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HomeMy WebLinkAboutDavid Cain dba RMBA Company - 2025-12-20 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND DAVID CAIN DBA RMBA COMPANY FOR EXECUTIVE COACHING/FINANCIAL CONSULTING n byand between the Cityof THIS AGREEMENT ("Agreement") is made and entered into Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY," and DAVID CAIN DBA RMBA COMPANY, hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant to provide executive coaching and financial consulting; and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform these services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT." CONSULTANT hereby designates David Cain who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. 25-17489/400680 1 of 12 3. TERM; TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to commence on DEr)94 20 , 20 z4 (the "Commencement Date"). This Agreement shall automatically terminate three (3) years from the Commencement Date, unless extended or sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later than one (1) year from the Commencement Date. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT. In the event the Commencement Date precedes the Effective Date, CONSULTANT shall be bound by all terms and conditions as provided herein. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed Forty-Nine Thousand Nine Hundred Dollars ($49,900) per year. 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit "B." 25-17489/400680 2 of 12 7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion,whichever shall occur first. These materials may be used by CITY as it sees fit. 8. HOLD HARMLESS A. CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses,judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors,if any)negligent(or alleged negligent)performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. B. To the extent that CONSULTANT performs"Design Professional Services"within the meaning of Civil Code Section 2782.8, then the following Hold Harmless provision applies in place of subsection A above: 25-17489/400680 3 of 12 "CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY and its officers, elected or appointed officials, employees, agents and volunteers, from and against any and all claims, damages, losses, expenses, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) to the extent that the claims against CONSULTANT arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of CONSULTANT. In no event shall the cost to defend charged to CONSULTANT exceed CONSULTANT's proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more other defendants to the claims and/or litigation is unable to pay its share of defense costs due to bankruptcy or dissolution • of the business, CONSULTANT shall meet and confer with CITY and other defendants regarding unpaid defense costs. The duty to indemnify, including the duty and the cost to defend, is limited as provided in California Civil Code Section 2782.8. C. Regardless of whether subparagraph A or B applies, CITY shall be reimbursed by CONSULTANT for all costs and attorney's fees incurred by CITY in enforcing this obligation. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by CONSULTANT. 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars ($1,000,000.00) per occurrence and in the aggregate. The above-mentioned insurance shall not contain a self-insured retention without the express written consent of CITY;however an insurance 25-17489/400680 4 of 12 policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted. A claims-made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement. If CONSULTANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with required proof that insurance has been procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination. CONSULTANT waives the right to receive compensation and agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY. 10. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall: A. provide the name and policy number of each carrier and policy; 25-17489/400680 5 of 12 B. state that the policy is currently in force; and C. shall promise that such policy shall-not be suspended, voided or canceled by either party,reduced in coverage or in limits except after thirty(30)days' prior written notice;however,ten(10)days'prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. 11. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by 25-17489/400680 6 of 12 CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. 14. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 15. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 16. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY as the situation shall warrant,or by enclosing the same in a sealed envelope,postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below. 25-17489/400680 7 of 12 CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U. S. certified mail-return receipt requested: TO CITY: TO CONSULTANT: City of Huntington Beach David Cain dba RMBA Company ATTN: Director of Finance ATTN: David Cain 2000 Main Street 219 N. Thistle Road Huntington Beach, CA 92648 Brea, CA 92821 17. CONSENT When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. 18. MODIFICATION n language in this No waiver or modification of anyAgreement shall be valid unless in writing and duly executed by both parties. 19. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be 25-17489/400680 8 of 12 unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the . commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. • 22. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 23. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to 25-17489/400680 9 of 12 Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 24. ATTORNEY'S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailing party. 25. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 27. SIGNATORIES Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. 28. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and 25-17489/400680 10 of 12 agree that no representations, inducements,promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this Agreement, .and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. 29. EFFECTIVE DATE This Agreement shall be effective on the date of its approval by the City Attorney. This Agreement shall expire when terminated as provided herein. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. 25-17489/400680 11 of 12 • CONSULTANT, CITY OF HUNTINGTON BEACH, DAVID CAIN dba RMBA COMPANY a municipal corporation of the State of California By: 2 CFO Director hie print name (Pursuant To HBMC§3.03.100) ITS: (circle one)Chairman/PresidentNice President AND APPROVED AS TO FORM: By: City Attorney print name ITS: (circle one)Secretary/Chief Financial Officer/Asst. Date l/I L/ 7O26 Secretary—Treasurer RECEIVE AND FILE: gf14:444tt City Clerk Date a//3 Jg1,, COUNTERPART 25-17489/400680 12 0('1 2 CONSULTANT, CITY OF HUNTINGTON BEACH, DAVID CAIN dba RMBA COMPANY a municipal corporation of the State of California By: 04 % pr Director/Chief t name I )�,4 I X(P (Pursuant To HBMC 0.03.100) ITS: (circle one)Chairman/President/Vice President ANDAPPROVED AS TO FORM: City Attorney print name ITS: (circle one)Secretary/Chief Finan ' Officer/Asst. Date 1/12-/ Zo - Secretary—Treasurer RECEIVE AND FILE: City Clerk Date • • COUNTERPART 25-17489/400680 12 of 12 EXHIBIT "A" A. STATEMENT OF WORK: (Narrative of work to be performed) SEE ATTACHED EXHIBIT A B. CONSULTANT'S DUTIES AND RESPONSIBILITIES: SEE ATTACHED EXHIBIT A C. CITY'S DUTIES AND RESPONSIBILITIES: D. WORK PROGRAM/PROJECT SCHEDULE: EXHIBIT A Exhibit "A" Executive Coaching / Financial Consulting Proposal for City of Huntington Beach December 7, 2025 Thank you for the opportunity to provide this proposal to work with current ACFO and city staff in the City of Huntington Beach. My approach is simple and straightforward. No fancy or long written proposal. Executive Summary The City of Huntington Beach is preparing for a transition in senior financial leadership. The current Assistant Chief Financial Officer(ACFO) possesses strong experience and institutional knowledge but requires focused leadership development, strategic financial readiness, communication mastery, and executive presence to step confidently into the Chief Financial Officer(CFO) role. This 12-month executive coaching engagement is designed to accelerate readiness, strengthen technical and strategic capabilities, enhance leadership presence, and fully prepare the current ACFO to assume full responsibility as Huntington Beach's next CFO. Objectives The primary objectives of this engagement are to: 1. Develop full CFO-level leadership capability including strategic decision-making, political acumen, and executive presence. 2. Strengthen mastery of key financial and operational areas relevant to Huntington Beach (Redevelopment Agency, budgeting, CaIPERS, OPEB, long-term forecasting, CIP and infrastructure financing, debt management, and credit rating agency readiness). 