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M. Arthur Gensler Jr. & Associates (Gensler) - 2025-08-19
2000 Main Street, d, a� Huntington Beach,CA -..f ' 92648 Cityof Huntington Beach g APPROVED 7-0 File #: 25-553 MEETING DATE: 8/19/2025 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Travis Hopkins, City Manager VIA: Ashley Wysocki, Director of Community & Library Services PREPARED BY: Chris Cole, Community & Library Services Manager Subject: Approve and authorize execution of Professional Services Contracts for On-Call Multi Discipline Architectural Engineering, Landscape Architectural Engineering and Professional ConsultingServices with Bureau Veritas North America, Inc., Dahlin Group Inc., David Volz Design Landscape Architects, Inc., M. Arthur Gensler & Associates. Inc. (Gensler), Gillis + Panichapan Architects, Inc., HAI Hirsch & Associates, Inc., IDS Group, Inc., Johnson Favaro, LLP, Michael Baker International, Inc., NUVIS, PBK Architects, Inc., RDC-S111, Inc., DBA Studio One Eleven, RJM Design Group, Inc., RRM Design Group, SVA Architects, Inc., and Verde Design, Inc. each in an amount not to exceed $1,000,000 over a three-year term Approve and authorize Amendment No. 2 to extend the contract terms for two additional years for On-Call Architectural Engineering & Professional Consulting Services for Kitchell/CEM, Inc. and Westberg White, Inc. Statement of Issue: The Community & Library Services and Public Works Departments require multi-discipline architectural engineering, landscape architectural engineering, and professional design consulting services on an on-call, as-needed basis for architectural engineering, landscape architectural engineering, and professional consulting services for design and construction administration for capital projects and city facilities. Financial Impact: The FY 2025/26 Capital Improvement Program (CIP) includes over $8.6 million in new and continuing appropriations for beach, facilities, and park development projects. With the additional projects anticipated to be scheduled in future years, there is a need to approve new on-call Professional Services Agreements for project design, efficiency, and continuity purposes. The recommended contracts, each with a "not-to-exceed" amount of$1,000,000, would be utilized for approved CIP projects, based on the discipline needed to advance the project into the next development phase. The $1,000,000 amount is the "not-to-exceed" amount over the life of the City of Huntington Beach Page 1 of 9 Pnnted on 8/1 412 0 2 5 powered by legistar'" 77 File #: 25-553 MEETING DATE: 8/19/2025 contract, not a guaranteed amount. No funds will be expended under these contracts unless approved part of the City's Annual Budget. As such, no additional funding is required for this Pp as action. Additionally, no additional funding is required to approve the two contract term extensions for On-Call Architectural Engineering & Professional Consulting Services for Kitchell/CEM, Inc. and Westberg White, Inc. Project funds have already been encumbered with no need for additional funding. Recommended Action: A) Approve and authorize the Mayor and City Clerk to execute a "Professional Services Contract between the City of Huntington Beach and Bureau Veritas North America, Inc. for On-Call Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services" in an amount not to exceed One Million Dollars ($1,000,000) over a three-year term; and, B) Approve and authorize the Mayor and City Clerk to execute a "Professional Services Contract between the City of Huntington Beach and Dahlin Group, Inc. for On-Call Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services" in an amount not to exceed One Million Dollars ($1,000,000) over a three-year term; and, C) Approve and authorize the Mayor and City Clerk to execute "Professional Services Contract between the City of Huntington Beach and David Volz Design Landscape Architects, Inc. for On-Call Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services" in an amount not to exceed One Million Dollars ($1,000,000) over a three-year term; and, D) Approve and authorize the Mayor and City Clerk to execute a "Professional Services Contract between the City of Huntington Beach and Arthur M. Gensler, Jr. & Associates, Inc. (Gensler) for On- Call Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services" in an amount not to exceed One Million Dollars ($1,000,000) over a three-year term; and, { E) Approve and authorize the Mayor and City Clerk to execute a "Professional Services Contract between the City of Huntington Beach and Gillis + Panichapan Architects, Inc. for On-Call Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services" in an amount not to exceed One Million Dollars ($1,000,000) over a three-year term; and, F) Approve and authorize the Mayor and City Clerk to execute a "Professional Services Contract between the City of Huntington Beach and HAI Hirsch & Associates, Inc. for On-Call Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services" in an amount not to exceed One Million Dollars ($1,000,000) over a three-year term; and, G) Approve and authorize the Mayor and City Clerk to execute a "Professional Services Contract between the City of Huntington Beach and IDS Group, Inc. for On-Call Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services" in an amount not to exceed One Million Dollars ($1,000,000) over a three-year term; and, execute a "Profess ional Services Contract Mayor and CityClerk to H) Approve and authorize the M y between the City of Huntington Beach and Johnson Favaro, LLP for On-Call Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services" in an City of Huntington Beach Page 2 of 9 Printed on 8/14/2025 powered by LegistarTM /_ 78 File #: 25-553 MEETING DATE: 8/19/2025 amount not to exceed One Million Dollars ($1,000,000) over a three-year term; and, I) Approve and authorize the Mayor and City Clerk to execute a "Professional Services Contract between the City of Huntington Beach and Michael Baker International, Inc. for On-Call Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services" in an amount not to exceed One Million Dollars ($1,000,000) over a three-year term; and, J) Approve and authorize the Mayor and City Clerk to execute a "Professional Services Contract between the City of Huntington Beach and NUVIS for On-Call Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services" in an amount not to exceed One Million Dollars ($1,000,000) over a three-year term; and, K) Approve and authorize the Mayor and City Clerk to execute a "Professional Services Contract between the City of Huntington Beach and PBK Architects, Inc. for On-Call Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services" in an amount not to exceed One Million Dollars ($1,000,000) over a three-year term; and, L) Approve and authorize the Mayor and City Clerk to execute a "Professional Services Contract between the City of Huntington Beach and RDC-S111, Inc., DBA Studio One Eleven for On-Call Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services" in an amount not to exceed One Million Dollars ($1,000,000) over a three-year term; and, M) Approve and authorize the Mayor and City Clerk to execute a "Professional Services Contract between the City of Huntington Beach and RJM Design Group, Inc. for On-Call Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services" in an amount not to exceed One Million Dollars ($1,000,000) over a three-year term; and, N) Approve and authorize the Mayor and City Clerk to execute a "Professional Services Contract between the City of Huntington Beach and RRM Design Group for On-Call Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services" in an amount not to exceed One Million Dollars ($1,000,000) over a three-year term; and, 0) Approve and authorize the Mayor and City Clerk to execute a "Professional Services Contract between the City of Huntington Beach and SVA Architects, Inc. for On-Call Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services" in an amount not to exceed One Million Dollars ($1,000,000) over a three-year term; and, P) Approve and authorize the Mayor and City Clerk to execute a "Professional Services Contract between the City of Huntington Beach and Verde Design, Inc. for On-Call Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services" in an amount not to exceed One Million Dollars ($1,000,000) over a three-year term. Q) Approve and authorize the Mayor and City Clerk to execute Amendment No. 2 between the City of Huntington Beach and Kitchell/CEM, Inc. for On-Call Architectural Engineering & Professional Consulting Services to extend the term for two additional years until July 19, 2027; and, • R) Approve and authorize the Mayor and City Clerk to execute Amendment No. 2 between the City of Huntington Beach and Westberg White, Inc. for On-Call Architectural Engineering & Professional City of Huntington Beach Page 3 of 9 Printed on 9/14/2025 �, /fir powered by Legistari' ` .<:ie�ia -A t may, 79 File#: 25-553 MEETING DATE: 8/19/2025 Consulting Services to extend the term for two additional years until July 19, 2027. Alternative Action(s): Do not approve the recommended actions and direct staff accordingly. Analysis: On March 17, 2025, a Request for Qualifications (RFQ) for On-Call Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services was requested and submitted in compliance with Chapter 3.03 of the Huntington Beach Municipal Code. Proposals were due by 4:00 PM on Tuesday, April 29, 2025. Thirty-three (33) proposals were received and reviewed by staff from Public Works and Community & Library Services. Proposals were ranked based on six (6) categories: Compliance with RFQ Requirements; Understanding of the Project-Methodology; Qualifications and Experience; Educational Background; Cost/Price; and References. Each element was ranked based on factors between 1-5 and weighted as noted: Understanding of the Project-Methodology (25); Qualifications and Experience (25); Cost/Price (25); Compliance with RFQ requirements (10); Educational Background (10); and References (5). Based on this review, staff recommend awarding contracts to the sixteen (16) firms listed below for three-year terms each as shown in Attachment 1. Architectural Engineering and Landscape Architectural Engineering 1. Bureau Veritas North America, Inc. 2. Dahlin Group Inc. 3. M. Arthur Gensler, Jr. &Associates, Inc. (Gensler) 4. Gillis + Panichapan Architects, Inc. 5. IDS Group, Inc. 6. Johnson Favaro, LLP 7. NUVIS 8. PBK Architects, Inc. 9. RDC-S111 Inc., DBA Studio One Eleven 10. RRM Design Group 11. SVA Architects, Inc. Landscape Architectural Engineering -Only 12. David Volz Design Landscape Architects, Inc. 13. HAI Hirsch &Associates, Inc. 14. Michael Baker International, Inc. 15. RJM Design Group, Inc. 16. Verde Design, Inc. By contracting with the above firms, the Community & Library Services and Public Works Departments will have more options and a larger pool of qualified consultants for any given project based on each consultant's specific area of expertise. For example, some firms specialize in master City of Huntington Beach Page 4 of 9 Printed on 8/14/2025 powered by Legistara, 80 File#: 25-553 MEETING DATE: 8/19/2025 plans, park development, geotechnical, elevators, structures, and new builds, etc. Fewer on-call consultants limits staffs ability to schedule and manage projects in an efficient manner. Consultants with specific areas of expertise often have substantial workloads and may have conflicts in adhering to the requested timeline. With multiple consultants, staff will have increased flexibility in scheduling 1, project design tasks or even scheduling projects simultaneously, creating a more timely and effective process. The use of multiple contracts also assists in creating a competitive climate between firms, which is advantageous in securing the best pricing. In general, the Standard Operating Procedure (SOP) in administering on-call contracts is for staff to issue task orders for each project based upon the scope of services. For task orders greater than $50,000, the City will typically solicit proposals from two or more of the qualified consultants. Bids are requested from the on-call list, based on the firms specialty. For example, architectural-only firms will be asked to bid on library, facility, structural, and electrical projects and landscape-only firms will be asked for park development, right-of-way, etc. The firmsthat can do both will be used the same way. Aspart of the RFQprocess, all firms had to m y } provide work history and specialties, and the dual functioning firms are able to take on a larger variety of projects. The scope of work for architectural engineering, landscape architecture engineering, and professional consulting firms may involve all phases of a development project. The following summarizes the major elements of the scope of work included in the RFQ. Preliminary Plans and Design - Prepare alternative preliminary layouts, surveying, architectural services, and estimates of probable cost for alternatives, and prepare details and calculations. Present alternatives, as needed at staff and/or City Council meetings, and provide recommendations and analyses of the advantages of each alternative. Entitlements/Permits -As a primary consultant, assist the City in obtaining entitlements and approvals from applicable agencies for environmental and/or other permits as may be required. Construction Documents - Prepare designs, plans, specifications, cost estimates and contract bidding documents. The City shall review the construction documents at the preliminary engineering, sixty (60%), ninety percent (90%), and final documents stages. Landscape, Architectural, Engineering Services - Provide landscape, architectural, planning, and design services primarily for existing City parks, facilities, community centers, clubhouses, i.e., tenant improvements, ADA modifications, etc., and park developments, as well as City medians and public spaces. Prepare sketches, renderings, and materials boards providing alternative architectural concepts, designs, and options that can be applied to project requirements. Prepare construction drawings for bidding and archival purposes, as well as technical specifications for materials and methods. The Consultant may be required to perform or assist in environmental assessments, material testing, civil and soils engineering and building architecture. Technical Reports and Analysis - Prepare needs assessments, master plans, and technical studies such as park development fee analysis, including public outreach, community workshops and City of Huntington Beach Page 5 of 9 Printed on 8/14/2025 powered by LegistarT" 81 File#: 25-553 MEETING DATE: 8/19/2025 surveys. Bidding Stage -Assist the City in answering bidders' questions, attend pre-bid conferences and job walks, prepare addenda, analyze bids, and recommend award. Construction Stage -Attend pre-construction conference, monitor construction schedule, visit construction site as required for progress and quality of work. Assist the contract manager, contractor, and inspector with interpretation of the plans, specifications, analysis of changed conditions, development of corrective action, review of shop drawings, and other required tasks. Architectural/Landscape Architectural Engineering Services - Provide landscape, architectural, planning, and design services primarily for existing City parks, facilities, community centers, clubhouses i.e., tenant improvements, ADA modifications, etc., and park developments, as well as City medians and public spaces. Prepare sketches, renderings, and materials boards providing alternative architectural concepts, designs, and options that can be applied to project requirements. Prepare architect's/engineer's cost estimates. In addition to the services listed above, using sub-consultants or in-house personnel, landscape architect firms may be required to perform environmental assessments, material testing, civil and soils engineering and building architecture. Funding for services associated with each of the various CIP projects is based on the City Council approved CIP budget. Each contract is based on a three-year term, with a total not-to-exceed amount of$1,000,000. The $1,000,000 amount is a "not-to-exceed" contract limit only, not a guaranteed amount. In the past five years, specialized architectural and landscaping services have been used in conjunction with $16.7 million of park development and park facility projects, including: Bartlett Park, Blufftop Park, Central Park Restrooms, Edison & Murdy Community Center Building Improvements, Edison Park Reconfiguration, Harbour View Clubhouse Rehabilitation, Lake Park Reconfiguration, LeBard Park Improvements, Marina Park Reconfiguration, as well Rodgers Senior Center Redevelopment (now known as Memorial Hall). Projects currently underway, scheduled, or budgeted for FY 2025/26 requiring various architectural and design consulting services are listed below. The amount shown for each project is based on current project estimates and total $2,154,418. Blufftop Slope Stabilization Repairs- Project Management $ 60,000 Carr Park Reconfiguration- Design &Construction Documents $316,113 Central Park Electrical Switchgear Replacement- Project Management $100,000 Central Park Master Plan -Conceptual Design and Costing $181,800 City Gym & Pool Flooring- Project Management $ 30,000 City Gym & Pool Partial Re-Roll- Project Management $ 35,000 Edison Park Reconfiguration-CEQA analysis $127,200 Edison Park Reconfiguration-Geotechnical Review $180,440 (, City of Huntington Beach Page 6 of 9 Printed on 8/14/2025 powered by Legister" 82 File#: 25-553 MEETING DATE: 8/19/2025 HB Art Center Electrical& Lighting Rehabilitation- Project Management $ 30,000 Helen Murphy Branch Foundation -Geological & Design Services $ 80,000 Huntington Central Library Child-Teen Reconfiguration $129,245 Library Facilities Master Plan-Conceptual Design & Preliminary Costs $334,277 Main Promenade Parking Structure Improvement—Project Management $ 35,000 Marina Park Rehabilitation - Design and Construction Documents $344,343 Schroeder Park- Design $ 64,000 South Beach Lots Attendant Booths- Project Management $ 11,000 Water Production Building Rehabilitation $ 96,000 Looking forward to future fiscal years, staff anticipate design and construction management services will be needed for Carr, Edison, and Marina Park Reconfigurations. Preliminary construction costs for these three park development projects alone are estimated at$32 million with anticipated consulting services needed for the development of plans and specs, as well as construction management costs, totaling approximately 10% or$3.2 million. Staff also anticipates future on-call architectural engineering and landscape architectural services will be needed as a result of the L recommendations included in the Library Facilities Master Plan and Central Park Master Plan, although preliminary cost estimates are not available at this time. In addition to this request for approval of the 16 new on-call contracts, staff are requesting approval of two Amendment No. 2's for existing On-Call Architectural Engineering and Professional Consulting Services contracts for Kitchell/CEM, Inc. and Westberg White, Inc. The original two agreements expired July 20, 2024, but were extended for one year through July 19, 2025. These requested amendments would extend the contract terms for two additional years through July 19, 2027. Both firms currently have on-going on-call architectural projects with the City, however they did not participate in the recent on-call RFQ bidding process. The projects they have been working on are either fully designed, nearly fully designed, or entering the construction phase, requiring minimal service requirements, minimal or no additional compensation, and funded fully under the existing purchase order. Staff are requesting a second amendment for both firms to add two additional years. to the contract duration, with no additional funding, and no new projects during or after the completion of existing obligations. This two-year extension is being requested as a safeguard to ensure project completion; however, it is not expected that the full two years will be utilized. In summary, staff are requesting the approval of 16 new on-call Architectural Engineering and Landscape Architectural Engineering contracts as well as the approval of two additional contract extensions for the firms of Westberg &White, Inc. and Kitchell/CEM, Inc. Environmental Status: Administrative Items: Pursuant to CEQA Guidelines Section 15378(b)(5), administrative activities of governments that will not result in direct or indirect physical changes in the environment do not constitute a project. Strategic Plan Goal: City of Huntington Beach Page 7 of 9 Printed on 8/14/2025 powered by Legisterm 83 File #: 25-553 MEETING DATE: 8/19/2025 Non Applicable -Administrative Item Attachment(s): 1, RFQ Recommended Listing of Consultants 2. Professional Services Contract between the City of Huntington Beach and Bureau Veritas North America, Inc. for On-Call Professional Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services. 