HomeMy WebLinkAboutCounty of Orange - Registrar of Voters - 2026-02-18 (2) Registrar of Voters
'Tater 1300 S Grand Ave,Building C
IfU O\t^\ Santa Ma,CA 92705
VOTE CENTER ENTRY PERMIT (LICENSE)
THIS IS A LICENSE TO ENTER ("Permit") effective upon execution of all required signatures
("Effective Date"), by and between CITY OF HUNTINGTON BEACH, (hereinafter referred to as
"Permitter") and the COUNTY OF ORANGE, a political subdivision of the State of California
(hereinafter referred to as "County"or"Permittee")without regard to number or gender. Permitter and
County may sometimes hereinafter be individually referred to as"Party"or jointly as "Parties."
1. PURPOSE: Pursuant to Section 12283 and 12284 of the Election Code, which authorizes an Election
Official to request the use of a public building to be used as a polling place or voting center as needed,
and to provide in-person voting sites for voters free of charge, Permitter hereby grants to County use
of the MURDY COMMUNITY CENTER, HALL B property located at 7000 NORMA DR,
HUNTINGTON BEACH, CA ("Property") on May 18, 2026, and terminating on June 11, 2026
("Term").
2. AREA AND USE: Permitter grants County and its invitees and licensees permission to enter and use
the Property described above for the purpose of providing a vote center for voters. County agrees not
to use the Property for any other purpose, nor to engage in or permit any other activity within or from
the Property. County further agrees not to conduct or permit to be conducted any public or private
nuisance in, on, or from the Property and to comply with all governmental laws and regulations in
connection with its use of the Property.
2.1. DATES AND HOURS OF USE AND ACCESS.
2.1.1. Permitter specifically grants County and its invitees and licensees permission to enter and
use the Property for the purpose of providing an early voting location on the dates and hours
as follows:
Vote Center Dates Hours of Use*
Thursday,May 21 9am—5pm
Friday,May 22 9am—5pm
Saturday, May 23 9:30am - 7pm
Sunday, May 24 9:30am - 7pm
Monday, May 25 9:30am- 7pm
Tuesday, May 26 9:30am- 7pm
Wednesday, May 27 9:30am- 7pm
Thursday, May 28 9:30am - 7pm
Friday, May 29 9:30am- 7pm
Saturday, May 30 9:30am - 7pm
Sunday, May 31 9:30am - 7pm
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Monday, June 1 9:30am-7pm
Tuesday, June 2 6:30am— 12am
Wednesday,June 3 9am—5pm
*Vote Center hours are subject to change at any time by County based on the operational needs
presented by the election turnout.
2.1.2. Permitter specifically grants County permission to enter and use the Property for the
purpose of delivering and picking up Vote Center equipment on the dates and hours as
follows:
Vote Center Equipment Delivery and Pick-Up
Delivery Date Period: Monday,May 18, 2026 through Wednesday,May 20,2026
Pick-up Date Period: Thursday, June 4,2026 through Thursday, June 11, 2026
*Specific dates and hours to be provided by County by Friday,May 8,2026.
{
Permitter shall provide County staff with the means necessary to access the Property by
Monday,May 18,2026. If Permitter is unable or unwilling to provide County staff with the
means necessary to access the Property, Permitter shall provide staff to open and close the
Property during the hours stated in the table above.
- f
2.2. PROPERTY EQUIPMENT AND SUPPLIES.The Permitter acknowledges and agrees that it will
supply the County with the equipment and supplies listed in Attachment 1.
2.3. PERMITTER OBLIGATIONS.The Permitter acknowledges that the County must have exclusive
access to the Property during the dates and hours described in Section 2.1,above. To that end,the
Permitter agrees to the following:
2.3.1. If Permitter is not providing County staff with the means necessary to access the Property
without the assistance of Permitter staff(i.e.,Permitter is not providing County staff with the
necessary keys to the Property), then Permitter shall close and secure the Property at the end
of the hours stated in, or the end of the hours as provided by County pursuant to, Section
2.1.1 and Section 2.1.2. Permitter also shall secure the Property during the hours outside
those stated in, or those provided by County pursuant to, Section 2.1.1. and Section 2.1.2.
2.3.2. The Permitter shall prohibit access to the Property for purposes other than elections
operations.
2.3.3. The Permitter shall provide two (2) designated parking stalls for the County's exclusive
use for placement of a temporary portable storage container for equipment and supplies.
2.3.4. The Permitter shall not disrupt, or allow to be disrupted, the organization or layout of the
Property.
2.3.5. The Permitter shall not schedule, or allow to be scheduled, events or activities on the
Property.
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2.3.6. The Permitter shall provide restroom access for County staff.
2.3.7. The Permitter shall provide free parking for County staff. If parking passes are necessary
for County staff parking,the passes shall be provided no later than Friday, May 15,2026.
2.3.8. The Permitter shall provide electricity, including but not limited to, functioning electrical.
outlets on the Property.
2.3.9. The Permitter shall ensure the Property has adequate and functioning lighting both inside
the Property and outside the Property.
2.3.10. The Permitter shall provide free parking for voters and a minimum of one (1) designated
parking spot or vehicle staging location for curbside voting that will allow voters to cast a
ballot without exiting their vehicles as required by Section 12283(d)(2)of the Elections Code.
Logistics and set up will be responsibility of County staff.
3. UTILITIES, MAINTENANCE AND JANITORIAL: Permitter shall pay all the charges for the
following utilities: water, gas, electricity, trash disposal and sewer. Permitter shall provide air
conditioning and/or heating on the Property during the dates and hours described in Section 2.1,above.
Permitter shall be responsible for all maintenance and repairs (including but not limited to: fire alarm,
HVAC system, elevator maintenance, landscaping, pest control, and trash) unless such maintenance
and repairs arise out of County's negligence or intentional acts not in accordance with the uses
permitted herein,per Clause 2(AREA AND USE) above,and excluding normal wear and tear.
Upon mutual agreement in advance of a not to exceed cost, County shall be responsible for payment
of any janitorial service, telephone service, cable service, interne service and any other costs not
provided for in this section if approved in writing and noted in section 4 below. An estimated cost
breakdown of fees shall be included in Attachment 2.
4. AUTHORIZATION FOR USE OF PROPERTY: Parties acknowledge and agree that the use of this
property is provided pursuant to Elections Code section 12283.
•
4.1. PERMIT FEE. If applicable, County agrees to pay Permitter in arrears a one-time payment in an
amount not to exceed N/A dollars($N/A)as a fee for the use of the Property("Permit Fee")during
the Term. The Permitter will provide an invoice to the County on the Permitter's letterhead
describing the service rendered and the permit fee amount.
Invoice and support documentation are to be sent to:
ROV
Attn:Accounts Payable
PO Box 11298
Santa Ana, CA 92711
{
Said Permit Fee shall be submitted to N/A.