3. Elevate communication effectiveness with the City Manager, City Council, Finance Commission, city staff, community, and external agencies and organizations. 4. Build a high-performing finance team culture with clear accountability, collaboration, and leadership consistency. 5. Prepare the ACFO to transition successfully into the CFO role with a clear 90-day plan and demonstrated readiness within 12 months. Consultant David Cain will spearhead a comprehensive consulting and executive coaching effort with a clearly defined goal: To guide the current Assistant CFO through a seamless and effective transition to operating as an independent Chief Financial Officer(CFO). 1 David has over 35 years of public sector experience, having served as a Finance Director or CFO in five different cities and special districts across Southern California. His experience includes involvement in several Enterprise Resource Planning (ERP) system implementations and assisting with the significant financial challenge of the City of San Bernardino's bankruptcy. Since his retirement, David has continued to provide specialized support and complete financial assessments for several municipalities, including La Habra Heights, Los Alamitos, Beaumont, Wildomar, and Needles. He worked with the City of West Hollywood specifically on a finance department assessment and staff team-building process. Furthermore, he has served as Interim Finance Director for the cities of Claremont, El Segundo, and most recently, Huntington Beach. Your Investment Consultant Rate Est. Hours Extension David Cain $200 per hour 245 hours $49,900 Total Not to Exceed $49,900 All other reimbursable expenses will be billed at cost plus 10% admin fee. Independent Consultant The consultant will supply all personnel, materials, and equipment required to perform the Services provided in this proposal. Consultant shall provide its own offices, telephones, vehicles, and computers and set its own work hours and schedule. The consultant will determine the method, details, and means of performing the services under this proposal. The consultant will keep the city staff informed as to the progress of the services by means of regular and frequent consultations. The consultant may utilize City Hall to meet with ACFO and to access financial data and information necessary to complete the proposed consulting services. Additionally, when requested by city staff, the consultant shall prepare written status reports. Thank you for this opportunity I appreciate this opportunity to work on behalf of the City of Huntington Beach, City Manager and city staff. David Cain Travis Hopkins, City Manager DBA RMBA Company City of Huntington Beach E I N: 33-0351974 219 N Thistle Rd 2000 Main Street Brea, Ca. 92821 Huntington Beach, CA 92648 Davidcain.govfinance(a�gmail.com Thopkins(a�surfcity-hb.orq Cell: (714) 270-6840 Cell: 714-475-4112 2 Appendices: 1. Scope of Services 2. Draft 12-month Coaching Roadmap/Schedule/Proposed Deliverables 3. Draft CFO first 90-days • APPENDIX: 1. Scope of Services The consulting engagement includes: 1. Executive Coaching (Biweekly Sessions) • One-on-one leadership and capability development • Executive presence, communication, and influence coaching • CFO mindset and identity formation • Political acumen and stakeholder management 2. Technical &Strategic Financial Coaching • Long-term forecasting, revenue and expenditure mix and financial risk planning • Pension, OPEB, and revenue volatility strategy • Budget and cross-department influence & collaboration • Redevelopment, CIP, enterprise operations, infrastructure funding, labor negotiations, debt issuance and management, city fees, and credit rating agency processes 3. Team Leadership&Organizational Development • • Team-building facilitation • Delegation, accountability frameworks, and performance management coaching • Culture-building and clarity of expectations • Staff development plans and succession readiness 4. Public-Facing Readiness • Council presentation coaching and simulation • Media and public communication training • Community transparency messaging 5. CFO Transition Planning • CFO simulation and performance evaluation • Final readiness assessment • Development of a 90-day CFO transition plan • Capstone presentation: "Why I Am Ready to Serve as independent CFO" 4 2. 