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Willdan Engineering - 2025-05-20 (2)
,roTING o 2000 Main Street, o�_:•;«P ,.,s Huntington Beach, CA 1 92648 Cityof Huntington Beach g APPROVED 6-0-1 cF7�;Fo�.' (McKEON—ABSENT) , 'TV File #: 25-384 MEETING DATE: 5/20/2025 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Travis Hopkins, City Manager VIA: Chau Vu, Director of Public Works PREPARED BY: Bob Milani, Principal Civil Engineer Subject: Approve and authorize execution of Professional Services Contracts for On-Call Development Review Engineering and Professional Consulting Services with Ardurra Group, Willdan Engineering, DMc Engineering, Engineering Resources of Southern California, CSG Consultants, and HR Green Pacific Statement of Issue: The Public Works Department requires on-call plan check and other engineering services for as- needed support to assist with private development plan check and general engineering support services. Financial Impact: Funding for the use of these contracts is included as part of the annual budget submittal/approval process. No funds will be expended on these contracts unless they are approved in the City's annual budget. No additional funding is required by the recommended actions. Recommended Action: ,t A) Approve and authorize the Mayor and City Clerk to execute, "Professional Services Contract between the City of Huntington Beach and Ardurra Group, Inc., for On-Call Development Review Engineering and Professional Consulting Services;" B) Approve and authorize the Mayor and City Clerk to execute, "Professional Services Contract between the City of Huntington Beach and Willdan Engineering for On-Call Development Review Engineering and Professional Consulting Services;" * C) Approve and authorize the Mayor and City Clerk to execute, "Professional Services Contract between the City of Huntington Beach and DMc Engineering, for On-Call Development Review Engineering and Professional Consulting Services;" City of Huntington Beach Page 1 of 3 Printed on 5/15/2025 powered by LegistarT"^ 291 File #: 25-384 MEETING DATE: 5/20/2025 * D) Approve and authorize the Mayor and City Clerk to execute, "Professional Services Contract between the City of Huntington Beach and Engineering Resources of Southern California, Inc., for On-Call Development Review Engineering and Professional Consulting Services;" E) Approve and authorize the Mayor and City Clerk to execute, "Professional Services Contract between the City of Huntington Beach and CSG Consultants, Inc., for On-Call Development Review Engineering and Professional Consulting Services;" and, F) Approve and authorize the Mayor and City Clerk to execute, "Professional Services Contract between the City of Huntington Beach and HR Green Pacific, Inc., for On-Call Development Review Engineering and Professional Consulting Services." Alternative Action(s): Do not authorize the contracts and direct staff accordingly. Analysis: On-call services refer to professional services provided on an as-needed basis. The City establishes contracts with pre-qualified firms, enabling staff to quickly assign work when specific projects or increased workload demands arise. These contracts do not guarantee a minimum amount of work and are activated only through individual task orders. This approach offers both flexibility and cost efficiency, allowing the City to meet service needs without adding permanent staff. Applicants who submit private development projects to the Public Works Department are required to pay fees for plan check and development review services. In return, they expect a reasonable level of service. Historically, when development activity exceeds the capacity of City staff, consulting engineers have supplemented staff efforts to maintain service levels. This method provides a cost- effective way to bridge the gap between service demand and available resources, while ensuring timely, high-quality customer service. Procurement Process: Given the expected increase in development activity in the coming years, the City issued a Request for Qualifications (RFQ) on January 28, 2025, for On-Call Development Review Engineering and Professional Consulting Services. Proposals were solicited and submitted in accordance with Chapter 3.03 of the Huntington Beach Municipal Code (HBMC), which governs the procurement of professional services. A total of sixteen (16) proposals were received. In compliance with qualifications-based selection-as required by the Federal Brooks Act, State Senate Bill 419, and the Huntington Beach Municipal Code -the Public Works Department convened a three-member review panel to evaluate and rank the proposals. The proposals submitted were generally of high quality, and the selection process was highly competitive. Following the evaluation, the review panel conducted interviews with representatives from the six highest-ranked firms. Staff also conducted reference checks on these firms and their key personnel. City of Huntington Beach Page 2 of 3 Printed on 5/15/2025 powered by LegistarT"" 292 File #: 25-384 MEETING DATE: 5/20/2025 Based on this thorough review process, staff recommends awarding on-call contracts to the following six (6) firms: • Ardurra Group, Inc. • Willdan Engineering • DMc Engineering • Engineering Resources of Southern California • CSG Consultants, Inc. • HR Green Pacific, Inc. Funding for these services will be provided through development fees collected from private development projects. The on-call contracts will only be used when development activity exceeds the capacity of existing City staff, triggering the need for supplemental consulting support. Each contract is structured as a not-to-exceed amount over a three-year term, with no guarantee of work. All expenditures are subject to City Council approval through the annual budget process. Environmental Status: Not applicable. Strategic Plan Goal: Non Applicable - Administrative Item Attachment(s): 1. Professional Services Contract between the City of Huntington Beach and Ardurra Group, Inc., for On-Call Development Review Engineering and Professional Consulting Services 2. Professional Services