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HomeMy WebLinkAboutCounty of Orange - OC Animal Care (OCAC) - 2026-05-31 1 �r 4fiv T°ti 2000 Main Street, r'o / Huntington Beach,CA 9 w y` City of Huntington Beach APPROVED 7�08 File#: 26-339 MEETING DATE: 4/21/2026 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Travis Hopkins, City Manager VIA: Eric Parra, Chief of Police PREPARED BY: Ryan Reilly, Police Captain and Kimberly Rodriguez, Management Analyst Subject: Approval of"Agreement for Provision of OC Animal Care Services Between County of Orange and the City of Huntington Beach" for animal care services Statement of Issue: Since 1975, the City of Huntington Beach has contracted with the County of Orange for animal control services. Animal control and shelter services are essential for protecting public safety, promoting animal welfare, and ensuring compliance with state and local regulations. These services play a critical role in rabies control, handling dangerous animals and related incidents, managing stray populations, investigating animal cruelty cases, and providing rescue, licensing, and adoption programs. Outsourcing these services ensures comprehensive coverage, including field response, animal care, shelter operations, licensing, adoptions, and response to barking dog complaints, allowing the Police Department and other City staff to focus on core public safety and community priorities. OCAC has demonstrated that it is a qualified, stable, and comprehensive provider, and remains well- positioned to continue serving the City effectively over the next five years. Financial Impact: The contract with OCAC will be a five-year agreement, with annual funding determined through a Notice of Intent (NOI) submitted by OCAC each fiscal year. The FY 26/27 NOI is approximately $1.74 million ($1,738,803), but this is not a fixed amount, as actual costs will vary based on services provided. Funding for these services is included in the City's annual operating budget, with no additional General Fund impact anticipated. Contracting with OCAC provides cost efficiencies through shared regional resources and avoids the substantial expenses of establishing a City-operated system. City of Huntington Beach Page 1 of 2 Printed on 4/15/2026 powered by Legistarn, 321 File#: 26-339 MEETING DATE: 4/21/2026 Recommended Action: Approve and authorize the Chief of Police and City Clerk to execute the "Agreement for Provision of OC Animal Care Services Between County of Orange and the City of Huntington Beach." Alternative Action(s): Do not approve agreement, and direct staff accordingly. Analysis: When the City first considered partnering with the County, it evaluated alternatives, including establishing its own animal services department. Research showed that creating a standalone City operated system would require significant time and resources. This analysis supported the decision to partner with OCAC, providing comprehensive services efficiently and cost-effectively. The proposed agreement with Orange County Animal Care (OCAC) covers the term from May 31, 2026, through May 30, 2031. The agreement provides city-wide animal care services, including field response, patrol, investigations of cruelty and bites, licensing, sheltering and adoption services, and barking dog complaint response. Continuing this partnership ensures consistent, reliable service delivery while avoiding the significant operational, staffing, and capital costs required to establish a standalone City-operated system. By leveraging regional resources and established facilities, the City maintains high-quality animal control and shelter services efficiently and cost-effectively. Environmental Status: Pursuant to CEQA Guidelines Section 15378(b)(5), administrative activities of governments that will not result in direct or indirect physical changes in the environment do not constitute a project. Strategic Plan Goal: Goal 8 - Public Safety, Strategy A- Community-wide comprehensive risk reduction program to optimize public safety's emergency response and reduce the number of calls. For details, visit www.huntingtonbeachca.gov/strategicplan. Attachment(s): 1. RCA Contract Agreement Summary 2. OC Animal Care Services agreement City of Huntington Beach Page 2 of 2 Printed on 4/15/2026 powered by Leg'storm 322 CITY OF HUNTINGTON BEACH PM— #04 3 TINcr0���L� RCA Contract ,��;��_„ Agreement Summary COUNTY CP/iI GENERAL INFORMATION DATE PRESENTED REQUESTING DEPARTMENT 4/21/26 POLICE INSURANCE STATUS STAFF CONTACT(S) RYAN REILLY, POLICE CAPTAIN CONTRACT INFORMATION TOTAL COMPENSATION TERM OF CONTRACT/AGREEMENT Costs vary annually; FY26-27 costs: $1.74M 5 YEARS VENDOR NAME+TYPE OF SERVICE COUNTY OF ORANGE TYPE OF AGREEMENT(Professional Services,Service Agreement) SERVICE AGREEMENT PROCUREMENT COUNTY OF ORANGE SCOPE OF WORK PROVIDES CITY-WIDE ANIMAL CONTROL, SHELTER OPERATIONS, AND COMPLAINT RESPONSE TO ENSURE PUBLIC SAFETY AND ANIMAL WELFARE. OTHER:Bonds,Special Contract Terms,Emergency [ CITY OF 1111 HUNTINGTON BEACH AGREEMENT FOR PROVISION OF OC ANIMAL CARE SERVICES BETWEEN COUNTY OF ORANGE AND CITY OF HUNTINGTON BEACH MAY 31,2026 THROUGH MAY 30,2031 THIS AGREEMENT entered into this 31st day of MAY, 2026, which date is