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CSG Consultants - 2025-05-20 (2)
�NtiNCp 2000 Main Street, , ti"c' Huntington Beach,CA 4 City of Huntington Beach APPROVED 6-0--1 6`e�ouNTv ���oe (McKEON—ABSENT) File #: 25-384 MEETING DATE: 5/20/2025 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Travis Hopkins, City Manager VIA: Chau Vu, Director of Public Works PREPARED BY: Bob Milani, Principal Civil Engineer Subject: Approve and authorize execution of Professional Services Contracts for On-Call Development Review Engineering and Professional Consulting Services with Ardurra Group, Willdan Engineering, DMc Engineering, Engineering Resources of Southern California, CSG Consultants,and HR Green Pacific Statement of Issue: The Public Works Department requires on-call plan check and other engineering services for as- needed support to assist with private development plan check and general engineering support services. Financial Impact: Funding for the use of these contracts is included as part of the annual budget submittal/approval process. No funds will be expended on these contracts unless they are approved in the City's annual budget. No additional funding is required by the recommended actions. Recommended Action: -* A) Approve and authorize the Mayor and City Clerk to execute, "Professional Services Contract between the City of Huntington Beach and Ardurra Group, Inc., for On-Call Development Review Engineering and Professional Consulting Services;" } B) Approve and authorize the Mayor and City Clerk to execute, "Professional Services Contract between the City of Huntington Beach and Willdan Engineering for On-Call Development Review Engineering and Professional Consulting Services;" C) Approve and authorize the Mayor and City Clerk to execute, "Professional Services Contract between the City of Huntington Beach and DMc Engineering, for On-Call Development Review Engineering and Professional Consulting Services;" City of Huntington Beach Page 1 of 3 Printed on 5/15/2025 powered by LegistarTM 291 File #: 25-384 MEETING DATE: 5/20/2025 4' D) Approve and authorize the Mayor and City Clerk to execute, "Professional Services Contract between the City of Huntington Beach and Engineering Resources of Southern California, Inc., for On-Call Development Review Engineering and Professional Consulting Services;" E) Approve and authorize the Mayor and City Clerk to execute, "Professional Services Contract between the City of Huntington Beach and CSG Consultants, Inc., for On-Call Development Review Engineering and Professional Consulting Services;" and, F) Approve and authorize the Mayor and City Clerk to execute, "Professional Services Contract between the City of Huntington Beach and HR Green Pacific, Inc., for On-Call Development Review Engineering and Professional Consulting Services." Alternative Action(s): Do not authorize the contracts and direct staff accordingly. Analysis: On-call services refer to professional services provided on an as-needed basis. The City establishes contracts with pre-qualified firms, enabling staff to quickly assign work when specific projects or increased workload demands arise. These contracts do not guarantee a minimum amount of work and are activated only through individual task orders. This approach offers both flexibility and cost efficiency, allowing the City to meet service needs without adding permanent staff. Applicants who submit private development projects to the Public Works Department are required to pay fees for plan check and development review services. In return, they expect a reasonable level of service. Historically, when development activity exceeds the capacity of City staff, consulting engineers have supplemented staff efforts to maintain service levels. This method provides a cost- effective way to bridge the gap between service demand and available resources, while ensuring timely, high-quality customer service. Procurement Process: Given the expected increase in development activity in the coming years, the City issued a Request for Qualifications (RFQ) on January 28, 2025, for On-Call Development Review Engineering and Professional Consulting Services. Proposals were solicited and submitted in accordance with Chapter 3.03 of the Huntington Beach Municipal Code (HBMC), which governs the procurement of professional services. A total of sixteen (16) proposals were received. In compliance with qualifications-based selection-as required by the Federal Brooks Act, State Senate Bill 419, and the Huntington Beach Municipal Code -the Public Works Department convened a three-member review panel to evaluate and rank the proposals. The proposals submitted were generally of high quality, and the selection process was highly competitive. Following the evaluation, the review panel conducted interviews with representatives from the six highest-ranked firms. Staff also conducted reference checks on these firms and their key personnel. 