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Marketworks - 2026-06-16
yNTiNGIu 2000 Main Street, Huntington Beach,CA :A v'. 92648 _ City of Huntington Beach APPROVED 7-0 CF S\ °cowry CP File #: 26-465 MEETING DATE: 6/16/2026 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Travis Hopkins, City Manager PREPARED BY: Carlina Thomas, Assistant to the City Manager Subject:, Approve and Authorize the Execution of Six (6) On-Call Video Production & Media Services Professional Services Contracts with Dorado Creative, Inc., Dynamic Video Communications, LLC, Marketworks, Pegasus Studios, Tripepi Smith and Associates, Inc., and Vidiflo, LLC Statement of Issue: The City Manager's Office (Multimedia services program) current on-call video production and media services professional services contracts are expiring June 30, 2026. In preparation for the current term expiring, the City Manager's Office posted a Request for Proposal (RFP) for On-Call Video Production & Media Services on PlanetBids. The City Manager's Office requests approval to execute six (6) On-Call Video Production & Media Services Professional Services Contracts. Financial Impact: Video production and media professional services are included in the FY 26/27 budget, Cable TV account 10030302.69365 and Surf City "3" Cable Channel account 24330101.69365. Recommended Action: ;.4 A) Approve and authorize the City Manager to execute a $50,000 "Professional Services Contract Between the City of Huntington Beach and Dorado Creative, Inc. for On-Call Video Production and Media Services for Huntington Beach Channel 3 - HBTV"; and, B) Approve and authorize the City Manager to execute a $50,000 "Professional Services Contract Between the City of Huntington Beach and Dynamic Video Communications, LLC for On-Call Video Production and Media Services for Huntington Beach Channel 3 - HBTV"; and, C) Approve and authorize the Mayor_,_City Clerk,_ and City Manager to execute a $1501000 "Professional Services Contract Between the City of Huntington Beach and Marketworks for On-Call Video Production and Media Services for Huntington Beach Channel 3 - HBTV1. and, D) Approve and authorize the City Manager to execute a $50,000 "Professional Services Contract Between the City of Huntington Beach and Pegasus Studios for On-Call Video Production and Media Services for Huntington Beach Channel 3 - HBTV"; and, City of Huntington Beach Page 1 of 3 Printed on 6/10/2026 powerM Legistar'' Ae¢i,Qd rZt 71: File #: 26-465 MEETING DATE: 6/16/2026 X E) Approve and authorize the Mayor, City Clerk, and City Manager to execute a $200,000 "Professional Services Contract Between the City of Huntington Beach and Tripepi Smith and Associates, Inc for On-Call Video Production and Media Services for Huntington Beach Channel 3 - HBTV"; and, F) Approve and authorize the City Manager to execute a $50,000 "Professional Services Contract Between the City of Huntington Beach and Vidiflo, LLC for On-Call Video Production and Media Services for Huntington Beach Channel 3 - HBTV". Alternative Action(s): Do not approve/authorize, and direct staff accordingly. Analysis: The City Manager's Office currently contracts with multiple multimedia vendors for on-call video production and media services; the professional services agreements for these services are set to expire on June 30, 2026. A formal Request for Proposal (RFP) for On Call Video Production & Media Services was posted via Planet Bids. The RFP Scope of Work included four different service categories: 1) live program direction and switching, 2) feature content generation, 3) video engineering services, and 4) regular event coverage. Firms were invited to submit proposals addressing any of the four services. Seventeen proposals were received in response to the RFP. After the three-person evaluation team conducted independent evaluations of the proposals and reference checks, seven firms were identified as qualified for on-call professional services contracts. Proposed agreements with six of the qualified vendors are presented for City Council approval. Staff recommend agreements with multiple vendors to allow for flexibility and adequate coverage for all four video production and media service areas. These services will be contingent on available budget funds and firms are not guaranteed any amount of service work from the city. Environmental Status: Pursuant to CEQA Guidelines Section 15378(b)(5), administrative activities of governments that will not result in direct or indirect physical changes in the environment do not constitute a project. Strategic Plan Goal: Goal 7 - Public Engagement, Strategy D - Enhance capacity of HBTV and produce relevant television content to expand the City's public engagement reach across diverse audiences. For details, visit www.huntingtonbeachca.gov/strategicplan. Attachment(s): 1. RCA Contract Summaries 2. Dorado Creative Professional Services Contract 3. Dynamic Video Communications Professional Services Contract 4. Marketworks Professional Services Contract 5. Pegasus Studios Professional Services Contract City of Huntington Beach Page 2 of 3 Printed on 6/10/2026 powering LegistarT" File #: 26-465 MEETING DATE: 6/16/2026 6. Tripepi Smith Professional Services Contract 7. Vidiflow Professional Services Contract $. _ PowerPoint Presentation On-Call Video Production and Media Services" City of Huntington Beach Page 3 of 3 Printed on 6/10/2026 power29 LegistarT" CITY OF HUNTINGTON BEACH RCA Contract _ Agreement Summary 'LzUUN j{r>0 GENERAL INFORMATION DATE PRESENTED REQUESTING DEPARTMI:N I June 16, 2026 City Manager's Office - Multimedia Services INSURANCE STATUS STAFF CONTACT(S) Approved Carlina Thomas (x5496) and Cody Long (x5560) CONTRACT INFORMATION TOTAL COMPENSATION TERM OF CONTRACT/AGREEMENT $150,000. 