enumerated for purposes of reference only, is by and between the COUNTY OF ORANGE, a political subdivision of the State of California ("COUNTY") and the CITY OF HUNTINGTON BEACH ("CITY"). This AGREEMENT shall be administered by County of Orange OC Community Resources ("ADMINISTRATOR"). COUNTY and CI-TY may be referred to individually as a"PARTY"and collectively as the"PARTIES." WITNESSETH: WHEREAS,COUNTY owns, and through OC Animal Care operates,an animal care shelter facility at 1630 Victory Road,Tustin, California("SHELTER"); and WHEREAS,CITY wishes to contract with COUNTY for the provision of the Animal Care Services described herein;and WHEREAS, COUNTY is willing and able to provide such services on the terms and conditions hereinafter set forth: NOW,THEREFORE,IT IS MUTUALLY AGREED AS FOLLOWS: // // //f // // // // // 1/ // // // // CONTENTS PARAGRAPH PAGE, Title Page 1 Contents 2 Referenced Contract Provisions 3 I. Alteration of Terms 4 II. Indemnification and Insurance 4 III. Notices 5 IV. Severability 5 V. Status of the Parties 5 VI. Term 6 VII. Termination 6 VIII: Third Party Beneficiary 6 IX. Waiver of Default or Breach 7 X. Use of Shelter Upon Discontinuance of Use by County 7 XL Participation of New Cities . 7 XII. Governing Law and Venue 8 XIII. Attorney Fees .. 8 XIV. Appropriations 8 Signature Page 9 EXHIBIT EXH A I. Definitions 1 II. Services to be Provided by County 1 III. Payments 4 W. City Managers Association Animal Care Committee 5 V. Laws and Regulations 5 VI. Reports 6 VII. Records 7 EXHIBIT B Animal Care Notice of Intent 1 Page // // // CITY OF HUNTINGTON BEACH 2 of 9 REFERENCED CONTRACT PROVISIONS Term: MAY31,2026 through MAY 30,2031 Notices to COUNTY and CITY: COUNTY: County of Orange OC Community Resources Director's Office 1770 North Broadway Santa Ana,CA 92706-2642 and County of Orange OC Community Resources OC Animal Care Director 1630 Victory Rd. Tustin,CA 92782 CITY: Ryan Reilly Police Captain City of Huntington Beach 2000 Main Street Huntington Beach,CA 92648 // // // // // // // // // // // // /1 // // // // // CITY OF HUNTINGTON BEACH 3 of 9 I. ALTERATION OF TERMS This AGREEMENT, together with Exhibit A and B, attached hereto and incorporated herein by reference, fully expresses all understanding of COUNTY and CITY with respect to the subject matter of this AGREEMENT, and shall constitute the total agreement between the PARTIES for these purposes. No,addition to,or alteration of,the terms of this AGREEMENT,whether written or verbal, shall be valid unless made in writing and formally approved and executed by both COUNTY and CITY. IL INDEMNIFICATION AND INSURANCE A. CITY agrees to indemnify, defend and hold COUNTY, its elected and appointed officials, officers, employees, agents and those special districts and agencies for which COUNTY's Board of Supervisors acts as the governing Board ("COUNTY INDEMNITEES") harmless from any claims, demands,including defense costs, or liability of any kind or nature,including but not limited to personal injury or property damage,arising from or related to the services,products or other performance provided by CITY pursuant to this AGREEMENT. If judgment is entered against CITY and COUNTY by a court of competent jurisdiction because of the concurrent active negligence of COUNTY or COUNTY INDEMNITEES,CITY and COUNTY agree that liability will be apportioned as determined by the court. Neither PARTY shall request a jury apportionment. B. COUNTY agrees to indemnify, defend and hold CITY, its elected and appointed officers, employees,agents,directors,members,shareholders and/or affiliates harmless from any claims,demands, including defense costs, or liability of anykind or nature, including but not limited to,personal injury or property damage, arising from. or related to the services, products or other performance provided by COUNTY pursuant to this AGREEMENT. If judgment is entered against COUNTY and CITY by a court of competent jurisdiction because of the concurrent active negligence of CITY, COUNTY and CITY agree that liability will be apportioned as determined by the court. Neither PARTY shall request a jury apportionment.. C. Each PARTY agrees to provide the indemnifying PARTY with written notification of any claim related to services provided by either PARTY pursuant to this AGREEMENT within thirty(30)calendar days of notice thereof, and in the event the indemnifying PARTY is subsequently named party to the litigation,each PARTY.shall cooperate with the indemnifying PARTY in its defense.. D. Without limiting CITY's indemnification, CITY warrants that it is self-insured or shall maintain in force at all times during the term of this AGREEMENT,the policy or policies of insurance covering its operations, placed with reputable insurance companies. Upon request by ADMINISTRATOR, CITY shall provide evidence of such insurance. E. Without limiting COUNTY's indemnification, COUNTY warrants that it is self-insured or shall maintain in force at all times during the term of this AGREEMENT, the policy or policies of insurance covering its operations, placed with reputable insurance companies. Upon request by CITY, COUNTY shall provide evidence of such insurance. CITY OF HUNTINGTON BEACH 4 of 9 III. NOTICES A. Unless otherwise