Accept the lowest responsive and responsible bid submitted by All American Asphalt in the amount of $1,684,111.00 (Base Bid); and, B) Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney. Recommended Action: 25-41319.Approve and authorize execution of Amendment No. 1 to Agreement with L & G Enterprises for On-Call Maintenance of Marina Trash Skimmers Under the Huntington Harbour Marina Trash Skimmers Trash Removal Project Approve and authorize the Mayor and City Clerk to execute “Amendment No.1 to the Agreement Between the City of Huntington Beach and L & G Enterprises for On-Call Maintenance of Marina Trash Skimmers Under the Huntington Harbour Marina Trash Skimmers Trash Removal Project.” Recommended Action: 25-41920.Reject lowest bid for the City-Owned Building (dba. Park Bench Café) Roofing and Siding Improvements, CC-1789; reject all remaining bids and re-bid the project Reject all bids for the City-Owned Building (dba. Park Bench Café) Roofing and Siding Improvements, CC-1789. Recommended Action: ADMINISTRATIVE PUBLIC HEARING 25-43721.Status of City of Huntington Beach Vacancies and Recruitment and Retention Efforts Pursuant to Government Code Section 3502.3 A) Conduct a public hearing for comment on the City of Huntington Beach Vacancies and Recruitment and Retention Efforts; and B) Receive and file this report. Recommended Action: PUBLIC HEARING For the benefit of the public, prior to a public hearing item, each member of the City Council will disclose any ex parte communications they may have had pertaining to the item. In simple terms, public hearings are quasi-judicial proceedings and the information used by the City Council to make its decisions should be limited to that which is obtained during the public hearing. Ex parte Page 7 of 11 8 AGENDA June 3, 2025City Council/Public Financing Authority communications, then, means any information obtained outside of a public hearing. In such public hearing proceedings, the City Council must uphold constitutional and statutory due process rights of present and non-present parties by disclosing ex parte communications. Ex parte communications include oral and written information, as well as visual or auditory information obtained during a site visit. Individuals wishing to provide a comment on an item scheduled for Public Hearing may do so in person by filling out a Request to Speak form delivered to the City Clerk. All speakers are encouraged, but not required to identify themselves by name. Each speaker may have up to 3 minutes unless the volume of speakers warrants reducing the time allowance. 25-45122.Consider Adopting Resolution No. 2025-42 to Adopt a Budget for the City for Fiscal Year 2025/26 and Authorize the Corresponding Appropriation and Transfer of $3.3 Million of Equipment Replacement Reserves and $1.5 Million of Section 115 Trust Fund Reserves; Resolution No. 2025-39 Establishing the Gann Appropriation Limit for Fiscal Year 2025/26; Resolution No. 2025-40 Levying a Retirement Property Tax for Fiscal Year 2025/26 to Pay for Pre-1978 Employee Retirement Benefits; Resolution No. 2025-46 Adopting an Updated Master Fee and Charges Schedule; and Resolution No. 2025-36 Acknowledging Receipt of a Report Made by the Fire Chief of the Huntington Beach Fire Department Regarding the Inspection of Certain Occupancies Required to Perform Annual Inspections in such Occupancies Pursuant to Sections 13146.2 and 13146.3 of the California Health and Safety Code; Authorize the Professional Services included in the FY 2025/26 budget to be representative of the services projected to be utilized by departments in FY 2025/26; Authorize the City Manager or Designee to Purchase One Rosenbauer Commander Pumper Fire Engine, in the Amount of $1,500,000; and Introduce Ordinance No. 4337 to Adopt an Ordinance of the City of Huntington Beach Amending the Huntington Beach Municipal Code by Amending Chapter 2.114 Department of Information Services A) Adopt Resolution No. 2025-42, “A Resolution of the City Council of the City of Huntington Beach Adopting a Budget for the City for Fiscal Year 2025/26” (Attachment 2); and, B) Authorize the Professional Services included in the FY 2025/26 budget to be representative of the services projected to be utilized by departments in FY 2025/26 (Attachment 3); and, C) Authorize the appropriation and transfer of $3,300,000 from the General Fund Recommended Action: Page 8 of 11 9 AGENDA June 3, 2025City Council/Public Financing Authority Equipment Replacement Reserve to the Equipment Replacement Fund 324; and D) Authorize the appropriation and transfer of $1,465,716 from the Section 115 Trust Fund 716 to the General Fund; and, E) Adopt Resolution No. 2025-39, “A Resolution of the City Council of the City of Huntington Beach Establishing the Gann Appropriation Limit for Fiscal Year 2025/2026” (Attachment 4); and, F) Adopt Resolution No.2025-40, “A Resolution of the City Council of the City of Huntington Beach Levying a Retirement Property Tax for Fiscal Year 2025/2026 to Pay for Pre-1978 Employee Retirement Benefits” (Attachment 5); and, G) Adopt Resolution No. 2025-46 , “A Resolution of the City Council of the City of Huntington Beach Adopting an Updated Master Fee and Charges Schedule” (Attachment 6); and H) Adopt Resolution No. 2025-36, “A Resolution of the City Council of the City of Huntington Beach, Acknowledging Receipt of a Report Made by the Fire Chief of the Huntington Beach Fire Department Regarding the Inspection of Certain Occupancies Required to Perform Annual Inspections in such Occupancies Pursuant to Sections 13146.2 and 13146.3 of the California Health and Safety Code (Attachment 7); and, I) Authorize the City Manager or designee to purchase one Rosenbauer Commander Pumper Fire Engine in the Amount of $1,500,000 (Attachment 8); and, J) Introduce Ordinance No. 4337, “An Ordinance of the City of Huntington Beach Amending the Huntington Beach Municipal Code by Amending Chapter 2.114 Department of Information Services” (Attachment 9). ORDINANCES FOR INTRODUCTION 25-40423.Approve for Introduction Uncodified Ordinance No. 4336 Adopting the Fire Hazard Severity Zones Approve for introduction Uncodified Ordinance No. 4336, “An Ordinance of the City Council of the City of Huntington Beach Adopting Fire Hazard Severity Zones.” Recommended Action: COUNCIL MEMBER ITEMS 25-44924.Item Submitted by Councilman Butch Twining and Councilman Don Kennedy - Downlink Technology Direct the City Manager to report back in 90 days on the viability and expense associated Recommended Action: Page 9 of 11 10 AGENDA June 3, 2025City Council/Public Financing Authority with equipping our public safety departments with downlink technology. 25-45025.Item Submitted by Councilman Butch Twining and Councilman Andrew Gruel - DNA and Computer Forensics Direct the City Manager to report back to City Council within 90 days , the feasibility of developing a DNA processing laboratory along with increasing the size and scope of the HBPD’s computer forensic laboratory. The study should include start -up costs for equipment and personnel, possible funding sources, legacy costs for additional personnel, equipment maintenance, and the potential positive effects on criminal investigations Recommended Action: 25-45426.Item Submitted by Councilman Chad Williams, Councilman Don Kennedy, and Councilman Butch Twining - Affirmation for Public Library and Assets Adopt Resolution No. 2025-45, “A Resolution of the City Council of the City of Huntington Beach Affirming that the Public Library Will Not Be Sold and that Books Will Not Be Banned.” Recommended Action: 25-45627.Item Submitted by Mayor Pat Burns - City Treasurer Position and Selection Process Create a City Council ad hoc committee to review the City Treasurer position and selection process. Recommended Action: 25-463NEW Item Submitted by Mayor Pat Burns and Council Woman Van Der Mark - Opposition to AB 84 Authorize the Mayor to issue a letter of opposition to AB 84 (Muratsuchi/Garcia)- School accountability: Office of the Education Inspector General: school financial and performance audits: charter school authorization, oversight, operations, and contracting: data systems. Recommended Action: CITY COUNCIL MEMBER REQUESTS ADJOURNMENT The next regularly scheduled meeting of the Huntington Beach City Council/Public Financing Authority is Tuesday, June 17, 2025, at the Central Library, 7111 Talbert Ave, Huntington Beach, California 92648. INTERNET ACCESS TO CITY COUNCIL/PUBLIC FINANCING AUTHORITY AGENDA AND STAFF REPORT MATERIAL IS AVAILABLE PRIOR TO CITY COUNCIL MEETINGS AT: http://www.huntingtonbeachca.gov Page 10 of 11 11 AGENDA June 3, 2025City Council/Public Financing Authority Page 11 of 11 12 City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:25-445 MEETING DATE:6/3/2025 CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code section 54957.6.) Agency designated representatives: Travis Hopkins, City Manager; also in attendance: Marissa Sur, Director of Human Resources; Mike Vigliotta, City Attorney and Robert Torrez, Interim Chief Financial Officer. Employee Organization: Marine Safety Management Association (MSMA). City of Huntington Beach Printed on 5/29/2025Page 1 of 1 powered by Legistar™ 13 City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:25-446 MEETING DATE:6/3/2025 CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code section 54957.6.) Agency designated representatives: Travis Hopkins, City Manager; also in attendance: Marissa Sur, Director of Human Resources; Mike Vigliotta, City Attorney and Robert Torrez, Interim Chief Financial Officer. Employee Organization: Surf City Lifeguard Employees’ Association (SCLEA). City of Huntington Beach Printed on 5/29/2025Page 1 of 1 powered by Legistar™ 14 City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:25-447 MEETING DATE:6/3/2025 CONFERENCE WITH REAL PROPERTY NEGOTIATORS Property: 60 Main Street, Huntington Beach, CA 92648 City Negotiators: Travis Hopkins, City Manager; Kriss Casanova, Economic Development Manager; Steve Holtz, Deputy Director of Community Development; Jennifer Villasenor, Director of Community Development. Negotiating parties: Persons to be negotiated with: (Not Present) Surf City Store LLC Under negotiation: Price and terms of payment City of Huntington Beach Printed on 5/29/2025Page 1 of 1 powered by Legistar™ 15 City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:25-448 MEETING DATE:6/3/2025 CONFERENCE WITH REAL PROPERTY NEGOTIATORS Property: 10449 Adams Avenue, Huntington Beach, CA 92646 City Negotiators: Travis Hopkins, City Manager; Kriss Casanova, Economic Development Manager; Steve Holtz, Deputy Director of Community Development; Jennifer Villasenor, Director of Community Development. Negotiating parties: Persons to be negotiated with: (Not Present) Rex & Larry Gilmore, Eric Johnson & Ryan Gilmore Under negotiation: Price and terms of payment City of Huntington Beach Printed on 5/29/2025Page 1 of 1 powered by Legistar™ 16 City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:25-457 MEETING DATE:6/3/2025 CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION. (Paragraph (1) of subdivision (d) of Section 54956.9). Alison-Mayne (Cooper), et al. v. City of Huntington Beach; OCSC Case No.: 30-2025-01475070-CU-WM-NJC. City of Huntington Beach Printed on 5/29/2025Page 1 of 1 powered by Legistar™ 17 City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:25-391 MEETING DATE:6/3/2025 Huntington Beach Police Chaplain Bob Ewing City of Huntington Beach Printed on 5/29/2025Page 1 of 1 powered by Legistar™ 18 City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:25-438 MEETING DATE:6/3/2025 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Lisa Lane Barnes, City Clerk PREPARED BY:Lisa Lane Barnes, City Clerk Subject: Approve and Adopt Minutes Statement of Issue: The City Council/Public Financing Authority regular meeting minutes of May 20, 2025, require review and approval. Financial Impact: None. Recommended Action: Approve and adopt the City Council/Public Financing Authority regular meeting minutes of May 20 , 2025. Alternative Action(s): Do not approve and/or request revision(s). Analysis: None Environmental Status: Non-Applicable Strategic Plan Goal: Non Applicable - Administrative Item Attachment(s): 1. May 20, 2025 CC/PFA regular meeting minutes City of Huntington Beach Printed on 5/29/2025Page 1 of 1 powered by Legistar™ 19 Minutes City Council/Public Financing Authority City of Huntington Beach Tuesday, May 20, 2025 4:00 PM – Council Chambers 6:00 PM – Council Chambers Central Library – Lower Level Theater 7111 Talbert Avenue Huntington Beach, California 92648 A video recording of the 4:00 PM and 6:00 PM portions of this meeting is on file in the Office of the City Clerk, and archived at https://huntingtonbeach.legistar.com/Calendar.aspx 5:00 PM — CENTRAL LIBRARY – LOWER LEVEL THEATER CALLED TO ORDER — 5:00 PM ROLL CALL Present: Twining, Kennedy, Burns, Van Der Mark, Gruel, and Williams Absent: McKeon Pursuant to Resolution No. 2001-54, Mayor Pro Tem McKeon requested and, with no objections, was granted permission to be absent from this meeting. Pursuant to City Charter Section 310(a), City Clerk Lisa Lane Barnes requested and, with no objections, was granted permission to be absent from this meeting. Senior Deputy City Clerk Tania Moore served in her place. ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS PERTAINING TO CLOSED SESSION (Received After Agenda Distribution) — None PUBLIC COMMENTS PERTAINING TO CLOSED SESSION (3-Minute Time Limit) — None Mayor Burns read titles for Closed Session Item #1 25-399 regarding Conference with Labor Negotiators and Employee Organization: Marine Safety Management Association (MSMA); and Item #2 25-400 regarding Conference with Labor Negotiators and Employee Organization: Surf City Lifeguard Employees' Association (SCLEA). A motion was made by Burns, with a second by Van Der Mark, to recess to Closed Session. RECESSED TO CLOSED SESSION — 5:02 PM CLOSED SESSION 1. 25-399 CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code section 54957.6.) Agency designated representatives: Travis Hopkins, City Manager; also in attendance: Marissa Sur, Director of Human Resources; Mike Vigliotta, City Attorney and Robert 20 Council/PFA Regular Minutes May 20, 2025 Page 2 of 15 Torrez, Interim Chief Financial Officer. Employee Organization: Marine Safety Management Association (MSMA). 2. 25-400 CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code section 54957.6.) Agency designated representatives: Travis Hopkins, City Manager; also in attendance: Marissa Sur, Director of Human Resources; Mike Vigliotta, City Attorney and Robert Torrez, Interim Chief Financial Officer. Employee Organization: Surf City Lifeguard Employees’ Association (SCLEA). 3. 25-408 CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION. (Paragraph (1) of subdivision (d) of Section 54956.9). Protect HB v. City of Huntington Beach; OCSC Case No.: 30-2025-01470582. 4. 25-410 CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION. (Paragraph (1) of subdivision (d) of Section 54956.9). Huntington Beach for Responsible Growth/Brian Thienes v. City of Huntington Beach, et al.; Case No.: 30-2024- 01439594. 6:00 PM — CENTRAL LIBRARY – LOWER LEVEL THEATER RECONVENED CITY COUNCIL/PUBLIC FINANCING AUTHORITY MEETING — 6:00 PM ROLL CALL Present: Twining, Kennedy, Burns, Van Der Mark, Gruel, and Williams Absent: McKeon Pursuant to Resolution No. 2001-54, Mayor Pro Tem McKeon requested and, with no objections, was granted permission to be absent from this meeting. Pursuant to City Charter Section 310(a), City Clerk Lisa Lane Barnes requested and, with no objections, was granted permission to be absent from this meeting. Senior Deputy City Clerk Tania Moore served in her place. INVOCATION In permitting a nonsectarian invocation, the City does not intend to proselytize or advance any faith or belief. Neither the City nor the City Council endorses any particular religious belief or form of invocation. 5. 25-371 Huntington Beach Fire and Police Chaplain Roger Wing PLEDGE OF ALLEGIANCE — Led by Councilmember Williams CLOSED SESSION REPORT BY CITY ATTORNEY — None ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS (Received After Agenda Distribution) Pursuant to the Brown "Open Meetings" Act, Senior Deputy City Clerk Tania Moore announced supplemental communications received by her office following distribution of the Council Agenda packet 21 Council/PFA Regular Minutes May 20, 2025 Page 3 of 15 which were all uploaded to the City's website and Councilmember iPads: Consent Calendar Item #19 (staff update communication); and Council Member Item #24 (1 mail communication). Surfing Walk of Fame Board Member Peter "PT" Townend announced the 32nd Annual Surfing Walk of Fame (SWF) and SWF Board Members presented 2025 SWF shirts to all Councilmembers as well as City Manager Travis Hopkins, Fire Chief Eric McCoy and Police Chief Eric Parra. COUNCIL COMMITTEE APPOINTMENT ANNOUNCEMENTS — None PUBLIC COMMENTS (1-Minute Time Limit due to number of Speakers) — 57 Speakers The number [hh:mm:ss] following the speakers' comments indicates their approximate starting time in the archived video located at https://huntingtonbeach.legistar.com/Calendar.aspx. Brett Bush commented on Measures A & B on the ballot for the Tuesday, June 10, 2025, Special Election. (00:23:12) Jenny Worman commented on public reactions to Measures A & B on the ballot for the Tuesday, June 10, 2025, Special Election. (00:24:37) Brandi commented on Measures A & B on the ballot for the Tuesday, June 10, 2025, Special Election. (00:26:15) Savannah commented on the content of several Children's Section Public Library books and on Measures A & B on the ballot for the Tuesday, June 10, 2025, Special Election. (00:27:26) Hank commented on Measures A & B on the ballot for the Tuesday, June 10, 2025, Special Election. (00:28:31) Unnamed Speaker commented on Measures A & B on the ballot for the Tuesday, June 10, 2025, Special Election. (00:29:33) Mitchell Rierson commented on the signs posted regarding Measures A & B on the ballot for the Tuesday, June 10, 2025, Special Election. (00:30:42) Karen England commented on Measures A & B on the ballot for the Tuesday, June 10, 2025, Special Election. (00:31:48) Unnamed Speaker commented on Measures A & B on the ballot for the Tuesday, June 10, 2025, Special Election. (00:33:08) Unnamed Speaker commented on Councilmember responses to Measures A & B on the ballot for the Tuesday, June 10, 2025, Special Election. (00:34:14) Unnamed Speaker commented on the content of a teen Public Library book. (00:35:26) Unnamed Speaker commented on public reactions to Measures A & B on the ballot for the Tuesday, June 10, 2025, Special Election. (00:36:48) Lisa Musil commented on public reactions to Measures A & B on the ballot for the Tuesday, June 10, 2025, Special Election. (00:37:55) 22 Council/PFA Regular Minutes May 20, 2025 Page 4 of 15 Unnamed Speaker commented on Measures A & B on the ballot for the Tuesday, June 10, 2025, Special Election. (00:39:08) Unnamed Speaker commented on Measures A & B on the ballot for the Tuesday, June 10, 2025, Special Election. (00:40:13) Amory Hanson commented on Consent Calendar Item #14 regarding a license agreement with EVA Coffee Project. (00:41:24) Brian Vea commented on Measures A & B on the ballot for the Tuesday, June 10, 2025, Special Election. (00:41:57) Unnamed Speaker commented on Measures A & B on the ballot for the Tuesday, June 10, 2025, Special Election. (00:42:36) Unnamed Speaker commented on the financial challenges facing Huntington Beach. (00:43:49) Justine Makoff expressed gratitude for the outstanding Huntington Beach Police Department response to her recent call for assistance. (00:44:58) Unnamed Speaker commented on Measures A & B on the ballot for the Tuesday, June 10, 2025, Special Election. (00:46:17) Unnamed Speaker asked for Councilmember support in taking his concern to the Supreme Court. (00:47:10) Laura Sire commented on Measures A & B on the ballot for the Tuesday, June 10, 2025, Special Election. (00:49:17) Two Unnamed Speakers, Magnolia High School students, commented on the benefits of organic fertilizers. (00:50:06) Unnamed Speaker commented on public reactions to Measures A & B on the ballot for the Tuesday, June 10, 2025, Special Election. (00:51:14) Unnamed Speaker commented on Measures A & B on the ballot for the Tuesday, June 10, 2025, Special Election. (00:52:23) Terry Hudgins commented on Councilmember reactions to Measures A & B on the ballot for the Tuesday, June 10, 2025, Special Election. (00:53:34) Unnamed Speaker commented on Measures A & B on the ballot for the Tuesday, June 10, 2025, Special Election. (00:54:47) Jerry Donohue commented on Measures A & B on the ballot for the Tuesday, June 10, 2025, Special Election. (00:55:54) Kathryn Stork commented on Measures A & B on the ballot for the Tuesday, June 10, 2025, Special Election. (00:57:03) 23 Council/PFA Regular Minutes May 20, 2025 Page 5 of 15 Briana Lee commented on Measures A & B on the ballot for the Tuesday, June 10, 2025, Special Election. (00:58:12) Shirley Moody–Evasic commented on the content of a book. (00:59:32) Tammy commented on Measures A & B on the ballot for the Tuesday, June 10, 2025, Special Election. (01:00:53) Tim Geddes commented on Measures A & B on the ballot for the Tuesday, June 10, 2025, Special Election. (01:02:04) Unnamed Speaker commented on Measures A & B on the ballot for the Tuesday, June 10, 2025, Special Election. (01:03:06) Chris Rini commented on public reactions to Measures A & B on the ballot for the Tuesday, June 10, 2025, Special Election. (01:04:04) Jaeden commented on Measures A & B on the ballot for the Tuesday, June 10, 2025, Special Election. (01:05:13) Unnamed Speaker commented on Measures A & B on the ballot for the Tuesday, June 10, 2025, Special Election. (01:06:21) Perry Clitheroe commented on City Manager's Report Item #7 regarding Fiscal Year 2025-26 Proposed Budget Review and on Measures A & B on the ballot for the Tuesday, June 10, 2025, Special Election. (01:07:14) Unnamed Speaker commented on public reactions to Measures A & B on the ballot for the Tuesday, June 10, 2025, Special Election. (01:08:19) Russ Neal commented on the creation of man and woman as described in the Bible. (01:08:59) Shawn commented on Measures A & B on the ballot for the Tuesday, June 10, 2025, Special Election. (01:10:00) Unnamed Speaker commented on Measures A & B on the ballot for the Tuesday, June 10, 2025, Special Election. (01:10:48) Jignesh Padhiar commented on Measures A & B on the ballot for the Tuesday, June 10, 2025, Special Election. (01:11:43) Unnamed Speaker commented on Councilmember reactions to Measures A & B on the ballot for the Tuesday, June 10, 2025, Special Election. (01:12:41) Gina Clayton-Tarvin commented on Council Member Items #24 regarding the Ocean View School District Board and on Measures A & B on the ballot for the Tuesday, June 10, 2025, Special Election. (01:13:55) Unnamed Speaker commented on Measures A & B on the ballot for the Tuesday, June 10, 2025, Special Election. (01:15:00) 24 Council/PFA Regular Minutes May 20, 2025 Page 6 of 15 Unnamed Speaker commented on former City Attorney Michael Gates. (01:15:54) Unnamed Speaker commented on public reactions to Measures A & B on the ballot for the Tuesday, June 10, 2025, Special Election. (01:17:08) Bethany Webb commented on Measures A & B on the ballot for the Tuesday, June 10, 2025, Special Election. (01:18:18) Brian Thienes commented on Measures A & B on the ballot for the Tuesday, June 10, 2025, Special Election. (01:19:46) Bryce Krause commented on Measures A & B on the ballot for the Tuesday, June 10, 2025, Special Election. (01:21:00) Dinorah Echavarria again requested a meeting with the City Manager or Councilmembers. (01:21:29) Riana commented on Council Member Items #244 regarding the Ocean View School District Board and on Measures A & B on the ballot for the Tuesday, June 10, 2025, Special Election. (01:22:35) Natalie Moser commented on City Manager's Report Item #7 Fiscal Year 2025-26 Proposed Budget Review and on Measures A & B on the ballot for the Tuesday, June 10, 2025, Special Election. (01:23:43) E. Schafer commented on Measures A & B on the ballot for the Tuesday, June 10, 2025, Special Election. (01:24:45) At 7:22 PM a recess of approximately seven minutes was taken but staff was unsuccessful in addressing the LiveManager system failure. Therefore, the remainder of the meeting was not recorded in Legistar, however the complete meeting video can be found on the City's YouTube channel. CITY COUNCIL MEMBER COMMENTS (2-Minute Time Limit) Councilman Kennedy announced he was banned for a couple of days on Facebook for a blurred-out picture he posted which Facebook said was a violation of their child obscenity boundaries. Councilman Williams noted the paradox that the Public Library contains books with graphics much more detailed than what Facebook banned Councilmember Kennedy for and deems to call it education. COUNCIL COMMITTEE APPOINTMENT ANNOUNCEMENTS — None AB 1234 REPORTING — None OPENNESS IN NEGOTIATION DISCLOSURES — None CITY MANAGER’S REPORT City Manager Travis Hopkins presented Deputy City Manager Jennifer Carey with a thank you plaque and wished her well in her new position as Chief of Staff for State Senator Tony Strickland. 25 Council/PFA Regular Minutes May 20, 2025 Page 7 of 15 6. 25-171 Information Services Department Budget Overview City Manager Travis Hopkins introduced John Dankha, Chief Information Officer who presented a PowerPoint communication titled Information Services, with slides entitled: IS Budget 2024/2025; IS Expenditures 2024/2025; IS Organizational Chart; IS Divisions & Services; Operations & Performance Data; Potential Efficiencies; and Questions? 7. 25-406 Fiscal Year 2025-26 Proposed Budget Review After thanking the Finance Department staff for their tremendous effort on this project, City Manager Travis Hopkins introduced Interim Chief Financial Officer Robert Torrez who presented a PowerPoint communication titled City of Huntington Beach Proposed FY 2025/26 Budget Overview, with slides entitled: FY 2025/26 All Funds Proposed Budget Review $554.9M; FY 2025/26 All Funds Proposed Expenditures - $554.9M; FY 2025/26 General Fund Proposed Budget Review; FY 2025/26 General Fund Proposed Revenues - $300.1M (2); FY 2025/26 General Fund Proposed Expenditures - $299.0M (3); FY 2025/26 Budget Balancing Strategy; FY 2025/26 FTEs by Department; FY 2025/26 Full Time Equivalent – All Funds; FY 2025/26 Budget Balancing Strategy (2); General Fund Reserves; FY 2025/2026 Capital Improvement Program (CIP); FY 2025/26 CIP BUDGET; 2025/26 PROJECT SUMMARY; DRAINAGE $600,000; FACILITIES $3.6M; NEIGHBORHOOD $6.8M; PARKS AND BEACHES $3.3M; SEWER IMPROVEMENTS $7M; STREETS & TRANSPORTATION $28.6M; WATER IMPROVEMENTS $13.6M; City of Huntington Beach Pension Overview; City of Huntington Beach Unfunded Accrued Liability; How Are Pension Costs Determined?; What drives PERS Costs?; City of Huntington Beach – Annual CalPERS Pension Costs; Options to reduce UAL status; Accelerated UAL Payment Schedule; Proposed Financial Policy Amendments; Need for Policy Changes; Policy – Adopted – Proposed (2); City of Huntington Beach Fiscal Sustainability Planning; Baseline Forecast – Revenue & Expenses Trends; Baseline Forecast – Annual Surplus/(Deficit); Scenario Forecast – Potential Bridge Solutions (2); Long Term Fiscal Sustainability Strategies; Fiscal Sustainability Planning Steps (12-24 months); FY 2025/26 Budget Next Steps; and Questions? City Manager Hopkins announced that this Study Session presentation, as well as the proposed balanced budget, will be posted on the City’s website on May 21, 2025, for public information in preparation for the next review at the June 3, 2025, City Council meeting. He noted the City Charter stipulates a budget must be approved by the end of June and reviewed the proposed steps for balancing the budget. Councilwoman Van Der Mark, Mayor Burns, and Councilmembers Kennedy, Twining, Gruell and Williams discussed with Interim CFO Torrez details on the calculation for shared sales tax revenue which is proportionately based on the local sales tax rate. There was also discussion on the California Public Employees Retirement System (CalPERS) interest earnings; distribution of Prop 172 funds; accuracy of projected sales tax funds; and proposed $1.8M budget surplus vs the deficit recently projected. City Manager Hopkins advised that the approved budget will be revisited quarterly throughout the year to determine if any adjustments are required. Mayor Burns acknowledged the June 3, 2025, date for adoption of the budget, with June 17, 2025, as an alternative should the City Council require additional deliberation. 26 Council/PFA Regular Minutes May 20, 2025 Page 8 of 15 CITY TREASURER’S REPORT 8. 25-334 Received and Filed the City Treasurer’s Quarterly Investment Report for March 2025 City Treasurer Alisa Backstrom presented a PowerPoint communication titled Quarterly Investment Report with slides entitled: City Treasurer’s Mission and Goal; Mission: Preservation and Return of Investments; Goal: Hold Legal & Suitable Investments to meet objectives of:; Portfolio Overview as of 03/31/25; INVESTMENT PORTFOLIO – SUMMARY QUARTER END 03/31/25; INVESTMENT PORTFOLIO – BY SECTOR QUARTER END 03/31/25; INVESTMENT PORTFOLIO – BY MATURITY QUARTER END 03/31/25; INVESTMENT PORTFOLIO – ACTIVITY QUARTER END 03/31/25; INVESTMENT PORTFOLIO – EARNINGS AS OF 03/31/25; INVESTMENT PORTFOLIO – SELECTED COMPLIANCE; Additional Information; and Questions? Councilmember Kennedy, Treasurer Backstrom and City Manager Travis Hopkins discussed options regarding placement of short-term, liquid funds for generating the biggest return. City Treasurer Backstrom announced she will retire on July 1, 2025, and thanked City Council, dedicated staff and residents for their support during her service as the City’s elected City Treasurer. Councilmembers congratulated Treasurer Backstrom on her retirement and expressed their best wishes. CONSENT CALENDAR (Items 9 - 20) Councilmember Kennedy pulled Items #15, #16, and #18 for further discussion. City Clerk 9. 25-176 Approved and Adopted Minutes A motion was made by Burns, second Van Der Mark to approve and adopt the City Council/Public Financing Authority regular meeting minutes of May 6, 2025. The motion carried by the following roll call vote: AYES: Twining, Kennedy, Burns, Van Der Mark, Gruel, and Williams NOES: None ABSENT: McKeon Community and Library Services 10. 25-357 Approved one appointment and four reappointments to the Historic Resources Board, with terms to expire June 30, 2029, as recommended by City Council Liaisons, Twining and Gruel A motion was made by Burns, second Van Der Mark to approve the appointment of Jayme Makis to the Historic Resources Board, effective July 1, 2025, through June 30, 2027, as recommended by City Council Liaisons Twining and Gruel; and approve the reappointments of Amory Hanson, Alan Ray, Duane Wentworth, and Mark Zambrano to the Historic Resources Board, effective July 1, 2025, through June 30, 2029, as recommended by City Council Liaisons Twining and Gruel. 27 Council/PFA Regular Minutes May 20, 2025 Page 9 of 15 The motion carried by the following roll call vote: AYES: Twining, Kennedy, Burns, Van Der Mark, Gruel, and Williams NOES: None ABSENT: McKeon 11. 25-362 Received and filed termination notice of the City’s Memorandum of Understanding (MOU) with the Huntington Beach Central Park Conservancy, Inc. A motion was made by Burns, second Van Der Mark to accept request received by the Huntington Beach Central Park Conservancy, Inc. to terminate their Memorandum of Understanding with the City of Huntington Beach effective upon the dissolution of the Conservancy. The motion carried by the following roll call vote: AYES: Twining, Kennedy, Burns, Van Der Mark, Gruel, and Williams NOES: None ABSENT: McKeon 12. 25-385 Approved and authorized execution of a Memorandum of Understanding (MOU) with Premier Girls Fastpitch, Inc. for the use of Huntington Beach Facilities A motion was made by Burns, second Van Der Mark to approve and authorize the Mayor and City Clerk to execute the "Memorandum of Understanding Between the City of Huntington Beach and Premier Girls Fastpitch, Inc for the use of Huntington Beach Facilities." The motion carried by the following roll call vote: AYES: Twining, Kennedy, Burns, Van Der Mark, Gruel, and Williams NOES: None ABSENT: McKeon Community Development 13. 25-361 Approved and Authorized Execution of Amendment No. 3 to the Attachment Agreement with Southern California Gas Company for Installation of Advanced Meter Facilities on City-Owned Streetlights A motion was made by Burns, second Van Der Mark to approve and authorize the Mayor and City Clerk to execute, "Amendment No. 3 to Attachment Agreement Between the City of Huntington Beach and Southern California Gas Company." The motion carried by the following roll call vote: AYES: Twining, Kennedy, Burns, Van Der Mark, Gruel, and Williams NOES: None ABSENT: McKeon 28 Council/PFA Regular Minutes May 20, 2025 Page 10 of 15 14. 25-373 Approved and Authorized the Execution of a License Agreement with EVA Coffee Project LLC (DBA IYKYK! Coffee Lab) for Temporary Use of City Property at 101 Walnut Avenue A motion was made by Burns, second Van Der Mark to approve and authorize the Mayor and City Clerk to execute the "License Agreement by and Between the City of Huntington Beach and EVA Coffee Project LLC. (DBA IYKYK! Coffee Lab) for Temporary Use of City Property at 101 Walnut Avenue." The motion carried by the following roll call vote: AYES: Twining, Kennedy, Burns, Van Der Mark, Gruel, and Williams NOES: None ABSENT: McKeon Public Works 15. 25-321 As amended, accepted the lowest responsive and responsible bid and authorized execution of a construction contract with Comet Electric, Inc. in the amount of $254,266, for the construction of a traffic signal on Gothard Street at Murdy Fire Station (CC-1672) and execution of change orders Councilmember Kennedy pulled this item to ask where in the vendor agreement it is stipulated that change orders will not exceed a total of 10% of the contract construction costs (Paragraph 2, Section 6), and requested another staff review of documents to ensure accuracy. A motion was made by Burns, second Van Der Mark to accept the lowest responsive and responsible bid submitted by Comet Electric, Inc., in the amount of $254,266; authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney; and, authorize the Director of Public Works to approve change orders not to exceed a total of 10% of the contract construction costs; as amended to include another staff review of documentation to ensure accuracy. The motion carried by the following roll call vote: AYES: Twining, Kennedy, Burns, Van Der Mark, Gruel, and Williams NOES: None ABSENT: McKeon 16. 25-358 As amended, accepted the lowest responsive and responsible bid and authorized execution of a construction contract with Power Engineering Construction Company in the amount of $353,068 for the Bolsa Avenue Bridge Maintenance Project, CC-1745; approve supplemental construction costs; and authorized 15% in contingency funds Councilmember Kennedy pulled this item to ask where in the vendor agreement it is stipulated that change orders will not exceed a total of 15% of the contract construction costs (Paragraph 2, Section 6). He also noted in the supporting documentation there is a discrepancy between the text and chart with one showing 10% and the other showing 15% for the not-to-exceed change order amount, and requested another staff review of documents to ensure accuracy. 29 Council/PFA Regular Minutes May 20, 2025 Page 11 of 15 A motion was made by Burns, second Van Der Mark to accept the lowest and responsible bid submitted by Power Engineering Construction Company in the amount of $353,068; authorize the Director of Public Works to approve change orders up to 15% contingency in potential construction change orders; and, authorize the Mayor and City Clerk to execute a construction contract with Power Engineering Construction Company in a form approved by the City Attorney; as amended to include another staff review of documentation to ensure accuracy. The motion carried by the following roll call vote: AYES: Twining, Kennedy, Burns, Van Der Mark, Gruel, and Williams NOES: None ABSENT: McKeon 17. 25-382 Approved and authorized execution of a Right-of-Way Contract with the Orange County Transportation Authority and a Joint Use Agreement with Southern California Edison to facilitate the relocation of electrical facilities related to the I-405 Improvement Project A motion was made by Burns, second Van Der Mark to approve and authorize the Mayor and City Clerk to execute a Right-of-Way Contract with Orange County Transportation Authority; and, approve and authorize the Mayor and City Clerk to execute a Joint Use Agreement with Southern California Edison. The motion carried by the following roll call vote: AYES: Twining, Kennedy, Burns, Van Der Mark, Gruel, and Williams NOES: None ABSENT: McKeon 18. 25-384 Approved and authorized execution of Professional Services Contracts for On-Call Development Review Engineering and Professional Consulting Services with Ardurra Group, Willdan Engineering, DMc Engineering, Engineering Resources of Southern California, CSG Consultants, and HR Green Pacific Councilmember Kennedy pulled this item to confirm with Director of Public Works Chau Vu that it is normal procedure to pre-approve Professional Service Contracts to ensure proper land development and engineering service levels are met in the most cost-effective manner. Director Vu also noted that total budgeted amounts come out of development fees, not the General Fund, and amount is an aggregate for all providers rather than the amount for each service provider. A motion was made by Kennedy, second Burns to approve and authorize the Mayor and City Clerk to execute, "Professional Services Contract between the City of Huntington Beach and Ardurra Group, Inc., for On-Call Development Review Engineering and Professional Consulting Services;" approve and authorize the Mayor and City Clerk to execute, "Professional Services Contract between the City of Huntington Beach and Willdan Engineering for On-Call Development Review Engineering and Professional Consulting Services;" approve and authorize the Mayor and City Clerk to execute, "Professional Services Contract between the City of Huntington Beach and DMc Engineering, for On-Call Development Review Engineering and Professional Consulting Services;" approve and authorize the Mayor and City Clerk to execute, "Professional Services Contract between the City of Huntington Beach and Engineering Resources of Southern California, Inc., for On-Call Development Review Engineering and Professional Consulting Services;" approve and authorize the Mayor and City Clerk to execute, 30 Council/PFA Regular Minutes May 20, 2025 Page 12 of 15 "Professional Services Contract between the City of Huntington Beach and CSG Consultants, Inc., for On-Call Development Review Engineering and Professional Consulting Services;" and, approve and authorize the Mayor and City Clerk to execute, "Professional Services Contract between the City of Huntington Beach and HR Green Pacific, Inc., for On-Call Development Review Engineering and Professional Consulting Services." The motion carried by the following roll call vote: AYES: Twining, Kennedy, Burns, Van Der Mark, Gruel, and Williams NOES: None ABSENT: McKeon 19. 25-386 Accepted the lowest responsive and responsible bid and authorized execution of a construction contract with Servitek Electrical & Data, Inc., in the amount of $950,702.50, for the construction of the Edinger Avenue and Heil Avenue Traffic Signal Improvement project (CC-1746) and authorized an appropriation in the amount of $389,268.00 from the Traffic Impact fund A motion was made by Burns, second Van Der Mark to accept the lowest responsive and responsible bid submitted by Servitek Electric, Inc., in the amount of $950,702.50; authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney; and, authorize the appropriation of Traffic Impact Funds (TIF) in the amount of $389,268.00 to 20690021.82700. The motion carried by the following roll call vote: AYES: Twining, Kennedy, Burns, Van Der Mark, Gruel, and Williams NOES: None ABSENT: McKeon 20. 25-348 Adopted Resolution No. 2025-38 Identifying a list of projects funded by SB 1: The Road Repair and Accountability Act of 2017 in Fiscal Year 2025/26 A motion was made by Burns, second Van Der Mark to Adopt Resolution No. 2025-38, "A Resolution of the City Council of the City of Huntington Beach Adopting a List of Projects for Fiscal Year 2025/26 Funded by SB 1: The Road Repair and Accountability Act of 2017." The motion carried by the following roll call vote: AYES: Twining, Kennedy, Burns, Van Der Mark, Gruel, and Williams NOES: None ABSENT: McKeon ADMINISTRATIVE ITEMS 21. 25-414 Approved Introduction of the Proposed Memorandum of Understanding with Management Employees’ Organization (MEO) City Manager Travis Hopkins introduced Director of Human Resources Marissa Sur who presented a PowerPoint communication titled Introduction of Proposed Memorandum of Understanding with Management Employees’ Organization (MEO) with slides entitled: Meyers-Milias Brown Act (MMBA); 31 Council/PFA Regular Minutes May 20, 2025 Page 13 of 15 Proposed Memorandum of Understanding; Proposed Memorandum of Understanding (continued); Fiscal Impact; Recommended Action; and Questions? A motion was made by Burns, second Van Der Mark to receive and consider the proposed Memorandum of Understanding between the City of Huntington Beach and the Management Employees' Organization for the period of January 1, 2025, to December 31, 2027, pursuant to City of Huntington Beach Ordinance No. 4154. The motion carried by the following roll call vote: AYES: Twining, Kennedy, Burns, Van Der Mark, Gruel, and Williams NOES: None ABSENT: McKeon 22. 25-415 Approved Introduction of the Proposed Memorandum of Understanding with Huntington Beach Municipal Teamsters (HBMT) City Manager Travis Hopkins introduced Director of Human Resources Marissa Sur who presented a PowerPoint communication titled Introduction of Proposed Memorandum of Understanding with Huntington Beach Municipal Teamsters (HBMT) with slides entitled: Meyers-Milias Brown Act (MMBA); Proposed Memorandum of Understanding; Proposed Memorandum of Understanding (continued); Fiscal Impact; Recommended Action; and Questions? A motion was made by Burns, second Van Der Mark to receive and consider the proposed Memorandum of Understanding between the City of Huntington Beach and the Huntington Beach Municipal Teamsters (HBMT) for the period of January 1, 2025, to December 31, 2027, pursuant to City of Huntington Beach Ordinance No. 4154. The motion carried by the following roll call vote: AYES: Twining, Kennedy, Burns, Van Der Mark, Gruel, and Williams NOES: None ABSENT: McKeon 23. 25-416 Approved Introduction of Resolution No. 2025-41 Modifying Salary and Benefits for Non-Represented Employees City Manager Travis Hopkins introduced Director of Human Resources Marissa Sur who presented a PowerPoint communication titled Introduction of Resolution No. 2025-41 Modifying Salary and Benefits of Non-Represented Employees with slides entitled: Overview; Proposed Resolution (2); Recommended Action; and Questions? Councilmember Kennedy confirmed with Director Sur that “undefined term” means this resolution does not have an end date, unlike the two Memorandum of Understanding (MOUs) for Items 21 and 22. A motion was made by Burns, second Van Der Mark to receive and consider the proposed Resolution No. 2025-41 "A Resolution of the City Council of the City of Huntington Beach Modifying Salary and Benefits for Non-Represented Employees." The motion carried by the following roll call vote: 32 Council/PFA Regular Minutes May 20, 2025 Page 14 of 15 AYES: Twining, Kennedy, Burns, Van Der Mark, Gruel, and Williams NOES: None ABSENT: McKeon COUNCIL MEMBER ITEMS 24. 25-412 Approved Item Submitted by Councilman Williams, Mayor Burns, and Councilman Kennedy — Ocean View School District Board Councilmember Williams introduced this item by describing recent action of the Ocean View School District Board to unanimously publicly endorse a “Yes” vote on Measures A and B on the ballot for the June 10, 2025, Special Election and further, endorsing action to share this unanimous decision with all parents of Ocean View School District children. Councilmember Williams stated this action may be a misuse of public resources and a violation of the Political Reform Act and Education Code 7054: dissemination of advocacy information using taxpayer platforms may constitute unlawful electioneering. Mayor Burns clarified that any investigation will be conducted by proper agencies and authorities, not by the City of Huntington Beach. A motion was made by Williams, second Burns to direct the City Attorney's Office to review the actions taken by the Ocean View School District Board as they relate to Measures A and B and, if warranted, work with the Mayor to file a complaint with the appropriate agency. The motion carried by the following roll call vote: AYES: Twining, Kennedy, Burns, Van Der Mark, Gruel, and Williams NOES: None ABSENT: McKeon CITY COUNCIL MEMBER REQUESTS — None 33 Council/PFA Regular Minutes May 20, 2025 Page 15 of 15 ADJOURNMENT — At 9:14 PM a motion was made by Burns, with a second by Van Der Mark, to adjourn to the next regularly scheduled meeting of the Huntington Beach City Council/Public Financing Authority on Tuesday, June 3, 2025, at the Central Library, 7111 Talbert Ave, Huntington Beach, California 92648. INTERNET ACCESS TO CITY COUNCIL/PUBLIC FINANCING AUTHORITY AGENDA AND STAFF REPORT MATERIAL IS AVAILABLE PRIOR TO CITY COUNCIL MEETINGS AT http://www.huntingtonbeachca.gov _______________________________________ City Clerk and ex-officio Clerk of the City Council of the City of Huntington Beach and Secretary of the Public Financing Authority of the City of Huntington Beach, California ATTEST: ______________________________________ City Clerk-Secretary ______________________________________ Mayor-Chair 34 City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:25-395 MEETING DATE:6/3/2025 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Travis Hopkins, City Manager PREPARED BY:Jennifer Carey, Deputy City Manager Subject: Approve and authorize the execution of Amendment No. 1 to Professional Services Contracts with Dorado Creative, Inc., Tripepi Smith and Associates, and Marketworks for On-Call Video Production Services Statement of Issue: Existing contracts for on-call Video Production Services expire on June 30, 2025. These contracts are essential to ensure the ongoing production of HBTV Channel 3 programs like Hidden Huntington Beach, FlasHBack, Huntington Beach City Council meetings, and City ribbon cuttings and events. In anticipation, staff requests for City Council to approve Amendments for one-year extensions with Dorado Creative, Inc. (Dorado), Tripepi Smith and Associates (Tripepi), and Marketworks to extend for one additional year. The City issued a Request for Proposals (RFP) to identify qualified contractors to continue producing informative video content for the City’s outreach platforms. Following a careful evaluation of all proposals received, the City recommends awarding two-year on- call contracts to Dorado Creative, Inc. (Dorado), Tripepi Smith and Associates (Tripepi), and Marketworks. Financial Impact: Sufficient funds for this one-year extension ($160,000) are available in the remaining Fiscal Year 2024 - 25 and proposed Fiscal Year 2025-2026 Operating Budget, using PEG funds in Business Unit 24330101. These funds will finance technical support and audio-visual staffing for regular and special meetings of the City Council and Planning Commission. Should the Amendment be approved, the total not-to-exceed amounts for these agreements will increase to: Attachment 1 - Dorado ($190,000); Attachment 2 - Marketworks ($200,000); Attachment 3 - Tripepi ($160,000). Recommended Action: A) Approve and authorize the Mayor and City Clerk to execute “Amendment No. 1 to Agreement Between the City of Huntington Beach and Dorado Creative, Inc. for On-Call Video Services”; and B) Approve and authorize the Mayor and City Clerk to execute “Amendment No. 1 to Agreement Between the City of Huntington Beach and Tripepi Smith and Associates for On-Call Video Services”; City of Huntington Beach Printed on 5/29/2025Page 1 of 3 powered by Legistar™ 35 File #:25-395 MEETING DATE:6/3/2025 and C) Approve and authorize the Mayor and City Clerk to execute “Amendment No.1 to Agreement Between the City of Huntington Beach and Professional Services Contract Between the City of Huntington Beach and Marketworks for On-Call Video Services.” Alternative Action(s): Do not approve, and direct staff accordingly. Analysis: Background In the City of Huntington Beach's ongoing efforts to expand communication efforts and create relative and informative content, there is a need for video production service contractors to produce a wide variety of videos. Video content is distributed to the community via the City's local television channel HBTV3, YouTube, Social Media, Surf City Break, and email newsletter. The City currently produces a wide range of programming, such as Hidden Huntington Beach, Mayor's Roundtable, Public Service Announcements, and Surf Scene. Additionally, there is a need to create internal video content to aid with recruitment efforts, training, and employee awareness. The City' s Office of Communications is in the process of building out a robust communications strategy to better relay information to residents, businesses, and visitors. Digital communication is critical in this overall strategy to both communicate City initiatives, services, programs, and events. The Office of Communications looks to begin producing video content internally and becoming less reliant on contracted services by utilizing in- house staff and resources in the future. In the interim, the City proposes to award on-call video production services contracts to three firms, following an RFP evaluation process. Dorado Creative, Inc. Dorado Creative, Inc. (formerly Dakota) has worked with the City since 2020. During the pandemic, the production company produced weekly video messages from the Mayor and helped with social media messaging as well as videos featuring our first responders, local clinics and hospitals, and videos highlighting our dedicated City team still working through COVID- 19. Since then, Dorado Creative, Inc. has assisted the City with content creation and has produced multiple public service announcements featuring adoptable pets, monthly messages, and content like the Mayor's Roundtable - a show with former Mayor Tony Strickland that featured special guests. With the new contract, the team will continue producing public service announcements and assisting the City with content creation. Should this contract be approved, the total not-to-exceed contract amount will be up to $ 30,000 per year for a one-year period. Tripepi Smith and Associates As they have since 2019, Tripepi Smith and Associates will continue to provide staffing to produce and livestream the City Council, Planning Commission, and special meetings, as needed. Should this contract be approved, the total not-to-exceed contract amount will be up to $ 30,000 per year for a one-year period. City of Huntington Beach Printed on 5/29/2025Page 2 of 3 powered by Legistar™ 36 File #:25-395 MEETING DATE:6/3/2025 Marketworks Marketworks covers the City' s special events such as ribbon cuttings, groundbreakings, special events, and town halls. Recent examples include the Mayor's Spotlight Awards, Mayor' s Town Halls, Public Works Open House, Pacific Air Show announcement, and public art unveiling at Central Park. Marketworks also produces recurring original content such as Surf Scene and FlasHBack. Should this contract be approved, the total not-to-exceed contract amount will be up to $ 100,000 per year for a one-year period. Environmental Status: This action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. Strategic Plan Goal: Goal 7 - Public Engagement, Strategy D - Enhance capacity of HBTV and produce relevant television content to expand the City's public engagement reach across diverse audiences. For details, visit www.huntingtonbeachca.gov/strategicplan Attachment(s): 1. Amendment No. 1 to Agreement Between the City of Huntington Beach and Dorado Creative, Inc. for On-Call Video Services 2. Amendment No. 1 to Agreement Between the City of Huntington Beach and Marketworks for On-Call Video Services 3. Amendment No. 1 to Agreement Between the City of Huntington Beach and Tripepi Smith and Associates for On-Call Video Services City of Huntington Beach Printed on 5/29/2025Page 3 of 3 powered by Legistar™ 37 38 AMENDMENT NO. I TO AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND DORADO CREATIVE, INC. FOR ON-CALL VIDEO SERVICES THIS AMENDMENT is made and entered into by and between the CITY OF HUNTINGTON BEACH, a California municipal corporation, hereinafter referred to as "City," and DORADO CREATIVE, INC., hereinafter referred to as "Consultant." WHEREAS, City and Consultant are parties to that certain agreement, dated July I, 2023, entitled "Professional Services Contract Between the City of Huntington Beach and Dorado Creative, Inc. for On-Call Video Services" which agreement shall hereinafter be referred to as the "Original Agreement"; and City and Consultant wish to amend the Original Agreement to increase the amount of compensation to be paid to Consultant and extend the term, NOW, THEREFORE, it is agreed by City and Consultant as follows: I. ADDITIONAL COMPENSATION In consideration of the services to be performed under the Original Agreement, City agrees to pay Consultant at the rates specified in Exhibit B which is attached hereto and incorporated by reference into this Agreement. City further agrees to pay Consultant an additional sum not to exceed Thirty Thousand Dollars ($30,000.00). The additional sum shall be added to the original sum of One Hundred Sixty Thousand Dollars ($160,000.00), for a new contract amount not to exceed One Hundred Ninety Thousand Dollars ($190,000.00). 2. TERM The term of the Agreement is extended for one additional year until 25-16505/379476 39 June 30, 2026. 3. REAFFIRMATION Except as specifically modified herein, all other terms and conditions for the Original Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their a,1thorized officers on _________ , 2025. DORADO CREATIVE, INC. By: ____________ _ print name ITS: (circle one) Chairman/PresidentNice President AND By: ____________ _ print name ITS: (circle one) Secretaiy/Chief Financial Officer/ Asst. Secretary -Treasurer 25-16505/379476 2 CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California Mayor City Clerk INITIATED AND APPROVED: City Manager APPROVED AS TO FORM: ~ City Attorney 40 June 30, 2026, 3, RiiAFFIRMATION Except as specifically modified herein, all other terms and conditions fo1· the Original Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hel'eto have caused this Agreement to be executed by and through their authorized officers on ________ _, 2025. DORADO CREATIVE, INC. AND By:~ l~kilir print nmne • ITS: (circle one) Secrelary/ hiefFlnanclal Officer/Asst. Secretmy-Trea 25-16505/379476 2 CITY OF HUNTINGTON BEACH, a nrnnlcipal corporation of the State of Califomia City Clerk INITIATED AND APPROVED: City Manager APPROVED AS TO FORM: ~ City Attomey 41 ABRD® CERTIFICATE OF LIABILITY INSURANCE I DATE {MM/DDIYYYY} 05/28/2025 ~ THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS ND RIGHTS UPON THE CERTIFICATE HOL!)ER, THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the cortlflcato holder Is an ADDITIONAL INSURED, the pollcy(les) must he endorsed, If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain polh;:les may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER Dianne Thompson, Agent NAME';-\; 1 Jessica Vasnuez 7923 Warner Ave# A ~.~)• 7-1,1.nga.n2"" I ffi~. No'• Huntington Beach, CA 92647 ~fo1l~~s• Jesslca~dlannethomnson.net ~ INSURERISl AFFORDING COVERAGE NAICN INSURER A: Stale Farm General Insurance Comoanv 26161 INSURED DORADO CREATIVE INC INSURERB: 5753 E SA CYN RD #G61 0 INSURERC: ANAHEIM CA 92807 INSURERD: lNSURERE: INSURER F: COVERAGES CERTIFICATE NUMBER· REVISION NUMBER• THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO All THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHO\NN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR .,POLICY EFF ,~8M%~1 LTR POLICY NUMBER MMIDD/YYYY' LIMITS A GENERAL LIABILITY II] □ 92-J3-V212-1 10/20/2024 10/20/2025 EACH OCCURRENCE $ 2,000,000 - X COMMERCIAL GENERAL UASJUTY PRE'i.ii'SEs 'Ea occurrellC(l1 ' 300,000 X I CLAIMS,MADE [ill OCCUR MEO EXP (Any 008 pe<son) ' 5,000 X Business Pers Prop 34500 PERSONAL & ADV INJURY ' - LOSS INC 12 MONTH GENERAL AGGREGATE ' 4,000,000 - GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCT$· COMP/OP AGG s 4,000,000 rxi POLICY n m?r n LOG s AUTOMOBILE LIABILITY □ ~MBIN_E~lf!NGLE L1m1T s ,-~ Ea ~cddenl ANY AUTO BODILY INJURY (Per person) s --ALL01flt.lEO SCHEDULED BOOIL Y INJURY (Per accident.) S -AUTOS -AUTOS NON•O'ANEO rp~?:~~?AMAGE -HIRED AUTOS >-AUTOS s s UMBRELLA LIAB HOCCUR EACH OCCURRENCE $ - EXCESS LIAB CLAIMS-MADE AGGREGATE $ OED I I RETENTION$ ' WORKERS COMPENSATION I ~~-~I~T.'J;. I IOJ~· AND EMPLOYERS' LIABILITY y J N ANYPROPRIETORIPARTNERIEXECUTIVE □ □ E.l. EACH ACCIDENT ' OFFICE/MEMBER EXCLUDED? N/A (M.andatory In NH) E.l. DISEASE· EA EMPLOYE ' If yes, descr-ibe under E.l. DISEASE· POLICY LIMIT □ ~ , ~ I\ DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES (Attoeh ACORD 101, Addlllon,l n,mo,k, Sohodol,, 11 mo,,''"',. 'P!~\'l'l!loVED AS TO FOt V Locallon: 5632 E WILDROSE DR ORANGE CA 92867 The Certificate holder Is hereby also listed as an additional Insured. fly: The City of Huntington Beach and lls employees, representatives, officers and agents as addltlonal /nsurfM\cHAEL J. VIGLIOTTA CITY ATTORNEY CITY OF HUNTINGTON BEACH CERTIFICATE HOLDER CANCELLATION CITY OF HUNTINGTON BEACH SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 2000 MAIN STREET ACCORDANCE WITH THE POLICY PROVJSIQNS, HUNTINGTON BEACH, CA 92648 AUTHORIZED REPRESENTATIVE I Dt<VUU 7M~)1,, © 1966-2010 ACORD CORPORATION, All rights reserved. ACORD 26 (2010/06) The ACORD name and logo are registered marks of ACORD 1001486 132849.6 11~15·2010 42 __.., ACORD"' CERTIFICATE OF LIABILITY INSURANCE I DATE (MM/OONYYYJ ~ 05/28/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY ANO CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, ANO THE CERTIFICATE HOLDER, IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the pollcy(les) must have ADDITIONAL INSURED provisions or be endorsed, If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lleu of such endorsement(s). PRODUCER 657-215-3333 657-215-3332 "~fit·' John G Petit John G Petit Insurance Agency Inc r!\~N,t "-"· 657-215-3333 I f,O~ "''' 657-215-3332 6013 Warner Avenue foMlri~ss: ioeutrmfarmersagent.com Huntington Beach, CA 9264 7 INSURER/SI AFFORDING COVERAGE NAIC# License# 0L811880 and 0M51645 1Nsu"'"" Hiscox Insurance Company Inc. 10200 INSURED INSURER B: Dorado Creative, Inc. INSURERC: 5753 E Santa Ana Canyon Rd INSURERD: Suite G #610 INSURER l:: Anaheim CA 92807 INSURERF: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE AUDL SUBR 1,~SM&~ l~a,LJi~ LIMITS LTR POLICY NUMUER COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE ' f-D CLAIMS-MADE □ OCCUR PRFM1SES ?¢a~~:~ncel f-' MEO EXP (Anvone oerso11l ' ~ PERSONAL & AOV INJURY I -=r AGGREGATE LIMIT APPLIES PER, GENERALAGOREOATE I □PRO· [] PRODUCTS. COMP/OP AGG I POLICY JECT -·-LOC OTHER: I AUTOMOBILE LIABILITY i~,!~~~~?NGLt LIMIT I - ANY AUTO BOOIL Y INJURY (Per pOfliOn) I ~ -OWNED SCHEDULED BOOIL Y INJURY (Por ar.cldMI) I ~ AUTOS ONLY -AUTOS HIRED NON-OWNED I fn~o:~i~t~AMAGE $ -AUTOS ONLY -AUTOS ONLY ' UMBRELLA LIAB HOCCUR EACH OCCURRENCE $ - EXCESS LIM (',lA!MS-MAOE AGGREGATE $ OED I I RETENTION$ I WORl<ERSCOMPENSATION I~~~ .... ..,<: I I 2JH- AND EMPLOYERS' LIABILITY YIN ANYPROPRIETORIPARTNEIVEXECUTNE □ NIA E,L, l:ACH ACCIDENT $ OFFICERIMl<MBEREXCLUDE:01 {Mandatory In NH) E,l, DISEASE-EA EMPLOYE I gi;~~;J;-frc~~ ~nF~PERATIONS below E,L. DISEASE -POllCY LIMIT ' A Professional Llablllty P100.814,197.4 12/22/2024 12/22/2025 EachClalm: $2,000.000 Aggregate: $2,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VElilClES (ACORD 101, Add1Uon11l Ro11111fils S<:hodul11, muy b~ atla<:hcd If more :ipaco Is ta quired) Additional Insured: The City of Huntington Beach CERTIFICATE HOLDER Tho City of Huntlnglon Beach 2000 Main Street Hunllngton Beach, CA 92648 I ACORD 25 (2016/03) CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH rHE POLICY PROVISIONS, AUTHORIZEOREPRES6NTATIVE 10/1'.)1, 6r Pt:l:.ii © 1988-2015 ACORD CORPORATION. All rights reserved, The ACORD namii!hd logo are registered marks of ACORD 43 AMENDMENT NO. 1 TO AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND MARKETWORKS FOR ON-CALL VIDEO SERVICES THIS AMENDMENT is made and entered into by and between the CITY OF HUNTINGTON BEACH, a California municipal corporation, hereinafter referred to as "City," and MARKETWORKS, hereinafter referred to as "Consultant." WHEREAS, City amj Consultant are parties to that certain ugreement, dated July I, 2023, entitled "Professional Services Contrnct Between the City of Huntington Beach and Marketworks for On-Call Video Services" which agreeme11t shall hereinafter be refened to as the "Original Agreement"; and City and Consultant wish to amend the Original Agt·eement to increase the amount of compensation to be paid to Consultant and extend the term, NOW, THEREFORE, it is agreed by City and Consultant as follows: I. ADDITIONAL COMPENSATION In consideration of the services to be performed under the Original. Agreement, City agrees to pay Cons,1ltant at the rates specified in Exhibit B which is attached hereto and incorporated by reference into this Agt·eement. City fmther agn,es to pay Consultant an additional sum not to exceed One Hundred Thousand Dollars ($100,000.00). The additional sum shall be added to the original s,1m of One Hundl'ed Thousand Dollars ($100,000.00), for a new contrnct amount not to exceed Two Hundred Thousand Dollal's ($200,000.00). 2, TERM The term of the Agreement is extended for one additional year until 25" 16504/379475 44 June 30, 2026. 3, REAFFIRMATION Except as specifically modified herein, all other terms and conditions for the Original Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Agreement lo be executed by and through their authorized officers on _________ , 2025. MARKETWORKS pl'lnt name ITS: (circle one) Chail'man/PresidentNice President AND By: ___________ _ print name ITS: (circle one) Secretary/Chief Financial Officer/ Asst. Secretary • Treasurer 25-16504/379475 2 CITY OF HUNTINGTON BEACH, a municipal corporation of the Stale of Califomia Mayor City Clerk INITIATED AND APPROVED: City Manager APPROVED AS TO FORM: {A:>= City Attorney 45 June 30, 2026. 3. REAFFIRMATION Except as specifically modified herein, all other terms and conditions for the Original Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers on _________ , 2025. MARKETWORKS By: ____________ _ print name CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California ITS: (circle one) Chairman/PresidentNice President Mayor AND By: ____________ _ print name ITS: (circle one) Secretary/Chief Financial Officer/ Asst. Secretary -Treasurer 25-16504/379475 City Clerk INITIATED AND APPROVED: City Manager APPROVED AS TO FORM: lA=>= City Attorney 2 46 ACORD"' CERTIFICATE OF LIABILITY INSURANCE I DATE (MM/DDNYYY) 1........----" 5/28/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODl/CER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the pollcy{les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain pollcies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement{s), PRODUCER ~2~1~cr Sandra Perez Bowermaster Insurance Brokers r.1-!!?J'-!.~ Ex"· 714-733-6217 I f.,O~ Nol: Patriot I A Partner Agency PO Box 1310 ~DMo~~ss: soerez@bowennaster.com Huntington Beach CA 92647 INSURERISl AFFORDING COVERAGE NAIC# License#: 0M56067 INSURER A: Philadelohia lndemnitv Insurance 18058 INSURED MATTLlf-01 INSURER B: Hartford Underwriters Insurance Co 30104 Matt Liffreing DBA: Marketworks INSURERC: 20321 Tidepool Cir Unit 202 Huntington Beach CA 92646-8545 INSURER D: INSURERE: INSURERF: COVERAGES CERTIFICATE NUMBER· 91513085 REVISION NUMBER· THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION QF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSl,IRANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO All THE TERMS, EXCLUSIONS AND CONDlTIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ~f?_!)_L ~-~~~ /OLICYEFF 1~2f6%~~\ LIMITS LTR TYPE OF INSURANCE POLICY NUMBER MM/ODIYYYY' B X COMMERCIAL GENERAL LIABILITY y 72SBABC9UF4 8/3/2024 8/3/2025 EACH OCCURRENCE S 1,000,000 1 CIJ\IMS-MADE 0 OCCUR DAMAGE TO RENTED S 1,000,000 PREMISES IEa occurrencal MED EXP (Any one person) S 10,000 ~ PERSONAL & ADV INJURY S 1,000,000 ~ GEN'LAGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE S 2,000,000 ~ □PRO OLoc PRODUCTS -COMP/OP AGG S 2,000,000 POLICY JECT OTHER: s AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT I /Ea accident\ s ~ ANY AUTO BODIL y INJURY (Per person) s ~ OWNED ~ SCHEDULED BODILY INJURY (Per accident) s ~ AUTOS ONLY f--AUTOS HIRED NON-OWNED PROPERTY DAMAGE s AUTOS ONLY f--AUTOS ONLY I /Per accident\ ~ s UMBRELLA LIAB HOCCUR EACH OCCURRENCE s f-- EXCESS LIAS CIJ\IMS-MADE AGGREGATE s OED I I RETENTION s s WORKERS COMPENSATION I ~frTUTE ! I OTH· AND EMPLOYERS' LIABILITY ER YfN ANYPROPRIETOR/PARTNER/EXECUTIVE □ E.L. EACH ACCIDENT s OFFICER/MEMBER EXCLUDED? NIA (Mandatory In NH) E.L. DISEASE -EA EMPLOYEE s ~~;(;~ftf~~ ~ntgPERATlONS below EL. DISEASE. POLICY LIMIT s A Professional Liability PHSD1842756 12ll/2024 12ll/2025 Each Claim & Agg 1,000,000 Deductible 5,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Addltlonal Remarks Schedule, may be attached if mora space Is required) City of Huntington Beach is Additional Insured as respects to General Liability per attached endorsemen~~8~eie§7'\B~f~. P ir ry and Non-Contributory basis per attached endorsement form. 30 day notice of cancellation applies. AP V I- \., lli(: MICHAEL J, VIGLIOT )V CITY ATTORNEY CITY OF HUNTINGTON BEACH CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS, City of Huntington Beach, its employees and officers 2000 Main Street AUOR()REPR~ Huntington Beach CA 92648 I © 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD 47 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. THE;r HARTFORD BLANKET ADDITIONAL INSURED BY CONTRACT This endorsement modifies insurance provided under the following: BUSINESS LIABILITY COVERAGE FORM Except as otherwise stated in this endorsement, the terms and conditions of the Policy apply. A. The following is added to Section C. WHO IS AN INSURED: Additional Insureds When Required By Written Contract, Written Agreement Or Permit The person(s) or organization(s) identified in Paragraphs a. through f. below are additional insureds when you have agreed, in a written contract or written agreement, or when required by a written permit issued by a state or governmental agency or subdivision or political subdivision that such person or organization be added as an additional insured on your Coverage Part, provided the injury or damage occurs subsequent to the execution of the contract or agreement, or the issuance of the permit. A person or organization is an additional insured under this provision only for that period of time required by the contract, agreement or permit. However, no such person or organization is an additional insured under this provision if such person or organization is included as an additional insured by any other endorsement issued by us and made a part of this Coverage Part. The insurance afforded to such additional insured will not be broader than that which you are required by the contract, agreement, or permit to provide for such additional insured. The insurance afforc;led to such additional insured only applies to the extent permitted by law. The limits of insurance that apply to additional insureds are described in Section D. LIABILITY AND MEDICAL EXPENSES LIMITS OF INSURANCE. How this insurance applies when other insurance is available to an additional insured is described in the Other Insurance Condition in Section E. LIABILITY AND MEDICAL EXPENSES GENERAL CONDITIONS. a. Vendors Any person(s) or organization(s) (referred to below as vendor), but only with respect to "bodily injury" or "property damage" arising out of "your products" which are distributed or sold in the regular course of the vendor's business and only if this Coverage Part provides coverage for "bodily injury" or "property damage" included within the "products-completed operations hazard". (1) The insurance afforded to the vendor is subject to the following additional exclusions: This insurance does not apply to: (a) "Bodily injury" or "property damage" for which the vendor is obligated to pay damages by reason of the assumplion of liability in a contract or agreement. This exclusion does not apply to liability for damages that the vendor would have in the absence of the contract or agreement; (b) Any express warranty unauthorized by you; (c) Any physical or chemical change in the product made intentionally by the vendor; (d) Repackaging, except when unpacked solely for the purpose of inspection, demonstration, testing, or the substitution of parts under instructions from the manufacturer, and then repackaged in the original container; (e) Any failure to make such inspections, adjustments, tests or servicing as the vendor has agreed to make or normally undertakes to make in the usual course of business, in connection with the distribution or sale of the products; (f) Demonstration, installation, servicing or repair operations, except such operations performed at the vendor's premises in connection with the sale of the product; Form SL 30 32 06 21 Page 1 of 3 © 2021, The Hartford (May include copyrighted material of Insurance Services Office, Inc., with its permission) 48 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. HARTFORD (g) Products which, after distribution or sale by you, have been labeled or relabeled or used as a container, part or ingredient of any other thing or substance by or for the vendor; or (h) "Bodily injury" or "property damage" arising out of the sole negligence of the vendor for its own acts or omissions or those of its employees or anyone else acting on its behalf. However, this exclusion does not apply to: (i) The exceptions contained in Paragraphs (d) or (f); or (ii) Such inspections, adjustments, tests or servicing as the vendor has agreed to make or normally undertakes to make in the usual course of business, in connection with the distribution or sale of the products. (2) This insurance does not apply to any insured person or organization from whom you have acquired such products, or any ingredient, part or container, entering into, accompanying or containing such products. b. Lessors Of Equipment (1) Any person or organization from whom you lease equipment; but only with respect to their liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by your maintenance, operation or use of equipment leased to you by such person or organization. (2) With respect to the insurance afforded to these additional insureds, this insurance does not apply to any "occurrence" which takes place after you cease to lease that equipment. c. Lessors Of Land Or Premises (1) Any person or organization from whom you lease land or premises, but only with respect to liability arising out of the ownership, maintenance or use of that part of the land or premises leased to you. (2) With respect to the insurance afforded to these additional insureds, this insurance does not apply to: (a) Any "occurrence" which takes place after you cease to lease that land or be a tenant in that premises; or (b) Structural alterations, new construction or demolition operations performed by or on behalf of such person or organization. d. Architects, Engineers Or Surveyors (1) Any architect, engineer, or surveyor, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf: (a) In connection with your premises; (b) In the performance of your ongoing operations performed by you or on your behalf; or (c) In connection with "your work" and included within the "products-completed operations hazard", but only if: (i) The written contract, written agreement or permit requires you to provide such coverage to such additional insured; and (ii) This Coverage Part provides coverage for "bodily injury" or "property damage" included within the "products-completed operations hazard". (2) With respect to the insurance afforded to these additional insureds, the following additional exclusion applies: This insurance does not apply to "bodily injury", "property damage" or "personal and advertising injury" arising out of the rendering of or the failure to render any professional services, including: (i) The preparing, approving, or failure to prepare or approve, maps, shop drawings, opinions, reports, surveys, field orders, change orders, designs or drawings and specifications; or (ii) Supervisory, surveying, inspection, architectural or engineering activities. This exclusion applies even if the claims allege negligence or other wrongdoing in the supervision, hiring, employment, training or monitoring of others by an insured, if the "bodily injury", "property Form SL 30 32 06 21 Page 2 of 3 © 2021, The Hartford (May include copyrighted material of Insurance Services Office, Inc., with its permission) 49 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. THE;J HARTFORD damage", or "personal and advertising injury" arises out of the rendering of or the failure to render any professional service. e. State Or Governmental Agency Or Subdivision Or Political Subdivision Issuing Permit (1) Any state or governmental agency or subdivision or political subdivision, but only with respect to operations performed by you or on your behalf for which the state or governmental agency or subdivision or political subdivision has issued a permit. (2) With respect to the insurance afforded to these additional insureds, this insurance does not apply to: (a) "Bodily injury", "property damage" or "personal and advertising injury" arising out of operations performed for the federal government, state or municipality; or (b) "Bodily injury" or "property damage" included within the "products-completed operations hazard". f. Any Other Party (1) Any other person or organization who is not in one of the categories or classes listed above in Paragraphs a. through e. above, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf: (a) In the performance of your ongoing operations performed by you or on your behalf; (b) In connection with your premises owned by or rented to you; or (c) In connection with "your work" and included within the "products-completed operations hazard", but only if: (i) The written contract, written agreement or permit requires you to provide such coverage to such additional insured; and (ii) This Coverage Part provides coverage for "bodily injury" or "property damage" included within the "products-completed operations hazard". (2) With respect to the insurance afforded to these additional insureds, the following additional exclusion applies: This insurance does not apply to "bodily injury", "property damage" or "personal and advertising injury" arising out of the rendering of, or the failure to render, any professional architectural, engineering or surveying services, including: (a) The preparing, approving, or failure to prepare or approve, maps, shop drawings, opinions, reports, surveys, field orders, change orders, designs or drawings and specifications; or (b) Supervisory, surveying, inspection, architectural or engineering activities. This exclusion applies even if the claims allege negligence or other wrongdoing in the supervision, hiring, employment, training or monitoring of others by an insured, if the "bodily injury", "property damage", or "personal and advertising injury" arises out of the rendering of or the failure to render any professional service described in Paragraphs f.(2)(a) or f.(2)(b) above. Form SL 30 32 06 21 Page 3 of 3 © 2021, The Hartford (May include copyrighted material of Insurance Services Office, Inc., with its permission) 50 AMENDMENT NO. 1 TO AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND TRIPEPI SMITH AND ASSOCIATES FOR ON-CALL VIDEO SERVICES THIS AMENDMENT is made and entered into by and between the CITY OF HUNTINGTON BEACH, a California municipal corporation, hereinafter referred lo as "City," and TRIPEPI SMITH AND ASSOCIATES, hereinafter referred to as "Consultant." WHEREAS, City and Consultant are parties to that ce1iain agreement, dated July 1, 2023, entitled "Professional Services Contract Between the City of Huntington Beach and Tripepi Smith and Associates for on-Call Vk!eo Se1·vices" which agreement shall hereinafte1· be referred to as the "Original Agreement"; and City and Consultant wish to amend the Original Agreement to increase the compensation and extend the term of the Ol'iginal Agreement, NOW, THEREFORE, it is agreed by City and Consultant as follows: I. ADDITIONAL COMPENSATION In consideration of the services to be performed under the Original Agreement, City agrees to pay Consultant at the rates specified in Exhibit B which is attached hereto and incorporated by reference into this Agreement. City furthe1· agrees lo pay Consultant an additional sum not to exceed Thirty Thousand Dollars ($30,000.00). The additional sum shall be added to the original sum of One Hundred Thirty Thousand Dollars ($130,000.00), for a new contract amount not to exceed One Hundred Sixty Thousand Dollars ($160,000.00). 25-16503/319455 51 2. TERM The tenn of the Agreement is extended fol' one additional year until June 30, 2026. 2. REAFFIRMATION Except as specific.illy modified het·ein, all other terms and conditions for the Original Agreement shall remain in foll force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and thrnugh theil' authorized officers on ________ ~ 2025. TRIPEPI SMITH AND ASSOCIATES By:~~~~ Ryderodd Smith print name ·ITS: (circle one) Chahmai~ice President AND By:~ ,D. Si:-/{J Nicole D. Smith print nnmc ITS: (circle one) Secretary~ Officer/ Asst. Secretary · Treasurer 25• I 6503/379455 CITY OF HUNTINGTON BEACH, a municipal corporation of the State of Califomia Mayoi· City Clerk lNITIATED AND APPROVED: City Manager APPROVED AS TO FORM: \~ City Attorney 2 52 EXHIBIT "B" Payment Schedule (Fixed Fee Payment) 1. CONSULTANT shall be entitled to monthly progress payments toward the fixed fee set forth herein in accordance with the following progress and payment schedules. Principal Director/Art Director Senior Business Analyst Business Analyst Junior Business Analyst Senior Videographer/Animator Videographer/Photographer Senior Graphic Designer Graphic Designer Junior Graphic Designer Web Developer Drone Operator AN Operator Senior AN Technician Video Equipment Fees $342.30 $240.45 $186.90 $132.30 $102.90 $186.90 $132.30 $164.85 $132.30 $102.90 $186.90 $162.75 $93.45 $281.40 Tripepi Smith offers some services that require equipment, such as drone operations and video production. As such, in those cases, the following rates apply (as seen above): • Full-day Equipment Fee: Five-hundred-fifty dollars ($550) for a full day of video equipment use (includes full-set of video equipment). "Full-day" is defined as a shoot lasting more than four (4) hours. • Half-day Equipment Fee: Three-hundred-fifty dollars ($350) for a half day of video equipment use. "Half day" is defined as anything up to four (4) hours of video production. • Live stream equipment fee: Three-hundred dollars ($350) for full video equipment related to Facebook Live stream support (Mevo camera, microphones and iPad/iPhone) • Broadcast Camera Equipment Fee: One-hundred-fifty dollars ($150) fee per Event Broadcast Camera needed for large-scale events. • Drone Video Production: Any request for drone will use the Drone Operator rate (noted above) and five-hundred-dollar ($500) Drone Equipment fee. ffl A/)t Consultants 53 2. Delivery of work product: A copy of every memorandum, letter, report, calculation and other documentation prepared by CONSULTANT shall be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 3. CONSULTANT shall submit to CITY an invoice for each monthly progress payment due. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due; D) Include a certification by a principal member ofCONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and E) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULT ANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULT ANT in writing of the reasons for non-approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSUL TANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. 4. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. m /40.r Consultants 54 AB,RD'" CERTIFICATE OF LIABILITY INSURANCE I PATE (MMIOONYYY) 5/28/2025 ______, THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the pollcy(les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain pollcles may require an endorsement. A statement on thl_s certlflc_at~ does not confor rights to the certificate holder In lieu of such endorsement(s), PRODUCER ~2iji~cr Shawnv Phllllns Dlgllal lnsuran~e LLC-Clayton, MO PHONE . 314-746-4700 If~ ~,1. 314-889-3100 8235 Forsyth Blvd #1200 E•MA1L shawnv,P-hlltios@onedlaltal.com Clayton MO 63105 I ADDRESS• INSURER'S\ AFFORDING COVERAGE NAICfl U,...,nse#· 8012081 INSURER A: Hartford Underwriters Ins Co 30104 INSURED TRlPSMl-01 INSURER e: Hartford Fire Insurance Co 10682 Tr~epi Smith And Associates, Inc INSURER C : Beazlev Ins Co 37540 P •. Box 52152 Irvine CA 92619 INSURERO: INSURERE: INSURERF: COVERAGES CERTIFICATE NUMBER· 1207868151 REVISION NUMBER· THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW 0 HAVE BEEN ISSVED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION QF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO All THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, INSR TYPE OF INSURANCE AOOL Su8R .~aM&~1 ,~2}61)'1'.E~f-LIMITS LTR POLICY NUMBER A X COMMERCIAL GENERAL LIABILITY 84SBABG4S3U 6/20/2024 6/20/2025 EACH OCCURRENCE $2,000,000 -.==i CLAIMS-MADE 0 OCCUR PREMISES YE;~~c~?anca' -S 1,000,000 MED EXP (Anv one parson) S 10,000 - ~ PERSONAL & ADV INJURY $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $4,000,000 Fl POLICY □ rt8r □ Loe PRODUCTS. CQMPJOP AGO $4 000 000 OTHER: $ A AUTOMOBILE LIAOILITY 84S8ABG4S3U 6120/2024 6/20/2025 fi:~~~d~~irlNGLE LIMIT S2,000,000 ~ ANY AUTO 80DIL Y INJURY (Per person) $ -OWNED -SCHEDULED BODILY INJURY (Per acddenl) $ x AUTOS ONLY >x AUTOS HIRED NON-OWNED f~~<?:~1d1;;.RAMAGE $ -AUTOS ONLY ~ AUTOS ONLY s A X UMBRELLA LIAB ~OCCUR 04SBABG4SJU 6/20/2Q24 6/20/2025 EACH OCCURRENCE S 1,000,000 - EXCESS LIAB ClAIMS-MADE AGGREGATE ' OED I X I RETENTIONS MA--s 8 WORKERS COMPENSATION 84VvECBG4S68 6/20/202'1 6/20/2025 X I ~i:r--I I iitt· AND EMPLOYERS' LIAOILITY YIN ANYPROPRIETORJPARTNERJEXECUTIVE □ NIA E.L. EACH ACCIDENT $1,000,000 OFFICER/MEMBER EXCLUDED? (Mandalory In NH) E.L. DISEASE· EA EMPLOYEE S 1,000,000 giit~f;ffa'~ ~nt~PERATIONS bolow E.L. DISEASE • POLICY LIMIT $1,000,000 C Cybertroch E&O Liability D226EE250001 4/1/2025 4/1/2026 Per Occ/Aggr6ga!o $2M/$3M OED 2,500 OEOCRIPTION OF OPERATIONS/ LOCATIONS I VEHICLES (ACORD 101, Addllloaol Roma,ks s,hod,I,, m,y bo allaoh,d II"''" sp,co Is ,oq,l,od) ,, Certificate Holder Is Included as Additional Insured as respects to General llablllly lns1,rance in regards lo the operations of the named insured an s required by wrlllen conlracl, per form SS00080405 allached !o the policy. APPROVED AS TO FOR v1 Bu: MICHAEL J. VIGLIOTTA CITY ATTORNEY --.. -·-·. --... CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS, c1i of Huntington Beach 20 0 Main Street AUTHORIZED REPRESENTATIVE Huntington Beach CA 92648 I --nt,J..ll,flif • .-.) ... , ,~ © 1988-2015 ACORD CORPORATION. All rights reserve<!. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:25-439 MEETING DATE:6/3/2025 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Travis Hopkins, City Manager PREPARED BY:Shannon Levin, Council Policy Analyst Subject: Consider position on legislation pending before the State Legislature Statement of Issue: On May 21, 2025, the Intergovernmental Relations Committee (IRC), comprised of Mayor Pat Burns, Councilman Butch Twining, and Council Woman Gracey Van Der Mark, discussed legislative items with relevance to Huntington Beach. Following discussion, the IRC chose to take a position on State legislation, which is presented to the City Council for consideration Financial Impact: Not applicable. Recommended Action: Oppose Assembly Bill 942 Net energy metering: eligible customer-generators: tariffs. Alternative Action(s): Do not approve the recommended action and direct staff accordingly. Analysis: This bill modifies the terms applicable to customer-generators (who in every case, or nearly every case, have solar electricity-generating panels installed on their rooftops) participating in the Net Energy Metering program (NEM) in two ways. Impact on Property Transactions Effective January 1, 2026, the bill mandates those new owners of properties with existing solar systems transition to the current Net Billing Tariff (NEM 3.0) upon purchase. This change could devalue properties equipped with solar installations, as prospective buyers may face reduced financial benefits compared to the original NEM agreements. Such a shift may deter investments in solar energy and complicate real estate transactions. Elimination of the California Climate Credit The bill also proposes disqualifying eligible customer-generators from receiving the California Climate Credit, a benefit funded by Cap-and-Trade proceeds. City of Huntington Beach Printed on 5/28/2025Page 1 of 2 powered by Legistar™ 55 File #:25-439 MEETING DATE:6/3/2025 This removal could increase the financial burden on solar customers and diminish the incentives for adopting renewable energy solutions. Environmental Status: This action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. Strategic Plan Goal: Non Applicable - Administrative Item For details, visit www.huntingtonbeachca.gov/strategicplan Attachment(s): 1. Draft Letter of Opposition to AB 942 City of Huntington Beach Printed on 5/28/2025Page 2 of 2 powered by Legistar™ 56 Pat Burns | Mayor Office: (714) 536 – 5553 | 2000 Main Street, Huntington Beach, CA 92648 | www.huntingtonbeachca.gov June 4, 2025 Honorable Lisa Calderon California State Assembly 1021 O Street, Suite 6130 Sacramento, CA 95814 RE: AB 942 (Calderon) - Oppose Dear Assembly member Calderon: On behalf of the City of Huntington Beach, we respectfully express our continued opposition to AB 942, which, as amended, proposes significant changes to the state's Net Energy Metering (NEM) policies that could adversely affect our community's clean energy investments and economic resilience. While we acknowledge and appreciate the removal of the provision that would have retroactively altered existing NEM agreements after ten years, the current version of AB 942 introduces new concerns: 1.Impact on Property Transactions: Effective January 1, 2026, the bill mandates those new owners of properties with existing solar systems transition to the current Net Billing Tariff (NEM 3.0) upon purchase. This change could devalue properties equipped with solar installations, as prospective buyers may face reduced financial benefits compared to the original NEM agreements. Such a shift may deter investments in solar energy and complicate real estate transactions. 2.Elimination of the California Climate Credit: The bill also proposes disqualifying eligible customer-generators from receiving the California Climate Credit, a benefit funded by Cap- and-Trade proceeds. This removal could increase the financial burden on solar customers and diminish the incentives for adopting renewable energy solutions. These provisions raise concerns about the stability and predictability of California's energy policies. Homeowners and investors rely on consistent regulations to make informed decisions about renewable energy investments. Abrupt changes can undermine public trust and hinder the state's progress toward its environmental goals. For these reasons, the City of Huntington Beach opposes AB 942. We urge you to consider the potential negative impacts of this bill on clean energy adoption and property values. Thank you for your consideration. Sincerely, Mayor DRAFT 57 CITY OF r. HUNTINGTON BEACH City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:25-388 MEETING DATE:6/3/2025 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Alisa Backstrom, City Treasurer VIA:Alisa Backstrom, City Treasurer PREPARED BY:Jennifer McCann, Senior Administrative Assistant Subject: Adopt Resolution No. 2025-37 designating the City Treasurer, Deputy City Treasurer, the Treasury Manager, and Finance Manager as persons authorized to execute Financial Transactions in the name of the City of Huntington Beach Statement of Issue: Public law requires that the City Council designate the persons authorized to execute financial transactions in the name of the City of Huntington Beach. City Council authorization is requested to update the list and titles of persons designated to transact on the City’s behalf. Financial Impact: Not Applicable. Recommended Action: Adopt Resolution No. 2025-37, “A Resolution of the City Council of the City of Huntington Beach Authorizing the Manual and/or Facsimile Signatures of the City Treasurer, Deputy City Treasurer, the Treasury Manager, and Finance Manager as Persons Authorized to Execute Financial Transactions in the Name of the City of Huntington Beach.” Alternative Action(s): Do not approve the recommended action, and direct staff accordingly. Analysis: Public law requires that the City Council designate the persons authorized to execute financial transactions in the name of the City of Huntington Beach. City Council authorization is requested to update the list and titles of persons designated to transact on the City’s behalf. Due to recent vacancies, it is recommended the resolution be updated to amend signers to reflect and record these changes with the Office of the City Clerk. City of Huntington Beach Printed on 5/28/2025Page 1 of 2 powered by Legistar™ 58 File #:25-388 MEETING DATE:6/3/2025 Environmental Status: This action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. Strategic Plan Goal: Goal 2 - Fiscal Stability, Strategy A - Consider new revenue sources and opportunities to support the City's priority initiatives and projects. For details, visit www.huntingtonbeachca.gov/strategicplan Attachment(s): 1. Resolution No. 2025-37 City of Huntington Beach Printed on 5/28/2025Page 2 of 2 powered by Legistar™ 59 60 RESOLUTION NO. 2025-37 A RESOLUTION OF THE CITY COl)NCIL OF THE CITY OF HUNTINGTON BEACH AUTHORIZING THE MANUAL AND/OR FACSIMILE SIGNATURES OF THE CITY TREASURER, DEPUTY CITY TREASURER, THE TREASURY MANAGER, AND FINANCE MANAGER AS PERSONS AUTHORIZED TO EXECUTE FINANCIAL TRANSACTIONS IN THE NAME OF THE CITY OF HUNTINGTON BEACH The City Council of the City of Huntington Beach dovs hereby resolve as follows: SECTION 1. That Alisa Backstrom, Joyc,e Zacks, Colin Stevens, and Zack Zithisakthanakul are designated as the persons authorized to ~xecute firn;mc;ial transactions in the name of the City of Huntin$ton Beach. SECTION 2, That Alisa Backstrom, Joyce Zacks, Colin Stevens and Zack Zithisakthanakul are designated as the persons authorized to execute all checks, drafts, warrants or other orders for the payment of money drawn in the name of the City of Huntington Beach on deposit with any bank or other financial institutions in which tht.r City has funds. At least two (2) authorized signatures must appear on each such disbtirsem~nt or withdrawal. SECTION 3. That said disbursements or withdrawals shall be made only upon the manual or facsimile signatures 9f Ali~a Backstrom, Joyce Zacks, Colin Stevens and Zack Zithisakthanakul whose signatures are on file in the Office of the City Clerk. (Exhibit A.) SECTION 4. All Resolutions in conflict herewith are hereby repealed. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the ___ day of __________ , 2025. REVIEWED AND APPROVED: City Manager 25-16410/376847 1 Mayor APPROVED AS TO FORM: City Attorney INITIATED AND APPROVED: 1fliif3c~rer 61 RESOLUTION NO. 2025-37 EXHIBIT A [CITY OF HUNTINGTON BEACH] STATE OF CALIFORNIA ) ) ss. COUNTY OF ORANGE ) In accordance with the Uniform Facsimile Signatures of Public Officials Act (Government Code Sections 5500, et seq.), we hereby file with the Secretary of State O\lr manual signatures and hereby certify under oath that we are duly qualified and acting officials of the City of Huntington Beach, a corporation duly organized, and existing under the Laws of the State of California and are now serving in the official capacities set forth below our respective manual signatures as follows: Manual Signature Title of Officer Manual Signature Title of Officer Manual Signature Title of Officer Manual Signature Title of Officer ~ ity Treasurer of the City of Huntington Beach surer of the City of Huntington Beach Colin Stevens, Treasury Manager of the City of Huntington Beach Zack Zithisakthanakul, Finance Manager of the City of Huntington Beach We certify under penalty of perjury that the foregoing is true and correct. EXECUTED this __ day of ______ , 2025, at Huntington Beach, California. Signed Signed Signed Signed Witnessed Alisa Backstrom Joyce Zacks Colin Stevens Zack Zithisakthanakul Lisa Lane Barnes, City Clerk (In Witness Whereof, I have hereunto subscribed my name and have caused the corporate seal of Huntington Beach to be hereunto affixed this ___ day of _______ , 2025. 2 City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:25-401 MEETING DATE:6/3/2025 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Travis Hopkins, City Manager VIA:Jennifer Villasenor, Director of Community Development PREPARED BY:Bill Krill, Real Estate and Project Manager Subject: Acceptance of Quitclaim Deed from Spreckels Sugar Company, Inc. for Former Navy Railroad Right-of-Way Statement of Issue: This request is for the City Council to accept a no-cost quitclaim deed from Spreckels Sugar Company, Inc., for the former Navy railroad right of way (ROW) located from Rancho Road on the west to the City boundary east of Springdale Street. The 9.3-acre property is 75-feet wide, approximately one-mile long and runs behind the rear yards of single-family homes and was formerly used by the U.S. Navy as a rail spur serving the Seal Beach Naval Weapons Station. This corridor has long-term potential for public-serving uses, including trails, utilities, and community green space. Financial Impact: There is no cost to the City to accept the quitclaim deed. The Public Works Department already maintains the property, and associated costs are included in the Department’s existing operating budget. Any future improvements or use of the site will be brought forward through a separate City process. Recommended Action: Accept the Quitclaim Deed from Spreckels Sugar Company, Inc. for property located between Rancho Road and the City boundary east of Springdale Street, formerly used as Navy rail ROW (Attachment No. 1). Alternative Action(s): 1. Do not accept the quitclaim deed and maintain the current easement-only interest. 2. Direct staff to explore alternative options for acquiring the fee title at a future date. City of Huntington Beach Printed on 5/29/2025Page 1 of 4 powered by Legistar™ 62 File #:25-401 MEETING DATE:6/3/2025 Analysis: Project Site Background The property has a long history tied to both military and agricultural uses. Originally, the land was owned by the Anaheim Sugar Company, which held large tracts of land in Orange County for sugar beet cultivation and processing. In 1944, during World War II, the U.S. Navy obtained an easement from the sugar company to construct and operate a rail spur connecting the Seal Beach Naval Weapons Station to inland rail lines. The corridor served as a key logistics route for transporting munitions and supplies for over 65 years. Navy operations along the corridor ceased around 2010, and the tracks were removed in 2012. The land was declared surplus, and in 2016, the General Services Administration (GSA), acting on behalf of the Navy, quitclaimed the government’s easement interest to the City. The City Council formally accepted the easement on April 4, 2016, to preserve the corridor for potential public-serving uses, such as water infrastructure, trails, or passive open space. The easement acquired in 2016 was limited to railroad purposes only. Although the easement was permanent and exclusive, it did not grant the City authority to use the land for any other purposes. Since the City had no plans to operate a railroad, the corridor remained legally restricted and City of Huntington Beach Printed on 5/29/2025Page 2 of 4 powered by Legistar™ 63 File #:25-401 MEETING DATE:6/3/2025 Since the City had no plans to operate a railroad, the corridor remained legally restricted and underutilized. Since the Navy relinquished its easement in 2016, the corridor has experienced ongoing issues with overgrown vegetation and illegal dumping. These conditions led to recurring code enforcement cases and prompted the Public Works Department to begin maintaining the property to prevent blight and safety concerns. Despite the City holding a permanent and exclusive easement since 2016, that easement is limited to railroad use, preventing any improvements or adaptive reuse. To resolve this limitation, Real Estate staff identified the underlying fee title owner as Spreckels Sugar Company, Inc., successor to Anaheim Sugar Company. Staff reached out and successfully negotiated a voluntary quitclaim of the fee title at no cost to the City. This action would relieve Spreckels of any future liability or maintenance responsibility and ensure the City now has full ownership and control of the property. There has long been interest in utilizing this corridor for public benefit. This acquisition would eliminate legal uncertainty and land use restrictions and enable the City to evaluate a range of community-serving uses, subject to future Council direction. These could include trails, public infrastructure, stormwater facilities, community green space, or sustainable urban agriculture. For reference, the City of Westminster acquired its portion of the former Navy rail corridor in 2016 and is actively developing it into a multi-use trail and utility corridor. Their approach includes bicycle and pedestrian paths, native landscaping, and public art features. Environmental Condition In 2014, the City commissioned a Phase II Environmental Site Assessment (ESA) for the corridor, including soil sampling and laboratory testing at multiple locations. The assessment evaluated the presence of petroleum hydrocarbons, polycyclic aromatic hydrocarbons (PAHs), volatile organic compounds (VOCs), pesticides, and metals. Key findings from the assessment include: ·No contaminants were found at levels that pose a threat to human health or the environment. ·Detected trace elements, such as arsenic and PAHs, were consistent with naturally occurring background levels in Southern California soils. ·No remediation or cleanup action is required. ·The site is considered environmentally suitable for public reuse, including infrastructure, trails, or open space development. This action completes the City’s transition from an easement-only interest to full ownership, unlocking the corridor’s long-term civic potential and ensuring that future reuse can be aligned with Council goals and community needs. City of Huntington Beach Printed on 5/29/2025Page 3 of 4 powered by Legistar™ 64 File #:25-401 MEETING DATE:6/3/2025 Environmental Status: This action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. Strategic Plan Goal: Non Applicable - Administrative Item Attachment(s): 1. Quitclaim Deed 2. PowerPoint Presentation City of Huntington Beach Printed on 5/29/2025Page 4 of 4 powered by Legistar™ 65 66 RECORDING REQUESTED BY: City of Huntington Beach P.O. Box 190/2000 Main Street Huntington Beach, CA 92648 WHEN RECORDED MAIL TO: City Clerk City of Huntington Beach P.O. Box 190/ 2000 Main Street Huntington Beach, CA 92648 This document is solely for the official businessoftheCity ofHuntingtonBeach,ascontemplated under Government Code Sec. 6103 and should be recorded free ofcharge. APNs: 195-111-various Location: Between Bolsa Chica Rd. & Edwards Street, South of Westminster Blvd (SPACE ABOVE LINE FOR RECORDER'S USE) Documentary Transfer Tax $Exempt Signature of Declarant or Agent detennining tax: o.. 0 ea o o c::r::,O?O QUITCLAIM DEED For no consideration, SPRECKELS SUGAR COMPANY, INC., a New York corporation, hereby REMISES, RELEASES AND FOREVER QUITCLAIMS to THE CITY OF HUNTINGTON BEACH, a municipal corporation, the real property described in Exhibit A, as though fully set forth herein (the "Land") attached hereto and made a part hereof, which the Land is located in the City of Huntington Beach, Orange County, California. [SIGN A TURES ON FOLLOWING PAGE] 4879-5406-078713 67 Dated: __Lf'l_,~--'--'il------ll--•·202s SPRECKELS SUGAR COMPANY, INC., a New York corporation By: c. .. .Peeo oeoaereQ Name: X <>. '1 0 'cc."""' If Its: CFO A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of (hi r\JLeS--1>/--ev County of /2.f-hvil/& ) ) On ~ / , 2025, before me, L-1 zA-F At-€ A.J , Notary Public, personallypeared /Ct,/-\.; 0' U~ , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENAL TY OF PERJURY under the laws of the State of fh._i~ o f-a., foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature 4879-5406.()787\3 LIZA MARIE FAGEN Notary Public Minnesota My Commission Expires Jan 31, 2030 2 that the 68 EXHIBIT A Land All that certain real property situated in the City of Huntington Beach, County of Orange, State of California, described as follows: THOSE PORTIONS OF THE NORTHWEST 1/4, THE SOUTHEAST 1/4 AND THE NORTHEAST 1/4 OF SECTION 9 AND THE SOUTHWEST 1/4 OF SECTION I 0, BOTH BEING IN TOWNSHIP 5 SOUTH, RANGE 11 WEST, IN THE CITY OF HUNTINGTO N BEACH, COUNTY OF ORANGE, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 51, PAGE 13 OF MISCELLANEOUS MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, BEING DESCRIBEDAS FOLLOWS: PARCEL 1: COMMENCING AT THE NORTHWEST CORNER OF SECTION 9, TOWNSHIP 5 SOUTH, RANGE 11 WEST, SAN BERNARDINO BASE AND MERIDIAN, IN THE RANCHO LOS ALAMITOS IN SAID COUNTY OF ORANGE; THENCE IN A SOUTHERLY DIRECTION ALONG THE WESTERLY LINE OF SAID SECTION 9 IN RANCHO LOS ALAMITOS, A DISTANCE OF 210.30 FEET; THENCE IN AN EASTERLY DIRECTION ALONG A LINE FORMING AN ANGLE OF 89° 59' 29.5" (AS MEASURED FROM NORTH TO EAST) WITH THE SAID WESTERLY LINE OF SAID SECTION 9 IN RANCHO LOS ALAMITOS, A DISTANCE OF 119.38 FEET, TO A POINT OF CURVE; THENCE IN A SOUTHEASTERLY DIRECTION ALONG THE ARC OF A CIRCLE, CONVEX NORTHEASTERLY, TANGENT TO THE LAST DESCRIBED LINE, SAID CIRCLE HA YING A RADillS OF 1674.78 FEET, THROUGH A CENTRAL ANGLE OF 49° 18' 20", A DISTANCE OF 1441.22 FEET; THENCE IN A SOUTHEASTERLY DIRECTION ALONG A LINE TANGENT TO THE LAST DESCRIBED ARC OF A CIRCLE, A DISTANCE OF 1215.59 FEET, MORE OR LESS, TO THE SOUTHEASTERLY RIGHT-OF-WAY LINE OF RANCHO A VENUE, FOR A POINT OF BEGINNING; THENCE CONTINUING IN A SOUTHEASTERLY DIRECTION ALONG THE LAST DESCRIBED LINEA DISTANCE OF 897.48 FEET, TO A POINT OF CURVE; THENCE IN A SOUTHEASTERLY DIRECTION ALONG THE ARC OF A CIRCLE, CONVEX SOUTHWESTERLY, TANGENT TO THE LAST DESCRIBED LINE, HA YING A RADIUS OF 1872. 78 FEET, A DISTANCE OF I 14.45 FEET, MORE OR LESS, TO THE WESTERLY RIGHT-OF-WAY LINE OF GRAHAM STREET; THENCE IN A SOUTHERLY DIRECTION ALONG THE WESTERLY RIGHT-OF-WAY LINE OF GRAHAM STREET, A DISTANCE OF 106.43 FEET, MORE OR LESS, TO ITS INTERSECTION WITH THE ARC OF A CIRCLE 75.0 FEET SOUTHWESTERLY OF AND CONCENTRIC WITH THE ARC OF A CIRCLE HEREINBEFORE MENTIONED AS HA YING A RADIUS OF 1872.78 FEET; THENCE IN A NORTHWESTERLY DIRECTION FROM SAID INTERSECTION ALONG THE ARC OF THE 3 4879-5406-0787\3 69 SAID CONCENTRIC CIRCLE, A DISTANCE OF 196.06 FEET, MORE OR LESS; THENCE IN A NORTHWESTERLY DIRECTION ALONG A LINE, TANGENT TO THE LAST DESCRIBED ARC OF A CIRCLE, A DISTANCE OF 897.45 FEET, MORE OR LESS, TO THE SOUTHEASTERLY RIGHT-OF-WAY LINE OF RANCHO AVENUE; THENCE IN A NORTHEASTERLY DIRECTION ALONG THE SOUTHEASTERLY RIGHT-OF-WAY LINE OF RANCHO AVENUE, A DISTANCE OF 75.0 FEET, MORE OR LESS, TO THE POINT OF BEGINNING, CONTAINING 1.812 ACRES, MORE OR LESS. PARCEL 2: COMMENCING AT THE NORTHWEST CORNER OF SECTION 9, TOWNSHIP 5 SOUTH, RANGE 11 WEST, SAN BERNARDINO BASE AND MERIDIAN, IN THE RANCHO LOS ALAMITOS, IN SAID COUNTY OF ORANGE; THENCE IN A SOUTHERLY DIRECTION ALONG THE WESTERLY LINE OF SAID SECTION 9 IN RANCHO LOS ALAMITOS, A DISTANCE OF 210.30 FEET; THENCE IN AN EASTERLY DIRECTION ALONG A LINE FORMING AN ANGLE OF 89° 59' 29.5" (AS MEASURED FROM NORTH TO EAST) WITH THE SAID WESTERLY LINE OF SAID SECTION 9 IN RANCHO LOS ALAMITOS, A DISTANCE OF 119.38 FEET TO A POINT OF CURVE; THENCE IN A SOUTHEASTERLY DIRECTION ALONG THE ARC OF A CIRCLE, CONVEX NORTHEASTERLY, TANGENT TO THE LAST DESCRIBED LINE, SAID CIRCLE HAVING A RADIUS OF 1674.78 FEET, THROUGH A CENTRAL ANGLE OF 49° 18' 20", A DISTANCE OF 1441.22 FEET; THENCE IN A SOUTHEASTERLY DIRECTION ALONG A LINE TANGENT TO THE LAST DESCRIBED ARC OF A CIRCLE A DISTANCE OF 2ll3.07 FEET, TO A POINT OF CURVE; THENCE IN A SOUTHEASTERLY DIRECTION ALONG THE ARC OF A CIRCLE, CONVEX SOUTHWESTERLY, TANGENT TO THE LAST DESCRIBED LINE, SAID CIRCLE HA YING A RADIUS OF 1872.78 FEET, A DISTANCE OF 199.37 FEET, MORE OR LESS, TO THE EASTERLY RIGHT-OF-WAY LINE OF GRAHAM STREET FOR A POINT OF BEGINNING. THENCE CONTINUING IN AN EASTERLY DIRECTION ALONG THE ARC OF THE LAST DESCRIBED CIRCLE HAVING A RADIUS OF 1872.78 FEET, A DISTANCE OF 1435.22 FEET; THENCE IN AN EASTERLY DIRECTION ALONG A LINE, TANGENT TO THE LAST DESCRIBED ARC OF A CIRCLE, A DISTANCE OF 1283.62 FEET, MORE OR LESS, TO THE WESTERLY RIGHT-OF-WAY LINE OF SPRINGDALE AVENUE; THE LAST DESCRIBED LINE BEING THE EXTENSION WESTERLY OF A STRAIGHT LINE DRAWN THROUGH A POINT 252.50 FEET SOUTHERLY OF THE EAST QUARTER CORNER OF SAID SECTION 9 AND A POINT 252.50 FEET SOUTHERLY OF THE CENTER OF SECTION 11, TOWNSHIP 5 SOUTH, RANGE 11 WEST, OF S.B.B.&M., (AS MEASURED ON THEIR RESPECTIVE SECTION AND QUARTER SECTION LINES); THENCE IN A SOUTHERLY DIRECTION ALONG THE WESTERLY RIGHT-OF-WAY LINE OF SPRINGDALE AVENUE, A DISTANCE OF 75.0 FEET, MORE OR LESS, TO ITS INTERSECTION WITH A LINE 75.0 FEET SOUTHERLY OF AND PARALLEL TO THE LINE HEREINBEFORE MENTIONED AS RUNNING IN AN EASTERLY DIRECTION AND HAVING A LENGTH OF 1283.62 FEET, MORE OR LESS; THENCE IN A WESTERLY DIRECTION ALONG THE LAST MENTIONED PARALLEL LINE, A DISTANCE OF 1283.92 FEET, MORE OR LESS, 4 4879-5406-0787\3 70 TO A POINT OF CURVE; THENCE IN A NORTHWESTERLY DIRECTION ALONG THE ARC OF A CIRCLE, CONVEX SOUTHWESTERLY, TANGENT TO THE LAST DESCRIBED LINE, HA YING A RADIUS OF 1947.78 FEET, A DISTANCE OF 1422.13 FEET, MORE OR LESS, TO THE EASTERLY RIGHT-OF-WAY LINE OF GRAHAM STREET, SAID LAST MENTIONED ARC OF A CIRCLE BEING 75.0 FEET SOUTHWESTERLY OF AND CONCENTRIC WITH THE ARC OF A CIRCLE HEREINBEFORE MENTIONED AS HAVING A RADIUS OF 1872.78 FEET; THENCE IN A NORTHERLY DIRECTION ALONG THE EASTERLY RIGHT-OF-WAY LINE OF GRAHAM STREET, A DISTANCE OF 101.43 FEET, MORE OR LESS, TO THE POINT OF BEGINNING, CONTAINING 4.671 ACRES, MORE OR LESS. PARCEL 3: A PORTION OF THE SOUTHWEST QUARTER OF SECTION 10 IN SAID TOWNSHIP AND RANGE, BOUNDED AND DESCRIBED AS FOLLOWS: COMMENCING AT A POINT IN THE EASTERLY RIGHT-OF-WAY LINE OF SPRINGDALE A VENUE, ON A LINE DRAWN THROUGH A POINT 252.50 FEET SOUTHERLY OF THE EAST QUARTER CORNER OF SECTION 9, TOWNSHIP 5 SOUTH, RANGE 11 WEST, SAN BERNARDINO BASE AND MERIDIAN, AND A POINT 252.50 FEET SOUTHERLY OF THE CENTER OF SECTION 11, IN THE AFOREMENTIONED TOWNSHIP AND RANGE, AS MEASURED ON THEIR RESPECTIVE SECTION AND QUARTER SECTION LINES; THENCE IN AN EASTERLY DIRECTION ALONG THE LINE ABOVE DESCRIBED, A DISTANCE OF 2602.05 FEET, MORE OR LESS, TO THE WESTERLY RIGHT-OF-WAY LINE OF EDWARDS STREET; THENCE IN A SOUTHERLY DIRECTION ALONG THE WESTERLY RIGHT-OF-WAY LINE OF EDWARDS STREET A DISTANCE OF 75.0 FEET, MORE OR LESS, TO ITS INTERSECTION WITH A LINE 75.0 FEET SOUTHERLY OF AND PARALLEL TO THE LINE 252.50 FEET SOUTHERLY OF THE EAST QUARTER CORNER OF SAID SECTION 9 AND 252.50 FEET SOUTHERLY OF THE CENTER OF SAID SECTION 11 (AS MEASURED ON THEIR RESPECTIVE SECTION AND QUARTER SECTION LINES); THENCE IN A WESTERLY DIRECTION ALONG THE LAST MENTIONED PARALLEL LINE A DISTANCE OF 2601.95 FEET, MORE OR LESS, TO THE EASTERLY RIGHT-OF-WAY LINE OF THE SPRINGDALE AVENUE; THENCE IN A NORTHERLY DIRECTION ALONG THE EASTERLY RIGHT-OF-WAY LINE OF SPRINGDALE A VENUE, A DISTANCE OF 75.0 FEET, MORE OR LESS, TO THE POINT OF BEGINNING, CONTAINING 4.480 ACRES, MORE OR LESS. EXCEPTING THEREFROM ANY PORTION LYING WITHIN THE BOUNDARIES OF THE CITY OF WESTMINSTER. 5 4879-5406-078713 Acceptance of Quitclaim Deed for Former Navy Railroad Right-of-Way Unlocking public reuse opportunities for a former military corridor City Council Meeting June 3, 2025 71 Request The City Council is asked to approve and accept a Quitclaim Deed from Spreckels Sugar Company, Inc. for a City- maintained property in North Huntington Beach, formerly used by the U.S. Navy as a railroad corridor. Acceptance of this deed will give the City full ownership of the land and allow for future public-serving uses. 72 Property Description & Location 73 Historical Ownership and Military Use • Originally, the land was owned by the Anaheim Sugar Company (now Spreckel’s), for sugar beet cultivation and processing. • 1944 – During World War II, the U.S. Navy obtained an easement from the sugar company to construct and operate a rail spur connecting the Seal Beach Naval Weapons Station to inland rail lines. • 2010 – Navy operations along the corridor ceased • 2012 – Railroad tracks were removed • 2016 –U.S. government’s easement interest was quitclaimed to the City via the General Services Administration. 74 Analysis • City easement acquired in 2016 was limited to railroad purposes only. This limitation prevented the City from making improvements or putting the property to public use. • It did not grant the City author ity to use the land for any other purposes. • Staff reached out to owner and successfully negotiated a voluntary quitclaim at no cost to the City. • This action relieves Spreckels of any future liability or maintenance responsibility and ensures the City now has control of the property. • This deed gives the City both the easement and the underlying land, clearing the way for long-term reuse. 75 Financial Impact • There is no cost to the City to accept the quitclaim deed. The Public Works Department already maintains the property, and associated costs are included in the Department’s existing operating budget. • Any future improvements or use of the site will be considered pursuant to a separate City process. 76 Environmental Condition • In 2014, the City commissioned a Phase II Environmental Site Assessment (ESA) for the corridor, including soil sampling and laboratory testing at multiple locations. • The Phase II report found soil conditions to be within residential safety thresholds, and the site may be suitable for community gardens or urban agriculture when best practices are used. • No contaminants were found at levels that pose a threat to human health or the environment. • No remediation is required. 77 Recommended Action • Accept the Quitclaim Deed from Spreckels Sugar Company, Inc. for the former Navy ROW property • This action clears the way for long-term civic reuse and brings the property under full City control. 78 Questions 79 City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:25-387 MEETING DATE:6/3/2025 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Travis Hopkins, City Manager VIA:Eric McCoy, Fire Chief PREPARED BY:Mindy James, Senior Management Analyst Kevin Justen, Senior Management Analyst Subject: Adopt Resolution No. 2025-29 identifying the terms and conditions for Fire Department emergency response away from their official duty station and assigned to an emergency incident Statement of Issue: The City Council is requested to adopt Resolution No. 2025-29 identifying the terms and conditions for the Fire Department emergency response away from their official duty station and assigned to an emergency incident. This is related to authorizing the Fire Department to be reimbursed by the State of California for strike team and single resource deployments. Financial Impact: There is no financial impact on the General Fund. The City will be reimbursed for allowable costs by the State of California for Fire Department emergency response away from their official duty station and assigned to an emergency incident such as strike team and single resource deployments. Recommended Action: Adopt Resolution No. 2025-29, “A Resolution of the City Council of the City of Huntington Beach Identifying the Terms and Conditions for Fire Department Emergency Response Away from Their Official Duty Station and Assigned to an Emergency Incident .” Alternative Action(s): Do not adopt the resolution and direct staff accordingly. Analysis: As stated on the Cal OES Website, The Mutual Aid Reimbursement System (MARS) is a web-based application that will be managed by Cal OES and utilized by all fire agencies that respond under the California Mutual Aid System. The intent of this program is to make reimbursement under the City of Huntington Beach Printed on 5/29/2025Page 1 of 2 powered by Legistar™ 80 File #:25-387 MEETING DATE:6/3/2025 California Fire Assistance Agreement (CFAA), housed under one platform that is easily accessible to Cal OES, the paying entities, and the responding fire agencies. Per the resolution, personnel will be compensated (portal to portal) beginning at the time of dispatch to the return to jurisdiction when equipment and personnel are in service and available for emergency response. Fire Department response personnel for this resolution include the Fire Chief, Fire Deputy Chief, Fire Division Chief, Fire Battalion Chief, Administrative Fire Captain, Fire Captain, Fire Engineer, Firefighter, Firefighter Paramedic, Marine Safety Division Chief, Marine Safety Battalion Chief, Marine Safety Captain, Marine Safety Specialist, Fire Marshal, Deputy Fire Marshal, Senior Fire Prevention Inspector, and Fire Prevention Inspector. Huntington Beach Fire Department has received reimbursement in the past, and this resolution updates the job titles to include more job titles to be covered for reimbursement for Fire Department emergency response away from their official duty station and assigned to an emergency incident Environmental Status: This action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. Strategic Plan Goal: Goal 2 - Fiscal Stability, Strategy A - Consider new revenue sources and opportunities to support the City's priority initiatives and projects. For details, visit www.huntingtonbeachca.gov/strategicplan Attachment(s): 1. Resolution No. 2025-29 identifying the terms and conditions for Fire Department emergency response away from their official duty station and assigned to an emergency incident City of Huntington Beach Printed on 5/29/2025Page 2 of 2 powered by Legistar™ 81 82 RESOLUTION NO. 2025-29 A RESOLDTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH IDENTIFYING THE TERMS AND CONDITIONS FOR FIRE DEPARTMENT EMERGENCY RESPONSE A WAY FROM THEIR OFFICIAL DUTY STATION AND ASSIGNED TO AN EMERGENCY INCIDENT WHEREAS, the City of Huntington Beach Fire Department is a public agency located the County of Orange, State of California; and It is the City of Huntington Beach's desire to provide fair and legal payment to all of its employees for time worked; and The City of Huntington Beach has in its employ, Fire Department Emergency response personnel including Fire Chief, Fire Deputy Chief, Fire Division Chief, Administrative Fire Captain, Fire Battalion Chief, Fire Captain, Fire Engineer, Firefighter, Firefighter Paramedic, Marine Safety Division Chief, Marine Safety Battalion Chief, Marine Safety Captain, Marine Safety Specialist, Fire Marshal, Deputy Fire Marshal, Senior Fire Prevention Inspector and Fire Prevention Inspector; and The City of Huntington Beach will compensate its employees portal to portal while in the course of their employment and away from their official duty station and assigned to an emergency incident, in support of an emergency incident, or pre-positioned for emergency response; and The City of Huntington Beach will compensate its employees' overtime while in the course of their employment and away from their official duty station and assigned to an emergency incident, in support of an emergency incident, or pre-positioned for emergency response. NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby resolve as follows: 1. Personnel shall be compensated according to Memorandum of Understanding (MOU), Personnel Rules and Regulations, and/or other directive that identifies personnel compensation in the workplace . 2. In the event a personnel classification does not have an assigned compensation rate a "Base Rate" as set forth in an organizational policy, administrative directive or similar document will compensate such personnel. 3. The City of Huntington Beach Fire Department will maintain a current salary survey or acknowledgement of acceptance of the "base rate" on file with the California Governor's Office of Emergency Services, Fire Rescue Division. 83 RESOLUTION NO. 2025-29 4. Personnel will be compensated (po1ial to portal) beginning at the time of dispatch to the return to jurisdiction when equipment and personnel are in service and available for agency response. 5. Fire Depatiment response personnel include Fire Chief, Fire Deputy Chief, Fire Division Chief, Administrative Fire Captain, Fire Battalion Chief, Fire Captain, Fire Engineer, Firefighter, Firefighter Paramedic, Marine Safety Division Chief, Marine Safety Battalion Chief, Marine Safety Captain, Marine Safety Specialist, Fire Marshal, Deputy Fire Marshal, Senior Fire Prevention Inspector and Fire Prevention Inspector. PASSED, APPROVED AND ADOPTED by the City Council of the City of Huntington Beach at l;l. regular meeting thereof held on ____ --___ , 2025. Mayor ATTEST: APPROVED AS TO FORM: City Clerk City Attorney f--L INITIATED AND APPROVED: REVIEWED AND APPROVED: 15;/' 6 Fire Chief City Manager 2 25-16081/373599 City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:25-433 MEETING DATE:6/3/2025 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Travis Hopkins, City Manager VIA:Marissa Sur, Director of Human Resources PREPARED BY:Marissa Sur, Director of Human Resources Subject: Adopt Resolution No. 2025-44 Approving and Implementing the Memorandum of Understanding Between the Management Employees’ Organization (MEO) and the City of Huntington Beach for January 1, 2025 through December 31, 2027 Statement of Issue: The Tentative Agreement regarding a successor Memorandum of Understanding (MOU) between the Management Employees’ Organization (MEO) and the City of Huntington Beach was submitted for City Council review and consideration at the May 20, 2025, regular meeting. The proposed MOU is now presented for City Council action as the final step in the meet and confer process. Financial Impact: Pursuant to the terms of the proposed MOU, the total projected cost of the labor agreement is estimated to be approximately $450,015 plus a one-time payment of $108,552 for Fiscal Year (FY) 2024/25; $787,604 in FY 2025/26; $683,947 in FY 2026/27; $368,287 in FY 2027/28. Recommended Action: A) Adopt Resolution No. 2025-44, “A Resolution of the City Council of the City of Huntington Beach Approving and Implementing the Memorandum of Understanding Between the Management Employees’ Organization (MEO) and the City for January 1, 2025, to December 31, 2027; and B) Authorize the City Manager or designee to take all administrative and budgetary actions necessary for implementation of Resolution No. 2025-44. Alternative Action(s): Do not adopt Resolution No. 2025-44 approving the successor MOU with MEO and direct staff to continue to meet and confer with MEO. Analysis: The MEO is a recognized employee association representing approximately 130 full-time, exempt City of Huntington Beach Printed on 5/29/2025Page 1 of 2 powered by Legistar™ 84 File #:25-433 MEETING DATE:6/3/2025 employees across all departments. The City and MEO representatives began meeting in September 2024 to negotiate the terms of a successor MOU, and a Tentative Agreement was reached in April 2025. Salient provisions of the Tentative Agreement between the City and MEO include: ·Term of three years, expiring December 31, 2027 ·Salary adjustment of three percent (3%) effective January 1 each year of the MOU ·Elimination of the Performance Bonus in exchange for an additional top step to the salary schedule for each classification ·One-time payment of $1,000 ·Annual increase to medical allowance as follows: o Effective January 1, 2025: increase by $75 per employee o Effective January 1, 2026: increase by $65 per employee o Effective January 1, 2027: increase by $55 per employee ·Two additional days of paid Bereavement Leave ·Incorporation of Personnel Rules 19 and 20 into the MOU ·Vehicle Allowance increased by $40 bi-weekly The total cost of the MEO MOU is approximately $2,398,404, including $108,552 in one-time money. If the Council approves adoption of the MOU, City staff will work to implement the terms as soon as practicable. Environmental Status: This action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. Strategic Plan Goal: Non Applicable - Administrative Item Attachment(s): 1. Summary of MOU Modifications 2. Resolution No. 2025-44 3. Proposed MOU between MEO and the City of Huntington Beach 4. Fiscal Impact Report 5. PowerPoint Presentation City of Huntington Beach Printed on 5/29/2025Page 2 of 2 powered by Legistar™ 85 Tentative Agreement Between the City of Huntington Beach and the Management Employees’ Organization (MEO) Article # Subject Proposal I Term January 1, 2025 – December 31, 2027 VI(A) Salary Schedule Effective the pay period including January 1, 2025, employees will receive a base salary increase of three percent (3%). Effective the pay period including January 1, 2026, employees will receive a base salary increase of three percent (3%). Effective the pay period including January 1, 2027, employees will receive a base salary increase of three percent (3%). VI(B) Performance Bonus Effective the flrst full pay period following City Council adoption of this MOU, the existing Performance Bonus shall be replaced with the addition of a new salary step at the top of the salary range. This added step, Step H, will be a 5% increase from current Step G. VII (C) Special Pays – One-Time Payment All MEO employees currently employed on the date of City Council adoption of the MOU shall receive a one-time payment of $1,000, which they can receive directly on their paycheck or deposit into their deferred compensation account. VIII(B) Uniforms – Affected Personnel Table modifled to: 1) Include all police personnel 2) Update Job Type and Classiflcations to refiect the changes implemented following the Citywide Class and Comp study X Health and Other Insurance Beneflts – Maximum Employer Contribution City contribution toward employees’ health insurance at each plan level (i.e., employee only, employee + 1, family) shall be increased as follows: - January 1, 2025, increase by $75/month - January 1, 2026, increase by $65/month - January 1, 2027, increase by $55/month XII(E) Leave Beneflts – Bereavement Leave Increase leave entitlement from three to flve work shifts in each instance of death in the employee’s immediate family. XIII(A) City Rules – Personnel Rules The City and Association agree to incorporate Personnel Rules 19 and 20, with previously agreed upon modiflcations, into the MOU as Exhibit F. XV(B) Miscellaneous – Vehicle Policy Increase auto allowance for qualifying employees to $247.69 bi-weekly. 86 87 RESOLUTION NO. 2025-44 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH APPROVING AND IMPLEMENTING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE MANAGEMENT EMPLOYEES' ORGANIZATION (MEO) AND THE CITY FOR JANUARY 1, 2025, THROUGH DECEMBER 31, 2027 The City Council of the City of Huntington Beach does resolve as follows: The Memorandum of Understanding between the City of Huntington Beach and the Management Employees' Organization (MEO), a copy of which is attached hereto as Exhibit "A" and by reference made a part hereof, is hereby approved and ordered implemented in accordance with the terms and c;onditions thereof; and the City Manager is authorized to execute this Agreement. Such Memorandum of Understanding shall be effective for the term of January 1, 2025, tlu·ough December 31, 2027. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the __ day of _____ , 2025. Mayor REVIEWED AND APPROVED: APPROVED AS TO FORM: Travis Hopkins, City Manager Mike'vigliotta, City Attorney INITIATED AND APPROVED: Marissa Sur, Director of Human Resources 25 -16515/379403 Memorandum of Understanding Between Huntington Beach Management Employees’ Organization and City of Huntington Beach January 1, 2025 – December 31, 2027 88 MANAGEMENT EMPLOYEES’ ORGANIZATION MEMORANDUM OF UNDERSTANDING TABLE OF CONTENTS MEO MOU January 1, 2025 – December 31, 2027 PREAMBLE 1 ................................................................................................................. 1 ARTICLE I – TERM OF MOU ........................................................................................ 1 ARTICLE II – REPRESENTATIONAL UNIT/CLASSIFICATIONS .................................. 1 ARTICLE III – MANAGEMENT RIGHTS ....................................................................... 2 ARTICLE IV – EXISTING CONDITIONS OF EMPLOYMENT ........................................ 2 ARTICLE V – SEVERABILITY ...................................................................................... 2 ARTICLE VI – SALARY SCHEDULE ............................................................................ 2 A. SALARY SCHEDULE ..................................................................................................... 2 B. PERFORMANCE BONUS ............................................................................................... 3 ARTICLE VII – SPECIAL PAY ........................................................................................ 3 A. EDUCATIONAL TUITION ................................................................................................ 3 B. BILINGUAL PAY .............................................................................................................. 3 C. ONE TIME PAYMENT ..................................................................................................... 4 ARTICLE VIII – UNIFORMS .......................................................................................... 4 A. GENERAL POLICY ........................................................................................................ 4 B. AFFECTED PERSONNEL .............................................................................................. 4 C. PERSONAL PROTECTIVE EQUIPMENT ...................................................................... 5 D. EMPLOYEE RESPONSIBILITIES .................................................................................. 5 E. CITY RESPONSIBILITIES .............................................................................................. 6 F. DEPARTMENT HEAD OR DESIGNEE RESPONSIBILITIES ......................................... 6 ARTICLE IX – HOURS OF WORK/ADMINISTRATIVE LEAVE .................................... 6 A. OVERTIME ..................................................................................................................... 6 B. ADMINISTRATIVE LEAVE .............................................................................................. 7 C. FLEX SCHEDULE AND HOURS OF WORK .................................................................. 7 1. 5/40 Work Schedule ........................................................................................................... 7 2. 9/80 Work Schedule ........................................................................................................... 7 3. 4/10 Work Schedule ........................................................................................................... 7 ARTICLE X – HEALTH AND OTHER INSURANCE BENEFITS ................................... 8 A. HEALTH ......................................................................................................................... 8 B. ELIGIBILITY CRITERIA AND COST ............................................................................... 8 1. City and Employee Paid Medical Insurance – Employee and Dependents .................................. 8 2. Maximum Employer Contributions ..................................................................................... 8 3. Future Premiums and City Contributions ........................................................................... 9 4. Medical Cash-Out .............................................................................................................. 9 5. Section 125 Plan ................................................................................................................ 9 C. LIFE AND ACCIDENTAL DEATH AND DISMEMBERMENT .......................................... 10 i 89 MANAGEMENT EMPLOYEES’ ORGANIZATION MEMORANDUM OF UNDERSTANDING TABLE OF CONTENTS MEO MOU January 1, 2025 – December 31, 2027 D. LONG TERM DISABILITY INSURANCE ...................................................................... 10 E. MISCELLANEOUS ..................................................................................................... 10 1. City Paid Premiums While On Medical Disability .................................................................... 10 2. Insurance Benefits Advisory Committee .......................................................................... 11 F. RETIREE MEDICAL COVERAGE FOR RETIREES NOT ELIGIBLE FOR CITY MEDICAL SUBSIDY PLAN .......................................................................................................... 11 G. POST-65 SUPPLEMENTAL MEDICARE COVERAGE ................................................ 11 H. ANNUAL MAXIMUM BENEFIT FOR DENTAL PPO PLAN .......................................... 12 ARTICLE XI – RETIREMENT BENEFITS ................................................................... 12 A. BENEFITS .................................................................................................................... 12 1. Self-Funded Supplemental Retirement Benefit ...................................................................... 12 2. Medical Insurance for Retirees .............................................................................................. 12 a. Medical Insurance Upon Retirement .................................................................................. 12 B. PUBLIC EMPLOYEES’ RETIREMENT SYSTEM CONTRIBUTIONS AND REPORTING ............................................................................................................... 13 1. Classic Member Miscellaneous Unit Members ...................................................................... 13 2. New Member Retirement Benefits ......................................................................................... 13 3. Pre-Retirement Optional Settlement 2 Death Benefit ............................................................ 14 4. Fourth Level of 1959 Survivor Benefits .................................................................................. 14 ARTICLE XII – LEAVE BENEFITS .............................................................................. 14 A. GENERAL LEAVE ........................................................................................................ 14 1. Accrual .................................................................................................................................... 14 2. Eligibility and Approval ............................................................................................................ 15 3. Leave Benefit Entitlements ..................................................................................................... 15 4. Conversion to Cash ................................................................................................................ 15 B. CITY PAID HOLIDAYS ................................................................................................. 