HomeMy WebLinkAboutCalifornia Coastal Commission - 2025-11-01 CALIFORNIA COASTAL COMMISSION
STANDARD GRANT AGREEMENT
(Rev 02/2024) AGREEMENT NUMBER
LCP-25-04
STATE CONTROLLER'S OFFICE IDENTIFIER FEDERAL ID NUMBER
3720-LCP2504 95-6000723
1. This Agreement is entered into between the State Agency and the Grantee named below:
STATE AGENCY'S NAME
California Coastal Commission
GRANTEES NAME
City of Huntington Beach
2. The term of this
Agreement is: 11/01/2025 Through 12/31/2027 (End Term Date)
3. The maximum amount $499,000.00
of this Agreement is: Four Hundred Ninety-Nine Thousand Dollars and Zero Cents
4. The parties agree to comply with the terms and conditions of the following EXHIBITS, which are by this reference
made a part of the Agreement.
EXHIBIT A— Scope of Work 11 pages
EXHIBIT Al- Definitions 2 pages
EXHIBIT B— Budget 2 pages
EXHIBIT B1 —Budget Detail and Payment Provisions 3 pages
EXHIBIT C— General Terms and Conditions 4 pages
EXHIBIT D— Special Terms and Conditions 4 pages
Check mark one item below as EXHIBIT D Attachment:
® EXHIBIT D1 —Local Coastal Programs Terms and Conditions 9 pages
El EXHIBIT D2—WHALE TAIL®Terms and Conditions 3 pages
EXHIBIT E—Grantee Certification Clauses Form (GCC-01/2019) 4 pages
EXHIBIT F—Amendment Template (Informal) 1 page
IN WITNESS WHEREOF,this Agreement has been executed by the parties hereto.
GRANTEE California Coastal Commission
Use Only
GRANTEES NAME(if other than an individual,state whether a corporation,partnership,etc.)
City of Huntington Beach ® This agreement is exempt from
approval by the Department of General
BY(Authorized Signature,—sf9ned by: DATE SIGNED(Do not type) Services per SCM Vol. 1 4.06(see 58 Ops.
� � � 'doiOti 11/17/2025 Cal.Atty.Gen 586 and 63 Ops.Cal.Atty.
Gen.290).
PRINTED NAME AND TITLE6F`Vtgt(NtYGNING
Jennifer Villasenor, Community Development Director
ADDRESS
2000 Main Street, Huntington Beach, CA 92648
STATE OF CALIFORNIA
AGENCY NAME
California Coastal Commission
BY(Authorized Signature) /—Do`usgned by: DATE SIGNED(Do not type)
M aitp(,itAL (,aualit,yi 11/20/2025 Receive and File
PRINTED NAME AND TITLE OF�` SIIg't 3NING
Madeline Cavalieri, Deputy Executive Director _
ADDRESS // t4 /' S. r
455 Market Street, Suite 200, Room 228, San Francisco, CA 94105 itiriM11111111111MITil riern7
City of Huntington Beach
LC P-25-04
Page 1 of 11
EXHIBIT A
SCOPE OF WORK
(Local Coastal Programs)
1. Grantee agrees to expend grant funds provided by the Commission only for and in
accordance with project activities as described under the Scope of Work attached
hereto as EXHIBIT A.
2. The Project representatives during the term of this agreement, and the person
authorized to sign grant amendments and RFFs on behalf of the grantee, will be:
State Agency: Grantee:
California Coastal Commission City of Huntington Beach
Name: Kelsey Ducklow Name: Jennifer Villasenor
("Grant Manager") Community Development Director
Address: Address:
455 Market St. Suite 200, Room 228 2000 Main Street,
San Francisco, CA 94105 Huntington Beach, CA 92648
Phone: (415) 904-2335 Phone: (714) 536-5271
Email: kelsev.ducklow • coastal.ca.gov Email: 'villasenor ',surfeit -hb.or•
3. Primary project contact:
State Agency: Grantee:
California Coastal Commission City of Huntington Beach
Section/Unit: Section/Unit:
Name: Karen Vu Name: Ricky Ramos
Environmental Scientist Planning Manager
Address: Address:
455 Market St. Suite 200, 2000 Main Street,
San Francisco, CA 94105 Huntington Beach, CA 92648
Phone: (415) 729-1169 Phone: (714) 536-5624
Email: karen.vu@coastal.ca.gov Email: rramos@surfcity-hb.org
City of Huntington Beach
LC P-25-04
Page 2 of 11
EXHIBIT A
SCOPE OF WORK
Name of Local Government: City of Huntington Beach [Note that the name of the local
government will be used throughout the grant agreement and will be the name that the State
Controller uses when issuing checks]
Name of Project: Huntington Beach Comprehensive Local Coastal Program Update
Funding Source: General Fund
Specific Program: Local Coastal Program Local Assistance Grant Program
Federal Tax ID#: 95-6000723
Budget Summary:
CCC funding: $499,000
Other funding: (XX]
Total project cost: $499,000
Term of Project: 11/01/2025(or grant agreement execution date)—12/31/2027
A. PROJECT DESCRIPTION
The project includes the remaining phases of the current Huntington Beach Comprehensive
Local Coastal Program Update. With the initial grant LCP-19-11 the City of Huntington Beach
was able to complete a Sea Level Rise Vulnerability Assessment Update which was approved
by Coastal Commission staff in January 2022. A draft Coastal Resiliency Plan Update has also
been prepared and is ready for public review.The remaining phases proposed to be
completed under a new grant includes completing a final Coastal Resiliency Plan Update, a
comprehensive update to the Coastal Element (primarily to account for sea level rise policy
requirements, but also account for policy changes under other topical areas), and an update
to the City's existing Floodplain Ordinance (Implementation Plan).
B. TASKS
Task 1—Sea Level Rise Vulnerability Assessment Update
Consultant will prepare an update to the 2021 Sea Level Rise Vulnerability Assessment
Report, to incorporate updated modeling and vulnerability considerations at the former
Magnolia Tank Farm Area.The Consultant will review the recently prepared Local Coastal
Program Amendment, including technical documents and findings from both Anchor and Q3
that demonstrated sea level rise will not have significant impacts in the former Magnolia
Tank Farm Area within the southern portion of Huntington Beach.The Consultant will also
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EXHIBIT A
update the Digital Terran Model (DTM) surface of the former Magnolia Tank Farm area
using their proposed topographic information for the housing project.The City will provide
the proposed topographic surface of the former Magnolia Tank Farm area in digital from
(AutoCAD or GIS shapefile).The Consultant will also prepare an updated sea level rise
inundation maps based on the updated DTM surface for the former Magnolia Tank Farm
area. It is anticipated the four sea level rise scenarios from the prior study will remain the
same, and the vulnerability map update will be limited to the former Magnolia Tank Farm
area. No new modeling is proposed.
In addition, the Consultant will update the 2021 Sea Level Rise Vulnerability Assessment
Report according to the latest 2024 Ocean Protection Council (OPC) and California Coastal
Commission (CCC)guidance.The previous 2021 Sea Level Rise Vulnerability Assessment
Report was prepared based on the 2018 OPC and CCC guidance, and the H++scenario is no
longer applicable based on the latest SLR science.This scope includes one round of
comments from the City and one round of comments from the CCC.
Task 1 Outcomes/Deliverables
• Draft Sea Level Rise Vulnerability Assessment Update
• Final Sea Level Rise Vulnerability Assessment Update
Task 2—Coastal Resiliency Plan Update
2.1 Draft CRP Review with Coastal Commission
Consultant will provide support and responses to one (1) additional round of CCC
review/comment on the Coastal Resiliency Plan (CRP) prior to public review.The City
submitted the draft CRP to CCC in May 2023, and the Consultant will review and respond to
feedback received on the CRP.This scope includes two (2) coordination meetings with CCC
to review feedback received on the draft CRP and answer additional questions as necessary.
It is anticipated that the CCC review on the CRP will take sixty (60) days, after which the CRP
will be published for public review and comment.
2.2 Stakeholder Meetings and Interviews
Consultant will provide support and responses to one (1) additional round of CCC
review/comment on the Coastal Resiliency Plan (CRP) prior to public review.The City
submitted the draft CRP to CCC in May 2023, and the Consultant will review and respond to
feedback received on the CRP.This scope includes two (2) coordination meetings with CCC
to review feedback received on the draft CRP and answer additional questions as necessary.
It is anticipated that the CCC review on the CRP will take sixty(60) days, after which the CRP
will be published for public review and comment.
2.2 Stakeholder Meetings and Interviews
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EXHIBIT A
Consultant will support City staff in hosting six(6) small-group stakeholder meetings with
representatives from relevant internal or external organizations with a vested interest in
the LCP Update.These meetings are anticipated to occur after CRP content is finalized.
Consultant understands the CRP and Coastal Element Update have important implications
for a variety of stakeholders and finds small-group meetings a helpful way to build
consensus, garner buy-in and receive helpful input for future deliverables. Relevant
stakeholders are anticipated to include: elected officials, City staff(public works,
administration, etc.), resource agency staff(federal, state, and regional), environmental
organizations, real estate developers/property owners, business districts or neighborhood
groups/HOAs,tribal entities, and members of/representing environmental justice
communities. Consultant will work with City staff to identify relevant stakeholders and
organize small-group discussions. It is anticipated each meeting will include two (2) to four
(4) stakeholders.
Consultant will provide all meeting collateral, including agendas, sign-in sheets,
presentation/hand-outs, and detailed meeting minutes.At the conclusion of the
stakeholder meeting series, consultant will prepare a stakeholder meeting summary to
document input and findings for the CRP/Coastal Element Update. Meetings may be hosted
virtually or in-person at Huntington Beach City Hall. Consultant assumes City staff will be
responsible for securing the meeting location and for stakeholder meeting invitations.
2.3 City Council and Planning Commission VA/CRP Study Sessions
Consultant will support City staff with one (1) study session with the City Council and one
(1) study session with the Planning Commission. It is anticipated that these study sessions
will occur after the CRP content is finalized and stakeholder meeting series has concluded.
The purpose of the study session is to discuss the preparation process of the VA and CRP,
along with key findings from both deliverables. Our team will also discuss the VA and CRP
within the larger context of the LCP update and other key CCC policy areas of concern.
Consultant staff members will be available to answer technical questions related to the VA,
CRP, or the LCP update. Consultant will ensure that the results of the VA are clearly
discussed in the CRP and that they inform resiliency goals and measures. Consultant will
work with the City to prepare a presentation and handouts for City Council and Planning
Commission.
2.4 Public Workshop
Consultant will facilitate and attend one (1) in-person public workshop focused on the
content and findings from the Vulnerability Assessment (VA) and CRP. Consultant team will
work with the City to determine the best location, approach, and specific content of the
outreach event . It is anticipated that this public workshop will occur after the CRP content
is finalized and stakeholder meeting has concluded. It is anticipated the public workshop
will include a presentation along with interactive activities where participants can provide
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EXHIBIT A
input. Consultant will be responsible for preparing all public workshop content, including
the agenda, presentation, boards/graphics, sign-in sheet, comment cards, and similar. At
the conclusion of the outreach event, consultant will prepare a public workshop summary
to inform City staff, CCC staff, elected officials, and the LCP. Consultant staff members will
attend the public workshop, present VA/CRP findings, and be available for questions.
Consultant assumes the City will be responsible for securing the event venue and noticing
the event. Consultant will design one promotional piece (flyer, newsletter graphic, or
similar)for the event to publicize the opportunity to participate.The promotional piece will
be provided to the City for review, with one round of revisions.The City will be responsible
for dissemination of the promotional piece through the City's website, social media
platform, newsletters, printing mailings, or similar.
Task 2 Outcomes Deliverables
• Draft Coastal Resiliency Plan
• Public Review Coastal Resiliency Plan
• Stakeholder Meeting, Study Session, and Public Workshop Materials
• Final Coastal Resiliency Plan (that responds to/incorporates stakeholder and public
input)
Task 3—Coastal Element Update
3.1 Draft Coastal Element Update
Based on the data collected in the above tasks(Sea Level Rise Vulnerability Assessment and
Coastal Resiliency Plan) and policy framework,the consultant will identify components of
the General Plan Coastal Element, which functions as the Land Use Plan component of the
City's certified LCP, that warrant modification.This update is to primarily to account for sea
level rise policy requirements, but policy updates/additions in other topical areas are
anticipated as well.
After identifying these elements and the feedback gathered in the public outreach meetings
conducted as part of Task 2,the consultant will develop a Draft Coastal Element Update.
The City and Consultant will coordinate with CCC for one round of review/comment prior to
preparing the public review draft Coastal Element Update. CCC staff will have sixty(60) days
to review the Draft Coastal Element.The City and Consultant will then collaborate with CCC
to incorporate feedback from one round of comments.
The Draft Coastal Element will then be posted on the City's website and distributed to
interested parties for comments. After public review,the City will address and incorporate
CCC staff and public input into a revised draft of the Coastal Element Update.