specified, all notices, claims, correspondence, reports and/or statements authorized or required by this AGREEMENT shall be effective: 1. When •written and deposited in the United States mail, first class postage prepaid and addressed as,specified on Page 3 of this AGREEMENT or otherwise directed by ADMINISTRATOR or CITY; 2. When FAXed,transmission confirmed; 3: When sent by electronic mail;or 4. When accepted by U.S.Postal Service Express Mail,Federal Express,United Parcel Service, or other expedited delivery service. B. Termination Notices shall be addressed as specified on Page 3 of this AGREEMENT or as otherwise directed by ADMINISTRATOR or CITY and shall be effective when FAXed, transmission confirmed,or when accepted by U.S.Postal Service Express Mail,Federal Express,United Parcel Service, or other expedited delivery service. C. Each PARTY shall. notify the other PARTY, in writing, within twenty-four (24) hours of becoming aware of any occurrence of a serious nature,which may expose either PARTY to liability. Such occurrences shall include,but not be limited to,accidents,injuries,or acts of negligence,or loss or damage to any COUNTY property in possession of CITY. D. For purposes of this AGREEMENT, any notice to be provided by COUNTY may be given by ADMINISTRATOR. IV. SEVERABILITY If a court of competent jurisdiction declares any provision of this AGREEMENT or application thereof to any person or circumstances to be invalid or if any provision of this AGREEMENT contravenes any federal, state, or county statute, ordinance, or regulation, the remaining provisions of this AGREEMENT or the application thereof shall remain valid, and the remaining provisions of this AGREEMENT shall remain in full force and effect, and to that extent the provisions of this AGREEMENT are severable. 'V. STATUS OF THE PARTIES Each PARTY is,and shall at all times be deemed to be,an independent contractor and shall be wholly responsible for the manner in which it performs the services required of it by' the terms of this AGREEMENT. Each PARTY is entirely responsible for compensating staff and consultants employed by that PARTY. This AGREEMENT shall not be construed as creating the relationship of employer and employee, or principal and agent, between COUNTY and CITY or any of either PARTY's employees, agents, consultants, or subcontractors. Each PARTY assumes exclusively the responsibility for the.acts of its employees,agents,consultants,or subcontractors as they relate to the services to be provided during CITY OF HUNTINGTON BEACH 5 of 9 the course,and scope of their employment. Each PARTY, its agents, employees, or subcontractors, shall not be entitled to any rights or privileges of the other PARTY's employees and shall not be considered in 'any manner to be employees of the other PARTY. VI. TERM A. The term of this AGREEMENT shall commence as specified on Page 3 of this AGREEMENT. B. The term of this AGREEMENT shall be automatically renewed each July for twelve (12) additional.months, for a period of five (5) years, provided no notice Of termination has been given by either PARTY in accordance with the"TERMINATION"paragraph of this AGREEMENT. VII. TERMINATION A. COUNTY may terminate this AGREEMENT, without cause, upon twelve (12) months written notice to CITY or immediately upon default by the CITY of its obligations hereunder. B Upon termination, both PARTIES shall be obligated to perform such duties as would normally extend beyond this term, including but not limited to, obligations with respect to confidentiality, indemnification, audits,reporting and accounting. C.. The obligations of COUNTY or CITY under this AGREEMENT are contingent upon the provision of sufficient funding for the services hereunder in the applicable budgets approved by the Board of Supervisors and the CITY's City Council. In the event such funding is subsequently reduced or not appropriated, either PARTY may terminate this AGREEMENT.upon thirty (30) calendar days written notice.to'the other PARTY. CITY acknowledges that the sharing.of costs among the COUNTY and all contracting cities provides cost efficiencies and operational savings to COUNTY and each contracting city, and that COUNTY and each contracting city have entered into their services agreements in reliance on such'shared costs and resulting,savings. CITY further acknowledges that the withdrawal by CITY from, the program would increase the financial burden of services on COUNTY and all remaining contracting cities, and acknowledges and agrees that it is the current intent of CITY to acquire Animal Care Services from the COUNTY pursuant to this AGREEMENT for a term of at least five(5)years,and that other cities acquiring services from the COUNTY are relying on CITY's stated intention and the sharing of costs with CITY in electing to acquire similar services. CITY acknowledges and agrees that this AGREEMENT is contingent upon other local cities entering into similar .agreements with the COUNTY to provide Animal Care Services for a period of five (5) years, and that this AGREEMENT will not be effective until other cities enter into similar agreements with the COUNTY to provide an estimated annual aggregate of at least 75% of the dollar value of Animal Care