4if 1-e-e -delW.a _)filel) City of Huntington Beach Page 2 of 3 Printed on 5/15/2025 powered by LegistarTM 292 File #: 25-384 MEETING DATE: 5/20/2025 Based on this thorough review process, staff recommends awarding on-call contracts to the following six (6) firms: • Ardurra Group, Inc. • Willdan Engineering • DMc Engineering • Engineering Resources of Southern California • CSG Consultants, Inc. • HR Green Pacific, Inc. Funding for these services will be provided through development fees collected from private development projects. The on-call contracts will only be used when development activity exceeds the capacity of existing City staff, triggering the need for supplemental consulting support. Each contract is structured as a not-to-exceed amount over a three-year term, with no guarantee of work. All expenditures are subject to City Council approval through the annual budget process. Environmental Status: Not applicable. Strategic Plan Goal: Non Applicable - Administrative Item Attachment(s): 1. Professional Services Contract between the City of Huntington Beach and Ardurra Group, Inc., for On-Call Development Review Engineering and Professional Consulting Services 2. Professional Services Contract between the City of Huntington Beach and Willdan Engineering for On-Call Development Review Engineering and Professional Consulting Services 3. Professional Services Contract between the City of Huntington Beach and DM Engineering, Inc., for On-Call Development Review Engineering and Professional Consulting Services 4. Professional Services Contract between the City of Huntington Beach and Engineering Resources of Southern California, Inc., for On-Call Development Review Engineering and Professional Consulting Services 5. Professional Services Contract between the City of Huntington Beach and CSG Consultants, Inc., for On-Call Development Review Engineering and Professional Consulting Services 6. Professional Services Contract between the City of Huntington Beach and HR Green Pacific, Inc., for On-Call Development Review Engineering and Professional Consulting Services 7. Intent to Award Letter- Finance Department City of Huntington Beach Page 3 of 3 Printed on 5/15/2025 powered by Legistar" 293 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND CSG CONSULTANTS, INC. FOR ON-CALL DEVELOPMENT REVIEW ENGINEERING & PROFESSIONAL CONSULTING SERVICES THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY," and CSG CONSULTANTS, INC., a California Corporation hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant to on-call development review engineering and professional consulting services; and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform these services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT." CONSULTANT hereby designates Peykan Abbassi who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. 2. CITY STAFF ASSISTANCE - CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. 25-16427/377362 1 of 11 3. TERM TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to commence on lict 20 , 20.E (the "Commencement Date"). This Agreement shall automatically terminate three (3) years from the Commencement Date, unless extended or sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later than three (3) years from the Commencement Date. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT. In the event the Commencement Date precedes the Effective Date, CONSULTANT shall be bound by all terms and conditions as provided herein. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed One Million Dollars ($1,000,000.00). 