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HomeMy WebLinkAbout7-15-2025 Agenda PacketIN-PERSON PUBLIC PARTICIPATION: Members of the public are welcome to attend City Council meetings in person. Alternate ways to view meetings live or on-demand include: livestreamed on HBTV Channel 3 (replayed on Wednesday at 10:00 a.m. and Thursday at 6:00 p.m.); live and archived meetings for on-demand viewing accessed from https://huntingtonbeach.legistar.com/calendar , https://bit.ly/SurfCityTV, or the City's YouTube Channel at https://www.youtube.com/cityofhb , or from any Roku, Fire TV or Apple device by downloading the Cablecast Screenweave App and searching for the City of Huntington Beach channel. PRESENTATION MATERIAL: Due to updates to City Council venue, digital presentations or videos will no longer be displayed at City Council meetings as part of public comment. To present images or materials to the City Council, please bring nine paper copies to the City Council meeting. Paper copies will be distributed to City Council Members at the meeting and will be made part of the public record. Members of the audience and speakers shall not wear or display signs that obstruct the view of other audience members. Signs shall remain with the holder and shall not be placed in adjacent seats or in common areas. PUBLIC COMMENTS: Individuals wishing to provide a comment on agendized or non-agendized items including Study Session, Closed Session, and Public Hearing, may do so in person in the City Council Chambers by completing a Request to Speak form delivered to the City Clerk. Sign-ups to Request to Speak will begin in person 30 minutes prior to the start of Study Session, Closed Session, or Regular City Council Meeting, whichever comes first. Sign-ups will be accepted until the commencement of the public comment period. SUPPLEMENTAL COMMUNICATION: Members of the public unable to personally participate in the meeting but interested in communicating with the City Council on agenda-related items are encouraged to submit a written (supplemental) communication to the Council via email at SupplementalComm@Surfcity-hb.org . Supplemental Communications are public record, and if received by 9:00 AM on the day of the meeting, will be distributed to the City Council prior to consideration of agenda-related items, posted to the City website, and announced, but not read, at the meeting. Communications received after the 9:00 AM deadline will be incorporated into the administrative record. Members of the public are also welcome to communicate with the City Council (and staff supporting Council) at City.Council@surfcity-hb.org . MEETING ASSISTANCE NOTICE: In accordance with the Americans with Disabilities Act, services are available to members of our community who require special assistance to participate in public meetings. If you require special assistance, 48-hour prior notification will enable the City to make reasonable arrangements for an assisted listening device (ALD) for the hearing impaired, American Sign Language interpreters, a reader during the meeting and/or large print agendas. Please contact the City Clerk's Office at (714) 536-5227 for more information. AGENDA City Council/Public Financing Authority Tuesday, July 15, 2025 4:30 PM - Closed Session 6:00 PM - Regular Meeting Council Chambers 2000 Main Street Huntington Beach, CA 92648 MAYOR AND CITY COUNCIL PAT BURNS, Mayor CASEY MCKEON, Mayor Pro Tem ANDREW GRUEL, Councilman DON KENNEDY, Councilman BUTCH TWINING, Councilman GRACEY VAN DER MARK, Council Woman CHAD WILLIAMS, Councilman STAFF TRAVIS HOPKINS, City Manager MIKE VIGLIOTTA, City Attorney LISA LANE BARNES, City Clerk 1 AGENDA July 15, 2025City Council/Public Financing Authority 4:30 PM - COUNCIL CHAMBERS CALL TO ORDER ROLL CALL Twining, Kennedy, McKeon, Burns, Van Der Mark, Gruel, Williams ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS (Received After Agenda Distribution) PUBLIC COMMENTS (3-Minute Time Limit) At this time, the City Council will receive comments from members of the public regarding any topic, including items on the Study Session and/or Closed Session agendas. Individuals wishing to provide a comment on item(s) may do so in person by filling out a Request to Speak form delivered to the City Clerk. All speakers are encouraged, but not required to identify themselves by name. Each speaker may have up to 3 minutes unless the volume of speakers warrants reducing the time allowance. Please note that the Brown Act does not allow discussion or action on topics that are not on the agenda. Members of the public who would like to speak directly with a Councilmember on an item not on the agenda may consider scheduling an appointment by contacting the City Council's Administrative Assistant at (714) 536-5553 or emailing the entire City Council at city.council@surfcity-hb.org. RECESS TO CLOSED SESSION CLOSED SESSION 25-5711.CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code section 54957.6.) Agency designated representatives: Travis Hopkins, City Manager; also in attendance: Marissa Sur, Director of Human Resources; Mike Vigliotta, City Attorney and Robert Torrez, Interim Chief Financial Officer. Employee Organization: Marine Safety Management Association (MSMA). 25-5722.CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code section 54957.6.) Agency designated representatives: Travis Hopkins, City Manager; also in attendance: Marissa Sur, Director of Human Resources; Mike Vigliotta, City Attorney and Robert Torrez, Interim Chief Financial Officer. Employee Organization: Surf City Lifeguard Employees’ Association (SCLEA). 25-5733.CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION. (Paragraph (1) of subdivision (d) of Section 54956.9). Protect HB v. Page 1 of 7 2 AGENDA July 15, 2025City Council/Public Financing Authority City of Huntington Beach; OCSC Case No.: 30-2025-01470582. 25-5764.CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Gov. Code section 54956.8.) Property: 10449 Adams Avenue, Huntington Beach, CA 92646 Agency negotiator: Travis Hopkins, City Manager; Kriss Casanova, Economic Development Manager; Steve Holtz, Deputy Director of Community Development; Jennifer Villasenor, Director of Community Development. Negotiating parties: Rex & Larry Gilmore, Eric Johnson & Ryan Gilmore and Moon Valley Nurseries (Not Present). Under negotiation: Price and terms of payment. 25-5835.CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION. (Paragraph (1) of subdivision (d) of Section 54956.9). Frahm (Robert), et al. v. City of Huntington Beach; OCSC Case No.: 30-2023-01319592. 25-5846.CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION. (Paragraph (1) of subdivision (d) of Section 54956.9). City of Huntington Beach, Parents 1A-9A v. Gavin Newsom, et al.; USDC Case No: 8:24-cv-02017 CBM (JDEx). 25-5857.CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION. (Paragraph (1) of subdivision (d) of Section 54956.9). Torres (Anita M.) v. City of Huntington Beach; OCSC Case No. 30-2023-01350857. 25-5868.CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION. (Paragraph (1) of subdivision (d) of Section 54956.9). Southwest Voter Registration Education Project, et al. v. City of Huntington Beach; OCSC Case No. 30-2024-01397379. 25-6059.CONFERENCE WITH LEGAL COUNSEL-LITIGATION (Gov. Code section 54956.9(d)(4).): One (1). 6:00 PM - COUNCIL CHAMBERS RECONVENE THE CITY COUNCIL/PUBLIC FINANCING AUTHORITY MEETING Page 2 of 7 3 AGENDA July 15, 2025City Council/Public Financing Authority ROLL CALL Twining, Kennedy, McKeon, Burns, Van Der Mark, Gruel, Williams INVOCATION In permitting a nonsectarian invocation, the City does not intend to proselytize or advance any faith or belief. Neither the City nor the City Council endorses any particular religious belief or form of invocation. 25-54410.Huntington Beach Fire and Police Chaplain Roger Wing PLEDGE OF ALLEGIANCE CLOSED SESSION REPORT BY CITY ATTORNEY CITY COUNCIL MEMBER COMMENTS (2-Minute Time Limit) The Mayor will facilitate a voluntary opportunity for members of the Huntington Beach City Council to individually make brief comments to the public. Please note that the Brown Act does not allow for lengthy comments, discussion, or action on topics that are not on the agenda. ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS (Received After Agenda Distribution) PUBLIC COMMENTS (3-Minute Time Limit) At this time, the City Council will receive comments from members of the public regarding any topic, including items on the open session agenda. Individuals wishing to provide a comment may do so in person by filling out a Request to Speak form delivered to the City Clerk. All speakers are encouraged, but not required to identify themselves by name. Each speaker may have up to 3 minutes unless the volume of speakers warrants reducing the time allowance. Please note that the Brown Act does not allow discussion or action on topics that are not on the agenda. Members of the public who would like to speak directly with a Councilmember on an item not on the agenda may consider scheduling an appointment by contacting the City Council's Administrative Assistant at (714) 536-5553 or emailing the entire City Council at city.council@surfcity-hb.org. While the City Council welcomes public involvement and supports and defends free speech, the City Council rejects comments from anyone that are discriminatory, defamatory or otherwise not protected free speech. Those comments will not inform nor be considered by the City Council and may be cause for the Mayor to interrupt the public speaker. Such public comments will not be consented to or otherwise adopted by the City Council in its discussions and findings for any matter tonight. COUNCIL COMMITTEE APPOINTMENT ANNOUNCEMENTS Councilmembers may make brief announcements on any appointments made to a board, Page 3 of 7 4 AGENDA July 15, 2025City Council/Public Financing Authority committee, or commission. Councilmembers may not discuss or take any action on these announcements. Announcements are limited to 1 minute. AB 1234 REPORTING Per AB 1234 (Government Code Section 53232.3(d)) Councilmembers who attend a meeting, conference, or similar event at the expense of the City must provide a brief report of the meeting, conference, or similar event during the next regular City Council meeting. Reports are limited to 1 minute. OPENNESS IN NEGOTIATION DISCLOSURES Councilmembers must publicly disclose any meetings or communications with City employee associations, related to the negotiations of labor agreements. Disclosures are limited to 1 minute and must be made by the next regular City Council Meeting. CITY MANAGER'S REPORT 25-59311.Fire Department American Heart Association Presentation 25-60012.Independence Day Celebration Recap CONSENT CALENDAR (Items 13 - 17) City Clerk 25-54513.Approve and Adopt Minutes Approve and adopt the City Council/Public Financing Authority regular meeting minutes of July 1, 2025. Recommended Action: Community Development 25-53614.Approve and authorize execution of a reimbursement agreement with Socal Holdings, LLC in the amount of $291,420 to fund the preparation of an Environmental Impact Report (EIR) for the Palm/Goldenwest Specific Plan Amendment by LSA Associates; approve an increase in the Community Development Department’s Professional Services listing authority by $291,420 and appropriate funds to be fully reimbursed A) Approve and authorize the Mayor and City Clerk to execute a Reimbursement Agreement Between the City of Huntington Beach and Socal Holdings, LLC for Costs Incurred for the preparation of an Environmental Impact Report for the Palm/Goldenwest Specific Plan Amendment in the amount of $291,420 as prepared by the City Attorney Recommended Action: Page 4 of 7 5 AGENDA July 15, 2025City Council/Public Financing Authority (Attachment No. 1); and B) Approve an increase in the Community Development Department’s professional service listing authority by $291,420 for the preparation of the Environmental Impact Report for the Palm/Goldenwest Specific Plan Amendment pursuant to Administrative Regulation Number 228, Section 7.1; and C) Appropriate funds as revenues are received in the amount of $291,420 from the General Fund to the Community Development Department Professional Services Account 10060201.69365 for the Professional Services Contract between the City and LSA Associates, Inc., which is funded by a reimbursement agreement. 25-54215.Adopt Resolution 2025-50 Confirming Cost Report for Weed Abatement on Private Parcels within the City for the 2025 Season A) Adopt Resolution No. 2025-50, “A Resolution of the City Council of the City of Huntington Beach Confirming the Report of the Public Works Director Regarding the Cost for Weed Abatement on Private Property Within the City for the 2025 Season,” and B) Direct that all charges listed thereon be certified to the Orange County 2025/26 Property Tax Roll. Recommended Action: Police 25-59716.Approve continued Be Well contracted services using funding within the 2025/26 approved budget Approve the continuation of contracted services utilizing funding already included in the approved FY 2025/26 budget, as well as available funds from FY 2024/25 . Recommended Action: Public Works 25-54317.Approve and Accept the Public Improvements, Release the Sureties for and Accept a Guarantee and Warranty Bond for the HB Walk Project (Tract 19157) A) Accept the improvements constructed and dedicated for public use with Tract 19157, and instruct the City Clerk to record the Notice of Acceptance of Public Improvements (Attachment 2) with the Orange County Recorder; and, B) Accept Guarantee and Warranty Bond No. PB30310409024-M (Attachment 3); the surety furnished for guarantee and warranty of public improvements; and instruct the City Recommended Action: Page 5 of 7 6 AGENDA July 15, 2025City Council/Public Financing Authority Clerk to file the bond with the City Treasurer; and, C) Instruct the City Treasurer to release the Faithful Performance Bond No. PB03010409024, Labor and Material Bond No. PB03010409024 , and Monument Bond No. PB03010409039; and, D) Instruct the City Clerk to notify the developer, Olson Urban-Huntington Beach 4, LLC, of this action, and the City Treasurer to notify the surety company, Philadelphia Indemnity Insurance Company, of this action. COUNCIL MEMBER ITEMS 25-60318.Item Submitted by Andrew Gruel, Councilman and Pat Burns, Mayor - Community Garden With Multi-Trophic Aquaculture (MTA) Direct staff to explore the feasibility of creating a community garden with an emphasis on utilizing multi-trophic aquaculture (MTA) on City property and report back to Council with findings/results within six months. Based on the outcome of the feasibility study, consider and deliberate the appropriate next steps for project development (site identification, environmental impacts, timeline, and community engagement). Recommended Action: 25-60219.Item Submitted by Gracey Larrea-Van Der Mark, Council Woman; Pat Burns, Mayor; Casey McKeon, Mayor Pro Tem - Prohibition of the Sale and Distribution of Kratom Direct the City Manager to work with the City Attorney and HBPD to prepare an ordinance prohibiting and/or restricting the sale or distribution of kratom in the City of Huntington Beach. Recommended Action: 25-60420.Item Submitted by Don Kennedy, Councilman; Pat Burns, Mayor; Chad Williams, Councilman - Transparency for Taxpayers - Public Contracts Direct staff to evaluate and develop a Contract Completion Reporting Policy, and report back to the City Council with the policy, and twice a year thereafter with contract reports. The Contract Completion Reporting Policy should consider all contracts $500,000 or more and include project description, total cost, final budget summary (on/below/over budget), project schedule completion summary, and any other applicable information. Recommended Action: 25-60621.Item Submitted by Don Kennedy, Councilman and Pat Burns, Mayor - Present additional vendor selection information related to the July Page 6 of 7 7 AGENDA July 15, 2025City Council/Public Financing Authority 1, 2025, City Council Approval of agenda Item #13 (25-396) Professional Services Contracts for On-Call General Civil Engineering and Professional Consulting Services ·A detailed explanation of the selection process used to award the contracts ·The total number of vendors that submitted proposals and how many were ultimately selected ·A breakdown of the contract types and associated engineering or professional service disciplines ·A discussion of the anticipated projects and needs these contracts are intended to support Request that the City Manager direct staff to prepare and present the above referenced information for all future On-Call contracts being presented to City Council for authorization and approval. Recommended Action: CITY COUNCIL MEMBER REQUESTS ADJOURNMENT The Huntington Beach City Council/Public Financing Authority regular meeting of August 5, 2025, has been cancelled due to a lack of quorum. The next regularly scheduled meeting of the Huntington Beach City Council/Public Financing Authority is Tuesday, August 19, 2025, in the Civic Center Council Chambers, 2000 Main Street, Huntington Beach, California. INTERNET ACCESS TO CITY COUNCIL/PUBLIC FINANCING AUTHORITY AGENDA AND STAFF REPORT MATERIAL IS AVAILABLE PRIOR TO CITY COUNCIL MEETINGS AT http://www.huntingtonbeachca.gov Page 7 of 7 8 City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:25-571 MEETING DATE:7/15/2025 CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code section 54957.6.) Agency designated representatives: Travis Hopkins, City Manager; also in attendance: Marissa Sur, Director of Human Resources; Mike Vigliotta, City Attorney and Robert Torrez, Interim Chief Financial Officer. Employee Organization: Marine Safety Management Association (MSMA). City of Huntington Beach Printed on 7/10/2025Page 1 of 1 powered by Legistar™ 9 City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:25-572 MEETING DATE:7/15/2025 CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code section 54957.6.) Agency designated representatives: Travis Hopkins, City Manager; also in attendance: Marissa Sur, Director of Human Resources; Mike Vigliotta, City Attorney and Robert Torrez, Interim Chief Financial Officer. Employee Organization: Surf City Lifeguard Employees’ Association (SCLEA). City of Huntington Beach Printed on 7/10/2025Page 1 of 1 powered by Legistar™ 10 City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:25-573 MEETING DATE:7/15/2025 CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION. (Paragraph (1) of subdivision (d) of Section 54956.9). Protect HB v. City of Huntington Beach; OCSC Case No.: 30-2025- 01470582. City of Huntington Beach Printed on 7/10/2025Page 1 of 1 powered by Legistar™ 11 City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:25-576 MEETING DATE:7/15/2025 CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Gov. Code section 54956.8.) Property: 10449 Adams Avenue, Huntington Beach, CA 92646 Agency negotiator: Travis Hopkins, City Manager; Kriss Casanova, Economic Development Manager; Steve Holtz, Deputy Director of Community Development; Jennifer Villasenor, Director of Community Development. Negotiating parties: Rex & Larry Gilmore, Eric Johnson & Ryan Gilmore and Moon Valley Nurseries (Not Present). Under negotiation: Price and terms of payment. City of Huntington Beach