Contract between the City of Huntington Beach and Willdan Engineering for On-Call Development Review Engineering and Professional Consulting Services 3. Professional Services Contract between the City of Huntington Beach and DM Engineering, Inc., for On-Call Development Review Engineering and Professional Consulting Services 4. Professional Services Contract between the City of Huntington Beach and Engineering Resources of Southern California, Inc., for On-Call Development Review Engineering and Professional Consulting Services 5. Professional Services Contract between the City of Huntington Beach and CSG Consultants, Inc., for On-Call Development Review Engineering and Professional Consulting Services 6. Professional Services Contract between the City of Huntington Beach and HR Green Pacific, Inc., for On-Call Development Review Engineering and Professional Consulting Services 7. Intent to Award Letter - Finance Department City of Huntington Beach Page 3 of 3 Printed on 5/15/2025 powered by Legistar'' 293 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTQN BEACH AND WILLDAN ENGINEERING FOR ON-CALL DEVELOPMENT REVIEW ENGINEERING a PROFESSIONAL CONSULTING SERVICES THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY," and WILLDAN ENGINEERING, a California Corporation hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant to on-call development review engineering and professional consulting services; and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform these services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. SCOPE OF SERVICES CONSULTANT shall provide all services as described in > xhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT." CONSULTANT hereby designates Tyrone Peter who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. 25-16427/377354 1 of 11 3. TERM; TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to commence on M 19 2°Th , 20 2,5 (the "Commencement Date"). This Agreement shall automatically terminate three (3) years from the Commencement Date, unless extended or sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later than three (3) years from the Commencement Date. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT. In the event the Commencement Date precedes the Effective Date, CONSULTANT shall be bound by all terms and conditions as provided herein. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed One Million Dollars ($1,000,000.00). 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit "B." 25-16427/377354 2 of 11 7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first. These materials may be used by CITY as it sees fit. 8. HOLD HARMLESS A. CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent (or alleged negligent) performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. B. To the extent that CONSULTANT performs "Design Professional Services" within the meaning of Civil Code Section 2782.8, then the following Hold Harmless provision applies in place of subsection A above: 25-16427/377354 3 of 11 "CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY and its officers, elected or appointed officials, employees, agents and volunteers, from and against any and all claims, damages, losses, expenses, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) to the extent that the claims against CONSULTANT arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of CONSULTANT. In no event shall the cost to defend charged to CONSULTANT exceed CONSULTANT's proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more other defendants to the claims and/or litigation is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, CONSULTANT shall meet and confer with CITY and other defendants regarding unpaid defense costs. The duty to indemnify, including the duty and the cost to defend, is limited as provided in California Civil Code Section 2782.8. C. Regardless of whether subparagraph A or B applies, CITY shall be reimbursed by CONSULTANT for all costs and attorney's fees incurred by CITY in enforcing this obligation. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by CONSULTANT. 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for CONSULTANT'S professional liability in an amount not less than One Million Dollars ($1,000,000.00) per occurrence and in the aggregate. The above-mentioned insurance shall not contain a self-insured retention without the express written consent of CITY; however an insurance 25-16427/377354 4 of 11 policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted. A claims-made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement. If CONSULTANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with required proof that insurance has been procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to forthwith terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its time and materials expended prior to notification of termination. CONSULTANT waives the right to receive compensation and agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY. 10. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall: A. provide the name and policy number of each carrier and policy; B. state that the policy is currently in force; and 25-16427/377354 5 of 11 C. shall promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. 11. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder. i 12. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the 25-16427/377354 6 of 11 event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. 14. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 15. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 16. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below. CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U. S. certified mail-return receipt requested: 25-16427/377354 7 of 11 TO CITY: TO CONSULTANT: City of Huntington Beach Willdan Engineering ATTN: Director of Public Works ATTN: Vanessa Munoz 2000 Main Street 2401 E. Katella Avenue, Suite 300 Huntington Beach, CA 92648 Anaheim, CA 92806 17. CONSENT When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. 18. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 19. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or 25-16427/377354 8 of 11 neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 22. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 23. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 25-16427/377354 9 of 11 24. ATTORNEY'S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailing party. 25. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 27. SIGNATORIES Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. 28. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this 25-16427/377354 10 of 11 Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. 29. EFFECTIVE DATE This Agreement shall be effective on the date of its approval by the City Council. This Agreement shall expire when terminated as provided herein. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. CONSULTANT, CITY OF HUNTINGTON BEACH, a WILLDAN ENGINEERING municipal corporation of the State of California dp%..Z1114-/fir."„0-.%.... 1.7401. � na z ayor print name 1, ITS: (circle one)Chai en ice President {/�1 AND City Clerk �2 INITIATED AN AP V By: Ifs print name ITS: (circle on ief Financial Officer/Asst. Director of ublic Works . y Secretary-Treasurer REVIEWED AND APPROVED: City Manag r APPROVED AS +TO FORM: City Attorney 25-16427/377354 11 of 11 EXHIBIT "A" A. STATEMENT OF WORK: (Narrative of work to be performed) Provide On-Call Development Review Engineering and Professional Consulting Services B. CONSULTANT'S DUTIES AND RESPONSIBILITIES: SEE ATTACHED EXHIBIT A C. CITY'S DUTIES AND RESPONSIBILITIES: D. WORK PROGRAM/PROJECT SCHEDULE: EXHIBIT A • Wr�'7• �i,:" yea; j .• &•'7 t . ;ig *Cityof Huntington u B `� � ; ",r `� ,° k � �" : _ 'r . each t.. :.. 0,4 • .. . .. ,;. : .., .. .;..... ,` ..: o ��:�a Y ,;p y'.~� .e�fi•�•. .rL� a ..r, .7+ ?':+J .�rf �� t+». EXHIBIT "A" approval and requirements.Willdan can also prepare legal descriptions and plats for easements or rights of way for City pro1ects. C. Methodology Section ;I,.,. _—,...--} ;r". _. ' e . Implementation Plan Willdan is noted for open lines of communication and flexibility in • ywb, x� C ' providing plan review services, We can provide reviews of hard copy 7rrz4,;(,,, or electronic documents. Coordination of all plan reviews will be • • s through Ron Stein.We understand that site visits may be required to the project locations and when so conducted, photographs will be taken and documented in the project file. It is expected that plan checks should not exceed four (4) total plan checks which includes three (3) plan reviews and one(1) final mylar review for approval if required by the City.Willdan's approach to the plan review process is shown in the flow chart and as follows: Plan Review Process City notifies initial review of Willdan and Documents Documents documents to uploads plan 4 received and 4 distributed to 4 observe review logged in discipline leaders completeness/ assignment critical errors •Submittal complete •No critical errors ;::: i a5Wtoa6 7., $Notify CitQevelopeand coordite review should pr with continue City directs critical errors Willdan to •Notify City suspend the review. Process Items 1 through 3: Once Willdan receives notice of a plan review assignment, we log them into the tracking system and distribute them to the discipline leaders. Process Item 4 through 5b: 9ur professionals perform a preliminary review of the plans to gain knowledge of the site and the improvements and to determine any substantial errors or omissions such as obvious utility conflicts.These can become critical issues that necessitate substantial redesign. If critical issues are noted,they will be brought to the attention of the City to determine if the review should continue or be suspended pending the redesign required. Qualifications for On-Call Development Review Engineering& 5 Professional Consulting Services .City of Huntington Beach k 4 LxkA .;; ` y` i ^` .. .......... . .....' : ..•.': ... aw,`" .'.�.�-' -qi'�' ii4�:"� �e- -"u ` a .rc v- ,`, -.. j�fi"1``�7 44e • f� Process Item 6:Saving review time saves time for the developer, which is paramount to a project schedule. Once a plan check is determined complete for further review, the reviewers review the documents electronically and provide comments in an electronic format acceptable to the City. Process Item 7-9:At the completion of the plan review, a comment matrix will be completed which summarizes the comments from all disciplines reviewed. Documents will be filed in the tracking system and the City will be notified. Process Item 11): Willdan will be available to support the City on any inquiries during QA/QC period as required. Wilidan provides all administrative, professional, and other technical resources necessary to review designs for completeness and correctness without the need for subconsultants. In our communication process, we can transmit rough drafts of our comments back to the City for review prior to the preparation of final copies.This gives the City staff the prerogative of changing, modifying,or adding any comments they desire. Plan reviewers will be available to discuss and clarify plan check issues with the City staff, designers, owners,and contractors. Deliverables to the client and applicant for a typical plan check will include electronic delivery of reviewed plans and documents and a corresponding plan review comment letter. For projects containing the review of multiple documents,the plan review comments will be consolidated into one comprehensive comment letter. Willdan has been providing plan review services :zY electronically for 20 years.The electronic plan review process ' is a web-based program utilizing software that enables a plan reviewer to insert annotations (comments) on plans and 3 create issues (comments)within a letter format. Services are `° •- provided at the request of the applicant or the agency we serve. Submittals can be accepted either in hard copy, whereby Willdan converts the plans to electronic format, or electronic copy in a PDF or TIF format, Willdan will review plans and can transmit the electronic redlined plans back to the applicant or the City as directed, in either electronic