3. Approve and authorize the Mayor and City Clerk to execute a Professional Services Contract between the City of Huntington Beach and Dahlin Group, Inc. for On-Call Professional Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services. 4. Approve and authorize the Mayor and City Clerk to execute Professional Services Contract between the City of Huntington Beach and David Volz Design Landscape Architects, Inc. for On-Call Professional Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services. 5. Approve and authorize the Mayor and City Clerk to execute a Professional Services Contract petween the City of Huntington Beach and M. Arthur Gensler, Jr. &Associates, Inc. (Gensler) for On-Call Professional Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services. 6. Approve and authorize the Mayor and City Clerk to execute a Professional Services Contract between the City of Huntington Beach and Gillis + Panichapan Architects, Inc. for On-Call Professional Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services. 7. Approve and authorize the Mayor and City Clerk to execute a Professional Services Contract between the City of Huntington Beach and HAI Hirsch &Associates, Inc. for On-Call Professional Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services. 8. Approve and authorize the Mayor and City Clerk to execute a Professional Services Contract between the City of Huntington Beach and IDS Group, Inc. for On-Call Professional Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services. 9. Approve and authorize the Mayor and City Clerk to execute a Professional Services Contract between the City of Huntington Beach and Johnson Favaro, LLP for On-Call Professional Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services. 10. Approve and authorize the Mayor and City Clerk to execute a Professional Services Contract between the City of Huntington Beach and Michael Baker International, Inc. for On-Call Professional Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services. 11 . Approve and authorize the Mayor and City Clerk to execute a Professional Services Contract City of Huntington Beach Page 8 of 9 Printed on 8/14/2025 powered by LegistarTM 84 File #: 25-553 MEETING DATE: 8/19/2025 } between the City of Huntington Beach and NUVIS for On-Call Professional Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services. 12. Approve and authorize the Mayor and City Clerk to execute a Professional Services Contract between the City of Huntington Beach and PBK Architects, Inc. for On-Call Professional Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services. 13. Approve and authorize the Mayor and City Clerk to execute a Professional Services Contract between the City of Huntington Beach and RDC-S111, Inc., DBA Studio One Eleven for On- Call Professional Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services. 14. Approve and authorize the Mayor and City Clerk to execute a Professional Services Contract between the City of Huntington Beach and RJM Design Group, Inc. for On-Call Professional Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services. 15. Approve and authorize the Mayor and City Clerk to execute a Professional Services Contract between the City of Huntington Beach and RRM Design Group for On-Call Professional Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services. 16. Approve and authorize the Mayor and City Clerk to execute a Professional Services Contract between the City of Huntington Beach and SVA Architects, Inc. for On-Call Professional Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services. 17. Approve and authorize the Mayor and City Clerk to execute a Professional Services Contract between the City of Huntington Beach and Verde Design, Inc. for On-Call Professional Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services. 18. Approve and authorize the Mayor and City Clerk to execute Amendment No. 2 between the City of Huntington Beach and Kitchell/CEM, Inc. for On-Call Architectural Engineering & Professional Consulting Services to extend the term for two additional years until July 19, 2027. 19. Approve and authorize the Mayor and City Clerk to execute Amendment No. 2 between the City of Huntington Beach and Westberg White, Inc. for On-Call Architectural Engineering & Professional Consulting Services to extend the term for two additional years until July 19, 2027. 20. RFQ for On-Call Architectural_En9ineering, Landscape Architectural Engineering and_ Professional Consulting Services, City of Huntington Beach Page 9 of 9 Printed on 8/14/2025 powered by Legistarr" 85 i- S RFQ for On-Call Architectural Engineering,Landscape Architectural Engineering and Professional Consulting Services Landscape Firm Architect Architect Bureau Veritas North America, Inc. Architect Yes Yes Dahlin Group, Inc. Architect Yes Yes David Volz Design Landscape Architects,Inc. Landscape No Yes Gensler-M Arthur Gensler Jr&Associates Architect Yes Yes Gillis&Panichapan Architects, Inc. Architect Yes Yes HAI Hirsch&Associates,Inc. Landscape No Yes IDS Group,Inc. Architect Yes Yes ff Johnson Favaro, LLP Architect Yes Yes Michael Baker International, Inc. Landscape No Yes NUVIS Landscape Yes(via sub) Yes PBK Architects,Inc. Architect Yes Yes RCS-S111,Inc., DBA Studio One Eleven Architect Yes Yes RJM Design Group, Inc. Landscape No Yes RRM Design Group Architect Yes Yes SVA Architects,Inc. Architect Yes Yes Verde Design, Inc. Landscape No Yes 86 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND M. ARTHUR GENSLER JR. &ASSOCIATES (GENSLER) FOR ON-CALL ARCHITECTURAL ENGINEERING, LANDSCAPE ARCHITECTURAL ENGINEERING AND PROFESSIONAL CONSULTING SERVICES THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY," and M. ARTHUR GENSLER JR. & ASSOCIATES (GENSLER)., a California Corporation hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant to provide on-call architectural engineering, landscape architectural engineering and professional consulting services; and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform these services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT." CONSULTANT hereby designates Nicholas Acevedo who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. 25-16636/383280 1 of 11 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directlywith CONSULTANT in the g performance of this Agreement. 3. TERM;TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to commence on Atf149fr 1 2, 20 (the "Commencement Date"). This Agreement shall automatically terminate three (3) years from the Commencement Date, unless extended or sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later than three (3) years from the Commencement Date. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT. In the event the Commencement Date precedes the Effective Date, CONSULTANT shall be bound by all terms and conditions as provided herein. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses,not to exceed One Million Dollars ($1,000,000.00). 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 25-16636/383280 2 of 11 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit "B." 7. DISPOSITION OF PLANS,ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first. These materials may be used by CITY as it sees fit, provided that any such use not within the purposes intended, by the Agreement shall be at City's sole risk. 8. HOLD HARMLESS A. To the extent allowed by Civil Code Section 2782.8, CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT'S subcontractors, if any) negligent (or alleged negligent) performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. 25-16636/3833894 3 of 11 B. To the extent that CONSULTANT performs "Design Professional Services" within the meaning of Civil Code Section 2782.8, then the following Hold Harmless provision applies in place of subsection A above: "CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY and its officers, elected or appointed officials, employees, agents and volunteers, from and against any and all claims, damages, losses, expenses, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) to the extent that the claims against CONSULTANT arise out of,pertain to, or relate to the negligence, recklessness, or willful misconduct of CONSULTANT. In no event shall the cost to defend charged to CONSULTANT exceed CONSULTANT's proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more other defendants to the claims and/or litigation is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, CONSULTANT shall meet and confer with CITY and other defendants regarding unpaid defense costs. The duty to indemnify, including the duty and the cost to defend, is limited as provided in California Civil Code Section 2782.8. C. Regardless of whether subparagraph A or B applies, CITY shall be reimbursed by CONSULTANT for all costs and attorney's fees incurred by CITY in enforcing this obligation. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by CONSULTANT. 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars 25-16636/383280 4 of 11 ($1,000,000.00) per occurrence and in the aggregate. The above-mentioned insurance shall not contain a self-insured retention without the express written consent of CITY; however an insurance policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted. A claims-made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2)years to report claims arising from work performed in connection with this Agreement. If CONSULTANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with required proof that insurance has been procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to forthwith terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its time and materials expended prior to notification of termination. CONSULTANT waives the right to receive compensation and agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY. 10. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall: 25-16636/383280 5 of 11 A. provide the name and policy number of each carrier and policy; B. state that the policy is currently in force; and C. shall promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. 11. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall 25-16636/383280 6 of 11 be made in writing,notice of which shall be delivered to CONSULTANT as provided herein. In the event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. 14. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 15. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 16. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent(as designated in Section 1 hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service,to the addresses specified below. CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or 25-16636/383280 7 of 11 other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U. S. certified mail-return receipt requested: TO CITY: TO CONSULTANT: City of Huntington Beach M. Arthur Gensler Jr. & Associates ATTN: Dir. Comm. &Library Services (Gensler) 2000 Main Street ATTN: Nicholas Acevedo Huntington Beach, CA 92648 4675 MacArthur Court, Suite 100 Newport Beach, CA 92660 17. CONSENT When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. 18. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 19. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining 25-16636/383280 8 of 11 covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 22. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 23. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for 25-16636/383280 9 of 11 CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 24. ATTORNEY'S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailing party. 25. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 27. SIGNATORIES Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. 28. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that parry's behalf, which are not embodied in this 25-16636/383280 10 of 11 } Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. 29. EFFECTIVE DATE This Agreement shall be effective on the date of its approval by the City Council. This Agreement shall expire when terminated as provided herein. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. CONSULTANT, CITY OF HUNTINGTON BEACH,a M. ARTHUR GENSLER JR. & municipal corporation of the State of ASSOCIATES (GENSLER) California By Mayor JJ!r-Ho t.Ag A cf.44600 print name ITS: (circle one)Chairman/President/ ce Presiders City Clerk AND INITIATED AND APPROVED: By: Director of Community&Library Services print name ITS: (circle one)Secretary/Chief Financial Officer/Asst. REVIEWED AND APPROVED: Secretary-Treasurer City Manager APPROV D AS TO F • ity Attorney COUNTERPART 25-1663G/383280 11 of 11 Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof 29. EFFECTIVE DATE This Agreement shall be effective on the date of its approval by the City Council. This Agreement shall expire when terminated as provided herein. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. CONSULTANT, CITY OF HUNTINGTON BEACH, a M. ARTHUR GENSLER JR. & municipal corporation of the State of ASSOCIATES (GENSLER) California dtze_dd By: ayor print name r' "n ITS: (circle one)Chairman/PresidentNice President City Clerk g,� C AND TIATED AND APPROVED: By: Director of & Library Services print name ITS: (circle one)Secretary/Chief Financial Officer/Asst. RE VIEWED AND APPROVED: Secretary-Treasurer City Mana r APPRO D AS TO F RM: 1ty Attorney COUNTERPART 25-16636/383280 1 1 of 1 1 EXHIBIT "A" A. STATEMENT OF WORK: (Narrative of work to be performed) Consultant to provide on-call architectural engineering, landscape architectural engineering and professional consulting services B. CONSULTANT'S DUTIES AND RESPONSIBILITIES: SEE ATTACHED EXHIBIT A C. CITY'S DUTIES AND RESPONSIBILITIES: D. WORK PROGRAM/PROJECT SCHEDULE: EXHIBIT A EXHIBIT A Gensler -111 co ti p V.•3%k 4 Pc /if930 j City of Huntington Beach,Community&Library Services Department On-Call Architectural, Engineering, Landscape, and Professional Consulting Services Response to Request for Qualifications(RFQ) April 29,2025 , , _ ._ . _ ._ , , P , co N -. , .. Section A Section C Section E Cover Letter and Vendor Methodology Qualifications • Application Form Section . Section B Section D Section F Background & Project Staffing Fee Proposal ', Summary Section i .' iti , I *1 * ritilfl : 1.1‘. ,1 '4**, 4 }Yso, j J�i�, 4, ,{ ., .Q t.,a1 jMLjd I -1 4'.6 4,fli 43.. yi i b > A •f a �� �.v1 t 't Z U - 1 . .. _ — 1 ;r H i - -- _ • — '+lei-- o- e.�.. . s- .._ .. --.. f� r Ili • 4kt ii . x..Fii . • •....., . . Section A t, Vendor Application . ..„. 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'4611111111rfera'"484112,"*-- ....---,..7-.^-1- - '''''''I-% - '. -4t-- '-''.7'--t':-. ' '''' ''.'' ''''' ' ,e, _ --, __..,... ''' ''''•-•-'' ' 411,."20,,itilatirlFr#"i4....1/444"44;i0W-754 .4_7_ „-----,.— .... , _ - _ _ _ -_ _ -.