16 C. SICK LEAVE ................................................................................................................. 17 D. VOLUNTARY CATASTROPHIC LEAVE DONATION PROGRAM ................................. 18 E. BEREAVEMENT LEAVE ............................................................................................... 18 F. RELEASE TIME ........................................................................................................... 18 ARTICLE XIII – CITY RULES ...................................................................................... 19 A. PERSONNEL RULES ................................................................................................... 19 B. EMPLOYER-EMPLOYEE RELATIONS RESOLUTION ................................................ 19 1. Modification of Section 7 – Decertification and Modification .................................................. 19 C. RULES GOVERNING LAYOFF, REDUCTION IN LIEU OF LAYOFF AND RE-EMPLOYMENT ..................................................................................................... 20 1. Part 1-Layoff Procedure ......................................................................................................... 20 2. Order of Layoff ........................................................................................................................ 22 3. Notification of Employees ....................................................................................................... 22 4. Part 2 – Bumping Rights ......................................................................................................... 23 5. Part 3 – Re-Employment ........................................................................................................ 25 ii 90 MANAGEMENT EMPLOYEES’ ORGANIZATION MEMORANDUM OF UNDERSTANDING TABLE OF CONTENTS MEO MOU January 1, 2025 – December 31, 2027 ARTICLE XIV – DURING THE TERM OF THE AGREEMENT .................................... 26 A. PERFORMANCE EVALUATIONS .................................................................................. 26 ARTICLE XV – MISCELLANEOUS ............................................................................. 26 A. PHYSICAL EXAMINATION ........................................................................................... 26 B. VEHICLE POLICY ........................................................................................................ 27 C. DEFERRED COMPENSATION LOAN PROGRAM ...................................................... 28 D. COLLECTION OF PAYROLL OVERPAYMENTS .......................................................... 28 E. REQUIRED FINGERPRINTING OF EMPLOYEES THAT WORK WITH SENIOR CITIZENS ................................................................................................................... 29 F. ACTING ASSIGNMENT ................................................................................................ 29 G. RETURN TO WORK ..................................................................................................... 29 H. CONTROLLED SUBSTANCE AND ALCOHOL TESTING ............................................. 30 I. MANAGEMENT AND EXECUTIVE MANAGEMENT RELATIONS COMMITTEE ......... 30 J. PUBLIC EMPLOYEE DISASTER WORKER ................................................................ 30 ARTICLE XVI – CITY COUNCIL APPROVAL ............................................................. 31 EXHIBIT A – SALARY SCHEDULE ............................................................................. 32 EXHIBIT B – 9/80 WORK SCHEDULE ........................................................................ 34 9/80 WORK SCHEDULE DEFINED ................................................................................... 34 A. FORTY (40) HOUR WORK WEEK ............................................................................... 34 B. TWO-WEEK PAY PERIOD ........................................................................................... 34 C. A/B SCHEDULES ......................................................................................................... 34 D.EMERGENCIES ........................................................................................................... 35 EXHIBIT C – 4/10 WORK SCHEDULE ....................................................................... 36 EXHIBIT D – RETIREE SUBSIDY MEDICAL PLAN ................................................... 37 SCHEDULE OF BENEFITS ............................................................................................... 37 A. MINIMUM ELIGIBILITY FOR BENEFITS ...................................................................... 37 B. DISABILITY RETIREES ............................................................................................... 37 C. MAXIMUM MONTHLY SUBSIDY PAYMENTS .............................................................. 38 RETIREE SUBSIDY MEDICAL PLAN/MISCELLANEOUS PROVISIONS ......................... 38 A. ELIGIBILITY ................................................................................................................. 38 B. BENEFITS .................................................................................................................... 39 C. SUBSIDIES .................................................................................................................. 39 D. MEDICARE .................................................................................................................. 39 iii 91 MANAGEMENT EMPLOYEES’ ORGANIZATION MEMORANDUM OF UNDERSTANDING TABLE OF CONTENTS MEO MOU January 1, 2025 – December 31, 2027 E. CANCELLATION .......................................................................................................... 40 EXHIBIT E – VOLUNTARY CATASTROPHIC LEAVE DONATION PROGRAM .......... 41 EXHIBIT F – PERSONNEL RULES 19 AND 20 .......................................................... 43 PERSONNEL RULE 19, GRIEVANCE PROCEDURE NON-DISCIPLINARY MATTERS .......... 43 PERSONNEL RULE 20, REVIEW PROCEDURE IN DISCIPLINARY MATTERS ..................... 45 EXHIBIT G – PHYSICAL EXAMINATION DESCRIPTION .......................................... 50 iv 92 MEO MOU January 1, 2025 – December 31, 2027 MEMORANDUM OF UNDERSTANDING Between THE CITY OF HUNTINGTON BEACH (Hereinafter called CITY) And THE HUNTINGTON BEACH MANAGEMENT EMPLOYEES’ ASSOCIATION (Hereinafter called ASSOCIATION or MEO) PREAMBLE This Memorandum of Understanding is entered into by and between the City of Huntington Beach, a Municipal Corporation of the State of California, herein called “City”, and the Huntington Beach Management Employees’ Organization, a California Organization, herein called “Association”. WHEREAS, pursuant to California law, the City, acting by and through its designated representatives, duly appointed by the governing body of said City, and the representatives of the Association, a duly recognized employee association, have met and conferred in good faith and have fully communicated and exchanged information concerning wages, hours, and other terms and conditions of employment for the period January 1, 2025 through December 31, 2027. WHEREAS, except as otherwise expressly provided herein, all terms and conditions of this Agreement shall apply to all employees represented by the Association, and WHEREAS, the representatives of the City and Association desire to reduce their agreements to writing, NOW THEREFORE, this Memorandum of Understanding (MOU) is made to become effective January 1, 2025, and is agreed as follows: ARTICLE I – TERM OF MOU This Agreement shall be in effect for a period of three (3) years commencing on January 1, 2025, the effective date, and ending midnight on December 31, 2027. The parties agree to commence negotiations on a successor MOU by not later than September 1, 2027. ARTICLE II – REPRESENTATIONAL UNIT/CLASSIFICATIONS It is recognized that the Association is the employee association which has the right to meet and confer in good faith with the City on behalf of the employees whose classifications are listed in Exhibit A, attached hereto and incorporated by reference herein. 1 93 MANAGEMENT EMPLOYEES’ ORGANIZATION MEO MOU January 1, 2025 – December 31, 2027 ARTICLE III – MANAGEMENT RIGHTS The parties agree that the City has the right to make unilateral management decisions that are outside the scope of bargaining, as defined by state and federal law and Public Employment Relations Board (PERB) decisions. Except as expressly abridged or modified herein, The City retains all rights, powers and authority with respect to the management and direction of the performance of City services and the work forces performing such services, provided that nothing herein shall change the City’s obligation to meet and confer as to the effects of any such management decision upon wages, hours and terms and conditions of employment or be construed as granting the City the right to make unilateral changes in wages, hours and terms and conditions of employment. Such rights include, but are not limited to, consideration of the merits, necessity, level or organization of City services, including establishing work stations, nature of work to be performed, contracting for any work or operation, reasonable employee performance standards, including reasonable work and safety rules and regulations in order to maintain the efficiency and economy desirable for the performance of City services. ARTICLE IV – EXISTING CONDITIONS OF EMPLOYMENT Except as otherwise expressly provided herein, the adoption of this Memorandum of Understanding shall not change existing benefits and terms and conditions of employment which have been established in prior Memoranda of Understanding, and/or provided for in the Personnel and Departmental Rules of the City of Huntington Beach. ARTICLE V – SEVERABILITY If any section, subsection, sentence, clause, phrase, or portion of this MOU or any additions or amendments thereof, or the application thereof to any person, is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this resolution or its application to other persons. The City Council hereby declares that it would have adopted this MOU and each section, subsection, sentence, clause, phrase, or portion, and any additions or amendments thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions, or the application thereof to any person, be declared invalid or unconstitutional. ARTICLE VI – SALARY SCHEDULE A. Salary Schedule Employees shall be compensated at rates by classification title and salary range during the term of this Agreement as set out in Exhibit A attached hereto and incorporated herein unless expressly provided for in other Articles of this MOU. All employees are required to utilize direct deposit of payroll checks. The City shall issue each employee direct deposit advice (payroll receipt) each pay period that details all income, withholdings, and deductions. 2 94 MANAGEMENT EMPLOYEES’ ORGANIZATION MEO MOU January 1, 2025 – December 31, 2027 Effective pay period including January 1, 2025, employees will receive a base salary increase of three percent (3%). Effective the pay period including January 1, 2026, employees will receive a base salary increase of three percent (3%). Effective the pay period including January 1, 2027, employees will receive a base salary increase of three percent (3%). B. Performance Bonus Effective the first full pay period following City Council adoption of this MOU, the existing Performance Bonus shall be replaced with the addition of a new salary step at the top of the salary range. This added step, Step H, will be a 5% increase from current Step G . ARTICLE VII – SPECIAL PAY A. Educational Tuition 1. Upon approval of the Department Head and the Director of Human Resources, permanent employees may be compensated for courses from accredited educational institutions, including vocational schools. Tuition reimbursement shall be limited to job-related courses or job-related educational degree objectives and requires prior approval by the Department Head and the Director of Human Resources. 2. Education costs shall be reimbursed to permanent employees for tuition, books, parking (if a required fee), and any other required fees upon presentation of receipts. However, the maximum reimbursement shall be not more than one thousand seven hundred and fifty dollars ($1,750) in any fiscal year period per employee. a. Employees may not carry-over and be reimbursed for prior fiscal year education costs in successive fiscal years. 3. Reimbursements shall be made when the employee presents proof to the Director of Human Resources that they have successfully completed the course with a grade of “C” or better; or a “Pass” if taken for credit. B. Bilingual Pay Permanent employees who are required by their Department Head to use Spanish, Vietnamese, or American Sign Language skills as part of their job assignment, shall be paid an additional five percent (5%) of their base hourly rate in addition to their regular bi-weekly salary. Permanent employees must accept assignments utilizing bilingual skills in other languages on a short-term assignment with approval by the City Manager. Such employees shall receive the additional five percent (5%) for every 3 95 MANAGEMENT EMPLOYEES’ ORGANIZATION MEO MOU January 1, 2025 – December 31, 2027 bi-weekly pay period that the assignment is in effect. In order to be eligible for said compensation, an employee’s language proficiency will be tested and certified by the Director of Human Resources or their designee. The special pay shall be effective the first full pay period following certification as verified to the Department Head in writing by the Director of Human Resources or their designee. The parties agree that to the extent permitted by law, Bilingual Skill Pay is special compensation and shall be reported to CalPERS pursuant to Title 2, California Code of Regulations, Section 571(a)(4) Bilingual Premium. C. One-Time Payment Effective the first full pay period following City Council adoption of this MOU, all employees currently employed on the date of City Council adoption of this MOU shall receive a one-time payment of $1,000.00. Employees may select to receive the payment directly in their deferred compensation 457 account or on their paycheck. This one-time payment does not meet the criteria under Title 2, California Code of Regulations, Section 571(b) as reportable compensation for retirement purposes. ARTICLE VIII – UNIFORMS The City agrees to provide uniforms to employees on active duty who are required to wear uniforms. A. General Policy The City shall furnish uniforms to those employees designated by various Department Heads as required to wear a standard uniform for appearance, uniformity, and public recognition purposes, in the procedures and guidelines set forth hereinafter. B. Affected Personnel All employees in classifications listed below shall wear a standard City adopted uniform. Each Department Head shall determine which employees must wear a uniform. 4 96 MANAGEMENT EMPLOYEES’ ORGANIZATION MEO MOU January 1, 2025 – December 31, 2027 Department Job Type Classification Uniform Items Community Dev 0793 Code Enforcement Manager 3 polo shirts, 2 pants (khaki style), 1 hat, 1 pair of safety boots Community Dev 0803 Principal Combination Inspector Community Dev 0799 Building Inspection Supervisor 5 polo shirts, 1 jacket, 1 windbreaker (not annually), 1 hat, shoes PPE/Safety Community Dev 0798 Building Inspection Manager Community Dev 0797 Building Official Public Works 0857 Public Works Maintenance Supervisor 5 polo shirts, 1 jacket (not annually), 1 hat, 1 pair boots (not annually) Community Srvcs 0905 Parking & Camping Operations Supv 5 shirts, 1 jacket (not annually), 1 hat Fire 0595 Fire Marshal 5 shirts, 5 pants, 1 dress shirt, 1 belt, 1 pair boots, 1 badge Fire 0131 Fire Med Coordinator 1 dress shirt, 1 pant, 1 dress pant, 1 skirt, 1 pair dress shoes, 1 badge Fire 0611 Deputy Fire Marshal 5 shirts, 5 pants, 1 dress shirt, 1 belt, 1 pair boots, 1 badge Police ALL ALL 1 shirt, 1 pant, 1 jacket, 1 BDU pant, 1 polo, name tag, tie, tie bar C. Personal Protective Equipment All personal protective equipment shall be provided based on employee safety needs for the performance of duties as approved by the Department Head. D. Employee Responsibilities 1. Wear a clean and complete uniform as required. 2. Uniform appearance shall include: a. Patch to be worn above left shirt or jacket pocket. b. Pants to have no cuffs. c. Worn with pride in appearance to the public (i.e., shirt buttoned, shirt tail tucked in). 3. Wash and provide minimum repair (i.e., buttons, small tears). 4. Provide any alterations necessary including sewing on of City patches. 5. Wear uniform only when on duty or performing work for the City. 6. Notify supervisor of need to replace due to disrepair or severe staining producing an undesirable appearance. 7. Turn in all uniform components, including patches, upon separation. 8. Turn in all personal protective equipment upon separation. 9. Wear all personal protective equipment prescribed by the City safety officer and/or Supervisor of the division. 5 97 MANAGEMENT EMPLOYEES’ ORGANIZATION MEO MOU January 1, 2025 – December 31, 2027 E. City Responsibilities 1. Pay for City-required uniforms. 2. Report to the California Public Employees’ Retirement System (CalPERS) the cost of uniforms provided as set forth in Section B (above) for each classification as special compensation in accordance with Title 2, California Code of Regulations, Section 571(a)(5). For employees that are not required to wear uniforms on a daily basis or who are not actively employed for an entire payroll calendar year, a prorated cost of uniforms may apply. 3. Provide one or more retail clothing outlets for the various allotments. City reserves the right to name vendor. 4. Maintain records of purchases. F. Department Head or Designee Responsibilities 1. Ensure employee compliance with the Uniform Policy. 2. Approve replacement of deteriorated uniform component(s) and personal protective equipment as required and to maintain a listing for each eligible employee, by name and classification, of all uniform component(s) and personal protective equipment purchased. 3. Confirm receipt of uniforms, patches and personal protective equipment from an employee upon separation. A Separation Checklist Form is to be completed, signed by the employee, and submitted to the Human Resources Department. 4. Report to the Director of Human Resources any changes to the Uniform Listing by Category/Classification (Section B above). The City reserves the right to add, delete, change, or modify the Uniform Listing as required. ARTICLE IX – HOURS OF WORK/ADMINISTRATIVE LEAVE It is the intent of the City to provide an opportunity for MEO employees to select a flex schedule and/or alternative work schedule that is consistent with the City’s objective that such schedules shall not reduce service to the public, departmental effectiveness, productivity and/or efficiency as determined by the City Manager or designee. A. Overtime Employees represented herein shall not be eligible for paid overtime compensation. 6 98 MANAGEMENT EMPLOYEES’ ORGANIZATION MEO MOU January 1, 2025 – December 31, 2027 B. Administrative Leave All full-time unit employees shall be entitled to sixty (60) hours of administrative leave per calendar year. All part-time (50%) employees shall be entitled to thirty (30) hours of administrative leave per calendar year. Administrative leave shall not carry over to the next year and holds no cash value. C. Flex Schedule and Hours of Work With supervisor and Department Head approval, MEO employees may flex regularly scheduled start times between the hours of 7:00 a.m. to 9:00 a.m. Flex schedules shall not reduce service to the public, departmental effectiveness, productivity and/or efficiency as determined by the City Manager or designee. MEO employees will have the option of working a 5/40 or 9/80 work schedule with supervisor and Department Head approval. MEO employees assigned the 4/10 work schedule shall retain the option of working the 4/10 schedule with supervisor and Department Head approval. In order to maintain service to the public, departmental effectiveness, productivity and/or efficiency a Department Head may assign an employee a different work schedule that is in compliance with the requirements of the Fair Labor Standards Act (FLSA) with City Manager approval. 1. 5/40 Work Schedule The 5/40 work schedule shall be defined as working five (5) eight (8) hour days Monday through Friday each week plus one-hour lunch during each work shift, totaling a forty (40) hour work week. 2. 9/80 Work Schedule The 9/80 work schedule, as outlined in Exhibit B, shall be defined as working nine (9) days for eighty (80) hours in a two-week pay period by working eight (8) days at nine (9) hours per day and working one (1) day for eight (8) hours (Friday), plus a one-hour lunch during each work shift, totaling forty (40) hours in each FLSA work week. The 9/80 work schedule shall not reduce service to the public, departmental effectiveness, productivity and/or efficiency as determined by the City Manager or designee. 3. 4/10 Work Schedule The 4/10 work schedule, as outlined in Exhibit C, shall be defined as working four (4) ten (10) hour days Monday through Thursday or Tuesday through Friday each week plus a one-hour lunch during each shift, totaling a forty (40) hours work week. The assigned 4/10 work schedule must be in compliance with the requirements of FLSA and all other applicable laws. The 4/10 work schedule shall not reduce 7 99 MANAGEMENT EMPLOYEES’ ORGANIZATION MEO MOU January 1, 2025 – December 31, 2027 service to the public, departmental effectiveness, productivity and/or efficiency as determined by the City Manager or designee. ARTICLE X – HEALTH AND OTHER INSURANCE BENEFITS A. Health The City shall make available group medical, dental and vision benefits to all employees. A copy of the medical, dental and vision plan brochures may be obtained from the Human Resources Department. B. Eligibility, Criteria, and Cost 1. City and Employee Paid Medical Insurance – Employees and Dependents The City and employee shall each pay for health insurance premiums for qualified employees and dependent(s) effective the first of the month following the employee's date of hire. The employee deduction for premium contributions shall be aligned with the effective date of coverage and the ending date of coverage upon the employee's separation. The payroll deduction amount shall begin no later than the first full pay period following the effective date of coverage and prorated for coverage through the end of the month in which employment was separated. 2. Maximum Employer Contributions For the term of this agreement, the City’s maximum monthly employer contributions for each employee’s health and other insurance premiums are set forth as follows, and summarized in the table below: a. Effective the pay period that includes January 1, 2025, the City’s maximum monthly contribution to medical premiums will increase by $75.00 per month, per medical plan and enrollment tier, up to, but not to exceed the monthly premium cost. b. Effective the pay period that includes January 1, 2026, the City’s maximum monthly contribution to medical premiums will increase by $65.00 per month, per medical plan and enrollment tier, up to, but not to exceed the monthly premium cost. c. Effective the pay period that includes January 1, 2027, the City’s maximum monthly contribution to medical premiums will increase by $55.00 per month, per medical plan and enrollment tier, up to, but not to exceed the monthly premium cost. The maximum City contribution shall be based on the employee's enrollment in each plan. If the employee enrolls in a plan wherein the costs exceed the City contribution, 8 100 MANAGEMENT EMPLOYEES’ ORGANIZATION MEO MOU January 1, 2025 – December 31, 2027 the employee is responsible for all additional premiums through pre-tax payroll deductions. Maximum City Health Contributions The City agrees to contribute up to the plan premium per tier, but not higher than the maximums listed below: Plan Tier 2024 Effective 1/1/2025 Effective 1/1/2026 Effective 1/1/2027 Kaiser Single 683.80 758.80 823.80 878.80 Two-Party 1,182.04 1,257.04 1,322.04 1,377.04 Family 1,354.27 1,429.27 1,494.27 1,549.27 Blue Shield Trio HMO Single 742.49 817.49 882.49 937.49 Two-Party 1,182.04 1,257.04 1,322.04 1,377.04 Family 1,354.27 1,429.27 1,494.27 1,549.27 Blue Shield HMO Single 816.11 891.11 956.11 1,011.11 Two-Party 1,242.44 1,317.44 1,382.44 1,437.44 Family 1,432.64 1,507.64 1,572.64 1,627.64 Blue Shield PPO Single 883.33 958.33 1,023.33 1,078.33 Two-Party 1,396.52 1,471.52 1,536.52 1,591.52 Family 1,570.36 1,645.36 1,710.36 1,765.36 Blue Shield HDHP Single 654.99 729.99 794.99 849.99 Two-Party 1,338.98 1,413.98 1,478.98 1,533.98 Family 1,570.36 1,645.36 1,710.36 1,765.36 3. Future Premiums and City Contributions For the term of this agreement, and thereafter unless modified by negotiated agreement of the parties, the City’s monthly contributions to medical, dental, and vision insurance shall remain as specified for the 2027 Health Contribution amounts, unless otherwise specified herein. 4. Medical Cash-Out If an employee is covered by a group medical plan outside of a City-provided program (evidence of which must be supplied to the Human Resources Department), the employee may elect to discontinue City medical coverage and receive the amount equal to the City’s contribution to the Kaiser, Employee-only medical premium offered to this unit. 5. Section 125 Plan This plan allows employees to use pre-tax salary to pay for childcare, adult dependent care, and/or medical expenses allowable under the Internal Revenue Service rules for a Section 125 plan. 9 101 MANAGEMENT EMPLOYEES’ ORGANIZATION MEO MOU January 1, 2025 – December 31, 2027 C. Life and Accidental Death & Dismemberment Each employee is provided with fifty thousand dollars ($50,000) of life insurance and fifty thousand dollars ($50,000) of accidental death & dismemberment insurance paid for by the City. Each employee shall have the option, at his or her own expense, to purchase additional amounts of life insurance and accidental death & dismemberment insurance to the extent provided by the City’s current providers. Evidence of insurability is contingent upon total participation in additional amounts. D. Long Term Disability Insurance This program provides, for each incident of illness or injury, a waiting period of thirty (30) calendar days, during which the employee may use accumulated sick leave, general leave, or the employee may elect to be in an unpaid status. Subsequent to the thirty (30) day waiting period, the employee will be covered by an insurance plan paid for by the City, providing sixty-six and two-third percent (66 2/3%) of the first twelve thousand five hundred dollars ($12,500) of the employee’s basic monthly earnings. The maximum benefit period for disability due to accident or sickness shall be to age sixty-five (65). Days and months refer to calendar days and months. Benefits under the plan are integrated with sick leave, Workers’ Compensation, Social Security and other non- private program benefits to which the employee may be entitled. Disability is defined as: “The inability to perform all of the duties of regular occupation during two years, and thereafter the inability to engage in any employment or occupation for which the employee is fitted by reason of education, training, or experience.” Rehabilitation benefits are provided in the event the individual, due to disability, must engage in another occupation. Survivor’s benefits continue plan payment for three (3) months beyond death. A copy of the plan is on file in the Human Resources Department. The intent of long term disability is to assist employees who are off work for an extended period of time. While long term disability benefits can be coordinated with accrued leave benefits to achieve one hundred percent (100%) of regular salary, no employee may receive more than their regular salary while receiving disability benefits and paid leave. E. Miscellaneous 1. City-Paid Premiums While on Medical Disability When an employee is off work without pay for reason of medical disability, the City shall maintain the City-paid employee’s insurance premiums during the period the employee is in an unpaid status for the length of said leave, not to exceed twenty- four (24) months. 10 102 MANAGEMENT EMPLOYEES’ ORGANIZATION MEO MOU January 1, 2025 – December 31, 2027 2. Insurance and Benefits Advisory Committee The City and the Association participate in City-wide joint labor and management insurance and benefits advisory committee to discuss and study issues relating to insurance and benefits available for employees. F. Retiree Medical Coverage for Retirees Not Eligible for the City Medical Retiree Subsidy Plan Employees who retire from the City after January 1, 2004, and are granted a retirement allowance by the California Public Employees’ Retirement System and are not eligible for the City’s Retiree Subsidy Medical Plan may choose to participate in City-sponsored medical insurance plans until the first of the month in which they turn age sixty-five (65). The retiree shall pay the full premium for City-sponsored medical insurance for themself and/or qualified dependents without any City subsidy. Employees who retire from the City and receive a retirement allowance from the California Public Employees’ Retirement System and are not eligible for the City’s Retiree Subsidy Medical Plan and choose not to participate in City-sponsored medical insurance upon retirement, permanently lose eligibility for this insurance. However, if a retiree who is not eligible for the City’s Retiree Subsidy Medical Plan chooses not to participate in City-sponsored medical insurance plans because the retiree has access to other group medical insurance and subsequently loses eligibility for that group medical insurance, the retiree and qualified dependents will have access to City-sponsored medical insurance plans reinstated. Eligibility for Retiree Medical Coverage terminates the first of the month in which the retiree or qualified dependent turns age sixty-five (65). G. Post-65 Supplemental Medicare Coverage Retirees who are participating in the Retiree Subsidy Medical Plan as of January 1, 2004, and all future retirees who meet the criteria to participate in City-sponsored medical insurance, with or without the Retiree Medical Subsidy Plan, may participate in City-sponsored medical insurance plans that are supplemental to Medicare. A retiree or qualified dependent must choose to participate in City-sponsored medical insurance plans that are supplemental to Medicare beginning the first of the month in which the retiree or qualified dependent turns age sixty-five (65). The retiree shall pay the full premium to participate in City-sponsored medical insurance plans that are supplemental to Medicare for them self or qualified dependents without any subsidy. 11 103 MANAGEMENT EMPLOYEES’ ORGANIZATION MEO MOU January 1, 2025 – December 31, 2027 Retirees or qualified dependents, upon turning age sixty-five (65), who choose not to participate in City-sponsored medical insurance plans that are supplemental to Medicare permanently lose their eligibility for this insurance. H. Annual Maximum Benefit for Dental PPO Plan The Dental PPO plan maximum annual benefit is $2,000. ARTICLE XI – RETIREMENT BENEFITS A. Benefits 1. Self-Funded Supplemental Retirement Benefit Employees hired prior to August 17, 1998, are eligible for the Self-Funded Supplemental Retirement Benefit, which provides that: a. In the event a member elects Option #1, #2, #2W, #3, #3W or #4 of the Public Employees’ Retirement Law, the City shall pay the difference between such elected options and the unmodified allowance which the member would have received for his or her life alone as provided in California Government Code Sections 21455, 21456, 21457, and 21458 as said referenced Government Code Sections exist as of the date of this agreement. The payment shall be made only to the member, shall be payable by the City during the life of the member, an upon that member’s death, the City’s obligation shall cease. The method of funding for this benefit shall be at the sole discretion of the City. This benefit is vested for employees covered by this agreement. b. Employees hired on or after August 17, 1998, shall not be eligible for this benefit referenced in A.1.a. above. 2. Medical Insurance for Retirees a. Medical Insurance Upon Retirement Upon retirement, whether service or disability, each employee shall have the following options regarding medical insurance under City-sponsored plans: i. With no change in benefits, retirees can stay in any of the plans offered by the City, at the retiree’s own expense, for the maximum time period allowed by Consolidated Omnibus Budget Reconciliation Act of 1985 (COBRA) Federal or State Law, or ii. Retirees retiring after approval of this MOU may participate in the Retiree Subsidy Medical Plan, attached hereto as Exhibit D, or the Health Maintenance Organization (HMO) Plan currently being offered to retirees at the retiree’s own expense if the requirements set forth in Exhibit D are met, 12 104 MANAGEMENT EMPLOYEES’ ORGANIZATION MEO MOU January 1, 2025 – December 31, 2027 or if the retiree meets the eligibility requirements described in Exhibit D, the retiree may receive a subsidy from the City for retiree medical insurance pursuant to the schedule set forth in Exhibit D. B. Public Employees’ Retirement System Reimbursement and Reporting 1. “Classic Member” Miscellaneous Unit Members a. Retirement Formula – Members of the City’s miscellaneous retirement plan with the California Public Employees’ Retirement System (CalPERS) shall receive the 2.5% at age 55 CalPERS retirement plan. b. Classic Members Miscellaneous CalPERS Member Contribution – All miscellaneous bargaining unit “classic” members shall pay to CalPERS as part of the required member retirement contribution eight percent (8%) of pensionable income. c. Classic Member Miscellaneous CalPERS Cost Sharing – Upon the effective date of this agreement, all classic members shall pay one percent (1%) additional compensation earnable as employer cost sharing in accordance with Government Code section 20516(f) – for a capped maximum employee pension contribution of nine percent (9%). The parties agree that this cost sharing agreement per Government Code section 20516(f) shall continue after the expiration of this MOU unless/until otherwise negotiated to either an agreement (in a successor MOU) or the expiration of the impasse process by the parties. d. One-Year Final Compensation – The City shall contract with CalPERS to have retirement benefits calculated based upon the “classic” member employee’s highest one year’s compensation, pursuant to the provisions of Section 20042 (highest single year). e. The obligations of the City and the retirement rights of employees as provided in this Article shall survive the term of this MOU 2. “New Member” Retirement Benefits – For “New Members” within the meaning of the California Public Employees’ Pension Reform Act of 2013 as defined in California Government Code Section 7522.04(f). a. CalPERS New Member Retirement Formula- New Members shall be governed by the two percent at age 62 (2% @ 62) retirement formula set forth in Government Code Section 7522.20. b. Final Compensation – Final compensation will be based on the highest annual average compensation earnable during the 36 consecutive months 13 105 MANAGEMENT EMPLOYEES’ ORGANIZATION MEO MOU January 1, 2025 – December 31, 2027 immediately preceding the effective date of his or her retirement, or some other 36 consecutive month period designated by the member. c. New Member Miscellaneous CalPERS Member Contribution – All new members as defined by PEPRA and determined by CalPERS, shall contribute one half (50%) of the normal cost as established by CalPERS each year in its annual valuation for the City, as required by California Government Code Section 7522.30(c). d. New Member Miscellaneous CalPERS Cost Sharing – Upon the effective date, new members shall cost share 1.00% pensionable compensation in accordance with Government Code Section 20516(f). This will ensure that these members will pay 7.25% of pensionable compensation when combined with the 6.25% pensionable compensation that these employees are required to pay as determined by CalPERS’s annual evaluation. If in future fiscal years the member contribution rate for new members shall become greater or less than 6.25% of pension compensation, as determined by CalPERS’s annual valuation, employees shall continue to pay one percent (1%) above as cost sharing per Government Code Section 20516(f). 3. Pre-Retirement Optional Settlement 2 Death Benefit Employees receive the benefit of the Pre-Retirement Optional Settlement 2 Death Benefit, as identified in Government Code Section 21548 with CalPERS. 4. Fourth Level of 1959 Survivor Benefits Employees receive the benefit of the Fourth Level of the 1959 Survivor Benefit, as identified in Government Code Section 21574 with CalPERS. The City has adopted the CalPERS Resolution in accordance with IRS Code Section 414(h)(2) and both the employee contribution and the City pickup of the required member contribution are made on a pre-tax basis. However, ultimately, the tax status of any benefit is determined by the law. ARTICLE XII – LEAVE BENEFITS A. General Leave 1. Accrual Employees accrue General Leave at the accrual rates outlined below. General Leave may be used for any purpose, including vacation, sick leave, and personal leave. 14 106 MANAGEMENT EMPLOYEES’ ORGANIZATION MEO MOU January 1, 2025 – December 31, 2027 Years of Service Annual General Leave Allowance Bi-Weekly General Leave Allowance First through Fourth Year 176 Hours 6.77 Fifth through Ninth Year 200 Hours 7.69 Tenth through Fourteenth Year 224 Hours 8.62 Fifteenth Year and Thereafter 256 Hours 9.85 2. Eligibility and Approval a. General Leave must be pre-approved, except for illness, injury, or family sickness, which may require a physician’s statement for approval. General Leave accrued time is to be computed from the employee’s anniversary of their hiring date. b. Employees are not permitted to take General Leave in excess of actual time earned. Employees shall not accrue General Leave in excess of six hundred forty (640) hours. An employee who earns General Leave hours in excess of six hundred forty (640) hours shall be paid the cash value of those additional hours in their paycheck. i. Employees in this unit hired on or after October 1, 2016, shall not be eligible for this benefit. General Leave shall be capped at six hundred forty (640) hours for employees hired on or after 10/1/16. This provision shall not sunset at the expiration of this agreement. c. Employees may not use their General Leave to advance their separation date on retirement or other separation from employment. 3. Leave Benefit Entitlements The City shall comply with all State and Federal leave benefit entitlement laws. An eligible employee on an approved leave is permitted to use earned Sick Leave, General Leave, and/or Administrative Leave for serious and non-serious family or personal health issues. For more information on employee leave options contact the Human Resources Department. 4. Conversion to Cash Twice during each fiscal year, each employee has the option to convert into a cash payment or deferred compensation up to a total of one hundred sixty (160) hours of earned General Leave benefits at the base hourly rate. The employee shall give two (2) weeks advance notice to Payroll of their desire to exercise such option. 15 107 MANAGEMENT EMPLOYEES’ ORGANIZATION MEO MOU January 1, 2025 – December 31, 2027 B. City Paid Holidays 1. Permanent full-time employees shall receive the following paid holidays per the employee’s regularly scheduled work shift: a. New Year’s Day (January 1) b. Martin Luther King Jr. Day (third Monday in January) c. Presidents’ Day (third Monday in February) d. Memorial Day (last Monday in May) e. Independence Day (July 4) f. Labor Day (first Monday in September) g. Veterans Day (November 11) h. Thanksgiving Day (fourth Thursday in November) i. The Friday after Thanksgiving j. Christmas Eve (December 24) k. Christmas Day (December 25) l. New Year’s Eve (December 31) Any day declared by the President of the United States to be a national holiday and adopted as an employee holiday by the City Council of Huntington Beach. 2. The parties agree that the City shall issue an official City holiday calendar in January of each year that will determine the dates that holidays are observed, following guidelines below: a. City paid holidays which fall on Saturday shall be observed the preceding Friday, and those falling on Sunday shall be observed the following Monday. b. In the event that two consecutive City paid holidays fall on a Friday and Saturday, the two holidays shall be observed the preceding Thursday and Friday. c. In the event that two consecutive City paid holidays fall on a Sunday and Monday, the two holidays shall be observed on Monday and the following Tuesday. 3. In the event that an employee is required to work on a City paid holiday, the holiday hours shall be credited to the employee’s General Leave bank. Approval of this transaction shall be handled by the Department Head or designee, in the payroll period that includes the holiday worked. 4. If a City paid holiday falls on an employee’s scheduled day off and with approval from the Department Head or designee, the employee may take another day off during the same payroll period as the holiday, or opt to be credited with General Leave the number of hours of the employee’s regularly scheduled work shift. 5. A permanent part-time employee shall have City paid holidays paid as time off with a prorated amount in proportion to their regular hours worked. 16 108 MANAGEMENT EMPLOYEES’ ORGANIZATION MEO MOU January 1, 2025 – December 31, 2027 C. Sick Leave 1. Accrual – No employee shall accrue sick leave after December 24, 1999. 2. Credit – Employees shall carry forward their sick leave balance and shall no longer accrue sick leave credit. 3. Usage – Employees may use accrued sick leave for the same purposes for which it was used prior to December 25, 1999. 4. Pay Off At Separation a. Employees on the payroll on November 20, 1978, are entitled to the following sick leave payoff plan: At involuntary separation by reason of disability, or retirement, employees (or in the case of death, their beneficiary) shall be compensated at their then current rate of pay for seventy-five percent (75%) of all unused sick leave accumulated as of July 1, 1972, plus fifty percent (50%) of unused sick leave accumulated subsequent to July 1, 1972, up to a maximum of seven hundred twenty (720) hours of unused, accumulated sick leave, except as provided in paragraph 4 below. Upon separation for any other reason, employees shall be compensated at their then current rate of pay for fifty percent (50%) of all unused, accumulated sick leave, up to a maximum of seven hundred twenty (720) hours of such accumulated sick leave. b. Employees hired after November 20, 1978, shall be entitled to the following sick leave payoff plan: Upon separation, all employees shall be paid, at their current salary rate, for twenty-five percent (25%) of unused, earned sick leave to four hundred eighty (480) hours accrued and for thirty-five percent (35%) of all unused, earned sick leave in excess of four hundred eighty (480) hours, but not to exceed seven hundred twenty (720) hours, except as provided in paragraph 4 below. c. Except as provided in paragraph 4d. below, no employee shall be paid at separation for more than seven hundred twenty (720) hours of unused, accumulated sick leave. However, employees may utilize accumulated sick leave on the basis of “last in, first out” meaning that sick leave accumulated in excess of the maximum for payoff may be utilized first for sick leave, as defined in Personnel Rule 18-8. d. Employees who had unused, accumulated sick leave in excess of seven hundred twenty (720) hours as of July 5, 1980, shall be compensated for such excess sick leave remaining on separation under the formulas described in 17 109 MANAGEMENT EMPLOYEES’ ORGANIZATION MEO MOU January 1, 2025 – December 31, 2027 paragraphs 1 and 2 above. In no event shall any employee be compensated upon separation for any accumulated sick leave in excess of the “cap” established by this paragraph (i.e., seven hundred twenty (720) hours plus the amount over seven hundred twenty (720) hours existing on July 5, 1980). Employees may continue to utilize sick leave accrued after that date in excess of such “cap” on a “last in, first out” basis. e. To the extent that any “capped” amount of excess sick leave over seven hundred twenty (720) hours is utilized, the maximum compensable amount shall be correspondingly reduced. (Example: Employee had 1,000 hours accumulated. Six months after July 5, 1980, employee has accumulated another 48 hours. Employee is then sick for 120 hours. Employee’s maximum sick leave “cap” for compensation at separation is now reduced by seventy-two (72) hours to nine hundred twenty-eight (928) hours). f. Employees electing to participate in the City’s group health insurance program after retirement can request the premiums to be paid by the City out of any available funds due and owing them under the terms of this agreement for unused sick leave benefits upon retirement. D. Voluntary Catastrophic Leave Donation Program Under certain conditions, an employee may donate leave time to another employee in need. The program is outlined in Exhibit E. E. Bereavement Leave Employees shall be entitled to bereavement leave not to exceed five (5) work shifts in each instance of death in their immediate family. Immediate family is defined as a parent, sibling, spouse, registered domestic partner, child, grandparent, grandchild, or wards of which the employee is the legal guardian, recognizing all birth, marital, and other legal ties (i.e., step relatives, in-laws, etc.). F. Release Time Notwithstanding any other provisions of this Agreement, the Association and the City agree to continue discussion during the term of the MOU on Release Time for negotiation, including City’s consideration of the number of hours, based on the establishment of a mutually agreed upon written provision for the use of such leave by Association representatives and its members. Such leave shall be limited to use for the purpose of Association business not covered within the scope of legal requirements. It remains the City’s intent to enforce reasonable standards for the administration and control of current Release Time use. 18 110 MANAGEMENT EMPLOYEES’ ORGANIZATION MEO MOU January 1, 2025 – December 31, 2027 ARTICLE XIII – CITY RULES A. Personnel Rules All MOU provisions that supersede the City’s Personnel Rules shall automatically update the City’s Personnel Rules and be incorporated into such rules. 1. Personnel Rules 19 and 20 a. The City and the Association agree to incorporate Personnel Rules 19 and 20, with previously agreed upon modifications, into the MOU as Exhibit “F.” B. Employer-Employee Relations Resolution During the term of the agreement, the City and the Association agree to update the Employee-Employer Relations Resolution to reflect current State law. 1. Modification of Section 7 – Decertification and Modification a. The City and the Association desire to maintain labor stability within the representational unit to the greatest extent possible, consistent with the employee’s right to select the representative of his or her own choosing. For these purposes, the parties agree that this Agreement shall act as a bar to appropriateness of this unit and the selection of the representative of this unit, except during the month of August prior to the expiration of this Agreement. Changes in bargaining unit shall not be effective until expiration of the MOU except as may be determined by the Personnel Commission pursuant to the procedures outlined below. The provision shall modify and supersede the time limits, where inconsistent, contained in Section 7 of the current Employer- Employee Relations Resolution of the City of Huntington Beach. b. The City and the Association have agreed to a procedure whereby the City, by and through the Director of Human Resources, would be entitled to propose a Unit Modification. The Association and the City agree to jointly recommend a modification of the City of Huntington Beach Employer-Employee Relations Resolution (Resolution Number 3335) upon the City having completed its obligation to meet and confer on this issue with all other bargaining units. The proposed change to the Employer-Employee Relations Resolution is as follows: 7.3 Director of Human Resources Motion of Unit Modification – The Director of Human Resources may propose, during the same period for filing a petition for decertification, that an established unit be modified in accordance with the following procedure: 19 111 MANAGEMENT EMPLOYEES’ ORGANIZATION MEO MOU January 1, 2025 – December 31, 2027 i. The Director of Human Resources shall give written notice of the proposed modification(s) to any affected employee organization and any affected employees. ii. The Personnel Commission shall hold a meeting concerning the proposed modification(s) at which time all affected employee organizations and employees shall be heard. iii. Thereafter, the Personnel Commission shall determine the composition of the appropriate unit or units and shall give written notice of such determination to the affected employee organizations and any affected employees. The City Manager, employee organization or employee aggrieved by an appropriate unit determination of the Personnel Commission may, within ten (10) days of notice thereof, request a review of such determination by the City Council. Within thirty (30) days of receipt of a request to review a unit determination of the Personnel Commission the City Council shall review the matter. The City Council’s decision shall be final. iv. Except as provided otherwise in this MOU, the salary, benefit, and working conditions specified by this MOU shall be provided to employees in classifications listed in Exhibit A and have completed or are in the process of completing a probationary period in a permanent position in the competitive service in which the employee regularly works twenty (20) hours or more per week. C. Rules Governing Layoff, Reduction in Lieu of Layoff and Re-Employment 1. Part 1 – Layoff Procedure a. General Provisions 1) Whenever it is necessary, because of lack of work or funds to reduce the staff of a City department, employees may be laid off pursuant to these rules. 2) Whenever an employee is to be separated from the competitive service because the tasks assigned are to be eliminated or substantially changed due to management-initiated changes, including but not limited to automation or other technological changes, it is the policy of the City that steps be taken by the Human Resources Department on an interdepartmental basis to assist such employee in locating, preparing to qualify for, and being placed in other positions in the competitive service. This shall not be construed as a restriction on the City government in 20 112 MANAGEMENT EMPLOYEES’ ORGANIZATION MEO MOU January 1, 2025 – December 31, 2027 effecting economies or in making organizational or other changes to increase efficiency. 3) A department shall reduce staff by identifying which positions within the department are to be eliminated. 4) The employee who has the least City-wide service credit in the class within the department shall have City-wide transfer rights in the class pursuant to Part 1, Section 3, Transfer or Reduction to Vacancies in Lieu of Layoffs, or within the occupational series pursuant to Part 2, Bumping Rights. 5) If a deadline within this procedure falls on a day that City Hall is closed, the deadline shall be the next day City Hall is open. b. Service Credit 1) Service Credit means total time of full-time continuous service within the City at the time the layoff is initiated, including probation, paid leave, or military leave. Permanent part-time employees earn service credit on a prorated basis. 2) Except as required by law, leaves of absence without pay shall not earn service credit. 3) As between two or more employees who have the same amount of service credit, the employee who has the least amount of service in class shall be deemed to be the least senior employee. c. Transfer or Reduction to Vacancies in Lieu of Layoff 1) In lieu of layoff, a transfer within class shall be offered to an employee(s) with the least amount of service credit in the class designated for staff reduction within a department subject to the following: a) The employee has the necessary qualifications to perform the duties of the position. b) The employee shall be given the opportunity, in order of service credit, to accept a transfer to a vacant position in the same class within the City, provided the employee has the necessary qualifications to perform the duties of the position. c) If no position in the same class is vacant, the employee shall be given the opportunity, in order of service credit, to transfer to the position in the same class that is held by an incumbent in another department with the 21 113 MANAGEMENT EMPLOYEES’ ORGANIZATION MEO MOU January 1, 2025 – December 31, 2027 least amount of service credit whose position the employee has the necessary qualifications to perform. 2) If an employee(s) is not eligible for transfer within the employee's class, the employee shall be offered, in order of service credit, a reduction to a vacant position in the next lower class within the City in the occupational series in lieu of layoff provided the employee has the necessary qualifications to perform the duties of the position. 3) If the employee refuses to accept a transfer or reduction pursuant to a. or b., above, the employee shall be laid off. a) If the employee(s) in the class with the least amount of service credit is in the position(s) to be eliminated or displaced by transfer, the employee shall be offered bumping rights, pursuant to Part 2, Bumping Rights. b) Any employee who takes a reduction to a position in a lower class within the occupational series in lieu of layoff shall be placed on the reinstatement/re-employment list(s) pursuant to Part 3. Re-employment. 2. Order of Layoff a. Prior to implementing a layoff, vacant positions that are authorized to be filled shall be identified by City-wide occupational series. If the employee refuses to accept a position pursuant to Section 3. Above, the employee shall be laid off. b. No promotional probationary employee or permanent employee within a class in the department shall be laid off until all temporary, nonpermanent part-time and non-promotional probationary employees in the class are laid off. Permanent employees whose positions have been eliminated may exercise citywide bumping rights to a lower class in the occupational series pursuant to Part 2. c. When a position in a class and/or occupational series is eliminated, any employee in the class who is on authorized leave of absence or is holding a temporary acting position in another class shall be included for determining order of service credit and be subject to these layoff procedures as if the employee was in his or her permanent position. 3. Notification of Employees a. Human Resources Department shall give written notice of layoff to the employee by personal service or by sending it by certified mail to the last known mailing address at least thirty (30) calendar days prior to the effective 22 114 MANAGEMENT EMPLOYEES’ ORGANIZATION MEO MOU January 1, 2025 – December 31, 2027 date of the layoff. Normally notices will be served on employees personally at work. b. Layoff notices may be initially issued to all employees who may be subject to layoff as a result of employees exercising voluntary reduction/bumping rights. c. The notice of layoff shall include the reason for the layoff, the effective date of the layoff, the employee’s hire date, and the employee's service credit ranking. The notice shall also include the employee's right to bump the person in a lower class with the least service credit within the occupational series provided the employee possesses the necessary qualifications to successfully perform the duties in the lower class and the employee has more service credit than the incumbent in the lower class. d. The written layoff notice given to an employee shall include notice that he or she has seven (7) calendar days from the date of personal service, or date of delivery of mail if certified, to notify the Director of Human Resources in writing if the employee intends to exercise the employee’s bumping rights, if any, pursuant to Part 2, Bumping Rights. e. Whenever practicable, any employee with the least amount of service credit in a lower class within an occupational series which is identified for work force reduction shall also be given written notice that such employee may be bumped pursuant to Part 2. This notice shall include the items referred to in C., above. f. If an employee disagrees with the City’s computation of service credit or listed date of hire, the employee shall notify the Director of Human Resources as soon as possible, but in no case later than five (5) calendar days after the personal service or certified mail delivery. Disputes regarding date of hire or service credit shall be jointly reviewed by the Director of Human Resources and the employee and/or the employee’s representative as soon as possible, but in no case later than five (5) calendar days from the date the employee notifies the Director of Human Resources of the dispute. Within five (5) calendar days after the dispute is reviewed, the employee shall be notified in writing of the decision. 4. Part 2 – Bumping Rights a. Voluntary Reduction or Bumping in Lieu of Layoff 1) A promotional probationary employee or permanent employee who receives a layoff notice may request a reduction to a position in a lower class within the occupational series provided the employee possesses the necessary qualifications to perform the duties of the position. 23 115 MANAGEMENT EMPLOYEES’ ORGANIZATION MEO MOU January 1, 2025 – December 31, 2027 2) Employees electing reduction under “a” above, shall be reduced to a position authorized to be filled in a lower class within the employee's occupational series. The employee may reduce to a lower class in their occupational series by: 1) filling a vacancy in that class, or 2) if no vacancy exists, displacing the employee in the class with the least service credit whose position the employee has the necessary qualifications to perform. A displaced employee shall have bumping rights. 3) An employee who receives a layoff notice must exercise bumping rights within seven (7) calendar days of receipt of the notice as specified in Part 1- Layoff Procedure. Failure to respond within the time limit shall result in a reputable presumption that the employee does not intend to exercise any right of reduction or bumping to a lower class. The employee must carry the burden of proof to show that the employee’s failure to respond within the time limits was reasonable. If the employee establishes that failure to respond within the time limits was reasonable, to the Director of Human Resources satisfaction, the employee shall be permitted to exercise bumping rights, but shall not be reinstated to a paid position until the employee to be bumped has vacated the position. If the employee disagrees with the Director of Human Resources decision, the employee may appeal pursuant to the provisions of Sections 3 and 4 below. b. Reinstatement/Re-Employment Lists Any employee who takes a reduction to a position in a lower class within the occupational series in lieu of layoff shall be placed on the reinstatement/re- employment list pursuant to Part 3, Re-Employment. c. Qualifications Appeal Any employee who is denied a reduction to a position in a lower class within the occupational series on the basis that the employee does not possess the necessary qualifications to successfully perform the duties of the lower position may appeal the decision. The appeal shall be filed with the Director of Human Resources within five (5) calendar days of the employee’s receipt of written notice of the decision and reason(s) for denial. The employee’s appeal shall be in writing and shall include supporting facts or documents supporting the appeal. d. Qualifications Appeal Hearing 1) Upon receipt of an appeal, the Director of Human Resources shall contact a mediator from the California State Mediation and Conciliation Service to schedule a hearing within two (2) weeks after the receipt of the appeal. If the California State Mediation and Conciliation Service is not available within that time frame, the parties shall mutually select a person who is available within the time frame. If the California State Mediation and Conciliation Service and the person mutually selected are not available 24 116 MANAGEMENT EMPLOYEES’ ORGANIZATION MEO MOU January 1, 2025 – December 31, 2027 within the time frame, the parties shall select the earliest date either is available to conduct the hearing. The parties shall split the cost, if any, of the hearing officer. In addition, the parties shall meet within three (3) workdays to attempt to resolve the dispute. If the dispute remains unresolved, the parties shall endeavor in good faith to submit to the hearing officer a statement of all agreed upon facts relevant to the hearing. 2) Appeal hearings shall be limited to two (2) hours, except as otherwise agreed by the parties or directed by the hearing officer. 3) The hearing officer shall attempt to resolve the dispute by mutual agreement if possible. If no agreement is reached, the hearing officer shall render a decision at the conclusion of the hearing, which shall be final and binding. 5. Part 3 – Re-Employment a. Re-Employment 1) Employees who are laid off or reduced in class to avoid layoff shall have their names placed upon a re-employment list, for each class in the occupational series, in seniority order at or below the level of the class from which laid off or reduced. 2) Names of persons placed on the re-employment lists shall remain on the list for two (2) years from the date of layoff or reduction. 3) Vacancies shall be filled from the re-employment list for a class, starting at tile top of the list, providing that the person meets the necessary qualifications for the position. 4) Names of persons are to be removed from the re-employment list for a class if on two (2) occasions they decline an offer of employment or on two (2) occasions fail to respond to offers of employment in a particular class within five (5) calendar days of receipt of written notice of an offer. Any employee who is dismissed from the City service for cause shall have his or her name removed from all re-employment lists. 5) Re-employment lists shall be available to MEO and affected employees upon reasonable request. 6) Qualification appeals involving re-employment rights shall be resolved in the same manner as that identified in Part 2. Section 4. 25 117 MANAGEMENT EMPLOYEES’ ORGANIZATION MEO MOU January 1, 2025 – December 31, 2027 b. Status on Re-Employment 1) Persons re-employed from layoff within a two (2) year period from the date of layoff shall receive the following considerations and benefits: a) Service credit held upon layoff shall be restored, but no credit shall be added for the period of the layoff. b) Prior service credit shall be counted toward General Leave accruals. c) Employees may cash in sick leave upon layoff or at any time after layoff in the manner and amount set forth in existing Memoranda of Understanding for that employee’s unit. General Leave shall be paid to an employee when the re-employment list(s) expire(s), if not previously paid. d) Upon reinstatement the employee may have his or her General Leave re-credited by repayment to the City the cashed amount. e) The employee shall be returned to the salary step of the classification held at the time of the layoff and credited with the time previously served at that step prior to being laid off. f) The probationary status of the employee shall resume if incomplete. 2) Employees who have been reduced in class to avoid layoff and are returned within two (2) years to their former class shall be placed at the salary step of the class they held at the time of reduction and have their merit increase eligibility date recalculated. ARTICLE XIV – DURING THE TERM OF THE AGREEMENT A. Performance Evaluations During the term of the agreement, the parties agree to meet and confer on an updated performance evaluation system. ARTICLE XV – MISCELLANEOUS A. Physical Examination Employees shall be provided, once every two (2) years, with a City-paid physical examination. Said exam shall be comprehensive in nature and shall include: 1. A Complete medical history, physical exam, laboratory testing and review of results by a physician. (See Exhibit G, Physical Exam Description.) 26 118 MANAGEMENT EMPLOYEES’ ORGANIZATION MEO MOU January 1, 2025 – December 31, 2027 2. A stress EKG will be provided for employees forty (40) years of age or older. No more than one-half (1/2) of the eligible employees shall receive examinations in any one fiscal year. B. Vehicle Policy 1. Approval is required by the City Manager or their designee for any City vehicle to be taken home by an employee. 2. Approval is required by the City Manager for any individual occupying a classification eligible for the auto allowance to receive the compensation. 3. The auto allowance for qualifying employees is two hundred forty-seven dollars and sixty-nine cents (247.69) bi-weekly. 4. No unit employee shall have their automobile allowance eliminated until the City’s Fleet Management Policy is re-negotiated. 5. Eligibility for automobile allowance shall be determined in accordance with the City’s Fleet Management Program dated August 1999 and as specified pursuant to Administrative Regulations 907 and 604. 6. Employees assigned to drive a City vehicle and/or employees receiving an Auto Allowance will participate in the DMV Pull Notice Program. 7. Employees in the following classifications are eligible to receive Auto Allowance:  Administrative Services Manager  Assistant to the City Manager  Building Official  City Engineer  Community and Library Services Manager  Construction Manager  Deputy Fire Marshal  Detention Administrator  Economic Development Manager  Environmental Services Manager  Fire Marshal  Fleet Operations Supervisor  Housing Manager  Human Resources Manager  Information Technology Manager  Building Inspection Manager  Building Inspection Supervisor 27 119 MANAGEMENT EMPLOYEES’ ORGANIZATION MEO MOU January 1, 2025 – December 31, 2027  Public Works Operations Manager  Parking and Camping Operations Supervisor  Planning Manager  Civilian Police Services Commander  Police Services Manager  Principal Combination Inspector  Public Affairs Manager  Public Works Maintenance Superintendent  Public Works Maintenance Supervisor  Risk Manager  Senior Community and Library Services Supervisor  Senior Information Technology Manager  Traffic and Transportation Manager  Utilities Manager  Wastewater Supervisor  Utilities Superintendent  Water Utility Supervisor  Water Quality Supervisor New or revised job classifications may become eligible to receive Auto Allowance during the term of this MOU, as approved by the City Manager. C. Deferred Compensation 1. Loan Program In accordance with federal law, employees may borrow from their deferred compensation funds for critical needs such as medical costs, college tuition, or purchase of a home. 2. Deferred Compensation Contribution at Time of Separation In accordance with Internal Revenue Service rules, the value of any unused earned leave benefits may be transferred to deferred compensation at separation (including retirement), but only during the time that the employee is actively employed with the City. The latest opportunity for such transfer must be the pay period prior to the employee’s last day of employment. D. Collection of Payroll Overpayments In the event that a payroll overpayment is discovered and verified, and considering all reasonable factors including the length of time that the overpayment was made and if and when the employee could have reasonably known about such overpayment, the City shall take action to collect from the employee the amount of overpayment(s). Such collection shall be processed by payroll deduction over a reasonable period of time considering the total amount of overpayment. 28 120 MANAGEMENT EMPLOYEES’ ORGANIZATION MEO MOU January 1, 2025 – December 31, 2027 In the event the employee separates from employment during the collection period, the final amount shall be deducted from the last payroll check of the employee. If applicable, the balance due from the employee shall be communicated upon employment separation if the last payroll check does not sufficiently cover the amount due the City. It shall be the responsibility of the employee and the City to periodically monitor the accuracy of compensation payments or reimbursements due to the possibility of a clerical oversight or error. The City reserves the right to also collect compensation overpayments caused by or the result of misinterpretation of a pay provision by non- authorized personnel. The interpretation of all pay provisions shall be administered by the City Manager or designee and as adopted by the City Council. Unauthorized compensation payments shall not constitute a past practice. E. Required Fingerprinting of Employees The City requires all employees who are hired, transferred, or promoted to positions with oversight responsibilities for senior citizens to be fingerprinted for California Department of Justice (DOJ) clearance that require fingerprinting by federal, state, or local law(s). Fingerprinting shall be done in accordance with said law(s). The City may also require employees be fingerprinted if they are transferred, or promoted to positions with oversight responsibilities for senior citizens or oversight responsibilities for confidential, and/or sensitive documents or equipment. F. Acting Assignment Acting assignments are not intended to exceed six (6) months unless extraordinary circumstances warrant an extension as recommended and approved by the Director of Human Resources. Under no circumstances shall an acting assignment exceed one (1) year, nor shall it be considered a reclassification or a promotion. Acting pay must be a minimum of five percent (5%), or the top step of the range if less than five percent (5%), and the Department Head has the discretion to set up compensation at any step on the pay range of the acting class, not to exceed the top step of the range. G. Return to Work Policy The City and Association agree to reopen this agreement to establish a Return to Work Policy for employees who experience industrial and non-industrial injury and/or illness. 29 121 MANAGEMENT EMPLOYEES’ ORGANIZATION MEO MOU January 1, 2025 – December 31, 2027 H. Controlled Substance and Alcohol Testing The City maintains the right to conduct a controlled substance and/or alcohol test during working hours of any employee that it reasonably suspects is under the influence of alcohol or a controlled substance in the workplace. I. Management and Executive Management Relations Committee During the term of this agreement, the City and MEO agree to meet quarterly to discuss ways to improve management and executive management relations. J. Public Employee Disaster Service Worker In accordance with Government Code Section 3100, all Huntington Beach City employees, including all members of this bargaining unit, are required to perform assigned disaster service worker duties in the event of an emergency or a disaster. 30 122 MANAGEMENT EMPLOYEES’ ORGANIZATION MEO MOU January 1, 2025 – December 31, 2027 ARTICLE XVI – CITY COUNCIL APPROVAL It is the understanding of the City and the Association that this Memorandum of Understanding is of no force or effect unless and until adopted by Resolution of the City Council of the City of Huntington Beach. IN WITNESS WHEREOF, the parties hereto have executed this Memorandum of Understanding this ________ day of ____________________, 2025. HUNTINGTON BEACH CITY OF HUNTINGTON BEACH MANAGEMENT EMPLOYEES’ A Municipal Corporation ORGANIZATION By: By: Travis Hopkins Debra Jubinsky City Manager MEO President By: By: Marissa Sur Kerensa Schupmann Director of Human Resources OCEA Representative Approved as to Form: By: Michael Vigliotta City Attorney 31 123 Administrative Services Manager 229 $54.14 $56.85 $59.69 $62.68 $65.81 $69.10 $72.56 $76.19 Assistant City Attorney 260 $73.71 $77.39 $81.26 $85.33 $89.59 $94.07 $98.78 $103.71 Assistant City Clerk 210 $44.82 $47.06 $49.41 $51.88 $54.48 $57.20 $60.06 $63.06 Assistant to the City Manager 225 $52.03 $54.63 $57.36 $60.23 $63.24 $66.41 $69.73 $73.21 Associate Civil Engineer 213 $46.18 $48.48 $50.91 $53.45 $56.13 $58.93 $61.88 $64.97 Associate Planner 204 $42.22 $44.33 $46.55 $48.87 $51.32 $53.88 $56.58 $59.41 Building Inspection Manager 230 $54.69 $57.42 $60.29 $63.31 $66.47 $69.79 $73.28 $76.95 Building Inspection Supervisor 214 $46.64 $48.97 $51.42 $53.99 $56.69 $59.52 $62.50 $65.62 Building Official 243 $62.24 $65.35 $68.62 $72.05 $75.65 $79.43 $83.40 $87.57 Capital Projects Administrator 215 $47.10 $49.46 $51.93 $54.53 $57.25 $60.12 $63.12 $66.28 Capital Projects Supervisor 222 $50.50 $53.03 $55.68 $58.46 $61.38 $64.45 $67.68 $71.06 Chief Litigation Counsel 275 $85.57 $89.85 $94.34 $99.06 $104.01 $109.21 $114.68 $120.41 City Engineer 256 $70.83 $74.37 $78.09 $82.00 $86.10 $90.40 $94.92 $99.67 Civilian Police Services Commander 245 $63.49 $66.66 $70.00 $73.50 $77.17 $81.03 $85.08 $89.33 Code Enforcement Manager 233 $56.34 $59.16 $62.12 $65.22 $68.48 $71.91 $75.50 $79.28 Community & Library Services Manager 229 $54.14 $56.85 $59.69 $62.68 $65.81 $69.10 $72.56 $76.19 Construction Manager 229 $54.14 $56.85 $59.69 $62.68 $65.81 $69.10 $72.56 $76.19 Council Policy Analyst 209 $44.37 $46.59 $48.92 $51.37 $53.94 $56.63 $59.46 $62.44 Cyber Information Security Officer 223 $51.01 $53.56 $56.23 $59.05 $62.00 $65.10 $68.35 $71.77 Deputy City Attorney I 229 $54.14 $56.85 $59.69 $62.68 $65.81 $69.10 $72.56 $76.19 Deputy City Attorney II 255 $70.13 $73.64 $77.32 $81.18 $85.24 $89.51 $93.98 $98.68 Deputy City Engineer 240 $60.41 $63.43 $66.60 $69.93 $73.42 $77.10 $80.95 $85.00 Deputy Fire Marshal 213 $46.18 $48.48 $50.91 $53.45 $56.13 $58.93 $61.88 $64.97 Detention Administrator 222 $50.50 $53.03 $55.68 $58.46 $61.38 $64.45 $67.68 $71.06 Economic Development Project Manager 222 $50.50 $53.03 $55.68 $58.46 $61.38 $64.45 $67.68 $71.06 Economic Development Manager 240 $60.41 $63.43 $66.60 $69.93 $73.42 $77.10 $80.95 $85.00 Environmental Services Manager 230 $54.69 $57.42 $60.29 $63.31 $66.47 $69.79 $73.28 $76.95 Finance Manager 239 $59.81 $62.80 $65.94 $69.24 $72.70 $76.33 $80.15 $84.16 Fire Marshal 243 $62.24 $65.35 $68.62 $72.05 $75.65 $79.43 $83.40 $87.57 Fire Medical Coordinator 214 $46.64 $48.97 $51.42 $53.99 $56.69 $59.52 $62.50 $65.62 Fleet Operations Supervisor 210 $44.82 $47.06 $49.41 $51.88 $54.48 $57.20 $60.06 $63.06 Homeless Services Manager 233 $56.34 $59.16 $62.12 $65.22 $68.48 $71.91 $75.50 $79.28 Housing Manager 233 $56.34 $59.16 $62.12 $65.22 $68.48 $71.91 $75.50 $79.28 Human Resources Analyst 195 $38.60 $40.53 $42.56 $44.69 $46.92 $49.27 $51.73 $54.32 Human Resources Manager 241 $61.01 $64.06 $67.26 $70.63 $74.16 $77.87 $81.76 $85.85 Information Technology Manager 243 $62.24 $65.35 $68.62 $72.05 $75.65 $79.43 $83.40 $87.57 Information Technology Supervisor 220 $49.51 $51.98 $54.58 $57.31 $60.18 $63.18 $66.34 $69.66 Landscape Architect 208 $43.93 $46.13 $48.44 $50.86 $53.40 $56.07 $58.88 $61.82 Management Analyst 195 $38.60 $40.53 $42.56 $44.69 $46.92 $49.27 $51.73 $54.32 Multimedia Coordinator 204 $42.22 $44.33 $46.55 $48.87 $51.32 $53.88 $56.58 $59.41 Municipal Records Manager 205 $42.64 $44.77 $47.01 $49.36 $51.83 $54.42 $57.14 $60.00 Network Systems Administrator 228 $53.61 $56.29 $59.10 $62.06 $65.16 $68.42 $71.84 $75.43 Parking & Camping Operations Supervisor 202 $41.39 $43.46 $45.63 $47.91 $50.31 $52.82 $55.46 $58.24 Permit & Plan Check Manager 233 $56.34 $59.16 $62.12 $65.22 $68.48 $71.91 $75.50 $79.28 Permit & Plan Check Supervisor 208 $43.93 $46.13 $48.44 $50.86 $53.40 $56.07 $58.88 $61.82 Plan Check Engineer 226 $52.55 $55.18 $57.94 $60.84 $63.88 $67.07 $70.42 $73.95 Planning Manager 239 $59.81 $62.80 $65.94 $69.24 $72.70 $76.33 $80.15 $84.16 Police Services Manager 222 $50.50 $53.03 $55.68 $58.46 $61.38 $64.45 $67.68 $71.06 Principal Civil Engineer 238 $59.22 $62.18 $65.29 $68.55 $71.98 $75.58 $79.36 $83.32 Principal Combination Inspector 205 $42.64 $44.77 $47.01 $49.36 $51.83 $54.42 $57.14 $60.00 Principal Finance Analyst 222 $50.50 $53.03 $55.68 $58.46 $61.38 $64.45 $67.68 $71.06 Principal Human Resources Analyst 217 $48.05 $50.45 $52.98 $55.62 $58.41 $61.33 $64.39 $67.61 Principal Information Technology Analyst 228 $53.61 $56.29 $59.10 $62.06 $65.16 $68.42 $71.84 $75.43 Principal Librarian 204 $42.22 $44.33 $46.55 $48.87 $51.32 $53.88 $56.58 $59.41 Principal Management Analyst 217 $48.05 $50.45 $52.98 $55.62 $58.41 $61.33 $64.39 $67.61 Principal Planner 229 $54.14 $56.85 $59.69 $62.68 $65.81 $69.10 $72.56 $76.19 Public Affairs Manager 235 $57.48 $60.35 $63.37 $66.53 $69.86 $73.35 $77.02 $80.87 Public Affairs Officer 226 $52.55 $55.18 $57.94 $60.84 $63.88 $67.07 $70.42 $73.95 Public Works Maintenance Superintendent 221 $50.00 $52.50 $55.13 $57.88 $60.78 $63.82 $67.01 $70.36 Public Works Maintenance Supervisor 209 $44.37 $46.59 $48.92 $51.37 $53.94 $56.63 $59.46 $62.44 Public Works Operations Manager 256 $70.83 $74.37 $78.09 $82.00 $86.10 $90.40 $94.92 $99.67 Real Estate & Project Manager 219 $49.02 $51.47 $54.04 $56.74 $59.58 $62.56 $65.69 $68.97 Risk Manager 237 $58.63 $61.56 $64.64 $67.87 $71.27 $74.83 $78.57 $82.50 Senior Civil Engineer 225 $52.03 $54.63 $57.36 $60.23 $63.24 $66.41 $69.73 $73.21 D E F G HClassification Title Range A B C EXHIBIT A – SALARY SCHEDULE MEO Salary Schedule Effective the Pay Period Including January 1, 2025 MEO MOU January 1, 2025 – December 31, 2027 32 124 D E F G HClassification Title Range A B C Senior Community & Library Services Supervisor 202 $41.39 $43.46 $45.63 $47.91 $50.31 $52.82 $55.46 $58.24 Senior Deputy City Attorney 266 $78.24 $82.15 $86.26 $90.58 $95.10 $99.86 $104.85 $110.09 Senior Finance Analyst 214 $46.64 $48.97 $51.42 $53.99 $56.69 $59.52 $62.50 $65.62 Senior Human Resources Analyst 209 $44.37 $46.59 $48.92 $51.37 $53.94 $56.63 $59.46 $62.44 Senior Librarian 189 $36.37 $38.18 $40.09 $42.10 $44.20 $46.41 $48.73 $51.17 Senior Management Analyst 209 $44.37 $46.59 $48.92 $51.37 $53.94 $56.63 $59.46 $62.44 Senior Planner 219 $49.02 $51.47 $54.04 $56.74 $59.58 $62.56 $65.69 $68.97 Senior Traffic Engineer 234 $56.91 $59.75 $62.74 $65.88 $69.17 $72.63 $76.26 $80.07 Traffic &Transportation Manager 242 $61.62 $64.70 $67.94 $71.33 $74.90 $78.65 $82.58 $86.71 Treasury Manager 239 $59.81 $62.80 $65.94 $69.24 $72.70 $76.33 $80.15 $84.16 Utilities Manager 241 $61.01 $64.06 $67.26 $70.63 $74.16 $77.87 $81.76 $85.85 Utilities Superintendent 221 $50.00 $52.50 $55.13 $57.88 $60.78 $63.82 $67.01 $70.36 Wastewater Supervisor 209 $44.37 $46.59 $48.92 $51.37 $53.94 $56.63 $59.46 $62.44 Water Quality Supervisor 209 $44.37 $46.59 $48.92 $51.37 $53.94 $56.63 $59.46 $62.44 Water Utility Supervisor 211 $45.27 $47.53 $49.91 $52.40 $55.02 $57.77 $60.66 $63.69 EXHIBIT A – SALARY SCHEDULE MEO Salary Schedule Effective the Pay Period Including January 1, 2025 MEO MOU January 1, 2025 – December 31, 2027 33 125 MANAGEMENT EMPLOYEES’ ORGANIZATION MEO MOU January 1, 2025 – December 31, 2027 EXHIBIT B – 9/80 WORK SCHEDULE This work schedule is known as the “9/80”. In the event that there is a conflict with the current rules, practices and/or procedures regarding work schedules and leave plans, then the rules listed below shall govern. 9/80 WORK SCHEDULE DEFINED The 9/80 work schedule shall be defined as working nine (9) days for eighty (80) hours in a two-week pay period by working eight (8) days at nine (9) hours per day and working one (1) day for eight (8) hours (Friday), with a one-hour lunch during each work shift, totaling forty (40) hours in each work week. The 9/80 work schedule shall not reduce service to the public, departmental effectiveness, productivity and/or efficiency as determined by the City Manager or designee. A. Forty (40) Hour Work Week The actual work week is from Friday at mid-shift (p.m.) to Friday at mid-shift (a.m.). No employee working the 9/80 work schedule will be able to flex their Friday start time nor the time they take their lunch break, which will be from 12:00 p.m. to 1:00 p.m. on Fridays. All employee work shifts will start at 8:00 a.m. on their Friday worked. The start of the work week is 12:00 noon Friday. B. Two-Week Pay Period The pay period for employees starts Friday mid-shift (p.m.) and continues for fourteen (14) days until Friday mid-shift (a.m.). During this period, each week is made up of four (4) nine (9) hour work days (thirty-six (36) hours) and one (1) four (4) hour Friday and those hours equal forty (40) hours in each work week (e.g. the Friday is split into four (4) hours for the a.m. shift, which is charged to work week one and four (4) hours for the p.m. shift, which is charged to work week two). C. A/B Schedules To continue to provide service to the public every Friday, employees are to be divided between two schedules, known as the “A” schedule and the “B” schedule, based upon the departmental needs. For identification purposes, the “A” schedule shall be known as the schedule with a day off in the Friday in the middle of the pay period, or, “off on payday”, the “B” schedule shall have the first Friday (p.m.) and the last Friday (a.m.) off, or “working on payday”. An example is listed below: 34 126 MANAGEMENT EMPLOYEES’ ORGANIZATION MEO MOU January 1, 2025 – December 31, 2027 AM PM AM PM AM PM F F S S M T W Th F F S S M T W Th F F A Schedule 4 4 - - 9 9 9 9 - - - - 9 9 9 9 4 4 B Schedule - - - - 9 9 9 9 4 4 - - 9 9 9 9 - - A/B Schedule Changes Employees cannot change schedules without prior approval of their supervisor, Department Head, and the Director of Human Resources or designee. D. Emergencies All Employees on the 9/80 work schedule are subject to be called to work anytime to meet any and all emergencies or unusual conditions which, in the opinion of the City Manager, Department Head or designee may require such service from any of said employees. LEAVE BENEFITS When an employee is off on a scheduled workday under the 9/80 work schedule, then nine (9) hours of eligible leave per workday shall be charged against the employee’s leave balance or eight (8) hours shall be charged if the day off is a Friday. All leaves shall continue under the current accrual, eligibility, request and approval requirements. 1. General Leave – As stated in Memorandum of Understanding 2. Sick Leave – As stated in Memorandum of Understanding 3. Administrative Leave – As stated in Memorandum of Understanding 4. Bereavement Leave - As stated in Memorandum of Understanding 5. Holidays – As stated in Memorandum of Understanding 6. Jury Duty – The provisions of the Personnel Rules shall continue to apply; however, if an employee is called to serve on a jury duty during normal Friday off, Saturday, or Sunday, or on a City holiday, then the jury duty shall be considered as the same as having occurred during the employee’s day off work; therefore, the employee will receive no additional compensation. 35 127 MANAGEMENT EMPLOYEES’ ORGANIZATION MEO MOU January 1, 2025 – December 31, 2027 EXHIBIT C – 4/10 WORK SCHEDULE In the event that there is a conflict with the current rules, practices and/or procedures regarding work schedules and leave plans, then the rules listed below shall govern. 4/10 WORK SCHEDULE DEFINED The 4/10 work schedule shall be defined as working eight (8) days for eighty (80) hours in a two-week pay period by working eight (8) days (Monday through Thursday, Fridays off) at ten (10) hours per day, plus a one-hour lunch during each work shift, totaling forty (40) hours in each work week. The 4/10 work schedule shall not reduce service to the public, departmental effectiveness, productivity and/or efficiency as determined by the City Manager or designee. All employees on the 4/10 work schedule are subject to be called to work any time to meet any and all emergencies or unusual conditions which, in the opinion of the City Manager, Department Head or designee may require such service from any of said employees. LEAVE BENEFITS . When an employee is off on a scheduled workday under the 4/10 work schedule, the ten (10) hours of eligible leave per workday shall be charged against the employee’s leave balance. All leaves shall continue under the current accrual, eligibility, request, and approval requirements. 1.General Leave – As stated in Memorandum of Understanding 2.Sick Leave – As stated in Memorandum of Understanding 3.Administrative Leave – As stated in Memorandum of Understanding 4.Bereavement Leave – As stated in Memorandum of Understanding 5.Holidays – As stated in Memorandum of Understanding 6.Jury Duty – The provisions of the Personnel Rules shall continue to apply; however, if an employee is called to serve on jury duty during a normal Friday off, Saturday, or Sunday, or on a City holiday, then the jury duty shall be considered the same as having occurred during the employee's day off work; therefore, the employee will receive no added compensation. 36 128 MANAGEMENT EMPLOYEES’ ORGANIZATION MEO MOU January 1, 2025 – December 31, 2027 EXHIBIT D - RETIREE SUBSIDY MEDICAL PLAN Employees hired on or after October 1, 2014, shall not be eligible for this benefit. An employee who has retired from the City shall be entitled to participate in City- sponsored medical insurance plans, and the City shall contribute toward monthly premiums for coverage in an amount as specified in accordance with this Plan, provided: A. The employee has a minimum of ten (10) years of continuous full-time City service, or is granted an industrial disability retirement; and B. At the time of retirement, the employee is employed by the City; and C. Following official separation from the City, the employee is granted a retirement allowance by the California Public Employees’ Retirement System. The City’s obligation to pay the monthly premium as indicated shall be modified downward or cease during the lifetime of the retiree upon the occurrence of any one of the following: 1. On the first of the month in which a retiree or dependent reaches age sixty-five (65) or on the date the retiree or dependent can first apply and become eligible, automatically or voluntarily, for medical coverage under Medicare (whether or not such application is made) the City’s obligation to pay monthly premiums may be adjusted downward or eliminated. Benefit coverage at age sixty-five (65) under the City’s medical plans shall be governed by applicable plan document. 2. In the event of the death of any employee, whether retired or not, the amount of the retiree medical insurance subsidy benefit which the deceased employee was receiving at the time of their death or would be eligible to receive if they were retired at the time of death, shall be paid on behalf of the spouse or family for a period not to exceed twelve (12) months. SCHEDULE OF BENEFITS A. Minimum Eligibility for Benefits – With the exception of an industrial disability retirement, eligibility for benefits begin after an employee has completed ten (10) years of continuous full-time service with the City of Huntington Beach. Said service must be continuous unless prior service is reinstated at the time of their rehire in accordance with the City’s Personnel Rules. B. Disability Retirees – Industrial disability retirees with less than ten (10) years of service shall receive a maximum monthly payment toward the premium for health insurance of one hundred twenty-one dollars ($121). Payments shall be in accordance with the 37 129 MANAGEMENT EMPLOYEES’ ORGANIZATION MEO MOU January 1, 2025 – December 31, 2027 stipulations and conditions, which exist for all retirees. Payments shall not exceed dollar amount, which is equal to the full cost of premium for employee only. C. Maximum Monthly Subsidy Payments – Payment amounts may be reduced each month as dependent eligibility ceases due to death, divorce, or loss of dependent child status. However, the amount shall not be reduced if such reduction would cause insufficient funds needed to pay the full premium for the employee and the remaining dependents. In the event no reduction occurs and the remaining benefit premium is not sufficient to pay the premium amount for the employee and the eligible dependents, said needed excess premium amount shall be paid by the employee. All retirees, including those retired as a result of disability whose number of continuous, full-time years of City service prior to retirement exceeds ten (10), shall be entitled to maximum monthly payment premiums by the City for each year of completed City service as follows: Maximum Monthly Payment for Retirements After: Years of Service Subsidy 10 $121 11 136 12 151 13 166 14 181 15 196 16 211 17 226 18 241 19 256 20 271 21 286 22 300 23 315 24 330 25 344 RETIREE SUBSIDY MEDICAL PLAN/ MISCELLANEOUS PROVISIONS A. Eligibility: 1. The effective start-up date of the Retiree Subsidy Medical Plan for the various employee groups shall be the first of the month following retirement date. 38 130 MANAGEMENT EMPLOYEES’ ORGANIZATION MEO MOU January 1, 2025 – December 31, 2027 2. A retiree may change plans, add dependents, etc., during annual open enrollment. The Human Resources Department shall notify covered retirees of this opportunity each year. 3. Years of service computed for the Retiree Subsidy Medical Plan are actual years of completed service with the City of Huntington Beach. B. Benefits: 1. Retiree Subsidy Medical Plan includes the available group medical plans offered to active unit members at the time of retirement. 2. City Plans are the primary payer for active employees age 65 and over, with Medicare the secondary payer. Retirees age 65 and over have no City Plan options and are eligible only for Medicare. 3. Premium payments are to be received at least one month in advance of the coverage period. C. Subsidies: 1. The subsidy payments will pay for: a. Retiree Subsidy Medical Plan. b. HMO. c. Part A of Medicare for those retirees not eligible for paid Part A. 2. Subsidy payments will not pay for: a. Part B Medicare. b. Any other employee benefit plan. c. Any other commercially available benefit plan. d. Medicare supplements. D. Medicare: 1. All persons are eligible for Medicare coverage at age sixty-five (65). Those with sufficient credit quarters of Social Security will receive Part A of Medicare at no cost. Those without sufficient credit quarters are still eligible for Medicare at age sixty-five (65), but will have to pay for Part A of Medicare if the individual elects to take Medicare. In all cases, Part B of Medicare is paid for by the participant. 39 131 MANAGEMENT EMPLOYEES’ ORGANIZATION MEO MOU January 1, 2025 – December 31, 2027 2. When a retiree and their spouse are both sixty-five (65) or over, and neither is eligible for paid Part A of Medicare, the subsidy shall pay for Part A for each of them or the maximum subsidy, whichever is less. 3. When a retiree at age sixty-five (65) is eligible for paid Part A of Medicare and their spouse is not eligible for paid Part A, the spouse shall not receive the subsidy. When a retiree at age sixty-five (65) is not eligible for paid Part A of Medicare and their spouse who is also age sixty-five (65) is eligible for paid Part A of Medicare, the subsidy shall be for the retiree’s Part A only. E. Cancellation: 1. For retirees/dependents eligible for paid Part A of Medicare, the following cancellation provisions apply: a. Coverage for a retiree under the Retiree Subsidy Medical Plan will be eliminated on the first day of the month in which the retiree reaches age sixty- five (65). If such retiree was covering dependents under the Plan, dependents will be eligible for state and or federal COBRA continuation benefits effective as of the retiree’s sixty-fifth (65th) birthday. b. Dependent coverage will be eliminated upon whichever of the following occasions comes first: i. After thirty-six (36) months of COBRA continuation coverage, or ii. When the covered dependent reaches age sixty-five (65) in the event such dependent reaches age sixty-five (65) prior to the retiree reaching age sixty- five (65). c. At age sixty-five (65) retirees are eligible to make application for Medicare. Upon being considered “eligible to make application”, whether or not application has been made for Medicare, the Retiree Subsidy Medical Plan will be eliminated. 2. See provisions under “Benefits”, “Subsidies”, and “Medicare” for those retirees/dependents not eligible for paid Part A of Medicare. 3. Retiree Subsidy Medical Plan and COBRA participants shall be notified of non- payment of premium by means of a certified letter from Employee Benefits in accordance with provisions of the Memorandums of Understanding. 4. A retiree who fails to pay premiums due for coverage and is in arrears for sixty (60) days shall be terminated from the Plan and shall not have reinstatement rights. 40 132 MANAGEMENT EMPLOYEES’ ORGANIZATION MEO MOU January 1, 2025 – December 31, 2027 EXHIBIT E – VOLUNTARY CATASTROPHIC LEAVE DONATION PROGRAM Voluntary Catastrophic Leave Donation Program Leave Request Form According to the provisions of the Voluntary Catastrophic Leave Donation Program, I hereby request donated vacation, general leave or compensatory time. MY SIGNATURE CERTIFIES THAT:  A leave of absence in relation to a catastrophic illness or injury has been approved by my department; and  I am not receiving disability benefits or Workers’ Compensation payments. Name: (Please Print or Type: Last, First, MI) Work Phone: Department: Job Title: Employee ID#: Requester Signature: Date: Department Director Signature: Date: Human Resources Department Use Only End donation date will bridge to: Long Term Disability Medical Retirement beginning Length of FMLA leave ending Return to work End donation date: Human Resources Director Signature: Date signed: 41 133 I I - □ □ □ □ MANAGEMENT EMPLOYEES’ ORGANIZATION MEO MOU January 1, 2025 – December 31, 2027 Voluntary Catastrophic Leave Donation Program Leave Donation Form Donor, please complete Donor Name: (Please Print or Type: Last, First, MI) Work Phone: Donor Job Title: Type of Accrued Leave: ☐ Vacation ☐ Compensatory Time ☐ General Leave ☐ Administrative Leave Number of Hours I wish to donate: ________ Hours of Vacation ________ Hours of Compensatory Time ________ Hours of General Leave ________ Hours of Administrative Leave I understand that this voluntary donation of leave credits, once processed, is irrevocable; but if not needed, the donation will be returned to me. I also understand that this donation will remain confidential. I wish to donate my accrued vacation, Compensatory Time, Administrative or General Leave hours to the Catastrophic Leave Donation Program for: Eligible recipient employee’s name (Last, First, MI): Donor Signature: Date: Please submit to Payroll in the Finance Department. 42 134 MANAGEMENT EMPLOYEES’ ORGANIZATION MEO MOU January 1, 2025 – December 31, 2027 EXHIBIT F – PERSONNEL RULES 19 AND 20 RULE 19 GRIEVANCE PROCEDURE NON-DISCIPLINARY MATTERS 19-1. PURPOSE. The purpose of this rule is to provide a means by which grievances of employees or employee organizations may be considered, discussed and resolved at the level closest to their point of origin. The grievance procedure provided for in this rule does not apply to the review of employee disciplinary matters which subject is treated in Rule 20 hereof. 19-2. DEFINITION. For the purpose of this rule, a grievance is a dispute concerning the interpretation or application of any provision of the City’s Employer-Employee Relations Resolution, or any provision of this resolution or any departmental rule governing personnel practices or working conditions with the exception of matters excluded by Section 19-3. 19-3. MATTERS EXCLUDED FROM GRIEVANCE PROCEDURE. The following subjects are excluded from the grievance procedure provided for herein: (a) The review of employee disciplinary matters, which is treated in Rule 20 hereof. (b) All matters subject to impasse procedure, provided in the Employer-Employee Relations Resolution. 19-4. SUBMISSION OF GRIEVANCES. Any individual employee or recognized employee organization shall have the right to present a grievance. If two (2) or more employees have essentially the same grievance and report to the same supervisor, they may, and if requested to do so by the City, must jointly or collectively present and pursue their grievance. If a grievance is alleged by three (3) or more employees, the group shall, at the request of the City, appoint one of such employees to speak for the group. 19-5. GRIEVANCE PROCEDURE. The grievance procedure shall consist of the following steps, each of which must be completed prior to any request for further consideration of the matter unless otherwise provided herein: Step 1: Informal Discussion (optional). If an employee feels that he has a grievance, as defined in Section 19-2, he may request a meeting with his immediate supervisor within ten (10) days after the employee becomes aware or reasonably should have become aware of the subject matter of the grievance. The immediate supervisor, within five (5) days of such request, shall meet with the employee when so requested and discuss the grievances in an effort to clarify the issue and work toward a cooperative settlement or 43 135 MANAGEMENT EMPLOYEES’ ORGANIZATION MEO MOU January 1, 2025 – December 31, 2027 resolution of the dispute. The immediate supervisor shall present, verbally or in writing, his decision to the employee within five (5) days from the time of the informal discussion. Step 2. Formal Procedure. Immediate Supervisor. If the grievance is not settled through informal discussion, or if the employee elects not to invoke his right to informal discussion, the employee may formally submit a grievance to his immediate supervisor within five (5) days following the decision pursuant to informal discussion, or in the event the employee does not elect to invoke his right to informal discussion, within ten (10) days after the occurrence which gives rise to the grievance or after the employee becomes aware or reasonably should have been aware of the subject matter of the grievance. Such submission shall be in writing, stating the nature of the grievance and a suggested solution or requested remedy. Within five (5) days after receipt of the written grievance, the immediate supervisor shall meet with the employee. Within five (5) days thereafter written decision shall be given the employee by the immediate supervisor. Step 3. Department Head. In cases where the department head is not the immediate supervisor, if the grievance is not settled under Step 2, the grievance may be presented to the department head. The grievance shall be submitted within five (5) days after the receipt of the written decision from Step 2. Within five (5) days after receipt of the written grievance, the department head, or his representative, shall meet with the employee and his immediate supervisor, if any. Within five (5) days thereafter written decision shall be given to the employee. Step 4. City Administrator. If the grievance is not settled under Step 3, the grievance may be presented to the City Administrator in accordance with the following procedure: Within fifteen (15) days after the time the decision is rendered under Step 3 above, a written statement of the grievance shall be filed with the Human Resources Manager who shall act as hearing officer and shall set the matter for hearing within fifteen (15) days thereafter and shall cause notice to be served upon all interested parties. The Human Resources Manager, or his representative, shall hear the matter de novo and shall make recommended findings, conclusions and decision in the form of a written report and recommendation to the City Administrator within five (5) days following such hearing. The City Administrator may, in his discretion, receive additional evidence or argument by setting the matter for hearing within ten (10) days following his receipt of such report and causing notice of such hearing to be served upon all interested parties. Within five (5) days after receipt of report, or the hearing provided for above, if such hearing is set by the City Administrator, the City Administrator shall make written decision and cause such to be served upon the employee or employee organization and the Human Resources Manager. Step 5. Personnel Board. If the grievance is not settled under Step 4, it may be appealed to the Personnel Board for de novo hearing and final determination in accordance with the following procedure: (a) Within five (5) days after the time decision is rendered under Step 4 above, a written statement of grievance shall be filed with the Personnel Director. Such statement of grievance shall set forth in detail the nature of the grievance, the facts surrounding the subject matter of the grievance, the contentions of the employee and the proposed solution or determination. 44 136 MANAGEMENT EMPLOYEES’ ORGANIZATION MEO MOU January 1, 2025 – December 31, 2027 (b) Hearing. As soon as practicable thereafter, the Human Resources Manager shall set the matter for hearing before a hearing officer either selected by mutual consent of the parties or from a list provided by the Personnel Commission. Ratification of the hearing officer selected by mutual consent of the parties, if from a list approved by the Personnel Commission, shall not require separate approval or ratification by the Personnel Commission. The hearing officer shall hear the case and make recommended findings, conclusions and decision in the form of a written report and recommendation to the Personnel Commission. In lieu of the hearing officer process, the personnel Commission may agree to hear a case directly upon submission of the case by mutual consent of the parties. 19-6. SUPPLEMENTAL HEARING BY PERSONNEL BOARD. (a) The Board may, in its sole discretion, after it has received the written report and recommendation of the hearing officer, set the matter for private hearing for the purpose of receiving additional evidence or argument. In the event the Board sets a private hearing for such purpose, the Personnel Director shall give written notice of such to all parties concerned in such matter. (b) The Board, following a consideration of the hearing officer’s written report and recommendation and deliberation thereon and any supplemental hearing before the Board, shall make findings, conclusions and decision which shall be final and binding on all parties and from which there shall be no further appeal. 19-7. GRIEVANCE. DEPARTMENT HEAD. Any department head who has a grievance may present it to the City Administrator for determination. The City Administrator shall render a written decision to said department head within five (5) days after such submission, which decision may be appealed by the department head to the Personnel Board in accordance with Step 5 of Section 19-5. RULE 20 REVIEW PROCEDURE IN DISCIPLINARY MATTERS 20-1. PURPOSE. The purpose of this rule is to provide a procedure for recommending and imposing discipline against City employees, and a means by which an employee may administratively appeal any such disciplinary action. 20-2 DEFINITION. For the purpose of this rule, a grievance is a dispute concerning the application, interpretation, or enforcement of the rules contained in this resolution or departmental rules governing the conduct of employees in the competitive service in cases where discipline has been imposed upon such employees. 45 137 MANAGEMENT EMPLOYEES’ ORGANIZATION MEO MOU January 1, 2025 – December 31, 2027 1) Notice of Proposed Adverse Action For Disciplinary demotions, suspensions or dismissals, an employee shall be served a written Notice of Proposed Adverse Action by the employee’s department head, or his/her designee, or by certified mail, prior to the proposed disciplinary action taking effect. The notice shall state the reasons for and charges upon which the proposed action is based, and the effective date of the action the right to respond and the employer’s right to representation. A copy of all materials upon which the proposed action is based shall be attached to the notice. 2) Employee’s Right to Respond The employee shall be given a minimum of ten (10) calendar days to respond orally and/or in writing to the charges upon which the proposed action is based. The employee’s response shall be made to and/or before his/her department head. 3) Time Off The employee shall be given reasonable time off with pay to attend disciplinary meetings. 4) Final Notice of Decision After an employee has responded to or waived his/her right to respond to the proposed adverse action, the employee shall be served with a final Notice of Decision from his/her department head. The final written Notice of Decision shall state whether or not the proposed action shall be taken or modified, and the reasons therefore and effective date of the action. 20-3. SUBMISSION OF GRIEVANCES. Any individual employee shall have the right to present a grievance. If two (2) or more employees have essentially the same grievance and report to the same supervisor, they may, and if requested to do so by the city, must collectively present and pursue their grievance, if a grievance is alleged by three (3) or more employees, the group shall, at the request of the city, appoint one (1) such employee to speak for the group. Appeal to Personnel Commission Disciplinary action involving the termination, suspension, demotion or other reduction in pay may be appealed to the Personnel Commission for de novo hearing and final determination in accordance with the following procedure: 1) Request for Appeal Within five (5) days after the employee’s receipt of a final Notice of Discipline, a written request for an appeal to the Personnel Commission shall be submitted to the Human Resources Manager. 2) Hearing. As soon as practicable thereafter, the Human Resources Manager shall set the matter for hearing before a hearing officer. The hearing officer shall hear the case without the Board and shall make recommended findings, conclusions and decision in the form of a written report and recommendation to the Board. 46 138 MANAGEMENT EMPLOYEES’ ORGANIZATION MEO MOU January 1, 2025 – December 31, 2027 3) Final Decision The Board shall consider the written report and recommendations of the hearing officer and after due deliberation in executive session, shall render a decision in the matter which shall be final and binding on all parties, and from which there shall be no further appeal. 20-4. GRIEVANCE PROCEDURE. The grievance procedure shall consist of the following steps, each of which must be completed prior to any request for further consideration of the matter unless otherwise provided herein: Step 1. Informal Discussion (optional). If an employee feels that he has a grievance, as defined in Section 20-2 hereof, he may request a meeting with his immediate supervisor within ten (10) days after the employee becomes aware or reasonably should have become aware of the subject matter of the grievance. The immediate supervisor, within five (5) days of such request, shall meet with the employee when so requested and discuss the grievance in an effort to clarify the issue and work toward a cooperative settlement or resolution of the dispute. The immediate supervisor shall present, verbally or in writing, his decision to the employee within five (5) days from the time of the informal discussion. Step 2. Formal Procedure. Immediate Supervisor. If the problem is not settled through informal discussion, or if the employee elects not to invoke his right to informal discussion, the employee may formally submit a grievance to his immediate supervisor within five (5) days following the decision pursuant to informal discussion, or in the event the employee does not elect to invoke his right to informal discussion, within ten (10) days after the occurrence which gives rise to the grievance, or after the employee becomes aware or reasonably should have been aware of the subject matter of the grievance. Such submission shall be in writing, stating the nature of the grievance and a suggested solution or requested remedy. Within five (5) days after receipt of the written grievance, the immediate supervisor shall meet with the employee. Within five (5) days thereafter written decision shall be given the employee by the immediate supervisor. Step 3. Department Head. In cases where the department head is not the immediate supervisor, if the grievance is not settled under Step 2, the grievance may be presented to the department head. The grievance shall be submitted within five (5) days after receipt of the written decision from Step 2. Within five (5) days after receipt of the written grievance, the department head, or his representative, shall meet with the employee and his immediate supervisor, if any. Within five (5) days thereafter written decision shall be given to the employee. Supplemental Hearing by Personnel Board 1) The Board may, in its sole discretion, after it has received the written report and recommendation of the hearing officer, set the matter for private hearing for the purpose of receiving additional evidence or argument. In the event the Board sets a private hearing for such purposes, the Human Resources Manager shall give written notice to all parties concerned in such matter. 47 139 MANAGEMENT EMPLOYEES’ ORGANIZATION MEO MOU January 1, 2025 – December 31, 2027 2) The Board, following a consideration of the hearing officer’s written report and recommendation and deliberation thereon and any supplemental hearing before the Board, shall make findings, conclusions and decisions which shall be final and binding on all parties and from which there shall be no further appeal. 20-5. PERSONNEL BOARD. If the grievance is not settled under Step 3, it may be appealed to the Personnel Board for de novo hearing and final determination in accordance with the following procedure: (a) Within five (5) days after the time decision is rendered under Step 3 above, a written statement of grievance shall be filed with the Personnel Director. Such statement of grievance shall set forth in detail the nature of the grievance, the contentions of the employee and the proposed solution or determination. (b) Hearing. As soon as practicable thereafter, the Personnel Director shall set the matter for hearing before a hearing officer. The hearing officer shall hear the case without the Board and shall make recommended findings, conclusions and decision in the form of a written report and recommendation to the Board. (c) The Board shall consider the written report and recommendations of the hearing officer and after due deliberation in executive session, shall render a decision in the matter which shall be final and binding on all parties, and from which there shall be no further appeal. Employee Status on Pending Appeal Notwithstanding the provisions of Rule 7, Section 7-4 (Suspension with Pay), the disciplinary action shall be effective pending an appeal to the Personnel Commission. 20-6. SUPPLEMENTAL HEARING BY PERSONNEL BOARD. (a) The Board may, in its sole discretion, after if has received the written report and recommendation of the hearing officer, set the matter for private hearing for the purpose of receiving additional evidence of argument. In the event the Board sets a private hearing for such purposes, the Personnel Director shall give written notice of such to all parties concerned in such matter. (b) The Board, following a consideration of the hearing officer’s written report and recommendation and deliberation thereon and any supplemental hearing before the Board, shall make findings, conclusions and decision which shall be final and binding on all parties and from which there shall be no further appeal. 20-7. APPEALS, SUSPENSION, DEMOTION OR DISCHARGE. All appeals concerning those matters specified in subsection (d), Section 808 of the City Charter, namely suspension for more than thirty (30) days, demotion, or discharge, shall be to the Personnel Board in accordance with the procedures set forth in Sections 20-5 and 20-6 above. 48 140 MANAGEMENT EMPLOYEES’ ORGANIZATION MEO MOU January 1, 2025 – December 31, 2027 20-8. GRIEVANCE. DEPARTMENT HEAD. Any department head who has a grievance may present it to the City Administrator for determination. The City Administrator shall render a written decision to said department head within five (5) days after such submission, which decision may be appealed by the department head to the Personnel Board in accordance with Sections 20-5 and 20-6 of this resolution. 20-9. EMPLOYEE STATUS PENDING FINAL DETERMINATION. Notwithstanding the provisions of Rule 7, Section 7-4 (Suspension without Pay), the action of a department head, or the City Administrator if a department head is involved, shall be effective pending review by the appellate authority, and no employee shall be entitled to compensation during said period unless the action of the department head or City Administrator is modified by such appellate authority to provide for compensation, or is revoked. The appellate authority may order reinstatement of the employee and may grant full, partial, or no compensation for the period of suspension, demotion or dismissal. 49 141 MANAGEMENT EMPLOYEES’ ORGANIZATION MEO MOU January 1, 2025 – December 31, 2027 EXHIBIT G - PHYSICAL EXAMINATION DESCRIPTION I. Complete Health History II. Complete Physical Examination by Physician III. Computer Printout: A. Physiological Tests: 1. Temperature 2. Height 3. Weight 4. Vision 5. Audiometry (Hearing Screening) 6. Blood Pressure 7. Pulse 8. Chest X-Ray 9. EKG 10. History 11. Tonometry (Glaucoma) for patients 35 and over. 12. Spirometry (Breathing) B. Laboratory Tests: 1. Blood Chemistry Screening Tests: SGPT Triglycerides SGOT Glucose Fasting LDH BUN Alk. Phosphatase Creatinine Total Bilirubin Uric Acid Total Protein Calcium Albumin-Serum Inorganic Phosphate Globulin Sodium Cholesterol Potassium 2. Complete Blood Count 3. Urinalysis 4. Stool Test for Blood 5. RPR 6. Pap Smear on Females 7. HDL IV. Examination Findings: A. Consultation with Physician B. Written Report of Findings 50 142 City of Huntington Beach MEO ‐ Tentative Agreement Proposed Term: 3 years Year 1 Year 2 Year 3 Year 4 FY 2024/25 FY 2025/26 FY 2026/27 FY 2027/28 * MOU Item #Description Estimated YOY Impact Estimated YOY Impact Estimated YOY Impact Estimated YOY Impact Total Cost of Proposal * Ongoing Cost * Notes: 1 Term: 3 years (Jan 1, 2025 ‐ Dec 31, 2027) Salary Increases 287,234 583,171 600,842 326,439 1,797,685 1,835,121 Jan 1, 2025 ‐ 3%, Jan 1, 2026 ‐ 3%, Jan 1, 2027 ‐ 3%. Total increase = (136,378) (140,511) (8,390) (4,258) (289,536) (289,536) Remove Performance Bonus 232,912 239,970 14,329 7,271 494,483 494,483 Add new top step 108,552 108,552 One time non‐reaccuring payment per member Uniforms & Equipment 2,190 ‐ ‐ ‐ 2,190 2,190 Expand City purchased uniforms to all MEO PD Health Insurance 41,099 81,879 76,890 38,694 238,562 285,320 Bereavement 4,494 4,631 276 140 9,542 9,542 Auto Allowance 18,464 18,464 ‐ ‐ 36,928 36,928 One‐Time Signing Bonus 108,552 108,552 Recurring Costs 450,015 787,604 683,947 368,287 2,289,853 2,374,047 Total Cost of Proposal 558,567 787,604 683,947 368,287 2,398,404 2,374,047 * Includes impact of proposed contract increases on the City's UAL. Additional liabilities are incurred during FY's 27/28 ‐ 30/31 due to a lag in PERS reporting. 2 3 6 Increase by $40 per pay period ($1,040/year) 4 Increase medical contibution Jan 1 of each year, 2025 ‐ $75, 2026 ‐$65, 2027 ‐ $55 5 up to two additional days paid Berevement Leave 143 l~-m H~'Tlsct()',I ltA(H Consideration of Proposed Memorandum of Understanding with Management Employees’ Organization (MEO) City Council Meeting June 3, 2025 144 Overview • Pursuant to the MMBA, the City has been meeting and conferring in good faith with MEO since August 2024 • A Tentative Agreement was reached in April 2025 • Resolution 2025-44 with the proposed Memorandum of Understanding (MOU) is being presented to the City Council for consideration 145 Proposed Memorandum of Understanding • 3-year term; January 1, 2025 – December 31, 2027 • 3% base salary adjustments January 1 of each year • Elimination of the Performance Bonus in exchange for an additional top step to the salary schedule for each classification • One-time payment of $1,000 146 Proposed Memorandum of Understanding (continued) • Uniform provided for all police personnel • Increases to City contribution to employees’ health insurance premiums and vehicle allowance for qualifying employees • Two additional days of Bereavement Leave • Incorporation of Personnel Rules 19 and 20 into the MOU 147 Fiscal Impact Projected Cost One-Time Cost:$108,552 Recurring Cost:$2,289,853 Projected Total:$2,398,405 148 Recommended Action • Adopt Resolution No. 2025-44, approving the successor MOU with MEO, and • Authorize the City Manager or designee to take all administrative and budgetary actions necessary for implementation of Resolution No. 2025-44 149 Alternative Action • Do not adopt Resolution No. 2025-44 and direct staff to continue the meet and confer process with MEO 150 Questions? 151 City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:25-435 MEETING DATE:6/3/2025 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Travis Hopkins, City Manager VIA:Marissa Sur, Director of Human Resources PREPARED BY:Marissa Sur, Director of Human Resources Subject: Adopt Resolution No. 2025-43 Approving and Implementing the Memorandum of Understanding Between the Huntington Beach Municipal Teamsters (HBMT) and the City of Huntington Beach for January 1, 2025, through December 31, 2027 Statement of Issue: The Tentative Agreement regarding a successor Memorandum of Understanding (MOU) between the Huntington Beach Municipal Teamsters (HBMT) and the City of Huntington Beach was submitted for City Council review and consideration at the May 20, 2025, regular meeting. The proposed MOU is now presented for City Council action as the final step in the meet and confer process. Financial Impact: Pursuant to the terms of the proposed MOU, the total projected cost of the labor agreement is estimated to be approximately $863,071 plus a one-time payment of $358,000 for Fiscal Year (FY) 2024/25; $1,668,152 in FY 2025/26; $1,508,299 in FY 2026/27; $775,916 in FY 2027/28. Recommended Action: A) Adopt Resolution No. 2025-43, “A Resolution of the City Council of the City of Huntington Beach Approving and Implementing the Memorandum of Understanding Between the Huntington Beach Municipal Teamsters (HBMT) and the City for January 1, 2025, through December 31, 2027”; and, B) Authorize the City Manager or designee to take all administrative and budgetary actions necessary for implementation of Resolution No. 2025-43. Alternative Action(s): Do not adopt Resolution No. 2025-43 approving the successor MOU with HBMT and direct staff to continue to meet and confer with HBMT. Analysis: The HBMT is a recognized employee union representing approximately 398 full-time, non-exempt City of Huntington Beach Printed on 5/29/2025Page 1 of 2 powered by Legistar™ 152 File #:25-435 MEETING DATE:6/3/2025 employees across all departments. The City and HBMT representatives began meeting in August 2024 to negotiate the terms of a successor MOU, and a Tentative Agreement was reached in April 2025. Salient provisions of the Tentative Agreement between the City and HBMT include: ·Term of three years, expiring December 31, 2027 ·Salary adjustment of three percent (3%) effective January 1 each year of the MOU ·Elimination of the Performance Bonus in exchange for an additional top step to the salary schedule for each classification ·One-time payment of $1,000 ·Annual increase to medical allowance as follows: o Effective October 1, 2025: increase by $75 per employee o Effective October 1, 2026: increase by $65 per employee o Effective October 1, 2027: increase by $55 per employee ·Two additional days of paid Bereavement Leave ·Safety Shoe allowance increased by $50 per pair The total cost of the HBMT MOU is approximately $4,815,438, including $358,000 in one-time money. If the Council approves adoption of the MOU, City staff will work to implement the terms as soon as practicable. Environmental Status: This action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. Strategic Plan Goal: Non Applicable - Administrative Item Attachment(s): 1. Summary of MOU Modifications 2. Resolution No. 2025-43 3. Proposed MOU between the HBMT and the City of Huntington Beach 4. Fiscal Impact Report 5. PowerPoint Presentation City of Huntington Beach Printed on 5/29/2025Page 2 of 2 powered by Legistar™ 153 Tentative Agreement Between the City of Huntington Beach and the Huntington Beach Municipal Teamsters (HBMT) Article # Subject Proposal I Term January 1, 2025 – December 31, 2027 VI(A) Salary Schedules – Classiflcation and Salary Rates Effective the pay period including January 1, 2025, employees will receive a base salary increase of three percent (3%). Effective the pay period including January 1, 2026, employees will receive a base salary increase of three percent (3%). Effective the pay period including January 1, 2027, employees will receive a base salary increase of three percent (3%). VI(B) Salary Schedules – Performance Bonus Effective the flrst full pay period following City Council adoption of this MOU, the existing Performance Bonus shall be replaced with the addition of a new salary step at the top of the salary range. This added step, Step H, will be a 5% increase from current Step G. VII (D) Special Pay – One-Time Payment All HBMT employees currently employed on the date of City Council adoption of the MOU shall receive a one- time payment of $1,000, which they can receive directly on their paycheck or deposit into their deferred compensation account. VIII(A)(1) Uniforms – Safety Shoes – Cost Increase maximum reimbursement for a pair of safety shoes not to exceed to $275.00 per pair every six months. X(B)(2) Health and Other Insurance Beneflts – Maximum Employer Contribution City contribution toward employees’ health insurance at each plan level (i.e., employee only, employee + 1, family) shall be increased as follows: - January 1, 2025, increase by $75/month - January 1, 2026, increase by $65/month - January 1, 2027, increase by $55/month X(F) Health and Other Insurance Beneflts – Medical Cash- Out Updated medical cash-out amounts to match the new maximum allowable city contribution to the lowest single plan tier monthly premium. XII(A)(2)(h) Leave Beneflts – CalPERS Reporting of Holiday Pay Updated Classiflcations to refiect changes implemented following the Citywide Class and Comp study. XII(A)(4) Leave Beneflts - Bereavement Leave Increase leave entitlement from three to flve work shifts in each instance of death in the employee’s immediate family. 154 155 RESOLUTION NO. 2025-43 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNT INGTON BEACH APPROVING AND IMPLEMENTING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE HUNTINGTON BEACH MUNICIPAL TEAMSTERS (HBMT) AND THE CITY FOR JANUARY 1, 2025, THROUGH DECEMBER 31, 2027 The City Council of the City of Huntington Beach does resolve as follows: The Memorandum of Understanding between the <:;:ity of Hi.mtington Beach and the Huntington Beach Municipal Teamsters (HBMT), a copy of which is attache<;\ hereto as Exhibit "A" and by reference made a part hereof, is hereby approved and ordered implemented in accordance with the terms and conditions thereof; and the City Manager is authorized to execute this Agreement. Such Memorandum of Understanding shall be effective for the term of January 1, 2025, through December 31, 2027. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the __ day of _____ , 2025. Mayor REVIEWED AND APPROVED: APPROVED AS TO FORM: Travis Hopkins, City Manager Mike~¥ INITIATED AND APPROVED: Marissa Sur, Director of Human Reso1,1rces 25-1651 5/379402 Memorandum of Understanding Between Huntington Beach Municipal Teamsters and City of Huntington Beach January 1, 2025 – December 31, 2027 156 HUNTINGTON BEACH MUNICIPAL TEAMSTERS MEMORANDUM OF UNDERSTANDING TABLE OF CONTENTS HBMT MOU January 1, 2025 – December 31, 2027 i PREAMBLE ................................................................................................................... 1 ARTICLE I – TERM OF MOU ........................................................................................ 1 ARTICLE II – REPRESENTATIONAL UNIT/CLASS ...................................................... 1 ARTICLE III – MANAGEMENT RIGHTS ....................................................................... 2 ARTICLE IV – EXISTING CONDITIONS ........................................................................ 2 ARTICLE V – SEVERABILITY ...................................................................................... 2 ARTICLE VI – SALARY SCHEDULE ............................................................................ 3 A. CLASSIFICATION AND SALARY RATES ........................................................... 3 B. PERFORMANCE BONUS ................................................................................... 3 ARTICLE VII – SPECIAL PAY ........................................................................................ 4 A. EDUCATION ........................................................................................................ 4 1. Tuition Reimbursement ............................................................................................................. 4 B. ASSIGNMENT PAY ............................................................................................. 4 1. Leadworker Differential ............................................................................................................. 4 2. Shift Differential ........................................................................................................................ 4 a. Afternoon Shift ................................................................................................................... 4 b. Night Shift ........................................................................................................................... 5 c. Shifts Defined ..................................................................................................................... 5 C. SPECIAL CERTIFICATION/SKILL PAY ............................................................... 5 1. Bilingual Skill ............................................................................................................................. 5 2. Hazardous Materials Duty Assignment Pay ............................................................................. 5 D. ONE-TIME PAYMENT ......................................................................................... 6 ARTICLE VIII – UNIFORMS, CLOTHING, TOOLS AND EQUIPMENT ......................... 6 A. UNIFORM AND SAFETY SHOES ....................................................................... 6 1. Safety Shoes – Cost ................................................................................................................. 6 2. Safety Glasses ......................................................................................................................... 6 B. TOOL ALLOWANCE ............................................................................................ 6 C. VEHICLE USE ..................................................................................................... 7 ARTICLE IX – HOURS OR WORK/OVERTIME ............................................................ 7 A. WORK SCHEDULE ............................................................................................. 7 1. Pay Definitions .......................................................................................................................... 7 2. Defined Workweek under Fair Labor Standards Act (FLSA) .................................................... 8 3. Flex Schedule and Alternative Work Schedule – Civic Center Employees .............................. 8 a. 5/40 Work Schedule ........................................................................................................... 8 b. 9/80 Work Schedule ........................................................................................................... 9 c. 4/10 Work Schedule ........................................................................................................... 9 d. Existing Work Schedules ................................................................................................... 9 B. OVERTIME/COMPENSATORY TIME ................................................................. 9 1. FLSA Workweek and Employee Pay Period ............................................................................ 9 2. Overtime ................................................................................................................................. 10 3. Work Shift that Exceeds Thirteen (13) Hours ......................................................................... 10 157 HUNTINGTON BEACH MUNICIPAL TEAMSTERS MEMORANDUM OF UNDERSTANDING TABLE OF CONTENTS HBMT MOU January 1, 2025 – December 31, 2027 ii C. EMPLOYEE FATIGUE ....................................................................................... 10 D. CALLBACK .........................................................................................................11 E. MANDATORY STANDBY ....................................................................................11 F. ACTING ASSIGNMENT ......................................................................................11 G. COURT STANDBY TIME AND COURT APPEARANCE TIME .......................... 12 ARTICLE X – HEALTH AND OTHER INSURANCE BENEFITS ................................. 12 A. HEALTH AND OTHER INSURANCE PREMIUMS ............................................ 12 B. ELIGIBILITY CRITERIA AND COST .................................................................. 12 1. City and Employee Paid Medical Insurance – Employees and Dependents ......................... 12 2. Maximum Employer Contributions ......................................................................................... 13 3. Part-Time Employees Contributions ....................................................................................... 14 4. Future Premiums and City Contributions ............................................................................... 14 C. COBRA .............................................................................................................. 15 D. LIFE AND ACCIDENTAL DEATH AND DISMEMBERMENT INSURANCE ........ 15 E. LONG TERM DISABILITY INSURANCE (LTD) .................................................. 15 F. MEDICAL CASH-OUT ........................................................................................ 15 G. SECTION 125 PLAN ......................................................................................... 16 H. MISCELLANEOUS ............................................................................................ 16 1. Health Plan Over-Payments .................................................................................................... 16 I. RETIREE MEDICAL COVERAGE FOR RETIREES NOT ELIGIBLE FOR THE CITY RETIREE MEDICAL SUBSIDY PLAN ...................................................... 17 J. POST-65 SUPPLEMENTAL MEDICARE COVERAGE ..................................... 17 ARTICLE XI – RETIREMENT ...................................................................................... 18 A. BENEFITS ......................................................................................................... 18 1. Self-Funded Supplemental Retirement Benefit ...................................................................... 18 2. Deferred Compensation ......................................................................................................... 18 3. Medical Insurance for Retirees ............................................................................................... 19 B. CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM (CALPERS) ....................... 19 1. Classic Members Miscellaneous Unit Members ..................................................................... 19 2. New Member Miscellaneous Unit Members ........................................................................... 