or hard-copy format.The reviewers can create a comment letter with links to the electronic project pages under review. All administrative tools are provided for correspondence,tracking, stepping through stages, and administering all access privileges.This service allows for collaboration between the City, designer, and plans examiner to facilitate a complete understanding of plan review comments and can reduce shipping, printing, and time for the plan review. Willdan will utilize electronic plan reviews to help streamline the review process via the use of Bluebeam. Multi-discipline reviews can utilize a Bluebeam Studio Session.These sessions allow all reviewers to markup the plan set as one cohesive team.All comments are seen by the whole team allowing immediate input and feedback between disciplines as if they are marking up the plans over the same table. Qualifications for On-Call Development Review Engineering& Professional Consulting Services 6 ,1 ,s`s rtfi .rx e+ H a, 1, a`t W,_64 41 #"•c`�'"" ' � City of Huntington Beach • i ,. j '" . K "� �. ,, 4 Several of our clients use permit tracking software such as LMS,Accela or Ehergov and we are proficient in the use of those software platforms as well and our portal is able to work as a supplement to the City's existing Accela software if needed. We will coordinate our review services with the City's permit tracking system. C2. Efforts to Achieve Client SQtisfc ction Willdan's approach to facilitating the plan check process includes specific measures to not only meet but exceed client expectations as follows: PeL -4. it-ati0 � P.G .�}� 3 -zipe Timely technical Record keeping uses Communication between Keeping the City and reviews of complete in-house tracking the plan reviewer(s) and others informed plans and reports to software, digital files, the Engineer of Record through CC's of help control cost and plan check mark-ups facilitates issue Review Matrix, e- meet schedules.This and reference resolution and will be mails, phone calls, avoids delays and materials while done through phone tracking logs, and added costs that result in incorrect logged in the City calls, e-mails, and City's Accela system review package Accela system is part teleconference meetings will be given priority submittals. of our facilitating to facilitate reviews. by our team process. members. Willdan's QA program is broken out into four major phases, as outlined below. l a din`tlon viz , ii`a ;e ittfew- Submittal Intake , nit:,a e I t.r. 0,4, p' r�.%a ,+ ,, q _$ N±�--5peve`loper �' �Ca e51t� _ t . ;Le' J> v� r� � 'drtexF f,✓'(�Y .i+'Yk x.•Yn+eN✓..LN'oi 1 .Y^ibx �' •c.:��.� .. Administrative staff Plans funneled to It is imperative that Administrative staff ensure a complete appropriate the City,developer complies all submittal. ,discipline for review. and plan reviewer comments and Each task leader work together to checks for grammar performs an initial ensure quality or formatting issues. review. development. Sent to PM for final review. a.Submittal a.Ensure a complete a.Push developer to a.Check for checklists and any design. provide written conflicting COAs checked to b.Check for any responses to each comments ensure a complete major drafting comment. between package is Issues such as b.Call developer to disciplines. received. profiles or talk through any b.Ensure clear and b.Ensure the files Iinework missing. outstanding concise comments are working c. Ensure previous Issues. with standard properly, comments are references. c. Ensure all addressed. c. Ensure a thorough necessary d.Utilize City first review to supporting reports Checklists. avoid additional are provided. comments. d.Check for consistency between prior approved plans. Qualifications for Qn-Call Development Review Engineering& Professional Consulting Services 7 ":-.s' i ,r.„ ✓"� �r;fin ' 'Sia>r-• .^k- �7�ors .�` T " t �'� •, City of Huntington Beach X r¢ F� €" ttt � � � .. ..... •. . ... ..,....•$;.a;,x.efiti n>- :=��,ua��4..�..x'fi" f.tA�rn,.. W� _, .,.�r„"a� .�c1 *, C3. Project Schedule Willdan understands that timelines are of the essence when reviewing development projects. From our past experience we have learned that having a standardized schedule streamlines the plan check process and manages developer expectations. We are proposing to have a standard schedule for all reviews tq show simplicity in the process and alleviate any undue burden of adjusting the schedule for all types of reviews.The below schedule has been proven to work properly with a variety of agencies. Expedited reviews can be done for a fee of 1.5 times the regular plan review cost,which is outlined in the separate Fee Proposal. Here are the standard review timelines proposed for this contract. „i. f; 9 �S`r i 3- f,.* 7'xi tt-A,*c`�:� 'st �bx'r,�t.-iOila-F,A x J��r,!i, w ik, .., .� ,5,u i">�.r 1 � z fir" e a 'fir✓"'.. a'r�i r .x s��' � � �•.,%r�k,i�s P� sf'��� �'s�rfA i0.! �� ,>���� � ��egt�laF P �Rev eu>y� ���,� �, ,$N A VFkpedited,pla �teK�e�.��f ,, ir.� £2' 1 � cF.y, r r q vrrr v�.G 31 �y .#+�. `� �` �, rain �w F�'r �a.n�., '? :sS'�S ''�..� 3e%:.k w..,r•.�';'� ...��:.,n:�*��'��",:fir,,., ,uav�':-.�'.•�"�,�. Fifteen (15)working days for the 1st plan check Ten (10)working days for 1st plan Ten (10) workingdays for subsequentplan q � check checks for the review and return of all Five (5)working days for subsequent documents plan checks . n...nW ..xr:..... ..rz.r^xmta•earn'r.H;,.raM.,M1.rp •M:'. ,:riirc+ryF7 J'Ai:.k....:Aau.�.trneJfT•• aEr?Al.a_A tr FFS•'%Y.ieayni••e,r.Arr.-7y",.:rr wise.+...<.re..:.N.wrelr'>,X=>Ybr uics+we]•r'+r In rare situations where larger, more complex projects are encountered, additional review time may be required but only with prior approval from the appropriate City staff as this is the exception.Willdan has the ability to ramp up resources as necessary to expedite a project that the City deems a high priority to help meet any specific project milestones when needed. C4. Specific Tasks Willdan can assist the City with various engineering review support services. We have a highly experienced and qualified team of professionals capable of meeting and exceeding expectations on all items listed in the scope of services. ayT .J.