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit "B." 25-16427/377362 2 of 11 7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first. These materials may be used by CITY as it sees fit. 8. HOLD HARMLESS A. CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent (or alleged negligent) performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss) or damage which was caused by the sole negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. B. To the extent that CONSULTANT performs "Design Professional Services" within the meaning of Civil Code Section 2782.8, then the following Hold Harmless provision applies in place of subsection A above: 25-16427/377362 3 of 11 "CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY and its officers, elected or appointed officials, employees, agents and volunteers, from and against any and all claims, damages, losses, expenses, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) to the extent that the claims against CONSULTANT arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of CONSULTANT. In no event shall the cost to defend charged to CONSULTANT exceed CONSULTANT's proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more other defendants to the claims and/or litigation is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, CONSULTANT shall meet and confer with CITY and other defendants regarding unpaid defense costs. The duty to indemnify, including the duty and the cost to defend, is limited as provided in California Civil Code Section 2782.8. C. Regardless of whether subparagraph A or B applies, CITY shall be reimbursed by CONSULTANT for all costs and attorney's fees incurred by CITY in enforcing this obligation. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by CONSULTANT. 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars ($1,000,000.00) per occurrence and in the aggregate. The above-mentioned insurance shall not contain a self-insured retention without the express written consent of CITY; however an insurance 25-16427/377362 4 of 11 policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted. A claims-made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement. If CONSULTANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with required proof that insurance has been procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to forthwith terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its time and materials expended prior to notification of termination. CONSULTANT waives the right to receive compensation and agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY. 10. CERTIFICATE OF INSURANCE. Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall: A. provide the name and policy number of each carrier and policy; B. state that the policy is currently in force; and 25-16427/377362 5 of 11 C. shall promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT'S defense, hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. 11. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the 25-16427/377362 6 of 11 event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. 14. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 15. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 16. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below. CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U. S. certified mail-return receipt requested: 25-16427/377362 7 of 11 TO CITY: TO CONSULTANT: City of Huntington Beach CSG Consultants, Inc. ATTN: Director of Public Works ATTN: Cyrus Kianpour 2000 Main Street 3707 W. Garden Grove Blvd., Suite 100 Huntington Beach, CA 92648 Prange, CA 92868 17. CONSENT When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. 18. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 19. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or 25-16427/377362 8 of 11 neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only, to the extent necessary to bring it within the requirements of the law. 21. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 22. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 23. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 25-16427/377362 9 of 11 24. ATTORNEY'S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailing party. 25. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 27. SIGNATORIES Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. r 28. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement,-warranty, fact or circumstance not expressly set forth in this 25-16427/377362 10 of 11 Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. 29. EFFECTIVE DATE This Agreement shall be effective on the date of its approval by the City Council. This Agreement shall expire when terminated as provided herein. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. CONSULTANT, CITY OF HUNTINGTON BEACH, a CSG CONSULTANTS, INC. municipal corporation of the State of California By: ,,,,,,e----/L,„ �rg ;14. 