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Home My WebLink AboutStatus of City of Huntington Beach Vacancies and Recruitment (2) �NTING7 2000 Main Street, F� -4,;oA;-,Qti Huntington Beach,CA 9= 92648 City of Huntington Beach APPROVED 7-0 COUNTY CPS. File #: 25-437 MEETING DATE: 6/3/2025 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Travis Hopkins, City Manager VIA: Marissa Sur, Director of Human Resources PREPARED BY: Marissa Sur, Director of Human Resources Subject: Status of City of Huntington Beach Vacancies and Recruitment and Retention Efforts Pursuant to Government Code Section 3502.3 Statement of Issue: California State Assembly Bill (AB) 2561 added Government Code §3502.3 to the Meyers-Millias- Brown Act (MMBA). The law requires public agencies to report on the status of vacancies in a public hearing before their governing body at least once per fiscal year and prior to the adoption of the budget. The law also provides employee organizations with the opportunity to present their views and, depending on the vacancy level, request additional information on vacancies within their bargaining unit. Financial Impact: Not Applicable Recommended Action: A) Conduct a public hearing for comment on the City of Huntington Beach Vacancies and Recruitment and Retention Efforts; and B) Receive and file this report. Alternative Action(s): Do not receive and file, and direct staff accordingly. Analysis: Effective January 1, 2025, the MMBA was amended to add Government Code §3502.3, which requires public agencies to hold a public hearing at least once per fiscal year to report on vacancy and recruitment and retention efforts. Additionally, the public hearing provides an opportunity to identify any policies, procedures and/or recruitment efforts which may create challenges in the City's hiring process. City of Huntington Beach Page 1 of 2 Printed on 5/29/2025 powered by Legistar'' 516 File #: 25-437 MEETING DATE: 6/3/2025 If the vacancy rate in any particular bargaining unit exceeds 20% of the total number of authorized full-time positions, the bargaining unit may request additional information which the City must provide, including the total number of job vacancies within the bargaining unit; the total number of applicants for the bargaining unit's vacant positions; the average number of days to complete the hiring process once a position has been posted; what opportunities exist to improve compensation and other working conditions. Employee organizations are also permitted to make a presentation at the public hearing when the City makes its presentation. The City has six full-time employee collective bargaining associations, one full-time employee union, and one non-represented full-time group. Based on the current data, the only group with a vacancy rate at or above 20% is non-represented (NA). The following is a chart detailing the vacancy rate by employee group: Bargaining Unit Vacancies(#) Budgeted FTE Vacancies(%) HBMT f! 44 •° 398 11.0% M EO 19 131 14.5% HBFA 5 - 123 4% FMA 1 8 12.5% POA 15 i 260 5.8% PMA 0 13 0.0% MSMA 1 18 ;• 5:6% NA 7 25 28.0% The City offers competitive salary and benefits by way of the Memoranda of Understanding with each represented labor group. Additionally, the Human Resources Department collaborates with departments on recruitment needs and challenges and explores innovative ways to attract high quality candidates. Environmental Status: This action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. Strategic Plan Goal: Non Applicable - Administrative Item Attachment(s): 1. PowerPoint Presentation City of Huntington Beach Page 2 of 2 Printed on 5/29/2025 powered by LegistarTm 517 i,,'\cW1. G •,....,, O,4 \ • AB 2561 : Status of City of ,,,,,. 1 Huntington Beach z �. ---_ _ - - Vacancies and Recruitment and Retention Efforts • _ _ o • w 17 1909 � • •••••• / CityCouncil Meeting C �, 0 c � U / June 3 2025 NT 518 AB2561 Overview • Signed into law on September 22, 2024 • Adds Government Code Section 3502.3 to amend the MMBA • Imposes new obligations on public agencies related to tracking and presenting information on vacancies • Effective January 1 , 2025, an agency must present this information at a public hearing before the agency's governing body at least once per fiscal year ,01PORT°�� and prior to budget adoption ,�'�:= _ � ;..: �, 1p : Q1 Z =°o�NTY CP,,1'l 519 VacancyUpdate • Stats as of January 1 , 2025*: • Total Vacancies: 92 • Total # of Budgeted Positions: 1005.75 of Vacancies: 9. 