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5. INDEMNIFICATION: County hereby agrees to indemnify, hold harmless, and defend Permitter
against any and all claims, loss,demands,damages,cost,expenses or liability arising out of the use of
the Property, except for liability arising out of the concurrent active or sole negligence of, Permitter
including the cost of defense of any lawsuit arising therefrom. In the event Permitter is named as co-
defendant,County shall notify Permitter of such fact and shall represent Permitter,in such legal action
unless Permitter undertakes to represent itself as co-defendant in such legal action, in which event
County shall pay to Permitter its litigation costs, expenses and attorney's fees. In the event judgment
is entered against County and Permitter because of the concurrent active negligence of.County and
Permitter,their officers,agents,or employees,an apportionment of liability to pay such judgment shall
be made by a court of competent jurisdiction. Neither Party shall request a jury apportionment.
6. ATTORNEYS' FEES: In any action or proceeding to enforce or interpret any provision of this Permit,
or where any provision hereof is validly asserted as a defense, the Parties shall bear their own
attorneys' fees, costs and expenses.
7. GOVERNING LAW AND VENUE: This Permit has been negotiated and executed in the State of
California and shall be governed by and construed under the laws of the State of California. In the
event of any legal action to enforce or interpret this Permit, the sole and exclusive venue shall be a
court of competent jurisdiction located in Orange County, California, and the Parties hereto agree to
and do hereby submit to the jurisdiction of such court, notwithstanding Code of Civil Procedure
Section 394.
8. AUTHORIZED SIGNATURES: Both Parties to this Permit represent that the signatories executing
this document are fully authorized to enter into this Permit.
9. NOTICES: All written notices pursuant to this Permit shall be addressed as set forth below or as either
Party may hereafter designate by written notice and shall be deemed delivered upon personal delivery,
delivery by facsimile machine, electronic mail, or seventy-two (72) hours after deposit in the United
States Mail. Any written correspondence between the Parties shall be addressed as follows:
COUNTY PERMITTER
County of Orange CITY OF HUNTINGTON BEACH
Registrar of.Voters 2000 Main St
Facilities Services Huntington Beach, CA 92648
1300 South Grand Avenue
Building C
Santa Ana, CA 92705 Attention:
Attention: Administrative Manager Lisa Lane Barnes
Email: Kimberly.Hostler@ocvote.gov lisalane.barnes@surfcity-hb.org
Signatures Follow--
!
DL:7000 NORMA DR,HUNTINGTON BEACH Page 4 of 7
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IN WITNESS WHEREOF,the Parties have executed this agreement the day and year first above written.
APPROVED AS TO FORM: PERMITTER
Office of County Counsel CITY OF HUNTINGTON BEACH
Orange County, California
4 "Name Travis Hopkins
By Title City Manager
Deputy County Counsel
Date: TEMPLATE APPROVED 12152025 Date: 02/ ` 7 /0•026
COUNTY
COUNTY OF ORANGE
By
Bob Page,
Registrar of Voters
Per Resolution No. 20-091
and Minute Order dated July 14, 2020
Date:
APPROVED A5 TO FORM
By: Zt. /v-
A,MICHAEL J.VIGLIOTTA
CITY ATTORNEY
CITY OF HUNTINGTON BEACH
DL:7000 NORMA DR.HUNTINGTON BEACH Page 5 of 7
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ENTRY PERMIT(LICENSE)
Attachment 1
Pursuant to Section 2.2 of this Permit,Permitter shall
1. Provide four(4) six-foot tables and six(6)chairs. If Permitter is unable to provide this equipment, it shall
notify the County within 20 days before the event if the facility cannot provide tables and chairs.
2. Remove any and all items from Property (Voting Room referenced in Section 1), except for the provided
tables and chairs, if applicable. Said room shall be free and clear by Set Up Day.
3. Permitter shall provide soap,water,paper towels in restrooms to ensure proper hygiene.Provide stock supplies
available over the weekend.
•
4. If Permitter Staff is assigned to open facility and is running late,they are to contact the County immediately at
(714) 954-1901.
5. Permitter shall provide to County facility primary contact and emergency contact information.
6. Provide a designated area for PODS placement that will be in close proximity to the building and be finalized
20 days before Election period begins for the delivery and pick up of voting equipment.
7. Permitter shall ensure exclusive, secure access to the Voting Room for the County and all doors shall have
the ability to lock. When the permitter needs access to the room,the permitter shall coordinate access with
the County.
8. The Permitter shall, if identified by County, allow for drive-thru VBM option in their parking lot that would
allow the voters to drop-off their ballot without exiting their vehicles. Logistics and set up will be
responsibility of County staff.
DL:7000 NORMA DR,HUNTINGTON BEACH Page 6 of 7
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FEE SCHEDULE
Attachment 2
N/A
DL:7000 NORMA DR,HUNTINGTON BEACH Page 7 of 7
Vote Center Entry Permit(Government Facility)v12.15.25
Registrar of Voters •
r i1.
3 Registrar of Voters
, ,¢?^ 1300 S Grand Ave,Building C
1iiI ,; Santa Ana,CA 92705
VOTE CENTER ENTRY PERMIT (LICENSE)
THIS IS A LICENSE TO ENTER ("Permit") effective upon execution of all required signatures
("Effective Date"), by and between CITY OF HUNTINGTON BEACH, (hereinafter referred to as
"Permitter") and the COUNTY OF ORANGE, a political subdivision of the State of California
(hereinafter referred to as "County" or"Permittee") without regard to number or gender. Permitter and
County may sometimes hereinafter be individually referred to as"Party"or jointly as "Parties."
1. PURPOSE: Pursuant to Section 12283 and 12284 of the Election Code, which authorizes an Election
Official to request the use of a public building to be used as a polling place or voting center as needed,
and to provide in-person voting sites for voters free of charge, Permitter hereby grants to County use
of the CITY GYM AND POOL, ROOM B property located at 1600 PALM AVE, HUNTINGTON
BEACH, CA("Property")on May 21, 2026, and terminating on June 11, 2026 ("Term").
2. AREA AND USE: Permitter grants County and its invitees and licensees permission to enter and use
the Property described above for the purpose of providing a vote center for voters. County agrees not
to use the Property for any other purpose, nor to engage in or permit any other activity within or from
the Property. County further agrees not to conduct or permit to be conducted any public or private
nuisance in, on, or from the Property and to comply with all governmental laws and regulations in
connection with its use of the Property.
2.1. DATES AND HOURS OF USE AND ACCESS.
2.1.1. Permitter specifically grants County and its invitees and licensees permission to enter and
use the Property for the purpose of providing an early voting location on the dates and hours
as follows:
Vote Center Dates Hours of Use*
Wednesday, May 27 9am—5pm
Thursday, May 28 9am—5pm
Friday,May 29 9am—5pm
Saturday, May 30 9:30am- 7pm
Sunday, May 31 9:30am- 7pm
Monday,June 1 9:30am- 7pm
Tuesday,June 2 6:30am— 12am
Wednesday, June 3 9am—5pm
*Vote Center hours are subject to change at any time by County based on the operational needs
presented by the election turnout.
DL:1600 PALM AVE,HUNTINGTON BEACH Page 1 of 7
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2.1.2. Permitter specifically grants County permission to enter and use the Property for the
purpose of delivering and picking up Vote Center equipment on the dates and hours as
follows:
Vote Center Equipment Delivery and Pick-Up
Delivery Date Period: Thursday, May 21, 2026 through Wednesday, May 27,2026
Pick-up Date Period: Thursday, June 4,2026 through Thursday, June 11,2026
*Specific dates and hours to be provided by County by Friday, May 8,2026.
