Loading...
HomeMy WebLinkAboutDavid Volz Design Landscape Architects, Inc. - 2025-08-19 ti a uv67 2000 Main Street, r�==•„••.4; Huntington Beach,CA '" = • City of Huntington Beach APPROVED 7-0tr 9aii. - =-i File #: 25-553 MEETING DATE: 8/19/2025 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Travis Hopkins, City Manager VIA: Ashley Wysocki, Director of Community & Library Services PREPARED BY: Chris Cole, Community & Library Services Manager Subject:. Approve and authorize execution of Professional Services Contracts for On-Call Multi- Discipline Architectural Engineering, Landscape Architectural Engineering and Professional Consulting Services with Bureau Veritas North America, Inc., Dahlin Group Inc., David Volz Design Landscape Architects, Inc., M. Arthur Gensler & Associates, Inc. (Gensler), Gillis + Panichapan Architects, Inc., HAI Hirsch & Associates, Inc., IDS Group, Inc., Johnson Favaro, LLP, Michael Baker International, Inc., NUVIS, PBK Architects, Inc., RDC•S111, Inc., DBA Studio One Eleven, RJM Design Group, Inc., RRM Design Group, SVA Architects, Inc., and Verde Design, Inc. each in an amount not to exceed $1,000,000 over a three-year term Approve and authorize Amendment No. 2 to extend the contract terms for two additional years for On-Call Architectural Engineering & Professional Consulting Services for Kitchell/CEM, Inc. and Westberg White, Inc. Statement of Issue: The Community & Library Services and Public Works Departments require multi-discipline architectural engineering, landscape architectural engineering, and professional design consulting services on an on-call, as-needed basis for architectural engineering, landscape architectural engineering, and professional consulting services for design and construction administration for capital projects and city facilities. Financial Impact: The FY 2025/26 Capital Improvement Program (CIP) includes over $8.6 million in new and continuing appropriations for beach, facilities, and park development projects. With the additional projects anticipated to be scheduled in future years, there is a need to approve new on-call Professional Services Agreements for project design, efficiency, and continuity purposes. The recommended contracts, each with a "not-to-exceed" amount of$1,000,000, would be utilized for approved CIP projects, based on the discipline needed to advance the project into the next development phase. The $1 ,000,000 amount is the "not-to-exceed" amount over the life of the City of Huntington Beach Page 1 of 9 Pnnted on 8/14/2025 powered by LegistarT" 77 1 File #: 25-553 MEETING DATE: 8/19/2025 contract, not a guaranteed amount. No funds will be expended under these contracts unless approved as part of the City's Annual Budget. As such, no additional funding is required for this action. Additionally, no additional funding is required to approve the two contract term extensions for On-Call Architectural Engineering & Professional Consulting Services for Kitchell/CEM, Inc. and Westberg White, Inc. Project funds have already been encumbered with no need for additional funding. Recommended Action: A) Approve and authorize the Mayor and City Clerk to execute a "Professional Services Contract between the City of Huntington Beach and Bureau Veritas North America, Inc. for On-Call Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services" in an amount not to exceed One Million Dollars ($1 ,000,000) over a three-year term; and, B) Approve and authorize the Mayor and City Clerk to execute a "Professional Services Contract between the City of Huntington Beach and Dahlin Group, Inc. for On-Call Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services" in an amount not to exceed One Million Dollars ($1,000,000) over a three-year term; and, C) Approve and authorize the Mayor and City Clerk to execute "Professional Services Contract between the City of Huntington Beach and David Volz Design Landscape Architects, Inc. for On-Call Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting, Services" in an amount not to exceed One Million Dollars ($1,000,000) over a three-year term; and, D) Approve and authorize the Mayor and City Clerk to execute a "Professional Services Contract between the City of Huntington Beach and Arthur M. Gensler, Jr. & Associates, Inc. (Gensler) for On- Call Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services" in an amount not to exceed One Million Dollars ($1,000,000) over a three-year term; and, 7:- E) Approve and authorize the Mayor and City Clerk to execute a "Professional Services Contract between the City of Huntington Beach and Gillis + Panichapan Architects, Inc. for On-Call Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services" in an amount not to exceed One Million Dollars ($1,000,000) over a three-year term; and, F) Approve and authorize the Mayor and City Clerk to execute a "Professional Services Contract between the City of Huntington Beach and HAI Hirsch & Associates, Inc. for On-Call Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services" in an amount not to exceed One Million Dollars ($1,000,000) over a three-year term; and, G) Approve and authorize the Mayor and City Clerk to execute a "Professional Services Contract between the City of Huntington Beach and IDS Group, Inc. for On-Call Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services" in an amount not to exceed One Million Dollars ($1,000,000) over a three-year term; and, H) Approve and authorize the Mayor and City Clerk to execute a "Professional Services Contract between the City of Huntington Beach and Johnson Favaro, LLP for On-Call Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services" in an City of Huntington Beach Page 2 of 9 Printed on 8/14/2025 powered by LegistarT" "Le /j ,{�A� il/L��t / 78 File#: 25=553 MEETING DATE: 8/19/2025 amount not to exceed One Million Dollars ($1,000,000) over a three-year term; and, AV I) Approve and authorize the Mayor and City Clerk to execute a "Professional Services Contract between the City of Huntington Beach and Michael Baker International, Inc. for On-Call Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services" in an amount not to exceed One Million Dollars ($1,000,000) over a three-year term; and, J) Approve and authorize the Mayor and City Clerk to execute a "Professional Services Contract between the City of Huntington Beach and NUVIS for On-Call Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services" in an amount not to exceed One Million Dollars ($1,000,000) over a three-year term; and, 4 K) Approve and authorize the Mayor and City Clerk to execute a "Professional Services Contract between the City of Huntington Beach and PBK Architects, Inc. for On-Call Architectural Engineering, • Landscape Architectural Engineering, and Professional Consulting Services" in an amount not to exceed One Million Dollars ($1,000,000) over a three-year term; and, • L) Approve and authorize the Mayor and City Clerk to execute a "Professional Services Contract between the City of Huntington Beach and RDC-S111, Inc., DBA Studio One Eleven for On-Call Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services" in an amount not to exceed One Million Dollars ($1,000,000) over a three-year term; and, M) Approve and authorize the Mayor and City Clerk to execute a "Professional Services Contract between the City of Huntington Beach and RJM Design Group, Inc. for On-Call Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services" in an amount not to exceed One Million Dollars ($1,000,000) over a three-year term; and, N) Approve and authorize the Mayor and City Clerk to execute a "Professional Services Contract between the City of Huntington Beach and RRM Design Group for On-Call Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services" in an amount not to exceed One Million Dollars ($1,000,000) over a three-year term; and, 0) Approve and authorize the Mayor and City Clerk to execute a "Professional Services Contract between the City of Huntington Beach and SVA Architects, Inc. for On-Call Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services" in an amount not to exceed One Million Dollars ($1,000,000) over a three-year term; and, P) Approve and authorize the Mayor and City Clerk to execute a "Professional Services Contract between the City of Huntington Beach and Verde Design, Inc. for On-Call Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services" in an amount not to exceed One Million Dollars ($1,000,000) over a three-year term. Q) Approve and authorize the Mayor and City Clerk to execute Amendment No. 2 between the City of Huntington Beach and Kitchell/CEM, Inc. for On-Call Architectural Engineering & Professional Consulting Services to extend the term for two additional years until July 19, 2027; and, R) Approve and authorize the Mayor and City Clerk to execute Amendment No. 2 between the City of Huntington Beach and Westberg White, Inc. for On-Call Architectural Engineering & Professional City of Huntington Beach Page 3 of 9 Printed on 8/14/2025 powered by LegistarT". 79 File#: 25-553 MEETING DATE: 8/19/2025 Consulting Services to extend the term for two additional years until July 19, 2027. Alternative Action(s): -Do not approve the recommended actions and direct staff accordingly. Analysis: On March 17, 2025, a Request for Qualifications (RFQ) for On-Call Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services was requested and submitted in compliance with Chapter 3.03 of the Huntington Beach Municipal Code. Proposals were due by 4:00 PM on Tuesday, April 29, 2025. Thirty-three (33) proposals were received and reviewed by staff from Public Works and Community & Library Services. Proposals were ranked based on six (6) categories: Compliance with RFQ Requirements; Understanding of the Project-Methodology; Qualifications and Experience; Educational Background; Cost/Price; and References. Each element was ranked based on factors between 1-5 and weighted as noted: Understanding of the Project-Methodology (25); Qualifications and Experience (25); Cost/Price (25); Compliance with RFQ requirements (10); Educational Background (10); and References (5). Based on this review, staff recommend awarding contracts to the sixteen (16) firms listed below for three-year terms each as shown in Attachment 1. Architectural Engineering and Landscape Architectural Engineering 1. Bureau Veritas North America, Inc. 2. Dahlin Group Inc. 3. M. Arthur Gensler, Jr. &Associates, Inc. (Gensler) 4. Gillis + Panichapan Architects, Inc. 5. IDS Group, Inc. 6. Johnson Favaro, LLP 7. NUVIS 8. PBK Architects, Inc. 9. RDC-S111 Inc., DBA Studio One Eleven 10. RRM Design Group 11. SVA Architects, Inc. Landscape Architectural Engineering - Only 12. David Volz Design Landscape Architects, Inc. 13. HAI Hirsch &Associates, Inc. 14. Michael Baker International, Inc. 15. RJM Design Group, Inc. 16. Verde Design, Inc. By contracting with the above firms, the Community & Library Services and Public Works Departments will have more options and a larger pool of qualified consultants for any given project based on each consultant's specific area of expertise. For example, some firms specialize in master City of Huntington Beach Page 4 of 9 Printed on 8/14/2025 powered by LegistarT" 80 File#: 25-553 MEETING DATE: 8/19/2025 plans, park development, geotechnical, elevators, structures, and new builds, etc. Fewer on-call consultants limits staffs ability to schedule and manage projects in an efficient manner. Consultants with specific areas of expertise often have substantial workloads and may have conflicts in adhering _to the requested timeline. With multiple consultants, staff will have increased flexibility in scheduling project design tasks or even scheduling projects simultaneously, creating a more timely and effective process. The use of multiple contracts also assists in creating a competitive climate between firms, which is advantageous in securing the best pricing. In general, the Standard Operating Procedure (SOP) in administering on-call contracts is for staff to issue task orders for each project based upon the scope of services. For task orders greater than $50,000, the City will typically solicit proposals from two or more of the qualified consultants. Bids are requested from the on-call list, based on the firm's specialty. For example, architectural-only firms will be asked to bid on library, facility, structural, and electrical projects and landscape-only firms will be asked for park development, right-of-way, etc. The firms that can do both will be used the same way. As part of the RFQ process, all firms had to, provide work history and specialties, and the dual functioning firms are able to take on a larger variety of projects. The scope of work for architectural engineering, landscape architecture engineering, and professional consulting firms may involve all phases of a development project. The following summarizes the major elements of the scope of work included in the RFQ. Preliminary Plans and Design - Prepare alternative preliminary layouts, surveying, architectural services, and estimates of probable cost for alternatives, and prepare details and calculations. Present alternatives, as needed at staff and/or City Council meetings, and provide recommendations and analyses of the advantages of each alternative. Entitlements/Permits -As a primary consultant, assist the City in obtaining entitlements and approvals from applicable agencies for environmental and/or other permits as may be required. Construction Documents - Prepare designs, plans, specifications, cost estimates and contract bidding documents. The City shall review the construction documents at the preliminary engineering, sixty (60%), ninety percent (90%), and final documents stages. Landscape, Architectural, Engineering Services - Provide landscape, architectural, planning, and design services primarily for existing City parks, facilities, community centers, clubhouses, i.e., tenant improvements, ADA modifications, etc., and park developments, as well as City medians and public spaces. Prepare sketches, renderings, and materials boards providing alternative architectural concepts, designs, and options that can be applied to project requirements. Prepare construction drawings for bidding and archival purposes, as well as technical specifications for materials and methods. The Consultant may be required to perform or assist in environmental assessments, material testing, civil and soils engineering and building architecture. Technical Reports and Analysis - Prepare needs assessments, master plans, and technical studies such as park development fee analysis, including public outreach, community workshops and City of Huntington Beach Page 5 of 9 Printed on 8/14/2025 powered by LegistarTM 81 File#: 25-553 MEETING DATE: 8/19/2025 surveys. " Bidding Stage -Assist the City in answering bidders' questions, attend pre-bid conferences and job walks, prepare addenda, analyze bids, and recommend award. Construction Stage -Attend pre-construction conference, monitor construction schedule, visit construction site as required for progress and quality of work. Assist the contract manager, contractor, and inspector with interpretation of the plans, specifications, analysis of changed conditions, development of corrective action, review of shop drawings, and other required tasks. Architectural/Landscape Architectural Engineering Services - Provide landscape, architectural, planning, and design services primarily for existing City parks, facilities, community centers, clubhouses i.e., tenant improvements, ADA modifications, etc., and park developments, as well as City medians and public spaces. Prepare sketches, renderings, and materials boards providing alternative architectural concepts, designs, and options that can be applied to project requirements. Prepare architect's/engineer's cost estimates. In addition to the services listed above, using sub-consultants or in-house personnel, landscape architect firms may be required to perform environmental assessments, material testing, civil and soils engineering and building architecture. Funding for services associated with each of the various CIP projects is based on the City Council approved CIP budget. Each contract is based on a three-year term, with a total not-to-exceed amount of$1,000,000. The $1,000,000 amount is a "not-to-exceed" contract limit only, not a guaranteed amount. In the past five years, specialized architectural and landscaping services have been used in conjunction with $16.7 million of park development and park facility projects, including: Bartlett Park, Bluftop Park, Central Park Restrooms, Edison & Murdy Community Center Building Improvements, Edison Park Reconfiguration, Harbour View Clubhouse Rehabilitation, Lake Park Reconfiguration, LeBard Park Improvements, Marina Park Reconfiguration, as well Rodgers Senior Center Redevelopment (now known as Memorial Hall). Projects currently underway, scheduled, or budgeted for FY 2025/26 requiring various architectural and design consulting services are listed below. The amount shown for each project is based on current project estimates and total $2,154,418. Bluffiop Slope Stabilization Repairs - Project Management $ 60,000 Carr Park Reconfiguration - Design & Construction Documents $316,113 Central Park Electrical Switchgear Replacement- Project Management $100,000 Central Park Master Plan -Conceptual Design and Costing $181,800 City Gym & Pool Flooring - Project Management $ 30,000 City Gym & Pool Partial Re-Roff- Project Management $ 35,000 Edison Park Reconfiguration - CEQA analysis $127,200 Edison Park Reconfiguration - Geotechnical Review $180,440 City of Huntington Beach Page 6 of 9 Printed on 8/14/2025 powered by Legistar^" 82 File#: 25-553 MEETING DATE: 8/19/2025 HB Art Center Electrical & Lighting Rehabilitation - Project Management $ 30,000 Helen Murphy Branch Foundation Geological & Design Services $ 80,000 Huntington Central Library Child-Teen Reconfiguration $129,245 ' Library Facilities Master Plan - Conceptual Design & Preliminary Costs $334,277 Main Promenade Parking Structure Improvement— Project Management $ 35,000 Marina Park Rehabilitation - Design and Construction Documents $344,343 Schroeder Park- Design $ 64,000 South Beach Lots Attendant Booths- Project Management $ 11,000 Water Production Building Rehabilitation $ 96,000 Looking forward to future fiscal years, staff anticipate design and construction management services will be needed for Carr, Edison, and Marina Park Reconfigurations. Preliminary construction costs for these three park development projects alone are estimated at$32 million with anticipated consulting services needed for the development of plans and specs, as well as construction management costs, totaling approximately 10% or$3.2 million. Staff also anticipates future on-call architectural engineering and landscape architectural services will be needed as a result of the recommendations included in the Library Facilities Master Plan and Central Park Master Plan, although preliminary cost estimates are not available at this time. In addition to this request for approval of the 16 new on-call contracts, staff are requesting approval • of two Amendment No. 2's for existing On-Call Architectural Engineering and Professional Consulting . Services contracts for Kitchell/CEM, Inc. and Westberg White, Inc. The original two agreements expired July 20, 2024, but were extended for one year through July 19, 2025. These requested amendments would extend the contract terms for two additional years through July 19, 2027. Both firms currently have on-going on-call architectural projects with the City, however they did not participate in the recent on-call RFQ bidding process. The projects they have been working on are either fully designed, nearly fully designed, or entering the construction phase, requiring minimal service requirements, minimal or no additional compensation, and funded fully under the existing purchase order. Staff are requesting a second amendment for both firms to add two additional years to the contract duration, with no additional funding, and no new projects during or after the completion of existing obligations. This two-year extension is being requested as a safeguard to ensure project completion; however, it is not expected that the full two years will be utilized. In summary, staff are requesting the approval of 16 new on-call Architectural Engineering and Landscape Architectural Engineering contracts as well as the approval of two additional contract extensions for the firms of Westberg &White, Inc. and Kitchell/CEM, Inc. Environmental Status: Administrative Items: Pursuant to CEQA Guidelines Section 15378(b)(5), administrative activities of governments that will not result in direct or indirect physical changes in the environment do not constitute a project. Strategic Plan Goal: City of Huntington Beach Page 7 of 9 Printed on 8/14/2025 powered by LegistarN 83 File #: 25-553 MEETING DATE: 8/19/2025 Non Applicable - Administrative Item Attachment(s): 1. RFQ Recommended Listing of Consultants 2. Professional Services Contract between the City of Huntington Beach and Bureau Veritas North America, Inc. for On-Call Professional Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services. 3. Approve and authorize the Mayor and City Clerk to execute a Professional Services Contract between the City of Huntington Beach and Dahlin Group, Inc. for On-Call Professional Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services. 