Printed on 7/10/2025Page 1 of 1 powered by Legistar™ 12 City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:25-583 MEETING DATE:7/15/2025 CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION. (Paragraph (1) of subdivision (d) of Section 54956.9). Frahm (Robert), et al. v. City of Huntington Beach; OCSC Case No.: 30 -2023-01319592. City of Huntington Beach Printed on 7/10/2025Page 1 of 1 powered by Legistar™ 13 City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:25-584 MEETING DATE:7/15/2025 CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION. (Paragraph (1) of subdivision (d) of Section 54956.9). City of Huntington Beach, Parents 1A-9A v. Gavin Newsom, et al.; USDC Case No: 8:24-cv-02017 CBM (JDEx). City of Huntington Beach Printed on 7/10/2025Page 1 of 1 powered by Legistar™ 14 City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:25-585 MEETING DATE:7/15/2025 CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION. (Paragraph (1) of subdivision (d) of Section 54956.9). Torres (Anita M.) v. City of Huntington Beach; OCSC Case No. 30-2023 -01350857. City of Huntington Beach Printed on 7/10/2025Page 1 of 1 powered by Legistar™ 15 City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:25-586 MEETING DATE:7/15/2025 CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION. (Paragraph (1) of subdivision (d) of Section 54956.9). Southwest Voter Registration Education Project, et al. v. City of Huntington Beach; OCSC Case No. 30-2024-01397379. City of Huntington Beach Printed on 7/10/2025Page 1 of 1 powered by Legistar™ 16 City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:25-605 MEETING DATE:7/15/2025 CONFERENCE WITH LEGAL COUNSEL-LITIGATION (Gov. Code section 54956.9(d)(4).): One (1). City of Huntington Beach Printed on 7/10/2025Page 1 of 1 powered by Legistar™ 17 City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:25-544 MEETING DATE:7/15/2025 Huntington Beach Fire and Police Chaplain Roger Wing City of Huntington Beach Printed on 7/10/2025Page 1 of 1 powered by Legistar™ 18 City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:25-593 MEETING DATE:7/15/2025 Subject: Fire Department American Heart Association Presentation City of Huntington Beach Printed on 7/10/2025Page 1 of 1 powered by Legistar™ 19 City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:25-600 MEETING DATE:7/15/2025 Subject: Independence Day Celebration Recap City of Huntington Beach Printed on 7/10/2025Page 1 of 1 powered by Legistar™ 20 City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:25-545 MEETING DATE:7/15/2025 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Lisa Lane Barnes, City Clerk PREPARED BY:Lisa Lane Barnes, City Clerk Subject: Approve and Adopt Minutes Statement of Issue: The City Council/Public Financing Authority regular meeting minutes of July 1, 2025, require review and approval. Financial Impact: None. Recommended Action: Approve and adopt the City Council/Public Financing Authority regular meeting minutes of July 1 , 2025. Alternative Action(s): Do not approve and/or request revision(s). Analysis: None Environmental Status: Non-Applicable Strategic Plan Goal: Non Applicable - Administrative Item Attachment(s): 1. July 1, 2025 CC/PFA regular meeting minutes City of Huntington Beach Printed on 7/10/2025Page 1 of 1 powered by Legistar™ 21 Minutes City Council/Public Financing Authority City of Huntington Beach Tuesday, July 1, 2025 4:30 PM — Council Chambers 6:00 PM — Council Chambers Civic Center, 2000 Main Street Huntington Beach, California 92648 A video recording of the 4:30 PM and 6:00 PM portions of this meeting is on file in the Office of the City Clerk, and archived at https://huntingtonbeach.legistar.com/Calendar.aspx 4:30 PM — COUNCIL CHAMBERS CALLED TO ORDER — 4:30 PM ROLL CALL Present: Twining, Kennedy, McKeon, Burns, Van Der Mark, Gruel, and Williams Absent: None ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS PERTAINING TO CLOSED SESSION (Received After Agenda Distribution) — None PUBLIC COMMENTS PERTAINING TO CLOSED SESSION (3-Minute Time Limit) — None. Mayor Burns read titles for Closed Session Item #1 25-525 with Real Property Negotiators for 201 Pacific Coast Highway, with Jack and Richard Clapp DBA Dwight's Beach Concession (not present) regarding price and terms of payment; Item #2 25-526 regarding Conference with Labor Negotiators and Employee Organization: Marine Safety Management Association (MSMA); and Item #3 25-527 regarding Conference with Labor Negotiators and Employee Organization: Surf City Lifeguard Employees' Association (SCLEA). A motion was made by Twining, with a second by Van Der Mark, to recess to Closed Session. RECESSED TO CLOSED SESSION — 4:32 PM CLOSED SESSION 1. 25-525 CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Gov. Code section 54956.8.) Property: 201 Pacific Coast Highway, Huntington Beach, CA 92648. Agency negotiator: Travis Hopkins, City Manager; Ashley Wysocki, Director of Community and Library Services; Chris Cole, Community and Library Services Manager; William Krill, Real Estate Project Manager. Negotiating parties: Jack and Richard Clapp DBA Dwight’s Beach Concession (Not Present). Under negotiation: Price and terms of payment. 22 Council/PFA Regular Meeting Minutes July 1, 2025 Page 2 of 9 2. 25-526 CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code section 54957.6.) Agency designated representatives: Travis Hopkins, City Manager; also in attendance: Marissa Sur, Director of Human Resources; Mike Vigliotta, City Attorney and Robert Torrez, Interim Chief Financial Officer. Employee Organization: Marine Safety Management Association (MSMA). 3. 25-527 CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code section 54957.6.) Agency designated representatives: Travis Hopkins, City Manager; also in attendance: Marissa Sur, Director of Human Resources; Mike Vigliotta, City Attorney and Robert Torrez, Interim Chief Financial Officer. Employee Organization: Surf City Lifeguard Employees’ Association (SCLEA). 4. 25-528 CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION. (Paragraph (1) of subdivision (d) of Section 54956.9). Frahm (Robert), et al. v. City of Huntington Beach; OCSC Case No.: 30-2023-01319592. 5. 25-532 CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION. (Paragraph (1) of subdivision (d) of Section 54956.9). Southwest Voter Registration Education Project/Victor Valladares v. City of Huntington Beach; 30-2024-01397379-CU-CR- NJC. 6:00 PM - COUNCIL CHAMBERS RECONVENED CITY COUNCIL/PUBLIC FINANCING AUTHORITY MEETING — 6:00 PM ROLL CALL Present: Twining, Kennedy, McKeon, Burns, Van Der Mark, Gruel, and Williams Absent: None INVOCATION In permitting a nonsectarian invocation, the City does not intend to proselytize or advance any faith or belief. Neither the City nor the City Council endorses any particular religious belief or form of invocation. 6. 25-523 Huntington Beach Police Chaplain James Pike PLEDGE OF ALLEGIANCE — Led by Mayor Burns CLOSED SESSION REPORT BY CITY ATTORNEY — None CITY COUNCIL MEMBER COMMENTS (2-Minute Time Limit) Councilman Kennedy noted the awesome report from the Finance Commission; added that July 1, 2025, is the retirement date for City Treasurer Alicia Backstrom; commended the excellent financial summary report she provided; and reminded everyone that dogs are only allowed on the beach from Goldenwest Street north to Seapoint Avenue. 23 Council/PFA Regular Meeting Minutes July 1, 2025 Page 3 of 9 Mayor Burns, Mayor Pro Tem McKeon and Council Woman Van Der Mark invited everyone to participate in the many activities taking place over the three-day July 4th holiday celebration at the Pier and Downtown Main Street area, including the largest Independence Day Parade west of the Mississippi. Councilman Williams noted that fishing is going on at night at Huntington Flats. Mayor Pro Tem McKeon and Councilman Kennedy thanked those responsible for the newly refurbished Council Chambers. ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS (Received After Agenda Distribution) Pursuant to the Brown "Open Meetings" Act, City Clerk Lisa Lane Barnes announced supplemental communications received by her office following distribution of the Council Agenda packet which were all uploaded to the City's website and Councilmember iPads: Consent Calendar Items #10 (1 email communication), #11 (1 email communication), #13 (1 staff revised PowerPoint communication); and Council Member Item #14 (1 email communication). PUBLIC COMMENTS (1-Minute Time Limit due to number of speakers) — 25 Speakers The number [hh:mm:ss] following the speakers' comments indicates their approximate starting time in the archived video located at https://huntingtonbeach.legistar.com/Calendar.aspx. Amory Hanson commented on Council Member Item #14 regarding potential co-location of the Huntington Beach International Surf Museum at the Main Street Library. (00:13:48) Unnamed Speaker commented on Council Member Item #14 regarding potential co-location of the Huntington Beach International Surf Museum at the Main Street Library and lack of accountability by Councilmembers. (00:14:27) Unnamed Speaker commented on a recent article by Councilman Twining in the Daily Pilot and lack of accountability by Councilmembers. (00:15:35) Unnamed Speaker commented on recent Immigration and Customs Enforcement (ICE) activities. (00:16:50) Wendy Rincon commented on the actions of Mayor Burns and what she described as his disregard for legal norms and public trust at the June 17, 2025, City Council meeting. (00:18:03) Tim Geddes commented on a recent article by Councilman Twining in the Daily Pilot and lack of accountability by Councilmembers. (00:19:19) Unnamed Speaker commented on lack of accountability by Councilmembers. (00:20:23) Unnamed Speaker commented on his personal experience in dealing with parking tickets in Huntington Beach. (00:21:17) Unnamed Speaker commented on what he defined as the experiment of human self-governing and commended Councilmember leadership. (00:22:20) Unnamed Speaker commented on Consent Calendar Item #10 regarding adoption of Resolution No. 2025-49 reciting the facts of the Special Municipal Election of June 10, 2025, declaring the results; costs of implementing Voter ID; and lack of accountability by Councilmembers. (00:23:25) 24 Council/PFA Regular Meeting Minutes July 1, 2025 Page 4 of 9 Unnamed Speaker commented on lack of accountability by Councilmembers. (00:24:35) Bethany Webb commented on lack of accountability by Councilmembers. (00:25:45) Unnamed Speaker commented on dividing Huntington Beach into four Council districts, plus three at- large Councilmembers, to more fairly represent all constituents. (00:26:57) Unnamed Speaker commented on lack of accountability by Mayor Burns. (00:27:44) Unnamed Speaker commented on the lack of a full budget report and recent Immigration and Customs Enforcement (ICE) activities. (00:28:58) Chris Rini commented on Council Member Items #14 regarding potential co-location of the Huntington Beach International Surf Museum at the Main Street Library. (00:30:33) Unnamed Speaker commented on a recent article by Councilman Twining in the Daily Pilot and lack of accountability by Councilmembers. (00:31:41) Unnamed Speaker commented on a recent article by Councilman Twining in the Daily Pilot and lack of accountability for Councilmembers. (00:32:50) Unnamed Speaker commented on the need for children and adults to avail themselves of water safety training for the prevention of drownings. (00:34:03) Unnamed Speaker commented on lack of courtesy and respect from Councilmembers; success of the Special Municipal Election of June 10, 2025; and budget issues. (00:35:27) Unnamed Speaker commented on the lack of civility and decorum by public speakers and Councilmembers, and lack of accountability by Councilmembers. (00:36:17) Perry Clitheroe commented on lack of accountability by Mayor Burns. (00:37:17) Michelle Morgan commented on the 2024 General Election and referenced a resolution she is presenting to Orange County cities. Mayor Burns asked her to complete a blue card for follow-up. (00:38:33) Kanan Durham commented on lack of accountability by Councilmembers. (00:39:57) Pat Goodman commented on recent Immigration and Customs Enforcement (ICE) activities. (00:40:42) COUNCIL COMMITTEE APPOINTMENT ANNOUNCEMENTS Councilman Gruel announced his appointment of Erik Chrestensen to the Planning Commission and Ben Goldberg to the CIAB/Public Works Commission. AB 1234 REPORTING Mayor Pro Tem McKeon reported attending the International Council of Shopping Centers Conference (ICSC) and Councilman Twining reported attending an Orange County Council of Governments (OCCOG) meeting. 25 Council/PFA Regular Meeting Minutes July 1, 2025 Page 5 of 9 OPENNESS IN NEGOTIATION DISCLOSURES — None CITY MANAGER’S REPORT 7. 25-534 Huntington Beach Fire and Police Departments Provided Fireworks and Public Safety Information for the Upcoming Independence Day Holiday City Manager Travis Hopkins introduced Fire Deputy Chief Darrin Witt and Police Lt. Thoby Archer who presented a PowerPoint communication titled Fireworks Safety & Enforcement, with slides entitled: Firework Booths, Safe and Sane Only, Prohibited Areas, Firework Safety Tips, Proper Disposal, Enforcement, Safe & Sane, Illegal Fireworks, Letter Summary, Proactive Illegal Firework Suppression, Firework Turn-In, and Questions? Mayor Pro Tem McKeon noted the importance of this presentation to inform the residents how proactive staff is regarding illegal fireworks and added this is not an issue for just Huntington Beach. He reiterated the instructions to use MyHB app to report illegal fireworks or call the HBPD Firework Hotline rather than tying up the 911 emergency line. 8. 25-535 Downtown Huntington Beach Improvement Update City Manager Travis Hopkins introduced Denny Bacon, Public Works Operations Manager, who provided a PowerPoint communication titled Downtown Landscaping Rehabilitation with slides entitled: Replant Brick Circular Planters and Additional Work; descriptive pictures (7), and Questions? Manager Bacon thanked Luanne Shoup and the Main Street Garden Club volunteers for their vision and planter plantings. There was further discussion by Manager Bacon, Mayor Burns, Mayor Pro Tem McKeon and Council Woman Van Der Mark regarding details and initial results from these improvements. CONSENT CALENDAR (Items 9 - 13) Councilman Kennedy pulled Item #13 for further discussion. City Clerk 9. 25-519 Approved and Adopted Minutes A motion was made by Burns, second Van Der Mark to approve and adopt the City Council/Public Financing Authority regular meeting minutes of June 17, 2025. The motion carried by the following roll call vote: AYES: Twining, Kennedy, McKeon, Burns, Van Der Mark, Gruel, and Williams NOES: None 10. 25-524 Adopted Resolution No. 2025-49 Reciting the Facts of the Special Municipal Election of June 10, 2025, and Declaring Results 26 Council/PFA Regular Meeting Minutes July 1, 2025 Page 6 of 9 A motion was made by Burns, second Van Der Mark to adopt Resolution No. 2025-49, "A Resolution of the City Council of the City of Huntington Beach, California, Reciting the Facts of the Special Municipal Election held on June 10, 2025, Declaring the Results and Such Other Matters as Provided by Law", including Exhibit "A," Certificate of Registrar of Voters to Result of the Canvass of the 2025 Special Election Returns. The motion carried by the following roll call vote: AYES: Twining, Kennedy, McKeon, Burns, Van Der Mark, Gruel, and Williams NOES: None Community Development 11. 25-460 Approved and authorized the execution of an Agreement of Consent to License between the City of Huntington Beach, Los Angeles SMSA (Verizon), and Southern California Edison for an existing cell site at Talbert Park A motion was made by Burns, second Van Der Mark to approve the Agreement of Consent to Site License between the City of Huntington Beach, Verizon, and SCE; and authorize the Mayor and City Manager to execute the Agreement on behalf of the City. The motion carried by the following roll call vote: AYES: Twining, Kennedy, McKeon, Burns, Van Der Mark, Gruel, and Williams NOES: None Finance 12. 25-518 Approved and authorized a three–year Professional Services Contract with Davis Farr LLP in the amount of $224,820 to perform financial audit services A motion was made by Burns, second Van Der Mark to approve and authorize the Mayor and City Clerk to execute the "Professional Services Contract between the City of Huntington Beach and Davis Farr LLP for Financial Audit Services." The motion carried by the following roll call vote: AYES: Twining, Kennedy, McKeon, Burns, Van Der Mark, Gruel, and Williams NOES: None Public Works 13. 