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HomeMy WebLinkAboutIDS Group, Inc. - 2025-08-19 i 2000 Main Street, a,:..-••..:.;rq;': Huntington Beach,CA 92648 City of Huntington Beach APPROVED 7-0 . I File#: 25-553 MEETING DATE: 8/19/2025 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Travis Hopkins, City Manager VIA: Ashley Wysocki, Director of Community & Library Services PREPARED BY: Chris Cole, Community & Library Services Manager Subject: Approve and authorize execution of Professional Services Contracts for On-Call Multi- Discipline Architectural Engineering. Landscape Architectural Engineering and Professional Consulting Services with Bureau Veritas North America, Inc., Dahlin Group Inc.., David Volz Design Landscape Architects, Inc., M. Arthur Gensler&Associates, Inc. (Gensler), Gillis + Panichapan Architects, Inc., HAI Hirsch &Associates, Inc., IDS Group, Inc„ Johnson Favaro, LLP, Michael Baker International, Inc., NUVIS, PBK Architects, Inc., RDCS111, Inc., DBA Studio One Eleven, RJM Design Group, Inc., RRM Design Group, SVA Architects, Inc., and Verde Design, Inc. each in an amount not to exceed $1,000,000 over a three-year term Approve and authorize Amendment No. 2 to extend the contract terms for two additional years for On-Call Architectural Engineering & Professional Consulting Services for Kitchell/CEM, Inc. and Westberg White, Inc. Statement of Issue: The Community & Library Services and Public Works Departments require multi-discipline architectural engineering, landscape architectural engineering, and professional design consulting services on an on-call, as-needed basis for architectural engineering, landscape architectural engineering, and professional consulting services for design and construction administration for capital projects and city facilities. Financial Impact: The FY 2025/26 Capital Improvement Program (CIP) includes over$8.6 million in new and continuing appropriations for beach, facilities, and park development projects. With the additional projects anticipated to be scheduled in future years, there is a need to approve new on-call Professional Services Agreements for project design, efficiency, and continuity purposes. The recommended contracts, each with a "not-to-exceed" amount of$1,000,000, would be utilized for approved CIP projects, based on the discipline needed to advance the project into the next development phase. The $1,000,000 amount is the "not-to-exceed" amount over the life of the City of Huntington Beach Page 1 of 9 Printed on 8/14/2025 powered by Legistar" 77 File #: 25-553 MEETING DATE: 8/19/2025 contract, not a guaranteed amount. No funds will be expended under these contracts unless approved as part of the City's Annual Budget. As such, no additional funding is required for this action. Additionally, no additional funding is required to approve the two contract term extensions for On-Call Architectural Engineering & Professional Consulting Services for Kitchell/CEM, Inc. and Westberg White, Inc. Project funds have already been encumbered with no need for additional funding. Recommended Action: A) Approve and authorize the Mayor and City Clerk to execute a "Professional Services Contract between the City of Huntington Beach and Bureau Veritas North America, Inc. for On-Call Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services" in an amount not to exceed One Million Dollars ($1,000,000) over a three-year term; and, B) Approve and authorize the Mayor and City Clerk to execute a "Professional Services Contract between the City of Huntington Beach and Dahlin Group, Inc. for On-Call Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services" in an amount not to exceed One Million Dollars ($1,000,000) over a three-year term; and, C) Approve and authorize the Mayor and City Clerk to execute "Professional Services Contract between the City of Huntington Beach and David Volz Design Landscape Architects, Inc. for On-Call Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services" in an amount not to exceed One Million Dollars ($1,000,000) over a three-year term; and, D) Approve and authorize the Mayor and City Clerk to execute a "Professional Services Contract between the City of Huntington Beach and Arthur M. Gensler, Jr. & Associates, Inc. (Gensler) for On- Call Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services" in an amount not to exceed One Million Dollars ($1,000,000) over a three-year term; and, E) Approve and authorize the Mayor and City Clerk to execute a "Professional Services Contract between the City of Huntington Beach and Gillis + Panichapan Architects, Inc. for On-Call Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services" in an amount not to exceed One Million Dollars ($1,000,000) over a three-year term; and, F) Approve and authorize the Mayor and City Clerk to execute a "Professional Services Contract between the City of Huntington Beach and HAI Hirsch & Associates, Inc. for On-Call Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services" in an amount not to exceed One Million Dollars ($1,000,000) over a three-year term; and, G) Approve and authorize the Mayor and City Clerk to execute a "Professional Services Contract between the City of Huntington Beach and IDS Group, Inc. for On-Call Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services" in an amount not to exceed One Million Dollars ($1,000,000) over a three-year term; and, H) Approve and authorize the Mayor and City Clerk to execute a "Professional Services Contract between the City of Huntington Beach and Johnson Favaro, LLP for On-Call Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services" in an City of Huntington Beach Page 2 of 9 Printed on 8/14/2025 y� powered by Legistar" /1� , A fec.r) 34/1_./ 78 File #: 25-553 MEETING DATE: 8/19/2025 amount not to exceed One Million Dollars ($1,000,000) over a three-year term; and, I) Approve and authorize the Mayor and City Clerk to execute a "Professional Services Contract between the City of Huntington Beach and Michael Baker International, Inc. for On-Call Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services" in an amount not to exceed One Million Dollars ($1,000,000) over a three-year term; and, J) Approve and authorize the Mayor and City Clerk to execute a "Professional Services Contract between the City of Huntington Beach and NUVIS for On-Call Architectural Engineering, Landscape Architectural Engineering, and Professional ConsultingServices" in an amount not to exceed One Million Dollars ($1,000,000) over a three-year term; and, ' 3 K) Approve and authorize the Mayor and City Clerk to execute a "Professional Services Contract between the City of Huntington Beach and PBK Architects, Inc. for On-Call Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services" in an amount not to exceed One Million Dollars ($1,000,000) over a three-year term; and, L) Approve and authorize the Mayor and City Clerk to execute a "Professional Services Contract between the City of Huntington Beach and RDC-S111, Inc., DBA Studio One Eleven for On-Call Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services" in an amount not to exceed One Million Dollars ($1,000,000) over a three-year term; and, M) Approve and authorize the Mayor and City Clerk to execute a "Professional Services Contract between the City of Huntington Beach and RJM Design Group, Inc. for On-Call Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services" in an amount not to exceed One Million Dollars ($1,000,000) over a three-year term; and, N) Approve and authorize the Mayor and City Clerk to execute a "Professional Services Contract between the City of Huntington Beach and RRM Design Group for On-Call Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services" in an amount not to exceed One Million Dollars ($1,000,000) over a three-year term; and, 0) Approve and authorize the Mayor and City Clerk to execute a "Professional Services Contract between the City of Huntington Beach and SVA Architects, Inc. for On-Call Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services" in an amount not to exceed One Million Dollars ($1,000,000) over a three-year term; and, P) Approve and authorize the Mayor and City Clerk to execute a "Professional Services Contract between the City of Huntington Beach and Verde Design, Inc. for On-Call Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services" in an amount not to exceed One Million Dollars ($1,000,000) over a three-year term. Q) Approve and authorize the Mayor and City Clerk to execute Amendment No. 2 between the City of Huntington Beach and Kitchell/CEM, Inc. for On-Call Architectural Engineering & Professional Consulting Services to extend the term for two additional years until July 19, 2027; and, R) Approve and authorize the Mayor and City Clerk to execute Amendment No. 2 between the City of Huntington Beach and Westberg White, Inc. for On-Call Architectural Engineering & Professional City of Huntington Beach Page 3 of 9 Printed on 8/14/2025 powered by Legistarr" ASV 79 , 1 File#: 25-553 MEETING DATE: 8/19/2025 Consulting Services to extend the term for two additional years until July 19, 2027. Alternative Action(s): Do not approve the recommended actions and direct staff accordingly. Analysis: On March 17, 2025, a Request for Qualifications (RFQ) for On-Call Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services was requested and submitted in compliance with Chapter 3.03 of the Huntington Beach Municipal Code. Proposals were due by 4:00 PM on Tuesday, April 29, 2025. Thirty-three (33) proposals were received and reviewed by staff from Public Works and Community & Library Services. Proposals were ranked based on six (6) categories: Compliance with RFQ Requirements; Understanding of the Project-Methodology; Qualifications and Experience; Educational Background; Cost/Price; and References. Each element was ranked based on factors between 1-5 and weighted as noted: Understanding of the Project-Methodology (25); Qualifications and Experience (25); Cost/Price (25); Compliance with RFQ requirements (10); Educational Background (10); and References (5). Based on this review, staff recommend awarding contracts to the sixteen (16) firms listed below for three-year terms each as shown in Attachment 1. Architectural Engineering and Landscape Architectural Engineering 1. Bureau Veritas North America, Inc. 2. Dahlin Group Inc. 3. M. Arthur Gensler, Jr. &Associates, Inc. (Gensler) 4. Gillis + Panichapan Architects, Inc. 5. IDS Group, Inc. 6. Johnson Favaro, LLP 7. NUVIS 8. PBK Architects, Inc. 9. RDC-S111 Inc., DBA Studio One Eleven 10. RRM Design Group 11. SVA Architects, Inc. Landscape Architectural Engineering -Only 12. David Volz Design Landscape Architects, Inc. 13. HAI Hirsch &Associates, Inc. 14. Michael Baker International, Inc. 15. RJM Design Group, Inc. 16. Verde Design, Inc. By contracting with the above firms, the Community& Library Services and Public Works Departments will have more options and a larger pool of qualified consultants for any given project based on each consultant's specific area of expertise. For example, some firms specialize in master City of Huntington Beach Page 4 of 9 Printed on 8/14/2025 powered by legister" 80 • File#: 25-553 MEETING DATE: 8/19/2025 plans, park development, geotechnical, elevators, structures, and new builds, etc. Fewer on-call consultants limits staffs ability to schedule and manage projects in an efficient manner. Consultants with specific areas of expertise often have substantial workloads and may have conflicts in adhering to the requested timeline. With multiple consultants, staff will have increased flexibility in scheduling 1, project design tasks or even scheduling projects simultaneously, creating a more timely and effective process. The use of multiple contracts also assists in creating a competitive climate between firms, which is advantageous in securing the best pricing. In general, the Standard Operating Procedure (SOP) in administering on-call contracts is for staff to issue task orders for each project based upon the scope of services. For task orders greater than $50,000, the City will typically solicit proposals from two or more of the qualified consultants. Bids are requested from the on-call list, based on the firms specialty. For example, architectural-only firms will be asked to bid on library, facility, structural, and electrical projects and landscape-only firms will be asked for park development, right-of-way, etc. The firms that can do both will be used the same way. As part of the RFQ process, all firms had to provide work history and specialties, and the dual functioning firms are able to take on a larger variety of projects. The scope of work for architectural engineering, landscape architecture engineering, and professional consulting firms may involve all phases of a development project. The following summarizes the major elements of the scope of work included in the RFQ. Preliminary Plans and Design - Prepare alternative preliminary layouts, surveying, architectural services, and estimates of probable cost for alternatives, and prepare details and calculations. Present alternatives, as needed at staff and/or City Council meetings, and provide recommendations and analyses of the advantages of each alternative. Entitlements/Permits -As a primary consultant, assist the City in obtaining entitlements and approvals from applicable agencies for environmental and/or other permits as may be required. Construction Documents - Prepare designs, plans, specifications, cost estimates and contract bidding documents. The City shall review the construction documents at the preliminary engineering, sixty (60%), ninety percent (90%), and final documents stages. Landscape, Architectural, Engineering Services - Provide landscape, architectural, planning, and design services primarily for existing City parks, facilities, community centers, clubhouses, i.e., tenant improvements, ADA modifications, etc., and park developments, as well as City medians and public spaces. Prepare sketches, renderings, and materials boards providing alternative architectural concepts, designs, and options that can be applied to project requirements. Prepare construction drawings for bidding and archival purposes, as well as technical specifications for materials and methods. The Consultant may be required to perform or assist in environmental assessments, material testing, civil and soils engineering and building architecture. Technical Reports and Analysis - Prepare needs assessments, master plans, and technical studies such as park development fee analysis, including public outreach, community workshops and City of Huntington Beach Page 5 of 9 Printed on 8/14/2025 powered by LegisterTh 81 File#: 25-553 MEETING DATE: 8/19/2025 a � surveys. Bidding Stage -Assist the City in answering bidders' questions, attend pre-bid conferences and job walks, prepare addenda, analyze bids, and recommend award. Construction Stage -Attend pre-construction conference, monitor construction schedule, visit construction site as required for progress and quality of work. Assist the contract manager, contractor;and inspector with interpretation of the plans, specifications, analysis of changed conditions, development of corrective action, review of shop drawings, and other required tasks. Architectural/Landscape Architectural Engineering Services - Provide landscape, architectural, planning, and design services primarily for existing City parks, facilities, community centers, clubhouses i.e., tenant improvements, ADA modifications, etc., and park developments, as well as City medians and public spaces. Prepare sketches, renderings, and materials boards providing alternative architectural concepts, designs, and options that can be applied to project requirements. Prepare architect's/engineer's cost estimates. In addition to the services listed above, using sub-consultants or in-house personnel, landscape architect firms may be required to perform environmental assessments, material testing, civil and soils engineering and building architecture. Funding for services associated with each of the various CIP projects is based on the City Council approved CIP budget. Each contract is based on a three-year term, with a total not-to-exceed amount of$1,000,000. The $1,000,000 amount is a "not-to-exceed" contract limit only, not a guaranteed amount. In the past five years, specialized architectural and landscaping services have been used in conjunction with $16.7 million of park development and park facility projects, including: Bartlett Park; Blufftop Park, Central Park Restrooms, Edison & Murdy Community Center Building Improvements, Edison Park Reconfiguration, Harbour View Clubhouse Rehabilitation, Lake Park Reconfiguration, LeBard Park Improvements, Marina Park Reconfiguration, as well Rodgers Senior Center Redevelopment (now known as Memorial Hall). Projects currently underway, scheduled, or budgeted for FY 2025/26 requiring various architectural and design consulting services are listed below. The amount shown for each project is based on current project estimates and total $2,154,418. Blufftop Slope Stabilization Repairs-Project Management $ 60,000 Carr Park Reconfiguration - Design &Construction Documents $316,113 Central Park Electrical Switchgear Replacement- Project Management $100,000 Central Park Master Plan -Conceptual Design and Costing $181,800 City Gym & Pool Flooring- Project Management $ 30,000 City Gym & Pool Partial Re-Roll- Project Management $ 35,000 Edison Park Reconfiguration-CEQA analysis $127,200 Edison Park Reconfiguration-Geotechnical Review $180,440 City of Huntington Beach Page 8 of 9 Printed on 8/14/2025 powered by l.egistarTM 82 File#: 25-553 MEETING DATE: 8/19/2025 HB Art Center Electrical & Lighting Rehabilitation- Project Management $ 30,000 Helen Murphy Branch Foundation -Geological & Design Services $ 80,000 Huntington Central Library Child-Teen Reconfiguration $129,245 Library Facilities Master Plan -Conceptual Design &Preliminary Costs $334,277 Main Promenade Parking Structure Improvement— Project Management $ 35,000 Marina Park Rehabilitation-Design and Construction Documents $344,343 Schroeder Park- Design $ 64,000 South Beach Lots Attendant Booths- Project Management $ 11,000 Water Production Building Rehabilitation $ 96,000 Looking forward to future fiscal years, staff anticipate design and construction management services will be needed for Carr, Edison, and Marina Park Reconfigurations. Preliminary construction costs for these three park development projects alone are estimated at$32 million with anticipated consulting services needed for the development of plans and specs, as well as construction management costs, totaling approximately 10% or$3.2 million. Staff also anticipates future on-call architectural engineering and landscape architectural services will be needed as a result of the recommendations included in the Library Facilities Master Plan and Central Park Master Plan, although preliminary cost estimates are not available at this time. In addition to this request for approval of the 16 new on-call contracts, staff are requesting approval - of two Amendment No. 2's for existing On-Call Architectural Engineering and Professional Consulting . Services contracts for Kitchell/CEM, Inc. and Westberg White, Inc. The original two agreements expired July 20, 2024, but were extended for one year through July 19, 2025. These requested amendments would extend the contract terms for two additional years through July 19, 2027. Both firms currently have on-going on-call architectural projects with the City, however they did not participate in the recent on-call RFQ bidding process. The projects they have been working on are either fully designed, nearly fully designed, or entering the construction phase, requiring minimal service requirements, minimal or no additional compensation, and funded fully under the existing purchase order. Staff are requesting a second amendment for both firms to add two additional years to the contract duration, with no additional funding, and no new projects during or after the completion of existing obligations. This two-year extension is being requested as a safeguard to ensure project completion; however, it is not expected that the full two years will be utilized. In summary, staff are requesting the approval of 16 new on-call Architectural Engineering and Landscape Architectural Engineering contracts as well as the approval of two additional contract extensions for the firms of Westberg &White, Inc. and Kitchell/CEM, Inc. Environmental Status: Administrative Items: Pursuant to CEQA Guidelines Section 15378(b)(5), administrative activities of governments that will - - not result in direct or indirect physical changes in the environment do not constitute a project. Strategic Plan Goal: City of Huntington Beach Page 7 of 9 Printed on 8/14/2025 powered by Legister" 83 File #: 25-553 MEETING DATE: 8/19/2025 Non Applicable - Administrative Item Attachment(s): 1 RFQ Recommended Listing of Consultants 2. Professional Services Contract between the City of Huntington Beach and Bureau Veritas North America, Inc. for On-Call Professional Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services. 3. Approve and authorize the Mayor and City Clerk to execute a Professional Services Contract between the City of Huntington Beach and Dahlin Group, Inc. for On-Call Professional Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services. 4. Approve and authorize the Mayor and City Clerk to execute Professional Services Contract between the City of Huntington Beach and David Volz Design Landscape Architects, Inc. for On-Call Professional Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services. 5. Approve and authorize the Mayor and City Clerk to execute a Professional Services Contract between the City of Huntington Beach and M. Arthur Gensler, Jr. & Associates, Inc. (Gensler) for On-Call Professional Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services. 6. Approve and authorize the Mayor and City Clerk to execute a Professional Services Contract between the City of Huntington Beach and Gillis + Panichapan Architects, Inc. for On-Call Professional Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services. 7. Approve and authorize the Mayor and City Clerk to execute a Professional Services Contract between the City of Huntington Beach and HAI Hirsch &Associates, Inc. for On-Call Professional Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services. 8. Approve and authorize the Mayor and City Clerk to execute a Professional Services Contract between the City of Huntington Beach and IDS Group, Inc. for On-Call Professional Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services. 9. Approve and authorize the Mayor and City Clerk to execute a Professional Services Contract between the City of Huntington Beach and Johnson Favaro, LLP for On-Call Professional Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services. 10. Approve and authorize the Mayor and City Clerk to execute a Professional Services Contract I between the City of Huntington Beach and Michael Baker International, Inc. for On-Call Professional Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services. 11. Approve and authorize the Mayor and City Clerk to execute a Professional Services Contract City of Huntington Beach Page 8 of 9 Printed on 8/14/2025 powered by Leg:star"' 84 j I • File #: 25-553 MEETING DATE: 8/19/2025 between the City of Huntington Beach and NUVIS for On-Call Professional Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services. 12. Approve and authorize the Mayor and City Clerk to execute a Professional Services Contract between the City of Huntington Beach and PBK Architects, Inc. for On-Call Professional Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services. 13. Approve and authorize the Mayor and City Clerk to execute a Professional Services Contract between the City of Huntington Beach and RDC-S111, Inc., DBA Studio One Eleven for On- Call Professional Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services. 14. Approve and authorize the Mayor and City Clerk to execute a Professional Services Contract between the City of Huntington Beach and RJM Design Group, Inc. for On-Call Professional Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services. 15. Approve and authorize the Mayor and City Clerk to execute a Professional Services Contract between the City of Huntington Beach and RRM Design Group for On-Call Professional Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services. 16. Approve and authorize the Mayor and City Clerk to execute a Professional Services Contract between the City of Huntington Beach and SVA Architects, Inc. for On-Call Professional Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services. 17 Approve and authorize the Mayor and City Clerk to execute a Professional Services Contract between the City of Huntington Beach and Verde Design, Inc. for On-Call Professional Architectural Engineering, Landscape Architectural Engineering, and Professional Consulting Services. 18. Approve and authorize the Mayor and City Clerk to execute Amendment No. 2 between the City of Huntington Beach and Kitchell/CEM, Inc. for On-Call Architectural Engineering & Professional Consulting Services to extend the term for two additional years until July 19, 2027. 19. Approve and authorize the Mayor and City Clerk to execute Amendment No. 2 between the City of Huntington Beach and Westberg White, Inc. for On-Call Architectural Engineering & Professional Consulting Services to extend the term for two additional years until July 19, 2027. 