12-Month CFO Readiness Roadmap — City of Huntington Beach Phase 1: Foundation &Visibility (Months 1-3) Goal: Build confidence, assess gaps, strengthen presence, and begin leadership transition. To develop a strong management style,the CFO needs to evolve from being a technical expert focused solely on numbers to a strategic,empathetic, and collaborative leader who guides the entire organization. Month 1 —Assessment& Executive Presence • Conduct full leadership capability assessment(360, self-assessment, coach assessment). • Begin executive presence coaching (voice, clarity, gravitas). • Work with coach to be prepared for all council meetings, City Manager and city council briefings, and key department staff meetings. • Begin bi-weekly 1:1 coaching session focused on confidence, communication, and political awareness. • Facilitate a listening tour with Finance managers, staff and operational department heads. • Recruit and fill all existing finance department staff positions. Team Building: • Conduct a team temperature check+ anonymous survey. • Begin establishing rapport as a future leader, not just a peer or ACFO. • Develop a strong management style by evolving from a technical expert focused solely on numbers to a strategic, empathetic, and collaborative leader who guides the entire organization. The focus is to be on both the "hard skills" of finance and the"soft skills" of leadership. Month 2—Strategic Financial Acumen Expansion • Deep dive coaching on Huntington Beach financial drivers: o Labor costs/labor negotiations. o CIP infrastructure challenges and financing opportunities o Redevelopment, Pensions, CaIPERS, OPEB o Sales tax, TOT, and tourism dependency • Review long-term forecasts and identify gaps in your strategic understanding. • Lead one financial presentation in an internal leadership setting (non-council) to build muscle. Team Building: • Launch team norms conversations. 5 • Identify the top 2-3 team friction points. Month 3—Executive Communications & Council Interaction • Begin delivering components of the monthly/quarterly financial updates. • Practice council-level communication through mock sessions with coach. • Improve staff report writing, begin taking over drafting major finance memos. • Build relationships with key council members and the City Manager's executive team. Team Building: • Facilitate your first team meeting (with coach support). • Begin delegating strategically to demonstrate upward leadership readiness. Phase 2: Technical Mastery &Operational Ownership (Months 4-6) Goal: Take ownership of essential CFO functions and strengthen leadership capabilities. Month 4—Budget Leadership+ Cross-Department Confidence • Lead the budget process (development and review with key staff). • Facilitate cross-department budget meetings with improved presence. • Strengthen forecasting and multi-year modeling skills. Team Building: • Launch a peer learning or cross-department financial training session led by you. • Begin implementing clearer team expectations and accountability structures. Month 5—Operational &Audit Ownership • Deep dive into Redevelopment. • Dive into internal controls, risk management, and compliance obligations. • Take ownership of the ACFR production timeline and deliverables through delegation. Team Building: • Conduct skills and role assessment for the finance team. • Begin creating development plans for direct reports. Month 6—Systems, Processes & Modernization Readiness • Evaluate current ERP/financial systems and identify improvement priorities. • Lead a small modernization or automation project. • Continue to develop working relationships with Treasurer and staff. • Conduct process mapping for a key pain point(e.g., procurement, financial-reporting). 6 Team Building: • Host a half-day mid-year finance team retreat. • Establish shared goals for the next six months. Phase 3: Strategic Leadership &External Readiness (Months 7-9) Goal: Strengthen citywide influence, long-term planning, and external-facing responsibilities. Month 7—Long-Term Financial Strategy & Risk Planning • Lead development of a preliminary 5-10-year forecast. • Conduct risk assessments (pensions, revenue volatility, infrastructure). • Present the risk assessment internally to the CFO and City Manager. Team Building: • Delegate leadership of a project to a rising team member and coach them. • Improve team accountability rhythms (1:1s, huddles, progress tracking). Month 8—Capital, Debt& Infrastructure Mastery • Lead a CIP review and understand long-term infrastructure funding. • Prepare to speak with credit rating agencies by practicing scenarios. • Learn the mechanics of debt issuance with bond counsel. Team Building: • Facilitate conflict resolution or