25-396 Approved and authorized execution of Professional Services Contracts for On-Call General Civil Engineering and Professional Consulting Services with Anchor QEA, Inc.; Ardurra Group, Inc.; AZTEC Engineering Group, Inc.; Bowman Consulting Group Ltd.; Cannon Corporation; CWE; EEC Environmental; GHD Inc.; H W Lochner; Harris & Associates, Inc.; HDR Engineering, Inc.; HR Green Pacific, Inc.; Huitt-Zollars, Inc.; Kabbara Engineering; Kreuzer Consulting Group; Michael Baker International, Inc.; Michael K. Nunley and Associates, Inc.; Moffatt & Nichol; Onward Engineering; Pacific Advanced Civil Engineering, Inc.; Proactive Engineering 27 Council/PFA Regular Meeting Minutes July 1, 2025 Page 7 of 9 Consultants, Inc.; Psomas; Glenn A. Rick Engineering Company; SA Associates; Stantec Consulting Services Inc.; TAIT & Associates, Inc.; and Tetra Tech Tom Herbel, Deputy Public Works Director provided a PowerPoint communication titled Professional Services Contracts for On-Call General Civil Engineering & Professional Consulting Services, with slides entitled: Background/Need, Why/Benefits (2), Procurement Process & Evaluation, Recommendation, Proposal Example, Invoice Example, and Questions? Councilman Kennedy confirmed with Director Herbel this item will be followed by additional professional services contracts in the future for other disciplines from other departments, and multiple agencies were considered for each category; asked how many of these agencies were also awarded contracts five years ago (Director Herbel will get back to him); track record of vendor’s Project Manager performance resulted in two companies not being used again over the past five years; and a review of actual fees paid out to consultants. Director Herbel, City Manager Hopkins, Councilmen Kennedy and Twining discussed the difference between total authorized amount for services and budgeted amounts. Councilman Kennedy reiterated his point that it makes more sense to tie award amounts to actual budget numbers rather than what looks like random caps. Mayor Pro Tem McKeon stated the Finance Department needs quantitative numbers for accounting purposes and accurate reporting. Councilman Gruel, Director Herbel, and City Attorney Vigliotta further discussed why Huntington Beach believes cap numbers are important to the process, considering some municipalities do not use caps. A motion was made by Kennedy, second Van Der Mark to approve and authorize the Mayor and City Clerk to execute $2,000,000 "Professional Services Contract between the City of Huntington Beach and Anchor QEA, Inc. for On-Call Civil Engineering and Professional Consulting Services"; and approve and authorize the Mayor and City Clerk to execute $2,000,000 "Professional Services Contract between the City of Huntington Beach and Ardurra Group, Inc. for On-Call Civil Engineering and Professional Consulting Services"; and approve and authorize the Mayor and City Clerk to execute $2,000,000 "Professional Services Contract between the City of Huntington Beach and AZTEC Engineering Group, Inc. for On-Call Civil Engineering and Professional Consulting Services"; and approve and authorize the Mayor and City Clerk to execute $2,000,000 "Professional Services Contract between the City of Huntington Beach and Bowman Consulting Group Ltd for On-Call Civil Engineering and Professional Consulting Services"; and approve and authorize the Mayor and City Clerk to execute $2,000,000 "Professional Services Contract between the City of Huntington Beach and Cannon Corporation for On- Call Civil Engineering and Professional Consulting Services"; and approve and authorize the Mayor and City Clerk to execute $2,000,000 "Professional Services Contract between the City of Huntington Beach and CWE for On-Call Civil Engineering and Professional Consulting Services"; and approve and authorize the Mayor and City Clerk to execute $2,000,000 "Professional Services Contract between the City of Huntington Beach and EEC Environmental for On-Call Civil Engineering and Professional Consulting Services"; and approve and authorize the Mayor and City Clerk to execute $2,000,000 "Professional Services Contract between the City of Huntington Beach and GHD, Inc. for On-Call Civil Engineering and Professional Consulting Services"; and approve and authorize the Mayor and City Clerk to execute $2,000,000 "Professional Services Contract between the City of Huntington Beach and H. W. Lochner for On-Call Civil Engineering and Professional Consulting Services"; and approve and authorize the Mayor and City Clerk to execute $2,000,000 "Professional Services Contract between the City of Huntington Beach and Harris & Associates, Inc. for On-Call Civil Engineering and Professional Consulting Services"; and approve and authorize the Mayor and City Clerk to execute $2,000,000 "Professional Services Contract between the City of Huntington Beach and HDR Engineering, Inc. for On-Call Civil Engineering and Professional Consulting Services"; and approve and authorize the Mayor 28 Council/PFA Regular Meeting Minutes July 1, 2025 Page 8 of 9 and City Clerk to execute $2,000,000 "Professional Services Contract between the City of Huntington Beach and HR Green Pacific, Inc. for On-Call Civil Engineering and Professional Consulting Services"; and approve and authorize the Mayor and City Clerk to execute $2,000,000 "Professional Services Contract between the City of Huntington Beach and Huitt-Zollars, Inc. for On-Call Civil Engineering and Professional Consulting Services"; and approve and authorize the Mayor and City Clerk to execute $2,000,000 "Professional Services Contract between the City of Huntington Beach and Kabbara Engineering for On-Call Civil Engineering and Professional Consulting Services"; and approve and authorize the Mayor and City Clerk to execute $2,000,000 "Professional Services Contract between the City of Huntington Beach and Kreuzer Consulting Group for On-Call Civil Engineering and Professional Consulting Services"; and approve and authorize the Mayor and City Clerk to execute $2,000,000 "Professional Services Contract between the City of Huntington Beach and Michael Baker International, Inc. for On-Call Civil Engineering and Professional Consulting Services"; and approve and authorize the Mayor and City Clerk to execute $2,000,000 "Professional Services Contract between the City of Huntington Beach and Michael K. Nunley & Associates, Inc. for On-Call Civil Engineering and Professional Consulting Services"; and approve and authorize the Mayor and City Clerk to execute $2,000,000 "Professional Services Contract between the City of Huntington Beach and Moffatt & Nichol for On-Call Civil Engineering and Professional Consulting Services"; and approve and authorize the Mayor and City Clerk to execute $2,000,000 "Professional Services Contract between the City of Huntington Beach and Onward Engineering for On-Call Civil Engineering and Professional Consulting Services"; and approve and authorize the Mayor and City Clerk to execute $2,000,000 "Professional Services Contract between the City of Huntington Beach and Pacific Advanced Civil Engineering, Inc. for On-Call Civil Engineering and Professional Consulting Services"; and approve and authorize the Mayor and City Clerk to execute $2,000,000 "Professional Services Contract between the City of Huntington Beach and Proactive Engineering Consultants, Inc. for On-Call Civil Engineering and Professional Consulting Services"; and approve and authorize the Mayor and City Clerk to execute $2,000,000 "Professional Services Contract between the City of Huntington Beach and Psomas for On- Call Civil Engineering and Professional Consulting Services"; and approve and authorize the Mayor and City Clerk to execute $2,000,000 "Professional Services Contract between the City of Huntington Beach and Glenn A. Rick Engineering Company for On-Call Civil Engineering and Professional Consulting Services"; and approve and authorize the Mayor and City Clerk to execute $2,000,000 "Professional Services Contract between the City of Huntington Beach and SA Associates for On-Call Civil Engineering and Professional Consulting Services"; and approve and authorize the Mayor and City Clerk to execute $2,000,000 "Professional Services Contract between the City of Huntington Beach and Stantec Consulting Services Inc. for On-Call Civil Engineering and Professional Consulting Services"; and approve and authorize the Mayor and City Clerk to execute $2,000,000 "Professional Services Contract between the City of Huntington Beach and TAIT & Associates, Inc. for On-Call Civil Engineering and Professional Consulting Services"; and approve and authorize the Mayor and City Clerk to execute $2,000,000 "Professional Services Contract between the City of Huntington Beach and Tetra Tech for On-Call Civil Engineering and Professional Consulting Services". The motion carried by the following roll call vote: AYES: Twining, Kennedy, McKeon, Burns, Van Der Mark, Gruel, and Williams NOES: None COUNCIL MEMBER ITEMS 14. 25-492 Approved Item Submitted by Mayor Pro Tem McKeon, Mayor Burns, and Council Woman Van Der Mark — Potential Co-Location of the Huntington Beach International Surf Museum at the Main Street Library 29 Council/PFA Regular Meeting Minutes July 1, 2025 Page 9 of 9 Mayor Burns read the issue statement to introduce this item. Council Woman Van Der Mark thanked "PT" Townsend and the Huntington Beach International Surf Museum (HBISM) Board for their time and input, and noted growth is a good problem to have. Mayor Pro Tem McKeon stated the International Surf Museum could be expected to benefit from relocating to a high—profile location and this move could also benefit the Art Center/Main Street Library section of Main Street. Councilman Kennedy stated his excitement in the potential opportunity to revitalize the International Surf Museum and Main Street Library through increased pedestrian traffic. A motion was made by Burns, second Van Der Mark to direct staff to evaluate the feasibility of co- locating the HBISM within the underutilized space at the Main Street Library. This review should include an assessment of available space, operational compatibility, potential benefits and impacts, entitlement requirements (such as a Conditional Use Permit), and coordination with the HBISM and Visit Huntington Beach regarding relocation and funding roles. Staff shall return to City Council within 90 days with findings and next steps. The motion carried by the following roll call vote: AYES: Twining, Kennedy, McKeon, Burns, Van Der Mark, Gruel, and Williams NOES: None CITY COUNCIL MEMBER REQUESTS — None ADJOURNMENT — at 7:32 PM a motion was made by Burns, with a second by Van Der Mark, to adjourn to the next regularly scheduled meeting of the Huntington Beach City Council/Public Financing Authority on Tuesday, July 15, 2025, in the Civic Center Council Chambers, 2000 Main Street, Huntington Beach, California. INTERNET ACCESS TO CITY COUNCIL/PUBLIC FINANCING AUTHORITY AGENDA AND STAFF REPORT MATERIAL IS AVAILABLE PRIOR TO CITY COUNCIL MEETINGS AT http://www.huntingtonbeachca.gov _______________________________________ City Clerk and ex-officio Clerk of the City Council of the City of Huntington Beach and Secretary of the Public Financing Authority of the City of Huntington Beach, California ATTEST: ______________________________________ City Clerk-Secretary ______________________________________ Mayor-Chair 30 City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:25-536 MEETING DATE:7/15/2025 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Travis Hopkins, City Manager VIA:Jennifer Villasenor, Director of Community Development PREPARED BY:Celeste Coggins, Senior Management Analyst Subject: Approve and authorize execution of a reimbursement agreement with Socal Holdings, LLC in the amount of $291,420 to fund the preparation of an Environmental Impact Report (EIR) for the Palm/Goldenwest Specific Plan Amendment by LSA Associates; approve an increase in the Community Development Department’s Professional Services listing authority by $291,420 and appropriate funds to be fully reimbursed Statement of Issue: Transmitted for your consideration is a reimbursement agreement with Socal Holdings, LLC to fund the EIR and associated technical analyses for an amendment to the Palm/Goldenwest Specific Plan. Financial Impact: An appropriation of $291,420 from the General Fund to the Community Development Department Professional Services Account 10060201.69365 is required. These funds will be offset by the attached reimbursement agreement with the property owner, Socal Holdings, LLC. Recommended Action: A) Approve and authorize the Mayor and City Clerk to execute a Reimbursement Agreement Between the City of Huntington Beach and Socal Holdings, LLC for Costs Incurred for the preparation of an Environmental Impact Report for the Palm/Goldenwest Specific Plan Amendment in the amount of $291,420 as prepared by the City Attorney (Attachment No. 1); and B) Approve an increase in the Community Development Department’s professional service listing authority by $291,420 for the preparation of the Environmental Impact Report for the Palm/Goldenwest Specific Plan Amendment pursuant to Administrative Regulation Number 228, Section 7.1; and C) Appropriate funds as revenues are received in the amount of $291,420 from the General Fund to the Community Development Department Professional Services Account 10060201.69365 for the Professional Services Contract between the City and LSA Associates, Inc., which is funded by a City of Huntington Beach Printed on 7/10/2025Page 1 of 3 powered by Legistar™ 31 File #:25-536 MEETING DATE:7/15/2025 reimbursement agreement. Alternative Action(s): The City Council may make the following alternative motions: A. Deny the reimbursement agreement between the City and Socal Holdings, LLC. B. Continue the item and direct staff accordingly. Analysis: Socal Holdings, LLC, recently submitted applications to amend the Palm/Goldenwest Specific Plan, which was originally adopted by the City in February, 2000. Socal Holdings, LLC owns approximately 94 acres of property within the Palm/Goldenwest Specific Plan boundary located along Pacific Coast Highway between Goldenwest Street and Seapoint Street. The submittal consists of four applications (Local Coastal Amendment (LCPA-2025-001), General Plan Amendment (GPA-2025-001), Zoning Text Amendment (ZTA-2025-002), and Environmental Assessment (EA-2025-002)) to change the current adopted land use plan and development standards for the future redevelopment of an existing oil production facility located within the Specific Plan area. The proposed land use plan would provide for a mix of uses including residential, visitor-serving commercial, and open space uses. The proposed applications require environmental review in accordance with the California Environmental Quality Act (CEQA). Based on the scope of the proposed amendments, an Environmental Impact Report (EIR) is required to analyze the potential environmental impacts associated with the project. Preparation of the EIR for this project exceeds the capacity of full-time staff and requires technical expertise in several environmental topic areas. As such, an environmental consultant firm specializing in CEQA is necessary to complete the work. After requesting proposals from the list of existing CEQA consultants contracted by the City, LSA Associates was selected. An on-call professional services contract exists between the City and LSA Associates (Attachment No. 2) for completion of the CEQA document. This contract was approved and executed on April 5, 2022.Funding for the work associated with preparation of the EIR for the proposed project will be paid for by Socal Holdings, LLC, as required through the requested reimbursement agreement. Environmental Status: This action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. The proposed amendments to the Palm Goldenwest Specific Plan will be analyzed within an EIR to be prepared pursuant to the California Environmental Quality Act (CEQA) upon approval of the subject reimbursement agreement. Strategic Plan Goal: Non Applicable - Administrative Item City of Huntington Beach Printed on 7/10/2025Page 2 of 3 powered by Legistar™ 32 File #:25-536 MEETING DATE:7/15/2025 Attachment(s): 1. Reimbursement Agreement Between the City of Huntington Beach and Socal Holdings, LLC for costs incurred for the preparation of an Environmental Impact Report for the Palm/Goldenwest Specific Plan Amendment. 2. Executed Professional Services Contract Between the City of Huntington Beach and LSA Associates for On-Call Environmental Services and Amendment No. 1 City of Huntington Beach Printed on 7/10/2025Page 3 of 3 powered by Legistar™ 33 34 REIMBURSEMENT -PLANNING -AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND SOCAL HOLDINGS, LLC FOR COSTS INCURRED FOR PREPARATION OF ENVIRONMENT AL IMPACT REPORT FOR PALM/GOLDENWEST SPECIFIC PLAN PROJECT THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY," and SOCAL HOLDINGS, LLC , a Delaware Limited Liability Company hereinafter referred to as "DEVELOPER." WHEREAS, DEVELOPER is proposing to develop an area within the City of Huntington Beach known as Palm/Goldenwest Specific Plan Project; and DEVELOPER is required to submit applications to CITY for approval of vanous discretionary matters, such as entitlements, zone changes, land use approvals and environmental assessments; and DEVELOPER desires that all entitlements, zone changes, land use approvals and environmental assessments be processed as soon as possible; and DEVELOPER desires to have CITY commit sufficient resources to enable the expeditious processing of applications and other necessary documentation; and Pursuant to California Government Code Section 87103.6, DEVELOPER is allowed to defray the cost of processing development applications and entitlements by reimbursing CITY for such costs, NOW, THEREFORE, in consideration of the promises and agreements hereinafter made and exchanged, the parties agree as follows: 1. PAYMENT DEVELOPER agrees to reimburse CITY for its professional services as follows: g/agree/citywide/surfnetlreimburs3M07 1 of7 35 A. Within ten (I 0) days following execution of this Agreement by CITY, DEVELOPER will make an initial payment to CITY in the amount of One Hundred Sixty Thousand Two Hundred Eighy One Dollars ($160,281.00) (hereinafter the "Amount of Deposit"). Thereafter, on the first day of each third month, DEVELOPER shall replenish the Amount of Deposit by paying to CITY an amount equal to the amount paid by CITY for professional services funded by this Agreement (the "Quarterly Payment"). The parties acknowledge that the Amount of Deposit will be used to pay the professional planning services funded by this Agreement, and if, prior to the payment of any Quarterly Payment, the Amount of Deposit is less than One Thousand Dollars ($1,000), DEVELOPER shall make the next Quarterly Payment within ten (10) days' notice from CITY. DEVELOPER acknowledges that the amount referenced in this Agreement is the CITY's best estimate of the costs for the services described herein, and that the actual cost of said services may be higher. In the event that the actual cost of said services exceeds the estimated costs, DEVELOPER agrees to pay the actual cost within ten (10) days after receiving CITY's invoice for same. In the event the actual costs of Reimbursement Services are less than the estimated costs, CITY will refund the difference between the actual and estimated costs. B. The estimated cost to cover twelve (12) months of professional services is Two Hundred Ninety One Thousand Four Hundred Twenty Dollars ($291,420.00). C. A late payment fee of ten percent (10%) will be assessed if CITY receives any payment later than the thirtieth (30!1') day after that payment is due but unpaid. In addition, one and one-half percent (I½) interest per month shall be added for each month the payment hereunder is due but unpaid. g/agrce/citywide/surfnet/reimburs3-07 2 of7 36 2. STATEMENT OF INTENT The amounts reimbursed to CITY pursuant to this Agreement will help defray CITY's cost of the professional planning services required to process DEVELOPER's various development applications and entitlements as set forth herein. 3. EXCLUSIVE CONTROL BY CITY CITY will maintain exclusive control over the work described herein. Nothing in this Agreement: A. Shall be deemed to require CITY to approve any plan, proposal, suggestion, application or request submitted by DEVELOPER. B. Shall be deemed to limit, in any respect whatsoever, CITY's sole authority to direct and control the planner(s) assigned to DEVELOPER's various development projects. C. Shall be deemed to impose any liability on CITY different from any liability as may otherwise be established by law. 4. CITY EMPLOYEES AND OFFICIALS DEVELOPER shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any direct financial interest in this Agreement. 5. TIME IS OF THE ESSENCE CITY agrees that time is of the essence for the perfo1mance of the work to be funded pursuant to this Agreement and therefore, thirty (30) days prior to each quarterly invoice, DEVELOPER shall submit a list of proposed activities to be performed by the CITY for approval by the Planning Director. g/agrcc/citywide/surfnet/reimburs3-07 3 of7 37 6. TERMINATION OF AGREEMENT Either pmiy may terminate this Agreement at any time with or without cause, upon ten (10) days' prior written notice to the other pmiy. DEVELOPER shall be responsible for all costs incurred prior to termination, including any and all costs incuned after notice of termination has been given. 7. TERM This Agreement shall be effective on the date of its approval by the City Council of CITY. This Agreement shall expire when terminated as provided herein. 8. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to DEVELOPER's agent or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below; provided that CITY and DEVELOPER, by notice given hereunder, may designate different addresses to which subsequent notices, certificates or other communications will be sent: TO CITY: City of Huntington Beach ATTN: Director of Comm. Development 2000 Main Street Huntington Beach, CA 92648 9. MODIFICATION TO DEVELOPER: Socal Holdings, LLC Attn: Robert Grundstrom 1 World Trade Center, Suite 1500 Long Beach, CA 90831 No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. g/agrcc/citywidc/surfilet/reimburs3-07 4 of7 38 10. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 11. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the pat1ies. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 12. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the g/agrce/citywide/surfnet/reimburs3-07 5 of7 39 date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 13. IMMIGRATION DEVELOPER shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 14. LEGAL SERVICES SUBCONTRACTING PROHIBITED DEVELOPER and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. DEVELOPER understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by DEVELOPER. 15. ATTORNEY'S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereol: each party shall bear its own attorney's fees. 16. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 17. SIGNATORIES Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. g/agrcc/citywide/surfnet/reirnburs3-07 6 of7 40 18. ENTIRETY This Agreement, and th e attached exhibits, contains the e ntire agreement between the parties respecting the subject matter of this Agreement and supersedes all prior understanding and agreements whether ora l or in writing between the parties respec ting the s ubj ect matter hereof. TN WITNESS WHEREOF, the parties he reto have caused this Agreement to be executed by and through th eir authorized officers on __________ , 20 __ . DEVELOPER, SOCAL HOLDING, LLC ByS;?-7 Francisco J . Leon print n.tme I TS: (circle one) Chairnrn,~Vice President ~ND ~ By : ___ ~---=-----==------- Michael L. Preston print name ITS: (circle one) ~\\'Chief Financial Officer/Asst. Secretary -T~ g/agree/c ity wide/surfnc VrcimbursJ -07 7 of7 CITY OF HUNTINGTON BEACII, a municipal corporation of the State or Cali fornia Mayor City Cl erk IN ITlJ\ TED AND APPROVED: Director of Community Development REVIEWE D AND APPROVED AS TO CONTENT: City Manag er APPR~V f D ~S TO FORM: ~be=:::.. City Attorney 41 I 8. ENTIRETY This Agreement, and the attached exhibits, contains the entire agreement between the parties respecting the subject matter of this Agreement and supersedes all prior understanding and agreements whether oral or in writing between the parties respecting the subject matter hereof. IN WITNESS WHEREOF, the pmties hereto have caused t his Agreement to be executed by and through their authorized officers on __________ , 20 __ DEVELOPER, SOCAL HOLDING, LLC By: ______________ _ print name ITS: (circle one) Chairman/President/Vice President AND By: _______________ _ print name ITS: (ci rcle one) Secretary/Chief Financial Officer/Asst. Secretary -Treasurer CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California Mayor City Clerk PPROVED: REVIEWED AND APPROVED CONTENT: AS TO ? City~an::!:Ll,L1----- APPRU:D ~S TO FORM: '\ ~ C7 City Attorney g/agree/citywi de/s urf net/re i 111 bu rsJ -07 7 of7 42 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND LSA ASSOCIATES, INC. FOR ON-CALL ENVIRONMENTAL (CEQA) SERVICES THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY," and LSA ASSOCIATES, INC., a California Corporation hereinafter refened to as "CONSULT ANT. II WHEREAS, CITY desires to engage the services of a consultant to On-Call Environmental (CEQA) Services; and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03 , relating to procurement of professional service contracts have been complied with; and CONSULT ANT has been selected to perform these services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. SCOPE OF SERVICES CONSULT ANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT." CONSULT ANT hereby designates Ryan Bensly who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSUL TANT in the performance of this Agreement. 22 -1 I 066/276972 1 of 11 43 3. commence on TERM; TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULT ANT are to A:f&JL a£' , 20~ (the "Commencement Date"). This Agreement shall automatically terminate three (3) years from the Commencement Date, unless extended or sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later than three (3) years from the Commencement Date. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULT ANT. In the event the Commencement Date precedes the Effective Date, CONSUL TANT shall be bound by all terms and conditions as provided herein. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULT ANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed Eight Hundred Fifty Thousand Dollars ($850,000). 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF PAYMENT CONSULT ANT shall be paid pursuant to the terms of Exhibit "B." 22-11066/276972 2 of 11 44 7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS CONSULT ANT agrees that title to all materials prepared hereunder, including, without limitation, a ll original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first. These materials may be used by CITY as it sees fit. 8. HOLD HARMLESS A. CONSULT ANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULT ANT's ( or CONSUL TANT's subcontractors, if any) negligent ( or alleged negligent) performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULT ANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSUL TANT's counsel. This indemnity shall appl y to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULT ANT. B. To the extent that CONSULTANT performs "Design Professional Services" within the meaning of Civil Code Section 2782.8, then the following Hold Harmless provision applies in place of subsection A above: 22-11066/276972 3 of 11 45 "CONSULT ANT hereby agrees to protect, defend, indemnify and hold harmless CITY and its officers, elected or appointed officials, employees , agents and volunteers, from and against any and all claims, damages, losses, expenses, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) to the extent that the claims against CONSULT ANT arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of CONSUL TANT. In no event shall the cost to defend charged to CONSULT ANT exceed CONSULT ANT' s propo1tionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more other defendants to the claims and/or litigation is unable to pay its share of defense costs due to bankruptcy or disso lution of the business, CONSULT ANT shall meet and confer with CITY and o ther defendants regarding unpaid defense costs. The duty to indemnify, including the duty and the cost to defend, is li mited as provided in Cali fornia Civil Code Section 2782.8. C. Regardless of whether subparagraph A or B applies, CITY shall be reimbursed by CONSUL TANT for a ll costs and attorney's fees incurred by CITY in enforcing thi s obligation. This indemnity shall apply to all claims and liability regardless of whether any insurance policies ar e applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by CONSULTANT. 9. PROFESSIONAL LIABILITY INSURANCE CONSULT ANT shall obtain and furnish to CITY a professional li ab ility insurance policy covering the work performed by it hereunder. This policy shall provide coverage fo r CONSULT ANT' s profess ional liability in an amount not less than One Million Dollars ($1,000,000.00) per occurrence and in the aggregate. The above-mentioned insurance shall not contain a self-insured retention without the express written consent of CITY; however an insurance 22-1 I 066/276972 4 of 11 46 policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted. A claims-made policy shall be acceptable if the policy fi.nther provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONSULT ANT shall notify CITY of circumstances or incidents that might give rise to future claims. CONSULT ANT will make every effo1t to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONSULT ANT agrees to purchase an extended rep01ting provision of at least two (2) years to repo1t claims arising from work performed in connection with this Agreement. If CONSULT ANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with required proof that insurance has been procured and is in force and paid for, the CITY s h a ll have the right, at the CITY's e lection, to fo1thwith terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its time and materials expended prior to notification of termination. CONSULT ANT waives the right to receive compensation and agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY. 10. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULT ANT shall furnis h to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the ce1tificate shall : 22 -11066/276972 A. B. provide the name and policy number of each carrier and policy; state that the policy is currently in force; and 5 of 11 47 C. shall promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. CONSUL TANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULT ANT's defense, hold harmless and indemnification obligations as set fo1th in this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. 11. INDEPENDENT CONTRACTOR CONSULT ANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. CONSULT ANT shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULT ANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULT ANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall be made in writing, notice of which shall be delivered to CONSUL TANT as provided herein. In the 22-11066/276972 6 of 11 48 event of termination, a ll finished and unfinished documents, exhibits, rep01t, and evidence shall, at the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULT ANT to any other person or entity without the prior express written consent of CITY. If an assignment, de legation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. 14. COPYRIGHTS/PA TENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 15. CITY EMPLOYEES AND OFFICIALS CONSULT ANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 16. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below. CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U. S. certified mail-return receipt requested: 22 -11066/276972 7 of 11 49 TO CITY: City of Huntington Beach ATTN: Director of Community Development 2000 Main Street Huntington Beach, CA 92648 17. CONSENT TO CONSULT ANT: LSA Associates, Inc. ATTN: Ryan Bensley 20 Executive Park, Suite 200 Irvine, CA 92614 When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. 18. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 19. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the paities or affect the construction or interpretation of any provision of this Agreement. 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the paities. If any provision of this Agreement is held by an arbitrator or court of competent jurisdictioµ to be unenforceable, void , illegal or invalid, such ho l ding shall not invalidate or affect the remaining covenants and provisions of this Agre e ment. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here . As used in this Agreement, the masculine or 22-11066/276972 8 of 11 50 neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any patty who has signed it. 22. IMMIGRATION CONSUL TANT shall be responsible for full compliance with the immigration and naturaliz ation laws of the United States and shall, in paiticular, comply with the provisions of the United States Code regarding employment verification. 23. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULT ANT and CITY agree that CITY is not liable for payment of a ny s ubcontractor work involving legal services, and that such legal services ai·e expressly outside the scope of services contemplated hereunder. CONSULT ANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for ClTY; and CITY shall not be liable for pay ment of any legal servi ces expenses incurred by CONSULTANT. 22-110 66/276972 9 of 11 51 24. ATTORNEY'S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailing party. 25. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 27. SIGNATORIES Each undersigned represents and wanants that its signature hereinbelow has ,the power, authority and right to bind their respective patties to each of the terms of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. 28. ENTIRETY The patties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the oppo1tunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or wa1Tanties, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this Agreement, and that that patty has not executed this Agreement in reliance on any represe ntation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this 22-1 1066/276972 10 of 11 52 Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. 29. EFFECTIVE DATE This Agreement shall be effective on the date of its approval by the City Council. This Agreement shall expire when terminated as provided herein. IN WITNESS WHEREOF, the paities hereto have caused this Agreement to be executed by and through their authorized officers. CONSULTANT, LSA ASSOCIATES, INC. ITS: (circle one) Chairma~ice President By:______..,~.,----A -~-.,,,,,.-- H i\L.t :tYO'.tte\. print name ------....... ITS: (circle one) Secretary Chief Financial Officer Asst. Secretary -Treasurer COUNTERPART CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California Mayor City Clerk INITIATED AND APPROVED : Director of Community Development REVIEWED AND APPROVED: City Manager APPROVED AS TO FORM: City Attorney 22-11066/276972 11 of 11 53 Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the patties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. 29. EFFECTIVE DATE This Agreement shall be effective on the date of its approval by the City Council. This Agreement shall expire when terminated as provided herein. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. CONSULTANT, LSA ASSOCIATES, INC. By: ___________ _ print name ITS: (circle one) Chairman/Pres ident/Vice Pres ident AND By: _____________ _ print name ITS: (circle one) Secretary/Chief Financial Officer/Asst. Secretary -Treasurer COUNTERPART CITY OF HUNTINGTON BEACH, a ~:~ Mayor ~ ~~ ~ . ity Clerk lf/14/22..~ INITIATED AND APP"D: V\MJl e.-~L- Director of Community Development 22 -11066/276972 11 of 11 54 EXHIBIT "A" A. STATEMENT OF WORK: (Narrative of work to be performed) B. C. CONSULTANT shall provide consulting services on an "as-needed" basis for projects to be determined during the term of the agreement. During the term of the agreement, CITY shall issue task orders based upon scope of services, work schedule, and fee proposal submitted to City for its review and approval. CONSULTANT'S DUTIES AND RESPONSIBILITIES: The Consultant may be asked to provide any number of services pertaining to the City's implementation of CEQA, including, but not limited to, the following: • Conduct preliminary review of projects for CEQA purposes • Prepare CEQA documents for the City, including, but not limited to: o Initial Studies in supp01t ofND/MND/MMRP o Addendums to Environmental Impact Reports o Environmental Impact Reports o Notices of Intent/Preparation/Determination/Exemption • Prepare technical studies ( e.g. -Traffic, Air Quality, Noise, Cultural Resources, Biological Resources, Energy, and Greenhouse Gas Emissions) • Provide peer review of CEQA documents prepared by project applicants • Review CEQA/NEP A documents from neighboring jurisdictions/agencies • Required consultations (i.e. NAHC) • Conduct scoping mee tings • Attend public meetings and hearings CITY'S DUTIES AND RESPONSIBILITIES : 1. Furnish scope of work request for each project 2. Prepare associated reimbursement agreements a nd collect d evelope r payments in a timely manner in conjunction with projects assigned. D. WORK PROGRAM/PROJECT SCHEDULE: A project schedule will be developed for each project assigned by City. 1 Exhibit B 55 EXHIBIT "B" Payment Schedule (Hourly Payment) A. Hourly Rate CONSULTANT'S fees for such services shall be based upon the following hourly rate and cost schedule: PLEASE SEE ATTACHED FEE PROPOSAL. B. Travel. Charges for time during trave l are not reimbursable C. Billing 1. All billing shall be done monthly in fifteen (15) minute increments and matched to an appropriate breakdown of the time that was taken to perform that work and who performed it. 2. Each month's bill should include a total to date. That total should provide, at a glance, the total fees and costs incurred to date for the project. 3. A copy of memoranda, letters, reports, calculations and other documentation prepared by CONSUL TANT may be required to be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 4. CONSULTANT shall submit t o CITY an invoice for each monthly payment due. Such invoice shall : A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due; D) Include a certification by a principal member of CONSULT ANT's fitm that the work has been performed in accordance with the provisions of thi s Agreement; and E) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULT ANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval sh a ll not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULT ANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. 2 Exhibit B 56 5. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be umeasonably withheld. Any dispute between the patties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. 3 Exhibit B 57 EXHIBITB CITY OF HUNTINGTON BEACH QUALIFICATIONS FOR ON-CA LL (CEQA) CONSULTING SERVICES T bl A LSA H I 8'11' R t Eff f M 2021 • Job Classification Hourly Rate Range1,2 Planning Environmental Transportation Air/Noise Cultural/ Biology GIS Paleontological Resources Principal Principal Principal Principal Principal Principal Principal $175-390 Associate Associate Associate Associate Associate Associate Associate $125-245 Senior Senior Senior Senior Air Senior Cultural Senior BiologisU Senior $115-220 Planner Environmental Transportat ion Quality/Noise Resources Botanist/Wildlife GIS Planner Planner/ Specialist Manager/ Biologist/EcologisU Specialist Engineer Paleontologist Soil ScientisU HerpetologisU Arborist Planner Environmental Transportation Air Quality Noise Cultural BiologisUBotanisU GIS $85-150 Planner Planner/ SpecialisU Resources Wildlife BiologisU Specialist Engineer Cl imate Change Manager EcologisUSoil Specialist ArchaeologisU ScientisU Architectural HerpetologisU Historian/ Arborist PaleontoloQ ist Assistant Assistant Assistant Air Quality/Noise Cultural Assistant BiologisU Assistant $85-100 Planner Environmental Transportation Analyst Resources BotanisU Wildlife GIS Planner Planner/ Analyst BiologisUEcologisU Special ist Engineer Soil ScientisU HerpetologisU Arborist Fi eld Servi ces Senior Field Crew/Field Crew $80-100 Offi ce Services Graphics $115-150 MarketinQ $75-125 Office Assistant $65-115 Project Assistant $70-145 Research AssistanUlntern $50-80 Word ProcessinQ/Technical Editi nQ $95-125 1. The hourly rate for work involving actual expenses in court (e.g., giving depositions or similar expert testimony) will be billed at $400 per hour regardless of job classifications. 