„......,,,r, . .,„,,-4,001-ii.,.,..,,,74..4... ' .., ,„tw- .. ,- _ . Section 4675 MacArthur Court Vendor Application Suite 100 Form and Cover Letter Newport Beach CA 92660 Tel 949.863.9434 Gensler April 29, 2025 Mr. Cody Hernandez City of Huntington Beach Community & Library Services Department 2000 Main Street Huntington Beach, CA 92648 Re: RFQ Response for City of Huntington Beach On-Call Architectural, Engineering, Landscape, and Professional Consulting Services Dear Cody, Gensler is pleased to submit our qualifications for the City's On-Call Architectural, Engineering, Landscape Architectural, and Professional Consulting Services RFQ. With a strong track record across Southern California, we are excited about the opportunity to partner with the City of Huntington Beach to deliver impactful, achievable solutions that enhance community spaces. The pandemic and current economic landscape have heightened the importance of environments that foster human connection — both indoors and outdoors. Huntington Beach already embodies these values, and we are eager to help strengthen and expand them. We believe our experience, creativity, and commitment make Gensler an ideal partner to bring the City's vision to life. Our Newport Beach office — the closest Gensler location to Huntington Beach — has assembled an experienced team. This team brings relevant experience, having successfully collaborated on past projects with efficiency and excellence. Cindy Taylor, with over 29 years of industry experience leading projects in the government, retail, and workplace sectors, will serve as your project manager and primary point of contact. We fully understand the scope of services outlined in the RFQ, and the unique requirements of municipal projects. Gensler's long-standing presence in Orange County and our proven ability to deliver projects on time and on budget are reflected in the qualifications submitted. While each project will be unique, we are committed to developing tailored schedules and deliverables to meet the City's specific needs. An example project schedule can be found within our qualifications. Gensler I City of Huntington Beach On-Call A/E,Landscaping and Professional Consulting Services 2 Section A Vendor Application Form and Cover Letter Gensler Recognizing that Huntington Beach is largely built out, we are prepared to focus our services on renovating existing parks, community centers, clubhouse tenant improvements, accessibility upgrades, and public spaces, including landscape architectural enhancements. We understand that the billing rates put forth in our response to this RFQ will be maintained for up to four years, and that the projects within the on-call portfolio will be issued in form of a task order, and for any task order greater than $50,000, the City will typically solace qualifications from two or more qualified consultants. We acknowledge that the proposal fees provided for an individual project within the on-call services portfolio will be valid for a period of at least 180 days. It would be our privilege to collaborate and partner with the City of Huntington Beach, to join a body of design professionals to design and enhance your community projects. Sincerely, ' °2nrc Nicholas Acevedo Cindy Taylor Principal Associate +1 949.260.8597 Direct +1 949.260.8649 Direct +1949.863.9434 Main +1949.863.9434 Main nicholas_acevedo@gensler.com cindy_taylor@gensler.com Gensler Gensler 4675 MacArthur Court 4675 MacArthur Court Suite 100 Suite 100 Newport Beach, California 92660 Newport Beach, California 92660 Gensler I City of Huntington Beach On-Call A/E,Landscaping and Professional Consulting Services 3 Section A Vendor Application Form and Cover Letter REQUEST FOR PROPOSAL VENDOR APPLICATION FORM TYPE OF APPLICANT: ❑ NEW X❑ CURRENT VENDOR Legal Contractual Name of Corporation: M.Arthur Gensler Jr.&Associates(Gensler) Contact Person for Agreement: Nicholas Acevedo,AIA,CDT,LEED BD+C,NCARB, Principal Corporate Mailing Address: 4675 MacArthur Court,Suite 100 City, State and Zip Code: Newport Beach,CA 92660 E-Mail Address: nicholas acevedo@gensler.com Phone: 949.260.8597 Fax: Not Applicable Contact Person for Proposals: Cindy Taylor,CID, Design Manager Title: Associate E-Mail Address: cindy_taylor@gensler.com Business Telephone: 949.260.8649 Business Fax: Not Applicable Year Business was Established: Firm: 1965,Newport Beach Office:1983 Is your business: (check one) ❑ NON PROFIT CORPORATION X❑ FOR PROFIT CORPORATION Is your business: (check one) X❑ CORPORATION ❑ LIMITED LIABILITY PARTNERSHIP ❑ INDIVIDUAL ❑ SOLE PROPRIETORSHIP ❑ PARTNERSHIP ❑ UNINCORPORATED ASSOCIATION 1 of 2 Gensler I City of Huntington Beach On-Call WE,Landscaping and Professional Consulting Services TABLE,CHART OR GRAPHIC EXHIBIT NOT INCLUDED IN PAGE COUNT Section A Vendor Application Form and Cover Letter • Names&Titles of Corporate Board Members (Also list Names&Titles of persons with written authorization/resolution to sign contracts) Names Title Phone See below Federal Tax Identification Number: 94-1663305 City of Huntington Beach Business License Number: A281788 (If none,you must obtain a Huntington Beach Business License upon award of contract.) City of Huntington Beach Business License Expiration Date: 12/31/2025 GLOBAL CHAIRS NEWPORT BEACH* Andy Cohen, FAIA, IIDA Anne Bretana, IIDA,Managing Director, Principal Diane Hoskins,FAIA, IIDA,LEED AP Ph.949.260.8523 James Young,Managing Director, Principal CHIEF EXECUTIVE OFFICERS Ph.949.260.8588 Jordan Goldstein, FAIA,FIIDA, LEED AP David Loyola,AIA, LEED AP BD+C, Principal Julia Simet, FIIDA, NCIDQ,LEED AP Ph.949.260.8503 Deborah Shepley,AIA,NCARB, Principal BOARD OF DIRECTORS Ph.213.243.8828 Robin Klehr Avia, FIIDA Nicholas Acevedo,AIA,CDT, LEED BD+C, NCARB, Principal Joseph Brancato, FAIA,OAA Ph.949.260.8597 Elizabeth Brink,EDAC, LEED AP Jaimelynn Shah,CID, LEED AP, BD+C, NCIDQ, Principal Andy Cohen, FAIA, IIDA Ph.949.260.8578 Jordan Goldstein, FAIA, FIIDA, LEED AP Diane Hoskins,FAIA,IIDA, LEED AP *All of Gensler's Newport Beach Hao Ko,AIA, LEED AP Principals are located at Joseph Lauro,AIA,LEED AP 4675 MacArthur Court,Suite 100 Xiaomei Lee, LEED AP Newport Beach,CA 92660 Philippe Phaneuf, Esq. Theresa Sheils, FAIA, LEED AP Julia Simet,FIIDA,NCIDQ, LEED AP Cindy W.Simpson, FIIDA,LEED AP Samuel Bermudez Urena, RA Michael White,AIA 2 of2 Gensler I City of Huntington Beach On-Call A/E,Landscaping and Professional Consulting Services TABLE,CHART OR GRAPHIC EXHIBIT NOT INCLUDED IN PAGE COUNT ... • r .( •I ri.. . ..: ..,, . • . . 4 . • - ' kf • ..1 '. , ,..... . I , '• ., . . . . • .... . , ... .. . , ' - 4 .../!, '..; • , . • 0 < if . .. .,.... ..• ......— . . .-,,...-'t,;'-' --:::: -:":.:w, , •:‘ ,.. (..1) 1 ri 1 D , .., -•-• • • . . 1......1 ._,. __ ,................. ... .... _ .... . I---- ,,\..,, -..., icli ..,. .. ,, . . . ... ...... ... • , • , Z < .4„,• .. i Is ..._ .• 1......, Lu L.L. ,,,..... ,,. .,.: . _ ... .... . i. ..,.... ..„._ _ r Z CI3 D • • ,. • ,...,,„ Q,..,. ...,..i •-• ,, ,,, . D . .. ta. !,. .iii. 1,girl , . ...1 s , . . • -... Ilk I , .. a tie ...:• . 40.. 4V a.;.- •h • .4--' ,,. 4. •• 4 •, , •P 1 I .,. ,.. i. , I , U . - ,A-. ,dr.- CD •T • , 0 L. i..N ,,,,,. . CL. C -0 0 ... ,..f. .... , 4—' mu cu D >N i •P. 0 TS .. • r c=5) E ti,.. . • , . . _. E ... .. 1 0 u . . , • • • ...7. 1 ocj CO U-) . , t ..•:'. •• - . •'1 Section B Background and Project Summary Section PROJECT UNDERSTANDING Huntington Beach, nationally known as "Surf City," We understand the City shall issue task orders for retains its intimate beach-side spirit despite being one each project based upon the scope of services. For of the larger population centers in Southern California. task orders greater than $50,000, the City will typically Surfboards can be seen under the arms of cruiser bike solicit qualificaitons for two or more consultants. riders heading to and from the beach, throughout the year. Huntington Beach is also a community of almost We understand that the city of Huntington Beach 200,000 residents representing all walks of life, but is currently well built out with limited new facilities most are attracted and retained by the surf-inspired anticipated during this on call services duration. casual atmosphere and eternal sunshine. Gensler and their team will provide professional Named the "Best City to Live in Orange County" by services for task orders/projects per described in the the Orange County Register readers, Huntington RFQ: (more detailed delivery is described further Beach offers residents a charming community with under the methodology section.) ideal weather, a diversified economy overflowing with • Prepare sketches, renderings, and materials boards good jobs, a wide variety of housing, an excellent providing alternative architectural concepts, educational system, boat marinas, numerous parks, designs, and options that can be applied to project and exemplary health care. requirements. The City of Huntington Beach seeks to engage • Prepare in AutoCAD or Revit, 24x36 inch qualified consultants to provide "on-call" services for construction drawings for bidding and archival architectural, engineering, landscape and professional purposes, providing code requirements, floor plans, consulting services for a minium 3 year term, with the ceiling plans, roof plans, elevations,walls, materials option for one more additional term. schedules, door and window schedules, and details. Provide one full-size set at each design stage with electronic file in *.PDF format, and in AutoCAD These services could include projects in the following (I.DWG) or Revit (I.RVT) format. areas: • Provide technical specification in MS Word format, 1. Landscape,architectural, planning and design for materials and methods to be incorporated services primarly for existing city parks, into the City's Standard Supplemental Master facilities,commuity centers,and clubhouses Specifications. 2.Tenant Improvements • Prepare Architect's/Engineer's cost estimates. 3. ADA Modifications • Provide architectural support during construction 4. Park Developments of projects. • Prepare as-builts and provide electronic file in 5. Landscape architecture services throughout *.PDF format, and in AutoCAD (*.DWG) or Revit City medians and public spaces (*.RVT)format. Gensler I City of Huntington Beach on-Call ALE.Landscaping and Professional Consulting Services 4 Section C Methodology ` I .11&• _ CITY , E ',•.- • zron k it rr)4 r. 'A. t C r N NOWA • t' ' 7-. .0k, 'I' '' l' 4.21-1 p.444 .! ''' ' • - • . _ aw, r. p �_ . .. y�.> e d it ,�" ...P_ a f eM, # -- NrMeN"..... .._ — Senior C Methodology METHODOLOGY Pt services ct orchest tingstheemechani s andf flow to our KEY STEPS DURING T H E make your vision for the project's success. LIFE OF EACH PROJECT Establishing a communication protocol at the onset of each project with the City team is key. Cindy Taylor will be the main point of contact for any of the work we are engaged on during the 1. Project Definition: Obtain the scope to contract commitment, and will coordinate the understand if it is a study, a programming effort, staff requirements within Gensler's studios based a quick visualization, a site/building test fit, a on the project type and scope given by the City of renovation, or new construction. Huntington Beach The goal is to have a seamless approach and communication protocol as well as 2. Develop an approach based on the scope. providing a consistent delivery of project processes This is the process of pulling out the details and deliverables. Keys to success for a completely that will need to be considered to achieve the integrated team include: overall project. Along with the written scope, a • Open communication at all levels basic approach document will be prepared to • Ability to provide honest feedback without understand all the parts of the project and identify consequence the resources need to complete the work. • Freedom to demonstrate creativity • Clearly defined roles and responsibilities of all 3. Identify the consultants that will be needed to team members prepare the work. • Hierarchy of team with key decision makers • Keeping commitments 4. Identify the user groups, stakeholders and • Being fair, reasonable and trustworthy formal client that will be responsible for • A well-defined plan to achieve project goals decision making. EXPERIENCE WITH PROCESSES, APPROVALS, 5. Understand the budget that the City has AND PROCEDURES WITH ON-CALL SERVICES allocated for the project. At the start of the on- Process and protocols are a significant part of call task, the client has usually decided to move working with civic agencies.Through our on-call forward with design based on an initial internal contracts, we have worked with various project estimate of the overall cost for the project. As the approval teams to seek project approval as well project develops and tracks back to the budget as being the team who reviews the work of other number, adjustments to scope are often needed to architects and designers. We understand that our stay within the established constraints. Sensitivity direct client may have internal clients that need to the budget is one of the most important separate presentations and reports prepared for aspects of the design process, especially for task approval within an organization. Similarly, we have based on-call work. worked on behalf of one internal department to help another department with a design project. 5 Section C Methodology WHAT WE NEED FROM YOU Gensler will require the following tasks and deliverables from the City Team as part of the project process: Purchase Oder PDF for signature Prior to starting project As-Built Drawings CAD or REVIT. If not available then PDF of Hard Copy is okay but Ideally along with the Task Order request and before the might affect fee if as-builts will be required to produce) project starts Supportive Documents such as Geotech PDF Ideally along with the Task Order request and before the Reports,Asbestos Reports,Structural project starts. Or at least by schematic design. Reports, Project Program(if exists) PDF and workable file if Program Validation and revisions need to Ideally along with the Task Order request and before the take place. project starts. (If full programming is required Gensler will create the document,but any existing documents would be good. (For New Programming) Existing Staff List PDF,or workable files Ideally along with the Task Order request and before the with departments and role, Space Plans project starts Contacts for City project team members for PDF Ideally along with the Task Order request and before the the specific project,and any other project starts,but can be gathered at the Kick-Off Meeting stakeholders,or team members associated with another project that we need to collaborate or coordinate scope with Review and Approvals on Milestone Signed off Plans and or written approval via email At the end of each milestone phase Deliveries(Test Fits,Concept,Schematic Design, Design Development,Construction Documents,Material pallets,etc.) Confirm if design team will go pencils down Written approval via email Can be upfront while the schedule is being worked out,or at during the cost estimating at the end of SD, the end of each phase. DD and CDS before proceeding to the next phase or move forward at risk Project Budget PDF Ideally discussed at the Kick-Off,and then sent shortly after. Before Schematic Design Desired Project Schedule PDF Ideally along with the Task Order request and before the project starts Gensler I City of Huntington Beach on-Call A/E.Landscaping and Professional Consulting Services 6 Section C Methodology PRE-DESIGN IMPLEMENTATION PLAN FOR METHODS OF DELIVERY PROJECT KICK-OFF/DUE DILIGENCE At the beginning of the project, the Gensler-Client The goal of any on-call service contract team will meet to establish a clear understanding is to have a seamless approach and of the project goals and budget, if available. We communication protocol as well as will determine team roles, responsibilities and communication channels; identify critical issues and providing a consistent delivery of project project parameters' review target schedule, define processes and deliverables that will bring space standards or guidelines' and map out the your vision into fruition and to allow you general approach to each phase of the design process. the ease and peace of mind that you The City team will provide a summary of internal and deserve. external stakeholders and together we will develop a strategy to keep communication and deliverables fluid The team you find in this qualifications are our key throughout the life of the project. Gensler will identify team members, however based on the project needs, key points during the process where all stakeholders we may bring on board subject matter experts within or some of the stakeholders should meet for this our studio or region to bring the best team forward to crucial collaboration. We will include our appropriate supplement the team and to effectively develop the team members and consultants. These meetings will design experience. be doumented by form of meeting notes and shared with all parties. Gensler will coordinate an initial kick-off meeting with client project team to establish the foundation for Gensler will request the required as-builts and the project process, including goals and objectives, supportive documents and reports. Meeting Notes measures of success, and key input groups. will be provided at the end of the meeting which will summarize the key points, and action items. These Once kicked off,we will lead integrated weekly team will be tracked through the life of project to keep and meetings with the project team. Each team member will set the tone for the next meeting will be encouraged to communicate openly and receive real-time feedback from others developing Immediately following the initial kick-off meeting, and improving their ideas.These principles will set a Gensler and their consultants will conduct a site high standard for collaboration that will carry forward verification of the project space to verify the existing throughout the project from pre-design through the conditions and will provide a site summary report completion of construction. which identifies our findings,which include any barriers and suggested written solutions. Gensler will meet with the City team to review the site findings report and will discuss any anticipated constraints and possible solutions. Gensler i City of Huntington Beach On-Call A/E,Landscaping and Professional Consulting Services 7 Section C Methodology Visioning • Historic and projected headcount and facility Gensler will also organize and facilitate a visioning growth session. The objective of the visioning process is to • Existing floor plan on CAD/Revit files if available is to gather the team to take a macro-level, "blue • Existing Site Survey of the sites if available sky" look at the project at hand through a facilitated • Floor plan labeled with occupants or discussion to identify overall potential while creating departments (Commercial TI) alignment with project goals. During this session we • Employee List by department and titles (phone will examine key external and internal challenges list) (Commercial TI) that the organization currently faces.The intent is to emerge from the meeting with a sense of shared vision If a program is provided by the client, Gensler will and direction. work with the City to validate the program. We will tour the existing facility/facilities or outdoor space Gensler will meet with the City team to review the to gain an understanding of the way in which the visioning summary deliverable and will update the Client utilizes space. During our tour we will existing summary based on client comments and then will spaces and circulation, as well as overall quality of issue as a final visioning summary to be approved by the space.This information will provide us with a the client and will be used as a reference during the basic understanding upon which to develop planning design phases. parameters and assess future requirements. Programming/Program Validation Gensler will meet with the City team to review the If required for the project, Gensler will conduct program deliverable and will update the program programming interviews with the client's key