4. Approve and authorize the Mayor and City Clerk to execute Professional Services Contract between the City of Huntington Beach and David Volz Design Landscape Architects, Inc. for On-Call Professional Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services. 5. Approve and authorize the Mayor and City Clerk to execute a Professional Services Contract between the City of Huntington Beach and M. Arthur Gensler, Jr. & Associates, Inc. (Gensler) for On-Call Professional Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services. 6. Approve and authorize the Mayor and City Clerk to execute a Professional Services Contract between the City of Huntington Beach and Gillis + Panichapan Architects, Inc. for On-Call Professional Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services. 7. Approve and authorize the Mayor and City Clerk to execute a Professional Services Contract between the City of Huntington Beach and HAI Hirsch & Associates, Inc. for On-Call Professional Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services. 8. Approve and authorize the Mayor and City Clerk to execute a Professional Services Contract between the City of Huntington Beach and IDS Group, Inc. for On-Call Professional Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services. 9. Approve and authorize the Mayor and City Clerk to execute a Professional Services Contract between the City of Huntington Beach and Johnson Favaro, LLP for On-Call Professional Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services. 10. Approve and authorize the Mayor and City Clerk to execute a Professional Services Contract between the City of Huntington Beach and Michael Baker International, Inc. for On-Call Professional Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services. 11 . Approve and authorize the Mayor and City Clerk to execute a Professional Services Contract City of Huntington Beach Page 8 of 9 Pnnted on 8/14/2025 powered by Legistar" 84 File #: 25-553 MEETING DATE: 8/19/2025 between the City of Huntington Beach and NUVIS for On-Call Professional Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services. 12. Approve and authorize the Mayor and City Clerk to execute a Professional Services Contract between the City of Huntington Beach and PBK Architects, Inc. for On-Call Professional Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services. 13. Approve and authorize the Mayor and City Clerk to execute a Professional Services Contract between the City of Huntington Beach and RDC-S111 , Inc., DBA Studio One Eleven for On- Call Professional Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services. 14. Approve and authorize the Mayor and City Clerk to execute a Professional Services Contract between the City of Huntington Beach and RJM Design Group, Inc. for On-Call Professional Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services. 15. Approve and authorize the Mayor and City Clerk to execute a Professional Services Contract between the City of Huntington Beach and RRM Design Group for On-Call Professional Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services. 16. Approve and authorize the Mayor and City Clerk to execute a Professional Services Contract between the City of Huntington Beach and SVA Architects, Inc. for On-Call Professional Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services. 17. Approve and authorize the Mayor and City Clerk to execute a Professional Services Contract between the City of Huntington Beach and Verde Design, Inc. for On-Call Professional Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services. 18. Approve and authorize the Mayor and City Clerk to execute Amendment No. 2 between the City of Huntington Beach and Kitchell/CEM, Inc. for On-Call Architectural Engineering & Professional Consulting Services to extend the term for two additional years until July 19, 2027. 19. Approve and authorize the Mayor and City Clerk to execute Amendment No. 2 between the City of Huntington Beach and Westberg White, Inc. for On-Call Architectural Engineering & Professional Consulting Services to extend the term for two additional years until July 19, 2027. 20. RFQ for On-Call Architectural Engineering, Landscape Architectural Engineering and Professional Consulting Serviceg. City of Huntington Beach Page 9 of 9 Pnnted on 8/14/2025 powered by Legistar'' 85 RFQ for On-Call Architectural Engineering, Landscape Architectural Engineering and Professional Consulting Services Landscape Firm Architect Architect Bureau Veritas North America, Inc. Architect Yes Yes Dahlin Group, Inc. Architect Yes Yes David Volz Design Landscape Architects, Inc. Landscape No Yes Gensler-M Arthur Gensler Jr&Associates Architect Yes Yes Gillis&Panichapan Architects, Inc. Architect Yes Yes HAI Hirsch&Associates, Inc. Landscape No Yes IDS Group, Inc. Architect Yes Yes Johnson Favaro, LLP Architect Yes Yes Michael Baker International, Inc. Landscape No Yes NUVIS Landscape Yes (via sub) Yes PBK Architects, Inc. Architect Yes Yes RCS-S111, inc., DBA Studio One Eleven Architect Yes Yes RJM Design Group, Inc. Landscape No Yes RRM Design Group Architect Yes Yes SVA Architects, Inc. Architect Yes Yes Verde Design, Inc. Landscape No Yes 86 • 1,V PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND DAVID VOLZ DESIGN LANDSCAPE ARCHITECTS, INC. FOR ON-CALL ARCHITECTURAL ENGINEERING, LANDSCAPE ARCHITECTURAL ENGINEERING AND PROFESSIONAL CONSULTING SERVICES THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY," and DAVID VOLZ DESIGN LANDSCAPE ARCHITECTS, INC., a California Corporation hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant to provide on-call architectural engineering, landscape architectural engineering and professional consulting services; and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform these services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT." CONSULTANT hereby designates Jamie Graham who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. 25-16636/383278 1 of 11 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. 3. TERM; TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to Atcommence on $+ 10.h , 20 25 (the "Commencement Date"). This Agreement shall automatically terminate three (3) years from the Commencement Date, unless extended or sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later than three (3) years from the Commencement Date. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT. In the event the Commencement Date precedes the Effective Date, CONSULTANT shall be bound by all terms and conditions as provided herein. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed One Million Dollars ($1,000,000.00). 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 25-16636/383278 2 of 11 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit "B." 7. DISPOSITION OF PLANS,ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first. These materials may be used by CITY as it sees fit, provided that any such use not within the purposes intended, by the Agreement shall be at City's sole risk. 8. HOLD HARMLESS A. To the extent allowed by Civil Code Section 2782.8, CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent (or alleged negligent) performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. 25-16636/3833894 3 of 11 B. To the extent that CONSULTANT performs "Design Professional Services" within the meaning of Civil Code Section 2782.8, then the following Hold Harmless provision applies in place of subsection A above: "CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY and its officers, elected or appointed officials, employees, agents and volunteers, from and against any and all claims, damages, losses, expenses, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) to the extent that the claims against CONSULTANT arise out of,pertain to, or relate to the negligence, recklessness, or willful misconduct of CONSULTANT. In no event shall the cost to defend charged to CONSULTANT exceed CONSULTANT's proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more other defendants to the claims and/or litigation is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, CONSULTANT shall meet and confer with CITY and other defendants regarding unpaid defense costs. The duty to indemnify, including the duty and the cost to defend, is limited as provided in California Civil Code Section 2782.8. C. Regardless of whether subparagraph A or B applies, CITY shall be reimbursed by CONSULTANT for all costs and attorney's fees incurred by CITY in enforcing this obligation. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by CONSULTANT. 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars 25-16636/383278 4 of 11 ($1,000,000.00) per occurrence and in the aggregate. The above-mentioned insurance shall not contain a self-insured retention without the express written consent of CITY; however an insurance policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted. A claims-made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for anyreason, CONSULTANT agrees topurchase an extended reporting provision of at least two g p g (2)years to report claims arising from work performed in connection with this Agreement. If CONSULTANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with required proof that insurance has been procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to forthwith terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its time and materials expended prior to notification of termination. CONSULTANT waives the right to receive compensation and agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY. 10. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall: 25-16636/383278 5 of 11 A. provide the name and policy number of each carrier and policy; B. state that the policy is currently in force; and C. shall promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. 11. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any,in connection with the PROJECT and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall 25-16636/383278 6 of 11 be made in writing,notice of which shall be delivered to CONSULTANT as provided herein. In the event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. 14. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 15. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 16. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service,to the addresses specified below. CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or 25-16636/383278 7 of 11 other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U. S. certified mail-return receipt requested: TO CITY: TO CONSULTANT: City of Huntington Beach David Volz Design Landscape Architects, ATTN: Dir. Comm. &Library Services Inc. 2000 Main Street ATTN: Jamie Graham Huntington Beach, CA 92648 151 Kalmus Drive, Suite M8 Costa Mesa, CA 92626 17. CONSENT When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. 18. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 19. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining 25-16636/383278 8 of 11 covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon anyother unless so expressly provided here. As used in this Agreement, the masculine or II p P Y neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 22. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 23. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the services contemplated hereunder. CONSULTANT understands that pursuant to scope of p Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for 25-16636/383278 9 of 11 CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 24. ATTORNEY'S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailing party. 25. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 27. SIGNATORIES Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. 28. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf,which are not embodied in this 25-16636/383278 10 of 11 Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. 29. EFFECTIVE DATE This Agreement shall be effective on the date of its approval by the City Council. This Agreement shall expire when terminated as provided herein. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. CONSULTANT, DAVID VOLZ DESIGN LANDSCAPE CITY OF HUNTINGTON BEACH, a ARCHITECTS, INC. municipal corporation of the State of California • By: Err, c).o.ul.►t1 Mayor print name ITS: (circle one)Chairman/President/Vice President City Clerk A INITIATED AND APPROVED: By: pr. t nai e Director of Community & Library Services ITS: (circle one)Sec /Chief Financial Officer/Asst. Secretary-Treasurer REVIEWED AND APPROVED: City Manager APPROVED AS TO FORM: City Attorney COUNTERPART 25-16636/383278 11 of 11 Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. 29. EFFECTIVE DATE This Agreement shall be effective on the date of its approval by the City Council. This Agreement shall expire when terminated as provided herein. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. CONSULTANT, DAVID VOLZ DESIGN LANDSCAPE CITY OF HUNTINGTON BEACH, a ARCHITECTS, INC. municipal corporation of the State of California By: ayorkitt print name {fr'1V4y' ITS: (circle one)Chairman/PresidentNice President 4 City Clerk AND IN TIATED AND APPROVED: By: print name irector of &Library Services ITS: (circle one)Secretary/Chief Financial Officer/Asst. Secretary-Treasurer REVIEWED AND APPROVED: City Manager er APPROVE AS TO F . . • Attorney COUNTERPART 25-16636/383278 11 of 11 EXHIBIT "A" A. STATEMENT OF WORK: (Narrative of work to be performed) Consultant to provide on-call architectural engineering, landscape architectural engineering and professional consulting services B. CONSULTANT'S DUTIES AND RESPONSIBILITIES: SEE ATTACHED EXHIBIT A C. CITY'S DUTIES AND RESPONSIBILITIES: D. WORK PROGRAM/PROJECT SCHEDULE: EXHIBIT A EXHIBIT A PROPOSAL To Provide Professional Landscape Architectural Design Services for CITY OF HUNTINGTON BEACH ON-CALL LANDSCAPE ARCHITECTURE DESIGN f = ., %y 7 , 1C i /• 1� , i • j, rI � - l � y •� � �t b � � f r, _ �. r 5• d r P- x /y am, / y rosy +,. .q,;y a .t !�- `' \ + d� Y W : JI1 i 77- ri`i%1�1 Y / ,}ram � 1�'• it 'F"` ,�E !�S F!!� �-. ! r • iy!/. .�r. P, A y ----. ✓��� - /: ,. �' i i/ •+rr- .tiff t: ,. I. , yt --.„ -%1' "✓ �i/ / `,? $ice, -.-r ,,,:__ , ,,,;:,.,__„ , 5. .?,., , 4%;--..,-,., ., „'' ....••• - ---,:' - .i..,,,- --'.';e;., -------- --. i ,,,,!4,1 .•4'''-.,..e.`* - -; ..,' ;f, �. l;; r E,i: , � , .; s ' - _ r�;V.° fir.;, r s f,. /�' h -- `�`C � , �',-` �'� .Qom.: '.i APRIL 29, 2025 . 11,1yriDD-17A iiputicow Designing landscapes that create community 0�ttscapeRrchtttetsa►+d�arl¢plawutrs April 29, 2025 MirDin _DCDOnCUM Designing landscapes that create Cody Hernandez community... City of Huntington Beach 2000 Main Street Huntington Beach, CA 92648 RE: PROPOSAL TO PROVIDE PROFESSIONAL LANDSCAPE ARCHITECTURE DESIGN SERVICES FOR THE CITY OF HUNTINGTON BEACH AS NEEDED Dear Mr. Hernandez, Huntington Beach has a great inventory of parks and public landscapes. The creative designers at David Volz Design has a long history of designing award winning parks throughout Southern California. We have worked with hundreds of cities providing a variety of multidiscipline professional design, planning, and construction support related services for capital improvement projects associated with parks and recreation, streets, and neighborhood revitalization. Our firm would very much like to assist the City of Huntington Beach in the development of future outstanding public landscape projects as a member of your design team. EXPERIENCE IN PROVIDING ON-CALL CAPITAL IMPROVEMENT PROJECT DESIGN SERVICES - DVD is currently providing professional on-call as-needed design services to two dozen public agencies. Under these commissions we provide public facilities, park and green way planning and design, peer review, standards development and budgeting services as active city staff extension professionals. In Anaheim, where we have provided on-call services for over 18 years, including more than 200 task orders, we regularly interact with city staff providing consultations, plan review, budgeting and design services for projects throughout the city. QUALIFICATIONS OF THE DESIGN TEAM - Eric Sterling will be the point of contact for you and your staff. We have for over three decades provided scores of public agencies with on-call consulting services. My firm has specialized in the delivery of public projects including dozens of award-winning projects. Mr. Gary Vasquez, DVD's director of design and project manager, will provide the creative flair that makes DVD designed landscapes special. Our firm has proven expertise in managing multi-discipline project teams, delivering quality design documents and maintaining strong relationships with all our design team partners and public agency clients. At DVD, we understand the importance of providing safe, durable and easy to maintain landscapes and we are adept at providing high quality public construction projects. David Volz Design has a very creative design team and our desire to be Huntington Beach's design partner will be evidenced in our energy and enthusiasm every step of the way. My firm and I look forward to working with your city's team and the citizens of Huntington Beach on all your important park and landscape projects. This proposal is valid for 180 days. Very truly yours, DDAVID VOLE BBI SH % kofp, if1/17 Eric Sterlinl R.L.A. #2375 Corporate Office Coachella Valley Office San Jose Office San Diego Office 151 Kalmus Drive,Suite M8 78060 Calle Estado 84 W Santa Clara Street,Suite 700 4660 La Jolla Village Dr,Suite 100#1834 Costa Mesa,CA 92626 La Quinta,CA 92253 San Jose,CA 95113 San Diego,CA 92122 714.641.1300 760.580.5165 669.444.0461 858.2471222 DardVD-31 o m REQUEST FOR PROPOSAL VENDOR APPLICATION FORM TYPE OF APPLICANT: ❑ NEW X❑ CURRENT VENDOR Legal Contractual Name of Corporation: David Volz Design Landscape Architects, Inc. Contact Person for Agreement: Jamie Graham, Director of Adminstration Corporate Mailing Address: 151 Kalmus Drive, Suite M8 City, State and Zip Code: Costa Mesa, CA 92626 E-Mail Address: dvd(cr�dvolzdesign.com Phone: (714) 641-1300 Fax: Contact Person for Proposals: Allie Stafford Title: Marketing Manager • E-Mail Address: astafford@dvolzdesign.com Business Telephone: (714) 641-1300 Business Fax: Year Business was Established: 1997 Is your business: (check one) ❑ NON PROFIT CORPORATION n FOR PROFIT CORPORATION Is your business: (check one) X❑ CORPORATION ❑ LIMITED LIABILITY PARTNERSHIP . n INDIVIDUAL n SOLE PROPRIETORSHIP ❑ PARTNERSHIP n UNINCORPORATED ASSOCIATION Corporate Office Coachella Valley Office San Jose Office San Diego Office 151 Kalmus Drive,Suite M8 78060 Calle Estado 84 W Santa Clara Street,Suite 700 4660 La Jolla Village Dr,Suite 100#1834 Costa Mesa,CA 92626 La Quinta,CA 92253 San Jose,CA 95113 San Diego,CA 92122 714.641.1300 760.580.5165 669.444.0461 858.2471222 'warp-EA EDTecom Names & Titles of Corporate Board Members (Also list Names &Titles of persons with written authorization/resolution to sign contracts) Names Title Phone Eric Sterling _ President (714) 641-1300 Jamie Graham Secretary (714) 641-1300 Federal Tax Identification Number: 33-0835124 City of Huntington Beach Business License Number: (If none, you must obtain a Huntington Beach Business License upon award of contract.) City of Huntington Beach Business License Expiration Date: • Corporate Office Coachella Valley Office San Jose Office San Diego Office 151 Kalmus Drive,Suite M8 78060 Calle Estado 84 W Santa Clara Street,Suite 700 4660 La Jolla Village Dr,Suite 100#1834 Costa Mesa,CA 92626 La Quinta,CA 92253 San Jose,CA 95113 San Diego,CA 92122 714.641.1300 760.580.5165 669.444.0461 858.2471222 TABLE OF CONTENTS Firm Qualifications qt Firm Profile 6 a` Project Experience 7 p I e - References 12 �t 1 . Project Team %hi Organizational Chart 13 r',. i F.. °�°` ; Resumes .r.2 - , • / '', . r"' l'!.,. ;441.*: ....• Work Plan ° 41 '' Understanding &Approach 14 '> Creative Pla rounds 16 { �`' Y9 -- �, � 41 ,, . _ 'mot• ��1 IHttttl ,!' Sustainability 17 t _ ...,-.,i•,.-, Community Outreach 18 -: 'i Graphic & Renderings Scope of Services 20 • Quality Control 24 .•• Appendix - - ` Certifications ``_ < - J� Letters of Recommendation - ,4; -,' 4 •• t, ' .% . 