4 ayor print name q, Mir- City ITS: (circle one)Chairman/President/Vice President {��(� !i`Gt,� AND City Clerk 6772�a-� By: //� INITIATED A A ROVED: A/0uri i n KA.aya4'°` c. print name ITS: (circle one) hief Financial Officer/Asst. Director of Public Works . Secretary-Treasurer REVIEWED AND APPROVED: City Manag r APPROVED AS TO FORM: c L,,\J+,..)4, ity Attorney 25-16427/377362 11 of 11 EXHIBIT "A" A. STATEMENT OF WORK: (Narrative of work to be performed) Provide On-Call Development Review Engineering and Professional Consulting Services B. CONSULTANT'S DUTIES AND RESPONSIBILITIES: SEE ATTACHED EXHIBIT A C. CITY'S DUTIES AND RESPONSIBILITIES: D. WORK PROGRAM/PROJECT SCHEDULE: EXHIBIT A EXHIBIT "A„' City of Huntington Beach On-Call Development Review Engineering and Professional Consulting Services C. METHODOLOGY Land Documents, Map Review,and Surveys Part of the professional engineering service i m -y xffi CSG offers is to perform as a City Surveyor F' "" � z �) Nate, �xr The City Surveyor's role is to ensure thatafe rr �'VIPSO �,�/ iru,,t;Qgof` 3k maps, legal descriptions,and plans prepared `4 'gyp: ' .f +tky, 0 > 3c for private developments or public projects - �. ' ': �� are technically correct. However,often the ,�� City Surveyor also routinely ensures that the re:':44f Ari documents are comprehensive of City � ' p y 40, requirements and completed in accordance j` ��'' with the California Subdivision Map Act and r_: '%y" 1 local ordinances and arc in substantial conformance with the approved entitlement application (traditionally the functions of the City Engineer).The City Surveyor's functions can vary, but typically include evaluating the documents submitted by applicants for completeness, reviewing and providing written comments and 'redlines,' and signing final documents/certificates qr mylar prints of subdivision maps once approved. When complicated or unusual circumstances arise, the City Surveyor often meets with and advises the City Engineer,the City Attorney, and/or private applicants and their surveyor. On rare occasions,the City surveyor may also be directed to set street monuments not set by private development surveyors or accidentally removed during public construction projects. Entitlement/Land Document and Maping Review Services include: • Review tentative maps, tentative parcel maps and other entitlement applications. Coordinate review with other City staff and/or outside agencies as needed. • Review Certificates of Correction,Street Dedications and Public Easement Grants (Plats/Legal Descriptions), Lot Line Adjustments and Lot Mergers(Plats/Legal descriptions, and complete certificates). o Review parcel maps,final maps,and improvement plans. • Attend follow-up meetings with Planning staff,the applicant, or others as needed to resolve issues regarding the proposal. Review subsequent submittals of the proposal, o Assist the City with the development of conditions of approval, development agreements, and other requirements associated with development applications. • Assist the City in negotiating with developers regarding terms of agreements or conditions (additional tasks associated with the entitlement process are described above). CSG will conduct the review in compliance and conformance with the following: • Approved Tentative Map (for subdivisions) • Conditions of Approval • The California Subdivision Map Act o The Professional Land Surveyor's Act • Industry Standards and Local Practice 5 City of Huntington Beach Qn-Call Development Review Engineering and Professional Consulting Services • Title information for the property, including existing easements and any other relevant land encumbrances, based on information contained in a Preliminary Title Report(PTR) and record documents to be furnished by the applicant(a hyperlinked PTR typically works best) • Survey and miscellaneous information presented qn parent record maps and deeds of the subject and adjacent properties • The Project Improvement Plans and other documents, when conformance review is included in our scope of work Civil Plan Review CSG's Engineering plan check team members work collaboratively to review projects at each stage of the development process, efficiently processing projects through permit issuance. Plan reviews and responses to comments may be expedited upon the City's request. Plans are digitized and uploaded to the CSG online plan review database. In addition to traditional hard copy submittal, CSG offers full electronic submittal and plan review.The CSG online plan review system facilitates faster turnaround times and provides convenient progress monitoring by both City and CSG staff. Plan Review Services covers: • Traffic control plans • Signalization, signing and striping plans • Street lighting plans • Landscape and Irrigation Plans • Street Improvement Plans • Storm Drain Improvement Plans • Hydrology& Hydraulic analysis • WQMP • Grading Plans • Geotechnical Reports Review includes evaluation of required records, studies, and additional materials submitted by the design professional.Confirm that plans conform to the City's standard design criteria, conditions of approval, and infrastructure or other master plans. Additionally, • Each plan review will be accompanied by a letter summarizing the red-line comments addressed to the City's staff. A complete, red-lined set of drawings and any reports will be returned to the City.At the City's discretion,the comment summary letter and red- lined plan sheets can be scanned and submitted electronically to the design consultant to expedite the review process. • Although we understand that meetings will not be required, CSG is available to meet with the applicant/representative and the City's staff to review comments or to delineate the standards which are not being met, to facilitate timely completion of the review and meeting the maximum goal of two plan checks. CSG will accept and review subsequent submittals electronically,when feasible, to expedite the review process. 6 City of Huntington Beach On-Call Development Review Engineering and Professional Consulting Services Digital Plan Review CSG has been performing digital plan reviews with various municipalities in northern and southern California. Reviews have been performed utilizing Bluebeam and GIS.Virtual communications with clients have taken place via Zoom and Microsoft Teams platforms. Additionally, CSG staff are very experienced with several land development tracking software including Accela. In coordination with the City and developer, the project architect/engineer will receive an invitation for electronic submittal from CSG.The project architect/engineer then uploads plans electronically(PDF format) to CSG via a secure server, which can be done 24 hours a day, 7 days a week. The uploaded drawing/document files are published as renditions for review and tracking changes. Once plans are uploaded and published in the plan review system,team members are notified and can begin the review process.The plans are now secure and available online to all appropriate reviewers, and accountability is achieved through workflow,time stamp and audit functionality. Plans are immediately available to the City and project team upon review completion. Subsequent submittals follow the same process for transmittal and retrieval of comments. Plan Review Team • All plan reviews will be conducted by a State of California licensed civil engineer or under the supervision of a licensed civil engineer. • Each plan review is assigned to a plan reviewer with oversight of the project manager. The assigned design plan reviewer will be committed to the project and will furnish all subsequent reviews for the project. It is the goal of CSG to provide,where practical, a cradle-to-grave approach for project review,where a review team is assigned to the project from entitlement through plan review and construction to closeout and acceptance. • Map checking will be overseen by licensed professional land surveyors or by professional engineers licensed to practice land surveying in the State of California. • The review team will be available for applicant Inquiries or conferences during normal business hours, Monday through Friday, from 8:00 AM through 5:00 PM.Web conferences,fax, and conference calls are optional forms of communications between Consultant and City staff. Plan Review Submittals Schedule Development of hard-and-fast schedules for completion of development review and plan review work is difficult as timing and scope of projects is not always known. The proposed time frames for completing certain tasks are provided on the following page. 7 City of Huntington Beach On-Call Development Review Engineering and Professional Consulting Services TIME FRAMES z Review applica ion a eri ceo r. e . Pre-application.entitlement revieery..::;;::meetings,complete;foi mal;comments and.submit.to:;;'.?;;:;;:<': Plannin Within:two:weeks::of:meet�n Prepare within one week of request by Planning,or within Prepare Conditions of Approval reasonable shorter time frame if needed to meet hearing date ___ _�_�ne—.p,--P a.s.-r.-,.., ,.