20 C. PRE-RETIREMENT OPTIONAL SETTLEMENT 2 DEATH BENEFIT ............... 20 D. FOURTH LEVEL OF 1959 SURVIVOR BENEFITS ........................................... 21 ARTICLE XII – LEAVE BENEFITS .............................................................................. 21 A. LEAVE WITH PAY ............................................................................................. 21 1. General Leave ........................................................................................................................ 21 a. Accrual .............................................................................................................................. 21 b. Eligibility and Approval ...................................................................................................... 21 c. Conversion to Cash .......................................................................................................... 22 d. One (1) Week Minimum Vacation Requirement ............................................................... 22 158 HUNTINGTON BEACH MUNICIPAL TEAMSTERS MEMORANDUM OF UNDERSTANDING TABLE OF CONTENTS HBMT MOU January 1, 2025 – December 31, 2027 iii 2. City Paid Holidays .................................................................................................................. 22 a. City Observed Holiday ..................................................................................................... 23 b. Holiday Paid Time Off for Part-Time Employees ............................................................. 23 c. Holiday Pay for Work on a City Observed Holiday .......................................................... 23 d. Holiday Pay for Work on an Actual Holiday (Not the City Observed Date) ...................... 23 e. Alternative Work Schedules ............................................................................................. 23 f. CalPERS Reporting of Holiday Pay ................................................................................. 24 3. Sick Leave .............................................................................................................................. 24 a. Accrual ............................................................................................................................ 24 b. Credit .............................................................................................................................. 24 c. Usage ............................................................................................................................. 24 d. Payoff at Separation ....................................................................................................... 25 e. Extended Absences ........................................................................................................ 25 4. Bereavement Leave ............................................................................................................... 25 5. Association Business .............................................................................................................. 25 6. Jury Duty ................................................................................................................................. 25 7. Leave Benefits Entitlement ..................................................................................................... 25 ARTICLE XIII – CITY RULES ...................................................................................... 26 ARTICLE XIV – MISCELLANEOUS ............................................................................ 26 A. GRIEVANCE ARBITRATION ............................................................................. 26 B. PROMOTIONAL PROCEDURES ...................................................................... 26 1. Tie Scores ............................................................................................................................... 26 2. Salary Upon Promotion .......................................................................................................... 26 C. LABOR-MANAGEMENT RELATIONS COMMITTEE ........................................ 27 D. COPIES OF MOU .............................................................................................. 27 E. POSITION CLASSIFICATION ISSUES ............................................................. 27 1. Class Specifications ............................................................................................................... 27 2. Reclassification Impact ........................................................................................................... 28 F. CLASS A AND B DRIVER LICENSE FEES ...................................................... 28 G. DEFERRED COMPENSATION LOAN PROGRAM ........................................... 28 H. PERFORMANCE EVALUATIONS/ WRITTEN REPRIMAND APPEALS ........... 28 I. HBMT LETTER OF INTRODUCTION ............................................................... 28 J. DEPARTMENT OF TRANSPORTAION (DOT) RANDOM ALCOHOL AND CONTROLLED SUBSTANCE TESTING ........................................................... 28 K. UPDATE EMPLOYEE-EMPLOYER RELATIONS RESOLUTION (EERR) ........ 28 L. REQUIRED FINGERPRINTING OF EMPLOYEES ........................................... 29 M. BEACH PARKING ............................................................................................. 29 N. REASONABLE SUSPICION ALCOHOL AND CONTROLLED SUBSTANCE TESTING ........................................................................................................... 29 O. PERFORMANCE EVALUATIONS……………………………………………………29 P. HAZARDOUS MATERIALS ASSIGNMENT PAY AND STANDBY PAY…………..29 159 HUNTINGTON BEACH MUNICIPAL TEAMSTERS MEMORANDUM OF UNDERSTANDING TABLE OF CONTENTS HBMT MOU January 1, 2025 – December 31, 2027 iv Q. LAYOFF, BUMPING RIGHTS, RE-EMPLOYMENT………………………………..29 ARTICLE XV – CITY COUNCIL APPROVAL .............................................................. 30 LIST OF MOU EXHIBITS ............................................................................................. 31 EXHIBIT A – PAY SCHEDULE .................................................................................... 32 EXHIBIT B – UNIFORM POLICY ................................................................................. 34 EXHIBIT C – VEHICLE USE POLICY .......................................................................... 42 EXHIBIT D – 9/80 WORK SCHEDULE ........................................................................ 46 EXHIBIT E – 4/10 WORK SCHEDULE ........................................................................ 49 EXHIBIT F – PROVISIONS OF THE RETIREE MEDICAL SUBSIDY PLAN .............. 51 EXHIBIT G – AGENCY SHOP AGREEMENT ............................................................. 55 EXHIBIT H – CATASTROPHIC LEAVE DONATION PROGRAM ................................ 58 EXHIBIT I – HEALTH AND OTHER INSURANCE BENEFITS/TEAMSTERS MISCELLANEOUS SECURTY TRUSTFUND ............................................................. 62 160 HBMT MOU January 1, 2022 – December 31, 2024 1 MEMORANDUM OF UNDERSTANDING Between THE CITY OF HUNTINGTON BEACH (Hereinafter called CITY) And THE HUNTINGTON BEACH MUNICIPAL TEAMSTERS (Hereinafter called ASSOCIATION or HBMT) PREAMBLE WHEREAS, pursuant to California law, the City, acting by and through its designated representatives, duly appointed by the governing body of said city, and the representatives of the Association, a duly recognized employee Association, have met and conferred in good faith and have fully communicated and exchanged information concerning wages, hours, and other terms and conditions of employment for the period January 1, 2025, through December 31, 2027; and WHEREAS, the representatives of the City and Association desire to reduce their agreements in writing, NOW THEREFORE, this Memorandum of Understanding (MOU) is made to become effective January 1, 2025, and is agreed as follows: ARTICLE I – TERM OF MOU A. This Memorandum of Understanding shall be in effect for a term commencing on January 1, 2025, the effective date, through December 31, 2027. B. This Agreement constitutes the entire Agreement of the parties with respect to improvements or changes in the salaries and monetary benefits for employees represented by the Association for the duration of this Agreement. ARTICLE II – REPRESENTATIONAL UNIT/CLASS It is recognized that the Association is the employee organization which as the right to meet and confer in good faith with the City on behalf of permanent employees of the City within those class titles set out in Exhibit A attached hereto and incorporated herein. The term “permanent employee” herein shall be referred to as “employee” and is used only to determine entitlement to certain employee benefits provided by this MOU and is defined as follows: an employee that has completed or is in the process of completing a probationary period in a permanent position in the competitive service in which the employee regularly works twenty (20) hours or more per week. Additionally, the representation unit shall include all non-safety-non-management classifications which are not included in another representation unit or determined in accordance with the 161 HUNTINGTON BEACH MUNICIPAL TEAMSTERS HBMT MOU January 1, 2025 – December 31, 2027 2 Employer-Employee Relations Resolution to be more appropriately designated Non- Associated (NA) classifications. The City Manager reserves the right to designate up to seven (7) Association employees as confidential on an annual basis, or as needed. The confidential employee designations shall be determined by the City Manager for those employees having access to or preparing confidential materials and/or information and/or recommendations on behalf of the City in its dealings with employee associations. The City shall provide the Association with the names of the employees who are designated as confidential. ARTICLE III – MANAGEMENT RIGHTS The parties agree that the City has the right to make unilateral decisions that are outside the scope of bargaining, as defined by state and federal law and Public Employment Relations Board (PERB) decisions. Except as expressly abridged or modified herein, the City retains all rights, powers and authority with respect to the management and direction of the performance of City services and the work forces performing such services, provided that nothing herein shall change the City’s obligation to meet and confer as to the effects of any such management decision upon wages, hours and terms and conditions of employment or to be construed as granting the City the right to make unilateral changes in wages, hours and terms and conditions of employment. Such rights include, but are not limited to, consideration of the merits, necessity, level or organization of City services, including establishing work stations, nature of work to be performed, contracting for any work or operation, reasonable employee performance standards, including reasonable work and safety rules and regulations in order to maintain the efficiency and economy desired for the performance of City services. ARTICLE IV – EXISTING CONDITIONS Except as provided herein, the adoption of this Memorandum of Understanding shall not change existing benefits, and terms and conditions of employment which have been established in prior Memoranda of Understanding, and/or provided for in the Personnel Rules of the City of Huntington Beach. ARTICLE V – SEVERABILITY If any Article, Sub-Article, sentence, clause, phrase or portion of this Agreement, or the application thereof to any person, is for any reason held to be invalid or unenforceable by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Agreement or its application to other persons. The City and the Association hereby agree that in the event any state or federal legislative, executive or administrative provision purports to nullify or otherwise adversely affect the 162 HUNTINGTON BEACH MUNICIPAL TEAMSTERS HBMT MOU January 1, 2025 – December 31, 2027 3 wages, hours and other terms and conditions of employment contained in this Agreement or similarly purports to restrict the ability of the parties to negotiate a successor agreement, the City and the Association shall, without prejudice to either party’s judicial remedies, endeavor to agree to alternative contractual provisions which are not adversely affected by said legislative, executive or administrative provision. ARTICLE VI – SALARY SCHEDULE A. Classification and Salary Rates Employees shall be compensated at rates by classification title and salary range during the term of this Agreement as set out in Exhibit A attached hereto and incorporated herein unless expressly provided for in another Article of this MOU. All employees are required to utilize direct deposit of payroll checks. The City shall issues each employee direct deposit advice (payroll receipt) each pay period that details all income, withholdings, and deductions. Effective the pay period including January 1, 2025, employees will receive a base salary increase of three percent (3%). Effective the pay period including January 1, 2026, employees will receive a base salary increase of three percent (3%). Effective the pay period including January 1, 2027, employees will receive a base salary increase of three percent (3%). B. Performance Bonus Effective the first full pay period following City Council adoption, the existing performance bonus shall be replaced with the addition of a new salary step at the top of the salary range. This added step, Step H, will provide a 5% increase from current Step G. The parties agree that the salary schedule in Exhibit A reflects the following: 1. The salary schedule will include eight (8) steps from A-H; 2. The steps will be five percent (5%) steps; 3. The salary ranges will be one percent (1%) apart; 4. Each job classification will be assigned a salary range; Employees will be eligible to move to the next step on their anniversary date (i.e.: the date they are due for their next evaluation) upon receipt of a satisfactory evaluation. 163 HUNTINGTON BEACH MUNICIPAL TEAMSTERS HBMT MOU January 1, 2025 – December 31, 2027 4 ARTICLE VII – SPECIAL PAY A. Education 1. Tuition Reimbursement Upon approval of the Department Head and the Director of Human Resources, employees may be compensated for courses from accredited vocational and educational institutions. Tuition reimbursement shall be limited to courses related to the employee’s current job or any job family in the City to assist in career advancement, or courses required to meet educational degree objectives. All course require prior approval by the Department Head and the Director of Human Resources. Education costs shall be reimbursed to employees on a first-come, first-served basis for a full refund for tuition, books, parking (if a required fee), and any other required fees upon presentation of receipts. On a first-come, first-served basis, the maximum annual benefit per fiscal year for each employee is five thousand two hundred fifty dollars ($5,250), until the maximum allocation for the entire bargaining unit of seventy-five thousand dollars ($75,000) in each fiscal year period has been allocated. Reimbursements shall be made when the employee presents proof to the Director of Human Resources that they have successfully completed the course with a grade of “C” or better; or a “Pass” if taken for credit. B. Assignment Pay 1. Leadworker Differential Any employee classified as a “Leadworker” shall receive no less than eight percent (8%) above the highest classification, which is assigned to the Leadworker to lead. 2. Shift Differential a. Afternoon Shift Employees required to work on a regularly assigned shift that occurs between the hours of 4:00 PM and midnight, shall be paid a special pay equal to five percent (5%) of the employee’s base hourly rate of pay (as defined in Article IX) for all work performed during said shift. 164 HUNTINGTON BEACH MUNICIPAL TEAMSTERS HBMT MOU January 1, 2025 – December 31, 2027 5 b. Night Shift Employees required to work on a regularly assigned shift that occurs between midnight and 8:00 AM shall be paid a special pay equal to ten percent (10%) of the employee’s base hourly rate (as defined in Article IX). c. Shifts Defined Employees will be considered as assigned to the afternoon shift (4:00 PM to midnight) or the night shift (midnight to 8:00 AM) when five (5) or more hours of their regularly assigned shift occurs in the afternoon or night shift as defined herein. C. Special Certification/Skill Pay 1. Bilingual Skill Employees who are required by their Department Head to use Spanish, Vietnamese, or American Sign Language skills as part of their job assignment, shall be paid an additional five percent (5%) of their base hourly rate (as defined in Article IX) in addition to their regular bi-weekly pay. The special pay shall be effective the first full pay period following certification as verified to the Department Head in writing by the Director of Human Resources or designee. Employees may accept assignments utilizing bilingual skills in other languages on a short-term assignment with approval by the City Manager. Such employees shall receive the additional five percent (5%) of their base hourly rate of pay (as defined in Article IX) for every bi-weekly pay period that the assignment is in effect. In order to be eligible for said compensation, employee’s language proficiency will be tested and certified by the Director of Human Resources or designee. The parties agree that to the extent permitted by law, Bilingual Skill Pay is special compensation and shall be reported to CalPERS as such pursuant to Title 2, California Code of Regulations, Section 571(a)(4) Bilingual Premium. 2. Hazardous Materials Duty Pay Employees assigned to HazMat Duty by their department head or designee shall receive five percent (5%) of their base salary for the specific hours performing the HazMat Duty assignment. The parties agree that to the extent permitted by law, Hazardous Materials Duty Assignment Pay is special compensation and shall be reported as such to 165 HUNTINGTON BEACH MUNICIPAL TEAMSTERS HBMT MOU January 1, 2025 – December 31, 2027 6 CalPERS pursuant to Title 2, California Code of Regulations, Section 571(a)(4) Hazard Premium. D. One-Time Payment Effective the first full pay period following Council adoption of this MOU, all members currently employed on the date of City Council adoption of this MOU shall receive a one-time payment of $1,000.00. Employees may select to receive the payment directly in their deferred compensation 457 account or on their paycheck. This one-time payment does not meet the criteria under Title 2, California Code of Regulations, Section 571(b) as reportable compensation for retirement purposes. ARTICLE VIII – UNIFORMS, CLOTHING, TOOLS AND EQUIPMENT A. Uniform and Safety Shoes The City’s Uniform and Safety Shoe Policy shall be set forth in Exhibit B, a copy of which is attached hereto and incorporated herein by this reference, provided however, that employees represented by HBMT working in the Police Department shall be issued property in accordance with the equipment issue form for their particular position to which they are assigned. 1. Safety Shoes – Cost The City shall furnish safety shoes in accordance with the procedures and guidelines set forth in Exhibit B, provided however, that the maximum amount to be reimbursed for a pair of safety shoes will not exceed two hundred seventy-five dollars ($275.00) per pair every six (6) months or sooner, if necessary. 2. Safety Glasses Prescription safety glasses shall be provided upon the approval of the Supervisor. The cost of prescription safety glasses shall not exceed two hundred ninety-nine dollars ($299.00) in each two (2) year period, or sooner if medically prescribed. B. Tool Allowance Those employees, who are required to furnish their own personal tools for use on the job, shall be provided with a tool allowance to offset a portion of the cost for said tools that are lost, stolen or broken when in use on the job. Such allowance shall be eight hundred dollars ($800.00) per year, payable in January of each year, separate from payroll checks to those employees on active duty. In the event that an employee is hired or separates, their tool allowance for that calendar year shall be prorated on the 166 HUNTINGTON BEACH MUNICIPAL TEAMSTERS HBMT MOU January 1, 2025 – December 31, 2027 7 basis of the total number of months in which they were employed on the first working day of the year. It is understood that the employee has the responsibility to exercise care and diligence in preventing loss, theft and breakage of their personal tools. The following classifications are eligible to receive tool allowance:  Fleet Maintenance Crewleader  Lead Fleet Maintenance Mechanic  Mechanic  Senior Mechanic  Helicopter Maintenance Technician  Senior Helicopter Maintenance Technician C. Vehicle Use The City Vehicle Use Policy is attached in Exhibit C. Approval is required by the City Manager or designee for any City vehicle to be taken home by an employee. Unit employees subject to the Vehicle Use Policy in Exhibit C shall be required to participate in the DMV Pull Notice Program. ARTICLE IX – HOURS OF WORK/OVERTIME A. Work Schedule It is the intent of the City to provide an opportunity for employees to select a flexible (flex) schedule and/or alternative work schedule that is consistent with the City’s objective that such schedules shall not reduce service to the public, departmental effectiveness, productivity and/or efficiency as determined by the City Manager or designee. 1. Pay Definitions For the purpose of this Agreement, the following definitions shall apply: a. Base Hourly Rate of Pay is defined as the hourly rate of pay that is identified in Exhibit A, Salary Schedules. b. Regular Rate of Pay is defined as the base hourly rate plus (including) special pays as identified in Article VII. c. Overtime Rate of Pay is defined as the base hourly rate of pay times one and one half (1 ½) plus (including) special pays as identified in Article VII. 167 HUNTINGTON BEACH MUNICIPAL TEAMSTERS HBMT MOU January 1, 2025 – December 31, 2027 8 d. Hours of Work includes: General Leave, Holidays, Sick Leave and Compensatory Time for the purpose of calculating overtime. 2. Defined Workweek under Fair Labor Standards Act (FLSA) It is understood that the City has established a workweek for each covered employee which meets the requirements of the FLSA and which will not result in overtime compensation as part of a normal work schedule. Each non-exempt employee shall be assigned a designated FLSA workweek for the correct calculation of overtime. The designated workweek shall not change unless extraordinary circumstances require a change in the employee's regular work schedule due to operational need. A change in the designated FLSA workweek shall be recommended by the Department Head and approved by the Director of Human Resources. 3. Flex Schedule and Alternative Work Schedule – Civic Center Employees With Supervisor and Department Head approval employees may flex regular scheduled start times between the hours of 6:30 A.M. to 9:00 A.M. in half-hour increments (i.e. 6:30 A.M., 7:00 A.M., 7:30 A.M., 8:00 A.M., 8:30 A.M., and 9:00 A.M.). Flex schedules shall not reduce service to the public, departmental effectiveness, productivity and/or efficiency as determined by the City Manager or designee. Once a flex schedule is established, an employee shall not change that schedule until the end of the pay period, with the approval of the Department Head. Employees will have the option of working a 5/40 or 9/80 work schedule with Supervisor and Department Head approval. Employees assigned to the Police Department shall retain the option of working the 4/10 work schedule with Supervisor and Department Head approval. In order to maintain service to the public, departmental effectiveness, productivity and/or efficiency, a Department Head may assign an employee a different work schedule that is in compliance with the requirements of FLSA with City Manager approval. a. 5/40 Work Schedule The 5/40 work schedule shall be defined as working five (5) eight (8) hour days Monday through Friday each week plus a one (1) hour unpaid lunch during each work shift, totaling a forty (40) hour workweek. The assigned 5/40 work schedule must be in compliance with the requirements of FLSA. 168 HUNTINGTON BEACH MUNICIPAL TEAMSTERS HBMT MOU January 1, 2025 – December 31, 2027 9 b. 9/80 Work Schedule The 9/80 work schedule, as outlined in Exhibit D, shall be defined for all employees assigned to the Civic Center as working nine (9) days for eighty (80) hours in a two (2) week pay period by working eight (8) days at nine (9) hours per day and working one (1) day (Friday) for eight (8) hours, plus a one (1) hour unpaid, scheduled lunch during each work shift, totaling forty (40) hours in each FLSA workweek. The 9/80 work schedule shall not reduce service to the public, departmental effectiveness, productivity and/or efficiency as determined by the City Manager or designee. c. 4/10 Work Schedule The 4/10 work schedule, as outlined in Exhibit E, shall be defined as working four (4) ten (10) hour days each week plus a one (1) hour unpaid lunch during each work shift, totaling forty (40) hours in each FLSA workweek. The assigned 4/10 work schedule must be in compliance with the requirements of FLSA. The 4/10 work schedule shall not reduce service to the public, departmental effectiveness, productivity and/or efficiency as determined by the City Manager or designee. d. Existing Alternative Work Schedules Non Civic Center employees who had an alternative work schedule (9/80 or 4/10) prior to February 1, 2003, may retain that alternative work schedule. Employees assigned to Beach Operations may be required to work a 4/10 work schedule. Civic Center employees who had an alternative work schedule (9/80) prior to February 1, 2003, may revert to that alternative work schedule (9/80) in the event their Supervisor and/or Department Head determine that the 9/80 schedule set forth in this Article is inappropriate for the employee’s classification. B. Overtime/Compensatory Time 1. FLSA Workweek and Employee Pay Period Each employee is assigned a designated workweek as a seven (7) day workweek that begins and ends based upon a defined work schedule. Each employee’s pay period is a fourteen (14) day cycle that consists of two (2) consecutive workweeks. 169 HUNTINGTON BEACH MUNICIPAL TEAMSTERS HBMT MOU January 1, 2025 – December 31, 2027 10 It is the policy of the City that overtime is to be used only as needed or under emergency conditions, as approved by the City Manager or designee. 2. Overtime FLSA “non-exempt” employees shall be compensated at the Overtime Rate (in the form of pay or compensatory time) for hours worked over forty (40) hours in a workweek. 3. Work Shift that Exceeds Thirteen (13) Hours An employee who performs authorized work immediately preceding or upon completion of a regular work shift (extension of a workday) that exceeds thirteen (13) hours in a shift shall be compensated as follows: a. One and one-half (1 ½) times the employee’s regular rate of pay for all hours worked in excess of their regular workday, up to and including thirteen (13) hours in any workday, and b. Two (2) times the employee’s regular rate for all hours worked in excess of thirteen (13) hours in a workday. 4. The employee’s Supervisor shall determine if the employee receives overtime pay or compensatory time. Consideration shall be given to effectuating the request of the employee; however, the maximum accrual for compensatory time shall be one hundred forty (140) hours. 5. Two (2) times per fiscal year an employee may cash out hours of banked compensatory time, for maximum annual cash out amount of one hundred ten (110) hours. The employee shall give payroll two (2) weeks advance notice of their decision to exercise such option. C. Employee Fatigue An employee who is called back to work following the end of their regularly scheduled work shift and proceeds to work more than five (5) consecutive overtime hours shall then be entitled to an eight (8) hour rest period without compensation, upon completion of the assignment. Regularly scheduled lunch periods are not considered part of this rest period. If the eight (8) hour rest period extends into the employee's next regularly scheduled work shift, the employee shall suffer no loss of pay or accrued leave as a result thereof. 170 HUNTINGTON BEACH MUNICIPAL TEAMSTERS HBMT MOU January 1, 2025 – December 31, 2027 11 As far as is practicable, employees who have earned a rest period shall be relieved at the start of their regular work shift in order to take such rest period. This application of this provision shall include scheduled work assignments and extended work assignments. D. Callback Employees called back to work shall be compensated a minimum of two (2) hours of overtime pay at the regular rate of pay. A Supervisor shall notify an employee, in advance, of the need to work overtime. Where overtime is worked as an extension of the workday, it shall not be considered call back. While overtime may be required to be worked, it is the City’s policy to discourage the working of overtime, and to provide reasonable notification to an employee should overtime be required. An employee called back to work less than two (2) hours before their shift begins shall not be paid Call Back pay but will be paid in accordance with Article IX.C. Overtime/Compensatory Time. E. Mandatory Standby An employee who is placed on standby status by their Supervisor shall be compensated at an hourly rate equal to 0.180 of their base hourly rate of pay for the entire period of such assignment. F. Acting Assignment If an employee is formally assigned to work in a higher classification on a temporary basis for greater than three (3) consecutive weeks, the employee shall be compensated for all hours worked in the higher classification at a rate which is at least five percent (5%) above their pay step, but such pay increase shall not exceed ten percent (10%) and not to exceed the top step of the pay range for all hours worked in the higher classification. In the event a non-exempt employee is assigned to act in a classification that is exempt from overtime, the employee shall retain all special pays of their non-exempt classification and shall receive compensation for hours worked over forty (40) hours in the designated FLSA workweek on an hour for hour basis, at the regular rate of pay. Such pay shall be paid or credited to the employee’s compensatory time off balance at the discretion of the Department Head or designee. Acting assignments are not intended to exceed six (6) months unless extraordinary circumstances warrant an extension as recommended and approved by the Director of Human Resources. Under no circumstances shall an acting assignment exceed one (1) year nor shall it be considered a reclassification or a promotion. Employees 171 HUNTINGTON BEACH MUNICIPAL TEAMSTERS HBMT MOU January 1, 2025 – December 31, 2027 12 on acting assignment obtain no property rights in the acting assignment and may be returned to their regular position at any time. Upon promotion to an FLSA exempt classification, all compensatory time off shall be cashed out prior to promotion at the employee’s current regular rate of pay in the non- exempt classification. G. Court Standby Time and Court Appearance Time An employee who is required to perform court standby duty in the performance of their official capacity with the City, shall be eligible for Court Standby Time or Court Appearance Time. An employee who is required to be on standby for a court appearance during other than their regularly scheduled work hours shall receive a minimum of three (3) hours’ time at their regular rate of pay for each morning and afternoon session. In the event an employee is required to appear in court during other than their regularly scheduled work hours, the employee shall receive a minimum of three (3) hours at the overtime rate; provided, however, that if such time overlaps with the employee’s regularly scheduled work hours, this provision shall be limited to those hours occurring prior to or after the employee’s regularly scheduled work time. A legally served subpoena or the direction of the Department Head shall be required to support the payment of Court Standby or Appearance Time. ARTICLE X – HEALTH AND OTHER INSURANCE BENEFITS A. Health and Other Insurance Premiums The City shall continue to make available group medical, dental and vision benefits to all employees. A copy of the medical, dental and vision plan brochures may be obtained from the Human Resources Department. B. Eligibility, Criteria and Cost 1. City and Employee Paid Medical Insurance – Employees and Dependents The City and employee shall each pay for health insurance premiums for qualified employees and dependent(s) effective the first of the month following the employee’s date of hire. The employee deduction for premium contributions shall be aligned with the effective date of coverage upon the employee’s separation. 172 HUNTINGTON BEACH MUNICIPAL TEAMSTERS HBMT MOU January 1, 2025 – December 31, 2027 13 The payroll deduction amount shall begin no later than the first full pay period following the effective date of coverage and prorated for coverage through the end of the month in which employment was separated. All employee contributions shall be deducted on a pre-tax basis. 2. Maximum Employer Contributions For the term of this agreement, and thereafter unless modified by negotiated agreement of the parties, the City’s maximum monthly employer contributions for each employee’s health and other insurance premiums are set forth as follows , and summarized in the table below. a. Effective the pay period that includes October 1, 2025, the City’s maximum monthly contribution to medical premiums will increase by $75.00 per month, per medical plan and enrollment tier, up to, but not to exceed the monthly plan premium cost. b. Effective the pay period that includes October 1, 2026, the City’s maximum monthly contribution to medical premiums will increase by $65.00 per month, per medical plan and enrollment tier, up to, but not to exceed the monthly plan premium cost. c. Effective the pay period that includes October 1, 2027, the City’s maximum monthly contribution to medical premiums will increase by $55.00 per month, per medical plan and enrollment tier, up to, but not to exceed the monthly plan premium cost. d. The City’s contribution to Delta Dental PPO, Delta Care HMO, and Vision Service Plans (VSP) will not increase, as shown in the table below. The dental insurance maximum coverage is two thousand dollars ($2,000.00) per year. The maximum City contribution shall be based on the employee's enrollment in each plan. If an employee’s health insurance premium (medical, dental, and/or vision) exceeds the City’s contribution, the employee shall be responsible for paying the difference between the cost of the premium and the City’s contribution. 173 HUNTINGTON BEACH MUNICIPAL TEAMSTERS HBMT MOU January 1, 2025 – December 31, 2027 14 Maximum City Health Contributions The City agrees to contribute up to the plan premium per tier, but not higher than the maximums listed below: Plan Tier Current Effective 10/1/2025 Effective 10/1/2026 Effective 10/1/2027 Medical Single 854.52 929.52 994.52 1,049.52 Two-Party 1,448.18 1,523.18 1,588.18 1,643.18 Family 1,710.68 1,785.68 1,850.68 1,905.68 Delta Dental PPO Single 53.44 53.44 53.44 53.44 Two-Party 100.34 100.34 100.34 100.34 Family 132.70 132.70 132.70 132.70 Delta Care HMO Single 23.48 23.48 23.48 23.48 Two-Party 39.95 39.95 39.95 39.95 Family 61.07 61.07 61.07 61.07 VSP Single 21.88 21.88 21.88 21.88 Two-Party 21.88 21.88 21.88 21.88 Family 21.88 21.88 21.88 21.88 3. Part-Time Employee Contributions Part-time employees hired after July 1, 2006, shall receive a prorated amount of the City’s contribution rate as established for full-time employees based on the employee's work schedule, either fifty percent (50%) for half-time (1/2) or seventy- five percent (75%) for three-quarter time (3/4). 4. Future Premiums and City Contributions For the term of this agreement, and thereafter unless modified by negotiated agreement of the parties, the City’s monthly contributions to medical, dental, and vision insurance shall remain as specified for the 2027 Health Contribution amounts, unless otherwise specified herein. 174 HUNTINGTON BEACH MUNICIPAL TEAMSTERS HBMT MOU January 1, 2025 – December 31, 2027 15 C. COBRA Employees who terminate their employment with the City and their dependent(s) shall have any and all the Consolidated Omnibus Budget Reconciliation Act of 1985 (COBRA) benefits as well as Cal-COBRA (AB1401) to which the law entitles them. D. Life and Accidental Death and Dismemberment Insurance Each employee shall be provided with fifty-thousand dollars ($50,000.00) of life insurance and fifty-thousand dollars ($50,000.00) of accidental death and dismemberment insurance coverage paid for by the City. Each employee shall have the option, at their own expense, to purchase additional amounts of life insurance and accidental death and dismemberment insurance to the extent provided by the City’s current providers. E. Long Term Disability Insurance (LTD) The City shall provide for each employee at the City’s expense a long-term disability insurance plan. The parties agree to exclude job-related illness or injury from coverage. A copy of the LTD insurance plan may be obtained from the Human Resources Department. The intent of long-term disability insurance is to assist employees who are off work for an extended period of time. While long-term disability benefits can be coordinated with accrued leave benefits to achieve on hundred percent (100%) of regular rate of pay, no employee may receive more than their regular rate of pay while receiving disability benefits and paid leave. F. Medical Cash-Out Group health insurance for this unit is provided by the Teamsters Miscellaneous Security Trust Fund. If an employee obtains approval from the Teamsters Miscellaneous Security Trust Fund to suspend medical and prescription benefits, they may receive a Medical Cash-Out. The amount of cash-out is equal to the City’s contribution to the lowest cost employee-only medical premium offered to this unit. Evidence of approved suspension must be submitted to the Human Resources Department. Medical Cash-Out would commence the beginning of the first pay period following the effective date of the approved suspension granted by the Teamsters Miscellaneous Security Trust Fund. 175 HUNTINGTON BEACH MUNICIPAL TEAMSTERS HBMT MOU January 1, 2025 – December 31, 2027 16 The Medical Cash-Out is subject to increase up to a maximum of $929.52 effective October 1, 2025, up to $994.52 effective October 1, 2026, and up to $1,049.52 effective October 1, 2027, not to exceed the lowest cost single plan tier monthly premium. If the lowest cost single tier plan monthly premium is less than the Medical Cash-Out maximum, then, the cash-out will equal the lowest cost single plan tier monthly premium. G. Section 125 Employee Plan This plan allows employees to use pre-tax salary deductions to pay for regular childcare, adult dependent care and/or unreimbursed medical expenses allowable under the Internal Revenue Service rules for a Section 125 plan. H. Miscellaneous 1. Nothing in this Article shall be deemed to restrict the City’s right to change insurance carriers or self-fund should circumstance warrant. City shall, however, notify the Association of any proposed change and allow the Association an opportunity to review any proposed change and make recommendations to the City. 2. Nothing in this Article shall be deemed to obligate the City to improve the benefits outlined in this Article. 3. When the City grants an employee leave without pay for reason of medical disability, the City shall continue to contribute its share of the employee's insurance premiums, pursuant to Article X.B.2. for the time the employee is in a non-pay status for the length of said leave not to exceed twenty-four (24) months. The City shall provide timely written notification of employee rights under this Article and the LTD Plan and will assist the employee in processing LTD claims so that undue delay in receiving LTD payments is avoided. 4. The City and the Association participate in a City-wide joint labor and management Insurance and Benefits Advisory Committee to discuss and study issues relating to insurance benefits available for employees. 5. Health Plan Over-Payments Employees shall be responsible for accurately reporting changes in the status of dependent(s), which affect their eligibility for health plan coverage ninety (90) days after the date of such status change. The City shall use its best efforts to advise all employees of their obligation to report changes in the status of dependent(s), which affect their eligibility. If an employee fails to report a status change that 176 HUNTINGTON BEACH MUNICIPAL TEAMSTERS HBMT MOU January 1, 2025 – December 31, 2027 17 affects eligibility within ninety (90) days, the City shall have the right to recover any premiums paid by the City, on behalf of ineligible dependents. Recovery of such overpayments shall be made as follows: a. The employee’s bi-weekly salary warrant shall be reduced by one-half (1/2) of the amount of the bi-weekly overpayment. Such reduction shall continue until the entire amount of the overpayment is recovered. b. The City shall be entitled to recover a maximum of twelve (12) months premium overpayments. Neither the employee nor the dependent shall be liable to the City other than as provided herein. I. Retiree Medical Coverage for Retirees Not Eligible for the City Retiree Medical Subsidy Plan Employees who retire from the City after January 1, 2004, and are granted a retirement allowance by the California Public Employees Retirement System (CalPERS) and are not eligible for the City’s Retiree Medical Subsidy Plan, may choose to participate in City sponsored medical insurance plans until the first of the month in which they turn age sixty-five (65). The retiree shall pay the full premium for City sponsored medical insurance for themselves and/or qualified dependents without any City subsidy. Employees who retire from the City and receive a retirement allowance from the CalPERS and are not eligible for the City’s Retiree Medical Subsidy Plan and choose not to participate in City sponsored medical insurance, upon retirement permanently lose eligibility for this insurance. However, if a retiree who is not eligible for the City’s Retiree Medical Subsidy Plan chooses not to participate in a City sponsored medical insurance plan because the retiree has access to other group medical insurance, and subsequently loses eligibility for that group medical insurance, the retiree and their qualified dependents will have access to City sponsored medical insurance plans reinstated. Eligibility for retiree medical coverage terminates the first of the month in which the retiree or qualified dependent turns age sixty-five (65). J. Post-65 Supplemental Medicare Coverage Retirees who are participating in the Retiree Medical Subsidy Plan as of January 1, 2004, and all future retirees who meet the criteria to participate in City sponsored 177 HUNTINGTON BEACH MUNICIPAL TEAMSTERS HBMT MOU January 1, 2025 – December 31, 2027 18 medical insurance, with or without the Retiree Medical Subsidy Plan, may participate in a City sponsored medical insurance plan that is supplemental to Medicare. A retiree or qualified dependent must choose to participate in a City sponsored medical insurance plan that is supplemental to Medicare beginning the first of the month in which the retiree or qualified dependent turns age sixty-five (65). The retiree shall pay the full premium to participate in a City sponsored medical insurance plan that is supplemental to Medicare for themselves or qualified dependents without any City subsidy. Retirees or qualified dependents upon turning age sixty-five (65), who choose not to participate in a City sponsored medical insurance plan that is supplemental to Medicare, permanently lose eligibility for this insurance. ARTICLE XI – RETIREMENT A. Benefits 1. Self-Funded Supplemental Retirement Benefit Employees hired prior to December 27, 1997, are eligible for the Self-Funded Supplemental Retirement Benefit, which provides that: a. In the event a PERS member elects Option #1, #2, #2W, #3, #3W or #4 of the Public Employees’ Retirement law, the City shall pay the difference between the employee’s elected option and the unmodified allowance which the retiree would have received for their life alone as provided in California Government Code sections 21455, 21456, 21457, and 21458 as said referenced Government Code sections exist as of the date of this agreement. This payment shall be made only to the retiree and shall be payable by the City during the life of the member, and upon that retiree’s death, the City’s obligation shall cease. The method of funding this benefit shall be at the sole discretion of the City. This benefit is vested for employees covered by this Agreement. b. Employees hired on or after December 27, 1997, shall not be eligible for this benefit referenced in A.1.a. herein above. 2. Deferred Compensation Any employee who contributes one dollar ($1.00) or more per pay period to their deferred compensation account shall receive an employer contribution in the amount of nine dollars and twenty-three cents ($9.23) per pay period to the employee’s deferred compensation account. 178 HUNTINGTON BEACH MUNICIPAL TEAMSTERS HBMT MOU January 1, 2025 – December 31, 2027 19 3. Medical Insurance for Retirees a. Upon retirement, whether service or disability, each employee shall have the following options in regards to medical insurance under City sponsored plans: i. With no change in benefits, retirees can stay in any of the plans offered by the City, at the retiree’s own expense, for the maximum time period allowed by federal law (COBRA), state law (Cal-COBRA); or, ii. Retirees may participate in the Retiree Medical Subsidy Plan, attached hereto as Exhibit F, as amended, based upon the eligibility requirements described in Exhibit F. iii. The value of any unused earned leave benefits may be transferred to deferred compensation at retirement, but only during the time that the employee is actively employed with the City. The latest opportunity for such transfer must be the pay period prior to the employee’s last day of employment. b. Employees hired on or after October 1, 2014, shall not be eligible for this benefit referenced in A.3.a.ii. herein above. B. California Public Employees’ Retirement System (CalPERS) 1. “Classic Member” Miscellaneous Unit Members a. Retirement Formula – Members of the City’s miscellaneous retirement plan with the California Public Employees’ Retirement System (CalPERS) shall receive the 2.5% @ age 55 CalPERS retirement plan. b. Member Contribution – All miscellaneous bargaining unit “classic” members shall pay to CalPERS as part of the required member retirement contribution eight percent (8%) of pensionable income. c. Classic Member Miscellaneous CalPERS Cost Sharing – Upon the effective date of this agreement, all classic members shall pay one percent (1%) additional compensation earnable as employer cost sharing in accordance with Government Code section 20516(f) – for capped maximum employee pension contribution of nine percent (9%). The parties agree that this cost sharing agreement per Government Code section 20516(f) shall continue after the expiration of this MOU unless/until otherwise negotiated to either an agreement (in a successor MOU) or the expiration of the impasse process by the parties. This provision shall not sunset at the end of this agreement. 179 HUNTINGTON BEACH MUNICIPAL TEAMSTERS HBMT MOU January 1, 2025 – December 31, 2027 20 d. One-Year Final Compensation – The City shall contract with CalPERS to have retirement benefits calculated based upon the “classic” member employee’s highest one year’s compensation, pursuant to the provisions of Section 20042 (highest single year). e. The obligations of the City and the retirement rights of employees as provided in this Article shall survive the term of this MOU. 2. “New Member” Miscellaneous Unit Members- For “New Members” within the meaning of the California Public Employees’ Pension Reform Act (PEPRA) of 2013. a. CalPERS New Member Retirement Formula – “New” Members shall be governed by the two percent at age 62 (2%@ 62) retirement formula set forth in Government Code Section 7522.20. b. Final Compensation – Final Compensation will be based on the highest annual average compensation earnable during the 36 consecutive months immediately preceding the effective date of his or her retirement, or some other 36 consecutive month period designated by the member. c. New Member Miscellaneous CalPERS Member Contribution – All “new” members as defined by PEPRA and determined by CalPERS, shall contribute one half (50%) of the normal cost as established by CalPERS each year in its annual valuation for the City, as required by California Government Code Section 7522.30(c). d. New Member Miscellaneous CalPERS Cost Sharing – Upon the effective date, new members shall cost share 1.00% pensionable compensation in accordance with Government Code section 20516(f). This will ensure that these members will pay 7.25% of pensionable compensation when combined with the 6.25% pensionable compensation that these employees are required to pay as determined by CalPERS’s annual evaluation. If in future fiscal years the member contribution rate for new members shall become greater or less than 6.25% of pension compensation, as determined by CalPERS’s annual valuation, employees shall continue to pay one percent (1%) above as cost sharing per Government Code section 20516 (f). C. Pre-Retirement Optional Settlement 2 Death Benefit Employees shall be covered by the Pre-Retirement Optional Settlement 2 Death Benefit Government Code Section 21548. 180 HUNTINGTON BEACH MUNICIPAL TEAMSTERS HBMT MOU January 1, 2025 – December 31, 2027 21 D. Fourth Level of 1959 Survivor Benefits Employees shall be covered by the Fourth Level of the 1959 Survivor Benefit as identified in Government Code Section 21574. E. The City has adopted the CalPERS Resolution in accordance with IRS Code section 414(h)(2) and both the employee contribution and the City pickup of the required member contribution are made on a pre-tax basis. However, ultimately the tax status of any benefit is determined by law. ARTICLE XII – LEAVE BENEFITS A. Leave With Pay 1. General Leave a. Accrual – Employees accrue leave at the accrual rates outlined below. General Leave may be used for any purpose, including vacation, Sick Leave, and personal leave. Years of Service Full-Time Three-Quarter Time One-Half Time First through Fourth Year 176 Hours 132 Hours 88 Hours Fifth through Ninth Year 200 Hours 150 Hours 100 Hours Tenth through Fourteenth Year 224 Hours 168 Hours 112 Hours Fifteenth Year and Thereafter 256 Hours 192 Hours 128 Hours b. Eligibility and Approval General Leave must be pre-approved, except for illness, injury, or family sickness, which may require a physician’s statement for approval. General Leave accrued time is to be computed from hire date anniversary. Employees shall not be permitted to take general leave in excess of actual time earned. Employees shall not accrue General Leave in excess of six hundred forty (640) hours. An employee who earns General Leave hours in excess of six hundred forty (640) hours shall be paid the cash value of those additional hours in their paycheck. Employees may not use their General Leave to advance their separation date on retirement or other separation from employment. 181 HUNTINGTON BEACH MUNICIPAL TEAMSTERS HBMT MOU January 1, 2025 – December 31, 2027 22 c. Conversion to Cash Two (2) times during each fiscal year, each employee shall have the option to convert into a cash payment or deferred compensation up to a total of one- hundred and twenty (120) hours of accrued General Leave per fiscal year. The value of each hour of conversion is at the employee’s current base hourly rate of pay, as reflected in Exhibit A. The employee shall give payroll two (2) weeks advance notice of their decision to exercise such option. d. One (1) Week Minimum Vacation Requirement Employees in the following positions, or their reclassified equivalent, in the Finance Department, shall take a minimum of one (1) week (i.e., five (5) consecutive workdays) paid vacation each calendar year: Accounting Technician Senior Accounting Technician Accounting Technician Supervisor Field Service Representative Senior Accountant (responsible for bank reconciliation) 2. City Paid Holidays a. Full-time employees shall be compensated for the employee’s regularly scheduled work shift for the following holidays: 1. New Year’s Day 2. Martin Luther King Day (third Monday in January) 3. Presidents’ Day (third Monday in February) 4. Memorial Day (last Monday in May) 5. Independence Day (July 4) 6. Labor Day (first Monday in September) 7. Veterans Day (November 11) 8. Thanksgiving Day (fourth Thursday in November) 9. The Friday after Thanksgiving 10. Christmas Eve (December 24) 11. Christmas Day (December 25) 12. New Year’s Eve (December 31) Any day declared by the President of the United States to be a national holiday or by the Governor of the State of California to be a State holiday and adopted as an employee holiday by the City Council of Huntington Beach. 182 HUNTINGTON BEACH MUNICIPAL TEAMSTERS HBMT MOU January 1, 2025 – December 31, 2027 23 b. City Observed Holidays The parties agree that the City shall issue an official City holiday calendar in January of each year that will determine the dates that holidays are observed, following the guidelines below: i. City-paid holidays which fall on Saturday shall be observed the preceding Friday, and those falling on Sunday shall be observed the following Monday. ii. In the event that two consecutive City-paid holidays fall on a Friday and Saturday, the two holidays shall be observed on the preceding Thursday and Friday. iii. In the event that two consecutive City-paid holidays fall on a Sunday and Monday, the two holidays shall be observed on Monday and the following Tuesday. c. Holiday Paid Time Off for Part-Time Employees A permanent part-time employee shall have City paid holidays paid as time off with a prorated amount proportion to their regular hours worked, respectively for the holidays listed above in Article XII.2.a. d. Holiday Pay For Work on a City Observed Holiday In the event an employee is assigned to work on the City observed holiday, in addition to being paid for the holiday at the employee’s regular rate of pay, whether it is or is not the employee's regularly scheduled workday, the employee shall be paid for working the holiday at the regular rate of pay unless FLSA overtime provisions apply, meaning the employee will be paid overtime. e. Holiday Pay for Work on an Actual Holiday (Not the City Observed Date) An employee who works on the actual holiday as listed in Article XII.2.A. 1-10, in addition to being paid for the holiday at the employee’s regular rate of pay, the employee shall be compensated at the overtime rate. f. An employee who is assigned or required to work on both the City observed holiday date and on the actual date that the holiday falls, shall only be paid for one City holiday (as applicable per section E. or F. above). g. Alternative Work Schedules Refer to the Leave Benefits Holiday sections in Exhibit D 9/80 Work Schedule and Exhibit E 4/10 Work Schedule for employees on alternative work schedules. 183 HUNTINGTON BEACH MUNICIPAL TEAMSTERS HBMT MOU January 1, 2025 – December 31, 2027 24 h. CalPERS Reporting of Holiday Pay Employees who are required to work on a holiday observed by the City, either on the date observed by the City or on the date that the actual holiday falls as a part of their regular work schedule, shall have their holiday pay reported to CalPERS. Classifications eligible for this CalPERS reporting are: Crime Scene Investigator Parking and Camping Crewleader Parking and Camping Operations Lead Parking Meter Technician Parking / Traffic Control Officer Police Records Supervisor Police Records Technician Police Records Specialists (assigned to the Records Bureau) Police Service Specialists (assigned to the Records Bureau) Police Systems Coordinator Public Works Equipment Operator Public Works Maintenance Crewleader Senior Public Works Maintenance Worker i. If an employee is scheduled to work on a holiday and will lose that holiday time due to their General Leave bank having reached the maximum cap of six hundred forty (640) hours, at the employee’s request, the employee may cash out the part of their holiday time they will lose. 3. Sick Leave a. Accrual No employee shall accrue Sick Leave. b. Credit Employees hired prior to March 30, 2002, shall be credited with their Sick Leave accrued as of March 29, 2002. c. Usage Employees may use accrued Sick Leave for the same purposes for which it was used prior to March 30, 2002. 184 HUNTINGTON BEACH MUNICIPAL TEAMSTERS HBMT MOU January 1, 2025 – December 31, 2027 25 d. Payoff at Separation Upon separation, all employees shall be paid, at their current salary rate, for twenty-five percent (25%) of unused, earned Sick Leave from four hundred and eighty (480) hours through seven hundred and twenty (720) hours, and for fifty percent (50%) of all unused, earned Sick Leave in excess of seven hundred and twenty (720) hours. e. Extended Absences Sick Leave shall not be used to extend absences due to work related (industrial) injuries or illnesses. 4. Bereavement Leave Employees shall be entitled to bereavement leave not to exceed five (5) work shifts in each instance of death in their immediate family. Immediate family is defined as a parent, sibling, spouse, registered domestic partner, child, grandparent, grandchild, or wards of which the employee is the legal guardian, recognizing all birth, marital, and other legal ties (i.e., step relatives, in-laws, etc.). 5. Association Business An allowance of eight hundred (800) hours per year shall be established for the purpose of allowing duly authorized representatives of the Association to conduct lawful Association activities. The parties agree to meet and confer during the term of the Agreement to establish guidelines for use of Association Business time. 6. Jury Duty Employees who are regularly scheduled to work on swing or graveyard shifts, as defined in Article VII.B.2., shall be placed on a day shift if they are required to appear for jury duty selection for a period of more than one day. 7. Leave Benefits Entitlement The City shall comply with all state and federal leave benefit entitlement laws. An eligible employee on an approved leave shall be allowed to use earned Sick Leave, General Leave, and/or Compensatory Time for serious and non-serious family or personal health issues. For more information on employee leave options, contact the Human Resources Department. 185 HUNTINGTON BEACH MUNICIPAL TEAMSTERS HBMT MOU January 1, 2025 – December 31, 2027 26 ARTICLE XIII – CITY RULES All MOU provisions that supersede the City’s Personnel Rules shall automatically update the City’s Personnel Rules and be incorporated into such rules. ARTICLE XIV – MISCELLANEOUS A. Grievance Arbitration Any grievance as defined and described in Rules 19 and 20 of the City Personnel Rules (Resolution No. 3960), shall be settled in accordance with the procedures set forth in said Rules except that the parties to the grievance may, by mutual agreement, submit the grievance to a neutral arbitrator whose decision shall be final and binding on the parties. The arbitrator shall be selected by the parties from listings of and pursuant to the rules of the American Arbitration Association. This procedure, if adopted by the parties, shall be in lieu of Step 5 of Rule 19, or Step 4 of Rule 20, and the fees charged by the arbitrator or hearing officer and court reporter shall be paid equally, fifty-fifty (50-50) by the City and the Association. B. Promotional Procedures 1. Tie Scores When promotions are to be made, and two or more employees are found to be equal as a result of promotional examinations conducted by the City, the employee with the greatest length of service with the City shall receive the promotion. 2. Salary Upon Promotion Upon promotion, an employee shall be compensated at the same step in the salary range for their new classification, subject to the following provisions: a. Except for the provisions of sub-paragraphs b and c below, no employee shall receive greater than ten percent (10%) increase upon promotion. b. If “A” Step of the classification upon promotion is greater than ten percent (10%) increase, the employee shall be compensated at “A” step upon promotion. c. If the employee would be eligible for a step increase within eleven (11) months of the date of promotion in their classification before promotion, then the Director of Human Resources may authorize an increase greater than ten percent (10%) upon promotion. 186 HUNTINGTON BEACH MUNICIPAL TEAMSTERS HBMT MOU January 1, 2025 – December 31, 2027 27 C. Labor-Management Relations Committee The City and HBMT participate in a Labor-Management Relations Committee as follows: 1. The Association and the City recognize that the participation of employees in the formulation and implementation of personnel policy and practices affects their well- being and the efficient administration of the Government. The parties further recognize that the entrance into formal agreement with each other is but one act of joint participation, and that the success of a labor-management relationship is further assured if a forum is available and used to communicate with each other. The parties therefore agree to the structure of Labor-Management Relations Committees (LMRC) for the purpose of exchanging information and the discussion of matters of concern or interest to each of them, in the broad area of working conditions, wages and hours. 2. The City of Huntington Beach shall have an LMRC. The formation of this LMRC shall not serve as the basis for reopening the meet and confer process to modify this MOU. 3. The LMRC shall meet monthly. The City shall be represented by the City Manager (or designee), the Director of Human Resources (or designee), and Department Heads. Four (4) representatives at these meetings shall represent the Association. 4. The City agrees that any meeting conducted under this Article shall be conducted in facilities furnished by the City, and Association representatives shall be released from their duties at work to attend the LMRC. 5. The parties shall exchange agenda items five (5) workdays before each scheduled LMRC meeting described in this section. Matters not on the agenda may be discussed by mutual consent. If either party timely forwards an agenda, the meeting will be held. D. Copies of MOU The City agrees to print this Memorandum of Understanding for each employee requesting a copy. E. Position Classification Issues 1. Class Specifications The City shall send the Association a copy of each new job description approved for classifications within the representation unit. 187 HUNTINGTON BEACH MUNICIPAL TEAMSTERS HBMT MOU January 1, 2025 – December 31, 2027 28 2. Reclassification Impact It is not the intention of the City to demote or layoff an employee through reclassification. Prior to imposing a Y-rating, or layoff resulting from classification reviews, the City agrees to meet and confer with Association representatives. F. Class A and B Driver License Fees The City shall reimburse employees for costs associated with obtaining and renewing Class A and Class B driver licenses where required by the City for the position. G. Deferred Compensation Loan Program Employees may utilize this program, under which employees may borrow up to fifty percent (50%) of their deferred compensation funds for critical needs such as medical costs, college tuition, or purchase of a home. H. Performance Evaluations/ Written Reprimand Appeals Employees may appeal the results of a performance evaluation or written reprimand. Such appeals shall be initiated through the appropriate chain of command (which may include the LMRC) and any decision made by the Department Head shall be considered final. I. HBMT Letter of Introduction A one-page letter of introduction from HBMT, and of HBMT’s choosing, regarding the benefits and purpose of joining the HBMT, will be included in all HBMT eligible new employee orientation packets. J. Department of Transportation (DOT) Random Alcohol and Controlled Substance Testing During the term of the Agreement, the City and the Association agree to meet and confer to update the policy in accordance with the law. K. Update Employee-Employer Relations Resolution (EERR) During the term of the Agreement, the City and the Association agree to meet and confer to update the Employee-Employer Relations Resolution to reflect current state law. 188 HUNTINGTON BEACH MUNICIPAL TEAMSTERS HBMT MOU January 1, 2025 – December 31, 2027 29 L. Required Fingerprinting of Employees The City requires that all employees who are hired, transferred, or promoted to positions that require fingerprinting by federal, state or local law(s) be fingerprinted according to said law(s). The City may also require employees to be fingerprinted if they are hired, transferred or promoted into positions with oversight responsibilities for senior citizens or oversight responsibilities for confidential, and or sensitive documents or equipment. M. Beach Parking Employees may purchase a City beach parking pass at the senior discount rate. N. Reasonable Suspicion Alcohol and Controlled Substance Testing The City maintains the right to conduct a test during working hours of any employee that it reasonably suspects is under the influence of alcohol or a controlled substance in the workplace. The policy to implement such testing shall be established by the City and the Association during the term of the Agreement. O. Performance Evaluations During the term of the agreement, the parties agree to meet and confer on an updated performance evaluation system. P. Hazardous Duty Assignment Pay and Standby Pay During the term of the agreement, the parties agree to meet and confer on matters related to Hazardous Duty Assignment Pay and Standby Pay Q. Layoff, Bumping Rights and Re-Employment The parties agree to meet and confer on matters related to Layoff, Bumping Rights and Re-Employment within 90 days of City Council adoption of this MOU, and to finalize a Side Letter of Agreement within 120 days of City Council adoption. 189 HUNTINGTON BEACH MUNICIPAL TEAMSTERS HBMT MOU January 1, 2025 – December 31, 2027 30 ARTICLE XV – CITY COUNCIL APPROVAL It is the intent of the City and Association that this Memorandum of Understanding represents an “Agreement” between the undersigned within the meaning of Section 8-2 of the Huntington Beach Employer-Employee Relations Resolution; however, this Memorandum of Understanding is of no force or effect whatsoever unless adopted by Resolution of the City Council of the City of Huntington Beach. IN WITNESS WHEREOF, the parties hereto have executed this Memorandum of Understanding this ________ day of ____________________, 2025. HUNTINGTON BEACH CITY OF HUNTINGTON BEACH MUNICIPAL TEAMSTERS By: By: _____ Travis Hopkins Gretchen Erickson City Manager HBMT Chief Steward By: By: ___ _____ Marissa Sur Carlos Rubio Director of Human Resources President, Teamsters Local 986 APPROVED AS TO FORM By: _____ Mike Vigliotta City Attorney 190 HUNTINGTON BEACH MUNICIPAL TEAMSTERS HBMT MOU January 1, 2025 – December 31, 2027 31 HBMT LIST OF MOU EXHIBITS EXHIBITS SUBJECT A Class/Salary Schedule B Uniform Policy B-1 Uniform Listing by Category/Class C Vehicle Use Policy D 9/80 Work Schedule E 4/10 Work Schedule F Provisions of the Retiree Medical Subsidy Plan G Agency Shop Agreement H Catastrophic Leave Donation Program I Teamsters Miscellaneous Security Trust 191 Accountant 184 $34.60 $36.33 $38.15 $40.06 $42.06 $44.16 $46.37 $48.69 Accounting Technician 156 $26.19 $27.50 $28.87 $30.32 $31.83 $33.42 $35.09 $36.85 Accounting Technician Supervisor 181 $33.58 $35.26 $37.03 $38.88 $40.82 $42.86 $45.01 $47.26 Administrative Assistant 153 $25.42 $26.69 $28.02 $29.42 $30.90 $32.44 $34.06 $35.76 Art Programs Curator 170 $30.10 $31.61 $33.19 $34.85 $36.59 $38.42 $40.34 $42.36 Assistant Civil Engineer 204 $42.22 $44.33 $46.55 $48.87 $51.32 $53.88 $56.58 $59.41 Assistant Engineer 192 $37.47 $39.34 $41.31 $43.37 $45.54 $47.82 $50.21 $52.72 Assistant Planner 186 $35.30 $37.06 $38.91 $40.86 $42.90 $45.05 $47.30 $49.67 Building Inspector 182 $33.92 $35.62 $37.40 $39.27 $41.23 $43.29 $45.46 $47.73 Business License Supervisor 187 $35.65 $37.43 $39.30 $41.27 $43.33 $45.50 $47.77 $50.16 Buyer 182 $33.92 $35.62 $37.40 $39.27 $41.23 $43.29 $45.46 $47.73 Civilian Investigator 172 $30.71 $32.24 $33.85 $35.55 $37.32 $39.19 $41.15 $43.21 Code Enforcement Officer 161 $27.52 $28.90 $30.34 $31.86 $33.45 $35.13 $36.88 $38.73 Code Enforcement Technician 143 $23.01 $24.16 $25.37 $26.64 $27.97 $29.37 $30.84 $32.38 Combination Inspector 189 $36.37 $38.18 $40.09 $42.10 $44.20 $46.41 $48.73 $51.17 Community & Library Services Coordinator 154 $25.67 $26.96 $28.30 $29.72 $31.20 $32.76 $34.40 $36.12 Community & Library Services Supervisor 187 $35.65 $37.43 $39.30 $41.27 $43.33 $45.50 $47.77 $50.16 Community Relations Specialist 164 $28.36 $29.78 $31.26 $32.83 $34.47 $36.19 $38.00 $39.90 Community Services Officer 167 $29.22 $30.68 $32.21 $33.82 $35.51 $37.29 $39.15 $41.11 Construction Inspector 178 $32.60 $34.23 $35.94 $37.73 $39.62 $41.60 $43.68 $45.87 Crime Analyst 183 $34.26 $35.97 $37.77 $39.66 $41.64 $43.72 $45.91 $48.21 Crime Scene Investigator 175 $31.64 $33.22 $34.88 $36.62 $38.46 $40.38 $42.40 $44.52 Deputy City Clerk 167 $29.22 $30.68 $32.21 $33.82 $35.51 $37.29 $39.15 $41.11 Electrician 179 $32.92 $34.57 $36.30 $38.11 $40.02 $42.02 $44.12 $46.32 Emergency Medical Services Coordinator 222 $50.50 $53.03 $55.68 $58.46 $61.38 $64.45 $67.68 $71.06 Emergency Management Administrator 214 $46.64 $48.97 $51.42 $53.99 $56.69 $59.52 $62.50 $65.62 Engineering Aide 167 $29.22 $30.68 $32.21 $33.82 $35.51 $37.29 $39.15 $41.11 Engineering Technician 185 $34.95 $36.69 $38.53 $40.46 $42.48 $44.60 $46.83 $49.17 Environmental Specialist 209 $44.37 $46.59 $48.92 $51.37 $53.94 $56.63 $59.46 $62.44 Equipment Parts Inventory Supply Clerk 157 $26.45 $27.77 $29.16 $30.62 $32.15 $33.76 $35.44 $37.22 Executive Assistant to City Manager 183 $34.26 $35.97 $37.77 $39.66 $41.64 $43.72 $45.91 $48.21 Facilities Maintenance Coordinator 156 $26.19 $27.50 $28.87 $30.32 $31.83 $33.42 $35.09 $36.85 Facilities Maintenance Technician 158 $26.71 $28.05 $29.45 $30.92 $32.47 $34.09 $35.80 $37.59 Facilities Security Coordinator 155 $25.93 $27.22 $28.59 $30.02 $31.52 $33.09 $34.75 $36.48 Field Service Representative 161 $27.52 $28.90 $30.34 $31.86 $33.45 $35.13 $36.88 $38.73 Fire Prevention Inspector 183 $34.26 $35.97 $37.77 $39.66 $41.64 $43.72 $45.91 $48.21 Fire Training Maintenance Technician 175 $31.64 $33.22 $34.88 $36.62 $38.46 $40.38 $42.40 $44.52 Fleet Maintenance Crew Leader 191 $37.10 $38.95 $40.90 $42.94 $45.09 $47.35 $49.71 $52.20 Forensic Systems Specialist 196 $38.99 $40.94 $42.99 $45.14 $47.39 $49.76 $52.25 $54.86 Geographic Information Systems Analyst 199 $40.17 $42.18 $44.29 $46.50 $48.83 $51.27 $53.83 $56.52 Graphic Designer 164 $28.36 $29.78 $31.26 $32.83 $34.47 $36.19 $38.00 $39.90 Hazardous Materials Program Specialist 195 $38.60 $40.53 $42.56 $44.69 $46.92 $49.27 $51.73 $54.32 Helicopter Maintenance Technician 180 $33.25 $34.91 $36.66 $38.49 $40.42 $42.44 $44.56 $46.79 Human Resources Technician 157 $26.45 $27.77 $29.16 $30.62 $32.15 $33.76 $35.44 $37.22 Information Technology Project Coordinator 206 $43.07 $45.22 $47.48 $49.86 $52.35 $54.97 $57.72 $60.60 Information Technology Analyst 204 $42.22 $44.33 $46.55 $48.87 $51.32 $53.88 $56.58 $59.41 Information Technology Technician 158 $26.71 $28.05 $29.45 $30.92 $32.47 $34.09 $35.80 $37.59 Irrigation Specialist 159 $26.98 $28.33 $29.75 $31.23 $32.80 $34.44 $36.16 $37.96 Landscape Maintenance Inspector 175 $31.64 $33.22 $34.88 $36.62 $38.46 $40.38 $42.40 $44.52 Latent Print Examiner 187 $35.65 $37.43 $39.30 $41.27 $43.33 $45.50 $47.77 $50.16 Lead Construction Inspector 208 $43.93 $46.13 $48.44 $50.86 $53.40 $56.07 $58.88 $61.82 Lead Facilities Maintenance Worker 182 $33.92 $35.62 $37.40 $39.27 $41.23 $43.29 $45.46 $47.73 Lead Fleet Maintenance Mechanic 182 $33.92 $35.62 $37.40 $39.27 $41.23 $43.29 $45.46 $47.73 Lead Information Technolgy Technician 189 $36.37 $38.18 $40.09 $42.10 $44.20 $46.41 $48.73 $51.17 Lead Public Works Maintenance Worker 175 $31.64 $33.22 $34.88 $36.62 $38.46 $40.38 $42.40 $44.52 Lead Wastewater Worker 179 $32.92 $34.57 $36.30 $38.11 $40.02 $42.02 $44.12 $46.32 Lead Water Utility Worker 181 $33.58 $35.26 $37.03 $38.88 $40.82 $42.86 $45.01 $47.26 Legal Assistant 164 $28.36 $29.78 $31.26 $32.83 $34.47 $36.19 $38.00 $39.90 Librarian I 172 $30.71 $32.24 $33.85 $35.55 $37.32 $39.19 $41.15 $43.21 Librarian II 180 $33.25 $34.91 $36.66 $38.49 $40.42 $42.44 $44.56 $46.79 Library Services Assistant 136 $21.46 $22.54 $23.66 $24.84 $26.09 $27.39 $28.76 $30.20 Library Specialist 154 $25.67 $26.96 $28.30 $29.72 $31.20 $32.76 $34.40 $36.12 Literacy Program Specialist 172 $30.71 $32.24 $33.85 $35.55 $37.32 $39.19 $41.15 $43.21 Management Aide 181 $33.58 $35.26 $37.03 $38.88 $40.82 $42.86 $45.01 $47.26 Mechanic 168 $29.51 $30.98 $32.53 $34.16 $35.87 $37.66 $39.54 $41.52 Office Assistant I 122 $18.67 $19.60 $20.58 $21.61 $22.69 $23.83 $25.02 $26.27 Office Assistant II 138 $21.89 $22.99 $24.14 $25.34 $26.61 $27.94 $29.34 $30.81 Parking Meter Technician 160 $27.25 $28.61 $30.04 $31.55 $33.12 $34.78 $36.52 $38.34 Parking & Camping Operations Lead 170 $30.10 $31.61 $33.19 $34.85 $36.59 $38.42 $40.34 $42.36 Parking & Camping Assistant 141 $22.56 $23.68 $24.87 $26.11 $27.42 $28.79 $30.23 $31.74 Parking & Camping Crewleader 188 $36.01 $37.81 $39.70 $41.68 $43.77 $45.95 $48.25 $50.66 Parking/Traffic Control Officer 141 $22.56 $23.68 $24.87 $26.11 $27.42 $28.79 $30.23 $31.74 Parking/Traffic Control Supervisor 171 $30.40 $31.92 $33.52 $35.20 $36.95 $38.80 $40.74 $42.78 Classification Title Range A B C D E F G H HUNTINGTON BEACH MUNICIPAL TEAMSTERS EXHIBIT A – SALARY SCHEDULE EFFECTIVE JANUARY 1, 2025 HBMT MOU January 1, 2022 – December 31, 2024 32 192 Classification Title Range A B C D E F G H Payroll Specialist 175 $31.64 $33.22 $34.88 $36.62 $38.46 $40.38 $42.40 $44.52 Permit Technician 154 $25.67 $26.96 $28.30 $29.72 $31.20 $32.76 $34.40 $36.12 Pest Control Specialist 159 $26.98 $28.33 $29.75 $31.23 $32.80 $34.44 $36.16 $37.96 Planning Aide 164 $28.36 $29.78 $31.26 $32.83 $34.47 $36.19 $38.00 $39.90 Plans Examiner 197 $39.38 $41.35 $43.42 $45.59 $47.87 $50.26 $52.77 $55.41 Police Records Specialist 134 $21.04 $22.09 $23.20 $24.36 $25.57 $26.85 $28.19 $29.60 Police Records Supervisor 171 $30.40 $31.92 $33.52 $35.20 $36.95 $38.80 $40.74 $42.78 Police Services Specialist 154 $25.67 $26.96 $28.30 $29.72 $31.20 $32.76 $34.40 $36.12 Police Systems Coordinator 169 $29.80 $31.29 $32.86 $34.50 $36.23 $38.04 $39.94 $41.94 Principal Code Enforcement Officer 192 $37.47 $39.34 $41.31 $43.37 $45.54 $47.82 $50.21 $52.72 Property and Evidence Officer 165 $28.64 $30.07 $31.58 $33.16 $34.81 $36.55 $38.38 $40.30 Property and Evidence Supervisor 185 $34.95 $36.69 $38.53 $40.46 $42.48 $44.60 $46.83 $49.17 Public Works Equipment Operator 164 $28.36 $29.78 $31.26 $32.83 $34.47 $36.19 $38.00 $39.90 Public Works Maintenance Crew Leader 191 $37.10 $38.95 $40.90 $42.94 $45.09 $47.35 $49.71 $52.20 Public Works Maintenance Worker 146 $23.71 $24.89 $26.14 $27.44 $28.82 $30.26 $31.77 $33.36 Real Time Crime Center Supervisor 202 $41.39 $43.46 $45.63 $47.91 $50.31 $52.82 $55.46 $58.24 Records Specialist 179 $32.92 $34.57 $36.30 $38.11 $40.02 $42.02 $44.12 $46.32 Risk Management Specialist 157 $26.45 $27.77 $29.16 $30.62 $32.15 $33.76 $35.44 $37.22 Supervisory Control & Data Acquisition (SCADA) Coordinator 202 $41.39 $43.46 $45.63 $47.91 $50.31 $52.82 $55.46 $58.24 Supervisory Control & Data Acquisition (SCADA) Technician 188 $36.01 $37.81 $39.70 $41.68 $43.77 $45.95 $48.25 $50.66 Senior Accountant 198 $39.77 $41.76 $43.85 $46.04 $48.34 $50.76 $53.30 $55.96 Senior Accounting Technician 168 $29.51 $30.98 $32.53 $34.16 $35.87 $37.66 $39.54 $41.52 Senior Administrative Assistant 169 $29.80 $31.29 $32.86 $34.50 $36.23 $38.04 $39.94 $41.94 Senior Buyer 195 $38.60 $40.53 $42.56 $44.69 $46.92 $49.27 $51.73 $54.32 Senior Code Enforcement Officer 182 $33.92 $35.62 $37.40 $39.27 $41.23 $43.29 $45.46 $47.73 Senior Combination Inspector 198 $39.77 $41.76 $43.85 $46.04 $48.34 $50.76 $53.30 $55.96 Senior Construction Inspector 198 $39.77 $41.76 $43.85 $46.04 $48.34 $50.76 $53.30 $55.96 Senior Crime Analyst 199 $40.17 $42.18 $44.29 $46.50 $48.83 $51.27 $53.83 $56.52 Senior Deputy City Clerk 192 $37.47 $39.34 $41.31 $43.37 $45.54 $47.82 $50.21 $52.72 Senior Engineering Technician 200 $40.57 $42.60 $44.73 $46.97 $49.32 $51.78 $54.37 $57.09 Senior Facilities Maint Technician 174 $31.32 $32.89 $34.53 $36.26 $38.07 $39.98 $41.98 $44.08 Senior Fire Prevention Inspector 201 $40.98 $43.03 $45.18 $47.44 $49.81 $52.30 $54.91 $57.66 Senior Geographic Information Systems Analyst 208 $43.93 $46.13 $48.44 $50.86 $53.40 $56.07 $58.88 $61.82 Senior Helicopter Maintenance Technician 206 $43.07 $45.22 $47.48 $49.86 $52.35 $54.97 $57.72 $60.60 Senior Human Resources Technician 173 $31.01 $32.56 $34.19 $35.90 $37.70 $39.58 $41.56 $43.64 Senior Information Technolgy Analyst 220 $49.51 $51.98 $54.58 $57.31 $60.18 $63.18 $66.34 $69.66 Senior Information Technolgy Technician 175 $31.64 $33.22 $34.88 $36.62 $38.46 $40.38 $42.40 $44.52 Senior Legal Assistant 190 $36.73 $38.57 $40.49 $42.52 $44.65 $46.88 $49.22 $51.68 Senior Library Specialist 163 $28.08 $29.48 $30.95 $32.50 $34.13 $35.83 $37.63 $39.51 Senior Mechanic 174 $31.32 $32.89 $34.53 $36.26 $38.07 $39.98 $41.98 $44.08 Senior Payroll Specialist 198 $39.77 $41.76 $43.85 $46.04 $48.34 $50.76 $53.30 $55.96 Senior Permit Technician 174 $31.32 $32.89 $34.53 $36.26 $38.07 $39.98 $41.98 $44.08 Senior Plans Examiner 213 $46.18 $48.48 $50.91 $53.45 $56.13 $58.93 $61.88 $64.97 Senior Police Records Specialist 145 $23.47 $24.65 $25.88 $27.17 $28.53 $29.96 $31.46 $33.03 Senior Public Works Maintenance Worker 156 $26.19 $27.50 $28.87 $30.32 $31.83 $33.42 $35.09 $36.85 Senior Services Transportation Coordinator 170 $30.10 $31.61 $33.19 $34.85 $36.59 $38.42 $40.34 $42.36 Senior Survey Technician 172 $30.71 $32.24 $33.85 $35.55 $37.32 $39.19 $41.15 $43.21 Senior Utility Field Representative 159 $26.98 $28.33 $29.75 $31.23 $32.80 $34.44 $36.16 $37.96 Senior Water Utility Worker 174 $31.32 $32.89 $34.53 $36.26 $38.07 $39.98 $41.98 $44.08 Senior Wastewater Pump Technician 172 $30.71 $32.24 $33.85 $35.55 $37.32 $39.19 $41.15 $43.21 Social Services Assistant 118 $17.94 $18.84 $19.78 $20.77 $21.81 $22.90 $24.04 $25.25 Social Services Supervisor 186 $35.30 $37.06 $38.91 $40.86 $42.90 $45.05 $47.30 $49.67 Social Worker 170 $30.10 $31.61 $33.19 $34.85 $36.59 $38.42 $40.34 $42.36 Survey Technician 164 $28.36 $29.78 $31.26 $32.83 $34.47 $36.19 $38.00 $39.90 Traffic Engineering Technician 191 $37.10 $38.95 $40.90 $42.94 $45.09 $47.35 $49.71 $52.20 Traffic Signals Electrician 188 $36.01 $37.81 $39.70 $41.68 $43.77 $45.95 $48.25 $50.66 Traffic Signals Crew Leader 198 $39.77 $41.76 $43.85 $46.04 $48.34 $50.76 $53.30 $55.96 Utilities Technology Supervisor 212 $45.72 $48.00 $50.40 $52.92 $55.57 $58.35 $61.27 $64.33 Utility Equipment Operator 169 $29.80 $31.29 $32.86 $34.50 $36.23 $38.04 $39.94 $41.94 Utility Field Representative 151 $24.92 $26.16 $27.47 $28.84 $30.29 $31.80 $33.39 $35.06 Utility Locator 177 $32.27 $33.89 $35.58 $37.36 $39.23 $41.19 $43.25 $45.41 Utility Maintenance Worker 146 $23.71 $24.89 $26.14 $27.44 $28.82 $30.26 $31.77 $33.36 Volunteer Services Coordinator 163 $28.08 $29.48 $30.95 $32.50 $34.13 $35.83 $37.63 $39.51 Warehouse Clerk 141 $22.56 $23.68 $24.87 $26.11 $27.42 $28.79 $30.23 $31.74 Warehouse Coordinator 165 $28.64 $30.07 $31.58 $33.16 $34.81 $36.55 $38.38 $40.30 Wastewater Crew Leader 189 $36.37 $38.18 $40.09 $42.10 $44.20 $46.41 $48.73 $51.17 Wastewater Pump Technician 164 $28.36 $29.78 $31.26 $32.83 $34.47 $36.19 $38.00 $39.90 Water Conservation Coordinator 191 $37.10 $38.95 $40.90 $42.94 $45.09 $47.35 $49.71 $52.20 Water Meter Repair Technician 162 $27.80 $29.19 $30.65 $32.18 $33.79 $35.48 $37.25 $39.12 Water Quality Coordinator 194 $38.22 $40.13 $42.14 $44.25 $46.46 $48.78 $51.22 $53.78 Water Quality Specialist 183 $34.26 $35.97 $37.77 $39.66 $41.64 $43.72 $45.91 $48.21 Water Utility Crew Leader 191 $37.10 $38.95 $40.90 $42.94 $45.09 $47.35 $49.71 $52.20 Water Utility Worker 166 $28.93 $30.37 $31.89 $33.49 $35.16 $36.92 $38.77 $40.70 HUNTINGTON BEACH MUNICIPAL TEAMSTERS EXHIBIT A – SALARY SCHEDULE EFFECTIVE JANUARY 1, 2025 HBMT MOU January 1, 2025 – December 31, 2027 33 193 HUNTINGTON BEACH MUNICIPAL TEAMSTERS EXHIBIT B – UNIFORM POLICY HBMT MOU January 1, 2022 – December 31, 2024 34 A. General The City shall furnish uniforms on an annual basis to those employees designated by the various Department Heads as required to wear a standard uniform for appearance, uniformity and public recognition purposes, in the procedures and guidelines set forth hereinafter. B. Affected Employees All employees listed in Exhibit B-1 shall wear a standard City adopted uniform. Each Department Head shall determine which employees must wear a uniform. The Uniform Listing by Category/ Class shall be indicated in the document attached hereto and by this reference incorporated herein as Exhibit B-1. C. Personal Protective Equipment (PPE) All personal protective equipment as related to employee job duties and responsibilities shall be provided based upon Supervisor designated need. Examples of personal protective equipment include, but may not be limited to, the following: hardhats, foul weather gear, steel-toed rubber boots, steel-toed caps, wood heat resistant soles, special hazard gloves, safety glasses, face shields, ear protectors and arm and shin guards. R-1 safety vests shall be furnished to all employees having occasion to work within travel ways. D. Safety Shoes 1. Safety toe shoes or boots as each assignment dictates. a. Two pair per year. b. Damaged shoes shall be turned into operating Supervisor who shall authorize replacement or repair. 1. The maximum amount to be reimbursed for a pair of safety shoes will not exceed two hundred and seventy-five dollars ($275.00) per pair every six months or sooner, if necessary. 2. Shoes or boots shall be purchased through designated standard outlets. E. Employee Responsibilities 1. Wear a clean and complete uniform as required. 194 HUNTINGTON BEACH MUNICIPAL TEAMSTERS EXHIBIT B – UNIFORM POLICY HBMT MOU January 1, 2025 – December 31, 2027 35 2. Uniform appearance shall include: a. Patch to be worn above left shirt or jacket pocket. b. Pants to have no cuffs. c. Worn with pride in appearance to public (i.e., shirt buttoned, shirttail tucked in, etc. 3. Wash and provide minimum repair (i.e., buttons, small tears, etc.) 4. Wear the uniform only when on duty or performing work. 5. Notify the Supervisor of the need to replace due to disrepair or severe staining producing an undesirable appearance. 6. Turn in all uniform components, including patches upon separation. 7. Turn in all personal protective equipment upon separation. 8. Wear all personal protective equipment prescribed by the City Safety Officer and Supervisor of the division. F. City Responsibilities 1. Furnish funding for the agreed uniform allowances on an annual basis, including funding for any initial alterations necessary. 2. Report to the California Public Employees Retirement System (CalPERS) the cost of uniforms provided as set forth in Uniform Listing by Category/Class, Exhibit B- 1, for each class as special compensation in accordance with Title 2, California Code of Regulations, Section 571(a)(5). For employees that are not required to wear uniforms on a daily basis, or who are not actively employed for an entire payroll calendar year, a prorated cost of uniforms may apply. 3. Provide and maintain one or more retail clothing outlets for the various allotments. City reserves the right to name vendor. 4. Maintain records of purchases. G. Department Head or Designee Responsibilities 1. Ensure employee compliance with the Uniform Policy. 195 HUNTINGTON BEACH MUNICIPAL TEAMSTERS EXHIBIT B – UNIFORM POLICY HBMT MOU January 1, 2025 – December 31, 2027 36 2. Approve replacement of deteriorated uniform component(s) and personal protective equipment as required and to maintain a listing for each eligible employee, by name and class, of all uniform component(s) and personal protective equipment purchased. 3. Confirm receipt of uniforms, patches and personal protective equipment from an employee upon separation. A Separation Checklist Form is to be completed, signed by the employee, and submitted to the Human Resources Office. 4. Report to Director of Human Resources any changes to the Uniform Listing by Category/Class (Exhibit B-1). The City reserves the right to add, delete, change or modify the Uniform Listing as required. 196 HUNTINGTON BEACH MUNICIPAL TEAMSTERS EXHIBIT B – UNIFORM POLICY HBMT MOU January 1, 2025 – December 31, 2027 37 Exhibit B-1 Category of Uniform Group 1: 5 Shirts, T-Shirts and Pants, Patches, 1 Jacket (PW/C&LS Field Issue), Group 2: 1 Blue Suit, 2 Pants/ Polo Shirts, 1 Sweater, 1 Pair Shoes (Fire) Group 3: 2 Blue Shirts, 3 Pants/Skirts, 1 (choice) Jacket/Sweater/Sweatshirt (PD) Group 4: 2 Polo Shirts, 2 Pants or 2 Shorts, 1 Hat (C&LS) Group 5: 5 Polo Shirts, 1 Jacket, 1 Windbreaker (not annually), 1 Hat (Inspection), Shoes PPE/Safety for Inspectors only (not CalPERS reportable) Group 6: 2 T-Shirts (CS) Group 8: 4 Battle Dress Uniform, 4 Polo Shirts, 1 Jacket, 1 Rain suit (PD) Group 9: 4 Blue Pants, 2 Shorts, 4 Polos or Blue Shirts,1 Jacket, 1 Rain suit (PD) Group 10: 5 Shirts, 5 Pants, 1 Jacket, 1 Brush Jacket, Shoes PPE/Safety not PERS reportable Group 11: 3 Shirts, 3 Pants, Boots PPE/Safety not PERS reportable Group 12: 5 Polo Shirts, 3 Pants, 1 Sweatshirt or Windbreaker (AS) Uniform Listing by Category/Class* Department Job Type Class Category of Uniform Notes Comm & Lib Svcs 0783 Community and Library Services Supervisor 6 Daily wear not required. Used for special events and/or sports leagues. Frequency of use varies - seasonal from weekly to monthly Comm & Lib Svcs 0784 Community and Library Services Coordinator 6 Daily wear not required. Special events and/or sports leagues use only. Frequency varies from weekly to monthly according to season. Comm & Lib Svcs 0448 Marine Equipment Mechanic 1 Comm & Lib Svcs 0787 Parking Meter Technician 1 Comm & Lib Svcs 0791 Facilities Maintenance Coordinator 1 Comm & Lib Svcs 0570 Parking and Camping Assistant 4 197 HUNTINGTON BEACH MUNICIPAL TEAMSTERS EXHIBIT B – UNIFORM POLICY HBMT MOU January 1, 2025 – December 31, 2027 38 Department Job Type Class Category of Uniform Notes Comm & Lib Svcs 0787 Parking and Camping Operations Crewleader 4 Comm & Lib Svcs 0459 Parking and Camping Crewleader 4 Comm & Lib Svcs 0785 Social Services Assistant 6 Bus Driver only Finance Public Works 0398 Field Service Representative 1 Fire 0232 Emergency Medical Services Coord 2 Fire 0822 Emergency Management Administrator 2 Daily wear not required Fire 0173 Fire Training Maintenance Tech 11 Fire 0190 Hazardous Material Program Specialist 10 Fire 0824 Fire Prevention Inspector 10 Fire 0823 Senior Fire Prevention Inspector 10 Information Services 0835 Senior Information Technology Technician 12 Daily wear not required Community Development 0807 Building Inspector 5 Community Development 0806 Combination Inspector 5 Community Development 0804 Senior Combination Inspector 5 Community Development 0796 Code Enforcement Officer 5 Community Development 0795 Senior Code Enforcement Officer 5 Community Development 0511 Code Enforcement Tech 5 Community Development 0794 Principal Code Enforcement Officer 5 Police 0263 Community Relations Specialist 3 Daily wear not required Police 0597 Community Services Officer 9 Police 0255 Crime Scene Investigator 8 Police 0337 Helicopter Maintenance Technician 1 Police 0262 Parking/Traffic Control Officer 9 198 HUNTINGTON BEACH MUNICIPAL TEAMSTERS EXHIBIT B – UNIFORM POLICY HBMT MOU January 1, 2025 – December 31, 2027 39 Department Job Type Class Category of Uniform Notes Police 0577 Parking/Traffic Control Supervisor 9 Police 0849 Senior Police Records Specialist 3 In Records Division only Police 0283 Police Records Supervisor 3 Police 0851 Police Records Specialist 3 Police 0308 Police Services Specialist 3 In Records Division only Police 0215 Police Systems Coordinator 3 Police 0259 Property and Evidence Officer 9 Police 0261 Property and Evidence Supervisor 9 Police 0334 Senior Helicopter Maintenance Technician 1 Public Works 0863 Public Works Equipment Operator 1 Public Works 0585 Public Works Maintenance Crew Leader 1 Public Works 0861 Senior Public Works Maintenance Worker 1 Public Works 0871 Construction Inspector 5 Public Works 0895 Water Quality Specialist 5 Public Works 0339 Electrician 1 Public Works 0445 Environmental Specialist 5 Public Works 0875 Fleet Maintenance Crew Leader 1 Public Works 0876 Lead Fleet Maintenance Mechanic 1 Public Works 0880 Equipment Parts Inventory Supply Clerk 1 Public Works 0391 Facilities Maintenance Technician 1 Public Works 0357 Irrigation Specialist 1 Public Works 0864 Landscape Maintenance Inspector 1 Public Works 0862 Public Works Maintenance Worker 1 Public Works 0892 Utility Maintenance Worker 1 Public Works 0897 Utilities Technology Supervisor 1 199 HUNTINGTON BEACH MUNICIPAL TEAMSTERS EXHIBIT B – UNIFORM POLICY HBMT MOU January 1, 2025 – December 31, 2027 40 Department Job Type Class Category of Uniform Notes Public Works 0878 Mechanic 1 Public Works 0877 Senior Mechanic 1 Public Works 0367 Pest Control Specialist 1 Public Works 0515 Supervisory Control & Data Acquisition (SCADA) Coordinator 5 Public Works 0346 Supervisory Control & Data Acquisition (SCADA) Technician 1 Public Works 0171 Senior Construction Inspector 5 Public Works 0343 Senior Facilities Maintenance Technician 1 Public Works 0902 Senior Wastewater Pump Technician 1 Public Works 0893 Senior Utility Field Representative 1 Public Works 0882 Survey Technician 5 Public Works 0881 Senior Survey Technician 5 Public Works 0336 Traffic Signals Electrician 1 Public Works 0866 Traffic Signals Crew Leader 1 Public Works 0859 Lead Public Works Maintenance Worker 1 Public Works 0858 Public Works Maintenance Crew Leader 1 Public Works 0854 Warehouse Coordinator 1 Public Works 0856 Warehouse Clerk 1 Public Works 0898 Wastewater Crew Leader 5 Public Works 0901 Lead Wastewater Worker 1 Public Works 0904 Wastewater Pump Technician 1 Public Works 0891 Utility Equipment Operator 1 Public Works 0894 Utility Field Representative 1 Public Works 0356 Water Meter Repair Technician 1 Public Works 0885 Water Utility Crew Leader 1 or 5 Category 5 when assigned to Distribution 200 HUNTINGTON BEACH MUNICIPAL TEAMSTERS EXHIBIT B – UNIFORM POLICY HBMT MOU January 1, 2025 – December 31, 2027 41 Department Job Type Class Category of Uniform Notes Public Works 0886 Lead Water Utility Worker 1 Public Works 0890 Water Utility Worker 1 Public Works 0888 Senior Water Utility Worker 1 Public Works 0887 Utility Locator 1 * Note: unless otherwise indicated, uniforms are required for daily wear 201 HUNTINGTON BEACH MUNICIPAL TEAMSTERS EXHIBIT C – VEHICLE USE POLICY HBMT MOU January 1, 2022 – December 31, 2024 42 Section 1 – Purpose The purpose of these regulations is to establish and implement City policies and procedures relative to the assignment, utilization and control of City-owned vehicles as transportation for employees who engage in official City business, to establish reimbursement procedures for privately-owned vehicles used for City business, and to clarify the City’s responsibility for damage and/or liability for private vehicles used on official City business. Section 2 – Scope These regulations cover the use of City and private vehicles for conducting official City business and shall be applicable to all City departments and employees. Section 3 – Policy When necessary during the course of an employee's official duties, transportation or reimbursement therefore shall be provided by the City. In the event no City vehicle is available, the employee may use their personal vehicle with the approval of the Department Head. Employees authorized to drive either their own or a City-owned vehicle on official business must possess a valid California Driver License for the class of vehicle they will be operating. The transportation method authorized will be determined in terms of the best interests of the City. The general program set forth in this regulation will be implemented by the City Manager Office upon approval of the City Council and administered by the Department Heads in accordance with the policies herein established. It is the responsibility of each Department Head to enforce the provisions of this regulation as it relates to employees of their department. City-owned vehicles shall only be used for official City business. City-owned vehicles shall not be driven to and kept at the employee’s home or any location other than the regular work location or Corporation Yard, except as provided by this regulation. Section 4 – Vehicle Use Criteria I. Assigned Vehicles: A. Assigned City vehicles may be taken home by employees whose residence is within ten (10) miles of City Hall for the uses as described below: 1. Executive use includes the City Manager, Assistant City Manager and Department Heads. 202 HUNTINGTON BEACH MUNICIPAL TEAMSTERS EXHIBIT C – VEHICLE USE POLICY HBMT MOU January 1, 2025 – December 31, 2027 43 2. Emergency Response Units: a. Employees who are required to respond more than once per week on an average without delay in order to protect the public health, safety and property. b. Employees who are required to carry special emergency equipment in their vehicles, which must be utilized on a regular and frequent basis. (A radio in and of itself does not constitute special emergency equipment.) 3. Continuous use outside of regular working hours – Employees who are called back on an unscheduled basis to perform official City business outside of regular working hours more than once per week on an average and who meet one of the following criteria: a. Mileage driven on official City business exceeds an average of five hundred (500) miles per month, or b. Who regularly and frequently supervises subordinates or conducts inspections in the field, or c. Whose duties require the employee to be away from their base workstation greater than fifty percent (50%) of their working time, on average. B. City vehicles, which shall not be taken home, may be assigned based on meeting one of the following criteria: 1. Monthly mileage driven exceeds an average of five hundred (500) miles per month and the vehicle is used for the purpose of supervision or inspection in the field, or 2. Duties require the employee to be away from their workstation, greater than fifty percent (50%) of their working time, on an average. II. Reimbursement of Use of Personal Vehicle: A. Executive Use – The City Manager, Assistant City Manager and Department Heads may, at their option, receive the automobile allowance as established by Resolution 203 HUNTINGTON BEACH MUNICIPAL TEAMSTERS EXHIBIT C – VEHICLE USE POLICY HBMT MOU January 1, 2025 – December 31, 2027 44 B. Mileage Reimbursement – Employees, upon authorization of their Department Head, may use their own vehicles on official City business and shall be reimbursed at current Internal Revenue Service (IRS) regulations while driving on official City business. 1. Employees shall submit monthly claims for reimbursement to their Department Head. 2. Employees shall not be reimbursed for commuting to and from work, except that employees who are required to attend scheduled meetings outside of normal working hours may be reimbursed for mileage required. Section 5 – Insurance Requirements All privately-owned vehicles authorized to be used on official City business shall be insured by the individual employee in the minimum amount of fifty thousand dollars ($50,000.00) public liability for any one person and one hundred thousand dollars ($100,000.00) public liability for all persons, any one accident. They must also be insured for twenty-five thousand dollars ($25,000.00) property damage and fifteen thousand dollars ($15,000.00) for any one uninsured motorist and thirty thousand dollars ($30,000.00) for all uninsured motorists any one accident. Employee private vehicle information shall be reviewed and updated annually by the respective departments. The record maintained should contain the following current information.  Name of Employee  Operator’s License  Insurance Company  Driver’s License Expiration Date  Insurance Policy Number  Insurance Expiration Date  Amount of Coverage It shall be the Department Head’s responsibility to insure that no privately owned vehicle is operated on City business without insurance coverage and a valid operator’s license as required by this regulation. Section 6 – Clarification on City Liability on Use of Private Vehicle: In the event of damage to private vehicles, while on City business where a third party is negligent, the employee should collect damages (including insurance deductibles) from the third party. Where the employee is negligent, the City cannot be held liable for damages to the automobile, but the City can be held responsible for liability to third parties. The City shall be responsible to such employee for the first one hundred dollars ($100.00) of comprehensive and/or collision damages suffered by such employee to the extent that such employee’s personal automobile insurance policy does not cover such 204 HUNTINGTON BEACH MUNICIPAL TEAMSTERS EXHIBIT C – VEHICLE USE POLICY HBMT MOU January 1, 2025 – December 31, 2027 45 first one hundred dollars ($100.00) damage. The employee’s insurance policy is Considered as the primary coverage, and the City liability begins after the limitations of the employee's coverage is exhausted. In the event a City employee’s personal vehicle is damaged due to accident/collision while being used for official City business and the employee is deprived the use thereof, the City shall furnish such employee with a vehicle during such time as is reasonably required to repair said employee’s vehicle. 205 HUNTINGTON BEACH MUNICIPAL TEAMSTERS EXHIBIT D – 9/80 WORK SCHEDULE HBMT MOU January 1, 2022 – December 31, 2024 46 This work schedule is known as the “9/80”. The 9/80 work schedule is designed to be in compliance with the requirements of the Fair Labor Standards Act (FLSA). In the event that there is a conflict with the current rules, practices and/or procedures regarding work schedules and leave plans, then the rules listed below shall govern. 9/80 Work Schedule Defined The 9/80 work schedule shall be defined as working nine (9) days for eighty (80) hours in a two (2) week pay period by working eight (8) days at nine (9) hours per day and working one (1) day for eight (8) hours, with a scheduled unpaid lunch break during each work shift, totaling forty (40) hours in each FLSA workweek. The 9/80 work schedule shall not reduce service to the public, departmental effectiveness, productivity and/or efficiency as determined by the City Manager or designee. A. The FLSA workweek for each employee on a 9/80 schedule shall begin and end four (4) hours into that employee’s regularly scheduled shift on the day of the week that the employee alternatively works and eight (8) hour shift or takes off. For example, employees on a 9/80 schedule who are assigned to the Civic Center shall have and FLSA workweek that starts and ends four (4) hours into the employee's regularly scheduled shift each Friday, as these employees may only have 9/80 schedules that provide for alternating Fridays off with working eight (8) hour days on Fridays. Employees may only take their lunch break on their eight (8) hour day after first having worked four (4) hours in that shift, unless the employee receives prior approval of their Supervisor, as overtime may occur in such situations. B. Two (2) Week Pay Period – The pay period for employees starts Friday mid-shift (P.M.) and continues for fourteen (14) days until Friday mid-shift (A.M.). During this period, each week is made up of four (4) nine (9) hour workdays (thirty-six (36) hours) and one (1) four (4) hour Friday and those hours equal forty (40) hours in each workweek (e.g. the Friday is split into four (4) hours for the A.M. shift, which is charged to workweek one and four (4) hours for the P.M. shift, which is charged to workweek two). C. A/B Schedules – To continue to provide service to the public every Friday, employees on a 9/80 schedule assigned to the Civic Center, are to be divided between two schedules, known as the “A” schedule and the “B” schedule, based upon the departmental needs. For identification purposes, the “A” schedule shall be known as the schedule with a day off on the Friday in the middle of the pay period, or, “off on payday”, the “B” schedule shall have the first Friday (P.M.) and the last Friday (A.M.) off, or “working on payday”. An example is listed below: 206 HUNTINGTON BEACH MUNICIPAL TEAMSTERS EXHIBIT D – 9/80 WORK SCHEDULE HBMT MOU January 1, 2025 – December 31, 2027 47 AM PM AM PM AM PM F F S S M T W Th F F S S M T W Th F F A Schedule 4 4 - - 9 9 9 9 - - - - 9 9 9 9 4 4 B Schedule - - - - 9 9 9 9 4 4 - - 9 9 9 9 - - D. Schedule Changes – FLSA non-exempt employees cannot change their assigned schedules, without prior approval of their Supervisor, Department Head, and the Director of Human Resources or designee. The purpose of this authorization is to review the impact on overtime. FLSA exempt employees may change their schedules at the beginning of any pay period with Supervisor and Department Head approval. E. Emergencies – All Employees on the 9/80 work schedule are subject to be called to work any time to meet any and all emergencies or unusual conditions which, in the opinion of the City Manager, Department Head or designee may require such service from any of said employees. Overtime Defined FLSA Non-Exempt Employees – All non-exempt employees under the 9/80 work schedule shall earn overtime for all hours worked after the first forty (40) hours in their designated FLSA workweek as required under FLSA. Employees are required to obtain Supervisor authorization prior to working any overtime. 1. Overtime Compensation – As stated in Article IX.B. 2. Compensatory Time – As stated in Article IX.B. Leave Benefits When an employee is off on a scheduled workday under the 9/80 work schedule, then nine (9) hours of eligible leave per workday shall be charged against the employee’s leave balance or eight (8) hours shall be charged if the day off is a Friday. All leaves shall continue under the current accrual, eligibility, request and approval requirements. 1. General Leave – As stated in Article XII.A.1. 2. Sick Leave – As stated in Article XII.A.3. 3. Bereavement Leave - As stated in Article XII.A.4. 4. Holidays 207 HUNTINGTON BEACH MUNICIPAL TEAMSTERS EXHIBIT D – 9/80 WORK SCHEDULE HBMT MOU January 1, 2025 – December 31, 2027 48 a. If a holiday falls on an FLSA non-exempt employee’s flex day off, the employee must then take the work shift before or after the holiday off with their Supervisor and Department Head approval. If the employee cannot take the work shift before or after the holiday off, the employee will be credited General Leave with the number of hours of the employee’s regularly scheduled work shift. b. If a holiday falls on an FLSA exempt employee’s flex day off, the employee must then take the work shift before or after the holiday off with Supervisor and Department Head approval. FLSA exempt employees shall not be granted any Administrative/ General Leave or any added compensation for not taking a work shift off on a scheduled holiday. 5. Jury Duty – The provisions of the Personnel Rules shall continue to apply, however, if an FLSA exempt employee is called to serve on a jury duty during the employee’s flex day off, Saturday, or Sunday, or on a City holiday, then the jury duty shall be considered the same as having occurred during the employee’s day off work; therefore, the employee will receive no additional compensation. 208 HUNTINGTON BEACH MUNICIPAL TEAMSTERS EXHIBIT E – 4/10 WORK SCHEDULE HBMT MOU January 1, 2022 – December 31, 2024 49 This work schedule is known as the “4/10” work schedule. The 4/10 work schedule is designed to be in compliance with the requirements of the Fair Labor Standards Act (FLSA). In the event that there is a conflict with the current rules, practices and /or procedures regarding work schedules and leave plans, then the rules listed below shall govern. 4/10 Work Schedule Defined The 4/10 work schedule shall be defined as working four (4) days for forty (40) hours in an FLSA workweek by working four (4) days at ten (10) hours per day, plus a minimum of thirty (30) minutes unpaid lunch during each work shift. The FLSA workweek shall be defined as Saturday 12:00:00 A.M. to Friday 11:59:59 P.M. The 4/10 work schedule shall not reduce service to the public, departmental effectiveness, productivity and/or efficiency as determined by the City Manager or designee. All employees on the 4/10 work schedule are subject to be called to work any time to meet any and all emergencies or unusual conditions which, in the opinion of the City Manager, Department Head or designee may require such service from any of said employees. Overtime Defined FLSA Non-Exempt Employees – All non-exempt employees under the 4/10 work schedule shall earn overtime for all hours worked after the first forty (40) hours in an FLSA workweek as required under FLSA. Employees are required to obtain Supervisor authorization prior to working any overtime. 1. Overtime Compensation – As stated in Article IX.B. 2. Compensatory Time – As stated in Article IX.B. Leave Benefits When an employee is off on a scheduled workday under the 4/10 work schedule, then ten (10) hours of eligible leave per workday shall be charged against the employee’s leave balance. All leaves shall continue under the current accrual, eligibility, request and approval requirements. 1. General Leave – As stated in Article XII.A.1. 2. Sick Leave - As stated in Article XII.A.3. 3. Bereavement Leave – As stated in Article XII.A.4. 209 HUNTINGTON BEACH MUNICIPAL TEAMSTERS EXHIBIT E – 4/10 WORK SCHEDULE HBMT MOU January 1, 2025 – December 31, 2027 50 4. Holidays a. If a holiday falls on an FLSA non-exempt employee’s regularly scheduled day off, the employee must then take the work shift before or after the holiday off, with Supervisor and Department Head approval. If the employee cannot take the work shift before or after the holiday off, the employee will be credited with General Leave the number of hours of the employee’s regularly scheduled work shift. b. If a holiday falls on an FLSA exempt employee’s regularly scheduled day off, the employee must then take the work shift before or after the holiday off, with Supervisor and Department Head approval. FLSA exempt employees shall not be granted any Administrative/ General Leave or any added compensation for not taking a work shift off on a scheduled holiday. 5. Jury Duty – The provisions of the Personnel Rules shall continue to apply, however, if an FLSA exempt employee is called to serve on jury duty during a normal Friday off, Saturday or Sunday or on a City holiday, then the jury duty shall be considered the same as having occurred during the employee's day off from work; therefore, the employee will receive no added compensation. 210 HUNTINGTON BEACH MUNICIPAL TEAMSTERS EXHIBIT F – RETIREE MEDICAL SUBSIDY PLAN HBMT MOU January 1, 2022 – December 31, 2024 51 Employees hired on or after October 1, 2014 shall not be eligible for this benefit. An employee who has retired from the City shall be entitled to participate in the City sponsored medical insurance plans and the City shall contribute toward monthly premiums for coverage in an amount as specified in accordance with this Plan, provided: A. On the date of retirement the employee has a minimum of ten (10) years of continuous full time City service or is granted an industrial disability retirement; and B. At the time of retirement, the employee is employed by the City; and C. Following official separation from the City, the employee is granted a retirement allowance by the California Public Employees’ Retirement System. The City’s obligation to pay the monthly premium as indicated shall be modified downward or cease during the lifetime of the retiree upon the occurrence of any one of the following: 1. On the first of the month in which a retiree or dependent reaches age sixty-five (65) or on the date the retiree or dependent can first apply and become eligible, automatically or voluntarily, for medical coverage under Medicare (whether or not such application is made) the City’s obligation to pay monthly premiums may be adjusted downward or eliminated. Benefit coverage at age sixty-five (65) under the City’s medical plans shall be governed by applicable plan document. 2. In the event the federal government or state government mandates an employer-funded health plan or program for retirees, or mandates that the City make contributions toward a health plan (either private or public) for retirees, the City’s contribution rate as set forth in this plan shall first be applied to the mandatory plan. If there is any excess, that excess may be applied toward the City medical plan as supplemental coverage provided the retired employee pays the balance necessary for such coverage, if any. 3. In the event of the death of any employee, whether retired or not, the amount of the retiree medical insurance subsidy benefit which the deceased employee was receiving at the time of their death, or would be eligible to receive if they were retired at the time of death, shall be paid on behalf of the spouse or family for a period not to exceed twelve (12) months. 211 HUNTINGTON BEACH MUNICIPAL TEAMSTERS EXHIBIT F – RETIREE MEDICAL SUBSIDY HBMT MOU January 1, 2025 – December 31, 2027 52 SCHEDULE OF BENEFITS D. Minimum Eligibility for Benefits – With the exception of an industrial disability retirement, eligibility for benefits begin after an employee has completed ten (10) years of continuous service with the City of Huntington Beach. Said service must be continuous for ten (10) years unless prior service is reinstated at the time of their rehire in accordance with the City’s Personnel Rules. E. Disability Retirees – Industrial disability retirees with less than ten (10) continuous years of service shall receive a maximum monthly payment toward the premium for health insurance of one hundred twenty-one dollars ($121.00). Payments shall be in accordance with the stipulations and conditions that exist for all retirees. Payment shall not exceed the dollar amount that is equal to the full cost of premium for employee only. F. Marital Status – Married unit retirees eligible for benefits under the Retiree Medical Subsidy Plan may each receive the benefit earned pursuant to Section G – Maximum Monthly Subsidy Payments, whether enrolled individually as the plan enrollee or whether enrolled as a dependent on any City-sponsored medical plan. a. In the case where a retired unit member is married to a City employee (active or retired) outside of this bargaining unit, this provision shall remain applicable. b. The provision shall apply to State of California registered domestic partners the same as married spouses. c. Upon City Council approval of this agreement, this provision shall become effective the first day of the month following HBMT open enrollment for Medical plans. G. Maximum Monthly Subsidy Payments – All retirees, including those retired as a result of disability whose number of continuous years of service on the date of retirement exceeds ten (10), shall be entitled to a maximum monthly payment of premiums by the City for each year of completed City service as follows: Maximum Monthly Payment for Retirements After: Years of Service Subsidy 10 $121 11 136 12 151 13 166 14 181 15 196 212 HUNTINGTON BEACH MUNICIPAL TEAMSTERS EXHIBIT F – RETIREE MEDICAL SUBSIDY HBMT MOU January 1, 2025 – December 31, 2027 53 16 211 17 226 18 241 19 256 20 271 21 286 22 300 23 315 24 330 25 344 Note: The above payment amounts may be reduced each month as dependent eligibility ceases due to death, divorce or loss of dependent child status. However, the amount shall not be reduced if such reduction would cause insufficient funds needed to pay the full premium for the employee and the remaining dependents. In the event no reduction occurs and the remaining benefit premium is not sufficient to pay the premium amount for the employee and the eligible dependents, said needed excess premium amount shall be paid by the employee. H. Medicare: 1. All persons are eligible for Medicare coverage at age sixty-five (65). Those with sufficient credit quarters of Social Security will receive Part A of Medicare at no cost. Those without sufficient credited quarters are still eligible for Medicare at age sixty-five (65), but will have to pay for Part A of Medicare if the individual elects to take Medicare. In all cases, Part B of Medicare is paid for by the participant. 2. When a retiree and their spouse are both sixty-five (65) or over, and neither is eligible for paid Part A of Medicare, the subsidy shall pay for Part A for each of them or the maximum subsidy, whichever is less. 3. When a retiree at age sixty-five (65) is eligible for paid Part A of Medicare and their spouse is not eligible for paid Part A, the spouse shall not receive subsidy. When a retiree at age sixty-five (65) is not eligible for paid Part A of Medicare and their spouse who is also age sixty-five (65) is eligible for paid Part A of Medicare, the subsidy shall be for the retiree’s Part A only. I. Cancellation: 1. For retirees/dependents eligible for paid Part A of Medicare, the following cancellation provisions apply: 213 HUNTINGTON BEACH MUNICIPAL TEAMSTERS EXHIBIT F – RETIREE MEDICAL SUBSIDY HBMT MOU January 1, 2025 – December 31, 2027 54 a. Coverage for a retiree under the Retiree Medical Subsidy plan will be eliminated on the first day of the month in which the retiree reaches age sixty-five (65). If such retiree was covering dependents under the Plan, Dependents will be eligible for COBRA continuation of benefits effective as of the retiree’s sixty-fifth (65th) birthday. b. Dependent Coverage will be eliminated upon whichever of the following occasions comes first: i. After thirty-six (36) months of COBRA continuation of coverage, or ii. When the covered dependent reaches age sixty-five (65) and in the event such dependent reaches age sixty-five (65) prior to the retiree reaching age sixty-five (65). c. At age sixty-five (65) retirees are eligible to make application for Medicare. Upon being considered “eligible to make application”, whether or not application has been made for Medicare, the Retiree Medical Subsidy Plan will be eliminated. d. Retiree Medical Subsidy Plan and COBRA participants shall be notified of non-payment of premium by means of certified letter from Human Resources in accordance with the provisions of this Memorandum of Understanding. e. A retiree who fails to pay premiums due for coverage and is in arrears for sixty (60) days shall be terminated from the Plan and shall not have reinstatement rights. 214 HUNTINGTON BEACH MUNICIPAL TEAMSTERS EXHIBIT G – AGENCY SHOP AGREEMENT HBMT MOU January 1, 2022 – December 31, 2024 55 Legislative Authority The City of Huntington Beach (City) and the Huntington Beach Municipal Teamsters (Association) mutually understand and agree that in accordance with State of California law, per adoption of SB 739 (Government Code Section 3502.5), and SB 866 (Government Code Section(s) 3550, 3551, 3552, 3553, 3555.5 and 3556) the Association will be covered by an Agency Shop. As a result of this Agency Shop Agreement between the City and the Association, this Agency Shop Agreement hereby requires that all bargaining unit employees represented by the Association: 1. Make the voluntary election to join the Association and pay Association Dues 2. Or opt-out of Association membership The following Agency Shop Agreement will be implemented in conformity with California Government Code Section 3502.5 and applicable law (SB 866) and will be incorporated into any successor Memorandum of Understanding entered into between City and Association, unless rescinded pursuant to the terms of this Agreement. Association Dues The City shall deduct Association Dues, from all employees who have signed a written authorization, and a copy of that authorization has been provided to the Director of Human Resources. The authorization shall indicate the Association Dues, to be deducted. Employees who do not sign the written authorization, shall be deemed to opt-out of Association membership. Employees on leave without pay or employees who earn a salary less than the Association deduction shall not have Association Dues deducted for that pay period. The Association shall notify the Director of Human Resources of the amount of the Association Dues to be deducted from the unit members’ paychecks New Hire Notification All new hires in the bargaining unit shall be informed by the Director of Human Resources or designee, at the time of hire, that an Agency Shop Agreement is in effect for their classification, by providing a copy of this Agreement, the Memorandum of Understanding and a form, mutually developed between the City and the Association that outlines the employee’s choices under the Agency Shop Agreement. The employee shall be provided thirty (30) calendar days from the date of hire to elect their choice and provide a signed copy of that choice to the Director of Human Resources. Deductions under this Agency Shop Agreement for new hires will start with the first full payroll period beginning thirty (30) days after the new hire submits their selection to the 215 HUNTINGTON BEACH MUNICIPAL TEAMSTERS EXHIBIT G – AGENCY SHOP AGREEMENT HBMT MOU January 1, 2025 – December 31, 2027 56 Director of Human Resources. The Association may request to meet with new hires at a time and place mutually agreed upon between the City and the Association. Records The Association shall keep an adequate itemized record of its financial transactions and shall make a written financial report thereof, in the form of a balance sheet certified as to accuracy by its president and treasurer or corresponding principal officer, or by a certified public accountant, available annually, to the City within 60 days following the end of its fiscal year. All forms submitted by an employee to the City, or by the Association on behalf of an employee, shall be retained by the City in the employee's personnel file. The Director of Human Resources or designee shall provide the Association a list of all unit members with dues paying status with each Association Dues check remitted to the Association. This list and the Association Dues shall be submitted by the City to the Association within three weeks of each pay period. Rescission of Agreement The Agency Shop Agreement may be rescinded at any time during the period of time that the Association remains the exclusive bargaining agent for the unit employees by a majority vote of all the employees in the bargaining unit. A request for such vote must be supported by a petition containing the signatures of at least thirty percent (30%) of the employees in the unit. The election shall be by secret ballot and conducted by California State Mediation and Conciliation and in accordance with state law. INDEMNIFICAION The Association shall indemnify, defend and hold the City harmless from and against all claims and liabilities as a result of implementing and maintaining this Agency Shop Agreement. The City and the Association recognize the right of the employees to form, join and participate in lawful activities of employee organizations and the equal alternative right of employees to refuse to join or participate in employee organization activities. During the life of this Agreement all unit members who choose to become members of the Association shall be required to maintain their membership in the Association in good standing, subject however, to the right to resign from membership no sooner than April 15 or later than May 15, of any year this Agreement remains in effect. Any unit member may exercise the right to resign by submitting a written notice to the Association and to the City during the resignation period on the Deduction Authorization/Change in Status 216 HUNTINGTON BEACH MUNICIPAL TEAMSTERS EXHIBIT G – AGENCY SHOP AGREEMENT HBMT MOU January 1, 2025 – December 31, 2027 57 form. The change in deductions from the employee’s payroll will be effective with the first full pay period beginning thirty (30) days or more after the Director of Human Resources receives the employee’s written notice. The City and the Association agree that neither shall discriminate nor retaliate against any employee for the employee’s participation or non-participation in any Association activity. Payroll Deduction The City will deduct from each paycheck of unit employees, and remit to the Association, the normal and regular Association Dues, in the timelines described as voluntarily authorized in writing by the employee, subject to the following conditions: 1. Such deductions shall be made only upon submission of a Deduction Authorization/Change in Status form to the Director of Human Resources. Said form shall be duly completed and signed by the employee. If no form is completed by the employee, the employee shall be considered to have elected to opt-out. 2. The City shall not be obligated to put into effect any new, changed or discontinued deduction until the first full pay period commencing thirty (30) days or longer after such submission. Every effort will be made by the City to remit dues to the Association within three (3) weeks of receipt. The Association agrees to indemnify and hold harmless against any and all suits, claims, demands and liabilities that may arise out of, or by reason of, any action that shall be taken by the City for the purpose of complying with this Section. 217 HUNTINGTON BEACH MUNICIPAL TEAMSTERS EXHIBIT H – CATASTROPHIC LEAVE DONATION PROGRAM HBMT MOU January 1, 2022 – December 31, 2024 58 Guidelines 1. Purpose The purpose of the voluntary catastrophic leave donation program is to bridge employees who have been approved leave time to either; return to work, long-term disability, or medical retirement. Permanent employees who accrue vacation, general leave or compensatory time may donate such leave to another permanent employee when a catastrophic illness or injury befalls that employee or because the employee is needed to care for a seriously ill family member. The leave- sharing Leave Donation Program is Citywide across all departments and is intended to provide an additional benefit. Nothing in this program is intended to change current policy and practice for use and/or accrual of vacation, general, or sick leave. 2. Definitions Catastrophic illness or injury – A serious debilitating illness or injury, which incapacitates the employee or an employee’s family member. Family Member – For the purposes of this policy, the definition of family member is that defined in the Family Medical Leave Act (child, parent, spouse or domestic partner). 3. Eligible Leave Accrued compensatory time off, vacation or general leave hours may be donated. The minimum donation an employee may make is two (2) hours and the maximum is forty (40) hours. 4. Eligibility Permanent employees who accrue vacation or general leave may donate such hours to eligible recipients. Compensatory time off accrued may also be donated. An eligible recipient is an employee who:  Accrues vacation or general leave;  Is not receiving disability benefits or Workers’ Compensation payments; and  Requests donated leave. 218 HUNTINGTON BEACH MUNICIPAL TEAMSTERS EXHIBIT H – CATASTROPHIC LEAVE DONATION PROGRAM HBMT MOU January 1, 2025 – December 31, 2027 59 5. Transfer of Leave The maximum donation credited to a recipient’s leave account shall be the amount necessary to ensure continuation of the employee’s regular salary during the employee's period of approved catastrophic leave. Donations will be voluntary, confidential and irrevocable. Hours donated will be converted into a dollar amount based on the hourly wage of the donor. The dollar amount will then be converted into accrued hours based on the recipient's hourly wage. An employee needing leave will complete a Leave Donation Request Form and submit it to the Department Director for approval. The Department Director will forward the form to Human Resources for processing. Human Resources, working with the department, will send out the request for leave donations. Employees wanting to make donations will submit a Leave Donation Form to the Finance Department (payroll). All donation forms submitted to payroll will be date stamped and used in order received for each bi-weekly pay period. Multiple donations will be rotated in order to insure even use of time from donors. Any donation form submitted that is not needed will be returned to the donor. 219 HUNTINGTON BEACH MUNICIPAL TEAMSTERS EXHIBIT H – CATASTROPHIC LEAVE DONATION PROGRAM HBMT MOU January 1, 2025 – December 31, 2027 60 Voluntary Catastrophic Leave Donation Program Leave Request Form According to the provisions of the Voluntary Catastrophic Leave Donation Program, I hereby request donated vacation, general leave or compensatory time. MY SIGNATURE CERTIFIES THAT:  A leave of absence in relation to a catastrophic illness or injury has been approved by my department; and  I am not receiving disability benefits or Workers’ Compensation payments. Name: (Please Print or Type: Last, First, MI) Work Phone: Department: Job Title: Employee ID#: Requester Signature: Date: Department Director Signature of Support: Date: Human Resources Department Use Only End donation date will bridge to: Long Term Disability Medical Retirement beginning Length of FMLA leave ending Return to work End donation date: Human Resources Director Signature: Date signed: Please submit this form to the Human Resources Department for processing 220 I I □ □ □ □ HUNTINGTON BEACH MUNICIPAL TEAMSTERS EXHIBIT H – CATASTROPHIC LEAVE DONATION PROGRAM HBMT MOU January 1, 2025 – December 31, 2027 61 Voluntary Catastrophic Leave Donation Program Leave Donation Form Donor, please complete Donor Name: (Please Print or Type: Last, First, MI) Work Phone: Donor Job Title: Type of Accrued Leave: ☐ Vacation ☐ Compensatory Time ☐ General Leave Number of Hours I wish to donate: ________ Hours of Vacation ________ Hours of Compensatory Time ________ Hours of General Leave I understand that this voluntary donation of leave credits, once processed, is irrevocable; but if not needed, the donation will be returned to me. I also understand that this donation will remain confidential. I wish to donate my accrued vacation, comp or general leave hours to the Leave Donation Program for: Eligible recipient employee’s name (Last, First, MI): Donor Signature: Date: Please submit to Payroll in the Finance Department. 221 HUNTINGTON BEACH MUNICIPAL TEAMSTERS EXHIBIT I – HEALTH AND OTHER INSURANCE BENEFITS TEAMSTERS MISCELLANEOUS SECURITY TRUST FUND HBMT MOU January 1, 2022 – December 31, 2024 62  The Teamsters Miscellaneous Security Trust Fund contracts with the City of Huntington Beach to provide medical benefit plan options.  Coverage for HBMT employees shall begin the first of the month following employment. The City of Huntington Beach shall remit one (1) payment of three (3) months of medical premiums for new enrollees. 222 City of Huntington Beach HBMT ‐ Tentative Agreement Proposed Term: 3 years Year 1 Year 2 Year 3 Year 4 FY 2024/25 FY 2025/26 FY 2026/27 FY 2027/28 * MOU Item #Description Estimated YOY Impact Estimated YOY Impact Estimated YOY Impact Estimated YOY Impact Total Cost of Proposal * Ongoing Cost * Notes: 1 Term: 3 years (Jan 1, 2025 ‐ Dec 31, 2027) Salary Increases 642,471 1,304,409 1,343,934 733,987 4,024,800 4,146,782 Jan 1, 2025 ‐ 3%, Jan 1, 2026 ‐ 3%, Jan 1, 2027 ‐ 3%. Total increase = 9.37% (287,160) (295,861) (17,666) (8,965) (609,651) (609,651) Remove Performance Bonus 504,634 519,925 31,045 15,754 1,071,359 978,468 Add new top step and remove current step A 358,000 358,000 One time non‐reaccurring payment Health Insurance ‐ 130,152 150,398 34,842 315,392 315,392 Increased monthly medical contribution October 1 of each year, 2025 ‐ $75, 2026 ‐ $65, 4 Uniform Allowance (boots) 2,333 ‐ ‐ ‐ 2,333 2,333 Boot Allowance increased by $50 per pair 5 Bereavement Leave 793 9,527 588 297 11,205 11,205 up to two additional days of paid Bereavement Leave Total One‐Time costs 358,000 ‐ ‐ ‐ 358,000 ‐ Total Recurring Costs 863,071 1,668,152 1,508,299 775,916 4,815,438 4,844,529 Total Cost of Proposal 1,221,071 1,668,152 1,508,299 775,916 5,173,438 4,844,529 * Ongoing cost includes impact of proposed contract increases on the City's UAL. Additional liabilities are incurred during FY's 27/28 ‐ 30/31 due to a lag in PERS reporting. 2 3 and 2027 ‐ $55. 223 Consideration of Proposed Memorandum of Understanding with Huntington Beach Municipal Teamsters (HBMT) City Council Meeting June 3, 2025 224 Overview • Pursuant to the MMBA, the City has been meeting and conferring in good faith with HBMT since August 2024 • A Tentative Agreement was reached in April 2025 • The Tentative Agreement and proposed Memorandum of Understanding (MOU) is being presented to the City Council to formally review and consider 225 Proposed Memorandum of Understanding • 3-year term; January 1, 2025 – December 31, 2027 • 3% base salary adjustments January 1 of each year • Elimination of the Performance Bonus in exchange for an additional top step to the salary schedule for each classification 226 Proposed Memorandum of Understanding (continued) • One-time payment of $1,000 • Increases to City contribution to employees’ health insurance premiums and uniform allowance for safety shoes • Two additional days of Bereavement Leave 227 Fiscal Impact Projected Cost One-Time Cost:$358,000 Recurring Cost:$4,815,438 Projected Total:$5,173,438 228 Recommended Action • Adopt Resolution No. 2025-43, approving the successor MOU with HBMT, and • Authorize the City Manager or designee to take all administrative and budgetary actions necessary for implementation of Resolution No. 2025-43 229 Alternative Action • Do not adopt Resolution No. 2025-43 and direct staff to continue the meet and confer process with HBMT 230 Questions? 