403 Fee Proposal (Seperate)(Se erate) • ,• Hourly Rate Schedule tire , \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ ON-CALL LANDSCAPE ARCHITECT, CITY OF HUNTINGTON BEACH ipV IP FIRM QUALIFICATIONS FIRM PROFILE PLANNING & DESIGNING David Volz Design (DVD) is committed to the creative design of outstanding public spaces. We develop landscapes, parks, sports fields, and streetscapes to meet the specific needs of their communities. DVD designs special environments for those who seek recreation a � , in a beautiful setting: wonderful natural r environments for those who are simply looking for respite, and for those who l` { pursue recreation and competitive athletic . endeavors on the playing field. Our firm ..: li i Founded in 1997 capitalizes on what the site and nature ;l :,: ��, * 27 years in business has to offer. For all of our commissions �i - S-Corporation-CA we work to enhance the site's use " . - - Never filed for '14r"'I y working within environmentally sound �4 ,� �pi" bankruptcy Wholly-owned Business parameters while taking full advantage 16 employees of the site and its surroundings to best ' - David Volz PLA#2375 service the community's needs. F r y 1 .Q _ s P _ • Gary Vasquez PLA#3883 Eric Sterling PLA#5463 We provides a wide range of services - Luis Pedraza PLA#6782 to our public agency clients: site planning -, -. s aI Shaun Johnson PLA#6413 budgeting and preparation of construction Clayton Franklin PLA#6909 s of the services we LEER Accredited documents are the mainstays SBE provide. Public facilities and landscape improvements we have designed are evident in communities throughout "DVD continues to build its reputation Southern California. We have successfully delivered on creativity and service in the design award-winning public landscape important projects in all of outstanding public spaces.We create over California high quality public spaces for our clients' communities and neighborhoods.We work with public agencies and the people they serve to We strive to stay on top of the constantly changing world develop innovative landscapes of outstanding of the construction industry and its pricing. We regularly beauty." analyze what is happening with projects during estimating and bidding process to ensure that we are as close Contact Person: as possible to our clients' budget. We have been very Eric Sterling,President, RLA, 714-641-1300 successful in tracking costs. esterling©dvolzdesign.com Our company understands the importance of protecting Like us on Facebookl the environment, protecting our resources and the health of Follow us on Instagram! future generations. DVD is proud to be a LEED Accredited @davidvolzdesign and a Qualified Stormwater Designer QSD company. We understand the commitment we have to the public to KIR deliver quality projects that offer a high return for the public funds invested; projects that can be maintained and deliver • C�7'et0 a lifetime of service to the communities they are built for. I n rg- r,a Our team will be easy to work with,creative,and responsive. www.dvolzdesign.com We live by our mission statement to "create community" �e�,_o,N� s _ AME Er(YOE through our designs. Together our firm will be a pro-active Q °g cprs LANDSCAPE ( �4.a resource for your city staff. 3 ARCHITECTS __---",-- knowledgeable "' ASCE ACEC L 4i: viszwraweow• ..,.._.,.. ON-CALL LANDSCAPE ARCHITECT, CITY OF HUNTINGTON BEACH 11,11YID 6 PROJECT EXPERIENCE & REFERENCE WHITAKER ELEMENTARY Client: SCHOOL PARK City of Buena Park There are no parks nor any available parklands in this section of Reference: Buena Park.An initial opportunity to provide some dedicated park "David Volz Design has always facilities at Whitaker School has blossomed into a full of fledged provided the City of Buena Park "new" park across three acres of school yard. Through a series with high quality professional of community outreach workshops a plan has emerged with services for these projects and many others." several exciting and unique elements. In addition to normal park Jim Box amenities, shaded picnic spaces, play lots restrooms, a jog path Director of Community Services and nice open spaces, there will be a STEM themed hardscape (714) 562-3850 plaza, unique geometric ground patterns and other creative play jbox@buenapark.com spaces. The basketball court surface will be painted for fraction ball, a math-based ball game. The running/walking track will have Key Elements: distance markers. The universal accessible play lot is envisioned to • Universally Accessible play lots have fun, exciting, and challenging elements for all ages. This fully • Basketball Court lighted park will host sports activities,family gatherings,and a myriad • Running/Walking Track of recreation opportunities in this under served part of the city.As the • STEM Elements property is to be shared with Whitaker Elementary School, a unique • Lighting agreement between the City and the School District will allow for this great joint use community facility. Services provided: �- •• Master Plan r • Community Outreach • Construction Documents • Construction Period Services F, �re,, r , ; >� 1- r Start Date: June 2019 �,, ;'._� , - - ;R_ . ' jL '»: , Completion Date: August 2024 lit „.. , .iz,.-aiyt, `i �" ;1 i� F ; Cost::::a:e:" .. , DVD 1 I .i 1 j 4 ,A= Eric Sterling (...------ `�� Staff: David Volz, Gary Vasquez, -k `-.• am •0 - "" Paul Cassar, Luis Pedraza Subconsultants:Ardurra, Design _ -"` West Engineering, Shucri Yaghi v_- ti Consulting Engineers < ' °+� X ' More Buena Park Projects: r a o 4.4 ,iet 4 mow , , u ram _ L F1 4'it . - -""----"..,-,+^. -' RE- s f _ OEM id imam + Community un ry Gardens Rick Gomez Park , I II ON-CALL LANDSCAPE ARCHITECT, CITY OF HUNTINGTON BEACH IP VIP 7 PROJECT EXPERIENCE & REFERENCE HICKS CANYON PARK Client: Hicks Canyon Park in Irvine has recently undergone a remarkable City of Irvine renovation, breathing new life into this beloved community space. Reference: The introduction of updated batting cages has brought a wave of Anthony Caraveo excitement to sports enthusiasts of all ages, providing a perfect Senior Project Manager place for aspiring baseball and softball players to hone their skills. (949) 724-7555 Accompanied by comfortable bleacher seating,family and friends acaraveo@cityofirvine.org can now cheer on their athletes while enjoying the games. But the park's enhancements go beyond sports, as a well-designed Key Elements: exercise area now offers outdoor fitness equipment, encouraging • Themed playground a healthy and active lifestyle for visitors. • Batting cages • Shade structures For families, Hicks Canyon Park has introduced new and engaging • Fitness equipment playgrounds that are sure to delight children. These thoughtfully designed play areas provide a safe and entertaining environment Services provided: for kids to explore and have fun.The park's transformation signifies • Conceptual Design a commitment to fostering a sense of community, offering an • Design Development array of amenities that cater to the diverse interests and needs • Construction Documents of residents. Hicks Canyon Park is more than just a park; it's a • Construction Period Services dynamic, inclusive space that encourages physical activity, social interaction, and memorable experiences for everyone in the Irvine Acreage: approximately 1 community. Start Date: 2018 Date of completion: Feb. 2024 w Cost of Design:$ 76,750 ok Cost of Construction:$ NOMER�N� I. U f M DVD Project Manager: Sarah i.,,,f•\ u � ' , " ,. Moon . .' E Staff: David Volz, Gary Vasquez, I ^-• f " ti T i Eric Sterling, Paul Cassar, Luis I' IL� 5 _41 ,',1 9� d�fir,: I! , t. ?;,-+ik I . Oil Pedraza, Dana Bull < 1 �` �I Subconsultants: DMS :,,.. j _ Consultants, Design West :� .- Engineering I L i�arre . • �- zS r s. _,- ' < :ice _ ■ ,., .JIii :: ,� More Irvine Projects: MIN I i Ilk . - !, 1 . j.. . w; s I. Irv'Civic Center Mik 01ckleball ON-CALL LANDSCAPE ARCHITECT, CITY OF HUNTINGTON BEACH IPVIP 8 PROJECT EXPERIENCE & REFERENCE HOLLYDALE COMMUNITY PARK Client: & COMMUNITY OUTREACH City of South Gate Reference: Hollydale Community Park is being re-envisioned as a multi- Steve Costley faceted recreation center for this easterly section of the Hollydale Interim Director of Parks & Recreation Community in eastern South Gate. This two acre parcel of land is (323) 563-5494 situated between the railroad tracks that run across the warehouse scostley@sogate.org corridor and Industrial Avenue,the street that separates residential neighborhoods from the commercial sector. The site currently Key Elements: houses a dilapidated ballfield, broken concrete drive and a • Community Center boarded-up structure that once served as a community room. • Walking Trail "Safety first" was the request of the residents who attended the • Basketball Courts community park planning meetings.The improved park is to have • Playground new picnic spaces, a play lawn, open air theater with a movie screen backdrop, benches, play equipment, shade trees and a Services provided: gateway marker at the neighborhood entryway. • (8) Community Outreach Workshops& Display Exhibits • Summary Report • Design Development ( - • Final Concept Plan • Construction Documents -,R-Iti ,4 �1 • Grant Application Assistance / ,� , a , .4 Acreage: 1.42�) --If xr' ,' Start Date: October 2017 ` , Completion: January 2025 Cost of Design: $253,000 "' - Construction Cost:TBD lc DVD Project Manager: Luis Pedraza Staff: David Volz, Gary Vasquez, Larry Poindexter, Paul Cassar, ----: w . r„.. .' Dana Bull ' Subconsultants: DMS V �sr '"� "'+ `• 3 A. `'- �, Consultants, Design West 4;:kk,..kYL•¢ r t ° Engineering, SKA Engineering 1011 • 0 -' ...p. , t W'' . � _._ : is y More South Gate Projects: ft. _ 7,0001,1111M— m k cle Park w State Street Park « y -- m ;/,4'. — --w d ° ,57 `‘ % - ® — arm INDUSTRIAL • 1 Gate Park .., City Hal; ON-CALL LANDSCAPE ARCHITECT, CITY OF HUNTINGTON BEACH iBVIP 9 PROJECT EXPERIENCE & REFERENCE N F R E M O N T PARK Client: City of Glendale Reference: Joseph Gonzalez The revitalization of Fremont Park will be a great improvement for Park Planner the citizens of Glendale. It has a special character and being the (818) 550-4415 oldest park in the city, an important historical context; it provides jogonzalez@glendaleca.gov a wonderful greenspace and needed recreational opportunities for the residents who live just north of downtown Glendale. This Key Elements: community, through several outreach meetings, provided DVD • (8)Tennis courts park planners with insights related to the park's use and the current • Large community building needs for recreation.The slate of improvements we planned will be • Soccer arena,enclosed,synthetic enjoyed by all: new synthetic turf soccer fields, community center, turf&lights • Large fully accessible play spaces play spaces, picnic grounds and ball courts. New lighting, easy • Spray pad play space access, and a full perimeter drive path will ensure better security. • Pickle ball &basketball courts New parking, new maintenance facilities and a refurbished home • Large parking lot for the model railroad club will improve this community focal point. • Open lawn and picnic pavilions • Art all around the park h lighting throughout This busy facility • Night includes an active tennis community with g t g t in g t oug out regularly scheduled lessons, tournaments, and play days. There • Walkways&beautiful gardens is also a great contingent of drop-in regulars that frequent these courts. An update of the facility was needed, access, lighting Services provided: • and new fencing, and net stations were installed based upon Master Plan &Community Outreach DVD renovation plans. The courts were sawcut, patched and • Design Development resurfaced to accommodate this facility- • Construction Documents wide makeover. The new courts ,.e •• Bidding Assistance are beautiful, they have state - re I I • Construction Period Services of the art lighting and a .,. new downloadable . ,,.. Acreage: 8 lighting control. v .-4,- •-^'-` - .....-.. - ,,,," Start Date: March 2015 c ;i+5 r, B�� Completion Date: Out to Bid Soon 41*p. , Cost of Design:$1.1 million de , �� o Construction Estimate:$12.3 mil .o r,,,,,,,014:, K.... * • vipp DVD Project Manager: # li , Gary Vasquez t . f k '' Staff: David Volz, Paul Cassar, Luis 11{* ' 7I Pedraza, Larry Poindexter le Subconsultants: Civil Works rY Engineer, Design West Engineering, 4 , A\ t ,..4i4. . 4 4. ,J r LGC Geotechnical, SKA Engineers p, ' 9 �. -.,11i uau „ • � � �'� �"R=^- � More Glendale Pro'ects: ,, m W - m PATfERSON AVENUE u• -- . - i .-"'. -'- _ . r f Aro V.==•--• - _ erri • Pacific P. , "DVD and their team ... have provided leadership for community k »� outreach, have designed creative and fun play spaces and have ■ prepared high quality construction documents." ' ;." , i `'"• George Balteria , Retired City of Glendale "",,...- ._ Letter of Recommendation ity Sign aryland P. ON-CALL LANDSCAPE ARCHITECT, CITY OF HUNTINGTON BEACH DVIP 10 PROJECT EXPERIENCE & REFERENCE w Client: City of Santa Ana S A N T I A G O PARK Santiago Park, located in Santa Ana, is a captivating embodiment of Reference: Suzi Furjanic an innovative approach to landscape architecture.This natural haven, (714) 571 4241 radiates a sense of tranquility while offering an array of engaging SFurjanic@santa-ana.org amenities. The centerpiece is undoubtedly the amphitheater, thoughtfully integrated into the park's layout.The park's organic design Key Elements: philosophy is further accentuated by the inclusion of strategically • Native plantings placed picnic tables that encourage relaxation and social interaction • Entry monument amidst the soothing embrace of nature. ▪ Ampitheater • Playground As one ventures through Santiago Park, the meticulously designed • Walking trails walking trails weave an intricate tapestry that connects visitors with • Picnic tables the park's abundant natural beauty. The careful balance struck between the park's landscape and the functional trails, creating an Services provided: immersive experience that allows individuals to immerse themselves Concept Plan in the serene surroundings. Complementing the park's multifaceted Design Development appeal, a small playground beckons to younger visitors, offering a Construction Documents space for exploration and play. This holistic approach to design Construction Period Services underscores to crafting public spaces that resonate with the essence of the community they serve. Size: 3.8 acres .�, ,. Start Date:April 2021 4� Completion Date: Summer 2023 t•'1'�t� Design Cost: $179,343 i► i ,� .' Construction Estimate:$16 "g` w r ' �,�. .' - million r DVD Project Manger: h ,r. . '1I '' Gary Vasquez Staff: „; _ - __, ', DaBulvidl Volz, Luis Pedraza, Dana � �':'' ✓` � ,•'' v _: '� y XC ;& 4 i L,� - Ss • C �� a * ." A. s d JJ 6 X 1 5 m" �3" 3 A ,.4 ,. 3e. x — — i.....tiy' �r •.� 5 YI .74„.. ° .# ':a �Y' bK e} r r:: .s �n aka ✓r , 7. }! gg r v ! C i � P Xr,`^' - F 4'. s ` a y'�s 4'J ., +i�a+ G^ ; % , % r - A�w. - I ' jiiit'• ' - ' - • ., - 1'f *,fit ^, r '. . � a i " ;. 1 .. AL Fsa.-w > { .. ..f ..k..-rr i4.- vl�3il.. .. T..,. ..$-,.t. ".sF ON-CALL LANDSCAPE ARCHITECT, CITY OF HUNTINGTON BEACH ii Y lb 11 REFERENCES ComanyName:David Volz Design Landscape Architects, Inc. 1. Name of Reference: Whitaker Park, City of Buena Park Address: 6650 Beach Blvd. Buena Park, CA 90622 Contact Name: Jim Box Phone Number: (714) 562-3850 Email: jbox@buenapark.com Dates of Business: June 2019-August 2024 2. Name of Reference: Santiago Park, City of Santa Ana Address: 20 Civic Center Plaza, Santa Ana, CA 92701 Contact Name: Suzi Furjanic Phone Number: (714) 571-4241 Email: sfurjanic@santaana.orq Dates of Business: 2021-2023 3. Name of Reference: Hicks Canyon Park, City of Irvine Address: 1 Civic Center Plaza, Irvine, CA 92606 Contact Name: Anthony Caraveo Phone Number: (949) 724-7555 Email: acaraveo(a�cityofirvine.org Dates of Business: 2018-2024 4. Name of Reference: Hollydale Community Park. City of South Gate Address: 8650 California Ave, South Gate, CA 90280 Contact Name: Steve Costley Phone Number: (323) 563-5494 Email: scostley(asogate.org Dates of Business: 2017 - current 5. Name of Reference: Fremont Park, City of Glendale Address: 613 E. Broadway Glendale, CA 91206 Contact Name: Joseph Gonzalez Phone Number: (818) 550-4415 Email: iogonzalez@glendaleca.gov Dates of Business: 2015- current • ON-CALL LANDSCAPE ARCHITECT, CITY OF HUNTINGTON BEACH ID IF ID 12 PROJECT TEAM ORGANIZATIONAL CHART City of Huntington Beach On-Call Landscape Architect Services ti Ourcreativedesigners have the background and expertise to deliver outstanding landscape architecture services for your city's project. The DVD key team members are DAVID VOLZ DESIGN experienced and talented professionals and they will be LANDSCAPE ARCHITECTS, INC supported by a team of licensed landscape architects, Eric Sterling, RLA#5463 several very capable designers, sub consultants, and Principal in charge support staff. Gary Vasquez, RLA#3883 Our design approach,from design development through Director of design construction document development, includes strong Luis Pedraza, RLA#6782 quality control techniques as well as several quality Landscape Architect control measures. For example, our team will have a senior staff landscape architect assigned to specifically Shaun Johnson, RLA#6413 provide quality control oversight. This experience Landscape Architect landscape architect will be involved in regular in-house Clayton Franklin, RLA#6909 design review of project drawings, specifications and Landscape Architect budget estimate. He will provide input, and advice to the project administrator. This effort, together with our other Bryce Frost quality control measures, will focus on providing the city Landscape Designer with a design which is accurate and constructable. Bryant Avalon Landscape Designer Delivering projects within our client's expectations, budgets and time frame is ourtop priority.We will establish Angela Lee milestones for deliverables and set precise schedules Landscape Designer for meetings and reviews. Our senior management will Michelle Maldonado review all submittals prior to issuance. We will provide Project Designer recommendations based upon experience and expertise for the betterment of any project assigned to DVD.These Xitlali Casarrubias same senior DVD professionals will remain the primary Project Designer contact for the City throughout the project. Jonathan Aguirre Project Designer David Volz Design looks forward to a long relationship with your city.We are committed to delivering high quality Lisa Namekawa services,designs, reports,documents, and support to the Project Designer city \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ ON-CALL LANDSCAPE ARCHITECT, CITY OF HUNTINGTON BEACH D VID 13 RESUMES \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ E R I C STERLING ROLE: Works extensively on the PRINCIPAL IN CHARGE development process from inception through master plan development, , Mr. Sterling is a highly experienced construction document preparation, landscape architect with 25+ years of contract administration, and on-site experience in the field. He is returning inspection. He managed the project to DVD after a 9-year absence to ensure adherence to established exploring worldly projects.Throughout project budgets, and schedules. his career, he has worked on a variety of projects for public agencies, including recreational parks, RECENT PROJECT EXPEREINCE streetscapes, school sites, and city design guidelines. One COSTA MESA SANITARY of Mr. Sterling's strengths is his attention to detail, which has HEADQUARTERS proven invaluable in his work with playground design,the latest Client: Costa Mesa Sanitary District construction practices and materials, and ADA accessibility A turf removal/water conservation concerns. He works closely with staff, clients, and agencies project to provide a boldly vibrant landscape design which incorporates to create successful products, and he is especially skilled in native landscape.These outreach working with contractors during construction to ensure that programs include waste reduction, projects are completed successfully. composting and mulching as well as EDUCATION water saving irrigation practices and BS, Landscape Architecture, 2005 landscape material selection. California State Polytechnic University, Pomona SKILLS WOLFSON PARK EXPANSION AutoCAD, Rhino, Microsoft Office,Adobe Creative Suite, Client: City of Rancho Mirage Sketch up, GIS Working hand-in-hand with the YEARS WITH DVD: 2005 - present city to deliver a design that meets the communities'expectations, the GARY VASQU EZ overall design needed to fit within DIRECTOR OF DESIGN the parks' existing Victorian style while accommodating new program Mr. Vasquez is a highly experienced features. and award-winning senior design leader with 30+ years of experience REFLECTION PARK in designing multi-faceted projects Client Cityof Desert Hot Springs g 9 throughout California. He is a valuable The new program includes ADA m. .