HomeMy WebLinkAboutSole Source Purchase and Installation Justification - Two Tr 2000 Main Street,
of �,{•. � Huntington Beach,CA
) City of Huntington Beach 92648
2 APPROVED 5-0-2
; (TWINING,VAN. DER MARK-
ABSENT)
File#: 26-289 MEETING DATE: 4/7/2026
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Travis Hopkins, City Manager
VIA: Eric Parra, Chief of Police
PREPARED BY: Yasha Nikitin, Police Captain and Kimberly Rodriguez, Management Analyst
Subject:
Approval of Sole-Source Purchase and Installation of Two Trakka TL-360 Searchlight System
for Police Department Air Support Unit
Statement of Issue:
The Huntington Beach Police Department's Air Support Unit currently utilizes the Spectrolab SX-16
searchlight system on its helicopters. This system is outdated and increasingly presents operational
and maintenance challenges. The SX-16 requires a high level of electrical power, placing significant
strain on the aircraft's electrical system and contributing to reliability concerns during flight
operations.
As the system ages, maintenance costs have continued to rise due to more frequent repairs and the
increasing need for replacement parts. Additionally, the SX-16 presents compatibility challenges with
the department's existing camera and mapping systems, further impacting overall system
performance and efficiency. Although the department's Spectrolab SX-16 searchlight system, which
is approximately 15 years old, has been refurbished to extend its service life, these efforts have not
fully addressed ongoing issues related to age, wear, and technological limitations.
The SX-16 is also limited in functionality, offering only approximately 45 degrees of motion. This
restriction often requires repositioning of the helicopter to properly illuminate a target area, reducing
operational efficiency.
In contrast, the Trakka TL-360 searchlight requires significantly less electrical power, approximately
one-third of the SX-16, reducing strain on the aircraft's electrical system and improving reliability. It
also integrates with the helicopter's existing camera platform and provides a full 360-degree range of
motion, allowing precise illumination without frequent aircraft repositioning.
Overall, replacing the aging SX-16 systems with the Trakka TL-360 will improve operational
effectiveness, reduce maintenance costs, and enhance the safety and reliability of the Air Support
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340
File#: 26-289 MEETING DATE: 4/7/2026
Unit's aircraft.
Financial Impact:
The purchase and installation of the Trakka TL-360 searchlight systems is estimated to cost
approximately $149,574, with adequate funding available in the current budget.
Recommended Action:
Approve sole-source purchase and installation of Trakka TL-360 Searchlight system.
Alternative Action(s):
Do not approve purchase and direct staff accordingly.
Analysis:
The Trakka TL-360 searchlight is an industry-leading system widely used by law enforcement
aviation units to support critical aerial operations. Upgrading to the TL-360 will enable the Air Support
Unit (ASU) to continue providing effective support to police, fire, and marine safety personnel
operating on the ground and on the water.
Once installed, the TL-360 will integrate with each helicopter's existing mapping and camera
systems, allowingthe flight crew to control both the searchlight and camera through a single
Y � 9 9 9 9
interface. This integration improves operational efficiency, reduces crew workload, and enhances
overall safety during aerial missions.
Installation must be performed by a vendor designated by the manufacturer and certified by the
Federal Aviation Administration (FAA) as a repair station. Based on these requirements, Hangar One
Avionics, Inc. (Hangar. One) is the most appropriate vendor. Hangar One is the closest qualified
repair station, is certified to perform work on the MD 530F helicopter platform, and is already utilized
by the department for ongoing maintenance services. This familiarity ensures the installation will
meet all FAA and manufacturer standards.
As part of the evaluation process, the department researched alternative searchlight systems and
vendors and found no comparable options that match the performance and capabilities of the Trakka
TL-360. The department also explored other FAA-certified repair stations but did not identify any
facilities within a reasonable proximity to Huntington Beach capable of performing the installation.
Accordingly, Hangar One Avionics is the most practical and qualified vendor to complete the
installation, supporting the justification for a sole-source procurement.
Environmental Status:
Pursuant to CEQA Guidelines Section 15378(b)(5), administrative activities of governments that will
not result in direct or indirect physical changes in the environment do not constitute a project.
Strategic Plan Goal:
Goal 8 - Public Safety, Strategy B - Bolster City's emergency management preparedness and
City of Huntington Beach Page 2 of 3 Printed on 4/3/2026
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341
File#: 26-289 MEETING DATE: 4/7/2026
response plans to ensure seamless public safety response during crisis events.