Permitter shall provide County staff with the means necessary to access the Property by
Thursday, May 21, 2026. If Permitter is unable or unwilling to provide County staff with
the means necessary to access the Property, Permitter shall provide staff to open and close
the Property during the hours stated in the table above.
2.2. PROPERTY EQUIPMENT AND SUPPLIES.The Permitter acknowledges and agrees that it will
supply the County with the equipment and supplies listed in Attachment 1.
2.3. PERMITTER OBLIGATIONS.The Permitter acknowledges that the County must have exclusive
access to the Property during the dates and hours described in Section 2.1,above.To that end,the
Permitter agrees to the following:
2.3.1. If Permitter is not providing County staff with the means necessary to access the Property
without the assistance of Permitter staff(i.e.,Permitter is not providing County staff with the
necessary keys to the Property),then Permitter shall close and secure the Property at the end
of the hours stated in, or the end of the hours as provided by County pursuant to, Section
2.1.1 and Section 2.1.2. Permitter also shall secure the Property during the hours outside
those stated in, or those provided by County pursuant to, Section 2.1.1. and Section 2.1.2.
2.3.2. The Permitter shall prohibit access to the Property for purposes other than elections
operations.
2.3.3. The Permitter shall provide two (2) designated parking stalls for the County's exclusive
use for placement of a temporary portable storage container for equipment and supplies.
2.3.4. The Permitter shall not disrupt, or allow to be disrupted,the organization or layout of the
Property.
2.3.5. The Permitter shall not schedule, or allow to be scheduled, events or activities on the
Property.
2.3.6. The Permitter shall provide restroom access for County staff.
2.3.7. The Permitter shall provide free parking for County staff. If parking passes are necessary
for County staff parking,the passes shall be provided no later than Friday, May 15, 2026.
2.3.8. The Permitter shall provide electricity, including but not limited to, functioning electrical
outlets on the Property.
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2.3.9. The Permitter shall ensure the Property has adequate and functioning lighting both inside
the.Property and outside the Property.
2.3.10. The Permitter shall provide free parking for voters and a minimum of one (1) designated
parking spot or vehicle staging location for curbside voting that will allow voters to cast a
ballot without exiting their vehicles as required by Section 12283(d)(2)of the Elections Code.
Logistics and set up will be responsibility of County staff.
3. UTILITIES, MAINTENANCE AND JANITORIAL: Permitter shall pay all the charges for the
following utilities: water, gas, electricity, trash disposal and sewer. Permitter shall provide air
conditioning and/or heating on the Property during the dates and hours described in Section 2.1,above.
Permitter shall be responsible for all maintenance and repairs(including but not limited to: fire alarm,
HVAC system, elevator maintenance, landscaping, pest control, and trash) unless such maintenance
and repairs arise out of County's negligence or intentional acts not in accordance with the uses
permitted herein,per Clause 2 (AREA AND USE)above, and excluding normal wear and tear.
Upon mutual agreement in advance of a not to exceed cost, County shall be responsible for payment
of any janitorial service, telephone service, cable service, internet service and any other costs not
provided for in this section if approved in writing and noted in section 4 below. An estimated cost
breakdown of fees shall be included in Attachment 2.
4. AUTHORIZATION FOR USE OF PROPERTY: Parties acknowledge and agree that the use of this
property is provided pursuant to Elections Code section 12283.
4.1. PERMIT FEE. If applicable, County agrees to pay Permitter in arrears a one-time payment in an
amount not to exceed N/A dollars($N/A)as a fee for the use of the Property("Permit Fee")during
the Term. The Permitter will provide an invoice to the County on the Permitter's letterhead
describing the service rendered and the permit fee amount.
Invoice and support documentation are to be sent to:
ROV
Attn: Accounts Payable
PO Box 11298
Santa Ana, CA 92711
Said Permit Fee shall be submitted to N/A.
5. INDEMNIFICATION: County hereby agrees to indemnify, hold harmless, and defend Permitter
against any and all claims,loss,demands,damages,cost,expenses or liability arising out of the use of
the Property, except for liability arising out of the concurrent active or sole negligence of, Permitter
including the cost of defense of any lawsuit arising therefrom. In the event Permitter is named as co-
defendant,
County shall notify Permitter of such fact and shall represent Permitter,in such legal action
unless Permitter undertakes to represent itself as co-defendant in such legal action, in which event
County shall pay to Permitter its litigation costs, expenses and attorney's fees. In the event judgment
is entered against County and Permitter because of the concurrent active negligence of County and
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Permitter,their officers,agents,or employees,an apportionment of liability to pay such judgment shall
be made by a court of competent jurisdiction. Neither Party shall request a jury apportionment.
6. ATTORNEYS'FEES: In any action or proceeding to enforce or interpret any provision of this Permit,
or where any provision hereof is validly asserted as a defense, the Parties shall bear their own
attorneys' fees, costs and expenses.
7. GOVERNING LAW AND VENUE: This Permit has been negotiated and executed in the State of
California and shall be governed by and construed under the laws of the State of California. In the
event of any legal action to enforce or interpret this Permit, the sole and exclusive venue shall be a
court of competent jurisdiction located in Orange County, California, and the Parties hereto agree to
and do hereby submit to the jurisdiction of such court, notwithstanding Code of Civil Procedure
Section 394.
8. AUTHORIZED SIGNATURES: Both Parties to this Permit represent that the signatories executing
this document are fully authorized to enter into this Permit.
9. NOTICES: All written notices pursuant to this Permit shall be addressed as set forth below or as either
Party may hereafter designate by written notice and shall be deemed delivered upon personal delivery,
delivery by facsimile machine, electronic mail, or seventy-two (72) hours after deposit in the United
States Mail. Any written correspondence between the Parties shall be addressed as follows:
COUNTY PERMITTER
County of Orange CITY OF HUNTINGTON BEACH
Registrar of Voters 2000 Main St
Facilities Services Huntington Beach, CA 92648
1300 South Grand Avenue
Building C
Santa Ana, CA 92705 Attention:
Attention: Administrative Manager Lisa Lane Barnes
Email: Kimberly.Hostler@ocvote.gov lisalane.barnes@surfcity-hb.org
t7F
Signatures Follow--
DL:1600 PALM AVE,HUNTINGTON BEACH Page 4 of 7
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Registrar of Voters
IN WITNESS WHEREOF,the Parties have executed this agreement the day and year first above written.
APPROVED AS TO FORM: PERMITTER
Office of County Counsel CITY OF HUNTINGTON BEACH
Orange County, California
ByB _`-
y L„ GName Travis opkins
Title City Manager
Deputy County Counsel
Date: TEMPLATE APPROVED 12152025 Date: W/1/2024
COUNTY
COUNTY OF ORANGE
By
Bob Page,
Registrar of Voters
Per Resolution No. 20-091
and Minute Order dated July 14, 2020
Date:
APPROVED AS TO FORM
By: -Part
MICHAEL J.VIGLIOTTA
CITY ATTORNEY
CITY OF HUNTINGTON BEACH
DL:1600 PALM AVE,HUNTINGTON BEACH Page 5 of 7
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Registrar of Voters
ENTRY PERMIT(LICENSE)
Attachment 1
Pursuant to Section 2.2 of this Permit,Permitter shall
1. Provide four(4) six-foot tables and six(6) chairs. If Permitter is unable to provide this equipment, it shall
notify the County within 20 days before the event if the facility cannot provide tables and chairs.