` member of the DVD team providing upgrades, benches, boulders and creative design solutions to any challenges or opportunities cobble, new native landscape and that arise.Overthe years,Mr.Vasquez has provided high-quality irrigation, a reflective monument project management on many of DVD's most successful and sign, and a grid of California Fan highly acclaimed park projects. He is known for his ability to Palms.The Park will utilize energy deliver innovative and unique designs that meet and exceed efficient night lighting and no turf client expectations. grass. EDUCATION MLA, Landscape Architecture, 1989 WHITAKER ELEMENTARY SCHOOL California State Polytechnic University, Pomona PARK BS, Ornamental Horticulture, 1986 Client: City of Buena Park California State Polytechnic University, San Luis Obispo An initial opportunity to provide REGISTRATION some dedicated park facilities at Landscape Architect, California, #3883, 1992 Whitaker School has blossomed into SKILLS a full of fledged "new" park across AutoCAD,Adobe Photoshop, Microsoft Office three acres of school yard.Through YEARS WITH DVD: 1997 - present a series of community outreach \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ ON-CALL LANDSCAPE ARCHITECT, CITY OF HUNTINGTON BEACH 10V0 RESUMES \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ SHAUN JOHNSON * LANDSCAPE ARCHITECT ROLE: Works extensively on the Shaun discovered his passion for development process from inception bringing projects from concept to through master plan development, construction fruition. Over the past construction document preparation, contract administration, and on-site 15+ years, his diverse experience inspection. He managed the project to has spanned residential, theme ensure adherence to established project park, and resort projects, exposing him to a wide array of budgets, and schedules. challenges. The satisfaction of witnessing an idea come to life is the result of creative problem-solving and extensive PROJECT EXPERIENCE project management. Shaun firmly believe that 3D models and meticulously crafted construction drawings are CENTRAL PARK BLOCK instrumental in breathing life into conceptual ideas. This Client: City of Glendale approach has led him to develop innovative techniques and The modern playground will provide an skills that have become standards within the organizations exciting and safe play area for children, where he has contributed his expertise. while the splash pad offers a fun way to EDUCATION cool off during hot days.The amphitheater is set to become a focal point for cultural • B.S. Landscape Architecture, California State events and performances, enriching the Polytechnic Unversity, Pomona, 2008 park's role as a vibrant gathering space REGISTRATION for residents and visitors alike. Landscape Architect, California, #6413 SKILLS: LARRY MOORE PARK Adobe Creative Suite, Sketch up, AutoCAD, Photoshop, Client: City of Paso Robles Lumion, Illustrator, Microsoft Office, BIM Larry Moore Park is being upgraded to YEARS WITH DVD: 2024 - present include new sports fields, enhancing recreational opportunities for the local CLAYTON FRANKLIN community.These improvements will LANDSCAPE ARCHITECT provide residents with modern facilities supporting youth and adult athletics in a With over 15 years of professional vibrant and accessible public space. experience, Clayton has honed his FREMONT PARK expertise in landscape architecture Client: City of Glendale through extensive involvement in The park's ambiance and the many all phases of design, from Concept gathering spaces within the park will be Design and Schematic Design to enhanced by new synthetic turf soccer Design Development and Construction Documentation. fields, community center, play spaces, Clayton's skill set includes hand drawing, advanced detail picnic grounds, ball courts, and new drafting, constructability methodologies, and irrigation lighting. design. PARADISE PARK EDUCATION Client: City of Torrance • B.S. Landscape Architecture, Arizona State University, The 4.6-acre site features playgrounds, Tempe, 2008 fitness and picnic areas, and structures REGISTRATION slated for renovation or replacement,with Landscape Architect, California, #6909 a focus on creating a cohesive design Landscape Architect,Arizona#70953 that interconnects the park's programmed SKILLS: spaces while preserving existing trees. Adobe Creative Suite, Sketch up, AutoCAD, Photoshop, Lumion, Illustrator, Microsoft Office, YEARS WITH DVD: 2024 - present ON-CALL LANDSCAPE ARCHITECT, CITY OF HUNTINGTON BEACH ID VIP RESUMES \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ L U I S r" E D R A Z A ROLE: Works extensively on the LANDSCAPE ARCHITECT development process from inception through master plan development, Luis is skilled in managing and construction document preparation, directing professional staff in a contract administration, and on-site dynamic atmosphere, making him an inspection. He managed the project effective leader and team player. His to ensure adherence to established ability to communicate a vision from project budgets, and schedules. both the client and his own innovative stylings is exceptional. Luis's communication skills and visual PROJECT EXPERIENCE perception make him capable of creating projects that convey a unique and engaging vision for clients. His passion for design TURF MEDIAN REPLACEMENT and community outreach,coupled with his years of experience Client: City of Norwalk and expertise, make him a valuable asset to any design team. This EEMP grant funded project included the removal of turf and EDUCATION replaced with low water use and • MLA. Landscape Architecture, California State Polytechnic drought tolerant plantings within University, Pomona, 2017 medians and side panels. • Certificate in Ornamental Horticulture, 2011, Orange Coast WOODBURY PARK College, Costa Mesa, Ca • BA, Graphic Design, 2009, California State University, Client: City of Garden Grove Fullerton, Ca The revitalization of this significant REGISTRATION green space in southwestern Garden Landscape Architect, California, #6782, 2022 Grove responds to community desires SKILLS: for enhanced infrastructure.Through Adobe Creative Suite, Sketch up, AutoCAD, Bilingual - comprehensive neighborhood input Spanish/English, HTML, CSS, Microsoft Office and on-site meetings,the final concept YEARS WITH DVD: 2013 - present plan prioritizes an open and visible core, improved safety measures, ty, and B RYA N T AVA L O S accessibilnew recreational ti nal the incorporation ultimatelyLANDSCAPE DESIGNER transforming the park into a vibrant community hub. Bryant Avalos leads the team of landscape designers, bringing WAYFINDING SIGNAGE with him a wealth of experience in Client: City of Gardena design development, construction GIS was leveraged to visualize and documents,and irrigation design.With analyze traffic patterns (road speeds, a keen eye for detail and a passion for intersections,Average Daily Traffic creating beautiful, functional outdoor spaces. With an eye for (ADT), bike routes,ADA design detail and a passion for creating beautiful, functional outdoor standards, etc.) and city boundary/ spaces. He is skilled in using the latest design software and zoning information. techniques to create detailed plans and visualizations that accurately represent the final product. REFLECTION PARK Client: City of Desert Hot Springs EDUCATION The new program includes ADA BS, Landscape Architecture and Enviornmental Planning, upgrades, benches, boulders and University State Utah, 2016 cobble, new native landscape and SKILLS irrigation, a reflective monument sign, AutoCAD, Microsoft Office, Adobe Creative Suite, Sketch up, and a grid of California Fan Palms.The Irrigation Design, GIS Park will utilize energy efficient night YEARS WITH DVD: May 2023 - present lighting and no turf grass. AVAILABILITY: 40% \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ ON-CALL LANDSCAPE ARCHITECT, CITY OF HUNTINGTON BEACH IP VIP RESUMES AN G E L A LEE ROLE: Responsible for analyzing data LANDSCAPE DESIGNER from our community input charrette process to help form a common Angela has a unique talent for goal of what the community desires, analyzing data from community input prepares landscape architectural charrettes to help form a common plans, specifications, and cost i estimates on a multitude of projects, goal of what the community desires. plan checking to ensure consistent �. Her ability to communicate the design update of plan details from client vision and goals to the community is a crucial component of requests. her work. She is passionate about creating landscapes that are both functional and visually stunning and strives to exceed PROJECT EXPERIENCE client expectations. Her commitment to excellence, coupled with her years of experience, make her an invaluable asset to WAYFINDING SIGNAGE the team. Client: City of Gardena EDUCATION GIS was leveraged to visualize and • MLA, Landscape Architecture, 2010, University of Michigan, analyze traffic patterns (road speeds, MI intersections,Average Daily Traffic (ADT), bike routes,ADA design • BS, Cinema-Television Critical Studies, 2003, University of standards, etc.) and city boundary/ Southern California, CA zoning information. SKILLS AutoCAD, Microsoft Office,Adobe Creative Suite, Sketch up, COSTA MESA SANITARY GIS HEADQUARTERS ACCOMPLISHMENTS Client: Costa Mesa Sanitary District •Landscape Architecture FacultyAward,University of Michigan A turf removal/water conservation YEARS WITH DVD: 2013- 2016 & October 2021 - present project to provide a boldly vibrant AVAILABILITY:40% native landscape design. WHITE OAK RIDGE Client: City of Orange �� mp The phased landscape renovation J O'N AT H A N AG U I R R E of White Oak Ridge will follow a PROJECT DESIGNER landscape precedent previously established on Trails End Lane. The new landscape will utilize water Jonathan's tenure in the landscape saving plants and water efficient architectural field has profoundly irrigation. shaped his professional identity, instilling in his qualities of dedication, BERKSHIRE &GREVELIA PARKS ;, loyalty, ambition, and unwavering Client: City of South Pasadena determination. This journey has been marked by a relentless The Berkshire and Grevelia lots have pursuit of new skills and capabilities, driven by a perpetual been purchased and the eagerness to enhance his professional growth. neighborhood has given initial ideas for the conversion of these properties EDUCATION to pocket parks. DVD designed life • BS. Landscape Architecture, California State Polytechnic back to the exciting park facilities University, Pomona, 2021 that the neighbors envisioned for SKILLS their community. AutoCAD, Microsoft Office,Adobe Creative Suite, Sketch up, GIS YEARS WITH DVD: November 2023 - present 2 ON-CALL LANDSCAPE ARCHITECT, CITY OF HUNTINGTON BEACH IPVlb RESUMES \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ ' ' M I C H E L L E M A L D O N A D O ROLE:Assist with the design and it PROJECT DESIGNER planning of landscape projects, including site analysis, conceptual — '= As a recent graduate from the design, and construction documents, landscape architecture program at Conduct research and gather data Berkeley, Ms. Maldonado brings a on site conditions, materials, and strong design background. With her regulations, Participate in client 1. knowledge of AutoCAD and SketchUp, meetings and prepare graphics for as well as her attention to detail and presentations. ability to work well in a team,she is well-suited to assist with the design and planning of various landscape projects, conduct RECENT PROJECT EXPERIENCE research and gather data, and prepare cost estimates and project schedules. Her strong communication skills will also be AROVISTA PARK MODERNIZATION an asset when it comes to client meetings and presentations. Client: City of Brea She has a great sense of responsibility, and she is eager to The goal is to create an all inclusive destination park to improve learn and grow in the field. emotional, social, physical, and mental health and where they can EDUCATION explore, discover, relax, and play in a BS, Landscape Architecture, University of California, Berkley, safe and uniquely fun environment. 2022 SKILLS COSTA MESA SANITARY AutoCAD, Rhino, Microsoft Office, Adobe Creative Suite, HEADQUARTERS Sketch up, GIS Client: Costa Mesa Sanitary District YEARS WITH DVD: May 2022 - present A turf removal/water conservation project to provide a boldly vibrant native landscape design. XITLALI CASARUBBIAS PROJECT DESIGNER SANTA ANA SPLASH PADS Client: City of Santa Ana The City of Santa Ana has the Ms. Cassarubbias has a strong focus opportunity to re-imagine a portion on community engagement and of six existing parks and plan for new creating designs that are versatile splash pads. and provide a range of services. By engaging with the community to PICKLEBALL COURTS @ MIKE understand their wants and needs, WARD COMMUNITY PARK she aims to create designs that add meaning and value to the Client: City of Irvine space. Her motivation and team-oriented approach will make This facility upgrade will include a her an asset to any team and will ensure the success of any 8-court layout, electrical upgrades project she works on. Her ability to balance the technical and and lighting, shade, player and creative aspects of landscape architecture are valuable skills, spectator seating, and other and her approach to engaging the community in her designs amenities. will bring a unique perspective to the team and projects. JURUPA AVENUE MEDIANS EDUCATION Client: City of Fontana BS, Landscape Architecture, University of California, Berkley, We will consider the already 2021 developed street medians and SKILLS the right-of-way along the project AutoCAD, Rhino, Microsoft Office,Adobe Creative Suite, corridor to include the aesthetics Sketch up, GIS of the unique neighborhood YEARS WITH DVD: June 2022 - present = characteristics. \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ ON-CALL LANDSCAPE ARCHITECT, CITY OF HUNTINGTON BEACH IPV1111 WORK PLAN \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ UNDERSTANDING & APPROACH jaiDavid Volz Design provides a wide range of services to our /111,11•, �� �I�I� E public agency clients: site planning, budgeting and preparation 7 l ■ _„_ ", s', of construction documents are the mainstays of the services it ll �� -_a we provide. Public facilities and landscape improvements we ..j !'' I �", ' A 7 hj, ._ have designed are evident in communities throughout Southern , � i ti, , , l' 4. ` �`+' California. We live by our mission statement to"create community" • - through our designs. Together our firm will be a pro-active `1 - r' knowledgeable resource for your city staff. David Volz Design - offers the following services to in the delivery of excellent projects y •,"' - for your citizens: : �� - }; • Design Services for Capital Improvement Projects- DVD , -' . -,- -oar— provides a wide range of services to our public agency clients: �"",,; zi, -� site planning, budgeting and preparation of construction • - documents are the mainstays of the services we provide. Public - facilities and landscape improvements we have designed are .\\ evident in communities throughout Southern California. This J `' ' work includes: community and neighborhood parks, public ' greenspaces,streets and road improvements, and civic center .-y►s • 4. campus improvements. Our creative designs have garnered e,,,p..-.;, accolades and awards for our agency public clients. We work - %::= A. closely with city staff, community groups and neighborhoods ' 7' " ` - _ `' ' to develop iconic designs that reflect local community values " ' ``-'4"' r"°4 k and enhance the quality of life in cities where we work. We •P<� __ help communities implement their vision of their community , - ."- through the development of outstanding public spaces. .:4_.: ._ • General Landscape Architectural Design- DVD's clients are s" ,; ,` , _ >� u lic agencies throughout Southern California. Wespecialize b ", P 9 9 � �» t, �.�� in providing public works planning and design services for - �; x planting schemes, irrigation systems and hardscape for parks, _ � - , � } _- street medians and all types of public green space. . -ir f A f ir • Conversion Projects That Address Water Use Challenges- `' DVD is currently working on turf conversion and drought ,>, , response projects for projects in dozens of cities. We are ` _ -- convertinghigh water use medians to drought tolerant '� `" plantings in Costa Mesa, San Dimas, Irvine, La Quinta and Commerce. We have a city-wide report and action plan to reduce water use in Cypress's 15 city parks that identifies a 19 million gallon per year water use reduction. DVD has provided . ,. plans for park renovations that address water use reductions in , I, ,f �, ,41 South Gate, Irvine, Palm Springs, Rancho Mirage,West Covina ' ` Ci .. — - 1 .. and several other southland cities. 4, j ti—. • Drip Irrigations, Micro Irrigation, Sub-surface and Specialty Irrigation Installation Expertise - DVD has provided design \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ ON-CALL LANDSCAPE ARCHITECT, CITY OF HUNTINGTON BEACH 101VIII 14 WORK PLAN \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ services for new and conversion irrigation systems that utilize • the latest technologies for low volume water application. l, Notable applications include several important installations intl , �p the Coachella Valley including Rancho Mirage City Hall, Marine Way in Irvine at the Gateway to the Great Park and Newport +, , 'r! Beach's Balboa Boulevard streetscape. ` .t r ,� • Construction Management and Inspection Services r, Experience - DVD regularly provides oversight, construction management and inspection services for many of the projects N► - we design and for projects designed by others that are being constructed by our on-call clients. • - • Plan Checking, Peer Reviews and Project Reports - DVD provides excellent plan check and peer reviews for our clients �'' • - on all types of landscape oriented projects. We have systems ''" in place for tracking and quick turnaround of any reviews �' " r:.,;. ' assigned to our firm. Clear and concise review comments are electronically tracked to ensure full resolution of noted #r 4t deficiencies. One week turn around for reviews is typical for our office. ' 1 • ADA Compliance - DVD is often asked to design or redesign public spaces to meet and exceed typical accessibility p YP� tY requirements. Several of our clients are very sensitive to the needs of special populations. Public spaces must meet the . } most stringent elements of the ADA and our designers take to ~� heart our commitment to provide access for all. E ti David Volz Design will represent the City ensuring the city's interests are met. We will be a faithful member of the city staff and provide informed and thoughtful analysis whenever it is requested. Our team would relish the opportunity to participate in iff regular meetings with city staff and to provide on-site personnel for «� y any relevant meetings or events. Public agencies are DVD's only t` 1 _7 A clients and our invoicing process will be adapted to meet your . requirements. Our accounting staff is friendly and accessible, and ; can prepare special invoicing and reports at the city's request. IN-HOUSE RESOURCES AutoCAD is our primary design tool for drafting and producing construction documents. The version we use is the latest; AutoCAD 2018. We also use LandFX , a landscape architectural overlay program to aid in our design work and Sketchup for 3D modeling. Microsoft office (Word, Excel, Powerpoint) is for word • processing, spreadsheets, and presentations. We also use Prezi I #, to create presentations and slide shows. To prepare graphics _'"'` V-f.. and marketing content, DVD uses Adobe suite, InDesign, and - ' Photoshop, Illustrator. \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ ON-CALL LANDSCAPE ARCHITECT, CITY OF HUNTINGTON BEACH ID VIP 15 WORK PLAN \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ CREATIVE, ALL-INCLUSIVE & MULTI-GENERATIONAL PLAYGROUNDS -1 David Volz Design creates fantastic, wonder-filled, memorable ,,,,,.f la lots. Our firm has been widelyrecognized for delivering �.. / I play 9 outstanding public park play environments that have garnered ►v 1r , . '4' praise and accolades from local communities. , 1111 q • Our whale fossil interpretive play space in Laguna Hills has Via. , - been featured online blogs, local and regional newspapers 1:'". PE. if rril41111,11.."46'f and national magazines. - ,:_.-F- • The wagon train and pioneer play environment in Pioneer ..•k. Park, Tustin, won several regional and state-wide awards, and . , , was selected for a recognition by the National Recreation and '- J_ 1_.--.i '"al 4',., Park Association. .' i' ° V---- • Our Stanton Train Park, Central Park, is featured in the CPRS --1t if_: . "` _ District Ten Hall of Fame. .4, • Admiral Kidd Park, an award-winning play space, features kid •- . r ., size replicas of the four boats named for the Admiral.This Long ..,,,. } , ,-_.`_ Beach park was a featured stop on the state park operations `+ *,.a;',': .• annual tour of premiere park facilities. ' n Our playspace design philosophy is built on the perspective of p 9 P P Y � P P i "i ;- \ a kids-eye-view. Adventure, surprise, familiar and challenging ',4.'' [ `r settings, and themes, memorable spaces. Kids may not know the � ����Rd!" ,• Z r, ee !d. STAN TON— proper name of the park, but they know that there is a special play r,, ,�, . ; XPH W. ' , ,, A�` lot at airplane park, rocketship park, baseball coach park, train `'. �. '` ;,�„ park, and tree house park. The goal is to create an immersive - .1, ,^ • environment that will engage guests and create lasting memories. .i� --' • `.' ' We recognized the importance of providing for multi-generational ti' intermingling, on the play lot, as caregivers overseeing the play ;, r; •' space and for adults a calm,shaded comfortable surveillance spot to enjoy the space at the park.Our play area design reputation has {:•_ ^' = s.. - - , lead to collaborations with all-access advocates and organizations. a 1.` xA• , '', , We have designed several park play environments as the lead .