�♦r'" �" ....S yY-5^ 'i"sf" 4Jx`' �k'}' ''-' T '�' ' H+ r".b-uy.r`n`r�-0f.�! ,y r„r' ' � �' r •sJrty�-p.r f t 1, } T�Skyp e, -� c. o)eof�,Willddprat�cCityStafb °�• .r..�r., 3�s, *** Willdan shall review project"Development Review Request" and Entitlement prepare suggested Code Requirements and Conditions of Approval Review — " for City staff, Planning Commission and/or City Council approval. Parcel/Tract Willdan's review of easement documents, lot line adjustments, Maps, Lot dedications,vacations, quitclaims, Parcel and Tract Maps shall be by Mergers, '"' " or under the direction of a Licensed Land Surveyor to assure Easements, compliance with applicable provisions of the Subdivision Map Act, County Lot Line ordinances, and other conditions of approval and requirements.There will be Adjustments, detailed checks made, including, but not limited to, review of survey Survey, R/W, documentation and title reports, lot and boundary closures, dedication and Legal easement provisions, legal descriptions, completeness, and accuracy of data Descriptions notation, and necessary certifications of City and County staff. If required, and Plats Willdan can sign maps in the capacity of the City Surveyor. Qualifications for On-Call Development Review Engineering& Professional Consulting Services AftX 'City of Huntington Beach n° �5 rF =4 � �r�"2- tr �-- ; .ai _ tail T` > 7`y, i x - dy e of 2ilp,� +�.y .�,,f` yy -'�r ?�+-;. � l{8 a�1 . . .. ... r .,ti^"?' .* iuF R rx.M1.`Z��� ,A { Y,:ILc i ."'.c'za :,,34.--4 r,3�z-:) o.. �'x°..5 ,:ems ,-N :45-- - s .sf�a.,�" ,s`.A w •'fr�a-w,-.,1 .+x v .'4c �i .s,,�'r.- .h, t � '�' `t�xigo rack r e� =Y �Tl �`Y4-Role of W�..-, an ,Gt taff k �` `-a ` ,Iy� ('] �/ "'_ fir<:.......a�Y�'kn.�.,a_+i, �f:xk..���": '.S��'.�rw:��.�:,p7tM.� � :�+''�^".�'-.��..c�.....,��ii =.�3?.aia3..�x�,.a,�.F..�'L,u.�.a.:.- .w.,�..:J,'w�`.a„>,m.► > �? �arx� A: Street improvement plans will be checked under the direct supervision of a registered civil engineer.Specifically.As applicable, `" we will perform our work in general accordance with the following: ® Check plans for compliance with general design criteria established by the City standards for streets, curbs, gutters, sidewalks, streetlights, drive approaches,storm drain and flood control systems, underground wet utilities,traffic signals, and signing and striping,City and County standards, design guidelines and check grading, street and storm drain plans for conformance with the street improvement plans; Street ® Check street improvement plans for compliance with City conditions Improvements of approval and the approved tentative map. a Check street improvement plans and plans against easement documents, record maps,and right-of-way documents;and determine ' the need for permanent easements,additional right-of-way,or temporary easements. Y Review pavement design for consistency with the recommendations of the soils engineer, Review hydrology/hydraulic study against the storm drain plans, including street capacities, HGLs,velocities, inlet or outlet control, and other hydraulic factors. L-1: Willdan will perform grading and site accessibility plan review for I Li projects constructed in the City for conformance with City codes and um"": ordinances, including the City grading code and manual, California Building Codes related to site accessibility, or consistent with the City's Drainage design policies. Grading Plans Willdan's staff assigned to City projects has a thorough knowledge of civil engineering principles and practices and site Improvement design requirements.All plan reviews are completed using City-established policies and procedures.We will utilize the City's grading plan checklist as applicable. Willdan will ensure plans meet applicable codes and ordinances upon completion of plan reviews, evaluation of the engineers cost estimate,and final recommendation on the bond amount and permit fees. 0 Sewer Improvement Plans will be checked under the direct eE_= supervision of a registered engineer. As applicable, we will perform our work in general accordance with the following: Sewer a Review general notes,title blockbenchmark data,quantities, unit Improvement costs,vicinity map, index map,and other general requirements. Plans ® Check plans for compliance with general design criteria established by the City standards for underground wet utilities. o Check data shown on plans for consistency. ® Review available sewer study against the sewer improvement plans, Qualifications for On-Call Development Review Engineering& 4 Professional Consulting Services .:... .. .. .... ` .►.`e-rr � �. zW 6 1. � n �, ° te -�il >+ City of Huntington Beach , � ? * .'t'.+r..i -� • -: L , at ,fd dr�" t-x��mo '� ' T a A� 1Zh,liN . ez 44 ili, M,,. ,,,,0M.70,,,,„ m� 'y a-3' graw;l n Cityai mol, ✓r s IXfTy�p 4 was ,� �zol -., .4,„ + $St ,.a"w r , . s 44['b,f o�a 4 a Check to ensure that plans reflect all required improvements, as Sewer shown on the approved tentative map and subdivision resolution. Improvement B Review proposed sewer plans for conformance with the City's Plans, cont. approved master plan of sewers. ® Review the proposed improvements for constructability ..• � Willdan will review associated erosion and sediment control plans in accordance with City, County and State Regional Water Quality Erosion and Control Board requirements. Willdan staff has experience with the Sediment preparation of erosion and sediment control plans for the associated grading Control and drainage improvement plans and,therefore, a working knowledge of the design requirements and implementation of appropriate BMPs selection and design. Water Improvement Plans will be checked under the direct v4:1 supervision of a registered civil engineer.As applicable,we will perform our work in general accordance with the following: ® Review general notes,title block,signature block, benchmark data, Water quantities,vicinity map, index map,and other general requirements. Improvement e Check plans for compliance with general design criteria established by Plans the City standards underground wet utilities. a Check