2. Remove any and all items from Property (Voting Room referenced in Section 1), except for the provided
tables and chairs,if applicable. Said room shall be free and clear by Set Up Day.
3. Permitter shall provide soap,water,paper towels in restrooms to ensure proper hygiene.Provide stock supplies
available over the weekend.
4. If Permitter Staff is assigned to open facility and is running late,they are to contact the County immediately at
(714) 954-1901.
5. Permitter shall provide to County facility primary contact and emergency contact information.
6. Provide a designated area for PODS placement that will be in close proximity to the building and be finalized
20 days before Election period begins for the delivery and pick up of voting equipment.
7. Permitter shall ensure exclusive, secure access to the Voting Room for the County and all doors shall have
the ability to lock. When the permitter needs access to the room,the permitter shall coordinate access with
the County.
8. The Permitter shall, if identified by County, allow for drive-thru VBM option in their parking lot that would
allow the voters to drop-off their ballot without exiting their vehicles. Logistics and set up will be
responsibility of County staff.
II
{
fj
DL:1600 PALM AVE,HUNTINGTON BEACH Page 6 of 7
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Registrar of Voters
•
FEE SCHEDULE.
Attachment 2
N/A
{
•
1
tt
DL:1600 PALM AVE,HUNTINGTON BEACH Page 7 of 7
Vote Center Entry Permit(Government Facility)v12.I5.25
Registrar of Voters ,..
Registrar of Voters
> 1300 S Grand Ave,Building C
tt i; Santa Ana,CA 92705
VOTE CENTER ENTRY PERMIT (LICENSE)
THIS IS A LICENSE TO ENTER ("Permit") effective upon execution of all required signatures
("Effective Date"), by and between CITY OF HUNTINGTON BEACH, (hereinafter referred to as
"Permitter") and the COUNTY OF ORANGE, a political subdivision of the State of California
(hereinafter referred to as"County" or"Permittee") without regard to number or gender. Permitter and
County may sometimes hereinafter be individually referred to as"Party" or jointly as"Parties."
1. PURPOSE: Pursuant to Section 12283 and 12284 of the Election Code,which authorizes an Election
Official to request the use of a public building to be used as a polling place or voting center as needed,
and to provide in-person voting sites for voters free of charge, Permitter hereby grants to County use
of the HUNTINGTON BEACH CENTRAL LIBRARY, TALBERT ROOM_property located at 7111
TALBERT AVE, HUNTINGTON BEACH, CA ("Property") on May 18, 2026, and terminating on
June 11, 2026("Term").
2. AREA AND USE: Permitter grants County and its invitees and licensees permission to enter and use
the Property described above for the purpose of providing a vote center for voters. County agrees not
to use the Property for any other purpose,nor to engage in or permit any other activity within or from
the Property. County further agrees not to conduct or permit to be conducted any public or private
nuisance in, on, or from the Property and to comply with all governmental laws and regulations in
connection with its use of the Property.
2.1. DATES AND HOURS OF USE AND ACCESS.
2.1.1. Permitter specifically grants County and its invitees and licensees permission to enter and
use the Property for the purpose of providing an early voting location on the dates and hours
as follows:
Vote Center Dates Hours of Use*
Thursday,May 21 9am—5pm
Friday, May 22 9am—5pm
Saturday, May 23 9:30am - 7pm
Sunday, May 24 9:30am- 7pm
Monday, May 25 9:30am - 7pm
Tuesday, May 26 9:30am - 7pm
Wednesday, May 27 9:30am- 7pm
Thursday, May 28 9:30am- 7pm
Friday, May 29 9:30am- 7pm
Saturday, May 30 9:30am - 7pm
Sunday,May 31 9:30am - 7pm
DL:7111 TALBERT AVE,HUNTINGTON BEACH Page 1 of 7
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Monday, June 1 9:30am-7pm
Tuesday,June 2 6:30am— 12am
Wednesday,June 3 9am—5pm
*Vote Center hours are subject to change at any time by County based on the operational needs
presented by the election turnout.
2.1.2. Permitter specifically grants County permission to enter and use the Property for the
purpose of delivering and picking up Vote Center equipment on the dates and hours as
follows:
Vote Center Equipment Delivery and Pick-Up
Delivery Date Period: Monday,May 18,2026 through Wednesday,May 20,2026
Pick-up Date Period: Thursday, June 4,2026 through Thursday,June 11, 2026
*Specific dates and hours to be provided by County by Friday,May 8,2026.
Permitter shall provide County staff with the means necessary to access the Property by
Monday, May 18,2026. If Permitter is unable or unwilling to provide County staff with the
means necessary to access the Property, Permitter shall provide staff to open and close the
Property during the hours stated in the table above.
2.2. PROPERTY EQUIPMENT AND SUPPLIES.The Permitter acknowledges and agrees that it will
supply the County with the equipment and supplies listed in Attachment 1.
2.3. PERMITTER OBLIGATIONS.The Permitter acknowledges that the County must have exclusive
access to the Property during the dates and hours described in Section 2.1,above. To that end,the
Permitter agrees to the following:
2.3.1. If Permitter is not providing County staff with the means necessary to access the Property
without the assistance of Permitter staff(i.e.,Permitter is not providing County staff with the
necessary keys to the Property),then Permitter shall close and secure the Property at the end
of the hours stated in, or the end of the hours as provided by County pursuant to, Section
2.1.1 and Section 2.1.2. Permitter also shall secure the Property during the hours outside
those stated in, or those provided by County pursuant to, Section 2.1.1. and Section 2.1.2.
2.3.2. The Permitter shall prohibit access to the Property for purposes other than elections
operations.
2.3.3. The Permitter shall provide two (2) designated parking stalls for the County's exclusive
use for placement of a temporary portable storage container for equipment and supplies.
2.3.4. The Permitter shall not disrupt, or allow to be disrupted, the organization or layout of the
Property.
2.3.5. The Permitter shall not schedule, or allow to be scheduled, events or activities on the
Property.
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2.3.6. The Permitter shall provide restroom access for County staff.
2.3.7. The Permitter shall provide free parking for County staff. If parking passes are necessary
for County staff parking,the passes shall be provided no later than Friday,May 15,2026.
2.3.8. The Permitter shall provide electricity, including but not limited to, functioning electrical
outlets on the Property.
2.3.9. The Permitter shall ensure the Property has adequate and functioning lighting both inside
the Property and outside the Property.
2.3.10. The Permitter shall provide free parking for voters and a minimum of one (1) designated
parking spot or vehicle staging location for curbside voting that will allow voters to cast a
ballot without exiting their vehicles as required by Section 12283(d)(2)of the Elections Code.
Logistics and set up will be responsibility of County staff.