3 years VENDOR NAME+TYPE OF SERVICE Marketworks will provide on-call video production and media services related to live program direction and switching, feature content generation and regular event coverage. TYPE OF AGREEMENT(Professional Services,Service Agreement) Professional Services Contract for On-Call Video Production and Media Services PROCUREMENT Vendor submitted a responsive proposal to a Request for Proposal (RFP) posted on PlanetBids per Municipal Code 3.02 and 3.03. SCOPE OF WORK Vendor will specifically provide on-call services for three areas of scope outlined in the RFP: 1) feature content generation, 2) regular event coverage, and 3) live program direction and switching. OTHER:Bonds,Special Contract Terms,Emergency Current Business License on file. HUNTINGTON BEACH 302 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND MARKETWORKS FOR ON-CALL VIDEO PRODUCTION AND MEDIA SERVICES FOR HUNTINGTON BEACH CHANNEL 3 - HBTV THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY," and MARKETWORKS, hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant to perform on-call video production and media services; and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform these services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT." CONSULTANT hereby designates Matt Liffreing who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. 26-18111/414653 1 of 11 5/19-204082 3. TERM; TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to commence on thin., /4 , 2026 (the "Commencement Date"). This Agreement shall automatically terminate three (3) years from the Commencement Date, unless extended or sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later than three (3) years from the Commencement Date. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT. In the event the Commencement Date precedes the Effective Date, CONSULTANT shall be bound by all terms and conditions as provided herein. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed One Hundred Fifty Thousand Dollars ($150,000). 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit "B." 26-18111/414653 2 of 11 5/19-204082 7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first. These materials may be used by CITY as it sees fit. 8. HOLD HARMLESS A. CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent (or alleged negligent) performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. B. To the extent that CONSULTANT performs "Design Professional Services" within the meaning of Civil Code Section 2782.8, then the following Hold Harmless provision applies in place of subsection A above: 26-18111/414653 3 of 11 5/19-204082 "CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY and its officers, elected or appointed officials, employees, agents and volunteers, from and against any and all claims, damages, losses, expenses, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) to the extent that the claims against CONSULTANT arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of CONSULTANT. In no event shall the cost to defend charged to CONSULTANT exceed CONSULTANT's proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more other defendants to the claims and/or litigation is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, CONSULTANT shall meet and confer with CITY and other defendants regarding unpaid defense costs. The duty to indemnify, including the duty and the cost to defend, is limited as provided in California Civil Code Section 2782.8. C. Regardless of whether subparagraph A or B applies, CITY shall be reimbursed by CONSULTANT for all costs and attorney's fees incurred by CITY in enforcing this obligation. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by CONSULTANT. 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars ($1,000,000.00) per occurrence and in the aggregate. The above-mentioned insurance shall not contain a self-insured retention without the express written consent of CITY; however an insurance 26-18111/414653 4 of 11 5/19-204082 policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted. A claims-made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2)years to report claims arising from work performed in connection with this Agreement. If CONSULTANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with required proof that insurance has been procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to forthwith terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its time and materials expended prior to notification of termination. CONSULTANT waives the right to receive compensation and agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY. 10. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall: A. provide the name and policy number of each carrier and policy; B. state that the policy is currently in force; and 26-18111/414653 5 of 11 5/19-204082 C. shall promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. 11. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the 26-18111/414653 6 of 11 5/19-204082 event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. 14. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 15. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 16. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service,to the addresses specified below. CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U. S. certified mail-return receipt requested: 26-18111/414653 7 of 11 5/19-204082 TO CITY: TO CONSULTANT: City of Huntington Beach Marketworks ATTN: City Manger ATTN: Matt Liffreing 2000 Main Street 20321 Tidepool Ct., #202 Huntington Beach, CA 92648 Huntington Beach, CA 92646 17. CONSENT When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. 18. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 19. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or 26-18111/414653 8 of 11 5/19-204082 neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 22. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 23. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 26-18111/414653 9 of 11 5/19-204082 24. ATTORNEY'S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailing party. 25. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 27. SIGNATORIES Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. 28. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf,which are not embodied in this Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this 26-18111/414653 10 of 11 5/19-204082 Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. 29. EFFECTIVE DATE This Agreement shall be effective on the date of its approval by the City Council. This Agreement shall expire when terminated as provided herein. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. CONSULTANT, CITY OF HUNTINGTON BEACH, a MARKETWORKS municipal corporation of the State of California rk...):. By: ayor print name ITS: (circle one)Chairman/PresidentNice President City lerk AND INITIATED AND APPROVED: By: print name i + City Manage ITS: (circle one)Secretary/Chief Financial Officer/Asst. Secretary-Treasurer APPROVED AS TO FORM: Fite_ DCW--- (- City Attorney COUNTERPART 26-18111/414653 1 1 of H 5/19-204082 Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. 29. EFFECTIVE DATE This Agreement shall be effective on the date of its approval by the City Council. This Agreement shall expire when terminated as provided herein. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. CONSULTANT, CITY OF HUNTINGTON BEACH, a MARKETWORKS municipal corporation of the State of California By: .' 7 /'74)e ',.e-c(5. Ofe1T-L/F/` j / Mayor print name ITS: (circle one)Chairman t/Vice President City Clerk AND INITIATED AND APPROVED: By: print name City Manager ITS: (circle one)Secretary/Chief Financial Officer/Asst. Secretary-Treasurer APPROVED AS TO FORM: Fitn - City Attorney COUNTERPART 26-18111/414653 1 1 1)i 1 i 5/19-204082 EXHIBIT "A" A. STATEMENT OF WORK: (Narrative of work to be performed) Provide On-Call Video Production and Media Services for Huntington Beach Channel 3 -HBTV B. CONSULTANT'S DUTIES AND RESPONSIBILITIES: C. CITY'S DUTIES AND RESPONSIBILITIES: D. WORK PROGRAM/PROJECT SCHEDULE: EXHIBIT A EXHIBIT A T N 1," %&\', -- . / .� IE 1.:-..a to .�--;, ''t --tea " lar 1:1f ,...11 _.rte .. -- �! S i t-,..4r- f".... , , ...,r_ , i - 'f 4't oV, -'' IIt.. ' .ti ••4V4 Marketworks Marketworks Video MATT LIFFREING 20321 Tidepool Ct. #202 Huntington Beach, CA 92646 714.293.2120 RESPONSE TO REQUEST FOR PROPOSAL ON-CALL VIDEO PRODUCTION AND MEDIA SERVICES FOR CITY OF HUNTINGTON BEACH FEBRUARY 25, 2026 A. Cover Letter and Vendor Application March 2, 2026 Alyssa Salazar, Buyer—Alyssa.Salazar@surfcity-hb.org City of Huntington Beach Finance Department 2000 Main Street Huntington Beach, CA 92648 RE: Response to Request for Proposal:On-Call Video Production and Media Services for Huntington Beach HBTV and Platforms. Dear Ms. Salazar, I am honored to submit this proposal on behalf of Marketworks for continued video production services to the City of Huntington Beach. For more than 38 years, I have provided professional video messaging or storytelling across multiple departments, found on the City's platforms, including HBTV, and YOUTUBE, while maintaining consistent responsiveness, quality and professionalism, adapting to evolving technologies. My work with the Office of Communications, PIO, Public Affairs staff has focused on delivering reliable, quality content with efficient turnaround and strong institutional understanding of municipal communication needs. This proposal reflects key elements that are important for future programming needs, and I am grateful to have received professional recognition that verify my commitment to future City success, • Received Huntington Beach City Council Commendation for 40 years of video service(July 2022) • Received State of California and Congressional Recognition for 40 years of service (June &July 2022) • Received "Heart Beat of HB Award," Huntington Beach Chamber of Commerce (February 2022) • Pillar of Achievement (Golden West College 2018) • National School Bell Award (Assistance League 2017) • CPRS Award of Excellence (HB Community Srvs. -Digital Media 2015) • HB Mayor's Excellence Award, (November 18, 2012) • NATO Award HB Wetlands Documentary (2010) Key elements of this proposal highlight comprehensive experience across all relevant levels of video production and evolving technologies. These include productions that require multiple recording