1 % • Stats as of May 23, 2025 : • Total Vacancies: 51 • Total # of Budgeted Positions: 1005.75 ,0C`"� • / Oer, CORPORgT •. \N FO •.. • % of Vacancies: 5. 1 % *January 1 will be used as base date for year over year compari 520 Vacancies by Bargaining Unit Bargaining Vacancies (#) Budgeted FTE Vacancies Unit (%) . . r- 1'-- „, i! .- 1 . 01 , . . .. MEO .‘: 19 . 131 ', 14 . 5% . . . .; ____ _-__. ____ ___ ____ . __.... HB EIA ^.'- - - - . • .5 -, ''-' -' " . .. -- , . 123 - ' ' " - . li - ' . 4,6, s 1 1 FM `', , A , ,, .. „ . 8. 12 . 5% °, - .. . .. .. ..._ „ _ . . . . ,---- - , PQA. , ' , 8% 15' , .i 26.0 5 : PMA • 0 . . 13 , . 0 . 0%. . ' . . . - MSMA , _ . . . .. . =, 5 6% c ' ' 1 18 ' . . _,,,,,,,,,......,..... , . NA** ' . 7 ; . . 2 5 . : ., :. 2 8 . 0%' • . , N.......;...........4/ `IIN OF 0 cSC...•\k\tel RA j4.41... <9 'Ilk N\ Al .., .4. --- A ..""—- '---- ••V- 164 I /...... : ---77.17:-:--Z.:- .•.37' 0.CI k : 7.,_-_,:ilt....„--,-_-•_?__Fs,-.:-_-_- . i -,c . ,,.—• , -,-7::. .,:z..,_/).-_-;:, - ,-- c VV-A777X:',4• .--i-ick. A0 *Data as of 1/1/25 \ 6) ••.F6':•/,' 90% '-'-'''''<c' 0' ** Non-Associated Non-Represented Appointed C.°UNT' Management lirAfi 'notairow.."--- • • 521 Recruitment Efforts Fiscal Year 2024/25 to date • Applications Received : 13,3661 • Recruitments Opened : 171 • Recruitments Currently Open : 40 • Current Eligibility Lists: 30 0/*\,%TINGT 522 Recruitment Efforts Strategize with each hiring department to • Determine appropriate job posting sites and marketing strategies • Customize job announcements • Review projected recruitment timeline • Assess ongoing recruitment activity ,�'�NTiNcr Continuous communication with each hiring �� '��NCORPORA rep•••• .•� iS department until positions are filled ��' i% .'�_17 �, C •• 523 Recruitment and Retention Competitive Benefits: • Work Schedules • Salary Adjustments set by MOU • Retirement Benefits through CaIPERS • Deferred Compensation participation • General Leave program • Paid Holidays � �NTINGl • CityContribution to Medical Premiums c- `••. \CRPORgr�••• • EAP •�X�7 V y, •'•. --vlaw' `=:: ` �e�UNT`I . .i. 524 • Questions ? , ,„ . . .... . „ .. . ...... . t . . . .i.,, _ ..,,,,. .:„,. .,,.,,4,,,,........,... . _ ..,„,... .... .,. . ,. ..,...... . . . 7., ,,,,,,,,,,,b,„..ii„, ;„,:,„,....,_:_._.„:„,:...„,,,„... .: . .i...„:“..,.., . ,„;,,. . . pi -)1.11.__ ,. fi,.., „- , ,... - , .:.;„,.-...„7,-1,-,1 ,„ ' t'' J r1. � � i R.T. r [ ^x»'.`ME.' ' `, ,atA r` S EEL,' r 'i• .. • .5 r^�'.i9c"."�Yx1 yam S �`(` �., A + (mPy'. y, t1- a ,. 3 ' ✓ . .L 1 4k �•is.. ": •'"F,'♦'.e,.. TR"�1"i .fY~Y,• .Y '',,.-.-w,"-.,•=C'1'4.- == ..',=: !:,. --` '....'-=:== ;;;,,t-3-...._,..----4;_i.-7 i-0 pAN,....,%,1.;e:ilf.,'=,. =,%"!.;At,;'4'7i.:%..i6' **,,!:-.4p. 4'4'. '!:"• . .., - li'.4.!!•1,••''..:*.',;•-.8•4:Vi %-4'0. . V!". ';!)-. .....IF'j•?!3.'"e" ,.' ' .....;'":4'4;,i: 41: � ¢ , 'r:`s ''% ^� ,ate ! ' , .k`: ''�§ oa " '�"^" • .r ...�.H11 !!R`.a;44.,;,&*..,'ter` i`' 525 From: Ted Ross To: suoolementalcommColsurfcity-hb.org Subject: 25-437 Status of City of Huntington Beach Vacancies and Recruitment and Date: Sunday,June 1,2025 1:06:56 PM Huntington Beach City Council: Your Power point attachment content doesn't sufficiently answer with transparency the question what the City Council is doing to stop the revolving door of key HB Financial positions in a time where we are facing critical budget decisions! There's always lingering doubt about the complete knowledge of temporary hires. We need a specific action plan for replacing the HB City Treasurer and City Financial Manager(we're on our second Temp now!). Please include this recommendation with your initiative item 25-456. Ted Ross Huntington Beach Resident SUPPLEMENTAL COMMUNICATION Meeting Date: 6-3-2025 Agenda Item No. 21 (25-437) COIwivio : hs'froa5 pub: s/ a/dcS PUBLIC HEARING CITY OF HUNTINGTON BEACH Notice of Public Hearing on City Vacancies and Recruitment and Retention Efforts Notice is hereby given that a public hearing will be held by the City Council of the City of Huntington Beach for the purpose of presenting the status of City vacancies and recruitment and retention efforts as required by AB2561. Pursuant to Assembly Bill No. 2561, which amends the Government Code by adding Section 3502.3 relating to public employment, the City is required to present the status of vacancies and recruitment and retention efforts at a public hearing