-V r 4 landscape architect for Shane's Inspiration. . '° x - _ 4 —` _ ,- This work and design workshops with emotionally and physically = ,_� Li) i'' challenged stakeholder advocates has informed our design perspective on inclusive, accessible, and caregiver insights that i influences our play lot design. One of DVD's most recent Shane's Tim ; e Inspiration play lots is located in El Cariso Park, an LA County Park. At this park the interactive multi-story "equipment" is the center _ , piece of an elaborate all access play environment. Access for all A' is provided within the terraced natural slope of the existing park ',h.L- terrain. There is plenty of seating for caregivers, play pieces that ' �l '' ' encourage multi-generational, multi-fun seeker collaborative play ^a`;". - "..;,, ' R`�-- '. opportunities.This is a special park,well worth a trip to this Sylmar A. I S. r , r 11 ---_ '- . Community Park. N`- j r. _ • \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ ON-CALL LANDSCAPE ARCHITECT, CITY OF HUNTINGTON BEACH 110VIII 16 WORK PLAN \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ SUSTAI NABI LITY & LOW IMPACT DESIGN Low Impact Design Benefits • Reduce runoff/reduce David Volz Design is committed to delivering public landscapes flooding that are sustainable and beautiful. We embrace the principles of • Reduce pollutants & design that encourage stewardship of our resources, respect for fertilizer the environment and creative sustainable practices. Through our • Reduce sediment runoff& affiliation with LEED's, we identify and quantify the sustainability of scour our designs. Our team has extensive experience with Public Works • Improved infiltration Agencies delivering storm water management practices that mimic ground water recharge natural hydrological cycles. We implement integrated management • Cost savings over practices into every project. conventional design • Biodiversity in the urban Low Impact Design development (LID) is an alternative site design habitat strategy that uses natural and engineered infiltration and storage to • Streamlined design control storm water where it is generated. Projects under LIDs design functionability are uniquely site specific in their effort to reduce runoff and volume, • Aesthetics reduce pollutants and fertilizers, and maintain pre-development surface temperatures. All of which are problematic for conventional Low Impact Design IMPs storm water management. Key goals include reducing downstream Non-Structural: flooding, erosion, and scour from natural waterways. Benefits of • Reduced impervious areas LID practices include cost saving over expensive infrastructure. • Disconnect from Utilizing bio-swales and sunken lawns allow for the discernment and conventional storm water infiltration of runoff. Bio-swales offer opportunities for biodiversity systems utilizing native plant material that can remedy the degradation of • Reduce disturbed areas of native habitats. Additionally, LID aesthetics can enhance and beautify development the built environment and landscapes by use of pervious pavers and • Minimize grading/reduce alternative natural paving materials. construction impacts • Preserve natural drainage A beautiful and sustainable landscape starts with a clear and vegetation understanding of the client's requirements, the site and environs and Structural: a creative approach to the design process.Water efficiencies, energy • Bioretention including use reductions, waste reduction, recycled content and localized vegetated swales and bio- material's sourcing can all be quantified and are an integral part of swales our design. Resource conservation through the use and specification • Permeable pavements of recycled and reused materials and identification of locally sourced • Green roofs goods are important sustainability issues. Water resources are • Cisterns/ Recycling conserved through our thoughtful low water use planting schemes, precise irrigation layout and control systems, as well as, stormwater stormwater Retention&Cleaning capture, cleaning and reuse. For pollution prevention, stormwater x � ,„ • recycling plans are embraced and integral to our designs. On-situ water detention, bio filtration, permeable pavement, and many other measures are creatively incorporated into the landscapes we design. .:, •, David Volz Design is dedicated to the opportunity and challenge of 7n, . ` creating unique spaces and special places that draw inspiration from the environs and the community. David Volz Design believes the very definition of sustainability speaks of environments that are well used e a and enjoyed, and maintainable over time.We at DVD believe that the ultimate measure of sustainability of any public space has to be high ;.. use and enjoyment over the long term. \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ ON-CALL LANDSCAPE ARCHITECT, CITY OF HUNTINGTON BEACH ID, YI, 17 WORK PLAN \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ COMMUNITY OUTREACH L " r For any community inspired design program, DVD envisions a '` , . - - robust community engagement process. Our initial community �F el y " . , meeting will be a participatory community brainstorming session A, „.,..- ' 1t focused on gathering ideas for developing a park master plan. Our 4 a cY' preparation for this input will include site reviews and analysis of . to the plans and documents related to this park site. We will gather •: , _ "seed" ideas from city staff and from our own site reviews. Our "` _. team will assist in the preparation of notices and graphics to get b. ; ' the word out-to invite the community to help design their park. IIIIIII We will begin the initial workshop with an on site tour of the park •••• • to clearly identify the setting. To foster the "brainstorming"session, .. - our team will introduce"seed" ideas that will encourage thoughtful _. ......, *$ all responses and open the discussion for brainstorming and • •-• • •• .... ..... ..• continued idea generation.We will look to the community for ideas -- ------ 1,- about possible improvements, including ideas for enhancement, ; _, family recreation and complimentary opportunities to develop the ' "=•'' • design of an outstanding park plan. i r . The DVD team will take the ideas and inspirations received from 1 the community at the initial design charrette meeting and refine ', i' '` the ideas and proposed elements into initial concept plans. _ These conceptual layouts will be presented to city staff in an idea t ,INeirconsolidation meeting. The best ideas and themes will then be refined into conceptual plans for the community to consider. The %F second community workshop will be a bit more formal.The refined initial concept plans will be presented, and the ideas reviewed. We will look for agreement from the participants on the elements ": k 1c 4 which will become a part of the draft master plan. Comments and input will be received to refine the park's vision and program and to obtain consensus for the improvement elements for the park. c,.r--- �f� Following, a draft master plan and draft design report will be i-- - - . i, )1 _. prepared. This plan will then be presented to the public and the �' ; - q. -i Commission or Council for review and comment. Upon the city - ; -' leader's direction a final master plan will be prepared. `,- w ' " "`° a 1113 The Master Plan, which will be the focus of our planning efforts, ram• - will be the culmination of the community's ideas being honed into '"7"„'"","�."i , - ,...-- ---"-. a final graphic representation of the best development strategy for .`.' this park. A report will also be prepared outlining the input process and describing the program and development elements. Also, a . .� - , - preliminary construction budget will be a part of this project report. ''+ £ - .� The community workshops that we facilitate are the best medium 4 . for finding out what the citizenry desires. Allowing the community '', i•, ' , .' to stand in a place of ownership aids in a smooth planning process. I ~,, In the long term, this ownership translates into projects that are i sustained by the community. \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ ON-CALL LANDSCAPE ARCHITECT, CITY OF HUNTINGTON BEACH ID IP 18 WORK PLAN \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ GRAPHICS & RENDERINGS ' f _ I'!'P WHAT IF A VISUALIZATION OF AN IDEA COULD BRING CLARITY t 4 .-_ , TO THE DESIGN INTENT? COULD ALLOW FOR ENLIGHTENED --_, CONSIDERATION AND UNDERSTANDING? The David Volz Design studio has a robust graphic design ' „., , component, and skilled professionals adept at delivering graphics and images, including immersive 3-dimensional fly throughs that «:= communicate our design ideas before moving ahead with the project's engineering. Communication is the key to understanding. The photo-realistic - +;``` renderings, computer-generated 3D models, and images of ' _ { .� : ` ; ',' the project style, detailing, form, and function provide a clear , , it , .; ; ' �..�'� understanding of the project concepts.Our creative and innovative F � '" ,,lt,z e designs are beautifully rendered for review and consideration of ,.0. •fr k'' civic leaders, our collaborative partners, and the general public. ' " ,o` - Our visualizations have resulted in great feedback and design i,. _: ,A" considerations, great "Now I Get It" moments, and enthusiastic s- - approvals of concepts, ideas, and projects. ,, The DVD team hasproven capabilities ies for the graphic presentation Wr t - , of the ideas and the layout for review of the park's conceptual `- — " R layout.We will prepare artist renderings, 3D fly through videos and .r,, photo realistic pictures to describe the many elements we plan to —`' include in this development. We will ready all our renderings for ,, social media posting and for use in city communications. L .Pr;. 740'r itirc isogio III r r" itri A. s r,, �J - \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ ON-CALL LANDSCAPE ARCHITECT, CITY OF HUNTINGTON BEACH IPVID 19 WORK PLAN \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ TYPICAL SCOPE OF SERVICES . ` ' ` ,,.., ,t : t4 > David Volz Design regularly provides a full scope of services for --=, ", ., _ _ the development of public facilities, parks and green spaces. The services usually include public outreach, concept development, �.•v "� .r presentations and reviews by appointed and elected officials, K , , and complete construction document plan sets. Acting as an , extension of the city's staff, Mr. Volz and the DVD professionals, • �`... : , have become a valuable resource for innovation and creativity, as ''' well as support in the development of design standards,technical specifications, budget estimates, construction methods and administration, claims and change order reviews, quality control, . and product performance evaluation. Our design professionals - y ' will take a proactive role by clearly defining the project program as .,r, the initial project task. We will establish milestones for deliverables Q. and set precise schedules for meetings and reviews. We will ... 44. ; provide recommendations based upon experience and expertise -_ ., , "' for the betterment of any project assigned to DVD. The following ,_.. + � " is a typical scope of service, but does not necessarily apply to all ! ,,,i; , , projects. ilir- PHASE ONE: PROJECT INITIALIZATION ! -; y I ' lk Task One- Project Start-up V14.1 . 1.01 Initial kickoff meeting with city project staff ` a. Review project criteria and program objectives b. Review procedures and design schedule -« " k•� ,< -,. c. Assign calendar dates to each milestone _ - 1.02 Data collection s —4'1°4'‘1414\ " . a. Prepare site survey a I j1 II I z_ b. Collect utility information c. Catalogue available documents and plans x ' 1.03 Perform field investigations w.-a►.=-01 ,. _ ' a. Prepare photo survey of site — ,;. -- b. Annotate maps from the site review - ' -- P gm Task Two - Geotechnical Report ~ V. 2.01 Geotechnical soils report and recommendations -: , Task Three-Site Survey and Water Quality Initial Studies ,..""zi •°,,5 ;' .• ,7"— 3.01 Site topographic survey 3.02 Initial hydrology study `k ;'` \\\\\\\\\\\\\\\\\\ \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ ON-CALL LANDSCAPE ARCHITECT, CITY OF HUNTINGTON BEACH "'VI, 20 WORK PLAN \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ 3.03 Initial SWPPP/WQMP Plans Task 2-Preliminary Concept Plans PHASE ONE: DELIVERABLES+ MEETINGS 2.01 Review input received with city staff Topographic survey of site a. Identify opportunities and program Design development plans for potential park facilities. SWPPP /WQMP and site Hydrology Study City staff reviews as needed 2.02 Prepare preliminary concept plan(s) Meetings with city staff a. Develop designs for park improvements b. Develop concepts and alternatives PHASE TWO: COMMUNITY ENGAGEMENT c. Refine and consolidate ideas d. Prepare initial concept plan map Task 1-Initialize Project and Community e. Prepare preliminary concept packet Workshop review meeting 1.01 Background Research Task 3-Cost Benefit Analysis and Presentation a. Collect available data and maps b. Meet with city project personnel 3.01 Cost benefit analysis c. Review Preliminary project program a. Prepare analysis of construction d. Review plans and documents of cost for each concept plan the site b. Provide comparison of each e. Review initial opportunities concept offering and comparative • Identify opportunities and costs constraints • Identify surrounding uses and 3.02 Present concept plans connections a. Review background and challenges 1.02 Prepare base map for planning b. Present initial concept and purposes alternatives c. Gather input from commission 1.03 Meeting with city staff to review work to d. Seek consensus on collective date vision 1.04 Initial community review and workshop 3.03 Document input a. Meet with the community on site a. Document input and comments • Conduct site walk b. Consolidate comments into • Discuss opportunities and summary letter report objectives c. Review work to date with city staff • Review limitations and challenges Task 4-Final Concept Plans and Reports • Review program opportunities • Facilitate design charrette with 4.01 Prepare final master plan community participants a. Review schematic layouts with city • Gather initial ideas and direction staff, obtain direction to prepare draft master plan 1.05 Document input received b. Prepare draft master plan map a. Prepare summary of input from c. Prepare draft project letter report community d. Prepare presentation for b. Annotate maps with community Commission/Council insights 4.02 Presentation to Commission/Council \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ ON-CALL LANDSCAPE ARCHITECT, CITY OF HUNTINGTON BEACH Ill VI) 21 III WORK PLAN \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ PHASE TWO: DELIVERABLES+ MEETINGS Task 3 - Community Reviews, Park Design Community workshop on site Modification Application Initial program identification Initial idea sketches (by community members 3.01 Assist in processing park design Summary of comments and input modification application Meetings with city staff Project planning map 3.02 Present project concept plans at up to Preliminary concept plans two community services commission Parks Facility Program meetings Concept plan presentation Initial plans 3.03 Update plans as required Summary of comments and inputs Presentation to Commission/Council 3.04 Provide approved park design Summary of input and process modification plans in high-resolution Turn over electronic files of plans format following commission approval Task 4- Preliminary Engineering PHASE THREE: DESIGN DEVELOPMENT 4.01 Grading and drainage plan Task 1- Design Development 4.02 On site hydrology 1.01 Concept plan development (two alternative plans) 4.03 WQMP a. Prepare graphic plans for proposed features 4.04 Utilities b. Identify locations and alternatives for boundaries, amenities and Task 5-Opinion of Probable Construction Cost fences Projection c. Provide alternatives for plant materials and constructions 5.01 Breakdown of cost by unit and • Fences, gates and pathways quantities • ADA access • Seating and site furnishings Task 6- CEQA Document and Environmental • Landscape concept Studies • Materials board d. Provide play and exercise 6.01 Prepare required California equipment Environmental Quality Act e. Provide exhibits and plan view Documentation (mitigated negative concepts declaration anticipation) • Plan view concepts • Photo simulations 6.02 Prepare Water Quality Studies as required Task 2- Site Plan 6.03 Prepare supplemental studies if needed 2.01 Provide site layout plan 6.04 Prepare additional technical studies, if 2.02 Reviews as required with city staff needed. i.e. traffic, biology, etc. 2.03 Provide final site plan colored rendering Task 7 - City Staff Meetings 7.01 Four meetings with city staff anticipated. \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ ON-CALL LANDSCAPE ARCHITECT, CITY OF HUNTINGTON BEACH ID VID 22 WORK PLAN \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ PHASE THREE: DELIVERABLES+ MEETINGS City staff services as needed Site layout plans and exhibits Staff meetings Materials selection Hydrology study Updated rendering PHASE FIVE: BIDDING AND CONSTRUCTION Park Design Modification Plan ASSISTANCE CEQA document Staff meetings Task 1- Bidding Assistance Commission/Council meeting 1.01 Provide answers to pertinent pre-bid questions PHASE FOUR: CONSTRUCTION DOCUMENT DEVELOPMENT 1.02 Assist the city in evaluation of bids Task 1- Construction Documents Development Task 2- Construction Assistance 1.01 Schedule verification 2.01 Attend pre-construction meeting 1.02 Program review and verification 2.02 Respond to project Requests for Information (RFI's) 1.03 Prepare base maps 2.03 Attend pre-construction meeting 1.04 Prepare construction drawings a. Final engineering report 2.04 Participate in construction progress b. Site construction plan and details meetings and prepare meeting c. Irrigation plan and details summary notes d. Final landscape plan and details e. Final cost projection 2.05 As-built plan preparation (contractor f. Construction document annotation) 1.05 Prepare technical specifications PHASE FIVE: DELIVERABLES+ MEETINGS 1.06 Prepare construction cost budgets Bidding assistance RFI responses, instructions 1.07 Submittal/review at 60% documents Meeting summaries As-built plan preparation Task 2- Final Construction Documents City staff support services 2.01 City project team review of work-to-date 2.02 Internal quality control review 2.03 Revise documents 2.04 Turnover of original plans and specifications PHASE FOUR: DELIVERABLES + MEETINGS Construction plans Construction technical specifications Construction budget estimate \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ ON-CALL LANDSCAPE ARCHITECT, CITY OF HUNTINGTON BEACH D'%YU) 23 WORK PLAN \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ QUALITY CONTROL DVD has an established quality control and assurance program that we undertake for all our design services, and for this project.The Principal-in-Charge will be responsible for implementation of these Quality Control measures.The primary elements include: • Verification that required deliverables and documents noted in the Scope of Work are provided. • A Peer Review will be conducted by our senior professional staff to solicit critical comments and verify correctness. • Retention of documents with highlighted markings and red-line comments, and verification that required revisions are incorporated into the updated documents. • Continual assessment and tracking of project schedule and budget against baseline data. • A complete construction review for constructability and biddability of the complete PS&E package will be assigned to experienced professionals on staff prior to final submittal to our client. 1. Project Initiation 3. Design Confirmation Quality Assurance Review Quality Assurance Review • Goals and objectives defined • Scope of work defined • Program and materials finalized • Budget identified • Recommended solutions refined • Schedule established • Final design defined Notice to • Problem areas identified • Budget review Deliver Proceed • Checklist prepared • Checklist reviewed to Client Project Initialize Design _ Final Final _ printing Planning Project Development Design Corrections 2. Work Plan 4. Constructability Quality Assurance Review Quality Assurance Review • Goals and objectives reviewed • Work plan reviewed • Quality assurance check for • Alternative and completeness and format preliminary solutions evaluated • Verification check for completeness • Recommended • Biddability and constructability solutions defined review WHY CHOOSE DAVID VOLZ DESIGN? Cost Controls Online Public Creative Outreach Expertise Award Winning Experience Designers of and Quality of Community Park and Sports in Delivery of Public Spaces Design with Rich Inspired Park Field Design Projects Detailing Design \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ ON-CALL LANDSCAPE ARCHITECT, CITY OF HUNTINGTON BEACH IDVIP 24 APPENDIX ................................................................................................................................. ON-CALL LANDSCAPE ARCHITECT, CITY OF HUNTINGTON BEACH IDVIP CERTIFICATIONS \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ SMALL BUSINESS To verify most current certification status go to:https://www.caleprocure.ca.gov DES 1t1iA ,L 01 GENERAL SERVICES Office of Small Business & DVBE Services Certification ID:25194 Email Address: Legal Business Name: astafford@dvolzdesign.com David Volz Design Landscape Architects, Inc. Business Web Page: Doing Business As(DBA) Name 1: Business Phone Number: David Volz Design 714/641-1300 Doing Business As(DBA)Name 2: Business Fax Number: Address: Business Types: 151 Kalmus Drive Service M-8 Costa Mesa CA 92626 Certification Type Status From To SB(Micro) Approved 10/15/2024 10/31/2026 SB-PW Approved 10/15/2024 10/31/2026 \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ 1/V 0 D I' f..s Contractor Information Registration History Effective Date Expiration Date Legal Entity Name —. DAVID VOLZ DESIGN LANDSCAPE ARCHITECTS,INC. 07/03/18 06/30/19 Legal Entity Type Corporation 06/01/17 06/30/18 Status 07/06/16 06/30/17 Active Registration Number 10/21/15 06/30/16 1000031128 Registration effective date 03/04/20 06/30/20 07/06/23 10/27/20 06/30/21 Registration expiration date 06/30/26 07/01/21 06/30/22 Mailing Address _._.._._ .._._.