20. RFQ for On-Call Architectural Engineering, Landscape Architectural Engineering and. Professional Consulting Service% City of Huntington Beach Page 9 of 9 Printed on 8/14/2025 powered by Legistarm 85 RFQ for On-Call Architectural Engineering,Landscape Architectural Engineering and Professional Consulting Services Landscape Firm Architect Architect Bureau Veritas North America, Inc. Architect Yes Yes Dahlin Group, Inc. Architect Yes Yes David Voiz Design Landscape Architects,Inc. Landscape No Yes Gensler-M Arthur Gensler Jr&Associates Architect Yes Yes Gillis&Panichapan Architects,Inc. Architect Yes Yes HAI Hirsch&Associates,Inc. Landscape No Yes IDS Group,Inc. Architect Yes Yes Johnson Favaro,LLP Architect Yes Yes Michael Baker International,Inc. Landscape No Yes NUVIS Landscape Yes(via sub) Yes PBK Architects,Inc. Architect Yes Yes RCS-S111,inc., DBA Studio One Eleven Architect Yes Yes RJM Design Group,Inc. Landscape No Yes RRM Design Group Architect Yes Yes SVA Architects,Inc. Architect Yes Yes Verde Design, Inc. Landscape No Yes 86 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND IDS GROUP, INC. FOR ON-CALL ARCHITECTURAL ENGINEERING, LANDSCAPE ARCHITECTURAL ENGINEERING AND PROFESSIONAL CONSULTING SERVICES THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY," and IDS GROUP, INC., a California Corporation hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant to provide on-call architectural engineering, landscape architectural engineering and professional consulting services; and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform these services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT." CONSULTANT hereby designates Kristen Gros who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. 25-16636/383366 1 of 11 ,� 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directlywith CONSULTANT in the g performance of this Agreement. 3. TERM; TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to commence on AlAert I , 202S (the "Commencement Date"). This Agreement shall automatically terminate three (3) years from the Commencement Date, unless extended or sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later than three (3) years from the Commencement Date. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT. In the event the Commencement Date precedes the Effective Date, CONSULTANT shall be bound by all terms and conditions as provided herein. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses,not to exceed One Million Dollars ($1,000,000.00). 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 25-16636/383366 2 of 11 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit "B." 7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first. These materials may be used by CITY as it sees fit, provided that any such use not within the purposes intended,by the Agreement shall be at City's sole risk. 8. HOLD HARMLESS A. To the extent allowed by Civil Code Section 2782.8, CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent (or alleged negligent) performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. 25-16636/3833894 3 of 11 B. To the extent that CONSULTANT performs "Design Professional Services" within the meaning of Civil Code Section 2782.8, then the following Hold Harmless provision applies in place of subsection A above: "CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY and its officers, elected or appointed officials, employees, agents and volunteers, from and against any and all claims, damages, losses, expenses, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) to the extent that the claims against CONSULTANT arise out of,pertain to, or relate to the negligence, recklessness, or willful misconduct of CONSULTANT. In no event shall the cost to defend charged to CONSULTANT exceed CONSULTANT's proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more other defendants to the claims and/or litigation is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, CONSULTANT shall meet and confer with CITY and other defendants regarding unpaid defense costs. The duty to indemnify, including the duty and the cost to defend, is limited as provided in California Civil Code Section 2782.8. C. Regardless of whether subparagraph A or B applies, CITY shall be reimbursed by CONSULTANT for all costs and attorney's fees incurred by CITY in enforcing this obligation. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by CONSULTANT. 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars 25-16636/383366 4 of 11 ($1,000,000.00) per occurrence and in the aggregate. The above-mentioned insurance shall not contain a self-insured retention without the express written consent of CITY; however an insurance policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted. A claims-made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2)years to report claims arising from work performed in connection with this Agreement. If CONSULTANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with required proof that insurance has been procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to forthwith terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its time and materials expended prior to notification of termination. CONSULTANT waives the right to receive compensation and agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY. 10. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall: 25-16636/383366 5 of 11 A. provide the name and policy number of each carrier and policy; B. state that the policy is currently in force; and C. shall promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. 11. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall 25-16636/383366 6 of 11 be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY,become its property and shall be promptly delivered to it by CONSULTANT. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. 14. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 15. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 16. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent(as designated in Section 1 hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below. CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or 25-16636/383366 7 of 11 other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or,U. S. certified mail-return receipt requested: TO CITY: TO CONSULTANT: City of Huntington Beach IDS GROUP, Inc. ATTN: Dir. Comm. &Library Services ATTN: Said Hilmy 2000 Main Street 1 Peters Canyon Road, Suite 130 Huntington Beach, CA 92648 Irvine, CA 92606 17. CONSENT When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. 18. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 19. SECTION HEADINGS The titles, captions, section, paragraph and.subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining 25-16636/383366 8 of 11 covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 22. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 23. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for 25-16636/383366 9 of 11 CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 24. ATTORNEY'S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailing party. 25. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 27. SIGNATORIES Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority or power is not, in fact,held by the signatory or is withdrawn. 28. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this 25-16636/383366 10 of 11 Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. 29. EFFECTIVE DATE This Agreement shall be effective on the date of its approval by the City Council. This Agreement shall expire when terminated as provided herein. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. CONSULTANT, CITY OF HUNTINGTON BEACH, a IDS GROUP, INC. municipal corporation of the State of California By: Mayor print name ITS: (circle one)Chairmanle Vice President D City Clerk --✓ INITIATED AND APPROVED: By: V_arrit hacc n print name Director of Community & Library Services ITS: (circle one ecreta Chief Financial Officer/Asst. Secretary-Treasurer REVIEWED AND APPROVED: City Manager APPROVED S TO FO City Attorney COUNTERPART 25-16636/383366 11 of 11 Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. 29. EFFECTIVE DATE This Agreement shall be effective on the date of its approval by the City Council. This Agreement shall expire when terminated as provided herein. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. CONSULTANT, CITY OF HUNTINGTON BEACH, a IDS GROUP,INC. municipal corporation of the State of California By: ayor print name ITS: (circle one)Chairman/PresidentNice President City Clerk AND IN-TIATED AND APPROVED: By: print name irec of C i & Library Services ITS: (circle one)Secretary/Chief Financial Officer/Asst. Secretary-Treasurer REVIEWED AND APPROVED: City Manag r APPROVED S TO FO City Attorney COUNTERPART 25-16636/383366 1 1 of 11 EXHIBIT "A" A. STATEMENT OF WORK: (Narrative of work to be performed) Consultant to provide on-call architectural engineering, landscape architectural engineering and professional consulting services B. CONSULTANT'S DUTIES AND RESPONSIBILITIES: SEE ATTACHED EXHIBIT A C. CITY'S DUTIES AND RESPONSIBILITIES: D. WORK PROGRAM/PROJECT SCHEDULE: EXHIBIT A EXHIBIT A_ pNTlR6;,7-,.. AllkO�„,Z %, Q *COUNTY CO. a, dtr' ,r .,4. s ,,e4�i� t'. . r'�t x r i S + 4:4 ` J, - ' Y L t,. 1 L.�Ly. , ,:fit 0441 •.' - - . r, r. yyitlier itik _. ,,,... ,..,. .. __. . , . ..„,_ . - ,- , „. ,,,, ...„ ,;, , 4.....,-, . , :. ..... ...., I c. ,,,...„. . -.. ,,, ,.. .. ._ ,.., '' +t+ . .r,., ,-..��yak''` ..., . . .,, „,.. ,, _.„... _ Proposal for 1 On-Call Architectural ,En ineerin Landscape Architectural Engineering, P Engineering, and Professional Consulting Services April 29, 2025 Submitted by: IDS GROUP 1 Peters Canyon Road,Suite 130,Irvine,CA 92606 T:949.387.8500 A F:949.387.0800 AL. www.idsgi.com I DS GROUP _� TM SolutionsThrough Integrated DesignApr 4.0 • ..y,`� .... �F •µme^'.. .r ..s; , x. J k, is 'b ♦ } 4 .r '{ TABLE OF CONTENTS Image:Gibbs Park VENDOR APPLICATION FORM AND COVER LETTER 2 BACKGROUND AND PROJECT SUMMARY SECTION 5 METHODOLOGY SECTION 12 STAFFING 17 QUALIFICATIONS 31 FEE PROPOSAL 46 CITY OF HUNTINGTON BEACH On-Call Architectural Engineering,Landscape Architectural COMMUNITY&LIBRARY SERVICES DEPARTMENT 1 Engineering,and Professional Consulting Services AA IDS GROUP REQUEST FOR PROPOSAL VENDOR APPLICATION FORM TYPE OF APPLICANT: 0 NEW ❑ CURRENT VENDOR Legal Contractual Name of Corporation: IDS Group, Inc. Contact Person for Agreement: Said Hilmy, PhD, SE, LEED AP Corporate Mailing Address: I Peters Canyon Road, Suite 130 City, State and Zip Code: Irvine, CA 92606 E-Mail Address: said.hilmy©idsgi.com Phone: 949.387.8500 Fax: 949.387.0800 Architecture:John Silber,AIA Contact Person for Proposals: Landscape Architecture:Kristen Gros,PLA,ASLA, LEED AP ND Principal Architect john.silber@idsgi.com Title: Landscape Architect E-Mail Address: kristen.gros@idsgi.com Business Telephone: 949.387.8500 Business Fax: 949.387.0800 Year Business was Established: Incorporated August 4, 1998 Is your business: (check one) ❑ NON PROFIT CORPORATION ] FOR PROFIT CORPORATION Is your business: (check one) CORPORATION LIMITED LIABILITY PARTNERSHIP INDIVIDUAL ❑ SOLE PROPRIETORSHIP PARTNERSHIP ❑ UNINCORPORATED ASSOCIATION CITY OF HUNTINGTON BEACH On-Call Architectural Engineering,Landscape Architectural COMMUNITY&LIBRARY SERVICES DEPARTMENT 2 Engineering,and Professional Consulting Services AA IDS GROUP Names& Titles of Corporate Board Members (Also list Names&Titles of persons with written authorization/resolution to sign contracts) Names Title Phone Said Hilmy, PhD, SE, LEED AP President 949.387.8500 Rami Elhassan, PhD, PE, SE Secretary 949.387.8500 Federal Tax Identification Number: 33-081986 I City of Huntington Beach Business License Number: (If none, you must obtain a Huntington Beach Business License upon award of contract.) City of Huntington Beach Business License Expiration Date: CITY OF HUNTINGTON BEACH On-Call Architectural Engineering,Landscape Architectural COMMUNITY&LIBRARY SERVICES DEPARTMENT 3 Engineering,and Professional Consulting Services AA IDS GROUP April 29,2025 Cody Hernandez City of Huntington Beach, Community& Library Services Department Qualifications submitted via PlanetBids SUBJECT: On-Call Architectural Engineering, Landscape Architectural Engineering,and professional Consulting Services 2025-0415 IDS Group, Inc. (IDS) is pleased to present these qualifications for the Architectural Engineering and Landscape ARchitectural Engineering Services to the City of Huntington Beach(City). IDS is a well-coordinated one-stop shop for this on-call contract.This allows us to work fast and affordably and coordinate with the City and end users effectively. Our project team brings recently completed work experience throughout Southern California, working along with public agency stakeholders on projects that include but not limited to assessments, pre-design, architectural, landscape architectural,and engineering design services,and cost estimates. Differentiators that IDS will bring to the City of Huntington Beach include the following: • IDS embeds a value-oriented design approach applying knowledge of applicable code standards which is integrated with IDS brings a proven track record interfacing with project stakeholders and code compliance for public agency projects. • IDS draws from an extensive history in providing A/E design and support services to many local, state and federal departments,and various cities and municipalities throughout California.A testament to the quality of our customer service is represented by the fact that approximately 80%of our clients is repeat business. Our qualification package highlights our firm's professional experience, our team's expertise, and the nature and quality of complete work. IDS has prepared a proposal response in accoradance to the RFP Business Information and adheres to the provisions described within it. This proposal Contact Said Hilmy,PhD,SE,LEED AP Person Principal/Contract Administrator document is valid for 180 days as of April 29,2025. IDS is in receipt 949.387.8500 x 116 I said.hilmy@idsgi.com of two Addenda issued March 27,2025 and April 23,2025. IDS will John Silber,AIA Principal Architect/Project Manager perform services for projects under this contract from our local 949.387.8500 ext.509 Orange Countyoffice located in Irvine. g john.silber@idsgi.com Kristen Gros,PLA,ASLA,LEED AP ND Dr. Said Hilmy will be the City's main point-of-contact for Landscape Architect/Project Manager 619.768.6784 x151 negotiating and contractually binding the firm regarding matters kristen.gros@idsgi.com pertaining to this proposal. John Silber is our proposed Project LocalCom- IDS Group,Inc.(Corporate Office) pany Office 1 Peters Canyon Road,Suite 130 Manager for Architecture Services. Kristen Gros is our proposed Irvine,California 92606 T:949.387.8500 Project Manager for Landscape Architecture Services. Please do not hesitate to call should you have any questions. Thank you for your consideration. Sincerely, IDS Group, Inc. / hn Silber,AIA Kristen Gros, PLA,ASLA, LEED AP ND Said Hilmy, PhD, , LEED AP Principal Architect Landscape Architect, Project Manager Contract Administrator 1 Peters Canyon Road,Suite 130,Irvine California 92606 ♦ 949.387.8500 ♦ 949.387.0800 ♦ www.id_gi.com 4 y�' ` t ti It rt} 7 t'; > Y r. g x to I ♦ .. u ' 4 • C y+. '..,r rr { t } • r E'er --- r w ....w . ...rw Ai el BACKGROUND & SUMMARY Image.Murdy Park and Community Center COMPANY BACKGROUND IDS GROUP, INC. IDS Group, Inc. (IDS) is a multidisciplinary design firm with roots spanning over 60 years. Our longevity comes from integrating all specialized divisions under one roof giving our clients a premium customer experience by creating a "one-stop-shop" of design pro- fessionals. Not only does"IDS"stands for Integrated Design Services, 60 1 our 90-plus staff brings a mixture of innate curiosity, technical ex- pertise, building and infrastructure experience to all projects, apply- PROVIDING INTEGRATED DESIGN SERVICES ing these skills to each project's unique circumstances, and creating Business Information project success. pro� Contact Said Hilmy,PhD,SE,LEED AP Person Principal/Contract Administrator IDS has offices in Irvine, Los Angeles, Corona and Encinitas, Califor- 949.387.8500x 116 I said.hilmy@idsgi.com nia, ensuring local knowledge and providing our clients with quick John Silber,AIA response times. As a multidisciplinary engineering and architectural Principal Architect/Project Manager 949.387.8500 ext.509 firm, IDS has the practical knowledge, insight, and resources to offer john.silber@idsgi.com our clients comprehensive services and specialized solutions. Kristen Gros,PLA,ASLA,LEED AP ND Landscape Architect/Project Manager Our corporate infrastructure creates optimum utilization of resourc- 619.768.6784 x151 kristen.gros@idsgi.com es for our staff, maximizing service efficiency. IDS is committed to location of IDS Group,Inc.(Corporate Office) project excellence, providing turnkey design solutions to the building Company 1 Peters Canyon Road,Suite 130 Irvine,California 92606 and infrastructure industries. As an award-wining professional engi- T:949.387.8500 neering/architectural consulting firm specializing in the design and (Additional Offices) renovation, evaluation and assessment, and construction adminis- 98 980ona Office: 0 Montecito,Suite 205 tration for a wide range of clients and facilities. Corona,CA 92879 T:619.768.6784 Throughout our history,we have been involved in numerous renova- Los Angeles Office: tions, assessments, additions, design, and upgrades for all types of 11845 West Olympic Boulevard,Ste 715E Los Angeles,California 90061 projects throughout Southern California. T:323.800.6500 Our project history demonstrates thoroughness and accuracy in our Encinitas Office: 336 Encinitas Blvd.,Suite 110 investigation and production of construction documents in actor- Encinitas,CA 92024 dance with established state procedures and guidelines, as well as T:619.768.6784 having an efficient response time without diminishing the accuracy Number of 90 of the work. Employees CITY OF HUNTINGTON BEACH On-Call Architectural Engineering,Landscape Architectural COMMUNITY&LIBRARY SERVICES DEPARTMENT 5 Engineering,and Professional Consulting Services AA IDS GROUP Our services include the following: • Architectural Design • Landscape Architecture Design • Mechanical, Electrical & Plumbing Engineering Design • LEED Planning/Certification • Risk Assessment and Reduction • Access Compliance (ADA) • Constructability and Design Review • Energy Assessment • Structural Engineering Design • Building Evaluations and Modifications • Civil Engineering Design • Forensic Investigation • Cost Estimating Architecture Our award-winning Architectural provides architecture, design, planning, programming, project management and , renovation services to public and private clients throughout ' '" California. Our architectural services involve building assess- : '•E,. ,: _ I , 1 , 1 u „j,j ments, alterations, and modifications, accessibility studies, ' '" ADA compliance studies and design, fire and life safety as- " , c. i sessment and design, code review, space planning, remod orroleirldi- eling, repair of damaged and deteriorated structures, and expansions and additions to existing facilities. The project experience of IDS staff encompasses new construction, ren- o ovation, re-adaptation, and tenant improvements to a vari- ; -,;, .,. ,.,; „ , ,i, ., la.�='“--�• ety of building types. County of Orange,Brea Library Renovation Our award-winning architecture division provides architec- ture, design, planning, programming, project management and renovation services to public and private clients throughout California. We have a specialized experience managing small and medium-scale projects, with proficiency in: • Interacting with project stakeholders • Preparing schematic designs, design development • Conducting facility needs assessments& documents, and construction documents master plans • Developing construction cost estimates • Providing planning phase duties Our architectural team will assure the City an approach that is industry leading, practical, responsive, and afford- able.They work closely with our in-house engineering divisions to ensure the ultimate in design coordination. From the initial project programming and preliminary design concept to completion of construction, our work reflects innovative approaches to solving even the most complex space and design problems. Repair and Rehabilitation of Structures: IDS has successful- ^ "' ly completed repair and rehabilitation design for many struc- it —01t tures, including buildings and parking structures. We have -'s performed numerous evaluations and studies of existing fa ''cilities and have produced reports, rehabilitation documents Inc # '" and cost analyses for many projects. ! -a -- itItForensic Investigation and Assessment Experience: IDS ' " •n- ` ��� ;• _` is thoroughly knowledgeable in performing engineering and i ill . »,.-4. =;i architectural assessments of building structures in California. Yale Navigation Center, Renovation and Adaptive Reuse CITY OF HUNTINGTON BEACH On-Call Architectural Engineering,Landscape Architectural COMMUNITY&LIBRARY SERVICES DEPARTMENT 6 Engineering,and Professional Consulting Services IDS GROUP We are especially experienced in conducting site investigation and testing to determine existing properties and construction details, assessing deterioration and defects, and providing appropriate remediation. Landscape Architecture One clear benefit that IDS offers our clients is our in-house interdisciplinary diversified staff that delivers the exper- tise of seasoned architects and engineers. IDS seamless- ly integrates landscape architecture design services with • in-house design professionals who specialize in architec ture, structural, civil, mechanical, electrical, and plumb- ing engineering, as well as cost estimating to provide a - - (ado r ' T.. - f well rounded balance of design capabilities for our clients � '� ,�Y as a value-added service. . - 3 IDS has a dedicated Landscape Architecture team that - specializes in building healthy places for communities Interpretive Native Garden, Rio San Gabriel Park through the practices of landscape architecture and eco- logical restoration. The team focuses on the relationship between land and people where we are only as healthy as our surroundings.The majority of the team's work lies in municipalities, counties and other California agencies working closely with clients and stakeholder groups to design and build healthy communities and improve quality of life. The projects designed draw from natural and cultural histories of the land and improve the natural eco- logical systems. Specialized expertise includes historic preservation, adaptive re-use, cultural landscapes, cultural and natural history interpretation, ecological restoration, sustainable design, drought tolerant planting, low water irrigation systems, and context-integrated design. Architecture and Landscape Architecture Services ADA Access Compliance Our expert ADA(Americans with Disabilities Act)and CASp : . ;Jr--; compliance team offers detailed Path of Travel (PoT) facil ity surveys and preparation of Transitional Plans, plan re , .5 ,F. i!"'' , • views, training, and product consulting on a regular basis f�° '" ` ' :C to local government, federal, and state clients, healthcare •{' a ' �� facilities, large corporations. ; F'Fy o* • Bidding and Construction Administration Support ✓' ", '� °" , IDS has significant experience with providing practical,cost ,.'j� �' f '•� effective,fast/efficient solutions and high-quality construc- ,r�,-al• _ >. ,i tion documents and drawings and significant experience Accessibly Designed Playground in construction support and on-site construction admin- City of Santa Ana Mariposa Park istration services for public projects. IDS will draw from our"Lessons Learned"gained through our extensive history of involvement with civic projects.We know firsthand that our ability to adapt to the challenging daily demands of the City's operation is essential to meeting the goals of the project. As an example, during the pandemic, IDS worked with several clients, conducting Zoom meetings, Bluebeam QA sessions,and continued communications via email and phone. Utilizing this valuable knowledge, IDS has employed new measures to ensure your objectives and goals are efficiently achieved and our team adheres to milestone schedules for successful project completion. CITY OF HUNTINGTON BEACH On-Call Architectural Engineering,Landscape Architectural COMMUNITY&LIBRARY SERVICES DEPARTMENT 7 Engineering,and Professional Consulting Services V IDS GROUP Building Information Modeling (BIM) Building on decades of hands-on experience in Building -,:' Information Modeling (BIM), IDS is committed to creating value for our clients through innovative and fully integrated '7 design solutions. IDS' BIM platform helps our multi-disc) ; pline design and construction teams improve project effi- 4a --,iL,+;. ciency by optimizing performance and response-time of visualizations and simulations to create unprecedented data rich models. Our clients are experiencing the benefits of BIM that extend long past the completion of a project - including improved constructability, better-performing t . buildings and more efficient project delivery as well as con- City of Lancaster,Samaritan's Purse Park Revitalization struction cost savings, schedule compression and energy re- ductions. We have completed numerous BIM projects ranging from large civic projects such as John Wayne Airport Termi- nal Expansion to K-12 School projects, to private commercial buildings. These projects include the design of new buildings and tenant improvements to existing spaces. IDS has assisted with the development of BIM standards for public and private organizations. With the advances of rendering technology, IDS maintains several state-of-the-art rendering programs to provide simulations and effective presentations. Public Outreach and Engagement IDS gathers valuable community engagement information through surveys,workshops,and public meetings. By ac- tively engaging the public,our design team hears first-hand from those closest to the project. This helps IDS design to not only make an exceptionally great project, but also one that is in sync with the stakeholders and communities' visions. The collaborative process is built on communication leading to a sense that the public is heard and the stakeholders' interests are met in the project's outcome. For the Durlev Park Improvement Project, IDS Landscape Architects had the valuable opportunity to speak direct- ly to the Sunset Little League President and hear the story about how a local volunteer baseball coach became a beloved figure in the community and now their goal was to make her dream come true to have LED lights at the fields to expand the youth access to baseball year round. This public outreach opportunity also lead to direct and productive conversations with the Oxnard Chief of Police on design strategies to improve security at the park for years to come. Working Sessions and Charrettes Working sessions and charrettes allow for designers to collaborate with public entities in an immersive setting to gather critical information, brainstorm, sketch, and create a vision for communities. The already robust Commu- nity Garden Program is currently working together with IDS to design and bring to life their latest project on 19th Street. The Santa Monica Community Garden project has used both online and in-person working sessions to let the community express themselves in different mediums from creating art, to telling stories, to voting on their favorite amenities. Visual and Graphics Collateral Visual graphics are critical for our Landscape Architecture team because they help us communicate ideas with clarity, explore possibilities with clients, adding to the iterative process, and assess the environmental impacts and CITY OF HUNTINGTON BEACH On-Call Architectural Engineering,Landscape Architectural COMMUNITY&LIBRARY SERVICES DEPARTMENT 8 Engineering,and Professional Consulting Services AL*IDSGROUP opportunities on a site. Fromphotography, to two-dimensional hand pp renderings, to three-dimensional computer renderings, we can use a What's Next Forud diverse array of mediums to reach multiple types of thinkers. Visuals [DGlCfv paC'us are a universal language that can conjure understanding and cultural OUIllf connection that are sometimes difficult to fully capture with words. .41 )A Aerial plans, elevation drawings, perspective sketches, and 3D mod- els / + can help clients and stakeholders visualize a space not as it is but see the full potential of what could be. IDS'talented graphics team de- share Your Thoughts! Durley Pork InDrm.mb.r 2021,ih.City woo o S71 mike gown Improvement Project veloped 3D renderings of the Corona Veteran's Memorial to help the Tor-6 a�.van hnd°g,n.cx n a odd ® Friday, sensitive community connect with memories and commemorate fallen ,�ne,a,2024 ° ;,g rd;ajgirp.od..x"onco qulpmein.o ..bo.00 of coop,,.flown°..a Ico ba..bctl 0 6:00 PM•8:00 PM comrades in a honorable and respectful way. Thanks to these graphic renderings,the project successfully commemorates the brave soldiers' �° ""'°', ;wno".Ds ,� oaEn"uw p<°ha.