3.2 Public Workshop
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EXHIBIT A
Consultant will facilitate and attend one (1) in-person public workshop focused on the
content and findings from the Coastal Element/LCP Update. It is anticipated this public
workshop timing will align with the publish date of the Public Review Coastal Element.The
Consultant team will work with the City to determine the best location, approach, and
specific content of the outreach event. It is anticipated the public workshop will include a
presentation along with interactive activities where participants can provide input.
Consultant will be responsible for preparing all public workshop content, including the
agenda, presentation, boards/graphics, sign-in sheet, comment cards, and similar.
At the conclusion of the outreach event, Consultant will prepare a public workshop
summary to inform City staff, CCC staff, elected officials, and the LCP. Consultant staff
members will attend the public workshop, present the Coastal.Element update, and be
available for questions. Consultant assumes the City will be responsible for securing the
event venue and noticing the event. Consultant will design one promotional piece (flyer,
newsletter graphic, or similar)for the event to publicize the opportunity to participate.The
promotional piece will be provided to the City for review, with one round of revisions.The
City will be responsible for dissemination of the promotional piece through the City's
website, social media platform, newsletters, printing mailings, or similar.
3.3 Draft Coastal Element Review with Coastal Commission (2 Round of Additional Review)
Consultant will provide support and responses to two (2) additional rounds of CCC
review/comment on the draft Coastal Element.This task also includes four(4) virtual
meetings with CCC staff to review and discuss received comments and collaborate on
mutually agreed-upon solutions for Huntington Beach. It is anticipated that CCC reviews will
occur within a thirty(30) day period.
3.4 Final Coastal Element Update
Consultant will review all received comments on the public review draft Coastal Element,
for potential incorporation into the final ordinance. All comments received by the City shall
be submitted to consultant and documented into a Public Comment and Revision Summary.
Consultant will incorporate comments into the final Coastal Element; if comments received
are not incorporated, Consultant will provide documentation for the reasoning behind such
decision.All plans will credit the financial contribution of the grant program on the cover of
the report.
3.5 Planning Commission and City Council Adoption
Presentation by Consultant and City staff on the final Coastal Element Update at one
Planning Commission and one City Council meeting. Resolve any issues, if applicable.Adopt
final City of Huntington Beach Coastal Element Update for the City's LCP and submit to the
Coastal Commission for certification along with necessary/appropriate supporting
documents and information.
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EXHIBIT A
Task 3 Deliverables:
• Draft Coastal Element Update
• Public Review Coastal Element Update
•
• Public Workshop Materials
• Two (2) additional rounds of CCC staff review on the Coastal Element Update
• Final Coastal Element Update
• Locally-Adopted Coastal Element Update submitted to CCC for certification
Task 4—Floodplain Ordinance Update
4.1 Draft Floodplain Ordinance Update
Based on the data collected from the previous tasks, the Consultant will identify
components of the City's Floodplain Ordinance (Implementation Plan)that warrant
modification.This update is anticipated to primarily account for sea level rise policy
requirements, with minor text cleanup on other topical areas. After identifying these
elements and the feedback gathered in the public outreach meetings conducted as part of
the previous task, the Consultant will develop a Draft Floodplain Ordinance Update.The
FEMA required components of the Floodplain Ordinance will remain unchanged.The City
and Consultant will coordinate with CCC for one round of review/comment prior to
preparing the Public Review Draft Floodplain Ordinance Update. CCC staff will have thirty
(30) days to review the Draft Floodplain Ordinance Update.The City and Consultant will
then collaborate with CCC to incorporate feedback from one round to comments.
The Public Review Draft Floodplain Ordinance Update will then be posted on the City's
website and distributed to interested parties for comments. After public review,the City
will address and incorporate CCC staff and public input into a revised draft of the Floodplain
Ordinance Update.
4.2 Public Workshop
Consultant will facilitate one (1) in-person public workshop focused on the content and
findings from the Floodplain Ordinance Update. It is anticipated this public workshop timing
will align with the publish date of the Public Review Floodplain Ordinance Update.The
Consultant team will work with the City to determine the best location, approach, and
specific content of the outreach event. It is anticipated the public workshop will include a
presentation along with interactive activities where participants can provide input.
Consultant will be responsible for preparing all public workshop content, including the
agenda, presentation, boards/graphics, sign-in sheet, comment cards or similar.
At the conclusion of the outreach event, Consultant will prepare a public workshop
summary to inform City staff, CCC staff, elected officials and the LCP. Consultant staff
members will attend the public workshop, present the Coastal Element update, and be
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EXHIBIT A
available for questions. Consultant assumes the City will be responsible for securing the
event venue and noticing the event. Consultant will design one promotional piece (flyer,
newsletter graphic, or similar)for the event to publicize the opportunity to participate.The
promotional piece will be provided to the City for review, with one round of revisions.The
City will be responsible for dissemination of the promotional piece through the City's
website, social media platform, newsletters, printing mailings, or similar.
4.3 Draft Floodplain Ordinance Review with Coastal Commission (2 Round of Additional
Review)
Consultant will provide support and resources to two (2) additional rounds of CCC
review/comment on the draft Floodplain Ordinance.This task also includes four(4)virtual
meetings with CCC staff to review and discuss received comments and collaborate on
mutually agreed-upon solutions for Huntington Beach. It is anticipated that CCC reviews will
occur within a thirty(30) day period.
4.4 Final Floodplain Ordinance Update
Consultant will review all received comments on the public review draft Floodplain
Ordinance Update,for potential incorporation into the final ordinance.All comments
received by the City shall be submitted to consultant and documented into a Public
Comment and Revision Summary. Consultant will incorporate comments into the final
Floodplain Ordinance; if comments received are not incorporated, Consultant will provide
documentation for the reasoning behind such decision.All plans will credit the financial
contribution of the grant program on the cover of the report.
4.5 Planning Commission and City Council Adoption
In coordination with the City's project management team, Consultant shall support City
staff for one (1) study session with the Planning Commission.The study session purpose
shall be to discuss the Floodplain Ordinance Update preparation process, public outreach
and the next steps toward adoption. Consultant will prepare a PowerPoint presentation and
handout materials to aid in this discussion.After study session facilitation, consultant will
attend one (1) hearing with the Planning Commission and one (1) hearing with the City
Council to assist in local adoption. Consultant will be available to answer technical
questions.
Task 4 Outcomes/Deliverables:
• Draft Floodplain Ordinance Update
• Public Review Floodplain Ordinance Update
• Public Workshop Materials
• Two (2) additional rounds of CCC staff review on the Floodplain Ordinance Update
• Final Floodplain Ordinance Update
• Locally-Adopted Floodplain Ordinance Update submitted to CCC for certification
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EXHIBIT A
Task 5—Project Management, Meetings and Consultant Support on Certification
5.1 Invoicing and Quarterly Reporting
Consultant will assist the City in preparing and submitting quarterly grant reports tracking
milestone progress and completion. Once per quarter, consultant shall provide an
electronic summary document outlining task progress, key submittals, and other project
notes to the City for review.The City will retain responsibility for submittal to CCC.
5.2 Internal Coordination and Meetings
Consultant will be available for on-going in-person and virtual meetings with the City, to
discuss key project deliverables, schedule, and other major milestones. Consultant will
prepare meeting collateral, including agenda, meeting minutes, and other materials
required for discussion.This task assumes a maximum of eight (8) internal coordination
meetings.This task other includes budget for the Consultant's Other Direct Costs(ODC),
such as travel/milage, reproduction, and other miscellaneous expenses necessary for
project completion.
5.3 Coastal Element(LUP) Certification
Consultant will support the City during the LUP certification process, including preparing the
application, coordinating schedules, developing hearing materials, and providing technical
support during the CCC hearing.This task assumes the Coastal Element/LUP and the
Floodplain Ordinance/IP will be certified by CCC separately.
5.4 Floodplain Ordinance (IP) Certification
Consultant will support the City during the IP certification process, including preparing the
application, coordinating schedules, developing hearing materials, and providing technical
support during the CCC hearing.This task assumes the Coastal Element/LUP and the
Floodplain Ordinance/IP will be certified by CCC separately.
Task 5 Outcomes/Deliverables:
• Invoice packages and quarterly reports
• Certified Coastal Element/LUP
• Certified Floodplain Ordinance/IP
Task 6—Public Notification
The City proposes hiring a service to print and mail public notices to Huntington Harbour
and Sunset Beach area property owners for the various public workshops and hearings
before the Planning Commission and City Council.These areas were selected for mailed
notification because they are projected to be most impacted by sea level rise.
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EXHIBIT A
C. SCHEDULE
Project start/end dates: November 1, 2025 (or date of grant execution) to December 31, 2027
Task 1.Sea Level Rise Vulnerability
Assessment Update January 2026-March 2026
1.1 Sea Level Rise Vulnerability Assessment January 2026—March 2026
Update
Outcome/Deliverables:
a. Sea Level Rise Vulnerability a. 03/01/2026
Assessment Update
Task 2. Coastal Resiliency Plan Update (CRP) January 2026—May 2026
2.1 Draft CRP Review with Coastal
Commission January 2026—May 2026
2.2 Stakeholder Meetings and Interviews March 2026—April 2026
2.3 City Council and Planning Commission March 2026—April 2026
VA/CRP Study Sessions
2.4 Public Workshop April—May 2026
Outcome/Deliverables
a. Draft Coastal Resiliency Plan
b. Public Review Coastal Resiliency Plan a. 01/15/2026
c. Stakeholder Meeting, Study Session, b. 03/02/2026
and Public Workshop Materials c. 4/30/2026
d. Final Coastal Resiliency Plan (that d. 5/31/2026
responds to/incorporates stakeholder
and public input)
Task 3. Coastal Element Update (LUP) April 2026—December 2026
3.1 Draft Coastal Element Update April 2026—August 2026
3.2 Public Workshop September 2026
3.3 Draft Coastal Element Review with
Coastal Commission (2 Rounds of Additional September 2026— December 2026
Review)
3.4 Final Coastal Element November 2026 - December 2026
3.5 Planning Commission and City Council
Adoption January 2027—March 2027
Outcome/Deliverables
a. Draft Coastal Element Update a. 8/31/2026
b. Public Workshop b. 9/30/2026
c. Final Coastal Element c. 12/31/2026
Task 4. Floodplain Ordinance (IP) January 2027—December 2027
4.1 Draft Floodplain Ordinance Update January 2027—March 2027
4.2 Public Workshop April 2027
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EXHIBIT A
4.3 Draft Floodplain Ordinance Review with
Coastal Commission (2 Rounds of Additional March 2027—August 2027
Review)
4.4 Final Floodplain Ordinance Update August 2027—September 2027
4.5 Planning Commission and City Council
Adoption September 2027—December 2027
Outcome/Deliverables
a. Draft Floodplain Ordinance Update a. 3/31/2027
b. 4/30/2027
b. Public Workshop
c. Final Floodplain Ordinance Update c. 12/31/2027
Task 5. Project Management, Meetings,and
March 2027—December 2027
Consultant Sup
port on Certification
5.1 Invoicing and Quarterly Reporting Ongoing
5.2 Internal Coordination and Meetings Ongoing
5.3 Coastal Element (LUP) Certification March 2027—December 2027
5.4 Floodplain Ordinance (IP) Certification Anticipated to occur outside of this grant term
Outcome/Deliverables
a. Invoice and Quarterly Reporting a. Ongoing
b. Internal Coordination and Meetings b. Ongoing
c. Coastal Element(LUP) Certification c. 12/31/2027
d. Floodplain Ordinance (IP) Certification
d. May occur outside of grant term
D. BENCHMARK SCHEDULE
ACTIVITY COMPLETION DATE
Final Sea Level Rise Vulnerability Assessment 3/31/2026
Final Coastal Resiliency Plan 5/31/2026
Draft Coastal Element 8/30/2026
Final Coastal Element 12/31/2026
Draft Floodplain Ordinance (IP) 3/31/2027
Certified Coastal Element (LUP) 12/31/2027
Final Floodplain Ordinance (IP) 12/31/2027
Certified Floodplain Ordinance (IP) Anticipated to occur outside of this grant
term
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EXHIBIT Al
DEFINITIONS
1. The term "Agreement"; this Grant Agreement.
2. The term "Budget Act"; the annual enacted version of the Budget Bill which makes
appropriations for the support of the government of the State of California.
3. The term "Deputy Executive Director"; the Deputy Executive Director of the
Commission.
4. The terms "Commission" or"Coastal Commission" and the acronym "CCC" all refer
to the California Coastal Commission.
5. The term "Executive Director"; the Executive Director of the Commission.
6. The term "Grant" or "Grant Funds"; in the case of LCP grants, the money provided by
the California Climate Investments program or, in the case of Public Education
grants, sales and renewals of the WHALE TAIL°Specialty License Plate, or California's
Voluntary Tax Check-Off Program, or General Fund/Local Assistance, and
administered by the Coastal Commission to the Grantee pursuant to this Agreement.