coaching conversations with team members. • Build cross-department collaborations with Treasury, Public Works, Library, Recreation, Police, Fire, Community Services, and Community Development. Month 9—Stakeholder&Public-Facing Readiness • Meet with key partners (auditors, rating agencies, banks, consultants). • Practice media-facing communication with simulated interviews. • Present publicly or semi-publicly at least once (commission, committee, town hall). Team Building: • Solidify team trust by empowering staff to lead more meetings and present insights. • Begin planning year-end recognition and culture initiatives. Phase 4: Transition, Ownership & Final Preparation (Months 10-12) Goal: Step into near-full CFO responsibilities, demonstrate readiness, and complete confidence-building. 7 Month 10—Full Operational Simulation • Act as "acting CFO"for 1-2 weeks (planned coverage). • Lead both department head and finance team meetings. • Deliver a major financial presentation to the City Manager. Team Building: • Conduct a team culture workshop with clear agreements and behaviors. • Strengthen succession planning for what your new CFO role will require. Month 11 —Council Readiness & Executive Maturity • Lead a full council presentation on a major financial topic. • Demonstrate mastery in Q&A and high-pressure council dynamics. • Finalize long-term financial strategy for next 3-10 years. Team Building: • Conduct performance conversations with team members (development-based). • Clarify team goals for the coming fiscal year. Month 12—Transition Readiness & Final Evaluation • Conduct final readiness assessment with the coach, CFO, and City Manager. • Finalize "CFO Transition Plan" showing: o Strengths o Gaps closed o Remaining development areas o Next 90-day plan as CFO • Present a capstone financial briefing summarizing the year's work. Team Building: • Lead a year-end team meeting celebrating wins and establishing future direction. • Set expectations and structures for your leadership as incoming CFO. Ongoing Tasks Throughout the 12 Months: • Continuous Learning & Networking: Stay engaged with local government finance networks, attend conferences, and continuously improve your knowledge of best practices. (CSMFO/ League) 8 • Stakeholder Engagement: Maintain regular communication with key stakeholders to ensure alignment on financial priorities and build trust. • Adaptation: Stay adaptable to changing economic conditions, political environments, or new fiscal challenges. End-of-Year Deliverables By the end of 12 months, the candidate will have produced: A completed city budget including CIP demonstrating fiscal sustainability A long-term financial risk assessment for Huntington Beach A leadership development plan for the finance team members An Updated 5-10-year financial forecast A process improvement or modernization project for internal and external processes A complete CFO transition plan •,> Demonstrated executive presence at council and executive levels Proven team leadership and culture-building capability 3. CFO — First 90 Days Summary - City of Huntington Beach Overall Goal Establish credibility, stabilize the Finance Department, clearly communicate financial priorities, and demonstrate strong executive leadership while building the foundation for long-term financial sustainability. Phase 1: Listen &Assess (Days 1-30) Focus: Build relationships, understand the organization, assess risks and team capabilities. Key Priorities: • Meet individually with City Manager, Mayor, Council & finance commission members, and department directors. • Conduct 1:1 s with all Finance managers and staff; evaluate team strengths and gaps. • Gain a clear understanding of utility billing and business licensing, payroll processes and department priorities. • Review all financial documents: ACFR, budget, forecast models, reserves, RDA, pension/OPEB, CIP, debt profile. • Engage external auditors, rating agency contacts, major banking partners and key finance consultants. (HDL, RDA, Bond Trustees) • Identify immediate department and finance/treasury risks and operational issues requiring action in the first 90 days. • Develop a big picture mindset and overview. Review strategic plan and city council goals. 