2. Hourly rates are subject to review at least annually, on or about June 1 of each year, and may be adjusted up to 4 percent to reflect changing labor costs at LSA 's discretion at that time. Fee Sch edu le I P a g e 58 Reproduction Color Re roduction 11 x 17 B/W Re roduction 11 x 17 Color CD Production USB Flash Drive Plottin Aerial Drone Milea e On-Road Mileage Off-Road CITY OF HU NTI NGTON BEACH QUALIFICATI ONS FOR ON-CALL (CEQA) CONSULTIN G SERVICES $0.10 $0.75 $5.00 per drive Current federal rate Current federal rate Total Station Surveying Instrument Level Laser or O tical Laser Ran efinder Sound Meter Sound Meter with Velocity Transducer Aerial Photo Boat Rental Water Qualit Meter Night Vision Goggles $25.00 $25.00 $85.00 per day $125.00 $25.00 $50.00 per unit per ni ht 1 Direct costs shall be reimbursed at cost plus 10 percent. Fee Schedule I P a g e 59 AMENDMENT NO. 1 TO AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND LSA ASSOCIATES, INC. FOR ON-CALL ENVIRONMENTAL (CEQA) SERVICES THIS AMENDMENT is made and entered into by and between the CITY OF HUNTINGTON BEACH, a California municipal corporation, hereinafter referred to as "City," and LSA ASSOCIATES, INC ., a California Corporation, hereinafter referred to as "Consultant." WHEREAS, City and Consultant are parties to that certain agreement, dated April 5, 2022, entitled "Professional Services Contract Between the City of Huntington Beach and LSA Associates, Inc. for On-Call Environmental (CEQA) Services" which agreement shall hereinafter be referred to as the "Original Agreement"; and City and Consultant wish to amend the Original Agreement to extend the term, NOW, THEREFORE, it is agreed by City and Consultant as follows: 1. TERM The term of the Agreement is extended for one additional year until April 4 , 2026. 2. REAFFIRMATION Except as specifically modified herein, all other terms and conditions for the Original Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers on ---+/\r---\'r"c_,_C:__,i___._l_lf!l=----L-___ , 2025. 25 -16132/373086 60 LSA ASSOCIATES, INC. ITS: (circle one~resident/Vice President AND By:~ff =3u ::~ ~~~~ircle one) Secretary/ hief ~ Asst. Secretaiy -Treasurer CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California Mayor City Clerk INITIATED AND APPROVED: Director of Community Development APPR91"ED AS TO FORM: lAk b:---2 City Attorney COUNTERPART 25-16132/373086 2 61 LSA ASSOCIATES, INC. By: ____________ _ print name ITS: (circle one) Chairman/President/Vice President AND By: __________ _ print name ITS: (circle one) Secretary/Chief Financial Officer/Asst. Secretary -Treasurer CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California APP1 ED AS TO FORM: \ k fz:s: 2 City Attorney COUNTERPART 25-16132/373086 2 62 ·Ac->;;;;b® 1ff~ CERTIFICATE OF LIABILITY INSURANCE 9/30/2025 I DATE (MM/DD/YYYY) ~ 9/19/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY ·AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the pollcy(ies} must have ADDITIONAL INS,URED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not.confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER Lockton Insurance Brokers, LLC CONTACT NAME: 777 S. Figueroa Street, 52nd Fl. PHONE I r:,~ Nol: /Air-P..Jn C..,1\0 CA License #0B99399 E•MAIL Los Angeles CA 900 I 7 ADDRESS: (213) 689-0065 INSURER(S) AFFORDING COVERAGE NAICII INSURER A: American Zurich Insurance Companv 40142 INSURED LSA Associates, Inc. INSURER B: American Guarantee and Liab. Ins. Co. 26247 1492742 3210 El Camino Real, Suite 100 INSURER c : Tokio Marine Specialty Insurance Company 23850 Irvine, CA 92602 INSURERD: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: 18322155 REVISION NUMBER: :xxxxxxx THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED . NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. JNSR TYPE OF INSURANCE AOOL SUE!R POLICY EFF POLICY EXP LIMITS LTR INSO lwvo POLICY NUMBER fMM/DD/YYYYl fMM/DD/YYYYl A X COMMERCIAL GENERAL LIABILITY y y CP04289165-0I 9/30/2024 9/30/2025 EACH OCCURRENCE $ I 000 000 ~ □ CLAIMS-MADE [i] OCCUR P~~~ISiJ'tetC:~~~nce' s 300 000 X Cont. Liab. Incl. MED EXP (Any one person) s 5.000 ~ PERSONAL & ADV INJURY s 1.000 000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE s 2 000 000 R POLICY [x] ~~T □ LOG PRODUCTS • COMP/OP AGG s 2.000 000 OTHER: s 8 AUTOMOBILE LIABILITY y y CP04289165-0I 9/30/2024 9/30/2025 COMBINED SINGLE LIMIT s I 000 000 ~ IEa acddent\ X ANY AUTO BODILY INJURY (Per person) s xxxx:xxx -OWNED SCHEDULED BODILY INJURY (Per accident) s xxxxxxx 1---AUTOS ONLY I---AUTOS HIRED NON-OWNED PROPERTY DM1AGE $ xxxx:xxx ~ AUTOS ONLY ~ AUTOS ONLY f Per accident\ Comu./Coll. Dcd s 1,000 UMBRELLA LIAB HOCCUR NOT APPLICABLE EACH OCCURRENCE s :xxx:xxxx 1--- EXCESS LIAB CLAIMS-MADE AGGREGATE $ xxxxxxx OED I I RETENTION $ $ xxxxxxx WORKERS COMPENSATION y I PER I 1orn-A ANO EMPLOYERS' LIABILITY WC 5665125 -01 9/30/2024 9/30/2025 X STATUTE ER YIN ANY PROPRIETOR/PARTNER/EXECUTIVE ~ N/A E.l. EACH ACCIDENT s 1.000 000 OFFICER/MEMBER EXCLUDED? (Mandatory In NH) E.L. DISEASE • EA EMPLOYEE s I 000 000 g~S~~j;ftJ~ o"#oPERATIONS below E.l. DISEASE · POLICY LIMIT $ I 000 000 C Contrnctors Poll & Proi N N PPK2608629-00 I 9/30/2024 9/30/2025 S2M occ/S4M agg, Rclro date: L iah. 6/4/1976, $50,000 ded. ' """'~'°' o, "'""'°'' , '"'"'o" ,v'"'"" "'°"" ,.,, """'"" "'"'""" """'"· ""'" ""'"" ""'" """ '"""""' ~ RE: Project No. CEQA On-Call, Cclcslc Coggins. City of Huntington Beach, ils onicers, elected or appointed oJ)icials, employees, ageuls ~~~itl'~ffl 1¢~~~1)~~/ lo th c: 1l provided by the policy ln11gungc or endorsement issued or approved by the insurnncc cnrrier. Woil'er of Subrogation npplics per nllnehcd en o In 1 • 1 e pr · e, lo Additional lnsured(s) is primory and 0011-conlribulory to !he cxlcnl provided by the policy language or endorsement issued or opp roved by the insurance ca,rier. Notice of Cnncell tio pplies pu the applicable policy language or endorsements. J;!y: MICHAEL E, GATES CITY ATTORNEY CITY OF HUNTINGTON BEACH CERTIFICATE HOLDER CANCELLATION See Attachments SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 18322155 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Huntington Beach ACCORDANCE WITH THE POLICY PROVISIONS. Community Development Dept. 3rd Floor ..... 2000 Main Street AUTHORIZED REPRESENTAT~·?£"'· ,,// Huntington Beach CA 92648-0000 </-.,,..-4r --~ ,. . ... ~ I ~ -. / ✓ . ' t..·--.. © 1988-20~·0 ACORD~TION. All rights reserved. ACORD 25 (2016/03} The ACORD name and logo are registered marks of ACORD City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:25-542 MEETING DATE:7/15/2025 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Travis Hopkins, City Manager VIA:Jennifer Villasenor, Director of Community Development PREPARED BY:Jimmy Hoang, Code Enforcement Manager Subject: Adopt Resolution 2025-50 Confirming Cost Report for Weed Abatement on Private Parcels within the City for the 2025 Season Statement of Issue: The City identified properties with weeds and rubbish as nuisances, notified the owners, and held a public hearing for objections. Six properties did not comply by the deadline of May 20, 2025. The City removed the nuisances and compiled a cost report for these services, which is now submitted for City Council approval (Attachment 2). Financial Impact: A one-time special assessment totaling $3,608.63 will be added to the Orange County property tax roll. This amount will reimburse the City’s General Fund, which covered the initial expense from Account No. 10060301.64620 for Weed Abatement Contracts. Recommended Action: A) Adopt Resolution No. 2025-50,“A Resolution of the City Council of the City of Huntington Beach Confirming the Report of the Public Works Director Regarding the Cost for Weed Abatement on Private Property Within the City for the 2025 Season,” and B) Direct that all charges listed thereon be certified to the Orange County 2025/26 Property Tax Roll. Alternative Action(s): Do not approve the resolution, resulting in the City not being reimbursed for the weed abatement costs on the six properties. Analysis: Chapter 8.16 of the Huntington Beach Municipal Code (HBMC) mandates the removal of weeds and rubbish on private property. Weeds and rubbish can pose several risks, including fire hazards, health City of Huntington Beach Printed on 7/10/2025Page 1 of 2 powered by Legistar™ 63 File #:25-542 MEETING DATE:7/15/2025 risks from pests such as rodents and insects, and negative impacts on neighborhood aesthetics. Each spring, as part of its annual weed abatement program, Code Enforcement identifies properties where the owners have failed to address weed and rubbish nuisances in violation of the HBMC. Property owners are given notices and a deadline to comply. After no objections were received during the public hearing on May 6, 2025, the City proceeded with the abatement on six properties that did not meet the deadline. The total cost of $3,608.63 for this work is documented in the 2025 Weed Abatement Cost Report (Attachment 2). These costs were posted for public review on July 1, 2025 . By approving the cost report and securing property tax liens for the listed charges, the City ensures that the costs are recovered and reinforces the importance of property maintenance, promoting a safer and more pleasant environment for residents. Environmental Status: This action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. The actual activity of weed and rubbish removal from undeveloped private properties was previously found by the City Council to be categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(h). Strategic Plan Goal: Non Applicable - Administrative Item For details, visit www.huntingtonbeachca.gov/strategicplan Attachment(s): 1. Resolution No. 2025-50 “A Resolution of the City Council of the City of Huntington Beach Confirming the Report of the Public Works Director Regarding the Cost for Weed Abatement on Private Property Within the City for the 2025 Season” 2. 2025 Weed Abatement Cost Report 3. PowerPoint Presentation City of Huntington Beach Printed on 7/10/2025Page 2 of 2 powered by Legistar™ 64 65 RESOLUTION NO. 2025-50 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH CONFIRMING THE REPORT OF THE PUBLIC WORKS DIRECTOR REGARDING THE COST FOR WEED ABATEMENT ON PRIVATE PROPE RTY WITHIN THE CITY FOR THE 2025 SEASON WHEREAS, the Director of Public Works has posted the itemized written report s howing the cost of removal of weeds from private paiiy lots within the City of Huntington Beach, together with a notice of time of submission of said report, pursuant to Government Code Section 39575; and The time for receiving and considering said report and hearing any objections of the property owners liable to be assessed for the abatement of said weeds was duly fixed for July 15, 2025, before this Council , NOW, THEREFORE, the City Counci l of the City of Huntington Beach does hereby resolve as follows : 1. That the report of the Director of Public Works regarding the cost for weed abatement on private property within the City, a copy of which is attached hereto as Exhibit "A," and incorporated by this reference as though fully set forth herein, is hereby confirmed and approved. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 15 th day of Jul y, 2025. Mayor REVIEWED AND APPROVED: City Manager Director of Public Works APPRO! D AS TO FORM: ( :_, b e:. V '-..(0-< City Attorney 25-16659/3 82952 66 APN Location 023-124-04 5/SIDE 20TH BTW PECAN & ORANGE 023-134-12 N/SIDE 19TH BTW OLIVE & WALNUT 146-311-17 NW CORNER WARNER AND LARK 153-051-11 E/S BEACH N/OF YORKTOWN 178-532-78 S/SIOE PCH W OF WARNER -SUNSET BEACH 178-651-36 S/SIDE PCH W OF WARNER -SUNSET BEACH TOTAL PARCELS CLEARED= 6 Contractor Clearing 2025 PRIVATE PARCELS Size Sq Feet Clearing Cost 50X117.5 5,875 94.50 25 X 95 2,375 64.13 120x177 21,240 378.00 100 X 442 44,200 810.00 Unknown Unknown 0.00 Unknown Unknown 0.00 Hauling Cost CITY ADMIN Total 90.00 272.00 456.50 135.00 272.00 471.13 0.00 272.00 650.00 180.00 272.00 1262.00 90.00 272.00 362.00 135.00 272.00 407.00 TOTAL COST $3,608.63 2025 Weed Abatement Cost Report 67 APN ', Location 023-124°04 S/SIDE 20TH BTW PECAN & ORANGE 023-134-12 N/SIDE 19TH BTW OLIVE & WALNUT 146-311-17 NW CORNER WARNER AND LARK 153--051-11 E/S BEACH N/OF YORKTOWN 178-532-78 S/SIDE PCH W OF WARNER -SUNSET BEACH 178-651-36 S/SIDE PCH W OF WARNER -SUNSET BEACH TOTAL PARCELS CLEARED= 6 Contractor Clearing 2025 PRIVATE PARCELS Size Sq Feet Clearing Cost 50X117.5 5,875 94.50 25 X 95 2,375 64 .13 120 X 177 21 ,240 378.00 100 X 442 44 ,200 810 .00 Unknown Unknown 0.00 Unknown Unknown 0.00 Hauling Cost CITYADMIN Total 90.00 272.00 456.50 135.00 272.00 471.13 0.00 272.00 650.00 180.00 272.00 1262.00 90 .00 272.00 362 .00 135.00 272.00 407.00 TOTAL COST $3 ,608.-63 Annual Weed Abatement Cost Recording City Council Meeting July 15, 2025 68 BACKGROUND •On April 1, 2025, the City Council adopted Resolution No. 2025-19, declaring weeds, rubbish, and refuse on certain vacant properties a public nuisance. •Affected properties were identified through document research and field inspections. 69 PROGRAM TIMELINE Notification and Public Hearing: •April 2–25, 2025: Notices were posted on affected properties and letters mailed to owners. •May 6, 2025: Public Hearing at City Council to hear any objections. •May 20, 2025: Deadline for property owners to clear their properties. 70 PROGRAM TIMELINE City Abatement and Cost Recovery: •May 22–June 6, 2025: City abates properties not cleared by owners. •July 1, 2025: Cost per parcel posted on Council Bulletin Board. •July 15, 2025: City Council is requested to certify clearing costs for inclusion on the County 2025–2026 Tax Roll as a one-time special assessment per parcel. 71 RECOMMENDATION •Recommend the City Council: •Adopt Resolution 2025-50 •Direct all charges listed thereon be certified to the Orange County 2025/26 Property Tax Roll 72 Questions? 73 City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:25-597 MEETING DATE:7/15/2025 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Travis Hopkins, City Manager VIA:Eric Parra, Chief of Police PREPARED BY:Capt. Oscar Garcia Subject: Approve continued Be Well contracted services using funding within the 2025/26 approved budget Statement of Issue: Since 2021, the city has contracted with Be Well to provide services related to homelessness and other mental health issues. The collaboration with Be Well has had a positive outcome addressing the needs of those in crisis and at the same time addressing quality of life issues. Be Well has taken calls for service freeing police officers to allow them to be more proactive. During the budget approval process, funding for contracted services was removed as part of a cost- saving strategy. However, following continued discussions with the Police Department and Be Well, it has been determined that services can continue at a reduced level to support public safety. The City Council is requested to approve the continuation of contracted services utilizing funding already included in the approved FY 2025/26 budget, as well as available funds from FY 2024/25. Financial Impact: City staff has identified available funds from the prior year’s contract, as well as departmental savings within the Police Department’s approved Fiscal Year 2025/26 budget, to fund the Be Well contract at a reduced level of service and reduced cost. The estimated cost for the reduced services is approximately $750K. Recommended Action: Approve the continuation of contracted services utilizing funding already included in the approved FY 2025/26 budget, as well as available funds from FY 2024/25. Alternative Action(s): Do not approve and direct staff accordingly. City of Huntington Beach Printed on 7/10/2025Page 1 of 2 powered by Legistar™ 74 File #:25-597 MEETING DATE:7/15/2025 Analysis: Be Well provides resources related to homelessness and mental health that result in long term solutions to quality-of-life issues. This collaboration increases public safety and ensures individuals receive the care they need before crises occur. In addition, this partnership enhances public safety by addressing mental health needs while freeing up officers to focus on crime prevention and enforcement. The review of the services provided with Be Well could be continued by reducing the hours from 21 to 12 hours per day. This will provide coverage for the peak hours based on past years’ analysis. This will allow our officers to continue a proactive approach in dealing with crime prevention and a rapid response to calls for service. Environmental Status: This action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. Strategic Plan Goal: Goal 8 - Public Safety, Strategy A - Community-wide comprehensive risk reduction program to optimize public safety's emergency response and reduce the number of calls. For details, visit www.huntingtonbeachca.gov/strategicplan Attachment(s): None City of Huntington Beach Printed on 7/10/2025Page 2 of 2 powered by Legistar™ 75 City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:25-543 MEETING DATE:7/15/2025 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO:Honorable Mayor and City Council Members SUBMITTED BY:Travis Hopkins, City Manager VIA:Chau Vu, Director of Public Works PREPARED BY:Bob Milani, Principal Civil Engineer Subject: Approve and Accept the Public Improvements, Release the Sureties for and Accept a Guarantee and Warranty Bond for the HB Walk Project (Tract 19157) Statement of Issue: Olson Urban-Huntington Beach 4, LLC, the Developer of Tract 19157 has completed construction of all required public improvements and is now eligible to receive a release of sureties and bonds, pursuant to the provisions of the Subdivision Map Act. Financial Impact: No funding is required for this action. Recommended Action: A) Accept the improvements constructed and dedicated for public use with Tract 19157, and instruct the City Clerk to record the Notice of Acceptance of Public Improvements (Attachment 2) with the Orange County Recorder; and, B) Accept Guarantee and Warranty Bond No. PB30310409024-M (Attachment 3); the surety furnished for guarantee and warranty of public improvements; and instruct the City Clerk to file the bond with the City Treasurer; and, C) Instruct the City Treasurer to release the Faithful Performance Bond No. PB03010409024, Labor and Material Bond No. PB03010409024, and Monument Bond No. PB03010409039; and, D) Instruct the City Clerk to notify the developer, Olson Urban-Huntington Beach 4, LLC, of this action, and the City Treasurer to notify the surety company, Philadelphia Indemnity Insurance Company, of this action. City of Huntington Beach Printed on 7/10/2025Page 1 of 3 powered by Legistar™ 76 File #:25-543 MEETING DATE:7/15/2025 Alternative Action(s): Deny the recommended actions. Denying the recommended actions may violate the Subdivision Map Act whereby: Section 66499.9 of the State of California Government Code, requires the guarantee and warranty of the work for a period of one year following completion and acceptance of the improvement(s), against any defective work, labor and materials furnished. Denying the acceptance of the Guarantee and Warranty Bond may place an undue burden and costs upon the City for correcting any defective work, labor and materials furnished by the subdivider. Analysis: On May 10, 2022, the Planning Commission approved Tentative Tract Map No. 19157 to subdivide the subject property into an approximately 2.07-acre parcel into a one lot condominium for 34 attached townhomes. Subsequently, on November 23, 2022, the City Council approved Final Tract Map No. 19157, approved execution of the Subdivision Agreement