to ensure that plans reflect all required improvements on the approved tentative map and in the subdivision resolution. ® Review available water study/report against the water plans. ® Review proposed water plans against City's approved master plan. ® Review the proposed improvements for constructability •�i•„A�. Landscaping and Irrigations Plans will be checked under the direct _ supervision of a registered landscape architect.As applicable,we _ will perform our work in general accordance with the following: • Review for compliance with City's WELQ, including all calculations and Landscaping other technical information and reports and Irrigation B Review for compliance with City landscape standards, water purveyor standards,design guidelines, and City conditions of approval • Review for compliance with sound landscaping practices such as planting palette suitability and placement and irrigation designReview the proposed improvements for constructability All new development and significant redevelopment projects are ( required to incorporate Low Impact Development(LID) Best - ._`' Management Practices to the maximum extent possible.The intent Water Quality of these requirements is to reduce the discharge of pollutants to receiving Management waters.These are the results of federal and state regulations and provide implementation plans to protect water quality.Wilidan will review the WQMP submitted by applicants to ensure compliance with the requirements. Qualifications for On-Call Development Review Engineering& 10 Professional Consulting Services • �,` s r.'1 44 t i N*,�o �'r*Fr 4s^�. �s- "� . 'M � a r° -ti' .. _ e.0...r-,r�" „ ��,r j."k$ +�e:..�'.1. r"" ,^�"�f 4;; 4 ' t% ,�, h-"'� •x,,�,^gyp,. i ,:cityof Huntington Beach g 5 Cyr y ,G 4 - vs �. tfR� 4, x y � N Aiwe +dry ��....•: •.." .. .. .<.. ,.-., .....a..„�.,..a_a„.,:.r�..,$ r�:: xl :�..!a...c r _ 7: -..... ws?"?'r ,. ;• -ham f✓ b-+�'o*' ,1. �?",ro i e y.,�,y t y- x.,„r.rT-z s:. �a�,�'-�*wa� -r '7« ,:�,-+ zr 'ru',� s i c '.�`�JF �,. �;a <�e ,� Taster Vi?e� '�.'' =N R�Ie af*iA dan p d CrtyxfW °� r�-k`�`. Hydrology/Hydraulics Reports and Storm Drain Plans will be checked under the direct supervision of a registered civil engineer. We will perform our work in general accordance with the following: Check the H/H report for compliance with City and County standards and design guidelines. ® Check grading, street, and storm drain plans for conformance with the H/H report. • Check the H/H report for compliance with City conditions of approval Hydrology/ and the approved tentative map. Hydraulics • Check for any diversion of flows from their historic patterns. Reports & ® Check for any adverse effect of drainage on down-stream properties. Storm Drain a Review general notes, title block, signature block, benchmark data, quantities, unit costs,vicinity map, index map, and other general requirements. • Review hydrology/hydraulic study against the storm drain plans, including street capacities, HGLs, velocities, inlet or outlet control, and other hydraulic factors. Review proposed storm drain plans for conformance with the City's approved master plan of drainage. ® Review the proposed improvements for constructability o.. Traffic engineering design plans will be checked under the direction of a state-registered Traffic Engineer.Willdan's plan review staff has the capability to review traffic design plans, including, but not necessarily be limited to,traffic signals, signing and striping,street lighting, temporary traffic control and construction detours, flashing beacons, EV Traffic Signal charging stations, pedestrian and bicycle facilities, and circulation plans.As Plans,Signing needed,Willdan's plan review staff can also review and prepare comments on &Striping, documents,such as traffic studies related to a development project. As Street Lighting applicable,we will perform our work in general accordance with the Plans and following: Construction ® Check design plans for compliance with general design criteria Detour established by the City standards . ® Check design plans for compliance with City and/or County standards, Caltrans standard plans,and California Manual on Uniform Traffic Control Devices(CA MUTCO). ® Check design plans to ensure all improvements are shown,as required by the City's conditions of approval and general plan requirements. 04 ,g Traffic studies including Traffic Impact Analysis, Parking Demand, Traffic Circulation,Traffic Signal Warrant, Street Lighting Traffic Studies Photometrics will be checked under the direct supervision of a registered Traffic Engineer. Qualifications for On-Call Development Review Engineering& 11 Professional Cpnsulting Services EXHIBIT "B" Payment Schedule (Hourly Payment) A. Hourly Rate CONSULTANT'S fees for such services shall be based upon the following hourly rate and cost schedule: SEE ATTACHED EXHIBIT B B. Travel Charges for,time during travel are not reimbursable. C. Billing 1. All billing shall be done monthly in fifteen (15) minute increments and matched to an appropriate breakdown of the time that was taken to perform that work and who performed it. 2. Each month's bill should include a total to date. That total should provide, at a glance, the total fees and costs incurred to date for the project. 3. A copy of memoranda, letters, reports, calculations and other documentation prepared by CONSULTANT may be required to be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 4. CONSULTANT shall submit to CITY an invoice for each monthly payment due. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due; D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and E) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. 1. Exhibit B 5. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. 2 Exhibit B EXHIBIT "B" WILLDAN ENGINEERING ''''IV 1' W1 LLDAN Schedule of Hourly Rates Effective July 1, 2024 to June 30, 2025 �.�'-� ��., s � +�� �# ;�' �s. �;:.�-c.a 'r�,�f � ' � '' aC0-'"N T f �' ANA`GE E ,T A�`- .^�"x-;�,' DES1G � EEt i G,:ta r 4 0:Mg Ei iferff p� « A— 1CA ,' c .:�,.. .a . .