9 Deliverables: • Stakeholder map • Finance Department Assessment including business licensing and utility billing • Initial Financial Risk Summary • Preliminary priority list for operations & modernization Phase 2: Align & Lead (Days 31-60) Focus: Set direction, strengthen team accountability, and begin visible leadership actions. Key Priorities: • Lead budget strategy discussions and refine forecasting assumptions. • Establish regular Finance leadership team meetings and clear expectations. • • Prioritize internal control improvements and process modernization opportunities. • Begin workflow assessment for efficiency and accuracy and bridging finance and treasury teams. • Present first financial update to City Council; build credibility through clear communication. Deliverables: • Updated budget timeline and forecasting plan • Team roles/expectations memo • Finance Process Improvement Roadmap • Council financial presentation Phase 3: Execute &Demonstrate Leadership (Days 61-90) Focus: Deliver early wins, launch long-term financial planning, and demonstrate full CFO capability. Key Priorities: • Deliver updated 5-10-year long-range financial forecast for Huntington Beach. • Develop strategies for pensions, OPEB, oil revenue volatility, and long-term fiscal stability. • Facilitate a Finance team workshop to set values, norms, and performance culture. • Roll out"quick wins" in reporting, controls, efficiency, or customer service. • Present a "State of the Finance Department" briefing to the City Manager/executive team. Deliverables: • Update 10-Year Financial Outlook • Finance Team Culture &Accountability Framework 10 • Quick Wins Report • First 90-Day Summary Report& 12-Month Strategic Finance Plan 90-Day Outcomes By Day 90, the CFO will have: ✓ Established trust with the City Manager, Council, and departments ✓ Stabilized the Finance Department and clarified team expectations ✓ Stabilized and aligned the Finance Department and Treasury and mutual expectations ✓ Demonstrated budget and forecasting expertise and leadership I Identified key financial risks and long-term strategic issues ✓ Delivered early visible improvements in processes and communication ✓ Set the foundation for a high-performing finance culture ✓ Positioned the City for transparency, strong fiscal management, and long-term sustainability End-of-Transition Outcomes (Month 12) By the end of twelve months, the CFO will have: ✓ Demonstrated executive presence and communication maturity ✓ Owned core CFO functions (budget, audit, forecast, council presentations, financial acumen) ✓ Produced a long-term fiscal sustainability strategy for Huntington Beach ✓ Built strong relationships with city manager, city council, department heads and both internal and external partners ✓ Delivered modernization and process-improvement initiatives ✓ Established team norms, accountability structures, and leadership identity ✓ Earned readiness endorsement to step into the independent CFO role 11 EXHIBIT "B" Payment Schedule (Hourly Payment) A. Hourly Rate CONSULTANT'S fees for such services shall be based upon the following hourly rate and cost schedule: $200 per hour B. Travel Charges for time during travel are not reimbursable. C. Billing 1. All billing shall be done monthly in fifteen (15) minute increments and matched to an appropriate breakdown of the time that was taken to perform that work and who perfou ned it. 2. Each month's bill should include a total to date. That total should provide,at a glance, the total fees and costs incurred to date for the project. A copyof memoranda, letters, reports, calculations and other documentation 3. prepared by CONSULTANT may be required to be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 4. CONSULTANT shall submit to CITY an invoice for each monthly payment due. Such invoice shall: A) Reference this Agreement; B) Describe the service performed; C) Show the total amount of the payment due; D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and E) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. 5. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. ACOR o® CERTIFICATE OF LIABILITY INSURANCE OATE(MMIODIYYYY) 12/19/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: t liscox Inc.d/b/a/Hiscox Insurance Agency in CA PHONE FAX 5 Concourse Parkway EMAIL Ext): (888)202-3007 (A/C.No): Suite 2150 ADDRESS: contact@hiscox.com Atlanta GA,30328 INSURER(S)AFFORDING COVERAGE NAIL# INSURER A Hiscox Insurance Company Inc 10200 INSURED INSURER B: David Cain DBA David Cain dba:RMBACO INSURER C 219 N.Thisle Rd Brea,CA 92821 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUER POLICY EFF POLICY MYI EXP LTR TYPE OF INSURANCE INSD,WYD POLICY NUMBER (MMIDD 'Y IMMIDD/YYYYI COMMERCIAL GENERAL LIABILITY EACH OCCURRENCEDAMAGE TO $ CLAIMS-MADE 1 1 OCCUR PREMISES(EaENTE