•.Review.of.En.gi a ng• i .n p ... ...... Fifteen(��15)workin da s• of(noticeof(sub;`.m, itt{al Y`:i•th.;'e CityEntitlement PackageC .:. Subsequent reviews pf Engineering Ten(10)working days of notice of submittal by the City Plans Or Entitlement Package Prepare fee astimate review bon d . ..... Ten(10)working days of request ::: :': estimate,or prepare permit. . ' :: Miscellaneous Assignments Dependent on scope;typically, between five(5)and ten(10)working days Turnaround times include pickup, QA/QC, and delivery. 1Turnaround time may vary with the complexity and magnitude of the project. If a review is anticipated to take longer than the maximum turnaround time, CSG will notify the City's representative and negotiate additional time required to ensure an appropriate level of review. 2 The number of working days associated with the plan check turnaround time is based on time of project submittal. The first working day will be the day the project is received by CSG if submitted by 12:00 PM. For a project that is received by CSG after 12:00 PM, the first working day will be the next business clay. Expedited Plan Check Services At the City's request,we can perform plan check services on an accelerated schedule.The expedited review fees are-1.5x the regular hourly rates included with this proposal. Quality Assurance/Quality Control (QA/QC) CSG's in-house QA/QC Implementation Plan ��x� :.:..:.........:.:.....:•>:...:;:..:.:..:;, . ��,. utilizes a peer review process with multi-level parloim.wat per,osency umtlart.a roqu►wimU 3,f�r,, internal project checking.The Project cvl Manager, will be dedicated to the QA/QC • Implementation Plan and will be responsible • ; ypea��EaTif cER►� � sr t for the following: i Establishing guidelines& assigning accountable personnel and i. s responsibilities for each task. �. 4.0 I Assuring that all deliverables are reviewed, including products from subconsultants. 8 City of Huntington Beach On-Call Development Review Engineering and Professional Consulting Services I Monitoring the process to ensure that the schedule and budget are followed. Participating in internal and external reviews. e Reviewing and signing off on deliverables before submittal to the City. All deliverables, including technical engineering reports, studies, design notes, mapping, drawings, and engineering cost estimates are subject to a multi-tiered approach for review to ensure that all products are checked for accuracy,correctness, completeness and conformity with local, State and Federal standards. Deliverables will be reviewed for: Conformance to approved formats, criteria,specifications, and professional standards of practice I Adequacy, clarity, ease of interpretation Conformance checks between disciplines Consistency and Constructability Errors and discrepancies i Coordination with related designs and project elements I incorporation of all necessary design changes I ,Conformance to required environmental mitigation and governmental regulations 9 EXHIBIT "B" Payment Schedule (Hourly Payment) A. Hourly Rate CONSULTANT'S fees for such services shall be based upon the following hourly rate and cost schedule: SEE ATTACHED EXHIBIT B B. Travel Charges for time during travel are not reimbursable. C. Billing 1. All billing shall be done monthly in fifteen (15) minute increments and matched to an appropriate breakdown of the time that was taken to perform that work and who performed it. 2. Each month's bill should include a total to date. That total should provide, at a glance, the total fees and costs incurred to date for the project. 3. A copy of memoranda, letters, reports, calculations and other documentation prepared by CONSULTANT may be required to be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 4. CONSULTANT shall submit to CITY an invoice for each monthly payment due. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due; D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and E) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (3Q) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past,performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. 1 Exhibit B 5. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. 2 Exhibit B CSG FEE PROPOSAL TO THE CITY OF HUNTINGTON BEACH ON-CALL DEVELOPMENT REVIEW ENGINEERING AND PROFESSIONAL CONSULTING SERVICES CSG Engineering Services Fee Schedule EXHIBIT "B" CONSULTANTS C STANDARD HOURLY RATES SG CSG Consultants'fee schedule for proposed services is provided below. > i 1 'PERSONNELS ROLE h�i, z .`,..: HOURLY RATE Administrative Assistant $110 Engineering Intern $145 Assistant Engineer_ $180 Associate Engineer �....a..,..._,.,_�.. . _. ......._,_�,...._...