Services provided to contract cities during the twelve months prior to execution of this AGREEMENT. VIII. THIRD PARTY BENEFICIARY Neither PARTY intends this AGREEMENT to create rights hereunder in any third parties including, CITY OF HUNTINGTON BEACH 6 of 9 but not limited to;any subcontractors or any clients provided services hereunder. IX. WAIVER OF DEFAULT OR BREACH Waiver of any default shall not be considered a waiver of any subsequent default: Waiver of any breach of any provision of this AGREEMENT shall not be considered a waiver of any subsequentbreach. Waiver of any default or any breach shall not be considered a modification of the terms of this AGREEMENT. X. USE OF SHELTER UPON DISCONTINUANCE OF USE BY COUNTY A. The SHELTER,which is owned and operated.by COUNTY, shall be used by COUNTY for the provision of services for contracting cities and COUNTY unincorporated areas,,as needed,pursuant to.the terms of current and.future services agreements. In the event COUNTY elects to discontinue usage of the SHELTER for animal sheltering purposes prior to December 31, 2066, COUNTY shall offer to those CITIES then currently contracting with COUNTY, whose AGREEMENTS contain this provision, to receive services pursuant.to a services agreement the opportunity to lease the SHELTER strictly for animal sheltering purposes until such date, at a costs of$1:00 per year plus all rental costs,if any, owed.to South Orange County Community College District (SOCCCD) pursuant to the Ground Lease entered into between COUNTY and(SOCCCD). B. Each and,every CITY exercising this option shall be responsible for all operational costs;utility costs; maintenance, alteration, repair, and improvement costs; and any other costs of sustaining and operating an animal shelter at the site and shall indemnify COUNTY for any costs or Iiabilities resulting from or relating to the site. Upon exercise of the option,,the COUNTY and the optioning CITIES shall use best efforts to negotiate mutually agreeable terms for the resulting lease. If the PARTIES cannot agree tomutually agreeable terms within one hundred and eighty(180)days after the exercise of the option,the option will terminate. The option provided for in this subsection is exclusive to.those CITIES described above and may only be exercised collectively by those CITIES that elect to exercise the option or,if only one CITY wishes to do so, by that single electing CITY. The option must be exercised, if at all, within one hundred and eighty (180) days after COUNTY notifies CITIES of its decision to discontinue use of the SHELTER for animal sheltering purposes.. The option provided herein shall be contingent upon the ground lease not terminating by its terms prior to COUNTY obtaining fee hold possession of the site. C. In the,event COUNTY does not yet have fee hold possession of the site as of April 29, 2034,the expiration date of the ground lease, COUNTY shall, at least six months prior to that date, consult with those CITIES then contracting with COUNTY for SERVICES regarding proposed methods of accessing continued use of the.site. XI. PARTICIPATION OF NEW CITIES A. After full execution of this AGREEMENT, cities not a PARTY to this AGREEMENT (either CITY OF HUNTINGTON BEACH 7 of 9 new cities or cities previously a PARTY to this AGREEMENT whose AGRFF,MENT has terminated) may be added to the COUNTY's Animal Care Services program at the discretion of and under terms deemed acceptable by the COUNTY, If such new or returning city requests to participate in the Animal Care Services program,and COUNTY elects to provide Animal Care Services to such city,such city will be required to pay all, or, if such expansion is necessitated by the participation of multiple new and/or returning cities, its pro rata portion, of the costs of any SHELTER expansion attributable to such city's anticipated use of the SHELTER.If the COUNTY determines,at its sole discretion,that no expansion is required to accommodate a new or returning city,said city or cities shall be required to pay,in addition to actual annual costs, 5% of its Notice of Intent(see Exhibit A, Section II.A)for shelter maintenance and repair which shall be used by COUNTY to defray the cost of capital projects for the current PARTIES to this Agreement whose contracts did not terminate. CITY payment of 5% above annual Notice of Intent shall be limited to the term of this AGREEMENT. For the sake of clarity and avoidance of misunderstanding, new or returning cities will not be offered the option to lease SHELTER facilities pursuant:to the"USE OF SHELTER UPON DISCONTINUANCE OF USE BY COUNTY"paragraph of this AGREEMENT. XII. .GOVERNING LAW AND VENUE This AGREEMENT has been negotiated and executed in the State of California and shall be governed by and construed under the laws of the State of California. In the event of any legal action to enforce or interpret this AGREEMENT, the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California, and the PARTIES hereto agree to and hereby submit to the jurisdiction of such court, notwithstanding Code of Civil Procedure Section 394. Furthermore, the PARTIES specifically agree to waive any and all rights to request that an action be transferred for trial to another county. XIII. ATTORNEY'S