at least once per fiscal year, and the recognized employee organizations are entitled to present at the hearing. The public hearing is scheduled in the Huntington Beach Central Library Theatre, located at 7111 Talbert Avenue on Tuesday, June 3, 2025 at 6:00 pm or as soon as possible thereafter. The public may obtain copies of the presentation from the City's website at http://www.huntingtonbeachca.gov. All interested persons are invited to attend to express their opinions for, or against, the items being presented with written or oral comments. Written communications to the City Council should be mailed to the Office of the City Clerk at the address below. Further information may be obtained from the Human Resources Department, 2000 Main Street, Huntington Beach, CA, 92648-2702 or by telephone (714) 536-5492. The City of Huntington Beach endeavors to accommodate persons of handicapped status in the admission or access to, or treatment or employment in, city programs or activities. The City of Huntington Beach is an equal opportunity employer. Dated: May 22, 2025 City of Huntington Beach By: Lisa Lane Barnes, City Clerk 2000 Main Street Huntington Beach, CA 92648-2702 Telephone: (714) 536-5227 7:: Column INTERIM AD DRAFT This is the proof of your ad scheduled to run in Huntington Beach Wave on the dates indicated below. If changes are needed, please contact us prior to deadline at (714) 796-2209. Notice ID:0772w3Eb4RhZ2YHx6WZK J Proof Updated: May.15,2025 at 09:32am PDT Notice Name: PH Notice-AB2561 FILER FILING FOR See Proof on Next Page Tania Moore Huntington Beach Wave tania.moore@surfcity-hb.org (714)536-5209 Columns Wide: 5 Ad Class: Legals 05/22/2025:City Notices 295.25 Subtotal $295.25 Tax% 0 Total $295.25 PH Notice - AB2561 - Page 1 of 2 PUBLIC HEARING CITY OF HUNTINGTON BEACH Notice of Public Hearing on City Vacancies and Recruitment and Retention Efforts Notice is hereby given that a public hearing will be held by the City Council of the City of Huntington Beach for the purpose of presenting the status of City vacancies and recruitment and retention efforts as required by AB2561. Pursuant to Assembly Bill No.2561,which amends the Government Code by adding Section 3502.3 relating to public employment,the City is required to present the status of vacancies and recruitment and retention efforts at a public hearing at least once per fiscal year,and the recognized employee organizations are entitled to present at the hearing. The public hearing is scheduled in the Huntington Beach Central Library Theatre, located at 7111 Talbert Avenue on Tuesday,June 3,2025 at 6:00 pm or as soon as possible thereafter. The public may obtain copies of the presentation from the City's website at http:// www.huntingtonbeachca.gov. All interested persons are invited to attend to express their opinions for, or against, the items being presented with written or oral comments. Written communications to the City Council should be mailed to the Office of the City Clerk at the address below. Further information may be obtained from the Human Resources Department,2000 Main Street,Huntington Beach,CA,92648-2702 or by telephone(714)536-5492. The City of Huntington Beach endeavors to accommodate persons of handicapped status in the admission or access to,or treatment or employment in,city programs or activities. The City of Huntington Beach is an equal opportunity employer. Dated: May 22,2025 City of Huntington Beach By:Usa Lane Barnes,City Clerk 2000 Main Street Huntington Beach,CA 92648-2702 Telephone: (714)536-5227 Huntington Beach Wave Published:5/22/2S PH Notice -AB2561 - Page 2 of 2 INCLUDES THE FOUNTAIN Wve VALLEY VIEW 1920 Main St. Suite 225, Irvine Irvine, California 92614 (714) 796-2209 Iegals@inlandnewspapers.com City of Huntington Beach - City Clerk's Office 2000 Main Street Huntington Beach, California 92648 I Account Number: 5272431 Ad Order Number: 0011736088 Customer's Reference/PO Number: Publication: Huntington Beach Wave Publication Dates: 05/22/2025 Total Amount: $295.25 Payment Amount: $0.00 Amount Due: $295.25 Notice ID: O772w3Eb4RhZ2YHx6WZK Invoice Text: PUBLIC HEARING CITY OF HUNTINGTON BEACH Notice of Public Hearing on City Vacancies and Recruitment and Retention Efforts Notice is hereby given that a public hearing will be held by the City Council of the City of Huntington Beach for the purpose of presenting the status of City vacancies and recruitment and retention efforts as