231 City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:25-436 MEETING DATE:6/3/2025 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Travis Hopkins, City Manager VIA:Marissa Sur, Director of Human Resources PREPARED BY:Marissa Sur, Director of Human Resources Subject: Adopt Resolution No. 2025-41 Modifying Salary and Benefits for Non-Represented Employees (Non-Associated Resolution) Statement of Issue: The Non-Associated Resolution governs the compensation and benefits for non-represented employees. It is proposed to be modified to include adjustments similar to those City Council is considering for Management Employees’ Organization. Financial Impact: The total projected cost is approximately $29,227 in Fiscal Year (FY) 2024-25; $202,920 in FY 2025/26; $150,742 in FY 2026/27; $57,597 in FY 2027/28. Recommended Action: A) Adopt Resolution No. 2025-41, “A Resolution of the City Council of the City of Huntington Beach Modifying Salary and Benefits for Non-Represented Employees;” and B) Authorize appropriations for all costs related to implementation of Resolution No. 2025-41. Alternative Action(s): Do not approve the proposed modifications to Non-Associated Resolution and direct staff to propose alternate action. Analysis: The Non-Associated Resolution governs compensation and benefits for certain non-represented full- time employees. It is proposed to be modified to include adjustments similar to those being considered for the Management Employees’ Organization. Classifications that would be excluded from the salary adjustments include City Manager, Assistant City Manager, Fire Chief, Police Chief, and Elected Officials. Resolution No. 2024-04 provides for adjustments to the Assistant City City of Huntington Beach Printed on 5/29/2025Page 1 of 2 powered by Legistar™ 232 File #:25-436 MEETING DATE:6/3/2025 Manager, Fire Chief and Police Chief ranges; Resolution Nos. 2025-08, 2024-60, and 2023-10, set the pay for the Elected Officials. Salient provisions of the proposed Resolution include: ·Term: indefinite ·Salary: 3% salary adjustments in 2025, 2026 and 2027 o Effective the pay period following City Council adoption o Effective the pay period including January 1, 2026 o Effective the pay period including January 1, 2027 ·Elimination of the Performance Bonus in exchange for an additional top step to the salary schedule for each appointed classification ·Annual increase to medical allowance as follows: o Effective January 1, 2025: increase by $75 per employee o Effective January 1, 2026: increase by $65 per employee o Effective January 1, 2027: increase by $55 per employee ·Two additional days of paid Bereavement Leave ·Vehicle Allowance increased to $247.69 Environmental Status: This action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. Strategic Plan Goal: Non Applicable - Administrative Item Attachment(s): 1. Resolution No. 2025-41, “A Resolution of the City Council of the City of Huntington Beach Modifying Salary and Benefits for Non-Represented Employees,” including Exhibit A 2. Fiscal Impact Report 3. PowerPoint Presentation City of Huntington Beach Printed on 5/29/2025Page 2 of 2 powered by Legistar™ 233 234 RESOLUTION NO. 2025-41 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH MODIFYING SALARY AND BENEFITS FOR NON-REPRESENTED EMPLOYEES WHEREAS, the City Council of the City of Huntington Beach desires to modify the salary and benefits for non-represented employees upon adoption of this Resolution. NOW, THEREFORE, the City Council of the City of Huntington Beach (foes hereby resolve the salary and benefits of non-represented employees are modified as follows: SECTION 1. Salaries and benefits for non-represented employees shall be as reflectec.l in Exhibit A , attached hereto and incorporated by this reference. SECTION 2. The Resolutions for the elected City Attorney, City Clerk, City Treasurer Resolutions 2025-08, 2024-60 , 2023-10) shall remain unchanged. Salaries for the elected non- represented positions are reflected in the Non-Associated Elected Executive Management Salary Schedule -Exhibit lB. SECTION 3. Any existing provisions in conflict with the foregoing, whether by minute action or resolution of the City Council, are hereby repealed. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the __ day of _____ , 2025. Mayor REVIEWED AND APPROVED: APPROVED AS TO FORM: Travis Hopkins, City Manager Mike Vigliotta, City Attorney INITIATED AND APPROVED: Marissa Sur, Director of Human Resources 25-16488/378799 Non-Associated Employees Pay and Benefits Resolution No. 2025-41 June 3, 2025 235 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION i Exhibit A to Non-Associated Resolution No. 2025-41 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION - EXHIBIT A ........................................................................................................................................ 1 SECTION I – PAY ........................................................................................................... 1 A. APPOINTED SALARY SCHEDULE ................................................................................ 1 B. ELECTED SALARY SCHEDULE .................................................................................... 1 C. PERFORMANCE BONUS .............................................................................................. 1 D. DIRECT DEPOSIT ......................................................................................................... 2 E. ASSIGNED VEHICLE/AUTO ALLOWANCE ................................................................... 2 SECTION II – HOURS OF WORK/TIME OFF ............................................................... 2 A. EXECUTIVE LEAVE ....................................................................................................... 2 B. FLEXIBLE AND ALTERNATE WORK SCHEDULES ....................................................... 2 1. 5/40 Work Schedule ........................................................................................................... 2 2. 9/80 Work Schedule ........................................................................................................... 2 3. Alternative Work Schedule ................................................................................................. 2 SECTION III – HEALTH AND OTHER INSURANCE BENEFITS .................................. 3 A. HEALTH INSURANCE .................................................................................................... 3 1. Medical, Dental and Vision Insurance ...................................................................................... 3 2. City and Employee Paid Health Insurance ........................................................................ 3 3. Medical Cash-Out .............................................................................................................. 5 4. Section 125 Plan ................................................................................................................ 6 B. LIFE AND ACCIDENTAL DEATH AND DISMEMBERMENT INSURANCE ...................... 6 C. LONG-TERM DISABILITY INSURANCE ........................................................................ 6 D. CITY-PAID PHYSICAL EXAMINATIONS ........................................................................ 7 E. MISCELLANEOUS ......................................................................................................... 7 F. RETIREE MEDICAL COVERAGE FOR RETIREES NOT ELIGIBLE FOR CITY MEDICAL RETIREE SUBSIDY PLAN ............................................................................................. 7 G. POST-65 SUPPLEMENTAL MEDICARE COVERAGE ................................................... 8 SECTION IV – RETIREMENT ........................................................................................ 8 A. BENEFITS ...................................................................................................................... 8 1. Self-Funded Supplemental Retirement Benefit ........................................................................ 8 2. Medical Insurance for Retirees ................................................................................................ 9 B. PUBLIC EMPLOYEES’ RETIREMENT SYSTEM CONTRIBUTIONS AND REPORTING ................................................................................................................. 9 1. “Classic Member” Miscellaneous Retirement Benefits ............................................................. 9 2. “New Member” Miscellaneous Retirement Benefits ............................................................... 10 3. “Classic Member” Safety Member Retirement Benefits ......................................................... 10 4. “New Member” Safety Member Retirement Benefits ............................................................. 11 5. IRS Code 414(h)(2) ................................................................................................................ 11 236 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION ii Exhibit A to Non-Associated Resolution No. 2025-41 6. Pre-Retirement Optional Settlement 2 Death Benefit ............................................................ 11 7. Fourth Level of 1959 Survivor Benefits .................................................................................. 11 8. VEBA Plan Requirements ....................................................................................................... 11 SECTION V – LEAVE BENEFITS ................................................................................ 13 A. GENERAL LEAVE ........................................................................................................ 13 1. Accrual .................................................................................................................................... 13 2. Eligibility and Approval ............................................................................................................ 13 3. Leave Benefit Entitlements ..................................................................................................... 13 4. Conversion to Cash ................................................................................................................ 13 B. HOLIDAYS AND PAY PROVISIONS ............................................................................. 14 C. BEREAVEMENT LEAVE ............................................................................................... 15 D. VOLUNTARY CATASTROPHIC LEAVE DONATION PROGRAM ................................. 15 SECTION VI – RETIREE SUBSIDY MEDICAL PLAN ................................................. 15 SECTION VII – MISCELLANEOUS ............................................................................. 15 A. COLLECTION OF PAYROLL OVERPAYMENTS .......................................................... 15 B. UNIFORMS AND CALPERS REPORTING ................................................................... 16 EXHIBIT 1A – NON-ASSOCIATED APPOINTED SALARY SCHEDULE .................... 17 EXHIBIT 1B – NON-ASSOCIATED ELECTED SALARY SCHEDULE ....................... 19 EXHIBIT 2 – RETIREE MEDICAL PLAN ...................................................................... 20 EXHIBIT 3 – 9/80 WORK SCHEDULE ........................................................................ 25 EXHIBIT 4 – VOLUNTARY CATASTROPHIC LEAVE DONATION ............................. 27 237 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION 1 Exhibit A to Non-Associated Resolution No. 2025-41 EXHIBIT A SECTION I – PAY A. Appointed Salary Schedule Employees shall be compensated at rates by classification title and salary range during the term of this Agreement as set forth in Exhibit 1 A attached hereto and incorporated herein unless expressly provided for in other Articles of this Exhibit. 1. Effective the first full pay period following City Council adoption, appointed employees will receive a base salary increase of three percent (3%). 2. Effective the pay period including January 1, 2026, appointed employees will receive a base salary increase of three percent (3%). 3. Effective the pay period including January 1, 2027, appointed employees will receive a base salary increase of three percent (3%). 4. The following classifications are excluded from the base salary increases identified in this Section A, provided herein: City Manager, Assistant City Manager, Fire Chief, Police Chief, City Attorney, City Clerk, City Treasurer. 5. The City Manager is authorized to set the salaries of the appointed executive management positions identified in Exhibit 1A at any rate at or below Step E of the designated salary range. The City Manager is authorized to increase the salary by 5% based upon performance at annual review and market data. However, no salary for a new employee may be set above Step E at any time without City Council approval. B. Elected Salary Schedule 1. All elected executive management positions shall receive the salaries as identified in Exhibit 1B. 2. The City Council shall set the salaries of the elected executive management positions identified in Exhibit 1B, at any rate within the designated salary range. C. Performance Bonus Effective the first full pay period following City Council adoption of the Resolution, the existing performance bonus will be replaced with the addition of a new salary step at the top of the salary range. 238 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION 2 Exhibit A to Non-Associated Resolution No. 2025-41 D. Direct Deposit All Non-Associated employees are required to utilize direct deposit of payroll checks. E. Assigned Vehicle/Auto Allowance Appointed Department Heads, Contract Non-Department Heads, as well as the City Clerk, City Treasurer, and City Attorney shall receive an auto allowance in the amount of two hundred forty-seven dollars and sixty-nine cents ($247.69) per bi-weekly pay period plus reimbursement of out-of-town travel at the approved mileage rate. Appointed Department Heads and the City Clerk, City Treasurer, and City Attorney shall have the option of an assigned City vehicle in lieu of an auto allowan ce. SECTION II – HOURS OF WORK/TIME OFF A. Executive Leave Non-Associated exempt employees shall not be eligible for overtime compensation. Exempt department heads and contract non-department heads shall be credited with eighty (80) hours of executive leave per calendar year. B. Flexible and Alternative Work Schedules 1. 5/40 Work Schedule The 5/40 work schedule shall be defined as working five (5) eight (8) hour days, Monday through Friday each week, with a one -hour lunch during each work shift, totaling a forty (40) hour work week. 2. 9/80 Work Schedule The 9/80 work schedule, as outlined in Exhibit 3, shall be defined as working nine (9) days for eighty (80) hours in a two-week pay period by working eight (8) days at nine (9) hours per day and working one (1) day for eight (8) hours (Friday), with a one-hour lunch during each work shift, totaling forty (40) hours in each FLSA work week. The 9/80 work schedule shall not reduce service to the public, departmental effectiveness, productivity and/or efficiency as determined by the City Manager or designee. 3. Alternative Work Schedule Non-associated employees may elect any alternative work schedule approved by the City Manager or designee. 239 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION 3 Exhibit A to Non-Associated Resolution No. 2025-41 SECTION III – HEALTH AND OTHER INSURANCE BENEFITS A. Health Insurance 1. Medical, Dental, and Vision Insurance The City shall continue to make group medical, dental, and vision benefits available to all Non-Associated employees. 2. City and Employee Paid Health Insurance The City and employee shall pay for health insurance premiums for employees and qualified dependent(s) effective the first of the month following the employee's hire date. The employee payroll deduction for premium contributions shall be deducted on a pre-tax basis. Such deductions shall be aligned with the effective date of coverage and the ending date of coverage upon employment separation. The employee’s payroll deduction amount shall begin no later than the beginning of the first full pay period following the effective date of coverage and pro-rated for coverage through the end of the month in which employment was separated. i. Maximum Employer Contributions – The City’s maximum monthly employer contributions for each employee’s health and other insurance premiums are set forth as follows: a. Effective the pay period including January 1, 2025, the City’s maximum monthly contribution to medical premiums for non-represented positions will increase as summarized in the tables below. b. Effective the pay period that includes January 1, 2026, the City’s maximum monthly contribution to medical premiums will increase by $65.00 per month, per medical plan and enrollment tier, up to, but not to exceed the monthly premium cost. c. Effective the pay period that includes January 1, 2027, the City’s maximum monthly contribution to medical premiums will increase by $55.00 per month, per medical plan and enrollment tier, up to, but not to exceed the monthly premium cost. d. The maximum City contribution shall be based on the employee's enrollment in each plan. If the employee enrolls in a plan wherein the costs 240 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION 4 Exhibit A to Non-Associated Resolution No. 2025-41 exceed the City contribution, the employee is responsible for all additional premiums through pre-tax payroll deductions. Maximum Monthly Contributions for Non-Associated Employees* Plan Tier 2024 Effective 1/1/2025 Effective 1/1/2026 Effective 1/1/2027 Kaiser Single 611.25 686.25 751.25 806.25 Two-Party 1,256.41 1,331.41 1,396.41 1,451.41 Family 1,461.87 1,536.87 1,601.87 1,656.87 Blue Shield Trio HMO Single 685.94 760.94 825.94 880.94 Two-Party 1,256.41 1,331.41 1,396.41 1,451.41 Family 1,461.87 1,536.87 1,601.87 1,656.87 Blue Shield HMO Single 745.69 820.69 885.69 940.69 Two-Party 1,256.41 1,331.41 1,396.41 1,451.41 Family 1,461.87 1,536.87 1,601.87 1,656.87 Blue Shield PPO Single 812.91 887.91 952.91 1,007.91 Two-Party 1,425.90 1,500.90 1,565.90 1,620.90 Family 1,613.36 1,688.36 1,753.36 1,808.36 Blue Shield HDHP Single 590.33 665.33 730.33 785.33 Two-Party 1,186.33 1,261.33 1,326.33 1,381.33 Family 1,455.33 1,530.33 1,595.33 1,650.33 * Excludes Safety employees covered by this Resolution ii. “Safety Member” Health Premiums - Employer Contribution Employees who are classified as a “safety member” by the California Public Employees Retirement System (CalPERS) may have access to the medical 241 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION 5 Exhibit A to Non-Associated Resolution No. 2025-41 plans offered by CalPERS as contracted by the City. In accordance with eligibility provisions, the Police Chief and the Fire Chief may elect to enroll in the CalPERS health insurance program offered by the City. The City’s Maximum monthly employer contribution for the CalPERS health insurance program will match the PORAC Region 2 premiums, but not to exceed the maximum amounts indicated in the chart below. The amounts listed therein include the mandated Public Employees’ Medical and Hospital Care Act (PEMHCA) contribution. Maximum Monthly Contributions for Non-Associated “Safety Members” Plan Tier 2024 Effective 1/1/2025 Effective 1/1/2026 Effective 1/1/2027 Medical Single 849.19 924.19 989.19 1,044.19 Two-Party 1,727.48 1,802.48 1,867.48 1,922.48 Family 2,203.13 2,278.13 2,343.13 2,398.13 iii. Employees shall not be entitled to the difference between the employer contribution and the premiums for insurance plan(s) selected by the employee. iv. Future Premiums The City caps its contributions toward monthly group medical, dental and vision plan premiums by category (Single, Two-Party, and Family) as outlined in sections i and ii above. For the term of this agreement, and thereafter unless modified by negotiated agreement of the parties, the City’s monthly contributions to medical, dental, and vision insurance shall remain as specified for the 2027 Health Contribution amounts, unless otherwise specified herein. The City’s contribution caps will remain in place, even if premium increases result in these additional costs being borne by the employee. 3. Medical Cash-Out If an employee is covered by a group medical plan outside of a City-provided program (evidence of which must be supplied to Human Resources), the employee 242 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION 6 Exhibit A to Non-Associated Resolution No. 2025-41 may elect to discontinue City medical coverage and receive the monthly value of the City’s contribution to the Kaiser, Employee-only medical premium offered to this unit. Safety Members will receive the monthly value of the City’s contribution for the lowest-cost, employee only medical coverage as described in Article III.A.2.(ii). 4. Section 125 Plan Employees shall be eligible to participate in a City-approved Section 125 Flexible Spending Account Plan the same as all other eligible employees, as provided by IRS Law. This plan allows employees to use pre-tax salary to pay for regular childcare, adult dependent care, and/or medical expenses. B. Life and Accidental Death & Dismemberment Each Non-Associated employee shall be provided with fifty thousand dollars ($50,000) life insurance and fifty thousand dollars ($50,000) accidental death and dismemberment insurance paid for by the City. Each employee shall have the option, at their own expense, to purchase additional amounts of life insurance and accidental death and dismemberment insurance to the extent provided by the City’s current providers. Evidence of insurability is contingent upon total participation in additional amounts. C. Long Term Disability Insurance This program provides benefits for each incident of illness or injury after a waiting period of thirty (30) calendar days during which the Non -Associated employee may use accumulated sick leave, general leave, or executive leave pay. Subsequent to the thirty (30) day waiting period, the employee will be covered by an insurance plan paid for by the City providing sixty-six and two-third percent (66 2/3%) of the first twelve thousand five hundred dollars ($12,500) of the employee’s basic monthly earnings up to a maximum monthly benefit of $8,332.50. The maximum benefit period for disability due to injury or illness shall be to age sixty-five (65). Days and months refer to calendar days and months. Benefits under the plan are integrated with sick leave, Workers’ Compensation, Social Security and other non - private program benefits to which the employee may be entitled. Disability is defined as: “The inability to perform all of the duties of regular occupation during two years, and thereafter the inability to engage in any employment or occupation , for which they are fitted by reason of education, training, or experience.” Rehabilitation benefits are provided in the event the individual, due to disability, must engage in another 243 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION 7 Exhibit A to Non-Associated Resolution No. 2025-41 occupation. Survivor’s benefits continue the plan payment for three (3) months beyond death. A copy of the plan is on file in the Human Resources Office. D. City-Paid Physical Examinations Non-Associated employees shall be provided, once every two years, with a City -paid physical examination comparable to the current pre -placement class physical examination or reimbursed the amount authorized for said physical examination. No more than one-half of the eligible employees shall receive examinations in any one fiscal year. Said exam shall be comprehensive in nature and shall include: 1. A complete medical history, physical exam and review of results by physician. 2. Health testing including vision, hearing, breathing, chest x-ray and stress EKG. 3. Laboratory test including standard chemical test, blood count, HDL, urinalysis and stool test for blood. E. Miscellaneous When an employee is on a leave of absence without pay for reason of medical disability, the City shall maintain the City-paid insurance premiums during the period the employee is in a non-pay status for the length of said leave, not to exceed twenty- four (24) months. F. Retiree Medical Coverage for Retirees Not Eligible for the City Medical Retiree Subsidy Plan Employees who retire from the City after January 1, 2004 , and are granted a retirement allowance by the California Public Employees’ Retirement System and are not eligible for the City’s Retiree Subsidy Medical Plan may choose to participate in City-sponsored medical insurance plans until the first of the month in which they turn age sixty-five (65). The retiree shall pay the full premium for City-sponsored medical insurance for themselves and/or qualified dependents without any City subsidy. Employees who retire from the City and receive a retirement allowance from the California Public Employees’ Retirement System and are not eligible for the City’s Retiree Subsidy Medical Plan and choose not to participate in City-sponsored medical insurance upon retirement permanently lose eligibility for this insurance. 244 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION 8 Exhibit A to Non-Associated Resolution No. 2025-41 However, if a retiree who is not eligible for the City’s Retiree Subsidy Medical Plan chooses not to participate in City-sponsored medical insurance plans because the retiree has access to other group medical insurance, and subsequently loses eligibility for that group medical insurance, the retiree and their qualified dependents will have access to City-sponsored medical insurance plans reinstated. Eligibility for Retiree Medical Coverage terminates the first of the month in which the retiree or qualified dependent turns age sixty-five (65). G. Post-65 Supplemental Medicare Coverage Retirees who are participating in the Retiree Subsidy Medical Plan as of January 1, 2004, and all future retirees who meet the criteria to participate in City -sponsored medical insurance, with or without the Retiree Medical Subsidy Plan, may participate in City-sponsored medical insurance plans that are supplemental to Medicare, after a contract is in place between the City and a health insurance provider. A retiree or qualified dependent must choose to participate in City-sponsored medical insurance plans that are supplemental to Medicare beginning the first of the month in which the retiree or qualified dependent turns age sixty-five (65). The retiree shall pay the full premium to participate in City-sponsored medical insurance plans that are supplemental to Medicare for themselves or qualified dependents without any City subsidy. Retirees or qualified dependents, upon turning age sixty-five (65), who choose not to participate in City-sponsored medical insurance plans that are supplemental to Medicare permanently lose eligibility for this insurance. SECTION IV – RETIREMENT A. Benefits 1. Self-Funded Supplemental Retirement Benefit In the event a Non-Associated employee member elects Option #1, #2, #2W, #3, #3W or #4 of the Public Employees’ Retirement Law, the City shall pay the difference between such elected option and the unmodified allowance which the member would have received for their life alone as provided in California Government Code Sections 21455, 21456, 21457, and 21458 as said referenced Government Code Sections exist as of the date of this agreement. Th is payment shall be made only to the member (Non-Associated employee), shall be payable 245 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION 9 Exhibit A to Non-Associated Resolution No. 2025-41 by the City during the life of the member, and upon that member ’s death, the City’s obligation shall cease. Unless previously excluded by employment or resolution, eligibility for this benefit is limited to employees hired before December 27, 1997. 2. Medical Insurance for Retirees a. Upon retirement, whether service or disability connected, each Non-Associated employee shall be entitled to cause self, spouse, and dependents to participate fully in the City’s group health insurance program at the equivalent of the City’s group premium rate in accordance with the provisions specified by Consolidated Omnibus Budget Reconciliation Act of 1985 (COBRA). Such participation shall be at employee’s expense and upon terms, conditions, and restrictions currently in effect. b. As an alternative to the benefit described in the preceding paragraph, the City will provide a financial contribution towards the cost of retiree medical premiums as described in Section VI. B. Public Employees’ Retirement System Contributions and Reporting 1. “Classic Member” Miscellaneous Members Retirement Benefits a. Retirement Formula – The City shall provide all miscellaneous employees described as classic members by the Public Employees’ Pension Reform Act of 2013 with that certain retirement program commonly known and described as the “2.5% at age 55 plan,” which is based on the ret irement formula as set forth in the California Public Employees’ Retirement System (CalPERS) Section 21354 of the California Government Code. b. Classic Member Miscellaneous CalPERS Member Contribution – All miscellaneous bargaining unit classic members shall pay to CalPERS as part of the required member retirement contribution eight percent (8%) of pensionable income. This provision shall not sunset. c. One-Year Final Compensation – The City shall contract with CalPERS to have retirement benefits calculated based upon the classic employee’s highest one year’s compensation, pursuant to the provisions of Section 20042 (highest single year). d. The obligations of the City and the retirement rights of employees as provided in this Article shall survive the term of this resolution. 246 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION 10 Exhibit A to Non-Associated Resolution No. 2025-41 2. “New Member” Miscellaneous Members Retirement Benefits – For New Members within the meaning of the California Public Employees’ Pension Reform Act of 2013 as defined in California Government Code Section 7522.04(f). a. Retirement Formula- New Members shall be governed by the two percent at age 62 (2% @ 62) retirement formula set forth in Government Code section 7522.20. b. Final Compensation – Final compensation will be based on the highest annual average compensation earnable during the 36 consecutive months immediately preceding the effective date of retirement, or some other 36 consecutive month period designated by the member. c. New Member Miscellaneous CalPERS Member Contribution – Effective January 1, 2013, all new members as defined by PEPRA and determined by CalPERS, shall contribute one half (50%) of the normal cost as established by CalPERS each year in its annual valuation for the City, as required by California Government Code Section 7522.30(c). 3. “Classic Member” Safety Members Retirement Benefits a. Retirement Formula – The City shall provide all safety employees described as “classic” members by the Public Employees’ Pension Reform Act of 2013- “PEPRA” with that certain requirement commonly known and described as the “3% @ at age 50 plan” which is based on the retirement formula set forth in the California Public Employees’ Retirement System (CalPERS), Section 21362.2 of the California Government Code. b. Classic Member Safety CalPERS Member Contribution – All safety employees described as “classic” members shall pay to CalPERS as part of the required member retirement contribution nine percent (9%) of pensionable income. This provision shall not sunset. c. One-Year Final Compensation – The City shall contract with CalPERS to have retirement benefits calculated based upon the “classic” employee’s highest one year’s compensation, pursuant to the provisions of Section 20042 (highest single year). d. The obligations of the City and the retirement rights of employees as provided in this Article shall survive the term of this resolution. 247 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION 11 Exhibit A to Non-Associated Resolution No. 2025-41 4. “New Member” Safety Members Retirement Benefits – For New Members within the meaning of California Public Employees’ Pension Reform Act of 2013. a. Retirement Formula – New Members shall be governed by the two an seven tenths percent at age 57 (2.7% @ 57) retirement formula set forth in Government Code section 7522.25(d) b. Final Compensation – Final Compensation will be based on the highest annual average compensation earnable during the 36 consecutive months immediately preceding the effective date of retirement, or some other 36 consecutive month period designated by the member. c. New Member Miscellaneous CalPERS Member Contribution – All new members as defined by PEPRA and determined by CalPERS, shall contribute one half (50%) of the normal cost, as established by CalPERS. 5. IRS Code Section 414(h)(2) The City has adopted the CalPERS Resolution in accordance with IRS Code section 414(h)(2) to ensure that both the employee contribution and the City pickup of the required member contribution are made on a pre -tax basis. However, ultimately, the tax status of any benefit is determined by the law. 6. Pre-Retirement Optional Settlement 2 Death Benefit Non-Associated employees shall be covered by the Pre-Retirement Optional Settlement 2 Death Benefit as identified in Section 21548 of the California Government Code when approved by the City Council. 7. Fourth Level of 1959 Survivor Benefits Non-Associated employees shall be covered by the Fourth Level of the 1959 Survivor Benefit as identified in Section 21574 of the California Government Code. 8. VEBA Plan Requirements a. Eligibility Defined Effective December 23, 2009, all eligible non-associated employees with 25 years of continuous service to the City of Huntington Beach will participate in the Plan. An eligible employee is an employee who works twenty (20) or more hours per week and receives benefits. Eligibility criteria may be amended upon a majority vote of non-associated employees, as no cost is borne by the City. 248 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION 12 Exhibit A to Non-Associated Resolution No. 2025-41 b. Leave Payout Plan Contribution Each eligible unrepresented management employee shall designate all leave payouts to be rolled over to their VEBA Plan account based on the established range upon separation from City employment. c. Participant Account A separate account is maintained for each contributing eligible non -associated employee, which documents the employee's contributions and disbursements. Contributions to a VEBA plan account as well as any disbursements to cover nonreimbursed, post-tax medical care expenses are both tax free. Eligible benefits subject to reimbursement by the Plan shall be limited to long-term care expenses and nonreimbursed medical premiums, co-pays, prescribed drug expenses and other medical costs as that term is defined by the Internal Revenue Code Section 213. d. Administrative Fees Any Plan administrative fees will be deducted from interest on the total Plan investments. An eligible non-associated employee’s Plan account is subject to a monthly administrative fee for expenses related to recordkeeping, claims processing, and claims reimbursement. The fee will first be deducted from interest on total plan investments, and then deducted, if necessary, from the employee’s individual account. e. Dispute Resolution This Resolution and any disputes arising under or in connection with this Resolution shall not be subject to any dispute resolution procedures in the City’s Personnel Rules, nor shall this Resolution and any such dispute relating thereto be subject to the jurisdiction of the City’s Personnel Commission for any reason whatsoever. f. Indemnification All non-associated employees agree to indemnify and hold the City of Huntington Beach harmless against any claims made of any nature and against any suit instituted against the City arising from this Resolution, including, but not limited to, claims arising from an employee’s participation in VEBA or from any salary reduction initiated by the City for VEBA contributions. 249 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION 13 Exhibit A to Non-Associated Resolution No. 2025-41 SECTION V – LEAVE BENEFITS A. General Leave 1. Accrual General leave may be used for any purpose, including vacation, sick leave and personal leave. General leave for non-associated employees shall be accrued as follows: Years of Service Annual General Leave Allowance Bi-Weekly General Leave Allowance First through Fourth Year 176 Hours 6.77 Fifth through Ninth Year 200 Hours 7.69 Tenth through Fourteenth Year 224 Hours 8.62 Fifteenth Year and Thereafter 256 Hours 9.85 2. Eligibility and Approval General Leave must be pre-approved except for illness, injury, or family sickness, which may require a physician’s statement for approval. General Leave accrued time is to be computed from hiring date anniversary. Employees shall not be permitted to take general leave in excess of actual time earned. Employees shall not accrue general leave in excess of six hundred forty (640) hours. Employees may not use their general leave to advance their separation date on retirement or other separation from employment. 3. Leave Benefit Entitlements The City shall comply with all State and Federal leave benefit entitlement laws. An eligible employee on an approved leave shall be allowed to use applicable earned Sick Leave, General Leave, or Executive Leave for family or personal health issues. For more information on employee leave options contact the Human Resources Office. 4. Conversion to Cash a. Pay Off at Termination An employee shall be paid for unused general leave upon termination of employment at which time such terminating employee shall receive compensation at their current salary rate for all unused, earned general leave 250 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION 14 Exhibit A to Non-Associated Resolution No. 2025-41 to which they are entitled up to and including the effective date of their termination. b. Conversion to Cash Two times during each fiscal year, each employee shall have the option to convert into a cash payment or deferred compensation up to a total of one hundred sixty (160) general leave benefit hours per fiscal year. The employee shall give two (2) weeks’ advance notice to Payroll of their decision to exercise such option. c. Deferred Compensation Contribution at Time of Separation The value of any unused earned leave benefits may be transferred to deferred compensation at separation (including retirement), but only during the time that the employee is actively employed with the City. The latest opportunity for such transfer must be the beginning of the pay period prior to the employee’s last day of employment. B. Holidays and Pay Provisions 1. Non-Associated employees shall receive the following legal holidays paid in full per the employee’s regularly scheduled work shift: (1) New Year’s Day (January 1) (2) Martin Luther King Jr. Day (third Monday in January) (3) Presidents’ Day (third Monday in February) (4) Memorial Day (last Monday in May) (5) Independence Day (July 4) (6) Labor Day (first Monday in September) (7) Veterans Day (November 11) (8) Thanksgiving Day (fourth Thursday in November) (9) The Friday after Thanksgiving (10) Christmas Day (December 25) (11) Christmas Eve (December 24) (12) New Year’s Eve (December 31) 2. Any day declared by the President of the United States to be a national holiday or by the Governor of the State of California to be a state holiday and adopted as an employee holiday by the City Council of Huntington Beach. 251 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION 15 Exhibit A to Non-Associated Resolution No. 2025-41 3. The parties agree that the City shall issue an official City holiday calendar in January of each year that will determine the dates that holidays are observed, following guidelines below: a. City paid holidays which fall on Saturday shall be observed the preceding Friday, and those falling on Sunday shall be observed the following Monday. b. In the event that two consecutive City paid holidays fall on a Friday and Saturday, the two holidays shall be observed the preceding Thursday and Friday. c. In the event that two consecutive City paid holidays fall on a Sunday and Monday, the two holidays shall be observed on Monday and the following Tuesday. C. Bereavement Leave Employees shall be entitled to bereavement leave not to exceed five (5) workdays in each instance of death in their immediate family. Immediate family is defined as a parent, sibling, spouse, registered domestic partner, child, grandparent, grandchild, or wards of which the employee is the legal guardian, recognizing all birth, marital, and other legal ties (i.e., step relatives, in-laws, etc.). D. Voluntary Catastrophic Leave Donation Program Under certain conditions, an employee may donate leave time to another employee in need. The program is outlined in Exhibit 4. SECTION VI – RETIREE SUBSIDY MEDICAL PLAN An employee who has retired from the City shall be entitled to participate in the City- sponsored medical insurance plans in accordance with the Retiree Subsidy Medical plan as outlined in Exhibit 2. Employees hired on or after December 1, 2009, shall not be eligible for this benefit. SECTION VII – MISCELLANEOUS A. Collection of Payroll Overpayments In the event that a payroll overpayment is discovered and verified, and considering all reasonable factors including the length of time that the overpayment was made and if and when the employee could have reasonably known about such overpayment, the 252 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION 16 Exhibit A to Non-Associated Resolution No. 2025-41 City shall take action to collect from the employee the amount of overpayment(s). Such collection shall be processed by payroll deduction over a reasonable period of time considering the total amount of overpayment. In the event the employee separates from employment during the collection period, the final amount shall be deducted from the last payroll check of the employee. If applicable, the balance due from the employee shall be communicated upon employment separation if the last payroll check does not sufficiently cover the amount due the City. It shall be the responsibility of the employee and the City to periodically monitor the accuracy of compensation payments or reimbursements due to the possibility of a clerical oversight or error. The City reserves the right to also collect compensation overpayments caused by or the result of misinterpretation of a pay provision by non - authorized personnel. The interpretation of all pay provisions shall be administered by the City Manager or designee and as adopted by the City Council. Unauthorized compensation payments shall not constitute a past practice (1/03/05). B. Uniforms and CalPERS Reporting The City provides uniforms to active duty employees in the classifications of Police Chief and Fire Chief. These employees are required to wear a standard uniform for appearance, uniformity, and public recognition purposes. The City will report to the California Public Employees’ Retirement System (CalPERS) the average annual cost of uniforms as special compensation for each eligible employee in accordance with Title 2, California Code of Regulations, Section 571(a)(5). The average annual cost of uniforms reported to CalPERS shall be $1,250.08. 253 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION 17 Exhibit A to Non-Associated Resolution No. 2025-41 EXHIBIT 1A NON-ASSOCIATED APPOINTED EXECUTIVE MANAGEMENT SALARY SCHEDULE Effective June 7, 2025 Starting Point Control Point High Point Job No Description Pay Range A B C D E F G H DEPARTMENT HEADS 0518 Chief Financial Officer 272 83.06 87.21 91.57 96.15 100.95 106.00 111.30 116.87 0479 Chief Information Officer 272 83.06 87.21 91.57 96.15 100.95 106.00 111.30 116.87 0589 Community Development Director 272 83.06 87.21 91.57 96.15 100.95 106.00 111.30 116.87 0574 Director of Human Resources 272 83.06 87.21 91.57 96.15 100.95 106.00 111.30 116.87 0801 Director of Community & Library Services 272 83.06 87.21 91.57 96.15 100.95 106.00 111.30 116.87 0010 Director of Public Works 272 83.06 87.21 91.57 96.15 100.95 106.00 111.30 116.87 CONTRACT NON-DEPARTMENT HEADS 0593 Chief Assistant City Attorney 285 94.53 99.25 104.21 109.42 114.90 120.64 126.67 133.01 0778 Director of Homelessness & Behavioral Health Services 261 74.44 78.17 82.08 86.18 90.49 95.01 99.76 104.75 0845 Deputy Director of Public Works 261 74.44 78.17 82.08 86.18 90.49 95.01 99.76 104.75 0912 Deputy Public Works Director/ City Engineer 261 74.44 78.17 82.08 86.18 90.49 95.01 99.76 104.75 0900 Assistant Chief Financial Officer 252 68.07 71.47 75.04 78.80 82.74 86.87 91.22 95.778 0850 Deputy Director of Administrative Services 252 68.07 71.47 75.04 78.80 82.74 86.87 91.22 95.778 0855 Deputy Director of Community & Library Services 252 68.07 71.47 75.04 78.80 82.74 86.87 91.22 95.778 0840 Deputy Director of Community Development 252 68.07 71.47 75.04 78.80 82.74 86.87 91.22 95.778 0779 Deputy City Manager 252 68.07 71.47 75.04 78.80 82.74 86.87 91.22 95.778 0906 Deputy City Treasurer 252 68.07 71.47 75.04 78.80 82.74 86.87 91.22 95.778 0710 Senior Deputy Community Prosecutor 228 53.61 56.29 59.10 62.06 65.16 68.42 71.84 75.431 0699 Deputy Community Prosecutor 219 49.02 51.47 54.04 56.74 59.58 62.56 65.69 68.97 254 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION 18 Exhibit A to Non-Associated Resolution No. 2025-41 EXHIBIT 1A NON-ASSOCIATED APPOINTED EXECUTIVE MANAGEMENT SALARY SCHEDULE Effective January 1, 2025* Starting Point Control Point High Point Job No Description Pay Range A B C D E F G EXECUTIVE MANAGEMENT 0591 City Manager NA0591 Per Contract 139.86 153.85 0029 Interim City Manager 289 98.36 103.28 108.44 113.87 119.56 125.54 131.82 0925 Interim City Manager/Police Chief NA0591 Per Contract 153.85 DEPARTMENT HEADS 0592 Assistant City Manager 297 106.51 111.84 117.43 123.30 129.47 135.94 142.74 0015 Fire Chief 297 106.51 111.84 117.43 123.30 129.47 135.94 142.74 0011 Police Chief 297 106.51 111.84 117.43 123.30 129.47 135.94 142.74 *Per Resolution No. 2024-04 adopted January 16, 2024, the range for Assistant City Manager, Fire Chief, and Police Chief were amended. 255 I I I I I I NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION 19 Exhibit A to Non-Associated Resolution No. 2025-41 EXHIBIT 1B NON-ASSOCIATED ELECTED EXECUTIVE MANAGEMENT SALARY SCHEDULE Job No Description Pay Range Starting Point Control Point High Point ELECTED OFFICIALS Effective April 1, 2023* 0017 City Clerk NA0017 69.94 77.85 86.66 0018 City Treasurer- THREE- QUARTER TIME NA0018 69.94 77.85 86.66 ELECTED OFFICIALS- CITY ATTORNEY Effective July 1, 2024** 0016 City Attorney NA0016 100.18 127.40 148.53 *Per Resolution No. 2023-10 adopted on 3/21/23. **Per Resolution No. 2022-82 adopted on 12/20/22. 256 I I I I I I I I I I I I I I I I NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION 20 Exhibit A to Non-Associated Resolution No. 2025-41 EXHIBIT 2 RETIREE MEDICAL PLAN An employee who has retired from the City shall be entitled to participate in City sponsored medical insurance plans and the City shall contribute toward monthly premiums for coverage in an amount as specified in accordance with this Plan, provided: A. The employee has a minimum of ten (10) years of continuous full-time City service, or is granted an industrial disability retirement; and B. At the time of retirement, the employee is employed by the City; and C. Following official separation from the City, the employee is granted a retirement allowance by the California Public Employees’ Retirement System. The City’s obligation to pay the monthly premium as indicated shall be modified downward or cease during the lifetime of the retiree upon the occurrence of any one of the following: 1. On the first of the month in which a retiree or dependent reaches age sixty -five (65) or on the date the retiree or dependent can first apply and become eligible, automatically or voluntarily, for medical coverage under Medicare (whether or not such application is made) the City’s obligation to pay monthly premiums may be adjusted downward or eliminated. Benefit coverage at age sixty-five (65) under the City’s medical plans shall be governed by applicable plan document. 2. In the event of the death of any employee, whether retired or not, the amount of the retiree medical insurance subsidy benefit which the deceased employee was receiving at the time of their death or would be eligible to receive if they were retired at the time of death, shall be paid on behalf of the spouse or family for a period not to exceed twelve (12) months. D. Schedule of Benefits 1. Minimum Eligibility for Benefits With the exception of an industrial disability retirement, eligibility for benefits begin after an employee has completed ten (10) years of continuous full -time service with the City of Huntington Beach. Said service must be continuous unless prior service is reinstated at the time of their rehire in accordance with 257 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION 21 Exhibit A to Non-Associated Resolution No. 2025-41 the City’s Personnel Rules. Employees hired on or after December 1, 2009, shall not be eligible for this benefit. 2. Disability Retirees Industrial disability retirees with less than ten (10) years of service shall receive a maximum monthly payment toward the premium for health insurance of one hundred twenty-one dollars ($121). Payments shall be in accordance with the stipulations and conditions, which exist for all retirees. Payments shall not exceed dollar amount, which is equal to the full cost of premium for employee only. 3. Marital Status – Married retirees eligible for benefits under the Retiree Medical Subsidy Plan may each receive the benefit earned pursuant to Section 4 – Maximum Monthly Subsidy Payments, whether enrolled individually as the plan enrollee or whether enrolled as a dependent on any City-sponsored medical plan. a. In the case where a retiree is married to a City employee (active or retired) who is not an unrepresented/non-associated employee or retiree, this provision shall remain applicable. 4. This provision shall apply to State of California registered domestic partners the same as married spouses.Maximum Monthly Subsidy Payments Payment amounts may be reduced each month as dependent eligibility ceases due to death, divorce, or loss of dependent child status. However, the amount shall not be reduced if such reduction would cause insufficient funds needed to pay the full premium for the employee and the remaining dependents. In the event no reduction occurs and the remaining benefit premium is not sufficient to pay the premium amount for the employee and the eligible dependents, said needed excess premium amount shall be paid by the employee. All retirees, including those retired as a result of disability whose number of years of service prior to retirement exceeds ten (10) years of continuous full time service, shall be entitled to maximum monthly payment of premiums by the City for each year of completed City service as follows: 258 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION 22 Exhibit A to Non-Associated Resolution No. 2025-41 Maximum Monthly Payment for Retirements After: Years of Service Subsidy 10 $121 11 136 12 151 13 166 14 181 15 196 16 211 17 226 18 241 19 256 20 271 21 286 22 300 23 315 24 330 25 344 MISCELLANEOUS PROVISIONS A. Eligibility: 1. The effective start-up date of the Retiree Subsidy Medical Plan for the various employee groups shall be the first of the month following retirement date. 2. A retiree may change plans, add dependents, etc., during annual open enrollment. The Human Resources Office shall notify covered retirees of this opportunity each year. 3. Years of service computed for the Retiree Subsidy Medical Plan are actual years of completed service with the City of Huntington Beach. B. Benefits: 1. Retiree Subsidy Medical Plan includes any medical plan offered by the City to active and/or retired unrepresented/non-associated employees and retirees. 259 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION 23 Exhibit A to Non-Associated Resolution No. 2025-41 2. City Plans are the primary payer for active employees age 65 and over, with Medicare the secondary payer. Retirees age 65 and over have no City Plan options and are eligible only for Medicare. 3. Premium payments are to be received at least one month in advance of the coverage period. C. Subsidies: 1. The subsidy payments will pay for: a. Retiree Subsidy Medical Plan. b. HMO. c. Part A of Medicare for those retirees not eligible for paid Part A. 2. Subsidy payments will not pay for: a. Part B Medicare. b. Any other employee benefit plan. c. Any other commercially available benefit plan. d. Medicare supplements. D. Medicare: 1. All persons are eligible for Medicare coverage at age sixty-five (65). Those with sufficient credit quarters of Social Security will receive Part A of Medicare at no cost. Those without sufficient credit quarters are still eligible for Medicare at age sixty-five (65), but will have to pay for Part A of Medicare if the individual elects to take Medicare. In all cases, Part B of Medicare is paid for by the participant. 2. When a retiree and their spouse are both sixty-five (65) or over, and neither is eligible for paid Part A of Medicare, the subsidy shall pay for Part A for each of them or the maximum subsidy, whichever is less. 3. When a retiree at age sixty-five (65) is eligible for paid Part A of Medicare and their spouse is not eligible for paid Part A, the spouse shall not receive the subsidy. When a retiree at age sixty-five (65) is not eligible for paid Part A of Medicare and their spouse who is also age sixty-five (65) is eligible for paid Part A of Medicare, the subsidy shall be for the retiree’s Part A only. 260 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION 24 Exhibit A to Non-Associated Resolution No. 2025-41 E. Cancellation: 1. For retirees/dependents eligible for paid Part A of Medicare, the following cancellation provisions apply: a. Coverage for a retiree under the Retiree Subsidy Medical Plan will be eliminated on the first day of the month in which the retiree reaches age sixty - five (65). If such retiree was covering dependents under the Plan, dependents will be eligible for COBRA continuation benefits effective as of the retiree’s sixty-fifth (65th) birthday. b. Dependent coverage will be eliminated upon whichever of the following occasions comes first: i. After thirty-six (36) months of COBRA continuation coverage, or ii. When the covered dependent reaches age sixty-five (65) in the event such dependent reaches age sixty-five (65) prior to the retiree reaching age sixty- five (65). c. At age sixty-five (65) retirees are eligible to make application for Medicare. Upon being considered “eligible to make application”, whether or not application has been made for Medicare, the Retiree Subsidy Medical Plan will be eliminated. 2. See provisions under “Benefits”, “Subsidies”, and “Medicare” for those retirees/dependents not eligible for paid Part A of Medicare. 3. Retiree Subsidy Medical Plan and COBRA participants shall be notified of non- payment of premium by means of a certified letter from Employee Benefits in accordance with provisions of the Non-Associated Resolution. 4. A retiree who fails to pay premiums due for coverage and is in arrears for sixty (60) days shall be terminated from the Plan and shall not have reinstatement rights. 261 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION 25 Exhibit A to Non-Associated Resolution No. 2025-41 EXHIBIT 3 9/80 WORK SCHEDULE This work schedule is known as the “9/80”. The 9/80 work schedule is designed to be in compliance with the requirements of the Fair Labor Standards Act (FLSA). In the event that there is a conflict with the current rules, practices and/or procedures regarding work schedules and leave plans, then the rules listed below shall govern. 9/80 WORK SCHEDULE DEFINED The 9/80 work schedule shall be defined as working nine (9) days for eighty (80) hours in a two week pay period by working eight (8) days at nine (9) hours per day and working one (1) day for eight (8) hours (Friday), with a one -hour lunch during each work shift, totaling forty (40) hours in each FLSA work week. The 9/80 work schedule shall not reduce service to the public, departmental effectiveness, productivity and/or efficiency as determined by the City Manager or designee. A. Forty (40) Hour Work Week The actual work week is from Friday at mid-shift (p.m.) to Friday at mid-shift (a.m.). No employee working the 9/80 work schedule will be able to flex their Friday start time nor the time they take their lunch break, which will be from 12:00 p.m. to 1:00 p.m. on Fridays. All employee work shifts will start at 8:00 a.m. on their Friday worked. The start of the FLSA workweek is 12:00 noon Friday. B. Two-Week Pay Period The pay period for employees starts Friday mid-shift (p.m.) and continues for fourteen (14) days until Friday mid-shift (a.m.). During this period, each week is made up of four (4) nine (9) hour work days (thirty-six (36) hours) and one (1) four (4) hour Friday and those hours equal forty (40) hours in each work week (e.g. the Frid ay is split into four (4) hours for the a.m. shift, which is charged to work week one and four (4) hours for the p.m. shift, which is charged to work week two). C. A/B Schedules To continue to provide service to the public every Friday, employees are to be divided between two schedules, known as the “A” schedule and the “B” schedule, based upon the departmental needs. For identification purposes, the “A” schedule shall be known as the schedule with a day off in the Friday in the middle of the pay period, or, “off on payday”, the “B” schedule shall have the first Friday (p.m.) and the last Friday (a.m.) off, or “working on payday”. An example is listed below: 262 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION 26 Exhibit A to Non-Associated Resolution No. 2025-41 AM PM AM PM AM PM F F S S M T W Th F F S S M T W Th F F A Schedule 4 4 - - 9 9 9 9 - - - - 9 9 9 9 4 4 B Schedule - - - - 9 9 9 9 4 4 - - 9 9 9 9 - - D. A/B Schedule Changes FLSA exempt employees may change A/B schedules at the beginning of any pay period with supervisor or City Manager approval. E. Emergencies All employees on the 9/80 work schedule are subject to be called to work any time to meet any and all emergencies or unusual conditions which, in the opinion of the City Manager, or designee may require such service from any of said employees. LEAVE BENEFITS When an employee is off on a scheduled workday under the 9/80 work schedule, then nine (9) hours of eligible leave per workday shall be charged against the employee’s leave balance or eight (8) hours shall be charged if the day off is a Friday. All leaves shall continue under the current accrual, eligibility, request and approval requirements. 1. General Leave – As stated in the Non-Associated Resolution. 2. Sick Leave – As stated in the Non-Associated Resolution. 3. Executive Leave – As stated in the Non-Associated Resolution. 4. Bereavement Leave - As stated in the Non-Associated Resolution. 5. Holidays – As stated in the Non-Associated Resolution. 6. Jury Duty – The provisions of the Personnel Rules shall continue to apply; however, if an FLSA exempt employee is called to serve on a jury duty during a normal Friday off, Saturday, or Sunday, or on a City holiday, then the jury duty shall be considered as the same as having occurred during the employees day off work, therefore, the employee will receive no additional compensation. 263 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION 27 Exhibit A to Non-Associated Resolution No. 2025-41 EXHIBIT 4 VOLUNTARY CATASTROPHIC LEAVE DONATION Guidelines 1. Purpose The purpose of the voluntary catastrophic leave donation program is to bridge employees who have been approved leave time to either return to work, long-term disability, or medical retirement. Permanent employees who accrue vacation, general leave or compensatory time may donate such leave to another permanent employee when a catastrophic illness or injury befalls that employee or because the employee is needed to care for a seriously ill family member. The leave - sharing Leave Donation Program is Citywide across all departments and is intended to provide an additional benefit. Nothing in this program is intended to change current policy and practice for use and/or accrual of vacation, general, or sick leave. 2. Definitions Catastrophic Illness or Injury – A Serious debilitating illness or injury, which incapacitates the employee or an employee’s family member. Family Member – For the purposes of this policy, the definition of family member is that defined in the Family Medical Leave Act (child, parent, spouse or domestic partner). 3. Eligible Leave Accrued compensatory, vacation or general leave hours may be donated. The minimum donation an employee may make is two (2) hours and the maximum is forty (40) hours. 4. Eligibility Permanent employees who accrue vacation or general leave may donate such hours to eligible recipients. Compensatory time accrued may also be donated. An eligible recipient is an employee who: • Accrues vacation or general leave; • Is not receiving disability benefits or Workers’ Compensation payments; and • Requests donated leave. 264 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION 28 Exhibit A to Non-Associated Resolution No. 2025-41 5. Transfer of Leave The maximum donation credited to a recipient’s leave account shall be the amount necessary to ensure continuation of the employee’s regular salary during the employee's period of approved catastrophic leave. Donations will be voluntary, confidential and irrevocable. Hours donated will be converted into a dollar amount based on the hourly wage of the donor. The dollar amount will then be converted into accrued hours based on the recipient's hourly wage. An employee needing leave will complete a Leave Donation Request Form and submit it to the Department Director for approval. The Department Director will forward the form to Human Resources for processing. Human Resources, working with the department, will send out the request for leave donations. Employees wanting to make donations will submit a Leave Donation Form to the Finance Department (payroll). All donation forms submitted to payroll will be date stamped and used in order received for each bi-weekly pay period. Multiple donations will be rotated in order to insure even use of time from donors. Any donation form submitted that is not needed will be returned to the donor. 6. Other Please contact the Human Resources Offices with questions regarding employee participation in this program. 265 NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION 29 Exhibit A to Non-Associated Resolution No. 2025-41 Voluntary Catastrophic Leave Donation Program Leave Request Form According to the provisions of the Voluntary Catastrophic Leave Donation Program, I hereby request donated vacation, general leave or compensatory time. MY SIGNATURE CERTIFIES THAT: • A leave of absence in relation to a catastrophic illness or injury has been approved by my department; and • I am not receiving disability benefits or Workers’ Compensation payments. Name: (Please Print or Type: Last, First, MI) Work Phone: Department: Job Title: Employee ID#: Requester Signature: Date: Department Director Signature: Date: Human Resources Department Use Only End donation date will bridge to: Long Term Disability Medical Retirement beginning Length of FMLA leave ending Return to work End donation date: Human Resources Director Signature: Date signed: 266 I I - □ □ □ □ I NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION 30 Exhibit A to Non-Associated Resolution No. 2025-41 Voluntary Catastrophic Leave Donation Program Leave Donation Form Donor, please complete Donor Name: (Please Print or Type: Last, First, MI) Work Phone: Donor Job Title: Type of Accrued Leave: ☐ Vacation ☐ Compensatory Time ☐ General Leave ☐ Administrative Leave Number of Hours I wish to donate: ________ Hours of Vacation ________ Hours of Compensatory Time ________ Hours of General Leave ________ Hours of Administrative Leave I understand that this voluntary donation of leave credits, once processed, is irrevocable; but if not needed, the donation will be returned to me. I also understand that this donation will remain confidential. I wish to donate my accrued vacation, Compensatory Time, Administrative or General Leave hours to the Catastrophic Leave Donation Program for: Eligible recipient employee’s name (Last, First, MI): Donor Signature: Date: Please submit to Payroll in the Finance Department. 267 ,--------.------I City of Huntington Beach Non‐Associated ‐ Tentative Agreement Proposed Term: 3 years Year 1 Year 2 Year 3 Year 4 FY 2024/25 FY 2025/26 FY 2026/27 FY 2027/28 * MOU Item #Description Estimated YOY Impact Estimated YOY Impact Estimated YOY Impact Estimated YOY Impact Total Cost of Proposal * Ongoing Cost * Notes: 1 Term: 3 years (Jan 1, 2025 - Dec 31, 2027) Salary Increases 8,705 109,548 117,720 60,400 296,373 302,377 upon approval - 3%, Jan 1, 2026 - 3%, Jan 1, 2027 - 3%. Total increase = 9.37% (4,443) (30,804) (20,637) (16,490) (72,373) (72,373) Remove Performance Bonus 7,405 100,844 42,618 8,416 159,283 159,283 Additional top step Health Insurance 8,076 13,800 10,944 5,220 38,040 45,496 Bereavement 1,566 1,613 97 51 3,327 3,327 Auto Allowance 7,919 7,919 15,837 15,837 Recurring Costs 29,227 202,920 150,742 57,597 440,486 453,947 Total Cost of Proposal 29,227 202,920 150,742 57,597 440,486 453,947 * Includes impact of proposed contract increases on the City's UAL. Additional liabilities are incurred during FY's 27/28 - 30/31 due to a lag in PERS reporting. 4 Increase medical contibution Jan 1 of each year, 2025 - $75, 2026 -$65, 2027 - $55 5 up to two additional days paid Berevement Leave 6 Increase by $16.92. per pay period ($439.92/year) 2 268 Consideration of Resolution No. 2025-41 Modifying Salary and Benefits of Non- Represented Employees City Council Meeting June 3, 2025 269 Overview • Compensation and benefits of non-represented executive management employees is governed by resolution • A resolution was last adopted in March 2022 • Historically the Non-Associated employee group has received comparable salary and benefit adjustments to MEO 270 Proposed Resolution • Indefinite term • 3% base salary adjustments in 2025, 2026, and 2027 • Elimination of the Performance Bonus in exchange for an additional top step to the salary schedule for each classification *Exclusions: Elected Officials, City Manager, Assistant City Manager, Fire Chief and Police Chief 271 Proposed Resolution • Increases to City contribution to employee health insurance premiums and vehicle allowance • Two additional days of Bereavement Leave • Total cost of proposed Resolution: $440,486 272 Recommended Action • Adopt Resolution No. 2025-41 modifying salary and benefits of non-represented employees • Authorize appropriations for all costs related to implementation of Resolution No. 2025-41 273 Alternative Action • Do not adopt Resolution No. 2025-41 and direct staff to propose an alternate action 274 Questions? 275 City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:25-383 MEETING DATE:6/3/2025 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Travis Hopkins, City Manager VIA:Chau Vu, Director of Public Works PREPARED BY:Bob Stachelski, Traffic and Transportation Manager Subject: Approve and authorize execution of Amendment No. 3 to Cooperative Agreement No. C-3-2654 between the Orange County Transportation Authority and the City of Huntington Beach for the I-405 Improvement Project Statement of Issue: On September 19, 2023, the City Council approved to enter into Cooperative Agreement No. C-3- 2654, between the City of Huntington Beach and the Orange County Transportation Authority (OCTA) to facilitate the administration,permitting, staffing, and construction of the I-405 Freeway Improvement Project and provide a mechanism to reimburse the City for expenses incurred as a result of the Project. The agreement was amended on June 18, 2024,to extend the agreement by six (6) months through December 31, 2024. On December 17, 2024,we extended the agreement through June 30, 2025,at the request of OCTA. OCTA is requesting that we extend the agreement one additional time through December 27, 2025,to allow the agreement to continue through the full completion of the project. Financial Impact: Execution of this amendment will allow the City of Huntington Beach to continue to receive reimbursement for direct expenses and staff time in support of the completion of the I-405 Freeway Improvement Project. Recommended Action: Approve and authorize the City Manager to execute “Amendment No. 3 to Agreement No. C-3-2654 Between Orange County Transportation Authority and City of Huntington Beach for the I-405 Improvement Project.” Alternative Action(s): Do not approve the recommended action and direct staff accordingly. City of Huntington Beach Printed on 5/29/2025Page 1 of 3 powered by Legistar™ 276 File #:25-383 MEETING DATE:6/3/2025 Analysis: The City of Huntington Beach, along with other corridor agencies, has been actively working with Orange County Transportation Authority (OCTA) for more than 20 years to pursue the improvement of Interstate 405 from the Interstate 605 interchange to the State Route 73 interchange. The initial goal of this effort was to help ensure that the corridor would provide sufficient capacity and operations to support transportation needs for the next 20 to 30 years. The initial planning and design efforts culminated in the funding of construction and hiring of OC405 Partners in January 2017 to complete the project under a design-build delivery method. Prior to awarding the design-build contract, OCTA recognized that each of the corridor agencies would be required to provide significant staff resources in support of the project including: ·Plan Review ·Permitting ·Emergency Services ·Inspections ·Public Outreach ·Administration ·Contract Services ·Coordination with OCTA, OC405 Partners, Caltrans, and corridor agencies The City of Huntington Beach entered into Cooperative Agreement No. C-3-2654 with OCTA in October 2023 to extend the City’s participation in the administration, permitting, and staffing of the ongoing construction of the I-405 Freeway. The agreement formalizes the City’s participation and roles, as well as its ability to receive reimbursement for expenses related to City support services and expenses the City may incur due to project construction. Subsequent amendments of that agreement extended the expiration to June 2025. However, additional delays in finalizing several elements of the project will extend the timeline past the current expiration date. OCTA anticipates that all work will be completed by the end of December 2025 and this amendment would extend the agreement to the anticipated completion date. Environmental Status: This action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. Strategic Plan Goal: Goal 2 - Fiscal Stability, Strategy A - Consider new revenue sources and opportunities to support the City's priority initiatives and projects. For details, visit www.huntingtonbeachca.gov/strategicplan Attachment(s): City of Huntington Beach Printed on 5/29/2025Page 2 of 3 powered by Legistar™ 277 File #:25-383 MEETING DATE:6/3/2025 1. Amendment No. 3 to Agreement No. C-3-2654 for the I-405 Improvement Project 2. OCTA Agreement No. C-3-2654 3. PowerPoint presentation City of Huntington Beach Printed on 5/29/2025Page 3 of 3 powered by Legistar™ 278 279 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 AMENDMENT NO. 3 TO AGREEMENT NO. C-3-2654 BETWEEN ORANGE COUNTY TRANSPORTATION AUTHORITY AND CITY OF HUNTINGTON BEACH FOR 1-405 IMPROVEMENT PROJECT THIS AMENDMENT NO. 3, is effective this __ day of ____ _, 2025, by and between the Orange County Transportation Authority, 550 South Main Street, P.O. Box 14184, Orange California 92863-1584, a public corporation of the State of California (herein referred to as "AUTHORITY") and the City of Huntington Beach, 2000 Main Street, Huntington Beach, California 92648, a municipal corporation duly organized and existing under the constitution and laws of the State of California (herein referred to as "CITY") each individually known as "Party" and collectively known as the "Parties". WITNESSETH: WHEREAS, by Agreement No C-3-2654 dated October 6, 2023 (Agreement), last changed by Amendment No. 2 dated December 27, 2024, AUTHORITY and CITY entered into a cooperative agreement, in cooperation and partnership with the California Department of Transportation, herein referred to as "CAL TRANS", for the specific terms, conditions, and funding responsibilities between the AUTHORITY and CITY for improvements defined as adding one general purpose lane from Euclid Street to Interstate 605 (1-605), plus adding an additional median lane which will be combined with the existing high-occupancy vehicle (HOV) lane and operated as dual express lanes in each direction of the Interstate 405 (1-405) from State Route 73 (SR-73) to 1-605, replacing and/or widening structures, and other additional geometric and interchange improvements, including improvements to CITY-owned and operated streets, and traffic facilities hereafter referred to as CITY FACILITIES potentially impacted by this project, all of which are hereafter referred to as "PROJECT"; and Paae 1 of 3 280 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 AMENDMENT NO. 3 TO AGREEMENT NO. C-3-2654 WHEREAS, CITY and AUTHORITY agree to extend the term of the Agreement by six (6) months to allow for contract acceptance and closeout of the PROJECT; and WHEREAS, the CITY's City Council approved this Amendment No. 3 on the ___ day of --------' 2025. NOW, THEREFORE, it is mutually understood and agreed by the AUTHORITY and CITY that the Agreement, is hereby amended in the following particulars only: 1. Amend ARTICLE 10. ADDITIONAL PROVISIONS, page 14 of 17, paragraph A, line 2, as last changed by Amendment No. 2 dated December 27, 2024, to delete "June 30, 2025" as the expiration date of the Agreement and, in lieu thereof, insert "December 31, 2025." I I I I I I I I I I I I I I I I Page 2 of 3 281 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 AMENDMENTNO. 3TO AGREEMENT NO. C-3-2654 The balance of Agreement No. C-3-2654, as amended, remains unchanged. IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 3 to Agreement No. C-3-2654 to be executed as of the date of the last signature below. CITY OF HUNTINGTON BEACH By:---------- Travis Hopkins City Manager ATTEST: By: _________ _ Lisa L. Barnes City Clerk APPROVAL RECOMMENDED: By: __ ~--'---------,1---r-- chauLVu Public Works Director APPROVED AS TO FORM: By: __ ~___.;;:::,;;a~'----- Michael Vigliotta City Attorney ,~ ORANGE COUNTY TRANSPORTATION AUTHORITY By: ___________ _ Lydia Bilynsky Department Manager, Capital Projects APPROVED AS TO FORM: By: _____________ _ James M. Donich General Counsel Page 3 of 3 282 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 Distributed 10/10/2023 Accounting CAMM FPA PM J Mills , D Mak , D Bui , S Grish Vendor ✓ CAMM R Hashem COOPERATIVE AGREEMENT NO. C-3-2654 BETWEEN ORANGE COUNTY TRANSPORTATION AUTHORITY AND CITY OF HUNTINGTON BEACH FOR 1-405 IMPROVEMENT PROJECT THIS COOPERATIVE AGREEMENT (Agreement), is effective th is 6th day of ___ O_c_t _ob_e_r __ , 2023 (Effective Date), by and between t he Orange County Transportation Authority, 550 South Main Street, P.O . Box 14184, Orange California 92863-1584, a public corporation of the State of California (herein referred to as "AUTHORITY") and the City of Hunt ingto n Beach, 2000 Main Street, Huntington Beach, California 92648, a municipa l corporation duly organized and existing under the constitution and laws of the State of Californ ia (here in referred to as "CITY") each individually known as "Party'' and collectively known as the "Parties". RECITALS: WHEREAS, AUTHORITY, in cooperation and partnership with the Californ ia Department of .. Transportation, herein referred t o as "CAL TRANS", is propos ing to red u ce congestion and im prove lane continuity through the Interstate 405 (l-405) corridor with improvemen ts to ma inline and interchanges on the 1-405 between State Route 73 (SR-73) and Interstate 605 (1-605); and WHEREAS, the improvements are generally defined as adding one general-purpose lane from Euclid Street to 1-605, plus adding an add itional median lane which will be comb ined with the existing high-occupancy vehicle (HOV) lane and ope rated as dual express lanes in each d irection of the 1-405 from SR-73 to 1-605, replaci ng and/or widen ing structures, and other add itio n al geometric and interchange improvements, includ ing improvements to CITY-owned and operated streets, and traffic facilities hereinafter referred to as CITY FACILITIES potentially impacted by th is proje ct, all of wh ich are hereinafter referred to as "PROJECT". Page 1 of 17 □ □ □ 283 1 2 3 4 5 .6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 COOPERATIVE AGREEMENT NO. C-3-2654 WHEREAS; AUTHORITY has hired a design-build team, OC405 Partners; JV, herein referred to as "CONTRACTOR", to design; and construct PROJECT via a design-build delivery method, and design-build contract was executed January 31, 2017. Contract documents (CONTRACT DOCUMENTS) refer to all documents as part of the contract with OC405 Partners, JV; and· WHEREAS, Cooperative Agreement C-5-3614 between AUTHORITY and CITY concerning this Project has expired on April 30, 2023,; and WHEREAS, this Cooperative Agreement defines the specific terms, conditions, and funding responsibilities between the AUTHORITY and CITY regarding the design and construction of PROJECT in regards to CITY FACILITIES through Project closeout anticipated June 30, 2024; and WHEREAS,·AUTHORITY is the sponsor and the primary funding agency for PROJECT; and WHEREAS, CITY-owned and operated utilities will be subject to an utility agreement(s) and separate from, and outside of this Agreement; and WHEREAS, PROJECT is located within and adjacentto the CALTRANS right of way in the Cities of Costa Mesa, Fountain Valley, Huntington Beach, Westminster, Garden Grove, Seal Beach, Los Alamitos, and County of Orange; and WHEREAS, AUTHORITY has contracted with Parsons Transportation Group, Inc., as the . . Program Management Consultant (PMC) for this. PROJECT, to assist with the administration and oversight of the procurement, and design and construction phases of PROJECT; and WHEREAS, AUTHORITY has contracted with Jacobs Project Management Co., as the Construction Management Consultant (CMC) for this PROJECT, to assist with the administration and oversight of the procurement, and construction phases of PROJECT; and WHEREAS, AUTHORITY agrees to acquire right of way; and · WHEREAS, AUTHORITY shall ensure CONTRACTOR's compliance with all applicable requirements contained in this Agreemerit;. and · WHEREAS, CITY FACILITIES will potentially be impacted by PROJECT, and AUTHORITY desires to collaborate with CITY during the design and construction of PROJECT; and Page2 of 17 284 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 COOPERATIVE AGREEMENT NO. C-3-2654 WHEREAS, AUTHORITY will provide contract administration for all phases of PROJECT work on CITY FACILITIES, and work within CITY right of way, while adhering to State, Federal , and CITY standards and requirements , as applicable; and WHEREAS, AUTHORITY will reimburse CITY for actual costs for CITY SERVICES, as related to improvements to CITY FACILITIES , and defined as : • Review and approval of plans, specifications, and other pertinent engineering plans, and reports , and for oversight construction inspection services • Review and acceptance of Transportation Management Plan (TM P) • Traffic engineering , and oversight detour inspections • CITY police services; and WHEREAS, AUTHORITY has paid to CITY, in the amount of Six Hundred Eighty Two Thousand Seven Hundred Thirty Seven Dollars ($682,737), for pavement mitigation costs, as quantified and priced by the AUTHORITY, and identified in the Structural Pavement Investigation and Report, 1-405 Final Concept Detour Routes Impact Study, 1-405 Improvement Project , dated October 11, 2018; and WHEREAS, in addition to the pavement mitigation reimbursement by AUTHORITY as set forth above, Parties agree to assess and evaluate actual post-construction impacts to CITY streets , on a case- by case basis, as a result of PROJECT'S signed, long-term detours within CITY's jurisdiction, as well as the costs of mitigating such impacts , if any; and WHEREAS, CITY agrees to manage its staff and consultants to provide CITY SERVICES within the Maximum Obligation amount as amended herein; and WHEREAS, AUTHORITY's Board of Directors authorized this Agreement on the 12th day of June 2023;and WHEREAS, CITY's City Council approved this Agreement on the 19t h day of September , 2023. NOW, THEREFORE, it is mutually understood and agreed by AUTHORITY and CITY as follows : I Page 3 of 17 285 1 2 3 4 5 6 7 8 9 to 11 12 13 14 15. 16 17 18 19 20 21 22 23 24 25 26 COOPERATIVE AGREEMENT NO. C-3~2654 ARTICLE 1. COMPLETE AGREEMENT. A. This Agreement, including any attachments incorporated herein and made ~pplicable by reference, constitutes the complete and exclusive st~tement of the term(s} and -conditions(s) of this Agreement between AUTHORITY and CITY and it supersedes all prior representations, understandings, and communications. The invalidity in whole or in part of any term or condition of this Agreement shall not affect the validity of other term(s) or conditions(s) of this Agreement. The above.referenced Recitals are true and correct and incorporated by reference herein. 8. AUTHORITYS' failure to insist on any instance(s) of Cl1Y's performance of any term(s) or condition(s) of this Agreement shall notbe construed as a waiver or relinquishment of AUTHORl1Y's right to such performance or to future performance of such term(s) or condition(s), and CITY's obligation in respect thereto shall continue in full force and effect. Changes to any portion of this Agreement shall not be binding upon AUTHORITY except when specifically confirmed in writing . by an authorized representative of AUTHORITY by way of a written amendment to this Agreement and issued in accordance with the provisions of this Agreement. C. CITY's failure.to insist on any instance(s) of AUTHORITY's performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or relinquishment of CITY's right to such performance or to future performance of such term(s) or condition(s), ahd AUTHORITY's obligation in respect thereto shall continue in full force and effect. Changes to any portion of this Agreement shall not be binding upon CITY except when specifically confirmed in writing by an authorized representative of CITY by way of a written amendmentto this Agreement and issued in accordance with the provisions of this Agreement. ARTICLE 2. SCOPE OF AGREEMENT This Agreement specifies the roles and responsibilities of the Parties as they pertain to . the subjects and projects addressed herein. Both AUTHORITY and,CITY agree that each will cooperate and coordinate with the other in all activities covered by this Agreement and any amendments to this Agreement. Page4 of 17 286 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 COOPERATIVE AGREEMENT NO. c.;3-2654 ARTICLE 3. RESPONSIBILITIES OF AUTHORITY AUTHORITY agrees to the following responsibilities for PROJECT: A. To be the sponsor and funding agency to manage and administer the design-build contract for PROJECT, which includes preliminary engineering, right of way acquisition, , and other related services, including improvements to CITY FACILITIES which are necessary as part of PROJECT. B. To perform right of way acquisition and right of way certification for PROJECT, and specifically, for CITY FACILITIES, if necessary. C. To include within the CONTRACT DOCUMENTS, in regard to CITY FACILITIES, design criteria which meets acceptable CITY standards, and are applicable at the time of Contract execution. This responsibility was achieved through, and referenced in, Cooperative Agreement C-5-3614. D. To coordinate with CITY during the development of the CONTRACT DOCUMENTS, and afford the CITY the opportunity to review, and comment on the CONTRACT DOCUMENTS, in regard to CITY FACILITIES, and in accordance with the terms of this Agreement. This responsibility was achieved through, and referenced in, Cooperative Agreement C-5-3614. E. The CITY review times will be applicable to the design and construction of PROJECT in regard to CITY FACILITIES. AUTHORITY will hold Joint Resolution Meetings (JRT) with CITY to resolve CITY comments and obtain approvals, if applicable. F. To coordinate the design and construction of PROJECT with the CITY and hold regular technical and partnering meetings to brief the CITY on the status of PROJECT, solicit input, and provide a forum to discuss and resolve PROJECT issues which impact the CITY. G. To comply with all requirements of the Final Environmental Impact Report/Environmental Impact Statement (FEIR/FEIS) for the PROJECT, including but not limited to the preparation and processing of any, and all supplemental environmental documents, including those required for CITY FACILITY improvements as part of PROJECT. I I Page 5 of 17 287 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 COOPER!\ TIVE AGREEMENT NO. C-3-2654 H. If AUTHORITY encounters hazardous, archeological, paleontological, cultural, or other protected materials and/or species within any existing or future CITY-owned right of way for the· CITY FACILITIES, AUTHORITY shall notify the CITY and responsible controi agencies of such discovery. I. The costs for any remediation or protection for Article 3, Paragraph H, shall be covered as a PROJECT cost, provided that AUTHORITY may seek reimbursement from other third parties which may be jointly or severally liable for such removal or protection. J. To protect in place, rearrange or relocate after CITY consultation and concurrence, CITY owned public utility facilities found to be in conflict with PROJECT. All conditions of this clause shall be subject to utility agreements which are separate from, and outside of this Agreement. K. To secure and comply with any, and all other governmental and/or regulatory approvals, permits and/or clearances required for the design and construction of CITY FACILITIES included in PROJECT. L. In the event CITY requests additional improvements, they shall be · evaluated and processed in accordance with Article 4, Paragraph L, of this Agreement. M. To implement a Quality Management Plan during all phases of PROJECT. N. To monitor all PROJECT activities to ensure compliance with the approved PROJECT schedule, quality and budget goals of PROJECT. 0. To obtain concurrence for permanent easements, if required, for CITY FACILITIES. P. To facilitate discussion between CITY, local agencies, and others regarding resolution of ownership, operation, and maintenance of CITY FACILITIES. Q. To coordinate with CAL TRANS and CITY for preparation and execution of Maintenance Agreements. R. To convey ownership of any property acquired by AUTHORITY for PROJECT, and which is necessary for CITY FACILITIES upon completion of the CITY FACILITIES, and title to such right of way having been acquired by AUTHORITY. Conveyance of such property to the CITY shall be completed I Page 6 of 17 288 1 2 3 4 5 6 7 8 9 to 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 COOPERATIVE AGREEMENT NO. C-3-2654 through an executed Property Transfer Agreement with AUTHORITY. AUTHORITY shall convey such property in a condition acceptable to the CITY and in accordance with CAL TRANS' Right of Way Manual. s. To require CONTRACTOR to submit to CITY, for review and approval, including but not limited to, plans, specifications, and other pertinent engineering plans, and reports, for CITY FACILITIES prior to construction thereof. During construction, CITY may provide construction oversight inspection services. Such reviews and approvals, and construction oversight inspection services (CITY SERVICES) ' ' shall be in accordance with the CONTRACT . DOCUMENTS, and reimbursable to CITY by this Agreement. T. To require CONTRACTOR to implement all applicable elements of the approved Transportation Management Plan· (TMP) and TMP amendments.. The TMP addresses construction~ related impacts to existing CITY street traffic, and includes normal traffic handling requirements during PROJECT construction including staging, lane closures, re-striping, detours, and signalization, and specifies requirements for communicating with the public and local agencies during construction. Modifications to streets, intersections, signals, etc., required to address traffic impacts during construction will be borrie as a PROJECT cost. Such review and acceptance of TMP (CITY SERVICES) shall be in accordance with the CONTRACT DOCUMENTS, and reimbursable to CITY by this Agreement. u. V. To obtain a written acceptance ofTMP amendments from CITY. To reimburse the CITY for its actual costs for oversight detour inspections, traffic engineering services (including staff overhead and third-party traffic signal maintenance service costs contracted out by CITY), and police services (including overtime costs). Ongoing deployment of police services related to PROJECT traffic management will require prior approval by AUTHORITY. Such. traffic engineering, oversight detour inspections, and police services (CITY SERVICES) shall be in accordance with the CONTRACT DOCUMENTS, and reimbursable to CITY by this Agreement. w. X. To monitor and ensure CONTRACTOR compliance with the TMP. To work collaboratively with CITY to prepare a methodology for approval by Parties, for post-detour analysis of pavement conditions of CITY streets that were used for signed, long~term and Page 7 of 17 289 1 2 3 4 5. 6 7 8 9 10- 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 COOPERATIVE AGREEMENT NO. C-3-2654 alternate route detours. As part of the pre-detour analysis of pavement conditions of CITY streets, AUTHORllY has previously reimbursed CITY the amount of Six Hundred Eighty Two Thousand Seven Hundred Thirty Seven Dollars ($682,737), for pavement mitigation costs; as quantified and priced by the AUTHORITY, and identified in the Structural Pavement Investigation and Report, 1-405 Final Concept Detour Routes Impact Study, 1-405 Improvement Project, dated October 11, 2018. The pre-detour pavement analysis identified CITY street segments that were determined to need pavement repair due to signed, long-term and alternate route detours, based on the existing pavement conditions and forecasted ·.impacts· resulting. from the PROJECT. Analysis of post-detour pavement conditions for signed, long-term and alternate route detours, will be performed when the respective detour(s) is no longer needed. Parties will agree on the final AUTHORITY reimbursement cost for the individual detours upon review of the post-detour pavement analysis for each specific detour, at which time CITY can invoice for that agreed upon cost. Pavement mitigation amounts for street pavement repairs (CITY SERVICES) shall be in accordance with the CONTRACT DOCUMENTS, and reimbursable to CllY by this Agreement and applicable amendments. Y. To require CONTRACTOR to repair street pavements that receive damage as a result of construction. CONTRACTOR will be required to adhere to CITY's requirements for removal and replacement of pavement in accordance with the CONTRACT DOCUMENTS and this Agreement. Z. To require CONTRACTOR to obtain a no fee encroachment permit from CITY prior to commencing construction of PROJECT. Provided all conditions. of such permit have been fulfilled, the permits shall authorize CONTRACTOR to commence work within CITY right of way, or areas which affect CITY FACILITIES. AA. To monitor and ensure CONTRACTOR compliance with CITY's permit. BB. To implement a Public Awareness Campaign during PROJECT that advises CITY, local businesses, residents, elected officials, motorists, and media, of construction status, street detours, and ramp and freeway closures, if and where applicable. CC. To provide PROJECT closeout activities, including walk-through, punch list, final payment Page 8 of 17 290 1 2 3 4 5 6 7 8 9 10 1_1 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 COOPERATIVE AGREEMENT NO. C-3-2654 accounting, and furnish approved "As-builts" to CITY for CITY FACILITIES. _ DD. To develop, for CITY, a record of suNey, final maps, and all necessary title transfers relative to PROJECT. EE. To reimburse CITY for combined costs identified· as "CITY SERVICES", and in accordance With the attached SCHEDULE A, "REIMBURSEMENT -SCHEDULE FOR COMBINED CITY SERVICES." EE. To reimburse CITY for actual costs, within 30 days from receipt of an acceptable invoice, which is complete, properly prepared and complies with the requirements of ARTICLE 5, REQUEST FOR REIMBURSEMENT, below. FF. AUTHORITY's reimbursement for CITY SERVICES will not exceed the combined · maximum amount shown on SCHEDULE A. GG. To perform ·an work associated With the PROJECT at no cost to the CITY, unless specifically provided otherwise herein orin any amendment to this Agreement. HH. To cause all contractors and vendors who perform Work or provide supplies for CITY FACILITIES to name the CITY as an additional insured on policies of insurance wherein AUTHORITY requires CITY to be named as an additional insured and, prior to the commencement of work, provide certificates of insurance to CITY showing the CITY as an additional insured. ARTICLE 4. RESPONSIBILITIES OF CITY CITY agrees to the following responsibilities for PROJECT: A. To collaborate and cooperate with AUTHORITY during the development of the CONTRACT DOCUMENTS and during the design and construction of PROJECT. B. To provide CITY SERVICES for PROJECT as agreed by CITY and AUTHORITY. C. To review, and provide ·comment on, in a timely manner, and in accordance with the CONTRACT DOCUMENTS and this Agreement,-all plans and other submittals related to PROJECT, and approve and/or.concur with AUTHORITY or CONTRACTOR's submittals when CITY determines such submittals comply with CITY's standards and criteria to facilitate AUTHORITY's delivery of PROJECT. Page 9 of 17 291 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 COOPERATIVE AGREEMENT NO. C-3-2654 D. To make available to AUTHORITY all necessary CITY regulations, policies, procedures, manuals, standard plans, and specifications required for the construction of PROJECT when requested by AUTHORITY. E. To attend and participate in the PROJECT's regular technical and partnering meetings for AUTHORITY to brief CITY on the status of PROJECT, and to provide a forum to discuss and to resolve CITY's concerns and issues. F. To make reasonable efforts and devote reasonable resources for the issuance of encroachment permits, and other necessary permits, if applicable, to CONTRACTOR at no fee, and upon CONTRACTOR's compliance with permit requirements, to not cause delay to PROJECTS' construction schedule. Such permits shall authorize CONTRACTOR to commence work within CITY right-of-way, or areas which affect CITY FACILITIES. . . G. To make necessary efforts to coordinate and cooperate with AUTHORITY, its agents, and contractors, to meet or exceed design-build schedule criteria as identified by AUTHORITY. H. To waive any moratorium on the excavation or trenching work on CITY streets that were recently res·urtaced where such excavation or trenching are necessary for PROJECT. · CONTRACTOR will be required to adhere to CllY's requirements. for· the removal and replacement of pavement in accordance with the CONTRACT DOCUMENTS and this Agreement. I. To cooperate with AUTHORITY and use its best efforts to cause the rearrangement or relocation of all municipal and public utility facilities, in accordance with applicable State or local franchises or laws, that may be determined by the AUTHORITY and the CITY to be within CITY's jurisdiction and pose a conflict with the PROJECT. The CITY hereby agrees to exercise and invoke its rights under any applicable State or local franchises or laws, or any prior rights ot superior rights the CITY may have to effectuate such rearrangement or relocation at the expense of.the affected public utility as necessary to conform to PROJECT. The CITY shall cooperate with the AUTHORITY and provide all appropriate and necessary support fo achieve this result. In the event the public utility fails to make the rearrangement or relocation or fails to agree to make the rearrangement or relocation in a timely Page 10 of 17 292 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 COOPERATIVE AGREEMENT NO. C-3.;2654 manner, the CITY· shall assign its rights as they apply to such rearrangement or relocation as necessary to permit the AUTHORITY to cause rearrangement or relocation in a timely manner: The CITY shall cooperate with the AUTHORITY, provide assistance to the AUTHORITY as needed, and join with the AUTHORITY as a party in the prosecution or defense of the CITY's and the AUTHORITY'.s rights under the laws ofthe State of California to cause such rearrangements or relocations. Wherever possible, any rearran.gement or relocation ofa public utility shall be made to an area covered by a State or local franchises or laws. All conditions of this clause shall be subject to utility agreements which are separate .from and outside of this Agreement J. To agree to take ownership of property acquired by AUTHORITY far PROJECT, and which is necessary for CITY FACILITIES upon completion of the CITY FACILITIES, and title to such right of way having been acquired by AUTHORllY. Conveyc;1nce of such property to the CITY shall be completed through an executed Property Transfer Agreement with AUTHORllY. AUTHORITY shall convey such property in a condition acceptable to CllY and in accordance with CAL TRANS Right of Way Manual. K. To accept operation and maintenance of the CITY FACILITIES, or portion thereof, upon their acceptance by AUTHORITY, and based upon the AUTHORITY's written · certification that the AUTHORITY has complied with all terms of the Agreement. The acceptance of the CITY FACILITIES and written certification shall not unreasonably be withheld. CllY acknowledges that CITY FACILITIES may be completed at different times and accepted in different stages of PROJECT .. L. In the event CITY requests additional CITY FACILITY improvements to be incorporated into PROJECT, CITY shall be solely responsible for all costs and expenses related thereto, including: 1)the costs incurred to incorporate the improvements into thePROJECT's scope of work; 2) additional design, construction and oversight costs arising from or associated .with the improvements, including change orders related thereto; 3) additional operations and maintenance costs arising from or associated with the improvements, including change orders related thereto; and 4) costs associated . with any impact on the desigri and construction schedule as~ociated with the improvements, including Page 11 of 17 293 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 COOPERATIVE AGREEM~NT N_O. C-3-2654 any associated PROJECT delay costs .and damages. This is not intended to eliminate mitigations for required PROJECT changes identified during construction. AUTHORITY, at its sole discretion, may agree to incorporate such CITY FACILITY improvements, via an amendment to this Agreement; ideritifying the CITY FACILITY improvements, estimated costs, and· funding sources from CITY for these improvements. M. To submit monthly invoices ta AUTHORITY for work completed and actual costs incurred by CITY fat CITY SERVICES, pursuant to ARTICLE 5. REQUEST FOR REIMBURSEMENT. CITY shall submit final ·invoice no later than ninety (90) days after final acceptance of PROJECT. Any costs in excess of the -amounts specified herein shall not be incurred without a written amendment to this Agreement. ARTICLE 5~ .REQUEST FOR REIMBURSEMENT -In orderfor CITY to be reimbursed for incurred costs relative to PROJECT, CITY agrees: A. To_ prepare and submit to AUTHORITY a monthly· invoice with supporting documentation. CITY's invoice shall include allowable PROJECT costs incurred and paid for by CITY. . . The invoice submitted by CITY shall be signed by an authorized agent who can duly certify the accuracy of the included information. B. C. The invoice shall be submitted on CITY's letterhead. The invoice shall be submitted by CITY, and in duplicate, to AUTHORITY's Accounts Payable Office. Each invoice shall include the following information: . . 1. Agreement Number C-X-XXXX 2. The total of PROJECT expenditures shall specify the percent and amount of funds -to be reimbursed, and include support documentation for all expenses invoiced. 3. Adequate detail describing all work completed. 4. Such other information as requested by AUTHORITY. D. Ta consult with AUTHORITY's Project Manager for questions regarding non-reimbursable expenses. Page 12 of 17 294 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 COOPERATIVE AGREEMENT NO. C-3-2654 E. That total payments shall not exceed the maximum obligation specified in ARTICLE 7. MAXIMUM .OBLIGATION. ARTICLE 6. DELEGATED AUTHORITY The actions required to· be taken by CITY in the implementation of this Agreement are delegated to its CITY's Public Works Director, or designee, and the actions required to be taken by AUTHORITY in the implementation of this Agreement are delegated to AUTHORllY's Chief Executive Officer or designee. ARTICLE 7. MAXIMUM OBLIGATION Notwithstanding any provisions of this Agreement to the contrary, AUTHORITY and CITY mutually agree that AUTHORITY's maximum cumulative payment obligation hereunder shall be Two Hundred Thousand dollars ($200,000), unless agreed to and amended by both Parties. ARTICLE 8. AUDIT AND INSPECTION AUTHORITY and CITY shall maintain a complete set of records in accordance with generally accepted accounting principles. Upon reasonable notice, CITY shall permit the authorized representatives of the AUTHORITY to inspect and audit all work, materials, payroll, books, accounts, and other data and records of CITY for a period of four (4) years after final payment, or until any on-going audit is completed. For purposes of audit, the date of completion of this Agreement shall be the date of AUTHORITY's payment of CITY's final billing (so noted on the invoice) under this Agreement. AUTHORITY shall have the right to reproduce any such books, records, and accounts. The above provision with respect to audits shall extend to and/or be included in contracts with CITY's contractor or consultant. ARTICLE 9. INDEMNIFICATION A. To the fullest extent permitted by law, CITY shall defend (at CITY's sole cost and expense with legal counsel reasonably acceptable to AUTHORITY), indemnify, protect, and hold harmless AUTHORllY, its officers, directors, employees, and agents (collectively the "Indemnified Parties"), from and against any and all liabilities, actions, suits, claims, demands, losses, costs, judgments, arbitration Page 13 of 17 295 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 COOPERATIVE AGREEMENT NO. C"".3~2654 awards, settlements, darr_iages, demands, orders, penalties, and expenses including legal costs and attorney fees (collectively "Claims'), including but notlimited to Claims arising from injuries to or death of persons (CITY's employees included), for damage to property, including property owned by AUTHORITY, or from any violation of any federal, state, or local law or ordinance, alleged to be caused by the negligent acts, omissions or willful misconduct of CITY, its officers, directors, employees or agents in connection with or arising out ofthe performance of this Agreement. B. To the fullest extent permitted by law, AUTHORITY shall defend (at AUTHORITY's sole cost and expense with legal counsel reasonably acceptable to CITY), indemnify, protect, and hold harmless CITY, its officers, directors, employees, and agents (collectively the "Indemnified Parties"), from and against any and all liabilities, actioris; suits, claims, demands, losses, costs, judgments, arbitration awaros, settlements, damages, demands, orders, penalties, and expenses including leg;;il costs and attorney fees (collect_ively "Claims~), including but not limited to Claims arising from injuries to or death of persons (AUTHORITY's employees included), for damage to property, including property owned by CITY, or from any violation of any federal, state, or local law or ordinance, alleged to be caused by the negligent acts, omissions or willful misconduct· of AUTHORITY, its officers, directors, employees or agents in connection with or arising out of the performance of this Agreement. C. The indemnification and defense obligations of this Agreement shall survive its expiration or termination. ARTICLE 10. ADDITIONAL PROVISIONS A. Term of Agreement: The term of this Agreement shall be in full force and effect through June 30, 2024. B. Termination:·1n the event either Party defaults in the performance of its obligations under this Agreement or breaches any of the provisions ofthis Agreement, the non-defaulting Party shall provide written notice to the defaulting Party to cure such default within thirty (30) days of such default. If the default cannot be cured within such time, as determined by the non-defaulting Party, then the defaulting Party shall have such additional time as provided in the written notice or such time as the Parties may Page 14 of 17 296 1 2 3 4 5 6. 7 8 9 10 11 12 13 14 15 COOPERATIVE AGREEMENT NO. C-3-2654 otherwise agree in writing. In any event, the non-defaulting Party shall promptly take such actions as are reasonably_necessary to cure the default. If the default or breach is material and not cured within the time provided herein, either Party has the option, in addition to any other remedies available at law, to terminate this Agreement upon thirty (30) days' prior written notice to the other Party. C. Compliance with All Laws: AUTHORITY and CITY shall.comply with all applicable federal, state, . and local laws, statues, ordinances and regulations of any governmental authority having jurisdiction over the PROJECT. D. Legal Authority: AUTHORITY and CITY hereto warrants that the persons executing this Agreement are authorized to execute this Agreement on behalf of said Parties and that by so executing this Agreement, the Parties hereto are formally bound ta the provisions of this Agreement. E. Severability: If any term, provision, covenant or condition of this Agreement is held to be invalid, void or otherwise unenforceable, to any extent, by any court of competent jurisdiction, the remainder of this Agreement shall not be affected thereby, and each· term, provision, covenant or condition of this Agreement shall be valid and enforceable to the fullest extent permitted by law. F. Counterparts of Agreement: This Agreement may be executed and delivered in any 16 . number of counterparts, each of which, when executed and delivered shall be deemed an original and all 17 · of which together shall constitute the same agreement. Facsimile signatures will be permitted. 18 G. Force Majeure: Either Party shall be excused from performing its obligations under this 19 Agreement during the time and to the extent that it is prevented from performing by an unforeseeable 20 cause beyond its control, including but not limited to; any incidence of fire, flood; acts of God; 21 commandeering of material, products, plants or facilities by the fed«::!ral, state or local government; national 22 fuel shortage; or a material act or omission by the other Party; when satisfactory evidence of such cause 23 is presented to the other Party,· and .provided further that such nonperformance is unforeseeable, beyond 24 . the control and is not due to the fault or negligence of the Party not performing . 25 26 H. . Assignment: Neither_ this Agreement, nor any of the Parties' rights, obligations, duties, or authority hereunder may be assigned in whole or in part by either Party without the prior written consent Page 15 of 17 297 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 COOPERATIVE AGREEMENT NO. C-3-2654 of the other Party in its sole and absolute discretion. Any such attempt of ass ignment shall be deemed void and of no force and effect. Consent to one ass ignment shall not be deemed consent to any subsequent assignment , nor the waiver of any right to consent to such subsequent ass ignment. I. Governing Law: T he laws of the State of California and applicable loca l and fede ra l laws , regulations and guidelines shall govern this Agreement. J . Litigation fees: In the event that either Party to this Agreement shall commence any legal or equ itable action to enforce o r interpret this Agreement, the prevailing party shall be e nt it led to recove r its costs of suit, including reasonable costs and attorney's fees as determined by the court. K. Notices: Any notices , requests , or demands made between the Parties pursuant t o t his Agreement are to be directed as follows : I I I I I I To CITY City of Huntington Beach Public Works Department 2000 Main Street Huntington Beach , CA 92648 Attention: Chau Vu Acting Director of Public Works Tel : (714) 374 5345 E mail: cvu@surfcity-hb.org To AUTHORITY Orange County Transportati on Authority 550 South Main Street P.O. Box 14184 Orange, CA 92863-1584 Attention: Ms . Reem Hashem Section Manager, Capital Projects Tel: (714) 560-5446 Email: rhashem@octa .net Page 16 of 17 298 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 COOPERATIVE AGREEMENT NO. C-3-2654 This Agreement shall be made effective upon execution by both Parties. IN WITNESS WHEREOF, the parties hereto have caused this Agreement No. C-3-2654 to be executed as of the date of the last signature below. CITY OF HUNTINGTON BEACH By:/~ to~y Strickland Mayor ATTEST: By: r L,, <k-/aM_f au- obin Estanislau City Clerk APPROVAL RECOMMENDED: ORANGE COUNTY TRANSPORTATION AUTHORITY JJatreU f. Johr1JoJ1. By: Darrell E. Johnson (Oct 6, 2023 08 :57 PDT) Darrell E. Johnson Chief Executive Officer APPROVED AS TO FORM: By: James Don · Oct 5, 2023 09 :40 PDT ) James M. Donich General Counsel APPROVAL RECOMMENDED: By: ~_Jiy:-J• sGBe;J(Oct5,202311'12P0T) Chau Vu James G. Beil, P.E. Public Works Director Executive Director, Capital Programs By,.:_ ,,,-&--r~~~--;...,,o::: __ I ichael E. Gates City Attorney Attachment: Schedule A -Maximum Reimbursement for Combined City Services Page 17 of 17 299 Item No. 1 2 3 COOPERATIVE AGREEMENT NO .. C-3·-i&s4 SCHEDULE A REIMBURSEMENT SCHEDULE FOR COMBINED CITY SERVICES CITY OF HUNTINGTON BEACH Description· of City Services Maximum Reimbuiiement Amount(1) Review and approval of plans, sp~cificatlons, plans, and other pertinent engineering plans and reports; Traffic Management Plan (TMP) re.view ~nd concurrence, and construction oversight inspection services related to CITY FACILITIES; · · $180,000 Traffic engineering and detour inspection $14,000 Police services (including overtime costs) $6,000 TOTAL. MAXIMUM REIMBURSEMENT $200,000 {1) Schedule A shows estimated reimbursement amounts for each CITY SERVICES item of work. During the term of this Agreement, the CITY may redistribute funds for items of work as needed; however, the total combined ~mount for CITY SERVICES shall. not exceed the Total Maximum Reimbursement amount shown herein. Approve Amendment #3 to C-3-2654 Orange County Transportation Authority for I-405 Improvement Project June 3, 2025 300 BACKGROUND • Initial work for the I-405 project started in 2001 – planning and programming • OCTA awarded design-build project to OC405 Builders January 2017 • OCTA entered into Cooperative Agreements with all of the local agencies along the project corridor in 2016 to facilitate tasks needed to complete the project and compensate agencies for expenses/efforts that expired in 2023 • A new Cooperative Agreement was approved in September 2023 and subsequently amended twice to extend the expiration to December 31, 2024 and to June 30, 2025 • OCTA now anticipates the project to be completed by the end of 2025 301 NEED/WHY/BENEFITS • The Cooperative Agreement outlines various efforts that each party will undertake or participate in to complete the project • The agreement also includes financial reimbursement terms and amounts for various City efforts needed to complete the project • Current agreement expires June 17, 2025 • Amendment to current agreement needed to extend duration to December 27, 2025 302 DETAILS • The City has already received more than $682,737 for pavement mitigation costs – pavement life impacts due to freeway detours onto local streets • The City has received more than $250,000 for other direct staff expenses/efforts related to the project • Current agreement authorizes a maximum reimbursement amount for additional expenses of $150,000 through the completion of the project 303 RECOMMENDATION •Approve the amendment to Cooperative Agreement C-3-2654 with OCTA and authorize the City Manager to execute the agreement 304 Questions? 305 City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:25-389 MEETING DATE:6/3/2025 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Travis Hopkins, City Manager VIA:Chau Vu, Director of Public Works PREPARED BY:Eric Tello, Assistant Civil Engineer Subject: Adopt Resolution No. 2025-30 concerning the status and update of the Circulation Element, and Mitigation Fee Program for the Measure M2 Program and adopt a 7-year Capital Improvement Program for Fiscal Years 2025/2026 through 2031/2032 for compliance with renewed Measure M eligibility requirements Statement of Issue: To remain eligible to receive Measure M2 Program funding, the City must adopt a resolution informing Orange County Transportation Authority (OCTA) that the City’s updated Circulation Element, and Mitigation Fee Program has been approved by the City. The City must also submit to OCTA and adopt a 7-year Capital Improvement Program (CIP) in compliance with renewed Measure M (M2) eligibility requirements. Financial Impact: No additional funding is required for this action.The annual Measure M2 local fair share allocation in Fiscal Year 2025/2026 is approximately $5.2 million for the City. Recommended Action: A) Adopt Resolution No. 2025-30, “A Resolution of the City Council of the City of Huntington Beach Concerning the Status and Update of the Circulation Element, and Mitigation Fee Program for Measure M (M2) Program”; and, B) Adopt the 7-year Capital Improvement Program for Fiscal Years 2025/2026 through 2031/2032 for compliance with renewed Measure M eligibility requirements. Alternative Action(s): Do not adopt Resolution No. 2025-30 and/or the attached 7-year CIP for Measure M eligibility and provide staff with an alternative direction. This action would result in a loss of $5.2 million for the next fiscal year, and the loss of allocated and potential grant funding for the traffic and street improvement City of Huntington Beach Printed on 5/29/2025Page 1 of 4 powered by Legistar™ 306 File #:25-389 MEETING DATE:6/3/2025 projects. Analysis: On November 6, 1990, Orange County voters approved the original Measure M, the revised Traffic Improvement and Growth Management Ordinance, for twenty years (1991-2011). On November 7, 2006, the Orange County voters approved Renewed Measure M. Renewed Measure M is a thirty year (2011-2041), multi-billion-dollar program extension of the original Measure M. Renewed Measure M net revenues are generated from a one-half cent sales tax plus any interest or other earnings-after allowable deductions. Net revenues may be allocated to local jurisdictions for a variety of programs identified in Ordinance No. 3 (see Attachment #5). Compliance with the eligibility requirements in Ordinance No. 3 must be established and maintained for local jurisdictions to receive Measure M net revenues. The City must satisfy certain requirements to maintain eligibility to receive funding from OCTA. Although Measure M2 funds are currently in escrow, we must continue to satisfy OCTA eligibility requirements to use funds once they are released. A key requirement is that the City must adopt a 7- year CIP for fiscal years 2025/2026 through 2031/2032, in compliance with renewed Measure M eligibility requirements. The 7-year CIP, which is included as Attachment #3, identifies all projects currently and potentially funded by OCTA Measure M2 funds. The following projects are identified in Attachment #3: 1. ADA Improvement Program 2. Arterial Rehabilitation 3. Banning Roundabout and SE Corridor Improvements 4. Bridge Maintenance Projects 5. Bushard Fire Station Signal/Fiber Optic 6. CCTV Camera Installation 7. Citywide Mobility and Corridor Improvements 8. Citywide Safe Route to School Evaluation 9. Concrete Replacements 10.Edinger Avenue Synchronization 11.Fire Station Signal - Murdy Fire Station 12.General Fiber Optic Installation and Maintenance 13.General Public Works CIP Design 14.General Street Maintenance for Public Works 15.Graham and Springdale Street Reconfiguration City of Huntington Beach Printed on 5/29/2025Page 2 of 4 powered by Legistar™ 307 File #:25-389 MEETING DATE:6/3/2025 16.Hamilton Avenue Corridor Improvements 17.Humboldt Bridge Rehabilitation Project 18.Huntington Beach Catch Basin Retrofit Project 19.Huntington Beach Northwest Catch Basin Retrofit Project 20.Magnolia Street Corridor Improvements 21.Residential Alley Rehabilitation 22.Residential Curb Ramp Project 23.Residential Overlay Program 24.TS Modification - Bolsa Avenue/Amazon Delivery 25.TS Synchronization - Bolsa Avenue 26.TS Synchronization - Bolsa Chica 27.Talbert Avenue Synchronization 28.Traffic Signal - Goldenwest and Norma/Lydia 29.Traffic Signal Goldenwest Street and Rio Vista Drive 30.Traffic Signal Modification Main and Delaware 31.Traffic Signal Modification Warner and Ash 32.Warner Avenue Synchronization Circulation Element / MPAH Consistency The Circulation Element is one component of the City’s General Plan that depicts a planned multi- modal network and related policies (Attachment #4). The City's Circulation Element defines the minimum planned lane configurations for major roads and shall be consistent with the OCTA MPAH, which defines the minimum planned lane configurations for major regionally significant roads in Orange County. Mitigation Fee Program The Mitigation Fee Program is an established fee program which assesses fees used to mitigate effects of new development on transportation infrastructure. Appropriate mitigation measures, including payment of fees, construction of improvements, or any combination thereof, will be determined through an established and documented process by the City. The City previously adopted Resolution No. 2012-23 establishing new and revised mitigation fees (Attachment #2). Additionally, Resolution No. 2025-30 allows the City to meet annual eligibility requirements to receive M2 Net Revenues (Attachment #1). Public Works Commission Action: Not required for this action. City of Huntington Beach Printed on 5/29/2025Page 3 of 4 powered by Legistar™ 308 File #:25-389 MEETING DATE:6/3/2025 Environmental Status: Not applicable for this action. Strategic Plan Goal: Non Applicable - Administrative Item Attachment(s): 1. Resolution No. 2025-30 “A Resolution of the City Council of the City of Huntington Beach Concerning the Status and Update of the Circulation Element, and Mitigation Fee Program for Measure M (M2) Program” 2. Resolution No. 2012-23 3. Measure M 7-year Capital Improvement Program (FY 2025/2026 through 2031/2032) 4. Huntington Beach Circulation Element 5. OCTA Ordinance No. 3 6. PowerPoint Presentation City of Huntington Beach Printed on 5/29/2025Page 4 of 4 powered by Legistar™ 309 310 RESOLUTION NO. 2025-30 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH CONCERNING THE STATUS AND UPDATE OF THE CIRCULATION ELEMENT, AND MITIGATION FEE PROGRAM FOR MEASURE M (M2) PROGRAM WHEREAS, the City of Huntington Beach desires to maintain and improve the streets within its jurisdiction, including those arterials contained in the Master Plan of Arterial Highways (MP AH) and The City of Huntington Beach has endorsed a definition of and process for, determining consistency of the City's Traffic Circulation Plan with the MPAH, and The City has adopted a General Plan Circulation Element which does not preclude implementation of the MP AH within its jurisdiction, and The City is required to adopt a resolution biennially informing the Orange County Transportation Authority (OCTA) that the City's Circulation Element is in conformance with the MP AH and whether any changes to any arterial highways of said Circulation Element have been adopted by the City during Fiscal Years (FY) 2023-24 and FY 2024-25, and The City is required to send biennially to the OCT A all recommended changes to the City's Circulation Element and the MPAH for the purposes of re-qualifying for participation in the Comprehensive Transpmiation Funding Programs; and The City is required to adopt a resolution biennially certifying that the City has an existing Mitigation Fee Program that assesses traffic impacts of new developments and requires new development to pay a fair share of necessary transportation improvements attributable to the new development; and NOW, THEREFORE, the City Council of the City ofl-luntington Beach does hereby resolve as follows: a) The atierial highway portion of the City Circulation Element of the City is in conformance with the MPAH. b) The City attests that no unilateral reduction in through lanes has been made on ai1y MPAH arterials during FY 2023-24 and FY 2024-25. c) The City affirms that it will bring forward requests to amend the MP AH, when necessary, in order to ensure that the MP AH and the General Plan Circulation Element remain consistent. d) The City reaffirms that the existing Mitigation Fee Progratn is in effect. 311 RESOLUTION NO. 2025 -30 PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the ___ day of __________ , 2 025. Mayor REVIEWED AND APPROVED : APPROVED AS TO FORM: City Manager llLU -City Attorne y INITIATED AN D APPROVED: ~~ Director of Public Works 312 RESOLUTIONNO. 2012-23 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH ADOPTING THE DEVELOPMENT IMPACT FEE CALCULATION AND NEXUS REPORT FOR THE CITY OF HUNTINGTON BEACH, AND ESTABLISHING NEW AND REVISED DEVELOPMENT IMPACT FEES FOR ALL DEVELOPMENT WITHIN THE CITY WHEREAS, several policies within the City's General Plan require that new development mitigate its share of the impacts to the natural and built environments and be fiscally neutral so as to not result in a net economic loss for the City; and Such General Plan policies include the maintenance of existing quality of life, maintenance of existing service levels and funding of new facilities, the requirement of new development to mitigate a fair share of its impacts, and calling for the use of impact fees to fund needed improvements to serve new development, among other policies; and In accordance with these General Plan policies, the City Council has directed staff in the past to create development impact fees in accordance with State law. Said impact fees were codified in Chapter 17.65 and Chapter 17.66 of the Huntington Beach Municipal Code as well as Huntington Beach Zoning and Subdivision Ordinance Chapter 230.20. Pursuant to each ordinance set forth above, the amount of the development impact fee is to be set and/or updated by resolution of the City Council; and Subsequently, and periodically, staff has conducted comprehensive reviews of the City's development impact fees to determine whether those fees are adequate to defray the cost of public facilities related to new development; those fees are set forth in Resolutions 6164, 2006- 23, 2000-97, 2004-88, 99-60 and 96-71; 2002-129, 2004-88 and The City contracted with Revenue & Cost Specialists, LLC to provide a updated comprehensive evaluation of the City's existing development impact fees; and Revenue & Cost Specialists, LLC prepared a report, entitled Development Impact Fee Calculation and Nexus Report for the City of Huntington Beach, dated October, 2011 as amended April 27, 2012 (the "Nexus Report"), that provides an evaluation of existing development impact fees, recommends an increase and change in methodology in certain development impact fees, the creation of new impact fees and establishes the nexus between the imposition of such impact fees and the estimated reasonable cost of providing the service for which the fees are charged; and The Nexus Report has been available for public review and comment; and The Nexus Report substantiates the need for a modification to existing fees to change certain methodology as well as creation of new impact fees; and 1 12-3209.006/79289 313 Resolution No. 2012-23 The City has collected development impact fees to mitigate the impacts of new development, including fees for transportation, park land acquisition and development, library and other public facilities since the adoption of the respective ordinances and resolutions; and The City Council desires to repeal certain resolutions, create and update other development impact fee resolutions in accordance with the calculations and recommendations contained in the Nexus Report; and In compliance with the Mitigation Fee Act, California Government Code section 66000 et seq., the City Council held a noticed public hearing on the proposed increase in development impact fees at its regular meeting on June 18 2012, to solicit public input on the proposed increases to development impact fees, NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby resolve as follows: 1. Findings pursuant to Government Code section 66001. The City Council finds and determines that the Nexus Report complies with California Government Code section 66001, and as to each of the proposed fees to be imposed on new development: (a) Identifies the purpose of the fee; (b) Identifies the use to which the fee will be put; ( c) Shows a reasonable relationship between the use of the fee and the type of development project on which the fee is imposed; ( d) Demonstrates a reasonable relationship between the need for the public facilities and the type of development projects on which the fee is imposed; and ( e) Demonstrates a reasonable relationship between the amount of the fee and the cost of the public facilities or portion of the public facilities attributable to the development on which the fee is imposed. 2. Fees for Uses Consistent with the Nexus Report. The City Council hereby determines that the fees imposed, pursuant to this resolution shall be used solely to finance the public facilities and/or equipment and park land acquisition described or identified in the respective ordinances and Nexus Report. 3. Approval of Items in the Nexus Report. The City Council has considered the specific public facilities, equipment and park land acquisition cost estimates identified in the Nexus Report and each ordinance thereto and hereby approves such public facilities, equipment and park land acquisition cost and cost estimates and further finds that the cost estimates serve as a reasonable basis for calculating and imposing the development impact fees as set forth in the Nexus Report. 2 12-3209 .006/79289 314 Resolution No. 2012-23 4. Consistency with General Plan. The City Council finds that the public facilities equipment and park land acquisition and fee methodology identified in the respective ordinances and Nexus Report are consistent with the City's General Plan and, in particular, those policies that require new development to mitigate its share of the impacts to City infrastructure and to be fiscally neutral. 5. Differentiation among Public Facilities. The City Council finds that the public facilities identified in the Nexus Report and funded through the collection of development impact fees recommended in the Nexus Report are separate and distinct from those public facilities funded through other fees presently imposed and collected by the City. To the extent that other fees imposed and collected by the City, including Specific Plan fees are used to fund the construction of the same public facilities identified in the respective ordinances and Nexus Report, then such other fees shall be a credit against the applicable development impact fees. Notwithstanding the above provision, this resolution shall not be deemed to affect the imposition or collection of the water and sewer connection fees authorized by the Huntington Beach Municipal Code. 6. CEOA Finding. The adoption of the Nexus Report and the increase in development impact fees are not subject to the California Environmental Quality Act in that pursuant to CEQA Guidelines, section 15378(b) (4), the creation of government funding mechanisms which do not involve any commitment to any specific project which may cause a significant effect on the environment, is not defined as a "project" under CEQA. 7. Adoption of Report. The Nexus Report as amended April 27, 2012, including Appendices, is hereby adopted. 8. Fee Imposed. The new Development Impact Fees set by this resolution shall not apply to projects that have received discretionary project entitlement approval on or before June 5, 2012 and the following milestones are met: 1. Project applicant has submitted an approved application for building permits within 180 days after the fee going into effect or no later than February 18, 2013. 2. From the time of initial building permit application, the project makes continued progress toward satisfying plan check comments. 3. Building Permits are issued within 360 days after the fees go into effect. An exception to the above milestones is the involvement of an outside third party regulatory agency. In such cases the 180 days to make building permit application will begin when the developer receives clearance from that agency. The City Manager shall have the authority, in his/her sole discretion, to extend milestone dates for qualifying "grandfathered" projects. All other projects are subject to the fees then in effect. All existing Development Impact Fees remain in effect until final action is taken on this resolution and respective ordinances. In the event any portion of this resolution is held invalid, the previously approved development impact fee shall automatically apply. 9. Timing of Fee. The development impact fees imposed by this resolution shall be paid pursuant to the ordinances or resolution creating each separate fee. Until final action is 3 12-3209.006/79289 315 Resolution No. 2012-23 taken by City Council adopting the ordinances or resolution referenced herein, resolutions 6164, 2006-23, 2000-97, 99-60, 2004-88 and 96-71 shall remain in effect. 10. Amount of Fee. The City Council hereby approves and adopts the Development Impact Fees as set forth in Exhibit "A," attached hereto and incorporated herein as well as Nexus Report Schedules 3.2, 4.3, 5.2, 6.2, 7.1, 8.1, and 8.4. Exhibit A and the Nexus Report sets forth the methodology and aggregate amount imposed as a development impact fee for both residential and nonresidential land uses and also sets forth the breakdown of each development impact fee by type of facility. The amount of the development impact fees excluding traffic impact fees shall be automatically modified annually pursuant to the the percentage of increase or decrease in the Los Angeles-Anaheim-Riverside All Urban Consumer Price Index (CPI) or any relevant successor for the Orange County area, from March to March of the preceding twelve (12) months. Traffic impact fees shall be increased using the Engineering News Record's construction cost index as reported for the twelve month period ending in March of each year. The escalator indices provided herein shall not take effect until March of 2016. 11. Use of fee. The development impact fees shall be solely used for the purposes described in the respective ordinances creating the fees and the Nexus Report. Fees collected pursuant to existing ordinances and resolutions shall be maintained and used exclusively for those purposes and accounts for these fees shall remain in effect and shall be maintained by the City Manager or his/her designee. Fees collected under any of the categories listed in the Nexus Report may be used to finance the construction or implementation of any public facility listed in those categories to the extent that use of the fees may not exceed the percentage allocated to new development of all of the public facilities listed in the category, or sub-category. 12. Fee Determination by Type of Use. A. Residential Development. Development impact fees for residential development shall be based upon the type of unit constructed. The development impact fee categories as shown in Exhibit A generally correspond to the City's land use designations in the land use element of the City's General Plan. B. Nonresidential Land Uses. Development impact fees for nonresidential land uses shall be based upon the square footage of the building or other measurement detailed in the respective development impact fee ordinances. The development impact fee categories as shown in Exhibit A generally correspond to the City's land use designations in the land use element of the City's General Plan. C. Uses Not Specified. In the event that there are land uses not specified in Exhibit A, the development impact fee for such use shall be determined by the City Manager or 4 12-3209.006/79289 316 Resolution No. 2012-23 his/her designee who shall determine such fee based on an analysis of the impacts of the proposed use on public facilities, equipment and/or park land. 13. Prior Resolutions Superseded. As provided herein the development impact fees approved and adopted by this resolution shall supersede and repeal any previously adopted development impact fee resolutions concerning the same, including 6164, 96-71, 99-60, 2000-97, 2004-88 and 2006-23, 2002-129, 2004-88. 14. Severability. If any action, subsection, sentence, clause or phrase of this resolution, the Nexus Report, or other attachments thereto, shall be held invalid or unconstitutional by a court of competent jurisdiction, such invalidity shall not affect the validity of the remaining portions of this resolution the Nexus Report, or other attachments thereto or fees levied by this resolution that can be given effect without the invalid provisions or application of fees. In the event any section of this resolution is held invalid the previously adopted affected fees shall be automatically reinstate as if never repealed or modified herein. 15. Effective Date. Consistent with California Government Code section 66017(a), the fees as identified in attached Exhibit "A" adopted by this resolution shall take effect sixty (60) days following final action taken on the respective ordinances or amendments thereto by the City Council. 16. Appeals. Appeals of any fees, including methodology, use, land valuation etc. created pursuant to this resolution shall be conducted as set forth in Huntington Beach Municipal Code Chapter 17. 73. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 18 day of June ;;;;; 3o;g__.-/J-: :D~..;;. #-- Mayor APPROVED AS TO FORM: ~ rn~~~ C)CrtyAttorney 0'1~5 ~ cJ3--Q 5 12-3209.006/79289 317 Exhibit A 318 Exhibit A-3 Aternative Fee Schedule No. 3 Development Impact Fees (Effective 9/2/2012) 30% Circulation Park Land/ System Open Space Law Fire (Streets, & Facilities Enforcement Suppression Signals, Public Library (No Tract Land Use Facilitles Facilities Bridges) Facilities Map) Detached Dwelling Units (per Unit) $119 $277 $1,800 $1,091 $6,802 Attached Dwelling Units (per Unit) $245 $115 $1,238 $519 $4,632 Moblle Home Dwelling Units (per Unit) $111 $475 $940 $479 $3,351 Hotel/Motel Lodging Units (per Unit) No Fee No Fee $172/trip $0.04/SF $0.23/SF Resort Lodging Units (per Unit) No Fee No Fee $172/trip $0.04/SF $0.23/SF Commercial/Office Uses (per sq. ft.) $0.312 $0.099 $4.175 No Fee $0.447 Industrial/Manufacturing Uses (per sq. ft.) $0.133 $0.009 $1.279 No Fee $0.393 Development Impact Fees (Effective 9/2/2013) 60% Circulation Park Land/ System Open Space Law Fire (Streets, & Facilities Enforcement Suppression Signals, Public Library (No Tract Land Use Facilities Facilities Bridges) Facilities Map) Detached Dwelling Units (per Unit) $238 $553 $2,092 $1,126 $11,540 Attached Dwelling Units (per Unit) $489 $229 $1,417 $686 $8,576 Mobile Home Dwelling Units (per Unit) $221 $950 $1,094 $588 $6,701 Hotel/Motel Lodging Units (per Unit) No Fee No Fee $172/trip $0.04/SF $0.23/SF Resort Lodging Units (per Unit) No Fee No Fee $172/trip $0.04/SF $0.23/SF Commercial/Office Uses (per sq. ft.) $0.625 $0.197 $4.175 No Fee $0.664 Industrial/Manufacturing Uses (per sq. ft.) $0.266 $0.018 $1.498 No Fee $0.555 Development Impact Fees (Effective 9/2/2014) 90% Circulation Park Land/ System Open Space Law Fire (Streets, & Facilities Enforcement Suppression Signals, Publlc Library (No Tract Land Use Facilities Facilities Bridges) Facilities Map) Detached Dwelling Units (per Unit) $356 $830 $2,385 $1,160 $16,278 Attached Dwelling Units (per Unit) $734 $344 $1,597 $852 $12,520 Mobile Home Dwelling Units (per Unit) $332 $1,425 $1,248 $697 $10,052 Hotel/Motel Lodging Units (per Unit) No Fee No Fee $172/trip $0.04/SF $0.23/SF Resort Lodging Units (per Unit) No Fee No Fee $172/trip $0.04/SF $0.23/SF Commercial/Office Uses (per sq. ft.) $0.937 $0.296 $4.175 No Fee $0.882 Industrial/Manufacturing Uses (per sq. ft.) $0.399 $0.027 $1.716 No Fee $0.718 Date Prlnted:5/24/2012, June 4 Resolution 30_60_90 Page 1 319 Exhibit A-3 Aternative Fee Schedule No. 3 Schedule of Rates for T_raffic Impact Fees (Effective 9/2/2012) Adjusted Average Trip-end Land Use Trip Ends Distance to Trip Detached Dwelling Unit 8.76 7.9 0.5 Apartment 6.16 7.9 Condominium/Townhouse 5.36 7.9 Mobile Home Dwelling 4.57 7.9 Hotel 6.29 7.6 All Suites Hotel 3.77 7.6 Motel General Light Industrial Heavy Industrial Manufacturing Warehousing COIVIM~RCIAL (per 1 ;ooo SF) Office Park Research Park Business Park Bldg. Materials/Lumber Store Garden Center Movie Theater Church Medical-Dental Office General Office Building Shopping Center Hospital Discount Center High-Turnover Restaurant Convenience Market Office Park O'J'HI;R (as noted) Cemetery Service Station/Market lava) Service Station w/Car Wash 4.34 7.6 6.17 9.0 5.97 9.0 2.73 9.0 4.39 9.0 7.42 8.8 5.01 8.8 9.34 8.8 29.35 4.3 23.45 4.3 2.47 4.3 5.92 4.3 22.21 8.8 7.16 8.8 30.2 4.3 11.42 4.3 62.93 4.3 8.9 4.3 43.57 4.3 13.97 4.3 3.07 4.3 107.69 4.3 99.35 4.3 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.6 0.5 0.5 0,6 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.6 0.5 -• --· 0.5 0.5 0.5 Additional Cost per Trip Miles Trip Mile Recommended Cost per 1000 sq. ft, dwelling unit or other unit (90% of original) 30% Increase Scenario Cost per 1000 sq. ft, dwelling unit or other unit 34.6 $ 50.22 $ 24.3 $ 50.22 $ 21.2 $ 50.22 $ 18.1 $ 50.22 $ 23.9 $ 64.34 $ 14.3 $ 64.34 $ 16.5 $ 64.34 $ 27.8 $ 64.34 $ 26.9 $ 64.34 $ 12.3 $ 64.34 $ 19.8 $ 64.34 $ 32.6 $ 64.34 $ 22.0 $ 64.34 $ 41.1 $ 64,34 $ 63.1 $ 64.34 $ 50.4 $ 64.34 $ 5.3 $ 64.34 $ 12.7 $ 64.34 $ 97.7 $ 64.34 $ 31.5 $ 64.34 $ 64.9 $ 64.34 $ 24.6 $ 64.34 $ 135.3 $ 64.34 $ 19.1 $ 64.34 $ 93. 7 $ 64.34 $ 30.0 $ 64.34 $ 6.6 $ 64.34 $ 231.5 $ 64.34 $ 213.6 $ 64.34 $ 1,737.61 /Unit $ 1,722.56 /Unit 1,220.35 /Unit $ 1,209.50 /Unit 1,064.66 /Unit $ 1,064.55 /Unit 908.98 /Unit $ - - - -. -._ ·-:;-- -- 1,537.73 /Room 920.06 /Room $ 1;218,63 /Room $ 729.93 /Room 1,061.61 /Room $ 841.02 /Room 1,788.65 /1 ,000 sf $ 1,279,46 1 !J,OOO 1,730.75 /1,000 sf $ 1,238.01 I !J ,000 791.38 /1,000 sf $ 686.11 I !J ,OOO 1,273.93 /1,000 sf $ 910 74 /1,000 . '~• 2,097.48 /1,000 sf $ 1,522;61 1,415.48 /1,000 sf $ 1,027.85 2,644.37 /1,000 sf $ 1,917.86 4,059.85 /1,000 sf $ 4,059.86 3,242.74 /1,000 sf $ 3,242.74 341.00 /1,000 sf $ 341.00 817.12 /1,000 sf $ 817.12 6,286.02 /1,000 sf $ 4,559.89 2,026.71 /1,000 sf $ 1,470.08 4,175.67 /1,000 sf $ 4, 175.67 1,582.76 /1,000 sf $ 1,582.76 8,705.20 /1,000 sf $ 8,705.20 1,228.89 /1,000 sf $ 1,228.89 6,028.66 /1,000 sf $ 6,028.66 1,930.20 /1,000 sf $ 1,930.20 /1,000 sf /1,000 sf /1,000 sf /1,000 sf /1,000 sf /1,000 sf /1,000 sf /1,000 sf /1,000 sf /1,000 sf /1,000 sf /1,000 sf /1,000 sf /1,000 sf /1,000 sf 424.64 /Acre $ 424.64 /Acre /Fuel 14,894.71 Position /Fuel 13,743.02 Position /Fuel $ 14 •894·71 Position /Fuel $13,743.02 Position Page2 320 Exhibit A-3 Aternative Fee Schedule No. 3 Schedule of Rates for Traffic Impact Fees (Effective 9/2/2013) Recommended Cost per 60% Increase Scenario 1000 sq. ft, dwelling unit Cost per 1000 sq. ft, Adjusted Average Trip-end Additional Cost per or other unit (90% of dwelling unit or other Land Use Trip Ends Distance to Trip Trip Miles Trip Mile original) unit R_ESLQENTIAL. LAND USES (per Unit) --------------.- Detached Dwelling Unit 8.76 7.9 0.5 34.6 $ 57.39 $ 1,985.69 /Unit $ 1,938.39 /Unit Apartment 6.15 7.9 0.5 24.3 $ 57.39 $ 1,394.58 /Unit $ 1,361.20 /Unit Condominium/Townho use 5.36 7.9 0.5 21.2 $ 57.39 $ 1,216.67 /Unit $ 1,187.17 /Unit Mobile Home Dwelling 4.57 7.9 0.5 18.1 $ 57.39 $ 1,038.76 /Unit $ 1,013.15 /Unit RESORT/TOIJRl!ff(perUnlt 6! Entl'y·Door) -• -, -. --- '. ~--= ·. Hotel 6.29 7.6 0.5 23.9 $ 64.34 $ 1,537.73 /Room $ 1,355.39 /Room All Suites Hotel 3.77 7.6 0.5 14.3 $ 64.34 $ 920.06 /Room $ 811.41 /Room Motel 4.34 7.6 0.5 16.5 $ 64.34 $ 1,061.61 /Room $ 935.56 /Room iNDUSTRIAL ( ped,000 SF) ' ---.. General Light Industrial 6.17 9.0 0.5 27.8 $ 64.34 $ 1,788.65 /1,000 sf $ 1,497.69 /1,000 sf Heavy Industrial 5.97 9.0 0.5 26.9 $ 64.34 $ 1,730.75 /1,000 sf $ 1,449.18 /1,000 sf Manufacturing 2.73 9.0 0.5 12.3 $ 64.34 $ 791.38 /1,000 sf $ 662.65 /1,000 sf Warehousing 4.39 9.0 0.5 19.8 $ 64.34 $ 1,273.93 /1,000 sf $ 1,066.39 /1,000 sf COMMERCIAL (per 1,000 SF) .. r_=._ '~--.. Office Park 7.42 8.8 0.5 32.6 $ 64.34 $ 2,097.48 /1,000 sf $ 1,768.99 /1,000 sf Research Park 5.01 8.8 0.5 22.0 $ 64.34 $ 1,415.48 /1,000 sf $ 1,193.98 /1,000 sf Business Park 9.34 8.8 0.5 41.1 $ 64.34 $ 2,644.37 /1,000 sf $ 2,229.22 /1,000 sf Bldg. Materials/Lumber 29.35 4.3 0.5 63.1 $ 64.34 $ 4,059.85 /1,000 sf $ 4,059.85 /1,000 sf Store Garden Center 23.45 4.3 0.5 60.4 $ 64.34 $ 3,242.74 /1,000 sf $ 3,242.74 /1,000 sf Movie Theater 2.47 4.3 0.5 5.3 $ 64.34 $ 341.00 /1,000 sf $ 341.00 /1,000 sf Church 5.92 4.3 0.5 12.7 $ 64.34 $ 817.12 /1,000 sf $ 817.12 /1,000 sf Medical-Dental Office 22.21 8.8 0.5 97.7 $ 64.34 $ 6,286.02 /1,000 sf $ 5,299.66 /1,000 sf General Office Building 7.16 8.8 0.5 31.5 $ 64.34 $ 2,026.71 /1,000 sf $ 1,708.63 /1,000 sf Shopping Center 30.2 4.3 0.5 64.9 $ 64.34 $ 4,175.67 /1,000 sf $ 4,175.67 /1,000 sf Hospital 11.42 4.3 0.5 24.6 $ 64.34 $ 1,582.76 /1,000 sf $ 1,582.76 /1,000 sf Discount Center 62.93 4.3 0.5 135.3 $ 64.34 $ 8,705.20 /1,000 sf $ 8,705.20 /1,000 sf High-Turnover 8.9 4.3 0.5 19.1 $ 64.34 $ 1,228.89 /1,000 sf $ 1,228.89 /1,000 sf Restaurant Convenience Market .. 43.57 4.3 0.5 93.7 $ 64.34 $ 6,028.66 /1,000 sf $ 6,028.66 /1,000 sf Office Park 13.97 4.3 0.5 30.0 $ 64.34 $ 1,930.20 /1,000 sf $ 1,930.20 /1,000 sf crrAER (a~ notijcif -: 7:~ ..•.. · ----,r~ -.--- Cemetery 3.07 4.3 0.5 6.6 $ 64.34 $ 424.64 /Acre $ 424.64 /Acre Service Station/Market 107.69 4.3 0.5 231.5 $ 64.34 $ 14,894.71 /Fuel $ 14,894.71 /Fuel 'ava) Position Position Service Station w/Car 99.35 4.3 0.5 213.6 $ 64.34 $ 13,743.02 /Fuel $ 13,743.02 /Fuel Wash Position Position Page 3 321 Exhibit A-3 Aternative Fee Schedule No. 3 Schedule of Rates for Traffic Impact Fees (Effective 9/2/2014) Recommended Cost per Adjusted Average Trip-end to Additional Cost per 1000 sq. ft, dwelling unit or Land Use Trip Ends Distance Trip Trip Miles Trip Mile other unit (90% of original) R_ESit>eNJIAL ~MiJ_o:·ps~s (per Unit) . ,. , . - Detached Dwelling Unit 8.76 7.9 0.5 34.6 $ 64.34 $ 2,226.16 /Unit Apartment 6.15 7.9 0.5 24.3 $ 64.34 $ 1,563.46 /Unit Condominium/Townhou 5.36 7.9 0.5 21.2 $ 64.34 $ 1,364.01 /Unit se Mobile Home Dwelling 4.57 7.9 0.5 18.1 $ 64.34 $ 1,164.55 /Unit R6Sti~t/JOUR1Sl"(pe.r Un.it or EnJry 'Poor) . -,-_ --_, - Hotel 6.29 7.6 0.5 23.9 $ 64.34 $ 1,537.73 /Room All Suites Hotel 3.77 7.6 0.5 14.3 $ 64.34 $ 920.06 /Room Motel 4.34 7.6 0.5 16.5 $ 64.34 $ 1,061.61 /Room l~DUSTRJAL ( p~r'1 ,0J)0_ SF) . ' ; . .· -· General Light Industrial 6.17 9.0 0.5 27.8 $ 64.34 $ 1,788.65 /1,000 sf Heavy Industrial 5.97 9.0 0.5 26.9 $ 64.34 $ 1,730.75 /1,000 sf Manufacturing 2.73 9.0 0.5 12.3 $ 64.34 $ 791.38 /1,000 sf Warehousing 4.39 9.0 0.5 19.8 $ 64.34 $ 1,273.93 /1,000 sf COIVI.MER¢fAL (per 1··;000 SF) Office Park 7.42 8.8 0.5 32.6 $ 64.34 $ 2,097.48 /1,000 sf Research Park 5.01 8.8 0.5 22.0 $ 64.34 $ 1,415.48 /1,000 sf Business Park 9.34 8.8 0.5 41.1 $ 64.34 $ 2,644.37 /1,000 sf Bldg. Materials/Lumber 29.35 4.3 0.5 63.1 $ 64.34 $ 4,059.85 /1,000 sf Store Garden Center 23.45 4.3 0.5 50.4 $ 64.34 $ 3,242.74 /1,000 sf Movie Theater 2.47 4.3 0.5 5.3 $ 64.34 $ 341.00 /1,000 sf Church 5.92 4.3 0.5 12.7 $ 64.34 $ 817.12 /1,000 sf Medical-Dental Office 22.21 8.8 0.5 97.7 $ 64.34 $ 6,286.02 /1,000 sf General Office Building 7.16 8.8 0.5 31.5 $ 64.34 $ 2,026.71 /1,000 sf Shopping Center 30.2 4.3 0.5 64.9 $ 64.34 $ 4,175.67 /1,000 sf Hospital 11.42 4.3 0.5 24.6 $ 64.34 $ 1,582.76 /1,000 sf Discount Center 62.93 4.3 0.5 135.3 $ 64.34 $ 8,705.20 /1,000 sf High-Turnover 8.9 4.3 0.5 19.1 $ 64.34 $ 1,228.89 /1,000 sf Restaurant Convenience Market 43.57 4.3 0.5 93.7 $ 64.34 $ 6,028.66 /1,000 sf Office Park 13.97 4.3 0.5 30.0 $ 64.34 $ 1,930.20 /1,000 sf OTHER (as_noted) . -· Cemetery 3.07 4.3 0.5 6.6 $ 64.34 $ 424.64 /Acre Service Station/Market 107.69 4.3 0.5 231.5 $ 64.34 $ 14,894.71 /Fuel (ava) Position Service Station w/Car 99.35 4.3 0.5 213.6 $ 64.34 $ 13,743.02 /Fuel Wash Position Page4 322 Res. No. 2012-23 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, JOAN L. FLYNN the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a regular meeting thereof held on June 18, 2012 by the following vote: A YES: Shaw, Carchio, Bohr, Boardman NOES: Harper, Dwyer, Hansen ABSENT: None ABSTAIN: None Ci y Clerk and ex-officio Clerk of the City Council of the City of Huntington Beach, California Orange County Transportation Authority FY 2025/26 - FY 2031/32 Capital Improvement Program TIP ID CP-12514 IMPLEMENTING AGENCY Huntington Beach, City of Local Project Number:Project Title Additional Project IDs:ADA Improvement Program Type of Work:Pedestrian Project Description Type of Work Description:Pedestrian - Reconstruction or rehabilitation of sidewalk Bring into ADA compliance select areas in the city arterial and residential streets and sidewalks. Limits Citywide Project Notes FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2026 Measure M2 Local Fairshare $0 $0 $250,000 $0 $250,000 $256,250 2027 Measure M2 Local Fairshare $0 $0 $250,000 $0 $250,000 $262,656 2028 Measure M2 Local Fairshare $0 $0 $250,000 $0 $250,000 $269,223 2029 Measure M2 Local Fairshare $0 $0 $250,000 $0 $250,000 $275,953 2030 Measure M2 Local Fairshare $0 $0 $250,000 $0 $250,000 $282,852 2031 Measure M2 Local Fairshare $0 $0 $250,000 $0 $250,000 $289,923 2032 Measure M2 Local Fairshare $0 $0 $250,000 $0 $250,000 $297,171 Totals:$0 $0 $1,750,000 $0 $1,750,000 $1,934,028 Last Revised: 25-00 - In Progress Total Programmed: $1,750,000 5/7/25, 3:39 PM ocfundtracker.octa.net/CIP/report_project_listing https://ocfundtracker.octa.net/CIP/report_project_listing 1/13323 ---------- TIP ID CP-10389 IMPLEMENTING AGENCY Huntington Beach, City of Local Project Number:Project Title Additional Project IDs:Arterial Rehabilitation Type of Work:Road Maintenance Project Description Type of Work Description:Road Maintenance - Rehabilitation of roadway For FY 2025/2026, the arterials that will be rehabilitated include Heil Avenue (Goldenwest-Gothard) and Newland Street (Heil-Slater). Limits Citywide Project Notes Other indicates Prop 42. FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2026 Other $0 $0 $600,000 $0 $600,000 $615,000 2026 Local Streets and Roads apportionments $0 $0 $6,000,000 $0 $6,000,000 $6,150,000 2027 Measure M2 Local Fairshare $0 $0 $1,000,000 $0 $1,000,000 $1,050,625 2027 Local Streets and Roads apportionments $0 $0 $5,600,000 $0 $5,600,000 $5,883,500 2028 Local Streets and Roads apportionments $0 $0 $5,600,000 $0 $5,600,000 $6,030,587 2028 Measure M2 Local Fairshare $0 $0 $1,000,000 $0 $1,000,000 $1,076,891 2029 Measure M2 Local Fairshare $0 $0 $1,000,000 $0 $1,000,000 $1,103,813 2029 Local Streets and Roads apportionments $0 $0 $5,600,000 $0 $5,600,000 $6,181,352 2030 Local Streets and Roads apportionments $0 $0 $5,600,000 $0 $5,600,000 $6,335,886 2030 Measure M2 Local Fairshare $0 $0 $1,000,000 $0 $1,000,000 $1,131,408 2031 Measure M2 Local Fairshare $0 $0 $1,000,000 $0 $1,000,000 $1,159,693 2031 Local Streets and Roads apportionments $0 $0 $5,600,000 $0 $5,600,000 $6,494,283 2032 Measure M2 Local Fairshare $0 $0 $1,000,000 $0 $1,000,000 $1,188,686 2032 Local Streets and Roads apportionments $0 $0 $5,600,000 $0 $5,600,000 $6,656,640 Totals:$0 $0 $46,200,000 $0 $46,200,000 $51,058,364 Last Revised: 25-00 - In Progress Total Programmed: $46,200,000 TIP ID CP-12524 IMPLEMENTING AGENCY Huntington Beach, City of Local Project Number:Project Title Additional Project IDs:Banning Roundabout and SE Corridor Improvements Type of Work:Intersection Project Description Type of Work Description:Intersection - Roundabout Construct new roundabout at the intersection of Banning and Bushard. Newland Street, Bushard Street, and Brookhurst Street will have complete street improvements. Limits Southeast Corridors Project Notes Other indicates AES and OCTA funding. FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2026 Other $0 $0 $5,645,000 $0 $5,645,000 $5,786,125 Totals:$0 $0 $5,645,000 $0 $5,645,000 $5,786,125 Last Revised: 25-00 - In Progress Total Programmed: $5,645,000 5/7/25, 3:39 PM ocfundtracker.octa.net/CIP/report_project_listing https://ocfundtracker.octa.net/CIP/report_project_listing 2/13324 ---------- TIP ID CP-11826 IMPLEMENTING AGENCY Huntington Beach, City of Local Project Number:Project Title Additional Project IDs:Bridge Maintenance Projects Type of Work:Bridge Project Description Type of Work Description:Bridge - Rehabilitation of existing pavement/structure Program will correct minor structural defects, repair deficiencies, and extend the service life of existing bridges. Limits Citywide Project Notes FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2026 Measure M2 Local Fairshare $150,000 $0 $505,000 $0 $655,000 $667,625 2027 Measure M2 Local Fairshare $150,000 $0 $505,000 $0 $655,000 $680,566 2028 Measure M2 Local Fairshare $150,000 $0 $505,000 $0 $655,000 $693,830 2029 Measure M2 Local Fairshare $150,000 $0 $505,000 $0 $655,000 $707,426 2030 Measure M2 Local Fairshare $150,000 $0 $505,000 $0 $655,000 $721,361 2031 Measure M2 Local Fairshare $150,000 $0 $505,000 $0 $655,000 $735,645 2032 Measure M2 Local Fairshare $150,000 $0 $505,000 $0 $655,000 $750,286 Totals:$1,050,000 $0 $3,535,000 $0 $4,585,000 $4,956,739 Last Revised: 25-00 - In Progress Total Programmed: $4,585,000 TIP ID CP-12504 IMPLEMENTING AGENCY Huntington Beach, City of Local Project Number:Project Title Additional Project IDs:Bushard Fire Station Signal/Fiber Optic Type of Work:Traffic Signals Project Description Type of Work Description:Traffic Signals - Install new traffic signals and equipment Install traffic signal on Bushard Street at the Bushard Fire Station, north of Adams Avenue. Includes the installation of fiber optic conduit and cable along Bushard between Yorktown and Adams. Limits Yorktown Avenue to Adams Avenue Project Notes FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2026 Traffic Impact Fees $40,000 $0 $0 $0 $40,000 $40,000 2027 Traffic Impact Fees $0 $0 $725,000 $0 $725,000 $761,703 Totals:$40,000 $0 $725,000 $0 $765,000 $801,703 Last Revised: 25-00 - In Progress Total Programmed: $765,000 TIP ID CP-12507 IMPLEMENTING AGENCY Huntington Beach, City of Local Project Number:Project Title Additional Project IDs:CCTV Camera Installation Type of Work:Traffic Signals Project Description Type of Work Description:Traffic Signals - Install new traffic signals and equipment Install CCTV cameras at 12 signalized locations in the City controlled from Traffic Management Center. Limits Citywide Project Notes FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2026 Traffic Impact Fees $0 $0 $90,000 $0 $90,000 $92,250 Totals:$0 $0 $90,000 $0 $90,000 $92,250 Last Revised: 25-00 - In Progress Total Programmed: $90,000 5/7/25, 3:39 PM ocfundtracker.octa.net/CIP/report_project_listing https://ocfundtracker.octa.net/CIP/report_project_listing 3/13325 ------------ ---------- TIP ID CP-12521 IMPLEMENTING AGENCY Huntington Beach, City of Local Project Number:Project Title Additional Project IDs:Citywide Mobility And Corridor Improvements Type of Work:Bikeways Project Description Type of Work Description:Bikeways - New bike route Design and construction of various bikeway and aesthetic infrastructure on key routes. Limits Citywide Project Notes FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2026 Traffic Impact Fees $20,000 $0 $130,000 $0 $150,000 $153,250 2027 Traffic Impact Fees $20,000 $0 $130,000 $0 $150,000 $156,581 2028 Traffic Impact Fees $20,000 $0 $130,000 $0 $150,000 $159,996 2029 Traffic Impact Fees $20,000 $0 $130,000 $0 $150,000 $163,496 2030 Traffic Impact Fees $20,000 $0 $130,000 $0 $150,000 $167,083 2031 Traffic Impact Fees $20,000 $0 $130,000 $0 $150,000 $170,760 2032 Traffic Impact Fees $20,000 $0 $130,000 $0 $150,000 $174,529 Totals:$140,000 $0 $910,000 $0 $1,050,000 $1,145,695 Last Revised: 25-00 - In Progress Total Programmed: $1,050,000 TIP ID CP-12516 IMPLEMENTING AGENCY Huntington Beach, City of Local Project Number:Project Title Additional Project IDs:Citywide Safe Route to School Evaluation Type of Work:Safety Project Description Type of Work Description:Safety - Other Complete a comprehensive evaluation of pedestrian, bike, and vehicle facilities and programs at each public school within the City. Limits Citywide Project Notes Other indicates Safe Route to School grant fund. FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2026 Measure M2 Local Fairshare $125,000 $0 $0 $0 $125,000 $125,000 2026 Other $500,000 $0 $0 $0 $500,000 $500,000 Totals:$625,000 $0 $0 $0 $625,000 $625,000 Last Revised: 25-00 - In Progress Total Programmed: $625,000 5/7/25, 3:39 PM ocfundtracker.octa.net/CIP/report_project_listing https://ocfundtracker.octa.net/CIP/report_project_listing 4/13326 ------------ ------------ TIP ID CP-10391 IMPLEMENTING AGENCY Huntington Beach, City of Local Project Number:Project Title Additional Project IDs:Concrete Replacements Type of Work:Pedestrian Project Description Type of Work Description:Pedestrian - Reconstruction or rehabilitation of sidewalk Replace worn, damaged, lifted, and broken sections of concrete sidewalk, curb and gutter, and curb ramps in support of the zone maintenance program and in various locations citywide. Limits Citywide Project Notes FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2026 Measure M2 Local Fairshare $0 $0 $500,000 $0 $500,000 $512,500 2027 Measure M2 Local Fairshare $0 $0 $500,000 $0 $500,000 $525,312 2028 Measure M2 Local Fairshare $0 $0 $500,000 $0 $500,000 $538,445 2029 Measure M2 Local Fairshare $0 $0 $500,000 $0 $500,000 $551,906 2030 Measure M2 Local Fairshare $0 $0 $500,000 $0 $500,000 $565,704 2031 Measure M2 Local Fairshare $0 $0 $500,000 $0 $500,000 $579,847 2032 Measure M2 Local Fairshare $0 $0 $500,000 $0 $500,000 $594,343 Totals:$0 $0 $3,500,000 $0 $3,500,000 $3,868,057 Last Revised: 25-00 - In Progress Total Programmed: $3,500,000 TIP ID CP-10392 IMPLEMENTING AGENCY Huntington Beach, City of Local Project Number: 12-OCTA-TSP-3625 Project Title Additional Project IDs:Edinger Avenue Synchronization Type of Work:Traffic Signals Project Description Type of Work Description:Traffic Signals - Interconnect traffic signals to improve coordination and communications OCTA leading joint project with Westminster, Fountain Valley, and Santa Ana. OCTA applying for SB-1 funding. Limits From Bolsa Chica Street to Newland Street Project Notes Other: Funding from FY 20/21 carried over through FY 25/26. Other indicates Traffic Congestion Relief (Prop 42). FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2026 Other $0 $0 $80,000 $0 $80,000 $82,000 Totals:$0 $0 $80,000 $0 $80,000 $82,000 Last Revised: 25-00 - In Progress Total Programmed: $80,000 TIP ID CP-12141 IMPLEMENTING AGENCY Huntington Beach, City of Local Project Number:Project Title Additional Project IDs:Fire Station Signal - Murdy Fire Station Type of Work:Traffic Signals Project Description Type of Work Description:Traffic Signals - Install new traffic signals and equipment Improve safety by installing a fire signal which will enable the Fire Department to stop traffic on Gothard Street while egressing the fire station. Limits Murdy Fire Station on Gothard Street between Edinger Avenue and Heil Avenue Project Notes FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2026 Traffic Impact Fees $0 $0 $345,000 $0 $345,000 $353,625 Totals:$0 $0 $345,000 $0 $345,000 $353,625 Last Revised: 25-00 - In Progress Total Programmed: $345,000 5/7/25, 3:39 PM ocfundtracker.octa.net/CIP/report_project_listing https://ocfundtracker.octa.net/CIP/report_project_listing 5/13327 ---------- ---------- TIP ID CP-12527 IMPLEMENTING AGENCY Huntington Beach, City of Local Project Number:Project Title Additional Project IDs:General Fiber Optic Installation and Maintenance Type of Work:Traffic Signals Project Description Type of Work Description:Traffic Signals - Replace and upgrade traffic signals and equipment Maintenance of fiber optics needed for traffic-lighted intersections. Limits Citywide Project Notes FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2026 Traffic Impact Fees $0 $0 $100,000 $0 $100,000 $102,500 2027 Traffic Impact Fees $0 $0 $100,000 $0 $100,000 $105,062 2028 Traffic Impact Fees $0 $0 $100,000 $0 $100,000 $107,689 2029 Traffic Impact Fees $0 $0 $100,000 $0 $100,000 $110,381 2030 Traffic Impact Fees $0 $0 $100,000 $0 $100,000 $113,141 2031 Traffic Impact Fees $0 $0 $100,000 $0 $100,000 $115,969 2032 Traffic Impact Fees $0 $0 $100,000 $0 $100,000 $118,869 Totals:$0 $0 $700,000 $0 $700,000 $773,611 Last Revised: 25-00 - In Progress Total Programmed: $700,000 TIP ID CP-12528 IMPLEMENTING AGENCY Huntington Beach, City of Local Project Number:Project Title Additional Project IDs:General Public Works CIP Design Type of Work:Other Project Description Type of Work Description:Other - Other Design tasks as needed for projects related to freeway, environmental, transit, streets, roads, alleys, and bridge projects Limits Citywide Project Notes FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2026 Measure M2 Local Fairshare $0 $0 $100,000 $0 $100,000 $102,500 2027 Measure M2 Local Fairshare $0 $0 $100,000 $0 $100,000 $105,062 2028 Measure M2 Local Fairshare $0 $0 $100,000 $0 $100,000 $107,689 2029 Measure M2 Local Fairshare $0 $0 $100,000 $0 $100,000 $110,381 2030 Measure M2 Local Fairshare $0 $0 $100,000 $0 $100,000 $113,141 2031 Measure M2 Local Fairshare $0 $0 $100,000 $0 $100,000 $115,969 2032 Measure M2 Local Fairshare $0 $0 $100,000 $0 $100,000 $118,869 Totals:$0 $0 $700,000 $0 $700,000 $773,611 Last Revised: 25-00 - In Progress Total Programmed: $700,000 5/7/25, 3:39 PM ocfundtracker.octa.net/CIP/report_project_listing https://ocfundtracker.octa.net/CIP/report_project_listing 6/13328 ---------- --------------- TIP ID CP-10393 IMPLEMENTING AGENCY Huntington Beach, City of Local Project Number:Project Title Additional Project IDs:General Street Maintenance for Public Works Type of Work:Other Project Description Type of Work Description:Other - Other Annual maintenance work for concrete, slurry seal, potholes and failed asphalt; O&M of traffic signals, replacement of striping and signage, including engineering and inspection as needed on an annual basis. Limits Citywide Project Notes FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2026 Measure M2 Local Fairshare $0 $0 $2,000,000 $0 $2,000,000 $2,050,000 2027 Measure M2 Local Fairshare $0 $0 $2,000,000 $0 $2,000,000 $2,101,250 2028 Measure M2 Local Fairshare $0 $0 $2,000,000 $0 $2,000,000 $2,153,781 2029 Measure M2 Local Fairshare $0 $0 $2,000,000 $0 $2,000,000 $2,207,626 2030 Measure M2 Local Fairshare $0 $0 $2,000,000 $0 $2,000,000 $2,262,816 2031 Measure M2 Local Fairshare $0 $0 $2,000,000 $0 $2,000,000 $2,319,387 2032 Measure M2 Local Fairshare $0 $0 $2,000,000 $0 $2,000,000 $2,377,372 Totals:$0 $0 $14,000,000 $0 $14,000,000 $15,472,232 Last Revised: 25-00 - In Progress Total Programmed: $14,000,000 TIP ID CP-12517 IMPLEMENTING AGENCY Huntington Beach, City of Local Project Number:Project Title Additional Project IDs:Graham and Springdale Street Reconfiguration Type of Work:Transportation Planning Project Description Type of Work Description:Transportation Planning - Studies Evaluation of excess right-of-way segments to develop reconfiguration concepts with implementation of concepts from the Mobility Plan. Limits South End of Graham Street and Springdale Street Project Notes FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2026 Measure M2 Local Fairshare $70,000 $0 $0 $0 $70,000 $70,000 2027 General Fund $0 $450,000 $0 $0 $450,000 $472,781 2027 Measure M2 Local Fairshare $0 $60,000 $0 $0 $60,000 $63,037 2028 Measure M2 Local Fairshare $0 $60,000 $0 $0 $60,000 $64,613 2028 General Fund $0 $450,000 $0 $0 $450,000 $484,601 Totals:$70,000 $1,020,000 $0 $0 $1,090,000 $1,155,032 Last Revised: 25-00 - In Progress Total Programmed: $1,090,000 TIP ID CP-12523 IMPLEMENTING AGENCY Huntington Beach, City of Local Project Number:Project Title Additional Project IDs:Hamilton Avenue Corridor Improvements Type of Work:Road Maintenance Project Description Type of Work Description:Road Maintenance - Rehabilitation of roadway Construct complete street elements that include installing new street median, enhanced mobility, and replacing damaged areas. Limits Magnolia Street - Brookhurst Street Project Notes Other indicates AES and OCTA funding. FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2026 Other $0 $0 $4,481,000 $0 $4,481,000 $4,593,025 Totals:$0 $0 $4,481,000 $0 $4,481,000 $4,593,025 Last Revised: 25-00 - In Progress Total Programmed: $4,481,000 5/7/25, 3:39 PM ocfundtracker.octa.net/CIP/report_project_listing https://ocfundtracker.octa.net/CIP/report_project_listing 7/13329 ---------- ------------ TIP ID CP-11279 IMPLEMENTING AGENCY Huntington Beach, City of Local Project Number:Project Title Additional Project IDs:Humboldt Bridge Rehabilitation Project Type of Work:Bridge Project Description Type of Work Description:Bridge - Rehabilitation of existing pavement/structure Design and rehabilitation of City bridge. Humboldt bridge is planned for construction in FY 25/26. Limits Humboldt Drive Bridge (over Short Channel) Project Notes Project added in the event that M2 local fair share funds are used to pay for costs that are not reimbursed through HBP grant funding. FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2026 Other $0 $0 $2,814,000 $0 $2,814,000 $2,884,350 2026 Measure M2 Local Fairshare $0 $0 $2,520,000 $0 $2,520,000 $2,583,000 Totals:$0 $0 $5,334,000 $0 $5,334,000 $5,467,350 Last Revised: 25-00 - In Progress Total Programmed: $5,334,000 TIP ID CP-10394 IMPLEMENTING AGENCY Huntington Beach, City of Local Project Number: 14-HBCH-ECP-3742 Project Title Additional Project IDs:Huntington Beach Catch Basin Retrofit Project Type of Work:Environmental Cleanup Project Description Type of Work Description:Environmental Cleanup - Automatic Retractable Screen and other debris screens or inserts Maintenance of 111 catch basins retrofitted with Bio Clean Round Curb Inlet Filters. Limits Citywide Project Notes FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2026 Developer $0 $0 $0 $22,023 $22,023 $22,023 Totals:$0 $0 $0 $22,023 $22,023 $22,023 Last Revised: 25-00 - In Progress Total Programmed: $22,023 TIP ID CP-10395 IMPLEMENTING AGENCY Huntington Beach, City of Local Project Number: 13-HBCH-ECP-3687 Project Title Additional Project IDs:Huntington Beach Northwest Catch Basin Retrofit Project Type of Work:Environmental Cleanup Project Description Type of Work Description:Environmental Cleanup - Catchment Retrofit Maintenance of 102 catch basins retrofitted with Bio Clean Round Curb Inlet Filters and Skimmer Box. Limits Citywide in Northwest Part of City Project Notes Funding is a maintenance match for the previous grant. FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2026 General Fund $0 $0 $0 $104 $104 $104 Totals:$0 $0 $0 $104 $104 $104 Last Revised: 25-00 - In Progress Total Programmed: $104 TIP ID CP-12522 IMPLEMENTING AGENCY Huntington Beach, City of Local Project Number:Project Title Additional Project IDs:Magnolia Street Corridor Improvements Type of Work:Road Maintenance Project Description Type of Work Description:Road Maintenance - Rehabilitation of roadway Complete street improvements including pavement slurry, striping, hardscape, and landscape. Limits Adams Avenue - Pacific Coast Highway Project Notes Other indicates AES and OCTA funding. FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2026 Other $416,000 $0 $0 $0 $416,000 $416,000 2027 Other $0 $0 $4,811,000 $0 $4,811,000 $5,054,557 2027 Measure M2 Local Fairshare $0 $0 $420,000 $0 $420,000 $441,262 Totals:$416,000 $0 $5,231,000 $0 $5,647,000 $5,911,819 Last Revised: 25-00 - In Progress Total Programmed: $5,647,000 5/7/25, 3:39 PM ocfundtracker.octa.net/CIP/report_project_listing https://ocfundtracker.octa.net/CIP/report_project_listing 8/13330 ---------- TIP ID CP-12515 IMPLEMENTING AGENCY Huntington Beach, City of Local Project Number:Project Title Additional Project IDs:Residential Alley Rehabilitation Type of Work:Road Maintenance Project Description Type of Work Description:Road Maintenance - Alleys Program to rehabilitate the City's alleys. Locations will be determined based on the alley condition survey. Limits Citywide Project Notes FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2026 Measure M2 Local Fairshare $0 $0 $600,000 $0 $600,000 $615,000 2027 Measure M2 Local Fairshare $0 $0 $600,000 $0 $600,000 $630,375 2028 Measure M2 Local Fairshare $0 $0 $600,000 $0 $600,000 $646,134 2029 Measure M2 Local Fairshare $0 $0 $600,000 $0 $600,000 $662,288 2030 Measure M2 Local Fairshare $0 $0 $600,000 $0 $600,000 $678,845 2031 Measure M2 Local Fairshare $0 $0 $600,000 $0 $600,000 $695,816 2032 Measure M2 Local Fairshare $0 $0 $600,000 $0 $600,000 $713,211 Totals:$0 $0 $4,200,000 $0 $4,200,000 $4,641,669 Last Revised: 25-00 - In Progress Total Programmed: $4,200,000 TIP ID CP-10399 IMPLEMENTING AGENCY Huntington Beach, City of Local Project Number:Project Title Additional Project IDs:Residential Curb Ramp Project Type of Work:Pedestrian Project Description Type of Work Description:Pedestrian - Installation of ADA access ramps Install ADA Access Ramps . This is an annual project that will install ramps at locations where adjacent streets are altered or rehabilitated. Limits Citywide Project Notes FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2026 Measure M2 Local Fairshare $0 $0 $640,000 $0 $640,000 $656,000 2026 Community Development Block Grant $0 $0 $110,000 $0 $110,000 $112,750 2027 Measure M2 Local Fairshare $0 $0 $640,000 $0 $640,000 $672,400 2027 Community Development Block Grant $0 $0 $110,000 $0 $110,000 $115,569 2028 Measure M2 Local Fairshare $0 $0 $640,000 $0 $640,000 $689,210 2028 Community Development Block Grant $0 $0 $110,000 $0 $110,000 $118,458 2029 Measure M2 Local Fairshare $0 $0 $640,000 $0 $640,000 $706,440 2029 Community Development Block Grant $0 $0 $110,000 $0 $110,000 $121,419 2030 Measure M2 Local Fairshare $0 $0 $640,000 $0 $640,000 $724,101 2030 Community Development Block Grant $0 $0 $110,000 $0 $110,000 $124,455 2031 Community Development Block Grant $0 $0 $110,000 $0 $110,000 $127,566 2031 Measure M2 Local Fairshare $0 $0 $640,000 $0 $640,000 $742,204 2032 Community Development Block Grant $0 $0 $110,000 $0 $110,000 $130,755 2032 Measure M2 Local Fairshare $0 $0 $640,000 $0 $640,000 $760,759 Totals:$0 $0 $5,250,000 $0 $5,250,000 $5,802,086 Last Revised: 25-00 - In Progress Total Programmed: $5,250,000 5/7/25, 3:39 PM ocfundtracker.octa.net/CIP/report_project_listing https://ocfundtracker.octa.net/CIP/report_project_listing 9/13331 ---------- ---------- TIP ID CP-10400 IMPLEMENTING AGENCY Huntington Beach, City of Local Project Number:Project Title Additional Project IDs:Residential Overlay Program Type of Work:Road Maintenance Project Description Type of Work Description:Road Maintenance - Rehabilitation of roadway Rehabilitation of residential streets with asphalt overlay will take place within the City's scheduled Maintenance Zones. This annual project aims to provide street overlay rehabilitation based on the PMP ratings. Limits Citywide Project Notes Other indicates Sewer Service Fund, Water Fund, Infrastructure Fund, and Prop 42. FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2026 Measure M2 Local Fairshare $0 $0 $1,000,000 $0 $1,000,000 $1,025,000 2026 Gas Tax $0 $0 $3,300,000 $0 $3,300,000 $3,382,500 2026 Other $0 $0 $1,150,000 $0 $1,150,000 $1,178,750 2027 Other $0 $0 $2,600,000 $0 $2,600,000 $2,731,625 2027 Measure M2 Local Fairshare $0 $0 $1,600,000 $0 $1,600,000 $1,681,000 2027 Gas Tax $0 $0 $2,000,000 $0 $2,000,000 $2,101,250 2028 Gas Tax $0 $0 $2,000,000 $0 $2,000,000 $2,153,781 2028 Measure M2 Local Fairshare $0 $0 $1,600,000 $0 $1,600,000 $1,723,025 2028 Other $0 $0 $2,600,000 $0 $2,600,000 $2,799,916 2029 Measure M2 Local Fairshare $0 $0 $1,600,000 $0 $1,600,000 $1,766,101 2029 Other $0 $0 $2,600,000 $0 $2,600,000 $2,869,914 2029 Gas Tax $0 $0 $2,000,000 $0 $2,000,000 $2,207,626 2030 Other $0 $0 $2,600,000 $0 $2,600,000 $2,941,661 2030 Gas Tax $0 $0 $2,000,000 $0 $2,000,000 $2,262,816 2030 Measure M2 Local Fairshare $0 $0 $1,600,000 $0 $1,600,000 $1,810,253 2031 Other $0 $0 $2,600,000 $0 $2,600,000 $3,015,203 2031 Gas Tax $0 $0 $2,000,000 $0 $2,000,000 $2,319,387 2031 Measure M2 Local Fairshare $0 $0 $1,600,000 $0 $1,600,000 $1,855,509 2032 Measure M2 Local Fairshare $0 $0 $1,600,000 $0 $1,600,000 $1,901,897 2032 Gas Tax $0 $0 $2,000,000 $0 $2,000,000 $2,377,372 2032 Other $0 $0 $2,600,000 $0 $2,600,000 $3,090,583 Totals:$0 $0 $42,650,000 $0 $42,650,000 $47,195,169 Last Revised: 25-00 - In Progress Total Programmed: $42,650,000 TIP ID CP-12503 IMPLEMENTING AGENCY Huntington Beach, City of Local Project Number:Project Title Additional Project IDs:TS Modification - Bolsa Avenue/Amazon Dirveway Type of Work:Traffic Signals Project Description Type of Work Description:Traffic Signals - Install new traffic signals and equipment Install eastbound left-turn arrows at the intersection of Bolsa Avenue and the Amazon Driveway (east of Bolsa Chica Street). Limits Bolsa Avenue and Amazon Driveway Intersection Project Notes FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2026 Traffic Impact Fees $40,000 $0 $0 $0 $40,000 $40,000 2027 Traffic Impact Fees $0 $0 $362,500 $0 $362,500 $380,852 Totals:$40,000 $0 $362,500 $0 $402,500 $420,852 Last Revised: 25-00 - In Progress Total Programmed: $402,500 5/7/25, 3:39 PM ocfundtracker.octa.net/CIP/report_project_listing https://ocfundtracker.octa.net/CIP/report_project_listing 10/13332 ---------- ------------ TIP ID CP-11542 IMPLEMENTING AGENCY Huntington Beach, City of Local Project Number: 21-OCTA-TSP-4002 Project Title Additional Project IDs:TS Synchronization - Bolsa Type of Work:Traffic Signals Project Description Type of Work Description:Traffic Signals - Interconnect traffic signals to improve coordination and communications Provide operational & infrastructure improvements along Bolsa Ave from Bolsa Chica to Edwards. This is a multijurisdictional project w/ Caltrans, Westminster, Santa Ana, & Tustin. Work within HB incl signal timing, new controllers, & battery back-up Limits Bolsa Avenue from Bolsa Chica Street to Edwards Street Project Notes This is an OCTA grant. OCTA will manage the project and is contributing $173,000 (HB segment only). Other indicates Traffic Congestion Relief fund. Other indicates Traffic Congestion Relief Fund. FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2026 Other $5,000 $0 $60,000 $5,000 $70,000 $71,500 Totals:$5,000 $0 $60,000 $5,000 $70,000 $71,500 Last Revised: 25-00 - In Progress Total Programmed: $70,000 TIP ID CP-11847 IMPLEMENTING AGENCY Huntington Beach, City of Local Project Number: 20-HBCH-TSP-3973 Project Title Additional Project IDs:TS Synchronization - Bolsa Chica Type of Work:Traffic Signals Project Description Type of Work Description:Traffic Signals - Replace and upgrade traffic signals and equipment Provide operational and infrastructure improvements along Bolsa Chica St. This is a multijurisdictional project including Caltrans and the Cities of Westminister and Garden Grove. Work within HB includes signal timing, CCTV, and fiber optics. Limits Bolsa Chica Street from Warner Avenue to Rancho Road Project Notes Other indicates Infrastructure Fund and OCTA CIP Grant. FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2026 Other $0 $0 $0 $30,400 $30,400 $30,400 Totals:$0 $0 $0 $30,400 $30,400 $30,400 Last Revised: 25-00 - In Progress Total Programmed: $30,400 TIP ID CP-10401 IMPLEMENTING AGENCY Huntington Beach, City of Local Project Number:Project Title Additional Project IDs:Talbert Avenue Synchronization Type of Work:Traffic Signals Project Description Type of Work Description:Traffic Signals - Interconnect traffic signals to improve coordination and communications Provide operational and infrastructure improvements. OCTA leading joint project with Fountain Valley and Santa Ana. OCTA applying for SB-1 funding. Limits Beach Boulevard to Newland Street Project Notes Other: Funding from FY 20/21 carried over through FY 25/26. FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2026 Air Quality Management District $0 $0 $6,000 $0 $6,000 $6,150 Totals:$0 $0 $6,000 $0 $6,000 $6,150 Last Revised: 25-00 - In Progress Total Programmed: $6,000 5/7/25, 3:39 PM ocfundtracker.octa.net/CIP/report_project_listing https://ocfundtracker.octa.net/CIP/report_project_listing 11/13333 --------------------- TIP ID CP-12505 IMPLEMENTING AGENCY Huntington Beach, City of Local Project Number:Project Title Additional Project IDs:Traffic Signal - Goldenwest and Norma/Lydia Type of Work:Traffic Signals Project Description Type of Work Description:Traffic Signals - Install new traffic signals and equipment Install North-South left-turn arrows at the intersection of Goldenwest Street and Norma Drive/Lydia Drive. Limits Goldenwest Street and Norma Drive/Lydia Drive Intersection Project Notes FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2026 Traffic Impact Fees $40,000 $0 $0 $0 $40,000 $40,000 2027 Traffic Impact Fees $0 $0 $487,500 $0 $487,500 $512,180 Totals:$40,000 $0 $487,500 $0 $527,500 $552,180 Last Revised: 25-00 - In Progress Total Programmed: $527,500 TIP ID CP-12506 IMPLEMENTING AGENCY Huntington Beach, City of Local Project Number:Project Title Additional Project IDs:Traffic Signal Goldenwest Street and Rio Vista Drive Type of Work:Traffic Signals Project Description Type of Work Description:Traffic Signals - Install new traffic signals and equipment Install northbound left-turn arrows at the intersection of Goldenwest Street and Rio Vista Drive. Limits Goldenwest Street and Rio Vista Drive Intersection Project Notes FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2026 Traffic Impact Fees $30,000 $0 $0 $0 $30,000 $30,000 2027 Traffic Impact Fees $0 $0 $200,000 $0 $200,000 $210,125 Totals:$30,000 $0 $200,000 $0 $230,000 $240,125 Last Revised: 25-00 - In Progress Total Programmed: $230,000 TIP ID CP-11540 IMPLEMENTING AGENCY Huntington Beach, City of Local Project Number:Project Title Additional Project IDs:Traffic Signal Modification Main and Delaware Type of Work:Traffic Signals Project Description Type of Work Description:Traffic Signals - Replace and upgrade traffic signals and equipment Install left-turn arrows at the intersection of Main St and Delaware St. Main St. will have left-turn arrows installed. Limits Main Street at Delaware Street Project Notes FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2026 Traffic Impact Fees $0 $0 $660,000 $0 $660,000 $676,500 Totals:$0 $0 $660,000 $0 $660,000 $676,500 Last Revised: 25-00 - In Progress Total Programmed: $660,000 TIP ID CP-11541 IMPLEMENTING AGENCY Huntington Beach, City of Local Project Number:Project Title Additional Project IDs:Traffic Signal Modification Warner and Ash Type of Work:Traffic Signals Project Description Type of Work Description:Traffic Signals - Replace and upgrade traffic signals and equipment Install left-turn arrows at the intersection of Warner Ave and Ash Ln. Warner Ave will have left-turn arrows installed. Limits Warner Avenue at Ash Street Project Notes FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2026 Traffic Impact Fees $0 $0 $660,000 $0 $660,000 $676,500 Totals:$0 $0 $660,000 $0 $660,000 $676,500 Last Revised: 25-00 - In Progress Total Programmed: $660,000 5/7/25, 3:39 PM ocfundtracker.octa.net/CIP/report_project_listing https://ocfundtracker.octa.net/CIP/report_project_listing 12/13334 ------------ ------------ ---------- ---------- TIP ID CP-10402 IMPLEMENTING AGENCY Huntington Beach, City of Local Project Number:Project Title Additional Project IDs:Warner Avenue Synchronization Type of Work:Traffic Signals Project Description Type of Work Description:Traffic Signals - Interconnect traffic signals to improve coordination and communications Provide operational and infrastructure improvements. OCTA leading joint project with Fountain Valley and Santa Ana. Limits From Magnolia Street to Pacific Coast Highway Project Notes Other: Funding from FY 20/21 carried over through FY 25/26. FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2026 Other $0 $0 $80,000 $0 $80,000 $82,000 Totals:$0 $0 $80,000 $0 $80,000 $82,000 Last Revised: 25-00 - In Progress Total Programmed: $80,000 5/7/25, 3:39 PM ocfundtracker.octa.net/CIP/report_project_listing https://ocfundtracker.octa.net/CIP/report_project_listing 13/13335 336 m. ttrc111non 337 Ii] 338 339 s-d 340 341 Ii] 342 343 344 I Ob' I.ON[ l,ONf 111',t" 1AM .AN: 11'.N: W,E (I (I (I 4 t' e q L PA!SWCll -.mf)Mf!XAN SMART STRED ARTDlAL t/W I , UN: IANl l,INf ,r MAJOR ARTERIAL t/lV ICO' i/W PIUMARY ARliERJAL (DIVIDED ) W-JE LINE t IANE J>NE I sEOONDARY AmRIAL (UNDIVIDED) I !COWCTOR STREET [UNDIVIDtD) I Source C1tyol Hunt.lgon 8eaell (20 14) City of Huntington Beach General Plan 345 346 Ii) 347 348 349 LEGEND City of Seal Beach Existing Ci rculation -Major (6 lane divided) --Primary (4 lane divided ) C: ...J .:.: McFadden ~ Ave .0 >-"' (/) -Augmented Primary (added capacity) -Secondary (4 lane undivided) -Collector (2 lane undivided) -Augmented Collector (added capacity ) --• Proposed Primary -Reseived Rightofway -State Faci lity D Planning Area ~7-) ~:i~"~~~~~~et~:nd w~,-' '1-_._,,,'·1,,' _..__, ~ Mil.ES iii 0 City of Westminster iii Talbert Ave Ellis iii .!!! Ave 0 C: Cl "' ::e rAve iii "E "' .c: "' ::, aJ City of Fountain Valley Garfield Ave II Yorktown Ave ~--~~~~~0 -- lndianapolis Ave City of Costa Mesa □ala Source : Data compiled by PMC (2014 ) Base Map Source: City of Huntingll'.ln Beach (2014) 350 City of Seal Beach iii ~ 1ii City of Westminster McFadd en1 1l-----l-------l----+---~-... ...,~ Ave iii City of Fountain Valley :=..:::::.::----,---,---....---+-----,f----f--H Sla ter Ave Bolsa Chica W'eHonds J'<:' cJ''li ~<$' ~ -----1 Talbert Av e iii Ave iii "le "' .s::; "' ::, a:i Garfield Ave I I --1--l----l----a~--H---1-----+--__J Yorkt own Av e "'4---=1-----+--+-,--+--+--J+----t--------t----,0 •···" India napolis Ave "q- <'' ~'Ii ~ '<i LEGEN D (j iS qy,q; 0 ---Downgrade to Primary Downgrade to Collector on MPAH, Augmented Facility on Arterial Hwy Plan Delete from MPA H Major City Streets City Limits 0 0.5 I MIL ES if' -,.,.0 ;i,'lj # ~ " l" ,$' qy& City of Costa Mesa Data Source : Data compi le d by S1-a n1ec Base Map Source: City of Huntin11ton Beach (2Q _~.4) 351 352 353 Ill m GOLDEN WEST TRANSPORTATION • oc~~~~~-~~- 354 ui -~ ,:; UNITED STATES NAVA WEAPONS STATION !J! /"-••-•• 0 •• City of m/ Seal Beach LEGEND I BOLSA CHICA !CAL RESERVE Major City Streets City Limits Bus Ro ute -Route1 • • • Route 21 -Route25 -Route29 -Route33 -Route35 •••Route 64 0 -Route66 •••Route 70 -Route72 •••Route 76 •••Route 178 •••Route 211 -Route701 0 .5 I ' . MIL ES City of Westminster Ell is ui .!l! Ave 0 C: Cl ., :::;; ui <! ., ,:; </) :, "' City of Fountain Valley City of Costa Mesa Data Sou rce : Data compile d by Stantec Base Map Sourc e: City of Huntin gton Beach (20 14) 355 ,9--\' \J ~-, Ii) 356 357 Ill 358 City of Seal Beach C: ..J McFadden Ave LEGEND . TrailAccess 0 Santa Ana River _ Major City Streets ---Horse Trails -+++ Railroads -··· C ity Limits ___ Bike Lane . One Side -Bike Lane on •k Route -Bike Lane/Bi e -Bike Route -Multi-Use Pathway d Bike Blvd ___ Propose ---Proposed Bike Lane d Bike Route -Propose -Proposed Mu lti-Use City of Westminster ~ Heil Av e City of T~i~ Fountain Valley ~~,o'«'G'o~. s••••A" ,,.,,_'¾_ Talbert Ave k +t--r -I 00 Ell is ci5 Ave ci5 " "' ,:; "' ::, al Data Ba se Map Source ~ ::, ,:; .:.: ~ al ci5 " ~ i Adams A p lndianapolisAve I 6 AtlantaAve I f Hamilton Ave Banning Ave 359 Class 1 Multi-Use Bike Path Class 2 Bike Lane ,_, u ... )...f&. \-w,, Class 3 Bike Route SignDJ1-1 00 MAY USE FULL LANE Sign R4-11 BIKE LANE I I Provlde.s a completely separated right-of- way for the exc.luslve use of bl cycles and p e destrians with cross flow by motorists minimized. o .. cription: Right-of-way separated from mowr vehicle traffic. Used where adjacent roadway ,peeds and the volume of traffic is too high for sare shared u>e. Also used for connections through open space areas and parks, or where rioother factl1tytype is f-ea_~ble . o .. ign Guid linl5l • Eight foot paved with two foot graded edge mini mum width for two-way use. Greater width is recommended for high u"" corridors. • Bike paths adjacent to a highway closet thao five feet from the edge ofthe shou ld er shall include a ph~al barrier such"' rails, dense shrubs or trees. References:: ca11rans Highway Deslgn Manual Chapter 1000 CalifomlaMUTCD 2012 Provides a striped lane for one-way bike travel on a street or highway. Oesalption: Provides a striped lane for one-way bike travel on a streetor highway. ln,talled along streru in corridors where there is significant bicycle demand, and "1lere there are distinct needs t hat can be served by them. In streets with on-Jtreet parking , bike lanes are located between the parking area and the traffic lanes. D ig n Guidalin n, • F,ve foot minimum width for bike lanes located between pa ricing orea ond traffic lanes. • Four foot mmlmum widt h ifno gutter or parking exists. Including II normal two foot gutter, minimum bike lane width shall be five feet , • 111rer,ancu: Sign R81 {CA) Caltrans Highway Design Manual ChaptRr 1000 &-300 C..lifornlo MUTCD 20 12 Provides for shared use of the roadway with motor vehlc.le traffic. Oticriptioru Within vehicular right-of-way, del neated by dlrectional signage. Usced where roadway speeds and traffic voltJme are fairly low and shoulder pruvlde.i adequate room. Bike Routes Indicate to eye.lists that there are particular advantages to u~ng these routes compared to alternative routes. Dtiign Guidelinu: • Wider than standard out,ide lane recommended. • Because cyclists are pennittedonall roadw.iys (except prohibited fneeway•l bicycle routes should offer a higher degree of service than other str= ReferenCH: Caltrans Highway Des lgn Mitnual Ola~ 1000 CallfomiaMUTCD 2012 Cit y~~ 360 Ii) 361 s-d 362 363 City of Seal Beach C: --' 1i'i jl 0, ,::, ui g, ~ ~, ~ 1i'i 1ll .,..., _____ , L ~" m.o ...... 1i'i5 ··: ~~"' ..., .l: "·· I ~ Bolsa Ave ........ HC),-.------~r ·--·-•--·•, ~ ~ \5 ■-••1 iii McFadden .----r----1...._--t---~-....;C)~~= Ave City of Westminster 1i'i .i ._ ...... ,.---t-----t-----,.--------+-----l~_JL....j Slater Ave ·, . Bolso Chica ..---------------.c, LEGEND Major City St reets City Limits -Major Urban Scenic Corridor -I Minor Urban Scenic Corridor • • ■ Landscape Corridor 4) Primary Ent ry Node (§) Secondary Entry Node ~ ·w ~t.. s Hunlinl!ton Beach '~ll'.t); / '1 '/-fj 0 0 City of Fountain Valley City of Costa Mesa Da ta Source : Data com piled by Stante<: 6a$e Map Stiurce : City of H~ntin~t1;1n Bnctl (2(!14) \ 364 365 Ii] 366 367 368 369 370 371 213669.10 ORANGE COUNTY LOCAL TRANSPORTATION AUTHORITY ORDINANCE NO. 3 JULY 24, 2006 AMENDED: November 9, 2012 November 25, 2013 December 14, 2015 (corrected March 14, 2016) June 22, 2020 May 24, 2021 Orange County Local Transportation Authority 550 South Main Street P.O. Box 14184 Orange, CA 92863-1584 Tel: (714) 560-6282 372 213669.10 Measure M2 Amendments Ordinance Amendment 1.November 25, 2013 •Strengthens the eligibility and selection process for TOC members to prevent any person with a financial conflict of interest from serving as a member.Also requires currently elected or appointed officers who are applying to serve on the TOC to complete an “Intent to Resign” form. 2.December 14, 2015 (corrected March 14, 2016) •Accounts for additional funding from Project T allocated to the Fare Stabilization Program by changing Attachment B language to reflect a 1.47% delegation (rather than 1%) of Project U funding towards Fare Stabilization.Corrected amendment language was presented to the Board on March 14, 2016. 3. June 22, 2020 •Temporarily changes the maintenance of effort requirements for fiscal year 2019-20 and fiscal year 2020-21 to assist local jurisdictions through the unprecedented period of uncertainty due to the economic impacts of the coronavirus pandemic. 4.May 24, 2021 •Extends temporary changes for maintenance of effort requirements for fiscal year 2020-21 into fiscal year 2021-22 to continue assisting local jurisdictions during the coronavirus pandemic. Transportation Investment Plan Amendments 1.November 9, 2012 •Reallocation of Funds within Freeway Program Between SR-91 and I-405 2.December 14, 2015 (corrected March 14, 2016) •Closeout of Project T and Reallocation of Remaining Funds within Transit Program between Metrolink Service Expansion (Project R) and Fare Stabilization Program (Project U). Corrected amendment language was presented to the Board on March 14, 2016. 373 213669.10 TABLE OF CONTENTS Ordinance No. 3 Page Preamble ...............................................................................................1 Section 1.Title.........................................................................................1 Section 2.Summary ................................................................................2 Section 3.Imposition of Retail Transactions and Use Tax ......................2 Section 4.Purposes ................................................................................2 Section 5.Bonding Authority ...................................................................3 Section 6.Maintenance of Effort Requirements ......................................3 Section 7.Administration.........................................................................4 Section 8.Annual Appropriations Limit....................................................5 Section 9.Effective and Operative Dates ................................................5 Section 10.Safeguards of Use of Revenues.............................................5 Section 11.Ten-Year Comprehensive Program Review ...........................6 Section 12.Amendments ..........................................................................7 Section 13.Request for Election ...............................................................7 Section 14.Effect on Ordinance No. 2 ......................................................8 Section 15.Severability .............................................................................9 ATTACHMENT A –Renewed Measure M Transportation Investment Plan ...................................A-1 ATTACHMENT B -Allocation of Net Revenues Section I.Definitions...............................................................................B-1 374 ---- 213669.10 Section II.Requirements .........................................................................B-4 Section III.Requirements for Eligible Jurisdictions ...................................B-7 Section IV.Allocation of Net Revenues; General Provisions ....................B-10 Section V.Allocation of Net Revenues; Streets and Roads Programs/Projects.......................................................B-12 Section VI.Allocation of Net Revenues; Transit Programs/ Projects ..................................................................................B-14 Section VII.Allocation of Net Revenues; Environmental Cleanup Projects ..................................................................................B-17 ATTACHMENT C - Taxpayer Oversight Committee Section I.Purpose and Organization ......................................................C-1 Section II.Committee Membership .........................................................C-1 Section III.Appointment of Members .......................................................C-2 Section IV.Duties and Responsibilities ....................................................C-4 375 213671.11 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Ordinance No.3 Renewed Measure M Transportation Ordinance and Investment Plan PREAMBLE A.Pursuant to California Public Utilities Code Section 180050, the Orange County Transportation Authority (“Authority”)has been designated as the Orange County Local Transportation Authority by the Orange County Board of Supervisors. B.There has been adopted a countywide transportation expenditure plan, referred to as the Orange County Transportation Investment Plan, dated July 24, 2006, pursuant to California Public Utilities Code Section 180206 (“Plan”), which will be administered by the Authority. C.The Plan provides for needed countywide transportation facility and service improvements which will be funded, in part, by a transactions and use tax of one-half of one percent (1/2%). D.Local Transportation Ordinance Number 2 (“Ordinance No. 2”) funds transportation facility and service improvements through a transactions and use tax of one- half of one percent (1/2%) that will be imposed through March 31, 2011. E.Ordinance No. 3 (“Ordinance”) provides for the continuation of the existing Ordinance No. 2 transactions and use tax of one-half of one percent (1/2%)for an additional period of thirty (30) years to fund transportation facility and service improvements. SECTION 1. TITLE The Ordinance shall be known and may be cited as the Renewed Measure M Transportation Ordinance and Investment Plan. The word “Ordinance,” as used in the Ordinance, shall mean and include Attachment A entitled “Renewed Measure M Transportation Investment Plan,” Attachment B entitled “Allocation of Net Revenues,” and Attachment C entitled “Taxpayer Oversight Committee,” which Attachments A, B and C are attached hereto and incorporated by reference as if fully set forth herein. 376 2 213671.11 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 SECTION 2.SUMMARY The Ordinance provides for the implementation of the Orange County Transportation Investment Plan, which will result in countywide transportation improvements for freeways, highways, local streets and roads,bus and rail transit,transportation-related water quality (“Environmental Cleanup”), and transit services for seniors and disabled persons. These needed improvements will be funded by the continuation of the one-half of one percent (1/2%) transaction and use tax for a period of thirty years. The revenues shall be deposited in a special fund and used solely for the identified improvements authorized by the Ordinance. SECTION 3. IMPOSITION OF RETAIL TRANSACTIONS AND USE TAX Subject to approval by the electors, the Authority hereby imposes,in the incorporated and unincorporated territories of Orange County (“County”),in accordance with the provisions of Part 1.6 (commencing with Section 7251) of Division 2 of the California Revenue and Taxation Code and Division 19 (commencing with Section 180000) of the California Public Utilities Code,continuance of the existing retail transactions and use tax at the rate of one-half of one percent (1/2%) commencing April 1, 2011, for a period of thirty years. This tax shall be in addition to any other taxes authorized by law, including any existing or future state or local sales tax or transactions and use tax.The imposition, administration and collection of the tax shall be in accordance with all applicable statutes, laws, rules and regulations prescribed and adopted by the State Board of Equalization. SECTION 4. PURPOSES All of the gross revenues generated from the transactions and use tax plus any interest or other earnings thereon (collectively,“Revenues”),after the deduction for: (i) amounts payable to the State Board of Equalization for the performance of functions incidental to the administration and operation of the Ordinance,(ii)costs for the administration of the Ordinance as provided herein,(iii)two percent (2%)of the Revenues annually allocated for Environmental Cleanup and (iv)satisfaction of debt service requirements of all bonds issued pursuant to the Ordinance that are not satisfied out of 377 3 213671.11 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 separate allocations, shall be defined as “Net Revenues” and shall be allocated solely for the transportation purposes described in the Ordinance. SECTION 5. BONDING AUTHORITY “Pay as you go” financing is the preferred method of financing transportation improvements and operations under the Ordinance. However, the Authority may use bond financing as an alternative method if the scope of planned expenditures makes “pay as you go” financing unfeasible.Following approval by the electors of the ballot proposition authorizing imposition of the transactions and use tax and authorizing issuance of bonds payable from the proceeds of the tax, bonds may be issued by the Authority pursuant to Division 19 of the Public Utilities Code, at any time before, on, or after the imposition of taxes, and from time to time, payable from the proceeds of the tax and secured by a pledge of revenues from the proceeds of the tax, in order to finance and refinance improvements authorized by the Ordinance. SECTION 6. MAINTENANCE OF EFFORT REQUIREMENTS It is the intent of the Legislature and the Authority that the Net Revenues allocated to a jurisdiction pursuant to the Ordinance for street and road projects shall be used to supplement existing local discretionary funds being used for transportation improvements. Each jurisdiction is hereby required to annually maintain as a minimum no less than the maintenance of effort amount of local discretionary funds required to be expended by the jurisdiction for local street and road purposes pursuant to the current Ordinance No. 2 for Fiscal Year 2010-2011.The maintenance of effort level for each jurisdiction as determined through this process shall be adjusted effective July 1, 2014 and every three fiscal years thereafter in an amount equal to the percentage change for the Construction Cost Index compiled by Caltrans for the immediately preceding three calendar years, providing that any percentage increase in the maintenance of effort level based on this adjustment shall not exceed the percentage increase in the growth rate in the jurisdiction’s general fund revenues over the same time period. The Authority shall not allocate any Net Revenues to any jurisdiction for any fiscal year until that jurisdiction has certified to the Authority that it 378 4 213671.11 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 has included in its budget for that fiscal year an amount of local discretionary funds for streets and roads purposes at least equal to the level of its maintenance of effort requirement. An annual independent audit may be conducted by the Authority to verify that the maintenance of effort requirements are being met by the jurisdiction. Any Net Revenues not allocated pursuant to the maintenance of effort requirement shall be allocated to the remaining eligible jurisdictions according to the formula described in the Ordinance. In order to address the impacts of the novel coronavirus pandemic (commonly referred to as COVID-19), for fiscal year (FY) 2019-20, jurisdictions shall comply with all submittal requirements under the ordinance, including, but not limited to, those requirements under Attachment B (III)-Requirements for Eligible Jurisdictions, but will not be required to meet the required maintenance of effort (MOE) amount for that particular jurisdiction for the FY 2019-20. For FY 2020-21 and FY 2021-22, jurisdictions shall be required to comply with all submittal requirements under the ordinance, including, but not limited to, those requirements under Attachment B (III)-Requirements for Eligible Jurisdictions, but shall only be required to meet the MOE amount for that particular jurisdiction for the FY at the same proportional share of streets and roads discretionary expenditures to general fund revenues based upon the proportion of the FY 2020-21 MOE benchmark to general fund revenues that were reported in their respective Comprehensive Annual Financial Report for FY 2018-19. Jurisdictions are encouraged to use their best efforts during FY 2019-20,FY 2020-21, and FY 2021-22 to meet original MOE levels. SECTION 7. ADMINISTRATION The Authority shall allocate Revenues to fund facilities, services and projects as specified in the Ordinance, and shall administer the Ordinance consistent with the authority cited. Revenues may be expended by the Authority for salaries, wages, benefits, and overhead and for those services, including contractual services, necessary to carry out its responsibilities pursuant to Division 19; however,in no case shall the Revenues expended for salaries and benefits of Authority administrative staff exceed more than one percent 379 5 213671.11 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 (1%) of the Revenues in any year. The Authority shall use, to the extent possible, existing state, regional and local transportation planning and programming data and expertise, and may, as the law permits, contract with any public agency or private firm for services necessary to carry out the purposes of the Ordinance. Expenses incurred by the Authority for administrative staff and for project implementation, including contracting with public agencies and private firms, shall be identified in the annual report prepared pursuant to Section 10, subpart 8, of the Ordinance. SECTION 8.ANNUAL APPROPRIATIONS LIMIT The annual appropriations limit established pursuant to Article XIII. B. of the California Constitution and Section 180202 of the Public Utilities Code shall be established as $1,123 million for the 2006-07 fiscal year. The appropriations limit shall be subject to adjustment as provided by law.All expenditures of the Revenues are subject to the appropriations limit of the Authority. SECTION 9. EFFECTIVE AND OPERATIVE DATES The Ordinance shall be effective on November 8, 2006,if two thirds of the electors vote on November 7, 2006,to approve the ballot measure authorizing the extension of the imposition of the existing tax.The continuance of the imposition of the existing tax authorized by Section 3 of the Ordinance shall be operative on April 1, 2011. SECTION 10.SAFEGUARDS OF USE OF REVENUES The following safeguards are hereby established to ensure strict adherence to the limitations on the use of the Revenues: 1.A transportation special revenue fund (the “Local Transportation Authority Special Revenue Fund”)shall be established to maintain all Revenues. 2.The County of Orange Auditor-Controller (“Auditor-Controller”),in the capacity as Chair of the Taxpayer Oversight Committee,shall annually certify whether the Revenues have been spent in compliance with the Ordinance. 3.Receipt, maintenance and expenditure of Net Revenues shall be distinguishable in each jurisdiction’s accounting records from other funding sources, and 380 6 213671.11 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 expenditures of Net Revenues shall be distinguishable by program or project.Interest earned on Net Revenues allocated pursuant to the Ordinance shall be expended only for those purposes for which the Net Revenues were allocated. 4.No Net Revenues shall be used by a jurisdiction for other than transportation purposes authorized by the Ordinance. Any jurisdiction which violates this provision must fully reimburse the Authority for the Net Revenues misspent and shall be deemed ineligible to receive Net Revenues for a period of five (5) years. 5.A Taxpayer Oversight Committee (“Committee”) shall be established to provide an enhanced level of accountability for expenditure of Revenues under the Ordinance. The Committee will help to ensure that all voter mandates are carried out as required.The roles and responsibilities of the Committee, the selection process for Committee members and related administrative procedures shall be carried out as described in Attachment C. 6.A performance assessment shall be conducted at least once every three years to evaluate the efficiency, effectiveness, economy and program results of the Authority in satisfying the provisions and requirements of the Investment Summary of the Plan, the Plan and the Ordinance.A copy of the performance assessment shall be provided to the Committee. 7.Quarterly status reports regarding the major projects detailed in the Plan shall be brought before the Authority in public meetings. 8.Annually the Authority shall publish a report on how all Revenues have been spent and on progress in implementing projects in the Plan, and shall publicly report on the findings. SECTION 11. TEN-YEAR COMPREHENSIVE PROGRAM REVIEW At least every ten years the Authority shall conduct a comprehensive review of all projects and programs implemented under the Plan to evaluate the performance of the overall program and may revise the Plan to improve its performance. The review shall include consideration of changes to local,state and federal transportation plans and 381 7 213671.11 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 policies;changes in land use, travel and growth projections;changes in project cost estimates and revenue projections; right-of-way constraints and other project constraints; level of public support for the Plan; and the progress of the Authority and jurisdictions in implementing the Plan.The Authority may amend the Plan based on its comprehensive review, subject to the requirements of Section 12. SECTION 12. AMENDMENTS The Authority may amend the Ordinance, including the Plan, to provide for the use of additional federal, state and local funds, to account for unexpected revenues, or to take into consideration unforeseen circumstances. The Authority shall notify the board of supervisors and the city council of each city in the county and provide them with a copy of the proposed amendments, and shall hold a public hearing on proposed amendments prior to adoption, which shall require approval by a vote of not less than two thirds of the Authority Board of Directors.Amendments shall become effective forty five days after adoption.No amendment to the Plan which eliminates a program or project specified on Page 31 of the Plan shall be adopted unless the Authority Board of Directors adopts a finding that the transportation purpose of the program or project to be eliminated will be satisfied by a different program or project.No amendment to the Plan which changes the funding categories, programs or projects identified on page 31 of the Plan shall be adopted unless the amendment to the Plan is first approved by a vote of not less than two thirds of the Committee.In addition, any proposed change in allocations among the four major funding categories of freeway projects, street and road projects, transit projects and Environmental Cleanup projects identified on page 31 of the Plan, or any proposed change of the Net Revenues allocated pursuant to Section IV C 3 of Attachment B for the Local Fair Share Program portion of the Streets and Roads Projects funding category, shall be approved by a simple majority vote of the electors before going into effect. SECTION 13. REQUEST FOR ELECTION Pursuant to California Public Utilities Code Section 180201, the Authority hereby requests that the County of Orange Board of Supervisors call a special election to be 382 8 213671.11 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 conducted by the County of Orange on November 7, 2006, to place the Ordinance before the electors.To avoid any misunderstanding or confusion by Orange County electors, the Authority requests that the Ordinance be identified as “Measure M” on the ballot.The ballot language for the measure shall contain a summary of the projects and programs in the Plan and shall read substantially as follows: “Measure “M,”Orange County Transportation Improvement Plan Shall the ordinance continuing Measure M, Orange County’s half-cent sales tax for transportation improvements, for an additional 30 years with limited bonding authority to fund the following projects: *relieve congestion on the I-5, I-405, 22, 55, 57 and 91 freeways; *fix potholes and resurface streets; *expand Metrolink rail and connect it to local communities; *provide transit services, at reduced rates, for seniors and disabled persons; *synchronize traffic lights in every community; *reduce air and water pollution, and protect local beaches by cleaning up oil runoff from roadways; and establish the following taxpayer protections to ensure the funds are spent as directed by the voters: *require an independent Taxpayer Oversight Committee to review yearly audits to ensure that voter mandates are met; *publish an annual report to the taxpayers on how all funds are spent; and *update the transportation improvement plan every 10 years, with voter approval required for major changes; be adopted for the purpose of relieving traffic congestion in Orange County?” SECTION 14. EFFECT ON ORDINANCE NO. 2 The Ordinance is not intended to modify, repeal or alter the provisions of Ordinance No. 2, and shall not be read to supersede Ordinance No. 2. The provisions of the Ordinance shall apply solely to the transactions and use tax adopted herein.If the Ordinance is not approved by the electors of the County, the provisions of Ordinance No. 2 383 9 213671.11 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 and all powers, duties, and actions taken thereunder shall remain in full force and effect. SECTION 15. SEVERABILITY If any section, subsection, part, clause or phrase of the Ordinance is for any reason held invalid, unenforceable or unconstitutional by a court of competent jurisdiction, that holding shall not affect the validity or enforceability of the remaining funds or provisions of the Ordinance, and the Authority declares that it would have passed each part of the /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// 384 385 1 Ordinance irrespective of the validity of any other part. 2 APPROVED AND ADOPTED by the Orange County Local Transportation Authority : on the j1:/_ day of _c,_...._·1-•-"'L~11-, <=---• 2006. 5 By: --'--"'a"""""""~~z"'--"-'_,i=~ . ......,_(:.;;...,;,.. -~= .. · =--,,,_ ... ~_-_· _ Arthur C. Brown, Chairman 6 Orange County Local Transportation Authority . 7 ATTEST: 8 9 By: , ard 10 range oun Local Transportation Authority 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RENEWED MEASURE MRENEWED MEASURE M Transportation Investment PlanTransportation Investment Plan ORANGE COUNTY LOCAL TRANSPORTATION AUTHORITY 550 South Main Street P.O. Box 14184 Orange, CA 92863-1584 (714) 560-5066 www.octa.net As amended on December 14, 2015 Approved by voters on November 7, 2006 ATTACHMENT A 386 387 Table of Contents Introduction ............................................................................................2 Overview ................................................................................................3 Freeway Projects Overview ..................................................................................................................5 Orange County Freeway Projects Map ...............................................................6 I-5 Santa Ana Freeway Interchange Improvements ...........................7 I-5 Santa Ana/San Diego Freeway Improvements .............................8 SR-22 Garden Grove Freeway Access Improvements .............................9 SR-55 Costa Mesa Freeway Improvements ...............................................9 SR-57 Orange Freeway Improvements .....................................................10 SR-91 Riverside Freeway Improvements ..................................................11 I-405 San Diego Freeway Improvements .................................................13 I-605 Freeway Access Improvements ........................................................15 All Freeway Service Patrol .....................................................................15 Streets & Roads Projects Overview ................................................................................................................16 Orange County Streets and Roads Projects Map ...........................................17 Regional Capacity Program ...............................................................................18 Regional Traffic Signal Synchronization Program ..........................................19 Local Fair Share Program ...................................................................................20 Transit Projects Overview ................................................................................................................21 Orange County Transit Projects Map ................................................................22 High Frequency Metrolink Service ....................................................................23 Transit Extensions to Metrolink ...........................................................................23 Metrolink Gateways ..............................................................................................24 Expand Mobility Choices for Seniors and Persons with Disabilities............24 Community Based Transit/Circulators ...............................................................25 Safe Transit Stops .................................................................................................25 Environmental Cleanup Overview ................................................................................................................26 Project Description ...............................................................................................27 Taxpayer Safeguards and Audits Overview ................................................................................................................28 Description ..............................................................................................................29 Measure M Investment Summary ........................................................31 1 388 RENE W E D Me a s u r e M P r om i s e s F u l f i l l e d On N o v e m b e r 6 , 1 9 9 0 , O r a n g e C o u n t y v o t e r s ap p r o v e d M e a s u r e M , a h a l f - c e n t l o c a l t r a n s p o r t a t i o n sa l e s t a x f o r t w e n t y y e a r s . A l l o f t h e m a j o r p r o j e c t s pr o m i s e d t o a n d a p p r o v e d b y t h e v o t e r s a r e un d e r w a y o r c o m p l e t e . F u n d s t h a t g o t o c i t i e s a n d th e C o u n t y o f O r a n g e t o m a i n t a i n a n d i m p r o v e lo c a l s t r e e t a n d r o a d s , a l o n g w i t h t r a n s i t f a r e re d u c t i o n s f o r s e n i o r s a n d p e r s o n s w i t h d i s a b i l i t i e s , wi l l c o n t i n u e u n t i l M e a s u r e M e n d s i n 2 0 1 1 . T h e pr o m i s e s m a d e i n M e a s u r e M h a v e b e e n f u l f i l l e d . Co n t i n u e d I n v e s t m e n t N e e d e d Or a n g e C o u n t y c o n t i n u e s t o g r o w . B y t h e y e a r 2 0 3 0 , Or a n g e C o u n t y ’ s p o p u l a t i o n w i l l i n c r e a s e b y 2 4 pe r c e n t f r o m 2 . 9 m i l l i o n i n 2 0 0 0 t o 3 . 6 m i l l i o n i n 20 3 0 ; j o b s w i l l i n c r e a s e b y 2 7 p e r c e n t ; a n d t r a v e l on o u r r o a d s a n d h i g h w a y s b y 3 9 p e r c e n t . W i t h o u t co n t i n u e d i n v e s t m e n t a v e r a g e m o r n i n g r u s h h o u r sp e e d s o n O r a n g e C o u n t y f r e e w a y s w i l l f a l l b y 31 p e r c e n t a n d o n m a j o r s t r e e t s b y 3 2 p e r c e n t . Re s p o n d i n g t o t h i s c o n t i n u e d g r o w t h a n d b r o a d su p p o r t f o r i n v e s t m e n t i n O r a n g e C o u n t y ’ s tr a n s p o r t a t i o n s y s t e m , t h e O r a n g e C o u n t y Tr a n s p o r t a t i o n A u t h o r i t y c o n s i d e r e d t h e tr a n s p o r t a t i o n p r o j e c t s a n d p r o g r a m s t h a t w o u l d b e po s s i b l e i f M e a s u r e M w e r e r e n e w e d . T h e A u t h o r i t y , to g e t h e r w i t h t h e 3 4 c i t i e s o f O r a n g e C o u n t y , t h e Or a n g e C o u n t y B o a r d o f S u p e r v i s o r s a n d t h o u s a n d s of O r a n g e C o u n t y c i t i z e n s , p a r t i c i p a t e d d u r i n g t h e la s t e i g h t e e n m o n t h s i n d e v e l o p i n g a T r a n s p o r t a t i o n In v e s t m e n t P l a n f o r c o n s i d e r a t i o n b y t h e v o t e r s . A P l a n f o r N e w T r a n s p o r t a t i o n I n v e s t m e n t s Th e P l a n t h a t f o l l o w s i s a r e s u l t o f t h o s e e f f o r t s . I t re f l e c t s t h e v a r i e d i n t e r e s t s a n d p r i o r i t i e s i n h e r e n t in t h e d i v e r s e c o m m u n i t i e s o f O r a n g e C o u n t y . I t in c l u d e s c o n t i n u e d i n v e s t m e n t t o e x p a n d a n d im p r o v e O r a n g e C o u n t y ’ s f r e e w a y s y s t e m ; co m m i t m e n t t o m a i n t a i n i n g a n d i m p r o v i n g t h e ne t w o r k o f s t r e e t s a n d r o a d s i n e v e r y c o m m u n i t y ; an e x p a n s i o n o f M e t r o l i n k r a i l s e r v i c e t h r o u g h t h e co r e o f O r a n g e C o u n t y w i t h f u t u r e e x t e n s i o n s t o co n n e c t w i t h n e a r b y c o m m u n i t i e s a n d r e g i o n a l ra i l s y s t e m s ; m o r e t r a n s i t s e r v i c e f o r s e n i o r s a n d di s a b l e d p e r s o n s ; a n d f u n d s t o c l e a n u p r u n o f f fr o m r o a d s t h a t l e a d s t o b e a c h c l o s u r e s . St r o n g S a f e g u a r d s Th e s e c o m m i t m e n t s a r e u n d e r s c o r e d b y a s e t o f st r o n g t a x p a y e r s a f e g u a r d s t o e n s u r e t h a t p r o m i s e s ma d e i n t h e P l a n a r e k e p t . T h e y i n c l u d e a n a n n u a l in d e p e n d e n t a u d i t a n d r e p o r t t o t h e t a x p a y e r s ; on g o i n g m o n i t o r i n g a n d r e v i e w o f s p e n d i n g b y an i n d e p e n d e n t T a x p a y e r O v e r s i g h t C o m m i t t e e ; re q u i r e m e n t f o r f u l l p u b l i c r e v i e w a n d u p d a t e o f th e P l a n e v e r y t e n y e a r s ; v o t e r a p p r o v a l f o r a n y ma j o r c h a n g e s t o t h e P l a n ; s t r o n g p e n a l t i e s f o r an y m i s u s e o f f u n d s a n d a s t r i c t l i m i t o f n o m o r e th a n o n e p e r c e n t f o r a d m i n i s t r a t i v e e x p e n s e s . No I n c r e a s e i n T a x e s Th e t r a f f i c i m p r o v e m e n t s d e t a i l e d i n t h i s p l a n d o no t r e q u i r e a n i n c r e a s e i n t a x e s . R e n e w a l o f t h e ex i s t i n g M e a s u r e M o n e - h a l f c e n t t r a n s p o r t a t i o n sa l e s t a x w i l l e n a b l e a l l o f t h e p r o j e c t s a n d pr o g r a m s t o b e i m p l e m e n t e d . A n d b y u s i n g g o o d pl a n n i n g a n d s e n s i b l e f i n a n c i n g , p r o j e c t s t h a t ar e r e a d y t o g o c o u l d b e g i n a s e a r l y a s 2 0 0 7 . Re n e w i n g M e a s u r e M Th e p r o j e c t s a n d p r o g r a m s t h a t f o l l o w c o n s t i t u t e th e T r a n s p o r t a t i o n I n v e s t m e n t P l a n f o r t h e re n e w a l o f t h e M e a s u r e M t r a n s p o r t a t i o n s a l e s t a x ap p r o v e d b y O r a n g e C o u n t y v o t e r s i n N o v e m b e r of 1 9 9 0 . T h e s e i m p r o v e m e n t s a r e n e c e s s a r y t o ad d r e s s c u r r e n t a n d f u t u r e t r a n s p o r t a t i o n n e e d s in O r a n g e C o u n t y a n d r e f l e c t t h e b e s t e f f o r t s to a c h i e v e c o n s e n s u s a m o n g v a r i e d i n t e r e s t s an d c o m m u n i t i e s t h r o u g h o u t t h e C o u n t y . In t r od u c t i o n 2 RENE W E D 389 ~ ~ RENE W E D The Renewed Measure M Transportation Investment Plan is a 30-year, $11.8 billion program designed to reduce traffic congestion, strengthen our economy and improve our quality of life by upgrading key freeways, fixing major freeway interchanges, maintaining streets and roads, synchronizing traffic signals countywide, building a visionary rail transit system, and protecting our environment from the oily street runoff that pollutes Orange County beaches. The Transportation Investment Plan is focused solely on improving the transportation system and includes tough taxpayer safeguards, including a Taxpayer Oversight Committee, required annual audits, and regular, public reports on project progress. The Renewed Measure M Transportation Investment Plan must be reviewed annually, in public session, and every ten years a detailed review of the Plan must take place. If changing circumstances require the voter-approved plan to be changed, those changes must be taken to the voters for approval. Freeways Relieving congestion on the Riverside/Artesia Freeway (SR-91) is the centerpiece of the freeway program, and will include new lanes, new interchanges, and new bridges. Other major projects will make substantial improvements on Interstate 5 (I-5) in southern Orange County and the San Diego Freeway (I-405) in western Orange County. The notorious Orange Crush—the intersection of the I-5, the Garden Grove Freeway (SR-22) and the Orange Freeway (SR-57) near Angel Stadium—will be improved and upgraded. Under the Plan, major traffic chokepoints on almost every Orange County freeway will be remedied. Improving Orange County freeways will be the greatest investment in the Renewed Measure M program: Forty- three percent of net revenues, or $4.871 billion, will be invested in new freeway construction. Streets and Roads More than 6,500 lane miles of aging streets and roads will need repair, rejuvenation and improvement. City streets and county roads need to be maintained regularly and potholes have to be filled quickly. Thirty-two percent of net revenue from the Renewed Measure M Transportation Investment Plan, or $3.625 billion, will be devoted to fixing potholes, improving intersections, synchronizing traffic signals countywide, and making the existing countywide network of streets and roads safer and more efficient. Overview RENE W E D 2 3 390 RENE W E D Public Transit As Orange County continues to grow, building a visionary rail transportation system that is safe, clean and convenient, uses and preserves existing rights-of-way, and, over time, provides high-speed connections both inside and outside of Orange County, is a long term goal. Twenty-five percent of the net revenue from Renewed Measure M, or $2.83 billion, will be dedicated to transit programs countywide. About twenty percent, or $2.24 billion, will be dedicated to creating a new countywide high capacity transit system anchored on the existing, successful Metrolink and Amtrak rail line, and about five percent, or $591 million, will be used to enhance senior transportation programs and provide targeted, safe localized bus service. Environmental Cleanup Every day, more than 70 million gallons of oily pollution, litter, and dirty contaminants wash off streets, roads, and freeways and pour onto Orange County waterways and beaches. When it rains, the transportation-generated beach and ocean pollution increases tenfold. Under the plan, two percent of the gross Renewed Measure M Transportation Investment Plan, or $237 million, will be dedicated to protecting Orange County beaches from this transportation-generated pollution (sometimes called “urban runoff”) while improving ocean water quality. Taxpayer Safeguards and Audits When new transportation dollars are approved, they should go for transportation and transportation purposes alone. No bait-and-switch. No using transportation dollars for other purposes. The original Measure M went solely for transportation purposes. The Renewed Measure M must be just as airtight. One percent of the gross Measure M program, or $118.6 million over 30 years, will pay for annual, independent audits, taxpayer safeguards, an independent Taxpayer Oversight Committee assigned to watchdog government spending, and a full, public disclosure of all Renewed Measure M expenditures. A detailed review of the program must be conducted every ten years and, if needed, major changes in the investment plan must be brought before Orange County voters for approval. Taxpayers will receive an annual report detailing the Renewed Measure M expenditures. Additionally, as required by law, an estimated one and a half percent of the sales taxes generated, or $178 million over 30 years, must be paid to the California State Board of Equalization for collecting the one-half cent sales tax that funds the Renewed Measure M Transportation Investment Plan. In this pamphlet, every specific project, program, and safeguard included in the Renewed Measure M Transportation Investment Plan is explained. Similar details will be provided to every Orange County voter if the measure is placed on the ballot. RENE W E D 4 391 RENE W E D Every day, traffic backs up somewhere on the Orange County freeway system. And, every day, freeway traffic seems to get a little worse. In the past decade, Orange County has made major strides in re-building our aging freeway system. But there is still an enormous amount of work that needs to be done to make the freeway system work well. You see the need for improvement every time you drive on an Orange County freeway. Forty-three percent of net revenues from the Renewed Measure M Transportation Investment Plan is dedicated to improving Orange County freeways, the largest portion of the 30-year transportation plan. SR-91 is the Centerpiece Making the troubled Riverside/Artesia Freeway (SR-91) work again is the centerpiece of the Renewed Measure M Freeway program. The fix on the SR-91 will require new lanes, new bridges, new overpasses, and, in the Santa Ana Canyon portion of the freeway, a diversion of drivers to the Foothill Corridor (SR-241) so the rest of the Orange County freeway system can work more effectively. And there’s more to the freeway program than the fix of SR-91—much more. More than $1 billion is earmarked for Interstate 5 in South County. More than $800 million is slated to upgrade the San Diego Freeway (I-405) between Irvine and the Los Angeles County line. Another significant investment is planned on the congested Costa Mesa Freeway (SR-55). And needed projects designed to relieve traffic chokepoints are planned for almost every Orange County freeway. To make any freeway system work, bottlenecks at interchanges also have to be fixed. The notorious Orange Crush Interchange—where the Santa Ana Freeway (I-5) meets the Orange Freeway (SR-57) and the Garden Grove Freeway (SR-22) in a traffic tangle near Angel Stadium—is in need of a major face lift. And the intersection of Interstate 5 and the Costa Mesa Freeway (SR-55) is also slated for major repair. Pays Big Dividends Local investment in freeways also pays big dividends in the search for other needed freeway dollars. Because of state and federal matching rules, Orange County’s local investment in freeway projects acts as a magnet for state and federal transportation dollars—pulling more freeway construction dollars into the county and allowing more traffic- reducing freeway projects to be built sooner. Innovative Environmental Mitigation A minimum of $243.5 million will be available, subject to a Master Agreement, to provide for comprehensive, rather than piecemeal, mitigation of the environmental impacts of freeway improvements. Using a proactive, innovative approach, the Master Agreement negotiated between the Orange County Local Transportation Authority and state and federal resource agencies will provide higher-value environmental benefits such as habitat protection, wildlife corridors and resource preservation in exchange for streamlined project approvals for the freeway program as a whole. Freeway projects will also be planned, designed and constructed with consideration for their aesthetic, historic and environmental impacts on nearby properties and communities using such elements as parkway style designs, locally native landscaping, sound reduction and aesthetic treatments that complement the surroundings. Freeway Projects Overview RENE W E D 4 5 392 A B C F G H I J K L Orange County Freeway Projects Santa Ana Freeway (I-5)page 7 Santa Ana Freeway/San Diego Freeway (I-5)page 8 Santa Ana Freeway/San Diego Freeway (I-5)page 8 Garden Grove Freeway (SR-22)page 9 Costa Mesa Freeway (SR-55)page 9 Orange Freeway (SR-57)page 10 Riverside Freeway (SR-91)page 11 Riverside Freeway (SR-91)page 12 San Diego Freeway (I-405)page 13-14 Freeway Access Improvements (I-605)page 15 (not mapped) Freeway Service Patrol (not mapped)page 15 A B D C E F NG M K L J H I C 6 E M D 393 m Freeway Projects Santa Ana Freeway (I-5) Interchange Improvements A B RENE W E D 6 7 Project Santa Ana Freeway (I-5) Improvements between Costa Mesa Freeway (SR-55) and “Orange Crush” Area (SR-57) Description: Reduce freeway congestion through improvements at the SR-55/I-5 interchange area between the Fourth Street and Newport Boulevard ramps on I-5, and between Fourth Street and Edinger Avenue on SR-55. Also, add capacity on I-5 between SR-55 and SR-57 to relieve congestion at the “Orange Crush”. The project will generally be constructed within the existing right-of-way. Specific improvements will be subject to approved plans developed in cooperation with local jurisdictions and affected communities. The project will increase freeway capacity and reduce congestion. The current daily traffic volume on this segment of the I-5 between SR-55 and SR-57 is about 389,000. The demand is expected to grow by more than 19 percent by 2030, bringing the daily usage to 464,000 vehicles per day. Regional plans also include additional improvements on I-5 from the “Orange Crush” to SR-91 using federal and state funds. Cost: The estimated cost to improve this section of the I-5 is $470.0 million. Project Santa Ana Freeway (I-5) Improvements from the Costa Mesa Freeway (SR-55) to El Toro “Y” Area Description: Build new lanes and improve the interchanges in the area between SR-55 and the SR-133 (near the El Toro “Y”). This segment of I-5 is the major route serving activity areas in the cities of Irvine, Tustin, Santa Ana and north Orange County. The project will also make improvements at local interchanges, such as Jamboree Road. The project will generally be constructed within the existing right-of-way. Specific improvements will be subject to approved plans developed in cooperation with local jurisdictions and affected communities. The project will increase freeway capacity and reduce congestion. The current traffic volume on this segment of I-5 is about 356,000 vehicles per day and is expected to increase by nearly 24 percent, bringing it up to 440,000 vehicles per day. In addition to the projects described above, regional plans include additional improvements to this freeway at local interchanges, such as Culver Drive, using federal and state funds. Cost: The estimated cost to improve this section of I-5 is $300.2 million. 394 .... Project San Diego Freeway (I-5) Improvements South of the El Toro “Y” Description: Add new lanes to I-5 from the vicinity of the El Toro Interchange in Lake Forest to the vicinity of SR-73 in Mission Viejo. Also add new lanes on I-5 between Coast Highway and Avenida Pico interchanges to reduce freeway congestion in San Clemente. The project will also make major improvements at local interchanges as listed in Project D. The project will generally be constructed within the existing right-of-way. Specific improvements will be subject to approved plans developed in cooperation with local jurisdictions and affected communities. The project will increase freeway capacity and reduce congestion. Current traffic volume on I-5 near the El Toro “Y” is about 342,000 vehicles per day. This volume will increase in the future by 35 percent, bringing it up to 460,000 vehicles per day. Regional plans also include construction of a new freeway access point between Crown Valley Parkway and Avery Parkway as well as new off ramps at Stonehill Drive using federal and state funds. Cost: The estimated cost to improve these segments of I-5 is $627.0 million. Project Santa Ana Freeway / San Diego Freeway (I-5) Local Interchange Upgrades Description: Update and improve key I-5 interchanges such as Avenida Pico, Ortega Highway, Avery Parkway, La Paz Road, El Toro Road, and others to relieve street congestion around older interchanges and on ramps. Specific improvements will be subject to approved plans developed in cooperation with local jurisdictions and affected communities. In addition to the project described above, regional plans also include improvements to the local interchanges at Camino Capistrano, Oso Parkway, Alicia Parkway and Barranca Parkway using federal and state funds. Cost: The estimated cost for the I-5 local interchange upgrades is $258.0 million. Mission Viejo Laguna Niguel San Juan Capistrano Dana Point San Clemente Mission Viejo Laguna Niguel San Juan Capistrano Dana Point San Clemente Santa Ana Freeway/San Diego Freeway (I-5) C Freeway Projects D RENE W E D 8 395 u 0 0 0 Project Garden Grove Freeway (SR-22) Access Improvements Description: Construct interchange improvements at Euclid Street, Brookhurst Street and Harbor Boulevard to reduce freeway and street congestion near these interchanges. Specific improvements will be subject to approved plans developed in cooperation with local jurisdictions and affected communities. Regional plans also include the construction of new freeway-to-freeway carpool ramps to the SR-22/I-405 interchange, and improvements to the local interchange at Magnolia Avenue using federal and state funds. Cost: The estimated cost to improve the SR-22 interchanges is $120.0 million. Project Costa Mesa Freeway (SR-55) Improvements Description: Add new lanes to SR-55 between Garden Grove Freeway (SR-22) and the San Diego Freeway (I-405), generally within existing right-of-way, including merging lanes between interchanges to smooth traffic flow. This project also provides for freeway operational improvements for the portion of SR-55 between SR-91 and SR-22. The project will generally be constructed within the existing right-of-way. Specific improvements will be subject to approved plans developed in cooperation with local jurisdictions and affected communities. The project will increase freeway capacity and reduce congestion. This freeway carries about 295,000 vehicles on a daily basis. This volume is expected to increase by nearly 13 percent, bringing it up to 332,000 vehicles per day in the future. In addition to the projects described above, regional plans also include a new street overcrossing and carpool ramps at Alton Avenue using federal and state funds. Cost: The estimated cost for these SR-55 improvements is $366.0 million. Garden Grove Freeway (SR-22) Costa Mesa Freeway (SR-55) Garden Grove Stanton Westminster Santa Ana Tustin Orange Anaheim Buena Park Fullerton Costa Mesa Irvine Westminster Fountain Valley Huntington Beach Garden Grove Los Alamitos Seal Beach Cypress Stanton Freeway Projects E F 8 9 396 l1 ., Project Orange Freeway (SR-57) Improvements Description: Build a new northbound lane between Orangewood Avenue and Lambert Road. Other projects include improvements to the Lambert interchange and the addition of a northbound truck climbing lane between Lambert and Tonner Canyon Road. The improvements will be designed and coordinated specifically to reduce congestion at SR-57/SR-91 interchange. These improvements will be made generally within existing right-of- way. Specific improvements will be subject to approved plans developed in cooperation with local jurisdictions and affected communities. The project will increase freeway capacity and reduce congestion. The daily traffic volume on this freeway is about 315,000 vehicles. By 2030, this volume will increase by 15 percent, bringing it up to 363,000 vehicles per day. In addition to the project described above, regional plans include new carpool ramps at Cerritos Avenue using federal and state funds. Cost: The estimated cost to implement SR-57 improvements is $258.7 million. Orange Freeway (SR-57) Freeway Projects G RENE W E D 10 397 Project Riverside Freeway (SR-91) Improvements from the Santa Ana Freeway (I-5) to the Orange Freeway (SR-57) Description: Add capacity in the westbound direction and provide operational improvements at on and off ramps to the SR-91 between I-5 and the Orange Freeway (SR-57), generally within existing right-of-way, to smooth traffic flow and relieve the SR-57/SR-91 interchange. Specific improvements will be subject to approved plans developed in cooperation with local jurisdictions and affected communities. The current daily freeway volume along this segment of SR-91 is about 256,000. By 2030, this volume is expected to increase by nearly 13 percent, bringing it up to 289,900 vehicles per day. Cost: The estimated cost for improvements in this segment of SR-91 is $140.0 million. Project Riverside Freeway (SR-91) Improvements from Orange Freeway (SR-57) to the Costa Mesa Freeway (SR-55) Interchange Area Description: Improve the SR-91/SR-55 to SR-91/SR-57 interchange complex, including nearby local interchanges such as Tustin Avenue and Lakeview, as well as adding freeway capacity between SR-55 and SR-57. The project will generally be constructed within the existing right-of- way. Specific improvements will be subject to approved plans developed in cooperation with local jurisdictions and affected communities. Current freeway volume on this segment of the SR-91 is about 245,000 vehicles per day. This vehicular demand is expected to increase by 22 percent, bringing it up to 300,000 vehicles per day in the future. Cost: The estimated cost for these improvements to the SR-91 is $416.5 million. Riverside Freeway (SR-91) Santa Ana Tustin Orange Anaheim Buena Park Fullerton Costa Mesa Westminster Fountain Valley Huntington Beach Garden Grove Los Alamitos Seal Beach Cypress Stanton Placentia Villa Park Anaheim Freeway Projects H I RENE W E D 10 11 398 Project Riverside Freeway (SR-91) Improvements from Costa Mesa Freeway (SR-55) to the Orange/ Riverside County Line Description: This project adds capacity on SR-91 beginning at SR-55 and extending to I-15 in Riverside County. The first priority will be to improve the segment of SR-91 east of SR-241. The goal is to provide up to four new lanes of capacity between SR-241 and Riverside County Line by making best use of available freeway property, adding reversible lanes, building elevated sections and improving connections to SR-241. These projects would be constructed in conjunction with similar coordinated improvements in Riverside County extending to I-15 and provide a continuous set of improvements between SR-241 and I-15. The portion of improvements in Riverside County will be paid for from other sources. Specific improvements will be subject to approved plans developed in cooperation with local jurisdictions and affected communities. This project also includes improvements to the segment of SR-91 between SR-241 and SR-55. The concept is to generally add one new lane in each direction and improve the interchanges. Today, this freeway carries about 314,000 vehicles every day. This volume is expected to increase by 36 percent, bringing it up to 426,000 vehicles by 2030. Cost: The estimated cost for these improvements to the SR-91 is $352.0 million. Placentia Yorba Linda Villa Park Anaheim Riverside Freeway (SR-91) J Freeway Projects RENE W E D 12 Project cost estimate amended on November 9, 2012. 399 Project San Diego Freeway (I-405) Improvements between the I-605 Freeway in Los Alamitos area and Costa Mesa Freeway (SR-55) Description: Add new lanes to the San Diego Freeway between I-605 and SR-55, generally within the existing right- of-way. The project will make best use of available freeway property, update interchanges and widen all local overcrossings according to city and regional master plans. The improvements will be coordinated with other planned I-405 improvements in the I-405/SR-22/I-605 interchange area to the north and I-405/SR-73 improvements to the south. The improvements will adhere to recommendations of the Interstate 405 Major Investment Study (as adopted by the Orange County Transportation Authority Board of Directors on October 14, 2005) and will be developed in cooperation with local jurisdictions and affected communities. Today, I-405 carries about 430,000 vehicles daily. The volume is expected to increase by nearly 23 percent, bringing it up to 528,000 vehicles daily by 2030. The project will increase freeway capacity and reduce congestion. Near-term regional plans also include the improvements to the I-405/SR-73 interchange as well as a new carpool interchange at Bear Street using federal and state funds. Cost: The estimated cost for these improvements to the I-405 is $1,072.8 million. San Diego Freeway (I-405) Santa Ana Tustin Orange Anaheim Buena Park Fullerton Costa Mesa Westminster Fountain Valley Huntington Beach Garden Grove Los Alamitos Seal Beach Cypress Stanton Freeway Projects K RENE W E D 12 13 Project cost estimate amended on November 9, 2012. 400 Project San Diego Freeway (I-405) Improvements between Costa Mesa Freeway (SR-55) and Santa Ana Freeway (I-5) Description: Add new lanes to the freeway from SR-55 to the I-5. The project will also improve chokepoints at interchanges and add merging lanes near on/ off ramps such as Lake Forest Drive, Irvine Center Drive and SR-133 to improve the overall freeway operations in the I-405/I-5 El Toro “Y” area. The projects will generally be constructed within the existing right-of-way. Specific improvements will be subject to approved plans developed in cooperation with local jurisdictions and affected communities. This segment of the freeway carries 354,000 vehicles a day. This number will increase by nearly 13 percent, bringing it up to 401,000 vehicles per day by 2030. The project will increase freeway capacity and reduce congestion. In addition to the projects described above, regional plans include a new carpool interchange at Von Karman Avenue using federal and state funds. Cost: The estimated cost for these improvements to the I-405 is $319.7 million. San Diego Freeway (I-405) Freeway Projects L RENE W E D 14 401 Project I-605 Freeway Access Improvements Description: Improve freeway access and arterial connection to I-605 serving the communities of Los Alamitos and Cypress. The project will be coordinated with other planned improvements along SR-22 and I-405. Specific improvements will be subject to approved plans developed in cooperation with local jurisdictions and affected communities. Regional plans also include the addition of new freeway-to-freeway carpool ramps to the I-405/ I-605 interchange using federal and state funds. This improvement will connect to interchange improvements at I-405 and SR-22 as well as new freeway lanes between I-405 and I-605. Cost: The estimated cost to make these I-605 interchange improvements is $20.0 million. Project Freeway Service Patrol Description: The Freeway Service Patrol (FSP) provides competitively bid, privately contracted tow truck service for motorists with disabled vehicles on the freeway system. This service helps stranded motorists and quickly clears disabled vehicles out of the freeway lanes to minimize congestion caused by vehicles blocking traffic and passing motorists rubbernecking. Currently Freeway Service Patrol is available on Orange County freeways Monday through Friday during peak commuting hours. This project would assure that this basic level of service could be continued through 2041. As demand and congestion levels increase, this project would also permit service hours to be extended throughout the day and into the weekend. Cost: The estimated cost to support the Freeway Service Patrol Program for thirty years beyond 2011 is $150.0 million. I-605 Freeway Access Improvements Freeway Service Patrol Freeways Projects MN RENEWED 1415 402 ~ ~ RENE W E D Orange County has more than 6,500 lane miles of aging streets and roads, many of which are in need of repair, rejuvenation and improvement. Intersections need to be widened, traffic lights need to be synchronized, and potholes need to be filled. And, in many cases, to make Orange County’s transportation system work smoothly, we need to add additional lanes to existing streets. Thirty-two percent of net revenues from the Renewed Measure M Transportation Investment Plan is dedicated to maintaining streets, fixing potholes, improving intersections and widening city streets and county roads. Making the System Work Making the existing system of streets and roads work better—by identifying spot intersection improvements, filling potholes, repaving worn- out streets—is the basis of making a countywide transportation system work. That basis has to be the first priority. But to operate a successful, countywide system of streets and roads, we need more: street widenings and traffic signals synchronized countywide. And there’s more. Pedestrian safety near local schools needs to be improved. Traffic flow must be smoothed. Street repairs must be made sooner. And, perhaps most importantly, cities and the county must work together—collaboratively—to find simple, low-cost traffic solutions. Renewed Measure M provides financial incentives for traffic improvements that cross city and county lines, providing a seamless, county- wide transportation system that’s friendly to regional commuters and fair to local residents. Better Cooperation To place a higher priority on cooperative, collaborative regional decision-making, Renewed Measure M creates incentives that encourage traffic lights to be coordinated across jurisdictional lines, major street improvements to be better coordinated on a regional basis, and street repair programs to be a high priority countywide. To receive Measure M funding, cities and the county have to cooperate. The Streets and Roads program in Renewed Measure M involves shared responsibilities—local cities and the county set their local priorities within a competitive, regional framework that rewards cooperation, honors best practices, and encourages government agencies to work together. Streets and Roads Projects Overview RENE W E D 16 403 Signal Synchronization Network Orange County Streets and Roads Projects Regional Capacity Program page 18 (not mapped) Nearly 1,000 miles of new lanes Regional Traffic Signal Synchronization Program page 19 (see grid above) Over 750 miles of roadway Over 2,000 coordinated signals Local Fair Share Program page 20 (not mapped) Street maintenance and improvements O P Q 16 17 404 :.... :·. . . : . . ~ ,;, Streets and Roads Projects OProject Regional Capacity Program Description: This program, in combination with local matching funds, provides a funding source to complete the Orange County Master Plan of Arterial Highways (MPAH). The program also provides for intersection improvements and other projects to help improve street operations and reduce congestion. The program allocates funds through a competitive process and targets projects that help traffic the most by considering factors such as degree of congestion relief, cost effectiveness, project readiness, etc. Local jurisdictions must provide a dollar-for-dollar match to qualify for funding, but can be rewarded with lower match requirements if they give priority to other key objectives, such as better road maintenance and regional signal synchronization. Roughly 1,000 miles of new street lanes remain to be completed, mostly in the form of widening existing streets to their ultimate planned width. Completion of the system will result in a more even traffic flow and efficient system. Another element of this program is funding for construction of railroad over or underpass grade separations where high volume streets are impacted by freight trains along the Burlington Northern Santa Fe railroad in northern Orange County. Cost: The estimated cost for these street improvement projects is $1,132.8 million. Regional Capacity Program RENE W E D 18 405 RENE W E D Project Regional Traffic Signal Synchronization Program Description: This program targets over 2,000 signalized intersections across the County for coordinated operation. The goal is to improve the flow of traffic by developing and implementing regional signal coordination programs that cross jurisdictional boundaries. Most traffic signal synchronization programs today are limited to segments of roads or individual cities and agencies. For example, signals at intersections of freeways with arterial streets are controlled by Caltrans, while nearby signals at local street intersections are under the control of cities. This results in the street system operating at less than maximum efficiency. When completed, this project can increase the capacity of the street grid and reduce the delay by over six million hours annually. To ensure that this program is successful, cities, the County of Orange and Caltrans will be required to work together and prepare a common traffic signal synchronization plan and the necessary governance and legal arrangements before receiving funds. In addition, cities will be required to provide 20 percent of the costs. Once in place, the program will provide funding for ongoing maintenance and operation of the synchronization plan. Local jurisdictions will be required to publicly report on the performance of their signal synchronization efforts at least every three years. Signal equipment to give emergency vehicles priority at intersections will be an eligible expense for projects implemented as part of this program. Cost: The estimated cost of developing and maintaining a regional traffic signal synchronization program for Orange County is $453.1 million. Streets and Roads Projects P Regional Traffic Signal Synchronization Program 18 19 406 Streets and Roads Projects QProject Local Fair Share Program Description: This element of the program will provide flexible funding to help cities and the County of Orange keep up with the rising cost of repairing the aging street system. In addition, cities can use these funds for other local transportation needs such as residential street projects, traffic and pedestrian safety near schools, signal priority for emergency vehicles, etc. This program is intended to augment, rather than replace, existing transportation expenditures and therefore cities must meet the following requirements to receive the funds. 1. Continue to invest General Fund monies (or other local discretionary monies) for transportation and annually increase this commitment to keep pace with inflation. 2. Agree to use Measure M funds for transportation purposes only, subject to full repayment and a loss of funding eligibility for five years for any misuse. 3. Agree to separate accounting for Measure M funds and annual reporting on actual Measure M expenditures. 4. Develop and maintain a Pavement Management Program to ensure timely street maintenance and submit regular public reports on the condition of streets. 5. Annually submit a six-year Capital Improvement Program and commit to spend Measure M funds within three years of receipt. 6. Agree to assess traffic impacts of new development and require that new development pay a fair share of any necessary transportation improvements. 7. Agree to plan, build and operate major streets consistent with the countywide Master Plan of Arterial Highways to ensure efficient traffic flow across city boundaries. 8. Participate in Traffic Forums with neighboring jurisdictions to facilitate the implementation and maintenance of traffic signal synchronization programs and projects. This requires cities to balance local traffic policies with neighboring cities—for selected streets—to promote more efficient traffic circulation overall. 9. Agree to consider land use planning strategies that are transit-friendly, support alternative transportation modes including bike and pedestrian access and reduce reliance on the automobile. The funds under this program are distributed to cities and the County of Orange by formula once the cities have fulfilled the above requirements. The formula will account for population, street mileage and amount of sales tax collected in each jurisdiction. Cost: The estimated cost for this program for thirty years is $2,039.1 million. Local Fair Share Program RENE W E D 20 407 RENE W E D RENE W E DTransit Overview Building streets, roads and freeways helps fix today’s traffic problems. Building a visionary transit system that is safe, clean and convenient focuses on Orange County’s transportation future. Twenty-five percent of net revenues from the Renewed Measure M Transportation Investment Plan is allocated towards building and improving rail and bus transportation in Orange County. Approximately twenty percent of the Renewed Measure M funds is allocated to developing a creative countywide transit program and five percent of the revenues will be used to enhance programs for senior citizens and for targeted, localized bus service. All transit expenditures must be consistent with the safeguards and audit provisions of the Plan. A New Transit Vision The key element of the Renewed Measure M transit program is improving the 100-year old Santa Fe rail line, known today as the Los Angeles/San Diego (LOSSAN) rail corridor, through the heart of the county. Then, by using this well-established, operational commuter rail system as a platform for future growth, existing rail stations will be developed into regional transportation hubs that can serve as regional transportation gateways or the centerpiece of local transportation services. A series of new, well- coordinated, flexible transportation systems, each one customized to the unique transportation vision the station serves, will be developed. Creativity and good financial sense will be encouraged. Partnerships will be promoted. Transportation solutions for each transportation hub can range from monorails to local mini-bus systems to new technologies. Fresh thinking will be rewarded. The new, localized transit programs will bring competition to local transportation planning, creating a marketplace of transportation ideas where the best ideas emerge and compete for funding. The plan is to encourage civic entrepreneurship and stimulate private involvement and investment. Transit Investment Criteria The guiding principles for all transit investments are value, safety, convenience and reliability. Each local transit vision will be evaluated against clear criteria, such as congestion relief, cost-effectiveness, readiness, connectivity, and a sound operating plan. In terms of bus services, more specialized transit services, including improved van services and reduced fares for senior citizens and people with disabilities, will be provided. Safety at key bus stops will be improved. And a network of community- based, mini-bus services will be developed in areas outside of the central county rail corridor. 20 21 408 Pac i f i c E l e c t r i c r i g h t - o f - w a y Laguna Niguel Mission Viejo Station San Juan Capistrano Station San Clemente Station Irvine Transportation Center Tustin Station Santa Ana Depot Orange Station Anaheim Canyon Station Anaheim Station Buena Park Station Fullerton Station Orange County Transit Projects High Frequency Metrolink Service ( = existing rail line/stations)page 23 Transit Extensions to Metrolink page 23 Metrolink Gateways (not mapped)page 24 Expand Mobility Choices for Seniors and Persons with Disabilities (countywide; not mapped)page 24 Community Based Transit/Circulators (countywide; not mapped)page 25 Safe Transit Stops (countywide; not mapped)page 25W V U T S R 22 409 Transit Projects Project High Frequency Metrolink Service Description: This project will increase rail services within the county and provide frequent Metrolink service north of Fullerton to Los Angeles. The project will provide for track improvements, more trains, and other related needs to accommodate the expanded service. This project is designed to build on the successes of Metrolink and complement service expansion made possible by the current Measure M. The service will include upgraded stations and added parking capacity; safety improvements and quiet zones along the tracks; and frequent shuttle service and other means, to move arriving passengers to nearby destinations. The project also includes funding for improving grade crossings and constructing over or underpasses at high volume arterial streets that cross the Metrolink tracks. Cost: The estimated cost of capital and operations is $1,129.8 million. Project Transit Extensions to Metrolink Description: Frequent service in the Metrolink corridor provides a high capacity transit system linking communities within the central core of Orange County. This project will establish a competitive program for local jurisdictions to broaden the reach of the rail system to other activity centers and communities. Proposals for extensions must be developed and supported by local jurisdictions and will be evaluated against well-defined and well-known criteria as follows: • Traffic congestion relief • Project readiness, with priority given to projects that can be implemented within the first five years of the Plan • Local funding commitments and the availability of right-of-way • Proven ability to attract other financial partners, both public and private • Cost-effectiveness • Proximity to jobs and population centers • Regional as well as local benefits • Ease and simplicity of connections • Compatible, approved land uses • Safe and modern technology • A sound, long-term operating plan This project shall not be used to fund transit routes that are not directly connected to or that would be redundant to the core rail service on the Metrolink corridor. The emphasis shall be on expanding access to the core rail system and on establishing connections to communities and major activity centers that are not immediately adjacent to the Metrolink corridor. It is intended that multiple transit projects be funded through High Frequency Metrolink Service Transit Extensions to Metrolink R S RENE W E D 22 23 Project R cost estimate amended on December 14, 2015. 410 a competitive process and no single project may be awarded all of the funds under this program. These connections may include a variety of transit technologies such as conventional bus, bus rapid transit or high capacity rail transit systems as long as they can be fully integrated and provide seamless transition for the users. Cost: The estimated cost to implement this program over thirty years is $1,000.0 million. Project Convert Metrolink Station(s) to Regional Gateways that Connect Orange County with High-Speed Rail Systems Description: This program will provide the local improvements that are necessary to connect planned future high-speed rail systems to stations on the Orange County Metrolink route. The State of California is currently planning a high-speed rail system linking northern and southern California. One line is planned to terminate in Orange County. In addition, several magnetic levitation (MAGLEV) systems that would connect Orange County to Los Angeles and San Bernardino Counties, including a link from Anaheim to Ontario airport, are also being planned or proposed by other agencies. Cost: The estimated Measure M share of the cost for these regional centers and connections is $57.9 million. Project Expand Mobility Choices for Seniors and Persons with Disabilities Description: This project will provide services and programs to meet the growing transportation needs of seniors and persons with disabilities as follows: • One and forty-seven hundredths percent (1.47%) of net revenues will stabilize fares and provide fare discounts for bus services, specialized ACCESS services and future rail services • One percent of net revenues will be available to continue and expand local community van service for seniors through the existing Senior Mobility Program • One percent will supplement existing countywide senior non-emergency medical transportation services Over the next 30 years, the population age 65 and over is projected to increase by 93 percent. Demand for transit and specialized transportation services for seniors and persons with disabilities is expected to increase proportionately. Cost: The estimated cost to provide these programs over 30 years is $392.8 million. Transit Projects T Metrolink Gateways Expand Mobility Choices for Seniors and Persons with Disabilities U RENE W E D 24 Project T and U cost estimates amended on December 14, 2015. 411 RENE W E D Transit Projects V Community Based Transit/Circulators Safe Transit Stops WProject Community Based Transit/Circulators Description: This project will establish a competitive program for local jurisdictions to develop local bus transit services such as community based circulators, shuttles and bus trolleys that complement regional bus and rail services, and meet needs in areas not adequately served by regional transit. Projects will need to meet performance criteria for ridership, connection to bus and rail services, and financial viability to be considered for funding. All projects must be competitively bid, and they cannot duplicate or compete with existing transit services. Cost: The estimated cost of this project is $226.5 million. Project Safe Transit Stops Description: This project provides for passenger amenities at 100 busiest transit stops across the County. The stops will be designed to ease transfer between bus lines and provide passenger amenities such as improved shelters, lighting, current information on bus and train timetables and arrival times, and transit ticket vending machines. Cost: The estimated cost of this project is $25.0 million. 24 25 412 Every day, more than 70 million gallons of oily pollution, litter, and dirty contamination washes off streets, roads and freeways and pours onto Orange County waterways and beaches. When it rains, the transportation-generated pollution increases tenfold, contributing to the increasing number of beach closures and environmental hazards along the Orange County coast. Prior to allocation of funds for freeway, street and transit projects, two percent of gross revenues from the Renewed Measure M Transportation Investment Plan is set aside to protect Orange County beaches from transportation-generated pollution (sometimes called “urban runoff”) and improving ocean water quality. Countywide Competitive Program Measure M Environmental Cleanup funds will be used on a countywide, competitive basis to meet federal Clean Water Act standards for controlling transportation-generated pollution by funding nationally recognized Best Management Practices, such as catch basins with state-of- the-art biofiltration systems; or special roadside landscaping systems called bioswales that filter oil runoff from streets, roads and freeways. The environmental cleanup program is designed to supplement, not supplant, existing transportation- related water quality programs. This clean-up program must improve, and not replace, existing pollution reduction efforts by cities, the county, and special districts. Funds will be awarded to the highest priority programs that improve water quality, keep our beaches and streets clean, and reduce transportation-generated pollution along Orange County’s scenic coastline. Environmental Cleanup Overview RENEWED 26 413 ~ ~ X Project Environmental Cleanup Description: Implement street and highway related water quality improvement programs and projects that will assist Orange County cities, the County of Orange and special districts to meet federal Clean Water Act standards for urban runoff. The Environmental Cleanup monies may be used for water quality improvements related to both existing and new transportation infrastructure, including capital and operations improvements such as: • Catch basin screens, filters and inserts • Roadside bioswales and biofiltration channels • Wetlands protection and restoration • Continuous Deflective Separation (CDS) units • Maintenance of catch basins and bioswales • Other street-related “Best Management Practices” for capturing and treating urban runoff This program is intended to augment, not replace existing transportation related water quality expenditures and to emphasize high-impact capital improvements over local operations and maintenance costs. In addition, all new freeway, street and transit capital projects will include water quality mitigation as part of project scope and cost. The Environmental Cleanup program is subject to the following requirements: • Development of a comprehensive countywide capital improvement program for transportation related water quality improvements • A competitive grant process to award funds to the highest priority, most cost-effective projects • A matching requirement to leverage other federal, state and local funds for water quality improvements • A maintenance of effort requirement to ensure that funds augment, not replace existing water quality programs • Annual reporting on actual expenditures and an assessment of the water quality benefits provided • A strict limit on administrative costs and a requirement to spend funds within three years of receipt • Penalties for misuse of any of the Environmental Cleanup funds Cost: The estimated cost for the Environmental Cleanup program is $237.2 million. In addition it is estimated that new freeway, road and transit projects funded by the Renewed Measure M Transportation Investment Plan will include more than $165 million for mitigating water quality impacts. RENEWED 2627 Environmental Cleanup 414 • .. s RENE W E D When new transportation dollars are approved, they should go for transportation and transportation alone. No bait-and-switch. No using transportation dollars for other purposes. The original Measure M went solely for transportation. The Renewed Measure M will be just as airtight. And there will be no hidden costs in the program. Prior to allocation of funds for freeway, street and transit projects, one percent of gross revenues from the Renewed Measure M Transportation Investment Plans is set aside for audits, safeguards, and taxpayer protection. By state law, one and one half percent of the gross sales taxes generated by Measure M must be paid to the California State Board of Equalization for collecting the countywide one-half percent sales tax that funds the Transportation Investment Program. Special Trust Fund To guarantee transportation dollars are used for transportation purposes, all funds must be kept in a special trust fund. An independent, outside audit of this fund will protect against cheaters who try to use the transportation funds for purposes other than specified transportation uses. A severe punishment will disqualify any agency that cheats from receiving Measure M funds for a five-year period. The annual audits, and annual reports detailing project progress, will be sent to Orange County taxpayers every year and will be reviewed in public session by a special Taxpayer Oversight Committee that can raise fiscal issues, ask tough questions, and must independently certify, on an annual basis, that transportation dollars have been spent strictly according to the Renewed Measure M Investment Plan. Back to the Voters Of course, over the next 30 years, things will change. Minor adjustments can be made by a 2/3 vote of the Taxpayer Oversight Committee and a 2/3 vote of the Orange County Local Transportation Authority Board of Directors. Major changes must be taken back to voters for authorization. And, every ten years, and more frequently if necessary, the Orange County Local Transportation Authority must conduct a thorough examination of the Renewed Measure M Investment Plan and determine if major changes should be submitted to the voters. There are other important taxpayer safeguards, all designed to insure the integrity of the voter- authorized plans. But each is focused on one goal: guaranteeing that new transportation dollars are devoted to solving Orange County’s traffic problems and that no transportation dollars are diverted to anything else. Taxpayer Safeguards and Audits Overview RENE W E D 28 415 Taxpayer Safeguards and Audits Description: Implement and maintain strict taxpayer safeguards to ensure that the Renewed Measure M Transportation Investment Plan is delivered as promised. Restrict administrative costs to one percent (1%) of total tax revenues and state collection of the tax as prescribed in state law [currently one-and-one-half (1.5%) percent]. Administration of the Transportation Investment Plan and all spending is subject to the following specific safeguards and requirements: Oversight • All spending is subject to an annual independent audit • Spending decisions must be annually reviewed and certified by an independent Taxpayer Oversight Committee • An annual report on spending and progress in implementing the Plan must be submitted to taxpayers Integrity of the Plan • No changes to the Plan can be made without review and approval by 2/3 vote of the Taxpayer Oversight Committee • Major changes to the Plan such as deleting a project or shifting projects among major spending categories (Freeways, Streets & Roads, Transit, Environmental Cleanup) must be ratified by a majority of voters • The Plan must be subject at least every ten years to public review and assessment of progress in delivery, public support and changed circumstances. Any significant proposed changes to the Plan must be approved by the Taxpayer Oversight Committee and ratified by a majority of voters. Fund Accounting • All tax revenues and interest earned must be deposited and maintained in a separate trust fund. Local jurisdictions that receive allocations must also maintain them in a separate fund. • All entities receiving tax funds must report annually on expenditures and progress in implementing projects • At any time, at its discretion, the Taxpayer Oversight Committee may conduct independent reviews or audits of the spending of tax funds • The elected Auditor/Controller of Orange County must annually certify that spending is in accordance with the Plan Spending Requirements • Local jurisdictions receiving funds must abide by specific eligibility and spending requirements detailed in the Streets & Roads and Environmental Cleanup components of the Plan • Funds must be used only for transportation purposes described in the Plan. The penalty for misspending is full repayment and loss of funding eligibility for a period of five years. • No funds may be used to replace private developer funding committed to any project or improvement • Funds shall augment, not replace existing funds • Every effort shall be made to maximize matching state and federal transportation dollars RENEWED 2829 Taxpayer Safeguards and Audits 416 ~ ~ RENEWED Taxpayer Oversight Committee •The committee shall consist of eleven members—two members from each of the five Board of Supervisor’s districts, who shall not be elected or appointed officials—along with the elected Auditor/Controller of Orange County • Members shall be recruited and screened for expertise and experience by the Orange County Grand Jurors Association. Members shall be selected from the qualified pool by lottery. • The committee shall be provided with sufficient resources to conduct independent reviews and audits of spending and implementation of the Plan Collecting the Tax • The State Board of Equalization shall be paid one-and-one-half (1.5) percent of gross revenues each fiscal year for its services in collecting sales tax revenue as prescribed in Section 7273 of the State’s Revenue and Taxation Code Cost: The estimated cost for Safeguards and Audits over thirty years is $296.6 million. 