7. The term "Grant Manager"; the representative of the Commission with authorization
per the Executive Director to administer and provide oversight of the Grant.
8. The term "Grantee"; an applicant who has a signed agreement for Grant Funds.
9. The term "Project"; the activity described under the Scope of Work, attached as
EXHIBIT A, to be accomplished with Grant Funds.
10. The term "Project Budget"; the Commission approved cost estimate submitted to the
9 Pp
Commission's Grant Manager for the Project. The Project Budget shall describe all
labor and material costs of completing each component of the Project. The Project
Budget shall contain itemized amounts permissible for each item or task described in
the Scope of Work. The Project Budget must include the set administrative and
indirect costs agreed upon by the Parties if applicable.
11. The term "Public Agency"; any State of California department or agency, a county,
city, public district or public agency formed under California law.
12. The term "Scope of Work" refers to EXHIBIT A, including the approved Project
Description, Tasks, and Schedules.
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EXHIBIT Al
13. The term "Termination Date"; the date by which all activity for the project must be
concluded, as specified in the signature page of this Agreement. Work performed
after this date cannot be reimbursed.
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EXHIBIT B
BUDGET
(Local Coastal Programs)
Match/Other Total(LCP Grant
Jurisdiction Name CCC Grant Total Funds Funds+Match/
Other Funds)
LABOR COSTS1
County/City Staff Labor
Task 1—Sea Level Rise
Vulnerability Assessment $0.00 $0.00
Update
Task 2—Coastal Resiliency
Plan (CRP) Update $5,000.00 $5,000.00
Task 3—Coastal Element $5,000.00 $5,000.00
Update(LUP)
Task 4—Floodplain
Ordinance Update(IP) $5,000.00 $5,000.00
Task 5—Project
Management, Meetings and
Consultant Support on $5,000.00 $5,000.00
Certification
Total Labor Costs $20,000.00 $20,000.00
DIRECT COSTS
County/City Staff Project Supplies
A
B, etc.
Total
County/City Staff Travel in State2
Mileage
Hotel, etc.
Total
Consultants3/Partners
Consultant A
Task 1 —Sea Level Rise
Vulnerability Assessment $30,000.00 $30,000.00
Update
Amount requested should include total for salary and benefits.
' Travel reimbursement rates are the same as similarly situated state employees.
- All consultants must be selected pursuant to a bidding and procurement process that complies with all applicable laws.
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EXHIBIT B
Match/Other Total(LCP Grant
Jurisdiction Name CCC Grant Total Funds Funds+Match/
Other Funds) _
Task 2—Coastal Resiliency $78,000.00 $78,000.00
Plan (CRP) Update
Task 3—Coastal Element
Update (LUP) $135,000.00 $135,000.00
Task 4—Floodplain Ordinance
$115,000.00 $115,000.00
Update (IP)
Task 5—Project
Management, Meetings and
Consultant Support on $91,000.00 $91,000.00
pp
Certification
Consultant A Subtotal $449,000.00 $449,000.00
Consultant 8
Task 7—Public Notification $30,000.00 $30,000.00
Consultant 8 Subtotal $30,000.00 $30,000.00
Consultant Total $479,000.00 $479,000.00
Total Direct Costs $479,000.00 $479,000.00
OVERHEAD/INDIRECT COSTS4
Total County/City Staff
Overhead/Indirect Costs $0.00 $0.00
TOTAL PROJECT COST $499,000.00 $499,000.00
4 Indirect costs include,for example, a pro rata share of rent, utilities, and salaries for certain positions indirectly
supporting the proposed project but not directly staffing it.Amount requested for indirect costs should be capped at 10%of
amount requestedfor "Total Labor."
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Page 1 of 3
EXHIBIT B1
BUDGET DETAIL AND PAYMENT PROVISIONS
(Local Coastal Programs)
1. Request for Funds
A. For performance of activities satisfactorily rendered during the term of this
Agreement (as specified in EXHIBITS A and B), and upon receipt and approval
of the Request for Funds Form described below (also referred to as the "RFF
Form"), the Commission agrees to reimburse Grantee for actual expenditures
incurred in accordance with the rates specified herein or attached hereto.
B. Grantee shall submit each RFF form no more frequently than monthly (except as
requested by the Commission) but no less frequently than quarterly (assuming
activity occurred within that quarter) in arrears via email (preferred method) to
your LCP grant coordinator or mailed in triplicate to:
California Coastal Commission California Coastal Commission
Attn: Jasmine Han, Attn: Kelsey Ducklow,
Associate Governmental Program 455 Market Street,
Analyst Suite 200, Room 228
301 E Ocean Blvd, Suite 300 San Francisco, CA 94105
Long Beach, CA 90802
C. Each RFF form shall contain the following information:
1. Grantee's name and address as shown in this Agreement.
2. Invoice number and date of the RFF
3. Time period covered by the RFF form during which work was actually done.
4. Agreement number as shown on this Agreement.
5. Original or digital signature of the Grantee, specifically the Project
Representative, as identified in EXHIBIT A.
6. Itemized costs by tasks and source of funds as listed in the Scope of Work for
the billing period in the same or greater level of detail as indicated in the
Project Budget (see EXHIBIT B), with supporting documentation. Only those
costs and/or cost categories expressly identified in this Agreement may be
reimbursed.
7. Remaining balance listed by task number from the Scope of Work including the
cumulative expenditures to date, the expenditures during the reporting period,
and the unexpended balance of funds under this Agreement.
8. The total amount of all other funds, including matching funds, under the
Grantee Matching Funds section of the RFF.
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LC P-25-04
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EXHIBIT B1
D. Attached to the RFF form, the Grantee shall submit a supporting progress report
summarizing the work that was completed during the invoice period and the
current status of the work for which disbursement is sought, including work by
any consultant, and comparing it to the status required by the Scope of Work
(budget, timeline, tasks, etc.). Progress reports must be submitted no less
frequently than on a quarterly basis, even if an RFF is not submitted.
E. Notwithstanding the foregoing, the Grant Manager of the Commission may request,
and the Grantee shall provide, receipts or other source documents for any other
direct expenditure or cost as described in the RFF form, as and when necessary to
resolve any issue concerning reimbursement.
F. The Grantee's failure to fully execute and submit a RFF form, including attachment
of supporting documents, may relieve the Commission of its obligation to disburse
funds to the Grantee unless and until the Grantee corrects all deficiencies.
G. Any RFF form that is submitted without the required itemization and documentation
will be considered "disputed" and will not be authorized. If the RFF form package is
incomplete, inadequate or inaccurate, the Commission will inform the Grantee and
will withhold payment until all required information is received or corrected. In the
case of non-compliance, the Commission will issue a formal Invoice Dispute
Notification [STD (209)] and take necessary action in resolving any disputed
matter(s). Any penalties imposed on the Grantee by a consultant, or other
consequence, because of delays in payment will be paid by the Grantee and is not
reimbursable under this Agreement.
H. Grant Funds in this award have a limited period in which they must be expended.
Grantee expenditures funded by the Commission must occur within the term of the
Grant Agreement and before the Termination Date.
I. The Grantee shall expend Grant Funds in the manner described in the Scope of
Work and Project Budget approved by the State. Expenditure on items contained
in the approved Project Budget may vary by as much as ten percent with prior
approval by the Commission Grant Manager, provided the grantee first submits a
revised Project Budget for the purpose of amending the Project Budget. In any
event, the total amount of the Grant Funds may not be increased, except by written
amendment to this agreement and only if approved by the Commission.
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EXHIBIT B1
2. Budget Contingency Clause
A. It is mutually agreed that if the final Budget Act of the current year and/or any
subsequent years covered under this Agreement does not appropriate sufficient
funds for the Grant Program, this Agreement shall be of no further force and
effect, and the Commission shall have no liability to pay any funds whatsoever to
Grantee or to furnish any other consideration under this Agreement and Grantee
shall not be obligated to continue performance under the provisions of this
Agreement.
B. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes
of this Grant Program, the Commission shall have the option at its sole discretion
to either cancel this Agreement with no liability accruing to the Commission or
enter into an agreement amendment with Grantee to reflect the reduced amount.
3. Prompt Payment Clause
Payment will be made no later than 45 days following receipt of properly submitted,
undisputed invoices except as otherwise set forth in, and in each case in accordance
with, the California Prompt Payment Act, Government Code section 927, et seq.
•
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EXHIBIT C
GENERAL TERMS AND CONDITIONS
1. APPROVAL: This Agreement is of no force or effect until signed by both parties
and approved by the California Coastal Commission. Grantee may not commence
performance until such approval has been obtained.
2. AMENDMENTS: This Agreement may only be amended by mutual agreement in
writing between Grantee and the Commission. Any request by the Grantee for an
amendment must state the amendment request and reason for the request and shall
be submitted in writing, such as by email or letter. The Grantee shall strive to make
requests immediately upon discovering that an amendment may be needed. No oral
understanding or agreement not incorporated into the Agreement in writing is binding
on the parties.
Except as otherwise provided herein, the Grantee shall expend Grant Funds in the
manner described in the Scope of Work (EXHIBIT A) and Project Budget (EXHIBIT
B) approved by the Commission. In any event, the total amount of the Grant Funds
may not be modified, except by written amendment to this Agreement. Any
subsequent changes or additions to the Scope of Work and Project Budget approved
by the Commission in writing are hereby incorporated by reference to this Agreement
as though set forth in full in this Agreement. Changes to the grant term and/or the
total amount of Grant Funds will require a formal amendment, while changes to
Scope of Work (EXHIBIT A) and the Project Budget(EXHIBIT B) may be done
through an informal amendment, found in EXHIBIT F.
3. ASSIGNMENT: This Agreement is not assignable by the Grantee, either in whole
or in part, without the consent of the Commission in the form of a formal or informal
written amendment.
4. INDEMNIFICATION: Grantee agrees to indemnify, defend and save harmless the
State, its officers, agents and employees from any and all claims and losses
accruing or resulting to any and all consultants, subconsultants, suppliers,
laborers, and any other person, firm or corporation furnishing or supplying work
services, materials, or supplies in connection with the performance of this
Agreement, and from any and all claims and losses accruing or resulting to any
person, firm or corporation who may be injured or damaged by Grantee in the
performance of this Agreement.
5. DISPUTES: Grantee shall continue with the responsibilities under this Agreement
during any dispute.
6. NO CREATION OF AGENT RELATIONSHIP: Grantee, and the agents and
employees of Grantee, in the performance of this Agreement, shall act in an
independent capacity and not as officers or employees or agents of the State.
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EXHIBIT C
7. NON-DISCRIMINATION CLAUSE: During the performance of this Agreement,
Grantee and its consultants, subconsultants shall not unlawfully discriminate,
harass, or allow harassment against any employee or applicant for employment
because of sex, race, color, ancestry, religious creed, national origin, physical
disability (including HIV and AIDS), mental disability, medical condition (e.g.,
cancer), age (over 40), marital status, and denial of family care leave. Grantee and
consultants shall ensure that the evaluation and treatment of their employees and
applicants for employment are free from such discrimination and harassment.
Grantee and consultants shall comply with the provisions of the Fair Employment
and Housing Act (Gov. Code §12990 (a-f) et seq.) and the applicable regulations
promulgated thereunder (California Code of Regulations, Title 2, Section 7285 et
seq.). The applicable regulations of the Fair Employment and Housing Commission
implementing Government Code Section 12990 (a-f), set forth in Chapter 5 of
Division 4 of Title 2 of the California Code of Regulations, are incorporated into this
Agreement by reference and made a part hereof as if set forth in full. Grantee and
its consultants shall give written notice of their obligations under this clause to
labor organizations with which they have a collective bargaining or other
agreement.
Grantee shall include the nondiscrimination and compliance provisions of this
clause in all subcontracts to perform work under the Agreement.
8. CERTIFICATION CLAUSES: The GRANTEE CERTIFICATION CLAUSES
contained in the document GCC-1/2019 are hereby incorporated by reference and
made a part of this Agreement (EXHIBIT E) by this reference as if attached hereto.
9. TIMELINESS: Time is of the essence in this Agreement.
10. COMPENSATION: The consideration to be paid Grantee, as provided herein, shall
be in compensation for all of Grantee's expenses incurred in the performance
hereof, including travel, per diem, and taxes, unless otherwise expressly so
provided.
11. GOVERNING LAW: This agreement is governed by and shall be interpreted in
accordance with the laws of the State of California.
12. ANTITRUST CLAIMS: The Grantee by signing this agreement hereby certifies that
if services or goods are obtained through a public purchase by means of a
competitive bid, the Grantee shall comply with the requirements of the Government
Codes Sections set out below.
a. The Government Code Chapter on Antitrust claims contains the following
definitions:
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EXHIBIT C
1) "Public purchase" means a purchase by means of competitive bids of
goods, services, or materials bythe State or anyof its political
subdivisions or public agencies on whose behalf the Attorney
General may bring an action pursuant to subdivision (c) of Section
16750 of the Business and Professions Code.