°��� "�ror n,. ^ 'Y Building Deals d N�.pdanfid o.�ana�<,o�D�•k-,Pops 850 Hi8 Siron sacrifice and gives veterans a quiet space to heal. �,°,,�ocnvOns,�, O,,, d,CA 93033 •.Oihw poh d..gfl d.meflh 8 dcia-•. Additional In-House Capabilities One clear benefit that IDS offers our clients is our in-house interdisci- PROJECT INFORMATION: OX w Phase nod ww.00n rd.goo/durley-park for more informo8on plinary diversified staff that delivers the expertise of seasoned engi- neers and architects. IDS seamlessly integrates our mechanical, elec Quesiguepara ., trical and plumbing design services with in-house design professionals ©wTIgw who specialize in architecture, landscape architecture, structural, and civil, engineering, as well as cost estimating to provide a well-rounded balance of design capabilities for our clients as a value-added service. f - =. Our Mechanical/Plumbing Engineering division is comprised of professional engineers and designers who are experts in the fields of iComparte tus comentariost Proyecto de mejora de heating,ventilating,air conditioning, plumbing, piping,and fire protec E.d�oonbee�, b� °°,,b,K Durley Park d.:7.r mad,..po,e 1m0ic en,.rw.,ociow.d.l on tion. We have provided design services for HVAC, plumbing, and fire -,r'°°°A'd°u'^°y°ak.�b.codflmoipHm crocw o 0 wb encsfl.h G,dod b.sco ogr.yv ® Yiamae, protection systems for countless public projects and facilities. These k;� aq°»wpoP.ra b�d.e.,P.y. I,ddlaaiadd204, d.Pwmon.goo pm Po,o rwnm°,y m,ar..w�w d. •6:00 PM•8:00 PM projects encompass new construction, retrofit, modernization, and ex- ' " s ,n<�,«� ,mb, pansions of facilities. Our mechanical and plumbing engineering divi- oed�mwnad d°b"'I'd s�p DurteyPark pro M camm-a d..oddo w,o trmdu O Edkie del Centro lu.a,a sion will work closely providing the expertise of professional engineers 850RSStreet •D.00$.s b bs podWn.dodid°d..en Dud.y YaA Oxnard.CA 93033 •Uw y ae..dod-dd pages,y who are authorities in the fields of heating,ventilating,air conditioning o�s.kmedo,yd.Wk de dne odd Pay s. (HVAC), plumbing, piping, and fire protection. Our team has evaluated INFORMACION DEL PROYECTO: the heating, ventilating, and air conditioning systems and needed up- Visite cw°..axmard. id°d.y park porn abtenermostnfam,a,ion =� grades in existing buildings as a part of modernization projects and as a primary service. The evaluations identify the physical conditions of the systems' equipment and components; strategic planning for sites; evaluation of system performance; identification of conditions that 1 ,� are at variance with current building codes and standards, including ,.•: but not limited to: Title 24 Energy Code, CAL Green, Title 5, Field Act '11+n fqz_ , - "*""`' '`. I and United States Green Building Council guidelines (USGBE); provide .:145 ;F I �'= an estimate of the remaining service life for equipment, material, and `` components; identification of necessary maintenance requirements; need of equipment upgrades for enhancing energy savings and indoor California State University, Simpson Tower HVAC Upgrades CITY OF HUNTINGTON BEACH On-Call Architectural Engineering,Landscape Architectural COMMUNITY&LIBRARY SERVICES DEPARTMENT 9 Engineering,and Professional Consulting Services AA IDS GROUP air quality; and provide an estimate of the costs of repairs and replacements. Evaluations can include the measur- ing and recording or air and water flows, pressures, and temperatures. Committed to project excellence, providing turn-key design solutions to the building and infrastructure industries. Remodel and Modernized: The evaluation of existing buildings being ,` -'/111 remodeled and modernized includes the allocation of the spaces that are u 'it *, _ available to accommodate new piping, ductwork, and equipment.The re- 1.Itaiii placement HVAC system components are often larger than the original • �` "�`-aii z space for routing of ductwork and piping is no longer accessible, requir- `.14 - • - i, ing unique and innovative solutions has provided successful solutions for „_ such issues for numerous renovation and remodel projects without ma- . jor changes of the usable spaces of the building. Our team has extensive experience in a wide variety of projects in the preparation of engineer- ing studies and analyses, reviewing plans, drawings, and specifications ; t - for new construction projects for code compliance, conducting electrical _ - •` power consumption studies and field investigations, providing construc- -1 i x tion cost estimates,conceptual studies and reports,and post-construction *• support for various project types to public and private clients throughout the western United States. Concession Building and Restroom Improvements Our Electrical Engineering division has extensive experience in a Deanna Manning Stadium at Bill Barber Park wide variety of projects and in the preparation of engineering studies and analyses, reviewing plans, drawings, and specifications for new construction projects for electrical code compliance, conduct- ing electrical power consumption studies and field investiga- tions,and providing construction cost estimates,concept stud- ' , ies and reports, and post-construction support for electrical . i engineering projects. We also have extensive electrical project ' i I __ ►ri, .1., 4 _ ' S 4 experience involving electrical power consumption studies and field investigations; the review of plans, drawings, and specifi- -_..i t, "��"` cations of new construction projects for electrical code corn- , ._ pliance and delivering post-construction support; construction - ---1- cost estimates for electrical wiring infrastructures;and drafting " " ' Parking Lot with Solar concept studies and reports. Riverside County Coroner Facility Power Engineering: IDS' electrical engineers have an ana- lytical and in-depth understanding of the process of power generation, utilization, and energy management. Our clients depend on us to deliver detailed and accurate economic analysis and the proper engineering design for a successful and economically viable system operation. Our power and energy division has completed numerous major photovoltaic projects;we have achieved a successful balance of combining engineering challenges,the prac- ticality of construction, and beneficial economic results. Additionally, we can provide systems commissioning for a variety of facilities, including the support of LEED certification submittals. LEED Experience: IDS incorporates sustainable, energy-efficient, and environmentally conscious designs as a significant component of each project. We are recognized for our use of water-efficient plant materials, recycled materials, and water-efficient irrigation systems. IDS is a member of the Green Building Council, on design teams CITY OF HUNTINGTON BEACH On-Call Architectural Engineering,Landscape Architectural COMMUNITY&LIBRARY SERVICES DEPARTMENT 10 Engineering,and Professional Consulting Services AAIDSGROUP for LEED-certified building projects, and employs numerous .,,. full-time LEED Accredited Professionals. , ' ' _ '..e -up'iTit_ .. ' The IDS Structural Engineering division has significant ex- b perience with providing on-call, professional structural engi .rl. . } ,, w j neering consulting services including seismic evaluations and ._..-- -` ;,�. --1 design for a variety of projects involving new construction, re '14 ' -,_ pair of damaged or deteriorated construction, modification or ".. ' "` <^ - _ upgrade, or replacement projects across Southern California. These services span the design of buildings and other struc- Costa Mesa EV Charging Station tures in addition to various non-structural components. IDS' principals and staff have been at the forefront of structural engineering design, review, evaluation and earthquake engineering for many years, and have demonstrated excellent technical ability through the success- ful completion of numerous projects. Structural and Seismic Assessment Experience: IDS is also a recognized leader in the structural and seismic as- sessment of buildings in California. Our recent project experience includes the structural & seismic assessment of numerous buildings for various public and private clients. Our in-house Cost Estimation Services are provided by experienced cost estimators, supporting both new construction and complex renovation projects supplying extensive knowledge for a variety of tenant improvement types. Utilizing the latest in cost control methods, IDS ensures clients' projects are well planned and expertly exe- cuted. In the delivery of its cost services, IDS provides reliable, accurate estimates while meeting its client's most critical deadlines. CITY OF HUNTINGTON BEACH On-Call Architectural Engineering,Landscape Architectural COMMUNITY&LIBRARY SERVICES DEPARTMENT 11 Engineering,and Professional Consulting Services rt 4.# '4 f "r4 7;44.7:4747444.7 4 41.ft4it 3*44 .'�} • yti y a�^-kd P_' t S' _� Aye a ww,. .�i�---^ q _ 4. • vR 40 r 1�� S.. } x.k y-', J '11v f ,.. t �f L" //l� 1� � � �E s i••lf ''�• ' METHODOLOGY PROJECT UNDERSTANDING Our success is attributed to a thorough understanding of the required services, a sound work plan, communica- tion, and effective management, as well as excellent architectural engineering design. IDS has successfully served as a professional consultant to numerous public agencies to help meet workload demands and project scheduling commitments in relation to engineering consulting support services. Our team will support the City in fulfilling its critical mission to meet existing and future demands for various projects. Our general approach to providing our standard services for each project begins with a solid understanding of the project requirements,including budget,schedule,details of scope of services,and deliverable items.Our work plan is based on effective management of resources which will include developing a project schedule, implementing ef- fective communication protocol, monitoring project costs and budget, and implementing quality control measures to ensure quality documents. Our approach to all projects will be to act as the City's architectural engineering design consultant for all design and approval-related activities.The discussion of scope of work and services below are general and will be modified to suit each specific project assignment. APPROACH TO SCOPE OF SERVICES Kick-Off& Progress Meetings Establishing Goals and Metrics for Success:IDS will conduct kickoff meetings with City staff and stakeholders designated by the City to establish the specific goals and metrics envisioned for each project. Developing aWork Plan:After we have completed a thorough review and assessment, IDS will develop a work plan that achieves City's benchmark goals for each project. The scope(s) will be developed based on City's priori- ties,severity of conditions,and immediate project needs.We anticipate that this will be an interactive process with City's Project Manager. Preliminary Plans and Design Once the Basis of Design has been approved, IDS shall develop preliminary plans and phasing criteria. Careful consideration will be given to implementing the least disruptive and most functional and cost-effective solution; specifically addressing mechanical,electrical and plumbing in addition to architectural phasing. • The plans shall graphically identify the different phased areas of work, required access paths to be maintained and construction barricades. • All phased implementation criteria and plans shall be reviewed and approved with the user group representa- tives. CITY OF HUNTINGTON BEACH On-Call Architectural Engineering,Landscape Architectural COMMUNITY&LIBRARY SERVICES DEPARTMENT 12 Engineering,and Professional Consulting Services AA IDS GROUP Schematic Design: • IDS shall prepare schematic design documents based • Architectural Plans: building configurations, systems, on discussions with the user group representatives interior building arrangements. regarding all aspects of the project, budget,and oth- • Reflected Ceiling Plan (lighting). er factors which contribute to the overall design and • Sections(if required). functional aspects of the facility. • Elevations(as required). • Prepare three Schematic Design Options for review • and approval by the City. Include preliminary cost es Engineering drawings as required. timate and specifications. • Owner review and approval. • The basic alternatives and characteristics of the site • Prepare and distribute design review meeting min- and facility are explored and established. utes. • Site Plan: site locations and arrangements. Design Development(DD): Continued development of the Project's characteristics and elements, specific systems to be used, size and quan- tity of equipment and materials to be used, supporting engineering calculations and confirmation of preliminary concepts. • Upon approvals obtained by the City during the pre- • Lighting systems and layouts(as appropriate). ceding phase, IDS shall prepare the Design Develop- • Fire protection systems as needed. ment package, develop and refine the details of all aspects of the design. • Millwork development including the details for all items such as architectural trim, storage units, cus- • Include cost estimate and specifications. torn furnishings and casework. (if/where required) • Civil and site to be described thoroughly as needed • Finish Selection and Specification - Architect shall for the project. prepare loose sample options for review and discus- • Architectural elements such as walls, doors, win- sion. Upon approval, we shall prepare color and ma- dows, columns, ceilings and floors. terial sample boards for presentations. • Engineering systems such as structural, mechanical, • Prepare and distribute design review meeting min- plumbing and electrical systems. utes. Construction Documents Construction Documents (CD): • Detailed design and construction drawings and spec- **For smaller refurbishment projects, final submit- ifications necessary for construction entities to con- tals for the Construction Document phase will consist struct the project when applicable. of plans and specifications. CDs must be complete in • Upon approval by the City, prepare Construction order to obtain permits and allow a contractor to es- Document package including any revisions required tablish a maximum construction price for the work. from the Design Development review. • Submit 90%CD to agencies for plan check. • Include Final Construction cost estimates. • Make plan check corrections and resubmit for final • Include CSI specifications. permit. • Submit Construction Documents(CD)at: (1)the 50% Provide electronic files to the City for bidding and design stage, (2) 90%submittal to Building and Safe documents as necessary during bidding period. ty,and(3) 100%submittal of the final project bid set. CITY OF HUNTINGTON BEACH On-Call Architectural Engineering,Landscape Architectural COMMUNITY&LIBRARY SERVICES DEPARTMENT 13 Engineering,and Professional Consulting Services AA IDS GROUP Coordination with Jurisdictional Approval Agencies: The Project Architect or Project Manager will meet with the required agencies to address any questions or amend- ments to the documents for agency approvals. • Meet with agencies as required: IDS' PM shall submit the approved construction documents to the appropriate governmental agencies for plan check and all applicable permits. • Address revisions if applicable. IDS shall implement all plan check corrections and resubmit as required for final agency approval. • Refurbishment projects in City owned sites shall be designed in accordance with Los Angeles County Building codes. • Work undertaken in other jurisdictions shall be cleared through the appropriate governing agencies. Support Services During Construction (CA): IDS Group shall provide construction administration services for each project, including review of contractor close- out submittals. The A/E shall also provide services as necessary during the warranty periods of the projects, as it relates to its design. • Provide Construction Administration (CA) services as necessary including pre-construction meeting,scheduled site visits, clarifications, review shop drawings, submittals, respond to RFIs within 7 calendar days, emergency response,review change orders,reports,meeting minutes,substantial completion, punch list,final acceptance, and warranties. • Inspections and Punch Lists. As required by the City, IDS shall assist in the performance of construction and technical inspections and in the preparation of routine inspection notices, punch lists and a final corrections list.The A/E shall stay informed with regard to work in progress so that all required inspections occur prior to the work being enclosed or covered by other materials. • IDS shall prepare written inspection and punchlists and submit to the PM. • Prepare record drawings from red-lines. provided by the contractor and specifications for the City's records. • Provide services to help resolve deficiency issues during the warranty period. • The City will provide the General Conditions for the Contractors. • The A/E is to provide specifications for all other sections, including temporary facilities, if necessary. Bidding Stage • Bid Review:Assist in bid review and award,following bid advertisement and acceptance. • Pre-Bid Meeting:We will attend the pre-bid meeting. • RFI Response: Promptly respond to all Requests for Information during the bidding process and assist in Issuing Amendments if needed. Construction Stage Support Services During Construction mentioned above. Construction Cost Estimating: Construction cost estimating services and related analyses (e.g., Rough Order Magnitude Construction Project Scheduling, etc.) IDS will prepare conceptual and detailed cost estimates at various design and construction document phases as CITY OF HUNTINGTON BEACH On-Call Architectural Engineering,Landscape Architectural COMMUNITY&LIBRARY SERVICES DEPARTMENT 14 Engineering,and Professional Consulting Services AA IDS GROUP required, and will be based upon and follow the Construction Specifications Institute (CSI) format. Our in-house cost estimator is experienced in supporting both new construction and complex renovation projects, and possess- es extensive knowledge of a variety of tenant improvement types. Utilizing the latest in cost control methods, IDS ensures clients' projects are well-planned and expertly executed. In the delivery of its cost services, IDS provides reliable,accurate estimates while meeting its client's most critical deadlines.All construction cost estimate updates shall highlight changes made since the submission the last construction cost estimate update. Cost reduction strat- egies will be reviewed, discussed with the City and implemented. Our standard software, PlanSwift, provides the flexibility to quickly break out the itemized takeoff. This efficiency reduces the number of resources required to complete the takeoff for each project, and the program's area and zone functions allow the estimator to sort the takeoff into multiple breakouts with minimal efforts. As design progresses,the more-detailed documents can be virtually overlaid over previous ones,and changes/ad- ditions are immediately visible on screen.This ensures that our estimates at logical milestones during design (SD, DD, CD, etc.), can execute the later levels of design faster and more accurately. • Preliminary Cost Estimate - Upon receipt of the conceptual design information, the Cost Estimator begins the translation of the conceptual design information into an itemized cost estimate that includes a Project Summa- ry and Detail Report. The Detail Report provides an itemized quantity, labor, materials and equipment break- down based on CSI or other specified format. The accuracy of the cost estimate is linked to the quality and completeness of the submitted design information. • Preliminary Cost Estimate Review-After the preliminary cost estimate is completed, an internal quality meet- ing is conducted between IDS and the project sub-consultants to review the cost estimate and the proposed design. • If required,alternative solutions are explored and cost control comparisons are implemented. Requirements of these findings are incorporated into the final engineering process. • Additionally,the conceptual design is reviewed to identify any special governmental agency code requirements and for compliance with the typical building codes. • A team meeting with the client is subsequently conducted to review the design and cost estimates.At this time, any necessary adjustments and revisions can be made in the program or design scope to accommodate budget and scheduling expectations. • Design Development Cost Estimates -Typically additional cost estimates are provided at 100% Design Devel- opment. • Construction Documents Cost Estimates-Typically cost estimates are provided at 50%, and 90%or 100%Con- struction Documents. IDS Group will ensure that each estimate is completed in sufficient detail to represent the level of design. All as- sumptions are clearly indicated and presented in the format appropriate to their use as cost tracking tools. We utilize a detailed summary of material take-offs and estimates that relate specifically to anticipate the level of work identified in each phase. As the design documents are developed, quantities are entered into a program with unit costs to illustrate the development and changes in the budget.Cost variations can then be tracked and used to help balance the budget and identify areas of high concern. CITY OF HUNTINGTON BEACH On-Call Architectural Engineering,Landscape Architectural COMMUNITY&LIBRARY SERVICES DEPARTMENT 15 Engineering,and Professional Consulting Services Ai IDS GROUP SAMPLE PROJECT SCHEDULE 02n72026 �A IDS GROUP NEEDS ASSESSMENT UPDATE &FEASIBILITY STUDY ID Taos Name Daman Stan F,msh ;-._, ___ _—-- ADS - i:21 BAYS -`-.RAW 2 MAW, rora4 NBA .R4JL Arai _i01/ ___ I'�5/S M OR 11 O/aado ad..i`m i A'dfY.�as vtaiin.vw as ru:.rZaVI S.311 SMI am d1.dm&1 t:aazBtt z9�r+.iymrm la navt A2.&II V 2 Ndtce to Proceed 1 dav Man 10025 Mon 3t025 Not..co Prom.+ 3 See 1 BuildSS W.e Mu 6 Ernuaon ID days Ty*Y1125 Mon 324/25 eft.&Ruildng Walkytou 6 Evaluation ....,,s '---i_.Candud Commune Outnac66 Mamma. 30 days Tua Y2535 Mon S'125 Cat Canmotety Outreach 6 Am.ami*.,d --6 Oonationd m Govenc.Analyse yse t0 days 5025 Mon 3IW25 Gomm..Gomm. Analysis T --!' Needs Assessment Analysts of Data IO days T R/SSSR Mon Needs AssessmeM Analysts./Oats er ...._-.__ S Comte.Rtooe 10dys Two SAWS lam50535 Compile Final Rest 7,„ - S Gant Raves Peru. 1Odry. Tue6/1)2S Mon63035 Gees lissom Per. a Repo RNnen.ma Sdem Mon 7/f25 Fn 7,26 RapOrtRanamoea 30 Phase Ili Feasibility Study of Potential Solutions sa 11,. .on 0102T Wed FIR25 Ptem I Feanbiey Study of Potential Sol.ens - --- - --11 Ovens Base of f>,eq, 20 days Mon alta25 Fn5;25 • Dev./p Oaabd Design --12 Oper*OnS Feast ,Sla 10 _.._...._t_.s , _ y days Non S1225 FY162625 Opernbnal feas15111y sway _,.... -13 Techn'Idal Rom.*MOM 10 drys Men 52525 F.6M6 ' Tahn/dal Feast.toy Study? Fe - x�It Repiutory roost,lea* tO dys b;25 Ffi 82025 Regulatory Fe .uty Study'A— IS F manualxg F. .9ill" tO days Fe 62025 Thu T325 FIna,rcle Fae.11ry Stud, ..1! Constru s:ACM By,MM.Cost Baton Malmo 10 drys Fn62625 Thu 7/125 Construct..Cost C-.I.nm.Cast Bare.Analyse 19 Memel pflg0 5 days Mon DT2S Wad T/1625 Internal OA/OC._ I! Gam ReMINFIOS0 10 days Thu 111725 Wed--/1502S Clem RmIw Pe riod imam,imam,-1. RepRevertRl SISla. 