FEES In any action or proceeding to enforce or interpret any provision of this AGREEMENT,or where any provision hereof is validly asserted as a defense, each PARTY shall bear its own attorney's fees, costs and expenses. XIV. APPROPRIATIONS During the term of this AGREEMENT, for.each fiscal year,.CITY shall make reasonable efforts to adopt all necessary budgets and make all necessary appropriations for all payments due hereunder. To the extent COUNTY has not terminated. this AGREEMENT as provided hereunder, the CITY shall continue to make reasonable efforts to make all payments required hereunder. [SIGNATURE PAGE FOLLOWS.] CITY OF HUNTINGTON BEACH '8 of 9 IN WITNESS WHEREOF,the PARTIES have executed this AGREEMENT in the County of Orange, State of California. CITY OF HUNTINGTON BEACH Y: ATED: c ( I Chief of Police ATTEST: LZ % eaa4 BY: DATED: al/22/2o21 CITY CLERK APPROVED AS TO FORM: BY: DATED: (//7/z-o 1 CITY ATTORNEY COUNTY OF ORANGE BY: DATED: TITLE: APPROVED AS TO FORM: OFFICE OF THE COUNTY COUNSEL ORANGE COUNTY, CALIFORNIA BY: DATED: DEPUTY CITY OF HUNTINGTON BEACH 9 of 9 EXHIBIT A TO AGREEMENT FOR PROVISION OF OC ANIMAL CARE SERVICES WITH CITY OF HUNTINGTON BEACH MAY 31,2026 THROUGH MAY 30,2031 I. DEFINITIONS A. "Actual Cost" means all COUNTY expenditures, including indirect charges, for providing Animal Care Services to CITY pursuant to this AGREEMENT. B. "Animal Care Notice of Intent" means the document, signed by authorized representatives of COUNTY and CITY, which specifies all Animal Care Services COUNTY intends to provide to CITY, the'estimated cost of the services,and the effective date. C. "Animal Care Service(s)" means one or more service to be provided by COUNTY to CITY, as specified,by category,in Paragraph II.B. of Exhibit A to this AGREEMENT. D. "Fee Revenue" means revenue collected by COUNTY for Animal Care Services provided by COUNTY to CITY pursuant to'this AGREEMENT. E. "Fiscal Year"means a twelve(12)-month period from July through June. F. "Net Cost"means Actual.Cost minus.Fee Revenue. G. "Service Details" mean the activities performed by COUNTY within an Animal Care Service category. II. SERVICES TO BE PROVIDED BY COUNTY A. ANIMAL CARE NOTICE OF INTENT 1. Annually, by March 1, CITY shall identify which of the Animal Care Services, specified below in.subparagraph II.B. of Exhibit A to this AGREEMENT, CITY would like COUNTY to provide during,the next Fiscal Year. CITY and COUNTY may agree to individualized levels of Service Details within the Animal Care Services selected. Requests for individualized levels of Service Details will only be considered by COUNTY if the resulting service level will not conflict with state or federal statutes and will not endanger public health. 2. Annually, by April 1, COUNTY shall,prepare and,send to CITY an Animal Care Notice of Intent which shall include,but not be limited to,a list of Animal Care Services,and individualized Service Details,if any, COUNTY agrees to provide,estimated costs for said services, and the start date for those services. COUNTY shall provide the Animal Care Services specified in the Animal Care Notice of Intent signed by both ADMINISTRATOR or designee, and an authorized representative of CITY. 3. Upon.mutual AGREEMENT of CITY and COUNTY, COUNTY may prepare a new or CITY OF HUNTINGTON BEACH 1 of 7 EXHIBIT A amended Animal Care Notice of Intent at any time, may change due dates specified in subparagraph II.A.1..and II.A.2. of Exhibit A to this AGREEMENT,and may modify the format of the Animal Care Notice of Intent attached to this AGREEMENT as Exhibit B. B. ANIMAL CARE SERVICES—COUNTY provides the following seven(7)categories of Animal, Care Services. COUNTY shall provide to CITY the Animal Care Services specified on the most current, Animal Care Notice of Intent for the Fiscal Year, signed in accordance with subparagraph II.A.2. of this Exhibit A to the AGREEMENT. Each category of service includes Service Details which may be added or changed by ADMINISTRATOR upon six (6) months prior notification to CITY. However, any new Service Level Details not required by law and which were not contemplated or included in the Animal Care Notice of Intent approved by the PARTIES and in place at the time of the proposed change(s) shall require twelve(12)months prior notice to CITY,and:CITY may opt'in of the New Service Level Details. 1. ANIMAL CONTROL SERVICES—Animal Control:Services include,but are not limited to, emergency response service; patrolling; impounding of stray animals and of owner-released animals; animal cruelty investigations; animal bite investigations; citation issuance; field release to owner and impound fee collection for impounded animals; quarantine activities including home checks of animals involved in bites; site inspections required to comply with vicious dog ordinances; emergency transportation of injured, impounded animals to a veterinarian; impounding of deceased.animals for disposal; responses to requests for assistance from law enforcement and CITY officials regarding suspected criminal activities or zoning violations related to animals;advice to residents regarding wildlife management or other animal concerns,not to include wildlife eradication or relocation services; injured wildlife pick-up; animal license issuance and renewal, fee collection and payment services; customer support regarding animal licensing; animal license billing; and delinquent animal license follow-up; assistance to residents regarding potentially dangerous and/or vicious animals; impound data entry; and impound animal photography. 