30 Taxpayer Safeguards and Audits 417 ~ ~ RENE W E D I-5 Santa Ana Freeway Interchange Improvements $470.0 I-5 Santa Ana/San Diego Freeway Improvements 1,185.2 SR-22 Garden Grove Freeway Access Improvements 120.0 SR-55 Costa Mesa Freeway Improvements 366.0 SR-57 Orange Freeway Improvements 258.7 SR-91 Riverside Freeway Improvements 908.7* I-405 San Diego Freeway Improvements 1,392.5* I-605 Freeway Access Improvements 20.0 All Freeway Service Patrol 150.0 Regional Capacity Program $1,132.8 Regional Traffic Signal Synchronization Program 453.1 Local Fair Share Program 2,039.1 High Frequency Metrolink Service $1,129.8* Transit Extensions to Metrolink 1,000.0 Metrolink Gateways 57.9* Expand Mobility Choices for Seniors and Persons with Disabilities 392.8* Community Based Transit/Circulators 226.5 Safe Transit Stops 25.0 Clean Up Highway and Street Runoff that Pollutes Beaches $237.2 Collect Sales Taxes (State charges required by law)$178.0 Oversight and Annual Audits 118.6 Measure M Investment Summary Streets & Roads Projects (in millions)$3,625.0 Environmental Cleanup (in millions)$237.2 Transit Projects (in millions)$2,832.0 Taxpayer Safeguards and Audits (in millions)$296.6 A E F G H I J K L M N O P Q X S T U V W Total (2005 dollars in millions)$11,861.9 2005 estimatesin millions Freeway Projects (in millions)$4,871.1 COSTSPROJECTSLOCATION R B C D 30 31 *Asterisk notes project estimates that have been amended since 2006. 418 419 214007.11 B-1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ATTACHMENT B ALLOCATION OF NET REVENUES I. DEFINITIONS. For purposes of the Ordinance the following words shall mean as stated. A.“Capital Improvement Program”:a multi-year-year funding plan to implement capital transportation projects and/or programs, including but not limited to capacity, safety, operations, maintenance, and rehabilitation projects. B.“Circulation Element”:an element of an Eligible Jurisdiction’s General Plan depicting planned roadways and related policies,including consistency with the MPAH. C.“Congestion Management Program”:a program established in 1990 (California Government Code 65089),for effective use of transportation funds to alleviate traffic congestion and related impacts through a balanced transportation and land use planning process. D.“Eligible Jurisdiction”:a city in Orange County or the County of Orange,which satisfies the requirements of Section III A. E.“Encumbrance”:the execution of a contract or other action to be funded by Net Revenues. F.“Environmental Cleanup”: street, highway, freeway and transit related water quality improvement programs and projects as described in the Plan. G.“Environmental Cleanup Revenues”:Two percent (2%) of the Revenues allocated annually plus interest and other earnings on the allocated revenues, which shall be maintained in a separate account. H.“Expenditure Report”: a detailed financial report to account for receipt, interest earned and use of Measure M and other funds consistent with requirements of the Ordinance. I.“Freeway Project”:the planning, design, construction, improvement, 420 214007.11 B-2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 operation or maintenance necessary for, incidental to, or convenient for a state or interstate freeway. J “Local Fair Share Program”:a formula-based allocation to Eligible Jurisdictions for Street and Road Projects as described in the Plan. K.“Local Traffic Signal Synchronization Plan”:identification of traffic signal synchronization street routes and traffic signals within a jurisdiction. L.“Master Plan of Arterial Highways (MPAH)”:a countywide transportation plan administered by the Authority defining the ultimate number of through lanes for arterial streets,and designating the traffic signal synchronization street routes in Orange County. M.“Net Revenues”:The remaining Revenues after the deduction for: (i) amounts payable to the State Board of Equalization for the performance of functions incidental to the administration and operation of the Ordinance, (ii) costs for the administration of the Ordinance,(iii) two percent (2%)of the Revenues annually allocated for Environmental Cleanup,and (iv) satisfaction of debt service requirements of all bonds issued pursuant to the Ordinance that are not satisfied out of separate allocations. N.“Pavement Management Plan”:a plan to manage the preservation, rehabilitation, and maintenance of paved roads by analyzing pavement life cycles, assessing overall system performance and costs, and determining alternative strategies and costs necessary to improve paved roads. O.“Permit Streamlining”: commitments by state and federal agencies to reduce project delays associated with permitting of freeway projects through development of a comprehensive conservation strategy early in the planning process and the permitting of multiple projects with a single comprehensive conservation strategy. P.“Programmatic Mitigation”:permanent protection of areas of high ecological value, and associated restoration, management and monitoring, to comprehensively compensate for numerous, smaller impacts associated with individual transportation projects. Continued function of existing mitigation features, such as wildlife 421 214007.11 B-3 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 passages, is not included. Q.“Project Final Report”:certification of completion of a project funded with Net Revenues, description of work performed, and accounting of Net Revenues expended and interest earned on Net Revenues allocated for the project. R.“Regional Capacity Program”:capital improvement projects to increase roadway capacity and improve roadway operation as described in the Plan. S.“Regional Traffic Signal Synchronization Program”:competitive capital and operations funding for the coordination of traffic signals across jurisdictional boundaries as included in the Traffic Signal Synchronization Master Plan and as described in the Plan. T.“Revenues”:All gross revenues generated from the transactions and use tax of one-half of one percent (1/2%) plus any interest or other earnings thereon. U.“State Board of Equalization”:agency of the State of California responsible for the administration of sales and use taxes. V. “Street and Road Project”: the planning,design, construction, improvement, operation or maintenance necessary for, incidental to, or convenient for a street or road, or for any transportation purpose,including,but not limited to, purposes authorized by Article XIX of the California Constitution. W.“Traffic Forums”:a group of Eligible Jurisdictions working together to facilitate the planning of traffic signal synchronization among the respective jurisdictions. X.“Traffic Signal Synchronization Master Plan”:an element of the MPAH to promote smooth traffic flow through synchronization of traffic signals along designated street routes in the County. Y. “Transit”:the transportation of passengers by bus, rail, fixed guideway or other vehicle. Z.“Transit Project”: the planning, design, construction, improvement, equipment, operation or maintenance necessary for, or incidental to, or convenient for transit facilities or transit services. AA.“Watershed Management Areas”:areas to be established by the 422 214007.11 B-4 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 County of Orange, in cooperation with local jurisdictions, or by another public entity with appropriate legal authority,for the management of water run-off related to existing or new transportation projects. II.REQUIREMENTS. The Authority may allocate Net Revenues to the State of California, an Eligible Jurisdiction,or the Authority for any project, program or purpose as authorized by the Ordinance,and the allocation of Net Revenues by the Authority shall be subject to the following requirements: A.Freeway Projects 1.The Authority shall make every effort to maximize state and federal funding for Freeway Projects.No Net Revenues shall be allocated in any year to any Freeway Project if the Authority has made findings at a public meeting that the state or the federal government has reduced any allocations of state funds or federal funds to the Authority as the result of the addition of any Net Revenues. 2.All Freeway Projects funded with Net Revenues, including project development and overall project management, shall be a joint responsibility of Caltrans, the Authority, and the affected jurisdiction(s). All major approval actions, including the project concept, the project location, and any subsequent change in project scope shall be jointly agreed upon by Caltrans, the Authority, and the project sponsors, and where appropriate, by the Federal Highway Administration and/or the California Transportation Commission. 3.Prior to the allocation of Net Revenues for a Freeway Project, the Authority shall obtain written assurances from the appropriate state agency that after the Freeway Project is constructed to at least minimum acceptable state standards, the state shall be responsible for the maintenance and operation of such Freeway Project. 4.Freeway Projects will be built largely within existing rights of way using the latest highway design and safety requirements. However, to the greatest extent possible within the available budget, Freeway Projects shall be implemented using 423 214007.11 B-5 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Context Sensitive Design, as described in the nationally recognized Federal Highway Administration (FHWA) Principles of Context Sensitive Design Standards.Freeway Projects will be planned, designed and constructed using a flexible community-responsive and collaborative approach to balance aesthetic, historic and environmental values with transportation safety, mobility, maintenance and performance goals. Context Sensitive Design features include:parkway-style designs; environmentally friendly, locally native landscaping; sound reduction; improved wildlife passage and aesthetic treatments, designs and themes that are in harmony with the surrounding communities. 5.At least five percent (5%)of the Net Revenues allocated for Freeway Projects shall fund Programmatic Mitigation for Freeway Projects. These funds shall be derived by pooling funds from the mitigation budgets of individual Freeway Projects, and shall only be allocated subject to the following: a.Development of a Master Environmental Mitigation and Resource Protection Plan and Agreement (Master Agreement) between the Authority and state and federal resource agencies that includes: (i)commitments by the Authority to provide for programmatic environmental mitigation of the Freeway Projects, (ii)commitments by state and federal resource agencies to reduce project delays associated with permitting and streamline the permit process for Freeway Projects, (iii)an accounting process for mitigation obligations and credits that will document net environmental benefit from regional, programmatic mitigation in exchange for net benefit in the delivery of transportation improvements through streamlined and timely approvals and permitting, and (iv)a description of the specific mitigation actions and expenditures to be undertaken and a phasing, implementation and maintenance plan. (v)appointment by the Authority of a Mitigation and Resource Protection Program Oversight Committee (“Environmental Oversight 424 214007.11 B-6 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Committee”) to make recommendations to the Authority on the allocation of the Net Revenues for programmatic mitigation,and to monitor implementation of the Master Agreement. The Environmental Oversight Committee shall consist of no more than twelve members and be comprised of representatives of the Authority, Caltrans, state and federal resource agencies, non-governmental environmental organizations, the public and the Taxpayers Oversight Committee. b.A Master Agreement shall be developed as soon as practicable following the approval of the ballot proposition by the electors.It is the intent of the Authority and state and federal resource agencies to develop a Master Agreement prior to the implementation of Freeway Projects. c.Expenditures of Net Revenues made subject to a Master Agreement shall be considered a Freeway Project and may be funded from the proceeds of bonds issued subject to Section 5 of the Ordinance. B.Transit Projects 1.The Authority shall make every effort to maximize state and federal funding for Transit Projects. No Net Revenues shall be allocated in any year for any Transit Project if the Authority has made findings at a public meeting that the state or the federal government has reduced any allocations of state funds or federal funds to the Authority as the result of the addition of any Revenues. 2.Prior to the allocation of Net Revenues for a Transit Project, the Authority shall obtain a written agreement from the appropriate jurisdiction that the Transit Project will be constructed, operated and maintained to minimum standards acceptable to the Authority. C.Street and Road Projects Prior to the allocation of Net Revenues for any Street and Road Project, the Authority, in cooperation with affected agencies, shall determine the entity(ies) to be responsible for the maintenance and operation thereof. /// 425 214007.11 B-7 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 III.REQUIREMENTS FOR ELIGIBLE JURISDICTIONS. A.In order to be eligible to receive Net Revenues, a jurisdiction shall satisfy and continue to satisfy the following requirements. 1. Congestion Management Program.Comply with the conditions and requirements of the Orange County Congestion Management Program (CMP) pursuant to the provisions of Government Code Section 65089. 2.Mitigation Fee Program. Assess traffic impacts of new development and require new development to pay a fair share of necessary transportation improvements attributable to the new development. 3.Circulation Element. Adopt and maintain a Circulation Element of the jurisdiction’s General Plan consistent with the MPAH. 4.Capital Improvement Program. Adopt and update biennially a six-year Capital Improvement Program (CIP).The CIP shall include all capital transportation projects, including projects funded by Net Revenues, and shall include transportation projects required to demonstrate compliance with signal synchronization and pavement management requirements. 5.Traffic Forums. Participate in Traffic Forums to facilitate the planning of traffic signal synchronization programs and projects.Eligible Jurisdictions and Caltrans,in participation with the County of Orange and the Orange County Division of League of Cities, will establish the boundaries for Traffic Forums.The following will be considered when establishing boundaries: a.Regional traffic routes and traffic patterns; b.Inter-jurisdictional coordination efforts; and c.Total number of Traffic Forums. 6.Local Traffic Signal Synchronization Plan. Adopt and maintain a Local Traffic Signal Synchronization Plan which shall identify traffic signal synchronization street routes and traffic signals; include a three-year plan showing costs, available funding 426 214007.11 B-8 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 and phasing of capital, operations and maintenance of the street routes and traffic signals; and include information on how the street routes and traffic signals may be synchronized with traffic signals on the street routes in adjoining jurisdictions. The Local Traffic Signal Synchronization Plan shall be consistent with the Traffic Signal Synchronization Master Plan. 7.Pavement Management Plan. Adopt and update biennially a Pavement Management Plan, and issue,using a common format approved by the Authority, a report every two years regarding the status of road pavement conditions and implementation of the Pavement Management Plan. a.Authority, in consultation with the Eligible Jurisdictions, shall define a countywide management method to inventory, analyze and evaluate road pavement conditions, and a common method to measure improvement of road pavement conditions. b.The Pavement Management Plan shall be based on: either the Authority’s countywide pavement management method or a comparable management method approved by the Authority,and the Authority’s method to measure improvement of road pavement conditions. c.The Pavement Management Plan shall include: (i)Current status of pavement on roads; (ii)A six-year plan for road maintenance and rehabilitation, including projects and funding; (iii)The projected road pavement conditions resulting from the maintenance and rehabilitation plan; and (iv)Alternative strategies and costs necessary to improve road pavement conditions. 8.Expenditure Report.Adopt an annual Expenditure Report to account for Net Revenues,developer/traffic impact fees, and funds expended by the Eligible Jurisdiction which satisfy the Maintenance of Effort requirements.The Expenditure 427 214007.11 B-9 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Report shall be submitted by the end of six (6) months following the end of the jurisdiction’s fiscal year and include the following: a.All Net Revenue fund balances and interest earned. b.Expenditures identified by type (i.e., capital, operations, administration, etc.), and program or project . 9.Project Final Report. Provide Authority with a Project Final Report within six months following completion of a project funded with Net Revenues. 10.Time Limits for Use of Net Revenues. a.Agree that Net Revenues for Regional Capacity Program projects and Regional Traffic Signal Synchronization Program projects shall be expended or encumbered no later than the end of the fiscal year for which the Net Revenues are programmed. A request for extension of the encumbrance deadline for no more than twenty-four months may be submitted to the Authority no less than ninety days prior to the deadline. The Authority may approve one or more requests for extension of the encumbrance deadline. b.Agree that Net Revenues allocated for any program or project, other than a Regional Capacity Program project or a Regional Traffic Signal Synchronization Program project, shall be expended or encumbered within three years of receipt. The Authority may grant an extension to the three-year limit, but extensions shall not be granted beyond a total of five years from the date of the initial funding allocation. c.In the event the time limits for use of Net Revenues are not satisfied then any retained Net Revenues that were allocated to an Eligible Jurisdiction and interest earned thereon shall be returned to the Authority and these Net Revenues and interest earned thereon shall be available for allocation to any project within the same source program. 11.Maintenance of Effort.Annual certification that the Maintenance of Effort requirements of Section 6 of the Ordinance have been satisfied. 12.No Supplanting of Funds. Agree that Net Revenues shall not be 428 214007.11 B-10 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 used to supplant developer funding which has been or will be committed for any transportation project. 13.Consider, as part of the Eligible Jurisdiction’s General Plan, land use planning strategies that accommodate transit and non-motorized transportation. B.Determination of Non-Eligibility A determination of non-eligibility of a jurisdiction shall be made only after a hearing has been conducted and a determination has been made by the Authority’s Board of Directors that the jurisdiction is not an Eligible Jurisdiction as provided hereinabove. IV.ALLOCATION OF NET REVENUES; GENERAL PROVISIONS. A.Subject to the provisions of the Ordinance, including Section II above, use of the Revenues shall be as follows: 1.First, the Authority shall pay the State Board of Equalization for the services and functions; 2.Second, the Authority shall pay the administration expenses of the Authority; 3.Third, the Authority shall satisfy the annual allocation requirement of two percent (2%)of Revenues for Environmental Cleanup; and 4.Fourth, the Authority shall satisfy the debt service requirements of all bonds issued pursuant to the Ordinance that are not satisfied out of separate allocations. B.After providing for the use of Revenues described in Section A above, and subject to the averaging provisions of Section D below, the Authority shall allocate the Net Revenues as follows: 1.Forty-three percent (43%)for Freeway Projects; 2.Thirty-two percent (32%)for Street and Road Projects; and 3. Twenty-five percent (25%)for Transit Projects. C.The allocation of thirty-two percent (32%)of the Net Revenues for 429 214007.11 B-11 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Street and Road Projects pursuant to Section B 2 above shall be made as follows: 1.Ten percent (10%)of the Net Revenues shall be allocated for Regional Capacity Program projects; 2.Four percent (4%)of the Net Revenues shall be allocated for Regional Traffic Signal Synchronization Program projects; and 3.Eighteen percent (18%)of the Net Revenues shall be allocated for Local Fair Share Program projects. D.In any given year, except for the allocations for Local Fair Share Program projects,the Authority may allocate Net Revenues on a different percentage basis than required by Sections B and C above in order to meet short-term needs and to maximize efforts to capture state, federal, or private transportation dollars, provided the percentage allocations set forth in Sections B and C above shall be achieved during the duration of the Ordinance. E.The Authority shall allocate Net Revenues for programs and projects as necessary to meet contractual,program or project obligations, and the Authority may withhold allocations until needed to meet contractual,program or project obligations, except that Net Revenues allocated for the Local Fair Share Program pursuant to Section C above shall be paid to Eligible Jurisdictions within sixty days of receipt by the Authority. F.The Authority may exchange Net Revenues from a Plan funding category for federal, state or other local funds allocated to any public agency within or outside the area of jurisdiction to maximize the effectiveness of the Plan.The Authority and the exchanging public agency must use the exchanged funds for the same program or project authorized for the use of the funds prior to the exchange. Such federal, state or local funds received by the Authority shall be allocated by the Authority to the same Plan funding category that was the source of the exchanged Net Revenues, provided, however, in no event shall an exchange reduce the Net Revenues allocated for Programmatic Mitigation of Freeway Projects. G.If additional funds become available for a specific project or program 430 214007.11 B-12 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 described in the Plan, the Authority may allocate the Net Revenues replaced by the receipt of those additional funds, in the following order of priority: first, to Plan projects and programs which provide congestion relief in the geographic region which received the additional funds; second, to other projects and programs within the affected geographic region which may be placed in the Plan through an amendment to the Ordinance; and third, to all other Plan projects and programs. H.Upon review and acceptance of the Project Final Report, the Authority shall allocate the balance of Net Revenues for the project, less the interest earned on the Net Revenues allocated for the project. V.ALLOCATION OF NET REVENUES;STREETS AND ROADS PROGRAMS/ PROJECTS A.Regional Capacity Program. 1.Matching Funds.An Eligible Jurisdiction shall contribute local matching funds equal to fifty percent (50%)of the project or program cost. This local match requirement may be reduced as follows: a.A local match reduction of ten percent (10%)of the eligible cost if the Eligible Jurisdiction implements, maintains and operates in conformance with the Traffic Signal Synchronization Master Plan. b.A local match reduction of ten percent (10%)of the eligible cost if the Eligible Jurisdiction either: (i)has measurable improvement of paved road conditions during the previous reporting period as determined pursuant to the Authority’s method of measuring improvement of road pavement conditions, or (ii)has road pavement conditions during the previous reporting period which are within the highest twenty percent of the scale for road pavement conditions as determined pursuant to the Authority’s method of measuring improvement of road pavement conditions. c.A local match reduction of five percent (5%)of the 431 214007.11 B-13 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 eligible cost if the Eligible Jurisdiction does not use any Net Revenues as part of the funds for the local match. 2.Allocations shall be determined pursuant to a countywide competitive procedure adopted by the Authority. Eligible Jurisdictions shall be consulted by the Authority in establishing criteria for determining priority for allocations. B.Regional Traffic Signal Synchronization Program. 1.Traffic Signal Synchronization Master Plan. The Authority shall adopt and maintain a Traffic Signal Synchronization Master Plan, which shall be a part of the Master Plan of Arterial Highways. The Traffic Signal Synchronization Master Plan shall include traffic signal synchronization street routes and traffic signals within and across jurisdictional boundaries,and the means of implementing, operating and maintaining the programs and projects, including necessary governance and legal arrangements. 2. Allocations. a.Allocations shall be determined pursuant to a countywide competitive procedure adopted by the Authority. Eligible Jurisdictions shall be consulted by the Authority in establishing criteria for determining priority for allocations. b. The Authority shall give priority to programs and projects which include two or more jurisdictions. c.The Authority shall encourage the State to participate in the Regional Traffic Signal Synchronization Program and Authority shall give priority to use of transportation funds as match for the State’s discretionary funds used for implementing the Regional Traffic Signal Synchronization Program. 3.An Eligible Jurisdiction shall contribute matching local funds equal to twenty percent (20%)of the project or program cost. The requirement for matching local funds may be satisfied all or in part with in-kind services provided by the Eligible Jurisdiction for the program or project, including salaries and benefits for employees of the Eligible Jurisdiction who perform work on the project or programs. 432 214007.11 B-14 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 4. An Eligible Jurisdiction shall issue a report once every three years regarding the status and performance of its traffic signal synchronization activities. 5.Not less than once every three years an Eligible Jurisdiction shall review and revise,as may be necessary,the timing of traffic signals included as part of the Traffic Signal Synchronization Master Plan. 6.An Eligible Jurisdiction withdrawing from a signal synchronization project shall be required to return Net Revenues allocated for the project. C.Local Fair Share Program. The allocation of eighteen percent (18%)of the Net Revenues for Local Fair Share Program projects shall be made to Eligible Jurisdictions in amounts determined as follows: 1.Fifty percent (50%)divided between Eligible Jurisdictions based on the ratio of each Eligible Jurisdiction’s population for the immediately preceding calendar year to the total County population (including incorporated and unincorporated areas) for the immediately preceding calendar year, both as determined by the State Department of Finance; 2. Twenty-five percent (25%)divided between Eligible Jurisdictions based on the ratio of each Eligible Jurisdiction’s existing Master Plan of Arterial Highways (“MPAH”)centerline miles to the total existing MPAH centerline miles within the County as determined annually by the Authority;and 3.Twenty-five percent (25%)divided between Eligible Jurisdictions based on the ratio of each Eligible Jurisdiction’s total taxable sales to the total taxable sales of the County for the immediately preceding calendar year as determined by the State Board of Equalization. VI.ALLOCATION OF NET REVENUES; TRANSIT PROGRAMS/PROJECTS. A.Transit Extensions to Metrolink. 1.The Authority may provide technical assistance, transportation planning and engineering resources for an Eligible Jurisdiction to assist in designing Transit 433 214007.11 B-15 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Extensions to Metrolink projects to provide effective and user-friendly connections to Metrolink services and bus transit systems. 2.To be eligible to receive Net Revenues for Transit Extension to Metrolink projects, an Eligible Jurisdiction must execute a written agreement with the Authority regarding the respective roles and responsibilities pertaining to construction, ownership, operation and maintenance of the Transit Extension to Metrolink project. 3.Allocations of Net Revenues shall be determined pursuant to a countywide competitive procedure adopted by the Authority. This procedure shall include an evaluation process and methodology applied equally to all candidate Transit Extension to Metrolink projects. Eligible Jurisdictions shall be consulted by the Authority in the development of the evaluation process and methodology. B.Metrolink Gateways. 1.The Authority may provide technical assistance, transportation planning and engineering resources for an Eligible Jurisdiction to assist in designing Regional Transit Gateway facilities to provide for effective and user-friendly connections to the Metrolink system and other transit services. 2.To be eligible to receive Net Revenues for Regional Gateway projects, an Eligible Jurisdiction must execute a written agreement with the Authority regarding the respective roles and responsibilities pertaining to construction, ownership, operation and maintenance of the Regional Gateway facility. 3. Allocations of Net Revenues shall be determined pursuant to a countywide competitive procedure adopted by the Authority. This procedure shall include an evaluation process and methodology applied equally to all candidate Regional Gateway projects. Eligible Jurisdictions shall be consulted by the Authority in the development of the evaluation process and methodology. C.Mobility Choices for Seniors and Persons with Disabilities. 1.An Eligible Jurisdiction may contract with another entity to perform all or part of a Mobility Choices for Seniors and Persons with Disabilities project. 434 214007.11 B-16 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 2.A senior is a person age sixty years or older. 3. Allocations. a.One percent (1%)of the Net Revenues shall be allocated to the County to augment existing senior non-emergency medical transportation services funded with Tobacco Settlement funds as of the effective date of the Ordinance. The County shall continue to fund these services in an annual amount equal to the same percentage of the total annual Tobacco Settlement funds received by the County. The Net Revenues shall be annually allocated to the County in an amount no less than the Tobacco Settlement funds annually expended by the County for these services and no greater than one percent of net revenues plus any accrued interest. b.One percent (1%) of the Net Revenues shall be allocated to continue and expand the existing Senior Mobility Program provided by the Authority. The allocations shall be determined pursuant to criteria and requirements for the Senior Mobility Program adopted by the Authority. c.One and forty-seven hundredths percent (1.47%)of the Net Revenues shall be allocated to partially fund bus and ACCESS fares for seniors and persons with disabilities in an amount equal to the percentage of partial funding of fares for seniors and persons with disabilities as of the effective date of the Ordinance, and to partially fund train and other transit service fares for seniors and persons with disabilities in amounts as determined by the Authority. d.In the event any Net Revenues to be allocated for seniors and persons with disabilities pursuant to the requirements of subsections a, b and c above remain after the requirements are satisfied then the remaining Net Revenues shall be allocated for other transit programs or projects for seniors and persons with disabilities as determined by the Authority. D.Community Based Transit/Circulators. 1.The Authority may provide technical assistance, transportation planning, procurement and operations resources for an Eligible Jurisdiction to assist in 435 214007.11 B-17 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 designing Community Based Transit/Circulators projects to provide effective and user- friendly transit connections to countywide bus transit and Metrolink services. 2.To be eligible to receive Net Revenues for Community Based Transit/Circulators projects, an Eligible Jurisdiction must execute a written agreement with the Authority regarding the respective roles and responsibilities pertaining to construction, ownership, operation and maintenance of the Community Based Transit/Circulators project. 3.Allocations of Net Revenues shall be determined pursuant to a countywide competitive procedure adopted by the Authority. This procedure shall include an evaluation process and methodology applied equally to all candidate Community Based Transit/Circulator projects. Eligible Jurisdictions shall be consulted by the Authority in the development of the evaluation process and methodology. 4.An Eligible Jurisdiction may contract with another entity to perform all or part of a Community Based Transit/Circulators project. VII.ALLOCATION OF NET REVENUES;ENVIRONMENTAL CLEANUP PROGRAMS/PROJECTS. A.An Eligible Jurisdiction may contract with any other public entity to perform all or any part of an Environmental Cleanup project. B.Allocation Committee. 1.The Allocation Committee shall not include any elected public officer and shall include the following twelve (12) voting members: (i)one (1) representative of the County of Orange; (ii)five (5) representatives of cities, subject to the requirement for one (1) representative for the cities in each supervisorial district; (iii)one (1) representative of the California Department of Transportation; (iv)two (2) representatives of water or wastewater public entities; (v)one (1) representative of the development industry; 436 214007.11 B-18 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 (vi)one (1) representative of the scientific or academic community; (vii)one (1) representative of private or non-profit organizations involved in environmental and water quality protection/enforcement matters; In addition, one (1) representative of the Santa Ana Regional Water Quality Control Board and one (1) representative of the San Diego Regional Water Quality Control Board shall be non-voting members of the Allocation Committee. 2.The Allocation Committee shall recommend to the Authority for adoption by the Authority the following: a.A competitive grant process for the allocation of Environmental Cleanup Revenues, including the highest priority to capital improvement projects included in a Watershed Management Area. The process shall give priority to cost-effective projects and programs that offer opportunities to leverage other funds for maximum benefit. b.A process requiring that Environmental Cleanup Revenues allocated for projects and programs shall supplement and not supplant funding from other sources for transportation related water quality projects and programs. c.Allocation of Environmental Cleanup Revenues for proposed projects and programs. d.An annual reporting procedure and a method to assess the water quality benefits provided by completed projects and programs. 437 C-1507779.8 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 WOO D R U F F , S P R A D L I N & S M A R T AT TO R N E Y S A T L A W ORA N G E ATTACHMENT C TAXPAYER OVERSIGHT COMMITTEE I.PURPOSE AND ORGANIZATION. A Taxpayer Oversight Committee (“Committee”) is hereby established for the purpose of overseeing compliance with the Ordinance as specified in Section IV hereof. The Committee shall be organized and convened before any Revenues are collected or spent pursuant to the Ordinance. II.COMMITTEE MEMBERSHIP. The Committee shall be governed by eleven members (“Member”). The composition of the Committee membership shall be subject to the following provisions. A.Geographic Balance.The membership of the Committee shall be geographically balanced at all times as follows: 1.There shall be two Members appointed from each of the County’s supervisorial districts (individually, “District”); and 2.The Auditor-Controller shall be a Member and chairman (“Chair”)of the Committee. B.Member Term.Each Member, except the Auditor-Controller and as provided in Section III B 2 below, shall be appointed for a term of three years; provided, however, that any Member appointed to replace a Member who has resigned or been removed shall serve only the balance of such Member’s unexpired term, and no person shall serve as a Member for a period in excess of six consecutive years. C.Resignation.Any Member may, at any time, resign from the Committee upon written notice delivered to the Auditor-Controller. Acceptance of any public office, the filing of an intent to seek public office, including a filing under California Government Code Section 85200, or change of residence to outside the District shall constitute a Member’s automatic resignation. D.Removal.Any Member who has three consecutive unexcused absences from meetings of the Committee shall be removed as a Member. An absence 438 C-2507779.8 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 WOO D R U F F , S P R A D L I N & S M A R T ATTO R N E Y S A T L A W ORA N G E from a Committee meeting shall be considered unexcused unless, prior to or after such absence (i) the Member submits to each of the other Members a written request to excuse such absence, which request shall state the reason for such absence and any special circumstances existing with respect to such absence; and (ii) a majority of the other Members agree to excuse such absence. E.Reappointment.Any former Member may be reappointed. III.APPOINTMENT OF MEMBERS. A.Membership Recommendation Panel. 1.The Authority shall contract with the Orange County Grand Jurors’ Association for the formation of a committee membership recommendation panel (“Panel”) to perform the duties set forth in this subsection III A. If the Orange County Grand Jurors’ Association refuses or fails to act in such capacity, the Authority shall contract with another independent organization selected by the Authority for the formation of the Panel. 2.The Panel shall have five members who shall screen and recommend potential candidates for Committee membership. 3.The Panel shall solicit, collect and review applications from potential candidates for membership on the Committee. No currently elected or appointed officer of any public entity (“Public Officer”)will be eligible to serve as a Member, except the Auditor-Controller, and a Public Officer shall complete an Intent to Resign form, which shall be provided as part of the application and submitted as part of the initial application process. Failure to submit an Intent to Resign form will deem such Public Officer ineligible for consideration to serve as a Member. In addition, a person who has a financial conflict of interest with regard to the allocation of Revenues will be deemed ineligible for consideration to serve as a Member. A Member shall reside within the District the Member is appointed to represent. Subject to the foregoing restrictions, the Panel shall evaluate each potential candidate on the basis of the following criteria: a.Commitment and ability to participate in Committee meetings; 439 C-3507779.8 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 WOO D R U F F , S P R A D L I N & S M A R T ATTO R N E Y S A T L A W ORA N G E b.Demonstrated interest and history of participation in community activities, with special emphasis on transportation-related activities; and c.Lack of conflicts of interest with respect to the allocation of Revenues. 4.For initial membership on the Committee, the Panel shall recommend to the Authority at least five candidates from each of the two Districts that are represented by one member on the Ordinance No. 2, Citizens Oversight Committee (“COC”) as of the date the Authority appoints the initial Members. Thereafter, the Panel shall recommend to the Authority at least five candidates for filing each vacancy on the Committee. B.Initial Members. 1.The COC members, as of the date the Authority appoints the initial Members of the Committee, shall be appointed as initial Members of the Committee. These Members shall each serve until each of their respective terms as a member of the COC expires. 2.Two additional initial Members shall be appointed. The Authority shall place the names of the candidates recommended by the Panel on equally- sized cards which shall be deposited randomly in a container. In public session, the Chairman of the Authority will draw a sufficient number of names from said container to allocate Committee membership in accordance with the membership requirements and restrictions set forth in Section II hereof. The first person whose name is drawn shall be appointed to serve a term of three years. Thereafter, the person whose name is drawn who is not from the same District as the first person whose name is drawn shall be appointed to serve a term of two years. C.Member Vacancy.A member vacancy, however caused, shall be filled by the Authority. A Member shall be appointed on or about July 1 to replace a Member whose term has expired. A Member may be appointed at any time as necessary to replace a Member who has resigned or been removed. The Authority shall place the 440 C-4507779.8 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 WOO D R U F F , S P R A D L I N & S M A R T ATTO R N E Y S A T L A W ORA N G E names of the candidates recommended by the Panel for the appointment on equally-sized cards which shall be deposited randomly in a container. In a public session, the Chairman of the Authority will draw one name from said container for each vacancy on the Committee. The person whose name is so drawn shall be appointed by the Authority to fill the vacancy. IV.DUTIES AND RESPONSIBILITIES.The Committee is hereby charged with the following duties and responsibilities: A.The initial Members shall convene to adopt such procedural rules and regulations as are necessary to govern the conduct of Committee meetings, including, but not limited to, those governing the calling, noticing and location of Committee meetings, as well as Committee quorum requirements and voting procedures. The Committee may select its own officers, including, but not limited to, a Committee co-chair who will be the primary spokesperson for the Committee. B.The Committee shall approve, by a vote of not less than two thirds of all Committee members, any amendment to the Plan proposed by the Authority which changes the funding categories, programs or projects identified on page 31 of the Plan. C.The Committee shall receive and review the following documents submitted by each Eligible Jurisdiction: 1.Congestion Management Program; 2.Mitigation Fee Program; 3.Expenditure Report; 4. Local Traffic Signal Synchronization Plan; and 5.Pavement Management Plan. D.The Committee shall review yearly audits and hold an annual public hearing to determine whether the Authority is proceeding in accordance with the Plan.The Chair shall annually certify whether the Revenues have been spent in compliance with the Plan. In addition, the Committee may issue reports, from time to time, on the progress of the transportation projects described in the Plan. 441 C-5507779.8 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 WOO D R U F F , S P R A D L I N & S M A R T ATTO R N E Y S A T L A W ORA N G E E.The Committee shall receive and review the performance assessment conducted by the Authority at least once every three years to review the performance of the Authority in carrying out the purposes of the Ordinance. F.Except as otherwise provided by the Ordinance, the Committee may contract, through the Authority, for independent analysis or examination of issues within the Committee’s purview or for other assistance as it determines to be necessary. G.The Committee may submit a written request to the Authority to explain any perceived deviations from the Plan. The Authority’s Chair must respond to such request, in writing, within sixty days after receipt of the same. 442 443 Measure M2 Amendments Staff Reports September 24, 2012 Measure M2 Transportation Investment Plan Amendment November 9, 2012 Public Hearing on Amendment of the Measure M Freeway Category: State Route 91 (Project J), Interstate 405 (Project K) October 11, 2013 Proposal to amend Orange County Local Transportation Authority Ordinance No. 3 (Attachment C)to Modify Taxpayer Oversight Committee Membership Eligibility November 25, 2013 Public Hearing to amend Orange County Local Transportation Authority Ordinance No. 3 (Attachment C)to Modify Taxpayer Oversight Committee Membership Eligibility October 26, 2015 Proposed Amendment to the Measure M2 Transportation Investment Plan (and Ordinance No. 3) December 14, 2015 Public Hearing to Amend Orange County Local Transportation Authority Ordinance No. 3 and Renewed Measure M Transportation Investment Plan for the Transit Program March 14, 2016 Renewed Measure M Local Transportation Authority Ordinance No. 3 and Transportation Investment Plan Amendment Update (corrected scrivener error) May 11, 2020 Proposed Amendment to the Orange County Local Transportation Authority Measure M2 Ordinance No. 3 June 22, 2020 Public Hearing to Amend the Measure M2 Orange County Local Transportation Authority Ordinance No.3 (temporary change to the maintenance of effort requirement due to economic impacts of coronavirus pandemic) April 12, 2021 Proposed Amendment to the Orange County Local Transportation Authority Ordinance No. 3 May 24, 2021 Public Hearing to Amend the Measure M2 Orange County Local Transportation Authority Ordinance No. 3 (temporary change to the maintenance of effort requirement due to economic impacts of coronavirus pandemic) 444 Resolution and 7-year CIP for Measure M2 Eligibility June 3, 2025 Council Meeting 445 Background •Measure M (1991 –2011) •Approved by Orange County voters on 11/6/1990 •Half-cent local transportation sales tax to maintain and improve local streets •Measure M2 (2011 –2041) •Renewed Measure M approved by Orange County voters on 11/7/2006 •City must annually demonstrate compliance to receive Measure M net revenues •City’s Measure M2 local fair share allocation in FY 25/26 is approx. $5.2M •M2 Eligibility Requirements (FY 2025/26) •Adopt Resolution concerning the status and update of the Circulation Element, and Mitigation Fee Program •Adopt 7-year Capital Improvement Program (CIP) for FY 25/26 –FY 31/32 446 Key Elements •Circulation Element (CE) •City’s Circulation Element defines the minimum planned lane configurations for major roads •City’s CE shall be consistent with OCTA’s Master Plan of Arterial Highways (MPAH) •Mitigation Fee Program (MFP) •Locally-established fees used to mitigate effects of new development on the City’s transportation infrastructure •7-Year Capital Improvement Plan (CIP) •Identifies all projects currently and potentially funded by OCTA Measure M2 funds 447 Questions? 448 City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:25-411 MEETING DATE:6/3/2025 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Travis Hopkins, City Manager VIA:Chau Vu, Director of Public Works PREPARED BY:Eric Tello, Assistant Civil Engineer Subject: Accept the lowest responsive and responsible bid and authorize execution of a construction contract with All American Asphalt in the amount of $1,684,111.00 for the FY 24/25 Arterial Rehabilitation Project, CC-1771 Statement of Issue: On May 8, 2025, bids were publicly opened for the FY 24/25 Arterial Rehabilitation Project. City Council action is requested to award the construction contract to All American Asphalt, the lowest responsive and responsible bidder. Financial Impact: The total cost for the project is $1,952,522.10 with the breakdown as follows: Construction - Base Bid $1,684,111.00 Contingency - 10%$168,411.10 Material and Inspection Services $100,00.00 Total Project Cost $1,952,522.10 Funds for this project are available in the current fiscal budget as follows: RMRA Acct.124790008.82300 $ 1,952,522.10 Total Funds Available $ 1,952,522.10 Recommended Action: A) Accept the lowest responsive and responsible bid submitted by All American Asphalt in the amount of $1,684,111.00 (Base Bid); and, B) Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City of Huntington Beach Printed on 5/29/2025Page 1 of 3 powered by Legistar™ 449 ' I 7 -' -I -I l l _J File #:25-411 MEETING DATE:6/3/2025 City Attorney. Alternative Action(s): Do not approve the recommended actions, and direct staff accordingly. Analysis: This project will rehabilitate approximately a half (0.5) mile of the arterial segment on 17 th Street,from Main Street to Palm Avenue.The street improvements will include installation of asphalt concrete pavement, traffic loops, updated signing and striping, limited replacement of concrete curbs, gutters, sidewalks and access ramps, and tree replacement. This street segment has been chosen per the Pavement Management Plan which lists 17 th Street with a minimum existing Pavement Condition Index (PCI) rating of 42 on a scale of 0 to 100, with 100 rating being the best condition. A PCI rating of 42 reflects that the pavement is in very poor condition, warranting the rehabilitation of this segment. This project uses a sustainable paving material, Rubberized Asphalt Concrete (RAC). RAC contains crumb rubber derived from 100% California waste tire rubber, reduces tire noise, and provides a skid- resistant surface. A 2-inch layer of RAC includes over 2,000 waste tires per lane mile. This project will divert approximately 4,000 waste tires that would otherwise end up in a landfill. Bids were opened on May 8, 2025, with the following results: Bidder’s Name Bid Amount All American Asphalt $1,684,111.00 DASH Construction Company, Inc.$1,707,350.00 Sequel Contractors, Inc.$1,764,340.00 R.J. NOBLE COMPANY $1,784,500.00 Vido Samarzich Inc.$1,846,110.00 Hillcrest Contracting, Inc.$1,880,066.00 Excel Paving $1,898,285.00 Hardy & Harper, Inc.$1,910,000.00 Onyx Paving Company, Inc.$2,345,000.00 Staff recommends awarding a contract to All American Asphalt in the amount of $1,684,111.00. All American Asphalt has successfully completed similar construction projects in the City,including our latest Zone Maintenance Overlay Project, CC-1812.The total project cost is estimated to be $1,952,522.10, which includes the construction contract, construction contingency, inspection, and supplemental services (soils and materials testing). Environmental Status: This project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15031c under Class 1 of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment. City of Huntington Beach Printed on 5/29/2025Page 2 of 3 powered by Legistar™ 450 File #:25-411 MEETING DATE:6/3/2025 Strategic Plan Goal: Non Applicable - Administrative Item Attachment(s): 1. Construction Contract 2. Vicinity Map 3. PowerPoint City of Huntington Beach Printed on 5/29/2025Page 3 of 3 powered by Legistar™ 451 452 CITY FUNDED CONSTRUCTION CONTRACT BETWEEN TIIB CITY OF HUNTINGTON BEACH AND ALL AMERICAN ASPHALT FOR 17TH STREET ARTERIAL REHABILITATION CC-1771 THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal coiporation of the State of California, hereinafter referred to as "CITY," and _________ A_L--L--A __ M __ E __ R __ I __ C_A_N_A_S_P_H_A--L __ T _______ , a ____________ corporation, hereinafter referred to as "CONTRACTOR." WHEREAS, CITY has solicited bids for a public works project, hereinafter referred to as "PROJECT," more fully described as 17TH STREET ARTERIAL REHAlllUTATION, CC-1771 in the City of Huntington Beach; and CONTRACTOR has been selected to perform said services, NOW, THEREFORE, in consideration of the promises and agreements hereinafter made and exchanged the parties covenant and agree as follows: 1. STATEMENT OF WORK; ACCEPTANCE OF RISK CONTRACTOR shall complete and construct the PROJECT pursuant to this Agreement and the Contract Documents (as hereinafter defined) and furnish, at its own cost and expense, all labor, plans, tools, equipment, supplies, transportation, utilities and all other items, services and facilities necessary to complete and construct the PROJECT in a good and workmanlike manner. CONTRACTOR agrees to fully assume the risk of all loss or damage arising out of the nature of the PROJECT, during its progress or prior to acceptance by CITY, from the action of the elements, from any unforeseen difficulties which may arise or be encountered in the L 16-5195/City Funded Construction Contract.docx -revised 04/2016 453 prosecution of work, and for all other risks of any description in connection with the work, including, but not limited to, all expenses incurred by or in consequence of the suspension or discontinuance of work, except such as are herein expressly stipulated to be borne by CITY, and for wen and faithfully completing the work within the stipulated time and in the manner shown and described in this Agreement, and in accordance with the requirements of CITY for the compensation set forth in the accepted bid proposal. 2. ACCEPTANCE OF CONDITIONS OF WORK; PLANS AND SPECIFICATIONS CONTRACTOR acknowledges that it is fully familiar with all the terms, conditions and obligations of this Agreement and the Contract DoLuments (as defined below in this Section), has inspected the location of the job site, and the conditions under which the work is to be performed, and that it enters into this Agreement based upon its thorough investigation of all such matters and is relying in no way upon any opinions or representations of CITY. It is agreed that the Contract Documents are incorporated into this Agreement by this reference, with the same force and effect as if the same were set forth at length herein, and that CONTRACTOR and its subcontractors, if any, shall be bound by the Contract Documents insofar as they relate in part or in any way, directly or indirectly, to the work covered by this Agreement "Contract Documents" as defined herein mean and include: A. Thill Agreement; B. Bonds covering the work herein agreed upon; C. The CITY's standard Plans and Specification.~ and special contractual provisions, including those on file in the office of the Department of Public Works of CITY, and any revisions, amendments or addenda thereto; 2 16-5195/City l'unded Construction Contractdocx -revised 0412016 454 D. The edition of Standard Specifications for Public Works Construction., published by Builders' News, Inc., 10801 National Boulevard, Los Angeles, CA 90064, and all amendments thereto, written and promulgated by the Southern California chapterofthe American Public Works Association and the Southern California Dis1rict Associated General Contractors of the Califumia Joint Cooperative Committee as specified in the particular Plans, Specifications, Special Provisions and Addendum applicable to the Project; E. Bid documents including the Notice Inviting Bids, !he Special Instructions to Bidders and the CONTRACTOR's proposal, (which is attached hereto as Exhibit "A" and incorporated herein by this reference); F. The particular Plans, Specifications, Special Provisions and Addenda applicable to the PROJECT. Anything mentioned in the Specifications and not indicated in the Plans or indicated in the Plans and not mentioned in the Specifications, shall be of like effect as if indicated and mentioned in both. In case of a discrepancy between any Plans, Specifications, Special provisions, or Addenda, the matter shall be immediately submitted by CONTRACTOR to the Director of Public Works of CITY or his or her written designee (hereinafter referred to as "DPW"), and CONTRACTOR shall not attempt to resolve or adjust the discrepancy without the decision ofDPW, save only at its own risk and expense. Should there he any conflict hetween the terms of this Agreement and the bid or proposal of CONTRACTOR, then this Agreement shall control and nothing herein shall be considered as an acceptance of the tenns oftl1e hid or proposal which is in conflict herewith. 3 l 6-5195/Cily Funded Conslruc(ion Contract.docx -revised 04/20 l 6 455 3. COMPENSATION CITY agrees to pay and CONTRACTOR agrees to accept as full compensation for the faithful perfonnance of this Agreement, subject to any additions or deductions made under the provisions of this Agreement or the Contract Documents, a sum not to exceed __ O=n-=e-"M'-'-i"'lli:::·o,:.:no,,..::S:!:lx=H,,,u"'n"'d:crcd=E=lg'-"b"'ty,_•.:::F.=o=u:_r.c:Th=o-=us:::a=n::::d:z.,..::Oc:.n:.::eccB""u"'n:::d::.:rc=e-=d-=a:::n:::d:..::El=ev-'-e=n=--Dollars ($ __ 1--'''-684-',_11_1_.o_o _ __,), as set forth in the Contract Documents, to be paid as provided in this Agreement. 4. COMMh'NCEMENT OF PROJECT CONTRACTOR agrees to commence lhe PROJECT within ten (10) working days after the Notice To Proceed is issued and diligently prosecute the PROJECT to completion within ______ ...,s""ixe::t,,.y ______ { 60 ) consecutive Working days from the day the Notice to Proceed is issued by DPW, excluding delays provided for in this Agreement. 5. TlME OF THE ESSENCE The parties hereto recognize and agree that time is of the essence in the performance of this Agreement and each and every provision of the Contract Documents. CONTRACTOR shall prepare and obtain approval as required by the Contract Documents for all shop drawings, details and samples, and do all other things necessary and incidental to the prosecution of its work in confonnance with the progress schedule set forth in the Contract Documents. CONTRACTOR shall coordinate its work with the work of all other contractors, subcontractors, and CITY furces working on the PROJECT in a manner that will facilitate the efficient completion of the PROJECT and in accordance with the terms and provisions of this Agreement. CITY shall have complete control of the premises on which the work is to be performed and shall have the right to decide the time and order in which the various portions of the work shall be performed and the priority of the work of other contractors, 4 I 6-519S/City Funded Construction Conlract.docx -revised 0412016 456 subcontractors and CITY forces and, in general, all matters concerning lhe timely and orderly conduct of the work of CONTRACTOR on the premises. 6. CHANGES CONTRACTOR shall adhere strictly to the plans and specifications set forth in the Contract Documents unless a change therefrom is authorized in writing by DPW. CONTRACTOR agrees to make any and all changes, furnish materials and perform all work necessary within the scope of the PROJECT as DPW may require in writing. Under no condition shall CONTRACTOR make any changes without the prior written order or acceptance ofDPW, and CITY shall not pay any extra charges made by CONTRACTOR that have not been agreed upon in writing by DPW. When directed to change the work, CONTRACTOR shall submit immediately to DPW a written cost proposal reflecting the effect of the change. Should DPW not agree to such cost proposal, the work shall be performed according to the changes ordered in writing by DPW and the proper cost thereof shall be negotiated by the parties upon cost and pricing data submitted by CONTRACTOR; thereupon, CITY will promptly issue an adjusted change order to CONTRACTOR and the contract price will be adjusted upward or downward a,:cordingly. 7. NOTICE TO PROCEED No work, services, material, or equipment shall be performed or furnished under this Agreement unless and until a Notice to Proceed has been given to CONTRACTOR by CITY. CITY does uot warrant that the work will be available on the date the Notice to Proceed is issued. In the event of a delay in commencement of the work due to unavailability of the job site, for any reason, relief to CONTRACTOR shall be limited to a time extension equal to the delay due to such unavailability. 5 16-5195/City Funded Construction Controct.docx-revised 04/2016 457 8. BONDS Only bonds issued by Califomia admitted sureties will be accepted. CONTRACTOR shall, prior to its performance of this Agreement, furnish the following two (2) bonds approved by the City Attorney: One in the amount of one hundred percent (100%) of the contract price to guarantee the CONTRACTOR'S faithful performance of the work, and one in the amount of one hundred percent of the contract price to guarantee payment of all claims fur labor and materials furnished. In addition, CONTRACTOR shall submit to CITY a bond in the amount of one hundred percent (100%) of the final contract price, including all change orders, to warrant such perfonuance for a period of one (1) year after CITY's acceptance thereof within ten (10) days of filing of the Notice of Completion. 9. WARRANTIES CONTRACTOR unconditionally guarantees all work done under this Agreement including, but not limited to, any workmanship, installation, fabrication, material or structural facilities constructed, CONTRACTOR, within ten (10) days after notice by CITY of any defect in the work, shall have the option to make appropriate repairs or replace the defective item or items. Upon expiration of such ten (10) day period, CITY may then make appropriate repair or replacement at CONTRACTOR's risk and own cost and expense. 10. lNDEPENDENT CONTRACTOR It is understood and agreed that CONTRACTOR is, and shall be, acting at all times hereunder as an independent contractor and not an employee of CITY. CONTRACTOR shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll 6 16-5195/Cicy F!l11ded Construction Contractdocx -revised 04/2016 458 deductions for CONTRACTOR and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services perfonned hereunder. 11. LIQUIDATED DAMAGES/DELAYS It is agreed by the parties hereto that in case the total worlc called for hereunder is not in all parts and requirements ftnished or completed within the number of calendar days as set forth herein, damage will be sustained by CITY; and that it is, and would be, impractical and extremely difficult to ascertain and determine the actual damage which CITY would sustain in the event of and by reason of such delay. It is, therefore, agreed that CONTRACTOR will pay to CITY, as liquidated dam14:1es and not as a penalty, the sum of _______ O=ne"-T"-"'-ho"-'o"'sa::n..,d,._,D::;.;o::,11:aecrs,___ ______ ($ 1,000.00 ) per each calendar day's delay in completing the work in excess of the number of working/calendar days set forth herein, which represents a reasonable endeavor by the parties hereto to estimate a fair compensation for the foreseeable damages CITY would sustain in the event of and by reason of such delay; and CONTRACTOR agrees to pay these damages herein provided, and further agrees that CITY may deduct the amount thereof from any monies due or that may become due to CONTRACTOR hereunder. CONTRACTOR will be granted an extension of time and will not be assessed damages for any portion of the delay in the completion of the work due to unforeseeable causes beyond the control and without the fault or negligence of CONTRACTOR, including, but not limited to, acts of God or of the public enemy, fire, floods, epidemics, quarantine restrictions, strikes, unsuitable weather, or delays of subcontractors due to such causes. CONTRACTOR sha!I, within fifteen ( 15) days from the beginning of any such delay (unless DPW shall grant a further period of time), notify DPW in writing of the cause ofthe 7 16-5195/City Funded Construction Contract.docx -revised 0412016 459 delay and CITY shall extend lhe time for completing the work if, in its judgment, the findings of fact thereon justify the delay; and the decision of DPW shall be conclusive on the parties hereto. Should CONTRACTOR he delayed in the prosecution or completion of the work by the act, neglect or default of CITY, or should CONTRACTOR be delayed by waiting for materials required by this Agreement to be furnished by CITY, or by damage caused by fire or other casualty at the job site for which CONTRACTOR is not responsible, or by the combined action of the workers, in no way caused by or resulting from default or collusion on the part of CONTRACTOR, or in the event of a lockout by CITY, then the time herein fixed for the completion of the work shall be extended by the number of days CONTRACTOR has thus been delayed, but no allowance or extension shall be made unless a claim therefor is presented in writing to CITY within fifteen(15) days of the commencement of such delay. No claims for additional compensation or damages for delays, irrespective of the cause thereof, and including without limitation the furnishing of materials by CITY or delays by other contractors or subcontractors will be allowed and an extension of time for completion shall be the sole remedy of CONTRACTOR. 12. DEMANDS FOR ADDffiONAL TIME OR MONEY. A. Definitions. ( l) "Change Order" means a document signed by the CONTRACTOR and CITY which authorizes an addition, deletion or revision in the work, or an adjustment in the Compensation under Section 3, or the Completion Time specified at Section 4. (2) "Demand" means a written demand for a Change Order by the CONTRACTOR for any of the following: (a) A time extension; 8 16-5195/City Funded Construction Contract.docx -revised 04/20 l 6 460 (h) Payment of money or damages arising from work done by, or on behalf of, the CONTRACTOR pursuant to this Agreement and payment of which is not expressly permitted pursuant to Section 3 of this Agreement; ( c) Payment of an amount the CITY disputes; (d) Any disputes and other matters relating to the acceptability ofilie work performed or the interpretation of the Contract Documents; (e) A request for a time extension or additional payment based upon differing site conditions, such as subsurface or latent physical conditions at the job site differing materially from those indicated in this Agreement or the Contract Documents, or unknown physical conditions at the job site, of an unusual nature, differing materially from those ordinarily encountered and generally recognized as inherent to work of the PROJECT; or (f) A request for a time extension or additional payment based upon acts of neglect by CITY or due to fires, floods, labor disputes, epidemics, abnonnal weather conditions or acts of God. B. A Demand for a time extension or payment of money or damages may only be granted by a Change Order. C. No Change Order may be granted except where the Contractor has submitted a Demand to the DPW ( or his or her written designee), All Demands shall be submitted promptly, but in no event later than thirty (30) days after the occurrence of the event giving rise to the Demand. The Demand shall be in writing and include all documents necessary to substantiate the Demand. The DPW shall act on the Demand within fifteen (15) days after receipt, including by requesting additional information from the CONTRACTOR to determine whether to approve the Change Order the Demand seeks. The DPW shall act on the Demand within fifteen ( 15) days 9 l 6-5195/City Funded Construetion ContracLdocx -revised 0412016 461 after receipt of the additional infonnation or within a period of time no greater than the time the CONTRACTOR took to produce the additional information requested, whichever is greater. D. Notwithstanding the thirty (30) days to submit a Demand under Subparagraph C, in the case of differing or unknown site conditions, immediately upon encountering the conditions, CONTRACTOR shall notify the DPW in writing of the conditions, so that the CITY may promptly investigate the conditions. E. If the CONTRACTOR disputes the DPW's written response on the Demand, or the CITY fails to respond within the time prescribed, the CONTRACTOR IIlllY so notify the City Engineer, in writing, either within fifteen (15) days ofreceipt of the City Engineer's re.~ponse or within fifteen (15) days of the DPW' s failure to respond within the time prescribed, respectively, and request an informal conference to meet and confer for settlement of the Demand. Upon the CONTRACTOR'S request, the DPW shall schedule a meet and confer conference within _thirty (30) days to seek to resolve. F. CITY and CONTRACTOR shall execute appropriate Change Orders covering changes to the time or price by executing the Change Order by mutual agreement. If the CITY and CONTRACTOR are unable to reach a mutual agreement, then the City Engineer shall issue a written decision on the claim within a reasonable time. G. Following the meet and confer conference, if the Demand remains in dispute, the CONTRACTOR may file a claim with the City as provided in Chapter 1 (commencing with Section 900) and Chapter 2 (commencing with Section 910) of Part 3 of Division 3.6 of Title l of the Government Code. For purposes of those provisions, the running of the period of time within which a claim must be filed shall be tolled from the time the CONTRACTOR submits his 10 16-5195/City Funded Construction ContracLdocx ~ revised 04120 l 6 462 or her Demand until the Demand is denied as a result of the meet and confer procesi;, including any period of time utilized by the meet and confer proeess. 13. VARIATIONS IN ESTIMATED QUANTITIES The quantities listed in the bid schedule will not govern final payment. Payment to CONTRACTOR will be made only for the actual quantities of contract items used in construction of the PROJECT, in accordance with lhe plans and specifications. Upon completion of tbe PROJECT, if the actual quantities used are either more than or less than the quantities listed in the bid schedule, the bid price shall prevail subject to the provisions of this Section. DPW may, at its sole discretion, when warranted by the facts and circumstances, order an equitable adjustment, upwards or downwards, in payment to CONTRACTOR where the actual quantities used in construction of the PROJECT are in variation to the quantities listed in the bid schedule. No claim by CONTRACTOR for an equitable adjustment in price or time fur completion shall be allowed if asserted after final payment under this Agreement. If the quantity variation is such as to cause an increase in the time necessary for completion, DPW shall ascertain the facts and circumstances and make such adjustment for extending the completion date as in its sole judgment the findings warrant. 14. PROGRESS PAYMENTS Each month DPW will make an estimate in writing of the work perfonned by CONTRACTOR and the value thereof. From each progress estimate, five percent (5%) will be deducted and retained by CITY and the remainder of the progress estimate, less the amount of all previous payments since commencement of the work, will be paid to CONTRACTOR. When CONTRACTOR has, in the judgment of DPW, faithfully executed fifty percent (50%) or more of the value of the work as detennined from the bid schedule, and ifDPW finds that satisfactory progress has been and is being made, CONTRACTOR may be paid such 11 16-5195/City Funded (',onstruetion O,ntract.docx -· revised 04/20 l 6 463 sum as will bring the payments of each month up to one hundred percent (100%) of the value of the work completed sinee the commencement of the PROJECT, as determined in its sole discretion by DPW, less all previous payments and less all previous retained amounts. CITY's final payment to CONTRACTOR, if unencumbered, or any part thereofnnencumbered, shall be made thirty-five (35) days after the acceptance of the work and the filing of a Notice of Completion by CITY. Provided, however, that in the event ofa dispute between CITY and CONTRACTOR, CITY may withhold from the final payment an amount not to exceed 150 percent of the value of any disputed amount of work. Payments shall be made on demands drawn in the manner required by law, each payment to be accompanied by a certificate signed by DPW, affirming that the work for which payment is demanded has been performed in accordance with the terms of the Agreement and that the amount stated in the certificate is due under the tenns of the Agreement. Partial payments on the contract price shall not be colll!idered as an acceptance of any part of fue work. 15. WITHHELD CONTRACT FUNDS. SUBSTITUTION OF SECURITIES At the request and at the sole cost and expense of CONTRACTOR, who shall retain beneficial ownership and receive interest, if any thereon, CITY shall pennit the substitution and deposit therewith of securities equivalent to the amount of any monies withheld by CITY to ensure performance under the terms of this Agreement. 16. AFFIDAVITS OF SATISFACTrON OF CLAIMS After the completion of the work contemplated by this Agreement, CONTRACTOR shall file with DPW its affidavit stating that all workers and persons employed, all finns supplying materials and all subcontractors working upon the PROJECT have been paid in full and that there are no claims outstanding against the PROJECT for either labor or material, except certain items, if any, to be set forth in CONTRACTOR's affidavit covering disputed claims, 12 16-5195/Cicy Funded Construction Contract.docx -revised 0412016 464 or items in connection with Notices to Withhold, which have been filed under the provisions of the slatutes of the State of California. 17. WAIVER OF CLAIMS The acceptance by CONTRACTOR of the payment of the final certificate shall constitute a waiver of all claims against CITY under or arising out of this Agreement A. The CITY bas ascertained from the Director of Industrial Relations of the State of California the general prevailing rate of per diem wages and !he general prevailing rate for legal holiday and overtime work in tbe locality in which the work is to be performed for each craft or type of work needed to execute this Agreement, and the same has been set forth by resolution on file in the office of the City Clerk of CITY. CONTRACTOR and any subcontractor under it shall pay not less than said prevailing wage rates to all workers employed on this public works Agreement, as required by California Labor Code Sections 1771 and 1774. In accordance with the provisions of Section 3700 of the California Labor Code, CONTRACTOR agrees to secure payment of compensation to every employee, B. Pursuant to this Agreement and in accordanc,e with Section 1774 and 1775 of the California Labor Code, CONTRACTOR shall, as penalty to CITY, forfeit twenty-five dollara ($25) for each calendar day or portion thereof for each worl<:er paid (either by CONTRACTOR or any of its subcontractors) less than the prevailing wage rate established for that particular craft or type of work. 18. CALIFORNIA PREVAILING WAGE LAV{ A. The CITY has ascertained from tbe Director of Industrial Relations of the State of California the general prevailing rate of per diem wages and the general prevailing rate for legal holiday and overtime work in the locality in which the work is to be perfonned for each craft or type of work needed to execute this Agreement, and the same has been set for!h by 13 !6-5195/City Funded Con,truction Contract.docx-revised 04/20!6 465 resolution on file in the office of the City Clerk of CITY. CONTRACTOR and any subcontractor under it shall pay not less than said prevailing wage rates to all workers employed on this public works Agreement, as required by California Labor Code Sections 1771 and 1774. In accordance with the provisions of Section 3700 of the California Labor Code, CONTRACTOR agrees to secure payment of compensation to every employee. B. Pursuant to this Agreement and in accordance with Se-etion 1774 and 1775 of the California Labor Code, CONTRACTOR shall, as penalty to CITY, forfeit twenty-five dollars ($25) for each calendar day or portion thereof for each worker paid (either by CONTRACTOR or any of its subcontractors) less than the prevailing wage rate established for that particular craft or type of work. 19. CALIFORl'JlA EIGHT-HOUR LAW A. California Labor Code, Sections 1810 et seq, shall apply to the perfonnance of this Agreement; thereunder, not more than eight (8) hours shall constitute one day's wopc and CONTRACTOR and each subcontractor employed by its hereunder, shall not require more than eight (8) hours oflabor per day or forty ( 40) hours per week from any one person employed by it hereunder, except as stipulated in California Labor Code Section 1815. CONTRACTOR and each subcontractor employed by it hereunder shall, in accordance with California Labor Code Section 1812, keep an accurate record, open to inspection at all reasonable hours, showing the name and actual hours worked each calendar day and each calendar week by each worker employed in connection with the PROJECT. B. Pursuant to this Agreement and in accordance with California Labor Code Section 1813, CONTRACTOR shall, as a penalty to CITY, forfeit twenty-five dollars ($25) for each worker employed hereunder by CONTRACTOR or any subcontractor for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one 14 16-5195/City Funded Construction Contracldocx -revised 04/2016 466 (!) calendar day or forty (40) hours in any one (1) calendar week in violation of California Labor Code Section 1815. 20. PAYMENT OF TRA VELAND SUBSISTENCE ALWW ANCE Section 1773.8 of the California Labor Code, regarding the payment of travel and subsistence allowance is applicable to this PROJECT. 21. EMPLOYMENT OF APPRENTICES Section 1777.5 of the California Labor Code, regarding the employment of apprentices is applicable to this PROJECT. 22. PAYROLLRECORDS CONTRACTOR agrees to keep accurate payroll record showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice or worker employed by it in eonnection with the PROJECT and agrees to require each of its subcontractors to do the same. CONTRACTOR further agrees that its payroll records and those of its subcontractors, if any, shall be available at all reasonable times to the CITY, and the employee or his representative, and the Division of Labor Standards Enforcement and the Division of Apprenticeship Standards, and to comply with all of the provisions of California Labor Code Section 1776, in general. 23. INDEMNIFICATION, DEFENSE, HOLD HARMLESS CONTRACTOR hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents, and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands, defense costs, and consequential damage or liab(!ity of any kind ornah1re, however caused, including those resulting from death or injury to CONTRACTOR's employees and damage to CONTRACTOR's property, 15 16-5195/City Funded Construction Contract.docx -revised 04/2016 467 arising directly or indirectly out of the obligations or operations herein undertaken by CONTRACTOR, caused in whole or in part by any negligent act or omission of the CONTRACTOR, any subcontractora, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, including but not limited to concurrent active or passive negligence, ex.cept where caused by the active negligence, sole negligence, or willful misconduct of the CITY, its officers, elected or appointed officials, employees, agents, and volunteers. CONTRACTOR will conduct all defense at its sole cost and expense and CITY shall approve selection of CONTRACTOR!s counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by CONTRACTOR. 24. WORKERS' COMPENSATION AND EMPLOYER'S LIABILITY INSURANCE Pursuant to California Labor Code Section 1861, CONTRACTOR acknowledges awareness of Section 3 700 et seq. of this Code, which requires every employer to be insured against liability for workers' compensation; CONTRACTOR covenants that it will comply with such provisions prior to commencing performance of the work hereunder. CONTRACTOR shall oblllin and furnish to City workers' compensation and employer's liability insurance in an amount of not less than the State statutory limits. CONTRACTOR shall require all subcontractors to provide such workers' compensation and employer's liability insurance for all of the subcontractors' employees. CONTRACTOR shall furnish to CITY a certificate of waiver of subrogation under the terms of the workers' compensation and employer's liability insurance and CONTRACTOR shall similarly require all subcontractors to waive subrogation, 16 I 6-5195/Cicy Funded Construction Conttact.docx -revised 04/2016 468 25. INSURANCE In addition to the workers' compensation and employer's liability insurance and CONTRACTOR's covenant to defend, hold harmless and indemnify CITY, CONTRACTOR shall obtain and furnish to CITY, a policy of general public liability insurance, including motor vehicle coverage covering the PROJECT. This policy shall indemnify CONTRACTOR, its officers, employees and agents while acting within the scope of their duties, against any and all claims arising out or in connection with the PROJECT, and shall provide coverage in not less than the following amount: combined single limit bodily injury and property damage, including products/completed operations liability and blanket contractual liability, of One Million Dollars ($1,000,000) per occurrence. If coverage is provided under a fonn which includes a designated general aggregate limit, the aggregate limit must be no less than One Million Dollars ($1,000,000) for this PROJECT. This policy shall name CITY, its officers, elected or appointed officials, employees, agents, and volunteers (the "Additionally Insured Parties") as Additional Insureds, and shall specifically provide that any other insurllllce coverage which may be applicable to the PROJECT shall be deemed excess coverage and that CONTRACTOR's insurance shall be primary and non-contributory with any other valid and collectible insurance or self-insurance available to the Additionally Insured Parties. Any available insurance proceeds in excess of the minimum coverage amount specified herein shall be available to the Additionally Insured Parties. All coverage available to CONTRACTOR shall also be available to the Additionally Insured Parties. Under no circumstances shall said above-mentioned insurance contain a self-insured retention without the express written consent of CITY; however an insurance policy "deductible" of Five Thousand Dollars ($5,000.00) is permitted. CONTRACTOR shall be responsible for causing all Subcontractors to maintain the same types and limits of insurance coverage as that required of CONTRACTOR by this Agreement. 17 l 6-5 I 95/City Funded Construcrion Contract.doc,, -revised 04/2016 469 26. CERTIFICATES OF INSURANCE; ADDITIQNAL INSURED ENDORSEMENTS Prior to commencing perfmmance of the work hereunder, CONTRACTOR shall furnish to CITY certificates of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverages as required by this Agreement; the certificates shall: 1. Provide the name and policy number of each carrier and policy; 2, State that the policy is currently in force; and 3. Promise to provide that such policies will not be canceled or modified without thirty (30) days' prior written notice of CITY. CONTRACTOR shall maintain the foregoing insurance coverages in force until the work under this Agreement is fully complet.ed and accepted by CITY, The requirement for carrying the foregoing insurance coverages shall not derogate from the CONTRACTOR's defense, hold hannless and indemnification obligations as set forth under this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of all the policies of insurance. CONTRACTOR shall pay, in a prompt and timely manner, the premiums on all insurance hercinabove required. CONTRACTOR shall provide a separate copy of the additional insured endorsement to each of CONTRACTOR's insurance policies, naming CITY, its officers, elected and appointed officials, employees, agents and volunteers as Additional Insureds, to the City Attorney for approval prior to any payment hereunder. 27. NOTICE OF THrRD PARTY CLAIM Pursuant to Public Contracts Code §9202, CITY shall provide notice to CONTRACTOR of receipt of any claim filed with CITY or a court ofcompetent jurisdiction which arises out of performance of this agreement within ten (l 0) days of receipt of such claim or claims. 18 16,5195/City Funded Construction Contractdocx -revised 04n0l6 470 28. DEFAULT AND TERMINATION If CONTRACTOR fails or refuses to prosecute the work hereunder with diligence, or fails to complete the work within the time specified, or is acljudged bankrupt or makes an assignment for the benefit of creditors or becomes insolvent, or violates any provision of this Agreement or the Contract Documents, CITY may give CONTRACTOR notice in writing of its intention to terminate this Agreement Unless the violation is cured within ten ( 10) days after such Notice of Intention has been served on CONTRACTOR, CITY may, wid10ut prejudice to any other remedy it may have, terminate this Agreement upon the expiration of that time. Upon such default by CONTRACTOR, CITY may elect not to terminate this Agreement; in such event CITY may make good the deficiency in which the default consists and deduct the resulting costs from the progress payments then or to become due to CONTRACTOR. Ifit is subsequently determined by a court of competent jurisdiction that CITY's termination of this Agreement under this Section was wrongful, such lennination shall be converted to a termination for convenience under Section 29 and any damages shall be assessed as set forth in Section 29. 29. TERMINATION FOR CONVENIENCE CITY may terminate this Agreement for convenience at any time with or without cause, and whether or not PROJECT is fully complete upon seven (7) calendar days written notice to CONTRACTOR. In the event of termination, under· this Section CITY shall pay CONTRACTOR for value of work in place on the PROJECT through the termination period less all such payments already made. In case of such termination for convenience, the CONTRACTOR shall be entitled to receive payment for work executed, and costs incurred by reason of such termination. In no event shall CONTRACTOR be entitled to recover overhead, profit or CONTRACTOR's fee on work not perfonned. Such payment by CITY shall be CONTRACTOR's 19 16-5195/City Funded Construction Contractdocx-revised 04/2016 471 sole and exclusive remedy for termination by CITY for its convenience and CITY shall have no further obligation to CONTRACTOR. 30. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS CONTRACTOR agrees that upon completion of the work to be performed hereunder, or upon expiration or earlier termination of this Agreement, all original plans, specifications, drawings, reports, calculations, maps and other documents pertaining to this Agreement shall be delivered to CITY and become its sole property at no further cost. 31. NONASSIGNABILlTY CONTRACTOR shall not sell, assign, transfer, convey or encumber this Agreement, or any part hereof, or any right or duty created herein, without the prior written consent of CITY and the surety. 32. CITY EMPLOYEES AND OFFICIALS CONTRACTOR shall employ no CffY official nor any regular ClTY employee in the work performed pursuant to this AgreeIMnt. No officer or employee of CITY shall have any fmancial interest in this Agreement in violation of the California Government Code. 33. STOP NOTICES: RECOVERY OF ADMINISTRATIVE COSTS CITY shall be entitled to all reasonable administrative costs and necessary disbursements arising out of the processing of Stop Notices, Notices to Withhold, or any similar legal document. This obligation shall be provided for in lhe labor and materials payment bond required of CONTRACTOR. CITY may charge an administrative fee of One Hundred Dollars ($ l00) for every Stop Notice filed in excess of two (2 ), regardless of whether or not CITY is named in an action to enforce such stop notices. CITY may set off any unreimbursed cost or expense so incurred against any sum or sums owed by CITY to CONTRACTOR under this Agreement. 20 16-Sl 95/City Funded Construction Contractdoex -revised 04/2016 472 34. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONTRACTOR's agent (as desigoated in Section l hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below; provided that CITY and CONTRACTOR may designate different addresses to which subsequent notices, certificates or other communications will be sent by notifying the other party via personal delivery, reputable overnight carrier or U. S. certified mail-return receipt requested: TO CITY: City of Huntington Beach ATTN:Ednardo Cerda _, Public Works 2000 Main Street Huntington Beach, CA 92648 35, SECTION HEADINGS TO CONTRACTOR: ALL AMERICAN ASPHALT ATTN: Edward J. Carlson 400 East Sixth Street Corona, California 92882 The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in lhls Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of maters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 21 l 6-5195/Cily Funded Construction Contract.docx -revised 04120! 6 473 36. IMMIGRATION CONTRACTOR shall be responsible for full compliance with the immigration and naturalization laws of the United Stites and shall, in particular, comply with the provisions of United States Code Section J 324a regarding employment verification. 37. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONTRACTOR and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONTRACTOR understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONTRACTOR. 38. ATTORNEY'S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the perfonnance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the non-prevailing party. 39. INTERPRETATION OF THIS AGREEMENT The language of aU parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the 22 16-5196/City Funded Construction Contra,:tdocx-revised 0412016 474 context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, tlten the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 40. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 41. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deen1ed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 42. CONSENT Where CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be consent/approval to any subsequent occurrence of the same or any other transaction or event. 43. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or tennination of this Agreement shall so survive. 44. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 23 16-5195/City Funded Construction Contract.docx -revised 04/2016 475 45. SIGNATORIES Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective pa1ties to each of the terms of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the eve\llt that such authority or power is not, in fact, held by the signatory or is withdrawn. 46. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive rum's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or wan·anti.es, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached Exhibit "A", contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. 24 16,5195/City Funded Construction Contraet.docx-revised 04/2016 476 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers on fuet~ ·z \Sf , 20 LS-. CONTRACTOR: By:_74~~~~--- Edward J Carlson, Vice President · (print name) ITS: Chairman / President ice-President (circle one) AND (___ By: __ ...::::~==--:::....... ______ _ ITS.__ __ ,.,. Chief Financial Officer / Asst. Secretary reasurer (circle 011.e) CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California Mayor City Clerk Director of Public Works REVIEWED AND APPROVED: City Manager APPROVED AS TO FORM: ~ City Attorney 25 16-5195/City Funded Construction Contract.docx -revised 04/2016 477 CALIFORNIA ALL-PURPOSE ACKNOWLEDGEMENT CIVIL CODE § 1189 A notary public or other officer completing this certificate v erifies only the identi ty of the indiv idual who s igned the nncum ent to which this c ertificat e is attach en . anti not the tmthfiilness. acc nrac v . or va linitv nf that nncnme nt . State of California County of ----=-Ri=·'--'-v-=e::.:rs..ai-=d-=e __ on May 21 , 2025 Date personally appeared ········~ KIMBERLY DEIRO Notary Public -California 2 Riverside County ~ Commission /1 2491436 - y Comm. Expires May 27, 2028 Place Notary Seal Above before me, Kimberly Deiro, Notary Public Here Insert name and TltJe of the O fficer Edward J. Carlson and Michael Farkas Name(s) or Signer(s) who prov ed to me on the basis of satisfactory evidence to be the person(S) whose name(s) is/are subscribed to the within instrument and acknowledged to me that AefSl:lelthey executed the same in Ri&IMl=/their authorized capacity(ies), and that by ~their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted , executed the instrument. I certify under PENAL TY OF PERJURY under the laws of the State of California that the forgoing paragraph is true and correct. WITNESS my hand and official seal. Signature \b U'f\ti ~ li ~< :.,_,':Y,.Q Slgn•iG ~ry Public ----------OPTIONAL---------------- Though the information below is not required by law, it may prove valuable to person rely ing on the document and could prevent fraudulent re moval and reattachment of this form to another document. Description of Attached Document Title or Type of Document Contract -City of Huntington Beach -CC-1771 Document Date: _M_a_Y_2_1_,_2_0_2_5 ____________ Number of Pages: 25 Signer(s) Other Than Named Above: _____ N_/A __________________ _ Capaclty(ies) Claimed by Signer(s) Signer's Name: -----=E'-=d'-"w=-=a:..:..rd=-=J.,__. -=C-=a"--'rl-=-so~n'-'---- □ Individual X Corporate Officer -Title(s ): Vice President □ Partner D □ Limited □ General □ Attorne y in Fact □ Trustee □Other : ________ _ Signer is Representing: All American As halt RIGHT THUf,.,18PRINT OF SIGNER Top of thumb here Signer's Name : ---'M"-'-'-'ic"-h"'a"'e'-I ::....F:::.ar:..:.k""a"'s ___ _ □ Individual X Corporate Officer -Title(s): Sec retary □ Partner D □ Limited □ General □ Attorney in Fact □ Trustee □Other: _______ _ Signer is Representing: All American As halt RIGHT THur,_1ePRINT OF SIGNER Top of lllumb here 478 2: < ~~ -J :5 C) '-~ < 0 i-: '-":\. ~ (/) '-":\. -J <( '- PROJECT LOCATION (!) 17th St (Main -Palm) LEGEND ARTERIAL STREET LOCATIONS i-: (/) BOLSA i-: (/) McFADDEN AVE. 0 i-: i-: :r: (/) (/) l.) EDI GER ~ t75 1 Lu HEIL -J ~ -J 0 cs co ~ ~ < Q:: Q. (/) i-: (/) SLA ER 1- (/) NTS AVE. .__-+---~ TAL ~ ERT a cS-1---__,_-=E=LL=IS=.-iA...;.;V=E'"'-. _, ~ AVE. i-: (/) J:: i-: i-: i-: l.) (/) (/) (/) ~ ADAMS INDIANAPOL/S 17TH STREET ARTERIAL REHABILITATION, CC-1771 PROJECT LOCATION MAP CITY OF HUNTINGTON BEACH DEPARTMENT OF PUBLIC WORKS AVE. AVE. AVE. i-: (/) i-: (/) REV 2/14/24 tJi) ~ 1 OF 1 17th Street Arterial Rehabilitation Project June 3, 2025 479 BACKGROUND •17th Street ( Main Street to Palm Avenue) •0.5 street miles of construction •Project opened bids publicly on May 8, 2025 480 '"' V) BOLSA AVE. '"' V) McFA DEN AVE. <'.3 '"' :i: V) (.) PROJECT LOCATION © 17th St (Ma in -Palm) LEGEND ARTERIAL STREET LOCATIONS •This arterial segment has a minimum Pavement Condition Index (PCI) rating of 42 reflecting a very poor condition, warranting rehabilitation. •New asphalt overlay required to existing pavement for extending life of street •Replace damaged and uneven concrete •Construct ADA ramps •Landscape enhancement with tree replacement •Drainage improvements •Striping and signage improvements •Utility adjustments and cover replacements NEEDS/WHY/BENEFITS 481 .. ' FUNDING •Arterial CIP Funding $1,952,522.10 •This project will be fully funded by the Road Maintenance and Rehabilitation Account (RMRA) 482 SCHEDULE •Construction to commence in Summer 2025 •Construction to finalize in Fall 2025 483 RECOMMENDATION •Accept the lowest responsive and responsible bid submitted by All American Asphalt in the amount of $1,684,111.00 •Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney. 484 Questions? 485 City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:25-413 MEETING DATE:6/3/2025 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Travis Hopkins City Manager VIA:Chau Vu, Director of Public Works PREPARED BY:Jim Merid, Environmental Services Manager Subject: Approve and authorize execution of Amendment No. 1 to Agreement with L & G Enterprises for On-Call Maintenance of Marina Trash Skimmers Under the Huntington Harbour Marina Trash Skimmers Trash Removal Project Statement of Issue: The Public Works Department is requesting to amend the existing contract with L&G Enterprises to add additional funding to the contract for the duration of the contract. The original contract as executed by City Council in April of 2018 stipulated a not to exceed amount of $100,080 for the 10 year maintenance contract. The proposed amendment No.1 would add an additional $56,000 to the contract which expires in April 2028. Financial Impact: Funding for this contract is included in the Public Works annual operating budget. Recommended Action: Approve and authorize the Mayor and City Clerk to execute “Amendment No.1 to the Agreement Between the City of Huntington Beach and L & G Enterprises for On-Call Maintenance of Marina Trash Skimmers Under the Huntington Harbour Marina Trash Skimmers Trash Removal Project.” Alternative Action(s): Do not authorize Amendment No. 1 and direct staff accordingly. Analysis: In 2016, the City was awarded grant funding from OCTA’s Measure M2 Environmental Cleanup Program (ECP) Tier 1 grant program to fund the purchase and installation of seven Marina Trash Skimmers (MTS) for deployment in Huntington Harbour. The MTS units are designed to be attached to docks and installed in areas where trash and debris tends to accumulate. These areas are often in pockets or corners in Huntington Harbour. City of Huntington Beach Printed on 5/29/2025Page 1 of 2 powered by Legistar™ 486 File #:25-413 MEETING DATE:6/3/2025 The seven units that were purchased are located at the following locations: 1. Peter’s Landing Marina (2 MTS units) 2. OC Sheriff’s Station (1 MTS unit) 3. Davenport Marina (1 MTS unit) 4. Faire Marin HOA (1 MTS unit) 5. Huntington Harbour Marina (2 MTS units) Under the current maintenance contract, L&G Enterprises provides maintenance of the MTS units including replacement of equipment (batteries, pumps, floats, etc.), quarterly cleaning of filters, and other maintenance related services. The request to amend the contract and add additional funding is primarily due to the heavier than anticipated trash/debris loading captured by the MTS units which has resulted in motors, pumps, and other parts being replaced more frequently than initially anticipated. This speaks to the effectiveness of the units in removing the trash/debris in Huntington Harbour waters but results in over-taxing the units and a degradation of the MTS parts at a more rapid pace. Environmental Status: This action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. Strategic Plan Goal: Non Applicable - Administrative Item For details, visit www.huntingtonbeachca.gov/strategicplan Attachment(s): 1. Amendment No. 1 to Agreement Between the City of Huntington Beach and L&G Enterprises for On-Call Maintenance of Marina Trash Skimmers Under the Huntington Harbour Marina Trash Skimmers Trash Removal Project 2. Agreement Between the City of Huntington Beach and L&G Enterprises for On-Call Maintenance of Marina Trash Skimmers Under the Huntington Harbour Marina Trash Skimmers Trash Removal Project 3. PowerPoint Presentation City of Huntington Beach Printed on 5/29/2025Page 2 of 2 powered by Legistar™ 487 488 AMENDMENT NO. I TO AGREEMENT BETWEEN THE CITY OF IIDNTINGTON BEACH AND L & G ENTERPRISES FOR ON-CALL MAINTENANCE OF MARINA TRASH SKIMMERS UNDER THE HUNTINGTON HARBOUR MARINA TRASH SKIMMERS TRASH REMOVAL PROJECT THIS AMENDMENT is made and entered into by and between the CITY OF HUNTINGTON BEACH, a California municipal corporation, hereinafter referred to as "City," and LOUIS W. PASOZ, a sole proprietor doing business ("DBA") as L & G ENTERPRISES, hereinafter referred to as "Contractor." WHEREAS, City and Consultant are parties to that certain agreement, dated April 1, 2018, entitled "Service Agreement Between the City of Huntington Beach and L & G Enterprises for On-Call Maintenance of Marina Trash Skimmers Under The Huntington Harbour Marina Trash Skimmers Trash Removal Project" which agreement shall hereinafter be referred to as the "Original Agreement"; and City and Consultant wish to amend the Original Agreement to increase the amount of compensation to be paid to Consultant, NOW, THEREFORE, it is agreed by City and Consultant as follows: 1. ADDITIONAL COMPENSATION In consideration of the services to be performed under the Original Agreement, City agrees to pay Consultant at the rates specified in Exhibit B which is attached hereto and incorporated by reference into this Agreement. City further agrees to pay Consultant an additional sum not to exceed Fifty-Six Thousand Dollars ($56,000.00). The additional sum shall be added to the original sum of One Hundred Thousand Eighty 25-16293/375513 I 489 Dollars ($100,080.00), for a new contract amount not to exceed One Hundred Fifty Six Thousand Eight Dollars ($156,080.00). 2. REAFFIRMATION Except as specifically modified herein, all other terms and conditions for the Original Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers on , 2025 . --------- L & G ENTERPRISES By: ~ Lo ~),.:, i P \ llv. h , f AS tJ1-..-.. print name ITS: (circle one) Chairman/President/Vice President By: ArD N \A ------------- print name ITS: (circle one) Secretary/ChiefFi.nancial Officer/ Asst. Secretary -Treasurer 25-16293 /375513 2 CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California Mayor City Clerk INITIATED AND APPROVED: ~ Director of Public Works 490 SERVICE AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND L & G ENTERPRISES FOR ON-CALL MAINTENANCE OF MARINA TRASH SKIMMERS UNDER THE HUNTINGTON HARBOUR MARINA TRASH SKIMMMERS TRASH REMOVAL PROJECT THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach a municipal corporation of the State of California, hereinafter called "City," and LOUIS W . P ASOZ, a sole proprietor doing business ("DBA") as L & G ENTERPRISES hereinafter referred to as "Contractor." Recitals A. The City desires to retain a Contractor having special skill and know ledge in the field of installation and maintenance of Marina Trash Skimmers . B. Contractor represents that Contractor is able and willing to provide such services to the City. C. In unde1taking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a comparable company or fitm in the field. Contractor has been selected to perform these services pursuant to Huntington Beach Municipal Code Chapter 3.02, NOW, THEREFORE, it is agreed by City and Contractor as follows: 1. Scope of Services Contractor shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter' be referred to as the "Project." Contractor hereby designates LOUIS W. PASOZ who shall represent it and be its sole contact and agent in all consultations with City during the performance of this Agreement. 2. City Staff Assistance City shall assign a staff coordinator to work directly with Contractor in the performance of this Ag.reement. I 7-5705 .001/173545/DO Page I o f9 491 3. Compensation a. City agrees to pay, and Contractor agrees to accept as total payment for its services, the rates and charges identified in Exhibit A. The total sum to be expended under this Agreement, shall not exceed $ 1 00 • 080 during the term ofthis Agreement. b. Payment by City shall be made within thirty (30) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures . Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. c. Contractor shall be paid pursuant to the terms of Exhibit "B." 4. Term Time i s of the essence of this Agreement. The services of Contractor are to commence as soon as practicable after the execution of this Agreement by City (the "Commencement Date") and terminate April 2, 2028 , unless t erminated earlier in accordance with the provisions of this Agreement. All tasks specified in Exhib it "A" shall be completed no later than ten [designate] years working days from the Commencement Date. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule and Tenn may be amended to benefit the Project if mutually agreed to in writing by City and Contractor. In the event the Commencement Date precedes the Effective Date, Contractor shall be bound by all terms and conditions as provided herein. 5. Extra Work In the event City requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," Contractor will undertake such work only after receiving written authorization from City. Additional compensation for such extra work shal l be allowed only if the prior written approval of City is obtained. 6. Disposition of Plans, Estimates and Other Documents Contractor agrees that title to all materials prepared h ere under, including, without h rnit ation, all original drawings, designs, reports, both field and office notices, calcu lations computer code, language, data or programs, maps , memoranda, letters and other documents, shall belong to City, and Contractor sh a ll turn these materials over to City upon expiration or termination of this Agreement or upon Project completion, whichever shall occur first. These materials may be used by City as it sees fit. 7. Hold Harmless Contractor h ereby agrees to protect, defend, indemnify and hold harmless City, its officers, elected or appointed officials, employees, agents, and volunteers from and against any and all, claims, damages, losses, expenses, judgments, demands and defense costs, and consequential 17-5705.00 l/l 7 3545/DO Page 2 of9 492 damage or liability of any kind or nature, however caused, including those resulting from death or injury to Contractor's employees and damage to Contractor's property, arising directly or indirectly out of the obligations or operations herein undertaken by Contractor, caused in whole or in part by any negligent act or omission of the Contractor, any subcontractors, anyo ne directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, including but not limited to concurrent active or passive negligence, except where caused by the active negligence, so le ne gli gence, or willful misconduct of the City. Contractor will conduct all defense at its sole cost and expense and City shall approve selection of Contractor's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Contractor. 8. Workers Compensation Insurance Pursuant to California Labor Code Section 1861, Contractor acknowledges awareness of Section 3 700 et seq. of this Code, which requires every employer to be insured against liability for workers' compensation; Contractor covenants that it will comply with such provisions prior to commencing performance of the work hereunder. Contractor shal l obtain and furnish to City workers' compensation and employer's liability insurance in an amount of not less than the State statutory limits. Contractor shal l require all subcontractors to provide such workers ' compensation and employer's liability insurance for all of the subcontractors' employees. Contractor shall furnish to City a certificate of waiver of subrogation under the terms of the wo rkers' compensation and employer's liability insurance and Contractor shall similarly require all subcontractors to waive subrogation. 9. General Liability Insurance In addition to the workers' compensation and employer's liability insurance and Contractor's covenant to defend, hold harmless and indemnify City, Contractor shal l obtain and furnish t o City, a policy of general public liability insurance, including motor vehicle coverage covering the Project/Service. This policy shall indemnify Co ntractor, its officers, employees and agents while acting within the scope of their duties, against any and all claims arising out or in connection with the Project/S ervice, and shall provide coverage in not le ss than the fo ll owing amount: combined single limit bodily injury and property damage, including products/comp leted operations liabi lity and blanket contractual liability, of One Million Dollars ($1,000,000) per occurrence. If coverage is provided under a form which includes a designated general aggregate limit , the aggregate limit must be no less than One Million Dollars ($1 ,000,000) for this Project/Service. This policy shall name City, its officers, elected or appointed officials, employees, agents, and vo lunteers as Additional Insureds, and shall specifically provide that any other insurance coverage which may be applicable to the Project/Service shall be deemed excess coverage and that Contractor's insurance shall be primary. 17 -5705.00 1/173545/DO Page 3 of9 493 Under no circumstances shall said above-mentioned insurance contain a self-insured retention, or a "deductible" or any other similar form of limitation on the required coverage. 10. Automobile Liability Insurance Contractor shall obtain and furnish to City an automotive liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for Contractor's automotive liability in an amount not less than One Million Dollars ($1,000,000.00) per occurrence and a separate "Additional Insured Endorsement" page listing both the policy number and naming the "City of Huntington Beach, its officers, elected or appointed officials, employees, agents and volunteers" as additional insured on the endorsement. The above-mentioned insurance shall not contain a self-insured retention, "deductible" or any other similar form of limitation on the required coverage except with the express written consent of City. 11. Certificate of Insurance Prior to commencing performance of the work hereunder, Contractor shall furnish to City a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall: a. provide the name and policy number of each carrier and policy; b. state that the policy is currently in forc e; and c . promise that such policy shall not be suspended, vo id ed or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. Contractor shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by City. The requirement for carrying the foregoing insurance coverage shall not derogate from Contractor's defense, hold h armless and indemnification obligations as set forth in this Agreement. City or its representative shall at all times have the right to demand the original or a copy of the policy of ins urance. Contractor shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. 12. Independent Contractor Contractor is , and shall be, acting at all times in the performance of t his Agreement as an independent contractor herein and not as an employee of City. Contractor shall sec ure at its own co st and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for Contractor and its officers, agents and employees and all business licenses, if any, in connection with the Project and/or the services to be performed hereunder. 17 -5705.001/173545/DO Page 4 of9 494 13. Conflict of Interest Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 14. Termination This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product completed as of such date, and in such case such work product shall be the prope1ty of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 15. Exclusivity and Amendment This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument s igned by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any paity, which are not embodied herein. 16. Assignment Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate , or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and vo id. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City. 17. City Employees and Officials Contractor shall employ no City official nor any regular City employee in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial I 7-5705.001/173545/DO Page 5 of9 495 interest in this Agreement in violation of the applicable provisions of the California Government Code. 18. Notices Any notices, certificates, or other communications hereunder shall be given either by personal delivery to Contractor's agent (as designated in Section 1 hereinabove) or to City as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses be lo w. City and Contractor may designate different addresses to which subsequent notices, certificates or other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U.S. certified U.S. ce1iified mail-return receipt requested: To City: City of Huntington Beach Attn: Scott Smith 2000 Main Street Huntington Beach, CA 92648 19. Consent To Contractor: Louis W. Pasoz L & G Enterprises 294 7 Calle Frontera San Clemente, CA 92673 When City's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transactions or event. 20. Modification No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed b y both paiiies. 21. Section Headings The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely des criptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 22. Interpretation of this Agreement The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or 17-5705.001/173545/DO Page 6 of9 496 plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 23. Duplicate Original The original of this Agreement and one or more copies hereto have be en prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 24. Immigration Contractor shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall , in particular, comply with the provisions of the United States Code regarding employment verification. 25. Legal Services Subcontracting Prohibited Contractor and City agree that City is not liable for payment of any subcontractor work involving legal se rvices, and that such legal services are expressly outside the scope of services contemplated hereunder. Contractor understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for City; and City shall not be liable for payment of any legal services expenses incurred by Contractor. 26. Confidentiality Contractor recognizes that in the performance of its duties under this Agreement, it must conduct its activities in a manner designed to protect information of a sen sitive nature from improper use or disclosure. Contractor warrants that it will u se reasonabl e efforts consistent with practices customar y in the fac ilities management industry in recruiting, training and supervisi ng emp lo yees and in other wise perfo rming its duties hereund er in order to achieve this result. In the furth erance of thi s, Contractor agrees, at the request of the City, to require its employees to execute written undertakings to comply w ith the foregoing confidentiality provision. 27. Discrimination Contractor shall not di sc riminate because of race, co lor, creed, reli gion, sex, marital status , sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utili zation, promotion, termination or other employment related activities. Contractor affirms that it is an equal opportunity employer and shall comply w ith all applicable federal, state and local laws and regulations. l 7-5705.001/173545/DO Page 7 of9 497 28. Jurisdiction -Venue This Agreement and all questions relating to its validity, interpretation, performance, and enforcement shall be government and construed in accordance with the laws of the State of California. This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 29. Professional Licenses Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Huntington Beach and all other governmental agencies. Contractor shall notify the City immediately and in writing of her inability to obtain or maintain such permits, licenses, approvals , waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 30. Attorney's Fees In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees , such that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailing party. 31. Survival Terms and conditions of this Agreement , which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 32. Governing Law This Agreement shall be governed and construed in accordance with the laws of the State of California. 33. Signatories Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. 34. Entirety (a) The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also 17-5705 .001/173545/DO Page 8 of9 498 BACKGROUND: EXIllIBIT A SCOPE OF SERVICES In April of 2016, the City of Huntington Beach partnered with Westchester Bay HOA, Peter's Landing Marina, Huntington Harbour Marina, and OC Parks and applied for and was awarded a grant from the Orange County Transportation Authority (OCTA) Measure M2 Environmental Cleanup Program (ECP), Tier 1 to purchase and install Marina Trash Skimmer (MTS) units. These MTS units will be purchased and installed in different locations w ithin the waters of Huntington Harbour to remove floating and partially submerged trash and debris as well as hydro-carbons from the surface. The City has executed Memorandum of Understanding (MOU) with each of the grant partners to purchase, install, and maintain the MTS units as installed in each of the locations within Huntington Harbour. The MOU as executed by the City and grant partners require the City to install the MTS units and provide maintenance of the MTS units on a quarterly basis at a minimum. The grant partners are required to provide electricity to power the MTS units and service the units weekl y at a minimum. Weekly service to be conducted by grant partners includes the removal of accumulated debris from the MTS units for proper disposal. This minimum weekly service conducted by the grant partners is not covered by the scope of work as detailed below. 1. SCOPE OF WORK: Maintenance, debris removal and 24/7 technical support of Marina Trash Skimmers (MTS). The City will contract with Contractor for the maintenance, debris removal and 24/7 technical support of the MTS units installed at the variou s locations in Huntington Harbour. The maintenance a nd support service to be provided by L & G Enterprises consists of two maintenance schedules (Maintenance Schedule A and Maintenance Schedule B). The City will contract with Contractor to provide services as detailed in Maintenance Schedule A but reserves the right to contract for services under Maintenance Schedule Bas needed based on factors such as excessive accumulation of debris, mechanical failures, part failures, that require additional services not covered in Maintenance Schedule A. The costs for services detailed in Maintenance Schedule A and Maintenance Schedule B are detailed in EXIHIBIT B . 499 acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement warranty, fact or circumstance not expressly set forth in this Agreement. (b) All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. 35. Effective Date IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. This Agreement shall be effective on the date of its approval by the Director of Public Works . This Agreement shall expire when terminated as provided herein. CONTRACTOR L & G ENTERPRISES, a sole proprietor By ~ ~¥ 17-5 705.001 /173545/DO CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California .z //_ C Director of~ Page9of9 500 Maintenance Schedule A Quarterly Service: Removal of debris plus removal of filter grid, pump and float switch for the purpose of high pressure washing items to remove marine crustaceans, also to include pump anode check-up and replacement as necessary (usually annually but dependent upon level of hydrolysis in the water) and replacement of worn out parts such as stainless steel hinges and other hardware. Maintenance Schedule B Monthly Service: Includes all service items included in the quaiterly service such as removal of the filter grid, pump and float switch for t he purpose of high pressure wash ing of items to remove marine crustaceans to be conducted monthly. However, the replacement of anodes will be a sepai·ate fee for the replacement of anodes as needed and is not included in the fee schedule as included in the quarterly service. Devices/Products Covered: Mai-ina Trash Skimmer units including mounting brackets, logic control panel and sensor. Excluded Services: City understands and agrees that services required to recover from failures and/or incidents caused by any of the following circumstances are not considered normal mainten ance and are not covered under this Agreement: • Service and repair made necessary due to accidents or acts of God including damage from fire, water, wind, earthquakes, li ghtn ing, tenorism, transporting equipment, vandalism, and burglary; • Service and repair made necessary by the alteration or modification of equipment other than that authorized by Contractor; • Service and repair of damage or problems caused by neglect, malicious activity, or misuse including, without limitation, use of the MTS for purpose other than which it was designed, by the City, its employees, third-party contractors, or grant partners; • Service or repair due to electrical damage caused by electrical wiring at system lo cation or resulting from electrical surges, sags, or spikes. 2. ADDITIONAL SERVICES: City may occasionally require additional or amended services outs ide the terms of this Agreement (collectively, "Additional Services") and not included in Maintenance Schedule A or 501 B. Contractor will provide a detai led scope of work and labor quote for any Additional Services required by Cit y . City w ill be required to execute a change order for any Add itional Service befo re any work for su ch Service is perfo1med and understands that a separate invoice(s) will be generated for such work. Examples of Additional Services include (unless pre-authorized in writing by Contractor): • Relocation of MTS unit(s); • Planning, project management, research, and advisory consulting services. 502 Pricing: EXHIBITB SCHEDULE OF BILLING RA TES In con sid eration of the Services contemplated by this Agreement, City shall pay Contractor as fo ll ows: Fees: Quarterly Service: $265/unit Monthly Service: $140/unit Service char ges w ill be processed on m onthly interval date of proposed ser vice stait date as agreed unless City cancels service within 30 days of said date. Hourly Rates : Hourly rates for serv ices not covered by fixed fee: $45 for first h our, $25 for each additional hour as pre-approved by City. Subtitle: Public Works Department Date: June 3, 2025 Approve and Authorize Execution of Amendment No. 1 to Agreement Between the City of Huntington Beach and L & G Enterprises for On-Call Maintenance of Marina Trash Skimmers Under the Huntington Harbour Marina Trash Skimmers Trash Removal Project 503 BACKGROUND •In 2016, the City was awarded a grant from OCTA’s Measure M2 Environmental Clean-up Project (ECP) Tier 1 to purchase and install Marina Trash Skimmers (MTS) in Huntington Harbour •The City purchased and installed 7 MTS units in various locations in Huntington Harbour •The MTS units are designed to attach to docks to capture and remove trash/debris from harbor waters •L&G Enterprises was contracted by the City in 2018 to provide maintenance services of the MTS units over ten years •Amendment No. 1 would add $56,000 to the original contract amount of $100,080 to the remainder of the contract term which expires in 2028 Marina Trash Skimmer 504 \ NEED/WHY/BENEFITS • The MTS units were purchased and installed to address floating and partially submerged trash/debris in Huntington Harbour • The MTS units are located in areas (5 locations) where trash/debris tends to accumulate • In addition to removing trash/debris, the MTS also oxygenate the water thereby preventing odors from stagnant water • The MTS units remove over 100,000lbs of trash/debris per calendar year 505 DETAILS • Original contract amount - $100,080 • Additional $56,000 requested to supplement original amount • Request for additional funding due to a higher than anticipated level of service and replacement of parts such as pumps, filters, and electrical components 506 FUNDING/SCHEDULE • Amendment No. 1 would add $56,000 to the original $100,080 as approved by Council in 2018 • Funding for the additional funds would come from account number 10085206.64620 507 RECOMMENDATION • Approve and authorize the Mayor and City Clerk to execute Amendment No. 1 to Agreement Between the City of Huntington Beach and L&G Enterprises for On-Call Maintenance of Marina Trash Skimmers Under the Huntington Harbour Marina Trash Skimmers Trash Removal Project 508 Questions? 509 City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:25-419 MEETING DATE:6/3/2025 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Travis Hopkins, City Manager VIA: Chau Vu, Director of Public Works PREPARED BY: Frank Drevdahl, Capital Projects Administrator Subject: Reject lowest bid for the City-Owned Building (dba. Park Bench Café) Roofing and Siding Improvements, CC-1789; reject all remaining bids and re-bid the project Statement of Issue: On April 3, 2025, the Public Works Department received three (3) bids for the City-Owned Building (dba. Park Bench Café) Roofing and Siding Improvements Project. The bidding process was not published in a daily, semi-weekly, or weekly newspaper published in the County or the City. The bidding process was not in compliance with Section 503 Publishing of Legal Notices, in the City Charter. All bids by result were invalidated. Financial Impact: There is no fiscal impact related to the recommended action. Recommended Action: Reject all bids for the City-Owned Building (dba. Park Bench Café) Roofing and Siding Improvements, CC-1789. Alternative Action(s): Do not accept the recommended action, and direct staff accordingly. Analysis: The City of Huntington Beach (the “City”) City-owned building located at 17732 Goldenwest Street (dba. and further “Park Bench Café”), is in Central Park East and is one of the City’s leased facilities. Park Bench Café’s roof is aged and has been subject to leaks. There is no drainage on the roof, which has led to pooling on the flat roof, and subsequently deterioration to the building’s wood siding. Bids were opened on April 3, 2025; however, the Notice of Inviting Bids was not published in a daily, semi-weekly, or weekly newspaper published in the County or the City. As a result of this, the Notice of Inviting Bids was invalidated due to noncompliance with Section 503 City of Huntington Beach Printed on 5/29/2025Page 1 of 2 powered by Legistar™ 510 File #:25-419 MEETING DATE:6/3/2025 As a result of this, the Notice of Inviting Bids was invalidated due to noncompliance with Section 503 Publishing of Legal Notices, outlined in the City Charter. Staff will work with the City Clerk’s Office to correctly publish the Notice of Inviting bids to select a Contractor to complete the roofing and siding improvements. Environmental Status: This project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15031c under Class 1 of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment. Strategic Plan Goal: Non Applicable - Administrative Item Attachment(s): 1.PowerPoint Presentation City of Huntington Beach Printed on 5/29/2025Page 2 of 2 powered by Legistar™ 511 Reject All Bids City-Owned Building (dba. Park Bench Café) Roofing and Siding Improvements Project, CC-1789 June 3, 2025 City Council Meeting 512 BACKGROUND • April 3, 2025, Public Works Department received three (3) bid openings for the City-Owned Building (dba. Park Bench Café) Roofing and Siding Improvements Project. • The bidding process was not published in a daily, semiweekly or weekly newspaper published in the County or the City. This is not in compliance with Section 503 Publishing of Legal Notices, in the City Charter. • All bids by result were invalidated. 513 RECOMMENDED ACTION • Reject all bids and re-bid the project 514 EXPLANATION • The Notice of Inviting Bids was not published in a daily, semiweekly or weekly newspaper published in the County or the City. As a result of this, the Notice of Inviting Bids was invalidated due to noncompliance with Section 503 Publishing of Legal Notices, outlined in the City Charter. • Staff will work with the City Clerk’s Office to correctly publish the Notice of Inviting bids to select a Contractor to complete the roofing and siding improvements. 515 Questions? 516 City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:25-437 MEETING DATE:6/3/2025 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Travis Hopkins, City Manager VIA:Marissa Sur, Director of Human Resources PREPARED BY:Marissa Sur, Director of Human Resources Subject: Status of City of Huntington Beach Vacancies and Recruitment and Retention Efforts Pursuant to Government Code Section 3502.3 Statement of Issue: California State Assembly Bill (AB) 2561 added Government Code §3502.3 to the Meyers-Millias- Brown Act (MMBA). The law requires public agencies to report on the status of vacancies in a public hearing before their governing body at least once per fiscal year and prior to the adoption of the budget. The law also provides employee organizations with the opportunity to present their views and, depending on the vacancy level, request additional information on vacancies within their bargaining unit. Financial Impact: Not Applicable Recommended Action: A) Conduct a public hearing for comment on the City of Huntington Beach Vacancies and Recruitment and Retention Efforts; and B) Receive and file this report. Alternative Action(s): Do not receive and file, and direct staff accordingly. Analysis: Effective January 1, 2025, the MMBA was amended to add Government Code §3502.3, which requires public agencies to hold a public hearing at least once per fiscal year to report on vacancy and recruitment and retention efforts. Additionally, the public hearing provides an opportunity to identify any policies, procedures and/or recruitment efforts which may create challenges in the City’s hiring process. City of Huntington Beach Printed on 5/29/2025Page 1 of 2 powered by Legistar™ 517 File #:25-437 MEETING DATE:6/3/2025 If the vacancy rate in any particular bargaining unit exceeds 20% of the total number of authorized full-time positions, the bargaining unit may request additional information which the City must provide, including the total number of job vacancies within the bargaining unit; the total number of applicants for the bargaining unit’s vacant positions; the average number of days to complete the hiring process once a position has been posted; what opportunities exist to improve compensation and other working conditions. Employee organizations are also permitted to make a presentation at the public hearing when the City makes its presentation. The City has six full-time employee collective bargaining associations, one full-time employee union, and one non-represented full-time group. Based on the current data, the only group with a vacancy rate at or above 20% is non-represented (NA). The following is a chart detailing the vacancy rate by employee group: The City offers competitive salary and benefits by way of the Memoranda of Understanding with each represented labor group. Additionally, the Human Resources Department collaborates with departments on recruitment needs and challenges and explores innovative ways to attract high quality candidates. Environmental Status: This action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. Strategic Plan Goal: Non Applicable - Administrative Item Attachment(s): 1. PowerPoint Presentation City of Huntington Beach Printed on 5/29/2025Page 2 of 2 powered by Legistar™ 518 Bargaining Unit Vacancies (#) Budgeted FTE Vacancies(%) HBMT 44 398 11.0% MEO 19 131 14.5% HBFA 5 123 4% FMA 1 8 12.5% POA 15 260 5.8% PMA 0 13 0.0% MSMA 1 18 5.6% NA 7 25 28.0% AB 2561: Status of City of Huntington Beach Vacancies and Recruitment and Retention Efforts City Council Meeting June 3, 2025 519 AB2561 Overview • Signed into law on September 22, 2024 • Adds Government Code Section 3502.3 to amend the MMBA • Imposes new obligations on public agencies related to tracking and presenting information on vacancies • Effective January 1, 2025, an agency must present this information at a public hearing before the agency’s governing body at least once per fiscal year and prior to budget adoption 520 Vacancy Update • Stats as of January 1, 2025*: • Total Vacancies: 92 • Total # of Budgeted Positions: 1005.75 • % of Vacancies: 9.1% • Stats as of May 23, 2025: • Total Vacancies: 51 • Total # of Budgeted Positions: 1005.75 • % of Vacancies: 5.1% *January 1 will be used as base date for year over year comparison 521 Vacancies by Bargaining Unit Bargaining Unit Vacancies (#) Budgeted FTE Vacancies (%) HBMT 44 398 11.0% MEO 19 131 14.5% HBFA 5 123 4% FMA 1 8 12.5% POA 15 260 5.8% PMA 0 13 0.0% MSMA 1 18 5.6% NA**7 25 28.0% *Data as of 1/1/25 ** Non-Associated Non-Represented Appointed Management 522 Recruitment Efforts Fiscal Year 2024/25 to date • Applications Received: 13,3661 • Recruitments Opened: 171 • Recruitments Currently Open: 40 • Current Eligibility Lists: 30 523 Recruitment Efforts Strategize with each hiring department to • Determine appropriate job posting sites and marketing strategies • Customize job announcements • Review projected recruitment timeline • Assess ongoing recruitment activity Continuous communication with each hiring department until positions are filled 524 Recruitment and Retention Competitive Benefits: • Work Schedules • Salary Adjustments set by MOU • Retirement Benefits through CalPERS • Deferred Compensation participation • General Leave program • Paid Holidays • City Contribution to Medical Premiums • EAP 525 Questions? 