equipment of different brands, that take us from a community one-camera event to the Independence Day Parade &festivities or town halls with multiple cameras and switchers. (3) Other key elements that are presented in this response, include the ability to capture historically relevant previously recorded content and repurpose for other productions like the series' I produce, "FlasHBack", "Hidden Huntington Beach" and "Surf Scene with PT." Working with at times sensitive archived content requires discretion, accuracy and historical awareness. My tenure with the City and thus the wider community strengthens my ability to simply...create, with professionalism and care. Additionally, for programs such as "Mayor's Spotlight Awards", I collaborate directly with honorees to obtain supplemental media, including photos, videos and event information. These materials are reviewed, edited and integrated into the final taped production from "their moment with the mayor", creating a more meaningful celebrate and keepsake forever, enhancing the City's public image through thoughtful, community-centered storytelling. I appreciate this opportunity to continue my long-standing relationship with the City of Huntington Beach in regard to effective storytelling using video. Having lived in Huntington Beach for over 5 decades, and fostering community relationships with organizations like Kiwanis Clubs, Lions, Boys and Girls Clubs, Waymakers Youth Shelter, Surfing Walk of Fame, and Assistance League, to name a few, I have been able to connect the community of Huntington Beach with that would be through HBTV long-form programming, short-form or whatever the digital world brings, I am uniquely qualified to align content with the City's communication goals. I appreciate this opportunity to submit this proposal as a response to the RFP. I have read the RFP and the Professional Services Contract Agreement. The proposal price will be valid for a period of at least 180 days. I stand available at any part of this process to answer any questions at any moment per your convenience. Respectfully, htatt-LbdfLetz;tff- Matt Liffreing 20321 Tidepool Ct#202 Huntington Beach, CA 92646 714. 293. 2120 vidspot4u@gmail.com Attachments (3)—Request for Proposal-Vendor Application Form Respond to Request for Qualifications Proposal Reference Letters (4) B. BACKGROUND AND PROJECT SUMMARY SECTION 1. Scope of Work Marketworks is prepared to meet the video needs of the City of Huntington Beach, its Communications Committee, Office of Communications and the Public Affairs team, staff and related departments. Service categories include: Live Program Direction and Switching, Feature Content Generation,and Regular Event Coverage. Marketworks provides customized, HB-centric storytelling designed to reflect the City's history, culture, and evolving identity. Utilizing the proven skills to produce finished edits include HD/4K recording videography and editing to the standards set forth (including adjusting aspect ratios from 4K like for REELS) while incorporating the brand guidelines to make HB a distinctive style is most important and understood. Using voiceover, closed captioning, music licensing, animated/motion graphics,social media,short and long version recording, drone, live steaming, or Live to Tape, drives technical execution structured to support and thus meet immediate and long-term communication objectives. The scope encompasses historical programming, cultural and diverse and signature events, community volunteers and Hereros, to celebrate our surfing/car culture and its relationship to the HB community and neighboring communities. C. METHODOLOGY 1) IMPLEMENTATION PLAN Having over 30 years' experience as an outside contractor on-call video provider, producer, host, editor, re-enforces the need for quality communication at all levels of production. One of the key elements of a secure and stringent workflow process is being mindful of time. Being on time for monthly or specific production meetings is important, as well as the methods and approach to achieving successful productions, like being ahead of time at events is the utmost —to plan, to set audio and camera levels correctly and always have a backup plan just in case of unforeseen changes. Because of my previous experience at covering a wide variety of topics, events, issues, etc., I am more sensitive to the environment around me when recording; the very nature of where am and the events I may be covering sets my workflow in a manageable process,as Marketworks prefers to shoot, edit and upload for review as soon as possible. I communicate by either text, phone or email during the process, and/or as directed by the Office of Communications. Working with multi-productions creates a priority list within the workflow and generates a timetable that best suits professional and Broadcast level cameras, importing captured video, working with sub-contractors, incorporating the latest editing software versions and more. (5) Because I live so close to City Hall, I am at an hours' notice—there,to review footage, to capture footage, to drop off needed materials or receive when an email or the Internet is not cooperating. This is true when there may be stakeholders involved and time is of the essence. I am close. 