For details, visit www.huntingtonbeachca.gov/strategicplan.
Attachment(s):
1. Sole-Source Justification -Trakka
2. Invoices - Trakka Systems
City of Huntington Beach Page 3 of 3 Printed on 4/3/2026
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342
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.CITY OF HUNTINGTON BEACH
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Sole-Source Justification
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N--footato,,.. (Foruse.on.all goodsand se niices.acquisitions.)
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This JUStiflOatiOn'dOdiiniatit Oehelets'eltviniV)pages..All information must be.prOVIded.and all tinestiMis.nnUat-bn'anaWered. The"Required
Approvals"section Mutt include a date for each signature,as appropriate for the traneention..
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'Data! F.ebitiarY•26,:2026.
Requestor Name: Sgtjerry Goodspeed ;Division Manager: °Capt. Nikitin:
1TV'pe:riatnet.,De hatigra . •
.DePartnieht Police .DePartniant••Head! Chief Parra •
(Type:names. Do netsign. ,Must be same assignatutabelow.)
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ContactName:-Jerry Goodspeed Street Address: 18401 G.othardiSt.,
Telephone: '714-536;5997 Huntington Beach,CA'92648
Fax: ........
. . Shipping Address: Same •
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Cellular phone:
;';''-•:',-'',::'''.!--!.F :.Z,:?;,?:"..--1:.;.-i:-..-iX?.:Y':',i':•t,'.; :?? 1,:-.:. Required Contact lfifdrMattOfl;'iki':F :.:.',:''.,. ;:;",:,:'':;>,': .7: '.::'.,.':':':.
Contractor/SUpplier Name:. Trakka USA LLC
Contractor/Supplier Address:. 4725 Lena Rd.•
Contractor/Supplier City/State/Zip: :Bradenton FL,24211 .
Original Contract Amount:* Amendment Amount:**qppli:cab161 New Contract Amount*
:$None $NIA 514.0,574 .
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(Includes original contract previously' .:0.1neltidebitgi,nalzenbabt'and eltamand.inante,
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appreVed amendments) . . (*Current amendment only). including-diirienternendment)
:Provide-a brietdescription of..the acquisition,including all•goods.and/orseNices thecontractorwill provide:
Purchase of searchlight for helicoPter, .
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.ContraCt Type:- . :Contract Term What account numberwill be:used to purchase? •
Select On : .IA :00006 ..Begin:: Business,Unit:
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:1. 343
:-',..-.7A4($.•.: CITY OF H.UNTINGTON BEACH
Sole:$0.0epe,Justification
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Complete reSpoiltesnitist-be prOVided toetli of thefollowing items.
A. THE GOOD/SERVICE REQUEBTED:.IB.REBTRICTEIITO:ONE SUPPLIER FOR THE REASONS STATED
BELOW:.
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4. WhyliSthoacqteiSitiOn restricted to this goods/servicesisuppiier?
iEliplaih.Whythe'..aotoiticikOlikot§60:kiootoiyory.k0,.).:
The Air Support Unit:(AS LI)has a.searchlightin each Helicoptertoheip the flight crew to aid the
.eninattouOdIn'ideatin0 arid identifying suspects missing perions,:as:well as,providing a safer
enviornment for police OMCdtaititefighteiiaand:Madria safety to Vkidt..Th4cuirentieachlight•systent is
10.0(dated and the:F:00041S no longer dOrnbatible With the:undated system In OtWhelidOpter(S).
The Trakka TrakkaBeam tk.SAPip theindustryieading system toaaajst'In the
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.. . critical functions needed to complete'ourAB,ti.misSion.,•Ths..Ohoogs to thOTL-36ti.system will allow tho
ASU to continue to provide the-heededieiviceltekottiPOlice,fire and marine safety assests:on the
brednd,When InatalleIr in eackhdlicdtitar,,thOlight will be wiredltoaync with the mapping and camera:
systems in the helicopter This will allow the flight crew to manipulate both the light_antUcaMern
41.40a0104ajyvahlg only one reroptaiincsaajog:the'efficiency Of thnflightdrevir irriprOYinglheir saftey..
.2. Provide ths background of Oli,elits.leading.t6;this.acqpisition.