5 dy or a T 713125 Wed 6b2S I Report R.awnenn , -..p_ Meetln9s&//e-:entatlons P M.nin 6Pm.Itatlons !1 Promo KRec.M.eup tday Thu 3n315 Thu 3:1125 Preten K.1.06 M.n/no A I .it Brsaeay Clant Menu;It 1 dry T.32726 TM 32T25 ...man CM.Mewing n• 23 Omeeky Clam Meer;S/ tday Thu 4/1523 Tts*1625 &w.ny Clem Wet„a25 —Y. &sorely Clem Men,•3 I day Thu 4.2125 The VMS eiw.aey Ct ens...so 4 25 meat was Assessment Retort 6 Analyse t dry The 5.025 I.6225 moat Needs assessment moon 6 AnaAnalysts is a s 26 &wlly Clam Menu M,;Se Iday Thu 62226 T 52226 Smeeky CI NW Wang..A 27 &weeny Clam Meahry PS 1day Thu 6/523 Thu 6'S26 B/Seedy Clam MammMammy,.5 i; . • � tmsynn xon,Study Preaematon t say Thu 131525 Thu 6/1525 Imenet Fext.11ty Study Presentation 29 Rresseley Clem Memo;NB t day Thu T/Y2S Thu 73/25 Oimmliy Client Mettles 06 k --w FeteMey Study Fre....0T I my T.1/172e TN/D1T25 Feastbney Sorry Mmentepn,5' —II rem Remo 6 Pr...,ee.n day Thu 5125 The e325Finn Ragan 6 Ptn./ton' -32 Debverables ,..o.,,. M-.n.Ia,:s M..,,n:r::s --- 3d Initial Needs Assessment Raped 6 AN.MMs I day Thu 1423 Thu 5625 Iudl lOSds AS.xanlent Report 6 Anayss I --SS Intenm FeaseSy Slay P..entalon 1 day Thu 611936 SOS 6/19125 Interim Fau/bltdy Study Frennlslon'd -..0E FenSMy Stay Pre..* 1day Thu 711725 Thu 7n7/25 Feasib/Ry story Prment.don.. 30 Mon P/wdaeon 1 day Tor 6325 Tor 9335 f,.PTaantat.p -3i Gen Rave.P.M. 5 day. Fn 5925 Thu v1.25 client Ammo Reston _iA Realwnent a&FN r,166M156 5dp. FA en525 T1w 52 Re finement a Morn..FinaMorn... -- —5wo.f sm5 WNW 11 .,lhemp gag. Ws ae62 a 5 Moe Submission at Final l0a50R rating.-a TS waled Sun.., 'Ye' ."- 'n' man...T2.a Oufnon-on* Fn.oany 3 Side /alarm/Sac. .-r..Pa ,`y Ammo Meestme ,/ anua, mm _-ary Rdtup __-__ Popmes M 'S Wilsaa ♦ Ealerne MlMaon, 6 MMM.*Smarmy i./__._. Mn/O Summary - - Oeadate - • 8MI6y5 ilmiminlaman. I /Imsl.ak MaI1NS.66 ® Benny C TASKS REQUIRED FROM THE CITY OF HUNTINGTON BEACH The City of Huntington Beach is to provide all available as-built drawings for each of the specific task order projects generated from the in the on-call contract. And if necessary, a required title report shall be provided by the City as well. IDS requires records of existing conditions and/or standards which the project needs to be in compliance. CITY OF HUNTINGTON BEACH On-Call Architectural Engineering,Landscape Architectural COMMUNITY&LIBRARY SERVICES DEPARTMENT 16 Engineering,and Professional Consulting Services + 3. s =j { • STAFFING - Image:central Park TEAM INTRODUCTION IDS Group, Inc. (IDS) is a multidisciplinary design firm with roots spanning over 60 years. Our longevity comes from integrating all specialized divisions under one roof giving our clients a premium customer ex- perience by creating a "one-stop-shop" of design professionals. Not only does "IDS" stands for Integrated Design Services, our 85-plus staff brings a mixture of innate curiosity, technical expertise, building and in- frastructure experience to all projects, applying these skills to each project's unique circumstances, and creating project success. The IDS team listed on the organization chart, have worked independently or teamed on multiple facility projects with similar deliverables and are well suited for this project and have successfully collaboratively provided engineering and architectural services for numerous on-call contracts. The following section highlights the qualifications and proposed duties of IDS and key staff members to be assigned to this project. CITY OF HUNTINGTON BEACH On-Call Architectural Engineering,Landscape Architectural COMMUNITY&LIBRARY SERVICES DEPARTMENT 17 Engineering,and Professional Consulting Services „-- . AA I DS GROUP ORGANIZATION CHART liar "n •4 ;`6 :, ARCHITECTURE �f O==F ;s1 O= 7'T N.COUNTY C,'k Said HilmPiltry,PhD,SE, LEED AP” .i '` Managing Principal / 4V Contract Administrator e " '" John Silber,AIA,, `‘t Principal Architect ARCHITECTURE TEAM ititii Shelley Sivak,RA,LEEDAP 44 ,. Samuel Piper,RA,LEEDAP BD+C,EDAC 0 1 Quentin Montrie,LEED AP : ' Project Architect Project Architect Senior Project Designer 4 NI Matthew Miller,AIA,NCARB,LEED AP Aysan Nejad,PhD,AIA,LEED AP,BD+C, Song Brandner,RA,LEED GA IN " WELL AP Project Architect 3 Project Architect t, Senior Project Architect ARCHITECTURE(f) LAN SCAPE STRUCTURAL ELECTRICAL CIVIL D i*^ ENGINEERING PLUMBING q* ENGINEERING t ENGINEERING ENGINEERING 0 COST ESTIMATION Joy Lyndes,PLA.FASLA' Jaime Rosenbach,PE,SEA Darren Smith,PE.BEAP' Steven Collins,PE LEEDAP* Adrian Anderson,PE' Faisal Dahkil* Lead Landscape Architect Lead Structural Engineer Lead Mechanical Engineer Lead Electrical Engineer Lead Civil Enyineei Lead Cost Estimator Su.•ort Staff Su..ort Staff Support Staff Su..ort Staff Su..ort Staff Su..ort Staff Kristen Gros,PLA,ASLA, John Van Valkenburg,PE,SE Anthony Zanotti,PE Manolito Ocampo,PE Paul Murray,PE Sheldon Jackson LEEDAP ND Mohsen Kargahi,PhD,PE Andrew Bussey,PE Michelle Huyunh,PE Jason Wetterich,PE Ruoxi Cao LEED AP ND Victor Mercado,PE,SE Meng Lin,PE,LEED BD+C Bob Kramer Christian Chang,PE Steve Uthoff,PE,SE Ronnie Jimenez,LEED Michael Reed Silman Ruiz,PE Ellen Wu,PhD,PE BD+C Stuart McKnight Narith Lao,PE,PLS,QSD Ghazaleh,Laleh,PhD,PE Kevin Barnes Abbegail Roman-Esperanza CITY OF HUNTINGTON BEACH 18 On-Call Architectural Engineering,Landscape Architectural COMMUNITY&LIBRARY SERVICES DEPARTMENT Engineering,and Professional Consulting Services ,� AA IDS GROUP ORGANIZATION CHART o d)Z LANDSCAPE ARCHITECTURE f tn -.� >C00 1v1 l' /I' Said Hilmy,PhD, SE, LEED AP' 'iitev. Managing Principal / (714:Contract Administrator Joy Lyndes, PLA, FASLA Landscape Architect QA/QC Advisor �I.f Kristen Gros,PLA, LEED AP ND' Project Manager / Landscape Architect, Public Outreach LANDSCAPE ARCHITECTURE TEAM fRLJi ( ) C .PMP.SITESAP.ox Cisy ao LEED AP ND Landscape Designer and Graphics 1 CIVIL 010 STRUCTURAL /� MECHANICAL/ k+ PLUMBING ELECTRICAL COST t ARCHITECTURE ENGINEERING ENGINEERING ENGINEERING • ESTIMATION .;o. Ili ENGINEERING A iojr i John Silber,AIA* Adrian Anderson,PE Jaime Rosenbach,PE.SE* Darren Smith,PE.REAP* Steven Collins,PE.LEED AP" Faisal Dahkil Principal Architect Lead Civil Engineer Lead Structural Engineer Lead Mechanical Engineer Lead Electrical Engineer Lead Cost Estimator Sup.ort Staff Support Staff Support Staff Support Staff Su.•ort Staff Su..ort Staff Shelley Sivak,RA,LEED AP Paul Murray,PE ' John Van Valkenburg,PE,SE Anthony Zanotti,PE Manolito Ocampo,PE Sheldon Jackson Samuel Piper,RA,LEED AP Jason Wetterich,PE Mohsen Kargahi,PhD,PE Andrew Bussey,PE Michelle Huyunh,PE BD+C Christian Chang,PE Victor Mercado,PE,SE Meng Lin,PE,LEED BD+C Bob Kramer Matthew Miller,AlA,LEED AP Silman Ruiz,PE Steve Uthoff,PE,SE Ronnie Jimenez,LEED Michael Reed Song Brandner,RA,GA Narith Lao,PE,PLS,QSD Ellen Wu,PhD,PE BD+C Stuart McKnight Aysan Nejad,PhD,AIA,LEED Abbegail Roman-Esperanza Ghazaleh,Laleh,PhD,PE Kevin Barnes AP BD+C,WELLAP CITY OF HUNTINGTON BEACH 19 On-Call Architectural Engineering,Landscape Architectural COMMUNITY&LIBRARY SERVICES DEPARTMENT Engineering,and Professional Consulting Services u IDS GROUP ) John Silber, AIA Principal Architect An award-winning architect with more than three decades of extensive ex- '' perience working on a wide range of projects both the public and private sectors.John's upfront planning and design efforts are instrumental in cre- ating sites and structures that fit seamlessly with their surroundings, are r7141 carefully attuned to their use, and contribute to making lasting and mean- ingful places. John's projects have ranged in scope from minor facility up- grades to new construction,assessment and renovation projects for various 35 + project types including, office buildings, commercial buildings, education, years of experience and healthcare. EDUCATION: As Project Manager, John will be responsible for overseeing the technical Master of Architecture,Southern adequacy and design of all work orders assigned by the City and will moni- California Institute of Architecture tor the progress of each project to ensure the City's goals and objectives are PROFESSIONAL REGISTRATION: intertwined within the design. Professional Architect: Relevant Project Experience: California#C15573 • Riverside County Sheriff's,Tenant Improvements at Various Facilities 1 Various Locations • City of Irvine Civic Center Public Safety Tenant Improvements I Irvine,CA • City of Santa Ana City Hall Tenant Improvements I Santa Ana,CA • City of Fountain Valley,City Hall Improvements I Fountain Valley,CA ,,.- • Rincon del Diablo Municipal Water District Office Building Improvements Escondido,CA 40111011111111' • . '-" • City of Rancho Cucamonga Family Resources Center Rehabilitation Project ,-.. ,; i , I Rancho Cucamonga,CA r- ..... . ' .4 .a••. - • County of Orange,Yale Navigation Center I Santa Ana,CA '. ',VC +� 7 ' • City of Perris Senior Center Multipurpose and Nutrition Room Improvements I Perris,CA • City of Perris Bob Glass Gym Community Program Enhancement Project Perris,CA • County of Orange Santiago Oaks Park-Parking Lot&Patio Upgrade Orange,CA o _.._ t • City of Commerce Veterans Memorial Park Recreation Center - - -,.. a i • : - h j. Commerce,CA 4 ,- .I '' J • City of Maywood Teen Center Conversion I Maywood,CA • City of Industry, New Banquet Hall Expo Center I City of Industry,CA • City of Irvine Sweet Shade Park Recreation Center I Irvine,CA • City of Irvine, Deanna Manning Stadium&Bill Barber Improvement Project I Irvine,CA CITY OF HUNTINGTON BEACH On-Call Architectural Engineering,Landscape Architectural COMMUNITY&LIBRARY SERVICES DEPARTMENT 20 Engineering,and Professional Consulting Services AA IDS GROUP Shelley Sivak, RA, LEED AP Project Architect if1 Ms. Sivak has been involved in architecture and interior design for more than 25 years,shaping space,and bringing life to urban and suburban set- tings,which create a strong sense of place.Shelley specializes in reviewing the state of the existing building and evaluating its size and layout for the " intended use, identifying the need for repair, renovation, and expansion. t Y Relevant Project Experience: • Orangewood Children&Family Center Secure Vestibule&Lobby 2 Upgrades I Orange,CA years of experience • County of Orange,Yale Navigation Center I Santa Ana,CA EDUCATION: • City of Irvine Civic Center Public Safety Tenant Improvements I Irvine,CA Master of Architecture,California • Placentia Library District,Outdoor Library&Loading Dock I Placentia,CA State Polytechnic University, Pomona • Los Angeles County Library Headquarters Tenant Improvements Design PROFESSIONAL REGISTRATION: Los Angeles,CA Professional Architect: • City of Anaheim West Tower Upgrades and Tenant Improvements California#C33767 Anaheim,CA LEED Accredited Professional • County of Orange, El Toro Library Modernization I Lake Forest,CA ` } Oi Samuel Piper, RA LEED AR BD+C, EDAC Project Architect -i, ' `' Mr. Piper has experience working most prominently on healthcare design. 1 . ," Samuel has been involved in the planning and design of major hospitals ist,,_', ' 140.....„- throughout California with clients such as UCSF and USC.He worked close- ly with the client and design team at USC Keck's new Medical Office Build- ing in Pasadena outfitted with a full surgical center and SPD. Sam's back- ground in understanding both architecture and medical equipment makes 1mqhim a valuable asset to future California Healthcare design. 9 ears of ex erience Relevant Project Experience: Y P EDUCATION: • City of Azusa Library Improvements I Azusa,CA Bachelor of Architecture,California • City of Perris Senior Center Multipurpose and Nutrition Room State Polytechnic University,Pomona Improvements I Perris, CA PROFESSIONAL REGISTRATION: • City of La Habra Library Refresh I La Habra,CA Professional Architect:CA#C39936 • Riverside County Sheriff's Department CJB Lobby Reconfiguration LEED Accredited Professional: Riverside County,CA - Building Design+Construction • UC,San Francisco, Peninsula Outpatient Center San Mateo,CA Evidence Based Design • USC Keck Pasadena MOB 625 S Fair Oaks Ave#400 I Pasadena,CA Accreditation and Certification CITY OF HUNTINGTON BEACH On-Call Architectural Engineering,Landscape Architectural COMMUNITY&LIBRARY SERVICES DEPARTMENT 21 Engineering,and Professional Consulting Services yIDSGROUP Matthew Miller AIA LEER AP Project Architect Mr. Miller has over 15 years of experience in architecture. Matt has the ability to transfer design intent into instructions for building. He has ex- ' perience in a broad range of educational, civic and institutional projects • and he brings extensive publicly funded project experience. His overall knowledge of all the many layers of building systems and the ability to coordinate, denote, and manage creates a strong and complete project foundation. I + Relevant Project Experience: years of experience" M • Orange County Sailing and Events Center Interim Facility Space EDUCATION: Management Plan I Dana Point,CA Bachelor of Architecture, University • Rio Hondo College Pistol Range Modifications I Whitier,CA of Oregon • County of Riverside Department of Waste Resources Lamb Canyon PROFESSIONAL REGISTRATION: Landfill Public Restroom&Administrative Building I Beaumont,CA Professional Architect:California • Riverside County Sheriff's Department, Palm Desert Sheriff Station #C36280; Expansion I Palm Desert,CA LEED Accredited Professional • City of Placentia, Powell Library Building Conversion I Placentia,CA NCARB Song Brandner, RA LEER GA Project Architect • Ms. Brandner specializes in architecture for public and private projects, identifying and leveraging the unique points of difference and contexts to craft tailored, custom designs that challenge assumptions about how spaces should and can be used. Maintaining an unwavering focus on the details,Song creates projects successful,from assessment to design devel- opment through construction administration . Relevant Project Experience: 25 + • City of Norwalk Transportation Center I Norwalk,CA years of experience • City of Orange,Water Division Warehouse Upgrades I Orange,CA EDUCATION: • County of Orange,Yale Navigation Center I Santa Ana,CA Master of Architecture, • LA County Development Authority, Kitchen&Bathroom Replacements University of Arizona at Various Locations I Los Angeles PROFESSIONAL REGISTRATION: • City of Menifee, Lazy Creek Recreation Center Improvements Licensed Architect:CA#C32814; Menifee,CA LEED Green Associate • City of Rialto City-wide Park Assessment and Improvements I Rialto,CA • City of Irvine,Great Park Western Sector Restroom Upgrades I Irvine,CA • City of Irvine Bill Barber Park Improvements I Irvine,CA CITY OF HUNTINGTON BEACH On-Call Architectural Engineering,Landscape Architectural COMMUNITY&LIBRARY SERVICES DEPARTMENT 22 Engineering,and Professional Consulting Services AA IDS GROUP t Quentin Montrie, LEEDAP Sr. Project Designer Quentin has over 25 years of experience as a Senior Design Architect for 1 program-driven, interdisciplinary architecture, master planning, and ur- r,F,"> ban design projects. Quentin's expertise includes comprehensive techni- c '" cal design details and documentation for public agencies and master plan- . ning. Quentin is a highly effective presenter and lecturer to government review boards and large community audiences. Relevant Project Experience: 2 5 + • Riverside County Sheriff's Department, Palm Desert Sheriff Station years of experience Expansion I Palm Desert,CA EDUCATION: • City of Perris Senior Center Multipurpose and Nutrition Room Improvements I Perris,CA BS,Architecture, University of • City of Perris Bob Glass Gym Community Program Enhancement Maryland,College Park Project Perris,CA PROFESSIONAL REGISTRATION: • Riverside County Sheriff's Dept., Larry D.Smith Correctional Facility LEED Accredited Professional Kitchen Modernization I Banning,CA • Sweetwater Union High School District, Interim District Offices Chula Vista,CA • Sweetwater Union HSD, L Street Facilities Assessment&Development Chula Vista,CA Aysan Nejad, PhD,AIA, LEEDAP, BD+C,WELLAP pi ` - 1 Senior ProjectArchitect/Code Compliance Aysan has more than 12 years of experience and is licensed to practice architecture in California and New York. With more than twelve years of professional architectural experience in all facets of architecture with an extensive portfolio of mixed-use projects,large shell(and tenant improve- ment), historic renovation, commercial and retail, residential, science and technology, justice, aviation, and industrial projects. She has been involved with all project phases, from schematics, design development, I2+ construction documents,and 3D modeling to marketing material and pre- years of experience sentations,client and team coordination,preparation of scope of services, EDUCATION: and time schedules. Ph.D of Architecture,Illinois Institute Relevant Project Experience: of Technology,Chicago, IL • Department of General Services,Jesse Unruh Design-Build Renovation PROFESSIONAL REGISTRATION: Sacramento,CA CA Architectural License#C 37315, • Richmond Parkway Commerce Center, Remodel I Richmond,CA LEED AP,WELL AP,AIA, US • Power Plant Site Design I Richmond,CA CITY OF HUNTINGTON BEACH On-Call Architectural Engineering,Landscape Architectural COMMUNITY&LIBRARY SERVICES DEPARTMENT 23 Engineering,and Professional Consulting Services AA IDS GROUP Kristen Gros, PLA,ASLA, LEED AP ND , , Project Manager, Landscape Architecture Ms. Gros brings a multi-disciplinary and sustainability-focused understanding to landscape planning, design, and irrigation systems. Her strengths are design creativity, bid package development, public outreach, client coordination,and multi-disciplinary team management. As Project Manager, Kristen will communicate The City of Hemet's needs and project parameters to the design team, connecting the designers and client on a regular line of communication for seamless project execution. I 5 + While public outreach will take a critical role in informing the creative years of experience teams designs, Kristen will finalize a Community Outreach Plan, analyze the results, and translate the findings into informed park and trailhead EDUCATION: improvements that can enjoyed for decades to come. Kristen's extensive Master of Architecture,California knowledge of the arid Hemet environment will help inform IDS' team to State Polytechnic University, Pomona make regionally-appropriate decisions maximizing energy and resource PROFESSIONAL REGISTRATION: efficiency for these valued recreation areas in the San Jacinto Valley. Licensed Architect:CA#6288 Relevant Project Experience: LEED Accredited Professional • City of Oxnard, Durley Park Revitalization I Oxnard,CA Neighborhood Development • City of Azusa Dog Park I Azusa,CA • Santa Monica 19th Street Community Garden I Santa Monica,CA • City of Lancaster, El Dorado Park Revitalization I Lancaster,CA • City of Lancaster, Mariposa Park Renovation I Lancaster,CA • Cityof La Habra,Vista Grande DogParkLa Habra, CA I • City of Downey, Rio San Gabriel Park,Green,Safe&Active Park Improvements I Downey,CA • Copperleaf&Silveroak Dog Park I Lake Forest,CA • Lake Las Vegas Dog Park I Henderson, NV LANDSCAPE ARCHITECTURE (Support Staff) Ruoxi (Cisy) Cao,PMP,SITES AP,LEED AP ND • City of Oxnard,Durley Park Revitalization Oxnard,CA Landscape Designer • City of Azusa Dog Park I Azusa,CA • Santa Monica 19th Street Community Garden I Santa Monica,CA Education:Master of Landscape Architecture, University of Southern California • City of San Bernardino,Speicher Memorial Park Ballfield Improvements San Bernardino,CA Professional Credentials:Project Management • City of San Diego,Marcy Neighborhood Park I San Diego,CA Professional#3952627 • City of San Diego,Dusty Rhodes Park I San Diego,CA LEED Accredited Professional Neighborhood • City of San Diego,Pepper Park I San Diego,CA Development,SITES Accredited Professional • San Fernando Road Park I Sylmar,CA CITY OF HUNTINGTON BEACH On-Call Architectural Engineering,Landscape Architectural COMMUNITY&LIBRARY SERVICES DEPARTMENT 24 Engineering,and Professional Consulting Services AA IDS GROUP Sala rill my, PhD, SE, LEED AP • Principal In Charge/Structural Engineer Dr. Hilmy has over 40 years of experience in structural engineering design and analysis and project management with strong expertise in the de- sign and upgrade of steel, concrete, and wood structures. Recognized for his knowledge of code developments and seismic retrofit, Dr. Hilmy has worked on more than $3 billion engineering projects and more than 200 seismic assessments and retrofit projects in California. 35 + years of experience Mr.Hilmy provides organizational leadership with a focus on quality control in the delivery of construction documents and excellent customer service. EDUCATION: Relevant Project Experience: • City of Lancaster Samaritan's Purse Park I Lancaster,CA Doctorate,Structural Engineering, Cornell University • City of Lancaster Mariposa Park I Lancaster, CA • City of Downey Rio San Gabriel Park I Downey,CA PROFESSIONAL REGISTRATION: • City of San Bernardino Speicher Park I San Bernardino,CA Professional Structural Engineer: • City of Irvine, Bill Barber Park Shade Structures I Irvine,CA California#S3680 Professional Civil Engineer: • Placentia Library District Outdoor Library and Loading Dock Expansion California#C43988 Placentia, CA LEED Accredited Professional Joy Lyndes, PLA, FASLA QA/QC Advisor & Lead Landscape Architect X` eat • Ms. Lyndes brings a broad range of municipal, local, and state agency ex { pertise specializing in revitalizing urban parks, trails, open spaces, and playgrounds. includes planning,construction documents,ad constion admin st ation design, construction for local, state,and federally funded projects. Relevant Project Experience: 35 + • City of Azusa Dog Park I Azusa,CA years of experience • City of La Habra Vista Grande Dog Park&Restroom I La Habra,CA • City of San Bernardino Speicher Park I San Bernardino,CA EDUCATION: • City of Corona Veteran's Memorial Enhancement I Corona,CA Master of Landscape Architecture, • City of Lancaster Samaritan's Purse Park I Lancaster,CA University of Arizona • City of Lancaster Mariposa Park I Lancaster,CA PROFESSIONAL REGISTRATION: Professional Landscape Architect: CA#4131 Historic Preservation Certificate CITY OF HUNTINGTON BEACH On-Call Architectural Engineering,Landscape Architectural COMMUNITY&LIBRARY SERVICES DEPARTMENT 25 Engineering,and Professional Consulting Services AAIDS GROUP ,.,..„, Jaime Rosenbach, PE, SE t Lead Structural Engineer With over 40 years of experience in structural design, Mr. Rosenbach has been involved with new structures, evaluating and retrofitting existing structures,and remodeling and modernizing existing buildings. In addition, ' he has conducted and reported numerous forensic seismic investigations. Jaime has extensive field experience, providing construction administra- tion,code compliance review,and plan check services for multiple projects. 40+ Relevant Project Experience: years of experience • City of La Habra Corporate Yard Upgrades and Programming Assessment EDUCATION: • City of Santa Monica Fleet Yard Building Tenant Improvement MS,Structural Engineering, • City of Carlsbad Public Safety and Service Center Renovation California Polytechnic University, Pomona • County of Riverside Lamb Canyon Landfill PROFESSIONAL REGISTRA- • Los Angeles County Central Juvenile Hall Wall and Fence RepairsCity TION: of Laguna Hills,Glenneyre Street Parking Structure Rehabilitation Professional Structural Engineer: Laguna Hills, CA California#S5186; Professional Civil Engineer: California#C42855 STRUCTURAL ENGINEERING Victor Mercado,PE,SE • Orangewood Children&Family Center Secure Vestibule&Lobby Senior Structural Engineer Upgrades I Orange,CA Education:MS,Civil Engineering,University of • City of Perris Senior Center Multipurpose and Nutrition Room California,Irvine Improvements I Perris,CA Professional Credentials: • City of Glendora Corporate Yard Improvements I Glendora,CA Professional Structural Engineer:CA#55020;Pro- • Riverside County Sheriff's Department Palm Desert Sheriff Station fessional Civil Engineer:CA C65325 Expansion I Palm Desert,CA John VanValkenburg,PE,SE • City of Glendora Corporate Yard Improvements Structural Engineer • Pomona Fairplex Grandstand Structural Analysis Education:BS,Structural Engineering,University • Charles Drew University,School of Nursing Building,New Steel of California,San Diego Construction Professional Credentials: • Rio Hondo College Portable Buildings Redesign of Conduit Supports Professional Structural Engineer:CA#S5932;Pro- fessional Civil Engineer:CA C74939 • Inland Empire Utilities Agency Central Plant Cooling Tower Stephan Uthoff PE,SE I Structural Engineer • Los Angeles World Airports Recycling Repair Yard Relocation Education:MS,Structural Engineering,University • City of Carlsbad,Safety Center Seismic Retrofit and Renovations of Texas at Austin • City of Laguna Beach Fire Stations Structural Evaluations Professional Credentials: • Los Angeles World Airports,Consolidated Rent-A-Car(Con RAC) Professional Structural Engineer:CA#S3733;Pro • City of Glendora Corporate Yard Modernization and Expansion fessional Civil Engineer:CA#48168 CITY OF HUNTINGTON BEACH On-Call Architectural Engineering,Landscape Architectural COMMUNITY&LIBRARY SERVICES DEPARTMENT 26 Engineering,and Professional Consulting Services IDS GROUP Steven Collins, PE, LEED AP Lead Electrical Engineer fi Mr. Collins brings over 25 years of experience in Electrical Engineering for Building Systems and has expertise in municipal, education, commercial, and healthcare markets.His experience includes field investigation,design, and specifications for electrical service entrance equipment,standard and emergency distribution systems, lighting systems,controls, power-to-utili- zation equipment and devices,fire alarm systems,and telecommunication and low-voltage raceway systems. 