2) "Public purchasing body" means the State or the subdivision or
agency making a public purchase. Government Code Section 4550.
b. In submitting a bid to a public purchasing body, the bidder offers and agrees
that if the bid is accepted, it will assign to the purchasing body all rights, title,
and interest in and to all causes of action it may have under Section 4 of the
Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2
(commencing with Section 16700) of Part 2 of Division 7 of the Business and
Professions Code), arising from purchases of goods, materials, or services by
the bidder for sale to the purchasing body pursuant to the bid. Such
assignment shall be made and become effective at the time the purchasing
body tenders final payment to the bidder. Government Code Section 4552.
c. If an awarding body or public purchasing body receives, either through
judgment or settlement, a monetary recovery for a cause of action assigned
under this chapter, the assignor shall be entitled to receive reimbursement for
actual legal costs incurred and may, upon demand, recover from the public
body any portion of the recovery, including treble damages, attributable to
overcharges that were paid by the assignor but were not paid by the public
body as part of the bid price, less the expenses incurred in obtaining that
portion of the recovery. Government Code Section 4553.
d. Upon demand in writing by the assignor, the assignee shall, within one year
from such demand, reassign the cause of action assigned under this part if
the assignor has been or may have been injured by the violation of law for
which the cause of action arose and (a) the assignee has not been injured
thereby, or (b) the assignee declines to file a court action for the cause of
action. See Government Code Section 4554.
13. CHILD SUPPORT COMPLIANCE ACT: For any Agreement in excess of
$100,000, the Grantee acknowledges in accordance with Public Contract Code
7110, that:
a. The Grantee recognizes the importance of child and family support
obligations and shall fully comply with all applicable state and federal laws
relating to child and family support enforcement, including, but not limited to,
disclosure of information and compliance with earnings assignment orders, as
provided in Chapter 8 (commencing with section 5200) of Part 5 of Division 9
of the Family Code; and
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EXHIBIT C
b. The Grantee, to the best of its knowledge is fully complying with the earnings
assignment orders of all employees and is providing the names of all new
employees to the New Hire Registry maintained by the California Employment
Development Department.
14. UNENFORCEABLE PROVISION: In the event that any provision of this Agreement
is unenforceable or held to be unenforceable, then the parties agree that all other
provisions of this Agreement have force and effect and shall not be affected
thereby.
15. PRIORITY HIRING CONSIDERATIONS: If this Agreement includes services in
excess of$200,000, the Grantee shall give priority consideration in filling
vacancies in positions funded by the Agreement to qualified recipients of aid under
Welfare and Institutions Code Section 11200 in accordance with Pub. Contract
Code §10353.
16. AUDIT REQUIREMENTS AND FINANCIAL RECORDKEEPING: Commission
projects are subject to audit by the State annually and for three (3) years following
the payment of Grant Funds. Accordingly, Grantee shall maintain orderly, accurate
and complete documents and records of all financial accounts, costs, disbursements,
receipts and other matters relating to this Agreement consistent with the policies
outlined in EXHIBIT C, hereto, for the Project and shall make them available to the
State or the Commission for auditing, inspecting and copying at reasonable times.
Grantee agrees to allow the auditor(s) to interview any employees who might
reasonably have information related to such records. Further, Grantee agrees to
include a similar right of the State to audit records and interview staff in any
subcontract related to performance of this Agreement. (Gov. Code §8546.7, Pub.
Contract Code §10115 et seq., CCR Title 2, Section 1896). Grantee shall also
retain such documents and records for three (3) years after final payment and one (1)
year following an audit unless a longer period of records retention is stipulated. The
documents for audit should be retained onsite.
Grantee shall use applicable Generally Accepted Accounting Principles published by
the American Institute of Certified Public Accountants.
If Grantee stated in the Project Budget that other sources of funding will be used to
complete the Project, the Grantee shall establish internal systems to track
expenditures of matching or in-kind funds on a regular basis and will make the
documentation available to the Commission upon request.
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EXHIBIT D
Special Terms and Conditions
1. PROJECT EXECUTION:
A. Grantee shall complete the Project before the Termination Date.
B. Subject to the availability of funds, the Commission hereby grants to the Grantee
the sum $499,000 (Grant Funds) not to exceed the amount stated on the
signature page in consideration of and on condition that the sum be expended in
carrying out the purposes as set forth in the description of the Project in this
Agreement and its attachments and under the terms and conditions set forth in
this Agreement.
C. Prior to the commencement of any Project work, Grantee agrees to submit in
writing to the Commission for prior approval any deviation from the original
Scope of Work pursuant to EXHIBIT A and the Project Budget pursuant to
EXHIBIT B. Changes in the Scope of Work or Project Budget must continue to
ensure timely and effective completion of the Project, including where
applicable a new or updated Local Coastal Program for certification by the
Commission. Any modification or alteration in the Scope of Work or Project
Budget on file with the Commission must be submitted to the Commission for
approval. Changes to the Scope of Work or Project Budget shall require an
amendment to this Agreement (see "Amendments" under EXHIBIT C).
D. Grantee shall furnish any and all additional funds that may be necessary to
complete the Project.
E. As applicable, Grantee shall ensure that Project work excludes any and all
Project work that was funded through previously awarded grants or the
matching funds identified through previously awarded grants so as to ensure
that current grant funding is not duplicative of previous grant funding. Such
grants include, but are not limited to, WHALE TAIL®Grants; other grants
previously awarded by the Coastal Commission; grants awarded by the Ocean
Protection Council, California State Parks, the Natural Resources Agency, the
State Coastal Conservancy, and other governmental and non-governmental
entities.
F. Final invoicing shall be submitted promptly following the termination date of the
grant or upon a date mutually agreed upon by the Grantee and the Grant
Manager.
G. Grantee certifies that the Project does and will continue to comply with all current
laws and regulations which apply to the Project, including, but not limited to, the
California Coastal Act, health and safety codes, and disabled access laws.
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EXHIBIT D
2. POTENTIAL CONSULTANTS/CONTRACTORS
Nothing contained in this Agreement or otherwise, shall create any contractual relation
between the Commission and any consultants, and no contract shall relieve the Grantee
of its responsibilities and obligations hereunder. The Grantee agrees to be as fully
responsible for the acts and omissions of its consultants and of persons either directly
or indirectly employed by any of them as it is for the acts and omissions of persons
directly employed by the Grantee. The Grantee's obligation to pay its consultants is an
independent obligation from the Commission's obligation to make payments to the
Grantee. As a result, the Commission shall have no obligation to pay or to enforce the
payments of any moneys to any consultants.
The Grantee agrees to include in any agreement with any consultant and/or
subconsultant under the Grant Project terms that preserve the rights, interests, and
obligations for the benefit of the Commission and its funding sources as described in
EXHIBIT C ("General Terms and Conditions") and EXHIBIT D/D1/D2 ("Special Terms
and Conditions") of this Grant Agreement.
If all or any part of the Project to be funded under this Agreement will be performed by
third parties under contract with the Grantee, prior to executing an agreement for
services, the Grantee shall inform the Grant Manager of the selection of the third party.
Grantees seeking subcontractors under this Agreement to perform any services
exceeding the cost of$10,000.00 shall select those contractors pursuant to a process
that seeks three competitive quotations or adequate justification for the absence of
bidding.
All consultants and subcontractors are subject to all terms and conditions of this
agreement in accordance with the California State Contracting Manual. Consultants
seeking travel reimbursement see "Travel Reimbursement" clause below.
3. PROPERTY PURCHASED
The Grantee agrees to continue using property purchased under this Agreement for the
purposes outlined in this Agreement or similar activities until it is fully consumed (i.e., is
either fully distributed, damaged, worn-out, or becomes obsolete).
Grantees shall receive prior authorization in writing by the Commission before
reimbursement for any purchase order or subcontract exceeding $10,000.00 for any
articles, supplies, equipment, or services. The contractor shall provide in the request for
authorization all particulars necessary for evaluation of the necessity or desirability of
incurring such cost and the reasonableness of the price or cost.
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EXHIBIT D
4. SETTLEMENT OF DISPUTES
If the Grantee believes that there is a dispute or grievance between Grantee and the
Commission arising out of or relating to this Agreement, the Grantee shall first discuss
and attempt to resolve the issue with the Commission's Grant Manager. If the issue
cannot be resolved at this level, the Grantee shall follow the following procedures:
If the issue cannot be resolved directly with the Grant Manager, the Grantee shall
submit, in writing, a grievance report together with any evidence to the Deputy Executive
Director of the Commission. The grievance report must state the issues in the dispute,
the legal authority, or other basis for the Grantee's position and the remedy sought.
Within ten (10) days after receipt of the grievance report, the Deputy Executive Director,
or his/her designee, shall meet in person or via phone with the Grantee and the Grant
Manager for purposes of resolving the dispute. The decision of the Deputy Executive
Director following such a meeting shall be final.
5. WAIVER AND RELEASE
Grantee hereby waives all claims and recourses against the Commission, including the
right to contribution for loss or damage to persons or property arising from, growing out of
or in any way connected with or incident to this Agreement, except for claims for
reimbursement of costs due under this Agreement, recovery of which shall be limited to
the total amount properly incurred hereunder and in no event exceed the total amount of
Grant Funds provided for hereunder. Grantee acknowledges that it is solely responsible
for its compliance with the terms of this Agreement.
6. REALLOCATION OF FUNDS
If Grantee fails to meet the performance criteria and/or Benchmarks in this Agreement,
the Executive Director or his designee may immediately upon written notice cancel this
Agreement or request to amend the Agreement, and as feasible, re-allocate any
unspent funds to one or more of the other approved Grantees that needs additional
funding or whose grant was not fully funded.
Should a Grantee not need the full amount of funds awarded by the Commission, they
shall notify the Grant Manager as soon as possible so that any remaining allocated but
unspent funds may be redistributed, as feasible. In addition, should Grantee fail to enter
into an agreement necessary for its performance hereunder in a timely manner, the
Executive Director or his designee may, upon Commission approval, reallocate funds to
supplement an already awarded grant.
7. SURVIVAL
The obligations in the "INDEMNIFICATION" and "AUDIT REQUIREMENTS AND
FINANCIAL RECORDKEEPING "clauses of the General Terms and Conditions
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EXHIBIT D
(EXHIBIT C), and in the "ACKNOWLEDGMENT" and "WORK PRODUCT" clauses in
the Special Terms and Conditions (EXHIBIT D1), as well as any other provisions in this
Agreement that by their nature are intended to survive termination or expiration, shall
survive the termination of this Agreement.
8. WAIVERS GENERALLY
No term or provision hereof will be considered waived by either party, and no breach
excused by either party, unless such waiver or consent is in writing and signed on
behalf of the party against whom the waiver is asserted. No consent by either party to,
or waiver of, a breach by either party, whether expressed or implied, will constitute
consent to, waiver of or excuse of any other, different or subsequent breach by either
party.
9. EXECUTIVE DIRECTOR'S DESIGNEE
The Executive Director shall designate a Commission staff Grant Manager who shall
have authority to act on behalf of the Executive Director with respect to this Agreement.
Grantee shall be notified of such designation in writing.
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EXHIBIT D1
Local Coastal Program (LCP) Terms and Conditions
Definitions
1. The term "Benchmark"; specific tasks or project deliverables identified in the Scope of
Work as approved by the Commission.
2. The term "Disadvantaged Community" refers to communities identified by the
California Environmental Protection Agency as the top 25% most impacted census
tracts in CalEnviroScreen 4.0, a screening tool used to help identify communities
disproportionally burdened by multiple sources of pollution and with population
characteristics that make them more sensitive to pollution.
3. The term "General Fund" or the acronym "GF" all refer to the General Fund.
4. The term "LCP" refers to Local Coastal Program.
5. The term "Local Coastal Program Local Assistance Grant Program" refers to the
Coastal Commission's grant program to support local governments in planning for
sea level rise and climate change, and developing new or updating existing Local
Coastal Programs (LCP), consistent with the California Coastal Act. CA Code of Reg.
Title 14 Division 5.5 Ch. 8 Sub. 2
6. The term "Low-Income Community" refers to communities and households that are
found within census tracts and households, respectively, that are either at or below
80 percent of the statewide median income, or at or below the threshold
designated as low-income by'the California Department of Housing and
Community Development's adopted list of state income limits.
7. The term "Materials"; all data, plans, drawings, specifications, surveys, studies, and
other written or graphic work produced in the performance of this Agreement and are
identified as "deliverables" in the Scope of Work of this Grant Agreement.
8. The term "Other Sources of Funds"; cash or in-kind contributions that are required or
used to complete the Project beyond the Grant Funds provided by this Agreement.