___._._._._W._._...... 151 KALMUS DRIVE,M-8 COSTA MESA 92626 CA U... 07/01/22 06/30/23 Physical Address 151 KALMUS DRIVE,M-8 COSTA MESA 92626 CA U... 07/06/23 06/30/26 Email Address jgraham@dvolzdesign.com Trade Name/DBA DAVID VOLZ DESIGN License Number(s) Other:LA 2375 Other:LA 3883 Other:LA 4657 Legal Entity Information Corporation Entity Number: 43248202 Federal Employment Identification Number: 330835124 President Name: David Volz Vice President Name: Treasurer Name: Secretary Name: CEO Name: Agency for Service: Agent of Service Name: Jamie Graham Agent of Service Mailing Address: 151 Kalmus Drive, M8 Costa Mesa 9262 \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ IP V I, CERTIFICATIONS LEED \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\• DOD OOO DUD GBCI GREEN BUILDING CERTIFICATION INSTITUTE ICI HEREBY CERTIFIES THAT David Volz HAS ACHIEVED THE DESIGNATION OF LEED® ACCREDITED PROFESSIONAL BY DEMONSTRATING THE KNOWLEDGE OF GREEN BUILDING PRACTICE REQIIIRFD FOR SUCCESSFUL IMPLEMENTATION OF THE LEADERSHIP IN ENERGY AND ENVIRONMENTAL DESIGN(LEED') GREEN BUILDING RATING SYSTEM,.. LEEDAP 1 ,f March 28.2008 `r CY.urnun Date Issued S.Richard Feddtn.Preaden and CEO firmed en SO,bamboo Mtn/Se%paamumer bbus seas agouti based Isla QSD/P CERTIFICATE OF TRAINING CALIFORNIA CONSTRUCTION GENERAL PERMIT QUALIFIED SWPPP DEVELOPER (QED) AND QUALIFIED SWPPP PRACTITIONER (QSP) David Volz Jul 20, 2021 -Jul 22, 2023 Certificate#01176 California Stormwater Quality Association and CASQA California Construction General Permit Training Team \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ "V I, LETTER OF RECOMMENDATIONS \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ err,r B ENA ePARK COMMUNITY SERVICESI)ItP:ARTmENT GARDEN GROVE CITY OF GARDEN GROVE February 6,2023 JIM ullS,1)teevTf1R Steve Jones IAayor Map�m tr!T ey-Dlrrict i ' RE: Recommendation In Support of David Volz Design landscape Architects,Inc John R.O'NeM (666 n Meinbfr-District 2 P Tran Couxil DTember-District I Joe DOVInh To Whom It May Concern: Council Member District 4 Stephanie KlopfenIein February 2,2023 Council Member•aDyeisntrict 5 David Volz Design has provided high-quality design and consulting services to the City al Buena Council�pttem� plrrxt 6 Park for many years. They have provided park planning,leadership at public outreach meetings, • creative park design,developed construction documents,and construction period services on several park projects. RE: Recommendation in Support of David Volz Design Landscape Architects,Inc. Two notable projects the City of Buena Park is exceptionally proud of is the Rick Gomez Park and most recently,the Whitaker School Park.The projects include a high levet of design and a team of sub-consultants under David Vola Designs'contract.David Volz Design team welcomed community To Whom It May Concern: input at outreach gatherings to design creative.Interactive play areas and inviting,green spaces. David not.Design has always provided the City of Buena Park with high-quality professional service for these projects and many others.I highly recommend David Vol.Design to your agency. David Volz Design has provided high quality design and consulting services to the City of Garden Grove for many years. They have provided park planning,provided leadership at public outreach meetings,provided creative park design,developed erefy, construction documents and provided construction period services on several park projects. Ji ///- oc ( " One notable project is the Woodbury Park Revitalization Project,which includes a ctor of Community Services high level of design and a team of sub-consultants under David Volz Designs' y of Buena Park contract.This project is a Prop 68 grant award that will allow a complete (714)562-3850 renovation,of an under used park,to be brought back to life for an underserved JBox@Buenapark.com community.DVD has done an outstanding job of meshing the needs of the "David Volz Design has community with the design request of the Parks and Rec Commission and staff. always provided the DVD has always provided the City of Garden Grove with high quality professional service for these projects and many others. I highly recommend David Volz Design City of Buena Park with to your agency. high-quality professional Sincerely, "... a high level of design services for these �� and a team of and manysub-consultants under John Montanchez projects others Community David Volz Designs' )f 741-5214Services Director (714) johnmo@ggcity.org contract." II aCITY of CYPRESS # cy14zMANAGER..5275 Orange Avenue,Cypress,California 90630 i I f f; i o E t rlahootui Phone 714 229-6700 www.cypressca.org t-lpy.CA .411 T of fi 41“ February 7,2023 • RE: Recommendation in Support of David Volz Design Landscape Architects 40A It An To Whom It May Concern: fit[ ptMYN Pit aired .ki ti Inc • to e?M It I44}CIVVI ft The City of Cypress has collaborated with David Volz Design on several important park development and landscape projects. The recently completed city-wide Median Mt CtlyaDa.tattlitactrnalmarnact OW`i .MOP I*w...si.0.0,1 WI Restoration Project,an APWA award-winning project,restored the landscaped medians 1�'� and parkways throughout the City with new drought-tolerant landscaping and drip- 641414414611'NU tit+vaiANiitrtarliMedfhi'eraNtr-b1 SiatiefpatYVt OnitiffillaitIM irrigation systems,providing for a cohesive design aesthetic throughout the city,while 0 Wirritian Af4{,'eu U ir4 verif .ii(lluois p•rt hoe ittommo fn i C{'rirra tt also conserving water in light of the recent droughts. DVD and their team provided � � A� L'fI � exceptional service throughout the project and prepared high quality constructionleisd 6 � ��b,� R' "✓ri documents. MINN? �r' tvs*mow ICad1 l ft-an i`t WEfrtamay Ira mury new I would highly recommend to any agency the fine of David Volz Design. My contact a` ' servederrk information is listed below. Please contact me for further comments in support of this firm. Fiselld a3ifusd 7rrirnzat bi F*yt , Li$f)y Obi tty rJrtmr,i fmtnwla "DVD and their team Data Oar Gl ,i;``tt'I s Svi,fE i4J cd`4e�'�4i t'`�: a ittit iI Sincerely, ' "I recommend David Volz o ,� provided exceptional service �" Design to any agency Nick Mangkalakiri,P.E. throughout the project • City Engineer ✓�~- looking for creative and nmangkal(c�cypressca.org. and prepared high quality '`--: DAB professional landscape construction documents." fvw �,;�iaLd a 1. architectural services." \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ I,IF110 LETTER OF RECOMMENDATIONS y oF`A"'" 1 City of South Gate c' Ije /4717 BURIN AVENUE•LAVVNOALE,CALIFORNIA90280•(316)973$2D0•FAX(310) Parks&Recreation Department _. 1( — -_ d2 - 11'1� lI-'is,. WJJ.N.CITYOFSCUTHGATE.oRG tea%.-1 k w,w,^, Parks Make Life Better! Ser•er,he•4 20t5 CENTENNIAL Steve Costley Director of Parks 8 Recreation RE: Recommendation In Support of David Volz Design Landscape Architects,Inc. To Whom It May Concern' February 1,2023 The City of Lawndale has collaborated with David Volz Design on two important park development projects in the city,including the recently completed Hogan Park renovation and expansion project, which included expansion of an existing park,street closure,utility relocation and provision of play areas for children aged S to 12 years old. RE: Recommendation in Support of David Volz Design Landscape Architects,Inc. In addition.David Votz Design also collaborated with the City of tawndale on Charles B.Hopper Park To Whom It MayConcern: a new one acre park designed and built on a former California Department of Transpottatlon property within the City of lawndale. David Volz and his team at David Volz Design have provided superior service to the City of South DVD's team welcomed community input at a number of outreach gatherings to design creative and Gate on a variety of projects to improve our parks over the last twelve years.From Master Planning interecMe play areas and Inviting green spaces for both projects. and Community Outreach to whole park renovations,providing creative,sustainable and usable designs that enhance our community and excite our park goers,David Volz Design has consistently I would highly recommend David Volz Design to any agency.My contact information is listed below. met all expectations. Please contact me for further comments in support of this firm. Please feel free to contact me if you have any specific questions or would like additional information. Sincerely, "DVD's team welcomed We have had nothing but the best experiences with DVD and would enthusiastically recommend them to anyone looking for a top-quality landscape design firm for you public project. kl/Lt° OE community input at a number Sincerely, "From Master Planning Mike Estes of outreach gatherings Director of Community Services g g City ofLawndate to design creative and � "` and Community Outreach to (310)973-3272 ar.de5kkeindahectryM interactive play areas and Costley,Steve ka&Recr ati providing creative, sustainable Director inviting green spaces for both 323-563-5494 ar�d usable designs that enhance scosder@sogate.org our community and excite our projects." park goers, David Volz Design has ITI consistently met all expectations." NORWALK • gat i f �� I xr.., _r. U, tHahrL kOFMEYER v,.n neal+V r IAURIE OUlU,LN II February 9,2023 September 17,2019 PbY �, s a6r�1O5 Gui e RE: Recommendation in Support of David Volz Design Landscape Architects,Inc. r.,..�...o.� To Whom It May Concern: RE: Recommendation in Support of David Volz Design, The City of Norwalk has collaborated with David Volz Design on several Important park development Landscape Architects,Inc. projects. The recently completed concept design for Hermosillo Park was submitted to the State of California for a Proposition 68 grant,and the City has been awarded$8.5 million to build a new To Whom It May Concern: community center,park amenities,parking let.lighting and landscaping. DVD and their team were Instrumental in the success of securing the grant for this project. The design was creative and utilized The City of Paramount rxrltatrrilte d with David Vnlz Design On several important park the entire park site to provide a variety of areas for sports,leisure and community gatherings. development projects.including recently completed conceptual park design documents I would highly recommend to any agency the firm of David Volz Design. My contact Information is listed for three of our parks, as well as a conceptual design for proposed park amenities below.Please contact me for further comments In support of this tirm. utilizing Southern California Edison(SCE)'s right of way land. Sincerely, The DVD's team welcomed community input at outreach gatherings to design creative, "�--r interactive play areas,and inviting green spaces, t A.t„-a cf Christine Roberto DVD has always provided the City of Paramount with high quality professional service Public Services Manager and I would highly recommend David Votz Design to any agency. My contact crobenor&rwnvelkca.qov "DVD and their team were Information is listed below. Please contact me for further comments In support of this (562)929-5708 firm at 562-220-2100, instrumental in the success "DVD has always provided of securing the grant for this CITY OFPARA UNT the City of Paramount with project." G---' high quality professional AdrianaF ma service and I would highly Public W ks Director recommend David Volz Design to any agency." 1II VID LETTER OF RECOMMENDATIONS "Stanton Central park is an outstanding DVD designed park. August 28,20,9 The park has received accolades from the community and design DorId AShow•H awards from APWA and California i°" RE: Recommendation in Support of David Volz Design Landscape py.A,Realm Architects,Inc. Park and Recreation Society. DVD /*par Per T Carol Wilms also designed Harry M. Dotson C 'Umber ToWhomltMayConcom: Park which also received awards C"'T"""Came Umber from APWA." Han era v.. The City of Stanton has commissioned David Volz Design to provide services ca,rx,racaA,¢, on several park design projects. These services have included community- based design process. presentations to commissions and council and Jared illkkeso.a creative solutions that have addressed many community needs. Stanton r'=n MaKer• Central Park is an outstanding DVD designed park. The park has received accolades from the community and design awards from APWA and California Park and Recreation Society. DVD also designed Harry M. Dotson Park MAYOR CITY MANAGER �/cente Saimi¢nt¢ w� Kristine Ridge which also received design awards from APWA. MAYOR PRO TEM R.v�.+' CITY ATTORNEY PHI Raceme Sonia R.Cama,o COUNCILMEMBERS • CLERK OF THE COUNCIL Should additional Information be required,please call me at the city number. Johnathan Ryan Hernandez < I recommend David Volz Design to any agency looking for creative and r,�ua oID r „e`' professional landscape architectural services. David Penaloza Thal Met Phan CITY OF SANTA ANA Sincerely, 2 PCi is WORKSCenter AGENCY Boa 11588 Santa Ma,Carronea 92702 ww.y.senta.ana.o c Allan Rigg February 3,2023 Director of Public Works tit d)370.9222 est,203 RE: Recommendation of David Volz Design Landscape Architects,Inc. To Whom It May Concern: David Volz Design has provided high quality design and consulting services to the City of • Santa Ana for many years. They have provided park planning,provided leadership at t.853 Of SA%N{ltA] aJ��a u':`Mllotetgp ciao a A/IAYRhCOP4ut.t i 1¢a public outreach meetings, provided creative park design, developed construction hub..d a..�u.0 Irrrare.r.a documents and provided construction period services on several park projects. Most notably is the recent Santiago Park Gas House Area Development project,of which David and his team have been a part of from the very beginning.They provided concept "We selected David Volz Design design, led community outreach efforts,developed contract documents and are now providing construction support.The project will be completed this spring and is an award because they have created many winner.We are very excited and are appreciative of the great working relationship we had together,and the expertise they brought to the table. August 2,2017 award winning unique park designs DVD has always provided the City of Santa Ana with high quality professional service for for other public agencies. " these projects and many others. I highly recommend David Volz Design to your agency. To whom it may Concern, Sincerely, �iG1�r�/Glrll�� The City of San Mateo iscomedy working With David Volt Design to provide preliminary design documents for our Horef Park site.They have developed two very creative arid innovative Suzi Furjanic design Concepts for our newest neighborhood park We selected David Volt Design because Associate Park Planner they have treated many award winning unique park designs for other public agencies,Most of sfurianic(Ssanta-ana.orq their park and public agency projects are very well thought out and incorporate history,culture, and art to support a strong theme.All of the components of the design such as site furnishings, paving mowed",and the serf selection all work together to support the design concept.David SANTA ANA CITY COUNCIL Volt Design does a great job treating attractive and functional public spaces with highe recreation value. a eaeaa ear yes �nnz�:."'i a,u' a,s... m c, ...02 aX reze tea.'J, Having worked with David Vot Design on several projects atdlffefentagencies,ihaeealways "DVD has always provided the City of Santa found them easy to work with professional and the pullet appreciates the skills and commitment.I/bonen/recommend David Volt t]esignto any plink agents.seeking creative Ana with high quality professional services and professional landscape architectural services, for these project and many others." &rug Meek Park Planting Administrator I650)522-7544 gmeekimrrityofsarmateo-org 110 �11 EXHIBIT "B" Payment Schedule(Hourly Payment) A. Hourly Rate CONSULTANT'S fees for such services shall be based upon the following hourly rate and cost schedule: SEE ATTACHED EXHIBIT B B. Travel Charges for time during travel are not reimbursable. C. Billing 1. All billing shall be done monthly in fifteen (15) minute increments and matched to an appropriate breakdown of the time that was taken to perform that work and who performed it. 2. Each month's bill should include a total to date. That total should provide, at a glance, the total fees and costs incurred to date for the project. 3. A copy of memoranda, letters, reports, calculations and other documentation prepared by CONSULTANT maybe required to be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 4. CONSULTANT shall submit to CITY an invoice for each monthly payment due. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due; D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and E) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. 5. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. EXHIBIT B FEE PROPOSAL HOURLY RATES SCHEDULE Principals $220/hr Director of Design $200/hr 4 Senior Landscape Architects $175/hr • Director of GIS $165/hr Licensed Professional $155/hr • Building Designer $150/hr Project Manager $140/hr Project Designer/ CADD Technicians $120/hr , , . t Administration $110/hr st 4s• 1 REIMBURSABLES REIMBURSABLES-IN HOUSE PRINTING Printing, copying, and sub- Project Name: consultant expenses will be billed at cost plus fifteen percent. Client: Number of Sheets Bond(BMW) Bond(Color) Letter 11x17 Photo(Color) Date 24x36 30x42 24x36 30x42 B/W Color B/W I Color 24x36 124x60 30x42 Description Description ADMIN USE ONLY Total Sheets x Unit Price $ 4.50 $ 6.00 $10.00 $15.00 $ 0.15 $ 1.50 $ 0.55 $ 2.75 $15.00 $18.50 $22.00 Total Subtotal= 15%M/U= Total to be billed:$ ON-CALL LANDSCAPE ARCHITECT, CITY OF HUNTINGTON BEACH IP 'I /7.(. 1.I ..-' CRQ® DATE((AMIODIYYYY) AC `� CERTIFICATE OF LIABILITY INSURANCE 06/16/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLYAND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the pollcy((es)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER CONTACT Tina Cowie NAME: Cornerstone Specialty Insurance Services,Inc. PHONE (714)731-7700 I FAX Na): (714)731-7750 ADD(ArC No,Exit: (AIC, 14252 Culver Drive,A299 &Mb1LESS: tins@comerstonespecialty.com R INSURER(S)AFFORDING COVERAGE NAIC#. Irvine CA 92604 INSURER A: RLI Insurance Company 13056 INSURED INSURERS: Travelers'Casualty&Surety Co.of America 31194 DAVID VOLZ DESIGN LANDSCAPE ARCHITECTURE,INC. INSURER C: INSURER D: 151 Kalmus Drive,Ste.M-8 INSURER B: Costa Mesa CA 92626 INSURER F: COVERAGES CERTIFICATE NUMBER: 25/26,COVERAGES REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP.MOD OD WVD POLICY NUMBER (MMIDDIYYYY) (MMIDDIYYYY) X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 2,000,000 �/ DAMAGE TO RENTED 1000000 CLAIMS-MADE X OCCUR PREMISES(Ea occurrence) $ , , , X ADDTL INSUREDJP&NC MED EXP(Anyone person) S 10,000 A X BLANKET WVR OF SUBRO PSB0001408 03/14/2025 03/14/2026 PERSONAL&ADV INJURY $ INCLUDED GEN'L AGGREGATE LIMITAPPLIESPER: GENERAL AGGREGATE $ 4,000,000 POLICY n T n LOC PRODUCTS-COMP/OP AGG $ 4,000,000 OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 2,000,000 (Ea acddenl) ANY AUTO BODILY INJURY(Per person) $ A OWNED SCHEDULED PSB0001408 03/14/2025 03/14/2026 BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED �/ NON-OWNED PROPERTY DAMAGE $ X AUTOS ONLY X AUTOS ONLY (Per accident) $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE S DED RETENTION$ $ WORKERS COMPENSATION X 'MUTE ER o TTI- AND EMPLOYERS'LIABILITY ANY PROPRIETOR/PARTNERIEXECUTIVE YIN E.LEACHACCIDENT $ 1,DO0,000 A OFFICER/MEMBEREXCLUDED? n NIA PSW0001346 03/14/2025 03/14/2026 (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE S 1,000,000' Eyes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below EL DISEASE-POLICY LIMIT $ Each Claim $2,000,000 Professional Liability B Claims Made 108013639 03/14/2025 03/14/2026 Annual Aggregate $2,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached II more space Is required) City of Huntington Beach,its officers,elected or appointed officials,employees,agents and volunteers are Additional Insured for General Liability but only if required by written contract with the Named Insured prior to an occurrence and as per-attached endorsement.Cover>'kPiIR®YE®&WTid)tl3iaB conditions.'30 days notice of cancellation,except for 10 days notice for non-payment of premium.For Professional Liability coverage,the aggregate li it i the total Insurance available for all covered claims reported within the policy period. g : MICHAEL J.VIGLIOTTA CITY ATTORNEY cry nF NtIMTIPWTON BEACH CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN City of Huntington Beach ACCORDANCE WITH THE POLICY PROVISIONS. 