between the City of Huntington Beach and Olson Urban-Huntington Beach 4, LLC, and also accepted the project’s required Faithful Performance Bond, Labor and Material Bond and Monument Bond. The developer has now completed all required public improvements and is requesting the release of the aforementioned sureties, pursuant to California Government Code Section 66499.7(a). The City Engineer has determined that the public improvements have been constructed in substantial compliance with the approved project plans and specifications and recommends the acceptance of these improvements. The improvements along Talbert Avenue and Newland Street frontages include: curb, gutter, sidewalk, pavement as well as public water, sewer, and storm drain facilities. Pursuant to the project’s conditions of approval, Olson Urban-Huntington Beach 4, LLC has provided Guarantee and Warranty Bond No. PB03010409024-M as a surety for the one-year warranty period and is now requesting acceptance of this bond. Project data Developer: The Olson Company Attention: John Reekstin 3010 Old Ranch Parkway, Suite 100, Seal Beach, CA 90704 Surveyor: Advanced Civil Group, 30251 Golden Lantern, Suite E, PMB 251, Laguna Niguel, CA 92677 Surety: Philadelphia Indemnity Insurance Company Location: 8371-8461 Talbert Avenue (northwest corner of Talbert Avenue and Newland Street) Environmental Status: The recommended actions are ministerial acts and are exempt from the requirements of the California Environmental Quality Act, pursuant to State CEQA Guidelines, California Administrative Code, Title 14, Chapter 3, Section 15268(b). City of Huntington Beach Printed on 7/10/2025Page 2 of 3 powered by Legistar™ 77 File #:25-543 MEETING DATE:7/15/2025 Strategic Plan Goal: Non Applicable - Administrative Item Attachment(s): 1. Location Map 2. Notice of Acceptance of Public Improvements (Tract No. 19157) 3. Guarantee and Warranty Bond No. PB03010409024-M 4. PowerPoint Presentation City of Huntington Beach Printed on 7/10/2025Page 3 of 3 powered by Legistar™ 78 LOCATION MAP 79 PROJE T-..._ VICINITY MAP NTS 80 Recording requested by, and when recorded return to: Lisa Lane Barnes, City Clerk Office of the City Clerk CITY OF HUNTINGTON BEACH P.O. Box 190 -2000 Main Street Huntington Beach, Ca. 92648 (Space above this line for Recorder's use only) ACCEPTANCE OF PUBLIC IMPROVEMENTS (Huntington Beach Zoning and Subdivision Ordinance Section 255.22) PLEASE TAKE NOTICE THAT, on July 8, 2025, the City Engineer considered the subdivision improvements described below, and found them to have been completed satisfactory and accepted, as limited by Huntington Beach Zoning and Subdivision Ordinance Section 255.22(A), the improvements for public use. Further, the public improvements for the subdivision(s) have been dedicated to the City of Huntington Beach, as described on Final Tract Map No. 19157. Public improvements constructed consist of: a. All frontage improvements along Talbert Avenue and Newland Street (Curb, gutter, sidewalk, curb ramp, street paving, etc.) and all new public utilities (storm drain, water and sewer). The Foregoing instrument is the City Clerk's Original Document Reflecting City Council Action taken at the July 15, 2025 City Council Meeting Submitted for Recordation by the Orange County Recorder. Attest ____________ , 2025 City Clerk and Ex-officio Clerk of the City Council of the City of Huntington Beach, California By ________ _ CITY OF HUNTINGTON BEACH ~~ Thomas Herbel 81 ***REVISED ORIGINAL••• ***EFFECTIVE DATE: JANUARY 22, 2025*** BOND NO.PB03010409024-M PREMIUM INCLUDED IN PERFORMANCE BOND GUARANTEE AND WARRANTY BOND WH EREAS, OLSON URBAN-HUNTINGTON BEACH 4 LLC as a Principal, and PH ILADELPHI A INDEMN ITY INSURANCE COMPANY ,a corporation organized under the laws of the State of ______ P_E_N_N_S_Y_L_V_A_N_I_A _____ _ and duly authorized to do business in the State of California, as Surety, are held and firmly bound unto the City of Huntington Beach, California, as Obligee, in the penal sum of FORTYTWO TH ousAND FOUR HUNDRED F ORTY SEVEN AND NO/100 {$42 447.00) DOLLARS , representing 10 percent of the contract price entered into between the Principal and Obligee, to which payment well and truly to be made we do bind ourselves, and each of our heirs , executors, administrators, successors and assigns jointly and severally. WHEREAS, the said Principal entered into a contract with said Obligee, dated ___ _ _ _;DccEcc.Ccc..Ecc.M=B.;;;E""'R...;;2""0.._, cc.20"'2""2'--_ for work described as follows: TRACT MAP NO.: 19157/TALBERT WHEREAS, said contract provides that the Principal will furnish a bond conditioned to guarantee and warrant for the period of one year after completion of the work and acceptance thereof by the Obligee, against all defects in workmanship and materials during said one-year period. WHEREAS, said work has been completed, and accepted by Obligee on _____ _ NOW, THEREFORE, the Principal and Surety, jointly and severally shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship, which become appar ent during the period of one year from and after date of completion of work and acceptance thereof by Obligee. In witness whereof, this instrument has been duly e x ecuted by the principal and surety above named, on ____ J=A~N~U=A~R~Y~24~T~H~--· 20 25 OLSON URBAN-HUNTINGTON BEACH 4 , LLC as Principal ***SEE ATTACHED SIGNATURE PAGE*** 82 Signature Block - Olson Urban V -HUNTINGTON BEACH 4, LLC OFFICIAL SIGNATURE BLOCK FORMAT: OLSON URBAN V -HUNTINGTON BEACH 4, LLC a Delaware limited liability company By: OLSON URBAN COMMUNITIES V , LLC a Delaware limited liability company Sole Member By: OLSON URBAN VENTURES V, LLC a Delaware limited liability company Sole Member By: OLSON URBAN HOUSING , LLC a Delaware limited liability company Operating Member By: IN TOWN LIVING , INC . a Delaware corporation Managi~_)P_!:; _ By: __ ~..,....,..-,-,-----.-.-.----,.. ~i~~e: ~~~&2~tllo\{iiva By:~?'VIC~ ~i~l~qtl -ro$7'r APPR0VE0 AS TO FORM By: P...t ~ f..r MICHAEL J . VIGLIOTTA CITY ATTORNEY CITY OF HUNTINGTON BEACH Q :\Corporate\Legal Entities\Huntington Beach 4\Formation Documents ExCy\1 -Signature Block Olson Urban V (with OUC V) -Huntington Beach 4 DRAFT.docx 83 CALIFORNIA ACKNOWLEDGMENT CIVIL CODE § 1189 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of LOS ANGELES } on ___ J_A_N_2_2_2_02_5 ____ before me, EDWARD c . SPECTOR NOTARY PUBLIC Date Here Insert Name and Title of the Officer personally appeared ___________ __,Se«A..,_,R..,,A..,_,H-'--"'C'-'A='-MP-"'B'=E'=-'LL~-------------- Name(s) of Signer(s) who proved to me on the basis of satisfactory evidence to be the person()() whose nametzj is/~ subscribed to the within instrument and acknowledged to me that}ti)(,'she/~)( executed the sa me in Ji(i)(/her!)tJiej( authorized capacity~)(). and that by )l:t:(/h erl,tit)e;i( signature{)() on the instrument the person{)(), or the entity upon behalf of which the person()() acted, executed the instrument. Place Notary Seal and/or Stamp Above I certify under PENAL TY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature _Q_:..,<,:_~....::..>o<------_~---------- OPTIONAL Siqnature of Notary Public EDWARD C . SPECTOR, NOTARY PUBLIC Completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document. Description of Attached Document Title o r Type of Document: ___________________________ _ Document Date: ______________________ Number of Pages: ____ _ Signer(s) Other Than Named Above: _______________________ _ Capacity(ies) Claimed by Signer(s) Signer's Name: ____________ _ □ Corporate Officer -Title(s): ______ _ □ Partner -□ Limited □ General □ Individual o Trustee D Other: IX! Attorney in Fact □ Guardian or Conservator Signer is Representing: _________ _ Signer's Name: □ Corporate Officer -Title(s): ______ _ o Partner -o Limited o General □ Individual o Trustee D Other: o Attorney in Fact □ Guardian or Conservator Signer is Representing: _________ _ 0068 ,: :1 m J 9tOO A: 0080:fRO!I EO:us 1:0:f 6 009 2 2 [JOSI HIE BO{H]® D D □Hlli!III I a:D I Kil '88 Jo:o:o 5 [Jf ~£1 0 D D mo ©2019 National Notary Association 84 C ALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL C ODE § 1189 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of Ora nge On J~u~ '2,~, '2,01,c; before me, __ V_a_le_r_ie_W_ei_s_el_, _N_o_ta_ry_P_u_bl_ic ________ _ Date Here Insert Name and Title of the Officer personally appeared -~'tJ~i _\ '~'=Q.~m-~t\_o \_-9~~~r~~~~°'-=f'\~d.-~Y)_i ~~-M~t,~B~"'~-ck~~- Name(s) of Signer(s) who proved to me on the basis of satisfact ory evidence to be t he person(s) whose name(s) is/are subscribed to the w ithin instrument and acknowledged to me t hat he/she/they execut ed the same in h is/her/th eir authorized capacity(ies), a nd that by his/he r/t heir sig nature(s) on t he instru ment t h e person(s), or the ent it y upon behalf o f which t he person(s) act ed, executed t he instrument. •••••••• f VALERIE WEISEL Notary Public • California z Orange County S:: Commission If 2362267 - y Comm. Expires Jun 23, 2025 Place Notary Seal Above I certify under PEN A L TY OF PERJURY under the laws of t he St ate of Californ ia that t he foregoing paragraph is true and correct. WI TNESS my hand and official seal. S ignat ure _~Vt___..a ..... k_-·~-~....._~·~----- Signature of Notary Public ----------------OPTIONAL ---------------- Though this section is optional, completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document. Description of Attached Document Title or Type of Document: ___________________________ _ Document Date: ___________________ Number of Pages: _____ _ Signer(s) Other Th an Named Above: ______________________ _ Capacity(ies) Cl a im ed by Signer(s) Signer's Name: ___________ _ Signer's Name: ____________ _ □ Corporate Officer -Title(s): ______ _ □ Corporate Officer -T itle(s): ______ _ □ Partner -□ Limited □ General □ Partner -□ Limited □ General □ Ind ividual □ Attorney in Fact □ Individual □ Attorn ey in Fact □ Trustee □ Guardian or Conservator □ Trustee □ Guardian or Conservator □Other: ______________ _ □ Other: ______________ _ Signer Is Representing: _________ _ Signer Is Representin g: ________ _ ©20 16 National Notary Association • www.NationalNotary.org • 1-800-US NOTARY (1-800-876-6827) Item #5907 85 PHILADELPHIA INDEMNITY INSURANCE COMPANY One Bala Plaza, Suite 100 Bala Cynwyd, PA 19004-0950 Power of Attorney KNOW ALL PERSONS BY THESE PRESENTS: That PHILADELPHIA INDEMNITY INSURANCE COMPANY (the Company), a corporation organized and existing under the laws of the Commonwealth of Pennsylvania, does hereby constitute and appoint Jennifer Ochs, Charles R. Teter III, B. Aleman, Erin Brown, D. Garcia, Simone Gerhard, Edward C. Spector, Ethan Spector, Marina Tapia, KD Wapato, Sarah Campbell, Aidan Smock, Sandra Corona, MB Neely and Chase Seyfortb ofLockton Companies Inc._ its true and lawful Attorney-in-fact with full authority to execute on its behalf bonds, undertakings, recognizances and other contracts of indemnity and writings obligatory in the nature thereof, issued in the course of its business and to bind the Company thereby, in an amount not to exceed $50,000,000. This Power of Attorney is granted and is signed and sealed by facsimile under and by the authority of the following Resolution adopted by the Board of Directors of PHILADELPHIA INDEMNITY INSURANCE COMPANY on the J4tl, of November 2016. RESOLVED: FURTHER RESOLVED: That the Board of Directors hereby authorizes the President or any Vice President of the Company: (I) Appoint Attomey(s) in Fact and authorize the Attomey(s) in Fact to execute on behalf of the Company bonds and Wldertakings, contracts of indemnity and other writings obligatory in the nature thereof and to attach the seal of the Company thereto; and (2) to remove, at any time, any such Attomey~in-Fact and revoke the authority given. And, be it That the signatures of such officers and the seal of the Company may be affixed to any such Power of Attorney or certificate relating thereto by facsimile, and any such Power of Attorney so executed and certified by facsimile signatures and facsimile seal shall be valid and binding upon the Company in the ftiture with respect to any bond or undertaking to which it is attached IN TESTIMONY WHEREOF, PHILADELPHIA INDEMNITY INSURANCE COMPANY HAS CAUSED mis INSTRUMENT TO BE SIGNED AND ITS CORPORA TE SEALTO BE AFFIXED BY ITS AUTHORIZED OFFICE THIS 5TH DAV OF OCTOBER 2024. (Seal) Philadelphia Indemnity Insurance Company On this 5tl, day of October, 2024 before me came the individual who executed the preceding instrument, to me personally known, and being by me duly sworn said that he is the therein described and authorized officer of the PHILADELPHIA INDEMNITY INSURANCE COMPANY; that the seal affixed to said instrument is the Corporate seal of said Company; that the said Corporate Seal and his signature were duly affixed. Commonwullh of P@l'IMyivanis -Nottry ~al Vaneus Mckenzie. Nolary Public DelawareColJftty My commlsi!M expires November 3, 2028 Commi,ston number 1366394 Notary Pub I ic: residing at: My commission expires: Linwood, PA November 3, 2028 l, Edward Sayago, Corporate Secretary of PHILADELPHJA INDEMNITY INSURANCE COMPANY, do hereby certify that the foregoing resolution of the Board of Directors and the Power of Attorney issued pursuant thereto on the 5th day October 2024 are true and correct and are still in full force and effect. I do further certify that John Glomb, who executed the Power of Attorney as President, was on the date of execution of the attached Power of Attorney the duly elected President of PHILADELPHIA INDEMNITY INSURANCE COMPANY. In Testimony WhereofI have subscribed my name and affixed the facsimile seal of each Company this 24TH day of JANUARY 2025 Edward Sayago, Corporate Secretary PHILADELPHIA INDEMNITY INSURANCE COMPANY Tract 19157 HB Walk Acceptance of Public Improvements and Release of Surety Bonds Department of Public Works July 15, 2025 86 BACKGROUND • On May 10, 2022, the Planning Commission approved Tentative Tract Map No. 19157 to subdivide the subject property into an approximately 2.07-acre parcel into a one lot condominium for 34 attached townhomes. • On November 23, 2022, the City Council approved Final Tract Map No. 19157, approved execution of the Subdivision Agreement between the City of Huntington Beach and Olson Urban-Huntington Beach 4, LLC, and also accepted the project’s required Faithful Performance Bond, Labor and Material Bond and Monument Bond 87 LOCATION MAP 88 lo i.6 ~~5.E:=:::- VICINITY MAP NT S NEED/WHY/BENEFITS • The developer has now completed all required public improvements and is requesting release of the aforementioned sureties, pursuant to California Government Code Section 66499.7(a). • The City Engineer has determined that the public improvements have been constructed in substantial compliance with the approved project plans and specifications and recommends acceptance of these improvements. 89 DETAILS • The constructed public improvements along the Talbert Avenue and Newland Street frontages include: • Curb, gutter, and sidewalk, and pavement • Public water and sewer and storm drain within the new public street. • Pursuant to the project’s conditions of approval, Olson Urban-Huntington Beach 4, LLC has provided Guarantee and Warranty Bond No. PB03010409024-M, as a surety for the one-year warranty period and is now requesting acceptance of this bond. 90 RECOMMENDATION A) Accept the improvements constructed and dedicated for public use with Tract 19157, and instruct the City Clerk to record the Notice of Acceptance of Public Improvements with the Orange County Recorder; and, B) Accept Guarantee and Warranty Bond No. PB30310409024-M, the surety furnished for guarantee and warranty of public improvements; and instruct the City Clerk to file the bond with the City Treasurer; and, C) Instruct the City Treasurer to release the Faithful Performance Bond No. PB03010409024, Labor and Material Bond No. PB03010409024 and Monument Bond No. PB03010409039; and, D) Instruct the City Clerk to notify the developer, Olson Urban-Huntington Beach 4, LLC, of this action, and the City Treasurer to notify the surety company, Philadelphia Indemnity Insurance Company, of this action. 91 Questions? 92 City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:25-603 MEETING DATE:7/15/2025 Subject: Item Submitted by Andrew Gruel, Councilman and Pat Burns, Mayor - Community Garden With Multi-Trophic Aquaculture (MTA) Recommended Action: Direct staff to explore the feasibility of creating a community garden with an emphasis on utilizing multi-trophic aquaculture (MTA) on City property and report back to Council with findings/results within six months. Based on the outcome of the feasibility study, consider and deliberate the appropriate next steps for project development (site identification, environmental impacts, timeline, and community engagement). Attachment(s): 1. Councilman Gruel and Mayor Burns Memo - Community Garden with Multi-Trophic Aquaculture (MTA) City of Huntington Beach Printed on 7/10/2025Page 1 of 1 powered by Legistar™ 93 City Council Meeting – Council Member Items Report To: City Council From: Andrew Gruel, Councilm an and Pat Burns, Mayor Date: J uly 15, 2025 Subject: Community Garden with Multi -Trophic Aquaculture (MTA) 2000 Main Street, Huntington Beach, CA 92648 | www.huntingtonbeachca.gov ISSUE STATEMENT The City of Huntington Beach is committed to promoting sustainability, community engagement, and innovative land use. A community garden with multi-trophic aquaculture (MTA) offers an opportunity to create a self-sustaining ecosystem that combines plant cultivation with aquatic farming, producing food, enhancing biodiversity, and providing educational and recreational benefits for residents. MTA integrates species at different trophic levels (e.g. fish, shellfish, and plants) to recycle nutrients and minimize environmental impact, aligning with the City’s environmental goals. This public garden concept utilizing MTA can become a community hub, fostering social connections, providing educational opportunities, and promoting healthy lifestyles. RECOMMENDED ACTION Direct staff to explore the feasibility of creating a community garden with an emphasis on utilizing multi-trophic aquaculture (MTA) on City property and report back to Council with findings/results within six months. Based on the outcome of the feasibility study, consider and deliberate the appropriate next steps for project development (site identification, environmental impacts, timeline, and community engagement). ENVIRONMENTAL STATUS TBD. Future environmental impacts will need to be assessed to ensure compliance with all applicable local, state, and federal regulations. STRATEGIC PLAN GOAL Non Applicable - Administrative Item 94 •. CITY OF _ HUNTINGTON BEACH City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:25-602 MEETING DATE:7/15/2025 Subject: Item Submitted by Gracey Larrea-Van Der Mark, Council Woman; Pat Burns, Mayor; Casey McKeon, Mayor Pro Tem - Prohibition of the Sale and Distribution of Kratom Recommended Action: Direct the City Manager to work with the City Attorney and HBPD to prepare an ordinance prohibiting and/or restricting the sale or distribution of kratom in the City of Huntington Beach. Attachment(s): 1. Council Woman Larrea-Van Der Mark, Mayor Burns, Mayor Pro Tem McKeon Memo - Prohibition of the Sale and Distribution of Kratom City of Huntington Beach Printed on 