526 City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:25-451 MEETING DATE:6/3/2025 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Travis Hopkins, City Manager VIA:Robert Torrez, Interim Chief Financial Officer PREPARED BY:Janice Eckles, Principal Finance Analyst Subject: Consider Adopting Resolution No. 2025-42 to Adopt a Budget for the City for Fiscal Year 2025/26 and Authorize the Corresponding Appropriation and Transfer of $3.3 Million of Equipment Replacement Reserves and $1.5 Million of Section 115 Trust Fund Reserves; Resolution No. 2025-39 Establishing the Gann Appropriation Limit for Fiscal Year 2025/26; Resolution No. 2025-40 Levying a Retirement Property Tax for Fiscal Year 2025/26 to Pay for Pre-1978 Employee Retirement Benefits; Resolution No. 2025-46 Adopting an Updated Master Fee and Charges Schedule; and Resolution No. 2025-36 Acknowledging Receipt of a Report Made by the Fire Chief of the Huntington Beach Fire Department Regarding the Inspection of Certain Occupancies Required to Perform Annual Inspections in such Occupancies Pursuant to Sections 13146.2 and 13146.3 of the California Health and Safety Code; Authorize the Professional Services included in the FY 2025/26 budget to be representative of the services projected to be utilized by departments in FY 2025/26; Authorize the City Manager or Designee to Purchase One Rosenbauer Commander Pumper Fire Engine, in the Amount of $1,500,000; and Introduce Ordinance No. 4337 to Adopt an Ordinance of the City of Huntington Beach Amending the Huntington Beach Municipal Code by Amending Chapter 2.114 Department of Information Services Statement of Issue: The City Charter of the City of Huntington Beach requires a Public Hearing prior to the adoption of the City’s annual budget. The City Charter further requires adoption of the annual budget by June 30, 2025, for Fiscal Year (FY) 2025/26. Financial Impact: Proposed Budget:The FY 2025/26 Proposed Budget is structurally balanced. The All Funds Proposed Budget equals $555.5 million. The General Fund Proposed Budget totals $299.7 million. Individual departmental and fund-level appropriations are contained in the attachments herein. Employee Tax Override:Pursuant to Chapter 3.07 of the Municipal Code, the Proposed Budget for FY 2025/26 assumes the continuation of the voter approved Retirement Tax Cap of $0.01500 per City of Huntington Beach Printed on 5/30/2025Page 1 of 12 powered by Legistar™ 527 File #:25-451 MEETING DATE:6/3/2025 FY 2025/26 assumes the continuation of the voter approved Retirement Tax Cap of $0.01500 per $100 of assessed value. As of the most recent audited financial statements, this tax rate resulted in $8.9 million in revenue in FY 2023/24. This recurring revenue source is included in the Proposed FY 2025/26 Budget. Citywide Master Fee and Charges Schedule:Citywide user fees and charges generate approximately $29 million in annual revenue across all funds and $25 million in the General Fund. These funds support a wide range of City services, including public safety. If adopted as proposed by staff, the updated schedule may generate up to $810,000 in additional annual revenue, which would benefit the General Fund. Fire Rosenbauer Commander Pumper Fire Engine:Funds in the amount of $1,500,000 are included for the purchase of the vehicle in the proposed FY 2025/26 budget in Equipment Replacement Fund 324. Recommended Action: A) Adopt Resolution No. 2025-42, “A Resolution of the City Council of the City of Huntington Beach Adopting a Budget for the City for Fiscal Year 2025/26” (Attachment 2); and, B) Authorize the Professional Services included in the FY 2025/26 budget to be representative of the services projected to be utilized by departments in FY 2025/26 (Attachment 3); and, C) Authorize the appropriation and transfer of $3,300,000 from the General Fund Equipment Replacement Reserve to the Equipment Replacement Fund 324; and D) Authorize the appropriation and transfer of $1,465,716 from the Section 115 Trust Fund 716 to the General Fund; and, E) Adopt Resolution No. 2025-39, “A Resolution of the City Council of the City of Huntington Beach Establishing the Gann Appropriation Limit for Fiscal Year 2025/2026” (Attachment 4); and, F) Adopt Resolution No.2025-40, “A Resolution of the City Council of the City of Huntington Beach Levying a Retirement Property Tax for Fiscal Year 2025/2026 to Pay for Pre-1978 Employee Retirement Benefits” (Attachment 5); and, G) Adopt Resolution No. 2025-46, “A Resolution of the City Council of the City of Huntington Beach Adopting an Updated Master Fee and Charges Schedule” (Attachment 6); and H) Adopt Resolution No. 2025-36, “A Resolution of the City Council of the City of Huntington Beach, Acknowledging Receipt of a Report Made by the Fire Chief of the Huntington Beach Fire Department Regarding the Inspection of Certain Occupancies Required to Perform Annual Inspections in such Occupancies Pursuant to Sections 13146.2 and 13146.3 of the California Health and Safety Code (Attachment 7); and, I) Authorize the City Manager or designee to purchase one Rosenbauer Commander Pumper Fire Engine in the Amount of $1,500,000 (Attachment 8); and, City of Huntington Beach Printed on 5/30/2025Page 2 of 12 powered by Legistar™ 528 File #:25-451 MEETING DATE:6/3/2025 J) Introduce Ordinance No. 4337, “An Ordinance of the City of Huntington Beach Amending the Huntington Beach Municipal Code by Amending Chapter 2.114 Department of Information Services” (Attachment 9). Alternative Action(s): A. Instruct City staff regarding changes to be incorporated into the budget and adopt the FY 2025/26 Budget and corresponding actions and resolutions as amended. B. Continue the Public Hearing until June 17, 2025. Analysis: As required by the City Charter, the City Manager submitted the FY 2025/26 Proposed Budget to the City Council on May 20, 2025. The Proposed Budget and the Five-Year Capital Improvement Program (CIP) were also discussed at a City Council Study Session held on May 20, 2025. The purpose of the budget study session was to provide the City Council an opportunity to discuss the Proposed Budget with staff before proceeding with the formal Public Hearing on June 3, 2025. Overview Over the past few years, the City has addressed numerous fiscal challenges, including Workers’ Compensation and insurance increases, inflationary pressures on operating and capital costs, and increasing CalPERS pension costs. Through the leadership and support of the City Council, the City, in recent years, has implemented various cost saving measures without reductions in essential service levels. In order to balance the proposed FY 2025/26 budget, several one-time options are recommended to “bridge” a projected gap between revenues and expenditures. Recommended options include a combination of targeted reductions in operating accounts with underutilization trends, deferring transfers to other funds, maintaining vacancy savings through the managed hiring process, reductions in contractual expenses,one-time use of available reserves and a portion of the Waterfront Loan Superior Court Judgment. These stop-gap measures will buy time and enable staff to further analyze the longer-term fiscal impacts and develop measured and deliberate service adjustments, including changes to service delivery models and personnel, if necessary. The proposed budget does not contemplate deep City service level cuts that would severely impact on the community and organization. The FY 2025/26 Proposed Budget is structurally balanced and totals $555.5 million across All Funds. This reflects a $28.3 million, or 5 percent, increase from the FY 2024/25 Adopted All Funds Budget of $527.2 million. The General Fund is the key operating fund within the City’s budget, as it provides for traditional City services such as public safety, parks, recreation, libraries, etc. The General Fund accounts for discretionary revenues and expenditures, while all other funds are used to account for enterprise activities, internal service activity, major capital improvement projects and special revenue sources that are restricted for specific purposes. FY 2025/26 General Fund revenue is projected at $300.1 million, a $1.6 million, or 0.5 percent decrease from the FY 2024/25 Adopted Budget. Major sources of General Fund revenue include Property Tax, Sales Tax, Utility Users Tax, and Transient City of Huntington Beach Printed on 5/30/2025Page 3 of 12 powered by Legistar™ 529 File #:25-451 MEETING DATE:6/3/2025 of General Fund revenue include Property Tax, Sales Tax, Utility Users Tax, and Transient Occupancy Tax, among others. Following Are Highlights of Major General Fund Revenues: • Property Tax, the largest source of General Fund revenue, remains strong and is expected to grow $5.7 million due to gains in assessed property valuations. • Sales Tax, the City’s second largest revenue source, is projected to decrease $762,000. This is a trend that became evident in the current FY 2024/25 fiscal year and is expected to continue into FY 2025/26, due to lower automobile sales in the City and its resultant drop in sales tax revenue. This trend could be due to a combination of economic factors, including relatively high consumer loan rates, tariff proposals and their impact on supply chains, which could potentially push historically high vehicle prices even higher. Weakening consumer sentiment may reduce willingness to make big- ticket purchases, as well. • Charges for Current Services are projected to decrease by $1.8 million from the prior year as the result of lower anticipated building plan reviews, lower Emergency Medical Service billings, and adjustments to cost plan allocation charges. • Franchise Fees are decreasing $1 million due largely to lower prices for natural gas when compared to the prior year. • Revenue from Other Agencies is also projected to decrease $4.8 million due largely to the planned elimination of the prior-year one-time receipt of funds from the Voluntary Rate Range Intergovernmental Transfer (VRRP) Program. The VRRP allows CalOptima Health to secure additional Medi-Cal dollars for the City of Huntington Beach and other California government entities. The revenue received annually by the City is dependent on a number of factors, such as the number of program participants in the County and number of Medi-Cal calls for service. New VRRP participants have decreased the amount available funding to existing participants in FY2025/26.Revenue projections are based on conservative assumptions to ensure the City has adequate financial resources to meet obligations and complete the programs approved by the City Council. The Proposed General Fund Expenditure Budget totals $299.7 million and is supported by revenues of $300.1 million. The Proposed General Fund Budget has no reliance on one-time revenues to fund ongoing operations, which is critical to maintaining the City’s financial viability and success, and represents a $300,000, or 0.1% percent, decrease compared to the FY 2024/25 Adopted Budget of $300.0 million. The change in the General Fund Expenditure Budget represents the net amount of both one-time decreases from the prior year and increases and other ongoing decreases proposed for FY 2025/26. Major expenditure variances include a $13.1 million increase to personnel services for renegotiated Memoranda of Understanding (MOU),minimum wage, base salaries (step increases), public safety overtime and leave buyout, CalPERS unfunded accrued liability (UAL) and a decrease resulting from vacancy attrition savings of $1 million. Changes to Personnel Budget and Authorized Position Count The proposed personnel budget includes the elimination of six positions, a downgrade of one City of Huntington Beach Printed on 5/30/2025Page 4 of 12 powered by Legistar™ 530 File #:25-451 MEETING DATE:6/3/2025 The proposed personnel budget includes the elimination of six positions, a downgrade of one position, the reclassification of twelve Firefighters to Firefighter Paramedics, and the upgrade of four three-quarter-time Marine Safety Specialist positions to full-time. In addition, the exchange of two Police Officer positions for one Police Sergeant during FY 2024/25 contributes to a net decrease of 6.00 authorized positions, reducing the total from 1,005.75 in FY 2024/25 to 999.75 in FY 2025/26. Subsequent revisions to the proposed budget following the May 20 Study Session include the request to upgrade of six part-time Ambulance Operators to full-time and the restoration of funding for two previously defunded Administrative Fire Captain positions. These changes return the total authorized position count to 1,005.75 (see table below) and are described in greater detail later in this report. FY 2025/26 FTEs by Department Operating Reductions and Transfers Further, a number of non-personnel operating reductions totaling $2.9 million are proposed for professional and contract services, conferences and training, equipment repairs, general supplies and other miscellaneous expenditures. In balancing the FY 2025/26 General Fund budget, it was also necessary to rely on several one-time options to “bridge the gap” of the projected deficit. Those recommended options include: ·Transfer of $1.5 million from the Section 115 Trust to offset additional UAL expense, as allowed with City Council approval, per the Council’s reserve policy; ·Reduction of the General Fund transfer to the Self Insurance Workers’ Compensation and SelfCity of Huntington Beach Printed on 5/30/2025Page 5 of 12 powered by Legistar™ 531 Department Cit'j•C-0 1 ncil City Attom e-y Cit>i• Cle rk City Treas ure. City Ma n ager- Comm nity De\l efo pment Comm & Lib r arv Servic,es Fi nance Fire H man Reso rces I fiDTm a . io n Ser.ices Police• P ublic Wo r ks IHZ!IH 1.00 1 5.00 6.00 9 .50 1 6.00 61.50 62.25 2-8.50 20.2 .00 1 5.00 26.00 351.00 212.00 1005.75 1 .00 14.00 6.00 9 .SIO 15.00 r62 .00 163.25 2850 2.06.00 4.00 26.00 350 .00 208.SIO 1!00 5.75 .5 0 1 .. 00 6.00 (1 .. 00} (1 .. 00} 0 Description Elim in a ,e .GO Senior De pUlty City Atto rney Elim in a te 1 .00 Deputy City M anager, DoW11gJ a d e Public Afrair.s Manager to P b ic Affa irs Offic e-r Elim in a te .GO Office Asst II (Perm· Center ), Transfer 1 .50 FiE fTom l?lub lic Works (Rea l Est ate Ser,..ice-s j ranster 1.00 Cap· I Projects Admin fro m F'lubl"c W orks Elim in a e 1 .00 f ri n □i J"a l M a n agement Anal ys , llJ p.grarle 3.00 PT to .00 FTE Marin e Safety Specialhts: .00 FT E; F nd 2 .00 Ad m in Fiire Captain s; 6.00 FTE Am bul\3,nce Op e rator s; Excnange 2.00 Fi re-fi ghters for fi re f aramedks Elim in a te 1 .IJO Hu m an Resou rces M anager 2.00 Pol ice Offi ers e•:a:ch a n.g e d fo r .0 Po llce Sergeant Elimin a t,e 1.IJO Office Asst II (M a:im:ernnce), ra nsfer 1.50 to Com unity Develo pment & 1.IJO to Comm & 1.Jll r a ry Services File #:25-451 MEETING DATE:6/3/2025 ·Reduction of the General Fund transfer to the Self Insurance Workers’ Compensation and Self Insurance General Liability Funds by $2.0 and $2.5 million, respectively; ·Use of $3.3 million from the Equipment Replacement Reserve to offset General Fund equipment replacement costs; and, ·Use of $2.4 million from the Waterfront Loan Superior Court Judgement, leaving $4.3 million remaining in the Waterfront reserve for future use. A summary of the General Fund budget by department is provided in the table below: Capital Improvement Program (CIP) The CIP serves as a funding plan for public improvements, special projects and many ongoing maintenance programs. Projects in the CIP include construction and rehabilitation of arterial highways, local streets, storm drains, parks and beach improvements, facilities, and water and sewer improvements. The FY 2025/26 CIP budget consists of $63.6 million in new appropriations ($7.9 million of which comes from the General Fund) and an estimated $7.3 million in re-appropriated funds to be carried forward from the current fiscal year for a total CIP budget of just over $70.9 million. Specific project plans for this budget year will be discussed in more detail in the CIP section of the Budget document. Unlike the operating budget, capital improvement appropriations are expended over multiple years due to the unpredictable nature of large construction projects that require environmental review, coordination of outside entities (public utilities) and design/policy considerations. Revisions to the Proposed Budget The FY 2025/2026 Proposed Budget was initially presented to the City Council on May 20, 2025 and City of Huntington Beach Printed on 5/30/2025Page 6 of 12 powered by Legistar™ 532 Departme■t FY2021/22 FY 2022/23 FY2023/24 FY2024125 FY2024125 FY2025/26 % Act■al Act■al Act■al Adopted Re"ised Proposed City Coun cil 3 64,6 12 380,181 40 0 ,038 4 94,87 9 4 94,87 9 4 6 8,95 1 0 _1 6 % City l\fanager 2,108,6 71 3 ,317,11 6 4,156 ,5 12 3 ,5 8 5,283 3,7 95 ,253 3 ,101 ,687 1-03 % City Attorney 2 ,5 63 ,047 2 ,854,183 3,441 ,9 47 4 ,2 52,7 69 4,153,3 69 4 ,223,4 14 1-41% City Clerk 1,107 ,9 74 1,208,2-4 9 1,424,4 96 1,438,904 1,5 59,9 04 1,19 6 ,87 4 0_40% City Trea s urer 278 ,783 34 9,464 1,772,274 1,89 2,847 1,9 23 ,122 2 ,194 ,073 0_73% Community Dev e lopment 9,13 9 ,699 10 ,5 24 ,5 19 9 ,95 7,008 10 ,2 52,741 11,434,8 93 9 ,148,9 10 3_05 % Community & Library Services 13,4 63 ,53 9 14,717,80 5 15,26 1,534 16,239 ,674 16,440,317 16 ,66 3,3 18 5 _56 % Finance 5,811 ,69 0 6 ,10 6,334 5,0 54,74 9 5,6 0 9,226 5,8 5 1,6 24 5,870,3 37 1-96 % Fire 5 1,9 15,169 55,142,2 55 6 1,7 50 ,103 6 2 ,5 2 5,17 6 64,859 ,4 56 65,2 6 1,4 19 21-77% H um an Res ources 1,8 38,7 65 2 ,092,107 2,272,2 6 0 2 ,864 ,232 3,047 ,6 78 2 ,51 6 ,074 0_84% Informa t ion Services 6,324,0 9 7 6 ,934 ,38 5 6,805 ,293 8,4 5 0,864 8,77 9,8 38 8 ,5 4 6 ,18 3 2_8 5% N on-Departmental 57,448,4 50 86 ,38 3,59 1 69 ,3 52,03 9 66 ,1 0 7,308 72,822,5 9 2 59 ,955,503 2 0 _00 % Po lice 78 ,596 ,824 78 ,6 3 5,69 8 8 5,265,5 14 9 1,84 6,59 0 92,66 7,249 96,24 9 ,3 10 32-11% Public Work'> 20,8 35,966 23 ,3 4 9,3 53 23 ,71 6,0 58 24,434,7 88 2 5,65 2,40 9 24 ,3 3 9 ,1 19 8_12% TOTAL 251 ,7 97,286 291 ,995,240 285 ,189,308 299,995,28 1 313,582 ,585 299,735 ,172 100.0% File #:25-451 MEETING DATE:6/3/2025 The FY 2025/2026 Proposed Budget was initially presented to the City Council on May 20, 2025 and included revenues of $529.6 million and expenditures amounting to $554.9 million across all funds. Within the General Fund, revenues totaled $300.1 million and expenditures totaled $299 million. Several revisions are proposed to enhance services in the Fire Department and provide technical corrections to the Proposed Budget. Fire Department Based on feedback provided following the study session, the Fire Department has requested to include $579,000 in funding for two previously defunded Administrative Fire Captain positions - one assigned to the Fire Operations Section and one to the Professional Standards Division. These positions are proposed to enhance oversight of administrative functions, coordinate specialty units, manage station facilities and apparatus, and serve as liaisons to various County groups and committees. There is no change to the total number of authorized positions. Additionally, $162,000 is proposed to upgrade Ambulance Operations from a 14-hour Model to 24-hour Model. The revised Operations Model will reduce response times and increase ambulance availability. As part of this change, six ambulance operator positions will be upgraded from part-time to full-time. Technical Corrections Revised revenue and expenditure appropriations are proposed for the federally funded Community Development Block Grants and HOME Investment Partnerships Program following the Department of Housing and Urban Development’s (HUD) recent announcement of allocations for FY 2025. Additional minor technical corrections are proposed for revenues in several funds. The full list of revisions is outlined in Exhibit A-1 of Resolution No. 2025-42 (Attachment 2). Professional Services As established by Administrative Regulation Number 228, each department has submitted a list of professional services that are generally contained in their Proposed Budgets (Attachment 3). Professional services contracts are subject to compliance with Administrative Regulation Number 228 and City Ordinance Chapter 3.03. Gann Appropriation Limit In November 1979, the California voters approved Article 13B of the State of California Constitution, which allows the City’s spending of tax proceeds to increase only by factors from the base year of 1978-1979. In June 1990, Proposition 111 was passed, which changed the way the limit is calculated and is outlined as follows. The City may increase its limit annually in two ways: ·By a percentage equal to the increase from the preceding year in county or city population (whichever is greater). ·By an amount equal to the change in per capita personal income in California or the change in the assessment roll the preceding year due to the addition of local non-residential new City of Huntington Beach Printed on 5/30/2025Page 7 of 12 powered by Legistar™ 533 File #:25-451 MEETING DATE:6/3/2025 construction (whichever is greater). The proposed appropriation limit for FY 2025/26 was calculated as follows: FY 2024/25 Appropriation Limit $1,217,866,589 Multiplied by percentage growth in State Per Capita Personal Income 1.0644 Multiplied by change in County Population 1.0017 Proposed FY 2025/26 Appropriation Limit $1,298,500,903 Appropriations of revenues controlled by the Gann Limit are primarily in the General Fund. The General Fund proposed appropriation for FY 2025/26 of $299.7 million is significantly below this appropriation limit (Attachment 4). Examples of proceeds of taxes governed by the Gann Appropriation Limit are property taxes, sales taxes, utility taxes, state subventions, fines, forfeitures, interest revenue on regulatory licenses, user charges, and user fees, to the extent that those proceeds exceed the costs reasonably borne by that entity in providing the regulation, product, or service. Employee Tax Override On July 16, 2012, the City Council adopted an ordinance to permanently cap the tax rate at $0.01500 per $100 of assessed valuation. Therefore, the requested tax levy for FY 2025/26 reflects the same tax rate of $0.01500 per $100 of assessed valuation effective in FY 2012/13 pursuant to Chapter 3.07 of the Municipal Code. Fiscal Year 2025/26 will represent the fourteenth year of the application of the permanent cap. The current capped Employee Tax Override results in an approximate $75 annual tax levy for a property assessed at $500,000. Revenue generated from this property tax helps the City fund public safety employee pension costs associated with pre-1978 retirement benefit levels. As such, the tax can only pay for the estimated costs associated with the public safety pension benefit formulas in place prior to the enactment of Proposition 13 on July 1, 1978. Hence, the tax can only pay for retirement benefits for all retired, current, and future public safety City employees that were contracted for prior to July 1, 1978 (such as the 2% at 50 benefit formula for Safety employees in place before enactment of Proposition 13). Based on the most recent CalPERS actuarial valuations, the cost of pre-1978 retirement benefit levels for Safety personnel totals $29.8 million. As such, the proposed tax rate is recouping only 25 percent of eligible Safety personnel retirement costs. Due to the County of Orange’s timeline for approving the tax rate and the city’s budget cycle, the rate must be set before the City Council takes action on its annual budget. The recommended assessment rate would maintain essential services for Fiscal Year 2025/26 (Attachment 5). Public Hearing The City Charter requires that a public hearing be conducted on the City budget prior to adoption. Public Hearing notices have been published per City Charter requirements (Attachment 1). At the close of this hearing, all legal requirements for budget adoption will have been met. City of Huntington Beach Printed on 5/30/2025Page 8 of 12 powered by Legistar™ 534 File #:25-451 MEETING DATE:6/3/2025 Citywide Master Fee and Charges Schedule Citywide user fees and charges generate approximately $29 million in annual revenue across all funds, with $25 million attributed to the General Fund. These revenues support a wide range of City services, including public safety. If adopted as proposed, the updated schedule is projected to generate up to $810,000 in additional annual revenue, which would benefit the General Fund. The City’s current Master Fee and Charges Schedule was approved in 2024 and incorporates a full cost-of-service study based on FY 2023/24 budget data. Typically, a comprehensive study is conducted every three to five years, with interim updates in between to maintain alignment with actual service costs. These interim adjustments are essential to prevent erosion of cost recovery as operational costs increase. When a fee is set below full cost recovery, the General Fund typically provides a subsidy to cover the shortfall. Annual Inflationary Adjustment In the years between full cost-of-service studies, it is recommended that the City Council authorize annual inflationary adjustments to fees. These adjustments are based on the prior year’s percentage change in the Consumer Price Index (CPI) for All Urban Consumers in the Los Angeles-Long Beach- Anaheim area and are capped at a maximum of 5% per year. The proposed update represents such an interim adjustment and includes CPI-based increases along with the addition of a new fee. A CPI adjustment of 3.00% is recommended for most development and operational permit fees, including: ·Building Fees - permitting for new construction or modifications to existing structures ·Planning Fees - entitlement review and zoning compliance ·Land Development Engineering Fees - public improvement plan review ·Encroachment Permit Fees - activities conducted in the public right-of-way ·Fire Prevention Fees - compliance reviews related to new and existing developments This adjustment is estimated to reduce the General Fund subsidy by $130,000 annually. Other Orange County cities that have adopted similar annual CPI adjustment practices include Newport Beach, Costa Mesa, Seal Beach, and Lake Forest. Community and Library Services Fees As part of the updates to the Citywide Master Fee and Charges Schedule, staff recommends the adoption of twelve new fees, along with adjustments to existing fee ranges for various Community and Library Services programs. New program fees include alternative Camp HB offerings, a peak season beach fire pit reservation program, an Adventure Playground After-Hours program, an Artist Council membership fee, Senior Fitness Center daily, weekly, and monthly pass options, pickleball and volleyball court hourly rental fees, and a new Library Subscription Materials Deactivation Fee. Combined, these new fees are projected to generate approximately $140,000 in annual revenue. Proposed Specific Event Fees have been restructured into three tiers, each based on the number of attendees and the level of City support services required by the event organizer. Charges include City of Huntington Beach Printed on 5/30/2025Page 9 of 12 powered by Legistar™ 535 File #:25-451 MEETING DATE:6/3/2025 attendees and the level of City support services required by the event organizer. Charges include application processing, daily permit and venue fees, late application submittal fees, and event setup and takedown charges. Additionally, ticketed event fees, ranging from $2.00 to $20.00 per ticket, will be assessed based on the ticket price set by the event organizer. A non-refundable deposit of $50,000 is also proposed for Tier 3 events, which would be credited toward the final balance due at event closeout. Estimated annual revenue from these changes is approximately $220,000. Staff also recommends increasing peak season parking rates in the South Beach Attended Lots. Rates would rise from $15.00 to $20.00 on weekdays, from $30.00 to $40.00 on the 4th of July, and from $25.00 to $30.00 on two additional high-demand days associated with the holiday. These adjustments are projected to generate an additional $320,000 annually. In total, the proposed changes to Community and Library Services fees are anticipated to generate $680,000 in new annual revenue. Fire Department Fee - AB 38 Defensible Space Inspections In accordance with California Civil Code Section 1102.19 (enacted through AB 38), the Fire Department is implementing a new fee of $203 for Defensible Space Inspections. These inspections are required for real estate transactions involving properties located within designated Fire Hazard Severity Zones, as identified in recently updated State fire maps. The inspection ensures compliance with state-mandated defensible space standards prior to the close of escrow. The fee supports the cost of providing these inspection services as required by law. General Fund and All Funds Revenue Impact If the Master Fee and Charges Schedule is amended as proposed, General Fund subsidization of these fees would decrease thereby increasing available discretionary General Fund revenue to be used for capital projects, equipment, and other City Council priorities providing a broad public benefit. Acknowledge Receipt of Fire Inspections California Health & Safety Code Sections 13146.2 and 13146.3 require all fire departments that provide fire protection services to perform annual inspections in every building used as a public or private school, hotel motel, lodging house, apartment house and certain residential care facilities. These inspections are performed to meet certain building standards. Section 13146.2 of the Code requires departments to report annually to its governing body on its conformance to these requirements. State Senate Bill 1205 requires that effective January 1, 2019, the governing body annually adopt a resolution or other formal document certifying that these inspections were completed and that this document be submitted to the State. During calendar year 2024, the Huntington Beach Fire Department completed annual inspections of all buildings referenced under Sections 13146.2 and 13146.3 of the California Health and Safety Code. This includes the following: Occupancy Type # in Jurisdiction # of Inspections % R1s ("hotel, motel, lodging houses")19 19 100 R2s ("apartment houses")2,446 2,445 100 R2.1 ("supervised residential")5 5 100 R4s ("residential/assisted living")1 1 100 Es (“public and private schools”)38 38 100 TOTAL 2,509 2,508 100% City of Huntington Beach Printed on 5/30/2025Page 10 of 12 powered by Legistar™ 536 File #:25-451 MEETING DATE:6/3/2025 Occupancy Type # in Jurisdiction # of Inspections % R1s ("hotel, motel, lodging houses")19 19 100 R2s ("apartment houses")2,446 2,445 100 R2.1 ("supervised residential")5 5 100 R4s ("residential/assisted living")1 1 100 Es (“public and private schools”)38 38 100 TOTAL 2,509 2,508 100% Inspections were completed for all R1, R2, R2.1, R4, and Es properties, achieving 100% compliance. In conformance with Senate Bill 1205, staff recommends the adoption of the resolution shown as Attachment 7. Fire Rosenbauer Commander Pumper Engine One of the Fire Department fire engines, Pierce XT Pumper Unit 8215, manufactured in 2006, has reached its 20-year operational lifespan and needs replacement. The National Fire Protection Association (NFPA) offers best practice recommendations for the fire service, emphasizing several factors for replacing fire apparatus. According to NFPA Standard 1911-100 - Annex D, page 103: In the last 10 to 15 years, much progress has been made in upgrading functional capabilities and improving the safety features of fire apparatus. Apparatus more than 15 years old might include only a few of the safety upgrades required by the recent editions of the NFPA fire department apparatus standards or the equivalent Underwriters Laboratories of Canada (ULC) standards. Because the changes and upgrades, and fine tuning to NFPA 1901 have been truly significant, especially in the area of safety, fire departments should seriously consider the value (or risk) to firefighters of keeping fire apparatus more than 15 years old in first-line service. The cost for purchasing one fire engine is $1,166,648, with an additional 7.75% sales tax of $90,415, bringing the total vehicle purchase price to $1,257,063 (Attachment 8). Pricing was obtained through Sourcewell, a national cooperative purchasing program that complies with Municipal Code 3.02.190. An additional $134,497 is estimated for required equipment and upfitting (customization) to meet operational standards. The vendor has committed to honoring 2024 pricing for this purchase in 2025, resulting in estimated cost savings of $100,000 below the amount previously included in the proposed budget. However, due to ongoing volatility, the vendor has advised that up to 6% in tariffs may still apply to the contract price. To account for these potential cost increases and ensure full funding for the vehicle and associated outfitting, staff is requesting authorization of $1,500,000 for the purchase and complete deployment of the fire engine. Department Name Change - Information Services to Information Technology Services As part of the FY 2025/26 Budget Adoption, the Information Services Department is proposing a name change to Information Technology Services (ITS) to reflect the department’s scope, mission, and professional identity more accurately. The current name has led to confusion both internally and externally, often implying a focus on informational content rather than the delivery of critical City of Huntington Beach Printed on 5/30/2025Page 11 of 12 powered by Legistar™ 537 File #:25-451 MEETING DATE:6/3/2025 technology infrastructure, cybersecurity, systems support, and digital innovation. The proposed change aligns with industry standards and will clarify the department’s role in enabling and securing City operations. It also supports recruitment efforts by ensuring the department’s title resonates with information technology professionals seeking roles in technology, rather than general information services. This change will be codified through a companion ordinance included with the budget adoption materials, which will require two readings for adoption. The second reading is scheduled for June 17, 2025. A draft of the ordinance is provided as Attachment 9. Environmental Status: Not applicable. Strategic Plan Goal: Community Engagement Homelessness and Behavioral Services Response Economic Development & Housing Infrastructure & Parks Fiscal Sustainability, Public Safety and Other Attachment(s): 1. Public Hearing Notice 2. Resolution No. 2025-42, “A Resolution of the City Council of the City of Huntington Beach Adopting a Budget for the City for Fiscal Year 2025/26” 3. Professional Services included in the Fiscal Year 2025/26 Budget 4. Resolution No. 2025-39, “A Resolution of the City Council of the City of Huntington Beach Establishing the Gann Appropriation Limit for Fiscal Year 2024/2025” 5. Resolution No. 2025-40, “A Resolution of the City Council of the City of Huntington Beach Levying a Retirement Property Tax for Fiscal Year 2024/2025 to Pay for Pre-1978 Employee Retirement Benefits” 6. Resolution 2025-46, “A Resolution of the City Council of the City of Huntington Beach Adopting an Updated Master Fee and Charges Schedule” 7. Resolution No. 2025-36, “A Resolution of the Huntington Beach City Council of the City of Huntington Beach, California Acknowledging Receipt of a Report Made by the Fire Chief of the Huntington Beach Fire Department Regarding the Inspection of Certain Occupancies Required to Perform Annual Inspections in such Occupancies Pursuant to Sections 13146.2 and 13146.3 of the California Health and Safety Code” 8. Rosenbauer Commander Pumper Engine Quote 9. Ordinance No. 4337, “An Ordinance of the City of Huntington Beach Amending the Huntington Beach Municipal Code by Amending Chapter 2.114 Department of Information Services” 10.PowerPoint Public Hearing Budget Adoption City of Huntington Beach Printed on 5/30/2025Page 12 of 12 powered by Legistar™ 538 PUBLIC HEARING CITY OF HUNTINGTON BEACH Notice of Public Hearing on the Proposed City Budget for Fiscal Year 2025/2026 Notice is hereby given that a public hearing will be held by the City Council of the City of Huntington Beach for the purpose of: 1) considering the City Budget for Fiscal Year 2025/2026; and 2) Proposed Updates to the Master Fee and Charges Schedule for the purpose of considering establishing and updating various user and regulatory fees and charges. The Proposed Budget for Fiscal Year 2025/2026 totals $553,894,387 including General Fund Expenditures of $298,994,172. The public hearing is scheduled in the Huntington Beach Central Library – Lower Level Theater, located at 7111 Talbert Avenue, Huntington Beach, CA 92648 on Tuesday, June 3, 2025 at 6:00 pm or as soon as possible thereafter. The public may obtain copies of the Proposed Budget for Fiscal Year 2025/2026 and Proposed Master Fee and Charges Schedule from the City’s website at http://www.huntingtonbeachca.gov. All interested persons are invited to attend to express their opinions for, or against, the Proposed Budget with written or oral comments. Written communications to the City Council should be mailed to the Office of the City Clerk at the address below. Further information may be obtained from the Finance Department, 2000 Main Street, Huntington Beach, CA, 92648-2702 or by telephone (714) 536-5630. The City of Huntington Beach endeavors to accommodate persons of handicapped status in the admission or access to, or treatment or employment in, city programs or activities. The City of Huntington Beach is an equal opportunity employer. Dated: May 22, 2025 City of Huntington Beach May 29, 2025 By: Lisa Lane Barnes, City Clerk 2000 Main Street Huntington Beach, CA 92648-2702 Telephone: (714) 536-5227 http://huntingtonbeachca.gov/HBPublicComments/ 539 540 RESOLUTION NO. 2025-42 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH ADOPTING A BUDGET FOR THE CITY FOR FISCAL YEAR 2025/26 WHEREAS, A11icle VI of the Huntington Beach City Charter requires the City Manager to present and the City Council to adopt an annual City Budget; and The City Council has received and considered the Proposed Budget for Fiscal Year 2025/26, staff repmis, and public testimony and information received in a noticed public hearing on the City Budget, NOW, THEREFORE, the City Council of the City of Huntington Beach does resolve as follows: SECTION l: That the Proposed Budget for Fiscal Year 2025/26, a copy of which is attached hereto as Exhibit "A" and incorporated by this reference as though fully set forth herein, is hereby approved and adopted. SECTION 2: That the Estimated Revenue and Transfers In for Fiscal Year 2025/26, a copy of which is attached hereto as Exhibit "B" and incorporated by this reference as though fully set forth herein, is hereby approved and adopted. When combined with reserves, the Estimated Revenue and Transfers In for Fiscal Year 2025/26 are sufficient to fund the appropriations set fmih in Proposed Budget for Fiscal Year 2025/26. SECTION 3: That the Proposed Appropriations and Transfers Out for Fiscal Year 2025/26, a copy of which is attached hereto as Exhibit "C" and incorporated by this reference as though fully set forth herein, providing appropriations summaries of details currently contained in the City's accounting system, including technical adjustments related to Transfers In and Transfers Out, and detail of estimated revenue, is hereby approved and adopted. SECTION 4: That the Tables of Organization, a copy of which is attached hereto as Exhibit "D" and incorporated by this reference as though fully set fo1ih herein, is hereby approved and adopted. The City Manager, subject to compliance with the City Chmier Section 403, may revise the Tables of Organization provided that the total authorized number of personnel is not exceeded. SECTION 5: That from the effective date of the budget, the several amounts stated therein as proposed expenditures shall be and become appropriated to the several departments, offices and agencies for the respective objects and purposes therein named; provided, however, that the City Manager may transfer funds from one object or purpose to another within the same fund or agency provided there is no increase in total appropriations contained in the budget. 25-16498/3 79072 541 Resolution No. 2025-42 SECTION 6: Acquisition of new capital items shall be limited to the specific items included in the approved budget. Acquisition of capital items to replace existing capital equipment shall not exceed the total appropriation for the funding source. The City Manager may authorize changes to the procurement of specific items as long as the total appropriation for any department, fund or agency is not exceeded. However, the City Manager must obtain City Council approval for items that exceed Five Hundred Thousand Dollars ($500,000.00). SECTION 7: That the Capital Improvement Program contained in the Proposed Budget for Fiscal Year 2025/26 (Exhibit A) is hereby approved in concept, and the Director of Public Works is authorized to publicly advertise for bids on these projects in accordance with Section 503 and Section 614 of the City Charter. SECTION 8: That construction of Capital Improvement Projects requires the use of professional services such as geo-technical, water testing, engineering oversight, project management, design, survey, and other required studies. Funding for these professional services is included within each Capital Improvement Project's budget as set forth in the Proposed Budget for Fiscal Year 2025/26 (Exhibit A). Consistent with the City Council's policy regarding professional services agreements, the City Council hereby authorizes the City Manager, or designee, to enter into any necessary professional services agreements to facilitate the completion of an approved Capital Improvement Project. SECTION 9: The approved budgets for Capital Improvement Program remain as authorized appropriations for the individual capital projects until these capital projects are completed. Any unexpended authorized appropriations for each capital project is automatically carried over from fiscal year to fiscal year, until the funds of the individual capital project are expended or the capital project is canceled. Following the completion of the individual capital projects, the unexpended appropriations of each completed capital project shall be canceled and the capital projects funding sources shall be released from their unexpended funding commitment. SECTION 10: That the City Manager or Chief Financial Officer may, as necessary, increase appropriations for donations, grants, and other instances where there is an offsetting source of revenue received, up to $250,000 per source or grantor. Donations and grant awards with matching requirements, or exceeding $250,000 from a single source or grantor, require City Council approval. Any resolutions authorizing budget amendments related to donations, grants, and other instances where there is an offsetting source of revenue received in conflict herewith are hereby repealed. SECTION 11: At the close of Fiscal Year 2025/26, unexpended appropriations may be carried forward to FY 2026/27 upon review of the Finance Department and approval of the City Manager for the expense of outstanding purchase commitments and programs. 24-14691/342488 2 542 Resolution No . 2025-42 PASSED AND ADOPTED by the City Council of the City of Huntington B each at a regular meeting thereof held on the ___ day of ___ , 2025. Mayor REVIEWED AND APPROVED: APPROVED AS TO FORM: City Manager City~~~ INITIATED AND APPROVED: List of Exhibits: Exhibit A : Exhibit Al: Exhibit B: Exhibit C: Exhibit D: Proposed Budget for Fiscal Year 2025/26 as of June 3, 2025 Proposed Budget for Fiscal Year 2025/26 Revisions Estimated Revenue and Transfers In for Fiscal Year 2025/26 Proposed Appropriations and Transfers Out for F is cal Year 2025 /26 Tables of Organization 24-14691 /342488 3 EXHIBIT AATTACHMENT 2 1 of 1 543 PROPOSED BUDGET FOR FISCAL YEAR 2025-2026 General Fund Amount Department FY 2025/2026 Proposed Budget presented on May 20, 2025 298,994,172 Citywide 2.0 FTE Administrative Fire Captains 579,000 Fire Department Upgrade Ambulance Operations Model from 14 Hr to 24 Hr 162,000 Fire Department Total FY 2025/2026 General Fund Revised Proposed Budget 299,735,172 All Funds FY 2025/2026 Proposed Budget presented on May 20, 2025 554,908,629 Citywide General Fund (see above)741,000 Fire Department Community Development Block Grant (43,943) Community Dev HOME Program (35,790) Community Dev Equipment Replacement Fund (100,000) Citywide Total FY 2025/2026 All Funds Revised Proposed Budget 555,469,896 General Fund Amount Department FY 2025/2026 Proposed Budget presented on May 20, 2025 300,101,868 Citywide *** No Revisions *** Total FY 2025/2026 General Fund Revised Proposed Revenue 300,101,868 All Funds FY 2025/2026 Proposed Budget presented on May 20, 2025 529,593,686 Citywide Data Entry Correction to Proposed Budget 526,614 Used Oil OPP 10/11 26,614 Public Works Safe Route to School 500,000 Public Works Community Development Block Grant Entitlement (43,943) Community Dev HOME Program 502,538 Community Dev National Opiod Settlement 730,000 Fire Department Total FY 2025/2026 All Funds Revised Proposed Revenue 531,835,509 EXHIBIT A-1 City of Huntington Beach FY 2025/2026 Proposed Expenditure Appropriation Revisions FY 2025/2026 Proposed Revenue Appropriation Revisions 544 Fund Title Revenue & Transfers In 100 General Fund 300,101,868 101 Specific Events 1,369,000 201 Air Quality Fund 200,000 206 Traffic Impact 100,000 207 Gas Tax Fund 3,800,572 210 Sewer 167,310 211 Drainage 200,000 213 Measure M Fund 5,228,424 216 Property and Evidence 30,000 219 Traffic Congestion Relief 42 1,804,822 226 Quimby Fund 400,000 228 Park Dev Impact Res 300,000 229 Library Dev Impact 75,000 233 Housing Residual Receipts 30,000 234 Disability Access Fund 74,000 235 Park Dev Impact Non Res 15,000 236 Public Art in Parks 6,000 239 CDBG 1,077,252 240 HOME 502,538 243 Surf City "3" Cable Channel Op 475,000 401 Debt Svc HBPFA 2,972,654 405 Debt Svc Grand Coast CFD20001 1,091,506 408 Debt Svc McDonnell CFD 20021 458,092 410 Debt Svc Bella Terra 3,182,937 412 Pension Liability 22,569,315 501 CUPA 264,000 504 Refuse Collection Service 16,775,708 506 Water 53,556,500 507 Water Master Plan 4,104,742 508 WOCWB 1,683,800 511 Sewer Service Fund 14,450,000 551 Self Insurance Workers' Comp 11,872,540 552 Self Insurance General Liab 15,000,000 703 Retirement Supplement 1,434,000 704 Fire JPA Fund 437,042 709 BID Hotel/Motel 10,200,000 710 BID Downtown 125,000 711 Parking StructureBella Terra 1,521,036 712 Parking StructureStrand 1,775,000 807 Energy Efficiency 18,600 960 Used Oil OPP1 10/11 26,614 961 Hwy Bridge Replacement & Rehab 2,814,000 963 Sr Mobility Program 325,689 979 AB109 Public Safety Realignmen 100,000 984 SLESF Grant 12/13 500,000 EXHIBIT B City of Huntington Beach Estimated Revenue and Transfers In Fiscal Year 2025/26 Budget ATTACHMENT 2 545 Fund Title Revenue & Transfers In EXHIBIT B City of Huntington Beach Estimated Revenue and Transfers In Fiscal Year 2025/26 Budget ATTACHMENT 2 1228 CalRecycle City/County CRV 48,180 1246 CENIC ERate 60,000 1247 Arterial Rehab 5,203,411 1285 National Opiod Settlement 730,000 1287 Lot BB Buffer Maintenance 32,288 1301 OCTA Complete Streets Projects 8,937,000 1303 Safe Route to School 500,000 Total Revenue 531,835,509 546 Department/Fund Title Appropriations & Transfers Out General Fund (Company 100) City Council 468,951 City Attorney 3,101,687 City Clerk 4,223,414 City Treasurer 1,196,874 City Manager 2,194,073 Community Development 10,618,628 Community & Library Services 16,663,318 Finance 5,870,337 Fire 65,261,419 Human Resources 2,516,074 Information Services 8,546,183 Police 96,249,310 Public Works 24,339,119 Non-Departmental 58,485,785 Sub-Total General Fund 299,735,172 213 Measure M Fund 7,742,650 216 Property and Evidence 50,000 219 Traffic Congestion Relief 42 2,490,000 226 Quimby Fund 1,657,000 227 Police Facilities Dev Impact 1,700,000 228 Park Dev Impact Res 57,326 233 Housing Residual Receipts 30,000 234 Disability Access Fund 74,000 239 CDBG 1,336,120 240 HOME 948,638 243 Surf City "3" Cable Channel Op 100,000 314 Infrastructure Fund 12,566,941 322 ELM Automation Fund 549,044 324 Equipment Fund 8,100,000 350 RORF 6,298,290 352 LMIHAF 700,788 401 Debt Svc HBPFA 2,972,654 405 Debt Svc Grand Coast CFD20001 1,091,506 EXHIBIT C City of Huntington Beach Proposed Appropriations & Transfers Out Fiscal Year 2024/25 Budget ATTACHMENT 2 547 Department/Fund Title Appropriations & Transfers Out EXHIBIT C City of Huntington Beach Proposed Appropriations & Transfers Out Fiscal Year 2024/25 Budget ATTACHMENT 2 Other Funds (Company Number and Title - Continued) 408 Debt Svc McDonnell CFD 20021 458,092 410 Debt Svc Bella Terra 3,182,937 412 Pension Liability 22,569,315 501 CUPA 332,916 504 Refuse Collection Service 16,552,406 506 Water 52,303,543 507 Water Master Plan 13,276,480 508 WOCWB 1,644,300 511 Sewer Service Fund 18,376,341 551 Self Insurance Workers' Comp 11,978,854 552 Self Insurance General Liab 14,976,630 702 Retiree Insurance Fund 1,222,453 703 Retirement Supplement 6,455,219 704 Fire JPA Fund 466,315 709 BID Hotel/Motel 10,200,000 710 BID Downtown 125,000 711 Parking StructureBella Terra 1,521,036 712 Parking StructureStrand 2,339,015 716 Section 115 Trust 110,000 961 Hwy Bridge Replacement & Rehab 2,814,000 963 Sr Mobility Program 325,689 979 AB109 Public Safety Realignmen 100,000 984 SLESF Grant 12/13 429,000 1228 CalRecycle City/County CRV 97,195 1246 CENIC ERate 60,000 1247 Arterial Rehab 6,000,000 1276 SB1383 Local Assistance OWR1 114,865 1284 AES Mitigation 1,605,000 1285 National Opioids Settlement 893,400 1287 Lot BB Buffer Maintenance 32,288 1301 OCTA Complete Streets Projects 8,937,000 1303 Safe Route to School 500,000 Sub-Total Other Funds 255,734,724 Total City Appropriations 555,469,896 548 DEPARTMENT FY 2022/23 Actual FY 2023/24 Actual FY 2024/25 Adopted FY 2024/25 Revised FY 2025/26 Proposed Change From Prior Year City Council 1.00 1.00 1.00 1.00 1.00 0.00 City Attorney 11.00 15.00 15.00 15.00 14.00 (1.00) City Clerk 5.00 6.00 6.00 6.00 6.00 0.00 City Treasurer 9.50 9.50 9.50 9.50 9.50 0.00 City Manager 14.00 16.00 16.00 16.00 15.00 (1.00) Community Development 57.50 60.50 61.50 63.00 62.00 0.50 Community & Library Services 62.25 62.25 62.25 62.25 63.25 1.00 Finance 28.50 28.50 28.50 28.50 28.50 0.00 Fire 201.00 201.00 202.00 202.00 208.00 6.00 Human Resources 13.00 15.00 15.00 15.00 14.00 (1.00) Information Services 25.00 26.00 26.00 26.00 26.00 0.00 Police 353.00 350.00 351.00 350.00 350.00 (1.00) Public Works 211.00 211.00 212.00 210.50 208.50 (3.50) Total 991.75 1,001.75 1,005.75 1,004.75 1,005.75 0.00 DEPARTMENT FY 2022/23 Actual FY 2023/24 Actual FY 2024/25 Adopted FY 2024/25 Revised FY 2025/26 Proposed Change From Prior Year City Council 1.00 1.00 1.00 1.00 1.00 0.00 City Attorney 11.00 15.00 15.00 15.00 14.00 (1.00) City Clerk 5.00 6.00 6.00 6.00 6.00 0.00 City Treasurer 8.75 8.75 8.75 8.75 8.50 (0.25) City Manager 14.00 15.90 14.39 15.90 11.44 (2.95) Community Development 52.85 56.52 56.90 56.52 57.18 0.28 Community & Library Services 58.50 59.00 59.15 59.00 59.15 0.00 Finance 26.85 26.85 26.69 26.85 26.83 0.14 Fire 197.30 197.30 196.80 197.30 203.10 6.30 Human Resources 10.70 12.20 12.20 12.20 10.70 (1.50) Information Services 24.47 25.47 25.47 25.47 25.47 0.00 Police 351.00 348.00 349.00 348.00 348.00 (1.00) Public Works 56.40 58.70 60.10 58.70 59.80 (0.30) Total 817.82 830.69 831.45 830.69 831.17 (0.28) Note: Reflects the Table of Organization for Fiscal Year 2025/26; however, 10 positions are defunded. City of Huntington Beach FY 2025/26 Authorized Full-Time Equivalent Personnel ALL FUNDS GENERAL FUND EXHIBIT DATTACHMENT 2 549 FY 2022/23 FY 2023/24 FY 2024/25 FY 2024/25 FY 2025/26 Actual Actual Adopted Revised Proposed CITY COUNCIL Senior Administrative Assistant 1.00 1.00 1.00 1.00 1.00 Council Member *5.00 5.00 5.00 5.00 5.00 Mayor *1.00 1.00 1.00 1.00 1.00 Mayor Pro Tempore *1.00 1.00 1.00 1.00 1.00 Total - City Council 8.00 8.00 8.00 8.00 8.00 * Mayor, Mayor Pro Tempore and Council Members are not included in the FTE Count. CITY ATTORNEY Chief Assistant City Attorney 1.00 1.00 1.00 1.00 1.00 Chief Litigation Counsel 1.00 1.00 1.00 1.00 1.00 City Attorney 1.00 1.00 1.00 1.00 1.00 Deputy City Attorney II 1.00 1.00 1.00 1.00 1.00 Deputy Community Prosecutor 1.00 2.00 1.00 1.00 1.00 Legal Assistant 1.00 1.00 1.00 1.00 1.00 Senior Deputy City Attorney 3.00 5.00 5.00 5.00 4.00 1 Senior Deputy Community Prosecutor 1.00 1.00 1.00 Senior Legal Assistant 2.00 3.00 3.00 3.00 3.00 Total - City Attorney 11.00 15.00 15.00 15.00 14.00 CITY CLERK Assistant City Clerk 1.00 1.00 1.00 1.00 1.00 City Clerk 1.00 1.00 1.00 1.00 1.00 Municipal Records Manager 1.00 1.00 1.00 1.00 Records Specialist 1.00 1.00 1.00 1.00 1.00 Senior Deputy City Clerk 2.00 2.00 2.00 2.00 2.00 Total - City Clerk 5.00 6.00 6.00 6.00 6.00 City of Huntington Beach FY 2025/26 Authorized Full-Time Equivalent Personnel All Funds EXHIBIT DATTACHMENT 2 550 FY 2022/23 FY 2023/24 FY 2024/25 FY 2024/25 FY 2025/26 Actual Actual Adopted Revised Proposed City of Huntington Beach FY 2025/26 Authorized Full-Time Equivalent Personnel All Funds EXHIBIT DATTACHMENT 2 CITY TREASURER Accounting Technician **3.00 2.50 2.50 2.50 2.50 Accounting Technician Supervisor **1.00 1.00 1.00 1.00 1.00 City Treasurer 1.00 1.00 1.00 1.00 1.00 Deputy City Treasurer 1.00 1.00 1.00 1.00 1.00 Senior Accountant **1.00 1.00 1.00 1.00 1.00 Senior Accounting Technician **1.00 1.00 1.00 1.00 1.00 Senior Administrative Assistant 0.50 1.00 1.00 1.00 1.00 Treasury Manager **1.00 1.00 1.00 1.00 1.00 Total - City Treasurer 9.50 9.50 9.50 9.50 9.50 ** Position transferred from the Finance Department to the City Treasurer's Department beginning FY 2022/23 CITY MANAGER Assistant City Manager 1.00 1.00 1.00 1.00 1.00 Assistant to the City Manager 1.00 1.00 1.00 1.00 City Manager 1.00 1.00 1.00 1.00 1.00 Council Policy Analyst 1.00 1.00 1.00 1.00 1.00 Deputy City Manager 1.00 1.00 1.00 1.00 - 1 Director of Homelessness & Behavioral Health Services ***1.00 Executive Assistant to the City Manager 1.00 1.00 1.00 1.00 1.00 Graphic Designer 1.00 1.00 1.00 1.00 Homeless Services Manager 1.00 1.00 1.00 1.00 Management Aide 1.00 1.00 1.00 1.00 1.00 Multimedia Coordinator 1.00 1.00 1.00 1.00 Principal Management Analyst 1.00 Public Affairs Manager 1.00 1.00 1.00 1.00 - 2 Public Affairs Officer 1.00 1.00 1.00 1.00 2.00 2 Social Services Supervisor ***1.00 1.00 1.00 1.00 1.00 Social Worker ***2.00 3.00 3.00 3.00 3.00 Volunteer Services Coordinator ***1.00 Total - City Manager 14.00 16.00 16.00 16.00 15.00 *** Position transferred from the Police Department to the City Manager's Office beginning FY 2022/23 551 FY 2022/23 FY 2023/24 FY 2024/25 FY 2024/25 FY 2025/26 Actual Actual Adopted Revised Proposed City of Huntington Beach FY 2025/26 Authorized Full-Time Equivalent Personnel All Funds EXHIBIT DATTACHMENT 2 COMMUNITY DEVELOPMENT Administrative Assistant 2.00 2.00 2.00 2.00 2.00 Deputy Director of Comm Development 2.00 2.00 2.00 2.00 2.00 Director of Community Development 1.00 1.00 1.00 1.00 1.00 Management Analyst 1.00 1.00 1.00 - - Principal Management Analyst 1.00 1.00 1.00 - - Senior Management Analyst - - - 2.00 2.00 Senior Administrative Assistant 1.00 1.00 1.00 1.00 1.00 Senior GIS Analyst 1.00 1.00 1.00 1.00 1.00 Subtotal Administration 9.00 9.00 9.00 9.00 9.00 Administrative Assistant 1.00 1.00 1.00 - - 3 Assistant Planner 2.00 2.00 2.00 2.00 2.00 Associate Planner 4.00 4.00 4.00 4.00 4.00 Building Inspection Manager 1.00 1.00 1.00 1.00 1.00 Building Inspection Supervisor 1.00 1.00 1.00 Building Inspector 1.00 1.00 1.00 - - Building Official 1.00 1.00 1.00 1.00 1.00 Combination Inspector 1.00 3.00 3.00 4.00 4.00 Office Assistant II 1.00 1.00 1.00 1.00 - 1 Permit & Plan Check Supervisor 1.00 1.00 1.00 1.00 1.00 Permit Technician 1.00 1.00 1.00 2.00 2.00 3 Plan Check Engineer 1.00 2.00 2.00 2.00 2.00 Planning Manager 1.00 1.00 1.00 1.00 1.00 Principal Combination Inspector 2.00 2.00 2.00 2.00 2.00 Principal Planner 1.00 1.00 1.00 1.00 1.00 Senior Combination Inspector 6.00 6.00 6.00 6.00 6.00 Senior Permit Technician 4.00 4.00 4.00 4.00 4.00 Senior Planner 2.00 2.00 2.00 2.00 2.00 Subtotal Development Services 31.00 34.00 35.00 35.00 34.00 552 FY 2022/23 FY 2023/24 FY 2024/25 FY 2024/25 FY 2025/26 Actual Actual Adopted Revised Proposed City of Huntington Beach FY 2025/26 Authorized Full-Time Equivalent Personnel All Funds EXHIBIT DATTACHMENT 2 COMMUNITY DEVELOPMENT (continued) Code Enforcement Manager 1.00 1.00 1.00 1.00 1.00 Code Enforcement Officer 3.00 3.00 3.00 3.00 3.00 Code Enforcement Technician 1.00 1.00 1.00 1.00 1.00 Economic Development Manager 1.00 1.00 1.00 1.00 1.00 Economic Development Project Manager 1.00 1.00 1.00 1.00 1.00 Housing Manager 1.00 1.00 1.00 1.00 1.00 Management Aide 1.00 1.00 1.00 1.00 1.00 Management Analyst ****- - - 1.00 1.00 Office Assistant II 1.00 1.00 1.00 1.00 1.00 Principal Code Enforcement Officer 2.00 2.00 2.00 2.00 2.00 Real Estate and Project Manager ****- - - 1.00 1.00 Senior Code Enforcement Officer 4.00 4.00 4.00 4.00 4.00 Senior Management Analyst 1.50 1.50 1.50 1.00 1.00 Subtotal Community Enhancement 17.50 17.50 17.50 19.00 19.00 Total - Community Development 57.50 60.50 61.50 63.00 62.00 **** 1.5 FTE transferred from the Public Works Department to the Community Development Department beginning FY 2024/25 for restructure of citywide real estate services. .50 Sr Management Analyst and .50 Management Aide exchanged for 1.0 Management Analyst. 553 FY 2022/23 FY 2023/24 FY 2024/25 FY 2024/25 FY 2025/26 Actual Actual Adopted Revised Proposed City of Huntington Beach FY 2025/26 Authorized Full-Time Equivalent Personnel All Funds EXHIBIT DATTACHMENT 2 COMMUNITY & LIBRARY SERVICES Capital Projects Administrator ****- 1.00 Deputy Director of Community & Library Services 1.00 Director of Community & Library Services 1.00 1.00 1.00 1.00 1.00 Management Aide 1.00 1.00 1.00 1.00 1.00 Principal Management Analyst 1.00 1.00 1.00 1.00 1.00 Senior Administrative Assistant 1.00 1.00 1.00 1.00 1.00 Subtotal Administration 5.00 4.00 4.00 4.00 5.00 Community & Library Services Coordinator 2.00 2.00 2.00 2.00 2.00 Community & Library Services Supervisor 1.00 Deputy Director of Community & Library Services 1.00 1.00 1.00 1.00 Senior Community & Library Svcs Supervisor 1.00 1.00 1.00 1.00 Subtotal Events & Rentals 3.00 4.00 4.00 4.00 4.00 Administrative Assistant 1.00 1.00 1.00 1.00 Community & Library Services Manager 1.00 1.00 1.00 1.00 1.00 Parking & Camping Crewleader 1.00 1.00 1.00 1.00 1.00 Parking & Camping Operations Lead 3.00 3.00 3.00 3.00 3.00 Parking & Camping Operations Supervisor 1.00 1.00 1.00 1.00 1.00 Parking Meter Technician 2.00 2.00 2.00 2.00 2.00 Subtotal Facilities & Development 8.00 9.00 9.00 9.00 9.00 Administrative Assistant 1.00 Community & Library Services Coordinator 5.00 5.00 5.00 5.00 5.00 Community & Library Services Manager 1.00 1.00 1.00 1.00 1.00 Community & Library Services Supervisor 5.00 5.00 5.00 5.00 5.00 Office Assistant II 1.00 1.00 1.00 1.00 1.00 Senior Community & Library Svcs Supervisor 1.00 1.00 1.00 1.00 1.00 Senior Services Transportation Coordinator 1.00 1.00 1.00 1.00 1.00 Social Services Supervisor 1.00 1.00 1.00 1.00 1.00 Volunteer Services Coordinator 1.00 1.00 1.00 1.00 1.00 Subtotal Programs & Services 17.00 16.00 16.00 16.00 16.00 554 FY 2022/23 FY 2023/24 FY 2024/25 FY 2024/25 FY 2025/26 Actual Actual Adopted Revised Proposed City of Huntington Beach FY 2025/26 Authorized Full-Time Equivalent Personnel All Funds EXHIBIT DATTACHMENT 2 COMMUNITY & LIBRARY SERVICES (continued) Accounting Technician 2.00 2.00 2.00 2.00 2.00 Community & Library Services Coordinator 1.00 1.00 1.00 1.00 1.00 Community & Library Services Manager 1.00 1.00 1.00 1.00 1.00 Facilities Maintenance Coordinator 1.00 1.00 1.00 1.00 1.00 Facilities Security Coordinator 1.00 1.00 1.00 1.00 1.00 Librarian I 6.00 5.00 5.00 5.00 5.00 Librarian II 1.00 1.00 1.00 1.00 Library Services Assistant 6.50 6.50 6.50 6.50 6.50 Library Specialist - Literacy Program Specialist 2.00 2.00 2.00 2.00 2.00 Principal Librarian 1.00 1.00 1.00 1.00 1.00 Senior Administrative Assistant 1.00 1.00 1.00 1.00 1.00 Senior Community & Library Svcs Supervisor 1.00 1.00 1.00 1.00 1.00 Senior Librarian 4.00 4.00 4.00 4.00 4.00 Senior Library Specialist 1.75 1.75 1.75 1.75 1.75 Subtotal Library & Cultural Services 29.25 29.25 29.25 29.25 29.25 Total - Community & Library Services 62.25 62.25 62.25 62.25 63.25 **** Position transferred from the Public Works Department to the Community & Library Services Department beginning in FY 2025/26 555 FY 2022/23 FY 2023/24 FY 2024/25 FY 2024/25 FY 2025/26 Actual Actual Adopted Revised Proposed City of Huntington Beach FY 2025/26 Authorized Full-Time Equivalent Personnel All Funds EXHIBIT DATTACHMENT 2 FINANCE Accounting Technician 1.00 1.00 1.00 1.00 1.00 Assistant Chief Financial Officer 1.00 1.00 1.00 1.00 1.00 Chief Financial Officer 1.00 1.00 1.00 1.00 1.00 Management Aide 1.00 1.00 1.00 1.00 1.00 Principal Information Technology Analyst 1.00 1.00 1.00 1.00 1.00 Senior Administrative Assistant 0.50 0.50 0.50 0.50 0.50 Subtotal Finance Administration 5.50 5.50 5.50 5.50 5.50 Buyer 1.00 1.00 1.00 1.00 1.00 Finance Manager 1.00 1.00 1.00 1.00 1.00 Principal Finance Analyst 1.00 2.00 2.00 2.00 2.00 Senior Buyer 1.00 1.00 1.00 1.00 1.00 Senior Finance Analyst 1.00 Subtotal Budget Management 5.00 5.00 5.00 5.00 5.00 Accounting Technician 3.00 3.00 3.00 3.00 3.00 Accounting Technician Supervisor 2.00 2.00 2.00 2.00 2.00 Finance Manager 1.00 1.00 1.00 1.00 1.00 Payroll Specialist 2.00 2.00 2.00 2.00 2.00 Principal Finance Analyst 1.00 1.00 1.00 1.00 1.00 Senior Accountant 2.00 2.00 2.00 2.00 2.00 Senior Accounting Technician 1.00 1.00 1.00 1.00 1.00 Senior Payroll Specialist 1.00 1.00 1.00 1.00 1.00 Subtotal Accounting Services 13.00 13.00 13.00 13.00 13.00 556 FY 2022/23 FY 2023/24 FY 2024/25 FY 2024/25 FY 2025/26 Actual Actual Adopted Revised Proposed City of Huntington Beach FY 2025/26 Authorized Full-Time Equivalent Personnel All Funds EXHIBIT DATTACHMENT 2 FINANCE (continued) Accounting Technician **2.00 2.00 2.00 2.00 2.00 Accounting Technician Supervisor ** Business License Supervisor 1.00 Field Service Representative 1.00 1.00 1.00 1.00 1.00 Finance Manager **1.00 1.00 1.00 1.00 Senior Accountant ** Senior Accounting Technician **1.00 1.00 1.00 1.00 1.00 Subtotal Revenue Services 5.00 5.00 5.00 5.00 5.00 Total - Finance 28.50 28.50 28.50 28.50 28.50 ** Position transferred from the Finance Department to the City Treasurer's Department beginning FY 2022/23 FIRE Accounting Technician 2.00 Fire Chief 1.00 1.00 1.00 1.00 1.00 S Management Aide 1.00 4.00 5.00 5.00 5.00 Principal Management Analyst 1.00 1.00 1.00 1.00 - 1 Senior Management Analyst 1.00 1.00 1.00 1.00 1.00 Subtotal Administration 6.00 7.00 8.00 8.00 7.00 Management Analyst 1.00 2.00 2.00 2.00 2.00 Senior Management Analyst 1.00 1.00 1.00 1.00 1.00 Administrative Fire Captain 2.00 2.00 2.00 2.00 2.00 S/4 Administrative Assistant 2.00 Deputy Fire Marshal 2.00 2.00 2.00 2.00 2.00 Fire Deputy Chief 1.00 1.00 1.00 1.00 1.00 S Fire Division Chief 1.00 1.00 1.00 1.00 1.00 S Fire Marshal 1.00 1.00 1.00 1.00 1.00 Fire Prevention Inspector 1.00 1.00 1.00 1.00 1.00 Senior Fire Prevention Inspector 4.00 4.00 4.00 4.00 4.00 Fire Training Maintenance Technician 1.00 1.00 1.00 1.00 1.00 Subtotal Professional Standards 17.00 16.00 16.00 16.00 16.00 557 FY 2022/23 FY 2023/24 FY 2024/25 FY 2024/25 FY 2025/26 Actual Actual Adopted Revised Proposed City of Huntington Beach FY 2025/26 Authorized Full-Time Equivalent Personnel All Funds EXHIBIT DATTACHMENT 2 FIRE (continued) Administrative Fire Captain 1.00 1.00 1.00 1.00 1.00 S Ambulance Operator 30.00 30.00 30.00 30.00 36.00 5 Emergency Management Administrator 1.00 1.00 1.00 1.00 1.00 Fire Battalion Chief 3.00 3.00 3.00 3.00 3.00 S Fire Captain 30.00 30.00 30.00 30.00 30.00 S Fire Deputy Chief 1.00 1.00 1.00 1.00 1.00 S Fire Division Chief 1.00 1.00 1.00 1.00 1.00 S Fire Engineer 30.00 30.00 30.00 30.00 30.00 S Fire Medical Coordinator 1.00 1.00 1.00 1.00 1.00 Firefighter 12.00 12.00 12.00 12.00 - S/6 Firefighter Paramedic 48.00 48.00 48.00 48.00 60.00 S/6 Subtotal Emergency Response 158.00 158.00 158.00 158.00 164.00 Administrative Assistant 1.00 1.00 1.00 1.00 1.00 Marine Safety Battalion Chief 3.00 3.00 3.00 3.00 3.00 S Marine Safety Captain 12.00 12.00 12.00 12.00 12.00 S Marine Safety Division Chief 1.00 1.00 1.00 1.00 1.00 S Marine Safety Specialist 3.00 3.00 3.00 3.00 4.00 S/7 Subtotal Marine Safety 20.00 20.00 20.00 20.00 21.00 Subtotal Sworn 85.00 85.00 85.00 85.00 85.00 S Subtotal Non-Sworn 116.00 116.00 117.00 117.00 123.00 Total - Fire 201.00 201.00 202.00 202.00 208.00 558 FY 2022/23 FY 2023/24 FY 2024/25 FY 2024/25 FY 2025/26 Actual Actual Adopted Revised Proposed City of Huntington Beach FY 2025/26 Authorized Full-Time Equivalent Personnel All Funds EXHIBIT DATTACHMENT 2 HUMAN RESOURCES Director of Human Resources 1.00 1.00 1.00 1.00 1.00 Deputy Director of Administrative Services 1.00 1.00 1.00 1.00 Human Resources Analyst 1.00 2.00 2.00 2.00 2.00 Human Resources Manager 1.00 1.00 1.00 1.00 - 1 Human Resources Technician 1.00 1.00 1.00 1.00 1.00 Principal Human Resources Analyst 3.00 3.00 3.00 3.00 3.00 Risk Management Specialist 1.00 1.00 1.00 1.00 1.00 Risk Manager 1.00 1.00 1.00 1.00 1.00 Senior Administrative Assistant 1.00 1.00 1.00 1.00 1.00 Senior Human Resources Analyst 1.00 1.00 1.00 1.00 1.00 Senior Human Resources Technician 2.00 2.00 2.00 2.00 2.00 Total - Human Resources 13.00 15.00 15.00 15.00 14.00 INFORMATION SERVICES Chief Information Officer 1.00 1.00 1.00 1.00 1.00 Deputy Director of Administrative Services 1.00 Information Tech Manager 1.00 2.00 2.00 2.00 2.00 Information Tech Project Coordinator 1.00 1.00 1.00 1.00 1.00 Information Tech Supervisor 1.00 1.00 1.00 1.00 1.00 Information Technology Analyst ****3.00 5.00 5.00 5.00 5.00 Information Technology Technician 2.00 2.00 2.00 2.00 2.00 Lead IT Technician 2.00 2.00 2.00 3.00 2.00 Management Aide 1.00 1.00 1.00 1.00 Network Systems Administrator 1.00 1.00 1.00 1.00 1.00 Principal Information Technology Analyst 4.00 3.00 3.00 2.00 3.00 Senior Administrative Assistant 1.00 Senior GIS Analyst 1.00 1.00 1.00 1.00 1.00 Senior Information Technology Analyst 4.00 4.00 4.00 4.00 4.00 Senior IT Technician ****2.00 2.00 2.00 2.00 2.00 Total - Information Services 25.00 26.00 26.00 26.00 26.00 **** 1 FTE transferred from the Police Department to the Information Services Department beginning FY 2023/24 559 FY 2022/23 FY 2023/24 FY 2024/25 FY 2024/25 FY 2025/26 Actual Actual Adopted Revised Proposed City of Huntington Beach FY 2025/26 Authorized Full-Time Equivalent Personnel All Funds EXHIBIT DATTACHMENT 2 POLICE Office Assistant II 1.00 Police Chief 1.00 1.00 1.00 1.00 1.00 S Senior Administrative Assistant 1.00 1.00 1.00 1.00 1.00 Subtotal Administration 3.00 2.00 2.00 2.00 2.00 Community Relations Specialist ***1.00 1.00 1.00 1.00 1.00 Detention Administrator 1.00 1.00 1.00 1.00 Detention Officer 9.00 9.00 9.00 9.00 9.00 Detention Officer - Nurse 4.00 4.00 4.00 4.00 4.00 Detention Shift Supervisor 4.00 4.00 4.00 4.00 4.00 Police Captain 1.00 1.00 1.00 1.00 1.00 S Police Lieutenant 1.00 1.00 1.00 1.00 1.00 S Police Officer 3.00 3.00 3.00 3.00 3.00 S Police Sergeant 4.00 4.00 4.00 4.00 4.00 S Police Services Specialist 1.00 1.00 1.00 1.00 1.00 Public Affairs Officer 1.00 1.00 1.00 1.00 1.00 Subtotal Administrative Operations 29.00 30.00 30.00 30.00 30.00 Community Services Officer 1.00 Civilian Investigator 1.00 1.00 1.00 1.00 Parking/Traffic Control Officer 10.00 10.00 10.00 10.00 10.00 Parking/Traffic Control Supervisor 1.00 1.00 1.00 1.00 1.00 Police Captain 1.00 1.00 1.00 1.00 1.00 S Police Lieutenant 2.00 2.00 2.00 2.00 2.00 S Police Officer 37.00 39.00 39.00 39.00 39.00 S Police Sergeant 6.00 5.00 5.00 5.00 5.00 S Senior Helicopter Maintenance Technician 2.00 2.00 2.00 2.00 2.00 Subtotal Special Operations 60.00 61.00 61.00 61.00 61.00 560 FY 2022/23 FY 2023/24 FY 2024/25 FY 2024/25 FY 2025/26 Actual Actual Adopted Revised Proposed City of Huntington Beach FY 2025/26 Authorized Full-Time Equivalent Personnel All Funds EXHIBIT DATTACHMENT 2 POLICE (continued) Police Captain 1.00 1.00 1.00 1.00 1.00 S Police Lieutenant 4.00 4.00 4.00 4.00 4.00 S Police Officer ^ 111.00 110.00 110.00 108.00 108.00 S/8 Police Sergeant 14.00 13.00 13.00 14.00 14.00 S/8 Subtotal Patrol 130.00 128.00 128.00 127.00 127.00 Civilian Investigator 5.00 5.00 5.00 5.00 Community Services Officer 6.00 Crime Analyst 1.00 1.00 1.00 1.00 1.00 Crime Analyst Senior 1.00 1.00 1.00 1.00 1.00 Crime Scene Investigator 4.00 4.00 4.00 4.00 4.00 Forensic Systems Specialist 1.00 1.00 1.00 1.00 1.00 Latent Print Examiner 2.00 2.00 2.00 2.00 2.00 Police Captain 1.00 1.00 1.00 1.00 1.00 S Police Lieutenant 2.00 2.00 2.00 2.00 2.00 S Police Officer 39.00 38.00 38.00 38.00 38.00 S Police Sergeant 5.00 7.00 7.00 7.00 7.00 S Police Services Specialist 2.00 2.00 2.00 2.00 2.00 Subtotal Investigations 64.00 64.00 64.00 64.00 64.00 Accounting Technician 2.00 1.00 1.00 1.00 1.00 Civilian Police Services Commander 1.00 1.00 1.00 1.00 1.00 Police Communications Operator ^18.00 18.00 18.00 18.00 18.00 Police Communications Supervisor 6.00 6.00 6.00 6.00 6.00 Community Services Officer 2.00 3.00 3.00 3.00 3.00 Human Resources Technician 1.00 1.00 1.00 1.00 1.00 Information Technology Analyst ****1.00 Management Analyst 1.00 1.00 1.00 1.00 Police Services Manager 3.00 2.00 2.00 2.00 2.00 Police Records Specialist 4.00 4.00 4.00 4.00 4.00 Police Records Supervisor 4.00 4.00 4.00 4.00 4.00 Police Services Specialist 6.00 6.00 6.00 6.00 6.00 561 - ---- FY 2022/23 FY 2023/24 FY 2024/25 FY 2024/25 FY 2025/26 Actual Actual Adopted Revised Proposed City of Huntington Beach FY 2025/26 Authorized Full-Time Equivalent Personnel All Funds EXHIBIT DATTACHMENT 2 POLICE (continued) Police Systems Coordinator 1.00 1.00 1.00 1.00 1.00 Principal Management Analyst 1.00 1.00 1.00 1.00 Principal Human Resources Analyst 1.00 1.00 1.00 1.00 1.00 Property and Evidence Officer 3.00 3.00 3.00 3.00 3.00 Property and Evidence Supervisor 1.00 1.00 1.00 1.00 1.00 Real Time Crime Center Supervisor 1.00 1.00 1.00 Senior Information Technology Analyst 1.00 1.00 1.00 1.00 1.00 Senior IT Technician ****1.00 Senior Management Analyst 1.00 Senior Police Records Specialist 10.00 10.00 10.00 10.00 10.00 Subtotal Support Services 67.00 65.00 66.00 66.00 66.00 Subtotal Sworn 108.00 110.00 110.00 110.00 110.00 S Subtotal Non-Sworn 245.00 240.00 241.00 240.00 240.00 Total - Police 353.00 350.00 351.00 350.00 350.00 **** Position transferred from the Police Department to the Information Services Department beginning FY 2023/24 PUBLIC WORKS Accounting Technician 1.00 1.00 1.00 1.00 1.00 Administrative Assistant Administrative Services Manager 1.00 1.00 1.00 - - 9 Code Enforcement Officer 1.00 1.00 1.00 1.00 1.00 Deputy Director of Public Works 2.00 2.00 1.00 1.00 1.00 Deputy Public Works Director / City Engineer 1.00 1.00 1.00 Director of Public Works 1.00 1.00 1.00 1.00 1.00 Field Service Representative 1.00 Management Aide *****2.00 3.00 3.00 2.50 2.50 Management Analyst 2.00 3.00 3.00 3.00 3.00 Office Assistant II 5.00 5.00 5.00 5.00 4.00 1 Principal Management Analyst 1.00 1.00 9 Real Estate & Project Manager ****1.00 1.00 1.00 - - 562 FY 2022/23 FY 2023/24 FY 2024/25 FY 2024/25 FY 2025/26 Actual Actual Adopted Revised Proposed City of Huntington Beach FY 2025/26 Authorized Full-Time Equivalent Personnel All Funds EXHIBIT DATTACHMENT 2 PUBLIC WORKS (continued) Senior Accounting Technician 1.00 1.00 1.00 1.00 1.00 Senior Administrative Assistant 1.00 1.00 1.00 1.00 1.00 Senior Management Analyst 2.00 2.00 2.00 2.00 2.00 Subtotal Administration 21.00 22.00 22.00 20.50 19.50 Administrative Assistant 1.00 1.00 1.00 1.00 1.00 Electrician 1.00 1.00 1.00 1.00 1.00 Equipment Parts Inventory Supply Clerk 1.00 1.00 1.00 1.00 1.00 Facilities Maintenance Technician 6.00 6.00 6.00 6.00 6.00 Fleet Maint Crewleader 2.00 2.00 3.00 3.00 3.00 Fleet Operations Supervisor 1.00 1.00 1.00 1.00 1.00 Irrigation Specialist 1.00 1.00 1.00 1.00 1.00 Landscape Maint Inspector 4.00 4.00 4.00 4.00 4.00 Lead Fleet Maint Mechanic 3.00 3.00 3.00 3.00 3.00 Lead Public Works Maint Worker 3.00 3.00 3.00 3.00 3.00 Mechanic 3.00 3.00 3.00 3.00 3.00 Pest Control Specialist 1.00 1.00 1.00 1.00 1.00 Public Works Equip Operator 7.00 7.00 7.00 7.00 7.00 Public Works Maint Crewleader 7.00 7.00 7.00 7.00 7.00 Public Works Maintenance Supervisor 5.00 5.00 5.00 5.00 5.00 Public Works Operations Manager 1.00 1.00 1.00 1.00 1.00 Senior Facilities Maintenance Technician 2.00 2.00 2.00 2.00 2.00 Senior Mechanic 6.00 6.00 7.00 7.00 7.00 Senior Public Works Maint Worker 7.00 7.00 7.00 7.00 7.00 Subtotal Maintenance & Operations 62.00 62.00 64.00 64.00 64.00 Accounting Technician 1.00 1.00 1.00 1.00 1.00 Administrative Assistant 1.00 1.00 1.00 1.00 1.00 Associate Civil Engineer 1.00 1.00 1.00 1.00 1.00 Engineering Aide 1.00 1.00 1.00 1.00 1.00 Field Service Representative 2.00 2.00 2.00 2.00 2.00 Lead Wastewater Worker 3.00 3.00 3.00 3.00 3.00 Lead Water Utility Worker 11.00 11.00 11.00 11.00 11.00 563 FY 2022/23 FY 2023/24 FY 2024/25 FY 2024/25 FY 2025/26 Actual Actual Adopted Revised Proposed City of Huntington Beach FY 2025/26 Authorized Full-Time Equivalent Personnel All Funds EXHIBIT DATTACHMENT 2 PUBLIC WORKS (continued) Principal Civil Engineer 1.00 1.00 1.00 1.00 1.00 SCADA Technician 1.00 1.00 1.00 1.00 1.00 Senior Civil Engineer 1.00 1.00 1.00 1.00 1.00 Senior GIS Analyst 2.00 2.00 2.00 2.00 2.00 Senior Survey Technician 2.00 2.00 2.00 2.00 2.00 Senior Wastewater Pump Technician 1.00 1.00 1.00 1.00 1.00 Senior Water Utility Worker 4.00 4.00 4.00 4.00 4.00 Utilities Superintendent 1.00 1.00 1.00 1.00 1.00 Utilities Technology Supervisor 1.00 1.00 1.00 1.00 1.00 Utility Equipment Operator 10.00 10.00 10.00 10.00 10.00 Utility Locator 2.00 2.00 2.00 2.00 2.00 Warehouse Clerk 1.00 1.00 1.00 1.00 1.00 Warehouse Coordinator 1.00 1.00 1.00 1.00 1.00 Wastewater Crewleader 1.00 1.00 1.00 1.00 1.00 Wastewater Pump Technician 1.00 1.00 1.00 1.00 1.00 Wastewater Supervisor 1.00 1.00 1.00 1.00 1.00 Water Conservation Coordinator 1.00 1.00 1.00 1.00 1.00 Water Meter Repair Technician 4.00 4.00 4.00 4.00 4.00 Water Quality Coordinator 1.00 1.00 1.00 1.00 1.00 Water Quality Specialist 3.00 3.00 3.00 3.00 3.00 Water Quality Supervisor 1.00 1.00 1.00 1.00 1.00 Water Utility Crew Leader 4.00 4.00 4.00 4.00 4.00 Water Utility Supervisor 1.00 1.00 1.00 1.00 1.00 Water Utility Worker 25.00 25.00 25.00 25.00 25.00 Subtotal Utilities 91.00 91.00 91.00 91.00 91.00 Assistant Engineer 1.00 1.00 1.00 1.00 Principal Civil Engineer 1.00 1.00 1.00 1.00 1.00 Senior Public Works Maint Worker 3.00 3.00 3.00 3.00 3.00 Senior Traffic Engineer 2.00 2.00 2.00 2.00 2.00 Traffic and Transportation Manager 1.00 1.00 1.00 1.00 1.00 Traffic Engineering Technician 1.00 Traffic Signal Electrician 2.00 2.00 2.00 2.00 2.00 564 FY 2022/23 FY 2023/24 FY 2024/25 FY 2024/25 FY 2025/26 Actual Actual Adopted Revised Proposed City of Huntington Beach FY 2025/26 Authorized Full-Time Equivalent Personnel All Funds EXHIBIT DATTACHMENT 2 PUBLIC WORKS (continued) Traffic Signals Crewleader 1.00 1.00 1.00 1.00 1.00 Subtotal Transportation 11.00 11.00 11.00 11.00 11.00 Assistant Civil Engineer 2.00 2.00 2.00 2.00 2.00 Assistant Engineer 1.00 1.00 1.00 1.00 1.00 Capital Projects Administrator ****7.00 6.00 5.00 5.00 4.00 Capital Projects Supervisor 1.00 1.00 1.00 City Engineer 1.00 1.00 Construction Inspector II Construction Manager 1.00 1.00 1.00 1.00 1.00 Engineering Technician 1.00 1.00 Environmental Services Manager 1.00 1.00 1.00 1.00 1.00 Environmental Specialist 2.00 2.00 2.00 2.00 2.00 Principal Civil Engineer 2.00 2.00 2.00 2.00 2.00 Senior Civil Engineer 4.00 4.00 4.00 4.00 4.00 Senior Construction Inspector 4.00 4.00 4.00 4.00 4.00 Senior Engineering Technician 1.00 Senior Permit Technician 1.00 1.00 - - Subtotal Engineering 26.00 25.00 24.00 24.00 23.00 Total - Public Works 211.00 211.00 212.00 210.50 208.50 GRAND TOTAL 991.75 1,001.75 1,005.75 1,004.75 1,005.75 **** 1.5 FTE transferred from the Public Works Department to the Community Development Department and 1.0 FTE transferred to Community & Library Services Department beginning FY 2024/25 565 FY 2022/23 FY 2023/24 FY 2024/25 FY 2024/25 FY 2025/26 Actual Actual Adopted Revised Proposed City of Huntington Beach FY 2025/26 Authorized Full-Time Equivalent Personnel All Funds EXHIBIT DATTACHMENT 2 NOTES: S Sworn Public Safety position ^ There are 10 defunded positions included in the FTE count as follows: (9) Police Officer (1) Police Communications Operator 1 Six Positions eliminated as follows: 1.0 Senior Deputy City Attorney, 1.0 Deputy City Manager, 2.0 Office Assistant II, 1.0 Human Resources Manager, and 1.0 Principal Management Analyst in FY 2025/26 2 Public Affairs Manager downgraded to Public Affairs Officer in FY 2025/26 3 Administrative Assistant exchanged for Permit Technician in FY 2024/25 4 Funding included for 2.0 previously defunded Fire Administrative Captains in FY 2025/26 5 Upgrade six Ambulance Operators from part-time to full-time in FY 2025/26 6 Reclass 12.0 Firefighters to Firefighter Paramedics in FY 2025/26 7 Upgrade 3.0 Part-Time Marine Safety Specialists to 4.0 FTE in FY 2025/26 8 2.0 Police Officers exchanged for 1.0 Police Sergeant in FY 2024/25 9 Administrative Services Manager exchanged for Principal Management Analyst in FY 2024/25 566 ATTACHMENT 3 Department Description Amount City Attorney Legal related professional services.$412,966 City Clerk General Consulting services as it relates to Records Retention such as City Approved legal counsel, annual review and update of the Retention Schedule, new legislation and other professional services.$1,000 City Manager Professional services include state and federal legislative and lobby services, management/organizational assessment & efficiency studies and other consulting services related to business development/management, leadership and strategic planning, financial consulting/economic analysis, feasibility studies, real estate services (including but not limited to appraisals, right-of-way services, acquisitions, title reporting, etc.) City Attorney approved legal services and regulatory agency compliance, communications, public information and public affairs, marketing, social media and stakeholder engagement, graphic design services, graphic facilitator/facilitation services, event planning and coordination, data management/dashboard services, planning services, parking consulting, site selection services and related economic development professional services, homeless services, CDBG/HOME related consulting, health and human services, environmental and sustainability efforts, educational, language, and accessibility related services, security services, human relations, mediation, and negotiation services, print services and other administrative and professional services related to the functions of municipal governance and financial audits, 311 comprehensive systems related services and biennial Quality of Life Community Survey.$440,000 Community Development Professional services including planning and technical services, inspection services, plan check services, code enforcement services, financial consulting/economic analysis. City Attorney approved legal services, real estate services (including but not limited to appraisals, right-of-way services, acquisitions, title reporting, etc.), parking consulting, engineering services, homeless services, CDBG/HOME consulting, housing inspection services, administrative services, website services, site selection services and related economic development professional services. $1,317,135 Community & Library Services Services including professional design, environmental services, architectural engineering services, master plan services, 4th of July Celebration Coordination, consulting/public relations services, training services for staff/community volunteers including meeting planning and live graphic services and other related professional services as needed.$192,875 Finance Services including professional services audits, sales tax auditing, property tax auditing, financial consulting and other related professional services. $195,871 Fire Services include fire and development plan check and inspection services, environmental and soils consulting, hazardous materials, inspections of City businesses as part of the CUPA program, oil program inspections, evaluation of oil production systems, testing and document preparation, evaluation of emergency services, paramedic/ambulance service billing, physical examinations and pulmonary consulting for personnel, employment background and other investigative services, psychological testing, psychological counseling services and peer support training services, quality improvement and educator services, annual fire policy, standard policy cross-reference, and related policy services, assessment of fire facilities, accreditation related standards of cover study and strategic planning, community risk assessment and facility assessment, provision of cost report processing for GEMT reimbursement, consulting services for the Huntington Harbor Review, project management for oil well abandment, as-needed general environment engineering services, petroleum engineering consulting services, spill prevention control and countermeasure plan, professional services related to approved CIP projects and other related professional services. $860,329 Human Resources Professional services include City Attorney approved legal. Recruitment, medial professional, labor consulting, investigation, training, disability, human relations, mediation, and negotiation services, management/organizational assessment & efficiency studies and other consulting services related to management, leadership and strategic planning and other professional services.$2,640,667 Information Services Services include consulting and other professional services related to access control security, phone support services, workshops for business intelligence, infrastructure systems services, public safety systems and applications and database support services and other professional services. $72,988 Police Services include medical exams (sexual and rape, employment, hazmat physical exam, SWAT physicals and light crew physicals), background investigations, psychological exams, polygraph services, phlebotomy services, crime prevention programs, child abuse services, gang prevention, trauma support intervention/employee wellness program, video redaction services, City Attorney approved legal services and other related professional services. $182,743 Public Works Services include engineering/design, engineering studies, inspection/construction management, development review, SCADA and related automation support, water quality testing/sampling analysis, engineering/technical support, City Attorney approved litigation/legal services, water conservation support services, water quality testing support services, NPDES/FOG inspection services, utility rate studies and financial analysis, billing/cashiering system support, professional arborist services, traffic studies, special training services, wildfire biologist services, solid waste consulting services, environmental consulting and support, asset management system consulting, land surveying services, safety training/consulting, security consulting, emergency preparedness consulting, materials testing, labor compliance/certified payroll services, mobility studies sustain inability studies, water loss analysis on-site chlorine generation feasibility and design and other related professional services. $3,109,510 Non-Departmental Services including claims review, City Attorney approved litigation and legal services, auditing, recruitment services, appraisal, economic analysis, housing compliance services, homeless services, health and human services and other related professional services. $3,314,221 Total Professional Services $12,740,305 CITY OF HUNTINGTON BEACH PROFESSIONAL SERVICES LISTING FISCAL YEAR 2025/26 Citywide (All Funds) 567 568 RESOLUTION NO. 2025-39 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH ESTABLISHING THE GANN APPROPRIATION LIMIT FOR FISCAL YEAR 2025/2026 WHEREAS , Article 13B of the California Constitution imposes upon state agencies and local governments the obl igation to limit each fiscal year's appropriation of the proceed s from taxes to the amount of such appropriations in fiscal y e ar 1978/1 979, adjusted for changes as prescribed under the law. NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby re solve as follows: In compliance with provisions of Article 13B of the California Constitution and the formula set out therein , there is hereby established an appropriation limit of $1 ,298,500,903 for the fiscal year 2025 /2026. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the ___ day of __________ , 2025. Mayor R EVIEWED AND APPROVED: APPROVED AS TO FORM: City Manager 6A ~ _:_,. b,~ City to?i?ey INITIATED AND APPROVED: Exhibit A -Gann Limit Calculation 25 -164 69/37824 1 569 EXHIBIT A GANN LIMIT CALCULATION FISCAL YEAR 2025-2026 Under Proposition 111, there are two options available for each of the major adjustment factors. The values ofthese- factors for the purpose of calculating the Fiscal Year 2025-2026 adjustment are as follows: Price Factor: (A) Percent growth in State per Capita Personal Income: (Source: Dept. of Finance, California) (B) Percent change in Assessed Valuation due to new non-residential construction: (Source: Orange County Assessor Prop 111 Report) Population Factor: (C) Percent growth in County Population: (Source:-Dept. of Finance, California) (D) Percent growth in City Population: (Source: Dept. of Finance, California) Annual Adjustment Factor: Based on the actual data, the four alternative adjustment factors are as follows: (AxC) (AxD) (B xC) (B xD) 1.0644 1.0644 1.0276 1.0276 X X X X Calculation of the Fiscal Year 2025-2026 Limit FY 24/25 Limit 1.0017 0.9981 1.0017 0.9981 Recommended Adjustment Factor (Largest Allowable Increase) FY 25/26 Limit 1.066209480 1.062377640 1.029346920 1.025647560 6.44% 2.76% 0.17% -0.19% $ 1,217,866,589 1.06620948 $ 1,298,500,903 570 RESOLUTION NO. 2025-40 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH LEVYING A RETIREMENT PROPERTY TAX FOR FISCAL YEAR 2025/2026 TO PAY FOR PRE-1978 EMPLOYEE RETIREMENT BENEFITS WHEREAS, since 1948, the City has provided for employee pensions through a contract with the California Public Employees Retirement System (Ca!PERS). Pursuant to the 1966, 1978 and 2010 City Charters, the voters of the City authorized the City Council to pay for the cost of employee pensions through a separate retirement property tax. Section 607(b)(2) of both the 1978 and 20 IO Chmiers provide that the City may impose a retirement tax "sufficient to meet all obligations of the City for the retirement system in which the City participates;" and Proposition 13 was added to the California Constitution in 1978. It limits the local property tax to I% of assessed value, except that the City may levy an override tax in excess of 1 % to pay "any indebtedness approved by the voters prior to July 1, 1978" (Cal. Const. Art. 13A, § l(b)); and In the case entitled Carman v. Alvord, 31 Cal.3d 318 (1982), the California Supreme Court determined that under Proposition 13, an override property tax in excess of I% of assessed value may be levied to pay for tbe employee pension benefits the voters approved prior to 1978. Consequently, after Proposition 13, the Huntington Beach City Council continued to levy an override tax to pay for employee pensions. Since 1983-84, Revenue and Taxation Code Section 96.3 l(a)(4) has limited the City to levying a maximum override tax of $0.04930 per $100 of assessed value to pay for its retirement system; and In 2003, the Court of Appeal in Howard Jarvis Taxpayers Ass'n v. County a/Orange (2003) 110 Cal.App.4th 1375 held that the City may levy a separate property tax to pay for retirement benefits for all retired, cmTent, and future city employees contracted for prior to July 1, 1978, but not enhancements to retirement benefits contracted for after July I, 1978; and Prior to July I, 1978, the City entered into collective bargaining agreements with employee associations representing its safety employees providing that, effective July I, 1978, they would be entitled to a Ca!PERS retirement benefit known as "2% @ 50." Subsequently, on June 30, 1999, pursuant to collective bargaining agreements the City had entered into with its safety employees, the City provided its safety employees with the CalPERS retirement benefit known as 3% @ 50. Consequently, it is necessary to allocate the employer contribution to CalPERS for safety retirement between 2% @ 50 and 3% @ 50, because only the employer contribution for 2% @ 50 may be paid through the override property tax; and The City has received a report from John Bartel of Bartel Associates, a professional actuary experienced in pension calculations, entitled, "City of Huntington Beach Pension Override Tax Study" dated February 10, 2020. The Report identified the additional cost of 3% @ 50 as what Ca!PERS refers to as the "normal cost" of the benefit, which represents the present value of future benefits employees earned during the current year. Under this approach, the incremental cost of 3% @ 50 is 4.482% of safety payroll, and the remainder of the employer contribution represents the cost of2%@ 50; and 25-16471/378247 571 RESOLUTION NO. 2025-40 In April 2004, then Assemblyman Harman formally asked the Attorney General regarding the correct method of allocating the employer contribution to CalPERS between its pre-1978 and post-1978 components. In his February 7, 2005 Opinion (Opinion No. 04-413), the Attorney General opined that "any reasonable accounting method may be used for purposes of determining which costs are not subject to the 1 % property tax limitation of the Constitution;" and The City Council has determined that the allocation approach presented in the Bartel Report is a reasonable accounting method for determining which costs are not subject to the 1 % property tax limitation of the Constitution; and For 2025 /2026, CalPERS is requiring the City to contribute 63.150% of safety employee payroll as the City's employer's contribution. In order to set the tax ovetTide, the City may subtract the 4.482% normal cost of 3%@ 50 from the 63.150% to set the override tax at the equivalent of 58.668% of safety employee payroll. The cost to the City of 58.668% of safety employee payroll for 2025 /2026 will be $29,815,668 and pursuant to Proposition 13 and Revenue and Taxation Code Section 96.3l(a)(4), the City could have set the override tax for 2025/2026 at $0.05721 per $100 of assessed value; and In August 2012, the City Council added Chapter 3.07 to the Municipal Code which sets the future re tirement tax rate to the F iscal Year 2012/13 rate of $0.01 500 per $100 of assessed value, which amount is less than the otherwise permitted retirement tax per Revenue and Taxation Code Section 96.3 l(a)(4) of $0.04930 per $100 of assessed value . For the Fiscal Year 2023 /2024, the most recent year available, the levied retirement tax of $0.01500 per $100 assessed value generated $8,879,739. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Huntington Beach that a retirement prope1ty tax levy of Zero and 0.01500/l00th Dollars ($0.01500) per $100 of assessed value shall be levied for employee retirement costs for Fiscal Year 2025/2026 . PASSED AND ADO PTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the ___ day of __________ , 2025. REVIEWED AND APPROVED: Mayor INITIATED AND APPROVED: City Manager Chief Financial Officer APPROVED AS TO FORM: ,J_;_~~ City Attorney 22-11369/283825 2 572 RESOLUTION NO. 2025-46 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH ADOPTING AN UPDATED MASTER FEE AND CHARGES SCHEDULE WHEREAS, the City Council adopted Resolution 2024-31 establishing the current Consolidated Comprehensive Citywide Master Fee and Charges Schedule (the "Fee and Charges Schedule"); and, WHEREAS, user and regulatory fees are established by the City Council; and WHEREAS, the City Council finds that providing these services is of special benefit to applicants both separate and apmi from the general benefit to the public; and therefore, in the interests of fairness to the general public, the City desires to better recover the costs of providing these services from applicants who have sought or require the City's services by revising its schedule of fees; and WHEREAS, the City Council hereby finds that changes in City costs over the last several years, provide adequate evidence to conclude that the revised fees do not exceed the cost to provide the services for which the fees are charged; and NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby resolve as follows: SECTION I. The City Council hereby adopts the fees and charges as set forth in attached Exhibit "A" and incorporated by this reference. SECTION 2. The City Council authorizes that the City Manager or designee may make annual inflationary adjustments for various fees and charges each July 1, based on the prior year annual percentage change in the all-urban Consumer Price Index for Los Angeles-Long Beach- Anaheim, CA (CPI), not to exceed five percent (5%) per year. If the CPI does not change or goes down in a given year, no change shall be made to the fee schedule that year unless an adjustment is made to targeted cost recovery levels or fee study findings indicate that an adjustment is appropriate. The City's senior residents shall be exempt from such adjustments. SECTION 3. Fire and Public Works fees adopted by this resolution shall become effective sixty (60) days after adoption. All other fees shall be effective July 1, 2025. 25-16525/379643 573 RESOLUTION NO. 2025-46 PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on ___ day of _____ , 2025. Mayor REVIEWED AND APPROVED: APPROVED AS TO FORM: City Manager INITIATED AND APPROVED: 2 574 RESOLUTION NO. 2025-46 Exhibit A 3 City of Huntington Beach Master Fee and Charges Schedule Effective Dates: Fire and Public Works Fees: August 4, 2025 All Other Fees: July 1, 2025 575 City Clerk 1 City Manager 2 Finance 4 Community Development 7 Information Services 20 Public Works 21 Police 28 Fire 30 Library 40 Community Services 43 City of Huntington Beach Master Fee and Charges Schedule Table of Contents 576 Copies: CL-1 Per page (per case law)[1] $ 0.10 $ 0.10 CL-2 Miscellaneous (includes micro film) Cost of Reproduction Cost of Reproduction Electronic Data Request (CD/DVD Copy) CL-3 Copy of Existing Data File Actual cost Actual cost CL-4 Copy of Non-Existing Data File Actual cost Actual cost CL-5 Certification of Document $ 18 $ 19 CL-6 Passport Program (Application fee, Federal Program Mandate) $35 (per Department of State) $35 (per Department of State) CL-7 Passport Photograph (optional) $ 15 $ 15 CL-8 Hourly Rate: City Clerk $ 127 $ 131 For services requested of City staff which have no fee listed in this fee schedule, the City Manager or the City Manager's designee shall determine the appropriate fee based on the established hourly rates for this department/division. Additionally, the City will pass-through to the applicant any discrete costs incurred from the use of external service providers if required to process the specific application. Notes [1]Per Public Records Act Proposed Fee No.Description Adopted Fee City Clerk - User Fees Master Fee and Charges Schedule Clerk 1 577 Civic Center Room Rentals (per hour) Lower Level Conference Room B7 Non-Profit or Government Agency (HB Resident Rate) $ 70 $ 70 Non-Profit or Government Agency (Non-HB Resident Rate) $ 75 $ 75 Business or Private (HB Resident Rate) $ 100 $ 100 Business or Private (Non-HB Resident Rate) $ 110 $ 110 Lower Level Conference Room B8 Non-Profit or Government Agency (HB Resident Rate) $ 100 $ 100 Non-Profit or Government Agency (Non-HB Resident Rate) $ 110 $ 110 Business or Private (HB Resident Rate) $ 138 $ 138 Business or Private (Non-HB Resident Rate) $ 155 $ 155 Lower Level Conference Room B7/B8 Combined Non-Profit or Government Agency (HB Resident Rate) $ 145 $ 145 Non-Profit or Government Agency (Non-HB Resident Rate) $ 175 $ 175 Business or Private (HB Resident Rate) $ 210 $ 210 Business or Private (Non-HB Resident Rate) $ 240 $ 240 Council Chambers Including Caucus Room Non-Profit or Government Agency (HB Resident Rate) $ 120 $ 120 Non-Profit or Government Agency (Non-HB Resident Rate) $ 150 $ 150 Business or Private (HB Resident Rate) $ 220 $ 220 Business or Private (Non-HB Resident Rate) $ 240 $ 240 B7/B8/Council Chambers/Caucus Room Non-Profit or Government Agency (HB Resident Rate) $ 200 $ 200 Non-Profit or Government Agency (Non-HB Resident Rate) $ 235 $ 235 Business or Private (HB Resident Rate) $ 320 $ 320 Business or Private (Non-HB Resident Rate) $ 355 $ 355 Security/Support Staffing $30.00/staff/hour $31.00/staff/hour IS Technical Support $40.00/staff/hour $41.00/staff/hour Chair/Table Set up (Depending on Rooms Reserved)$85 - $150 $88 - $155 Cleaning Fee (Required if Food is Served)$50 $50 Room Rental Security Deposit $500 $500 Date Change Fee (up to 20 days before event)$30 $30 Facility Reservation Cancellation Fee a) Cancellation at Least 20 Days in Advance of Event $50 plus 10% of room rental rate $50 plus 10% of room rental rate b) Cancellation Less than 20 Days in Advance of Event Entire Rental Charge Entire Rental Charge Description Adopted Fee Proposed Fee City Manager - Civic Center Room Rental Rates Master Fee and Charges Schedule City Mgr Room2 578 Application Fee Film $ 300 $ 300 Still Photography $ 150 $ 150 Student Application $ 50 $ 50 Permit Revisions $ 150 $ 150 Commercial Filming Permit Fee Peak (April - October) - Per Day $ 500 $ 500 Off-Peak (November - March) - Per Day $ 300 $ 300 Still Photography Permit Fee Per Day $ 150 $ 150 City Coordination Fee (Percent of Total Fees Paid)15%15% Site Visit First Visit No Charge No Charge Each Additional Visit $ 150 $ 150 City Staffing and Support Charges Marine Safety Officer See Fire Fee Schedule See Fire Fee Schedule Police Officer See Police Fee Schedule See Police Fee Schedule Fire Department Personnel See Fire Fee Schedule See Fire Fee Schedule Public Works Personnel Actual Costs Actual Costs Marine Safety Equipment (per vehicle/per day) $ 50 $ 50 Police Department Equipment (per vehicle/per day) $ 50 $ 50 Beach Parking (per space/per day) $ 15 $ 15 Application of Parking Restrictions $ 140 $ 140 Location Use Fee Determined on case by case basis by scope of permit Determined on case by case basis by scope of permit Description Adopted Fee Proposed Fee City Manager Community Services - Film and Photography Permit Fees Master Fee and Charges Schedule Film Permits3 579 Delinquent Customer Fees Returned Check Processing (Non-Sufficient Funds NSF) FN-1 1st NSF Check [2] $ 25 $ 25 FN-2 Each Subsequent NSF Check [2] $ 35 $ 35 FN-3 Processing of Delinquent Administrative Citation $ 47 $ 49 FN-4 Transient Occupancy Tax (TOT) Administration processing fee (in addition to penalty) $ 40 $ 41 FN-5 Collections Processing Fee $ 40 $ 41 Other Fees and Charges FN-7 Parking Citation Processing Fee $ 4 $ 4 FN-8 Cash Bond Acceptance and Processing $ 103 $ 106 FN-9 Tract/Other Bonds Processing $ 61 $ 62 FN-10 Lien Processing $ 103 $ 106 FN-11 Business Improvement District (BID) Processing Fee $ 12 $ 12 FN-12 Refund Processing - Check $ 30 $ 30 FN-13 Check Reissuance $ 35 $ 35 Water Billing FN-14 Utility Customer Set-Up (residential, industrial, construction) $ 35 $ 35 FN-15 Utility Billing Late Fee greater of 5% or $10 flat rate greater of 5% or $10 flat rate Business License FN-20 Change to Business License - Name $ 24 $ 25 FN-21 Change to Business License - Location $ 24 $ 25 FN-22 Duplicate Business License $ 13 $ 14 FN-23 Business License Tax Processing Renewal $ 30 $ 31 FN-24 Business License Tax Renewal Processing (Tax Exempt Business) $ - $ - FN-25 Business License Application $ 55 $ 56 FN-26 Business License Application (Tax Exempt Business) $ - $ - FN-27 Business License Home Occupation $ 13 $ 14 FN-28 Business License Field Re-inspection $ 24 $ 25 FN-29 Business License Revocation $ 399 $ 411 FN-30 Oil Penalty Administration Fee $ 46 $ 47 Special Regulatory Business Permits Finance Police Sworn Non sworn FN-31 Bingo Permit [1] $ 50 $ 50 FN-32 Entertainment Permit - new $ 488 $ 502 FN-33 Entertainment Permit - renewal $ 488 $ 502 FN-34 Entertainment Permit- change of location/name $ 215 $ 221 FN-35 Entertainment Permit- conceptual $ 758 $ 781 FN-36 Fortune Teller Permit - initial $ 331 $ 341 FN-37 Fortune Teller Permit - renewal $ 331 $ 341 Proposed Fee Adopted Fee No.Description Finance - User Fees and Charges Master Fee and Charges Schedule Finance 4 580 Proposed Fee Adopted Fee No.Description Finance - User Fees and Charges FN-38 Fortune Teller Permit - change of location/name $ 206 $ 212 FN-39 Sexually Oriented Business (SOB) Business Permit - initial $ 938 $ 966 FN-40 Sexually Oriented Business (SOB) Business Permit - renewal $ 938 $ 966 FN-41 Sexually Oriented Business (SOB) Business Permit - change name/location $ 308 $ 317 FN-42 Sexually Oriented Business (SOB) Performer Permit - initial $ 938 $ 966 FN-43 Sexually Oriented Business (SOB) Performer Permit - renewal $ 938 $ 966 FN-44 Massage Establishment Registration Certificate - initial / add partner $ 685 $ 706 FN-45 Massage Establishment Registration Certificate - renewal $ 685 $ 706 FN-46 Massage Establishment Registration Certificate - change of location/name/removal $ 230 $ 237 FN-47 Massage Independent Registration Certificate- initial $ 345 $ 355 FN-48 Massage Independent Registration Certificate- renewal $ 243 $ 250 FN-49 Massage Independent Registration Certificate- change of location/name $ 73 $ 75 FN-50 Escort Service Permit - initial $ 748 $ 771 FN-51 Escort Service Permit - renewal $ 748 $ 771 FN-52 Escort Service Permit - change of location/name $ 308 $ 317 FN-53 Escort Employee Permit - initial $ 748 $ 771 FN-54 Escort Employee Permit - renewal $ 748 $ 771 Subpoena Fees FN-55 Response to subpoena - Hourly [5] $ 24 $ 24 FN-56 Response to subpoena - Records [5] $ 15 $ 15 FN-57 Response to subpoena - Civil [6] $ 275 $ 275 FN-58 Copies - Standard Size (up to 8.5 x 14) per copy plus actual postage charges $0.10 + postage $0.10 + postage FN-59 Copies - Documents off of microfilm + actual postage charges $0.20 + postage $0.20 + postage FN-60 Copies - Reproduction of Documents requiring special processing + actual postage charges Actual Cost of production Actual Cost of production Hourly Rate: FN-61 Finance $ 159 $ 164 FN-62 Sidewalk Vending Permit Fee $ 299 $ 308 For services requested of City staff which have no fee listed in this fee schedule, the City Manager or the City Manager's designee shall determine the appropriate fee based on the established hourly rates for this department/division. Additionally, the City will pass-through to the applicant any discrete costs incurred from the use of external service providers if required to process the specific application. Taxicab Program Permit Fees FN-63 Company Permit [8], [10] $ 3,250 $ 3,348 FN-64 Vehicle Permit (per vehicle)[8], [10] $ 270 $ 278 FN-65 Driver Permit [8], [10] $ 438 $ 451 Master Fee and Charges Schedule Finance 5 581 Proposed Fee Adopted Fee No.Description Finance - User Fees and Charges FN-66 Replacement Permit (Driver or Taxicab)[9], [10] $ 70 $ 72 Credit Card Transaction Convenience Fee FN-67 Credit Card Transaction Convenience Fee 3.00%3.00% Notes [1]Bingo permit - Max $50 - CA Govt. Code 25845; Penal Code 326.3-326.5 [2] [4]Current master fee schedule includes this fee but is not currently being charged due to CA State Law - SB731 section 4600 effective 9/1/09 and revised by [5]CA Evidence Code 1563 [6]CA Govt. Code 68097 [7] Not charged for parking meters [8] Fixed fee; two-year permit [9] The replacement permit shall be valid for the remaining term of the permit being replaced. [10] City Technology Automation Fee also applies and is in additional to the base permit fee. Per CA Civil Code; 1st NSF Check is limited to $25 fee; each subsequent NSF check is limited to $35 fee Master Fee and Charges Schedule Finance 6 582 PLANNING COMMISSION ACTIONS [1] PL-1 Annexation Request (deposit) Deposit of $44,000 Deposit of $45,320 PL-2 Coastal Development Permit [2] $ 10,228 $ 10,535 Conditional Use Permit: PL-3 New Residential $ 14,480 $ 14,914 PL-4 Commercial/Industrial $ 15,399 $ 15,861 PL-5 Alcohol, Dancing or Live Entertainment $ 6,663 $ 6,863 PL-6 Mixed Use $ 33,682 $ 34,693 PL-7 Entitlement Continuance [3] $ 744 $ 766 Development Agreement PL-8 Original Contract or Significant Amendment (Deposit)Deposit of $40,000 Deposit of $40,000 PL-9 Minor Amendment / Affordable Housing Only $ 14,866 $ 15,312 PL-10 Annual Review (Planning Commission Hearing) $ 5,309 $ 5,469 PL-11 Annual Review (Administrative Review) $ 3,185 $ 3,281 Entitlement Plan Amendment PL-12 New Hearing $ 7,277 $ 7,495 PL-13 No Change to Conditions - Director Review $ 3,975 $ 4,094 PL-14 General Plan Amendment – GPA Major $ 70,461 $ 72,575 PL-15 General Plan Amendment - GPA Minor $ 39,766 $ 40,959 PL-16 General Plan Conformance $ 8,875 $ 9,141 PL-17 Local Coastal Program Amendment $ 29,342 $ 30,222 PL-18 Reversion to Acreage $ 7,403 $ 7,625 PL-19 Special Permit $ 5,693 $ 5,864 Tentative Tract Map PL-20 Base $ 36,863 $ 37,969 PL-21 Per Lot $ 107 $ 110 PL-22 Variance [5] $ 6,064 $ 6,246 PL-23 Zoning Map Amendment [6] $ 42,367 $ 43,639 PL-24 Precise Plan of Street Alignment $ 24,120 $ 24,843 PL-25 Mobile Home Park Conversion Review $ 62,048 $ 63,909 PL-26 Zoning Text Amendment-Major $ 54,825 $ 56,470 PL-27 Zoning Text Amendment-Minor $ 23,033 $ 23,724 Proposed Fee No.Description Adopted Fee Community Development, Planning Division - User Fees Master Fee and Charges Schedule Planning7 583 Proposed Fee No.Description Adopted Fee Community Development, Planning Division - User Fees ZONING ADMINISTRATOR ACTIONS [1] Coastal Development Permit [2] PL-28 Single Family Dwelling $ 5,588 $ 5,756 PL-29 All Others $ 7,248 $ 7,465 ZA-21 Sunset Beach - approval in concept - no public hearing $ 1,395 $ 1,437 PL-30 Conditional Use Permit $ 8,358 $ 8,609 PL-157 Conditional Use Permit (Alcohol, Dancing, or Live Entertainment) $ 6,663 $ 6,863 PL-31 Conditional Use Permit (Fences/Exceptions to Height Limits) $ 2,767 $ 2,850 PL-32 Entitlement Continuance [3] $ 531 $ 547 Entitlement Plan Amendment PL-33 New Hearing $ 3,810 $ 3,924 PL-34 No Change to Conditions - Director Review $ 2,607 $ 2,685 PL-35 Temporary Use Permit $ 5,832 $ 6,007 PL-36 Bond (if applicable)[C] $ 530 $ 546 PL-37 Tentative Parcel Map $ 9,071 $ 9,343 PL-38 Tentative Parcel Map Waiver $ 3,987 $ 4,107 Tentative Tract Map PL-39 Base $ 14,663 $ 15,103 PL-40 Per Lot $ 108 $ 111 PL-41 Variance [5] $ 5,533 $ 5,699 ENVIRONMENTAL REVIEW [1] PL-42 Environmental Assessment (Deposit)[7] See Note See Note PL-43 Historic Structures (Deposit)[7] See Note See Note PL-44 Environmental Review Focused EA (Deposit)[7] See Note See Note Mitigation Monitoring: PL-46 Mitigated Negative Declaration PL-47 Environmental Impact Report See Note See Note PL-48 Environmental Impact Report (EIR) Consultant Prepared (Deposit)[7] See Note See Note STAFF REVIEW AND SERVICES [1] PL-49 Address Assignment Processing (per project) $ 2,089 $ 2,152 PL-50 Address Change $ 465 $ 479 PL-45 Address Assignment - Meter Only $ 137 $ 141 Administrative Permit PL-51 List 1: Outdoor Dining, Eating and Drinking Establishments, Fence Extensions (<8'), Personal Enrichment Services over 5,000 sq. ft., and Home Occupations $ 1,736 $ 1,788 Master Fee and Charges Schedule Planning8 584 Proposed Fee No.Description Adopted Fee Community Development, Planning Division - User Fees PL-52 List 2: Parking Reduction, Carts & Kiosks, Waiver of Development Standards, Non-conforming structure additions $ 2,785 $ 2,869 PL-53 List 2A: Daycare No charge No charge PL-54 List 3: Privacy Gates, Game Centers, Accessory Dwelling Units, Manufactured Home Parks $ 2,606 $ 2,684 PL-55 List 4: Personal Enrichment Services under 5,000 sq ft No charge No charge PL-56 Animal Permits $ 438 $ 451 PL-57 Categorical Exclusion letter (coastal) $ 531 $ 547 PL-58 CC&R Review $ 1,727 $ 1,779 PL-59 Certificate of Compliance $ 1,630 $ 1,679 Design Review Board PL-60 Minor- approved by DRB Secretary $ 1,987 $ 2,047 PL-61 Others $ 3,975 $ 4,094 PL-62 Extension of Time $ 637 $ 656 PL-148 Final Parcel Map $ 1,455 $ 1,499 PL-149 Final Tract Map $ 2,078 $ 2,140 Pl-63 Initial Plan, Zoning & Review (land use changes, zone changes, conceptual plans) $ 1,061 $ 1,093 Landscape Plan Check: PL-64 Single Family Dwelling $ 781 $ 805 PL-65 Tract Map $ 1,562 $ 1,609 PL-66 Commercial/Industrial/Multi-Family Dwelling $ 1,562 $ 1,609 PL-67 Limited Sign Permit $ 1,896 $ 1,953 PL-68 Lot Line Adjustment / Lot Merger (Planning) $ 1,380 $ 1,422 Planned Sign Program PL-70 Single User and Amendments to Existing Programs $ 1,994 $ 2,054 PL-71 Multiple Users $ 3,109 $ 3,202 Preliminary Plan Review: [4] PL-72 Single Family Residential $ 1,477 $ 1,522 PL-73 Multi-Family Residential (up to 9 units) $ 2,597 $ 2,675 PL-74 Multi-Family Residential (≥10 units) $ 4,075 $ 4,197 PL-75 Non-Residential / Mixed Use $ 4,788 $ 4,931 PL-76 Sign Code Exception – Staff $ 1,699 $ 1,750 PL-77 Sign Code Exception – Design Review Board $ 2,336 $ 2,406 Site Plan Review Master Fee and Charges Schedule Planning9 585 Proposed Fee No.Description Adopted Fee Community Development, Planning Division - User Fees PL-78 Major -PC Review $ 14,627 $ 15,066 PL-79 Minor- Façade remodel, Car Dealerships $ 6,080 $ 6,262 PL-80 Temporary and Promotional Activity Sign Permit $ 107 $ 110 PL-81 Temporary Sales/Event Permit $ 309 $ 319 PL-82 Wireless Permit Applications $ 1,858 $ 1,914 Zoning Letter: PL-83 Zoning/ Flood Verification $ 107 $ 110 PL-84 Zoning Letter Staff $ 319 $ 329 PL-85 Zoning Research/Information (Per Hour - 1 hr. min.) $ 212 $ 219 PL-86 Planning Consultation/Meeting Fee (Per Hour, Per Planner; 1 hr. min.) $ 212 $ 219 APPEALS [1] To Planning Commission PL-87 Single family owner appealing decision of own property $ 3,549 $ 3,656 PL-88 Others $ 4,899 $ 5,046 PL-89 Appeal of Director’s Decision (PC Public Hearing) $ 3,413 $ 3,516 PL-90 Appeal of Director’s Interpretation (PC Non-Public) $ 2,556 $ 2,633 To City Council (file w/ City Clerk’s Office) $ - PL-91 Single family owner appealing decision of own property $ 2,693 $ 2,774 PL-92 Others $ 4,323 $ 4,453 PL-93 Mills Act Annual Fee $ 212 $ 219 PL-94 Mills Act Application Fee $ 607 $ 625 PLANNING BUILDING PLAN REVIEW [1] PL-95 Planning Plan review 46% of building inspection fee 46% of building inspection fee PL-96 Standard production units after model unit has been reviewed 20% of building inspection fee 20% of building inspection fee Master Fee and Charges Schedule Planning10 586 Proposed Fee No.Description Adopted Fee Community Development, Planning Division - User Fees [C] Subject to Cost of Living Index Adjustments per Resolution 2008-43 PL-97 … … … … … PL-131 PL-109 Inclusionary Housing In-Lieu Fee Manual Manual OTHER FEES PL-104 Downtown Specific Plan Fee [C] $831 per acre $856 per acre Outdoor Dining: PL-105 License Agreement Application Fee $ 212 $ 219 PL-106 License Agreement Use Charge $0.01/SF $0.01/SF PL-107 License Agreement Code Enforcement Fee $4/SF $4/SF PL-108 Noise Deviation Permit $ 1,699 $ 1,750 General Plan Maintenance Fee per sq. ft new construction $ 0.27 $ 0.28 Pursuant to City Council Resolution No. 2012-66 adopted on October 1, 2012, the park land dedication in lieu fees (Quimby Fees) effective November 14, 2012 are as follows: [C] PROJECTS REQUIRING A SUBDIVISION MAP Residential Land Use: PL-144 Detached Dwelling Units (Persons per Dwelling: 2.913) PL-145 Attached Dwelling Units (Persons per Dwelling: 2.257) PL-146 Mobile Home Dwelling Units (Persons per Dwelling: 1.822) Refer to separately presented Affordable Housing in-lieu Fee Schedule for Planning Fees PL 97 - 131 (established per Resolution 2007-71 and subject to annual adjustment) AFFORDABLE HOUSING IN-LIEU FEES Master Fee and Charges Schedule Planning11 587 Proposed Fee No.Description Adopted Fee Community Development, Planning Division - User Fees Beach Edinger Corridor Fees:[C] Net new commercial or office project $0.30/sq.ft. $0.30/sq.ft Net new industrial project $0.30/sq.ft. $0.30/sq.ft Remodels or façade improvements (commercial) $0.08/sq.ft. $0.08/sq.ft. Remodels or façade improvements (industrial) $0.08/sq.ft. $0.08/sq.ft. New residential units (MFR) $300/unit $300/unit New residential units (SFR) $300/unit $300/unit New hotel room $300/room $300/room ADDITIONAL FEES MAY BE REQUIRED ENTITLEMENTS FOR DEVELOPMENT INCLUDE INITIAL REVIEW OF PLANS AND ONE SUBSEQUENT REVISION SUBMITTAL. REVIEW OF PLANS IN EXCESS OF ONE REVISION SHALL BE CHARGED THE FULLY BURDENED HOURLY RATE. ALSO SEE DEPARTMENTS OF PUBLIC WORKS, FIRE, AND THE BUSINESS LICENSE DIVISION FOR ADDITIONAL FEES. Hourly Rate PL-147 Planning $ 212 $ 218 For services requested of City staff which have no fee listed in this fee schedule, the City Manager or the City Manager's designee shall determine the appropriate fee based on the established hourly rates for this department/division. Additionally, the City will pass-through to the applicant any discrete costs incurred from the use of external service providers if required to process the specific application. SHORT-TERM RENTAL PERMITS [1] PL-150 Short-Term Rental Permit Processing - Initial Two Years [8] $ 620 $ 639 PL-151 Short-Term Rental Permit Processing - Renewal [8] $ 322 $ 332 GROUP HOME / SOBER LIVING HOME USE PERMIT [1] PL-152 Six or Fewer Residents (Special Use Permit) $ 1,846 $ 1,901 Seven or More Residents a) Conditional Use Permit $ 5,018 $ 5,169 PL-153 b) Operator Permit $ 2,310 $ 2,379 PL-154 Public Notice Fee $ 518 $ 534 PL-155 Conceptual Project Fee $ 1,000 $ 1,030 PL-156 Development Assistance Team (DAT) Fee (per hr) $ 212 $ 218 Notes: [1] [2] [3] [4] [5] [6] [C] [7] [8] ZMA fee reduced 50% when processed concurrently with a General Plan Amendment. Included for the purpose of consolidation into the new Master Fee & Charges Schedule. Deposit with actual costs based on a time and material (T&M) basis. Short-Term Rental Permit fees include code enforcement review required to conduct permit application review. For Code Enforcement effort subsequent to issuance of initial permit, hourly billing rates apply. Includes automation fee. Coastal Development Permit reduced 50% when processed concurrently with a Conditional Use Permit, Tentative Map or Variance.Plus costs for Notice of Publication, if applicable. 50 percent of fee credited towards future entitlements. Variance fee reduced 50% when processed concurrently with a Conditional Use Permit. Master Fee and Charges Schedule Planning12 588 B-1 Permit Processing Charge (All permits, plan reviews, including change of contractor, owner, special inspector program, etc.) $ 39 $ 40 B-2 Building Inspection Fees (Including Foundation or Partial Building Inspection as well as routine building permit activities) Based on Project Valuation Based on Project Valuation Inspection Fees (based on valuation): $1 to $500 $ 80 $ 82 $501 to $2,000 $80.00 for first $500 + $5.33 for each additional $100 or fraction thereof $82.00 for first $500 + $5.33 for each additional $100 or fraction thereof $2,001 to $25,000 $160.00 for first $2,000 + $21.30 for each additional $1,000 or fraction thereof $164.00 for first $2,000 + $21.30 for each additional $1,000 or fraction thereof $25,001 to $50,000 $650.00 for first $25,000 + $12.00 for each additional $1,000 or fraction thereof $670.00 for first $25,000 + $12.00 for each additional $1,000 or fraction thereof $50,001 to $100,000 $950.00 for first $50,000 + $7.00 for each additional $1,000 or fraction thereof $979.00 for first $50,000 + $7.00 for each additional $1,000 or fraction thereof $100,001 to $500,000 $1,300.00 for first $100,000 + $6.50 for each additional $1,000 or fraction thereof $1,339.00 for first $100,000 + $6.50 for each additional $1,000 or fraction thereof $500,001 to $1,000,000 $3,900.00 for first $500,000 + $5.80 for each additional $1,000 or fraction thereof $3,900.00 for first $500,000 + $5.80 for each additional $1,000 or fraction thereof $1,000,000 and up $6,800.00 for first $1,000,000 + $4.64 for each additional $1,000 or fraction thereof $7,004.00 for first $1,000,000 + $4.64 for each additional $1,000 or fraction thereof B-3 Building Plan Review Fees 61% of building inspection fee 61% of building inspection fee B-4 Standard production units after model unit has been reviewed [6] 26% of building inspection fee 26% of building inspection fee B-5 Plan Review Fee for projects requiring review in excess of 2-4 reviews - HOURLY $100,000 or less - 2 or more reviews $ 157 $ 162 $100,001 - $1,000,000 - 3 or more reviews $ 157 $ 162 $1,000,001 or more - 4 or more reviews $ 157 $ 162 B-6 Refund Processing Fee $ 235 $ 242 B-7 Record Retention Fee - Each sheet of permitted drawings [5] $ 4 $ 4 B-8 Record Retention Fee - Each Issued permit [5] $ 1 $ 1 B-9 Counter Staff Research/Special Services (More than 10 min.) actual cost; $157 per hr. actual cost; $162 per hr. B-10 Copies from Microfilm [5] $3.00 for 1st copy, $1.50 each additional copy $3.00 for 1st copy, $1.50 each additional copy B-11 Copies not on Microfilm [5] $ 0.10 $ 0.10 B-12 Building Plan Review Extension $ 157 $ 162 B-13 Building Permit Extension $ 157 $ 162 B-14 Building Relocation Inspection Fee (first 2 hours, minimum charge) $ 313 $ 322 B-15 Building Relocation Inspection Fee (each additional hour) $ 157 $ 162 B-16 Investigation Fee-for work performed without a permit [7] Equal to Std. Insp. Fee OR Actual cost, whichever is greater. Minimum $250 Equal to Std. Insp. Fee OR Actual cost, whichever is greater. Minimum $250 B-17 Reinspection Fee $ 196 $ 202 B-18 Permit Supplement [8] B-19 Expired Permits [7, 9] $ 53 $ 54 B-20 Recording and Release of Non-Compliance due to Permit Expiration & Similar Services - City Processing Fee $ 157 $ 162 B-21 Recording and Release of Non-Compliance due to Permit Expiration & Similar Services - County Recorder Fee [10] $ 10 $ 10 B-22 Certificate of Occupancy w/Building Permit No Charge No Charge B-23 Certificate of Occupancy Review (no inspection required)[3] $ 53 $ 54 B-24 Modified Certificate without additional inspection/admin. [4] $ 39 $ 40 B-25 Certificate when Inspection/Administrative Services required - B/M Occ $ 196 $ 202 B-26 Certificate when Inspection/Administrative Services required - All Other Occ $ 626 $ 645 B-27 Certificate of Occupancy Review services requiring services in excess of 75 minutes for B/M Occupancy, or in excess of 250 minutes for Other Occupancies $157/hour $162/hour B-28 Temporary Certificate of Occupancy - B/M Occupancies Actual Cost; $121 minimum Actual Cost; $125 minimum B-29 Temporary Certificate of Occupancy - All Other Occupancies Actual Cost; $273 minimum Actual Cost; $281 minimum B-30 Building Division Counter Services, Inspection, Plan Review, Supervisory Services - during normal work hours - hourly rate $ 157 $ 162 B-31 Building Division Counter Services, Inspection, Plan Review, Supervisory Service - outside normal work hours - hourly rate $ 189 $ 195 B-32 Planning Division - Building Plan Review See Planning Fee Analysis See Planning Fee Analysis Proposed Fee No.Description Adopted Fee Community Development, Building Division - User Fees Master Fee and Charges Schedule Building13 589 Proposed Fee No.Description Adopted Fee Community Development, Building Division - User Fees B-33 State of California - SMIP fees [5] B-34 Huntington Beach Library and School District Fees [5] B-35 Electrical Permit Fees Minimum $47 Minimum $48 New single and multiple-family residential buildings including additions and attached garages $0.22/sq foot, $47 minimum $0.22/sq foot, $48 minimum Each service meter $1.15.00/AMP, $47 minimum $1.15.00/AMP, $48 minimum Each sub panel $ 54.95 $ 56.60 Each self-contained, factory-wired, approved unit (2-HP max over 2- HP see generators, motors and transformers) $ 29.29 $ 30.17 Lighting Fixtures: First 50 fixtures, each $ 4.55 $ 4.69 Each additional fixture $ 2.24 $ 2.31 Each pole with fixtures $ 29.29 $ 30.17 Generators, Motors and Transformers: HP, kW, or KVA. Rating of Equipment up to and including two (2) $ 29.29 $ 30.17 Over two (2) and not over ten (10) $ 54.95 $ 56.60 Over ten (10) and not over fifty (50) $ 115.42 $ 118.88 Over fifty (50) $ 283.85 $ 292.36 Receptacle and Switch Outlets: First fifty (50) outlets, each $ 4.55 $ 4.69 Each additional outlet $ 2.24 $ 2.31 Each section of track lighting or multiple outlet assembly $ 14.62 $ 15.06 Signs: 1st sign at one address $ 283.85 $ 292.36 Each additional sign at the same address $ 115.42 $ 118.88 Fuse up $ 73.27 $ 75.46 Temporary service: Each temporary or construction pole (including lights and outlets for outdoor uses) $ 115.42 $ 118.88 Each sub-pole with panel $ 54.95 $ 56.60 Each misc. item regulated by HB Electrical Code where no fee listed $ 54.95 $ 56.60 B-36 Electrical Plan Review 62% of electrical Inspection fee; $79 minimum 62% of electrical Inspection fee; $81 minimum Reviews in excess of 3 submittals $157/hr; $79 minimum $157/hr; $81 minimum Master Fee and Charges Schedule Building14 590 Proposed Fee No.Description Adopted Fee Community Development, Building Division - User Fees B-37 Mechanical Permit Fees Minimum $47.00 Minimum $48.00 Installation or relocation of each furnace, including ducts and/or vents attached to such appliance $ 85 $ 87 Each Fire and/or Smoke Damper $ 37 $ 38 Relocation or replacement of each appliance vent not included in an appliance item also permitted $ 37 $ 38 HVAC Duct Extension/Relocation for 1 to 10 ducts $ 54 $ 55 Each Additional Duct $ 7 $ 7 Installation or relocation of each boiler to 15hp or compressor to and including 5 tons, including attached cuts and/or vents $ 90 $ 93 Installation or relocation of each boiler over 15 hp or compressor over 5 tons, including attached ducts and/or vents $ 218 $ 224 Each evaporative cooler (non-portable type) $ 44 $ 45 Exhaust fan connected to a single environmental air duct (includes residential cooking hoods) $ 23 $ 24 Each Air Handling unit not part of a factory-assembled appliance $ 44 $ 45 Each ventilation system less than or equal to 100,000 cfm which is not a portion of any HVAC system authorized by permit $ 44 $ 45 Each ventilation system less more or equal to 100,000 cfm which is not a portion of any HVAC system authorized by permit $ 90 $ 93 Hood served by mechanical exhaust including duct/fan $ 90 $ 93 Miscellaneous items including all factory-built stoves, ovens, etc. $ 44 $ 45 Factory Built fireplaces $ 44 $ 45 Each low pressure gas-piping system up to .5 psi $ 35 $ 37 Each medium or high pressure gas piping system exceeding .5 psi $ 119 $ 123 Each misc. item regulated by HB Mechanical Code where no fee listed $ 44 $ 45 B-38 Mechanical Plan Review 121% of mechanical Inspection fee; $64 minimum 121% of mechanical Inspection fee; $66 minimum Reviews in excess of 3 submittals $157/hr; $79 minimum $162/hr; $81 minimum B-39 Plumbing Permit Fees Minimum $47.00 Minimum $48.00 Each plumbing fixture $ 47 $ 48 Each building sewer $ 95 $ 98 Rainwater systems-per drain $ 24 $ 25 Each water heater and or vent $ 47 $ 48 Each low pressure gas-piping system, up to .5 psi $ 35 $ 37 Each medium or high pressure gas piping system exceeding .5 psi $ 119 $ 123 Each waste interceptor or each kitchen grease trap $ 95 $ 98 Installation or alteration of water piping, including vacuum breakers or backflow devices $ 95 $ 98 Water Treating Equipment $ 47 $ 48 Floor Drain or floor sink $ 47 $ 48 Each misc. item regulated by HB Plumbing Code where no fee is listed $ 47 $ 48 Sump Pumps (sewage or rainwater) $ 47 $ 48 Medical Gas System of 1 to 5 outlets $ 318 $ 328 Each additional medical gas outlet $ 30 $ 31 Each misc. item regulated by HB Plumbing Code where no fee listed $ 47 $ 48 B-40 Plumbing Plan Review 68% of plumbing Inspection fee; $79 minimum 68% of plumbing Inspection fee; $81 minimum Reviews in excess of 3 submittals $157/hr; $79 minimum $157/hr; $81 minimum Master Fee and Charges Schedule Building15 591 Proposed Fee No.Description Adopted Fee Community Development, Building Division - User Fees B-41 Swimming Pool Permit Fees Minimum $47.00 Minimum $47.00 Building Inspection Fee 0.8x as established herein 0.8x as established herein Building Plan Review Fee 61% of building inspection fee 61% of building inspection fee Planning Plan Review Fee 20% of building inspection fee 20% of building inspection fee Electrical Items $ 151 $ 156 Exception: Above ground spas, see electrical items Plumbing Items $ 134 $ 138 Exception: Above ground spas, see plumbing items Pre-Site Inspection $ 157 $ 162 B-42 Solar Energy Permit Fees [11] Varies based on State GC Varies based on State GC Residential 15 kW or less $ 450 $ 464 More than 15 kW $450 + $15 per kW above 15 kW $464 + $15 per kW above 15 kW Commercial 15 kW or less $ 450 $ 464 More than 15 kW to 50 kW $ 1,000 $ 1,000 More than 50 kW to 250 kW $1,000 + $7 per kW above 50 kW $1,000 + $7 per kW above 50 kW More than 250 kW $2,000 + $5 per kW above 250 kW $2,000 + $5 per kW above 250 kW B-43 Landscape Inspection Residential $ 79 $ 81 Commercial/Industrial/Multi-family $ 236 $ 243 B-44 NPDES Inspection (hourly, 1/2 hour minimum) $ 157 $ 162 B-45 Building without a permit-fine [5] 2 X Inspection Fee 2 X Inspection Fee B-46 Technology Automation fee 6% of all development, permit and prevention fees for Planning, Building, Public Works and Fire 6% of all development, permit and prevention fees for Planning, Building, Public Works and Fire B-47 Expedited Plan Review 2 X Plan Review Fee 2 X Plan Review Fee For services requested of City staff which have no fee listed in this fee schedule, the City Manager or the City Manager's designee shall determine the appropriate fee based on the established hourly rates for this department/division. Additionally, the City will pass-through to the applicant any discrete costs incurred from the use of external service providers if required to process the specific application. Notes [1]Building Flat Fees only; remainder of cost analysis conducted on program level in separate analysis [2]Fees may be waived for Plumbing, Mechanical and Electrical permits issued by the Department of Building & Safety for electrical, mechanical or plumbing systems that either produce energy or save natural resources and exceed State and Federal minimum requirements. Examples include, but are not limited to, photovoltaic systems, solar water heating systems, high efficiency furnaces and high efficiency air conditioners. [3] City collects $75 current fee (building counter svcs.) [4]Only $30 processing fee is collected if modified [5] Not included in cost analysis; placeholder on Master Fee Schedule [6] Fee percentage set by City policy, not evaluated through NBS cost analysis [7] Penalty; set by City code/citation authority. Not included in NBS cost Analysis [8]Per City policy, fees to issue revised permits, adjust permits, admin permits or those not listed are subject to the processing fee, microfilm fee, and other fee schedule line items as applicable. Minimum Inspection Fee does not apply [9]Per City policy, fees to reactivate permits include the established processing fee plus a penalty of 50% of the new inspection fee for projects with less than 6 months expiry, or 100% of new inspection fee for more than 6 months expiry [10]Fee set by County; NBS did not evaluate [11]Fees for this section are set by the State Government Code Section Master Fee and Charges Schedule Building16 592 CE-1 Re-inspection Fee without Citation $ 183 $ 188 CE-2 Re-inspection Fee with a Citation $ 457 $ 471 CE-3 Notice & Order Fee $ 3,203 $ 3,299 CE-4 Mobile Vending Permit Initial $ 321 $ 331 CE-5 Mobile Vending Permit Annual $ 90 $ 93 CE-6 Shopping Cart Retrieval Containment Application $ 687 $ 708 CE-7 Newsrack - New Permit $ 594 $ 612 CE-8 Newsrack - annual Permit per rack $ 90 $ 93 CE-9 Appeals Fee for Notice & Order $ 512 $ 527 $ - CE-10 Hourly Rate - Code Enforcement Supervisor $ 221 $ 228 CE-11 Hourly Rate - Senior Code Enforcement Officer $ 176 $ 181 CE-12 Hourly Rate - Code Enforcement Officer II $ 167 $ 172 CE-13 Hourly Rate - Code Enforcement Officer I $ 128 $ 132 CE-14 Hourly Rate - Code Enforcement Technician $ 113 $ 116 For services requested of City staff which have no fee listed in this fee schedule, the City Manager or the City Manager's designee shall determine the appropriate fee based on the established hourly rates for this department/division. Additionally, the City will pass-through to the applicant any discrete costs incurred from the use of external service providers if required to process the specific application. Proposed Fee No.Description Adopted Fee Community Development, Code Enforcement Division - User Fees Master Fee and Charges Schedule Code Enforcement17 593 CE-15 Subordination Fee $ 303 $ 312 CE-16 Reconveyance Fee $ 97 $ 100 CE-17 Demand Fee $ 169 $ 174 CE-18 Rehab Loan / Grant Fee [1] $ 500 $ 500 CE-19 Affordable Housing Unit Inspection $ 53 $ 55 CE-20 Affordable Housing Unit - Annual Review $ 26 $ 27 Notes [1]Pursuant to City Council adoption of the Housing and Rehab Rules and Regulations on April 5, 2010, Rehab Loan/Grant fee was set at $500 Proposed Fee Adopted Fee No.Description Community Development, Community Enhancement Division - User Fees Master Fee and Charges Schedule Community Enhancement18 594 FEE DESCRIPTION Strand Parking Structure Daily Fee: November 1 - March 31: First 15 minutes(included as part of first hour) No Charge No Charge No Charge First 2 hours or less $2.00 $2.50 $2.50 Each 20 minutes thereafter $1.00 $2.50 $2.50 Daily Maximum $15.00 $18.00 $18.00 April 1 - October 31: First 15 minutes (included as part of first hour) No Charge No Charge No Charge First 2 hours or less $2.00 $3.00 $3.00 Each 20 minutes thereafter $2.00 $3.00 $3.00 Daily Maximum $17.00 $22.00 $22.00 Flat Rate (after 8:00 pm)$6.00 $10.00 $10.00 Holiday Event Flat Rate $27.00 $30.00 $30.00 Valet Rates: November 1 - March 31: First 2 hours $6.00 $8.00 $8.00 Each 20 minutes thereafter $1.00 $2.50 $2.50 Maximum Rate $18.00 $18.00 $18.00 April 1 - October 31: First 2 hours $6.00 $10.00 $10.00 Each 20 minutes thereafter $1.00 $3.00 $3.00 Maximum Rate $18.00 $22.00 $22.00 Monthly Parking Pass: 24 hours, 7 days per week access $40.00 $65.00 $65.00 Business Hours Parking Pass (Program expires September 20, 2032): 4th Amendment to Owner Participation Agreement Annual CPI $18.86 $19.99 $20.59 Increase each May COMMUNITY DEVELOPMENT - FACILITY RENTALS AND RECREATIONAL SERVICE FEES Adopted Fee Floor Adopted Fee Maximum Proposed Fee Master Fee and Charges Schedule Strand Parking19 595 IS - 1 Technology Fee [1] 6%6% Notes: [1] To be charged on all user fee services using the ELM system Proposed Fee Information Services - User Fee Adopted Fee No.Description Master Fee and Charges Schedule Information Services20 596 DEVELOPMENT RELATED FEES * All Plan Check fees include 2 plan checks; additional plan checks are additional PW-1 Bond reduction (partially completed projects)[2,3] Deposit of $3,100 Deposit of $3,100 PW-2 Cash Bond Processing (plus $90 Treasury Fee) $ 790 $ 814 PW-3 Construction Water (per dwelling unit)[C] 2x commodity rate 2x commodity rate PW-4 Drainage Fees per acre-Ordinance #3741 dated 9/06, Resolution 2006-23 [C] $ 14,497 $ 16,389 PW-5 Dock Construction Plan Review/Inspection [12] $ 1,260 $ 1,298 PW-6 Final Parcel Map Check [2, 3, 12] Deposit of $5,000 Deposit of $5,000 PW-7 Final Tract Map Check [2, 3, 12] Deposit of $6,900 Deposit of $6,900 PW-8 Lot Line Adjustment (Public Works)[2, 3, 12] Deposit of $1,500 Deposit of $1,500 PW-9 Fire Hydrant Flow Analysis [3,7] Hourly Rate Hourly Rate Grading Plan Check & Inspection (includes erosion control) PW-10 (51--300 cubic yards) - deposit [2, 3, 12] Deposit of $6,000 Deposit of $6,000 PW-11 (301-5,000 cubic yards) - deposit [2, 3, 12] Deposit of $10,600 Deposit of $10,600 PW-12 (Greater than 5,001 cubic yards) Maximum Deposit*[2, 3, 12] Deposit of $16,000 Deposit of $16,000 Improvement Plan Check: PW-13 Misc/Minor [7, 12] $ 1,010 $ 1,040 PW-14 Single Family Dwelling (deposit)[2, 3, 12] Deposit of $2,300 Deposit of $2,300 PW-15 All Others per 4 sheets (deposit)[2, 3, 12] Deposit of $5,200 Deposit of $5,200 PW-16 Landscape Plan Check and Inspection - (Right-of-way) - Deposit [3, 7, 12] Deposit of $1,900 Deposit of $1,900 ENCROACHMENT PERMITS Improvement Inspection PW-17 Minor (2 Hr. Min. Deposit)[2, 3, 12] Deposit of $310 Deposit of $310 PW-18 Residential Minor [12] Deposit of $2,370 Deposit of $2,370 PW-19 Residential Major [12] Deposit of $7,920 Deposit of $7,920 PW-20 Commercial/Retail/Industrial - Minor [12] Deposit of $3,170 Deposit of $3,170 PW-21 Commercial/Retail/Industrial - Major [12] Deposit of $7,920 Deposit of $7,920 PW-22 Utility Co Encroachment Permit [C, 12] $ 377 $ 388.72 Improvement Inspection (Utilities) - per hour (billed monthly)[12] $ 158 $ 163 PW-23 Encroachment Permit Violation Fine - Permit Cost is equal to the amount paid for the permit at the time of issuance. The fine for working without a permit shall equal the full permit fee as set forth in the Fee Schedule or as determined by the Director. [4, 12] 2 X Permit Cost 2 X Permit Cost PW-24 Street Vacation: Full vacation [2,3] Deposit of $5,100 Deposit of $5,100 Summary vacation [2,3] Deposit of $3,300 Deposit of $3,300 Proposed Fee Fee Activity No.Description Adopted Fee Public Works - User Fees Master Fee and Charges Schedule Public Works21 597 Proposed Fee Fee Activity No.Description Adopted Fee Public Works - User Fees PW-25 Street Lighting Plan Check - Per Sheet [12] $ 950 $ 979 PW-26 Survey Fee (per point)[12] $ 78 $ 80 $ - PW-27 Traffic Control Plan Check - Per sheet [12] $ 470 $ 484 PW-28 Traffic Signal Plan Check - Per sheet [12] $ 2,060 $ 2,122 PW-29 Traffic Signs & Striping Plan Check - Per Sheet [12] $ 1,110 $ 1,143 PW-30 Obstruction/Storage Bin Permit (good for 7 days)[7, 12] $ 78 $ 80 PW-31 Illegal Refuse Bin Impound $ 158 $ 163 PW-32 Illegal Storage Bin $ 237 $ 244 PW-33 Recycling Bin Permit (annual)[7] $ 198 $ 204 $ - PW-34 Residential Parking Permit $ 29 $ 30 PW-35 Residential Parking Permit Replacement $ 12 $ 12 PW-36 Residential Parking Permit (each additional) $ 12 $ 12 PW-37 Temporary Restricted Parking Permits (Construction) * plus cost of signs ($ .75 per sign) [12] $36 plus $ 1 per sign $37 plus $ 1 per sign PW-38 Temporary Parking in Permit Districts (fee is per sign)[12] $ 1 $ 1 PW-39 Temporary Construction Parking Permit (use on street sweeping day)[12] $ 36 $ 37 $ - PW-40 Residential Street Tree Request (24" box) (Review & Installation), plus cost of tree [5, 12] $ 410 $ 422 PW-41 Street Tree Non-Permitted Removal (Evaluation & determination of tree cost; billing resident for tree replacement & installation), plus $50/caliper inch of trunk @ 48" [12] $ 990 $ 1,020 PW-42 Transportation Permits: Wide/Overweight/Loading: (set by state) Single Permit [10] $ 16 $ 16 Annual Permit [10] $ 90 $ 90 NPDES/STORMWATER $ - PW-43 Commercial High Priority sites (BMPs)- Annual Inspection [12] $ 158 $ 163 PW-44 Commercial Medium [12] $ 158 $ 163 PW-45 Commercial Low [12] $ 158 $ 163 PW-46 Industrial High Priority [12] $ 448 $ 461 PW-47 Industrial Medium [12] $ 158 $ 163 PW-48 Industrial Low [12] $ 158 $ 163 PW-49 Construction High Priority [12] $ 225 $ 232 PW-50 Construction Medium [12] $ 92 $ 95 PW-51 Construction Low [12] $ 66 $ 68 PW-52 Commercial - Industrial Reinspection [12] $ 158 $ 163 Master Fee and Charges Schedule Public Works22 598 Proposed Fee Fee Activity No.Description Adopted Fee Public Works - User Fees PW-53 Stormwater Permit Maintenance Inspection Fee [12] $ 210 $ 216 FATS, OILS & GREASES (FOG)* PW-54 Food Service Establishment with Grease Control Devise (billed monthly); covers 1 insp/yr - see below $ 168 $ 173 Monthly $14/month Monthly $14.42/month PW-55 Food Service Establishment without Grease Control Devise (billed monthly; covers 2 insp/yr) - see below $ 432 $ 445 Monthly $36/month Monthly $37/month PW-56 Food Service Establishment - Re-Inspection $ 92 $ 95 WATER PW-57 Delinquent Bill Water Tag $ 55 $ 56 PW-58 Delinquent Bill Water Shut-off $ 139 $ 144 PW-59 Same Day Turn-On Service (Regular Hours) $ 85 $ 87 PW-59.1 Same Day Reconnection Service (Regular Hours) $ 85 $ 87 PW-59.2 Same Day Reconnection Service (Regular Hours) - Low Income [9] $ 61 $ 62 PW-60 Same Day Turn-On Service (After Hours)- 2 Hour Minimum* $ 301 $ 310 PW-60.1 Same Day Reconnection Service (After Hours) - 2 Hour Minimum $ 301 $ 310 PW-60.2 Same Day Reconnection Service (After Hours) - 2 Hour Minimum - Low Income [9] $ 182 $ 187 PW-61 Construction Water Meter Deposit [C] $ 930 $ 958 PW-62 Temp Meter Rental Setting & Removal (each occurrence)[7] $ 158 $ 163 PW-64 Turn Off/On/Stand-by (customer requested) per hour Actual Cost Actual Cost MISCELLANEOUS FEES PW-65 Banner Hanging- Main Street (Tree Dept) $ 290 $ 299 PW-66 Pennant Hanging (each) (Signals Dept) $ 82 $ 84 PW-67 Memorial Park Bench $ 330 $ 340 PW-68 Damage to City property [8] Actual Cost w/ 2 hour min. Actual Cost w/ 2 hour min. PW-69 Emergency cleanup (hazmat, street cleaning)[8] Actual Cost w/ 2 hour min. Actual Cost w/ 2 hour min. PW-70 Tree/Shrub Overhang Abatement [8] Actual Cost w/ 2 hour min. Actual Cost w/ 2 hour min. PW-72 Archive Fee (as-builts per sheet)[12] $ 158 $ 163 PW-73 Special Studies (Hydrology/Sewer/Other) Actual Cost Actual Cost PW-74 Excessive Plan Checks > 2; per Re-Check [3, 12] Actual Cost; Minimum Deposit $700 Actual Cost; Minimum Deposit $700 PW-75 Re-Inspection (hourly)[8, 12] Actual Cost Actual Cost PW-76 Public Improvement Inspection - After Hours * 4 hour minimum (hourly)[8, 12] Actual Cost; Minimum Deposit $565 New hourly rate ($163x4=652) Master Fee and Charges Schedule Public Works23 599 Proposed Fee Fee Activity No.Description Adopted Fee Public Works - User Fees PW-76 Copies of plans and specifications (Most items available on-line)[C] $ .10 per copy per PRA or Actual Cost for plans $ .10 per copy per PRA or Actual Cost for plans Orange County Sanitation District [C] Sewer Connection Fee (City)[C] Traffic Impact Fee [C] Water Capital Facilities Charge [C] Electric Vehicle Charging Rate $0.35/kWh $0.35/kWh HOURLY RATE For services requested of City staff which have no fee listed in this fee schedule, the City Manager or the City Manager's designee shall determine the appropriate fee based on the established hourly rates for this department/division. Additionally, the City will pass-through to the applicant any discrete costs incurred from the use of external service providers if required to process the specific application. Hourly Rate - (w/ automation fee) $ 166 $ 172.78 PW-77 Hourly Rate - Engineering (w/out automation fee)[12] $ 158 $ 163 WATER SERVICE DEPOSIT* PW-78 Deposit - Residential - Meter Size 3/4"[11] $ 75 $ 75 PW-79 Deposit - Residential - Meter Size 1"[11] $ 100 $ 100 PW-80 Deposit - Residential - Meter Size 1 1/2"[11] $ 125 $ 125 PW-81 Deposit - Residential - Meter Size 2"[11] $ 175 $ 175 PW-82 Deposit - Residential - Meter Size 3"[11] $ 225 $ 225 PW-83 Deposit - Residential - Meter Size 4"[11] $ 400 $ 400 PW-84 Deposit - Residential - Meter Size 6"[11] $ 800 $ 800 PW-85 Deposit - Residential - Meter Size 8"[11] $ 1,150 $ 1,150 PW-86 Deposit - Residential - Meter Size 10"[11] $ 1,600 $ 1,600 PW-87 Deposit - Fire Service - Meter Size 4" $ 80 $ 80 PW-88 Deposit - Fire Service - Meter Size 6" $ 120 $ 120 PW-89 Deposit - Fire Service - Meter Size 8" $ 160 $ 160 PW-90 Deposit - Fire Service - Meter Size 10" $ 200 $ 200 Notes [C] Included for the purpose of consolidation into the new Master Fee & Charges Schedule [2]Fee is currently a deposit, with actual costs using FBHR [3]Fee recommended is deposit with actual costs using FBHR [4]Penalty; not included in cost analysis [5]Time estimates represents upgrade from standard 15 gallon to 24 inch box [6]Fee plus additional costs if applicable [7]Revised fee structure [8]Actual Costs; using Fully Burdened Hourly Rates (FBHR) [9] [10] Fee set by California Vehicle Code section 35795 [11] Multi units: Add $10.00 for each unit over 1 [12] Includes automation fee * To qualify for the low income rate, household income must be below 200% of the federal poverty level or meet requirements as specified in CA Health and Safety Code section 116914. The Chief Financial Officer shall annually increase the Low Income Reconnection Fees by the CPI beginning June 1, 2021, and every June 1 thereafter. The base index of the CPI adjustment shall be defined as the All Urban Consumers (CPI-U) for the Los Angeles-Long Beach-Anaheim area (1982-84=100) as published by the United States Bureau of Labor Statistics ("Bureau") as such index stands on January 1, 2020, and the “current index” shall be the index for the month of January immediately preceding the June 1, 2021 adjustment date, and every June 1 adjustment date thereafter, provided that in no event shall the Low Income Reconnection Fees exceed the non-Low Income Reconnection Fees.The City shall post the new CPI-U adjusted Fees on the City website and in the City Policy on discontinuation of residential water service. Current deposits historically assessed to new customers. There are no recommended changes to the deposit amount. This resolution will formalize the deposit amounts assessed. The City may waive or refund deposits for creditworthy customers as outlined in Administrative Regulation 311. Master Fee and Charges Schedule Public Works24 600 Use Category Rate Basis Base Charge Commercial – Industrial Per 1,000 square feet1 Low Demand2 Per 1,000 square feet $276 Average Demand4 Per 1,000 square feet $1,695 High Demand3 Per 1,000 square feet $4,019 Single Family Residential (SFR)5 Per Each 5+ bedrooms $9,074 4 Bedrooms $7,770 3 Bedrooms $6,529 2 Bedrooms $5,289 1 Bedrooms $4,047 Multi – Family residential (MFR)6 Per Unit 4 + Bedrooms Per Unit $7,052 3 Bedrooms Per Unit $5,811 2 Bedrooms Per Unit $4,571 1 Bedrooms Per Unit $3,264 Studio Per Unit $2,088 Bedroom Additions 2nd bedroom addition Per each $1,242 3rd bedroom addition Per each $1,240 4th bedroom addition Per each $1,241 5th bedroom addition Per each $1,304 6th bedroom addition No additional charge No additional charge Orange County Sanitation District (OCSD) CITY OF HUNTINGTON BEACH Public Works Fee Schedule Effective July 1, 2024 User Fees Effective 6/16/09; resolution # 2009-31 Development Fees effective 1/6/17 Capital Facilities Capacity Charge (CFCC) FY 2025-2026* 1Provided that the minimum Capital Facilities Capacity Charge for such new construction shall be $6,388 2 Low Demand connections are the following categories of users: Nurseries; Warehouses; Churches; Truck Terminals; RV Parks, RV Storage Yards, Lumber/Construction Yards, Public Storage Buildings; and other facilities with restrooms, offices, lobbies and/or areas whose flows are similar in volume to these listed categories. 