2. ANIMAL CARE SPECIAL SERVICES a. Animal Care Special Services include,but are not limited to animal license issuance and renewal;fee collection and payment services;customer support regarding animal licensing;animal license • billing; delinquent animal license follow-up; digital canvassing to locate and license unlicensed animals; inspection of animal-related businesses in CITY jurisdiction in response to complaints and in accordance with COUNTY established inspection schedules; and when applicable, issuance of animal permits for private homes. 3. ANIMAL CARE SHELTER SERVICES a. Animal Care Shelter Services for animals impounded by OC Animal Care include, but are riot limited to, retention of impounded animals at COUNTY's Animal Care Shelter (Shelter),public display of animals to allow owner identification; contact of owners when animals are wearing identification; sale or release of impounded animals to residents; animal evaluation for adoption; CITY OF HUNTINGTON BEACH 2 of 7 EXHIBIT A reasonable effort toward animal placement; public education; volunteer services; rescue group coordination; euthanasia and disposal of animals that are neither redeemed nor adopted; veterinary services and spay/neuter surgeries consistent with standards established by the California Veterinary Medical Board; and necropsies on animals that die.under suspicious circumstances or at-the request of law enforcement. b. CITY may request additional retention days for healthy, non-aggressive impounded animals. Additional retention days will be offered to CITY upon written approval by COUNTY's 'OC Community Resources.Director,or designee, on a space available basis only. c._ COUNTY agrees to maintain its Shelter in a humane.manner; keep said premises in a clean condition at all times,and use humane methods of care. d. No animals may be donated, sold or otherwise released for the purposes of experimentation,research or vivisection. 4. BARKING DOG COMPLAINT SERVICES—Barking Dog Compliant Services include,but are-not limited to,receipt of barking dog complaints from residents,customer assistance regarding barking dog complaints, issuance of citations, and administrative hearings in response to complaints received by COUNTY for barking dogs within jurisdiction of CITY. 5. STANDARD LICENSING SERVICES — Standard Licensing Services include, but are not limited to, animal license issuance and renewal, fee collection and payment services; customer support regarding animal licensing;animal license billing;and delinquent animal license follow-up. 6. CITY LICENSE SERVICES a. City License Services include,but are not limited to, issuance of CITY animal licenses at the time of adoption or redemption by owners. CITY shall provide CITY licensing tags to COUNTY. COUNTY shall provide quarterly licensing reports to CITY. b. CITY shall make its best effort to provide updated animal licensing information to COUNTY. 7. ANIMAL IMPOUND SERVICES —Animal Impound Services include, but are not limited to, data entry of impound information for each live or deceased animal from CITY, impound animal photography for each live animal, owner notification of impounded animal, and posting of animal photographs on COUNTY website. COUNTY shall receive CITY animals at Shelter at times arranged by COUNTY. C. COUNTY shall notify CITY of COUNTY's hours of operation for Animal Care Services. COUNTY may adjust hours of operation for Animal Care Services upon ninety (90) calendar days prior notification given to CITY. D. ,Animals which are being retained for criminal prosecutions, except for violations of animal control regulations and/or ordinances pursuant to this AGREEMENT,.are not to be construed as held pursuant-to the services provided under this AGREEMENT;housing-will.be provided at the discretion of COUNTY and at COUNTY's usual and customary charges for such housing. CITY OF HUNTINGTON BEACH 3 of 7 EXHIBIT A E. To facilitate the performance of services, COUNTY shall have full cooperation and assistance from CITY,its officers,agents and employees.. III. PAYMENTS A. BASIS.FORPAYMENT 1. CITY shall pay COUNTY the.Net Cost of providing. Animal Care Services specified in Animal Care Notice of Intent for CITY signed in accordance with subparagraph ILA. CITY Net Costs may include services/supplies procured but not yet delivered within the Fiscal Year. 2. The methodology for determining CITY's Actual Cost of Animal Care Services shall be provided to CITY annually in accordance with the Reports paragraph of this AGREEMENT. CITY shall adopt Animal Care Services fees consistent with the most recent animal care services fees approved by the County of Orange Board of Supervisors (the"COUNTY FEES")which fee amounts will be charged for Animal Care Services within CITY's jurisdiction and shall be used in determining CITY's Actual Cost of Animal Care Services. If CITY wishes to adopt fees which are different from the COUNTY FEES, CITY shall notify COUNTY of the applicable fee amounts to be charged for Animal Care Services within CITY's jurisdiction(the"CITY FEES")and CITY FEES will be charged for Animal Care Services within CITY's jurisdiction and shall be used in determining CITY's Actual Cost of Animal Care Services. 