team based on comments and then will issue as a Final members and provide a program summary which Program to be approved by the client and will be used quantifies and qualifies the project and staff and or as the basis for rest of the design phases. site needs. Information gathered will be summarized by including but not limited to the following data: Test Fit or Site Studies • Size, organization and function of offices, Using the approved client program,the client provided workstations, common areas, and support as-built plans, project documentation, and site findings spaces. Gensler will prepare preliminary test fit/space plan • Opportunities for improvement and efficiencies. or site studies to understand the space program • Adjacent priorities (i.e. relationship among requirements, and or site layouts. various groups affecting personnel traffic, communication and work flow) Gensler will The test fit or site plans will illustrate specific planning summarize the information gathered during the advantages or disadvantages, exposing constraints interview process including: or efficiencies such as core placement, configuration, • Projection of current and future requirements. column spacing, bay sizing, and window mullion • Personnel and equipment space needs. spacing to name a few. • Common Areas needs • Background information provided by the Client Gensler will meet with the City team to review the test includes but are not limited to: fit and or site study deliverable and will update based Gensler I City of Huntington Beach On-Call A/E,Landscaping and Professional Consulting Services 8 Section C Methodology on client comments and then will issue as final test fits During Design Development, the design team works or site studies to be approved by the client and will be out a clear, coordinated description of all aspects of used as the basis for rest of the design phases. the design.This typically includes fully developed floor plans, sections, exterior elevations, reflected ceiling plans, wall sections, and key details. Often these COLLABORATE & DESIGN become the basis for the Construction Documents to follow. SCHEMATIC DESIGN Schematic Design establishes the general scope, While most design issues should be resolved by the design, and scale and relationships among the end of Design Development, some will continue to components of a project. The primary objective is to be refined, resolved, or modified during construction arrive at a clearly defined,feasible concept and to documents until contract administration. present it in a form that achieves client understanding and acceptance. The design development phase will begin once the space plan, schematic design and preliminary Upon approval of the test fit or site study, the construction budget have been approved. Gensler schematic design will be developed to show the will develop the design through floor plans, ceiling arrangement of spaces. Gensler will prepare plans, (or site plans) elevations, sketches of key imagery for the look and feel of the space including elevations and 3D renderings (non-photorealistic) to built spaces, key design features, furniture images, communicate the design intent of the space, including: landscape, etc. Gensler will provide rentable square • Architectural treatments and special millwork footage and usable square footage measurements for • Wall, floor and ceiling finishes review and approval. • Material palettes • Landscape plans Gensler will present the schematic design to the • Furniture selections Client's decision-makers for review and approval. • Lighting selections Gensler will incorporate Client comments and will issue the Schematic Design package to a cost Gensler will initiate coordination with other estimator. consultants in connection with the Design Development Phase. Consultants may include DESIGN DEVELOPMENT MEP Engineers, Structural Engineer, Civil Engineer, Design Development is the period in which the design Landscape Architect. itself achieves the refinement and coordination necessary.The decisions made in Schematic Design Gensler will present the Design Development to the are worked out at a scale that minimizes the possibility Client's decision-makers for review and approval. of major modifications during the Construction Gensler will incorporate Client comments and will Document phase.The primary purpose of Design issue the approved Design Development package to a Development is to further define and describe all cost estimator. important aspects of the project. Gensler I City of Huntington Beach On-Call A/E,Landscaping and Professional Consulting Services 9 Section C Methodology IMPLEMENT & DELIVER of plan check corrections. Once approval is secured, the selected contractor will obtain the permit and CONSTRUCTION DOCUMENTS& commence construction. Additional meetings or SPECIFICATIONS extended negotiations with city officials will be Based on the approved design development provided as an additional service. documents, authorized adjustments to the project budget, and BOE's authorization to proceed, Gensler Bidding& Negotiations will provide drawings and specifications intended Gensler will provide assistance to the Client for permitting and constructing the project in close in answering bidders' questions, attend pre-bid coordination with the entire team of engineering and conference and bid walk, prepare addenda, analyze specialty design consultants. Our deliverables will bids and recommend award. include: updated overall plans from the prior phases; enlarged plans, elevations, sections and details; Key Meetings building enclosure details; finish plans and • Participation in one bid clarification meeting schedules;door and window schedules and hardware; • Participation in one value engineering meeting reflected ceiling plans; interior elevations; power and with selected general contractor, The Client's communication (outlet) plans; code required signage project leadership and the Client's project standards; the project manual, including General and manager, if required Supplementary Conditions, General Requirements, and Technical Specifications; and engineering CONSTRUCTION ADMINISTRATION&CLOSE OUT drawings of systems. Gensler will attend pre-construction meeting with the Client, their project manager and/or construction Key Meetings manager, the landlord, the general contractor, and • Meetings to review construction document furniture dealer to understand lines of communication process at 60%, 90% and 100%with Client and procedures for the project. project leadership and your project manager • Coordination meetings with key Client Construction Meetings, Progress/Quality consultants and including MEP, structural, civil, Observation Upon initiation of construction, Gensler landscape architect, etc. will attend weekly construction meetings until the • Participation in site walk with selected Client's move-in. Depending on the scope every consultants Deliverables other meeting can be in person while the others via conference call. During the weekly meetings, a visual PLAN CHECK&BIDDING NEGOTIATIONS observation of the site shall be performed so that we Plan Check may become sufficiently familiar with the progress and Gensler will assist the Client in filing documents quality of the work. required for plan check approval by the governmental authorities having jurisdiction over the project. Our During construction and installation, specified base fee includes two preliminarymeetings with contractor submittals including shop drawings, g the City Agency prior to submitting plan check product data and samples will be reviewed and documents. Upon completion of the construction approved, or appropriate action will be taken.This documents, Gensler will submit the architectural review shall be principally for compliance with the documents for plan check and provide one review design concept and with the information given in the Gensler I City of Huntington Beach On-Call A/E,Landscaping and Professional Consulting Services 10 Section C Methodology contract documents.The general contractor will lead PROJECT MANAGEMENT TOOLS the construction meetings and take notes. Gensler integrates Computer-Aided Facility Management (CAFM) systems to enhance their facility Request for Information(RFIs)and Change Orders management processes. Here are some key aspects of Gensler will review change orders as prepared by their integration: the general contractor and present them for the Client's approval and execution in accordance with BIM Integration: Gensler's CAFM systems often the contract documents. Gensler will respond to integrate with Building Information Modeling (BIM) RFIs submitted by the general contractor, including tools, allowing for seamless data exchange and supporting sketches or bulletins for clarification as visualization'.This integration helps in maintaining required to execute the work. accurate and up-to-date facility information. Application for Payment Space Utilization and Optimization:CAFM systems Gensler will review the general contractor's enable Gensler to analyze and optimize space applications for payment each month and make utilization, ensuring efficient use of resources and adjustments as required. improving overall facility management. Punch List Maintenance Management:These systems help Upon substantial completion of the project, a final in scheduling and tracking maintenance activities, walk through will be conducted. Gensler will provide ensuring that facilities are well-maintained and the final punch list and re-walk once completed by the operational2 general contractor. Gensler will review the contractor's and furniture dealer's final punch list. Data-Driven Decision Making: By leveraging CAFM, Gensler can make informed decisions based on Post Occupancy/Close Out real-time data, improving the management of their Gensler will cooperate with your general contractor facilities. who will prepare as-built drawings and a manual for on-going maintenance. Gensler will assist the City of Huntington Beach with scanning and storing plans for all properties in a Key Meetings digital format so that all building plans are organized, • Bi-Weekly on-site construction meetings (off easily accessible and allow for efficient collaboration weeks to be via conference call, unless project between architects, engineers, general contractors and requires weekly on-site) subcontractors. Furniture, Fixtures&Equipment Furniture, Fixtures and Equipment can be a provided service and will be based on the project scope. Process and deliverables can be provided at that time. • Gensler City of Huntington Beach On-Call A/E,Landscaping and Professional Consulting Services 11 SAMPLE LINEAR TIMELINE SCHEDULE Monthl Month) Month) Mon014 Monfh6 Month6 Month] Month] Month] Mnnth1O w.eki wn i Bete weeks .." weed week, week, .6ir p,.., weA. weAik wee • ,ii., we.i. weekti w.ie i.i. w.i. week.i we.e2, .6" ,.. w.A,r ,..m w.eki) w..k. ,,,,i. weei, w•Aii weekii we.kii w.At• weAii wn4. wrck.i ii.m ..ii, ... week•i oy.vMrvq�.�v:q oi.n.xi.. r.lw..r..n •{]r.:et MIS a..MW.otn•M nl.ee...r _ — jyNM' - ♦ ♦ ♦ ♦ ♦ A A A ♦ 4 ♦ 4 ♦ 1♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ,,,...,r.,o" F N $ $ M — M . r$ $ $ • • • ♦ • ♦ • ♦ • A • ♦ • • `^r"^r • Please Note: This is a project example based on a hypothetical medium scoped project. Project durations and phases would vary based on scope and size of project. Some phases could be .,....o.r... 4 combined,some shortened or lengthed depending on scope.GC bidding and construction durations are very rough estimates and will need to be provided by the client or general contractor 4 • PRE—DESIGN COLLABORATE + DESIGN IMPLEMENT + DELIVER : � X •P D.,11s iD PROJECT KICK-OFF/ SPACE PLANING CONSTRUCTION 11111111110 CONSTRUCTION DUE DILIGENCE SCHEMATIC DESIGN DESIGN DEVELOPMEN DOCUMENTS ADMINISTRATION • Define roles&responsabilities • Confirm site requirements • Final verification of critical dimensions • Construction Drawings&Specifications • Submit permit package for approval • Review of layout prior to the commencement • Individual&project goals • Determine project program against existing'as-built"plans in PDF and AutoCAD format • Respond to required changes provided of construction • Communication protocols • Review existing plans&documentation • Verify location and dimensions of existing • 3(CD)Review Meetings at 60%,90% • Obtain permit • Construction observation • Success measures • Develop initial Basis of Design building elements and Final • Confirmation of preliminary pricing • RFI's/Change orders • Confirm schedule&milestones • Develop workpian • Final materials selection • Consultant coordination meetings of • Subcontractor Bids/Bid analysis • Shop drawings/finish samples review • Establish meeting schedule and • Invitation to bid/bid analysis attendees • Review project budget • Refine floor plans,RCP,sections, MEP,Structural,Landscape&Civil • Bi-Weekly on-site meetings • GC Bid Walk Visioning workshops • Layout of proposed premises elevations • Prepare permit filling drawings • Review application payments •• Discusss project goals,priorities, • Discusss project goals and priorties, • Develop enlarged plans&details • Punch List programming parameters,designer • Schematic furniture layout • Consultant coordination of MEP, • Follow up visits for completion drivers,etc. • Site plan development Structural,IT.AV,and Furniture • Close-out meeting • Identify success factors • Building systems • Project Specifications • As-built documents in hard copy and • Reques required As-Builts • 3D-modeling • Equipmet Matrix electronic copy • Identify any other ongoing city projects . Consultant coordination • Furniture plans that might need collaboration with the . Materials selection current project. • • Site Survey and Site Finding Reports Client meetings • Budget review(if available) Con61er I City ol Nuntiigtun Beach Library Facilites Masterplan TABLE MART OR DRAM FOR IT NOT MClt10®NI PAGE COMM' Section D Staffing ..... ...„ _.......„ ____ /i/ -........_ I/II: .1.' .....6_,_ , „<„, ,,..„.„. , i ,...- ,.. , ,..1-:;, ------ „„.„-_ , I _.............„ —0% _,„?.... . aotitt!",/ i ---........_ .C.1 '-X...... 4 4,:51 111110°'" 4. • N.14 "'"‘• '-'.. ry , alk*s,‘ N \ 1, i .fr.„,,..-•-' , .0". '/, .; \ i 1r i#1"1" 1 / ' i 1 1111\ 1----a r ' All (f _ , / /1 rut I t, No ,- , I , . ......._. .1. .... .. . . , iilli MIIIIII"Miliail.......III""r—, •••••............... • . ' II 4 i A t is • ill '', • (ILO ha X . •J te. 0 fS 11 rio. 1 6 i• • ..A. - IAA_• i . :. I •i: A III * ' it 4 St A - - , 7,0•*-0 - ' t_ lir -' • VA -- ...grz,,,, _ ., ... * ...4., --. * t--.---.. A. if 44.4. . Id . - ----- , - ori6100.2.11r• 441011141.1111•1411101L... me -.1:k ii,fit r ' ... ,...-. . de Ai .mige* ir i N •••4r. .'" •17, ../110 7.11e. I' • jr )411k7; 48, ...... 44r ...... • -.40t-iiiikk • Mr OFF4jarbanitti ,ir ..... . ,-. rt.- Igo Aliqpi•-•.• ,Ali, ASA or- voile we .0 - 1.411111, r Section D Staffing ORGANIZATION CHART ,,ForiNGTO; rat '1Ti U S t G --"i cj yt Ce. `' �O 1 41 c:DUNTV C SINGLE POINT OF CONTACT PROJECT OVERSIGHT it CINDY TAYLOR NICHOLAS ACEVEDO Project Manager Principal in Charge Gensler Gensler ORE/DAY-TO-DAY TEAM `, - - , (...n) 44„-4 litor 16 , JIANG SHEN SERGIO RIVAS TOM VENTURA JENNIFER DUGUAY YOU LI Job Captian Technical Director Design Director Designer Design/Tech Support Gensler Gensler Gensler Gensler Gensler SUBCONSULTANTS LANDLAB MA ENGINEERS NIC CONSULTANTS APD CONSULTANTS,INC. COST ESTIMATOR NEIL HADLEY BRIAN HAHNLEN TJ EIMANI ROBBIE MAHMOUD (TBD) Landscape Engineering MEP Engineering Structural Engineering Civil Engineering Can be provided upon Client request Gensler I City of Huntington Beach On-Call A/E,Landscaping and Professional Consulting Services Section D We believe there are two essential SERGIO RIVAS reasons for Gensler's success. One is the Technical Director quality of the work we produce and the As Technical Director, Sergio plays a pivotal role in ensuring the technical quality and integrity of other is the quality of our people—our our projects. He will ensure the desings comply staff. Ultimately, our ability to meet the with local building codes, conduct site visits and project objectives will depend upon the coordinate with the consultant teams to address technical issues. Gensler professionals who represent us and work with you on this project. TOM VENTURA Design Director The following team has been carefully selected As Design Director,Tom is responsible for elevating with your project requirements in mind.We have Gensler's design quality for the City's projects. He assembled a team of expert designers, architects will lead the design team and look at projects from a and technicians skilled in on-call services. Our team strategic perspective and advocate for sustainability. is civic centered and we're passionate about seeing His design perspective will help drive innovation our cities thrive. Our projects evoke pride in public and create solutions that will positively impact the missions, stimulate community investment, and City's properties. conserve resources. JENNIFER DUGUAY GENSLER Designer Project Management, Architectural Design, As designer,Jennifer is passionate about combining Planning, and Interior Design creativity and technical knowledge to produce functionally beautiful spaces for clients. She will NICHOLAS ACEVEDO work collaboratively with the team on design Principal in Charge presentations and develop innovative design As Principal in Charge, Nick will provide leadership solutions that enhance your return on investment. and oversight to the entire team, ensuring that the City's planning and design goals are being met. JIANG SHEN He will advocate for best practices that serve Project Architect/Job Captain Huntington Beach. A seasoned job captain and architect,Jiang will ensure that the design concepts are accurately CINDY TAYLOR translated into details construction documents. Project Manager She works closely with the Technical Director to As Project Manager, Cindy will be the City's single incorporate the design intent into the construction point of contact throughout the entirety of the documents. She will also participate in construction contract. She will work, day-to-day, to ensure the administration, evaluating bids, addressing technical optimum performance of the entire project team issues and maintain quality control. and the successful, on-time, on-budget completion of the individual assignments. She will leverage her YOU LI expertise in on-call management and civic design to Design/Tech ensure the projects follow the proper protocol per This role is essential for ensuring that architectural City of Huntington Beach specific requirements. designs are both innovative and technically sound. Working closely with the architects and designers, she will produce detailed drawings using Revit and assist in the preparation of design presentations. Gensler I City of Huntington Beach On-Call A/E,Landscaping and Professional Consulting Services 13 Section D (•`C CONSULTANTS Gensler has further augmented our team to include MA severalconsultants we have successfully delivered "G`4fER5 projects of similar scope and scale for cities and MA ENGINEERS counties throughout California.We look forward MEP Engineering to extending our expertise and partnership to MA Engineers is a leading engineering firm Huntington Beach. specializing in innovative, sustainable, and energy- efficient design solutions.With over 20 years of Id experience, the firm provides comprehensive mechanical, electrical, and plumbing (MEP) LANDLAB engineering services for a wide range of facilities Landscape Architecture throughout Southern California. MA Engineers is landLAB is a dynamic landscape architecture, committed to delivering high-quality, long-term environmental design, and planning firm dedicated solutions that meet the unique needs of each client, to creating harmonious and sustainable spaces. while also prioritizing environmental sustainability and With a focus on balancing the needs of climate, site, energy conservation. culture, and the human condition, landLAB strives to produce elegant and timeless design solutions. Their MA Engineers has extensive experience with civic and passionate team collaborates closely with clients to county projects including the County of San Diego develop innovative projects that transform spaces Borrego Springs Library, Park and Sherriff's office, the into memorable places, fostering a deep connection City of Carlsbad Pine Avenue Community Park and the between people and their environments. Gensler and City of El Cajon Ronald Reagan Communtiy Center. land LAB have partnered on many projects together including the award-winning CSU Long Beach Parkside Gensler, MA Engineers and landLAB also partnered on Housing, SDSU Tenocha Hall Amenities Building the SDSU Tenocha Hall Amenities Building and Tula and Tula Community Center, COEX Convention and Community Center. Exhibition Center, and Long Beach Community College Stadium and Athletics Complex. a' il' These collaborations highlight the synergy between 4.7 Gensler's architectural expertise and landLAB's - ' ,'s y) ' innovative landscape design, creating impactful and 4.q. . " . li integrated environments. `G *1 � fie. ? . 