2) CLIENT SATISFACTION Satisfaction is created from the beginning of a project and understanding the initial overview set forth first by the Office of Communications, to the process of creating the final edit; communicating throughout as needed, especially if there are any production issues that come up or questions I may have on certain aspects of the edit that may result in "less time"for the client to spend on review- later-is consideration for the Office of Communications. Additionally, while I'm on location, to be able to take static or short videos and send them directly to the Office of Communications upon immediate request is a plus!. A secure way of proofing video footage or proofing edits has been successfully established by the Multimedia Coordinator from OOC. If there are any technical issues where a deliverable can't be electronically delivered, I am only minutes away from City Hall and can furnish a thumb drive. Another secure back-up is sending a broadcast standard WETRANSFER file or Google Drive at no cost to the City. 3) PROJECT SCHEDULE Starting from an early meeting at the Office of Communications, projects are discussed, and timetables are agreed upon for deliverables. In case regular series programs can't be met because conditions are out the control of normal practices, like guests' scheduling conflicts or holidays, those dates will be rescheduled as soon as possible. Being in contact with the Office of Communications and the Multimedia Coordinator is central to changes in project timetable and to assure quality control. 4) SPECIFIC TASKS Projects are looked at by key personnel and consulted on an individual basis. There may be two cameras needed, each with specific tasks in the direction, style, video mode, and or composition. With for example, live steaming—tasks are divided up by the producer, to the director and who will be running cameras and or on-camera talent. With single camera shoots, tasks would include arranging for interviews ahead of time by the shooter or producer. Editing tasks include importing video, establishing and building a library for the project, identifying what editing options or special software/graphics are needed, appropriate sound, music or sound effects. (6) EXHIBIT "B" Payment Schedule (Hourly Payment) A. Hourly Rate CONSULTANT'S fees for such services shall be based upon the following hourly rate and cost schedule: SEE ATTACHED EXHIBIT B B. Travel Charges for time during travel are not reimbursable. C. Billing 1. All billing shall be done monthly in fifteen (15) minute increments and matched to an appropriate breakdown of the time that was taken to perform that work and who performed it. 2. Each month's bill should include a total to date. That total should provide, at a glance, the total fees and costs incurred to date for the project. 3. A copy of memoranda, letters, reports, calculations and other documentation prepared by CONSULTANT may be required to be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 4. CONSULTANT shall submit to CITY an invoice for each monthly payment due. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due; D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and E) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. 1 Exhibit B 5. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. 2 Exhibit B EXHIBIT B G. Fee Proposal/Per Hour as requested HD Shooting—Short and or Long version programming • $95.00 -$150.00 on location/Per Camera - $75.00 in studio Camera Operator Video Editing • $70.00 - $85.00 Voice Over Talent • $70.00 - $90.00 Closed Caption Capability • $75.00 - $100.00 Animation/Motion Graphics • $65.00 - $85.00 Social Media (Direct record or post edited videos) • No Charge for posting & description from Marketworks' edits • $70.00 Record Live or taped on location (15) je ACCIREP® CERTIFICATE OF LIABILITY INSURANCE DATE(MM1DDrvm) 4/27/2026 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Adam Style Patriot Growth Insurance Services, LLC PHONE 714-733-6200 FAX Nc.No):714-252-8253 P.O. Box 1310 INC.No.Est): Huntington Beach CA 92647 ADDRESS: adam.styre@patriotgis.com_ INSURER(S)AFFORDING COVERAGE NAIC Licenseli:0M56os7 INSURER A:Hartford Underwriters Insurance Co 30104 INSURED MATTLIF-01 INSURER B:Philadelphia Indemnity Insurance 18058 Matt Liffreing DBA: Marketworks 20321 Tidepool Cir Unit 202 INSURERC: Huntington Beach CA 92646-8545 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:1103321184 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT.TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUER POLICY EFF POLICY EXP LIMITS LTR1N5D WVD POLICY NUMBER (MM/DD/YYYY) IMM/DD/YYYY) A X COMMERCIAL GENERAL LIABILITY Y Y 72SBABC9UF4 8/3/2025 8/3/2026 EACH OCCURRENCE $1,000,000 DAMAGE CLAIMS-MADE X OCCUR PREMISESO(EaENTEDoccurrrence) 51,000,000 MED EXP(Any one person) $10,000 PERSONAL 8 ADV INJURY $1,000,000 GEN'L AGGREGATE LI1.11T APPLIES PER: GENERAL AGGREGATE S 2,000,000 X POLICY JET LOC PRODUCTS-COMP/OPAGG $2,000,000 OTHER: S AUTOMOBILE LIABILITY COMBINED SINGLE LIMI T $ (Ea accident) ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY _ AUTOS ONLY (Per accident) S UMBRELLALIAB _ OCCUR EACH OCCURRENCE $ EXCESS LAB CLAIMS-MADE AGGREGATE S DED I I RETENTIONS S WORKERS COMPENSATION I PER STATUTE I 10ETH- AND EMPLOYERS'LIABILITY YIN ANYPROPRIETORlPARTNER/EXECUTIVE E.L.EACH ACCIDENT S OFFICER/MEMBER EXCLUDED? NIA (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE S If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ B ProressionalLiabSty