3. COUNTY shall record and retain all Fee Revenue derived from providing Animal Care Services to CITY. CITY's Fee Revenue shall be credited to CITY's Actual Cost of Animal Care Services. COUNTY shall have all fee collection powers of CITY and shall receive full cooperation from CITY to enable efficient enforcement of fee collection. B. PAYMENT SCHEDULE 1. Each Fiscal Year, CITY shall pay COUNTY in arrears for the Net Cost of Animal Care Services provided in accordance with the following payment schedule. Billings are due from COUNTY to CITY within thirty (30)calendar days following the three-month Period specified below. Period Billing Due Payment Due July 1 through September 30 October 30 November 25 October 1 through December 31 January 30 February 25 January 1 through March 31 April 30 May 25 April 1 through June 30 July 30 August 25 2. Because Actual Costs may fluctuate based on service utilization during a given billing period (e.g. a hoarding case), CITY shall be billed either in equal installments based on its Notice of Intent for that year, or based on actual utilization for the period,whichever is greater for the first three quarters of the year with the final,fourth quarter billed on actual utilization for the full year of services. CITY Or HUNTINGTON BEACH 4 of 7 EXHIBIT A 3. If payment is not received by COUNTY by the payment due date specified above in subparagraph III.B. of Exhibit A to this AGREEMENT, COUNTY may cease providing any further service under this AGREEMENT and may satisfy the indebtedness in any manner prescribed by law. 4. COUNTY may modify the payment schedule upon six(6)months written notification to CITY, IV. CITY MANAGERS ASSOCIATION ANIMAL CARE COMMITTEE Asubcommnittee of the Orange County City Managers Association representing all cities participating in OCAC services exists to facilitate communication between OCAC and the city managers and staff of participating cities regarding financial and operational matters of OCAC, including, but not limited to: the assessment of cost options for animal care services provided under the Services Agreements; supplemental services or financial requests which result in a change to a participating city's Actual Cost; consideration of new or adjusted fees;and other Service Details which may arise during,the course of the AGREEMENT. COUNTY shall provide regular updates on operations to the City Managers Association Animal Care Committee and to a participating city upon request. V. LAWS AND REGULATIONS A. COUNTY shall comply with all applicable governmental laws, regulations, and requirements related to Animal Care Services, as they exist now or may be hereafter amended or changed and shall enforce federal and state statutes deemed applicable to CITY by COUNTY. Animal."Care Services provided by COUNTY to CITY may be changed to Comply with said laws,regulations,and requirements. ADMINISTRATOR will make its best efforts to notify CITY of changes that may impact Animal Care Services provided through this AGREEMENT. B. For each Animal Care Service that COUNTY agrees to provide to CITY in an Animal Care Notice of Intent, CITY shall enact and maintain in full force and effect ordinances identical to COUNTY ordinances which apply to said service, including but not limited to, those related to fees. ADMINISTRATOR shall notify CITY of the deadline for adopting said ordinances. If COUNTY is unable to enforce an animal care ordinance because of the limitations of a CITY ordinance or failure of CITY to adopt identical ordinances related to an Animal Care Service,COUNTY may suspend provision of one .or all Animal Care Services to CITY or may terminate this AGREEMENT. It is the sole responsibility of CITY to immediately notify COUNTY of any discrepancy between relevant ordinances maintained by CITY and those maintained by COUNTY. D. If CITY wishes to maintain any relevant ordinance that is not consistent, on any point, with . COUNTY ordinances,CITY shall immediately notify COUNTY of the discrepant ordinance. At the sole discretion of COUNTY, COUNTY may waive CITY enactment and maintenance of COUNTY animal care ordinances and may agree to enforce, and issue citations for violations pursuant to, the discrepant CITY ordinance. CITY acknowledges that individualized enforcement of Unique CITY ordinances may result in increased costs to CITY. CITY OF HUNTINGTON BEACH 5 of 7 EXHIBIT A E. CITY shall notify COUNTY of its.intent to add,amend,or delete any CITY animal care ordinance at least ninety(90) calendar days in advance of its addition,amendment,or deletion. F. CITY may request that specific ordinances adopted by CITY not be enforced in CITY by COUNTY. Requests for exclusion must be submitted in writing and received by COUNTY ninety (90) calendar -days prior to the requested exclusion. Requests for exclusion will only be considered by • COUNTY if they are not in conflict with state statutes and do not endanger.public