9. The term "Pooled Money Investment Account" (PMIA) refers to the account through
which the State Treasurer invests taxpayers' money to manage the State's cash
flow and strengthen the financial security of local governmental entities. The rate of
interest earned on the Pooled Money Investment Account serves as a benchmark
for setting interest rates in several provisions of state law, and is the rate that is
used for purposes of this Agreement. GC Title 2. Government of the Statute of CA[8000-
22980], Division 4. Fiscal Affairs[16100-1777], Part 2. State Funds[16300-16649.95], Ch. 1.16314
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EXHIBIT D1
10. The term "Request for Funds Form" or"RFF Form"; the form that will be submitted
requesting payment and which is described in EXHIBIT B1.
11. The term "Sea Level Rise Guidance" refers to the Coastal Commission's Sea Level
Rise Policy Guidance document adopted in August 2015 and updated in 2018, and
any future updates adopted by the Commission. The document provides an
overview of best available science on sea level rise for California and recommended
steps for addressing sea level rise in Coastal Commission planning and regulatory
actions under the Coastal Act.
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EXHIBIT D1
LCP Terms and Conditions
1. PURPOSE OF GRANT FUNDING
Grant funds shall be used to fulfill the goals of the California Climate Investments
program, including planning for strategies to reduce greenhouse gas emissions, adapt
to the impacts of climate change, and maximize benefits to disadvantaged and low-
income communities.
2. ACKNOWLEDGEMENT
In order to acknowledge the Commission's support of the project, the Commission's
name and logo shall be included in a prominent location in all materials related to the
LCP Grant Project, including, but not limited to: Grantee reports or website postings
about the grant program; draft and final work products, such as vulnerability
assessments, adaptation plans, land use plans and implementation plans; and public
outreach-related materials, including workshop announcements, press releases,
contacts with the media, signage, invitations, and other media-related and public
outreach products. Less formal materials, such as stakeholder participation rosters and
outreach agendas, do not need to include acknowledgement of Commission support.
The Grantee shall include in any agreement with any consultant or subconsultant under
the LCP Grant Program terms that preserve the rights, interests, and obligations
created by this section, and that identify the Commission as third-party beneficiaries of
those provisions. The Commission shall have the right to republish any material
generated as a result of this Agreement.
3. TRAVEL REIMBURSEMENT
The Commission will reimburse travel and related expenses at actual costs not to
exceed the State rates provided in Title 2, Division 1, Chapter 3, Subchapter 1, Article 2
of the California Code of Regulations. Grantees may seek reimbursement for any travel
expenses that are in excess of these state rates, but only if the Grantee has received
prior written approval of the Commission's Deputy Executive Director or his/her
designee permitting the expenses in excess of state rates on the basis that state rates
were not reasonably available. Reimbursement for the cost of operating a private
vehicle shall not, under any circumstance, exceed the current rate specified by the State
of California for unrepresented state employees as of the date the cost is incurred.
Receipts will be required for all travel related reimbursements. All travel costs are
inclusive within the budgeted amount referenced in this Agreement. Grantees shall
ensure that travel and related expenses, including Grantee's consultant and
subconsultant travel and related expenses, submitted to the Commission for
reimbursement, do not exceed the State rates provided in Title 2, Division 1, Chapter 3,
Subchapter 1, Article 2 of the California Code of Regulations, unless prior written
approval permitting the expenses to be in excess of state rates was obtained, as noted
above.
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EXHIBIT D1
4. WORK PRODUCT
It shall be the Commission's Grant Manager's sole determination as to whether grant
materials (i.e., project deliverables in Scope of Work) have been successfully completed
and are acceptable to the Commission. The Commission reserves the right to withhold
reimbursement under the REIMBURSEMENT clause for materials deemed incomplete
or substandard. For materials that constitute LCPs, including Land Use Plans and
Implementation Plans, the standard of review in determining whether a LCP is
successfully completed and acceptable as a work product under the Scope of Work of
this Grant Agreement, is the Coastal Act.
The Grantee agrees that all materials are subject to the unqualified and unconditional
rights of the Commission as set forth in this section. The Commission shall have the
right to reproduce, publish, display and make derivative use all such work, or any part
thereof, free of charge in any manner and for any purposes whatsoever and to authorize
others to do so. If any of the work material is subject to copyright, trademark, service
mark, or patent, the Commission is granted and shall have a perpetual, royalty-free,
nonexclusive and irrevocable license to use, reproduce, publish, use in the creation of
derivative works, and display and perform the work, or any part of it, and to grant to any
third party a comparable and coextensive sublicense.
Grantee agrees that it shall use the materials developed with Grant Funds only for the
purpose for which the Grant Funds were requested and no other use of the materials
shall be permitted (including use of the work produced under this Agreement for any
profit-making venture, or the sale or grant of rights thereto for that purpose) except as
otherwise agreed to in an Amendment.
Grantee must certify the materials developed with Grant Funds under this Agreement
shall remain available for public request. This Agreement shall not prevent the transfer
of the materials from the Grantee to a Public Agency if the successor Public Agency
assumes the obligations imposed by this Agreement.
If the use of the materials is changed to a use that is not permitted by the Agreement, or
if the materials are sold or otherwise disposed of, at the Commission's sole discretion,
an amount equal to (1) the total amount of the Grant Funds, or (2) the proceeds from
the sale or other disposition, whichever is greater, shall be promptly reimbursed to the
Commission by Grantee.
The Grantee agrees to include in any agreement with any consultant and/or
subconsultant under the Grant Project terms that preserve the rights, interests, and
obligations created by this section, and that identify the Commission as a third-party
beneficiary of those provisions.
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EXHIBIT D1
Commission staff will be available to support the development of the Project through
regular coordination and assistance. Commission staff support includes regular
coordination meetings, timely review of reports, and participation in stakeholder advisory
groups, as feasible, to ensure timely and successful completion of the Project.
5. PUBLIC ENGAGEMENT AND TRIBAL CONSULTATION
Public outreach shall target all interested members of the public, including visitors and
other non-residents to the maximum extent feasible for the purpose of meaningful
engagement in policy development, technical studies, and other tasks conducted
pursuant to the grant Project. All public outreach activities related to the Project shall, to
the maximum extent feasible, proactively engage those who already face
disproportionate environmental burdens or vulnerabilities to environmental hazards,
and/or those who come from communities of existing social inequalities, including
members of the public and organizations from the following communities:
disadvantaged communities, communities of color and/or low income, communities with
low capacity to adapt to climate change, and communities not in close proximity to the
shoreline but who visit and recreate there. Outreach activities shall seek to provide
maximum opportunities for these groups to engage with and provide input on the tasks
of the Project. Grantees shall also seek to engage with California Native American
Tribes in line with the Coastal Commission's Tribal Consultation Policy (adopted August
2018).
6. REIMBURSEMENT
Complete reimbursement of Task funds under this Agreement will be dependent upon
successful completion of the Task deliverable(s) of this Agreement. Grantee agrees that
up to 20% of each Task and the total Task Budget hereunder may not be reimbursable
until each Task and all final Task deliverables have been completed, delivered by the
Grantee to Commission Staff, and accepted by the Commission's Grant Manager.
7. DIGITAL AND PAPER SUBMITTAL OF MATERIALS
Prior to the Executive Director's determination and reporting of certification pursuant to
Section 13544 of the California Code of Regulations of a grant-funded LCP project,
grantees shall submit LCP documents and maps in both paper and editable digital
format to the Coastal Commission.
8. INSURANCE
Throughout the term of this Agreement, for the life of any asset funded by the grant
monies awarded pursuant to this Agreement, or for any period of project implementation
after the termination date of this Agreement, the Grantee shall maintain insurance, as
specified in this section, against claims for injuries to persons or damage to property that
may arise from or in connection with any activities by the Grantee or its agents,
City of Huntington Beach
LCP-25-04
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EXHIBIT D1
representatives, employees, volunteers, or consultants associated with the Project
undertaken pursuant to this Agreement.
If the Grantee provides funds to any consultants to accomplish any of the work of this
Agreement or provides grant funds to any contractor to carry out a project under this
Agreement, the Grantee shall first enter into an agreement with each consultant requiring
it to obtain and maintain liability and property-damage insurance, as specified in this
section, against claims for injuries to persons or damage to property that may arise from or
in connection with any activities by the consultant, or its agents, representatives,
employees, or volunteers, associated with the project undertaken pursuant to this
Agreement. As an alternative, with the written approval of the Executive Director, the
consultant may satisfy the coverage required by this section in whole or in part through its
participation in a "risk management" plan, self-insurance program or insurance pooling
arrangement, or any combination of these, if consistent with the coverage required by this
section. Required insurance shall be maintained from the commencement date through
the Termination Date of any work undertaken by the consultant under the approved Scope
of Work.
A. Minimum Scope of Insurance. Coverage shall be at least as broad as:
1. Insurance Services Office ("ISO") Commercial General Liability coverage
(occurrence Form CG 0001) or ISO Comprehensive General Liability form
(1973) or comparable with Broad Form Comprehensive General Liability
endorsement.
2. Automobile Liability coverage— ISO Form Number CA 0001, Code 1 (any auto).
3. Workers' Compensation insurance as required by the Labor Code of the State
of California.
B. Minimum Limits of Insurance. Grantee shall maintain coverage limits no less than:
1. General $1,000,000 per occurrence for bodily injury, personal
Liability: injury and property damage. If Commercial General
(Including Liability Insurance or other form with a general
operations, aggregate limit is used, either the general aggregate
products and limit shall apply separately to the activities under this
completed Agreement or the general aggregate limit shall be
operations, as twice the required occurrence limit.
applicable)
2. Automobile $1,000,000 per accident for bodily injury and property
Liability: damage.
C. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions
must be declared to and approved by the Executive Director.
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EXHIBIT D1
D. Required Provisions. Each insurance policy required by this section shall be
endorsed to state that coverage shall not be canceled by either party, except after
thirty days' prior written notice by certified mail, return receipt requested, has been
given to the Executive Director. The general liability and automobile liability policies
are to contain, or to be endorsed to contain, the following provisions:
1. The State of California, its officers, agents and employees are to be
covered as insured with respect to liability arising out of automobiles
owned, leased, hired or borrowed by or on behalf of the Grantee; and with
respect to liability arising out of work or operations performed by or on
behalf of the Grantee including materials, parts or equipment furnished in
connection with such work or operations.
2. For any claims related to this Agreement, the Grantee's insurance
coverage shall be primary insurance with respect to the State of California,
its officers, agents and employees.
3. Coverage shall not extend to any indemnity coverage for the active
negligence of the additional insured in any case where an agreement to
indemnify the additional insured would be invalid under Subdivision (b) of
Section 2782 of the Civil Code.
E. Acceptability of Insurers. Insurance shall be placed with insurers admitted to
transact business in the State of California and having a current Best's rating of
"B+:VII" or better or, in the alternative, acceptable to the Commission and approved
in writing by the Executive Director.
F. Verification of Coverage. The Grantee shall furnish the Grant Manager with original
certificates and amendatory endorsements effecting coverage required by this
clause. All certificates and endorsements are to be received and approved by the
Grant Manager within 30 working days from the start date of the Grant Project. The
Commission reserves the right to require complete, certified copies of all required
insurance policies, including endorsements affecting the coverage, at any time.
G. Premiums and Assessments. The Commission is not responsible for premiums and
assessments on any insurance policy
9. COASTAL COMMISSION SEA LEVEL RISE GUIDANCE
Grantees shall use the Commission's Sea Level Rise Policy Guidance, Critical
Infrastructure Guidance, Local Government Working Group Baseline SLR LCP policies,
and other information to inform the development of sea level rise impact assessments,
City of Huntington Beach
LC P-25-04
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EXHIBIT D1
vulnerability assessments, and LCP Land Use Plan and Implementation Plan
completion or updates.
10. VULNERABILITY ASSESSMENTS and ADAPTATION PLANNING
In addition to the general recommendations contained within the Commission's Sea
Level Rise Policy Guidance, and unless otherwise provided in the Scope of Work of this
Agreement, vulnerability assessment and adaptation planning work shall include: (1)
analysis of storm and non-storm scenarios, including maximum daily and annual tidal
inundation, (2) assessment of sea level rise vulnerability with and without key
development that is currently vulnerable and/or protected by a revetment, such as
Highway 1, railroad tracks, and/or a row of residences, (3) anticipated changes in beach
width and other habitat areas under future sea level rise scenarios, (4) evaluation of the
feasibility and effectiveness of various protection, accommodation, and retreat
strategies, including nature-based adaptation strategies like living shorelines, sediment
management, and beach nourishment,(5) evaluation of sea level rise vulnerability of
existing and planned segments of the California Coastal Trail, (6) incorporation of the
subject of environmental justice by, to the extent feasible, analyzing the differential
impacts of sea level rise upon various demographics and community groups, and (7)
consideration of the latest reports on sea level rise science and recommendations from
the state of California, including Rising Seas in California (Griggs et al. 2017), the most
recently adopted update to the State Sea-Level Rise Guidance, and the most recent
version of the Safeguarding California Plan. Scenarios analyzed should include
Medium-high Risk Aversion and Extreme Risk Aversion scenarios (or similar depending
on future updates) per the Commission's Sea Level Rise Policy Guidance and the State
Sea-Level Rise Guidance recommendations to aid in planning and understanding the
worst-case scenario for projected time horizons.