> , ,N,.,, .. ..i: � Technical Aide I $81 Code Enforcement Technician $106 Labor Compliance Specialist $146 Technical Aide II $103 Code Enforcement Officer $121 Labor Compliance Manager $183 Technical Aide III $120 Senior Code Enforcement Officer $143 Utility Coordinator $167 CAD Operator I $128 Supervisor Code Enforcement $173 Office Engineer I $147 CAD Operator iI $148 Fire Plans Examiner $173 Office Engineer iI $167 CAD Operator III $165 Senior Fire Plans Examiner $189 Assistant Construction Manager $160 GIS Analyst I $168 Fire inspector $159 Construction Manager $185 GIS Analyst iI $184 Senior Fire Inspector $173 GIS Analyst Ili $191 Fire Marshal $204 Senior Construction Manager $201 Environmental Analyst I $144 Plans Examiner Aide $114 Resident Engineer I $208 Environmental Analyst Ii $161 Plans Examiner $173 Resident Engineer II $216 Environmental Analyst Ill $171 Senior Plans Examiner $18g Project Manager IV $234 Environmental Specialist $185 Assistant Construction Permit $121 Deputy Director $243 Designer I $173 Specialist Director $249 Designer II $179 Construction Permit Specialist $12B y z , a. Senior Construction Permit $150 anatI 1 1„sS,>x VICES ;, f V , Senior Designer I $188 Public Works Observer'" $131 Senior Designer II $197 Specialist g Supervising Construction Permit $159 Public Works Observer`" $159 Design Manager $196 Specialist Senior Public Works Observer" $143 Senior Design Manager $206 Assistant Building Inspector $143 Senior Public Works Observer'*" $159 Project Manager I $186 Building Inspector $1" (MAP 1 NG N E PO E ES. sV Project Manager II $207 Senior Building Inspector '' ,.. Project Manager Ill $217 Supervising Building Inspector $189 Survey Analyst I $147 Project Manager IV $234 Inspector of Record $202 Survey Analyst Ii $169 Principal Project Manager $238 Deputy Building Official $205 Senior Survey Analyst $187 Program Manager I $197 Building Official $210 Supervisor-Survey&Mapping $203 Program Manager II $209 Plan Check Engineer $205 Principal Project Manager $238 Program Manager IIi $228 Supervising Plan check Engineer $215 fL N0SC APEtgR lit U ` t t 2: I Assistant Engineer I $141 Principal Project Manager, $238 Assistant Landscape Architect $153 Assistant Engineer II $157 Deputy Director $243 Associate Landscape Architect $176 Assistant Engineer III $166 Director $249 Senior Landscape Architect $193 Assistant Engineer IV $175 15pQt err ^`';` - ` � - .- Principal Landscape Architect $204 Associate Engineer I $184 CDBG Technician $86 Associate Engineer if $192 Principal Project Manager $238 CDBG Specialists $103 �gDMiiltl�T �=T U�'i��.'�" ��'��'"�" ' � '��'��� Associate Engineer III $196 CDBG Analyst $122 ""'5 "`�`' r `"`"" ERA S Senior Engineer I $199 CDBG Coordinator $152 Administrative Assistant I $99 Senior Engineer II $204 CDBG Manager $183 Administrative Assistant II $120 Senior Engineer Ill $207 Housing Program Coordinator $151 Administrative Assistant III $140 Senior Engineer IV $211 Planning Technician $130 Project Accountant I $112 Supervising Engineer $219 Assistant Planner $162 Project Accountant II $132 Traffic Engineer I $219 Associate Planner $176 Project Controller I $140 Traffic Engineer II $234 Senior Planner $200 Project Controller II $158 City Engineer I $234 Principal Planner $208 City Engineer II $238 Planning Manager $221 Deputy Director $243 Deputy Director $243 Director $249 Director $249 Principal Engineer $270 "For Non-Prevailing Wage Project •"For Prevailing Wage Project Mileage/Field Vehicle usage will be charged at the rate in accordance with the current FTR mileage reimbursement rate,subject to negotiation. Additional billing classifications may be added to the above listing during the year as new positions are created.Consultation in connection with litigation and court appearances will be quoted separately. The above schedule is for straight time.Overtime will be charged at 1.5 times,and Sundays and holidays,2.0 times the standard rates.Blueprinting, reproduction,messenger services,and printing will be invoiced at cost plus fifteen percent(15%). A sub consultant management fee of fifteen percent(15%)will be added to the direct cost of all sub consultant services to provide for the cost of administration,consultation,and coordination.Valid July 1,2024 thru June 30,2025,thereafter,the rates may be raised once per year to the value between the 12-month%change of the Consumer Price Index for the Los Angeles/Orange County/Sacramento/San Francisco/San Jose area and five percent.For prevailing wage classifications,the Increase will be per the prevailing wage increase set by the California Department of Industrial Relations. Rev vol 0522.2024 ti \kit./ 7 ® DATE(MMIDDIYYYY) A��o CERTIFICATE OF LIABILITY INSURANCE ll/9i2025 TE(MMI025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONTACT PRODUCER Lockton Insurance Brokers,LLC NAME: CA License/fOB99399 IA IQ No.Ext): (AIC.No): 777 S.Figueroa St.,52nd Floor E-MAIL Los Angeles CA 90017 ADDRESS: (213)689-0065 ; INSURER(S)AFFORDING COVERAGE NAIC II INSURER A':Travelers Property Casualty Company of America 25674 INSURED Willdan Engineering INSURER B:Allied World Surplus Lines Insurance Company 24319 1550510 13191 Crossroads Parkway North, INSURER C: Suite 405 INSURER D: City of Industry,CA 91746 INSURER E: • INSURER F: COVERAGES CERTIFICATE NUMBER: 21674171 REVISION NUMBER: XXXXXXX THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN.THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, INSR TYPE OF INSURANCE ADDL BURR POLICY EFF POLICY EXPMIDIYY LIMITS LTR INSD WVD POLICY NUMBER (MDYY) (MMIDDIYYYYI A X COMMERCIAL GENERAL LIABILITY y Y P-630-A1178471-TIL-24 11/9/2024 11/9/2025 EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE n OCCUR PREMISES(EaEoccurrrence) $ 1,000,000 X Emu.Benefits Liab. MED EXP(Any one person) $ 15,000 X Contr.Liab.Incl. PERSONAL&ADVINJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY n jECT LOG PRODUCTS-COMP/OP AGG $ 2,000,000 OTHER: $ A AUTOMOBILE LIABILITY y y 810-Al 161741-24-43-G 11/9/2024 11/9/2025 M COBIN ED SINGLE LIMIT $ CO BINnD 1,000,000 x ANY AUTO BODILY INJURY(Per person) $ XXXXXXX OWNED SCHEDULED BODILY INJURY(Per accident) $ XXXXXXX _AUTOS ONLY _ AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ XXXXXXX _ AUTOS ONLY _ AUTOS ONLY (Per accident) $XXXXXXX UMBRELLA LIAB OCCUR NOT APPLICABLE EACH OCCURRENCE $ XXXXXXX EXCESS LIAB CLAIMS-MADE AGGREGATE $ XXXXXXX DED RETENTIONS S XXXXXXX WORKERS COMPENSATION y X STATUTE ERH- A AND EMPLOYERS'LIABILITY Y I N UB-8Y032268-24-43-G 11/9/2024 11/9/2025 ANY PROPRIETORIPARTNER/EXECUTIVE (l N/A EL.EACH ACCIDENT S 1.000,000 OFFICER/MEMBER EXCLUDED? (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE S 1,000,000 If Yes,describe under E.L.DISEASE-POLICY LIMIT S 1,000,000 DESCRIPTION OF OPERATIONS below B Prof Liab—Arc/Eng- N Y 0313-5950 11/9/2024 11/9/2025 Per Claim:S1,000,000 Aggregate:S 1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) RE:2025 RS On-Call Development Review Engineering&Professional Consulting Services.