25 + Relevant Project Experience:: years of experience • City of Rancho Cucamonga Family Resources Center Rehabilitation EDUCATION: Project I Rancho Cucamonga,CA MS, Electrical Engineering, • County of Riverside Sheriff Department, Planning and A/E Rensselaer Polytechnic Institute Improvement Projects I Riverside County,CA PROFESSIONAL REGISTRATION: • City of Lancaster,Samaritan's Purse Park(formerly El Dorado Park)& Community Center Revitalization I Lancaster,CA Professional Electrical Engineer: • City of Industry, New Banquet Hall Expo Center I City of Industry,CA California#E22805; • City of Perris Morgan Park Parking Lot Expansion I Perris,CA LEED Accredited Professional • Orange County Sheriff's Department,Central Men's Jail Lighting Retrofit I Orange,CA ELECTRICAL ENGINEERING (Support Staff) Manolito Ocampo,PE I Electrical Engineer • City of Perris Senior Center Multipurpose and Nutrition Room Education:BS,Electrical Engineering,in Holy Angel Improvements University in the Philippines • City of Irvine Police Dept Workspace Relocation&Tenant Improvements Professional Credentials:Professional Electrical • La Palma City Yard Building Improvements Engineer:CA#E16367 • Los Angeles World Airports Recycling Repair Yard Relocation Michelle Huynh,PE Electrical Engineer • LAC ISD Library Headquarters Core&Shell Design • City of Corona Veterans Memorial Enhancement Project Education:BS, Electrical Engineering Power • City of Pomona Civic Center Plaza and Park Repair System,California State University of Long Beach • Deanna Manning Stadium&Bill Barber Shade Structure Professional Credentials:Professional Electrical Improvements Engineer:CA#E24376 • ECO Services Dominguez Plant, Field Investigation&Data Collection • Orange County Sheriff's Department Safety&Security Improvements Bob Kramer I Electrical Project Manager • Sweetwater Union HSD,L Street Facilities Fleet EVSE Engineering Education:Construction Architectural Engineering • City of Irvine,Great Park Electric Vehicle Charging Stations Technology,Central New Mexico College • City of Orange Water Division Warehouse Replacement&Relocation • Department of Veteran's Administration,Air Handler Unit Replacement • County of Riverside Sheriff John J. Benoit Detention Center Shade Michael Reed I Lighting Project Manager Structure Education:AA,Computer Science,Catonsville • City of Carlsbad,Carlsbad Blvd. Lighting Study I Carlsbad,CA Community College, MD • City of Santa Ana,Civic Center Perimeter Street Lighting • City of Victorville,Old Town Street Lighting Study and Design CITY OF HUNTINGTON BEACH On-Call Architectural Engineering,Landscape Architectural COMMUNITY&LIBRARY SERVICES DEPARTMENT 27 Engineering,and Professional Consulting Services AA IDS GROUP " ,, � PE BEAP Darren Smith, Lead Mechanical Engineer a -' Darren Smith is a registered mechanical engineer with over 25 years of , experience in design bid build and design-build projects. With extensive experience in designing and managing numerous construction projects, Darren brings cross-communication at various levels of project ownership and the flexibility needed for project task order assignments. Relevant Project Experience: • Rincon del Diablo Municipal Water District Office Building 25 + Improvements Escondido,CA years of experience • City of Perris Senior Center Multipurpose and Nutrition Room Improvements I Perris,CA EDUCATION: • City of Maywood Teen Center Conversion I Maywood,CA BS, Mechanical Engineering • Deanna Manning Stadium&Bill Barber Shade Structure Improvements Technology,California State Irvine,CA University, Long Beach • City of Carlsbad,Safety Center Seismic Retrofit and Renovations PROFESSIONAL REGISTRATION: Carlsbad,CA Professional Mechanical Engineer, • g Inland Empire Utilities Agency Central Plant CoolingTower Rancho P g Y � California#M30841; Cucamonga,CA ASHRAE(Building Energy Auditing • County of Orange,Yale Navigation Center I Santa Ana,CA Professional) • Metropolitan Water District HQ HVAC System Equipment&Chiller Plant Upgrades I Orange, CA MECHANICAL/PLUMBING ENGINEERING (Support Staff) • Rincon del Diablo Municipal Water District Office Building Andrew Bussey,PE I Mechanical Engineer Improvements Education:BS,Environmental Engineering Solar Option,California State Polytechnic University,San • City of Perris Senior Center Multipurpose and Nutrition Room Luis Obispo Improvements Professional Credentials: • DGS,Department of Veterans Affairs Air Handler Units Replacement Professional Mechanical Engineer;California • City of Anaheim West Tower HVAC Rehabilitation&Replacement #M25330 • DGS,Atascadero State Hospital New Cogen Plant Scoping Documents Meng(Mike) Lin,PE,LEED BD+C I • City of Perris Senior Center Multipurpose and Nutrition Room Mechanical/Plumbing Engineer Improvements Education:MS,Mechanical Engineering,University • Pomona Water Resources Building of Southern California,Los Angeles • Deanna Manning Stadium&Bill Barber Shade Structure Improvements Professional Credentials:Professional Mechanical • Pomona Water Resources Building Engineer,California#M34230; LEED Accredited Professional Building Design+Construction • Canterbury Elementary School,Plumbing Utilities Upgrade Ronnie Jiminez,LEED AP BD+C • Claremont USD,Claremont High School Music D Modernization Mechanical Project Lead • Palmdale Charter School,DSA Services/CA-Building A,B&C Education:BS,Mechanical Engineering Polytechnic • Los Angeles USD,Southeast Middle School CalShape Program University of Philippines,Manila • Chino Valley USD Eagle Canyon Elementary School Modernization Professional Credentials: • University of Southern California,Health Center#4 Chiller Plant LEED Accredited Professional Building Design+ Construction Replacement CITY OF HUNTINGTON BEACH On-Call Architectural Engineering,Landscape Architectural COMMUNITY&LIBRARY SERVICES DEPARTMENT 28 Engineering,and Professional Consulting Services AAIDSGROUP Adrian Anderson, PE • I Lead Civil Engineer Adrian has over 25-years of experience with various street improvement projects ranging from new roadway alignment studies, to widening and re- habilitation, ADA access, and active transportation. He leads the civil engi- neering group at IDS overseeing PS&E tasks, project reports, and other civil documents. Relevant Project Experience: • Rincon del Diablo Municipal Water District Office Building Improvements 25 + Escondido,CA years of experience • City of Perris Senior Center Multipurpose and Nutrition Room EDUCATION: Improvements I Perris,CA • Orange County Sanitation District Plant Water Piping Replacement at BS,Civil Engineering,California State Secondary Classifiers I Fountain Valley,CA University,Long Beach • City of Irvine, Deanna Manning Stadium & Bill Barber Improvement PROFESSIONAL REGISTRATION: Projects Irvine, CA • Cal Poly Pomona,Arabian Horse Center Wash &Grooming Station Professional Civil Engineer: California#C60955 Pomona,CA • Riverside County Sheriff Dept.,Coroner Facility Parking Lot Improvements and Water Quality I Perris,CA CIVIL ENGINEERING (Support Staff) • City of Perris Senior Center Multipurpose and Nutrition Room Silman Ruiz,PE Improvements I Perris,CACity of Corona,Old Police Department Civil Engineer/Alternate Civil Demolition l Corona,CA Education:BS,Civil Engineering,California State • Riverside County Sheriff's Department,Erosion Control and University,Fullerton Maintenance ( Palm Desert,CA Professional Credentials: • Riverside County Sheriff's Department,Redesign Facility Entrance and Professional Civil Engineer:California#C94658 Security Booth P-1 • Riverside County Sheriff's Department,Palm Desert Station Paul Murray,PE • City of La Habra Corporate Yard Upgrades and Programming Senior Civil Engineer • Riverside County Sheriff's Department Palm Desert Sheriff Station Education:BS Civil Engineering,University of Expansion Southern California • City of Carson,Wilmington Ave Street Improvements Professional Credentials:Professional Civil Engi- • City of Maywood Teen Center Conversion neer,CA#C74559 • Sweetwater Union HSD, L Street Facilities Vacation Narith Lao,PE,PLS,QSD • City of Perris Senior Center Multipurpose and Nutrition Room Senior Land Surveyor Improvements Education:BS,Civil Engineering,California State • Orange County Los Alamitos Rossmoor Library Refresh Polytechnic University,Pomona • City of Maywood Teen Center Conversion Professional Credentials: • City of West Covina Friendship Park and Restroom Improvements Professional Civil Engineer:CA#C65995 Professional Land Surveyor:CA#8046 • City of Azusa Library Improvements Project CITY OF HUNTINGTON BEACH On-Call Architectural Engineering,Landscape Architectural COMMUNITY&LIBRARY SERVICES DEPARTMENT 29 Engineering,and Professional Consulting Services it � IDSGROUP Faisal Dakhil Aort Lead Cost Estimator Mr. Dakhil has over 30 years of pre-construction, construction manage- << ment, and estimating experience in a broad spectrum of projects ranging in value from$1 million to more than$250 million. Faisal has a long track record of successful comingin under budget and on time, resultingin jobs g substantial client savings. Relevant Project Experience: WPM • Rincon del Diablo Municipal Water District Office Building 30+ Improvements Escondido,CA years of experience • Cityof La Habra Corporate Yard Upgrades and Programming EDUCATION: p pg g g Assessment La Habra,CA MS,Civil Engineering,University of • South Orange County CCD,Saddleback College Single Occupancy All Southern California; Gender Restroom I Mission Viejo,CA BS,Civil Engineering, University of Southern California • City of Perris Senior Center Multipurpose and Nutrition Room Improvements I Perris,CA • City of Commerce Veterans Memorial Park Recreation Center Commerce,CA • City of Irvine, Bill Barber Park Shade Structures I Irvine,CA CITY OF HUNTINGTON BEACH On-Call Architectural Engineering,Landscape Architectural COMMUNITY&LIBRARY SERVICES DEPARTMENT 30 Engineering,and Professional Consulting Services QUALIFICATIONS ' Center PROJECT EXPERIENCE Project Descriptions being on the following page. The descriptions demonstrate our experience and qualifications on projects that include landscape, architectural, planning, and design services primarily for existing City Parks, facilities, Community Centers, and Clubhouses that involve tenant improvements,ADA modifications,and park developments. CITY OF HUNTINGTON BEACH On-Call Architectural Engineering,Landscape Architectural Services&LIBRARY SERVICES DEPARTMENT 31 Engineering,and Professional Consulting Orange County,Yale Navigation Center, Adaptive Reuse & Conversion - Brief Description . , f iNi The Yale Navigation Center project included completely gutting an aging and abandoned tilt up industrial building and the addition of 20,000 sq.ft. expanding the already 44,000 sq.ft.building.The 64,000 sq foot building will be utilized for the rehabilitation and transitional programs for up to 425 I homeless in Orange County with the goal of preparing them to return to a self-sufficient lifestyle.The facility includes a full commercial kitchen,health +' care training facilities,and over 40 office spaces for the program administration staff.The expansion/renovation cost was approximately$25 M. Kitchen capacity allows full meal service for the 425 residents.Indoor and outdoor dining areas double as social gathering areas.As the Navigation Cen I -_ a t�„ ----.-.,,�.,- -4mod_ t '- •, ter is located in a long-establish industrial park due diligence requires that potable water service size and sewer main service size available in the street t Ij ( j f. ,', be checked against demand before the County could fully commit to target resident population. F Y'- The challenges of the accelerated schedule and the drive to achieve a good neighbor design that would be acceptable to the community were addressed t through continuous interaction between all IDS Group disciplines,the contractor(who was brought in during the design phase)as well as the user group __f £ ■ which included the County officials and facility operators.Frequent communication was a must to address all the design challenges as well as several public outreach workshops with the community and full cooperation from the(a)funding sources(b)facility future operator(c)contractor,and (d) jurisdictions including the County building officials,and City of Santa Ana. _ .,,_• These meetings in conjunction with the implementation of the , -w ), IY lessons learned from the operation of other shelters in Southern r , i A4 I y� I California were very effective resulting with positive acclamations and + - � )Qf feedback from the user groups and the community at large. ..�$ z �� �� ).' 'FO I s '�j� FIRST FLOOR y i '.� • •- I F„•,t' • Project Relevance Reference Information _ `i d(gN„I:!Ill I �silj ;`t :i:.'"-- • Architectural planning and design County of Orange • Structural Engineering Mr.Matthew Durbin,Sr.Project Manager • Mechanical/Plumbing Engineering T:714.667.1626 • Electrical engineering E:matthew.durbin@ocpw.ocgov.com .- • Construction cost estimating • Construction support Project Team Members • Office �„. Said Hilmy,PhD,PE,SE I Principal In Charge ,-;0t w�-- 1 • Residential ,�t lit "� + _t_ • Mixed-Use John Silber,RA(Principal Architect/Project Manager # ' • Zoning,planning&building approvals, Shelley Sivak,RA,LEED AP PA/Interior Design • h1 r(.�j1 -... -. Song Brandner,RA,LEED GA I Project Architect J ' ,.►s — permits and other entitlements _ a " �, Jaime Rosenbach,PE,SE I Structural Engineer - • Tenant improvements \, �- _ - , ' l Vigor Mercado,PE,SE Structural Engineer , _ _ yc • Alternatives analysis Darren Smith,PE(Eledriwl Engineer J '4 - • HVAC Bob Kramer I Electrical Project Lead - ; 1 • Street and area lighting systems Michael Reed I Lighting Design • ADA Compliance Faisal Dakhil(Cost Estimator i" .N„ ' y CITY OF HUNTINGTON BEACH , On-Call Architectural Engineering,Landscape Architectural COMMUNITY&LIBRARY SERVICES DEPARTMENT Engineering.and Professional Consulting Services County of Riverside Sheriffs Department,Planning and A/E Improvement Projects I Riverside County,CA N 1 migigiiiiwlg....w.O.....""rre 1.41,A1111.0„ : . A a Wirrlity air 11 I ,_:'._..i :i- . .. ill 1 --M1111111111 .. - ,, i ",� _• _ # } 4411,w : 040-g.-041611410. , _ - # `------------- --=-.,-. ---- -------- -_-_o-' --'11 . ,,,, i - -, ,, ' -4— i I ' .ate _, *. 4 —®� � - 9 � N, PI' ib �� d r — < it'' _ � (*frit \ Nit 1144".- - ,i, , litellv-- 1911- - ' L ':11ri: l' ' — . .:11-" . The Riverside Sheriff's Department embarked on an ambitious plan to complete several renovation projects on an aggressive time The IDS scope of work included schedule,due to meet funding requirements,with the objective of programming,designing,and constructing various projects within a Architectural Scope:The IDS architectural team completed all code assessments and design renovations needed to meet the 6-month timeframe. aggressive time line for each project within the six categories. The projects are grouped under six categories including: Structural Scope:The IDS team provided engineering and structural design for aspects of each project within the six categories • Tenant Improvements • Overhead Structures - Criminal Justice Building(CJB) - John Benoit Detention Center,Sally Port Project which needed structural analysis and design. - Cois Byrd Detention Center(CDBD) Civil Scope:The IDS team prepared construction documents for the site improvements consisting of site utilities,parking lot Robert Presle Detention Center RPDC •• Security Improvements y ( ) - Criminal Justice Building(CJB) rehabilitation and hardscape improvements,and exterior ADA Path-of-Travel projects falling within the six categories. - Larry D.Smith Correctional Facility(SCF) - Special Enforcement Bureau(SEE) Mechanical,Electrical and PlumbingScope:IDSprovided construction documents for the HVAC equipment, lumbin design, - Coroner's Bureau-East&West plumbing B - John Benoit Detention Center(JBDC) - Blythe Jail and electrical engineering/design for projects falling within the six categories of project listed above. Thermal Station - Coordinated Custody Management Unit(CCMU) Dispatch Center •• Low Voltage(Cameras&Keycard Access) Unique Program Requirements&Challenges:The challenges of how to accommodate all code requirements while completing - Sheriff's Administration - Aviation Hemet Ryan Airport the construction at an accelerated schedule and the drive to achieve a good neighbor design that would be acceptable to the • Plumbing/Showers/Restroom Improvements - CAL-ID,Dispatch East community were addressed through continuous interaction between all IDS Group disciplines,the contractor(who was brought - Blythe Jail - Hemet Station Lake Hemet Substation in during the design phase)and the user groups including County officials and facility operators.Frequent communication was a - Cois Byrd Detention Center(CBDC) - Palm Desert Station must to address all the design challenges as well as several public outreach workshops with the community and full cooperation LarryD.Smith Correctional Facility(SCF) - Coroner's Bureau - Special Enforcement Bureau(SEE) from the(a)funding sources(b)facility future operators(c)contractor,and(d)jurisdictions including the County building officials, - Robert Presley Detention(RPDC) Ben Clark Training Center(BCfC) - Special Investigations Bureau(SIB) and the Riverside County Sheriff's Department. - Southwest Station Special or Unique Building Technologies and/or Environmental Considerations:IDS provided all permits and approvals technical • Re-roofing - Thermal Station - Blythe Jail Roof Replacement - Criminal Justice Building(CJB) support required.This included County of Riverside Building Department and Fire Department approvals.The schedule for these Additional projects from different funding sources include mechanical and electrical upgrade studies at the Ben Clark Training Center, projects were highly compressed due to funding source requirements—they were all funded from one-time moneys as"shovel and the parking lot improvement and expansion at Coroner's Facility in Perris.For the Riverside Orange Street Facility,IDS has provided ready."Contractors were brought on board using the Job Order Contract(JOC)model.For this reason permitting was accelerated architectural and engineering design services for tenant improvements to the kitchen,men's and women's locker rooms,public restroom requiring readiness to rapidly respond to plan check corrections. remodel within the lobby area,second floor staff restroom remodel,and office areas. CITY OF HUNTINGTON BEACH 33 On-Call Architectural Engineering,Landscape Architectural COMMUNITY&LIBRARY SERVICES DEPARTMENT Engineering.and Professional Consulting Services Los Alamitos-Rossmoor Library I Seal Beach, CA County of Orange Public Works Capital Improvement Division Project Address: Year Completed: 12700 Montecito Road,Seal Beach,CA 90740 Under Construction Client Contact Reference ""r + -- Orange County Public Works/A&E Project Management "T �� -�yt , ` Matt DeH t art,Project Manager y 714.667.4972,Matthew.DeHart@ocpw.ocgov.com 1' ,,, • tte h --- y 'roject Information a R .mot The Los Alamitos-Rossmoor Library was one of Orange Coun- rarw.vv.m.. _nii ♦t - ty's older branches located in a building within a shopping �"�► ♦ LIBRARY "-- 1i_, ' I® • t ...- center since 1978. IDS provided architectural and engineer- Amos. �,,, - — _— ing tenant improvements and upgrades to the existing library ,xi . ,-- -' - __ 't" building. IDS Group,the County Library Group,and Orange '' 1ll - �'�-•�` County Public Works teamed to create a design package ele- '-��--"-' - j _ " s eating the library into a modern community gathering spacei-;." �7 - . ii and technology hub.This project renovated the 10,489 square - feet of existing space that accommodated a special Friends of '� , D ,,�,,.� the Library area and increased the community workspace by _ • �ry6 -: i r'� „ _ 1,188 square feet. ! ' E I a '41 + ^4•j „�� t Inspiration for the Interior design came from the surrounding area's name,Los Alamitos which translates - "' G .- car' to"the little cottonwoods". The name is derived from the former local Rancho Los Alamitos,named after , - ii ® -.n/ .il/1 -♦` i* ,�.- 1 the abundant cottonwoods.Using the semblance of tree trunk rings,the floor plan's design entails round, 4 :\ • : (r '. fit 1 concentric circular shapes and radial star patterns. The open view provides lines of sight to key points - • J throughout the building. — �.v id 1.! The renovation transitions the library into a brighter community space welcoming its visitors. There are ,-• _• � � lounge areas,quiet spaces for groups,individual work and shared community spaces for computer use and I . a-,.,., _ ` , -' reading.As part of the interior upgrades,IDS coordinated a new furniture package.Added renovations in- ", fr, dude building envelope,HVAC,electrical,communications,safety and security,and civil site improvements. �; - - ter" t *t ; II ls. .! jr ! N.� t 4. 1 - x 414111 41e t I , .. rn.. :eye ` fe-e. fli .—.',.'` i. „ i CITY OF HUNTINGTON BEACH 34 On-Call Architectural Engineering,Landscape Architectural COMMUNITY&LIBRARY SERVICES DEPARTMENT Engineering.and Professional Consulting Services El Toro Library 1 Lake Forest, CA County of Orange Public Works Capital Improvement Division 1 FLOOR PLAN—CONCEPT 2 i ,c_Aiiiitz", 411 ? s,OS Oatlies VIM ME IIIInn • T „'II f DI )'c+ .ruii a $:�t1Fi - `R° RI b a. litl...bo .. A .m. , -_..f,',-*iraweinnil:.. , 411„- 4 a f p e t others who attended know we at OCCR much appreoate `, y '• l� _ the duediligence thataz our staff has provided over the past few months, i.� act° Shelley in particular h made herself available for conference calls,go-to- u :atr meetings,and site meetings when called upon so a big hand must be given Project Address:24672 Raymond Way,Lake Forest,CA 92630 Year Completed:September 2021 do her.And Said thank you(or doing the 50.000 fly over eye on the design through documentation" OC Parks•OC Community Resources Project Manger .i, Client Contact Reference Orange County Facilities Design and Construction/A&E Project Management 1 Don Nguyen,Senior Project Manager ems'" - ' 714.667.4929,don.nguyen@ocpw.ocgov,com �,r" ,A,+ r • a , `, L a Jr"trj, Le Si,1 1aas,;1,. ,baa j , ,,Project Information —. r tt4 : °,v. —_.-I v II,III a. a Oe'ji r v: �,,,, k Vie. The El Toro Library underwent renovations through a project by the Orange County Public Libraries.IDS'architectural and "' -w °ti r I '' j _ engineering(A/E)team designed the library to transform it into a modern community space located in Lake Forest, i*I uIie � Z -- -- Utilizing a County of Orange facilities condition assessment report,the IDS team identified and prioritized necessary work .,, 4.;:::.-1. 3 x •'Y tasks to the building envelope,HVAC,electrical,communications,safety and security,and civil site improvements.While 4 a , _ these upgrades added no square footage,they provided a rapid return on investment,such as energy and equipment effi- e - ciency and ADA compliance. The renovated library offers a variety of modern amenities and collaborative spaces including lounge areas,study areas,furni- 1:1 SIT z, -y ture with plug-in technology,public-use computers,and a children's story time room.The renovation included considerations L ,_. - a!► II Y for accessibility features to accommodate all patrons.Mobile furniture was used to allow staff to easily rearrange the space . _> .2 , depending on usage.The library features reading zones for children,teens,and adults,plus a multipurpose room.High wood "—. — ^ ceilings,blue hues,and a large mountain graphic create an inviting space.A large pillar and sky light in the center of the library act as a focal point in the space. ,Ilit -s CITY OF HUNTINGTON BEACH ?5 On-Call Architectural Engineering,Landscape Architectural COMMUNITY&LIBRARY SERVICES DEPARTMENT Engineering.and Professional Consulting Services City of Irvine, Great Park Concessions Upgrades ,�, , � � � ' � � ,, . Brief Description - 2, ,,..IDS is working with the City of Irvine to upgrade four(4)existing Orange County Great Park Sports Park Concessions Facilities.The project - <' j ;�, ��,: • brings the city's concession facilities into accordance with the County of Orange Health Care Agency(HCA).The agency requires facilities '`�* -� t • -- where food and beverages for human consumption are prepared and served to obtain a health permit.The primary objective of the prof- ,i it ect was to expand the menu that could be prepared will minimizing any expansion of built floor area.In only one case was it necessary to 1 ' ' .,..; , ., ".- ?..ilk a t -••.. design an addition to a concession stand. '+a..., ,•, _ `r'• '% IDS performed interior functional upgrades with a concept design which includes outdoor areas for barbecue pits with architectural shade covers in line with the existing design.Each concession stand requires new kitchen equipment along with mechanical,plumbing,and electrical upgrades.This project was an exercise in coordination and creativity to fit all desired program elements into existing spaces. €! --.iA \ ce • \ s- -.. — . i 10011,i, --� s'x • \ ,..- Project Relevance Reference Information ,,��. • Architectural planning and design City of Irvine • Tenant improvements Ms.Stacy DeLong,Senior Project Manager f t is • Alternatives analysis Phone:949.473.1237 I/► A., • Preparation and presentation of models,renderings, Email:SDeLong@cityofirvine.org Ig and photo simulations P • Structural Engineering Project Team Members "` ` '^.. • Mechanical/Plumbing Engineering Said Hilmy,PhD,PE,SE I Principal In Charge r' . i r • • Electrical engineering John Silber,RA j Principal Architect ' ` • Zoning,planning&building approvals,permits and Bradley Mansfield,AIA I Architect ... -1 , ..... other entitlements Kevin Barnes I Mechanical Designer • Construction cost estimating Manny Ocampo,PE I Electrical Engineer ' I/0/jtl 1 • 7 -- . Bob Kramer I Electrical Project Lead S . �m 111111k,• Construction support , Faisal Dakhil I Cost Estimator - — CITY OF HUNTINGTON BEACH On-Call Architectural Engineering,Landscape Architectural COMMUNITY B LIBRARY SERVICES DEPARTMENT Engineering,and Professional Consulting Services City of Oxnard, Durley Park Revitalization,Oxnard,CA 4 Brief Description h i' GALAXY ' IDS Groupis providingdesign and full construction documentation for this 11-acre park in central n • +n �= ` Oxnard.New park elements include a bike pump track/skate park area,a walking/jogging track with lighting, Qii,.', ±, , !