PHSO1842756 12/7/2025 12/7/2026 Each Clam&Age 1,000,000 Deducible 5,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) RE:City of Huntington Beach Resolution#2008-63. City of Huntington Beach,its officers,elected or appointed officials,employees,agents and volunteersAFEM tip INirurI GA s eneral Liability; coverage is Primary,and Waiver of Subrogation applies per attached forms. MICHAEL J.VIGLIOTTA CITY ATTORNEY CERTIFICATE HOLDER CANCELLATIONCITY OF HUNTINGTON BEACH SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Huntington Beach 2000 Main Street AUTHORIZED REPRESENTATIVE Huntington Beach CA 92648 ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Policy Number: 72SBAIB4605 BUSINESS LIABILITY COVERAGE FORM (6) When You Are Added As An When this insurance is excess over other Additional Insured To Other insurance, we will pay only our share of Insurance the amount of the loss, if any, that That is other insurance available to exceeds the sum of: you covering liability for damages (1) The total amount that all such other arising out of the premises or insurance would pay for the loss in the operations, or products and completed absence of this insurance;and operations, for which you have been (2) The total of all deductible and self- added as an additional insured by that insured amounts under all that other insurance; or insurance. (7) When You Add Others As An We will share the remaining loss, if any,with Additional Insured To This any other insurance that is not described in Insurance this Excess Insurance provision and was not That is other insurance available to an bought specifically to apply in excess of the additional insured. Limits of Insurance shown in the However, the following provisions Declarations of this Coverage Part. apply to other insurance available to c. Method Of Sharing any person or organization who is an If all the other insurance permits additional insured under this Coverage contribution by equal shares,we will follow Part: this method also. Under this approach, (a) Primary Insurance When each insurer contributes equal amounts Required By Contract until it has paid its applicable limit of This insurance is primary if you insurance or none of the loss remains, have agreed in a written contract, whichever comes first. written agreement or permit that If any of the other insurance does not permit this insurance be primary. If other contribution by equal shares, we will insurance is also primary, we will contribute by limits. Under this method,each share with all that other insurance insurer's share is based on the ratio of its by the method described in c. applicable limit of insurance to the total below. applicable limits of insurance of all insurers. (b) Primary And Non-Contributory 8. Transfer Of Rights Of Recovery Against To Other Insurance When Others To Us Required By Contract a. Transfer Of Rights Of Recovery If you have agreed in a written If the insured has rights to recover all or contract, written agreement or part of any payment, including permit that this insurance is Supplementary Payments, we have made primary and non-contributory with under this Coverage Part, those rights are the additional insured's own transferred to us. The insured must do insurance, this insurance is nothing after loss to impair them. At our primary and we will not seek request, the insured will bring "suit" or contribution from that other transfer those rights to us and help us insurance. enforce them. This condition does not Paragraphs (a)and (b)do not apply to apply to Medical Expenses Coverage. other insurance to which the additional b. Waiver Of Rights Of Recovery (Waiver insured has been added as an Of Subrogation) additional insured. If the insured has waived any rights of When this insurance is excess, we will recovery against any person or have no duty under this Coverage Part to organization for all or part of any payment, defend the insured against any"suit"if any including Supplementary Payments, we other insurer has a duty to defend the have made under this Coverage Part, we insured against that "suit". If no other also waive that right, provided the insured insurer defends, we will undertake to do waived their rights of recovery against so, but we will be entitled to the insured's such person or organization in a contract, rights against all those other insurers. agreement or permit that was executed prior to the injury or damage. Form SS 00 08 04 05 Page 17 of 24 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. THE HARTFORD BLANKET ADDITIONAL INSURED BY CONTRACT This endorsement modifies insurance provided under the following: BUSINESS LIABILITY COVERAGE FORM Except as otherwise stated in this endorsement,the terms and conditions of the Policy apply. A. The following is added to Section C.WHO IS AN INSURED: Additional Insureds When Required By Written Contract,Written Agreement Or Permit The person(s) or organization(s) identified in Paragraphs a. through f. below are additional insureds when you have agreed, In a written contract or written agreement, or when required by a written permit issued by a state or governmental agency or subdivision or political subdivision that such person or organization be added as an additional insured on your Coverage Part, provided the injury or damage occurs subsequent to the execution of the contract or agreement, or the issuance of the permit. A person or