'i4k /' s a. t. t,y �b' ' , ai+ a. j 1;a "N ti .. 1,Ik''' 7+' r ii:LT .; - :- - 4. _ fs . ;� / i, 411I 4 la III II t Gensler I City of Huntington Beach On-Call A/E,Landscaping and Professional Consulting Services 14 Section D rigADD_, NIC CONSULTANTS APD CONSULTANTS, INC. Structural Engineering Civil Engineering NIC structural engineering consultants is a California- APD Consultants, Inc. is based in Irvine, California based consulting firm located in Orange County. and will provide Civil Engineering services. With They will provide various structural engineering over 20 years of experience and a strong focus on services, including design, review, and construction providing is skilled in delivering integrated solutions support. Their experts specialize in the design of for both public and private sector clients.Their Civil Wood, concrete, steel, and masonry systems. The Engineering services includes: Site Development, combination of in-depth technical knowledge, broad Utility Design, Permitting and compliance. experience, and a strong supporting team of engineers APD Consultants, Inc. is dedicated to providing has made NIC consultants one of the highest-qualified comprehensive and innovative engineering solutions structural designers in southern California.Their that meet the unique needs of their clients 2. Does adaptive strategies have served clients with unique, this answer your question? project-driven solutions that are effective, cost- effective, and practical. Their design team combines Gensler and APD have partnered on the Bank of the code requirements with field-driven experience America projects, Citigroup projects and the new to ensure the successful completion of our projects Council Chambers for the City of San Juan Capistrano. within the budget and schedule. Gensler and NIC have worked on projects for the Bank of America,the City of San Juan Capistrano, Cedar Fair Entertainment Company and over 20 Everbank projects. t, nw f ItnxWaor 1111111111 �y � . F .V. A�� r,. ,"--• a,su-r�nrct t.r... ..s�aaa�r� lemon% I/A�1�I�Sswiaow�nuauY - <. 11 Gensler I City of Huntington Beach On-Call ALE,Landscaping and Professional Consulting Services 15 Section D ME TEAM RESUMES 29 Years of Experience l Joined Gensler 1995,rejoined 2016 ip Background Business Administration,Crafton Hills Certified Interior Designer(CID),State of California On-Call&Account Services Size(sqft) • �A Bank of America,National Account • i ' Account Director for Retail Interior&Exterior Renovations Multiple Locations 4,000-10,000 Cindy Taylor, C I D City of Santa Ana,On-Call Services various Associate Advantage Solutions,National Account,Multiple Locations 500,000 Project Manager Workplace Size(sq ft) City of San Clemente,OC Sheriffs Office&Council Chambers 2San Clemente,CA 4,200 As Project Manager, Cindy is responsible City of Irvine, Hangar 10 Modernization, Irvine,CA 9,555 for the day-to-day administration of City of San Juan Capistrano,Council Chambers 6,500 City of Irvine, Hybrid Workplace Strategy, Irvine,CA 126,000 the projects. She also works with the Cylance,Irvine,CA 20,000 American Association of Critical-Care Nurses, client, Gensler and consultant team Alisa Viejo,CA* 45,000 to establish and maintain the project American Film Institute Renovation, Los Angeles,CA* 4,000 Anchor Blue, Brea,CA* 40,000 budget and schedules. Recently, Cindy Big Brothers Big Sisters of Orange County,Santa Ana,CA* served as Project Manager for similar 18,000 g Broadcom Corporation National&International Account*Various work for the City of San Clemente and CAbi Interiors,Cypress,CA* 48,000 CalOptima Interiors,Orange,CA* 48,000 the City of San Juan Capistrano. Charlotte Russe Interiors,San Diego,CA* 60,000 Consolidated Fire Protection, Irvine,CA* 18,500 Cindy has over 29 years of professional experience Cresa Partners, Newport Beach,CA* 17,000 in the commercial design industry. Her experience DLD Insurance,Irvine,CA* 12,000 GeoMatrix Consultants, Inc., Newport,CA* 30,000 includes leadership and management of government Girl Scouts Council of Orange County,Costa Mesa,CA* 30,000 work, retail bank portfolio accounts, national accounts Horizon Sales Corp, Irvine,CA* 29,000 and full service interior projects. With her diversity, Kulicke and Soffa Industries,Santa Ana, CA* 65,000 collaboration skills and attentiveness to the client's LabCorp, Irvine,CA* 20,000 LBA Denver Place Common Areas, Denver,CO* 30,000 needs, she is able to contribute to many project teams Maguire Properties, Landlord Account* 2,300,000 at any phase of a project while ensuring overall project Opus Bank,Multiple Locations* 2,000-6,500 success. Majestic Lobby&Common Areas Design, City of Industry,CA* 43,000 Manhattan Beachwear,Cypress,CA* 70,000 *Experience Prior to Gensler Gensler 1 City of Huntington Beach On-Call A/E,Landscaping and Professional Consulting Services RESUMES NOT INCLUDED IN PAGE COUNT Nicholas Acevedo, AIA, CDT, NCARB, LEED AP Principal-In-Charge Nicholas provides valuable flexibility in all phases of a project,from full service design to construction administration services. His diversity, communication, collaboration skills, and attentiveness to the client's needs, enable him to contribute to many project teams at any stage of a project,while ensuring overall project success. Relevant Experience 17 Years of Experience • City of Irvine,Hangar 10 Modernization,Irvine,CA Joined Gensler 2006 • Orange County Employees Retirement System HQ,Santa Ana,CA • Irvine Valley College Student Services,Irvine,CA Background • City of Santa Ana RTC Bike Box,Santa Ana,CA Bachelor of Architecture,Cal Poly State University, • Great Park Integrated Master Plan,Irvine,CA San Luis Obispo,CA Mixed Use Development Licensed Architect,California&Utah District 4 Fitness Construction Document Technologist(CDT) Western Sector National Council of Architecture Registration Board • Yamaha Corporation of America Campus, Buena Park,CA (NCARB) • Sherman Library&Gardens,Corona del Mar,CA USGBC LEED Accredited Professional 111111111111.111114 Sergio Rivas, RA, CCCA, LEED AP BD+C Senior Associate I Technical Director Sergio's broad experience across multiple practice areas and all project phases makes him an valuable asset to any team he is on. Sergio joined Gensler in 2011, and brings over 19 years of experience in his field and a strong technical background in the documentation and detailing of projects. In addition, he has extensive 4 »- construction administration experience with all building types. Sergio has worked on a multitude of different - ' project practice areas including headquarters spaces, 18 Years of Experience retail banking,financial services firms,workplace design, Joined Gensler 2011 transportation design, and hospitality. Background Relevant Experience Bachelor of Arts,Architecture,Yale University • City of San Juan Capistrano Council Chambers Master of Real Estate Development(MRED), • Masimo,Irvine,CA University of Southern California • Chase Retail Banking Projects,Multiple Locations USGBC LEED Accredited Professional • Workday Development Center,Pleasanton,CA • Four Seasons Cabo Del Sol,Cabo San Lucas,Mexico • Caribou Industries,3rd&Broadway,Santa Ana,CA • Delta Sky Way at LAX,Los Angeles,CA • Omicom,Playa C,Playa Vista,CA • Irvine Company,Multiple Projects,CA Gensler I City of Huntington Beach On-Call A/E,Landscaping and Professional Consulting Services RESUMES NOT INCLUDED IN PAGE COUNT Tom Ventura, ASSOCIATE AIA Associate I Design Director With over 25+years of experience in the architecture industry, Tom's experience ranges in project types from hospitality, mixed-use,commercial,office, retail and boutique industrial. Tom has traveled extensively and worked multiple projects both domestically and internationally, bringing a global perspective and local understanding of context to design.Tom is a valued team member in both his abilitiy in conceptual design and in big-picture planning. His ability to interface with clients and consultants on any scale makes him integral during the entire project process. 26 Years of Experience Joined Gensler 2014 Relevant Experience • City of Irvine,Hangar 10 Modernization,Irvine,CA Background • Lakeshore Towers On-Call, Parking&Masterplan,Irvine,CA Bachelors of Architecture, University of Oregon • The Boardwalk,Irvine,CA Associate AIA • Allergan Planning&Feasibility Studies,Irvine,CA • Great Far East Office Tower and Masterplan,Irvine,CA • Cook Memorial Library,La Grande,OR* • City of Citrus Heights Facade Renovation,Citrus Heights,CA* *Previous Experience Jennifer Duguay, NCIDQ Associate I Interior Designer With strengths in space planning,AutoCAD and construction documents,Jennifer brings an extensive portfolio of work and experience with her. Her technical and collaborative skills,and her ability to always keep the"big picture" in mind.As a project designer,Jennifer is also able to work with all consultants to guarantee that the client's vision is met. She has led the designs of many projects for The Irvine Company and Trammel Crow (The Boardwalk), and is also leading the design efforts for Orange County Employee Retirement System headquarters in Santa Ana. 15 Years of Experience joined Gensler 2014 Relevant Experience Background • Orange County Employees Retirement System HQ,Santa Ana,CA Interior Design Diploma(Hon),Sheridan College • City of Irvine Workplace Strategy,Irvine,CA Bachelor of Arts, Psychology, University of • Orange County Employees Retirement System HQ,Santa Ana,CA Guelph • Queen's Park Decant,777 Bay Street,Toronto,Canada Association of Registered Interiors Designers of • Queen's Park Reconstruction 10 Decant Project,Toronto,Canada Ontario(ARIDO) • The Irvine Company Landlord Services Portfolio,multiple locations,CA Gensler I City of Huntington Beach On-Call A/E,Landscaping and Professional Consulting Services RESUMES NOT INCLUDED IN PAGE COUNT Section D Staffing Jiang Shell, AIA, LEED AP BD+C mow► Architect/Job Captain rarer. Jiang Shen is a detail-oriented Architectural Designer committed to transforming the built environment into significant,functional architecture. With her diversity, r Y g collaboration and attentiveness to the client's needs,skills t 0 1.6 _. she is able to contribute to many project teams at any phase of a project while ensuring overall project success. With a strongtechnical background,Jiang has a keen understanding g t l g of the interconnection between architecture and interiors, .020111 and is instrumental in the development of high quality architectural designs. 12 Years of Experience Joined Gensler 2006 Relevant Experience • City of Irvine,Hangar 10 Modernization,Irvine,CA Background • City of San Clemente Council Chambers,San Clemente,CA Bachelor of Architecture,Tsing Hua University, • City of San Juan Capistrano Council Chambers Beijing,China • Bank of America Retail Projects,Multiple Locations,CA Master of Architecture,Univerisity of California • Advantage Solutions,Multiple Locations Nationwide Los Angeles • Legacy Red Hill,Repositioning,Costa Mesa,CA Licensed Architect,California • Four Seasons Cabo Del Sol,Cabo San Lucas,Mexico You Li, Assoc. IIDA, LEED AP ID+C Design/Tech As a Designer and Technical resource, You Li plays a crucial role in bridging the gap between the creative concepts of architects and the technical execution of construction teams,and is an integral part of the team's project design and delivery.She has expertise in Revit, Enscape and InDesign,and her experience ranges from 404 civic projects to retail roll-outs and hospitalty lounges. Relevant Experience 8 Years of Experience • City of San Juan Capistrano Council Chambers As-builts Joined Gensler 2023 • Bank of America Retail Projects,Multiple Locations,CA • Irvine Company Sunnyvale Amenity Building Background • Hawaiian Airlines Lounge,Honolulu,HI Bachelor of Arts,Art&Design,2017 • Four Seasons Cabo Del Sol,Cabo San Lucas,Mexico Central Academy of Fine Arts,Beijing,China • United Airlines,SFO Club Terminal 2,San Francisco Master of Fine Arts,Interior Design,2021 International Airport Savannah College of Art and Design Gensler I City of Huntington Beach On-Call A/E,Landscaping and Professional Consulting Services RESUMES NOT INCLUDED IN PAGE COUNT Section E Qualifications 1111 t lit_ 1 FAA tit', 0 ,, , .. II sir -0 ai pi a am F . ch On Call A/E, . ' ionat Consul + Section E Qualihcatio• KEY STAFF improvements/modifications/renovations without Key staff roles and responsibilities and resumes— investing considerable time in the advertisement and including past relevant experience—are detailed in the evaluation of multiple bids for the needed services. previous Section D Staffing. OUR GOVERNMENT PRACTICE AREA Our ability to provide on call services is based on: • Availability and Locality of Staff Gensler's Government practice area works across the . Responsiveness full spectrum of public spaces, work settings, office • Tools that connect us buildings and social and cultural facilities that help our • Experience with a wide range of project types communities thrive. Our clients include government • Problem Solving Skills agencies at every level, non profits and community and cultural institutions of every type. We help them frame real estate/facilities strategies, plan and implement building/facility programs, and manage their properties. In doing so, we help them understand LIST OF RECENT & how changes in performance and technology impact their building/facility needs, now and in the future. ONGOING CITY/COUNTY We know how to deliver the quality and performance government, civic and community spaces require in a CONTRACTS waythat is optimally cost-effective to construct and P Y operate. Gensler provides comprehensive planning and design • City of Santa Ana services to government, civic and community clients, • City of San Clemente including:g • • Consulting&Visioning City of Irvine • Master Planning • University of California, Irvine • Building Design & Repositioning • City of Los Angeles • Interior Design • City of Redwood City • Sustainability • Accessibilit Y • City of Denver • Community Outreach • City of San Jose • City of Carlsbad DEMONSTRATED CAPABILITY • City of Brea Gensler has provided On Call services for several • City of Palm Springs government agencies since our inception in 1965, and we understand the unique nature of such contracts. • County of Santa Clara Established by agencies or cities to give them the • County of Los Angeles ability to quickly start a design task, these agreements allow municipalities the power to quickly begin such • County of Denver Gensler I City of Huntington Beach on-Call A/E,Landscaping and Professional Consulting Services 16 CITY OF VINE Hangar 10 Retrofit and Modernization IRVINE, CA Gensler has been engaged through our City of Irvine on-call Year of Completion:Ongoing contract,to provide comprehensive design services for the adaptive reuse of Hangar 10,transforming the historic structure Project Size:9,555 sf into a vibrant,multi-tenant food and beverage destination. Originally constructed during World War II as a military Project Team: warehouse,Hangar 10 is located within the Great Park and is . Gensler I Nick Acevedo, Cindy Taylor, part of a broader redevelopment initiative aimed at establishing Tom Ventura,Jiang Shen a dynamic retail and culinary hub.The design approach honors NIC Structural Engineers,Inc. the hangar's historical integrity by preserving key architectural • MA Engineers elements such as its metal siding,barrel-vaulted roof,and exposed interior truss system.These features will be thoughtfully integrated with contemporary interventions,including new w glazed openings and refined entryways,to enhance connectivity u Civic Project and visual appeal.A major structural retrofit will be required . City Client to support the building's new use,enabling a fully conditioned, J Architecture,Landscape flexible interior environment that will serve the community and w Design ix contribute positively to the evolving identity of the Great Park.We are currently in the design development phase. Construction is anticipated to start in early 2026. T - _ . ---;: .„,,,fil , , i , 1 ', - ! t., 1 , —,....."„,„.„„, -ft -- 1 _,.................... ,M 1.-�.� � !■ P mil+ Iii I NM/ El MIMS , .., ... e... ...,., ` Famaa -+--_ r... sue- "----as:•.. �,..