2000 Main St. AUTHORIZED REPRESENTATIVE Huntington Beach CA 92648 joi4.4 C: e I ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD.25(2016/03) The ACORD name and logo are registered marks of ACORD • Policy Number:PSB0001408 RL1 Insurance Company Named Insured: David Volz Design Landscape Architects, Inc. THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. RLIPack° FOR PROFESSIONALS BLANKET ADDITIONAL INSURED ENDORSEMENT This endorsement modifies insurance provided under the following: BUSINESSOWNERS COVERAGE FORM-SECTION I1—LIABILITY 1. C. WHO IS AN INSURED is amended to include as additional insured under this policy must apply on a an additional insured any person or organization that primary basis, or a primary and non-contributory you agree In a contract or agreement requiring basis,this insurance is primary to other insurance that insurance to include as an additional insured on this is available to such additional insured which covers policy, but only with respect to liability for "bodily such additional insured as a named insured, and we injury", "property damage" or "personal and will not share with that other insurance, provided that: advertising injury" caused in whole or in part by you a. The "bodily injury" or "property damage" for or those acting on your behalf: which coverage is sought occurs after you have a. In the performance of your ongoing operations; entered into that contract or agreement;or b. In connection with premises owned by or rented b. The "personal and advertising injury" for which to you;or coveracommittte ted ls sought after youarises out of have entered ninto offense that c. In connection with "your work" and included contract or agreement. within the "product-completed operations hazard". 4. The following is added to SECTION III K. 2. 2. The insurance provided to the additional insured by Transfer of Rights of Recovery Against Others to this endorsement is limited as follows: Us — COMMON POLICY CONDITIONS (BUT APPLICABLE TO ONLY TO SECTION II — a. This insurance does not apply on any basis to LIABILITY) any person or organization for which coverage We waive any rights of recovery we may have against as an additional insured specifically is added by any person or organization because of payments we another endorsement to this policy. make for "bodily injury", "property damage" or b. This insurance does not apply to the rendering "personal and advertising injury' arising out of "your of or failure to render any "professional,\ work" performed by you, or on your behalf, under a services". contract or agreement with that person or organization. We waive these rights only where you c. This endorsement does not increase any of the limits of insurance stated in D. Liability And have agreed to do so as part of a contract or Medic of insurance Insurance. agreement with such person or organization entered into by you before the "bodily injury" or "property 3. The following is added to SECTION III H.2. Other damage" occurs, or the "personal and advertising Insurance — COMMON POLICY CONDITIONS injury"offense is committed. (BUT APPLICABLE ONLY TO SECTION II — LIAB ILITY) However, if you specifically agree in a contract or agreement that the insurance provided to an ALL OTHER TERMS AND CONDITIONS OF THIS POLICY REMAIN UNCHANGED. PPB 304 02 12 Page 1 of 1 WORKERS'COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 04 03 06 (Ed.04-84) WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT—CALIFORNIA We have the right to recover our payments from anyone liable for an injury covered by this policy.We will not enforce our right against the person or organization named in the Schedule.(This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule. The additional premium for this endorsement shall be %of the California workers'compensation premium otherwise due on such remuneration. Schedule Person or Organization Job Description All persons or organizations that are party to a Job performed for any person or organization that you contract that requires you to obtain this have agreed with in a written contract to provide this agreement,provided you executed the contract agreement. before a loss This endorsement changes the policy to which it is attached and Is effective on the date issued unless otherwise stated. (The information below is required only when this endorsement is Issued subsequent to preparation of the policy.) Endorsement Effective 03-14-2025 Policy No. PSW0001346 Endorsement No. 1 insured David Volz Design Landscape Architects, Insurance Company RLI Insurance Company Inc. #�o�:�c�pPa �o �� CITY .0F -_' HUNTINGTON BEACH �cFco•........., • Lisa Lane. Barnes City Clerk UNri August 26, 2025 David Volz Design Landscape Architects, Inc. Attn: Jamie Graham.. 151 Kalmus Drive, Suite M8 Suite 500 Costa.Mesa, CA 92626 • Dear Ms. Graham: Attached for your records is an executed copy of the Professional Services.Contract between the City of Huntington Beach and David Volz Design Landscape Architects, Inc. for On-Call. . Architectural Engineering and Professional Consulting Services, approved by the Huntington - . .' Beach City Council on August 19, 2025. - Sincerely, 641.6 **- Lisa Lane Barnes City Clerk B LL :ds Enclosure Office: (714)536—5405 _ I 2000 Main Street;'Huntington Beach, CA 92648' I www.huntingtonbeachca.gov ON-CALL ARCHITECTURAL ENGINEERING,LANDSCAPE ACHRITECTUAL ENGINEERING,AND PROFESSIONAL CONSULTING SERVICES REQUEST FOR QUALIFICATIONS (RFQual) 1. BACKGROUND The City of Huntington Beach("City") Community&Library Services Department is seeking experienced Consultant firms to assist the City's staff in the following service categories: Architecture Engineering/Landscape Architecture Engineering Qualified firms shall provide consulting services on an "on-call" basis for projects to be determined during the term of the contract. The contract shall be for a minimum three (3) year term with the option for one(1) additional one-year term. The City shall issue task orders for each project based upon the scope of services, qualifications,work schedule, and reasonableness of the fee.For task orders greater than$50,000 City will typically solicit qualifications from two or more qualified consultants. 2. SCHEDULE OF EVENTS This request for qualifications will be governed by the following schedule: Release of RFQual Monday, March 17, 2025 15 Deadline for Written Questions by 4:00 PM Tuesday,April- 2025 Responses to Questions Posted on Web Tuesday,Apri 9, 2025 Proposals are Due by 4:00 PM Tuesday,April 1572025 May12 Proposal Evaluation Completed Week of April 21,E 025 Mayy Notification of Intent to Award(Tentative) Week of April 2 2025 Approval of Contract by City Council(Tentative) Meeting of July 2025 3. SCOPE OF WORK In general, the Consultant shall perform consulting services on an "on-call" basis for projects assigned by the City. If the Consultant does not have the ability to self-perform all aspects of the scope of services, then the Consultant shall subcontract for those services. The scope of work for . any one project may involve all phases of project development and may include but is not limited to the following: Kick-Off&Progress Meetings Attend mandatory project kick-off meeting(s) and subsequent progress meetings, as needed. Meetings may require in-person attendance, while others may allow a virtual attendance option. Provide minutes of meeting(s). 2 1315 Preliminary Plans and Design Prepare alternative preliminary layouts, surveying, architectural services, and estimates of probable cost for alternatives, and prepare details, and calculations.Present alternatives,as needed at staff and/or City Council meetings, and provide recommendations and analyses of the advantages of each alternative. Entitlements/Permits As a primary consultant, assist the City in obtaining entitlements and approvals from applicable agencies for environmental, and/or other permits as may be required. Construction Documents Prepare designs, plans, specifications, cost estimates, and contract bidding documents. The City shall review the construction documents at the preliminary engineering, sixty (60%) percent, ninety(90%)percent, and final documents stages. Prepare 24x36 inch construction drawings for bidding and archival purposes, providing code requirements, and all project related plan set details required for constructability. The City will provide a Microsoft Word Version of the General Provisions and bid forms; the Consultant shall modify the documents by adding the necessary special provisions and bid items. Based on direction from the City, consultant may also be asked to take the lead on construction plan submittals,plan checks and obtaining required permits through the Community Development Department. Technical Reports and Analysis Prepare needs assessments, master plans and technical studies such as park development fee analysis (including public outreach, community workshops/surveys), arborist (tree assessments), geotechnical/geophysical, and environmental (i.e., water, asbestos, lead, noise, impact, etc.) studies. Bidding Stage Assist the City in answering bidders' questions,attend pre-bid conferences and job walks,prepare addenda, analyze bids, and recommend award. Construction Stage Attend pre-construction conference, monitor construction schedule, visit construction site as required for progress and quality of work. Assist the contract manager, contractor, and inspector with interpretation of the plans and specifications, analysis of changed conditions,development of corrective action,review of shop drawings and other required tasks. Architectural/Landscape Architectural Engineering Services Consultant shall provide experienced personnel,equipment,and facilities to perform the following tasks. • Provide landscape, architectural,planning, and design services primarily for existing City Parks, facilities, Community Centers, Clubhouses i.e., tenant improvements, ADA modifications, etc., and park developments. The City is currently "built out" with limited 3 1316 "new" facilities anticipated in the next 3 years. The City also has a need for landscaping architecture services throughout City medians and public spaces. • Prepare sketches, renderings, and materials boards providing alternative architectural concepts, designs, and options that can be applied to project requirements. • Prepare in AutoCAD or Revit, 24x36 inch construction drawings for bidding and archival purposes, providing code requirements, floor plans, ceiling plans, roof plans, elevations, walls, materials schedules, door and window schedules, and details. Provide one full-size set at each design stage with electronic file in *.PDF format, and in AutoCAD (I.DWG)or Revit(I.RVT) format. • Provide technical specification in MS Word format, for materials and methods to be incorporated into the City's Standard Supplemental Master Specifications. • Prepare Architect's/Engineer's cost estimates. • Provide architectural support during construction of projects. • Prepare as-builts and provide electronic file in *.PDF format, and in AutoCAD (*DWG) or Revit(*.RVT) format. In addition to the services listed above, through the use of sub-consultants or in-house personnel, Consultants may be required to perform or assist in environmental assessments, material testing, civil and soils engineering and building architecture. 4. PROPOSAL FORMAT GUIDELINES Interested firms are to provide the City of Huntington Beach with a thorough proposal using the following guidelines: Proposal should be typed and contain no more than 25 typed pages using a 12-point font size, including transmittal letter,but excluding resumes of key people, Index/Table of Contents,tables, charts, and graphic exhibits. Each proposal will adhere to the following order and content of sections. Proposal should be straightforward, concise and provide "layman" explanations of technical terms that are used. Emphasis should be concentrated on conforming to the RFQual instructions, responding to the RFQual requirements, and on providing a complete and clear description of the offer.Proposals,which appear unrealistic in the terms of technical commitments, lack of technical competence or are indicative of failure to comprehend the complexity and risk of this contract, may be rejected. The following proposal sections are to be included in the bidder's response: A. Vendor Application Form and Cover Letter Complete Appendix A, "Request for Proposal-Vendor Application Form" and attach this form to the cover letter. A cover letter, not to exceed three (3) pages in length, should summarize key elements of the proposal. An individual authorized to bind the consultant must sign the letter. The letter must stipulate that the proposal price will be valid for a period of at least 180 days. Indicate the address and telephone number of the contractor's office located nearest to Huntington Beach, California and the office from which the project will be managed. B. Background and Project Summary Section The Background and Project Summary Section should describe your understanding of the City,the work to be done, and the objectives to be accomplished. Refer to Scope of Work of this RFQual. 4 1317 C. Methodology Section Provide a detailed description of the approach and methodology to be used to accomplish the Scope of Work of this RFQual. The Methodology Section should include: 1) An implementationplan that describes in detail(i)the methods, includingcontrols P by which your firm manages projects of the type sought by this RFQual; (ii) methodology for soliciting and documenting views of internal and external stakeholders; (iii) and any other project management or implementation strategies or techniques that the respondent intends to employ in carrying out the work. 2) Detailed description of efforts your firm will undertake to achieve client satisfaction and to satisfy the requirements of the "Scope of Work" section. 3) A sample approach to developing a project schedule, identifying tasks and deliverables to be performed,tracking costs and overall time of completion. 4) Detailed description of specific tasks you will require from City staff.Explain what the respective roles of City staff and your staff would be to complete the tasks specified in the Scope of Work. D. Staffing Provide a list of individual(s) who will work on requested projects and indicate the functions that each will perform. Include a resume for each designated individual. Upon award and during the contract period, if the contractor chooses to assign different personnel to the project, the Contractor must submit their names and qualifications including information listed above to the City for approval before they begin work. E. Oualifications in should describe the qualifications of the firm,key information requested this y staff and sub-contractors performing projects within the past five years that are similar in size and scope to demonstrate competence to perform these services. Information shall include: 1) Names of key staff that participated on named projects and their specific responsibilities with respect to this scope of work. 2) A summary of the your firm's demonstrated capability, including length of time that your firm has provided the services being requested in this Request for Qualifications. 3) Provide at least five local references that received similar services from your firm. The City of Huntington Beach reserves the right to contact any of the organizations or individuals listed. Information provided shall include: • Client name • Project description • Project start and end dates • Client project manager name,telephone number, and e-mail address 5 1318 F. Fee Proposal Please include a fee schedule with your proposal, including hourly rates for the primary firm and any subcontractors,if applicable. Rate Sheet Salary information shall be included in the RFQual of all proposed positions needed in the performance of duties. Rate sheets shall include a four (4) year, locked, cost rate table, referencing the index in which increases are associated. Interested proposers shall submit a detailed hourly rate schedule, which is to be uploaded under the Cost File in PlanetBids. If sub- consulting, surveying,the rate structure for those services shall be included. Sub-Contracting, and Sub-Consultants shall have a maximum markup of 10%. 5. PROCESS FOR SUBMITTING PROPOSALS All proposals must be submitted in PDF file format. • Content of Proposal The proposal must be submitted using the format as indicated in the proposal format guidelines. • Preparation of Proposal Each proposal shall be prepared simply and economically, avoiding the use of elaborate promotional material beyond those sufficient to provide a complete, accurate and reliable presentation. • Number of Proposals Submit one (1) PDF file format copy of your proposal in sufficient detail to allow for thorough evaluation and comparative analysis. A single proposal shall include all diciplines, if proposing more than one. • Submission of Proposals Complete written proposals must be submitted electronically in PDF file format via the Planetbids.com website no later than 4:00 p.m. (P.S.T)on Tuesday,April 1;2025 Faxed or e-mailed proposals will not be accepted 29 • Inquiries Questions about this RFQual must be directed in writing through the PlanetBids Q&A tab no later than 4:00 p.m. (PST)Aprill,-025,for response. From the date that this RFQual is issued until a firm is selected and the selection is announced, firms are not allowed to communicate for any reason with any City employee or elected official other than the contracting officer listed above regarding this RFQual, except during the pre-proposal conference. Refer the Schedule of Events of this RFQua1 or the City webpage to determine if a pre-proposal conference has been scheduled. The City reserves the right to reject any proposal for violation of this provision. No questions other than written will be accepted,and no response other than written will be binding upon the City. 6 1319 • Conditions for Proposal Acceptance This RFQua1 does not commit the City to award a contract or to pay any costs incurred for any services. The City, at its sole discretion, reserves the right to accept or reject any or all proposals received as a result of this RFQual,to negotiate with any qualified source(s), or to cancel this RFQual in part or in its entirety. All proposals will become the property of the City of Huntington Beach, USA. If any proprietary information is contained in the proposal, it should be clearly identified. 6. EVALUATION CRITERIA The City's consultant evaluation and selection process is based upon Qualifications Based Selection(QBS)for professional services. The City of Huntington Beach may use some or all of the following criteria in its evaluation and comparison of proposals submitted. The criteria listed are not necessarily an all-inclusive list. The order in which they appear is not intended to indicate their relative importance: A. Compliance with RFQual requirements B. Understanding of the project C. Recent experience in conducting similar scope,complexity,and magnitude for other public agencies D. Educational background, work experience, and directly related consulting experiences E. Price F. References The City may also contact and evaluate the bidder's and subcontractor's references; contact any bidder to clarify any response; contact any current users of a bidder's services; solicit information from any available source concerning any aspect of a proposal; and seek and review any other information deemed pertinent to the evaluation process. The evaluation committee shall not be obligated to accept the lowest priced proposal, but shall make an award in the best interests of the City. After written proposals have been reviewed, discussions with prospective firms may or may not be required. If scheduled, the oral interview will be a question/answer format for the purpose of clarifying the intent of any portions of the proposal. The individual from your firm that will be directly responsible for carrying out the contract, if awarded, should be present at the oral interview. A Notification of Intent to Award may be sent to the firm(s) selected. Award is contingent upon the successful negotiation of final contract terms. Negotiations shall be confidential and not subject to disclosure to competing firms unless an agreement is reached. If contract negotiations cannot be concluded successfully,the City may negotiate a contract with the next highest scoring firm or withdraw the RFQual. Any communications, whether written or verbal, with any City Councilmember, the Honorable Mayor, elected City official, or City staff other than the individual indicated herein,prior to award of a contract by City Council, is strictly prohibited.Any proposer who violates this provision shall be immediately disqualified from consideration as a vendor under the terms of this RFQual. 