organization is an additional insured under this provision only for that period of time required by the contract,agreement or permit. However, no such person or organization is an additional insured under this provision if such person or organization is included as an additional insured by any other endorsement issued by us and made a part of this Coverage Part. The insurance afforded to such additional insured will not be broader than that which you are required by the contract, agreement,or permit to provide for such additional Insured. The insurance afforded to such additional insured only applies to the extent permitted by law. The limits of insurance that apply to additional insureds are described In Section D. LIABILITY AND MEDICAL EXPENSES LIMITS OF INSURANCE. How this insurance applies when other insurance is available to an additional insured is described in the Other Insurance Condition in Section E. LIABILITY AND MEDICAL EXPENSES GENERAL CONDITIONS. a. Vendors Any person(s) or organization(s) (referred to below as vendor), but only with respect to "bodily injury" or "property damage" arising out of "your products" which are distributed or sold in the regular course of the vendor's business and only if this Coverage Part provides coverage for "bodily injury" or "property damage" included within the"products-completed operations hazard". (1) The insurance afforded to the vendor is subject to the following additional exclusions: This insurance does not apply to: (a) "Bodily injury" or "property damage" for which the vendor is obligated to pay damages by reason of the assumption of liability in a contract or agreement. This exclusion does not apply to liability for damages that the vendor would have in the absence of the contract or agreement; (b) Any express warranty unauthorized by you; (c) Any physical or chemical change in the product made intentionally by the vendor; (d) Repackaging, except when unpacked solely for the purpose of inspection, demonstration, testing, or the substitution of parts under instructions from the manufacturer, and then repackaged in the original container; (e) Any failure to make such inspections, adjustments, tests or servicing as the vendor has agreed to make or normally undertakes to make in the usual course of business, in connection with the distribution or sale of the products; (f) Demonstration, installation, servicing or repair operations, except such operations performed at the vendor's premises in connection with the sale of the product; Form SL 30 32 06 21 Page 1 of 3 ©2021, The Hartford (May include copyrighted material of Insurance Services Office, Inc.,with its permission) THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. THE er_ .� HARTFORD (g) Products which, after distribution or sale by you, have been labeled or relabeled or used as a container, part or ingredient of any other thing or substance by or for the vendor;or (h) "Bodily injury"or"property damage"arising out of the sole negligence of the vendor for its own acts or omissions or those of its employees or anyone else acting on its behalf. However, this exclusion does not apply to: (i) The exceptions contained in Paragraphs(d)or(f);or (ii) Such inspections, adjustments, tests or servicing as the vendor has agreed to make or normally undertakes to make in the usual course of business, in connection with the distribution or sale of the products. (2) This insurance does not apply to any insured person or organization from whom you have acquired such products, or any ingredient, part or container,entering into,accompanying or containing such products. b. Lessors Of Equipment (1) Any person or organization from whom you lease equipment; but only with respect to their liability for "bodily injury", "property damage"or"personal and advertising injury"caused, in whole or in part, by your maintenance, operation or use of equipment leased to you by such person or organization. (2) With respect to the insurance afforded to these additional insureds, this insurance does not apply to any "occurrence"which takes place after you cease to lease that equipment. c. Lessors Of Land Or Premises (1) Any person or organization from whom you lease land or premises, but only with respect to liability arising out of the ownership, maintenance or use of that part of the land or premises leased to you. (2) With respect to the insurance afforded to these additional insureds, this insurance does not apply to: (a) Any"occurrence"which takes place after you cease to lease that land or be a tenant in that premises; or (b) Structural alterations, new construction or demolition operations performed by or on behalf of such person or organization. d. Architects, Engineers Or Surveyors (1) Any architect, engineer, or surveyor, but only with respect to liability for"bodily injury", "property damage" or"personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf: (a) In connection with your premises; (b) In the performance of your ongoing operations performed by you or on your behalf;or (c) In connection with "your work" and included within the "products-completed operations hazard", but only if: (i) The written contract, written agreement or permit requires you to provide such coverage to such additional insured; and (ii) This Coverage Part provides coverage for"bodily injury"or"property damage" included within the "products-completed operations hazard". (2) With