� exercise equipment,a natural play area with trail/gathering space,two picnic/BBQ areas,basketball court . ' cr!w'M -,at -- with lighting,public art murals on the water tanks,a restroom,parking lot,and lighting throughout the „+__ •' I ,s. ',i- "^ ----/ . park.The scope also includes the renovation of four baseball fields with lighting for two basketball courts, , 1111 and a new irrigation system and landscaping throughout the park. ,, tl+, v)r �+ +�' , Extensive public outreach was led by the IDS Group Landscape Architecture team and included creating MI"• , public notices and information for the city website,scheduling and holding public outreach meetings, - , ' pill �1� ,y developing and managing data from project input surveys,leading public meetings,recording comments, 'l providing feedback to the public,and receiving and responding to public comments. __ This multi-disciplinary team is led by the Landscape Architecture and includes civil,electrical,geotechnical 1 and structural engineering,stormwater management,architectural design,skatepark design,a project artist,and survey. "Outdoors for All"Governor Newsom's State Grant funded.Prop.68 Statewide Pork Program "Revitalizing our parks is very important to our community,from Oxnard's seniors to our youth,everyone's quality he l of life improves with access to open-space and recreational opportunities."-Mayor John Zaragoza. i� .� rtif i..:.... `.V.,"S `__II(11!1, 'a` •�� I ' ' ' f " ., Services Provided Reference Information . . °� "Is WY :+ • Architectural planning and design City of Oxnard L �' t • Tenant improvements Steve Howlett-Assistant Public Works Director ,,,. - _ S- • Alternatives analysis Phone:805.385.7830 ..it �° l -c`•�� + j 4 PM • Preparation and presentation of models, Email:steve.howlett@oxnard.org t �'`— wry /�i A M1/r --�l jI, I• ';! Y+ renderings,and photo simulations _ , a'JS ,� • Structural Engineering Project Team Members w, rn - ,( • Mechanical/Plumbing Engineering Landscape Architecture: Joy Lyndes;Kristen Gros - -µ .I ,' p t: v— • Electrical engineering -- Architecture John Silber _ {, • Zoning,planning&building approvals, y „) a __ Electrical I Steven Collins,Michael Reed X u j • , s permits and other entitlements LLL Mechanical/Plumbing I Kevin Barnes • j. • Construction cost estimating '• Structural I Jaime Rosenbach;Victor Mercado ` � '" • Construction support , , Civil I Adrian Anderson;Paul Murray;Jason Wetterich I CITY OF HUNTINGTON BEACH ; On•CallArchitactural Engineering.landscape Architectural COMMUNITY&LIBRARY SERVICES DEPARTMENT Engineering,and Professional Consulting Services City of Irvine Bill Barber Deanna Manning Stadium Concessions . Brief Description JNING STAD/V- Bill Barber Park Shade Structure:Colonel Bill Barber Marine Corps Memorial Community Park(Bill Barber Community Park)is a 48-acre sports •_� "�►. park located at 4 Civic Center Plaza and offers an arrayof programs and events for the Irvine communityincludinglighted,state-of-the-art i * _a P grr r baseball,softball,and soccer fields.The city has undertaken improvements to the stadium and softball fields at Bill Barber Park,and IDS was retained to lead the design effort for both. Phase I,now completed,entailed adding shade structure for patrons while attending baseball and '` j `. softball games at the park's Dianna Manning Stadium and three(3)lighted softball fields. lit v :•+' upPhase II included modernization of food concession stands at Deanna Manning Stadium as well as improvements to restrooms and the . { 10, .,„ addition of modern scoreboard.The stadium is a championship softball field with a seating capacity of up to 750 spectators.Design of the i►�11 concession stand improvements is complete and will allow an expanded food menu meeting Health Code standards and those of the Irvine . 0 . ,:r 1 r �, 1r� 11' . Ranch Water District without requiring the construction of an addition to the building. 4, j Al I {. 1.1 The bid and construction support services will be done duringPhase 3. 1111 project'sPP i , - . , 4'. P' 01 1 ! "-''' - --- - ;4j I it me el it : ~� l _ -.,, 4 4. c7I,i • • _ r > YY Ss i :..r 1 i , L�7! 1'+`.11,J11lc ..�: ,..., - • i` _ _.- ,,,jr �m _,_�. Project Relevance Reference Information aril '•` • Architectural planning and design City of Irvine • Alternatives analysis Mr.Chris Brown,Senior Project Manager • Preparation and presentation of models,renderings,and photo 1 Civic Center Plaza,Irvine,CA 92606 simulations Email: chbrown@cityofirvine.org • Structural Engineering Phone: 949.724.6937 a t ft� C t•••�411 • Mechanical/Plumbing Engineering i • Electrical engineering - 1 g g Project Team Members s t ='Ei�rrk r6lia qf • Zoning,planning&building approvals,permits and other I` g 4' ■ r a Said Hilmy,PhD,PE,SE j Principal In Charge • •entitlements 1,` John Silber,RA Principal Architect Project Manager '. i`� • Construction cost estimating ) P / g _ - !yr' °Joy Lyndes,PLA)Landscape Architect• Construction support Shelley Sivak,RA,LEED AP j PA/Interior Design w-'•� tkifiv.iiiiii rSong Brandner,RA,LEED GA j Project Architect - *'Jaime Rosenbach,PE,SE I Structural Engineer IlMichael Reed Lighting Design \ f, T N r.,i..Faisal Dakhil I Cost Estimator ,`, �� _ ; CITY OF HUNTINGTON BEACH •�On.CCaIIII Architectural Engineering,landscape Architectural COMMUNITY&LIBRARY SERVICES DEPARTMENT Engineering.and Professional Consulting Services City of Azusa Dog Park,Azusa CA -q :: , Brief Description ' r t* The IDS Group Landscape Architecture team was selected to lead the planning and design of Azusa's first `. •, . _ civic dog park.IDS was selected for our ability to provide a fast high quality turnaround on the design,and a 's �' "t - responsive design team.To meet project objectives IDS tightened the design schedule,held over-the-shoulder .\ -;1 --.C- t,; . li - } ` .4.-^.` - reviews with the client group and stakeholders,held specialty comment resolution meetings and achieved full g ti'• ` ' 1 • ' -"; permit set and construction package in 6 months,breaking ground for construction in October 2024. • S ""' 51:[ .j. ilk ilill Two bid packages were reared,one for the area in thepublic right of w and the second for the dog `' ' P g prepared, g way, Park. �:; � ... _ . ... f The old Azusa Rail Line on Crescent Drive and Sunset Ave,an abandoned railroad site is where this new dog ._ µ park is located.The site is constrained by several public utilities including water and electric cross,requiring - - setbacks,design coordination and maintenance access.This park-poor neighborhood will be improved and made more inviting with a new green space for dogs and their owners,safe security fencing and energy- efficient lighting,a decorative monument sign,permeable pavers and drivable gravel areas,new drinking - fountains,bench and picnic table seating,and other furnishings to create a healthy,interactive,and social experience for visitors. IDS provided comprehensive construction document packages including specialized Landscape Architecture, ' .H. 0.11, #119 ji_ ii .5., Structural, site ater Management, Civil, and Electrical design and detailed Cost Estimation for this site. . "' � anuenu..a I 4 svoas wotl I DOGS ; _: I I I 11 t 1 y _ ---I ..a : 1 I _ VW- • Project Relevance Reference Information f �m� • Large&small dog park safety City of Azusa ,*,a — ,E 4 .* S .- .. separation design Nikki Rosales,Community Resources Dept M ilWIE e� --- • Cost-effective decorative fencingSenior Management Analyst i tc +_ a.-� a '" —. Y . m ..saw., , a' •4.z _ 213 E.Foothill Blvd,Azusa,CA 91702 •,', :-'"`' • Recommended natural turf maintenance _ + plan(including dog park use rotation) Phone: 616.812.5261 Email:nrosales@azusaca.gov -= ''-- q I Project Team Members — Landscape Architecture I Joy Lyndes,Kristen Gros,Ruoxi Cao; _. _ Structural I Jaime Rosenbach,Victor Mercado; I Electrical I Steven Collins,Michael Reed; '� Civil Adrian Anderson,Silman Ruiz ��,� _ .0,•.4 CONCEPTUAL LANDSCAPE PLAN IDS- ,. 1 - "n5A°°vnn" . .a r^,f AZUSA DOG PARK V. . ' CITY OF HUNTINGTON BEACH On-Call Architectural Engineering,landscape Architectural COMMUNITY&LIBRARY SERVICES DEPARTMENT Engineering.and Professional Consulting Services City of Lancaster, Parks Revitalization & Renovations Brief Description ; y.� �� Samaritan's Purse Park(Formerly El Dorado Park)Revitalization ,i1 • ' li The ExistingSamaritan's Purse Park is located within a densely �e t populated area and surrounded by established residential neigh y a+ s� .,.- ^ r�I I ►` Jr , r - " borhoods,an elementary school,and commercial businesses.The City of Lancaster is focused on creating renovated amenities 1•i ' in this popular existing neighborhood park to improve and expand community resources within the park based on community �• r'j- r_,r r input. a -, IDS is provided architectural and engineering services to remove the existing pre-school/community building and construct a new preschool/community building.A The project also includes new recreational features such as a half-court basketball court with lighting,a splash pad,and a skate area within the park. f or + After further exploration the City reprioritized the scope and opted to renovate the existing community building.IDS then pro- !!! <A a vide construction documents for the renovation project which is now in the bidding phase. I Contract Value$1,150,500 Project Dates:1/2023-Ongoing Mariposa Park Renovations <, The Mariposa Park Improvement Project is part of on-going efforts to invest in community spaces in Lancaster to benefit of the entire City,therefore a community connection played a big part in our design inspiration.The IDS design induded a combined children's play ground for 2-5 years old and 5-12 years old,gathering and picnic areas with BBQ,tables and benches,2 ramadas, butterfly hardscape motifs,irrigation,flag,maintenance vehicle access,restored fencing,drinking fountains and safety lighting. - IDS provided three(3)options in the Conceptual Phase,with the Client ultimately choosing Option two(2).Because of its heavy + ...;•: + 4, 0• • use from a diverse population,the design team took care within the design to include playground features that specialized in 't inclusivity and universal access.New ramadas were designed to coordinate with the colorful butterfly theme of the playground 's+. and with the newly renovated activity building. .' ContractValue:$224,370 Project Dates:2/2023-9/2024 r } 40 . -' ' af, Services Provided Reference Information , `" ' � �� • Civil Engineering City of Lancaster r•. . r �" `.; �� y A • Site Survey Mr.Frank Lujan,Project Manager ' y 1. & f ;, r t' �., 1 Phone:661.723.6225 "'•t • i' 1 • Architectural Design e , e I , i ? - • Structural Engineering Email:flujan@cityoflancasteccom , -� !" t; / ',4, .�- t „_ • Mechanical/Plumbing Engineering ,i _,' t- ,," at.. Isrji?, 'st 10• ..' • Electrical Engineering Project Team Members C .. �.. ( p+ � j� - • Lighting Design Said Hilmy,PhD,PE,SE I Principal }y .�pw,l�Ii rr� 'I Jr - -_l_ 1Tir • Landscape Design Joy Lyndes,PIA,FASLA I Landscape Arch. a ' -- - __.. • Code and Accessibility Compliance Kristen Gros,PIA,ALSA I Landscape Arch. �+ • Energy Management Mahsa Javaherian I Project Designer i ';I , • Interior Design Eduardo Fabros IProject Designer dd ' Faisal Dakhil I Cost Estimator • Cost Estimating John Silber,AIA I Principal Architect Adrian Anderson,PE(Civil Engineer Paul Murray,PE I CivilEngineer Jaime Rosenbach,PE,SE j Structural Eng. Steven Collins,PE I Electrical Engineer Darren Smith,PEI Mechanical I Engineer CITY OF HUNTINGTON BEACH 40 On-Call Architectural Engineering.Landscape Architectural COMMUNITY&LIBRARY SERVICES DEPARTMENT Engineering.and Professional Consulting Services City of Downy, Rio San Gabriel Park Green, Safe &Active Park Improvements Brief Description IDS is working with the City of Downy to provide the design services for the replacement of the entire southerly parking lot,stabilize the subgrade and install new curbs,gutters,and pavement.The design work encompasses the enhancement of pedestrian amenities, addressing damaged sidewalks,walkways,and access ramps.IDS is introducing new decomposed granite trails and walkways,accom- -- , panied by concrete curbs throughout the park perimeter,connecting all park amenities to the San Gabriel River regional bike path. Part of the new plan is the integration of bike path resting stations,featuring shade structures,benches,bike racks,water bottle fill- a ., ` ha a y ing stations,and bike repair stations. --project also includes the establishment of a new interpretive native garden,complete with — p �9 iy r�'.�r , wayfinding and educational signage.Bioswale and drywell features are being incorporated for sustainable water management,and ; 4 •4 7 solar-powered pedestrian lights and poles will be installed along park walkways and trails. I r+yjs�• Is a ' , ' Additional improvements involve the installation of new shade structures with picnic stations,the creation of a waste containment , } - area to conceal and secure park dumpsters,and the placement of new trash receptacles throughout the park,to create a more acces- . ,�. T .. ',,3z•' e' b t. w sible,aesthetically pleasing,and environmentally sustainable public space. ;sue - :,fr • +a . Irk •Gard f: s 40* %� / *•*, t r & ., �~ .. ... , om_ _ v Services Provided Reference Information / v • Civil Engineering City of Downey • i �' • Architectural Design Fabian Aoun,Interim Principal Civil Engineer • Landscape Design Phone:951.743.5208 • ` 't" y-;. � ,fr =—,—i \ bra • Irrigation Design Email:faoun@downeyca.org Id .; / ; 1� • • Structural Engineering /'/ i I I. k��� 4 . • Mechanical/Plumbing Engineering project Team Members • Electrical Engineering/Lighting Design k ' ,r • Code and Accessibility Compliance Said Hilmy,PhD,PE,SE I Principal In Charge :,, r• - , • Cost Estimating Joy Lyndes,PIA,FASIA I Landscape Architect - = • q Kristen Gros,PIA,ALSA I Landscape Architect _ Adrian Anderson,PE I Civil Engineer - ..w ... _ Paul Murray,PE I Civil Engineer __. .r'J� V Jaime Rosenbach,PE,SE I Structural Engineer Z. A Darren Smith,PE I Electrical Engineer �, . \r CITY OF HUNTINGTON BEACH 41 On-Call Architectural Engineering.Landscape Architectural COMMUNITY&LIBRARY SERVICES DEPARTMENT Engineering.and Professional Consulting Services EXHIBIT "B" Payment Schedule (Hourly Payment) A. Hourly Rate CONSULTANT'S fees for such services shall be based upon the following hourly rate and cost schedule: SEE ATTACHED EXHIBIT B B. Travel Charges for time during travel are not reimbursable. C. Billing 1. All billing shall be done monthly in fifteen (15) minute increments and matched to an appropriate breakdown of the time that was taken to perform that work and who performed it. 2. Each month's bill should include a total to date. That total should provide, at a glance, the total fees and costs incurred to date for the project. 3. A copy of memoranda, letters, reports, calculations and other documentation prepared by CONSULTANT may be required to be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 4. CONSULTANT shall submit to CITY an invoice for each monthly payment due. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due; D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and E) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. 5. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. '.rj 5° I.,•,1i,1.4 •.,.„4...,.....,w,:L L..F....ri o,..t.%4.,4 �r P f • 1�rM= EXHtBRT B s: ... ` , w "i. ,r +.,.,104t,i.:!t,,.,s,,,„,A,ti- .i ., , 4 f 4 r �'*; N . , 1, " r+ s Ni r 75 � .,r ._ ,' .... ' 3 .,....' a 1 14 b• mot.. , F, 's, ' •a f. �, *1 rk� •SSA '. , j FEE PROPOSAL triage:central Park -/" IDS GROUP 2025 Rate Sheet ARCHITECTURE ENGINEERING Title Hourly Rate Title Hourly Rate Principal $249.00 Principal $249.00 Associate Principal $239.00 Associate Principal $236.00 Senior Project Manager $228.00 Senior Project Manager $228.00 Project Manager $212.00 Project Manager $212.00 Senior Architect(RA) $207.00 Senior Project Engineer(SE) $207.00 Architect(RA) $186.00 Senior Project Engineer(PE) $201.00 Senior Designer $180.00 Engineer(SE) $201.00 Designer $170.00 Engineer(PE) $186.00 Job Captain $148.00 Senior Designer $180.00 BIM Designer $147.00 Designer $170.00 CAD Drafting $127.00 BIM Designer $147.00 Senior Planner $224.00 CAD Drafting $127.00 Planner $186.00 QA/QC Manager $227.00 Sr.Landscape Architect(PLA) $159.00 Senior Office Administration $80.00 Landscape Architect(PLA) $133.00 Administration&Accounting $74.00 QA/QC Manager $227.00 Senior Office Administration $80.00 Administration&Accounting $74.00 SURVEYING PRECONSTRUCTION/COST ESTIMATION Title Hourly Rate Title Hourly Rate Two-Person Survey Crew $329.00 Senior Cost Estimator $186.00 Senior Surveyor(In House) $212.00 Cost Estimator $180.00 Lead Surveyor(In House) $117.00 Expenses such as, but not limited to, plan check fees, permits,inspections,testing services,title company fees, special delivery charges,plotting/presentation boards,maps,aerial photographs,and reprographics/illustrations that may be required for community or other stakeholder presentations shall be billed to the owner at the Consultant's direct cost plus 10%. CITY OF HUNTINGTON BEACH On-Call Architectural Engineering,Landscape Architectural COMMUNITY&LIBRARY SERVICES DEPARTMENT 42 Engineering,and Professional Consulting Services Vie tr._7, `AC R® DATE(MMIDD/YYyy) �� CERTIFICATE OF LIABILITY INSURANCE 4/21/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY.AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS. CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY.THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the:certificate holder is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions'or be endorsed. if SUBROGATION IS WAIVED,subject to,the.terms and conditions Of the'p011ey,certain policies may require en endorsement: A statement On this certificate does not confer rights to the certificate holder in lieu of such endersement(s), PRODUCER CONTACT Sherry Young Risk Strateggies Company PHONE FAX 2040 Main Street,Suite 450 (AiC.Na.Ext): E-MAIL 949-242-9237 (NC,No): Irvine, CA 92614 ADDRESS: syoungt risk-strategies.com INSURER(S)AFFORDING COVERAGE NAIC II_ _ www,risk-strategies.com 'CA DOI License No.OF06675 INSURER A i Travelers Property Casualty Co of America 25674 INSURED INSURERS: Hartford Casualty Insurance Company 29424 IDS Group, Inc.1 Peters Canyon Rd., Ste 130 INSURER a: Arch Insurance Company 11150 Irvine CA 92606 INSURERD: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: 84898422 REVISION NUMBER: THIS IS TO CERTIFY THAT THE-POLICIES OF INSURANCE LISTED'-BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH.THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS'SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUER POLICY EFF. POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MMIDDiYYYYI (MMIDD/YYYY) LIMITS A i COMMERCIAL GENERAL LIABILITY V 6809H717919 5/1/2025 5/1/2029 EACH OCCURRENCE 52,000,000 AMAGE TO CLAIMS-MADE ✓ OCCUR PREM PREMISES(EaENTED occu rrence) $1,000,000 MED EXP(Any one.person) $10,000 PERSONAL&ADV INJURY $2,000,000 GENt AGGREGATE LIMIT APPLIES PER:- • GENERAL AGGREGATE $4,000,000 POLICY ✓ jECT LOC PRODUCTS-COMP/OPAGG' $4,000,000 OTHER: $ A AUTOMOBILE LIABILITY ✓ BA7R248947 5/1/2025 5/1/2026 iEoneOFNdBoSINGLELIn11T $1,000,000 ✓ ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ _. ONLY _ AUTOS HIRED NON-OWNED PROPERTY DAMAGE S. ,✓ HIRED AUTOS ONLY ✓ AUTOS ONLY (Per accident) ' S A ✓ UMBRELLA LIAB ✓ OCCUR CUP7K299343 5/1/2025 5/1/2026 EACHOCCURRENCE _ _ 59,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE S 9,000,000 DED ✓ RETENTIONSO $ B WORKERS COMPENSATION 72WEGAX2CTE 5/1/2025 5/1/2026 ,/ STATUTE EtTH AND EMPLOYERS'LIABILITY YIN . ANYPROPRIETORIPARTNER/EXECUTIVE NIA E.L.EACH ACCIDENT $1,000,000 OFFICERIMEM BER EXCLUDED? (Mandatory in NH) EL,DISEASE-EA EMPLOYEE S 1.000.000 If yes,describe under DESCRIPTION OF OPERATIONS below EL.DISEASE-POLICY LIMIT $1,000,000 C Professional Liability PAAEP0162701 11/12/2024 11/12/2025 Per-Claim: $3,900,000 Aggregate: $3,000,000 DESCRIPTION OF OPERATIONS)LOCATIONS(VEHICLES(Maple!,Addlttonal Remarks Schedule,may be attached If more space Is required) Projects as,on file with the insured including but not limited to On Call Architectural Engineering&Professional Consultin Services. City of Huntington Beach,its officers,elected or appointed officials,employees,agents,and voluntee i aA�lrtpillit lq red , on the general and auto liability policies-see attached endorsements. By: • MICHAEL J.ViGLIOTTA CITY ATTORNEY CERTIFICATE-HOLDER CANCELLATIc HTY OF HUNTINGTON BEACH SHOULD ANY OF THE ABOVE DESCRIBED,POLICIES BE CANCELLED BEFORE City of Huntington Beach THE EXPIRATION DATE THEREOF; NOTICE WILL •BE DELIVERED IN 2000 Main St. ACCORDANCE WITH THE•POLICY PROVISIONS. Huntingtdn Beach CA 92648 • AUTHORIZED REPRESENTATIVE a-. r(D-C—"-.‘4'."4."-%g- I RSC Insurance Brokerage ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD 84898422 125-26.GL-AL-UL-WC, 24-25 PL 1 Sherry Young 1 4/21/20/5 9t30,37 AM (PDT) 1 Page 1 of 7 'Insured:IDS Group,Inc. Policy No. :680914717919 COMMERCIAL GENERAL LIABILITY Effective Date:5/1/2025 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BLANKET ADDITIONAL INSURED (ARCHITECTS, ENGINEERS AND SURVEYORS) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART 1. The following is added to SECTION II —WHO IS h. This insurance does not apply to "bodily AN INSURED: injury" or"property damage" caused by"your Any person or organization that you agree in a work" and included in the "products- ,, completed operations hazard" unless the "written contract requiring insurance to include as "written contract requiring insurance" an additional insured on this Coverage Part, but: q g specifically requires you to provide such a. Only with respect to liability for"bodily injury", coverage for that additional insured, and then "property damage"or"personal injury'; and the insurance provided to the additional b. If, and only to the extent that, the injury or Insured applies only to such "bodily injury" or damage is caused by acts or omissions of "property damage"that occurs before the end you or your subcontractor in the performance of the period of time for which the "written of"your work" to which the "written contract contract requiring Insurance" requires you to requiring Insurance" applies, or in connection provide such coverage or the end of the with premises owned by or rented to you. policy period,whichever is earlier. The person or organization does not qualify as an 2. The following is added to Paragraph 4.a. of additional insured: SECTION IV — COMMERCIAL GENERAL c. With respect to the independent acts or LIABILITY CONDITIONS: omissions of such person or organization; or The insurance provided to the additional insured d. For "bodily injury", "property damage" or is excess over any valid and collectible other "personal injury" for which such person or insurance,whether primary, excess,contingent or on any other basis, that is available to the organization has assumed liability in a additional insured for a loss we cover.However, If contract or agreement. you specifically agree in the "written contract The insurance provided to such additional insured requiring insurance" that this insurance provided is limited as follows: to the additional insured under this Coverage Part e. This insurance does not apply on any basis to must apply on a primary basis or a primary and any person or organization for which non-contributory basis, this insurance is primary coverage as an additional insured specifically to other insurance available to the additional is added by another endorsement to this insured which covers that person or organizations Coverage Part. as a named insured for such loss, and we will not share with the other insurance,provided that: f. This insurance does not apply to the (1) The "bodily injury" or "property damage" for rendering of or failure to render any which coverage is sought occurs; and "professional services". g. In the event that the Limits of Insurance of the (2) The "personal Injury" for which coverage is Coverage Part shown in the Declarations sought arises out of an offense committed; exceed the limits of liability required by the after you have signed that "written contract "written contract requiring insurance", the requiring insurance". But this insurance provided insurance provided to the additional insured to the additional Insured still is excess over valid shall be limited to the limits of liability required and collectible other insurance, whether primary, by that "written contract requiring insurance". excess, contingent or on any other basis, that is This endorsement does not increase the available to the additional insured when that limits of insurance described in Section III — person or organization is an additional insured Limits Of Insurance. under any other Insurance. CG D3 81 0915 @ 2015 The Travelers Indemnity Company.All rights reserved. Page 1 of 2 Includes the copyrighted material of Insurance Services Me,Inc.,with its permission 64696422 125-26 eL-AL-UL-WC, 24-25 FL I Sherry Young 14/21/2025 9:30.37 AM (PDT) 1 Page 2 of 7 COMMERCIAL GENERAL LIABILITY 3. The following is added to Paragraph 8., Transfer 4. The following definition is added to the Of Rights Of Recovery Against Others To Us, DEFINITIONS Section: of SECTION IV — COMMERCIAL GENERAL "Written contract requiring insurance means that LIABILITY CONDITIONS: part of any written contract under which you are We waive any right of recovery we may have required to include a person or organization as an against any person or organization because of additional insured on this Coverage Part, payments we make for "bodily injury", "property provided that the "bodilyinjury" and "property damage" or"personal injury" arising out of "your amage" occurs and te prsonal injury" i work" performed by you, or on your behalf, done caused by an offense committed: under a"written contract requiring insurance"with that person or organization. We waive this right a. After you have signed that written contract; only where you have agreed to do so as part of b. While that part of the written contract is In the "written contract requiring insurance" with effect;and such person or organization signed by you c. Before the end of the policy period. before, and in effect when, the "bodily injury" or "property damage" occurs, or the"personal injury' offense is committed. ) I Page 2 of 2 ©2015 The Travelers indemnity Company.All rights reserved. CO D3 81 09 15 Includes the copyrighted material of Insurance Services Office,Inc.,with its permission 64096422 125-26 GL-AL-UL-WC, 24-25 PL 1 Sherry Young 1 4/21/2025 9:30,37 AN (PDT) 1 Page 3 of 7 IDS Group,Inc. BA7R248947 5/I/2025 COMMERCIAL AUTO THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BUSINESS AUTO EXTENSION ENDORSEMENT This endorsement modifies Insurance provided under the following: BUSINESS AUTO COVERAGE FORM GENERAL DESCRIPTION OF COVERAGE—Thls endorsement broadens coverage.However,coverage for any Injury, damage or medical expenses described in any of the provisions of this endorsement may be excluded or limited by another endorsement to the Coverage Part,and these coverage broadening provisions do not apply to the extent that coverage is excluded or limited by such an endorsement.The following listing is a general cover- age description only.Limitations and exclusions may apply to these coverages,Read all the provisions of this en- dorsement and the rest of your policy carefully to determine rights,duties,and what Is and Is not covered. A. BROAD FORM NAMED INSURED H. HIRED AUTO PHYSICAL DAMAGE—LOSS OF B. BLANKET ADDITIONAL INSURED USE--INCREASED LIMIT C. EMPLOYEE HIRED AUTO I. PHYSICAL DAMAGE — TRANSPORTATION EXPENSES—INCREASED LIMiT D. EMPLOYEES AS INSURED J. PERSONAL PROPERTY E. SUPPLEMENTARY PAYMENTS —INCREASED K. AIRBAGS LIMITS L. NOTICE AND KNOWLEDGE OF ACCIDENT OR F, HIRED AUTO — LIMITED WORLDWIDE COW LOSS ERAGE—INDEMNITY BASIS M. BLANKET WAIVER OF SUBROGATION G. WAIVER OF DEDUCTIBLE--GLASS N. UNINTENTIONAL ERRORS OR OMISSIONS PROVISIONS A, BROAD FORM NAMED INSURED this Insurance applies and only to the extent that The following Is added to Paragraph A,1,,Who Is person or organization qualities as an "Insured" An Insured,of SECTION II--COVERED AUTOS under the Who Is An Insured provision contained LIABILITY COVERAGE: in Section Ii. Any organization you newly acquire or form dur- C. EMPLOYEE HIRED AUTO ing the policy period over which you maintain 1. The following is added to Paragraph A.1., 50% or more ownership interest and that Is not Who Is An Insured, of SECTION II --COW separately Insured for Business Auto Coverage. ERED AUTOS LIABILITY COVERAGE: Coverage under this provision is afforded only un- An"employee" of yours is an "insured"while Ill the 1801h day after you acquire or form the or- operating an "auto" hired or rented under a ganization or the end of the policy period, which- contract or agreement in an "employee's" ever is earlier, name,with your permission,while performing B. BLANKET ADDITIONAL INSURED duties related to the conduct of your busi- ness, The following is added to Paragraph c. in A,1., 2. The following replaces Paragraph b. In 5,6., Who Is An Insured, of SECTION II--COVERED Other Ineurance, of SECTION IV -- BUST- AUTOS LIABILITY COVERAGE: NESS AUTO CONDITIONS: Any person or organization who Is required tinder b. For Hired Auto Physical Damage Cover a written contract or agreement between you and age,the following are deemed to be cov- that person or organization, that Is signed and Bred"autos"you own: executed by you before the "bodily injury" or (1) Any covered "auto" you lease, hire, "property damage" occurs and that is In effect rent or borrow;and during the policy period,to be named as an addi- (2) Any covered"auto"hired or rented by Ronal insured Is an "insured" for Covered Autos your"employee" under a contract In Liability Coverage, but only for damages to which an "employee's" name, with your . CA T3 63 0216 020f5 The Travelers indamnfly Company.AlI rights wee rvad. Page 1 of 4 Includes copyrighted material of insurance Services Office,!no.with Its permission. 