**Continue on Next Page** APPROVED AS TO FORM B : MICHAEL J.VIGLIOTTA CITY AT ntGT ON BEACH • NEY CERTIFICATE HOLDER CANCELLATWNccttTNTY or HUNTI SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 21674171 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City Of Huntington Beach Attention:Bob Milani AUTHORIZED REPRESENTATIVE 2000 Main Street Huntington Beach, CA 92648 I ©1988 20 ACORD CORP ATM. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD do 11N `,°o� hoPoG,,4/ � CITY OF F .�_' HUNTINGTON BEACH co ''" C ' �� ,°° Lisa Lane Barnes I City Clerk UNTY ;i May 22, 2025 Willdan Engineering Attn: Vanessa Munoz 2401 E. Katella Avenue, Suite 300 Anaheim, CA 92806 Dear Ms. Munoz: Attached for your records is an executed copy of the Professional Services Contract between _ the City of Huntington Beach and Willdan Engineering for On-Call Development Review Engineering &Professional Consulting Services, approved by the Huntington Beach City Council on May 20, 2025. Sincerely, X4 -4(144,Arhiar Lisa Lane Barnes City Clerk LLB:ds Enclosure Office: (714)536—5405 I 2000 Main Street, Huntington Beach, CA 92648 I www.huntingtonbeachca.gov • �/�• +fir nil CITY OF HUNTINGTON BEACH , ��, it Finance Department coUNTV NOTICE OF INTENT TO AWARD Date: April 15, 2025 Project: On-Call Development Review Engineering& Professional Consulting Services 2025-0313 Selected Proposer: Multiple The evaluation panel assigned to City of Huntington Beach RFQual. No. 2025-0313, On-Call Development Review Engineering& Professional Consulting Services recently convened to evaluate the proposals submitted to the City.The City evaluated the 16 proposals received using a Qualifications-Based Selection (QBS) process incorporating a multitude of factors aside from, but including, pricing. The criteria utilized to evaluate the proposals are as follows: • Compliance with the RFP Requirements • Approach, Understanding of Project and Methodology • • Qualifications and Experience • Educational background, work experience . • Proposed Cost, Price, Fees • References They have made the conclusion to award this RFQual. based on this evaluation.The following table illustrates the final distribution of all proposers after this comprehensive evaluation process. Upon award, copies of all proposals related to this RFQual may be requested for review. inft`�`�'x'�`'6 tt,,#,�-�.�*� '�,x �`°f -ecca-.�J � �`�' `� iw,3.{.�""�'s`�:�ry���,,M�,.K�u �R�y`#'�� .''r�s���a; v�9`°a"`�a�a'"Y-" �iy� at�°,;�.c$"�„`�°i°�,-�..'��'xr� "��''�}��?�i iv.&— -".i .'44c:4t x'2k 45,,e• � i9 3.� e"'�."� s:.S ae r. •* ) arn ,x^ `LLr-a"*: •.:_ JTa7 Q d :.a"'r:: DMc Engineering TKE Engineering, Inc. Ardurra Group, Inc. Harris &Associates, Inc. Willdan Engineering Transtech Engineers, Inc. HR Green Pacific, Inc. Bureau Veritas North America, Inc. Engineering Resources of Southern California, Inc. Ladayu Consulting Group CSG Consultants, Inc. Cannon Corporation Villa Civil Stantec Consulting Services Inc • FEI ASSOCIATES CONSULTING ENGINEERS FIELDTEK ELECTRIC LLC 427 The City would like to thank all proposers for the time and resources contributed toward this RFQual. process. If you were selected a City representative will be reaching out to you for next steps of contract execution. Congratulations and we look forward to working with your firm for these scope of services. With regards, Cody Hernandez Buyer Cody.hernandez@surfcity-hb.org • 428 ..„,„,..........,„, ie. 1 SIN 0GTONft' ......,, 4, ...., ••••.r. MAP 0 RA T•••• \ . _ __ .• Professional Services -- ,ifie - Vr....„ Contracts for On -Call z Development Review ________„._ __ _________ _...._,_ _,__ . 1 ______ . „._,___ ___ , ____ ____ _ _ _�- -- _ -- ; Department of Public Works r% i/ / )l'/, • , ... , ' - �� I May 20 , 2025 - 7t-.- •• 17 19 0 1 •• 0 •••• , �•• #c V £OUNTN #ck#,. cP , O Av 429 BAC KG RO U N • The Public Works Department requires on-call plan check and other engineering services for as-needed support staff to assist with private development plan check and general engineering support services. "i�ONT IOr N WPM* is `G h1, 8;�� 190S, •••�. c0�NTY �„,/ 430 NEED/WHY/ BENEFITS • Applicants who submit private development projects to the Public Works Department are required to pay fees for plan check and development review services. Reasonable service levels are expected in return. Historically, when development activity increases such that City staff can no longer meet these demands, staff's efforts are supplemented by services provided by consulting engineers. This approach is a cost-effective method of closing the gap between the demands for service and the ability of City staff to meet these demands, while maintaining high-quality customer service levels. / NTINGT or �t•,.• �oaPuegTEo••,�e \ • Q ! 431 RECOMMENDATION Approve and authorize the Mayor and City Clerk to execute a $1 ,000,000 Professional Services Contract between the City of Huntington Beach and the top 6 firms (listed below), for On-Call Development Review Engineering and Professional Consulting Services. 1 . Ardurra Group, Inc. 2. Willdan Engineering 3. DMc Engineering 4. Engineering Resources of Southern California 5. CSG Consultants, Inc. _ 6. HR Green Pacific, Inc. Al_ ir _NTINGT AO . .. , '• aiRflliii •;9S\� COUNT`( P\ /I 432 iri'4S ' t4 a 1 „is.. , -r y4 b .L r 'r . • r . 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