11. COORDINATION OF SEA LEVEL RISE PLANNING WORK
Sea level rise work completed under the Local Coastal Grant Program shall be
coordinated regionally to the extent feasible with other jurisdictions and entities working
on sea level rise projects within the same county or broader regional area relevant for
sea level rise adaptation, such as the watershed, littoral cell, or area with similar
geologic characteristics. Entities working on sea level rise projects include, but are not
limited to, the State Coastal Conservancy, the Ocean Protection Council, The Nature
Conservancy, NOAA, and USGS. Coordination includes early coordination meetings
among the different entities, sharing of technical analyses and lessons learned as well
as consideration of regional adaptation policies, and development of LCP policies.
12. TERMINATION
Except as otherwise set forth in this Agreement, this Agreement may be terminated or
suspended (a) by the Commission for any reason upon thirty (30) days prior written
notice to the Grantee, (b) by Grantee for any reason upon thirty (30) days prior written
City of Huntington Beach
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EXHIBIT D1
notice to the Commission subject to the approval of the Commission in its sole
discretion, and (c) immediately upon written notice by either party "for cause". The term
"for cause" shall mean that either the Grantee or the Commission fails to meet any
material terms, conditions, and/or responsibilities of the Agreement.
In the event of a termination or suspension, the Grantee shall immediately stop work
and take all reasonable measures to prevent further costs requiring reimbursement by
the Commission. The Commission shall then only be responsible for any reasonable
and non-terminable obligations incurred by the Grantee in the performance of this
Agreement prior to the date of the notice to terminate or suspend, but not to exceed the
balance of the total funds which remains unencumbered under this Agreement at the
time of termination.
On or before the date of termination of this Agreement, whether terminated by the
Grantee or the Commission, the Grantee shall provide the Commission with all work,
material, data, information, and written, graphic or other work produced, developed or
acquired under this Agreement (whether completed or partial), in appropriate, readily
useable form.
waive, r lease and relinquish the recoveryof any The Grantee expressly agrees to e q
consequential damages that may arise out of the termination or suspension of this
Agreement.
The Grantee shall include in any agreement with any consultant retained for work under
this Agreement a provision that entitles the Grantee to immediately suspend or
terminate the agreement with the consultant for any reason on written notice.
Notwithstanding the foregoing, Grantee acknowledges (and waives any defense based
on a claim) that monetary damages may not be an adequate remedy to redress a
breach by Grantee hereunder and that a breach by Grantee hereunder may cause
irreparable harm to the Commission. Accordingly, Grantee agrees that upon a breach of
this Agreement by Grantee, the remedies of injunction, declaratory judgment and
specific performance shall be available to the Commission.
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LC P-25-04
Page 1 of 4
EXHIBIT E
CERTIFICATION (GCC-1/2019)
The Grantee's signor CERTFIES UNDER PENALTY OF PERJURY that they are duly
authorized to legally bind the Grantee to the clauses below. This certification is made
under the laws of the State of California.
GRANTEE CERTIFICATION CLAUSES
1. STATEMENT OF COMPLIANCE: Grantee has, unless exempted, complied with the
nondiscrimination program requirements. (Gov. Code §12990 (a-f) and CCR, Title 2,
Section 11102) (Not applicable to public entities.)
2. DRUG-FREE WORKPLACE REQUIREMENTS: Grantee will comply with the
requirements of the Drug-Free Workplace Act of 1990 and will provide a drug-free
workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution,
dispensation, possession or use of a controlled substance is prohibited and
specifying actions to be taken against employees for violations.
b. Establish a Drug-Free Awareness Program to inform employees about:
1) the dangers of drug abuse in the workplace;
2) the person's or organization's policy of maintaining a drug-free workplace;
3) any available counseling, rehabilitation and employee assistance programs;
and,
4) penalties that may be imposed upon employees for drug abuse violations.
c. Every employee who works on the proposed Agreement will:
1) receive a copy of the company's drug-free workplace policy statement; and,
2) agree to abide by the terms of the company's statement as a condition of
employment on the Agreement.
Failure to comply with these requirements may result in suspension of payments
under the Agreement or termination of the Agreement or both and Grantee may be
ineligible for award of any future State agreements if the Coastal Commission
determines that any of the following has occurred: (1) the Grantee has made false
certification, or (2) violated the certification by failing to carry out the requirements as
noted above. (Gov. Code §8350 et seq.)
3. NATIONAL LABOR RELATIONS BOARD CERTIFICATION: Grantee certifies that
no more than one (1) final unappealable finding of contempt of court by a Federal
court has been issued against Grantee within the immediately preceding two-year
period because of Grantee's failure to comply with an order of a Federal court which
orders Grantee to comply with an order of the National Labor Relations Board. (PCC
10296) (Not applicable to public entities.)
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LCP-25-04
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EXHIBIT E
4. EXPATRIATE CORPORATIONS: Grantee hereby declares that it is not an
expatriate corporation or subsidiary of an expatriate corporation within the meaning
of Public Contract Code Section 10286 and 10286.1, and is eligible to contract with
the State of California.
5. SWEATFREE CODE OF CONDUCT:
a. All Grantees contracting for the procurement or laundering of apparel, garments
or corresponding accessories, or the procurement of equipment, materials, or
supplies, other than procurement related to a public works contract, declare
under penalty of perjury that no apparel, garments or corresponding accessories,
equipment, materials, or supplies furnished to the state pursuant to the contract
have been laundered or produced in whole or in part by sweatshop labor, forced
labor, convict labor, indentured labor under penal sanction, abusive forms of child
labor or exploitation of children in sweatshop labor, or with the benefit of
sweatshop labor, forced labor, convict labor, indentured labor under penal
sanction, abusive forms of child labor or exploitation of children in sweatshop
labor. The Grantee further declares under penalty of perjury that they adhere to
the Sweatfree Code of Conduct as set forth on the California Department of
Industrial Relations website located at www.dir.ca.qov, and Public Contract Code
Section 6108.
b. The Grantee agrees to cooperate fully in providing reasonable access to Grantee
records, documents, agents or employees, or premises if reasonably required by
authorized officials of the Coastal Commission, the Department of Industrial
Relations, or the Department of Justice to determine Grantee compliance with
the requirements under paragraph (a).
6. DOMESTIC PARTNERS: For Grantee Agreements of$100,000 or more, Grantee
certifies that the Grantee and/or its subcontractors/consultants are in compliance
with Public Contract Code section 10295.3.
7. GENDER IDENTITY: For Grantee Agreements of$100,000 or more, Grantee
certifies that Grantee is in compliance with Public Contract Code section 10295.35.
DOING BUSINESS WITH THE STATE OF CALIFORNIA
The following laws apply to persons or entities doing business with the State of
California.
1. CONFLICT OF INTEREST: Grantee needs to be aware of the following provisions
regarding current or former state employees. If Grantee has any questions on the
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EXHIBIT E
status of any person rendering services or involved with the Agreement, the
awarding agency must be contacted immediately for clarification.
Current State Employees (Pub. Contract Code §10410)
1) No officer or employee shall engage in any employment, activity or enterprise
from which the officer or employee receives compensation or has a financial
interest and which is sponsored or funded by any state agency, unless the
employment, activity or enterprise is required as a condition of regular state
employment.
2) No officer or employee shall contract on his or her own behalf as an
independent Grantee with any state agency to provide goods or services.
Former State Employees (Pub. Contract Code §10411):
1) For the two-year period from the date they left state employment, no former
state officer or employee may enter into a contract in which they engaged in
any of the negotiations, transactions, planning, arrangements or any part of the
decision-making process relevant to the agreement while employed in any
capacity byanystate agency.
p Y
2) For the twelve-month period from the date they left state employment, no
former state officer or employee may enter into a contract with any state
agency if they were employed by that state agency in a policy-making position
in the same general subject area as the proposed contract within the 12-month
period prior to leaving state service.
If Grantee violates any provisions of above paragraphs, such action by Grantee shall
render this Agreement void. (PCC 10420)
Members of boards and commissions are exempt from this section if they do not
receive payment other than payment of each meeting of the board or commission,
payment for preparatory time and payment for per diem. (PCC 10430 (e))
2. LABOR CODE/WORKERS' COMPENSATION: Grantee needs to be aware of the
provisions which require every employer to be insured against liability for Worker's
Compensation or to undertake self-insurance in accordance with the provisions, and
Grantee affirms to comply with such provisions before commencing the performance
of the work of this Agreement. (Labor Code Section 3700)
3. AMERICANS WITH DISABILITIES ACT: Grantee assures the State that it complies
with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination
on the basis of disability, as well as all applicable regulations and guidelines issued
pursuant to the ADA. (42 U.S.C. 12101 et seq.)
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EXHIBIT E
4. GRANTEE NAME CHANGE: An amendment is required to change the Grantee's
name as listed on this Agreement. Upon receipt of legal documentation of the name
change the State will process the amendment. Payment of invoices presented with a
new name cannot be paid prior to approval of said amendment.
5. CORPORATE QUALIFICATIONS TO DO BUSINESS IN CALIFORNIA:
a. When agreements are to be performed in the state by corporations, the Coastal
Commission will be verifying that the Grantee is currently qualified to do business
in California in order to ensure that all obligations due to the state are fulfilled.
b. "Doing business" is defined in R&TC Section 23101 as actively engaging in any
transaction for the purpose of financial or pecuniary gain or profit. Although there
are some statutory exceptions to taxation, rarely will a corporate Grantee
performing within the state not be subject to the franchise tax.
c. Both domestic and foreign corporations (those incorporated outside of California)
must be in good standing in order to be qualified to do business in California. The
Coastal Commission will determine whether a corporation is in good standing by
calling the Office of the Secretary of State.
6. RESOLUTION: A county, city, district, or other local public body must provide the
State with a copy of a resolution, order, motion, or ordinance of the local governing
body which by law has authority to enter into an agreement, authorizing execution of
the agreement.
7. AIR OR WATER POLLUTION VIOLATION: Under the State laws, the Grantee shall
not be: (1) in violation of any order or resolution not subject to review promulgated
by the State Air Resources Board or an air pollution control district; (2) subject to
cease and desist order not subject to review issued pursuant to Section 13301 of the
Water Code for violation of waste discharge requirements or discharge prohibitions;
or (3) finally determined to be in violation of provisions of federal law relating to air or
water pollution.
8. PAYEE DATA RECORD FORM STD. 204: This form must be completed by all
Grantees that are not another state agency or other government entity.
City of Huntington Beach
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EXHIBIT F
INFORMAL AMENDMENT
Amendment to
1. This amendment (the "Amendment") is made by the California Coastal Commission
and , parties to the agreement dated (the
"Agreement").
2. As of (date) , the Agreement is amended as follows:
3. Except as set forth in this Amendment, the Agreement is unaffected and shall
continue in full force and effect in accordance with its terms. If there is conflict between
this amendment and the Agreement or any earlier amendment, the terms of this
amendment will prevail.
Signed and Agreed:
Representative of
By:
Printed Name:
Title:
Dated:
Representative of California Coastal Commission:
By:
Printed Name:
Title:
Dated:
EBCITY OF Inter Department
HUNTINGTON BEACH Communication
Community Development Department
To: Travis Hopkins, City Manager
CC: Jennifer Villasenor, Director of Community Development
From: Jill Bos, Deputy Director of Community Development
Date: November 4, 2025
Subject: Delegation of Signature Authority for Local Coastal Program Planning Grant
This memo is intended to serve as the City Manager's official delegation of signature authority to
the Director of Community Development, or their designee, for certain documents required to
implement the Local Coastal Program (LCP).
On May 16, 2023, the City Council approved Resolution No. 2023-20 to authorize submittal and
application for a California Coastal Commission Local Coastal Program Grant. The resolution also
authorized the City Manager to delegate authority to execute all documents, agreements, and
amendments necessary to carry out the LCP grant.
Please sign below to delegate signature authority to the Director of Community Development, or
their designee, to execute program agreements and implementing documents.