84098422 125-26 GL-AL-UL-WC, 24-25 PG 1 Sherry Young 1 4/21/2025 9,30'37 A$4 (PDT) 1 Page 4 of 7 COMMERCIAL AUTO j permission, while performing duties (a) With respect to any claim made or"suit" related to the conduct of your bust- brought outside the United States of Hess. America, the territories and possessions However, any"auto"that Is leased,hired, of the United States of America, Puerto rented or borrowed with a driver is not a Rico and Canada: covered"auto". (I) You must arrange to defend the "In- D. EMPLOYEES AS INSURED surod"against,and Investigate or set- t tie any such claim or"suit" and keep The following Is added to Paragraph A.1.,Who is us advised of all proceedings and ac- t An Insured,of SECTION it COVERED AUTOS tiers. LIABILITY COVERAGE: eher youinvolved Any"employee"of yours is an"insured"while us- (II) "Insured" wills or make nyer settlment ing a covered"auto"you don't own,hire or borrow without our consent. In your business or your personal affairs. E. SUPPLEMENTARY PAYMENTS — INCREASED (if1)Wed may, at thehr discretion, participate r LiMl7s In defending "Insured"against, or in the settlement of, any claim or 1. The following replaces Paragraph A,2.a.(2), "suit". of SECTION Il--COVERED AUTOS LIABIL- (Iv)We will reimburse the "Insured" for iTY COVERAGE: sums that the `Insured" legally must (2) Up to $3,000 for cost of ball bonds (in- pay as damages because of "bodily eluding bonds for related traffic law viola- Injury"or"property damage"to which lions) requked because of an "accident" this insurance applies, that the "In- we cover. We do not have to furnish sured" pays with our consent, but these bonds. only up to the limit described in Para- . 2. The following replaces Paragraph A.2.a.(4), graph C„ Limits Of insurance, of of SECTION It--COVERED AUTOS LIABIL- SECTION Ii -- COVERED AUTOS ITY COVERAGE: LIABILITY COVERAGE. (4) All reasonable expenses Incurred by the (v) We will reimburse the "Insured" for "Insured" at our request, Including actual the reasonable expenses incurred loss of earnings up to $500 a day be- with our consent for your investiga- cause of time off from wort tion of such claims and your defense I ofF. HIRED AUTO •- LIMITED WORLDWIDE COV- "s the "insured" against such ERAGE�INDEMNITY BASISsuit , but only up too and Included �In within the limit described in Para- The following replaces Subparagraph(6)in Para- graph C., Limits Of insurance, of graph B.7., Policy Period, Coverage Territory, SECTION II — COVERED AUTOS i of SECTION IV — BUSINESS AUTO CONDI- LIABILITY COVERAGE, and not In TIONS: addition to such limit. Our duty to (6),Anywhere In the world, except any country or make such payments ends when wo jurisdiction while any trade sanction, em- have used up the applicable limit of bargo, or similar regulation Imposed by the Insurance in payments for damages, United States of America applies to and pro- settlements or defense expenses. hIbits the transaction of business with or (b) This Insurance Is excess over any valid within such country or jurisdiction, for Coy- and collectible other Insurance available ered Autos Liability Coverage for any covered to the "Insured"whether primary, excess, "auto" that you lease, hire, rent or borrow contingent or on any other basis. without a driver for a period of 30 days or less (c) This insurance Is not a substitute for re- and that is not an"auto"you lease, hire, rent quired or compulsory insurance in any or borrow from any of your "employees", country outside the United States, its ter- partners (if you are a partnership), members carries and possessions,Puerto Rico and (if you are a limited liability company) or Canada, members of their households. Page 2 of 4 n2015 The Travelers Indemnity Company.All rights reserved. CA T3 83 0216 Includes copyrighted material or insurance Services O(nce,ino.with its permission. PDT 84898422 I 25-26 OL-AL-UL-WC, 24-25 PL i Sherry Young 1 4/21/2025 9,30s37 AM ( ) i Page 5 of 7 f I I I COMMERCIAL AUTO You agree to maintain all required or (2) In or on your covered"auto". compulsory insurance In any such court- This coverage applies only In the event of a total try up to the minimum limits required by theft of your covered"auto". local law. Your failure to comply with No deductibles apply to this Personal Property compulsory Insurance requirements will coverage, ' not invalidate the coverage afforded by this policy,but we will only be liable to the K, AIRBAGS same extent we would have been liable The following Is added to Paragraph B.3., Exclu- had you complied with the compulsory in- slops, of SECTION IIi — PHYSICAL DAMAGE surance requirements. COVERAGE: (d) it Is understood that we are not an admit- Exclusion 3.a. does not apply to loss" to one or ted or authorized insurer outside the more airbags In a covered"auto"you own that in- United States of America, its territories (late due to a cause other than a cause of"loss" and possessions, Puerto Rico and Can- set forth in Paragraphs A.1.b. and A.1.c., but ada.We assume no responsibility for the only: furnishing of certificates of insurance, or a. If that"auto"Is a covered"auto"for Compre- for compliance In any way with the laws hensive Coverage under this policy; of other countries relating to Insurance. b. The airbags are not covered under any war- G. WAIVER OF DEDUCTIBLE—GLASS runty;and The following is added to Paragraph D., Deducti- c. The airbags were not Intentionally inflated. bie, of SECTION iIII — PHYSICAL DAMAGE We will pay up to a maximum of$1,000 for any COVERAGE: one"loss". No deductible for a covered "auto" will apply to L. NOTICE AND KNOWLEDGE OF ACCIDENT OR glass damage if the glass Is repaired rather than LOSS replaced. The following is added to Paragraph A.2.a., of• H. HIRED AUTO PHYSICAL DAMAGE—LOSS OF SECTION IV—BUSINESS AUTO CONDITIONS: USE•-INCREASED LIMIT Your duty to give us or our authorized representa- The following replaces the last sentence of Para- tive prompt notice of the "accident" or"loss" ap- graph A,4.b., Loss Of Use Expenses, of SEC- piles only when the "accident" or"loss" Is known TION III—PHYSICAL DAMAGE COVERAGE: to: However,the most we will pay for any expenses (a) You(if you are an individual); for loss of use Is$05 per day, to a maximum of (b) A partner Of you are a partnership); $750 for any one"accident". (c) A member(if you are a limited liability cour- t. PHYSICAL DAMAGE — TRANSPORTATION pang); EXPENSES-•INCREASED LIMIT (d) An executive officer, director or Insurance The following replaces the first sentence in Para- manager(if you are a corporation or other or- graph A.4.a., Transportation Expenses, of ganizatton);or SECTION III — PHYSICAL DAMAGE COVER- (a) Any"employee"authorized by you to give no- AGE: lice of the"accident"or"toss". We'will pay up to$60 per day to a maximum of M. BLANKET WAIVER OF SUBROGATION $1,500 for temporary transportation expense in• The following replaces Paragraph A.6., Transfer cuffed by you because of the total theft of a cov- of Rights Of Recovery Against Others To Us, erect"auto"of the private passenger type. of SECTION IV — BUSINESS AUTO CONDI- .!. PERSONAL PROPERTY TIONS: The following Is added to Paragraph A.4., Cover- 6. Transfer Of Rights Of Recovery Against age Extensions, of SECTION III — PHYSICAL Others To Us DAMAGE COVERAGE: We waive any right of recovery we may have Personal Property against any person or organization to the ex- tent required of you by a written contract We will pay up to $400 for"loss"to wearing ap- signed and executed prior to any "accident" parel and other personal property which Is: or"loss",provided that the"accident"or"loss" (1) Owned by an Insured";and arises out of operations contemplated by . CA T3 63 0215 ©20S6The Travelers indemnity Company.All rights reserved. Page 3 of 4 Includes copyrighted material of Insurance Services Office,Ina.with Its permission. 84898422 1 25-26 GL-AL-UL-SC, 24-25 PL 1 Sherry Young 1 4/21/2025 9:30:37 AM IPDTI 1 Page 6 of 7 COMMERCIAL AUTO such contract. The waiver applies only to the The unintentional omission of, or unintentional person or organization designated in such error in, any information given by you shall not contract. prejudice your rights under this Insurance. Noyes N. UNINTENTIONAL ERRORS OR OMISSIONS ever this provision does not affect our right to col- The following Is added to Paragraph B.2., Con- lect additional premium or exercise our right of • cealment, Misrepresentation, Or Fraud, of cancellation or non-renewal. SECTION IV»BUSINESS AUTO CONDITIONS: Page 4 of 4 *2016 The Travelers Indemnity Company.All rights reserved. CA T3 63 02 15 Includes copyrighted material of Insurance Services Office,Inc.with Its permission, • I 84896422 125-26 GL-AL-GL-WC, 24-25 PL I Sherry Young 1 4/21/2025 9:30;37 AM (POT) 1 Page 7 o8 7 ii00,, .INGT CITY OF HUNTINGTON BEACH \%CGUNTV';;'''�' Lisa Lane Barnes I City Clerk September 8, 2025 IDS Group, Inc. Attn: Said Hilmy 1 Peters Canyon Road, Suite 130 Irvine, CA 92606 Dear Mr. Hilmy, Attached for your records is an executed copy of the Professional Services Contract between the City of Huntington Beach and IDS Group, Inc. for On-Call Architectural Engineering and Professional Consulting Services, approved by the Huntington Beach City Council on August 19, 2025. Sincerely, 0'44416 AKPir Lisa Lane Barnes City Clerk LLB:ds Enclosure Office: (714) 536—5405 I 2000 Main Street, Huntington Beach, CA 92648 I www.huntingtonbeachca.gov { ON-CALL ARCHITECTURAL ENGINEERING,LANDSCAPE ACHRITECTUAL ENGINEERING,AND PROFESSIONAL CONSULTING SERVICES REQUEST FOR QUALIFICATIONS (RFQual) 1. BACKGROUND The City of Huntington Beach("City") Community&Library Services Department is seeking experienced Consultant firms to assist the City's staff in the following service categories: Architecture Engineering/Landscape Architecture Engineering Qualified firms shall provide consulting services on an "on-call" basis for projects to be determined during the term of the contract. The contract shall be for a minimum three (3) year term with the option for one(1)additional one-year term.The City shall issue task orders for each project based upon the scope of services,qualifications,work schedule, and reasonableness of the fee.For task orders greater than$50,000 City will typically solicit qualifications from two or more qualified consultants. 2. SCHEDULE OF EVENTS This request for qualifications will be governed by the following schedule: Release of RFQual Monday,March 17,2025 15 Deadline for Written Questions by 4:00 PM Tuesday,April 2025 Responses to Questions Posted on Web Tuesday,Apn29,2025 Proposals are Due by 4:00 PM Tuesday,April 1�5;2025 Proposal Evaluation Completed Week of Ma 12025 �'ayyy 19 Notification of Intent to Award(Tentative) Week of April-2 2025 Approval of Contract by City Council(Tentative) Meeting of July 2025 3. SCOPE OF WORK In general, the Consultant shall perform consulting services on an "on-call" basis for projects assigned by the City. If the Consultant does not have the ability to self-perform all aspects of the scope of services,then the Consultant shall subcontract for those services.The scope of work for any one project may involve all phases of project development and may include but is not limited to the following: Kick-Off&Progress Meetings Attend mandatory project kick-off meeting(s) and subsequent progress meetings, as needed. Meetings may require in-person attendance, while others may allow a virtual attendance option. Provide minutes of meeting(s). 2 1315 Preliminary Plans and Design Prepare alternative preliminary layouts, surveying, architectural services, and estimates of probable cost for alternatives,and prepare details,and calculations.Present alternatives,as needed at staff and/or City Council meetings, and provide recommendations and analyses of the advantages of each alternative. Entitlements/Permits As a primary consultant, assist the City in obtaining entitlements and approvals from applicable agencies for environmental, and/or other permits as may be required. Construction Documents Prepare designs, plans, specifications, cost estimates, and contract bidding documents. The City shall review the construction documents at the preliminary engineering, sixty (60%) percent, ninety(90%)percent, and final documents stages. Prepare 24x36 inch construction drawings for bidding and archival purposes, providing code requirements, and all project related plan set details required for constructability. The City will provide a Microsoft Word Version of the General Provisions and bid forms; the Consultant shall modify the documents by adding the necessary special provisions and bid items. Based on direction from the City, consultant may also be asked to take the lead on construction plan submittals,plan checks and obtaining required permits through the Community Development Department. Technical Reports and Analysis Prepare needs assessments, master plans and technical studies such as park development fee analysis (including public outreach, community workshops/surveys), arborist (tree assessments), geotechnical/geophysical, and environmental (i.e., water, asbestos, lead, noise, impact, etc.) studies. Bidding Stage Assist the City in answering bidders' questions,attend pre-bid conferences and job walks,prepare addenda, analyze bids, and recommend award. Construction Stage Attend pre-construction conference, monitor construction schedule, visit construction site as required for progress and quality of work. Assist the contract manager, contractor,and inspector with interpretation of the plans and specifications,analysis of changed conditions,development of corrective action,review of shop drawings and other required tasks. Architectural/Landscape Architectural Engineering Services Consultant shall provide experienced personnel,equipment,and facilities to perform the following tasks. • • Provide landscape, architectural,planning, and design services primarily for existing City Parks, facilities, Community Centers, Clubhouses i.e., tenant improvements, ADA modifications, etc., and park developments. The City is currently"built out"with limited 3 1316 I i "new" facilities anticipated in the next 3 years. The City also has a need for landscaping architecture services throughout City medians and public spaces. • Prepare sketches, renderings, and materials boards providing alternative architectural concepts,designs, and options that can be applied to project requirements. • Prepare in AutoCAD or Revit,24x36 inch construction drawings for bidding and archival purposes, providing code requirements, floor plans, ceiling plans, roof plans, elevations, walls,materials schedules, door and window schedules, and details. Provide one full-size set at each design stage with electronic file in*.PDF format,and in AutoCAD(I.DWG)or Revit(LRVT)format. • Provide technical specification in MS Word format, for materials and methods to be incorporated into the City's Standard Supplemental Master Specifications. • Prepare Architect's/Engineer's cost estimates. • Provide architectural support during construction of projects. • Prepare as-builts and provide electronic file in *.PDF format, and in AutoCAD (*.DWG) or Revit .RV format. In addition to the services listed above, through the use of sub-consultants or in-house personnel, Consultants may be required to perform or assist in environmental assessments, material testing, civil and soils engineering and building architecture. 4. PROPOSAL FORMAT GUIDELINES f� Interested firms are to provide the City of Huntington Beach with a thorough proposal using the following guidelines: Proposal should be typed and contain no more than 25 typed pages using a 12-point font size, including transmittal letter,but excluding resumes of key people,Index/Table of Contents,tables, charts, and graphic exhibits. Each proposal will adhere to the following order and content of sections. Proposal should be straightforward, concise and provide "layman" explanations of technical terms that are used. Emphasis should be concentrated on conforming to the RFQual instructions, responding to the RFQuaI requirements, and on providing a complete and clear description of the offer.Proposals,which appear unrealistic in the terms of technical commitments, lack of technical competence or are indicative of failure to comprehend the complexity and risk of this contract,may be rejected. The following proposal sections are to be included in the bidder's response: A. Vendor Application Form and Cover Letter Complete Appendix A, "Request for Proposal-Vendor Application Form" and attach this form to the cover letter. A cover letter, not to exceed three (3) pages in length, should summarize key elements of the proposal. An individual authorized to bind the consultant must sign the letter. The letter must stipulate that the proposal price will be valid for a period of at least 180 days. Indicate the address and telephone number of the contractor's office located nearest to Huntington Beach, California and the office from which the project will be managed. B. Background and Project Summary Section The Background and Project Summary Section should describe your understanding of the City,the work to be done,and the objectives to be accomplished. Refer to Scope of Work of this RFQual. 4 1317 C. Methodology Section Provide a detailed description of the approach and methodology to be used to accomplish the Scope of Work of this RFQual. The Methodology Section should include: 1) An implementation plan that describes in detail (i)the methods, including controls by which your firm manages projects of the type sought by this RFQual; (ii) methodology for soliciting and documenting views of internal and external stakeholders; (iii) and any other project management or implementation strategies or techniques that the respondent intends to employ in carrying out the work. { I 2) Detailed description of efforts your firm will undertake to achieve client satisfaction and to satisfy the requirements of the "Scope of Work"section. 3) A sample approach to developing a project schedule, identifying tasks and deliverables to beperformed,trackingcosts and overall time of completion. P 4) Detailed description of specific tasks you will require from City staff.Explain what the respective roles of City staff and your staff would be to complete the tasks specified in the Scope of Work. D. Staffing Provide a list of individual(s) who will work on requested projects and indicate the functions that each will perform. Include a resume for each designated individual. Upon award and during the contract period, if the contractor chooses to'assign different personnel to the project, the Contractor must submit their names and qualifications including information listed above to the City for approval before they begin work. E. Oualifications The information requested in this section should describe the qualifications of the firm,key staff and sub-contractors performing projects within the past five years that are similar in size and scope to demonstrate competence to perform these services. Information shall include: 1) Names of key staff that participated on named projects and their specific responsibilities with respect to this scope of work. 2) A summary of the your firm's demonstrated capability, including length of time that your firm has provided the services being requested in this Request for Qualifications. 3) Provide at least five local references that received similar services from your firm. The City of Huntington Beach reserves the right to contact any of the organizations or individuals listed. Information provided shall include: • Client name • Project description • Project start and end dates • Client project manager name,telephone number, and e-mail address 5 1318 F. Fee Proposal Please include a fee schedule with your proposal, including hourly rates for the primary firm and any subcontractors,if applicable. Rate Sheet Salary information shall be included in the RFQual of all proposed positions needed in the performance of duties. Rate sheets shall include a four (4) year, locked, cost rate table, referencing the index in which increases are associated. Interested proposers shall submit a detailed hourly rate schedule, which is to be uploaded under the Cost File in PlanetBids. If sub- consulting, the rate structure for those services shall be included. Sub-Contracting, and g, g Sub-Consultants shall have a maximum markup of 10%. 5. PROCESS FOR SUBMITTING PROPOSALS All proposals must be submitted in PDF file format. • Content of Proposal The proposal must be submitted using the format as indicated in the proposal format guidelines. • Preparation of Proposal Each proposal shall be prepared simply and economically, avoiding the use of elaborate promotional material beyond those sufficient to provide a complete, accurate and reliable presentation. • Number of Proposals Submit one (1) PDF file format copy of your proposal in sufficient detail to allow for thorough evaluation and comparative analysis. A single proposal shall include all diciplines, if proposing more than one. • Submission of Proposals Complete written proposals must be submitted electronically in PDF file format via the Planetbids.com website no later than 4:00 p.m. (P.S.T)on Tuesday,April 147 2025 Faxed or e-mailed proposals will not be accepted 29 • Inquiries Questions about this RFQual must be directed in writing through the PlanetBids Q&A tab no later than 4:00 p.m. (PST)April,2 025,for response. From the date that this RFQua1 is issued until a firm is selected and the selection is announced, firms are not allowed to communicate for any reason with any City employee or elected official other than the contracting officer listed above regarding this RFQual, except during the pre-proposal conference. Refer the Schedule of Events of this RFQual or the City webpage to determine if a pre-proposal conference has been scheduled. The City reserves the right to reject any proposal for violation of this provision. No questions other than written will be accepted,and no response other than written will be binding upon the City. 6 1319 • Conditions for Proposal Acceptance This RFQual does not commit the City to award a contract or to pay any costs incurred for any services. The City, at its sole discretion, reserves the right to accept or reject any or all proposals received as a result of this RFQual,to negotiate with any qualified source(s), or to cancel this RFQual in part or in its entirety. All proposals will become the property of the City of Huntington Beach, USA. If any proprietary information is contained in the proposal, it should be clearly identified. 