3. UTILITIES, MAINTENANCE AND JANITORIAL: Permitter shall pay all the charges for the
following utilities: water, gas, electricity, trash disposal and sewer. Permitter shall provide air
conditioning and/or heating on the Property during the dates and hours described in Section 2.1,above.
Permitter shall be responsible for all maintenance and repairs (including but not limited to: fire alarm,
HVAC system, elevator maintenance, landscaping, pest control, and trash) unless such maintenance
and repairs arise out of County's negligence or intentional acts not in accordance with the uses
permitted herein,per Clause 2 (AREA AND USE) above,and excluding normal wear and tear.
Upon mutual agreement in advance of a not to exceed cost, County shall be responsible for payment
of any janitorial service, telephone service, cable service, internet service and any other costs not
provided for in this section if approved in writing and noted in section 4 below. An estimated cost
breakdown of fees shall be included in Attachment 2.
4. AUTHORIZATION FOR USE OF PROPERTY: Parties acknowledge and agree that the use of this
property is provided pursuant to Elections Code section 12283.
4.1. PERMIT FEE. If applicable, County agrees to pay Permitter in arrears a one-time payment in an
amount not to exceed N/A dollars($N/A)as a fee for the use of the Property("Permit Fee")during
the Term. The Permitter will provide an invoice to the County on the Permitter's letterhead
describing the service rendered and the permit fee amount.
Invoice and support documentation are to be sent to:
ROV
Attn: Accounts Payable
PO Box 11298
Santa Ana, CA 92711
Said Permit Fee shall be submitted to N/A.
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5. INDEMNIFICATION: County hereby agrees to indemnify, hold harmless, and defend Permitter
against any and all claims, loss,demands,damages,cost,expenses or liability arising out of the use of
the Property, except for liability arising out of the concurrent active or sole negligence of, Permitter
including the cost of defense of any lawsuit arising therefrom. In the event Permitter is named as co-
defendant,County shall notify Permitter of such fact and shall represent Permitter,in such legal action
unless Permitter undertakes to represent itself as co-defendant in such legal action, in which event
County shall pay to Permitter its litigation costs, expenses and attorney's fees. In the event judgment
is entered against County and Permitter because of the concurrent active negligence of County and
Permitter,their officers,agents,or employees,an apportionment of liability to pay such judgment shall
be made by a court of competent jurisdiction. Neither Party shall request a jury apportionment.
6. ATTORNEYS' FEES: In any action or proceeding to enforce or interpret any provision of this Permit,
or where any provision hereof is validly asserted as a defense, the Parties shall bear their own
attorneys' fees, costs and expenses.
7. GOVERNING LAW AND VENUE: This Permit has been negotiated and executed in the State of
California and shall be governed by and construed under the laws of the State of California. In the
event of any legal action to enforce or interpret this Permit, the sole and exclusive venue shall be a
court of competent jurisdiction located in Orange County, California, and the Parties hereto agree to
and do hereby submit to the jurisdiction of such court, notwithstanding Code of Civil Procedure
Section 394.
8. AUTHORIZED SIGNATURES: Both Parties to this Permit represent that the signatories executing
this document are fully authorized to enter into this Permit.
9. NOTICES: All written notices pursuant to this Permit shall be addressed as set forth below or as either
Party may hereafter designate by written notice and shall be deemed delivered upon personal delivery,
delivery by facsimile machine, electronic mail, or seventy-two (72) hours after deposit in the United
States Mail. Any written correspondence between the Parties shall be addressed as follows:
COUNTY PERMITTER
County of Orange CITY OF HUNTINGTON BEACH
Registrar of Voters 2000 Main St
Facilities Services Huntington Beach, CA 92648
1300 South Grand Avenue
Building C
Santa Ana,CA 92705 Attention:
Attention: Administrative Manager Lisa Lane Barnes
Email: Kimberly.Hostler@ocvote.gov lisalane.barnes@surfcity-hb.org
Signatures Follow--
DL:7111 TALBERT AVE,HUNTINGTON BEACH Page 4 of 7
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IN WITNESS WHEREOF,the Parties have executed this agreement the day and year first above written.
APPROVED AS TO FORM: PERMITTER
Office of County Counsel CITY OF HUNTINGTON BEACH
Orange County, California
By, Name Travis Hopkins
Title City Manager
Deputy County Counsel
Date: TEMPLATE APPROVED 12152025 Date: //7 7Z-020
COUNTY
COUNTY OF ORANGE
By
Bob Page,
Registrar of Voters
Per Resolution No. 20-091
and Minute Order dated July 14,2020
Date:
APPROVED AS TO FORM
By: ?.JL
F....MICHAEL J.VIGLIOTTA
CITY ATTORNEY
CITY OF HUNTINGTON BEACH
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ENTRY PERMIT (LICENSE)
Attachment 1
Pursuant to Section 2.2 of this Permit,Permitter shall
1. Provide four(4) six-foot tables and six(6)chairs. If Permitter is unable to provide this equipment, it shall
notify the County within 20 days before the event if the facility cannot provide tables and chairs.
2. Remove any and all items from Property (Voting Room referenced in Section 1), except for the provided
tables and chairs,if applicable. Said room shall be free and clear by Set Up Day.
3. Permitter shall provide soap,water,paper towels in restrooms to ensure proper hygiene.Provide stock supplies
available over the weekend.
4. If Permitter Staff is assigned to open facility and is running late,they are to contact the County immediately at
(714) 954-1901.
5. Permitter shall provide to County facility primary contact and emergency contact information.
6. Provide a designated area for PODS placement that will be in close proximity to the building and be finalized
20 days before Election period begins for the delivery and pick up of voting equipment.
7. Permitter shall ensure exclusive, secure access to the Voting Room for the County and all doors shall have
the ability to lock. When the permitter needs access to the room,the permitter shall coordinate access with
the County.
8. The Permitter shall, if identified by County, allow for drive-thru VBM option in their parking lot that would
allow the voters to drop-off their ballot without exiting their vehicles. Logistics and set up will be
responsibility of County staff.
{
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FEE SCHEDULE
Attachment 2
•
N/A •
•
•
•
•
•
•
•
t7
E77`
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^�l I1/,
I ; - Registrar of Voters
1300 S Grand Ave,Building C
�i it c Santa Ana,CA 92705
VOTE CENTER ENTRY PERMIT (LICENSE)
THIS IS A LICENSE TO ENTER ("Permit") effective upon execution of all required signatures
("Effective Date"), by and between CITY OF HUNTINGTON BEACH, (hereinafter referred to as
"Permitter") and the COUNTY OF ORANGE, a political subdivision of the State of California
(hereinafter referred to as "County" or"Permittee") without regard to number or gender. Permitter and
County may sometimes hereinafter be individually referred to as "Party" or jointly as"Parties."
1. PURPOSE: Pursuant to Section 12283 and 12284 of the Election Code, which authorizes an Election
Official to request the use of a public building to be used as a polling place or voting center as needed,
and to provide in-person voting sites for voters free of charge, Permitter hereby grants to County use
of the MAIN STREET BRANCH LIBRARY, BLUE ROOM property located at 525 MAIN ST,
HUNTINGTON BEACH, CA ("Property") on May 21, 2026, and terminating on June 11, 2026
("Term").