health. COUNTY shall notify CITY,in writing,of COUNTY's decision regarding the requested exclusion. G. COUNTY's OC Community Resources Director, or designee, may provide assistance to CITY in defining the manner in which enforcement of a new or amended animal care ordinance would be provided by COUNTY. .Requests for assistance must be made in writing and received by COUNTY ninety. (90) calendar days prior to the requested implementation of the service. If the cost of such service can be delineated and accommodated,by COUNTY,COUNTY will send'an amended Animal Care Notice of Intent to CITY which will include reference to the CITY ordinance. H. CITY will reimburse COUNTY for ordinance enforcement, as specified in the"PAYMENTS" paragraph of this AGREEMENT. VI. REPORTS A. Each Fiscal Year, COUNTY shall provide to CITY written,,quarterly reports of Animal Care Services revenue and expenses for each period specified below. Said reports will be due to CITY within thirty (30) calendar days of the month following•the reporting period, in accordance with the schedule below: Period Reports Due July 1 through September 30 October 30 October 1 through December 31 January 30 January 1 through March 31 April 30 April 1 through Time 30 July 30 B. Each Fiscal Year, COUNTY shall provide the following Animal Care Services reports to CITY by July 3.0: 1. A payment methodology report for Animal Care Services to be provided by COUNTY during the next Fiscal Year and 2. A Fiscal Year intake and.outcome report. C. COUNTY may change the due dates for reports specified in subparagraphs VT.A.and VI.B.above upon six(6)months written notification to CITY. D. No less than once every three(3)years, COUNTY shall engage an external auditor to review CITY billings. CITY OF HUNTINGTON BEACH 6 of 7 EXHIBIT A VU. RECORDS A. All records created or received by COUNTY'in accordance with the performance of COUNTY services pursuant to this AGREEMENT are confidential. COUNTY agrees,to keep said records in such form and manner as the Auditor-Controller of COUNTY shall specify. Said records shall be open for examination by CITY at all reasonable times. B. Once each Fiscal Year,COUNTY shall deliver to CITY only the addresses of each CITY licensed animal upon demand without additional expense or cost to CITY. Any such information requested which is confidential pursuant to the terms of the Public Records Act shall be released to CITY pursuant to government code.. Prior to each disclosure, CITY agrees to complete and return to COUNTY a "Confidentiality Agreement" on a form approved or provided by COUNTY. The PARTIES agree and understand that this procedure is required by the Public Records Act and necessitated to permit CITY to obtain the information required for its use, and to allow COUNTY to disclose said information. Upon receipt by COUNTY,the records requested may be released to the extent COUNTY is in possession of such records,and permitted by state law to disclose them voluntarily. • II // CITY OF HUNTINGTON BEACH 7 of 7 EXHIBIT A EXHIBIT B TO AGREEMENT FOR PROVISION OF OC ANIMAL CARE SERVICES WITH CITY OF HUNTINGTON BEACH MAY 31,2026 THROUGH MAY 30,2031 ANIMAL CARE NOTICE OF INTENT This Animal Care Notice of Intent specifies Animal Care Services to be provided to CITY by COUNTY for the Period: JULY 1,2026,through JUNE 30,2027. COUNTY agrees to provide to the City of HUNTINGTON BEACH the following Animal Care Services beginning JULY 1,2026: Animal Control Services Animal Care Special Services Animal Care Shelter Services Barking Dog Complaint Services 'l'he total estimated cost for Animal Care Services specified above is$1,738,803. This is a new Animal Care Notice of Intent for the Period indicated above. This is an Amendment to an existing Animal Care Notice of Intent for the Period indicated above. Significant Changes Since the Previous Animal Care Notice of Intent: To the best of my knowledge,this notice s ecifies theAnimal Care Services to be provided by COUNTY. '6/2 6- HUNTINGTON B CH Representative and Title Date S.-101,44:ci-i- OC Animal Care Director D to crry OF HUNTINGTON BEACH 1 of 1 EXHIBIT B EXHIBIT B TO AGREEMENT FOR PROVISION OF OC ANIMAL CARE SERVICES WITH CITY OF HUNTINGTON BEACH MAY 31,2026 THROUGH MAY 30, 2031 ANIMAL CARE NOTICE OF INTENT This Animal Care Notice of Intent specifies Animal Care Services to be provided to CITY by COUNTY for the Period: JULY 1,2026,through JUNE 30,2027. COUNTY agrees to provide to the City of HUNTINGTON BEACH the following Animal Care Services beginning JULY 1,2026: Animal Control Services Animal Care Special Services Animal Care Shelter Services Barking Dog Complaint Services The total estimated cost for Animal Care Services specified above is $1,738,803. ® This is a new Animal Care Notice of Intent for the Period indicated above. ❑ This is an Amendment to an existing Animal Care Notice of Intent for the Period indicated above. Significant Changes Since the Previous Animal Care Notice of Intent: To the best of my knowledge,this notice species the Animal Care Services to be provided by COUNTY. ,2,�/,q-,,!specifies �.Q P r4 rrJ A9 .q/e/2-‘ C_)City of HUNTINGT ► t EACH Representative and Title Date OC Animal Care Director Date CITY OF HUNTINGTON BEACH 1 of 1 EXHIBIT B