6. EVALUATION CRITERIA The City's consultant evaluation and selection process is based upon Qualifications Based Selection(QBS)for professional services. The City of Huntington Beach may use some or all of the following criteria in its evaluation and comparison of proposals submitted. The criteria listed are not necessarily an all-inclusive list. The order in which they appear is not intended to indicate their relative importance: A. Compliance with RFQual requirements B. Understanding of the project C. Recent experience in conducting similar scope,complexity,and magnitude for other public agencies D. Educational background,work experience,and directly related consulting experiences E. Price F. References The City may also contact and evaluate the bidder's and subcontractor's references; contact any bidder to clarify any response;contact any current users of a bidder's services;solicit information from any available source concerning any aspect of a proposal; and seek and review any other information deemed pertinent to the evaluation process. The evaluation committee shall not be obligated to accept the lowest priced proposal,but shall make an award in the best interests of the City. After written proposals have been reviewed, discussions with prospective firms may or may not be required. If scheduled,the oral interview will be a question/answer format for the purpose of clarifying the intent of any portions of the proposal. The individual from your firm that will be directly responsible for carrying out the contract, if awarded, should be present at the oral interview. A Notification of Intent to Award may be sent to the firm(s) selected. Award is contingent upon the successful negotiation of final contract terms. Negotiations shall be confidential and not subject to disclosure to competing firms unless an agreement is reached. If contract negotiations cannot be concluded successfully,the City may negotiate a contract with the next highest scoring firm or withdraw the RFQual. Any communications, whether written or verbal, with any City Councilmember, the Honorable Mayor,elected City official,or City staff other than the individual indicated herein,prior to award of a contract by City Council, is strictly prohibited.Any proposer who violates this provision shall be immediately disqualified from consideration as a vendor under the terms of this RFQual. 7 (` 1320 7. STANDARD TERMS AND CONDITIONS • Amendments The City reserves the right to amend this RFQual prior to the proposal due date. All amendments and additional information will be posted to the Huntington Beach Procurement Registry, Huntington Beach - Official City Web Site - Business - Bids & RFP's; bidders should check this web page daily for new information. • Cost for Preparing Proposal The cost for developing the proposal is the sole responsibility of the bidder. All proposals submitted become the property of the City. • Contract Discussions Prior to award,the apparent successful firm may be required to enter into discussions with the City to resolve any contractual differences. These discussions are to be finalized, and all exceptions resolved within a reasonable amount of time from notification. If no resolution is reached, the proposal may be rejected, and discussions will be initiated with the next highest scoring firm. See Exhibit B for a sample agreement. ♦ Confidentiality Requirements The staff members assigned to this project may be required to sign a departmental non- disclosure statement. Proposals are subject to the Freedom of Information Act. The City cannot protect proprietary data submitted in proposals. ♦ Financial Information The City is concerned about bidders' financial capability to perform, therefore, may ask you to provide sufficient data to allow for an evaluation of your firm's financial _ capabilities. • Payment by Electronic Funds Transfer—EFT: The City requires that payment be made directly to the vendor's bank account via an Electronic Fund Transfer(EFT)process. Banking information will need to be provided to the City via an Electronic Credit Authorization form. A City Representative will provide the Electronic Credit Authorization form upon intent to award. Vendor will receive an Electronic Remittance Advice with the payment details via email. It is solely the responsibility of the vendor to immediately notify the City of any change to their information related to payments. • Insurance Requirements City Resolution 2008-63 requires that licensees, lessees, and vendors have an approved Certificate of Insurance (not a declaration or policy) on file with the City for the issuance of a permit or contract. Within ten (10) consecutive calendar days of award of contract, successful proposer must furnish the City with the Certificates of Insurance proving coverage as specified in Appendix C. Failure to furnish the required certificates within the time allowed will result in forfeiture of the Proposal Security. Please carefully review the Sample Agreement and Insurance Requirements before responding to the Request for Qualifications enclosed herein. The terms of the agreement,including insurance requirements have been mandated by City Council and 8 1321 can be modified only if extraordinary circumstances exist. Your response to the Request for Qualifications must indicate if you are unwilling or unable to execute the agreement as drafted as well as providing the insurance requirements. The City will consider this in determining responsiveness to the Request for Qualifications. 1f 9 1322 APPENDIX - f • • 1323 REQUEST FOR PROPOSAL VENDOR APPLICATION FORM TYPE OF APPLICANT: ❑ NEW ❑ CURRENT VENDOR Legal Contractual Name of Corporation: Contact Person for Agreement: Corporate Mailing Address: City, State and Zip Code: E-Mail Address: Phone: Fax: Contact Person for Proposals: Title: E-Mail Address: Business Telephone: Business Fax: Year Business was Established: Is your business: (check one) ❑ NON PROFIT CORPORATION ❑ FOR PROFIT CORPORATION Is your business:(check one) ❑ CORPORATION ❑ LIMITED LIABILITY PARTNERSHIP ❑ INDIVIDUAL ❑ SOLE PROPRIETORSHIP ❑ PARTNERSHIP ❑ UNINCORPORATED ASSOCIATION 1of2 1324 Names&Titles of Corporate Board Members (Also list Names &Titles of persons with written authorization/resolution to sign contracts) Names Title Phone Federal Tax Identification Number: City of Huntington Beach Business License Number: (If none,you must obtain a Huntington Beach Business License upon award of contract.) City of Huntington Beach Business License Expiration Date: {{ . i 2 of 2 1325 References of Work Performed Form (Local/like agencies) { { Comany Name: 1. Name of Reference: • Address: Contact Name: Phone Number: Email: Dates of Business: • 2. Name of Reference: Address: Contact Name: Phone Number: Email: • Dates of Business: 3. Name of Reference: Address: Contact Name: Phone Number: Email: Dates of Business: • • 1326 ' I • .• APPENDIX B 1327 I . . PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND FOR THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY,and , a hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant to ;and Pursuant to documentation on file in the office of the City Clerk,the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with;and CONSULTANT has been selected to perform these services, 1 NOW,THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A," which These services e hereto and incorporated into this Agreement bythis reference. is attached h r o rp gr shall sometimes hereinafter be referred to as the "PROJECT." CONSULTANT hereby designates who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. #f agree/surfnet/professional svcs mayor 1 of 11 12107 1328 3. TERM;TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to commence on , 20 (the "Commencement Date"). This Agreement shall automatically terminate three (3) years from the Commencement Date, unless extended or sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later than from the Commencement Date. The time for performance of the tasks identified in Exhibit"A" are generally to be shown in Exhibit"A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT. In the event the Commencement Date precedes the Effective Date, CONSULTANT shall be bound by all terms and conditions as provided herein. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses,not to exceed Dollars($ ). 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit"B." agree/surfnedprofessional svcs mayor 2 of 11 12107 1329 7. DISPOSITION OF PLANS,ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs,maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to } CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first. These materials may be used by CITY as it sees fit. 8. HOLD HARMLESS CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands and - defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent(or alleged negligent)performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide agree/surfnedprofessional svcs mayor 3 of 11 12107 1330 coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars ($1,000,000.00)per occurrence and in the aggregate. The above-mentioned insurance shall not contain a self-insured retention without the express written consent of CITY; however an insurance policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is { permitted. A claims-made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work(including subsequent policies purchased as renewals or replacements). B. CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2)years to report claims arising from work performed in connection with this Agreement. If CONSULTANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with required proof that insurance has been procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to forthwith terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its time and materials expended prior to notification of termination. CONSULTANT waives the right to receive compensation and.agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY. agrce/su fnedprofessional svcs mayor 4 of 11 12/07 1331 10. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall: A. provide the name and policy number of each carrier and policy; B. state that the policy is currently in force;and C. shall promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand.the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner,the premiums on the insurance hereinabove required. 11. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and { agree/surfi►edprofessional Svcs mayor 5 of 11 I2J07 1332 1 employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the event of termination, all fmished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. 14. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 15. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. agree/surfnet/professional sues mayor 6 of 11 iI 12/07 1333 16. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below. CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U. S. certified mail-return receipt requested: TO CITY: TO CONSULTANT: City of Huntington Beach ATTN: 2000 Main Street Huntington Beach,CA 92648 17. CONSENT When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. 18. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 19. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and agree/surfner/professianal sves mayor 7 of 11 12/07 1334 are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the • latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. agree/surfnet/professional secs mayor 8 of 11 12/07 1335 22. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 23. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 24. ATTORNEY'S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailing party. 25. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. agree/surs,et/professional secs mayor 9 of 11 12107 1338 27. SIGNATORIES Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority or power is not, in fact,held by the signatory or is withdrawn. CONSULTANT's initials 28. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement,promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this - Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. 29. EFFECTIVE DATE IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. This Agreement shall be effective on the date of its approval by the City Council. This Agreement shall expire when terminated as provided herein. agree/surfnet/professional svcs mayor 10 of 11 12/07 1337 CONSULTANT, CITY OF HUNTINGTON BEACH, a municipal corporation of the State of COMPANY NAME California Mayor By: print name City Clerk ITS: (circle one)Chairman/President/Vice President AND INITIATED AND APPROVED: By: print name ITS: (circle one)Secretary/Chief Financial Officer/Asst. Secretary-Treasurer REVIEWED AND APPROVED: City Manager APPROVED AS TO FORM: City Attorney { • f agree/surfnet/professional svcs mayor 11 of 11 - 12J07 1338 1 EXHIBIT "A" A. STATEMENT OF WORK: (Narrative of work to be performed) B. CONSULTANT'S DUTIES AND RESPONSIBILITIES: C. CITY'S DUTIES AND RESPONSIBILITIES: D. WORK PROGRAM/PROJECT SCHEDULE: } ' f EXHIBITA 1339 EXHIBIT"B" Payment Schedule(Hourly Payment) A. Hourly Rate CONSULTANT'S fees for such services shall be based upon the following hourly rate and cost schedule: B. Travel Charges for time during travel are not reimbursable. C. Billing 1. All billing shall be done monthly in fifteen (15) minute increments and matched to an appropriate breakdown of the time that was taken to perform that work and who performed it. 2. Each month's bill should include a total to date. That total should provide, at a glance, the total fees and costs incurred to date for the project. 3. A copy of memoranda, letters, reports, calculations and other documentation prepared by CONSULTANT may be required to be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 4. CONSULTANT shall submit to CITY an invoice for each monthly payment due. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due; D) Include a certification by a principal member of CONSULTANT's firm that • the work has been performed in accordance with the provisions of this Agreement;and E) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided • herein. 1 Exhibit B 1340 5. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. ( 2 Exhibit B 1341 EXHIBIT "B" Payment Schedule(Fixed Fee Payment) 1. CONSULTANT shall be entitled to monthly progress payments toward the fixed fee set forth herein in accordance with the following progress and payment schedules. f. 2. Delivery of work product: A copy of every memorandum, letter,report, calculation and other documentation prepared by CONSULTANT shall be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 3. CONSULTANT shall submit to CITY an invoice for each monthly progress payment due. Such invoice shall: { A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due; D) Include a certification by a principal member of CONSULTANTS firm that the work has been performed in accordance with the provisions of this Agreement; and E) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. 4. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. Exhibit B 1342 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND FOR Table of Contents I� 1 Scope of Services 1 2 City Staff Assistance 2 3 Term; Time of Performance 2 4 Compensation 2 5 Extra Work 2 6 Method of Payment 3 7 Disposition of Plans,Estimates and Other Documents 3 8 Hold Harmless 3 9 Professional Liability Insurance 4 10 Certificate of Insurance 5 11 Independent Contractor 6 • 12 Termination of Agreement 6 • 13 Assignment and Delegation 6 14 Copyrights/Patents 7 15 City Employees and Officials 7 16 Notices 7 17 Consent 8 18 Modification 8 19 Section Headings 8 20 Interpretation of this Agreement 8 21 Duplicate Original 9 22 Immigration 9 • 23 Legal Services Subcontracting Prohibited 9 24 Attorney's Fees 10 25 Survival 10 26 Governing Law 10 • 27 Signatories 10 28 Entirety 10 29 Effective Date 11 • 1343 APPENDIX . . I 1344 i CITY OF HUNTINGTON BEACH INSURANCE REQUIREMENTS Minimum Jnsuranwe Requirements .. ...._. ..,... . .. _ u ,_. .. . Anl.... Vendor Type ddition Automobile Professional Property Insured General Liability Liability Insurf11n a Workers Comp Vndoraement$ Huntington Beach City Council Resolution No.2008-63 requires submittal of certificates of insurance evidencing the following minimum limits with a California admitted carrier with a current A.M.Best's Rating of no less than A:V11.See Exhibits Al-4 for sample forms. Email:Justin.Wessels®surfcity-hb.org or Heather.Campbell@surfcity-hb.org Phone: 714-374-53 78 or 714-536-5210.Fax: 714-536-5212. Any deductible other than those allowed in this matrix,self-insured retentions or similar forms of coverage limitations or modifications must be approved by the Risk Manager and City Attorney of the City of Huntington Beach. NOTE: Waivers and/or modifications are discouraged and will be considered only under extraordinary circumstances. Contractors: Any persons or entities who Minimum of Combined single limit As required by Include the contract with the City and/or provide services to $1,000,000 per bodily injury and the State of policy number the City which are readily available and occurrence for property damage. California,with and Additional efficiently procured by competitive bidding. bodily injury, Minimum of Statutory Limits Insured personal injury $1,000,000 per and Employer's Endorsement and property occurrence.Allows Liability Requirement Permittees: Any persons or entities who make damages.Allows up to $5,000 Insurance with statement application to the City for any use of or up to$1,000 deductible. a limit of no below.(See Note encroachment upon any public street,waterway, deductible.(See (Additional Insured less than 3 below.) pier,or City property. Note 1 below.) Endorsement is always a3' $1,000,000 per Vendors: Any persons or entities who transfers required with General accident for property or goods to the City which may or may Liability Ins.) bodily injury or not involve delivery and/or installation. disease.(See Note 2 below.) Note 1 -Automobile Liability: The City of Huntington Beach, its officers,elected or appointed officials,employees,agents and volunteers must be named as certificate holder and as additional insured by separate attached endorsement.Permittees who do not use vehicles or equipment in connection with the permit shall not be required to provide auto insurance.To be exempt from this requirement,permittees must execute a declaration such as Exhibit I attached. Note 2-Workers'Compensation Exemption:If entity has no employees,a signed Declaration of Non-Employee Status form is required. Note 3 -Additional Insured Endorsement Requirements:The City,its officers,elected or appointed officials,employees,agents,and volunteers are to be covered as additional insureds by separate attached endorsement(s)as respects liability arising out of action performed by or on behalf of the contractor, products and completed operations of the contractor,premises owned,occupied or used by the contractor,or automobiles owned, leased or borrowed by the contractor.The coverage shall contain no special limitations on the scope of protection afforded to the City. HB Insurance Matrix_revised 4-7-16(2).xlsx 1 of 4 1345 CITY OF HUNTINGTON BEACH INSURANCE REQUIREMENTS Minimum Insurance Requirements Vendor Type Additional Automobile Professional Property Insured laisbility General Liability Insurance Workers'Comp tndarsem@pis Huntington Beach City Council Resolution No.2008-63 requires submittal of certificates of Insurance evidencing the following minimum limits with a California admitted carrier with a current A.M.Best's Rating of no less than A:VII.See Exhibits Al-4 for sample forms. Email:christine.keen®surfcity-hb.org Phone: 714-374-5373 Any deductible other than those allowed in this matrix,self-insured retentions or similar forms of coverage limitations or modifications must be approved by the Risk Manager and City Attorney of the City of Huntington Beach. NOTE: Waivers and/or modifications are discouraged and will be considered only under extraordinary circumstances. Design Professionals: Professional service Minimum of contractors who contract with the City and/or $1,000,000 per provide architectural and/or engineering services occurrence and to the City. in the aggregate. Professional Services: Services that involve Allows up to the exercise of professional discretion and $10,000 independent judgment based on an advanced or deductible. specialized knowledge,expertise or training gained by formal studies or experience or services which are not readily or efficiently procured by competitive bidding pursuant to HB Muni Code 3.02. Services includes but are not limited to those services provided by appraisers, architects,attorneys,engineers, instructors, insurance advisors,physicians and other specialized consultants. Claims made policies are acceptable if the policy further provides that: 1)The policy retroactive date coincides with or precedes the professional services contractor's start of work(including subsequent policies purchased as renewals or replacements). 2)The professional services contractor will make every effort to maintain similar insurance during the required extended period of coverage following project completion, including the requirement of adding all additional insureds. 3)If insurance is terminated for any reason,professional services contractor agrees to purchase an extended reporting provision of at least two(2)years to report claims arising from work performed in connection with this agreement or permit. 4)The reporting of circumstances or incidents that might give rise to future claims. 1413 Insurance Matrix_revised 4-7-16(2).xlsx 2 of 4 1346 CITY OF HUNTINGTON BEACH INSURANCE REQUIREMENTS Minimum insurance Requirements Vendor Type n., AdditlOn* Automobile Professional Property Insured Liability General Liability Liability Iu urence Worliars'Camp Tndnr<sements Huntington Beach City Council Resolution No.2008-63 requires submittal of certificates of Insurance evidencing the following minimum limits with a California admitted carrier with a current A.M.Best's Rating of no less than A:VII.See Exhibits Al-4 for sample forms. Email:christine.keen@surfcity-hb.org Phone: 714-374-5373 Any deductible other than those allowed In this matrix,self-Insured retentions or similar forms of coverage limitations or modifications must be approved by the Risk Manager and City Attorney of the City of Huntington Beach. NOTE: Waivers and/or modifications are discouraged and will be considered only under extraordinary circumstances. Licensees/Lessees: Any persons or entities Combined single limit Full As required by Include the who contract with the City for the use of public bodily injury and replacement the State of policy number property. property damage. cost with no California,with and Additional Minimum of coinsurance Statutory Limits Insured $1,000,000 per penalty and Employer's Endorsement occurrence.Allows provision. Liability Requirement up to$5,000 Insurance with statement deductible. a limit of no below.(See Note (Additional Insurance less than 2.) Endorsement is always $1,000,000 per required with General accident for Liability Ins.) bodily injury or disease.(See Note 1 below.) Note 1 -Workers'Compensation Exemption: If entity has no employees,a signed Declaration of Non-Employee Status form is required. Note 2-Additional Insured Endorsement Requirements:The City, its officers,elected or appointed officials,employees,agents,and volunteers are to be covered as additional insureds by separate attached endorsement(s)as respects liability arising out of action performed by or on behalf of the contractor, products and completed operations of the contractor,premises owned,occupied or used by the contractor,or automobiles owned, leased or borrowed by the contractor.The coverage shall contain no special limitations on the scope of protection afforded to the City. FIB Insurance Matrix_revised 4-7-16(2).xlsx 3 of 4 1347 • CITY OF HUNTINGTON BEACH INSURANCE REQUIREMENTS c Huntington Beach City Council Resolution No.2008-63 requires submittal of certificates of insurance evidencing the following minimum limits with a California admitted carrier with a current A.M. Best's Rating of no less than A:VII. Any deductible other than those allowed in this matrix,self-insured retentions or similar forms of coverage limitations or modifications must be approved by the Risk Manager and City Attorney of the City of Huntington Beach. NOTE: Waivers and/or modifications are discouraged and will be considered only under eadraardinary circumstances. Vendor T e Minimum.Insurance Requirements Yp Professional Liability Design Professionals: Professional service contractors who Minimum of$1,000,000 per occurrence and in contract with the City and/or provide architectural and/or the aggregate. Allows up to$10,000 deductible. engineering services to the City. Professional Services: Services that involve the exercise of professional discretion and independent judgment based on an advanced or specialized knowledge,expertise or training gained by formal studies or experience or services which are not readily or efficiently procured by competitive bidding pursuant to FIB Muni Code 3.02. Services includes but is not limited to those services provided by appraisers,architects, attorneys,engineers, instructors, insurance advisors,physicians and other specialized consultants. Claims made policies are acceptable if the policy further provides that: 1)The policy retroactive date coincides with or precedes the professional services contractor's start of work (including subsequent policies purchased as renewals or replacements). 2)The professional services contractor will make every effort to maintain similar insurance during the required extended period of coverage following project completion, including the requirement of adding all additional insureds. 3)If insurance is terminated for any reason,professional services contractor agrees to purchase an extended reporting provision of at least two(2)years to report claims arising from work performed in connection with this agreement or permit. 4)The reporting of circumstances or incidents that might give rise to future claims. } HB Insurance Matrix_revised 4-7-16(2).xlsx 4 of 4