required by AB2561. Pursuant to Assembly Bill No.2561,which amends the Government Code by adding Section 3502.3 relating to public employment,the City is required to present the status of vacancies and recruitment and retention efforts at a public hearing at least once per fiscal year,and the recognized employee organizations are entitled to present at the hearing.The public hearing is scheduled in the Huntington Beach Central Library Theatre, located at 7111 Talbert Avenue on Tuesday,June 3,2025 at 6:00 pm or as soon as possible thereafter.The public may obtain copies of the presentation from the City's website at http://www.huntingtonbeachca.gov.All interested persons are invited to attend to express their opinions for,or against,the items being presented with written or oral comments.Written communications to the City Council should be mailed to the Office of the City Clerk at the address below. Further information may be obtained from the Human Resources Department, 2000 Main Street, Huntington Beach, CA,92648- 2702 or by telephone(714)536-5492.The City of Huntington Beach endeavors to accommodate persons of handicapped status in the admission or access to,or treatment or employment in,city programs or activities.The City of Huntington Beach is an equal opportunity employer. Dated: May 22,2025 City of Huntington Beach By: Lisa Lane Barnes,City Clerk 2000 Main Street Huntington Beach, CA 92648-2702 PH Notice - AB2561 - Page 1 of 2 See Proof on Next Page INCLUDES THE FOUNTAIN VALLEY VIEW Huntington Beach Wave 1920 Main St.Suite 225,Irvine Irvine,California 92614 (714)796-2209 2000 Main Street Huntington Beach, California 92648 AFFIDAVIT OF PUBLICATION STATE OF CALIFORNIA County of Orange County I am a citizen of the United States and a resident of the County aforesaid; I am over the age of eighteen years, and not a party to or interested in the above-entitled matter. I am the principal clerk of the Huntington Beach Wave, a newspaper that has been adjudged to be a newspaper of general circulation by the Superior Court of the County of Orange County, State of California, on July 1, 1998, Case No. A-185906 in and for the City of Irvine, County of Orange County, State of California; that the notice, of which the annexed is a true printed copy, has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates,to wit: 0512212025 I certify (or declare) under the penalty of perjury under the laws of the State of California that the foregoing is true and correct: Executed at Anaheim,Orange County, California,on Date: May 22,2025. Cantfa S��ure PH Notice - AB2561 - Page 1 of 2 PUBLIC HEARING CITY OF HUNTINGTON BEACH Notice of Public Hearing on City Vacancies and Recruitment and Retention Efforts Notice is hereby given that a public hearing will be held by the City Council of the City of Huntington Beach for the purpose of presenting the status of City vacancies and recruitment and retention efforts as required by AB2561. Pursuant to Assembly Bill No.2561,which amends the Government Code by adding Section 3502.3 relating to public employment,the City is required to present the status of vacancies and recruitment and retention efforts at a public hearing at least once per fiscal year, and the recognized employee organizations are entitled to present at the hearing. The public hearing is scheduled in the Huntington Beach Central Library Theatre, located at 7111 Talbert Avenue on Tuesday,June 3,2025 at 6:00 pm or as soon as possible thereafter. The public may obtain copies of the presentation from the City's website at http:// www.huntIngtonbeachca.gov. All interested persons are invited to attend to express their opinions for, or against, the items being presented with written or oral comments. Written communications to the City Council should be mailed to the Office of the City Clerk at the address below. Further information may be obtained from the Human Resources Department,2000 Main Street,Huntington Beach,CA,92648-2702 or by telephone(714)536-5492. The City of Huntington Beach endeavors to accommodate persons of handicapped status in the admission or access to,or treatment or employment in,city programs or activities. The City of Huntington Beach is an equal opportunity employer. Dated: May 22,2025 City of Huntington Beach By:Usa Lane Barnes,City Clerk 2000 Main Street Huntington Beach,CA 92648-2702 Telephone: (714)536-5227 Huntington Beach Wave Published:5/22/25 PH Notice -AB2561 - Page 2 of 2