�_ _.__ _T._..._,.....__._...- -- $210 Structural Engineer $250 Associate Surveyor $420 Senior Engineer , $230 Senior Land Surveyor $420 Senior Structural Engineer $270 Principal Engineer $270 Senior Principal Engineer $300 _..Two-Person Survey Crewm-.__..__.___.._._.____. ._.-.._..-u...__....w..�_.�� $440 i Assstant Project Manager $180 _ ._ _. .__ ... Project Manager $230 Senior Project Manager ._.,.._._,...,__.,_...__._.__.....��.._.__,.�._ $260 _.Senior nage _. _.-- Office Engineer $180 Construction Inspector $195_^_-._m.,�.w� Senior Construction Inspector $210 Project Engineer $210 Resident Engineer/Construction Manager $265 Structural Representative $265 Senior Construction Manager $315 TERMS • All hourly rates include overhead costs including but not limited to salaries, benefits, workers'compensation insurance, local travel, and miscellaneous office expenses. • Overtime services and services provided outside of normal business hours will be billed at 1.5x the applicable hourly rate. • On July 1 of each year following the contract start year, CSG will initiate an hourly rate increase based on change in CPI for the applicable region. • CSG will mail/email an invoice every month for services rendered during the previous month. Unless otherwise agreed,payment terms are 30 days from receipt of invoice. • This fee proposal is valid fora period pf 90 days from date of submittal. 2 • IC 1C-3 �1 CSGCONS-01 TWANG • ACORO° DATE(MMIDDIYYYY) `,,,� CERTIFICATE OF LIABILITY INSURANCE 4/24/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS • CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in Ileu of such endorsement(s). PRODUCER License#0C36861 paw,.Julia Perry Alliant Insurance Services,Inc. • 560 Mission St 8th FI (AHic°NN,Ext):(925)280-4671 1 FAX I(Arc,No): San Francisco,CA 94105 Mb&julia.perry@alliant.com INSURER(S)AFFORDING COVERAGE NAIL fJ INSURER A:United States Fire insurance Company INSURED INSURER a:Nationwide Affinity Insurance Company of America 26093 CSG Consultants INSURER C:North River Insurance Company 21105 550 Pilgrim Dr INSURER D:United States Fire Insurance Company 21113 Foster City,CA 94404 INSURER E:Pacific Insurance Company,Limited 10046 INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE INS!)wyp POLICY NUMBER (MMIDDNYYYI (MM(DDNYYYI LIMITS A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS•MADE X OCCUR 5432352732 12/4/2024 12/4/2025 DAMAGETORENTED 300,000 X PREMISES{Ea oownanra� $ MED EXP(Any one per ) $ 10,000 son PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY LOG PRODUCTS-COMP/OP AGG $ 2,000,000 OTHER: $ B AUTOMOBILE LIABILITY ((EnnMpecideD SINGLE LIMIT nli $ 1,000,000 X ANY AUTO X 72APB010186 12/4/2024 12/4/2025 BODILY INJURY(Perperson) $ _AUTOSU ONLY SCHEDULED BBRODILY INJURYp (Per accident) $ —AURIEOS ONLY .—, AUTOS ONMLY (Perr acdRdl)AMAGE $ $ C X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 5,000,000 EXCESS LIAB CLAIMS-MADE 5821248132 12/4/2024 12/4/2025 AGGREGATE $ 5,000,000 DED X RETENTIONS 10,000 $ D WORKERS COMPENSATION X STATUTE ERH ANo EMPLOYERS'LIABILITY ,000,000 ANY CPROOPI9ME R PRIIETgORIPARTNERIEXECUTIVE Y!N E.L,EACH ACCIDENT $ 4087479726 12/4/2024 12/4/2025 1 FILER EXCLUDED? N/A 1,000,000 E.L.DISEASE-EA EMPLOYEE $ If yes describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ E Professional Llab 83 OH 0489503-24 12/4/2024 12/4/2025 Ea ClalmlAgg 5,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES(ACORD 101,AddIllonal Remarks Schedule,may be attached If more space Is required) Re: On-Call Development Review Engineering&Professional Consulting Services 2025 r� iK � �pRM City of Huntington Beach,its officers,elected or appointed officials,employees,agents and volunteers area e ,p ry 9n0 o o ributory, as respects to general liability per endorsements attached;additional Insureds,as respects to auto liability per endorsements attached By: MICHAEL J.VIGLIOTTA CITY ATTORNEY CITY OF HUNTINGTON BEACH CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Cityof Huntington Beach THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 9 ACCORDANCE WITH THE POLICY PROVISIONS. 2000 Main Street Huntington Beach,CA 92648 AUTHORIZED REPRESENTATIVE ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD aor� �.. 