The-ohersht.:sothlight:systeihsiostsildflih:00fheildbotei*oe thd,"SpeetrOlab,SX;16"Searthlight.This
system has become outdated and has recently presented fUndlionality'nfid-Safety ISSUes,for-our
hp11063tem:The''powor to run the 0716i:oth.60.00rtoow.iliokitsysteh*has pi.if,a4frain on our airship's
power systems-4,h4:40.-kad*010040 issuesddring-Iiight;ThTi...416,i) requires approximately one '
third of the power to run while providing a'brighter light.The'Sk-10(so*capable of moying . .
UPPreitiniately,45..degrees of travel,which at times requires the helicopter to move in order for the light tof
be on target The TL360,1a. based OW Of a camera,platform f and will allow the:f1W ht crew to have.4tull 360
.iletgae0,tifitot#140,matching that of our camera systems The TWO°Will.require less maintenance costs
then Itta*IJig with ionger.lesankpenSiVrelightbt.ilbt.
::3., Describe the uniqueness Of the acquisition'(why was the chosen?).
The Trakka Beam TL-360 Is only sold hyTtakka„USA..'LLC.-The;searchlight is the only light on the market.
iiiattar.OvIde ...$0.;:ciegreo$of.t.r4VOIMItit:iii*.third tber",pOiker;Obnaditidtenlef traditional SeardhlightS.
;AilemOng.the light to sync seamlessly with our ftiopojog:'.ahtio:oisfo systems The gimbal used WmOve,
the searchlight is system that uses a camera gimbsto..fiSithithic opr:00100.,•cotrohtly.tho
tight ctew-iieedSlOnsetwo remotes and smaller flight angles.to shine the light on the target The
is smaller and lighter then other systems us to save on fuel cost in November of WO'we.
installed the first of three lights onto our helicoptet:TheTrakka lights require proprietary wire harness
instalation thot.wiii not be with - hsi-sothof systehis-Ahd:..6S0h.lieli6OfitdeAktill,rieed-to be outfitted
'for:014'7'04m light.
‘4,.. 'W,nat bre.the.c000.640endeS Of net purchasing the boOdstse.ryice,s..Or contracting With theproPosed
supplier? . . .... ,.. ..
Our current systems have become outdated and expensive to repair:.:-OnrCtirrent.BX-16 IS not able
function properly with:our current krisivihg::ohki;cahlolAsys(0014,h110 haSdaUSedAW.eleOtridal;SyStern:
in the helicopterto be overtaxed causing safetyASsups during flight;
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4,. What market research was conducted to SObStantiate no competition,including evaluation of other items
:considered?.
..,,, 2 344
(Provide a narrative of your efforts to identify other similar or appropriate goods/services,including a summary of how the department
concluded that such alternatives are either inappropriate or unavailable. The names and addresses of suppliers contacted and the reasons
for not considering them must be included OR an explanation of why the survey or effort to identify other goods/services was not performed.)
During the research of purchasing a new lighting system,we discovered there were no vendors
comparable to The Trakka Systems,TrakkaBeam TL-360 and the manufacture provided the best price for
the light.
If elected to not rewire each aircraft then we would have a mixed fleet of helicopters,which would go
against our core helicopter purchase.With have three identical heicopters,which allows us to
interchange the systems, such as,the light or camrea.This allows us to have back up system for each
helicopter incase of a malfunction. If we had a mix system and the helicopter currently wired for the light
has an issue,we could not substitute the light onto another helicopter while a repair is being made.
We have searched out other possible replacements for the SX-16, including Spectrolab's"XP IR LED" •
light,which is still in the testing phase. Luminator Aerospace's"Orion"searchlight,which had the same
110 Amp startup power requirements as the SX-16.This startup is too much for our helicpoters to handle
and was priced above the Trakka TL-360.
B. PRICE ANALYSIS
1. How was the price offered determined to be fair and reasonable?
(Explain what the basis was for comparison and include cost analyses as applicable.)
The price was consistent with current market values for similar services and products.
2. Describe any cost savings realized or costs avoided by acquiring the goods/services from this supplier.
Remit completed form to: City of Huntington Beach—Purchasing Division
2000 Main Street,Huntington Beach,CA 92648-2702
3 345
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Direct Dap.Routing No :19709,2192 ' All delivery communications
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