� ,,. Gensler I City of Huntington Beach On-Call A/E,Landscaping and Professional Consulting Services 17 CITY New Council Chambers SAN CLEMENTE, CA Gensler was retained by the City of San Clemente in 2005 to This scope includes full scope services from programming, develop programming and facility needs assessment,including concept design,schematic design,design development, construction valuation for their new civic center. Initially,the construction documents,city review,and construction City Council gave conceptual approval to a consolidation of three administration. existing City offices into the Community Development facility which at an existing city-owned,three story,57,000 sf building. The scope includes a new build out of the council chambers to Gensler was then retained to provide full interior design services include the public seating,dais/council members platform,pre- including incorporating LEED CI V2.0 design strategies with function space,production room,and back of house functional the goal of a silver rating. However,after further review and space. recommendations,the City decided to vacate the property and purchase their own building. Year of Completion:2022 The City again turned to Gensler for services,and is currently in Project Size:4,100 sf the construction phase of the new 4,100 sf City of San Clemente Council Chambers Relocation and Improvement Project.This Project Team: project completes the buildout of the 2nd floor adjacent the new • Gensler Cindy Taylor,Jiang Shen Orange County Sheriff's Department Substation and includes both public and private spaces. W v Civic Project 4 'ai City Client w Space Planning cr. ADA Upgrades ad r fi • g y { G` Gensler I City of Huntington Beach On-Call A/E,Landscaping and Professional Consulting Services 18 CITY Council Chambers SAN JUAN CAPISTRANO, CA Gensler was retained by the City of San Juan Capistrano in Plan as one was not on file. This scope requires modifications 2022 to develop programming and a needs assessment for a to the parking and the existing fire access aisle as well as some new Council Chambers. The prior Council Chambers resided landscape and lighting modifications.This project is currently in the newly demolished City Hall,which will be starting under construction,with an anticipated completion date of March construction soon.The new Council Chambers will now reside in 2024.This scope includes full scope services from programming, the Community Center in their Community Hall where multiple test fits,concept design,schematic design,design development, community events take place. The challenge was to develop the construction documents,plan check,General Contractor bidding, new Council Chambers within this space but still maintain the and construction administration flexibility of having it for multiple uses.Additionally,the Dais needed to be secure during community events. Gensler provided a fresh and new design approach to make the Council Chambers design and the overall community hall cohesive and refreshed to read as one space.A building expansion was designed to secure the Dais by way of a new g, operable partition when council meetings were not in session. *: y Once closed off,the new space did not subtract any square o, .. .° _ footage from the Community Hall. Upgrades in the public space ,, such as audio visual technology,were incorporated so that the - ,.' - community could also enjoy these amenities. Air In addition to the building expansion and Community Hall 0 renovations,Gensler developed and designed a new back-up generator to serve the entire Community Center.Gensler is also providing design and construction drawings for a Fire Master Year of Completion:2023 w u Civic Project a City Client Project Size:4,100 sf w Space Planning w ADA Upgrades Project Team: • Gensler I Cindy Taylor, Sergio Rivas,You Li • APD Consultants, Inc. • NIC Structural Engineers,Inc Gensler I City of Huntington Beach On-Call A/E,Landscaping and Professional Consulting Services 19 THE IRVINE COMPANY Portfolio Services Gensler's relationship with the Irvine Company began in 1983, Currently,Gensler is working with the Irvine Company on-campus working on-site as their portfolio architect.For over 35 years, indoor/outdoor amenity projects that include cafes,exterior Gensler has provided account-based portfolio management pavilions,outdoor coffee carts,conference centers and fitness services ranging from tenant improvements to capital and asset centers.We also are working alongside the Irvine Company on improvements.This partnership is exemplified through projects upgrades for garages,common area corridors,elevators and like the ReadyNow office suites,designed to meet the evolving restrooms,as well as other capital Improvement projectszv. needs of modern businesses.Gensler's services for the Irvine Company include architectural design,interior design,and Gensler has recently designed a"Typology Program"for planning,focusing on creating flexible,open spaces that foster ReadyNow Suites with different levels of finishes,lighting and collaboration and innovation. millwork standards.For that program,we negotiated pricing with various manufacturers for the best discount possible,given ADA upgrades are a critical part of our services,ensuring that all the volume of products that are specified.For fitness centers, spaces are accessible and inclusive.This includes modifications we created a"Typology Program"for finishes,lighting,millwork, to entrances,restrooms,and workspaces to meet ADA standards, accessories,furniture,etc.and environmental graphics. thereby promoting a more inclusive environment for all employees. `_ ,, .-- Year of Completion:Ongoing Project Size:Vanes r..' . I I1L a Tenant lmrprovement Asset Improvement a Space Planning Branding w ADA Upgrades Amenities Projects J p9 J 'kJ Capital lmprovementt CC wa Arenitie, Pavillion, Newport Beach,CA O ' .ice o' l e d. \ / as airIrl --'.. tc , nprovement,Irvine, 18400 Von Karman Lobby Upgrade, Irvine,CA Gensler I City of Huntington Beach On-Call A/E,Landscaping and Professional Consulting Services 20 1 1 1 1 UCIRVINE Portfolio Services Gensler has a strong relationship with the University of California,Irvine(UCI),providing a range of architectural , and design services that enhance the campus environment. ` Working as their on-call architects for the last five years,our jI projects have ranged from limited to comprehensive services for all educational spaces. Project types include administrative `• �, -,,,�,^--"' office spaces,auditoriums,science labs,classrooms,libraries, i ,r vivarium,anatomy lab and safety mitigation.This collaboration • ' $ includes projects focused on creating innovative and functional spaces that support UCI's academic and research I ., �', missions. tit .____ !E ; i .$' Gensler's services for UCI encompass workplace renovations, 1,,'r ed Ed Renovation retrofits,ADA upgrades,and on-call architectural and interior design services.We work closely with UCI to ensure that all . spaces are accessible,inclusive,and conducive to learning ,• • -, - '` * t and collaboration.For example,Gensler has been involved in 1.. i renovating various campus buildings to improve functionality ^W r ,t r""irl� and accessibility,incorporating modern design elements and •4z ' Y' + lie'wd1T sustainable practices. ; -<- - fit.• ,,T.„ . __ ' Year of Completion:Ongoing r . . . Project Size:Varies ,,i.- / • /' U Architecture&Interiors Capital Improvement z < Space Planning Amenities Projects ° ` UJ ADA Upgrades Retrofit Upgrades ±' ' `_ _ .y ,, w III lli III IIiI • + — r �, ,-AtI I` S IT iL Gensler I City of Huntington Beach On-Call A/E,Landscaping and Professional Consulting Services 21 Section E Qualifications References of Work Performed Form (List 5 Local References) ComanyName: Gensler 1. Name of Reference: City of San Clemente Address: 910 Calle Negocio, San Clemente, CA 92673 Contact Name: Mr. Shawn Ryan Phone Number: (760)726-1340 Email: ryan@San-Clemente.org Dates of Business: 2021-2022 2. Name of Reference: City of San Juan Capistrano Address: 32400 Paseo Adelanto, San Juan Capistrano, CA 92675 Contact Name: Charlie View Phone Number: (949)443-6322 Email: CView@SanJuanCapistrano.org Dates of Business: 2022-2024 3. Name of Reference: Psomas (for City of Irvine Hangar 10 Modernization project) Address: 5 Hutton Center Drive, Suite 300,Santa Ana,Ca 92707 Contact Name: David (DJ) Kelly Phone Number: (571) 722-2277 Email: david.kelly@psomas.com Dates of Business: 2024-2026 4. Name of Reference: Cushman &Wakefiled (for Bank of America projects) Address: N/A Contact Name: Greg Nash Phone Number: (714) 349-7658 Email: gregory.nash@cushwake.com Dates of Business: ongoing=9+years - BofA Portfolio Work Orange County Public Works 5. Name of Reference: (for Orange County Healthcare Agency at Marine Way) Address: 501 North Ross Street, Santa Ana, CA 92701 Contact Name: David Ahern, Project Mgr Phone Number: (714) 667-4909 Email: David.Ahern@ocpw.ocgov.com Dates of Business: 2022-2025 Gensler I City of Huntington Beach On-Call A/E,Landscaping and Professional Consulting Services 22 EXHIBIT "B" Payment Schedule(Hourly Payment) A. Hourly Rate CONSULTANT'S fees for such services shall be based upon the following hourly rate and cost schedule: SEE ATTACHED EXHIBIT B B. Travel Charges for time during travel are not reimbursable. C. Billing 1. All billing shall be done monthly in fifteen (15) minute increments and matched to an appropriate breakdown of the time that was taken to perform that work and who performed it. 2. Each month's bill should include a total to date. That total should provide, at a glance, the total fees and costs incurred to date for the project. 3. A copy of memoranda, letters, reports, calculations and other documentation prepared by CONSULTANT may be required to be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 4. CONSULTANT shall submit to CITY an invoice for each monthly payment due. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due; D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and E) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. 5. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. r EXHIBIT B Section F Fee Proposal FEE PROPOSAL Gensler Hourly Rates IOWProposed Staff Member Rate Principal-in-Charge $300 c •7, Project Manager $275 g , Design Director $325 Technical Director $275 Designer $225 ya Project Architect/job Captain $200 Design/Technical Support $150 .,,,..� ' � Reimbursable Expenses Project related expenses are in addition to Gensler's fees and include delivery, reproduction, mileage, and permit expediting.These will "' s be billed at cost, plus a ten percent (10%) administration fee. !;*► E u An estimated range for combined reimbursables i I i i could be between $1,000 - $5,000 depending on project scope requirements. Professional Level Models, Computer Animations, Flyovers and Professional Renderings are an41' -. additional service and not included in the above. , Professional renderings will be completed at an estimated $2,500 each. Quotes for all other items \-,, - . - - can be provided if desired. *Fees identified above are valid for the term of the 3-4 year contract. Gensler 1 City of Huntington Beach On-Call A/E,Landscaping and Professional Consulting Services 23 I _ Section F Fee Proposal FEE PROPOSAL CONSULTANTS land rig Hourly Rates Hourly Rates Proposed Staff Member Rate Proposed Staff Member Rate Principal $225 Principal Structural $195 Landscape Architect/ Snr PM $150 Project Manager $185 Project Manager/Snr Designer $125 Associate Principal $175 Landscape Designer/Draftsperson $100 Senior Structural or Consultant $165 Administrator $50 Project Engineer $135 Field Engineer $125 Jr. Engineer $110 Technical Staff $100 Cost Estimator $135 P . Report/Specifications Writer $130 Project Coordinator $90 MA Sr. CADD Operator $100 ENGINEERS Jr. CADD Operator $90 Hourly Rates Support Personnel $75 Proposed Staff Member Rate Principal $260 AP-0› Associate $230 Project Manager $210 Project Engineer $165 Proposed Staff Member Rate Senior Designer $140 Principal $290 Designer $115 Project Manager $265 CAD Operator $90 Project Engineer $240 Administrative $80 Senior Designer $220 Designer $200 Drafter/CADD Technician $180 Clerical/Word Processing $120 *Fees identified above are valid for the term of the 3-4 year contract. Gensler I City of Huntington Beach On-Call A/E,Landscaping and Professional Consulting Services 24 Exhibit B Gensler Standard Billing Rates Newport Beach As requested,our standard hourly billing rates by job category are provided below. Standard Billing Rates are subject to escalation in July. Hourly Rate Principal $325-$450 Design Director $250-$300 Technical Director $250-$300 Design Manager $200-$300 Project Architect $200-$250 Architect $175-$225 Interior Designer $175-$225 Technical Designer $125 $150 Administrative $100 1 ® DArE(leluDDJYYYY) • AcoRio CERTIFICATE OF LIABILITY INSURANCE 3/1/2026 7/8/2025 THIS CERTIFICATE IS,ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO-RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES HELOW. THiS CERTIFICATE OF INSURANCE OO,ES.NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,:AND THE CERTIFICATE HOLDER. IMPORTANT; If the certllicate holder is en ADDITIONAL INSURED,the policy(ies)'must have ADDITIONAL INSURED provisions or he endorsed, If SUBROGATION IS WAIVED,subject to The terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsee ent(s). PRODUCEII P• CONTACT' Locktou Cori Rnies,LLC NAME: 444 W.47di SCE SIe.900 Wit.No,EMI: I(ac,No): Kansas C1ty ivl0 64 1 12-1906 E-MAIL ' (816)96079000 ADDRESS; kCasuu@locktOII,coM INSURER(S)AFFORDING.COVERAGE MAIO U. INSURER A:lravelers Properly Casualty Company of America 25674 1°SlinED GENSLER INSURER e:Zurich American Insurance Company 1.6535 1 1046422 500 SOUTH FIGUEROA STREET INSURER C:Lloyds of-LOildon LOS ANGELES CA 90071 INSURER D r _. INSURER El INSURER F: COVERAGES CERTIFICATE NUMBER: 22116704 REVISION NUMBER: XXXXXXX THiS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY.PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY'THE POLICIES DESCRIBED HEREIN IS'SUBJEGT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES:LIMITS SHOWN MAY HAVE BEEN REDUCED BY RAID.CLAIMS.. IIISR ADDL SUER •'POLICY EFF POLICY EXP UM TYPE OF INSURANCE INSD 1WD POLICY NUMBER (MhUDDNYYY) (MM/DD/YYYY). • LIMITS B x COMMERCIAL GENERAL LIADILITY N N GL00081063 3/i/2025 3/1/2026 EACH OCCURRENCE $ 2,000,000 DAMAGE TOENTED CLAIMS•MADE X OCCUR PREMISES(Ea occurrence) $ 1,000,000 MED EXP(Any ono person) $ 10,000 • PERSONAL&ADV INJURY $ 2,000,000 GENL AGGREGATE LIMIT APPLIES PEW ;GENERALAGGREGATE $ 4,000,000 • POLICY X• JET I 1 Loc PRODUCTS-COMP/OPAGG $4,000,000 OTHER: B AUTOMOBILE LIABILITY N N BAP3707221 3/1/2025 3/1/2026 CEaOMDINEOaoddanaSINGL£LIMIT $.2,000,000 ( X ANY AUTO BODILY INJURY(Porpoaon) $ XXXXXXX OWNED SCHEDULED BODILY INJURY(Peracddonl) $,XXXXXXX X AUTOS ONLY AUTOS PROPERTY DAMAGE' X AIUTOSONIY X A13TOSO l V. (Per nccfdenn ' XXXXXXX ' $ XXXXXXX A X URELLALIAB X occuR N N Cur 0T141080 'MB 3/1/2025 3/1/2026 EACH OCCURRENCE , $ 1,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $ 1,000,000 DED I RETENTIONS • $`XXXXXXX WORKERS COMPENSATION N \VC008f062 3/1/2025 3JIJ2026 X PER ERH . D AND EMPLOYERS'LIABILITY • Y/t! ANY PROPRIETOJWARTNERJEXECUTWE NIA E.L.EACH ACCIDENT $ 1,000,000 (Mandatory ER EXCLUDED? E.L,DISEASE,EA,EMP.LOYEE S 1,000,000 (Mandatory In NH) _ II yes,'doscnbo under E.L,DISEASE-POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS belay C;PROFPSSIONA1:'_, N N LDUSA2500176 4/1/2025 4/1/2026 S1,009,0001, PEERCLAIM/SI,000,000 LIASILi'1'Y '• DESCRIPTION OR OPERATIONS I LOCATIONS I VENICLES(ACORD 101,Additional Romorke Behoduio,may be eltEched It molt'. c 1ob APPROVED AS TO OH • MICHAEL J.ViGLIOTTA CITY ATTORNEY CITY OF HUNTINGTON BEACH CERTIFICATE HOLDER . . CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE 'THEREOF,22116704 ACCORDANCE WITH THE POLICY PROVISIONS.E will: BE DELIVERED IN CITY OF HUNTINGTON BEACH 2009 MAIN STREET AUTIIOAIZEDREPAF.SENTAIIV HUNTINGTON BEACH,CA 92648 ©1900 015 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD nine and logo are registered marks of ACORD ,iTiNC..- CITY OF -c-1 HUNTINGTON BEACH _Fe07;NT�.;;%.' Lisa Lane Barnes I City Clerk August 27, 2025 M.Arthur Gensler Jr. &Associates (Gensler) Attn: Nicholas Acevedo 4675 MacArthur Court, Suite 100 Newport Beach, CA 92660 Dear Mr.Acevedo, Attached for your records is an executed copy of the Professional Services Contract between the City of Huntington Beach and M. Arthur Gensler Jr. &Associates (Gensler) for On-Call Architectural Engineering and Professional Consulting Services, approved by the Huntington Beach City Council on August 19, 2025. Sincerely, i144-441Ft AKtAK Lisa Lane Barnes City Clerk LLB:ds Enclosure Office: (714) 536—5405 I 2000 Main Street, Huntington Beach, CA 92648 I www.huntingtonbeachca.gov ON-CALL ARCHITECTURAL ENGINEERING,LANDSCAPE ACHRITECTUAL ENGINEERING,AND PROFESSIONAL CONSULTING SERVICES REQUEST FOR QUALIFICATIONS (RFQuaI) 1. BACKGROUND The City of Huntington Beach("City") Community&Library Services Department is seeking experienced Consultant firms to assist the City's staff in the following service categories: Architecture Engineering/Landscape Architecture Engineering Qualified firms shall provide consulting services on an "on-call" basis for projects to be determined during the term of the contract. The contract shall be for a minimum three (3) year term with the option for one(1)additional one-year term.The City shall issue task orders for each project based upon the scope of services, qualifications,work schedule, and reasonableness of the fee.For task orders greater than$50,000 City will typically solicit qualifications from two or more qualified consultants.i ua i ed con 2. SCHEDULE OF EVENTS This request for qualifications will be governed by the following schedule: Release of RFQual Monday,March 17,2025 15 Deadline for Written Questions by 4:00 PM Tuesday,April 2025 Responses to Questions Posted on Web Tuesday,Apri29,2025 Proposals are Due by 4:00 PM Tuesday,April 1 T 2025 Proposal Evaluation Completed Week of vi a ail 2025 Notification of Intent to Award(Tentative) Week of April y 2 2025 Approval of Contract by City Council(Tentative) Meeting of July 472025 3. SCOPE OF WORK In general, the Consultant shall perform consulting services on an "on-call" basis for projects assigned by the City. If the Consultant does not have the ability to self-perform all aspects of the scope of services, then the Consultant shall subcontract for those services.The scope of work for any one project may involve all phases of project development and may include but is not limited to the following: Kick-Off&Progress Meetings Attend mandatory project kick-off meeting(s) and subsequent progress meetings, as needed. Meetings may require in-person attendance,while others may allow a virtual attendance option. Provide minutes of meeting(s). 