Approved:
e..-77:--------—41.--
Travis Hopkins
City Manager
Attachments:
1. City Council Resolution No. 2023-20
Office: (714)536—5582 I 2000 Main Street, Huntington Beach, CA 92648 I www.hunt ngtonbeachca gov
RESOLUTION NO.2023-20
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HUNTINGTON BEACH AUTHORIZING SUBMITTAL OF AN APPLICATION
FOR A CALIFORNIA COASTAL COMMISSION
LOCAL COASTAL PROGRAM PLANNING GRANT
WHEREAS,the Budget Act of 2021 for Coastal Commission grants to local
governments to support Local Coastal Program(LCP)planning that promotes coastal resiliency
and adaptation to the impacts of climate change;and
The California coastal Commission,under the authority of the California Coastal Act,
may provide financial assistance to support coastal planning and has approved a grant program to
provide such financial assistance for LCP planning;and
The goal of the grant program is to develop new or updated LCPs in conformance with
the California Coastal Act and to reflect current circumstances and new scientific information,
including especially new understandings and concern for the effects of climate change;and
Grant proposals submitted under this grant program must complete Local Coastal
Program(LCP)planning work with special emphasis on coastal resiliency and addressing the
effects of climate change and sea-level rise; and
The City of Huntington Beach has an effectively certified LCP; and
The City of Huntington Beach desires to pursue a project that would result in the
completion and submittal for certification by the California Coastal Commission of an
Amendment to the LCP;and
The City of Huntington Beach commits to and agrees to fully support a planning effort
intended to amend a certified LCP pursuant to the provisions of the California Coastal Act,with
full public participation and coordination with the Coastal Commission staff.
NOW,THEREFORE,BE IT RESOLVED,that the City Council of the City of
Huntington Beach,hereby:
1. Directs the City Manager or his designee to submit the grant application package
attached hereto as Attachment 1 to the California Coastal Commission to provide
fmancial and planning assistance,under authority of the California Coastal Act,in the
amount of up to$500,000 to fund the project more particularly described in the grant
application package.
•
23-12750/307774 1
Resolution No. 2023-20
2. Authorizes the City Manager or his designee of the City of Huntington Beach, to execute,
in the name of the City of Huntington Beach all necessary applications, contracts and
agreements and amendments thereto to implement and carry out the grant application
package attached hereto and any project approved through approval of the grant
application.
PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a
regular meeting thereof held on the 16th day of May , 2023.
ll 4'? ,frgED
Mayor
'VIEWE AND APPROVED: INITIATED AND APPROVED:
City ager y Director of Community Development
APPROVED AST FORM:
City Attorney LW
19-7765/208197 2
•
STATE OF CALIFORNIA-CALIFORNIA NATURAL RESOURCES AGENCY GAVIN NEWSOM,GOVERNOR•
CALIFORNIA COASTAL COMMISSION
455 MARKET STREET,SUITE 300 -
SAN FRANCISCO,CA 94105-2421 • ••
VOICE(415)904-5200 i
FAX(415)904-5400 •
:CALIFORNIA COASTAL COMMISSION
. LCP LOCAL ASSISTANCE GRANT PROGRAM
{_.--�' 'NON-COMPETITIVE GRANT APPLICATION FORM -
•
- The California Coastal Commission Is pleased to announce the availability of rolling grant -
funding to support local government coastal resiliency efforts.Funding is provided by the
. . Budget Act of 2021,which appropriates$31 million to the Coastal Commission to support its
• • •• • LCP Local Assistance Grant Program.The grant program Is intended to provide assistance to -
local governments responsible for developing and amending Local Coastal Programs.•Funds .
. : ' may be used for projects that are designed to assist local governments In assessing impacts and
- planning for coastal resiliency,including adapting to the impacts of climate change and sea level
• -rise,and which contain an LCP planning component.
As part of the recently adopted grant program updates,the Coastal Commission developed a
• - non-competitive, rolling application process that is separate from the Commission's
• competitive grant rounds.This rolling application process is designed for targeted projects
• up to$500,000 which have a high likelihood of success,over a shorter grant term,such as a
• _ . single feasibility study with targeted LCP changes.The application form and additional details
are provided below.More-information on eligible grantees and projects,program priorities,and •
evaluation criteria can be found in the recently adopted LCP Grant Program Updates.
•
• Coastal Commission Staff is available to assist during the application.process.Applicants are
• • encouraged to reach out to.the LCP Grant team with any questions as they develop their -
• • applications.Contact information is provided below, •
Contents
•
APPLICATION FORM 2 I
• APPLICATION MATERIALS ' 3
SUBMISSION INSTRUCTIONS 6 -
CONTACT INFORMATION' ' 7 •
. Attachment A:Sample Resolution 9
Attachment B:Application Checklist 11
•Attachment C:Program Priorities and Evaluation Criteria • - 12
-
• 1 .
•
-
•
APPLICATION FORM
APPLICANT INFORMATION
Applicant name (agency):City of Huntington Beach
Address: 2000 Main Street, Huntington Beach,CA 92648
Primary Contact name:Ricky Ramos Title:Planning Manager
Telephone:714-536-5624 Fax:714-374-1648
Email:rramos@surfcity-hb.org
Federal Tax ID►f:95-6000723
Person authorized to sign grant agreement,amendments,and Request for Funds:
Name:Jennifer Villasenor Title: Community Development Director
Telephone:714-536-5271 Email: jvillasenor@surfcity-hb.org
PROJECT INFORMATION
Project Title:Huntington Beach Comprehensive Local Coastal Program Update
LCP/LCP Segment: Huntington Beach
Project Location
City/Geographic area: Huntington Beach
County:Orange County
Project Timeline
Start date:06/01/2024 End date: 03/31/2026
Signature: Date:
2
• • • A. PROJECT DESCRIPTION •
. The project:includes the remaining phases of the current Huntington Beach Comprehensive Local
' Coastal.Program Update. With the initial grant LCP-19-11 the City of Huntington Beach was able to
• complete a Sea Level Rise Vulnerability Assessment Update which was approved by Coastal Commission
staff in January 2022. A draft Coastal Resiliency Plan Update has also been prepared and is ready for
. public review. The remaining phases proposed to be completed under a new grant includes completing '
a final Coastal.Resiliency Plan Update,a comprehensive update to the Coastal•Element,and an update
to the City's existing Floodpiain Ordinance. . •
•
• .B. TASKS '
• Task 3—Coastal Resiliency Plan Update •
":.3.6.Draft CRP Review with Coastal Commission(1 ROund of Additional Review).
Consultant will provide support and responses to an additional round of CCC review/comment on the
. •. .Coastal Resiliency Plan(CRP).'Consultant understands the City submitted the draft CRP to CCC in May
• ".2023. Based on our previous experience with CCC review of Huntington Beach LCP deliverables,we .
• • .•assume a minimum.of two rounds of review and response to comment will•be required prior to finalizing
the CRP.Our previous'scope of work assumed-one round of review/comment,and the new Task 3.6
• includes consultant support-and responses to secondary round of review/comment.This task also .
includes one virtual meeting with CCC staff to review and discuss received comments and collaborate on
• mutually agreed-upon solutions for Huntington Beach.
•
3.7 Stakeholder Meetings and interviews
. Consultant will support City staff in hosting six(6)small-group stakeholder meetings with .
• ' representatives front relevant internal or external organizations with a vested interest in the LCP
. ,Update.Consultant understands the CRP and Coastal Element Update have important implications for a
• . . • variety,of stakeholders and finds-small-group meetings a helpful way to build consensus,garner buy-in
. and receive helpful.input for future deliverables. Relevant stakeholders aro anticipated to include:
elected officials,City staff.(public works,administration,etc.),environmental organizations,real estate
• developers/property owners,business districts or neighborhood groups/HOAs.Consultant will work
. with City staff to identify relevant stakeholders and organize small-group discussions. It is anticipated •
• • each meeting will include two(2)to four(4)stakeholders. -
. Consultant will provide all meeting collateral,including agendas,sign-in sheets,.presentation/hand-outs,
' and detailed meeting minutes.At the conclusion of the stakeholder meeting series,consultant will •
.prepare a stakeholder meeting summary to document input and findings for the CRP/Coastal Element
Update.:Meetings may be.hosted virtually Or in-person at Huntington Beach City Hall:Consultant . .
. assumes City staff will be responsible for securing the meeting location and for stakeholder meeting
invitations. : . .
3.8 City Council and Planning Commission VA/CRP Study Sessions • - •
; . .••' "•Consultant will support-City staff with one•(1)-study,session with the City Council and one(1)•study . • -
session with.the Planning Commission:.The purpose of the study sessiion•is to discuss-the preparation .. ."
.process of the VA and•CRP,along with key findings from both deliverables.Our team will also discuss the
1 VA and CRP within the larger context of the LCP update and other key CCC policy areas-of concern. - . .
• ,'• • Consultant staff•members will be available to answer technical questions related to the VA,CRP,or the -
• - '. -LCP•update.Consultant will work with the-City'to prepare,a presentation and lhandouts for City Council.
and Planning Commission .
3.9 Public Workshop. • : • - • .
- : Consultant will facilitate and attend one(1)in-person.public workshop focused on the content and .
-• • - .findings from the Vulnerability Assessment(VA)•and CRP.Consultant team will work with the City.to • . • •
_ ' :determine the best location,approach,and specific content of the outreach event. It is anticipated the
"public workshop will include a presentation along with interactive activities where participants can
provide input.Consultant will be responsible for preparing all public workshop content,including the -
:agenda,presentation,boards/graphics,sign-in sheet,comment cards,and similar.At_the conclusion of. "
....the outreach-event,consultant will prepare a public•workshop summary to.inform City staff,.CCC staff, . .
• • .- elected officials,and the LCP.Consultant staff members will attend the public•workshop,present
' : VA/CRP.findings,and be available for questions.Consultant assumes the City will be responsible for •
:securing•the event venuerand noticing the event. Consultant will•design one promotional piece(flyer,•.
-.•• •- newsletter graphic,or.similar)for the event to publicize the opportunity to participate.The promotional •
- :• • --piece will be provided to the City for review,with one round of revisions.The City will be responsible for -
-- disseinination.of.the promotional'piece through the City's website,social media platform,newsletters, . -
••. • .•:printing mailings,:or.similar. . • • • • : . •
Task3" Outcomes Deliverables
••. • Draft and Final Coastal Resiliency Plan • : . . • - .
:• Public-Workshop'Materials - • •
•• . Task 4—Coastal flement.Opdate - - ••
' 4.1:Draft'Coastal Element Update • '. -- • .
- • - .Based on thedata-collected(Sea Level Rise Vulnerability.Assessment and Coastal Resiliency Plan)and -
• - policy framework,the consultant will identify components-of the General-Plan Coastal Eleme_nt,:which'-. • •
•
functions as.the Land Use Plan•component of the City's certified LCP,and LCP Implementing Ordinances
. • : . that•warrant modification. After identifying these elements and the feedback gathered in the public:
.- 'outreach meetings conducted as part of Task 3,the.consultant.will develop a Draft-Coastal Element
-• Update.:The Draft-will be posted on the City's•website and-distributed to interested parties for .
• . • comment.The City will also work.with CCC staff to revise the draft as necessary and'will incorporate any • .
. - . : • input into•the:final draft of the Coastal Element for CCC certification.CCC staff will have at least one• • '. .
month to review draft changes. • - •
• - • 4.3:Fi►ta!Coastal.Element Update . • . •
' Complete the final report that addresses the comments from Community Workshops;public feedback ' . .
• .gathered during the community outreach for sea level rise vulnerability and risk assessment,and input
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•• -- • •• • •• • •• •• •• • • • . . • ••. .• • • -. •- • 7. . .
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: • ..frcirritdc•staff;Citystaff,:officials,of Other releVant.pa tees an the Draft Celesta!Element Update.The : •- •
• ' •:conSultant will submit hard copies and electronic copies to the CCC All plans will credit the financial . - . .
• .contribution of the grant program on the cover of the report. .• . .
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:.•. - ••4.4:Plonning Commission and City Council Adoption . . . . • . •. . • - -
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-. • Presentation by.consUltantbn the final Coastal Elementlipdateata Planning Commissidn.and City • • -
:. • •. -'Council meeting. Resolve any issues,if applicable.Adopt final City of Huntington Beach Coastal Element . •
•:: - ,i.Update for the City's LCVand submit to the Coastal Commission for certification along with. • - . .
.,. " '. '::• necessary/aPpropriate:supporting documents and inforthatiOn. '..• • '. • " ' '.:" ' . ... . . " . : •
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.• 4.5 Draft Coastal Element ReviewWith coastal commission(1 Round of Additional Review).:• . •. .
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. - - .Consultant will provide support and responses to an additional round of CCC review/comment on the .
draft Coastal Element. Based on our previous experience with CCC review of Huntington Beach LCP .• . • .
• . : ' .. -•deliverablei,we assume a minimum of two rounds of review and response to comment will be required .
- ... . . ....':prior to finalizini•the:Coestai•Element.Our.previous scope Of-Mirk assumed one round of- .-.•. . . ' •. : ' .
-. • .•• review/comment,and the new Task 4.5 includes Consultant support and responses to secondary round• .•' .
•- . of review/comment.This task also includes one virtual meeting with CCC staff to review and discuss .• - •
' -•• . • •• received comments and collaborate on mutually agreed upon solutions for Huntington Beach. - • .