2. AREA AND USE: Permitter grants County and its invitees and licensees permission to enter and use
the Property described above for the purpose of providing a vote center for voters. County agrees not
to use the Property for any other purpose, nor to engage in or permit any other activity within or from
the Property. County further agrees not to conduct or permit to be conducted any public or private
nuisance in, on, or from the Property and to comply with all governmental laws and regulations in
connection with its use of the Property.
2.1. DATES AND HOURS OF USE AND ACCESS.
2.1.1. Permitter specifically grants County and its invitees and licensees permission to enter and
use the Property for the purpose of providing an early voting location on the dates and hours
as follows:
Vote Center Dates Hours of Use*
Wednesday, May 27 9am—5pm
Thursday, May 28 9am—5pm
Friday, May 29 9am—5pm
Saturday, May 30 9:30am- 7pm
Sunday, May 31 9:30am- 7pm
Monday,June 1 9:30am- 7pm
Tuesday, June 2 6:30am— 12am
Wednesday,June 3 9am—5pm
*Vote Center hours are subject to change at any time by County based on the operational needs
presented by the election turnout.
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2.1.2. Permitter specifically grants County permission to enter and use the Property.for the
purpose of delivering and picking up Vote Center equipment on the dates and hours as
follows:
Vote Center Equipment Delivery and Pick-Up
Delivery Date Period: Thursday, May 21,2026 through Wednesday,May 27,2026
Pick-up Date Period: Thursday,June 4,2026 through Thursday, June 11,2026
*Specific dates and hours to be provided by County by Friday,May 8, 2026.
Permitter shall provide County staff with the means necessary to access the Property by
Thursday, May 21, 2026. If Permitter is unable or unwilling to provide County staff with
the means necessary to access the Property, Permitter shall provide staff to open and close
the Property during the hours stated in the table above.
2.2. PROPERTY EQUIPMENT AND SUPPLIES.The Permitter acknowledges and agrees that it will
supply the County with the equipment and supplies listed in Attachment 1.
2.3. PERMITTER OBLIGATIONS.The Permitter acknowledges that the County must have exclusive
access to the Property during the dates and hours described in Section 2.1, above. To that end,the
Permitter agrees to the following:
2.3.1. If Permitter is not providing County staff with the means necessary to access the Property
without the assistance of Permitter staff(i.e.,Permitter is not providing County staff with the
necessary keys to the Property),then Permitter shall close and secure the Property at the end
of the hours stated in, or the end of the hours as provided by County pursuant to, Section
2.1.1 and Section 2.1.2. Permitter also shall secure the Property during the hours outside
those stated in, or those provided by County pursuant to, Section 2.1.1. and Section 2.1.2.
2.3.2. The Permitter shall.prohibit access to the Property for purposes other than elections
operations.
2.3.3. The Permitter shall provide two (2) designated parking stalls for the County's exclusive
use for placement of a temporary portable storage container for equipment and supplies.
2.3.4. The Permitter shall not disrupt, or allow to be disrupted, the organization or layout of the
Property.
2.3.5. The Permitter shall not schedule, or allow to be scheduled, events or activities on the
Property.
2.3.6. The Permitter shall provide restroom access for County staff.
2.3.7. The Permitter shall provide free parking for County staff. If parking passes are necessary
for County staff parking,the passes shall be provided no later than Friday, May 15,2026.
2.3.8. The Permitter shall provide electricity, including but not limited to, functioning electrical
outlets on the Property.
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2.3.9. The Permitter shall ensure the Property has adequate and functioning lighting both inside
the Property and outside the Property.
2.3.10. The Permitter shall provide free parking for voters and a minimum of one (1) designated
parking spot or vehicle staging location for curbside voting that will allow voters to cast a
ballot without exiting their vehicles as required by Section 12283(d)(2)of the Elections Code.
Logistics and set up will be responsibility of County staff.
3. UTILITIES, MAINTENANCE AND JANITORIAL: Permitter shall pay all the charges for the
following utilities: water, gas, electricity, trash disposal and sewer. Permitter shall provide air
conditioning and/or heating on the Property during the dates and hours described in Section 2.1,above.
Permitter shall be responsible for all maintenance and repairs(including but not limited to: fire alarm,
HVAC system, elevator maintenance, landscaping, pest control, and trash) unless such maintenance
and repairs arise out of County's negligence or intentional acts not in accordance with the uses
permitted herein,per Clause 2 (AREA AND USE)above, and excluding normal wear and tear.
Upon mutual agreement in advance of a not to exceed cost, County shall be responsible for payment
of any janitorial service, telephone service, cable service, internet service and any other costs not
provided for in this section if approved in writing and noted in section 4 below. An estimated cost
breakdown of fees shall be included in Attachment 2.
4. AUTHORIZATION FOR USE OF PROPERTY: Parties acknowledge and agree that the use of this
property is provided pursuant to Elections Code section 12283.
4.1. PERMIT FEE. If applicable, County agrees to pay Permitter in arrears a one-time payment in an
amount not to exceed N/A dollars($N/A)as a fee for the use of the Property("Permit Fee")during
the Term. The Permitter will provide an invoice to the County on the Permitter's letterhead
describing the service rendered and the permit fee amount.
Invoice and support documentation are to be sent to:
ROV
Attn: Accounts Payable
PO Box 11298
Santa Ana, CA 92711
Said Permit Fee shall be submitted to N/A.
5. INDEMNIFICATION: County hereby agrees to indemnify, hold harmless, and defend Permitter
against any and all claims,loss, demands,damages, cost,expenses or liability arising out of the use of
the Property, except for liability arising out of the concurrent active or sole negligence of, Permitter
including the cost of defense of any lawsuit arising therefrom. In the event Permitter is named as co-
defendant,
County shall notify Permitter of such fact and shall represent Permitter,in such legal action
unless Permitter undertakes to represent itself as co-defendant in such legal action, in which event
County shall pay to Permitter its litigation costs, expenses and attorney's fees. In the event judgment
is entered against County and Permitter because of the concurrent active negligence of County and
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Permitter,their officers,agents,or employees,an apportionment of liability to pay such judgment shall
be made by a court of competent jurisdiction. Neither Party shall request a jury apportionment.
6. ATTORNEYS' FEES: In any action or proceeding to enforce or interpret any provision of this Permit,
or where any provision hereof is validly asserted as a defense, the Parties shall bear their own
attorneys' fees, costs and expenses.
7. GOVERNING LAW AND VENUE: This Permit has been negotiated and executed in the State of
California and shall be governed by and construed under the laws of the State of California. In the
event of any legal action to enforce or interpret this Permit, the sole and exclusive venue shall be a
court of competent jurisdiction located in Orange County, California, and the Parties hereto agree to
and do hereby submit to the jurisdiction of such court, notwithstanding Code of Civil Procedure
Section 394.
8. AUTHORIZED SIGNATURES: Both Parties to this Permit represent that the signatories executing
this document are fully authorized to enter into this Permit.