3 High Demand connections are the following categories of users: Food/Beverage Service Establishments; Supermarkets (with bakery, meat counter, and/or food service); Car Washes; Coin Laundries; Amusement Parks; Shopping Centers with one or more Food/Beverage Service Establishments; Food Courts; Food Processing Facilities; Textile Manufacturers; Breweries; and other facilities whose wastewater discharge is similar to these listed categories. 4All other connections are Average demand users including : Church Offices and Schools; Hotels, Shopping Centers/Strip Malls without food/beverage service establishments, Music Halls without food facilities, Office buildings, Senior Housing with individual living units without kitchens but with a common kitchen. 5 Residential Accessory Structures such as workshops and hobby shops that connect to the sewer, will be charged at the average demand rate and the minimum charge does not apply. * FY 2025-26 fees set by Orange County Sanitation District Master Fee and Charges Schedule PW-OCSD25 601 CITY OF HUNTINGTON BEACH Public Works Fee Schedule Effective July 1, 2024 *Refunds are only available for permits canceled within 12 months of payment date. 6 Bedroom additions are considered a change of use and a CFCC must be paid. Enclosed loft additions, bonus rooms, offices, workout rooms, media rooms, libraries and any other enclosed addition which could potentially be used as a bedroom are included in this category. The classification of these additions will be reviewed and determined by staff. 7 MFR units consist of multiple attached units that are not sold individually and receive one secured property tax bill such as apartments. Multiple attached units that are not sold individually and are senior housing with individual living units that include a kitchen are considered MFR units. 8 Studio – one single room with no separating doors or openings leading to another part of the room (except for a bathroom). Live/Work units will be charged at the residential rate for the living quarters and at the nonresidential rate for the work portion square footage. Master Fee and Charges Schedule PW-OCSD26 602 $2,620 $2,142 Meter Size & Type EDU’s Charge 3/4”1 $2,976 1”2 $5,955 1 ½”3 $8,932 2”5 $14,890 3”11 $32,758 4” Compound 17 $50,625 4” Domestic & Turbine 33 $98,273 6” Compound 33 $98,273 6” Domestic & Turbine 67 $210,529 8” Domestic 117 $348,416 10” Domestic 183 $541,842 Residential Development Meter size & type EDUs Charge 3/4"1 $2,862 1"2 $5,722 1 1/2"3 $8,585 2"5 $14,307 3"11 $31,475 4" Compound 17 $48,641 4" Domestic & Fire Service 33 $94,422 6" Compound 33 $94,422 6" FM 67 $191,704 8" FM 117 $334,767 10" FM 183 $523,610 Non-residential Development Parcels less than 10,000 sq ft $60 per usable unit Parcels 10,000 sq ft or greater $300 per acre or fraction thereof or $60 per usable unit whichever is greater Multiple Family Dwelling Unit Non-Residential (based on water meter size relationship to Equivalent Dwelling Unit, EDU ) WATER CAPITAL FACILIITES CHARGE Effective July 1, 2023 CITY OF HUNTINGTON BEACH Public Works Fee Schedule CITY SEWER CONNECTION FEES Effective Ocotber 1, 2024 Resolution 2003-52, 2012-23, Ordinance#3613-9/03 Single Family Dwelling Unit Master Fee and Charges Schedule PW-Water & Sewer27 603 PD-1 Noise disturbance response/processing $ 401 $ 413 ( in addition to a fine/penalty) PD-2 Clearance letter $ 36 $ 37 Subpoena Fee [3] $ 15 $ 15 PD-3 Response to subpoena - Hourly [3] $ 24 $ 24 PD-4 Response to subpoena - Records [4] $ 15 $ 15 PD-5 Response to subpoena - Civil - (Deposit per day; actual costs)[4] $ 275 $ 275 PD-6 Vehicle equipment correction inspection/ Cite Sign Off (sworn) $ 20 $ 20 Digital reproduction (CD-ROM) PD-7 Copy of Existing Data File $ 12 $ 12 PD-8 Copy of Non-Existing Data File $ 26 $ 26 Records PD-60 Copy of Photographs $ 25 $ 25 PD-61 911 Tape Duplication $ 25 $ 25 PD-62 Body-Worn Camera Duplication $ 25 $ 25 PD-63 Police Report Copies $ 5 $ 5 PD-9 Vehicle release $ 183 $ 183 PD-10 Alarm permit application review/renewal (non sworn) $ 41 $ 41 PD-10.1 Alarm permit application review/renewal (non sworn) - Senior Rate [9] $ 21 $ 21 False Alarm Fee (with Permit) PD-11 1st and 2nd false alarm (12 month period)[4] $ - $ - PD-11.1 1st false alarm in 12-month period (waived w/online alarm school)[4] $ 25 $ 25 PD-11.2 2nd false alarm in 12-month period [4] $ 50 $ 50 PD-12 3rd false alarm [4] $ 75 $ 75 PD-13 4th false alarm [4] $ 100 $ 100 PD-14 5th false alarm [4] $ 150 $ 150 PD-15 6th false alarm [4] $ 300 $ 300 PD-16 7th false alarm [4] $ 400 $ 400 PD-17 8th false alarm in 12-month period (plus non-response status)[4] $ 500 $ 500 False Alarm Fee (without Permit) PD-17.1 1st false alarm (waived w/permit application within 10 days) $ 250 $ 250 PD-17.2 2nd false alarm $ 250 $ 250 PD-17.3 3rd false alarm $ 500 $ 500 PD-17.4 4th false alarm (plus non-response status) $ 1,000 $ 1,000 PD-18 Response [2] $ - $ - PD-19 Records Check (non sworn) $ 26 $ 27 PD-20 Boot Removal (non sworn) $ 121 $ 125 PD-21 Vehicle Repossession Receipt (non sworn)[6] $ 15 $ 16 PD-47 Massage Establishment Registration Certificate (ERC) - Revocation Appeal $ 2,203 $ 2,203 $ - PD-48 Tow truck establishment - initial (sworn)[7] $ 441 $ 441 PD-49 Tow truck establishment - renewal (sworn) $ 110 $ 110 PD-50 Tow truck establishment - change of location (sworn) $ 220 $ 220 PD-51 Tow truck driver - initial (sworn) $ 220 $ 220 PD-52 Tow truck driver - renewal (sworn) $ 220 $ 220 PD-53 Jail Processing/Booking Fee [1] $ 275 $ 275 PD-54 City Jail Fee per Inmate per day (Pay to Stay)[4] $ 100 $ 100 PD-55 One Time Admin fee for cost of account set up of an applicant $ 50 $ 50 PD-56 Renting a GPS Inmate Tracking Device per 24-hour period [4] $ 10 $ 10 PD-57 Bicycle Impound [8], $ 20 $ 20 Drug/DUI/Hazmat/Other Incident Response PD-58 * DUI - $12,000 Maximum per State law Actual Cost Actual Cost Hourly Rates PD-59 Sworn $ 220 $ 227 Non-Sworn $ 109 $ 112 Proposed Fee No. Fee Description Adopted Fee Police - User Fees Master Fee and Charges Schedule Police28 604 Proposed Fee No. Fee Description Adopted Fee Police - User Fees Jail $ 142 $ 146 For services requested of City staff which have no fee listed in this fee schedule, the City Manager or the City Manager's designee shall determine the appropriate fee based on the established hourly rates for this department/division. Additionally, the City will pass-through to the applicant any discrete costs incurred from the use of external service providers if required to process the specific application. Notes [1]City does not collect on all booking fees. [2]For Information Purposes only; not included in cost analysis [3]CA Govt. Code 68097; CA Evidence Code 1563 [4]Placeholder for Master Fee Schedule (MFS); Not included in cost analysis [6]Set by state [7]No volume - 5 yr cycle [8]CA Govt. Code 53150-35159 [9]Senior discounted rate - applicant must be 62 years or older and have a combined annual adjusted gross income of all members of the household that does not exceed the HUD Income Guidelines for "Very Low Income Category" Master Fee and Charges Schedule Police29 605 Fire Department - Development Fees Underground/Aboveground Storage Tanks [7,15,18] F-1 Underground Tank & piping Installation Plan Check (One Tank) $ 395 $ 407 F-2 Underground Tank & piping Installation Inspection (One Tank) $ 493 $ 508 F-3 Underground Tank Install Plan Check each additional tank $ 98 $ 101 F-4 Underground Tank Install Inspection each additional tank $ 395 $ 407 F-5 Underground Tank Removal Plan Check (One Tank) $ 197 $ 203 F-6 Underground Tank Removal Inspection (One Tank) $ 985 $ 1,015 F-7 Underground Tank Removal Plan Check each additional tank $ 50 $ 51 F-8 Underground Tank Removal Inspection each additional tank $ 197 $ 203 F-9 Flammable / Combustible Liquid new piping or re-pipe Plan Check $ 295 $ 304 F-10 Flammable / Combustible Liquid new piping or re-pipe Inspection $ 395 $ 407 F-11 Aboveground - Storage Tank Installation Plan Check (Per Tank) $ 591 $ 609 F-12 Aboveground - Storage Tank Installation Inspection (Per Tank) $ 395 $ 407 F-13 Aboveground - Storage Tank Removal Plan Check $ 98 $ 101 F-14 Aboveground - Storage Tank Removal Inspection $ 295 $ 304 F-15 Aboveground - Storage Tank Removal Plan Check - Each additional tank $ 50 $ 51 F-16 Aboveground - Storage Tank Removal Inspection - Each additional tank $ 197 $ 203 Methane Barrier and Venting System Methane Protection System Plan Check: F-17 1-2,500 sq feet $ 295 $ 304 F-18 Each additional sq ft > 2,500 sq ft $ 0.05 $ 0.05 F-19 Plan Recheck (hourly) $ 197 $ 203 Methane Protection System Inspection (includes two risers): F-20 0 - 2,500 sq feet $ 985 $ 1,015 F-21 Each additional sq ft > 2,500 sq ft $ 0.15 $ 0.15 F-22 Additional risers $ 50 $ 51 F-23 Each additional floor over three stories $ 50 $ 51 Methane Protection System F-24 Methane Protection System Repair Inspection - 1 - 100 sq. ft. $ 295 $ 304 F-25 Methane Protection System Repair Insp - each additional sq. ft. over 100 sq. ft. $ 1 $ 2 F-26 Methane Plan Check repair $ 197 $ 203 Proposed Fee Adopted Fee Fire - User Fees & Charges No. Description Master Fee and Charges Schedule Fire 30 606 Proposed Fee Adopted Fee Fire - User Fees & Charges No. Description Project Review and Oversight for Compliance with City Specification 429 (Methane Mitigation) or 431-92 (Soil remediation) F-27 Single Family Residence / Multifamily Residential up to 5 units [13] Actual Cost Plus Other Fees (F- Actual Cost Plus Other Fees (F-141) F-28 All Other Residential, Commercial and Industrial [13] Actual Cost Plus Other Fees (F- Actual Cost Plus Other Fees (F-141) Water Based Fire Protection Systems F-29 Fire Sprinkler Single family base (up to 30 heads) Plan Check $ 493 $ 508 F-30 Fire Sprinkler Single family base (up to 30 heads) Inspection $ 591 $ 609 F-31 Fire Sprinkler Multi Family Residences (up to 120 heads) Plan Check $ 790 $ 814 F-32 Fire Sprinkler Multi Family Residences (up to 120 heads) Inspection $ 1,183 $ 1,218 F-33 Fire Sprinkler Commercial/Industrial base (up to 50 heads) Plan Check $ 789 $ 813 F-34 Fire Sprinkler Commercial/Industrial base (up to 50 heads) Inspection $ 985 $ 1,015 F-35 Fire Sprinkler Tenant Improvement (up to 10 heads) Plan Check $ 197 $ 203 F-36 Fire Sprinkler Tenant Improvement (up to 10 heads) Inspection $ 295 $ 304 F-37 Fire Sprinkler, Per Additional Head - All Types of Buildings (plan check) $ 2.02 $ 2.08 F-38 Fire Sprinkler, Per Additional Head - All Types of Buildings (Inspection) $ 4.04 $ 4.16 F-39 Standpipe System Plan Check (Per Vertical Standpipe) $ 395 $ 407 F-40 Standpipe System Inspection (Per Vertical Standpipe) $ 788 $ 812 F-41 Fire Sprinkler, Per Additional Head Plan Check (head replacement only, no modification to piping) $ 1.22 $ 1.26 F-42 Fire Sprinkler, Per Additional Head Inspection (head replacement only, no modification to piping) $ 1.90 $ 1.96 F-43 Fire Protection Underground System Plan Check (includes 1 riser or hydrant) $ 591 $ 609 F-44 Fire Protection Underground System Inspection (includes 1 riser or hydrant) $ 788 $ 812 $ - F-45 Fire Protection Underground, Per Additional Sprinkler Riser or Hydrant Plan Check $ 395 $ 407 F-46 Fire Protection Underground, Per Additional Sprinkler Riser or Hydrant Inspection $ 395 $ 407 F-47 Fire Pump Plan Check $ 788 $ 812 F-48 Fire Pump Inspection $ 1,183 $ 1,218 Fire Alarm or Methane Detection: F-49 Up to 25 devices - Plan Check $ 493 $ 508 F-50 Up to 25 devices - Inspection $ 493 $ 508 F-51 Tenant Improvement (up to 5 devices) Plan Check $ 191 $ 197 F-52 Tenant Improvement (up to 5 devices) Inspection $ 286 $ 295 Master Fee and Charges Schedule Fire 31 607 Proposed Fee Adopted Fee Fire - User Fees & Charges No. Description F-53 Per additional Device (new or TI) plan check $ 4.05 $ 4.17 F-54 Per additional Device (new or TI) inspection $ 7.10 $ 7.31 Alternative Automatic Extinguishing Systems: F-55 Dry or Wet Chemical, CO2, Halon, Clean Agent, and Other Plan Check $ 395 $ 407 F-56 Dry or Wet Chemical, CO2, Halon, Clean Agent, and Other Inspection $ 395 $ 407 Other Fire Construction Permits: F-57 Industrial Oven Plan Check $ 197 $ 203 F-58 Industrial Oven Inspection $ 395 $ 407 F-59 LPG, Cryogenics, Compressed Gas, Medical Gas, Battery Storage Systems, & other Fire Construction Permit Plan Check $ 395 $ 407 F-60 LPG, Cryogenics, Compressed Gas, Medical Gas, Battery Storage Systems, & other Fire Construction Permit Inspection $ 493 $ 508 F-61 Emergency Responder Radio Coverage Plan Review & Coordination $ 591 $ 609 F-62 Emergency Responder Radio Coverage Inspection & Coordination $ 788 $ 812 F-63 Public School Access & Water Supply Plan Check $ 395 $ 407 New Street Name or Name Change Review: F-64 Per street name $ 197 $ 203 New Construction / Remodel: Valuation Based Fire Inspection Fees (Applicable to Building Permit): F-65 $1 to $500 $ 110.26 $ 113.57 F-66 $501 to $2,000; 1st $500 $ 110.26 $ 113.57 F-67 $501 to $2,000; each additional $100 or fraction thereof $ 2.45 $ 2.52 F-68 $2,001 to $25,000; 1st $2,000 $ 196.02 $ 201.90 F-69 $2,001 to $25,000; each additional $1,000 or fraction thereof $ 4.90 $ 5.05 F-70 $25,001 to $50,000; 1st $25,000 $ 208.28 $ 214.53 F-71 $25,001 to $50,000; each additional $1,000 or fraction thereof $ 2.45 $ 2.52 F-72 $50,001 to $100,000; 1st $50,000 $ 269.54 $ 277.63 F-73 $50,001 to $100,000; each additional $1,000 or fraction thereof $ 1.19 $ 1.23 F-74 $100,001 to $500,000; 1st $100,000 $ 329.56 $ 339.45 F-75 $100,001 to $500,000; each additional $1,000 or fraction thereof $ 0.79 $ 0.81 F-76 $500,001 to $1,000,000; 1st $500,000 $ 644.43 $ 663.76 F-77 $500,001 to $1,000,000; each additional $1,000 or fraction thereof $ 0.79 $ 0.81 F-78 $1,000,000 and up; 1st $1,000,000 $ 1,037.71 $ 1,068.84 F-79 $1,000,000 and up; each additional $1,000 or fraction thereof $ 0.74 $ 0.76 Master Fee and Charges Schedule Fire 32 608 Proposed Fee Adopted Fee Fire - User Fees & Charges No. Description $ - New Valuation Based Fire Plan Review Fees (Applicable to Building Permit): $ - F-80 $1 to $500 $ 73.51 $ 75.72 F-81 $501 to $2,000; 1st $500 $ 73.51 $ 75.72 F-82 $501 to $2,000; each additional $100 of fraction thereof $ 2.45 $ 2.52 F-83 $2,001 to $25,000; 1st $2,000 $ 147.02 $ 151.43 F-84 $2,001 to $25,000; each additional $1,000 or fraction thereof $ 3.90 $ 4.02 F-85 $25,001 to $50,000; 1st $25,000 $ 185.00 $ 190.55 F-86 $25,001 to $50,000; each additional $1,000 or fraction thereof $ 2.53 $ 2.61 F-87 $50,001 to $100,000; 1st $50,000 $ 248.71 $ 256.17 F-88 $50,001 to $100,000; each additional $1,000 or fraction thereof $ 1.26 $ 1.30 F-89 $100,001 to $500,000; 1st $100,000 $ 311.19 $ 320.53 F-90 $100,001 to $500,000; each additional $1,000 or fraction thereof $ 0.64 $ 0.65 F-91 $500,001 to $1,000,000; 1st $500,000 $ 564.80 $ 581.74 F-92 $500,001 to $1,000,000; each additional $1,000 or fraction thereof $ 0.63 $ 0.64 F-93 $1,000,000 and up; 1st $1,000,000 $ 881.89 $ 908.35 F-94 $1,000,000 and up; each additional $1,000 or fraction thereof $ 0.36 $ 0.37 F-95 Plan Review Fee Exception (Standard Production Units after model unit has been reviewed are charged at % of Fire Plan Review fee for first model unit. Changes are to 27% of Plan Review Fee 27% of Plan Review Fee F-96 Alternative Materials and Methods of Construction - Application Fee - Minimum 2-hour review deposit required F-252 at 2-hour Minimum F-252 at 2-hour Minimum F-96.1 Alternative Materials and Methods of Construction - Plan Review Fee (remaining fee) Actual Cost Less Application Fee Actual Cost Less Application Fee The Following Notes Apply to All Fire Construction Permits: For plan and permit scanning costs, see "Document Production, Processing & Retrieval" (F-128 and F-129) Technology automation fees applies to all development permit/plan check/inspection (F- 135) For plan review and inspection hourly charges, see "Emergency Response Charges" (F- 252) NEW OPERATIONAL PERMIT (per permit) F-97 Plan Check/Application Code Review $ 197 $ 203 F-98 Inspection $ 98 $ 101 FIRE/LIFE SAFETY INSPECTION [26] F-99 Self-Inspection Report - Third Party Processing Fee $24.95 or Actual Cost $24.95 or Actual Cost F-100 Up to 2,000 sq. ft. $ 117 $ 121 F-101 2,001 - 10,000 sq. ft. $ 304 $ 313 F-102 Over 10,000 sq. ft. $ 433 $ 446 Master Fee and Charges Schedule Fire 33 609 Proposed Fee Adopted Fee Fire - User Fees & Charges No. Description F-105 Repeat Inspection Attempts Violation - Minimum half an hour required Actual Cost, but subject to 50% of F-252 Minimum Actual Cost, but subject to 50% of F- 252 Minimum PETROCHEM INSPECTIONS [26] F-107 Oil/Gas/Injection Well Abandonment Plan Check $ 591 $ 609 F-108 Oil/Gas/Injection Well Abandonment Inspection $ 591 $ 609 F-109 Oil/Gas/Injection Well Vent Inspection - per well $ 591 $ 609 F-110 Oil/Gas/Injection Well Activation Plan Check/Permit $ 295 $ 304 F-111 Oil/Gas/Injection Well Activation Plan Check/Permit - per additional well $ 98 $ 101 F-112 Oil/Gas/Injection Well Activation Inspection $ 197 $ 203 F-113 Oil/Gas/Injection Well Activation Inspection - per additional well $ 98 $ 101 F-114 Oil Well Gas Monitoring Inspection $ 197 $ 203 F-115 Existing Oil/Gas/Injection Well - Minimum half an hour required Actual Cost, but subject to 50% of F-252 Minimum Actual Cost, but subject to 50% of F- 252 Minimum STATE MANDATED INSPECTIONS F-118 Convalescent / Care Facility Inspections Actual Cost Actual Cost F-119 Hospitals / Medical Facility Inspections Actual Cost Actual Cost F-120 Private School Inspections Actual Cost Actual Cost High Rise Inspections F-121 7 stories (base fees) Actual Cost Actual Cost F-122 Per floor above 7 stories Actual Cost Actual Cost Hotel, Motel & Multifamily Inspections [26] F-123 Up to 3 Units (base fee) $ 39 $ 40 F-124 per additional unit over 3 units $ 1.63 $ 1.68 F-125 Large Family Day Care Inspections $ 355 $ 366 F-126 Fire Clearance Pre-Inspection for State License - Minimum .5 hour Actual Cost or 50% of F-252 Minimum Actual Cost or 50% of F-252 Minimum F-127 AB38 Defensible Space Inspections (NEW)[29] $ 203 DOCUMENT PRODUCTION, PROCESSING & RETRIEVAL F-128 Record Retention Fee - Each sheet of permitted drawings $ 4.10 $ 4.10 F-129 Record Retention fee - Each Issued permit $ 1.05 $ 1.05 Master Fee and Charges Schedule Fire 34 610 Proposed Fee Adopted Fee Fire - User Fees & Charges No. Description F-130 Refund Processing Fee $ 81 $ 81 F-131 Reactivate permit for projects expired LESS than 6 months (plus penalty) $ 54 $ 55 F-132 Penalty 51% of new inspection fee 51% of new inspection fee F-133 Reactivate permit for projects expired GREATER than 6 months (plus penalty) $ 54 $ 55 F-134 Penalty 100% of new inspection fee 100% of new inspection fee F-135 Technology Automation Fee 7%7% SPECIAL SERVICES FEES & CONDITIONS (See Conditions 1-4 below) F-136 Inspection Outside of Normal Work Hours - Hourly Rate [1,3,4] 1.5 times F-252 at 2-Hour 1.5 times F-252 at 2- Hour Minimum F-137 Inspection During Normal Work Hours - Hourly Rate [1,2] $ 197 $ 203 F-138 Plan Review Outside Normal Work Hours - Hourly Rate [1,3,4] 1.5 times F-252 at 2-Hour 1.5 times F-252 at 2- Hour Minimum F-139 Plan Review During Normal Work Hours - Hourly Rate [1,2] $ 197 $ 203 F-141 Administrative Processing for Consultant Work $ 98 $ 101 Fire - Marine Safety - User Fees JUNIOR LIFEGUARD PROGRAM FEES F-142 Resident Fees Charged $ 654 $ 674 F-143 Non-Resident Fees Charged $ 681 $ 701 F-143.3 Sand Crab (resident and non-resident) $ 240 $ 247 Master Fee and Charges Schedule Fire 35 611 Proposed Fee Adopted Fee Fire - User Fees & Charges No. Description Central Net Training Center-User Fees [11] ASSEMBLY-CLASSROOM #1/ 50-100 F-144 Safety Rate per hour 80$ 80$ F-148 Commercial - per hour 88$ 88$ CLASSROOM #2 / 18-35 F-149 Safety Rate per hour 45$ 45$ F-153 Commercial - per hour 50$ 50$ CLASSROOM #4 / 42 F-154 Safety Rate per hour 60$ 60$ F-158 Commercial - per hour 67$ 67$ CLASSROOM #5 / 22 F-159 Safety Rate per hour 35$ 35$ F-163 Commercial - per hour 39$ 39$ EXECUTIVE BOARDROOM / 12 F-164 Safety Rate per hour 75$ 75$ F-168 Commercial - per hour 90$ 90$ DRILL GROUNDS & TOWER F-169 Safety Rate per hour 150$ 150$ F-173 Commercial - per hour 167$ 167$ TOWER & BURN ROOMS F-174 Safety Rate per hour 150$ 150$ F-183 Commercial- per hour 167$ 167$ DRILL GROUNDS F-184 Safety Rate per hour 75$ 75$ F-188 Commercial - per hour 83$ 83$ TOWER (NO BURNING) F-189 Safety Rate per hour 75$ 75$ F-193 Commercial - per hour 83$ 83$ DRAFTING / TEST PIT F-194 Safety Rate per hour 30$ 30$ F-198 Commercial - per hour 33$ 33$ FLASHOVER TRAINING F-199 Safety Rate per burn session 500$ 500$ F-203 Commercial - per burn session 556$ 556$ ENTIRE FACILITY (Private, may include one burn day) F-204 Safety Rate full day 1,000$ 1,000$ F-208 Commercial - full day 1,111$ 1,111$ VENTILATION WOOD PROP F-219 Safety Rate plus Material cost and clean up 75$ 75$ F-223 Commercial - plus Material cost and clean up 83$ 83$ BURN PACKAGE F-270 Safety Rate - per day $2,775 per Day $2,775 per Day F-271 Commercial - per day $2,775 per Day $2,775 per Day OTHER F-272 Coffee - per day 20$ 21$ F-273 Copies - B&W 0.20$ 0.21$ F-274 Copies - Color 0.60$ 0.62$ F-275 Lead Instructor Wage - per hour $76.27 or Refer to Current RSCCD Beyond Contract/Overhe ad Part-Time Salary Schedule $76.27 or Refer to Current RSCCD Beyond Contract/Overhead Part-Time Salary Schedule Master Fee and Charges Schedule Fire 36 612 Proposed Fee Adopted Fee Fire - User Fees & Charges No. Description F-276 Assistant Instructor Wage - per hour $68.64 or Refer to Current RSCCD Beyond Contract/Overhe ad Part-Time Salary Schedule $68.64 or Refer to Current RSCCD Beyond Contract/Overhead Part-Time Salary Schedule CUPA Program- Hazardous Materials Review and Inspection [17] Annual Fee by Quantity Ranges: F-224 1 chemical 341$ 351$ F-225 2-5 chemicals 488$ 502$ F-226 6-10 chemicals 780$ 803$ F-227 11-25 chemicals 975$ 1,005$ F-228 26 and above chemicals chemicals 1,658$ 1,708$ F-229 Late fee [6]150$ 150$ Fire - EMS Fees Placeholder for Master Fee Schedule [10] FALSE ALARM RESPONSE/NON-EMERGENCY SERVICE CALLS (RESIDENTIAL & COMMERCIAL) F-233 1 or 2 in 12-month period (No charge 1st 2 in 12 months)[28] $ - $ - F-234 3 in 12-month period [28] $ 146 $ 150 F-235 4 in 12-month period [28] $ 297 $ 306 F-236 5 in 12-month period [28] $ 594 $ 612 F-237 Each additional False Alarm Response over 5 in 12-month period [28] $ 740 $ 762 F-238 Response Master Fee and Charges Schedule Fire 37 613 Proposed Fee Adopted Fee Fire - User Fees & Charges No. Description SPECIAL/ SPECIFIC EVENTS Plan Review/ Inspection [20] F-239 Up to 750 sq. ft. event area [17, 14] $ 274 $ 283 F-240 750 - 5,000 sq. ft. event area [17, 14] $ 367 $ 377 F-241 5,001 - 25,000 sq. ft. event area [18, 15] $ 549 $ 565 F-242 25,001 - 50,000 sq. ft. event area [18, 15] $ 1,650 $ 1,700 F-243 > 50,000 sq. ft. event area (base fee)[18, 15] $ 2,732 $ 2,814 F-244 Per 2,000 sq. ft. > 50,000 sq. ft.[18, 15] $ 91 $ 94 EMERGENCY RESPONSE CHARGES F-245 Accident/Incident Response Actual Cost Actual Cost F-246 DUI Accident Response Actual Cost Actual Cost F-247 Hazardous Materials Clean-up Actual Cost Actual Cost F-248 Water / Flood Pumping & Clean-up Actual Cost Actual Cost F-249 Urban Search and Rescue (USAR) Actual Cost Actual Cost Hourly Rates (any other services not identified elsewhere in this fee schedule will be billed at the hourly rate): F-250 Paramedic Engine Company (4 person) $ 603 $ 603 F-251 Truck Company (4 person) $ 603 $ 603 F-252 Fire Prevention $ 197 $ 203 F-253 Marine Safety $ 109 $ 112 F-254 Marine Safety - Seasonal/Part-Time $ 23 $ 24 F-255 Emergency Transport Unit (2 EMT/ Vehicle Operators) $ 314 $ 314 F-256 Hazmat (4 person) $ 603 $ 603 F-257 Fire Personnel Actual Cost Actual Cost F-258 Consultant Fee (Final consultant fee charges based on actual per hour charges) Actual Cost Actual Cost F-259 Subpoena Appearance (fee set by Court) $ 275 $ 275 F-260 Subpoena Request for Records (fee set by Court) $ 15 $ 15 F-261 California Fire Code (CFC) Maintenance Testing and Inspection Report Submittal $25.95 per CFC regulated features for each submission or actual cost $25.95 per CFC regulated features for each submission or actual cost F-262 Report Submission for Inspection, Test, and Maintenance (ITM) of Installed Fire Protection Systems - Late Fee (per month, starting at 90 days overdue) $ 15 $ 15 For services requested of City staff which have no fee listed in this fee schedule, the City Manager or the City Manager's designee shall determine the appropriate fee based on the established hourly rates for this department/division. Additionally, the City will pass- through to the applicant any discrete costs incurred from the use of external service providers if required to process the specific application. Master Fee and Charges Schedule Fire 38 614 Proposed Fee Adopted Fee Fire - User Fees & Charges No. Description Notes [1] [2] [3] [4] [6] [10] [11] [13] [26] [28] [29] Condition 3 -- When the special service is provided as overtime as per the employee's MOU Condition 4 -- When the special service is provided as overtime on a normal day off or a typical City holiday, as defined in the City's current Memorandum of Understanding (MOUS) Penalty; not included in cost analysis Condition 1 -- The payment of such fees shall be in addition to other required fees Condition 2 -- When the special services is provided during normal work hours, the fee shall be based on the actual time expended, but not less than one-half (1/2) hour Required by Civic Code 1202.19 due to new fire maps; Based on other jurisdictions that already do this inspection. One hour time is recommended. Emergency Medical Service fees are approved separately using transportation fees adopted by the Orange County Emergency Medical Services Agency and through research by staff for other cost-associated fees. Fees not included in cost analysis; per Prop 26 - market sensitive, included in fee comparison survey; Per City - no recommended fee changes at this time.Actual Costs - using the Fully Burdened Hourly Rates (FBHR), plus any outside consultant costs if applicable Includes fire and life safety inspection for common and commercial areas. If the structure meets the definition of "high rise," the "high rise" fee applies in lieu of this fee.False alarms include (1) system or detector malfunction, including improper performance of fire alarm system that is not a result of a proper system response to environmental stimuli such as smoke or high heat conditions; and (2) unintentional system or detector operation (no fire), includes tripping an interior device unintentionally. Non-emergency service calls include (1) lock-ins (non-emergency), (2) smoke or odor removal (no fire), (3) removal of a victim from a stalled elevator that has known mechanical issues; (4) other abuses of Fire Department services for repeat non-emergency conditions (excludes medical). Master Fee and Charges Schedule Fire 39 615 Library Card Fees L-1 Replacement Card $ 5 $ 5 L-2 Replacement Card - Children's $ 5 $ 5 Material processing fees and Media Rental Charges The Director of Library Services has the authority to waive fines and penalties, up to $25. Processing Fees: L-6 Processing Fee (for lost materials) $ 5 $ 5 L-7 Processing Fee (for damaged materials) $ 5 $ 5 L-8 Processing Fee (for replacement materials) $ 5 $ 5 Subscription Materials Deactivation Fee $15.00 NEW Damaged Materials Fees: L-9 Damaged Audiobook CD $ 15 $ 15 L-10 Damaged Audiobook case $ 10 $ 10 L-11 Damaged music CD case $ 1 $ 1 L-12 Damaged DVD/Video case $ 2 $ 2 L-13 Damaged Radio Frequency ID tag $ 2 $ 2 L-14 Damaged Chromebook Laptop $ - actual cost L-15 Actual Replacement Cost Replacement Laptop actual cost actual cost Reserve Request Fees: L-16 Interlibrary loan request - book $ 6 $ 6 L-17 Interlibrary loan request - microfilm $ 6 $ 6 HOURLY RATEs L-34 Full-time $ 143 $ 147 L-35 Part-time $ 36 $ 37 For services requested of City staff which have no fee listed in this fee schedule, the City Manager or the City Manager's designee shall determine the appropriate fee based on the established hourly rates for this department/division. Additionally, the City will pass-through to the applicant any discrete costs incurred from the use of external service providers if required to process the specific application. Notes Justification No.Description Adopted Fee Proposed Fee Library - User Fees Master Fee and Charges Schedule Library40 616 Adopted Charges Proposed Charges Cleaning/Security Deposit L-22 Theaters, Rooms C&D combined, Talbert Room Without Alcohol $ 500 $ 500 With Alcohol Additional $200 Additional $200 L-23 Maddy, B, C, D, E, Balboa Rooms Without Alcohol $ 300 $ 300 With Alcohol Additional $200 Additional $200 L-24 Technician Fee for Theater per hour per technician $ 40 $ 40 Room Rental with Alcohol Additional $20 per hour Additional $20 per hour Setup/Takedown L-27 Setup/Takedown Charge (charged in addition to room rental rate) $ 85 $ 85 L-28 Setup/Takedown Charge - Rooms C&D (mandatory; charged in addition to room rental rates) $ 150 $ 150 L-29 Cleaning Services $ 65 $ 65 Reservations and Cancellations Policy L-30 Standard Cancellation Fee (plus 10% of total room rental x number of months reservation held) $ 50 $ 50 L-31 Less than 20 days (Penalty) in advance of event date Entire Rental Charge Entire Rental Charge L-32 Date Change $ 30 $ 30 L-33 Security staff - minimum of 1 for up to 100 people (City requirement) - per hour per staff. $ 30 $ 30 Facility Rental Charges (per hour unless otherwise noted) Small Study Rooms 5$ 5$ B Room Non Profit (501c3) - Residential 50$ 50$ Non Profit (501c3) - Non Residential 60$ 60$ Business/private - Residential 80$ 80$ Business/private - Non Residential 90$ 90$ Balboa Room Non Profit (501c3) - Residential 50$ 50$ Non Profit (501c3) - Non Residential 60$ 60$ Business/private - Residential 80$ 80$ Business/private - Non Residential 90$ 90$ C Room (piano)Non Profit (501c3) - Residential 100$ 100$ Non Profit (501c3) - Non Residential 110$ 110$ Business/private - Residential 135$ 135$ Business/private - Non Residential 150$ 150$ D Room Non Profit (501c3) - Residential 100$ 100$ Non Profit (501c3) - Non Residential 110$ 110$ Business/private - Residential 135$ 135$ Business/private - Non Residential 150$ 150$ Central Library Theater and Meeting Room Rental Charges [1] Library - Charges Master Fee and Charges Schedule Library-Charges 41 617 Adopted Charges Proposed ChargesCentral Library Theater and Meeting Room Rental Charges [1] Library - Charges C/D Room Non Profit (501c3) - Residential 160$ 160$ Non Profit (501c3) - Non Residential 190$ 190$ Business/private - Residential 225$ 225$ Business/private - Non Residential 255$ 255$ C/D Room flat rate package Non Profit (501c3) - Residential 960$ 960$ 8 hour maximum Non Profit (501c3) - Non Residential 1,140$ 1,140$ Business/private - Residential 1,350$ 1,350$ Business/private - Non Residential 1,530$ 1,530$ E Room Non Profit (501c3) - Residential 50$ 50$ Non Profit (501c3) - Non Residential 60$ 60$ Business/private - Residential 70$ 70$ Business/private - Non Residential 80$ 80$ Maddy Room Non Profit (501c3) - Residential 60$ 60$ Non Profit (501c3) - Non Residential 80$ 80$ Business/private - Residential 95$ 95$ Business/private - Non Residential 110$ 110$ Talbert Room Non Profit (501c3) - Residential 105$ 105$ Non Profit (501c3) - Non Residential 115$ 115$ Business/private - Residential 155$ 155$ Business/private - Non Residential 165$ 165$ Library Theater Non Profit (501c3) - Residential 145$ 145$ Monday-Thursday Non Profit (501c3) - Non Residential 175$ 175$ Business/private - Residential 245$ 245$ Business/private - Non Residential 265$ 265$ Library Theater Non Profit (501c3) - Residential 175$ 175$ Friday,Saturday,Sunday Non Profit (501c3) - Non Residential 210$ 210$ Business/private - Residential 360$ 360$ Business/private - Non Residential 390$ 390$ Tabby Theater Non Profit (501c3) - Residential 80$ 80$ Non Profit (501c3) - Non Residential 100$ 100$ Business/private - Residential 170$ 170$ Business/private - Non Residential 200$ 200$ Wave Room Non Profit (501c3) - Residential 85$ Non Profit (501c3) - Non Residential 95$ Business/private - Residential 125$ Business/private - Non Residential 135$ [1] Charges for use of City Facilities may be waived for City or Library sponsored or co-sponsored events, per Resolution 2014-15. Main Street Branch Library [1] Master Fee and Charges Schedule Library-Charges 42 618 FACILITIES Group I = City Department Activity Group II = City Department Co-Sponsored Activity Group III = Civic and Nonprofit Organizations Group IV = Residents or misc. HB Groups (2-hr min) Group V = Non-Residents (2-hr. min) Group VI = Commercial, Business, For Profit (2-hr min) Facility Reservation Change Fee $ 10 $ 10 Facility Reservation Cancellation Fee $ 25 $ 25 Room Rental Security Deposit varies (up to $1,000 maximum) varies (up to $1,000 maximum) Room Set up & Cleaning Charge Varies (up to $350 maximum) Varies (up to $350 maximum) Additional Staff/Security $20.00/staff/hour $30.00/staff/hour Edison/Murdy Community Centers (hourly) Hall A Group I & II N/A N/A Group III $75.00 $75.00 Group IV $85.00 $85.00 Group V $120.00 $120.00 Group VI $150.00 $150.00 Hall B Group I & II N/A N/A Group III $60.00 $60.00 Group IV $65.00 $65.00 Group V $90.00 $90.00 Group VI $105.00 $105.00 Hall C & D Group I & II N/A N/A Group III $60.00 $60.00 Group IV $65.00 $65.00 Group V $90.00 $90.00 Group VI $105.00 $105.00 Community Services - Facility Rentals and Recreational Services Charges [1] Adopted ChargesDescription Proposed Charges Master Fee and Charges Schedule Community Services-Charges43 619 Community Services - Facility Rentals and Recreational Services Charges [1] Adopted ChargesDescription Proposed Charges Main Promenade Parking Structure - Permitted Event Days (as selected by the Director of Community & Library Services) First 90 minutes No Charge No Charge After 90 minutes $2.00 / Each 20 Minutes $2.00 / Each 20 Minutes Maximum Daily Special Event Rate $30.00 $30.00 Evening Rate: (After 9:00 pm)(Prevailing Hourly Rate or $10.00) (Prevailing Hourly Rate or $10.00) (Director Discretion) (Director Discretion) Notes: [5] Additional $2.00 per hour on special and permitted event days including, but not limited to, the 4th of July Holiday, two additional days in combination with the 4th of July Holiday as selected by the Director of Community & Library Services and Air Show event days [2] No charge for autos with disabled placards (DP) in marked DP [3] Peak season: Memorial Day weekend - Labor Day weekend. [1] Charges for City sponsored or co-sponsored programs & events may be waived per Resolution 2014-15 [5] Additional $2.00 per hour on special event days including July 4th , two days immediately preceding and/or following July 4th as selected by the Director of Community & Library Services and three days of the Air Show. 4 [4] Valid at City beach parking lots, the Main Promenade Parking Structure, and metered spaces on Pacific Coast Highway & Beach Blvd . Exceptions include July 4th, two additional days in combination with the 4th of July Holiday as selected by the Director of Community & Library Services and Air Show event days. [4] Valid at City beach parking lots, the Main Promenade Parking Structure, and metered spaces on Pacific Coast Highway & Beach Blvd . Exceptions include July 4th, two days immediately preceding and/or following July 4th as selected by the Director of Community & Library Services and three days of the Air Show event days. Master Fee and Charges Schedule Community Services-Charges44 620 Community Services - Facility Rentals and Recreational Services Charges [1] Adopted ChargesDescription Proposed Charges Studio Group I & II N/A N/A Group III $60.00 $60.00 Group IV $65.00 $65.00 Group V $90.00 $90.00 Group VI $105.00 $105.00 Edison/Murdy Community Centers with Alcohol (additional hourly amount) Hourly Rate + $20.00/hour Hourly Rate + $20.00/hour Kitchen $10/hour $10/hour City Gym & Pool (hourly): Gym & Lockers Group I & II N/A N/A Group III $70.00 $70.00 Group IV $80.00 $80.00 Group V $110.00 $110.00 Group VI $140.00 $140.00 Pool & Lockers Group I & II N/A N/A Group III $80.00 $80.00 Group IV $90.00 $90.00 Group V $125.00 $125.00 Group VI $160.00 $160.00 Room A Group I & II N/A N/A Group III $55.00 $55.00 Group IV $60.00 $60.00 Group V $80.00 $80.00 Group VI $95.00 $95.00 Room B Group I & II N/A N/A Group III $60.00 $60.00 Group IV $65.00 $65.00 Group V $90.00 $90.00 Group VI $105.00 $105.00 Master Fee and Charges Schedule Community Services-Charges45 621 Community Services - Facility Rentals and Recreational Services Charges [1] Adopted ChargesDescription Proposed Charges Conference Room Group I & II N/A N/A Group III $40.00 $40.00 Group IV $45.00 $45.00 Group V $60.00 $60.00 Group VI $65.00 $65.00 City Gym Half Court Rentals Group I & II N/A N/A Group III $38.00 $38.00 Group IV $43.00 $43.00 Group V $55.00 $55.00 Group VI $70.00 $70.00 Kitchen $10/hour $10/hour Pool Lifeguard (hourly)$25.00/staff/hour $25.00/staff/hour Senior Center in Central Park (hourly except as noted below) Parkview Room, Stage & Patio included* *6 hour minimum rental: Fri. after 3 pm, Sat. & Sun. all day Group I & II N/A N/A Group III $150.00 $150.00 Group IV $200.00 $200.00 Group V $235.00 $235.00 Group VI $305.00 $305.00 Parkview Room South, stage included Group I & II N/A N/A Group III $100.00 $100.00 Group IV $120.00 $120.00 Group V $145.00 $145.00 Group VI $185.00 $185.00 Parkview Room North, patio included Group I & II N/A N/A Group III $100.00 $100.00 Group IV $120.00 $120.00 Group V $145.00 $145.00 Group VI $185.00 $185.00 Master Fee and Charges Schedule Community Services-Charges46 622 Community Services - Facility Rentals and Recreational Services Charges [1] Adopted ChargesDescription Proposed Charges Note: Parkview Rooms available separately Mon- Thurs, Friday until 3:00 pm Edinger Medical Group -- Room 1 Group I & II N/A N/A Group III $70.00 $70.00 Group IV $90.00 $90.00 Group V $105.00 $105.00 Group VI $125.00 $125.00 Edinger Medical Group -Room 2 Group I & II N/A N/A Group III $60.00 $60.00 Group IV $80.00 $80.00 Group V $95.00 $95.00 Group VI $115.00 $115.00 Game Room Group I & II N/A N/A Group III $70.00 $70.00 Group IV $90.00 $90.00 Group V $105.00 $105.00 Group VI $125.00 $125.00 Dance Room Group I & II N/A N/A Group III $70.00 $70.00 Group IV $90.00 $90.00 Group V $105.00 $105.00 Group VI $125.00 $125.00 Group Exercise Room Group I & II N/A N/A Group III $70.00 $70.00 Group IV $90.00 $90.00 Group V $105.00 $105.00 Group VI $125.00 $125.00 Master Fee and Charges Schedule Community Services-Charges47 623 Community Services - Facility Rentals and Recreational Services Charges [1] Adopted ChargesDescription Proposed Charges Computer Lab Room Group I & II N/A N/A Group III $70.00 $70.00 Group IV $90.00 $90.00 Group V $105.00 $105.00 Group VI $125.00 $125.00 Kitchen (vendor use with room rental only) Group I & II N/A N/A Group III $20.00 < 4 hours $100 flat fee > 4 hours $20.00 < 4 hours $100 flat fee > 4 hours Group IV $20.00 < 4 hours $100 flat fee > 4 hours $20.00 < 4 hours $100 flat fee > 4 hours Group V $20.00 < 4 hours $150 flat fee > 4 hours $20.00 < 4 hours $150 flat fee > 4 hours Group VI $20.00 < 4 hours $150 flat fee > 4 hours $20.00 < 4 hours $150 flat fee > 4 hours Additional Charges Room Rental with alcohol Additional $20.00 per hour Additional $20.00 per hour (not available for Dance Room or Group Exercise Room) Reduction for Group III Reduce 50% Mon - Thurs, 8:00 am to 10:00 pm; based on availability Reduce 50% Mon - Thurs, 8:00 am to 10:00 pm; based on availability Event Accessories $10.00 - $300.00 per use $10.00 - $300.00 per use Wedding Package #1 (ceremony + reception)$3,000.00 flat fee $4,000.00 flat fee Wedding Package #2 (reception only)$2,000.00 flat fee $3,000.00 flat fee Art Center (hourly): Multi-Purpose Room (hourly) Group I & II N/A N/A All Others $70/hour $70/hour Multi-Purpose Room with Alcohol (additional hourly amount) Hourly Rate + $10.00/hour Hourly Rate + $10.00/hour Master Fee and Charges Schedule Community Services-Charges48 624 Community Services - Facility Rentals and Recreational Services Charges [1] Adopted ChargesDescription Proposed Charges Technical assistance/Security during closed hours $15.00/hour $15.00/hour Galleries - Dinner Event $150.00/hour (5 hour min) $150.00/hour (5 hour min) Galleries - Wedding Reception $3,000.00 (8 hour max) $3,000.00 (8 hour max) Kitchen - Per Month $500.00 $500.00 Kitchen - Per Day $100.00 $100.00 Clubhouses Lake Park/Harbour View Clubhouse (hourly): Group I & II No Charge No Charge Group III $55.00 $55.00 Group IV $60.00 $60.00 Group V $85.00 $85.00 Group VI $105.00 $105.00 Lake View Clubhouse (hourly): Group I & II N/A N/A Group III $35.00 $35.00 Group IV $40.00 $40.00 Group V $60.00 $60.00 Group VI $70.00 $70.00 Lake Park BBQ Facility $175.00 (nonprofit/resident) $175.00 (nonprofit/resident)$275.00 (nonresident) $275.00 (nonresident) $375.00 (commercial) $375.00 (commercial) Memorial Hall (hourly): Group I & II N/A N/A Group III $45.00 $45.00 Group IV $50.00 $50.00 Group V $75.00 $75.00 Group VI $95.00 $95.00 Newland Barn (hourly): Group I & II N/A N/A Group III $110.00 $110.00 Group IV $110.00 $110.00 Group V $130.00 $130.00 Group VI $130.00 $130.00 Master Fee and Charges Schedule Community Services-Charges49 625 Community Services - Facility Rentals and Recreational Services Charges [1] Adopted ChargesDescription Proposed Charges Newland Barn - Saturday Additional Hourly $45.00 Newland Barn - Clubhouse & Patio Only (Monday-Thursday Hourly) Group I & II N/A Group III $55.00 Group IV $60.00 Group V $85.00 Group VI $105.00 Huntington Central Park Amphitheater (daily rate) Nonprofit/City Sponsored $150.00 $150.00 Band Stand (per day) Nonprofit/City Sponsored $175.00 (daily rate)$180.00 Nonresident $250.00/day $275.00 Commercial $350.00/day $400.00 Youth Group Camping - Per Person/Per Night $4.00 $4.00 Adventure Playground - Entry Fee Residents $4.00/person $4.00/person Non-Residents/Groups $4.00/person $4.00/person Adults/Chaperones No Charge No Charge Adventure Playground - After hours Rental Number of Participants: 0-50 1 hour $150.00 2 hours $250.00 3 hours $350.00 Number of Participants: 51-125 1 hour $200.00 2 hours $325.00 3 hours $450.00 Number of Participants: 125-250 1 hour $250.00 2 hours $425.00 3 hours $600.00 Master Fee and Charges Schedule Community Services-Charges50 626 Community Services - Facility Rentals and Recreational Services Charges [1] Adopted ChargesDescription Proposed Charges All Parks Park Site Reservation Nonprofit/Resident $75.00 per day $75.00 per day Nonresident $150.00 per day $150.00 per day Commercial $250.00/day OR $100.00/day + 10% gross revenue -- whichever is greater $250.00/day OR $100.00/day + 10% gross revenue -- whichever is greater Jumper/ Bounce House/ Trailer with mounted Merry- Go-Round Permit $25.00 $30.00 Courts Tennis/Racquetball/Bocce Ball/Basketball Group I - City Department Activity N/A N/A Group II - City Department Co-Sponsored Activity [1]N/A N/A Group III - HB Civic and HB Nonprofit Organizations/HB Organized 55+ Senior Groups $9.00 per hour or $81.00 per day $9.00 per hour or $81.00 per day Group IV - Residents or Misc. HB Groups $9.00 per hour or $81.00 per day $9.00 per hour or $81.00 per day Group V - Non-resident Groups/Nonprofit Organizations $18.00 per hour or $108.00 per day $18.00 per hour or $108.00 per day Group VI - Commercial, Business, For Profit (Tournaments, Camps, Clinics) $25.00 per hour or $125.00 per day $25.00 per hour or $125.00 per day Pickleball (hourly) Group I - City Department Activity [1]N/A Group II - City Department Co-Sponsored Activity N/A Group III - HB Civic and HB Nonprofit Organizations/HB Organized 55+ Senior Groups $25.00 Group IV - Residents or Misc. HB Groups $25.00 Group V - Non-resident Groups/Nonprofit Organizations $35.00 Group VI - Commercial, Business, For Profit (Tournaments, Camps, Clinics) $45.00 Volleyball (hourly) Group I - City Department Activity [1]N/A Group II - City Department Co-Sponsored Activity N/A Group III - HB Civic and HB Nonprofit Organizations/HB Organized 55+ Senior Groups $15.00 Group IV - Residents or Misc. HB Groups $15.00 Group V - Non-resident Groups/Nonprofit Organizations $30.00 Group VI - Commercial, Business, For Profit (Tournaments, Camps, Clinics) $45.00 Master Fee and Charges Schedule Community Services-Charges51 627 Community Services - Facility Rentals and Recreational Services Charges [1] Adopted ChargesDescription Proposed Charges Fields - Soccer/Softball/Artificial Turf Fields (Edison, Murdy, Worthy, Greer, Lamb - hourly) Field without Lights: Group I - City Department Activity N/A N/A Group II - City Department Co-Sponsored Activity [1]N/A N/A Group III - HB Civic and HB Nonprofit Organizations/HB Organized 55+ Senior Groups $22.00 per hour or $198.00 per day $22.00 per hour or $198.00 per day Group IV - Residents or Misc. HB Groups $32.00 per hour or $238.00 per day $32.00 per hour or $238.00 per day Group V - Non-resident Groups/Nonprofit Organizations $37.00 per hour or $285.00 per day $37.00 per hour or $285.00 per day Group VI - Commercial, Business, For Profit (Tournaments, Camps, Clinics) $42.00 per hour or $342.00 per day $42.00 per hour or $342.00 per day Field With Lights Additional $10 per hour Additional $15 per hour Softball/Baseball Field Preparation Charge (per field)$25.00 $25.00 - $35.00 Firepit Reservations Daily Fee $200.00 COMMUNITY SERVICES PROGRAMS Youth Sports Clinics (per person):$80.00 - $100.00 $80.00 - $100.00 Youth Sports Leagues (per person):$96.00 - $116.00 $96.00 - $150.00 Recreation/Human Services Events (per person): Camp HB 5-day Camp $205 - $225/week $205 - $250/week 3-day Camp $125 - $175/week Leader in Training Camp $40 - $120/week Extended Hours $35 - $50/week $35 - $50/week Camp HB Cancellation Fee More than 10 business days prior to camp start date $10/person/week 10 to 4 days prior to camp start date 50% of fee 3 days or less prior to camp start date No Refund Family Camp Out $25.00/Space + $15.00/participant $25.00/Space + $15.00/participant Master Fee and Charges Schedule Community Services-Charges52 628 Community Services - Facility Rentals and Recreational Services Charges [1] Adopted ChargesDescription Proposed Charges Pier Swim/with Shirt (pre-registration)$30.00 $30 - $50.00 Pier Swim/no Shirt (day of event)$30.00 $35 - $55.00 Recreation Events & Material Fees $5.00 - $100.00 $5.00 - $100.00 Senior Center Dances & Events $5.00 - $50.00 $5.00 - $100.00 Surf Contest $50.00 $50.00 - $70.00 Teen Events/Programs $5.00 - $250.00 Recreation Classes/Workshops/Camps/Programs*Processing Fee $6.00 maximum $6.00 maximum Class Cancellation Fee $10.00 * Recreation events excepted Sands Community Services Guide Advertising Back Cover $3,625.00 $3,625.00 Inside Front Cover - Full page $3,200.00 $3,200.00 Inside Back Cover - Full Page $3,200.00 $3,200.00 Full Interior $3,000.00 $3,000.00 1/2 page $1,500.00 $1,500.00 1/4 page $1,000.00 $1,000.00 Inside Front Cover - 1/2 page $1,600.00 $1,600.00 Inside Back Cover - 1/2 page $1,600.00 $1,600.00 Aquatics Classes - Group (per lesson)$10.00 - $15.00 $10.00 - $20.00 Aquatics Classes - Private (per lesson)$25.00 - $30.00 $25.00 - $35.00 Senior Citizen Swim $3.00 $3.00 Recreation Swim $4.00 $4.00 Fitness Center Annual Membership (Senior Center in Central Park) Ages 50-79 $120.00 $120.00 Ages 80 +$80.00 $80.00 Fitness Center Passes (Senior Center in Central Park ) - Ages 50+ Day Pass $5.00 Week Pass $10.00 Month Pass $20.00 Master Fee and Charges Schedule Community Services-Charges53 629 Community Services - Facility Rentals and Recreational Services Charges [1] Adopted ChargesDescription Proposed Charges Art Center Art Center Annual Memberships (per person) Friends/Family $60.00 $62.00 Student/Senior $40.00 $42.00 Supporter $150.00 $155.00 Sustaining $300.00 $309.00 Director's Circle $1,000.00 $1,030.00 Admission to Events General $15.00 - $150.00 $15.00 - $150.00 Members Discount varies by event Discount varies by event Art Camp for Kids $160.00 - $300.00 $160.00 - $300.00 Artist Council Annual Memberships Individuals (Ages 18-25)$25.00 Individual (Exhibiting Artist)$45.00 Individual (Ages 26+)$65.00 Family (2 or more with same address)$120.00 Independence Day Celebration Parade Entry Application $300.00 - $3,000 $300.00 - $3,000 Non-Judged Exempt (marching bands, drum & bugle corps, mounted equestrian groups) Exempt Exempt Parade/Fireworks Bleacher Seats $10.00 - $50.00 $10.00 - $75.00 Pier Plaza Festival Vendor Booths $500 to $2,500 $500 to $2,500 Official 4th of July Merchandise $5.00 - $100.00 $5.00 - $100.00 Surf City Run Children (12 years and under)$15.00 - $50.00 $15.00 - $60.00 Adults (13 years and over)$32.00 - $55.00 $32.00 - $70.00 VIP Package $25.00 - $50.00 $25.00 - $75.00 Specific Events Day Use Charges (Daily) Resident Nonprofit (501c3)$650.00 Non Resident - Non Profit (501c3)$1,000.00 Commercial $1,350.00 Master Fee and Charges Schedule Community Services-Charges54 630 Community Services - Facility Rentals and Recreational Services Charges [1] Adopted ChargesDescription Proposed Charges Set-up/Take Down Charges (Daily) Resident Non Profit (501c3) $ 325.00 Non Resident - Non Profit (501c3) $ 500.00 Commercial $ 675.00 Mobile Stage Rental $700.00 Co-Sponsored $350 Standard $1,500 Special Events Day Use Charges (Daily) Resident Non Profit (501c3)$375.00 Non Resident - Non Profit (501c3)$425.00 Resident $400.00 Non Resident $500.00 Commercial $550.00 Set-up/Take Down Charges (Daily) Resident Non Profit (501c3)$187.00 Non Resident - Non Profit (501c3)$212.00 Resident $200.00 Non Resident $250.00 Commercial $275.00 Modified Day Use Charges Minimum Hours/Use $325.00 less than 3 hours with 20-50 participants that do not require any set-up and do not require additional staff time or city services. These events should not impact the beach public in any way. Special Events Master Fee and Charges Schedule Community Services-Charges55 631 Community Services - Facility Rentals and Recreational Services Charges [1] Adopted ChargesDescription Proposed Charges Minimum Participants No Charge No Charge less than 20 participants with no professional contracted services associated with event. These events do not require any set-up and do not require additional staff time or city services. These events should not impact the beach public in any way. PARKING RATES South Beach Attended Lots - Off-Peak Season Auto, pickup truck, motorcycle $15.00/day $15.00/day Autos with disabled person (DP ) placard $10.00 $10.00 Bus - 24 passengers or less $50.00/day $50.00/day Bus - 25 passengers or more $100.00/day $100.00/day Vehicles over 20 ft in length, including overhangs $15.00 per occupied space* $15.00 per occupied space* Vehicles over 20 ft in length, inc overhangs, with disabled person (DP) placard $10.00 per occupied space* $10.00 per occupied space* South Beach Attended Lots - Peak Season [3] Auto, pickup truck, motorcycle Monday - Friday $15.00/day $20.00/day Saturday & Sunday, Memorial and Labor Days $20.00/day $20.00/day Autos with disabled person (DP ) placard $10.00 $10.00 Bus - 24 passengers or less $50.00/day $50.00/day Bus - 25 passengers or more $100.00/day $100.00/day Vehicles over 20 ft in length, including overhangs Monday - Friday $15.00 per occupied space* $20.00 per occupied space* Saturday & Sunday, Memorial and Labor Days $20.00 per occupied space* $20.00 per occupied space* Vehicles over 20 ft in length, inc overhangs, with disabled person (DP) placard $10.00 per occupied space* $10.00 per occupied space* * Example: Three (3) occupied spaces x $20 per space = $60.00 Independence Day - July 4th Holiday $30 for July 4th, plus $25.00 flat rate for each of two additional days immediately preceding and/or following July 4th as selected by the Director of Community & Library Services $40.00 Flat Rate Master Fee and Charges Schedule Community Services-Charges56 632 Community Services - Facility Rentals and Recreational Services Charges [1] Adopted ChargesDescription Proposed Charges Independence Day - Event Days - Two additional days as selected by the Director of Community & Library Services in combination with the July 4th Holiday $30.00 Flat Rate Air Show (daily flat rate)$30.00 until 5:00 pm $30.00 until 5:00 pm Permitted Events: City or State Beaches (as selected by the Director of Community & Library Services) Per Parking Space $20.00 to 50.00 Flat Rate $20.00 to 50.00 Flat Rate Event Parking - Beach Lots (permitted events)** Peak Season - Memorial Day weekend through Labor Day Weekend $15/day $15/day Non-Peak Season - After Labor Day through October 31 $10/day $10/day Non-Peak Season - March 1 until Memorial Day Weekend $10/day $10/day Off Season - November through the end of February $7/day $7/day ** Available only to Specific Event organizers for permitted events that take place annually and when participants will park in beach lots at full day rate. Notes: Beach Service Road Permit, Vendor Permit Beach Service Road Permit, Vendor Permit $10.00/year $10.00/year Beach Service Road Replacement Pass $5.00 $6.00 Resident Meter Pass Resident Meter Pass $20.00/year $20.00/year Resident Meter Replacement Pass $5.00 $5.00 Annual Beach Parking Permit [4] Vehicles under 20 ft, including overhangs General $195.00 $195.00 Senior (62+) (one pass per person)$100.00 $100.00 Disabled Person (DP) Placard $100.00 $100.00 Veterans (with proper identification)$125.00 $125.00 Oversize Vehicles, up to 40 feet total length $400.00 $400.00 Annual Beach Parking Replacement Pass $10.00 $10.00 [3] Peak season: Memorial Day weekend - Labor Day weekend. Master Fee and Charges Schedule Community Services-Charges57 633 Community Services - Facility Rentals and Recreational Services Charges [1] Adopted ChargesDescription Proposed Charges Surf Class Parking Pass $5.00/Semester $5.00/Semester (Students must furnish proof of school enrollment for the current semester) - pass is valid only during class/practice times and location as indicated on the permit submitted by the authorized school representative. Huntington Beach RV Campground Winter Camping (Day after Labor Day - May 31) Recreational Vehicle (RV) plus auto $75.00/day Sun-Thurs $100.00/day Fri-Sat and Holidays* $75.00/day Sun-Thurs $100.00/day Fri-Sat and Holidays* Senior (62+)$65.00/day Sun-Thurs $90.00/day Fri-Sat and Holidays* $65.00/day Sun-Thurs $90.00/day Fri-Sat and Holidays* With Disabled Person (DP) Placard $65.00/day Sun-Thurs $90.00/day Fri-Sat and Holidays* $65.00/day Sun-Thurs $90.00/day Fri-Sat and Holidays* Reservation Cancellation Fee (Greater than 2 days prior to arrival date) $25.00 $25.00 Reservation Cancellation Fee (2 or less days prior to arrival date) First Night's Daily Rate First Night's Daily Rate Change Fee $10.00 $10.00 Site Lock Fee $10/day $10/day *Holiday Rates Thanksgiving Week (Sunday preceding Thanksgiving through Saturday night following Thanksgiving) Christmas Week (day preceding Christmas through New Year's Eve) Day preceding Veterans Day (observed), Martin Luther King Jr. Day, Presidents' Day, Memorial Day Recreational Vehicle (RV) Event Camping Three- Day Air Show Pass (BY RESERVATION ONLY)Up to $1,600 (3 or 4 day pass) Up to $1,600 (3 or 4 day pass) (Valid Thursday of the Air Show after 10 am through Monday,10 am following completion of the Air Show) (Valid Thursday of the Air Show after 10 am through Monday,10 am following completion of the Air Show) Master Fee and Charges Schedule Community Services-Charges58 634 Community Services - Facility Rentals and Recreational Services Charges [1] Adopted ChargesDescription Proposed Charges Parking Lots Bluff Top [5] Hourly Rate (Off-Peak) [2]$3.00 $3.00 Hourly Rate (Peak Season) [3]$3.50 $4.00 Dog Beach [5] Hourly Rate (Off-Peak) [2]$3.00 $3.00 Hourly Rate (Peak Season) [3]$3.50 $4.00 First and Atlanta [5] Hourly Rate (Off-Peak) [2]$3.00 $3.00 Hourly Rate (Peak Season) [3]$3.50 $4.00 First and Walnut [5] Hourly Rate (Off-Peak) [2]$3.00 $3.00 Hourly Rate (Peak Season) [3]$4.00 $4.00 Pier Plaza Parking (between 1st and 7th streets)[5] Hourly Rate (Off-Peak) [2]$3.00 $3.00 Hourly Rate (Peak Season) [3]$4.00 $4.00 Daily Flat Rate $30.00 per occupied space $30.00 per occupied space Sports Complex Day Use $2.00 $2.00 Season Parking Pass $20.00 $20.00 Annual Parking Pass (3 seasons)$60.00 $80.00 Vehicles over 20 feet, including overhangs, Day Use $20.00 $20.00 Tournaments & Special Events $10.00 per day $10.00 per day Master Fee and Charges Schedule Community Services-Charges59 635 Community Services - Facility Rentals and Recreational Services Charges [1] Adopted ChargesDescription Proposed Charges (Director Discretion) (Director Discretion) Warner Hourly Rate (Off-Peak) [2]$3.00 $3.00 Hourly Rate (Peak Season) [3]$3.50 $4 Main Promenade Parking Structure Daily Rates: First 90 minutes No Charge No Charge After 90 minutes $1.00 / Each 20 Minutes (Off-Peak) $1.00 / Each 20 Minutes (Off-Peak) [3]$1.00 / Each 15 Minutes (Peak Season) $1.00 / Each 15 Minutes (Peak Season) Evening Rate: (After 9:00 pm)Prevailing Hrly Rate or $5.00 Prevailing Hrly Rate or $5.00 (Director Discretion) (Director Discretion) Maximum Daily Rate - Off-Peak $15.00 $15.00 Maximum Daily Rate - Peak Season [3]$20.00 $20.00 Downtown Business Employee Pass $25.00/month $25.00/month Downtown Business Employee Daily Stamped Validation $4.00/day $4.00/day Main Promenade Parking Structure (4th of July Holiday only) Independence Day - July 4th Holiday $30.00 Flat Rate $40.00 Flat Rate Main Promenade Parking Structure (two additional days immediately preceding and/or following the July 4th 4th of July holiday as selected by the Director of Community & Library Services) Independence Day - Two additional days as selected by the Director of Community & Library Services in combination with the July 4th Holiday First 90 minutes Independence Day Celebration - Maximum of two No Charge No Charge After 90 minutes $2.00 / Each 20 Minutes $2.00 / Each 20 Minutes Maximum Daily Rate $30.00 $30.00 Evening Rate: (After 9:00 pm)Prevailing Hrly Rate or $10.00 Prevailing Hrly Rate or $10.00 (Director Discretion) (Director Discretion) Main Promenade Parking Structure (Three-Day Air Show Event) First 90 minutes No Charge No Charge After 90 minutes $2.00 / Each 20 Minutes $2.00 / Each 20 Minutes Maximum Daily Special Event Rate $30.00 $30.00 Evening Rate: (After 9:00 pm)(Prevailing Hourly Rate or $10.00) (Prevailing Hourly Rate or $10.00) (Director Discretion) (Director Discretion) Master Fee and Charges Schedule Community Services-Charges60 636 CS-28 Specific Events [1] Application Fee Under 2,000 Estimated Overall Attendance $ 225 Over 2,000 Estimated Overall Attendance $ 450 Tier 1 - Open to Public; <1,000 attendees; No temporary structures or set-up; No on-site sales Application Fee $50.00 Daily Permit Fee $150.00 Daily Venue Fee $150.00 Application Late Fee $35.00 Tier 2 - Open to Public; 1,001 - 2,999 attendees; Minimum set-up & City services needed; private non-profit fundraising events Application Fee $225.00 Daily Permit Fee $350.00 Daily Venue Fee $550.00 Application Late Fee $100.00 Set-Up/Take-Down Fee $325.00 Tier 3 - Ticketed events; large-scale venue set-up; >3,000 attendees; road closures traffic control required; city services & pre-event public safety meetings required Application Fee $400.00 Daily Permit Fee $650.00 Daily Venue Fee $1,000.00 Application Late Fee $200.00 Set-Up/Take-Down Fee $675.00 Non-Refundable Deposit - to be applied to final event balance $50,000.00 Other Department Staff Charges As Applicable As Applicable CS-29 Special Events [1] Application Fee $ 110 Other Department Staff Charges As Applicable As Applicable CS-30 Ticketed Event Fee (based on ticket price charged by event operator) $0 - $50.00 $2 per ticket $2.00 per ticket $51.00 - $200.00 $4 per ticket $4.00 per ticket $201.00 + $6 per ticket $201.00 - $300.00 $6 per ticket $6.00 per ticket $301.00 - $500.00 $8.00 per ticket $501.00 - $1,000.00 $10.00 per ticket $1,001.00 - $2,000.00 $15.00 per ticket $2,000.01 + $20.00 per ticket Hourly Rate: Community Services $ 136 $ 140 For services requested of City staff which have no fee listed in this fee schedule, the City Manager or the City Manager's designee shall determine the appropriate fee based on the established hourly rates for this department/division. Additionally, the City will pass-through to the applicant any discrete costs incurred from the use of external service providers if required to process the specific application. Notes [1]Fees for City Sponsored or Co-Sponsored programs & events may be waived per Resolution 2014-16 Proposed Fee No.Description Adopted Fee Community Services - User Fees Master Fee and Charges Schedule Com Srvcs-User61 637 638 RESOLUTION NO. 2025-36 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH, CALIFORNIA ACKNOWLEDGING RECEIPT OF A REPORT MADE BY THE FIRE CHIEF OF THE HUNTINGTON BEACH FIRE DEPARTMENT REGARDING THE INSPECTION OF CERTAIN OCCUPANCIES REQUIRED TO PERFORM ANNUAL INSPECTIONS IN SUCH OCCUPANCIES PURSUANT TO SECTIONS 13146.2 AND 13146.3 OF THE CALIFORNIA HEALTH AND SAFETY CODE. WHEREAS, California Health & Safety Code Section 13146.4 was added in 2018, and became effective on September 27, 2018; and, WHEREAS, California Health & Safety Code Sections 13146.2 and 13146.3 requires all fire departments, including the Huntington Beach Fire Department, that provide fire protection services to perform annual inspections in every building used as a public or private school, hotel, motel, lodging house, apartment house, and certain residential care facilities for compliance with building standards, as provided and, WHEREAS, California Health & Safety Code Section 13146.2 requires all fire departments, including the Huntington Beach Fire Department, that provide fire protection services to report annually to its administering authority on its compliance with Sections 13146.2 and 13146.3 and, WHEREAS, the Council of the City of Huntington Beach intends this Resolution to fulfill the requirements of the California Health & Safety Code regarding acknowledgment of the Huntington Beach Fire Department's compliance with California Health and Sections 13146.2 and 13146.3. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Huntington Beach that said Council expressly acknowledges the measure of compliance of the Huntington Beach 1 639 Resolution No. 2025-36 Fire Department with California Health and Safety Code Sections 13146.2 and 13146.3 in the area encompassed by the City of Huntington Beach, as follows: A. EDUCATIONAL GROUPE OCCUPANCIES: Educational Group E occupancies are generally those public and private schools, used by more than six persons at any one time for educational purposes through the 12th grade. Within the City of Huntington Beach, there lie thirty-eight (38) Group E occupancies, buildings, structures and/or facilities. During calendar year 2024, the Huntington Beach Fire Department completed the annual inspection of thirty-eight (38) Group E occupancies, buildings, structures and/or facilities. This is a compliance rate of 100 % for this reporting period. Additional items of note regarding this compliance rate can be found in the accompanying staff report for this resolution. B. RESIDENTIAL GROUP R OCCUPANCIES: Residential Group R occupancies, for the purposes of this resolution, are generally those occupancies containing sleeping units, and include hotels, motels, apartments (three units or more), etc. as well as other residential occupancies (including a number of residential care facilities). These residential care facilities have a number of different sub-classifications, and they may contain residents or clients that have a range of needs, including those related to custodial care, mobility impairments, cognitive disabilities, etc. The residents may also be non-ambulatory or bedridden. Within the City of Huntington Beach, there lie nineteen (19) Rl, two thousand four hundred forty-six (2,446) Group R2, five (5) R2.1 and one (1) R4 occupancies of this nature for a total of two thousand five hundred nine (2,509). During calendar year 2024, the Huntington Beach Fire Department completed the annual 24-14642/340819 2 640 Resolution No. 2025-36 inspection of 100% of R 1, R2, R2.1 and R4 occupancies, buildings, stn.ictures and/or facilities. The Department completed two thousand five hundred eight (2,508) RI, R2, R2 .1 , and R4 inspections. This is a compliance rate of 100% of all mandated residential occupancies for this reporting period Additional items of note regarding this compliance rate can be found in the accompanying staff report for this resolution. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the ___ day of __________ , 2025. Mayor REVIEWED AND APPROVED: APPROVED AS TO FORM: City Manager ,V City Attorney INITIATED AND APPROVED: Attachments: Exhibit "1" -Staff Report 24-14642/340819 3 CY2024 Staff Summary SB 1205: Fire Protection Services: Inspections: Compliance Reporting The State legislature requires the chief of every fire department to conduct annual inspections on all public or private schools, hotel, motel, lodging house, apartment house, and certain residential care facilities (Health and Safety Code 13146.3, 13146.2, 17921(b)). Beginning on January 1, 2019, every fire department must report on these State mandated annual inspections (Health and Safety Code 13146.4, Added by Stats. 2018, Ch. 854, Sec. 1. (SB 1205) Effective January 1, 2019). This report must be in the form of a resolution or other formal document. Definitions of key terms: R1 – Residential occupancies with transient (<30 days) occupants • Boarding houses (transient) no more than 10 occupants • Congregate residents (transient) no more than 10 occupants • Hotels, motels R2 – Residential – Residential occupancies containing sleeping units or more than two dwelling units where the occupants are primarily permanent in nature, including apartments R2.1 – 24-hour living facilities may contain >6 non-ambulatory and/or bedridden clients. • Assisted living facilities such as residential care facilities, residential care facilities for the elderly (RCFEs), adult residential facilities, group homes, etc. • Social rehabilitation facilities such as halfway houses, community correctional centers, community treatment programs, alcoholism or drug abuse recovery or treatment R4 – 24-hour living facilities more than six ambulatory clients, but not more than 16 persons; maximum of six non-ambulatory or bedridden clients • Assisted living facilities such as residential care facilities, residential care facilities for the elderly (RCFEs), adult residential facilities, group homes, etc. • Social rehabilitation facilities such as halfway houses, community correctional centers, community treatment programs, alcoholism or drug abuse recovery or treatment E – Facilities used for educational purposes through the 12th grade. For purposes of reporting, the data presented does not include occupancies designated as Es that are day cares, preschools (pre-K), or that are facilities located in Es (e.g., YMCA after school care). Procedures In order to meet this mandate, the Community Risk Reduction Division assigns annual inspections to Community Risk Reduction staff and to Fire Companies. Inspections are logged into the Accela records management system. In 2024, all R1, R2, R2.1, R4, and Es were inspected with the exception of one (1) R2 which was accidentally overlooked and inspected in early 2025. 641 Data Occupancy Type # in Jurisdiction # of Inspections % R1s ("hotel, motel, lodging houses") 19 19 100 R2s ("apartment houses") 2,446 2,445 100 R2.1 ("supervised residential") 5 5 100 R4s ("residential/assisted living") 1 1 100 Es (“public and private schools”) 38 38 100 TOTAL 2,509 2,508 100 642 ATTACHMENT 1 – DATA LIST List of 2,446 R2 (multi-family) is available upon request. R1 – 18 total Date Record # Name Address 7/11/2024 FMF-023350 [RD 3115] COMFORT SUITES HOTEL 16301 Beach Blvd 7/11/2024 FMF-023358 [RD 3115] SPRINGHILL SUITES MARRIOTT 7872 Edinger Ave 7/11/2024 FMF-023359 [RD 3015] HOTEL EUROPA 7561 Center Ave MF 5/10/2024 FMF-023343 [RD 3416] NAVIGATION CENTER 17642 Beach Blvd 5/10/2024 FMF-023347 [RD 3716] **BEST WESTERN SURF CITY** 19360 Beach Blvd 5/9/2024 FMF-023348 [RD 3516] STARLIGHT INN 18382 Beach Blvd 5/9/2024 FMF-023351 [RD 3516] BEACH INN MOTEL 18112 Beach Blvd 7/16/2024 FMF-023353 [RD 3715] HUNTINGTON SUITES MOTEL 7971 Yorktown Ave 3/19/2024 FMF-023363 [RD 4115] HYATT REGENCY HUNTINGTON BEACH RESORT 21500 Pacific Coast Hwy 8/28/2024 FMF-023364 [RD 4014] SHOREBREAK HOTEL AT THE STRAND 500 Pacific Coast Hwy 10/2/2024 FMF-023354 [RD 3206] BEST WESTERN HARBOUR INN AND SUITES 16912 Pacific Coast Hwy 10/2/2024 FMF-023356 [RD 3206] OCEAN SURF INN AND SUITES 16555 Pacific Coast Hwy 7/23/2024 FMF-023357 [RD 3105] SURF CITY INN 16220 Pacific Coast Hwy 10/29/2024 FMF-023360 [RD 2810] EXTENDED STAY AMERICA #494 5050 Skylab Rd 10/2/2024 FMF-023361 [RD 3105] 777 MOTOR INN 16240 Pacific Coast Hwy 10/2/2024 FMF-023362 [RD 3105] OCEAN VIEW MOTEL 16196 Pacific Coast Hwy 10/2/2024 FMF-023470 [RD 3105] SUNSET SUITES 16401 Pacific Coast Hwy 10/29/2024 FMF-023592 [RD 3307] ***TRAVELODGE SUNSET BEACH*** 17205 Pacific Coast Hwy R2.1 – 4 Date Record # Name Address 12/3/2024 FMF-006201 [RD 3314] MERRILL GARDENS OF HUNTINGTON BEACH 17200 Goldenwest St MF 12/20/2024 FMF-001407 [RD 3615] HUNTINGTON TERRACE MBK SENIOR LIVING 18800 Florida St MF 12/23/2024 FMF-023509 [RD 3615] ***SEA CLIFF ASSISTED LIVING*** 18851 Florida St 11/5/2024 FMF-023537 [RD 3714] IVY PARK AT HUNTINGTON BEACH 7401 Yorktown Ave MF R4 - 1 Date Record # Name Address 10/24/2024 FMF-023416 [RD 3414] HB YOUTH SHELTER/WAYFINDERS 7291 TALBERT AVE E – 38 643 Date Record # Name Address 10/31/2024 FEO-001970 [RD 3815] KINETIC ACADEMY 721 Utica Ave 10/1/2024 FEO-024738 [RD 3716] KINETIC ACADEMY 19231 Harding Ln 11/20/2024 FMF-023431 [RD 3413] MESA VIEW MIDDLE SCHOOL 17601 Avilla Ln 12/3/2024 FMF-023432 [RD 3613] SEACLIFF ELEMENTARY SCHOOL 6701 Garfield Ave 8/27/2024 FMF-023433 [RD 4016] JOHN R PETERSON ELEMENTARY SCHOOL 20661 Farnsworth Ln 9/9/2024 FMF-023434 [RD 4019] HUNTINGTON CHRISTIAN SCHOOL 9700 Levee Dr 10/8/2024 FMF-023435 [RD 3215] LIBERTY CHRISTIAN SCHOOL 7661 Warner Ave 10/31/2024 FMF-023436 [RD 3311] MARINE VIEW MIDDLE SCHOOL 5682 Tilburg Dr 8/12/2024 FMF-023437 [RD 3212] SPRING VIEW MIDDLE SCHOOL 16662 Trudy Ln 7/23/2024 FMF-023438 [RD 2812] CLEGG ELEMENTARY SCHOOL 6311 Larchwood Dr MF 7/23/2024 FMF-023439 [RD 2812] STACEY MIDDLE SCHOOL 6311 Larchwood Dr MF 10/17/2024 FMF-023440 [RD 3109] GRACE LUTHERAN SCHOOL 5172 McFadden Ave 8/7/2024 FMF-023441 [RD 4118] EDISON HIGH SCHOOL 21400 Magnolia St 8/28/2024 FMF-023442 [RD 4218] EADER SCHOOL K-5 9291 Banning Ave 8/30/2024 FMF-023444 [RD 3917] S A MOFFETT ELEMENTARY SCHOOL 8800 Burlcrest Dr 8/1/2024 FMF-023445 [RD 3918] SAINTS SIMON & JUDE SCHOOL 20400 Magnolia St MF 8/14/2024 FMF-023446 [RD 3919] HAWES ELEMENTARY SCHOOL [RALPH E.] 9682 Yellowstone Dr 10/8/2024 FMF-023447 [RD 3820] PEGASUS SCHOOL 19692 Lexington Ln 8/20/2024 FMF-023448 [RD 3819] OKA SCHOOL 9800 Yorktown Ave 7/31/2024 FMF-023449 [RD 3012] CIRCLE VIEW ELEMENTARY SCHOOL 6261 Hooker Dr 8/7/2024 FMF-023451 [RD 3316] LAKE VIEW SCHOOL 17451 Zeider Ln 10/17/2024 FMF-023452 [RD 3208] HARBOUR VIEW ELEMENTARY SCHOOL 4343 Pickwick Cir 11/7/2024 FMF-023453 [RD 3315] OAK VIEW SCHOOL 17241 Oak Ln 11/13/2024 FMF-023454 [RD 3314] OCEAN VIEW HIGH SCHOOL 17071 Gothard St 10/29/2024 FMF-023455 [RD 2712] HEBREW ACADEMY SCHOOL 14401 Willow Ln 8/6/2024 FMF-023456 [RD 3113] COLLEGE VIEW ELEMENTARY SCHOOL 6582 Lennox Dr 10/30/2024 FMF-023457 [RD 3914] AGNES L SMITH ELEMENTARY SCHOOL 770 17th St 8/20/2024 FMF-023458 [RD 3718] TALBERT MIDDLE SCHOOL 9101 Brabham Dr 11/12/2024 FMF-023459 [RD 3011] MARINA HIGH SCHOOL 15871 Springdale St 11/20/2024 FMF-023460 [RD 3412] HOPEVIEW ELEMENTARY SCHOOL 17622 Flintstone Ln 10/9/2024 FMF-023461 [RD 3111] CARDEN CONSERVATORY ELEMENTARY/PRESCHOOL 5702 Clark Dr 10/9/2024 FMF-023462 [RD 3111] MONTESSORI CHILD DEVELOPMENT CENTER 5702 Clark Dr 10/22/2024 FMF-023463 [RD 3110] VILLAGE VIEW ELEMENTARY SCHOOL 5361 Sisson Dr 7/10/2024 FMF-023464 [RD 2912] SCHROEDER ELEMENTARY SCHOOL 15151 Columbia Ln 7/23/2024 FMF-023465 [RD 3817] NEWLAND SCHOOL 8787 Dolphin Dr 8/7/2024 FMF-023466 [RD 3313] GOLDEN VIEW SCHOOL 17251 Golden View Ln 10/9/2024 FMF-023469 [RD 3109] LEPORT SCHOOL & CHILDRENS CENTER 16081 Waikiki Ln 7/29/2024 FMF-023568 [RD 3013] HERITAGE MONTESSORI SCHOOL 15881 Goldenwest St 644 645 Huntington Beach 2000 Main Street Huntington Beach, CA 92648 To: Chief Martin Ortiz, Qrasenbauer On behalf of Rosenbauer America and Velocity Fire Equipment, thank you for allowing us to provide this proposal for one (1) additional pumper. As committed by our Chief Operating Officer Sven at your last visit, we are offering the 2024 emission engine and matching our last offer for the pumper purchased in 2024. The total contract price of the tag-on apparatus is listed below and includes a prepay discount, delivery FOB Huntington Beach, all training as well as a 100% performance bond. One (1) pumper Prepay discount Subtotal Sales Tax@7.75% Total contract price $1,213,148 -$46,500 $1,166,648 $90,415.22 $1,257,063.22 The volatile world of tariffs right now require us to make you aware that this vehicle may be subject to tariffs as we approach the process of ordering parts. We remain committed to fairly and honestly evaluating the impact and providing Huntington Beach with that information. In the current state we expect that impact to be 6% which may be necessary for this order as we go through the process of securing materials. Joe Lichtscheidl Director ofinside Sales Rosenbauer America LLC. Contact ROSENBAUERSOUTH DAKOTA, LLC ROSENBAUER MINNESOTA, LLC. 100 THIRD STREET S181 26™ STREET LYONS, SOUTH DAKOTA S7041 P.O. BOX S49 P: 60S.S43.5S91 WYOMING, MINNESOTA 55092 P: 651.462.1000 ROSENBAUER MOTORS, LLC. S18126'" STREET P.O. BOX S49 WYOMING, MINNESOTA 55092 P: 651.462.1000 ROSENBAUER AERIALS, LLC. 870 SOUTH BROAD STREET FREMONT, NEBRASKA 68025 P: 402.721.7622 646 ORDINANCE NO. 4337 AN ORDINANCE OF THE CITY OF HUNTINGTON BEACH AMENDING THE HUNTINGTON BEACH MUNICIPAL CODE BY AMENDING CHAPTER 2.114 DEPARTMENT OF INFORMATION SERVICES The City Council of the City of Huntington Beach does hereby ordain as follows: SECTION I. That Title of Chapter 2.114 of the Huntington Beach Municipal Code, is hereby amended to read as follows: Chapter 2.114 DEPARTMENT OF INFORMATION TECHNOLOGY SERVICES SECTION 2. That Section 2.114.010 of the Huntington Beach Municipal Code is hereby amended to read as follows: 2.114.010 Department Established There is hereby created the Department ofinforrnation Technology Services of the City of Huntington Beach. SECTION 3. That Section 2.114.030 of the Huntington Beach Municipal Code is hereby amended to read as follows: 2.114.030 Department Objectives The objectives of the Department shall be as follows: A. Develop, implement, operate, and maintain technology systems for all City departments. B. Direct, plan, organize and coordinate programs and activities of the Department ofinforrnation Technology Services. SECTION 4. That Section 2.30.050 of the Huntington Beach Municipal Code is hereby amended to read as follows: 2.114.050 Appointment of Subordinates The Chiefinforrnation Officer, with the approval of the City Manager, shall appoint all of other officers, assistants, deputies and employees of the Department ofinforrnation Technology Services. 25-16002/379943 647 ORDINANCE NO. 4337 SECTION 5. This ordinance shall become effective 30 days after its adoption. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the ___ day of __________ , 2025. Mayor ATTEST: APPROVED AS TO FORM: ., L~ City Clerk City Attorney REVIEWED AND APPROVED: City Manager 2 648 LEGISLATIVE DRAFT HBMC2.114 Chapter 2.114 DEPARTMENT OF INFORMATION TECHNOLOGY SERVICES 2.114.010 Department Established There is hereby created the Department oflnformation Technology Services of the City of Huntington Beach. 2.114.0300 Department Objectives The objectives of the Department shall be as follows: A. Develop, implement, operate, and maintain technology systems for all City departments. B. Direct, plan, organize and coordinate programs and activities of the Department of Information Technology Services. 2.114.050 Appointment of Subordinates The Chief Information Officer, with the approval of the City Manager, shall appoint all of other officers, assistants, deputies and employees of the Department of Information Technology Services. City of Huntington Beach FY 2025/26 Budget Adoption City Council Public Hearing June 3, 2025 1 649 Presentation Overview •Proposed FY 2025/26 All Funds and General Fund Budget Review •FY 2025/26 Capital Improvement Program •Revised Master Fee and Charges Schedule and Proposed Revenue Adjustments •Requested Revisions to Proposed Budget •FY 2025/26 Budget Approval and Related Actions Requested 2 650 Proposed FY 2025/26 All Funds Budget Review 3 651 FY 2025/26 All Funds Proposed Budget Review $554.9M Department / Fund General Fund Capital Projects Funds Debt Service Funds Enterprise Funds Special Revenue Funds Internal Service Fund Trust and Agency Funds Other Funds TOTAL City Council 468,951 468,951 City Manager 3,101,687 100,000 35,000 3,236,687 City Attorney 4,223,414 4,223,414 City Clerk 1,196,874 1,196,874 City Treasurer 2,194,073 2,194,073 Community Development 10,618,628 2,334,861 129,000 13,082,489 Community & Library Services 16,663,318 2,615,383 1,334,000 20,612,701 Finance 5,870,337 110,000 7,677,672 13,658,009 Fire 64,520,419 332,916 893,400 466,315 66,213,050 Human Resources 2,516,074 26,955,484 29,471,558 Information Services 8,546,183 549,044 9,095,227 Non-Departmental 58,485,785 8,200,000 25,541,969 104,000 25,916,664 118,248,418 Police 96,249,310 2,304,000 50,000 98,603,310 Public Works 24,339,119 12,249,413 100,508,770 35,862,266 1,644,300 174,603,868 Grand Total 298,994,172 20,449,413 25,541,969 100,841,686 44,872,954 34,633,156 28,027,279 1,548,000 554,908,629 4 652 FY 2025/26 All Funds Proposed Revenues - $554.9M 5 0.0% Property Tax 27.8% Sales Tax 10.9% Franchises 1.8% Transient Occupancy Tax 3.2%Utility Users Tax 4.4%License & Permits 1.9% Fines & Forfeitures 1.0%Use of Money & Property 5.0% Revenue from Other Agencies 5.8% Charges for Current Services 26.3% Other Revenue 0.4% Non-Operating Revenue 11.5% 653 --------- Proposed FY 2025/26 General Fund Budget Review 6 654 Proposed FY 2025/26 General Fund Budget Review •Proposed FY 2025/26 General Fund Budget is structurally balanced, with a projected $1.1M surplus 7 •Portion of Waterfront allocation with the remaining $4.3M set side in reserves. ** Includes Debt Service, Capital Expenditures, and Transfers •Continued Infrastructure Investments in FY 2025/26 General Fund transfer to the Infrastructure Fund totals $14.5M CIP budget totals $63.6M (increase from prior year of $28.3M) includes $7.9M in General Funds General Fund (Fund 100) (in thousands) Proposed FY 25/26 Revenues (recurring)$295,089 Revenues (one-time) *5,013 Total Revenues 300,102 Personnel Costs 189,647 Operating Costs 54,518 Non-Operating Costs **54,829 Total Expenditures 298,994 Surplus / (Deficit)$1,108 655 • Proposed FY 2025/26 General Fund Revenues - $300.1M 8 Property Tax 37.9% Sales Tax 17.6%Franchises 3.2% Transient Occupancy Tax 5.7% Utility Users Tax 7.8% License & Permits 3.3% Fines & Forfeitures 1.8% Use of Money & Property 7.9% Revenue from Other Agencies 1.3% Charges for Current Services 11.3% Other Revenue 0.6%Non-Operating Revenue 1.7% 656 Proposed FY 2025/26 General Fund Revenues - $300.1M •Major revenue variances include: Property Tax: $113.9M (5.0% or $5.7M increase) - Higher assessed valuations as of January 1, 2025 versus prior fiscal year Other Local Taxes: $102.7M (1.19% or $1.2M net decrease) - Sales Taxes: $49.6M (1.4% or $0.7M decrease) • Prop 172: $3.1M (0.7% or 22k decrease) - Utility Users Tax (UUT): $23.3M (1.27% or $0.3M increase) - Franchises: $9.5M (11% or $1.1M decrease) - Others: $17.1M (1.80% or $0.3M increase) Revenue from other Agencies: $1.7M (16.1% or $4.5M decrease) - Expected reimbursement of $1.7M from participation in the Voluntary Rate Range Intergovernmental Transfer (VRRP IGT) Program. These revenues are partially offset by $0.7M of expenditures related to program participation, for anticipated net revenues of approximately $1.0M.9 657 Proposed FY 2025/26 General Fund Expenditures - $299.0M * Transfers include Infrastructure, Equipment, General Liability & Section 115 Trust Transfers ** Other includes City Council, City Manager, City Attorney, City Clerk, and City Treasurer 10 Personnel 63.4% Operating 18.2% Debt Service 1.1% Transfers * 17.3% BY CATEGORY Other ** 3.7% Finance 2.0% Human Resources 0.8% Information Services 2.9% Community Development 3.6% Community & Library Services 5.6% Public Works 8.1% Non- Departmental 19.6% Fire 21.6% Police 32.2% BY DEPARTMENT 658 Proposed FY 2025/26 General Fund Expenditures - $299.0M Historical By Department Department FY 2021/22 Actual FY 2022/23 Actual FY 2023/24 Actual FY 2024/25 Adopted FY 2024/25 Revised FY 2025/26 Proposed % City Council 364,612 380,181 400,038 494,879 494,879 468,951 0.16% City Manager 2,108,671 3,317,116 4,156,512 3,585,283 3,795,253 3,101,687 1.04% City Attorney 2,563,047 2,854,183 3,441,947 4,252,769 4,253,369 4,223,414 1.41% City Clerk 1,107,974 1,208,249 1,424,496 1,438,904 1,559,904 1,196,874 0.40% City Treasurer 278,783 349,464 1,772,274 1,892,847 1,923,122 2,194,073 0.73% Community Development 9,139,699 10,524,519 9,957,008 10,252,741 11,434,893 9,148,910 3.06% Community & Library Services 13,463,539 14,717,805 15,261,534 16,239,674 16,440,317 16,663,318 5.57% Finance 5,811,690 6,106,334 5,054,749 5,609,226 5,851,624 5,870,337 1.96% Fire 51,915,169 55,142,255 61,750,103 62,525,176 64,859,456 64,520,419 21.58% Human Resources 1,838,765 2,092,107 2,272,260 2,864,232 3,047,678 2,516,074 0.84% Information Services 6,324,097 6,934,385 6,805,293 8,450,864 8,779,838 8,546,183 2.86% Non-Departmental 57,448,450 86,383,591 69,352,039 66,107,308 72,822,592 59,955,503 20.05% Police 78,596,824 78,635,698 85,265,514 91,846,590 92,667,249 96,249,310 32.19% Public Works 20,835,966 23,349,353 23,716,058 24,434,788 25,652,409 24,339,119 8.14% TOTAL 251,797,286 291,995,240 285,189,308 299,995,281 313,582,585 298,994,172 100.0% 11 659 Proposed FY 2025/26 General Fund Expenditures - $299.0M •Major expenditure variances include: Operating Expenses: $54.5M ($2.9M net decrease) • Voluntary Rate Range Intergovernmental Transfer (VRRP IGT) Program: ($2.6M decrease) expenditures related to program participation. • Metro Cities JPA: ($0.6M increase) • Water Purchases: ($0.2M increase) • Contracts for Repairs and Maintenance: ($0.3M decrease) • Other Professional Services: ($0.4M decrease) • Equipment and Supplies: ($0.4M increase) 12 660 FY 2025/26 Budget Balancing Strategy 1. Operating Reductions - Personnel Personnel: $1.98M - Eliminate 6 positions - $0.96M - Deputy City Manager - Senior Deputy City Attorney - Human Resources Manager - Principal Management Analyst (Fire) - Office Assistant II – Permit Center (Community Development) - Office Assistant II – Maintenance Administration (Public Works) - Downgrade 1 position - $13K - Public Affairs Manager to Public Affairs Officer (City Manager’s Office) - Increase Vacancy Attrition by $1.0M 13 661 FY 2025/26 FTEs by Department 14 DescriptionVariance2025/262024/25Department 1.00 1.00 City Council Eliminate 1.00 Senior Deputy City Attorney(1.00)14.00 15.00 City Attorney 6.00 6.00 City Clerk 9.50 9.50City Treasurer Eliminate 1.00 Deputy City Manager(1.00)15.00 16.00 City Manager Eliminate 1.00 Office Asst II (Permit Center), Transfer 1.50 FTE from Public Works (Real Estate Services).5062.00 61.50 Community Development Transfer 1.00 Capital Projects Admin from Public Works 1.0063.25 62.25 Comm & Library Services 28.50 28.50Finance Eliminate 1.00 Principal Management Analyst, Upgrade 3.00 PT to 4.00 FTE Marine Safety Specialists: 1.00 FTE, Exchange 12.00 Firefighters for 12 Fire Paramedics 202.00 202.00Fire Eliminate 1.00 Human Resources Manager(1.00)14.00 15.00 Human Resources 26.00 26.00Information Services 2.00 Police Officers exchanged for 1.0 Police Sergeant(1.00)350.00 351.00 Police Eliminate 1.00 Office Asst II (Maint), Transfer 1.50 to Community Development & 1.00 to Comm & Library Srvs(3.50)208.50 212.00Public Works (6.00)999.75 1005.75 662 987.25 958.25 980.75 991.75 1,001.75 1,005.75 999.75 950.00 960.00 970.00 980.00 990.00 1,000.00 1,010.00 FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 2025/26 Full-Time Equivalent – All Funds Pre-COVID 15 663 Proposed Budget FY 2025/26 Budget Balancing Strategy 2. Operating Reductions –Non-Personnel $2.9M 16 AmountObject Account $2,010,000Professional and Contract Services (includes $1.5M for Mind OC – Be Well) $201,000Conference and Training $150,000Equipment Repairs $150,000Liability Reserves $125,000General Supplies $90,000Clothing/Uniforms $50,000Sales Tax Rebate $46,000Cellular Wireless Data $20,000Overtime $9,000Miscellaneous $2,851,000Total 664 FY 2025/26 Budget Balancing Strategy 3. Interfund Transfers Withdrawal from Section 115 Trust for FY2025-26 UAL Expense: $1.5M Reduce General Fund transfer to Self Insurance Workers’ Compensation Fund: $2.0M Reduce General Fund transfer to Self Insurance General Liability Fund: $2.5M Transfer of $2.4M to the General Fund for second repayment related to the Waterfront Loan Superior Court Judgement 4. Use of Reserves Equipment Replacement Reserves - $3.3 M 5. Revenue Increases Community and Library Services - $0.5 M Fire Department - $0.5 M 17 665 General Fund Reserves 18 Nonspendable $148$148Prepaids Restricted $364Underground $317Restitution $777Donations $21,670$20,212Section 115 Trust Funded Committed $49,090Economic Uncertainties $1,379Other Capital Projects $52,023$1,554Other Purposes Sub Total Amount ThousandsDescriptionType Sub Total(Thousands)As of 6/30/2024 GF Fund Reserves Sub Total Amount ThousandsDescriptionType Sub Total(Thousands)As of 6/30/2024 GF Fund Reserves Assigned $3,650Litigation Reserves $9,425Capital Improvement Reserve $8,295Equipment Replacement $1,651General Plan Maintenance $10,886HB Recovery Fund $641Oceanview Estates $2,801General Liability Plan Migration $5,517Pension Rate Stabilization $4,211Section 115 Trust Reserves $3,025Year-end Fair Value $58,478$8,376Other Purposes $132,319Total $4,370Waterfront Settlement FY 2025/26: $136,689Revised Total 666 FY 2025/2026 Capital Improvement Program (CIP) 19 667 FY 2025/26 CIP BUDGET Budget New Appropriations: $ 63.6 Million Continuing Appropriations: $ 7.3 Million Total $ 70.9 Million Funding sources proposed: General/Infrastructure Fund ($38M requested - $7.9M recommended) Enterprise Funds (Water and Sewer) Special Revenue Funds (Measure M, Gas Tax, Prop 42, RMRA, Park/PD DIF, Quimby, TIF) Grants/Other (CDBG, OCTA) 20 668 2025/26 PROJECT SUMMARY • Drainage and Stormwater 1 projects $600K • Facilities 10 projects $3.6M • Neighborhood 3 projects $6.8M • Parks and Beaches 10 projects $3.3M • Sewer 3 projects $7M • Streets and Transportation 17 projects $28.6M • Water 6 projects $13.7M CIP 25/26 PROJECTS TOTAL $63.6M 21 669 Revised Master Fee and Charges Schedule and Proposed Revenue Adjustments 22 670 Master Fee and Charges Schedule Adjustments • The City maintains a Master Fee and Charges Schedule identifying applicable fees and charges for various City services. • The Master Fee and Charges Schedule approved in 2024 incorporates a full cost of service study based on FY 2023/24 budget data. • A comprehensive study is conducted every three to five years, with interim updates in between to maintain alignment with actual service costs. These interim adjustments are essential to prevent erosion of cost recovery as operational costs increase, When a fee is set below full cost recovery, the General Fund typically provides a subsidy to cover the shortfall. • If adopted as proposed, the updated schedule is expected to generate up to $810,000 in additional annual revenue which all of which will benefit the General Fund. • In the years between full cost of service studies, it is recommended that the City Council authorize annual inflationary adjustments to fees. These adjustments are based on the prior year’s percentage change in the CPI for All Urban Consumers in the Los Angeles-Long Beach-Anaheim area and are capped at a maximum of 5% per year. 23 671 Master Fee and Charges Schedule Adjustments (con’t) • The proposed update represents an interim adjustment of 3% based on CPI along with a proposed new fee for most development and operational permit fees. • Building Fees – permits for new construction or modifications to existing structures • Planning Fees – entitlement review and zoning compliance • Land Development Engineering Fees – public improvement plan review • Encroachment Permit Fees – activities conducted in the public right-of-way • Fire Prevention Fees – compliance reviews related to new and existing developments • This adjustment is estimated to reduce the General Fund by approximately $130K annually. • If the Master Fee and Charges Schedule is amended as proposed, the General Fund subsidization of these fees would decrease thereby increasing available discretionary General Fund revenue to be used for capital projects, equipment and other City Council providing a broad public benefit. 24 672 Community and Library Services Fees • Adopt 12 new fees along with adjustments to existing fees for programs. • New program fees projected to generate approximately $140K annually. • New programs include: • Alternative Camp HB offerings • Peak season beach fire pit reservation program • Adventure Playground After-Hours program • Artist Council membership fee • Senior Fitness Center daily, weekly, and monthly pass options • Pickleball and volleyball court hourly rental fees • Library Subscription Materials Deactivation Fee 25 673 Community and Library Services Fees (con’t) • Restructure specific events into three tiers based on the number of attendees and the level of City support services required by the event organizer. • Charges include • Application processing • Daily permit and venue fees • Late application submittal fees • Event set-up and takedown charges • Ticketed event fees ranging from $2 to $20 per ticket will be assessed based on ticket price set by the event organizer. A non-refundable deposit of $50K is also proposed for Tier 3 events, which would be credited toward the final balance due at even closeout. Estimated annual revenue from these changes is approximately $220K. 26 674 Community and Library Services Fees (con’t) • Increase peak season parking rates in the South Beach Attended Lots. Rates would rise from $15 to $20 on weekdays, from $30 to $40 on the 4 th of July and from $25 to $30 on additional high-demand days associated with the holiday. • These adjustments are projected to generate an additional $320K annually. • In total, the proposed changes to Community and Library Services fees are anticipated to generated $ 680K in new annual revenue. 27 675 Fire Department Fee – AB38 Defensible Space Inspections • In accordance with California Civil Code Section 1102.19 (enacted through AB 38), the Fire Department implements a new fee of $203 for Defensible Space Inspections. • These inspections are required to real estate transactions involving properties located within designated Fire Hazard Severity Zones, as identified in recently updated State fire maps. • The inspection ensures compliances with state-mandated defensible space standards prior to the close of escrow. • The fees supports the cost of providing these inspection services as required by law.28 676 Requested Revisions to the Proposed Budget 29 677 Requested Expenditure Appropriation Revisions 30 AmountGeneral Fund Citywide$298,994,172FY 2025/26 Proposed Expenditures presented on May 20, 2025 Fire Department579,0002.0 FTE Administrative Fire Captains Fire Department162,000Upgrade Ambulance Operations Model from 14 hr to 24 hr $299,735,172Total Revised Proposed General Fund Expenditures AmountAll Funds Citywide$554,908,629FY 2025/26 Proposed Budget presented on May 20, 2025 Fire Department579,0002.0 FTE Administrative Fire Captains Fire Department162,000Upgrade Ambulance Operations Model from 14 hr to 24 hr Community Development(43,943)Community Development Block Grant Community Development(35,790)HOME Program Citywide(100,000)Equipment Replacement $558,369,896Total Revised Proposed All Funds Expenditures 678 Requested Fire Department Revisions 1 - Upgrade Ambulance Operations Model from 14 hr to 24 hr for total increase of $162K. • Revised model will reduce response times and increase ambulance availability. Change will include an upgrade of six (6) ambulance operators from part-time to full-time, increasing the department’s FTE. • Reduction of $100K in Equipment Replacement due to better pricing for Rosenbauer Commander Pumper Engine Quote. 2 - Fund 2.0 Administrative Fire Captain positions at $579K with no change to the department’s FTE. • Assigned to Fire Operations Section and Professional Standards Division, respectively. • These positions will enhance oversight of administrative functions, coordinate specialty units, manage station facilities and apparatus, and serve as liaisons to various County groups and committees. 31 679 REQUESTED FY 2025/26 FTEs – All Funds 32 DescriptionVariance2025/262024/25 (6.00)999.751005.75FTE All Funds Presented on May 20, 2025 Fund 2.00 Admin Fire Captains; 6.00 FTE Ambulance Operators6.006.00Subsequent Changes for Fire Department 0.001005.75 1005.75 Total Revised FTE All Funds 680 Requested Revenue Appropriation Revisions 33 AmountGeneral Fund Citywide$300,101,868FY 2025/26 Proposed Budget presented on May 20, 2025 $300,101,868Total Revised Proposed General Fund Revenue AmountAll Funds Citywide$529,593,686FY 2025/26 Proposed Budget presented on May 20, 2025 526,614Data Entry Correction Public Works26,614Used Oil OPP 10/11 Public Works500,000Safe Route to School Community Development(43,943)Community Development Block Grant Community Development502,538HOME Program Fire Department730,000National Opioid Settlement $531,835,509Total Revised Proposed All Funds Revenue 681 FY 2025/26 Budget Approval and Related Actions Requested 34 682 City Council Approval Requested 35 1) Adopt a budget for Fiscal Year 2025/26. 2) Authorize the Professional Services Listing included in the FY 2025/26 Budget. 3) Adopt Resolution No. 2025-39 Establishing the Gann Appropriation Limit for Fiscal Year 2025/2026 in the amount of $1,298,500,903. 4) Adopt Resolution No. 2025-40 Levying a Retirement Property Tax for Fiscal Year 2025/2026 to Pay for Pre-1978 Employee Retirement Benefits. 5) Adopt Resolution No. 2025-46, “A Resolution of the City Council of the City of Huntington Beach Adopting an Updated Master Fee and Charges Schedule. 6) Adopt Resolution No. 2024-26, “A Resolution of the Huntington Beach City Council of the City of Huntington Beach, California Acknowledging Receipt of a Report Made by the Fire Chief of the Huntington Beach Fire Department Regarding the Inspection of Certain Occupancies Required to Perform Annual Inspections in such Occupancies Pursuant to Sections 13146.2 and 13146.3 of the California Health and Safety Code. 7) Authorize the City Manager or designee to purchase one Triple Combination Pumper Engine in the amount of $1,500,000. 8) Introduce Ordinance to change department name from the Information Services to Information Technology Services. 683 Questions? 36 684 City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:25-404 MEETING DATE:6/3/2025 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Travis Hopkins, City Manager VIA:Eric McCoy, Fire Chief PREPARED BY:Kevin Justen, Senior Management Analyst Subject: Approve for Introduction Uncodified Ordinance No. 4336 Adopting the Fire Hazard Severity Zones Statement of Issue: Government Code Section 51178 (Attachment 1) directs the State Fire Marshal to identify areas in the state as moderate, high and very high fire hazard severity zones and Section 51179 (Attachment 2) requires that local agencies designate by Ordinance which zones in their jurisdictions are in each category. On March 23, 2025, the State Fire Marshal made available to the City of Huntington Beach the updated Local Responsibility Area hazard maps and Section 51179 requires the City to submit an Ordinance within 120 days from publication of these maps designating Fire Hazard Severity Zones. Ordinance No. 4336 (Attachment 3) designates these zones by reference. Financial Impact: There is no financial impact to adopt this Ordinance. Recommended Action: Approve for introduction Uncodified Ordinance No. 4336, “An Ordinance of the City Council of the City of Huntington Beach Adopting Fire Hazard Severity Zones.” Alternative Action(s): Do not approve Ordinance No. 4336 and direct staff accordingly. Analysis: Government Code Section 51178 requires the Cal Fire Office of the State Fire Marshal to identify areas in the state as moderate, high and very high fire severity. These zones are selected based on modeling which includes factors such as fuel loading, slope, fire weather, and other relevant factors, including areas where winds have been identified as a major cause of wildfire spread. City of Huntington Beach Printed on 5/29/2025Page 1 of 3 powered by Legistar™ 685 File #:25-404 MEETING DATE:6/3/2025 Once maps identifying these areas are issued, Government Code Section 51179 requires that each local agency designate by Ordinance Hazard Severity Zones within its jurisdiction within 120 days of receiving fire severity maps from the Office of the State Fire Marshal. These maps were made available to the City of Huntington Beach on March 24, 2025. They were provided for public comment from March 28, 2025 until April 30, 2025 through the City web site, social media sites and an email group of 80,000. No public comments were received. In total, there are 279 parcels that all or a portion are in the high Fire Hazard Severity Zone and 219 parcels are in the moderate zone. Some parcels fall in both high and moderate zones and a link to the maps is shown as Attachment 4. The high and moderate Fire Hazard Severity Zones include: ·Bolsa Chica Wetlands ·A large portion of the Brightwater development ·Residential properties around Warner Avenue and Los Patos Avenue ·The south side of Warner Avenue ·Properties north of Warner Avenue, including Weatherly Bay HOA, portions of Huntington Harbour, Huntington Harbour Bay Club and parcels on the north side of Warner Avenue near Edgewater Lane Overall, the high and moderate Fire Hazard Severity Zones in Huntington Beach are relatively small and Fire Department resources and mutual aid are adequate to address any associated fires. Future impacts to residents could include additional plan review and inspection fees associated with fuel modification plans and defensible space inspections for real estate transactions in Fire Hazard Severity Zones. However, since these programs have not been developed, impacts cannot be identified at this time. Approval and introduction of Ordinance No. 4336 is recommended. A PowerPoint presentation is included as Attachment 5. Environmental Status: This action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. Strategic Plan Goal: Goal 8 - Public Safety, Strategy B - Bolster City's emergency management preparedness and response plans to ensure seamless public safety response during crisis events. Attachment(s): 1. Government Code Section 51178 City of Huntington Beach Printed on 5/29/2025Page 2 of 3 powered by Legistar™ 686 File #:25-404 MEETING DATE:6/3/2025 2. Government Code Section 51179 3. Uncodified Ordinance No. 4336 4. Link to Huntington Beach Fire Hazard Severity Zone Maps 5. PowerPoint Presentation City of Huntington Beach Printed on 5/29/2025Page 3 of 3 powered by Legistar™ 687 688 (A) STATE O F CALI FO RNIA L1::<gi~l/r' AUTHENTICATED BUREAU ELECTRON IC LEGAL MATERIAL State of California GOVERNMENT CODE Section 51178 51178. The State Fire Marshal shall identify areas in the state as moderate, high, and very high fire hazard severity zones based on consistent statewide criteria and based on the severity of fire hazard that is expected to prevail in those areas . Moderate , high, and very high fire hazard severity zones shall be based on fuel loading, slope, fire weather, and other relevant factors including areas where winds have been identified by the Office of the State Fire Marshal as a major cause of wildfire spread. (Amended by Stats. 2021 , Ch. 382, Sec. 2 .5. (SB 63) Effective January I , 2022.) 689 (;i:) STATE OF CALI FORNIA 't~V~l/r' AUTHENTICATED BUREAU ELECTRONIC LEGAL MATERIAL State of California GOVERNMENT CODE Section 51179 51179. ( a) A local agency shall designate, by ordinance, moderate, high, and very high fire hazard severity zones in its jurisdiction within 120 days of receiving recommendations from the State Fire Marshal pursuant to Section 51178. (b) (1) A local agency may, at its discretion, include areas within the jurisdiction of the local agency, not identified as very high fire hazard severity zones by the State Fire Marshal, as very high fire hazard severity zones following a finding supported by substantial evidence in the record that the requirements of Section 51182 are necessary for effective fire protection within the area. (2) A local agency may, at its discretion, include areas within the jurisdiction of the local agency, not identified as moderate and high fire hazard severity zones by the State Fire Marshal, as moderate and high fire hazard severity zones, respectively. (3) A local agency shall not decrease the level of fire hazard severity zone as identified by the State Fire Marshal for any area within the jurisdiction of the local agency, and, in exercising its discretion pursuant to paragraph (2), may only increase the level of fire hazard severity zone as identified by the State Fire Marshal for any area within the jurisdiction of the local agency. ( c) The local agency shall transmit a copy of an ordinance adopted pursuant to subdivision (a) to the State Board of Forestry and Fire Protection within 30 days of adoption. ( d) Changes made by a local agency to the recommendations made by the State Fire Marshal shall be final and shall not be rebuttable by the State Fire Marshal. ( e) The State Fire Marshal shall prepare and adopt a model ordinance that provides for the establishment of very high fire hazard severity zones. (f) Any ordinance adopted by a local agency pursuant to this section that substantially conforms to the model ordinance of the State Fire Marshal shall be presumed to be in compliance with the requirements of this section. (g) A local agency shall post a notice at the office of the county recorder, county assessor, and county planning agency identifying the location of the map provided by the State Fire Marshal pursuant to Section 51178. If the agency amends the map, pursuant to subdivision (b) or ( c) of this section, the notice shall instead identify the location of the amended map. (Amended by Stats. 2022 , Ch. 574, Sec. 10 . (AB 211) Effective September 27, 2022 .) 690 UNCODIFIED ORDINANCE NO. 4336 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH ADOPTING THE FIRE HAZARD SEVERITY ZONES WHEREAS, the City of Huntington Beach is a charter city and municipal corporation duly created and existing under a charter pursuant to which the City has the right and power to make and enforce all laws and regulations in respect to municipal affairs. Government Code Section 51178 directs the State Fire Marshal to identify areas in the state as to moderate , high and very high fire hazard severity zones based on consistent statewide criteria and based on the severity of fire hazard that is expected to prevail in those areas; ancl Government Code Section 51179 directs local agencies to designate by Ordinance, moderate, high and very high fire severity zones in its jurisdiction within 120 days of receiving recommendations from the State Fire Marshal pursuant to Section 51178; and The State Fire Marshal made available to the City of Huntington Beach the updated Local Responsibility Area hazard maps on March 24, 2025; and The State Fire Marshal identified areas in Huntington Beach that are high and moderate fire severity zones, NOW, THEREFORE, The City Council of the City of Huntington Beach does hereby ordain as follows: SECTION 1. The City hereby designates the Fire Hazard Severity Zones as recommended by the California Depa1tment of Forestry and Fire Protection pursuant to Government Code Section 51178. SECTION 2. The map approved by the City is hereby incorporated by reference and entitled "Huntington Beach Fire Hazard Severity Zones." SECTION 3. This Ordinance shall become effective 30 days after its passage. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the ___ day of ____ , 2025. ATTEST: City Clerk Mayor APPROVED AS TO FORM: City Attorney 691 Ordinance No . 4336 REVIEWED AND APPROVED: INITIATED AND APPROVED: City Manager Fire Chief 2 25-164 I 8/377728 Link to Wildland Fire Hazard Severity Zones in Huntington Beach https://arcg.is/1y54mP0 692 Fire Hazard Severity Zone (FHSZ) Maps Fire Chief Eric McCoy 6/3/2026 693 Table of Contents •Introduction to the FHSZ Maps •Zone Requirements •Public Review and Comment •Map Adoption 694 Introduction to the FHSZ Map 695 Background •CAL FIRE Updates and Publishes Maps •Cal Fire Updates and publishes hazard maps based on new modeling •Publish date – 3/24/25 •Once hazard maps are published City of Huntington Beach •Requests Public Comment within 30 days •Adopts an Ordinance within 120 days 696 Map 697 FHSZ LRA 2025, Phase 4 FHSZ ~ H,gh ~ Moderate Unioned LRA Parcels Huntington Beach , ' . Fountain Valley Map 698 :,uns~t Beach FHSZ LRA 2025, Phase 4 FHSZ Moderate Un,on.cl LRA Parcels X Map 699 Warner Ave FHSZ LRA 2025, Phase 4 FH SZ lillllii Very High High Parcels Moderate Unzoned LRA Warner Ave X ,__ Orion Or s Warner Ave Warner Ave Los Patos Ave Wellfleet Or Zone Requirements 700 Moderate FHSZ •No requirements at this time. •Expect new requirements in the future 701 High FHSZ •Impact on real estate transactions on parcels having all or portion of high FHSZ •Acknowledge in Natural Hazard Statement •Buyer to receive a report of inspection of Defensible Space paid by Seller •Fire Department is in process of developing an inspection program with cost recovery •Expect new requirements in the future 702 Building Code •Existing regulations are in Building Code, section 7A “Materials and Construction Methods for Exterior Wildfire Exposure” •New California Wildland-Urban Interface Code will be adopted and go into effect Jan 1, 2026 with construction requirements for FHSZs •High is likely to be included •Moderate may be included •Waiting for guidance from CalFire Office of the State Fire Marshal (OSFM) 703 Public Review and Comments 704 Process •Within 30 days of map issuance •StoryMap created to share maps and information •Survey created to capture responses •Direct notification to Brightwater HOA •Surf City Weekly email from City Manager’s Office to 85K subscribed individuals •Social media post with link to map and survey •Updated Fire Department web site to include new section for Fire Hazard Severity Zone information 705 Results •No public comments received •StoryMap website accessed 1,015 times 706 Map Adoption 707 Ordinance •Ordinance – Map Adoption •No allowance for deviation, except to increase the severity •We are not extending (to parcel line) or adding new Wildland Urban Interface (WUI) Area not included in the FHSZ maps •Impact on City •Minimal •Impact on Residents and Property Owners •Unknown impact on insurance rates •Sellers pay for a defensible space inspection •Higher cost for WUI construction requirements •Applies to "New Buildings" 708 Next Steps After Adoption •Develop and execute a defensible space inspection program and new fee for the fee schedule (Fire) •Outreach the defensible space inspection program to local realtors and residents (Fire) •Monitor guidance from CalFire OSFM for construction requirements for high and moderate (Fire) •Work with Community Development Department to overlay map for flagging requirements (Fire & CDD) 709 Questions? 710 City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:25-449 MEETING DATE:6/3/2025 Subject: Item Submitted by Councilman Butch Twining and Councilman Don Kennedy - Downlink Technology Recommended Action: Direct the City Manager to report back in 90 days on the viability and expense associated with equipping our public safety departments with downlink technology. Attachment(s): 1. Councilman Twining and Councilman Kennedy Memo -Downlink Technology City of Huntington Beach Printed on 5/29/2025Page 1 of 1 powered by Legistar™ 711 City Council Meeting – Council Member Items Report To: CITY COUNCIL From: BUTCH TWINING, COUNCILMAN DON KENNEDY, COUNCILMAN Date: JUNE 3, 2025 Subject: EXPLORATION INTO THE USE OF DOWNLINK TECHNOLOGY FOR THE HUNTINGTON BEACH POLICE AND FIRE DEPARTMENT S 2000 Main Street, Huntington Beach, CA 92648 | www.huntingtonbeachca.gov ISSUE STATEMENT Downlink technology can be a powerful communication tool for law enforcement agencies. Downlinking is the process of sharing live video from an aircraft to a receiver, typically ground based. In other words, sharing live stream from a police helicopter or drone to a responding law enforcement team. Downlink systems can provide specific and critical advantages to the HBPD and HBFD, especially given the City’s urban, coastal, and tourist-heavy environment. Advantages include: 1. Wide-Area Coverage for Huntington Beach. The city spans over 30 square miles with beaches, residential neighborhoods, commercial and industrial areas. 2. Coordinated Response in crowded Tourist areas. Locations like Main Street, Pacific City and the Pier attract large crowds. 3. Real-Time Updates to field personnel. Crowd control, active shooter threats, major structure fires, vehicle pursuits, medical emergencies, barricaded subjects, perimeter coordination with police and fire, without confusion or delays. 4. Disaster Preparedness & Emergency Management. Huntington Beach may be vulnerable to wildfires, flooding and earthquakes, real-time updates on evacuation routes, road closures and conditions. 5. Marine & Coastal Operations. Police, Fire, and Marine Safety units depend on solid communications with onshore dispatch, Lifeguards and Coast Guard. 6. Emerging Technologies. Downlink systems can support streaming high definition video from drones and the helicopters during fires, search & rescue, GIS Mapping pushed to patrol vehicles and fire engines. Downlink communications are not just advantageous-they’re mission-critical. They ensure situational awareness, coordinated multi-agency responses, and public safety efficiency in a complex and high-risk environment. RECOMMENDED ACTION Direct the City Manager to report back in 90 days on the viability and expense associated with equipping our public safety departments with downlink technology. STRATEGIC PLAN GOAL Non Applicable - Administrative Item 712 •. CITY OF _ HUNTINGTON BEACH City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:25-450 MEETING DATE:6/3/2025 Subject: Item Submitted by Councilman Butch Twining and Councilman Andrew Gruel - DNA and Computer Forensics Recommended Action: Direct the City Manager to report back to City Council within 90 days, the feasibility of developing a DNA processing laboratory along with increasing the size and scope of the HBPD’s computer forensic laboratory. The study should include start-up costs for equipment and personnel, possible funding sources, legacy costs for additional personnel, equipment maintenance, and the potential positive effects on criminal investigations Attachment(s): 1. Councilman Butch Twining and Andrew Gruel Memo - DNA and Computer Forensics City of Huntington Beach Printed on 5/29/2025Page 1 of 1 powered by Legistar™ 713 City Council Meeting – Council Member Items Report To: CITY COUNCIL From: BUTCH TWINING, COUNCILMAN ANDREW GRUEL, COUNCILMAN Date: JUNE 3, 2025 Subject: EXPLORATION INTO DNA AND COMPUTER FORENSICS FOR THE HUNTINGTON BEACH POLICE DEPARTMENT 2000 Main Street, Huntington Beach, CA 92648 | www.huntingtonbeachca.gov ISSUE STATEMENT Huntington Beach should consider the strategic initiative to establish a DNA and Computer Forensics Laboratory for the HBPD. Considering this as an in-house operation comes with high, value potential. Viability depends on numerous factors including financial, operational, and legal considerations. 1. Faster case resolution. In-house DNA analysis dramatically reduces turnaround times compared to weeks or months utilizing the Orange County Sheriff's Office DNA Laboratory. 2. Rapid Action. Leads to faster arrests and case closures, especially sexual assaults, homicides, burglaries, and property crimes. 3. Centralization. Increased control over evidence processing, enhanced chain of custody integrity, and evidence security. 4. Improved Cold Case Capabilities. HBPD could revive cold cases with newly available, forensic technologies (touch DNA, low copy number samples). 5. Regional Leadership and collaboration. Huntington Beach could become a regional forensic hub, supporting smaller cities nearby (and far away) or partnering with Orange County Sheriff’s Department for shared access and cost sharing agreements with other agencies. 6. Grant and Federal Funding. Department of Justice and National Institute of Justice offer significant funding through programs like “DNA Capacity Enhancement and Backlog Reduction Program” and “Paul Coverdell Forensic Science Improvement Grants.” At this time, all HBPD DNA evidence is processed through the Orange County Sheriff's Department and there is a minimum 6 month waiting period for most cases. RECOMMENDED ACTION Direct the City Manager to report back to City Council within 90 days on the feasibility of developing a DNA processing laboratory along with increasing the size and scope of the HBPD’s computer forensic laboratory. The study should include start-up costs for equipment and personnel, possible funding sources, legacy costs for additional personnel, equipment maintenance, and the potential positive effects on criminal investigations. STRATEGIC PLAN GOAL Non Applicable - Administrative Item 714 •. CITY OF _ HUNTINGTON BEACH City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:25-454 MEETING DATE:6/3/2025 Subject: Item Submitted by Councilman Chad Williams, Councilman Don Kennedy, and Councilman Butch Twining - Affirmation for Public Library and Assets Recommended Action: Adopt Resolution No. 2025-45, “A Resolution of the City Council of the City of Huntington Beach Affirming that the Public Library Will Not Be Sold and that Books Will Not Be Banned.” Attachment(s): 1. Councilman Williams, Councilman Kennedy, Councilman Twining Memo 2. Resolution No. 2025-45 City of Huntington Beach Printed on 5/29/2025Page 1 of 1 powered by Legistar™ 715 City Council Meeting – Council Member Items Report To: CITY COUNCIL From: CHAD WILLIAMS, COUNCILMAN DON KENNEDY, COUNCILMAN BUTCH TWINING, COUNCILMAN Date: JUNE 3, 2025 Subject: AFFIRMATION FOR PUBLIC LIBRARY AND ASSETS 2000 Main Street, Huntington Beach, CA 92648 | www.huntingtonbeachca.gov ISSUE STATEMENT We would like to affirm by City Council Resolution that the Huntington Beach Public Library (HBPL) will not be sold and books will not be banned. HBPL is a long-standing public institution. It is funded by our taxpayers and is valued among our residents. Recently, the public has expressed concerns regarding the future of the HBPL and library materials. City Council does not support banning books and books shall not be banned from the HBPL. The Huntington Beach Public Library shall not be sold. RECOMMENDED ACTION Adopt Resolution No. 2025-45 “A Resolution of the City Council of the City of Huntington Beach, Affirming that the Public Library Will Not Be Sold and that Books Will Not Be Banned.” STRATEGIC PLAN GOAL Non Applicable - Administrative Item ATTACHMENT 1. Resolution No. 2025-45 716 •. CITY OF _ HUNTINGTON BEACH 717 RESOLUTION NO. 2025-45 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH AFFIRMING THAT THE PUBLIC LIBRARY WILL NOT BE SOLD AND THAT BOOKS WILL NOT BE BANNED WHEREAS, the Huntington Beach Public Library is a l ong-standing public institution funded by taxpayers and valued by the residents of Huntington Beach; and WHEREAS, the public has expressed concerns regarding the future of the library and the treatment of library materials, prompting the need for clarity from the City Council. NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby resolve as follows: 1. The Huntington Beach Public Library shall not be sold. It w ill remain a publicly owned asset; and 2 . Books shall not be banned from the Huntington Beach Public Library . PASS ED AND ADOPTED by the City Council of the City of Huntington Beach a t a regular meeting thereof held on the 3rd day of June 2025. Mayor REVIEWED & APPROVED: APPROVED AS TO FORM: City Manager 25 -165 30/379770 City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:25-456 MEETING DATE:6/3/2025 Subject: Item Submitted by Mayor Pat Burns - City Treasurer Position and Selection Process Recommended Action: Create a City Council ad hoc committee to review the City Treasurer position and selection process. Attachment(s): 1. Mayor Burns Memo - City Treasurer Position & Selection Process City of Huntington Beach Printed on 5/29/2025Page 1 of 1 powered by Legistar™ 718 City Council Meeting – Council Member Items Report To: CITY COUNCIL From: PAT BURNS, MAYOR Date: JUNE 3, 2025 Subject: C ITY TREASURER POSITION AND SELECTION PROCESS 2000 Main Street, Huntington Beach, CA 92648 | www.huntingtonbeachca.gov ISSUE STATEMENT On May 20, 2025 City Treasurer Alisa Backstrom announced her retirement as of July 1, 2025. The City Council should create an ad hoc committee to review the position requirements and responsibilities as well as review the selection process. RECOMMENDED ACTION Create a City Council ad hoc committee to review the City Treasurer position and selection process. STRATEGIC PLAN GOAL Non Applicable - Administrative Item 719 •. CITY OF _ HUNTINGTON BEACH City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:25-463 MEETING DATE:6/3/2025 Subject: Item Submitted by Mayor Pat Burns and Council Woman Van Der Mark - Opposition to AB 84 Recommended Action: Authorize the Mayor to issue a letter of opposition to AB 84 (Muratsuchi/Garcia)- School accountability: Office of the Education Inspector General: school financial and performance audits: charter school authorization, oversight, operations, and contracting: data systems. Attachment(s): 1. Mayor Burns and Council Woman Van Der Mark Memo 2. Draft Letter of Opposition AB 84 City of Huntington Beach Printed on 5/30/2025Page 1 of 1 powered by Legistar™ 720 City Council Meeting – Council Member Items Report To: CITY COUNCIL From: PAT BURNS, MAYOR GRACEY VAN DER MARK, C OUNCIL WOMAN Date: JUNE 3, 2025 Subject: OPPOSITION TO AB 84 2000 Main Street, Huntington Beach, CA 92648 | www.huntingtonbeachca.gov ISSUE STATEMENT The City engages in legislative advocacy at the local, state, and federal levels to protect and promote the interests of its residents and businesses. In February 2025, City Council approved the Legislative Platform which outlines the City’s positions on policy matters and serves as a guide for the City’s positions on legislation. When a timely issue arises that is not addressed within the Legislative Platform, the item may be reviewed by the City Council. AB 84 (Muratsuchi/Garcia) School accountability: Office of the Education Inspector General: school financial and performance audits: charter school authorization, oversight, operations, and contracting: data systems is scheduled for a final Assembly Floor Reading the week of June 2nd. If the item passes through the Assembly Floor it will be heard in the Senate Education Committee. AB 84 has two components. The first introduces fiscal oversight rules for charter schools by district superintendents. However, the second component is concerning: it would require that all educational services for charter and homeschool students be provided by someone with a California teaching credential in order to receive funding. Students enrolled in non-classroom based charter schools benefit from hands-on learning opportunities offered by professionals and specialists in fields such as music, art, technology, agriculture, and trades. While programs are delivered by highly qualified and experienced experts, many of these instructors do not hold traditional teaching credentials. All such programs are approved and supervised by credentialed teachers, who ensure curriculum quality, student progress, and compliance with state standards. Prohibiting participation by community experts would limit educational diversity and weaken vital school-community partnerships. AB 84 would cut student funding and eliminate flexible, enrichment learning opportunities. RECOMMENDED ACTION Authorize the Mayor to issue a letter of opposition to AB 84 (Muratsuchi/Garcia)- School accountability: Office of the Education Inspector General: school financial and performance audits: charter school authorization, oversight, operations, and contracting: data systems. STRATEGIC PLAN GOAL Non Applicable - Administrative Item ATTACHMENT 1. Draft Letter of Opposition AB 84 721 •. CITY OF _ HUNTINGTON BEACH Pat Burns | Mayor Office: (714) 536 – 5553 | 2000 Main Street, Huntington Beach, CA 92648 | www.huntingtonbeachca.gov June 4, 2025 Honorable Buffy Wicks, Chair Assembly Appropriations Committee 1021 O Street, Suite 8220 Sacramento, CA 95814 Subject: AB 84 S chool accountability: Office of the Education Inspector General: school financial and performance audits: charter school authorization, oversight, operations, and contracting: data systems. OPPOSITION Dear Chair Wicks, On behalf of the Huntington Beach City Coun cil, I am writing to respectfully oppose Assembly Bill 84, which would require all instructional services in non -classroom-based charter schools to be provided solely by credentialed educators. Students in these programs benefit from hands-on instruction led by skilled professionals in fields like art, music, technology, agriculture, and the trades. While these instructors may not hold teaching credentials, they offer invaluable real -world expertise. Under AB 84, these learning opportunities would be lost. All such programs are approved and supervised by credentialed teachers, who ensure curriculum quality, student progress, and compliance with state standards. Prohibiting participation by community experts would limit educational diversity and weaken vital school-community partnerships. Community-based learning builds practical skills, fosters civic engagement, and supports local economies. AB 84 threatens these benefits and restricts innovative, effective education. Please oppose AB 84 and support policies that preserve meaningful, diverse learning opportunities for our students. Sincerely, Pat Burns Mayor 722 CITY OF r. HUNTINGTON BEACH