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: 4.a Public Woikshop• •• .. . . . ' '• : • . . .• •
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•• Consultant•will facilitate and attend one(1)inlerson public workshop focused an the content and • •
.... ..
• . .. findings from the Coastal tlenient/LCP.Update.Our team work with the City to determine the best -. .• •
: . . . • : " location,approach,and specific Content of the outreach event It is anticipated the public workshop will . . .
•. . -. . • -inClude a Presentatibn-along•with interactive activities where participants can prOvide.input Consultant
• • • willbe respOnsible for preparingall public'workshop content,including the agenda,presentation, - -
. --. •boards/graphics,sign-in sheet,•-comment cards,and similar.At the conclusion of the outreach event,
.• . • :. :. . Consultant Will prepare.a.public workshop summary to inform City staff,CCC staff,elected officials;and
.:: • "the LCP Consultant staff members will attend the public workshop,present the Coastal Element update,
-•• . '. • and be available for'questions.Consultant assumes the City will-be responsible for securing theevent • .
. ...
• •" • venue and noticing the event' Consultant will design one promotional piece(flyer, newsletter graphic, .
• . •". •'or similar)forthe event to publicize theopPartunity to participate.The•promotional piece.will be - • • .
. . . .
.. . ... provided to the City for review,with one round of revisions.The City will be responsible for . .
. ... dissemination of the promotional piece through.the City's website,social media platform,newsletters, • .•
. -- . printing mailings,or:similar. • • •
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. i • •:Task 4 butcOrne5IDelhierables: • • •. . . . . . " • . . . . .
, - • '. . •.Draft Coastal.Element Update,including public review . . . • . ' ..
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- .• .. • Public Workshop Materials . . . - • . :.
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. •. . ...: Final Coastal Element:'• . .
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Task 5•-:Floodplain'Ordinance Update • • • . •.
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•• • - '.5.1:-Draft Floodplain Ordinance Update • . . ••.: • • . • . . • •
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.' -.••' ..Bated on the data-collected.and-policy framework,the'consultant will identify components of the City's.
_ Floodplain Ordinance that warrant.modification.After identifying these elements and the feedback , . '.
• . , gathered in the public outreach-meetings conducted as part of Task 3,the consultant will develop a
.• Draft Floodplain Ordinance Update.The Draft will be posted on the City's website and_distributed to .
. - . interested parties for comment: ...' • - • . ' ' . .'• -
5.2:Public Outreach and Information Process . .
•.•:The City and.the:'consultant will conduct a public outreach process that educates.and•engages•the
. '' . ' ' cominuriity and'other stakehalders'regarding the proposed'updates to the Floodplain Ordinance'.The'
. . . • City will also work with CCC staff to revise the draft as necessary*and will incorporate any input into•the
, .- : ..final;draft of the Floodplain Ordinance Update.CCC.staff will have at least one month to review draft .. : •
•. • changes. • ' •• •. •. • ' : . - .
5.3,Draft Floodplain Ordinance Review with Coastal Commission(1 Round of Additional Review) ' :
..:Consultant will provide support and responses to an additional round of CCC.review/comment on the
• . •. 'Draft Floodplain Ordinance Update.Based on our previous experience with CCC review of_Huntington . . •
• ' • . . Beach.LCP.deliverables,we assume a minimum Of two rounds of review and response.to comment will ' •
• ' • . be required prior to,finalizing the Floodplain'Ordinance Update.Our previous'scope of-work assumed
• • one'round of review/comment,and the:new Task5.3 includes Consultant support-and-responses to
•• ..• secondary round of review/comment.This task also includes one virtual meeting with CCC staff to •
. • review and discussed.received comments and collaborate on mutually agreed-upon solutions for
. Huntington.Beach. . '
• 5.4, Final Floodplain_Ordinance Update • - • - '
. - .. ':Consultant will,review all received comments on the public review draft F.lood.plain Ordinance Update,
. • •. .for incorporation into the final ordinance.All comments received by the City shall be submitted to, • . •
. ' . consultant and-documented into a Public Comment and Revision Summary.Consultant will.incorporate
,••comments into the final Floodplain Ordinance;if comments received are not incorporated,Consultant •. • , • .
•• :-••will•provide documentation for the reasoning behind•suchcdecision.Consultant Will submit five(5)
• •• 'printed final-Floodpiain.Ordinances and one(1)electronic copy to the CCC.NOTE:This task was
'. •originally,included,as part•of the 2019 grant proposal.as Task 5:3,but funding was re-allocated to•' - , •
. account:foran Additional.Work Request requested by-the CCC.Thus,consultant has included this task as •
• •• originally scoped'for funding under the 2023 grarlt'proposal. • : . -
_ •• : • •. • .5.5;Planning.Commission Recommendation and:City Council,Adoption : • ' . . . • . •,
• . .In coordination with the City's project management team,Consultant shall support City staff for one(1)
.• . . study session with the Planning Commission.The study.session purpose shall be to.discuss the. .• •: _ -
. •- • - Floodplain Ordinance Update preparation process,public outreach and the next stepstoward adoption:., • • .
••• '• ••••Cohsultant Will prepare.a PowerPoint presentation and'handout materials to aid in this discussion.'After
• . • • . study session facilitation,-consultant will attend one(1)hearing with the Planning Commission arid one
••• •11)'hearing with the-City Council to assist in local:adoption.Consultant will be available to answer • - •
• • . .'technical questions,NOTE:This task was originally included as part of the.2019 grant proposal-as Task .• • - -
' ' ' ' •5.4;but funding'was re-allocated'to account for ari Additional Work Request requested by the CCC. . '
Thus,consultant has included this task as originally scoped for.funding under the 2023 grant proposal.'
• . ',Task 5 Outcomes/Deliverables: ,
• ••Draft Floodplain.Ordinance . •
.. . ',Final Floodplain Ordinance _ •
• Task 6—Project Management -• •
• • • 6.1,Invoicing and Quarterly Reporting .:
Consultant will assist the City in preparing and submitting quarterly grant reports tracking milestone
. progress and completion.Once per quarter,consultant shall provide an electronic summary document'
• outlining task progress;key submittals,and other project notes to the City for review.The City will retain
responsibility forsubmittal,to CCC.
6.2,internal Coordination and Meetings • •
Consultant will be available for on-going in-person and virtual meetings with the City,to discuss key • •
.' - project deliverables,schedule,and other major milestones:Consultant will prepare meeting collateral, • •
• .• including agenda,meeting minutes,and othermaterials required for discussion:This task assumes a
• •• maximum of eight(8)interrial.coordination meetings. .
• . Task 6.Outcomes/Deliverables; • .
•• Invoice.packages and quarterly reports •
•Task 7—Additional.Work Requests from Coastal Commission -.
•
. . .•This task is a contingency for additional work requests from Coastal Commission staff not covered by the
other tasks that have been'identified.
' Task 8—Public Notification . •
•The City proposes to hire a service to print and mail a public'notice to Huntington Harbour and Sunset
• - Beach area•property,owners for the various public workshops and hearings before the Planning • .
• Commission and city Council. These areas were selected for mailed notification because they are
projected to be most impacted by sea level•rise. • •
C. SCHEDULE
TASK TIMELINE
Task 3.Coastal Resiliency Plan Update June 2024—February 2025
Task 3.6:Draft CRP Review with Coastal Commission June 2024—October 2024
Task 3.7:Stakeholder Meetings and Interviews October 2024—January 2025
Task 3.8: Planning Commission Study Session March 2025—April 2025
Task 3.8:City Council Study Session May 2025—June 2025
Task 3.9: Public Workshop January 2025—February 2025
Outcome/Deliverables:
a. CCC Coastal Resiliency Plan Review Period a. October 2024
b. Public Review Draft Coastal Resiliency Plan b. January 2025
c. Public Workshop Materials c. February 2025
Task 4.Coastal Element Update February 2025—August 2025
Tasks 4.1 and 4.5:Draft Coastal Element Update and Review with February 2025—June 2025
Coastal Commission
Task 4.3: Final Coastal Element Update June 2025—August 2025
Task 4.4: Planning Commission and City Council Adoption August 2025—October 2025
Task 4.6: Public Workshop June 2025—July 2025
Outcome/Deliverables:
a.June 2025
a. CCC Coastal Element Review Period
b. Public Workshop Materials b.July 2025
c. Final Coastal Element c.August 2025
Task 5.Floodplain Ordinance Update July 2025—March 2026
Tasks 5.1 and 5.3:Draft Floodplain Ordinance Update and Review July 2025—September 2025
with Coastal Commission
Task 5.2: Public Outreach and Information Process July 2025—September 2025
Task 5.4: Final Floodplain Ordinance Update September 2025—November
2025
Task 5.5: Planning Commission Study Session and Public Hearing November 2025—January 2026
Task 5.5:City Council Public Hearing March 2026
Outcome/Deliverables: a.September 2025
a. Draft Floodplain Ordinance b. March 2026
b. Final Floodplain Ordinance
Task 6.Project Management June 2024—March 2026
Task 6.1:Invoicing and Quarterly Reporting June 2024—March 2026
Task 6.2:Internal Coordination and Meetings June 2024—March 2026
Task 7.Additional Work Requests from Coastal Commission June 2024—March 2026
Task 8.Public Notification January 2025—March 2026
BENCHMARK SCHEDULE
ACTIVITY COMPLETION DATE
CCC Coastal Resiliency Plan Review Period October 2024
Public Review Draft Coastal Resiliency Plan January 2025
Final Coastal Resiliency Plan June 2025
CRP Public Workshop Materials February 2025
CCC Coastal Element Review Period June 2025
Final Coastal Element August 2025
Public Workshop Materials July 2025
Draft Floodplain Ordinance September 2025
Final Floodplain Ordinance March 2026
D. BUDGET
Funding Request:$239,439.09 Total Project Cost:$239,439.09
Total(LCP Grant
Jurisdiction Name CCC Grant Total Match/OtherFunds÷Match/
Funds
Other Funds)
.......................
City Staff Labor
Task 3—Coastal Plan Update Resiliency
$16,960.00 $0 $16,960.00
Task 4—Coastal Element
$16,960.00 $0 $16,960.00
Update
Task 5—Floodplain
$16,960.00 . $0 $16,960.00
Ordinance Update
Task 6—Project Management $8,480.00 $0 $8,480.00
Total Labor Costs $59,360.00 $0 $59,360.00
DIRECt COSTS
City Staff Project Supplies
Project Supplies $0 $0 $0
Total $0 $0 $0
City Staff Travel In State2
Mileage $0 $0 $0
Hotel, etc. $0 $0 $0
Total $0 $0 $0
1 Amount requested should include total for salary and benefits.
2 Travel reimbursement rates are the same as similarly situated state employees.
Match/Other Total(LCP Grant
Jurisdiction Name CCC Grant Total Funds Funds+Match/
Other Funds)
Consultants3/Partners
Consultant A
Task 3—Coastal Resiliency $44,310.00 $0 $44,310.00
Plan Update
Task 4—Coastal Element
Update $36,953.09 $0 $36,953.09
Task 5—Floodplain Ordinance
Update $28,547.00 $0 $28,547.00
Task 6—Project Management $14,809.00 $0 $14,809.00
Task 7—Additional Work
Requests from Coastal $20,460.00 $0 $20,460.00
Commission
Other Direct Costs $5,000.00 $0 $5,000.00
Consultant B
Task 8—Public Notification $30,000 $0 $30,000
Consultants Total $180,079.09 $0 $180,079.09
Total Direct Costs $180,079.09 $0 $180,079.09
Total County/City Staff $0 $0 $0
Overhead/Indirect Costs
TOTAL PROJECT COST $239,439.09 $0 $239,439.09
3 All consultants must be selected pursuant to a bidding and procurement process that complies with all applicable laws.
a indirect costs include,for example,a pro rata share of rent,utilities,and salaries for certain positions indirectly
supporting the proposed project but not directly staffing it.Amount requested for indirect costs should be capped at 10%
of amount requested for"Total Labor."
•
•
•
•
Res. No. 2023-20
•
• STATE OF CALIFORNIA
• COUNTY OF ORANGE ) ss:
CITY OF HUNTINGTON BEACH )
I, ROBIN ESTANISLAU, the duly elected, qualified City Clerk of the
City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do
hereby certify that the whole number of members of the City Council of the City of
Huntington Beach is seven; that the foregoing resolution was passed and adopted
• by the.affirmative vote of at least a majority of all the members of said City Council
at a Regular meeting thereof held on May 16, 2023 by the following vote:
AYES: • Kalmick, Moser, Van Der Mark, Strickland, McKeon, Bolton, Burns
NOES: None
•ABSENT: None
RECUSE: None
•
ristfit, 9-dheirkohAd
City Clerk'and ex-officio Clerk of the
City Council of the City of
•
Huntington Beach, California