2 1315 - 7 Preliminary Plans and Design Prepare alternative preliminary layouts, surveying, architectural services, and estimates of probable cost for alternatives,and prepare details,and calculations.Present alternatives,as needed at staff and/or City Council meetings, and provide recommendations and analyses of the advantages of each alternative. Entitlements/Permits As a primary consultant, assist the City in obtaining entitlements and approvals from applicable agencies for environmental,and/or other permits as may be required. • I Construction Documents Prepare designs,plans, specifications, cost estimates, and contract bidding documents. The City shall review the construction documents at the preliminary engineering, sixty (60%) percent, ninety(90%)percent,and final documents stages. Prepare 24x36 inch construction drawings for bidding and archival purposes, providing code requirements, and all project related plan set details required for constructability. The City will provide a Microsoft Word Version of the General Provisions and bid forms; the Consultant shall modify the documents by adding the necessary special provisions and bid items. Based on direction from the City, consultant may also be asked to take the lead on construction plan submittals,plan checks and obtaining required permits through the Community Development Department. Technical Reports and Analysis Prepare needs assessments, master plans and technical studies such as park development fee analysis (including public outreach, community workshops/surveys), arborist(tree assessments), geotechnical/geophysical, and environmental (i.e., water, asbestos, lead, noise, impact, etc.) studies. • Bidding Stage Assist the City in answering bidders' questions,attend pre-bid conferences and job walks,prepare addenda, analyze bids,and recommend award. Construction Stage Attend pre-construction conference, monitor construction schedule, visit construction site as required for progress and quality of work. Assist the contract manager, contractor,and inspector with interpretation of the plans and specifications,analysis of changed conditions,development of corrective action,review of shop drawings and other required tasks. Architectural/Landscape Architectural Engineering Services Consultant shall provide experienced personnel,equipment,and facilities to perform the following tasks. • Provide landscape, architectural,planning,and design services primarily for existing City Parks, facilities, Community Centers, Clubhouses i.e., tenant improvements, ADA modifications, etc., and park developments. The City is currently"built out"with limited 3 1316 "new" facilities anticipated in the next 3 years. The City also has a need for landscaping architecture services throughout City medians and public spaces. • Prepare sketches, renderings, and materials boards providing alternative architectural concepts,designs,and options that can be applied to project requirements. • Prepare in AutoCAD or Revit,24x36 inch construction drawings for bidding and archival purposes, providing code requirements, floor plans, ceiling plans, roof plans, elevations, walls,materials schedules, door and window schedules, and details. Provide one full-size set at each design stage with electronic file in*.PDF format,and in AutoCAD(I.DWG)or Revit(I.RVT)format. • Provide technical specification in MS Word format, for materials and methods to be incorporated into the City's Standard Supplemental Master Specifications. • Prepare Architect's/Engineer's cost estimates. • Provide architectural support during construction of projects. • Prepare as-builts and provide electronic file in *.PDF format, and in AutoCAD (*.DWG) or Revit(*.RVT)format. In addition to the services listed above,through the use of sub-consultants or in-house personnel, Consultants maybe required to perform or assist in environmental assessments, material testing, q civil and soils engineering and building architecture. 4. PROPOSAL FORMAT GUIDELINES Interested firms are to provide the City of Huntington Beach with a thorough proposal using the following guidelines: Proposal should be typed and contain no more than 25 typed pages using a 12-point font size, including transmittal letter,but excluding resumes of key people, Index/Table of Contents,tables, charts, and graphic exhibits. Each proposal will adhere to the following order and content of sections. Proposal should be straightforward, concise and provide "layman" explanations of technical terms that are used. Emphasis should be concentrated on conforming to the RFQual instructions, responding to the RFQual requirements, and on providing a complete and clear description of the offer.Proposals,which appear unrealistic in the terms of technical commitments, lack of technical competence or are indicative of failure to comprehend the complexity and risk of this contract,may be rejected. The following proposal sections are to be included in the bidder's response: A. Vendor Application Form and Cover Letter Complete Appendix A, "Request for Proposal-Vendor Application Form" and attach this form to the cover letter. A cover letter, not to exceed three (3) pages in length, should summarize key elements of the proposal. An individual authorized to bind the consultant must sign the letter. The letter must stipulate that the proposal price will be valid for a period of at least 180 days. Indicate the address and telephone number of the contractor's office located nearest to Huntington Beach, California and the office from which the project will be managed. B. Background and Project Summary Section The Background and Project Summary Section should describe your understanding of the City,the work to be done,and the objectives to be accomplished. Refer to Scope of Work of this RFQual. 4 1317 C. Methodology Section Provide a detailed description of the approach and methodology to be used to accomplish the Scope of Work of this RFQual. The Methodology Section should include: 1) An implementation plan that describes in detail (i)the methods,including controls by which your firm manages projects of the type sought by this RFQuaI; (ii) methodology for soliciting and documenting views of internal and external stakeholders; (iii) and any other project management or implementation strategies or techniques that the respondent intends to employ in carrying out the work. 2) Detailed description of efforts your firm will undertake to achieve client satisfaction P and to satisfy the requirements of the "Scope of Work" section. 3) A sample approach to developing a project schedule, identifying tasks and deliverables to be performed,tracking costs and overall time of completion. 4) Detailed description of specific tasks you will require from City staff.Explain what the respective roles of City staff and your staff would be to complete the tasks specified in the Scope of Work. D. Staffing Provide a list of individual(s) who will work on requested projects and indicate the functions that each will perform. Include a resume for each designated individual. Upon award and during the contract period, if the contractor chooses to assign different personnel to the project, the Contractor must submit their names and qualifications including information listed above to the City for approval before they begin work. E. Qualifications The information requested in this section should describe the qualifications of the firm,key staff and sub-contractors performing projects within the past five years that are similar in size and scope to demonstrate competence to perform these services. Information shall include: 1) Names of key staff that participated on named projects and their specific responsibilities with respect to this scope of work. 2) A summary of the your firm's demonstrated capability, including length of time that your firm has provided the services being requested in this Request for Qualifications. 3) Provide at least five local references that received similar services from your firm. The City of Huntington Beach reserves the right to contact any of the organizations or individuals listed. Information provided shall include: • Client name • Project description • Project start and end dates • Client project manager name, telephone number, and e-mail address 5 1318 - F. Fee Proposal Please include a fee schedule with your proposal, including hourly rates for the primary firm and any subcontractors,if applicable. Rate Sheet Salary information shall be included in the RFQual of all proposed positions needed in the performance of duties. Rate sheets shall include a four (4) year, locked, cost rate table, referencing the index in which increases are associated. Interested proposers shall submit a detailed hourly rate schedule, which is to be uploaded under the Cost File in PlanetBids. If sub- consulting,surveying,the rate structure for those services shall be included. Sub-Contracting, and Sub-Consultants shall have a maximum markup of 10%. 5. PROCESS FOR SUBMITTING PROPOSALS All proposals must be submitted in PDF file format. • Content of Proposal The proposal must be submitted using the format as indicated in the proposal format guidelines. • • Preparation of Proposal Each proposal shall be prepared simply and economically, avoiding the use of elaborate promotional material beyond those sufficient to provide a complete, accurate and reliable presentation. • Number of Proposals Submit one (1) PDF file format copy of your proposal in sufficient detail to allow for thorough evaluation and comparative analysis. A single proposal shall include all diciplines,if proposing more than one. • • Submission of Proposals Complete written proposals must be submitted electronically in PDF file format via the Planetbids.com website no later than 4:00 p.m. (P.S.T)on Tuesday,April13;2025 Faxed or e-mailed proposals will not be accepted 29 • Inquiries Questions about this RFQual must be directed in writing through the PlanetBids Q&A tab no later than 4:00 p.m. (PST)Aprilr 025,for response. 15 From the date that this RFQua1 is issued until a firm is selected and the selection is announced,firms are not allowed to communicate for any reason with any City employee or elected official other than the contracting officer listed above regarding this RFQual, except during the pre-proposal conference. Refer the Schedule of Events of this RFQual or the City webpage to determine if a pre-proposal conference has been scheduled. The City reserves the right to reject any proposal for violation of this provision. No questions other than written will be accepted,and no response other than written will be binding upon the City. 6 1319 • Conditions for Proposal Acceptance This RFQual does not commit the City to award a contract or to pay any costs incurred for any services. The City, at its sole discretion, reserves the right to accept or reject any or all proposals received as a result of this RFQual,to negotiate with any qualified source(s), or to cancel this RFQual in part or in its entirety. All proposals will become the property of the City of Huntington Beach, USA. If any proprietary information is contained in the proposal, it should be clearly identified. 6. EVALUATION CRITERIA The City's consultant evaluation and selection process is based upon Qualifications Based Selection(QBS)for professional services. The City of Huntington Beach may use some or all of the following criteria in its evaluation and comparison of proposals submitted. The criteria listed are not necessarily an all-inclusive list. The order in which they appear is not intended to indicate their relative importance: A. Compliance with RFQuaI requirements B. Understanding of the project C. Recent experience in conducting similar scope,complexity,and magnitude for other public agencies D. Educational background,work experience,and directly related consulting experiences E. Price F. References The City may also contact and evaluate the bidder's and subcontractor's references; contact any bidder to clarify any response; contact any current users of a bidder's services; solicit information from any available source concerning any aspect of a proposal; and seek and review any other information deemed pertinent to the evaluation process. The evaluation committee shall not be obligated to accept the lowest priced proposal,but shall make an award in the best interests of the City. After written proposals have been reviewed, discussions with prospective firms may or may not be required. If scheduled,the oral interview will be a question/answer format for the purpose of clarifying the intent of any portions of the proposal. The individual from your firm that will be directly responsible for carrying out the contract, if awarded, should be present at the oral interview. A Notification of Intent to Award may be sent to the firm(s) selected. Award is contingent upon the successful negotiation of final contract terms. Negotiations shall be confidential and not subject to disclosure to competing firms unless an agreement is reached. If contract negotiations cannot be concluded successfully,the City may negotiate a contract with the next highest scoring firm or withdraw the RFQual. Any communications, whether written or verbal, with any City Councilmember, the Honorable Mayor,elected City official,or City staff other than the individual indicated herein,prior to award of a contract by City Council, is strictly prohibited.Any proposer who violates this provision shall be immediately disqualified from consideration as a vendor under the terms of this RFQua1. 7 1320 7. STANDARD TERMS AND CONDITIONS • Amendments The City reserves the right to amend this RFQua1 prior to the proposal due date. All amendments and additional information will be posted to the Huntington Beach Procurement Registry, Huntington Beach - Official City Web Site - Business - Bids & RFP's; bidders should check this web page daily for new information. • Cost for Preparing Proposal The cost for developing the proposal is the sole responsibility of the bidder. All proposals submitted become the property of the City. • Contract Discussions Prior to award,the apparent successful firm may be required to enter into discussions with the City to resolve any contractual differences. These discussions are to be finalized, and all exceptions resolved within a reasonable amount of time from notification. If no resolution is reached,the proposal may be rejected, and discussions will be initiated with the next highest scoring firm. See Exhibit B for a sample agreement. • Confidentiality Requirements The staff members assigned to this project may be required to sign a departmental non- disclosure statement. Proposals are subject to the Freedom of Information Act. The City cannot protect proprietary data submitted in proposals. • Financial Information The City is concerned about bidders' financial capability to perform, therefore, may ask you to provide sufficient data to allow for an evaluation of your firm's financial capabilities. • Payment by Electronic Funds Transfer—EFT: The City requires that payment be made directly to the vendor's bank account via an Electronic Fund Transfer(EFT)process. Banking information will need to be provided to the City via an Electronic Credit Authorization form. A City Representative will provide the Electronic Credit Authorization form upon intent to award. Vendor will receive an Electronic Remittance Advice with the payment details via email. It is solely the responsibility of the vendor to immediately notify the City of any change to their information related to payments. • Insurance Requirements City Resolution 2008-63 requires that licensees, lessees, and vendors have an approved Certificate of Insurance (not a declaration or policy)on file with the City for the issuance of a permit or contract. Within ten (10) consecutive calendar days of award of contract, successful proposer must furnish the City with the Certificates of Insurance proving coverage as specified in Appendix C. Failure to furnish the required certificates within the time allowed will result in forfeiture of the Proposal Security. Please carefully review the Sample Agreement and Insurance Requirements before responding to the Request for Qualifications enclosed herein. The terms of the agreement, including insurance requirements have been mandated by City Council and 8 1321 • • can be modified only if extraordinary circumstances exist. Your response to the Request for Qualifications must indicate if you are unwilling or unable to execute the agreement as drafted as well as providing the insurance requirements. The City will consider this in determining responsiveness to the Request for Qualifications. • • {{k { } SIS } } li 9 i 1322 APPENDIX 1323 REQUEST FOR PROPOSAL VENDOR APPLICATION FORM TYPE OF APPLICANT: ❑ NEW ❑ CURRENT VENDOR Legal Contractual Name of Corporation: Contact Person for Agreement: Corporate Mailing Address: City, State and Zip Code: E-Mail Address: Phone: Fax: Contact Person for Proposals: Title: E-Mail Address: Business Telephone: Business Fax: Year Business was Established: Is your business: (check one) ❑ NON PROFIT CORPORATION ❑ FOR PROFIT CORPORATION Is your business: (check one) ❑ CORPORATION ❑ LIMITED LIABILITY PARTNERSHIP ❑ INDIVIDUAL El SOLE PROPRIETORSHIP ❑ PARTNERSHIP ❑ UNINCORPORATED ASSOCIATION { tE } { 1of2 1324 - i Names&Titles of Corporate Board Members (Also list Names &Titles of persons with written authorization/resolution to sign contracts) Names Title Phone Federal Tax Identification Number: City of Huntington Beach Business License Number: (If none,you must obtain a Huntington Beach Business License upon award of contract.) City of Huntington Beach Business License Expiration Date: f 1 1 1 2 of 1325 References of Work Performed Form (Local/like agencies) } Comany Name: 1. Name of Reference: Address: Contact Name: Phone Number: Email: Dates of Business: 4r 1s 2. Name of Reference: Address: Contact Name: Phone Number: Email: • Dates of Business: 3. Name of Reference: Address: Contact Name: Phone Number: Email: • Dates of Business: 1326 • APPENDIX B • 1327 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND FOR THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY,and , a hereinafter referred to as "CONSULTANT." WHEREAS,CITY desires to engage the services of a consultant to ;and Pursuant to documentation on file in the office of the City Clerk,the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with;and CONSULTANT has been selected to perform these services, NOW,THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT." CONSULTANT hereby designates who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. agree/sur&iet/professionalsvcs mayor 1 of 11 12/07 1328 3. TERM;TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are 20 (the "Commencement Date"). This to commence on Agreement shall automatically terminate three (3) years from the Commencement Date, unless extended or sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later than from the Commencement Date. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit"A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT. In the event the Commencement Date precedes the Effective Date, CONSULTANT shall be bound by all terms and conditions as provided herein. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses,not to exceed Dollars($ ). 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit"B." {{ agree/surfnet/professional secs mayor 2 of 11 12/07 1329 7. DISPOSITION OF PLANS,ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first. These materials may be used by CITY as it sees fit. 8. HOLD HARMLESS CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent(or alleged negligent) performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused bynegligencethe sole or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide agree/surfnet/professional svcs mayor 3 of 11 12/07 1330 coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars ($1,000,000.00)per occurrence and in the aggregate. The above-mentioned insurance shall not contain a self-insured retention without the express written consent of CITY; e aninsurance policy "deductible" of Ten Thousand Dollars 10 000.00 or less is however m ran $ ( ) permitted. A claims-made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work(including subsequent policies purchased as renewals or replacements). B. CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2)years to report claims arising from work performed in connection with this Agreement. If CONSULTANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with required proof that insurance has been procured and is in force and paid for,the CITY shall have the right, at the CITY's election, to forthwith terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its time and materials expended prior to notification of termination. CONSULTANT waives the right to receive compensation and,agrees to . indemnify the CITY for any work performed prior to approval of insurance by the CITY. agree/surfnetlprofessional svcs mayor 4 of 11 12/07 1331 10. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall: A. provide the name and policy number of each carrier and policy; B. state that the policy is currently in force;and C. shall promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand-the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner,the premiums on the insurance hereinabove required. 11. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and agree/surfnet/professional svcs mayor 5 of 11 12J07 1332 employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. 14. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 15. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. agree/surfnetlprofessionel Svcs mayor 6 of 11 12107 1333 1 16. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below. CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U. S. certified mail-return receipt requested: TO CITY: TO CONSULTANT: t City of Huntington Beach ATTN: 2000 Main Street Huntington Beach,CA 92648 17. CONSENT When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. 18. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 19. SECTION HEADINGS . I The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and agree/surfnedprofessional sues mayor 7 of 11 12/07 1334 are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. agree/surthet/professional svcs mayor 8 of 11 12/07 1336 22. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 23. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 24. ATTORNEY'S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party } shall bear its own attorney's fees,such that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailing party. 25. - SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. agree/surfl et/professional svcs mayor 9 of 11 12107 1336 IE 27. SIGNATORIES Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority or power is not, in fact,held by the signatory or is withdrawn. CONSULTANT's initials 28. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement,promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. 29. EFFECTIVE DATE IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. This Agreement shall be effective on the date of its approval by the City Council. This Agreement shall expire when terminated as provided herein. agree/surfnet/professional secs mayor 10 of 11 12/07 1337 CONSULTANT, CITY OF HUNTINGTON BEACH, a municipal corporation of the State of COMPANY NAME California Mayor By: print name City Clerk ITS: (circle one)Chairman/PresidenuNice President AND INITIATED AND APPROVED: By: print name ITS: (circle one)Secretary/Chief Financial Officer/Asst. Secretary-Treasurer REVIEWED AND APPROVED: City Manager APPROVED AS TO FORM: City Attorney 7I tF� • F EE� agree!surfnet/professional svcs mayor 11 of 11 • 12/07 1338 i i EXHIBIT "A" A. STATEMENT OF WORK: (Narrative of work to be performed) B. CONSULTANT'S DUTIES AND RESPONSIBILITIES: C. CITY'S DUTIES AND RESPONSIBILITIES: D. WORK PROGRAM/PROJECT SCHEDULE: 1 ( I { EXHIBIT A 1339 - i EXHIBIT`B" Payment Schedule(Hourly Payment) A. Hourly Rate CONSULTANT'S fees for such services shall be based upon the following hourly rate and cost schedule: B. Travel Charges for time during travel are not reimbursable. C. Billing 1. All billing shall be done monthly in fifteen(15) minute increments and matched to an appropriate breakdown of the time that was taken to perform that work and who performed it. 2. Each month's bill should include a total to date. That total should provide, at a glance, the total fees and costs incurred to date for the project. 3. A copy of memoranda, letters,reports, calculations and other documentation prepared } by CONSULTANT may be required to be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product,CITY shall identify specific requirements for satisfactory completion. 4. CONSULTANT shall submit to CITY an invoice for each monthly payment due. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due; • D) Include a certification by a principal member of CONSULTANT's firm that • the work has been performed in accordance with the provisions of this Agreement;and E) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this [ Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify F CONSULTANT in writing of the reasons for non-approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. 1 Exhibit B 1340 5. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. • • 2 Exhibit B 1341 ti { EXHIBIT "B" } Payment Schedule(Fixed Fee Payment) 1. CONSULTANT shall be entitled to monthly progress payments toward the fixed fee set forth herein in accordance with the following progress and payment schedules. 2. Delivery of work product: A copy of every memorandum, letter, report, calculation and other documentation prepared by CONSULTANT shall be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 3. CONSULTANT shall submit to CITY an invoice for each monthly progress payment due. Such invoice shall: A) Reference this Agreement; ! B) Describe the services performed; C) Show the total amount of the payment due; D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and E) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. 4. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the • parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. { { Exhibit B 1342 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND { FOR Table of Contents 1 Scope of Services 1 2 City Staff Assistance 2 3 Term;Time of Performance 2 4 Compensation 2 5 Extra Work 2 6 Method of Payment 3 7 Disposition of Plans,Estimates and Other Documents 3 8 Hold Harmless 3 9 Professional Liability Insurance 4 10 Certificate of Insurance 5 11 Independent Contractor 6 E 12 Termination of Agreement 6 13 Assignment and Delegation 6 14 Copyrights/Patents 7 15 City Employees and Officials 7 16 Notices •7 • 17 Consent 8 18 Modification 8 • 19 Section Headings 8 20 Interpretation of this Agreement 8 • 21 Duplicate Original 9 22 Immigration 9 23 Legal Services Subcontracting Prohibited 9 24 Attorney's Fees 10 25 Survival 10 26 Governing Law 10 27 Signatories 10 28 Entirety 10 29 Effective Date 11• d 1343 } APPENDIX 1344 1 CITY OF HUNTINGTON BEACH INSURANCE REQUIREMENTS Minimum Insurance Requirements.,. Vendor Type Additional Automobile Professional Property Insured t.is.rr Liability general Liability Liability Insurance Workers'Comp Endorsements Huntington Beach City Council Resolution No.2008-63 requires submittal of certificates of insurance evidencing the following minimum limits with a California admitted carrier with a current A.M.Best's Rating of no less than A:Vll See Exhibits Al-4 for sample forms. Email:Justin.Wessels@surfcity-hb.org or Heather.Campbell@surfcity-hb.org Phone: 714-374-5378 or 714-536-5210.Fax: 714-536-5212. Any deductible other than those allowed in this matrix,self-insured retentions or similar forms of coverage limitations or modifications must be approved by the Risk Manager and City Attorney of the City of Huntington Beach. NOTE: Waivers and/or modifications are discouraged and will be considered only under extraordinary circumstances. Contractors: Any persons or entities who Minimum of Combined single limit As required by Include the contract with the City and/or provide services to $1,000,000 per bodily injury and the State of policy number the City which are readily available and occurrence for property damage. California,with and Additional efficiently procured by competitive bidding. bodily injury, Minimum of Statutory Limits Insured personal injury $1,000,000 per and Employer's Endorsement and property occurrence.Allows Liability Requirement Permittees: Any persons or entities who make damages.Allows up to$5,000 Insurance with statement application to the City for any use of or up to$1,000 deductible. a limit of no below. (See Note encroachment upon any public street,waterway, deductible.(See (Additional Insured less than 3 below.) pier,or City property. Note I below.) Endorsement is always $1,000,000 per Vendors: Any persons or entities who transfers required with General accident for property or goods to the City which may or may Liability Ins.) bodily injury or not involve delivery and/or installation. disease.(See Note 2 below.) Note 1 -Automobile Liability: The City of Huntington Beach, its officers,elected or appointed officials,employees,agents and volunteers must be named as certificate holder and as additional insured by separate attached endorsement.Permittees who do not use vehicles or equipment in connection with the permit shall not be required to provide auto insurance.To be exempt from this requirement,permittees must execute a declaration such as Exhibit 1 attached. Note 2-Workers'Compensation Exemption:If entity has no employees,a signed Declaration of Non-Employee Status form is required. Note 3-Additional Insured Endorsement Requirements:The City,its officers,elected or appointed officials,employees,agents, and volunteers are to be covered as additional insureds by separate attached endorsement(s)as respects liability arising out of action performed by or on behalf of the contractor, products and completed operations of the contractor,premises owned,occupied or used by the contractor,or automobiles owned, leased or borrowed by the contractor.The coverage shall contain no special limitations on the scope of protection afforded to the City. FIB Insurance Matrix_revised 4-7-16(2).xlsx 1 of 4 1345 CITY OF HUNTINGTON BEACH INSURANCE REQUIREMENTS - — — Minimum Insurance Requirements Vendor Type Automobile Professional Property Insured Liability General Liability Liability Insurance Workers Comp Endorsements Huntington Beach City Council Resolution No.2008-63 requires submittal of certificates of insurance evidencing the following minimum limits with a California admitted carrier with a current A.M.Best's Rating of no less than A:VH.See Exhibits Al-4 for sample forms. Email:christine.keen@surfcity-hb.org Phone: 714-379-5373 Any deductible other than those allowed in this matrix,self-insured retentions or similar forms of coverage limitations or modifications must be approved by the Risk Manager and City Attorney of the City of Huntington Beach. NOTE: Waivers and/or modifications are discouraged and will be considered only under extraordinary circumstances. Design Professionals: Professional service Minimum of contractors who contract with the City and/or $1,000,000 per provide architectural and/or engineering services occurrence and to the City. in the aggregate. Professional Services: Services that involve Allows up to the exercise of professional discretion and $10,000 independent judgment based on an advanced or deductible. specialized knowledge,expertise or training gained by formal studies or experience or services which are not readily or efficiently procured by competitive bidding pursuant to FIB Muni Code 3.02. Services includes but are not limited to those services provided by appraisers, architects,attorneys,engineers, instructors, insurance advisors,physicians and other specialized consultants. Claims made policies are acceptable if the policy further provides that: 1)The policy retroactive date coincides with or precedes the professional services contractor's start of work(including subsequent policies purchased as renewals or replacements). 2)The professional services contractor will make every effort to maintain similar insurance during the required extended period of coverage following project completion, including the requirement of adding all additional insureds. 3)If insurance is terminated for any reason,professional services contractor agrees to purchase an extended reporting provision of at least two(2)years to report claims arising from work performed in connection with this agreement or permit. 4)The reporting of circumstances or incidents that might give rise to future claims. HB Insurance Matrix_revised 4-7-16(2).xlsx 2 of 4 1346 CITY OF HUNTINGTON BEACH INSURANCE REQUIREMENTS Minimum Insurtmee Requirements Vendor Type additional Automobile Professional Property Insured liability ., General Liability Liability Insurance Workers"Comp Endorsements Huntington Beach City Council Resolution No.2008-63 requires submittal of certificates of Insurance evidencing the following minimum limits with a California admitted carrier with a current A.M.Best's Rating of no less than A:VII.See Exhibits Al-4 for sample forms. Email:christine.keen@surfcity-hb.org Phone: 714-374-5373 Any deductible other than those allowed in this matrix,self-insured retentions or similar forms of coverage limitations or modifications must be approved by the Risk Manager and City Attorney of the City of Huntington Beach. NOTE: Waivers and/or modifications are discouraged and will be considered only under extraordinary circumstances. Licensees/Lessees: Any persons or entities Combined single limit Full As required by Include the who contract with the City for the use of public bodily injury and replacement the State of policy number property. property damage. cost with no California,with and Additional Minimum of coinsurance Statutory Limits Insured $1,000,000 per penalty and Employer's Endorsement occurrence.Allows provision. Liability Requirement up to$5,000 Insurance with statement deductible. a limit of no below.(See Note (Additional Insurance less than 2-) Endorsement is always $1,000,000 per required with General accident for Liability Ins.) bodily injury or disease. (See Note I below.) Note 1 -Workers'Compensation Exemption: If entity has no employees,a signed Declaration of Non-Employee Status form is required. Note 2-Additional Insured Endorsement Requirements:The City, its officers,elected or appointed officials,employees,agents,and volunteers are to be covered as additional insureds by separate attached endorsement(s)as respects liability arising out of action performed by or on behalf of the contractor, products and completed operations of the contractor,premises owned,occupied or used by the contractor,or automobiles owned, leased or borrowed by the contractor.The coverage shall contain no special limitations on the scope of protection afforded to the City. HB Insurance Matrix revised 4-7-16(2).xlsx 3 of 4 1347 CITY OF HUNTINGTON BEACH INSURANCE REQUIREMENTS Huntington Beach City Council Resolution No.2008-63 requires submittal of certificates of insurance evidencing the following minimum limits with a California admitted carrier with a current A.M. Best's Rating of no less than A:Vii. Any deductible other than those allowed in this matrix,self-insured retentions or similar forms of coverage limitations or modifications must be approved by the Risk Manager and City Attorney of the City of Huntington Beach. NOTE: Waivers and/or modifications are discouraged and will be considered only under extraordinary circumstances. Minimum Insurance Requirements Vendor Type PvoCessianak)Liability Design Professionals: Professional service contractors who Minimum of$1,000,000 per occurrence and in contract with the City and/or provide architectural and/or the aggregate. Allows up to$10,000 deductible. engineering services to the City. Professional Services: Services that involve the exercise of professional discretion and independent judgment based on an advanced or specialized knowledge,expertise or training gained by formal studies or experience or services which are not readily or efficiently procured by competitive bidding pursuant to I-IB Muni Code 3.02. Services includes but is not limited to those services provided by appraisers,architects, attorneys,engineers, instructors, insurance advisors, physicians and other specialized consultants. Claims made policies are acceptable if the policy further provides that: 1)The policy retroactive date coincides with or precedes the professional services contractor's start of work (including subsequent policies purchased as renewals or replacements). 2)The professional services contractor will make every effort to maintain similar insurance during the required extended period of coverage following project completion, including the requirement of adding all additional insureds. 3)If insurance is terminated for any reason, professional services contractor agrees to purchase an extended reporting provision of at least two(2)years to report claims arising from work performed in connection with this agreement or permit. 4)The reporting of circumstances or incidents that might give rise to future claims. is BB Insurance Matrix_revised 4-7-16(2).xlsx 4 of 4