7 1320 - _.. - - 7. STANDARD TERMS AND CONDITIONS • Amendments The City reserves the right to amend this RFQual prior to the proposal due date. All amendments and additional information will be posted to the Huntington Beach Procurement Registry, Huntington Beach - Official City Web.Site - Business - Bids & RFP's; bidders should check this web page daily for new information. • Cost for Preparing Proposal The cost for developing the proposal is the sole responsibility of the bidder. All proposals submitted become the property of the City. • Contract Discussions Prior to award,the apparent successful firm may be required to enter into discussions with the City to resolve any contractual differences. These discussions are to be finalized, and all exceptions resolved within a reasonable amount of time from notification. If no resolution is reached, the proposal may be rejected, and discussions will be initiated with the next highest scoring firm. See Exhibit B for a sample agreement. • Confidentiality Requirements The staff members assigned to this project may be required to sign a departmental non- disclosure statement. Proposals are subject to the Freedom of Information Act. The City cannot protect proprietary data submitted in proposals. • Financial Information The City is concerned about bidders' financial capability to perform, therefore, may ask you to provide sufficient data to allow for an evaluation of your firm's financial capabilities. • Payment by Electronic Funds Transfer—EFT: The City requires that payment be made directly to the vendor's bank account via an Electronic Fund Transfer(EFT)process. Banking information will need to be provided to the City via an Electronic Credit Authorization form. A City Representative will provide the Electronic Credit Authorization form upon intent to award. Vendor will receive an Electronic Remittance Advice with the payment details via email. It is solely the responsibility of the vendor to immediately notify the City of any change to their information related to payments. • Insurance Requirements City Resolution 2008-63 requires that licensees, lessees, and vendors have an approved Certificate of Insurance (not a declaration or policy) on file with the City for the issuance of a permit or contract. Within ten (10) consecutive calendar days of award of contract, successful proposer must furnish the City with the Certificates of Insurance proving coverage as specified in Appendix C. Failure to furnish the required certificates within the time allowed will result in forfeiture of the Proposal Security. Please carefully review the Sample Agreement and Insurance Requirements before responding to the Request for Qualifications enclosed herein. The terms of the agreement, including insurance requirements have been mandated by City Council and 8 1321 can be modified only i extraordinarycircumstances exist. Your response to the Request .f P q for Qualifications must indicate if you are unwilling or unable to execute the agreement as drafted as well as providing the insurance requirements. The City will consider this in determining responsiveness to the Request for Qualifications. 9 1322 II ICI li 1323 REQUEST FOR PROPOSAL VENDOR APPLICATION FORM TYPE OF APPLICANT: ❑ NEW ❑ CURRENT VENDOR Legal Contractual Name of Corporation: Contact Person for Agreement: Corporate Mailing Address: City, State and Zip Code: E-Mail Address: Phone: Fax: Contact Person for Proposals: Title: E-Mail Address: Business Telephone: Business Fax: Year Business was Established: Is your business: (check one) ❑ NON PROFIT CORPORATION ❑ FOR PROFIT CORPORATION Is your business: (check one) ❑ CORPORATION ❑ LEVIF ED LIABILITY PARTNERSHIP ❑ INDIVIDUAL ❑ SOLE PROPRIETORSHIP ❑ PARTNERSHIP ❑ UNINCORPORATED ASSOCIATION 1 of 1324 Names &Titles of Corporate Board Members (Also list Names &Titles of persons with written authorization/resolution to sign contracts) Names Title Phone Federal Tax Identification Number: City of Huntington Beach Business License Number: (If none, you must obtain a Huntington Beach Business License upon award of contract.) City of Huntington Beach Business License Expiration Date: 2 of 2 1325 References of Work Performed Form (Local/like agencies) Comany Name: 1. Name of Reference: Address: Contact Name: Phone Number: Email: Dates of Business: 2. Name of Reference: • Address: Contact Name: Phone Number: Email: • Dates of Business: 3. Name of Reference: Address: Contact Name: Phone Number: Email: Dates of Business: 1326 1327 CONTRACT BETWEEN PROFESSIONAL SERVICES C O THE CITY OF HUNTINGTON BEACH AND FOR THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY, and , a hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant to ; and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform these services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT." CONSULTANT hereby designates who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. agree/surfnet/professional svcs mayor 1 of 11 12/07 1328 3. TERM: TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to commence on , 20 (the "Commencement Date"). This Agreement shall automatically terminate three (3) years from the Commencement Date, unless extended or sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later than from the Commencement Date. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT. In the event the Commencement Date precedes the Effective Date, CONSULTANT shall be bound by all terms and conditions as provided herein. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses,not to exceed Dollars ($ ). 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit "B." agree/surfriet/professional svcs mayor 2 of 11 12/07 1329 7. DISPOSITION OF PLANS,ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first. These materials may be used by CITY as it sees fit. 8. HOLD HARMLESS CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent (or alleged negligent) performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide agree/surfnet/professional svcs mayor 3 of 11 12/07 1330 coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars ($1,000,000.00)per occurrence and in the aggregate. The above-mentioned insurance shall not contain a self-insured retention without the express written consent of CITY; however an insurance policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted. A claims-made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work(including subsequent policies purchased as renewals or replacements). B. CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement. If CONSULTANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY. with required proof that insurance has been procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to forthwith terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its time and materials expended prior to notification of termination. CONSULTANT waives the right to receive compensation and agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY. agree/surthet/professional svcs mayor 4 of 11 1v07 1331 10. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall: A. provide the name and policy number of each carrier and policy; B. state that the policy is currently in force; and C. shall promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand-the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner,the premiums on the insurance hereinabove required. 11. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and agree/surfnet/professional svcs mayor 5 of 11 12/07 1332 employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. 14. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 15. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. agree/surfnet/professional svcs mayor 6 of 11 17J07 1333 16. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below. CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U. S. certified mail-return receipt requested: TO CITY: TO CONSULTANT: City of Huntington Beach ATTN: 2000 Main Street Huntington Beach, CA 92648 17. CONSENT When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. 18. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 19. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and agree/surfnet/professional svcs mayor 7 of 11 12/07 1334 are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. agree/surfnet/professional secs mayor 8 of 11 12/07 1335 22. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 23. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 24. ATTORNEY'S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailing party. 25. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. agree/surfnetlprofessional svcs mayor 9 of 11 12/07 1336 27. SIGNATORIES Each undersigned represents and warrants that its signature hereinbelow has - the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority or power is not, in fact,held by the signatory or is withdrawn. CONSULTANT's initials 28. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. 29. EFFECTIVE DATE IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. This Agreement shall be effective on the date of its approval by the City Council. This Agreement shall expire when terminated as provided herein. agree'surfnet/professional svcs mayor 10 of 11 12/07 1337 CONSULTANT, CITY OF HUNTINGTON BEACH, a municipal corporation of the State of • COMPANY NAME California Mayor By: print name City Clerk ITS: (circle one)Chairman/President/Vice President INITIATED AND APPROVED: AND By: print name ITS: (circle one)Secretary/Chief Financial Officer/Asst. Secretary-Treasurer REVIEWED AND APPROVED: City Manager APPROVED AS TO FORM: City Attorney agree/surfnet/professional secs mayor 11 of 11 12/07 1338 EXHIBIT "A" A. STATEMENT OF WORK: (Narrative of work to be performed) B. CONSULTANT'S DUI'tES AND RESPONSIBILITIES: C. CITY'S DUTIES AND RESPONSIBILII ES: D. WORK PROGRAM/PROJECT SCHEDULE: EXHIBIT A 1339 EXHIBIT `B" Payment Schedule (Hourly Payment) A. Hourly Rate CONSULTANT'S fees for such services shall be based upon the following hourly rate and cost schedule: B. Travel Charges for time during travel are not reimbursable. C. Billing 1. All billing shall be done monthly in fifteen (15) minute increments and matched to an appropriate breakdown of the time that was taken to perform that work and who performed it. 2. Each month's bill should include a total to date. That total should provide, at a glance, • the total fees and costs incurred to date for the project. 3. A copy of memoranda, letters, reports, calculations and other documentation prepared by CONSULTANT may be required to be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 4. CONSULTANT shall submit to CITY an invoice for each monthly payment due. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due; • D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and E) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. 1 Exhibit B 1340 5. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. 2 Exhibit B 1341 EXHIBIT "B" Payment Schedule(Fixed Fee Payment) 1. CONSULTANT shall be entitled to monthly progress payments toward the fixed fee set forth herein in accordance with the following progress and payment schedules. 2. Delivery of work product: A copy of every memorandum, letter, report, calculation and other documentation prepared by CONSULTANT shall be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 3. CONSULTANT shall submit to CITY an invoice for each monthly progress payment • due. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due; D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and E) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. 4. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. Exhibit B 1342 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND FOR Table of Contents 1 Scope of Services 1 2 City Staff Assistance 2 3 Term; Time of Performance 2 4 Compensation 2 5 Extra Work 2 6 Method of Payment 3 • 7 Disposition of Plans, Estimates and Other Documents 3 • 8 Hold Harmless 3 9 Professional Liability Insurance 4 10 Certificate of Insurance 5 11 Independent Contractor 6 12 Termination of Agreement 6 13 Assignment and Delegation 6 14 Copyrights/Patents 7 15 City Employees and Officials 7 16 Notices 7 17 Consent 8 18 Modification 8 • 19 Section Headings 8 20 Interpretation of this Agreement 8 21 Duplicate Original 9 22 Immigration 9 23 Legal Services Subcontracting Prohibited 9 24 Attorney's Fees 10 25 Survival 10 26 Governing Law 10 27 Signatories 10 28 Entirety 10 29 Effective Date 11 1343 1344 CITY OF HUNTINGTON BEACH INSURANCE REQUIREMENTS iMt11 110191411Q . lit 1110Bta Voudor Typo Automobile • PrafrtislOuld ' Fnnporty 'Insured `14UHWlllty ' Osmon "Ability, "Ability tneutellom Workers'Comp` ItndOreennente Huntington Beach City Council Resolution No.2008-63 requires submittal of certificates of insurance evidencing the following minimum limits with a California admitted carrier with a current A.M.Best's Rating of no less than A:VII.See Exhibits Al-4 for sample forms. Email:Justin.Wessels@surfcity-hb.org or Heather.Campbell a@surfcity-hb.org Phone: 714-374-5378 or 714-536-5210. Fax: 714-536-5212. Any deductible other than those allowed in this matrix,self-insured retentions or similar forms of coverage limitations or modifications must be approved by the Risk Manager and City Attorney of the City of Huntington Beach. NOTE: Waivers and/or modifications are discouraged and will be considered only under extraordinary circumstances. Contractors: Any persons or entities who Minimum of Combined single limit As required by Include the contract with the City and/or provide services to $1,000,000 per bodily injury and the State of policy number the City which are readily available and occurrence for property damage. California,with and Additional efficiently procured by competitive bidding. bodily injury, Minimum of Statutory Limits Insured personal injury $1,000,000 per and Employer's Endorsement and property occurrence.Allows Liability Requirement Permittees: Any persons or entities who make damages.Allows up to$5,000 Insurance with statement application to the City for any use of or up to$1,000 deductible. a limit of no below. (See Note encroachment upon any public street,waterway, deductible.(See (Additional Insured less than 3 below.) pier,or City property. Note I below.) Endorsement is always ay $1,000,000 per Vendors: Any persons or entities who transfers required with General accident for property or goods to the City which may or may Liability Ins.) bodily injury or not involve delivery and/or installation. disease. (See Note 2 below.) Note 1 -Automobile Liability: The Cityof Huntington Beach, its officers,elected or appointed officials,employees,a ents and volunteers must be named as gt PPg certificate holder and as additional insured by separate attached endorsement. Permittees who do not use vehicles or equipment in connection with the permit shall not be required to provide auto insurance.To be exempt from this requirement,permittees must execute a declaration such as Exhibit 1 attached. Note 2-Workers'Compensation Exemption: If entity has no employees,a signed Declaration of Non-Employee Status form is required. Note 3 -Additional Insured Endorsement Requirements:The City, its officers,elected or appointed officials, employees,agents, and volunteers are to be covered as additional insureds by separate attached endorsement(s)as respects liability arising out of action performed by or on behalf of the contractor, products and completed operations of the contractor,premises owned,occupied or used by the contractor,or automobiles owned, leased or borrowed by the contractor.The coverage shall contain no special limitations on the scope of protection afforded to the City. FIB Insurance Matrix revised 4-7-16(2).xlsx 1 of 4 1345 CITY OF HUNTINGTON BEACH INSURANCE REQUIREMENTS Minimum Insurance Requirements Vendor Type Additional Automobile Professional Property Insured Liability General Liability Liability Insurance Workers' Comp Endorsements Huntington Beach City Council Resolution No.2008-63 requires submittal of certificates of insurance evidencing the following minimum limits with a California admitted carrier with a current A.M.Best's Rating of no less than A:VII.See Exhibits Al-4 for sample forms. Email:christine.keen@surfcity-hb.org Phone: 714-374-5373 Any deductible other than those allowed in this matrix,self-insured retentions or similar forms of coverage limitations or modifications must be approved by the Risk Manager and City Attorney of the City of Huntington Beach. NOTE: Waivers and/or modifications are discouraged and will be considered only under extraordinary circumstances. Design Professionals: Professional service Minimum of contractors who contract with the City and/or $1,000,000 per provide architectural and/or engineering services occurrence and to the City. in the aggregate. Professional Services: Services that involve Allows up to the exercise of professional discretion and $10,000 independent judgment based on an advanced or deductible. specialized knowledge,expertise or training gained by formal studies or experience or services which are not readily or efficiently procured by competitive bidding pursuant to FIB Muni Code 3.02. Services includes but are not limited to those services provided by appraisers, architects, attorneys,engineers,instructors, insurance advisors,physicians and other specialized consultants. Claims made policies are acceptable if the policy further provides that: 1)The policy retroactive date coincides with or precedes the professional services contractor's start of work(including subsequent policies purchased as renewals or replacements). 2)The professional services contractor will make every effort to maintain similar insurance during the required extended period of coverage following project completion, including the requirement of adding all additional insureds. 3)If insurance is terminated for any reason,professional services contractor agrees to purchase an extended reporting provision of at least two(2)years to report claims arising from work performed in connection with this agreement or permit. 4)The reporting of circumstances or incidents that might give rise to future claims. IIB Insurance Matrix_revised 4-7-16(2).xlsx 2 of 4 1348 CITY OF HUNTINGTON BEACH INSURANCE REQUIREMENTS Minimum Insurance Requirements Vendor Type Additional Automobile Professional Property Insured Liability General Liability Liability Insurance Workers' Cornp Endorsements Huntington Beach City Council Resolution No. 2008-63 requires submittal of certificates of insurance evidencing the following minimum limits with a California admitted carrier with a current A.M.Best's Rating of no less than A:VIL See Exhibits Al-4 for sample forms. Email:christine.keen@surfcity-hb.org Phone: 714-374-5373 Any deductible other than those allowed in this matrix,self-insured retentions or similar forms of coverage limitations or modifications must be approved by the Risk Manager and City Attorney of the City of Huntington Beach. NOTE: Waivers and/or modifications are discouraged and will be considered only under extraordinary circumstances. Licensees/Lessees: Any persons or entities Combined single limit Full As required by Include the who contract with the City for the use of public bodily injury and replacement the State of policy number property. property damage. cost with no California,with and Additional Minimum of coinsurance Statutory Limits Insured $1,000,000 per penalty and Employer's Endorsement occurrence.Allows provision. Liability Requirement up to$5,000 Insurance with statement deductible. a limit of no below.(See Note (Additional Insurance less than 2) Endorsement is always $1,000,000 per required with General accident for Liability Ins.) bodily injury or disease. (See Note 1 below.) Note 1 -Workers'Compensation Exemption: If entity has no employees,a signed Declaration of Non-Employee Status form is required. Note 2-Additional Insured Endorsement Requirements:The City, its officers,elected or appointed officials,employees,agents,and volunteers are to be covered as additional insureds by separate attached endorsement(s)as respects liability arising out of action performed by or on behalf of the contractor, products and completed operations of the contractor,premises owned,occupied or used by the contractor,or automobiles owned, leased or borrowed by the contractor.The coverage shall contain no special limitations on the scope of protection afforded to the City. I-IB Insurance Matrix_revised 4-7-16(2).xlsx 3 of 4 1347 CITY OF HUNTINGTON BEACH INSURANCE REQUIREMENTS Huntington Beach City Council Resolution No.2008-63 requires submittal of certificates of insurance evidencing the following minimum limits with a California admitted carrier with a current A.M. Best's Rating of no less than A:{AIL Any deductible other than those allowed in this matrix,self-insured retentions or similar forms of coverage limitations or modifications must be approved by the Risk Manager and City Attorney of the City of Huntington Beach. NOTE: Waivers and/or modifications are discouraged and will be considered only under extraordinary circumstances. Vendor Type Minimum Insurance Requirements Professional Liability Design Professionals: Professional service contractors who Minimum of$1,000,000 per occurrence and in contract with the City and/or provide architectural and/or the aggregate. Allows up to$10,000 deductible. engineering services to the City. Professional Services: Services that involve the exercise of professional discretion and independent judgment based on an advanced or specialized knowledge, expertise or training gained by formal studies or experience or services which are not readily or efficiently procured by competitive bidding pursuant to HB Muni Code 3.02. Services includes but is not limited to those services provided by appraisers, architects, attorneys, engineers, instructors, insurance advisors,physicians and other specialized consultants. Claims made policies are acceptable if the policy further provides that: 1)The policy retroactive date coincides with or precedes the professional services contractor's start of work (including subsequent policies purchased as renewals or replacements). 2)The professional services contractor will make every effort to maintain similar insurance during the required extended period of coverage following project completion, including the requirement of adding all additional insureds. 3) If insurance is terminated for any reason,professional services contractor agrees to purchase an extended reporting provision of at least two (2)years to report claims arising from work performed in connection with this agreement or permit. 4)The reporting of circumstances or incidents that might give rise to future claims. HB Insurance Matrix revised 4-7-16(2).xlsx 4 of 4