0 CITY OF ,�1 pF •;' ae,^naa;to'�65 _ HUNTINGTON BEACH "fV"TY.... ` Lisa Lane Barnes I City Clerk GPi��e May 22, 2025 CSG Consultants, Inc. Attn: Cyrus Kianpour 3707 W. Garden Grove Blvd., Suite 100 Orange, CA 92868 Dear Mr. Kianpour: Attached for your records is an executed copy of the Professional Services Contract between the City of Huntington Beach and CSG Consultants, Inc. for On-Call Development Review _ Engineering & Professional Consulting Services, approved by the Huntington Beach City Council on May 20, 2025. Sincerely, (71- M (1,,,AriAr Lisa Lane Barnes City Clerk LLB:ds Enclosure Office: (714)536—5405 I 2000 Main Street, Huntington Beach, CA 92648 I www.huntingtonbeachca.gov /%, •�NTINGTp n • �� -= - °_, CITY OF HUNTINGTON BEACH or Finance Department �ssif NOTICE OF INTENT TO AWARD • Date: April 15, 2025 Project: On-Call Development Review Engineering& Professional Consulting Services 2025-0313 Selected Proposer: Multiple The evaluation panel assigned to City of Huntington Beach RFQual. No. 2025-0313, On-Call Development Review Engineering & Professional Consulting Services recently convened to evaluate the proposals submitted to the City.The City evaluated the 16 proposals received using a Qualifications-Based Selection (QBS) process incorporating a.multitude of factors aside from, but including, pricing. The criteria utilized to evaluate the proposals are as follows: • Compliance with the RFP Requirements • Approach, Understanding of Project and Methodology • • Qualifications and Experience • Educational background, work experience • Proposed Cost, Price, Fees • References They have made the conclusion to award this RFQuaI. based on this evaluation.The following table illustrates the final distribution of all proposers after this comprehensive evaluation . process. Upon award, copies of all proposals related to this RFQual may be requested for review. �c k K T i _+.;K= '^'9'rF'r •L�3� d' x � "°�`i -axn. rP` 7•Y'�3�- '�;.�5{' �•a+c. -a ",�4'�°r H�` ^-.j��' r "'1 :16- _ U': t- `t ^',=,.n.`7i 3�kxs�," .S 5"t}� c .w'n°' t raton " `,�+ t�..,.� a ,,"2 4 y_ �,.'�.`+,7.s t`;",a r ,�r � r��,y � 'c�±��4,,S� c ,,�'_t" "r „,S�^r� F + n ��-J�JCi.ilei� �• - ,..e,,. t� �f' ct 'xi'fi ..fi.,y�iraY, JfX�i7rx. ie '^ x.�r -,k�= 5�..3' wt� x ,.+ .rv«anal?kptc.=scavc'nru•a,a..sw.>:=s. 'r:.at. .u .F_vi` di'•.9 DMc Engineering TKE Engineering, Inc. Ardurra Group, Inc. Harris &Associates, Inc. Willdan Engineering Transtech Engineers, Inc. HR Green Pacific, Inc. Bureau Veritas North America, Inc. Engineering Resources of Southern California, Inc. Ladayu Consulting Group CSG Consultants, Inc. Cannon Corporation Villa Civil Stantec Consulting Services Inc FEI ASSOCIATES CONSULTING ENGINEERS FIELDTEK ELECTRIC LLC 427 The City would like to thank all proposers for the time and resources contributed toward this RFQual. process. If you were selected a City representative will be reaching out to you for next steps of contract execution. Congratulations and we look forward to working with your firm for these scope of services. With regards, Cody Hernandez Buyer Cody.hernandez@surfcity-hb.org 428 4,,,,,,,,.......... i'\ %"T G to'imb:.. \1/4\ 4, .„,„ .••-�,ORPORAT .00 a Ilk �_ __ _ Professional Services -- °. c, - %% V Contracts for On -Call , , /,/ ,. ii,„ , , , , i , ,,,, s Development Review --_,_-_,____ ___„._____ . 1 _ . --� _ _ -_- ; iicr1 Department of Public Works �- /• May 20 , 2025 a° O °OONTN \##F Zi / P 429 BACKGROU N • The Public Works Department requires on-call plan check and other engineering services for as-needed support staff to assist with private development plan check and general engineering support services. 1:\c\ =• TT 1 : --- - • ..� / -„--�- '•,,per" iP. 430 NEED/WHY/ BENEFITS • Applicants who submit private development projects to the Public Works Department are required to pay fees for plan check and development review services. Reasonable service levels are expected in return. Historically, when development activity increases such that City staff can no longer meet these demands, staff's efforts are supplemented by services provided by consulting engineers. This approach is a cost-effective method of closing the gap between the demands for service and the ability of City staff to meet these demands, while maintaining high-quality customer service levels. <I v '� c` •..*;to PORATf1.,. V \ c� �� l_ _ 1 1 O(NTY ir/1i 431 RECOMMENDATION Approve and authorize the Mayor and City Clerk to execute a $1 ,000,000 Professional Services Contract between the City of Huntington Beach and the top 6 firms (listed below), for On-Call Development Review Engineering and Professional Consulting Services. 1 . Ardurra Group, Inc. 2. Willdan Engineering 3. DMc Engineering 4. Engineering Resources of Southern California 5. CSG Consultants, Inc. 6. 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