7/10/2025Page 1 of 1 powered by Legistar™ 95 City Council Meeting – Council Member Items Report To: City Council From: Gracey Larrea -Van Der Mark, Councilwoman; Pat Burns, Mayor; Casey McKeon, Mayor Pro Tem Date: July 15, 2025 Subject: PROHIBITION OF THE SALE AND DISTRIBUTION OF KRATOM 2000 Main Street, Huntington Beach, CA 92648 | www.huntingtonbeachca.gov ISSUE STATEMENT Kratom should be prohibited from being sold or distributed within the City of Huntington Beach due to its dangerous and potentially addictive properties. Though marketed as a natural supplement, kratom can cause serious side effects, including hallucinations, seizures, liver damage, and even death. It is often used as an opioid substitute and is not approved by the FDA for medical use. The U.S. Drug Enforcement Administration (DEA) has listed kratom as a “Drug of Concern” because it can lead to addiction, psychotic symptoms, and harmful physical effects such as confusion, insomnia, and nausea. The U.S. Food and Drug Administration (FDA) warns that kratom is often used without medical supervision and is associated with serious health risks, including seizures, liver toxicity, physical dependence, substance use disorder, and even death. Newborns exposed to kratom in the womb have shown dangerous withdrawal symptoms after birth. The FDA has not approved any prescription or over-the-counter drug products containing kratom or its two main chemical components, mitragynine and 7-hydroxymitragynine. Kratom is not lawfully marketed in the U.S. as a drug product, a dietary supplement, or a food additive in conventional food. Most concerning is that kratom remains easily accessible to anyone—including children— through smoke shops and online retailers. To protect public health and prevent harm to our youth, Huntington Beach must act swiftly to prohibit its sale, distribution, and possession. RECOMMENDED ACTION Direct the City Manager to work with the City Attorney and HBPD to prepare an ordinance prohibiting and/or restricting the sale or distribution of kratom in the City of Huntington Beach. ENVIRONMENTAL STATUS Not applicable. STRATEGIC PLAN GOAL Not Applicable - Administrative Item. 96 CITY OF r. HUNTINGTON BEACH City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:25-604 MEETING DATE:7/15/2025 Subject: Item Submitted by Don Kennedy, Councilman; Pat Burns, Mayor; Chad Williams, Councilman - Transparency for Taxpayers - Public Contracts Recommended Action: Direct staff to evaluate and develop a Contract Completion Reporting Policy, and report back to the City Council with the policy, and twice a year thereafter with contract reports. The Contract Completion Reporting Policy should consider all contracts $500,000 or more and include project description, total cost, final budget summary (on/below/over budget), project schedule completion summary, and any other applicable information. Attachment(s): 1. Councilman Kennedy, Mayor Burns, Councilman Williams - Transparency for Taxpayers - Public Contracts Memo City of Huntington Beach Printed on 7/10/2025Page 1 of 1 powered by Legistar™ 97 City Council Meeting – Council Member Items Report To: City Council From: Don Kennedy, Councilman ; Pat Burns, Mayor ; Chad Williams, Councilman Date: July 15, 2025 Subject: Transparency for Taxpayers – Public Contracts 2000 Main Street, Huntington Beach, CA 92648 | www.huntingtonbeachca.gov ISSUE STATEMENT The City of Huntington Beach should implement a formal review process for contracts and final project costs upon the completion of each capital or service project. This review would assess overall performance and ensure alignment with the original project scope, objectives, and budget. End-of-project reporting can offer valuable insights into whether vendors fulfilled contract requirements, remained within budget, and delivered anticipated value. It also provides an opportunity to identify any pricing discrepancies, change orders, or issues encountered during project delivery. Establishing a consistent and transparent reporting process will enable both the public and City leadership to evaluate project outcomes and the overall community benefit. In turn, City staff and the City Council will be better positioned to refine contract management practices and make more informed decisions on future agreements. This approach promotes fiscal accountability, enhances operational performance, and supports the City’s ongoing commitment to responsible stewardship of public funds. Documenting these evaluations also creates a historical record that contributes to institutional learning and continuous improvement. RECOMMENDED ACTION Direct staff to evaluate and develop a Contract Completion Reporting Policy, and report back to the City Council with the policy, and twice a year thereafter with contract reports. The Contract Completion Reporting Policy should consider all contracts $500,000 or more and include project description, total cost, final budget summary (on/below/over budget), project schedule completion summary, and any other applicable information. ENVIRONMENTAL STATUS Not applicable STRATEGIC PLAN GOAL Non Applicable - Administrative Item 98 •. CITY OF _ HUNTINGTON BEACH City of Huntington Beach 2000 Main Street, Huntington Beach, CA 92648 File #:25-606 MEETING DATE:7/15/2025 Subject: Item Submitted by Don Kennedy, Councilman and Pat Burns , Mayor - Present additional vendor selection information related to the July 1, 2025, City Council Approval of agenda Item #13 (25-396) Professional Services Contracts for On-Call General Civil Engineering and Professional Consulting Services Recommended Action: ·A detailed explanation of the selection process used to award the contracts ·The total number of vendors that submitted proposals and how many were ultimately selected ·A breakdown of the contract types and associated engineering or professional service disciplines ·A discussion of the anticipated projects and needs these contracts are intended to support Request that the City Manager direct staff to prepare and present the above referenced information for all future On-Call contracts being presented to City Council for authorization and approval. Attachment(s): 1. Councilman Kennedy and Mayor Burns Memo - Present additional vendor selection information related to the July 1, City Council Approval of agenda Item 13 (25-396) Professional Services Contracts for On-Call General Civil Engineering and Professional Consulting Services 2. CIP & Bid Process Overview 3. Municipal Code 3.03 4. 2025 On Call Civil Engineering List by Discipline 5. 2025 On Call Civil Engineering Professional Services RFP 6. Estimated Design Costs for CIP City of Huntington Beach Printed on 7/10/2025Page 1 of 1 powered by Legistar™ 99 City Council Meeting – Council Member Items Report To: City Council From: Don Kennedy, Councilman ; Pat Burns, Mayor Date: July 15, 2025 Subject: Present a dditional vendor selection i nformation related to the July 1, 2025, City Council Approval of agenda Item #13 (25 -396) Professional Services Contracts for On -Call General Civil Engineering and Professional Consulting Services 2000 Main Street, Huntington Beach, CA 92648 | www.huntingtonbeachca.gov ISSUE STATEMENT On July 1, 2025, The City Council authorized and approved, agenda Item #13 (25-396) Professional Services Contracts for On-Call General Civil Engineering and Professional Consulting Services with multiple Firms. After further discussions with City staff, additional information was gathered regarding the selection process, and we wish to share these details with fellow Council members to provide more transparency related to these contracts. Specifically, we would like to share the following information related to the recently authorized and approved contracts and establish an on-going request for the same information to be provided for future Professional Services, Consulting Services, and On-Call contracts to support a more transparent future decision-making process: • A detailed explanation of the selection process used to award the contracts • The total number of vendors that submitted proposals and how many were ultimately selected • A breakdown of the contract types and associated engineering or professional service disciplines • Further clarification on the projected costs for services under these contracts • A discussion of the anticipated projects and needs these contracts are intended to support We believe this additional transparency and deliberation is essential and will help ensure that future contracts align with the City’s priorities and provide the best value for our community. RECOMMENDED ACTION Request that the City Manager direct staff to prepare and present the above referenced information for all future Professional Services, Consulting Services, and On-Call contracts being presented to City Council for authorization and approval. ENVIRONMENTAL STATUS Not applicable 100 •. CITY OF _ HUNTINGTON BEACH 2000 Main Street, Huntington Beach, CA 92648 | www.huntingtonbeachca.gov STRATEGIC PLAN GOAL Non Applicable - Administrative Item 101 City of Huntington Beach Capital Improvement Program Summary July 2025 Overview The Capital Improvement Program (CIP) identifies major public improvements to the City’s infrastructure that includes new projects and upgrades annually. The CIP is developed to address elements in the City’s General Plan, as well as City Council adopted planning documents and master plans. The CIP includes numerous categories that include drainage and storm water, facilities, neighborhoods, parks & beaches, sewer, streets & transportation and water. The CIP requires a variety of On-Call Engineering and Professional Services contracts to implement new projects and maintain/upgrade City facilities. The CIP is prepared with the annual budget process. Proposed projects are submitted to the Public Works Department and staff compiles the projects into a draft program that is then presented to the Public Works Commission (PWC) for review. Additionally, during the year, individual projects are taken to the PWC prior to formally advertising for bids. The Planning Commission reviews the CIP to ensure conformance with the General Plan. The CIP is adopted by the City Council with the annual budget. The FY 25/26 CIP includes 50 projects with a budget of $63,631,000. Consultant Selection Process When initiating a capital project that requires consultant support (e.g., engineering design, environmental services, technical studies), staff follow a qualifications-based selection process in accordance with the California Government Code and the City's Municipal Code. This process is designed to ensure fairness, transparency, and the selection of the most qualified firm for the specific scope of work. Formal Bid Process Steps: 1. Issuance of a Request for Proposals (RFP): o The RFP outlines the scope of work, evaluation criteria, and submission requirements. o It is distributed widely and advertised (via Planet Bids) to invite proposals from qualified firms. 2. Proposal Review and Evaluation: o Staff evaluate proposals using criteria (outlined in RFP) such as relevant experience, technical approach, staffing, past performance, and understanding of City needs. 102 o A summary matrix of firms that submitted and the firm(s) selected is developed to document the process and rationale. 3. Recommendation to Council: o In the Request for Council Action (RCA), staff provide a written description of the scope of work, background of the potential CIP projects, and example tasks or deliverables expected. o As part of improved transparency, the full RFP and the evaluation summary matrix are included with the RCA for Council review. Policy Update for Future RCA Submittals In response to feedback from City Council, and in the interest of increasing transparency, staff will now include the following in all future RCAs involving professional service contracts: • The original RFP document. • A summary matrix showing which firms submitted and which were selected. • A clear description of the scope of work, project tasks, and how the consultant’s role fits within the project. 103 104 7/9/25, 10:35AM City of Huntington Beach, CA PROFESSIONAL SERVICES Title 3. Revenue and Finance Chapter 3.03. PROFESSIONAL SERVICES City of Huntington Beach, CA Wednesday, July 9, 2025 Note:§§ 3.03.010, 3.03.090 and 3.03.110 repealed by Ord. 3511-10/01; §§ 3.03.030, 3.03.050 and 3.03.070 repealed by Ord. 2590-1/83. § 3.03.020. Definitions. "Consultant" means any provider of services under this chapter as an individual, partnership, corporation or otherwise. "Director" means the department head or his or her designee as approved by City Council resolution, vested with the authority to administer the provisions of this chapter with respect to contracting for services. "Expert services" means uniquely and singularly qualified legal experts, medical experts, or other experts retained to assist with legal matters handled in-house by the City Attorney's office. "Professional services" means those services that involve the exercise of professional discretion and independent judgment based on an advanced or specialized knowledge, expertise or training gained by formal studies or experience or services which are not readily or efficiently procured by competitive bidding pursuant to Chapter 3.02. Such services shall include, but not be limited to, those services provided by appraisers, architects, law firms retained for general legal counsel for the handling of lawsuits externally ("Retained Law Firm"), engineers, instructors, insurance advisors, physicians and other specialized consultants. (2047-5/76, 2590-1/83, 3375-11/97, 3511-10/01, 3604-6/03, 4169-2/19) § 3.03.040. Selection Guidelines. In all cases, the final selection of a consultant shall include consideration of the following factors: A. Actual capability to complete the project in conformance with the specifications, conditions and other requirements of the City of Huntington Beach. B. Demonstrated ability to prepare professional, accurate and timely-finished products irrespective of unusual or difficult circumstances. C. A reasonable contract price in relation to the size, quality and time restraints of the proposed project with due consideration of competitive proposals. D. Consultant status will be verified through state and federal registries to identify debarment, suspension, ineligibility or voluntary exclusion actions. E. Businesses within the City of Huntington Beach will receive up to five extra points on a 100-point scale when scoring proposals pursuant to this chapter, as local vendor preference. (2047-5/76, 3878-5/10, 3914-6/11) https://ecode360.com/prinUHU4937?guida43792402 1/4 105 7/9/25, 10:35 AM City of Huntington Beach, CA PROFESSIONAL SERVICES § 3.03.060. Procedure. The procedure for the contracting of services is as follows: A. The Director of the department primarily responsible for the particular project shall prepare a written statement defining the necessity and scope of the project, and submit it to the Director of Finance. Upon approval by the City Manager and the Director of Finance, the Director shall prepare a written statement of the specifications, conditions and other requirements for the requested services and provide a copy to consultants who may wish to perform the service. B. Except as identified in Section 3.03.080, the Director, or his or her designee, shall request written proposals from not less than three available qualified consultants. He or she shall thereafter conduct discussions with them regarding the project if such discussions are indicated by the complexity of the project, and based upon the selection guidelines established in Section 3.03.040 and the criteria established by him or her, select the consultant from the responsible proposals submitted to him or her, deemed to be the most highly qualified to provide the services required. C. If the procurement has been budgeted, contractual agreement shall be negotiated with the consultant subject to final approval as to form by the City Attorney, and as to content by the City Manager. D. If the procurement has not been budgeted, then the Director shall prepare a request for appropriation for the City Manager to submit to the City Council in the usual prescribed manner. E. The City Attorney shall counsel and advise City officials in the implementation of this chapter. F. Retained Law Firm, Professional Services Agreements. The procurement of agreements for retained law firms for handling lawsuits externally shall follow the bid processes set forth in this Chapter and any Administrative Regulations related thereto as outlined in Sections 3.03.040 and 3.03.0G0(A) through (E) of this Code. To best protect the City's interests and confidentiality in legal matters, the following procedures will be utilized for procurement: 1. Any such agreement that exceeds $100,000.00 shall require City Council authorization, which may be obtained in Closed Session pursuant to the Ralph M. Brown Act. 2. Prior to submission to the City Council for review and approval in Closed Session, proposed agreements exceeding $100,000.00 must first obtain approval from the Director of Finance to ensure availability of funds pursuant to the administrative regulations regarding professional services contracts. Executed agreements for Retained Law Firms for general counsel for the handling of lawsuits externally require authorized signatures from the Mayor and City Clerk just as with other professional services agreements that exceed $100,000.00. 3. The City Attorney will provide a quarterly report with a list of all Retained Law Firms and Expert Services contracts entered into for that quarter, in Closed Session, pursuant to the Ralph M. Brown Act, in a format and manner consistent with the quarterly reporting of other professional services contracts for the City. To ensure the protection of the City's interests and confidentiality in all legal matters, such quarterly reports will remain in a secure location and deemed Confidential. 4. To ensure the protection of the City's interests and confidentiality in all legal matters, executed Retained Law Firm and Expert Services agreements will remain in a secure location by the City Attorney, City Clerk and Director of Finance. (2047-5/76, 2590-1/83, 3375-11/97, 3511-10/01, 3734-5/06, 3853-2/10, 4169-2/19) § 3.03.080. Exempt and Emergency Procedures. https://ecode360.com/prinVHU4937?guid=43792402 2/4 106 7/9/25, 10:35 AM City of Huntington Beach, CA PROFESSIONAL SERVICES The need for certain budgeted and emergency and exempted procurements are recognized. A. An emergency shall be deemed to exist if: 1. There is a great public calamity. 2. There is immediate need to prepare for national or local defense. 3. There is a breakdown in machinery or an essential service which requires the immediate attention of a professional in order to protect the public health, safety or welfare. 