9. NOTICES: All written notices pursuant to this Permit shall be addressed as set forth below or as either
Party may hereafter designate by written notice and shall be deemed delivered upon personal delivery,
delivery by facsimile machine, electronic mail, or seventy-two (72) hours after deposit in the United
States Mail. Any written correspondence between the Parties shall be addressed as follows:
COUNTY PERMITTER
County of Orange CITY OF HUNTINGTON BEACH
Registrar of Voters 2000 Main St
Facilities Services Huntington Beach, CA 92648
1300 South Grand Avenue
Building C
Santa Ana, CA 92705 Attention:
Attention: Administrative Manager Lisa Lane Barnes
Email: Kimberly.Hostler@ocvote.gov lisalane.barnes@surfcity-hb.org
Signatures Follow--
DL:525 MAIN ST,HUNTINGTON BEACH Page 4 of 7
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IN WITNESS WHEREOF,the Parties have executed this agreement the day and year first above written.
APPROVED AS TO FORM: PERMITTER
Office of County Counsel CITY OF HUNTINGTON BEACH
Orange County, California
By, Name Travis Hopkins
Title City Manager
Deputy County Counsel
Date: TEMPLATE APPROVED 12152025 Date: a//712vZ�
COUNTY
COUNTY OF ORANGE
By
Bob Page,
Registrar of Voters
Per Resolution No. 20-091
and Minute Order dated July 14,2020
Date:
APPROVED AS TO FORM
By:
/ MICHAEL J.VIGLIOTTA
CITY ATTORNEY
CITY OF HUNTINGTON BEACH
DL:525 MAIN ST,HUNTINGTON BEACH Page 5 of 7
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ENTRY PERMIT (LICENSE)
Attachment 1
Pursuant to Section 2.2 of this Permit, Permitter shall
1. Provide four(4) six-foot tables and six(6) chairs. If Permitter is unable to provide this equipment, it shall
notify the County within 20 days before the event if the facility cannot provide tables and chairs.
2. Remove any and all items from Property(Voting Room referenced in Section 1), except for the provided
tables and chairs, if applicable. Said room shall be free and clear by Set Up Day.
3. Permitter shall provide soap,water,paper towels in restrooms to ensure proper hygiene.Provide stock supplies
available over the weekend.
4. If Permitter Staff is assigned to open facility and is running late,they are to contact the County immediately at
(714)954-1901.
5. Permitter shall provide to County facility primary contact and emergency contact information.
6. Provide a designated area for PODS placement that will be in close proximity to the building and be finalized
20 days before Election period begins for the delivery and pick up of voting equipment.
7. Permitter shall ensure exclusive, secure access to the Voting Room for the County and all doors shall have
the ability to lock. When the permitter needs access to the room,the permitter shall coordinate access with
the County.
8. The Permitter shall, if identified by County, allow for drive-thru VBM option in their parking lot that would
allow the voters to drop-off their ballot without exiting their vehicles. Logistics and set up will be
responsibility of County staff.
DL:525 MAIN ST,HUNTINGTON BEACH Page 6 of 7
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1
FEE SCHEDULE
Attachment 2
N/A
•
{
{
•
{
{
{
{
1
DL:525 MAIN ST,HUNTINGTON BEACH Page 7 of 7
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vdr. .i
Registrar of Voters
cr ' 1300 S Grand Ave,Building C
/t ii:t>\t;," Santa Ma,CA 92705
VOTE CENTER ENTRY PERMIT (LICENSE)
THIS IS A LICENSE TO ENTER ("Permit") effective upon execution of all required signatures
("Effective Date"), by and between CITY OF HUNTINGTON BEACH, (hereinafter referred to as
"Permitter") and the COUNTY OF ORANGE, a political subdivision of the State of California
(hereinafter referred to as "County"or"Permittee") without regard to number or gender. Permitter and
County may sometimes hereinafter be individually referred to as"Party"or jointly as "Parties."
1. PURPOSE: Pursuant to Section 12283 and 12284 of the Election Code, which authorizes an Election
Official to request the use of a public building to be used as a polling place or voting center as needed,
and to provide in-person voting sites for voters free of charge, Permitter hereby grants to County use
of the EDISON COMMUNITY CENTER, HALL B property located at 21377 MAGNOLIA ST,
HUNTINGTON BEACH, CA ("Property") on May 18, 2026, and terminating on June 11, 2026
("Term").
2. AREA AND USE: Permitter grants County and its invitees and licensees permission to enter and use
the Property described above for the purpose of providing a vote center for voters. County agrees not
to use the Property for any other purpose,nor to engage in or permit any other activity within or from
the Property. County further agrees not to conduct or permit to be conducted any public or private
nuisance in, on, or from the Property and to comply with all governmental laws and regulations in
connection with its use of the Property.
2.1. DATES AND HOURS OF USE AND ACCESS.
2.1.1. Permitter specifically grants County and its invitees and licensees permission to enter and
use the Property for the purpose of providing an early voting location on the dates and hours
as follows:
Vote Center Dates Hours of Use*
Thursday, May 21 9am—5pm
Friday,May 22 9am—5pm
Saturday,May 23 9:30arn - 7pm
Sunday, May 24 9:30am- 7pm
Monday, May 25 9:30am- 7pm
Tuesday, May 26 9:30am- 7pm
Wednesday, May 27 9:30am- 7pm
Thursday, May 28 9:30am - 7pm
Friday, May 29 9:30am - 7pm
Saturday, May 30 9:30am- 7pm
Sunday, May 31 9:30am- 7pm
DL:21377 MAGNOLIA ST,HUNTINGTON BEACH Page 1 of 7
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Monday,June 1 9:30am-7pm
Tuesday, June 2 6:30am 12am
Wednesday,June 3 9am—5pm
*Vote Center hours are subject to change at any time by County based on the operational needs
presented by the election turnout.
2.1.2. Permitter specifically grants. County permission to enter and use the Property for the
purpose of delivering and picking up Vote Center equipment on the dates and hours as
follows:
Vote Center Equipment Delivery and Pick-Up
Delivery Date Period: Monday, May 18, 2026 through Wednesday,May 20,2026
Pick-up Date Period: Thursday, June 4,2026 through Thursday, June 1.1, 2026 ' '
*Specific dates and hours to be provided by County by Friday,May 8,2026.
Permitter shall provide County staff with the means necessary to access the Property by
Monday, May 18,2026. If Permitter is unable or unwilling to provide County staff with the
means necessary to access the Property, Permitter shall provide staff to open and close the
Property during the hours stated in the table above.
2.2. PROPERTY EQUIPMENT AND SUPPLIES.The Permitter acknowledges and agrees that it will
supply the County with the equipment and supplies listed in Attachment 1.
2.3. PERMITTER OBLIGATIONS.The Permitter acknowledges that the County must have exclusive
access to the Property during the dates and hours described in Section 2.1,above. To that end,the
Permitter agrees to the following:
2.3.1. If Permitter is not providing County staff with the means necessary to access the Property
without the assistance of Permitter staff(i.e.,Permitter is not providing County staff with the
necessary keys to the Property),then Permitter shall close and secure the Property at the end
of the hours stated in, or the end of the hours as provided by County pursuant to, Section
2.1.1 and Section 2.1.2. Permitter also shall secure the Property during the hours outside
those stated in,or those provided by County pursuant to, Section 2.1.1. and Section 2.1.2.
2.3.2. The Permitter shall prohibit access to the Property for purposes other than elections
operations.