occur ence) S MED EXP(Any one person) S PERSONAL&AOV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATEPR - S POLICY JECT [_1 LOC PRODUCTS-COMP/OP AGG S OTHER: S AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ (Ea accident) ANY AUTO BODILY INJURY(Per person) $ ALL D SCHEDULED AUTOSOWNE AUTOS BODILY INJURY(Per accident) $ NON-OWNED PROPERTY DAMAGE S HIRED AUTOS AUTOS (Per accident) $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED I RETENTIONS S WORKERS COMPENSATION PER I AND EMPLOYERS'LIABILITY YIN STATUTE ERH ANYPROPRIETOR!PARTNERJEXECUTIVE N A E.L.EACH ACCIDENT S __ OFFICERIIJEl.1BEREXCLUDED? (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION F OPERATIONS below I E.L.DISEASE-POLICY LIMIT $ A Professional Liability Y P105.852.874.1 12/19/2025 12/19/2026 Each Claim:$1,000,000 Aggregate:$1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached It more space Is required} APPROVED AS TO FORM By: MICHAEL J.VIGLIOTTA CITY ATTORNEY CITY OF HUNTINGTON BEACH CERTIFICATE HOLDER CANCELLATION City of Huntington Beach 2000 Main St SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Huntington Beach,CA 92648 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE r14 ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Switzer, Donna From: Saraye, Shari Sent: Friday, February 13, 2026 1:59 PM To: Switzer, Donna Subject: RE: David Cain's Approved COI Hello Donna, Please see below... _ u 3.02.080 Competitive Bidding Requirement—Exemptions. A. Contracts for goods and/or services for which the cost to the City in one transaction will exceed $3o,oao.00 shall b formal competitive bidding or proposals pursuant to this chapter. Procurement requirements shall not be artificially diN as to avoid the competitive bidding requirement. B. The following are exemptions to the competitive bidding requirements: 1. Professional or specialized services,as defined by this chapter; 2. Emergency procurements,as defined by this chapter; 3. Situations where solicitations of bids or proposals would for any reason be impractical,unavailing or impossible; 4. Sole source goods or services; 5. Insurance and bonds; 6. Public library collection materials or services for the provision of public library collection materials or other b periodicals; 7. Procurements funded by grants,donations or gifts when the special conditions attached to the grants,donations require the procurement of particular goods and/or services; 8. Goods and/or services obtained from or through agreement with any governmental, public or quasipublic entity, 9. Works of art,entertainment or performance; 10. Surplus personal property owned by another governmental,public or quasi-public entity; 11. Membership dues,conventions,training,and travel arrangements; 12. Advertisements in magazines,newspapers,or other media; 13. Goods procured from resale to the public;or 14. Where competitive bids or proposals have been solicited and no bid or proposal has been received_ In such a s the Purchasing/Central Services Manager may proceed to have the services performed or the goods procured further competitive bidding_ C. The Purchasing,/Central Services Manager shall conduct negotiations,as appropriate,as to price, delivery and terms require the submission of cost or pricing data in Connection with the award of a contract which does not reouire corr bidding, D. Nothing in this section shall preclude the solicitation of competitive bids or proposals,when possible. (3510-10/01, 3718-S/OS) t Thank you, Shari Saraye ''' Senior Buyer Purchasing/Finance Department Office: (714)374-1569 Shari.Saraveesu rfcity-hb.orq l 0 0 0 0 CITY OF HUNTINGTON BEACH 2000 Main Street,Huntington Beach,CA 92648 From:Switzer, Donna <Donna.Switzer@surfcity-hb.org> Sent: Friday, February 13, 2026 1:48 PM To:Saraye,Shari <Shari.Saraye@surfcity-hb.org> Subject: RE: David Cain's Approved COI Here you go, Shari. Donna Switzer, CMC • Senior Deputy City Clerk Office of the City Clerk Office (714)374-1649 • -• Donna.Sw_itzer@surfcity-hb.org 2000 Main Street,Huntington Beach,CA 92648 From: Saraye, Shari<Shari.Saraye@surfcity-hb.org> Sent: Friday, February 13, 2026 1:41 PM To: Switzer, Donna <Donna.Switzer@surfcity-hb.org> Subject: David Cain's Approved COI Hi Donna, Please see attached approved COI. Please let me know if you need anything else. Thank you, ,",-• � '= Shari Saraye Senior Buyer ,, - ,:� Purchasing/Finance Department - _ Office:(714)374-1569 Shari.Sarayet7a.su rfcity-hb.orq ER 000 CITY OF HUNTINGTON BEACH 2000 Main Street,Huntington Beach,CA 92648 2