4. An essential, departmental operation affecting the public health, safety or welfare would be greatly hampered if the prescribed procedure would cause an undue delay in the procurement of the needed services. In the case of an emergency which requires the immediate retention of a professional consultant, the City Manager may authorize the department director to secure by the open-market procedure, at the lowest obtainable price consistent with professional standards, any professional service re- gardless of the amount of the expenditure. B. Other lnteragency Agreements. Procurements utilizing contractual agreements maintained by other public agencies for the provision of professional services to such agencies are exempt from the requirements of this chapter except that the provisions of Section 3.03.060(C) shall apply in every case and so long as such other agency complied with its own professional services contract requirements as approved by the department director. C. All contracts for performance of professional services for the City which exceed $30,000.00 shall be awarded in accordance with the procedures of this Code. All contracts for professional services which do not exceed $30,000.00, with prior approval of the Director of Finance or his or her designee, may be let without competitive bidding or negotiation. D. Contracts for Expert Services. 1. The City Attorney is authorized to enter into Expert Service Agreements on behalf of the City, for which an appropriation has been made, and subject to approval by the City Manager and Director of Finance. Such procurements may be let without competitive bidding or negotiation, not to exceed $100,000.00, for the contracting of Experts Services to assist with legal matters handled in-house by the City Attorney's office, with supporting documentation justifying the need for a waiver of competitive bidding requirements for each Expert Service. 2. For procurements with Expert Services exceeding $100,000.00, City Council approval is required. City Council approval may be obtained during Closed Session, pursuant to the Ralph M. Brown Act. Executed agreements for Expert Services require authorized signatures from the Mayor and City Clerk just as with other professional services agreements that exceed $100,000.00. (2047-5/76, 3375-11/97, 3511-10/01, 3734-5/06, 3853-2/10, 4169-2/19) § 3.03.100. Authorization by Department Directors. A. The Director of any department for which such services are required may contract directly for any professional services when procurement of such services has been budgeted and there are sufficient unencumbered appropriated funds available, or wherein the cost of which will be fully paid or reimbursed to the City. The annual budget for the fiscal year in which the agreement is entered into shall provide a general description of the work to be performed. B. The complete original of the executed agreement and the names of the consultants who submitted proposals shall be forwarded to the City Clerk. A complete copy of all approved insurance certificates and subsequent renewals shall be filed with the risk manager. (2047-5/76, 2945-7/88, 3375-11/97, 3511-10/01) https://ecode360.com/prinUHU4937?guida43792402 3/4 107 7/9/25, 10:35 AM City of Huntington Beach, CA PROFESSIONAL SERVICES § 3.03.120. Existing Agreements. The terms and conditions of any existing professional services agreement may be modified so as to increase or decrease the term, compensation, scope of work or otherwise, by mutual agreement of the City and the consultant selected. The City Manager may authorize, in writing, that professional service agreements be amended to extend an agreement beyond three years from receipt of the original request for proposals, not to exceed four years, without compliance with the bid procedure established by Huntington Beach Municipal Code Section 3.03.060. Any amendments as provided herein must comply with all other requirements of the City Charter, this chapter, administrative regulations and municipal corporation contracting laws. (2390-9/79, 3511-10/01, 3989-10/13) https://ecode360.com/prinUHU4937?guid=43792402 4/4 108 ON-CALL CIVIL ENGINEERING PROFESSIONAL CONSUL TING SERVICES LIST BY DISCIPLINE Water /Sewer /Storm General Civil Environmental/Wa BIDDER Water Engineering Engineering Ocean Engineering ter Quality Anchor QEA, LLC X Ardurra Group, Inc. X X X AZTEC Engineering Group, lnc. X BKF Engineers X X Bowman Consulting Group Ltd. X X X X Cannon Corporation X X CWE X X X DMc Engineering X X EEC Environmental X X X FEI ASSOCIATES CONSULTING ENGINEERS X X X X GHD Inc. X H W Lochner X Harris & Associates, Inc. X X X HOR Engineering, Inc. X HR Green Pacific, Inc. X Huitt-Zollars, Inc. X Hunsaker & Associates Irvine, Inc. X Joseph C. Truxaw and Associates, Inc. X Kabbara Engineering X X Kevin Ko and Associates X KPFF Inc X X X Kreuzer Consulting Group X Michael Baker International, Inc. X X X Michael K. Nunley and Associates, Inc. X Moffatt & Nichol X Onward Engineering X X Pacific Advanced Civil Engineering, Inc. X Proactive Engineering Consultants, Inc. X X X Psomas X X Rick Engineering Company X RKA Consulting Group X X SA Associates X Stantec Consulting Services Inc X X TAIT & Associates, Inc. X Tetra Tech X X X TKE Engineering, Inc. X X TOTAL bids per discipline: 24 27 z l! 109 REQUEST FOR PROPOSAL FOR ON-CALL CIVIL ENGINEERING PROFESSIONAL CONSULTING SERVICES Public Works Department CITY OF HUNTINGTON BEACH Released on February 4, 2025 110 ON-CALL CIVIL ENGINEERING PROFESSIONAL CONSULTING SERVICES REQUEST FOR PROPOSAL (RFP) 1. BACKGROUND The City of Huntington Beach ("City") Public Works Department is seeking experienced Consultant firms to assist the City's staff in the following service category: A. Water/Sewer/Storm Water Engineering B. General Civil Engineering C. Ocean Engineering D. Environmental/Water Quality The City of Huntington Beach Public Works Department is seeking to retain as-needed services from qualified engineering firms to supplement City staff for the services as outlined in Section 3 -Scope of Work below. The City intends to contract with multiple engineering firms to provide services on an "as- needed" basis as supplemental resources are required. The professional service contract will be for a 3-year term with the option to extend the contract for one (I) year. The City will issue task orders for each project based upon the scope of services, qualifications, work schedule and reasonableness of the fee. For task orders greater than $50,000, the City will typically solicit proposals from more than one qualified consultant. The task order assignments will be awarded such that their specified duration do not exceed the contract term. Upon execution of the contracts, the City may elect to solicit proposals from all consultants for individual projects. The City will communicate, in writing via e-mail, the needs for each project based upon a scope of services, work schedule, and fee proposal submitted to the City for its review and approval. The City does not guarantee any amount of work to awarded vendors as these services are on an "as- needed" basis. 2. SCHEDULE OF EVENTS This request for proposal will be governed by the following schedule: Release of RFP Deadline for Written Questions Responses to Questions Posted on Web Proposals are Due Proposal Evaluation Completed Approval of Contract February 4, 2025 February 20, 2025 by 4pm February 27, 2025 March 13, 2025 by 4pm April 17, 2025 May I, 2025 111 3. SCOPE OF WORK In general, the Consultant shall perform consulting services on an "on-call" basis for projects assigned by the City. If the Consultant does not have the ability to self-perform all aspects of the scope of services, then the Consultant shall subcontract for those services. Please select what category('s) your firm will be bidding on and include with your proposal submission (see Exhibit A). The scope of work for any one project may involve all phases of project development and may include but is not limited to the following: A. Water/Sewer/Storm Water Engineering General Requirements • Prepare PS&E Packages: Develop plans, specifications, and estimates for design and construction of infrastructure. • Provide Surveying and Geotechnical Engineering: Conduct surveys and geotechnical evaluations for project design. • Develop Preliminary Design Reports (PDRs): Document design assumptions, alternatives, and recommendations. • Provide Construction Support Services: Assist with RFls, submittal reviews, and inspections during construction. • Coordinate with Utilities and Agencies: Streamline approvals and ensure compliance with regulations including permit procurement. • Conduct Potholing Plans: Verify utility locations to avoid conflicts. • Develop Design Documentation: Create detailed drawings, including profiles, cross- sections, and layouts. • Provide Design Services: Include structural, mechanical, electrical, control, SCADA, and architectural components. Potable Water Pipeline Engineering (Water Distribution) • Prepare PS&E packages for water pipeline design, including alignment, material selection, appurtenances, pavement, and traffic control plans. • Establish pipeline size requirements and submit signed calculations to ensure compliance with standards. • Conduct soil corrosion analysis and testing to determine cathodic protection improvement needs for transmission mains. • Develop cross-sections, profiles, and alignment drawings showing ROW limits, separation requirements, and utilities. • Select pipe materials, linings, coatings, joint designs, bedding, compaction, restraints, and appurtenances suitable for project conditions. • Provide Development Review Water Plan Check Services. 112 Potable Water Wells, Reservoirs, and Booster Stations (Water Production) • Prepare PS&E packages for new wells, well treatment and rehabilitation, pump buildings, reservoir rehabilitation, booster pump stations, on-site generation, including pressure control stations, turnouts, and metering facilities. • Establish facility sizing and submit hydraulic calculations, including pump selection. • Conduct well site evaluations to assess feasibility for new well construction. • Perform siting and alignment evaluations to determine preferred configurations. Potable Water Master Plan Update and Water Financial Plan Update • Update potable water master plan, integrating system data and growth projections. • Develop a financial plan update to support budgeting and project funding. Wastewater Engineering (Sanitary Sewer) • Prepare PS&E packages for pipelines, sewer lining, lift stations, force mains, and related infrastructure, mechanical equipment, including hydraulic calculations. • Develop specifications for materials, transitions, and bypass operations. Wastewater Master Plan Update • Update wastewater master plan, incorporating capacity analysis, system data, and future infrastructure needs. Stormwater Engineering • Develop PS&E packages for stormwater systems, including channels, pipelines, and pump stations, and related infrastructure, incorporating hydraulic calculations. • Prepare and write grant applications for funding storm drain improvements. B. General Civil Engineering The City is seeking experienced Civil Engineering firms to assist the City's staff in providing Civil Engineering and Surveying Services for a wide variety of capital improvement projects. The City anticipates a steady amount of construction activity in the next 3 years for various public works infrastructure projects, including but not limited to: rehabilitation of roads, alleys, bridges, curb, gutter, and sidewalks within the public right-of-way, as well as off- street improvements, such as rehabilitation of City parking lots. The successful firm will be responsible for all professional related Civil Engineering. Surveying services, performed by in- house staff or sub-contracted, in support of these projects and/or stand alone, shall be made a part of your proposal. Separate RFQ's have been or will be solicited for Public Utility Engineering (water, wastewater, storm drain) as well as Ocean Engineering, Traffic Engineering and Architectural Engineering and therefore those services are not a part of this RF Qua!. 113 i) Bridges, Street Improvements, and Parking Lots: The consultant must be well versed in all aspects of design/engineering/surveying and administration including, but not limited to project controls (estimating, cost and schedule), planning, QNQC, change control and risk management. Knowledge and understanding of the latest version of APW A's GreenBook, as well as the standard plans and specifications of the City of Huntington Beach. Consultant shall provide qualified staff with significant experience in the professional fields. 1. Preparation of PS&E packages for street rehabilitation, widening, realignment or other related street improvements. 2. Preparation of PS&E packages for rehabilitation of City Facilities site work, i.e. parking lots and ADA site compliance 3. Preparation and review ofNPDES reports, Water Quality Management Plans (WQMP) and Storm Water Pollution Prevention Plans (SWPPP). 4. Construction support. 5. Provide record drawings both mylar and .dwg formats 6. While the City maintains contracts with Geotechnical Engineering consultants, geotechnical engineering may be requested as part of and under the direction of the Civil consultant, depending on the project needs. The geotechnical engineering sub- consultant of your choice does not need to be identified in your proposal to this RFQ and can be deferred until such time that a project specific fee proposal/task order is requested. ii) Survey Consultant shall provide experienced personnel, equipment, and facilities to perform the following tasks. I. Performing horizontal and vertical control. 2. Perform design and topographic surveys. 3. Setting aerial targets and performing photo control. 4. Aerial and topographic surveys for project layout and design. 5. Performing boundary surveys and boundary analysis. 6. Performing centerline surveys and centerline ties. 7. Preparing corner records. 8. Preparing Records of Survey. 9. Preparing/Reviewing legal descriptions and plat maps. I 0. Reviewing Subdivision Maps, Tentative and Final. 11. Reviewing Title Reports. 12. Performing construction staking for various public works projects. C. Ocean Engineering Consultant shall provide experienced personnel to solve engineering problems and preparing engineering plans associated with preserving coastal resources such as piers, seawalls, bulkheads, harbors, and beaches, which may include the study of the ocean to determine the 114 effects of waves, tides, currents, sand and the salt-water environment in addition to assisting the City with issues or permits related to the California Coastal Commission. D. Environmental/Water Quality The City is seeking qualified environmental engineering services as related to compliance with current stormwater regulations on an "as-needed basis" for various recreational water quality related projects as assigned by City staff. These projects are included in the following two types of categories: General • Prepare, assist, and review Preliminary Environmental Studies; • Review of project plans and specifications; • Perform field investigations; • Provide site assessment and preliminary studies; • Prepare and review engineering analysis reports; • Prepare and review technical and research studies; • Process and review Grant and Federal Funding Applications; • Assist in the development of City specifications; • Provide training to City staff on various environmental review processes. Water Quality • Assist in reviewing, evaluating, and recommending various Low Impact Development BMPs for storm water systems; • Perform inspections of commercial/industrial for compliance with latest stormwater/NPDES regulations; • Perform inspections of food service establishments under the Fats, Oils, & Grease (FOG) Control Program; • Assist in reviewing and preparing documentations in various aspects of water discharge permits from applicable regulatory agencies; • Assist with the development and implementation of policies and procedures to comply with applicable regulatory requirements. In general, the consultant shall perform environmental engineering services on an "as-needed" basis for various projects assigned by the City. The scope of work for any one project may involve all phases of project development and may include but not be limited to the following: Monitoring and Inspections • Perform maintenance, monitoring, and inspections of City's facilities in accordance to requirements by various applicable regulatory agencies; • Provide testing and sampling of various constituents and media. Studies and Reports • Prepare reports and studies that utilize sound practical environmental engineering analysis and principles; • Prepare documentations that comply with applicable regulatory agency requirements for permitting; 115 • Review 3'd party reports and studies and provide City staff with comments and recommendations. Grant Applications • Assist in preparing various grant applications to obtain additional sources of funding for various proposed City projects. Preliminary Engineering • Perform site investigation, prepare alternatives by providing recommendations and analyses that describes the advantages of each alternative, and prepare estimates of probable cost for each alternative; • Prepare preliminary plans, cost estimates, engineering details, and support calculations. Construction Documents • Prepare engineering calculations and designs, plans, specifications, cost estimates, and contract bidding documents. Permits • Assist in obtaining approvals from applicable regulatory agencies for environmental, and/or other permits as may be required. Bidding Stage • Assist the City in answering bidders' questions, attend pre-bid conferences, and job walks, prepare addendums, and analyze bids. Construction Stage • Attend pre-construction conferences; • Monitor construction schedule, visit construction sites as required for progress and quality of evaluation; • Assist the engineer, contractor, construction manager/contract administrator, and inspector with interpretation of plans and specifications, analysis of changed conditions, development of corrective action, review of shop drawings and other submittals, and the review and negotiation of change orders; • Prepare "as-built" drawings. 4. PROPOSAL FORMAT GUIDELINES Interested contractors are to provide the City of Huntington Beach with a thorough proposal using the following guidelines: Proposal should be typed and should contain no more than 20 typed pages using a 12-point font size, including transmittal letter and resumes of key people, but excluding Index/Table of Contents, tables, charts, and graphic exhibits. Each proposal will adhere to the following order and content of sections. Proposal should be straightforward, concise and provide "layman" explanations of technical terms that are used. Emphasis should be concentrated on conforming to the RFP instructions, responding to the RFP requirements, and on providing a complete and clear 116 11 7 Why/Benefits CIP Project Support • Projects may include up to 25% of preliminary construction cost for on-call design services • 15% to 20% for standard projects like street rehabilitation and projects that don't require underground construction • 20% to 25% for complex infrastructure projects such as storm drain pump stations, sewer lift stations and facility projects where the designs are more complex and require extensive research and field investigation. • In the last 5 years the value of CIP projects is $238 million and conservatively 25% of $238 million is $60 million in fees for professional services Total CIP Budget (2021-2025) Values are in millions ------< ••· $60f----------·-----J $35 +----, $63 2024 2025,,