2.3.3. The Permitter shall provide two (2) designated parking stalls for the County's exclusive
use for placement of a temporary portable storage container for equipment and supplies.
2.3.4. The Permitter shall not disrupt, or allow to be disrupted, the organization or layout of the
Property.
2.3.5. The Permitter shall not schedule,=or allow to be scheduled, events or activities on the
Property. '
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2.3.6. The Permitter shall provide restroom access for County staff.
2.3.7.. The Permitter shall provide free parking for County staff. If parking passes are necessary
for County staff parking,the passes shall be provided no later than Friday, May 15, 2026.
2.3.8. The Permitter shall provide electricity, including but not limited to, functioning electrical
outlets on the Property.
2.3.9. The Permitter shall ensure the Property has adequate and functioning lighting both inside
the Property and outside the Property.
2.3.10. The Permitter shall provide free parking for voters and a minimum of one (1) designated
parking spot or vehicle staging location for curbside voting that will allow voters to cast a
ballot without exiting their vehicles as required by Section 12283(d)(2)of the Elections Code.
Logistics and set up will be responsibility of County staff.
3. UTILITIES, MAINTENANCE AND JANITORIAL: Permitter shall pay all the charges for the
following utilities: water, gas, electricity, trash disposal and sewer. Permitter shall provide air
conditioning and/or heating on the Property during the dates and hours described in Section 2.1,above.
Permitter shall be responsible for all maintenance and repairs(including but not limited to: fire alarm,
HVAC system, elevator maintenance, landscaping, pest control, and trash) unless such maintenance
and repairs arise out of County's negligence or intentional acts not in accordance with the uses
permitted herein,per Clause 2 (AREA AND USE) above,and excluding normal wear and tear.
Upon mutual agreement in advance of a not to exceed cost, County shall be responsible for payment
of any janitorial service, telephone service, cable service, internet service and any other costs not
provided for in this section if approved in writing and noted in section 4 below. An estimated cost
breakdown of fees shall be included in Attachment 2.
4. AUTHORIZATION FOR USE OF PROPERTY: Parties acknowledge and agree that the use of this
property is provided pursuant to Elections Code section 12283.
4.1. PERMIT FEE. If applicable, County agrees to pay Permitter in arrears a one-time payment in an
amount not to exceed N/A dollars($N/A)as a fee for the use of the Property("Permit Fee")during
the_ Term. The Permitter will provide an invoice to the County on the Permitter's letterhead
describing the service rendered and the permit fee amount.
Invoice and support documentation are to be sent to:
ROV
Attn: Accounts Payable
PO Box 11298 i
Santa Ana, CA 92711
Said Permit Fee shall be submitted to N/A.
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5. INDEMNIFICATION: County hereby agrees to indemnify, hold harmless, and defend Permitter
against any and all claims,loss,demands,damages, cost,expenses or liability arising out of the use of
the Property, except for liability arising out of the concurrent active or sole negligence of, Permitter
including the cost of defense of any lawsuit arising therefrom. In the event Permitter is named as co-
defendant,County shall notify Permitter of such fact and shall represent Permitter,in such legal action
unless Permitter undertakes to represent itself as co-defendant in such legal action, in which event
County shall pay to Permitter its litigation costs, expenses and attorney's fees. In the event judgment
is entered against County and Permitter because of the concurrent active negligence of County and
Permitter,their officers,agents,or employees,an apportionment of liability to pay such judgment shall
be made by a court of competent jurisdiction. Neither Party shall request a jury apportionment.
6. ATTORNEYS'FEES: In any action or proceeding to enforce or interpret any provision of this Permit,
or where any provision hereof is validly asserted as a defense, the Parties shall bear their own
attorneys' fees, costs and expenses.
7. GOVERNING LAW AND VENUE: This Permit has been negotiated and executed in the State of
California and shall be governed by and construed under the laws of the State of California. In the
event of any legal action to enforce or interpret this Permit, the sole and exclusive venue shall be a
court of competent jurisdiction located in Orange County, California, and the Parties hereto agree to
and do hereby submit to the jurisdiction of such court, notwithstanding Code of Civil Procedure
Section 394.
8. AUTHORIZED SIGNATURES: Both Parties to this Permit represent that the signatories executing
this document are fully authorized to enter into this Permit.
9. NOTICES: All written notices pursuant to this Permit shall be addressed as set forth below or as either
Party may hereafter designate by written notice and shall be deemed delivered upon personal delivery,
delivery by facsimile machine, electronic mail, or seventy-two (72) hours after deposit in the United
States Mail. Any written correspondence between the Parties shall be addressed as follows:
COUNTY PERMITTER
County of Orange CITY OF HUNTINGTON BEACH
Registrar of Voters 2000 Main St
Facilities Services Huntington Beach, CA 92648
1300 South Grand Avenue
Building C
Santa Ana, CA 92705 Attention:
Attention: Administrative Manager Lisa Lane Barnes
Email: Kimberly.Hostler@ocvote.gov lisalane.barnes@surfcity-hb.org
{
Signatures Follow--
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IN WITNESS WHEREOF,the Parties have executed this agreement the day and year first above written.
APPROVED AS TO FORM: PERMITTER
Office of County Counsel CITY OF HUNTINGTON BEACH
Orange County, California
By
f Name Travis Hop ins
By ! � —
—
Title City Manager
Deputy County Counsel
Date: TEMPLATE APPROVED 12152025 Date: //?IZOZfo
COUNTY
COUNTY OF ORANGE
By
Bob Page,
Registrar of Voters
Per Resolution No. 20-091
and Minute Order dated July 14, 2020
Date:
APPROVED AS TO FORM
BY: FA
MICHAEL J.VIGLIOTTA
CITY ATTORNEY
CITY OF HUNTINGTON BEACH
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ENTRY PERMIT (LICENSE)
Attachment 1
Pursuant to Section 2.2 of this Permit,Permitter shall
1. Provide four(4) six-foot tables and six(6) chairs. If Permitter is unable to provide this equipment,it shall
notify the County within 20 days before the event if the facility cannot provide tables and chairs.
2. Remove any and all items from Property (Voting Room referenced in Section 1), except for the provided
tables and chairs, if applicable. Said room shall be free and clear by Set Up Day.
3. Permitter shallprovide soap,water,paper towels in restrooms to ensure proper hygiene.Provide stock supplies
p p P p Yg� PP
available over the weekend.
4. If Permitter Staff is assigned to open facility and is running late,they are to contact the County immediately at
(714) 954-1901.
5. Permitter shall provide to County facility primary contact and emergency contact information.
6. Provide a designated area for PODS placement that will be in close proximity to the building and be fmalized
20 days before Election period begins for the delivery and pick up of voting equipment.
7. Permitter shall ensure exclusive, secure access to the Voting Room for the County and all doors shall have
the ability to lock. When the permitter needs access to the room,the permitter shall coordinate access with
the County.
8. The Permitter shall, if identified by County, allow for drive-thru VBM option in their parking lot that would
allow the voters to drop-off their ballot without exiting their vehicles. Logistics and set up will be
responsibility of County staff.
{
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FEE SCHEDULE
•
Attachment 2
N/A
•
•
•
1
•
•
•
•
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