respect to the insurance afforded to these additional insureds, the following additional exclusion applies: This insurance does not apply to "bodily injury", "property damage" or "personal and advertising injury"arising out of the rendering of or the failure to render any professional services, including: (i) The preparing, approving, or failure to prepare or approve, maps, shop drawings, opinions, reports, surveys, field orders, change orders, designs or drawings and specifications;or (ii) Supervisory, surveying, inspection, architectural or engineering activities. This exclusion applies even if the claims allege negligence or other wrongdoing in the supervision, hiring, employment, training or monitoring of others by an insured, if the "bodily injury", "property Form SL 30 32 06 21 Page 2 of 3 ©2021,The Hartford (May include copyrighted material of Insurance Services Office, Inc.,with its permission) THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. THE`" HARTFORD damage", or"personal and advertising injury"arises out of the rendering of or the failure to render any professional service. e. State Or Governmental Agency Or Subdivision Or Political Subdivision Issuing Permit (1) Any state or governmental agency or subdivision or political subdivision, but only with respect to operations performed by you or on your behalf for which the state or governmental agency or subdivision or political subdivision has issued a permit. (2) With respect to the insurance afforded to these additional insureds, this insurance does not apply to: (a) "Bodily injury", "property damage" or "personal and advertising injury" arising out of operations performed for the federal government, state or municipality;or (b) "Bodily injury"or"property damage"included within the"products-completed operations hazard". f. Any Other Party (1) Any other person or organization who is not in one of the categories or classes listed above in Paragraphs a. through e. above, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf: (a) In the performance of your ongoing operations performed by you or on your behalf; (b) In connection with your premises owned by or rented to you; or (c) In connection with "your work" and included within the "products-completed operations hazard", but only If: (I) The written contract, written agreement or permit requires you to provide such coverage to such additional insured; and (ii) This Coverage Part provides coverage for "bodily injury" or "property damage" included within the "products-completed operations hazard". (2) With respect to the insurance afforded to these additional insureds, the following additional exclusion applies: This insurance does not apply to "bodily injury", "property damage" or "personal and advertising injury" arising out of the rendering of, or the failure to render, any professional architectural, engineering or surveying services, including: (a) The preparing, approving, or failure to prepare or approve, maps, shop drawings, opinions, reports, surveys,field orders, change orders, designs or drawings and specifications; or (b) Supervisory, surveying, inspection, architectural or engineering activities. This exclusion applies even if the claims allege negligence or other wrongdoing in the supervision, hiring, employment, training or monitoring of others by an insured, if the "bodily injury", "property damage", or "personal and advertising injury" arises out of the rendering of or the failure to render any professional service described in Paragraphs f.(2)(a)or f.(2)(b) above. Form SL 30 32 06 21 Page 3 of 3 ©2021,The Hartford (May include copyrighted material of Insurance Services Office, Inc., with its permission) Switzer, Donna From: Thomas, Carlina Sent: Wednesday, June 24, 2026 2:46 PM To: Switzer, Donna Subject: FW: Fully Executed Contract Attachments: 6.16.26 Marketworks PSC Final.pdf Hi Donna, As requested, for your records. Thank you. Sincerely, Carlina Thomas Assistant to the City Manager t'- \ c• ---- City Manager's Office Office:(714)536-5496 Carlina.Thomas(cilsurfcity-hb.orq FB000 2000 Main Street,Huntington Beach,CA 92648 From:Thomas, Carlina Sent:Wednesday,June 24, 2026 2:45 PM To:vidspot4u@gmail.com Cc: Long, Cody<Cody.Long@surfcity-hb.org> Subject: Fully Executed Contract Hi Matt, (attached)Your copy of the fully executed Professional Services Contract commencing July 1, 2026. As you already know,you will be working with Cody Long and City staff moving forward. If I can assist with contract or invoice questions, let me know. Thank you. Sincerely, 1 ....... Carlina Thomas • Assistant to the City Manager City Manager's Office Office:(714)536-5496 Carlina.Thomas@suricity-hb.org FB0 © 0 2000 Main Street,Huntington Beach,CA 92648 2 ` O1- TO N1- I N G 4i On -Call Video , `•••' �Nc°RP°RqT<',0 P roduction and _ • c- _______ _ , _______,........ - -- _______ _ _ - _ . . � Media Services_____ , _ _ __ ___ _ .s. - •. iJ.� _ � Professional Services Contracts -) _— -P•o- c June 16, 2026 61°UNTNI °\\° 462 Overview 1 . Current on-call contracts expire June 30, 2026 2. On-Call Video Production and Media Services RFP posted 3. Seventeen (17) proposals received 4. Seven (7) firms provided notice of award 5. Six (6) firms presented with approved ins & signed contract: • Dorado Creative, Inc. • Dynamic Video Communications, LLC • Marketworks 0,00T `p • Pegasus Studios o � \ • Tripeppi Smith and Associates, Inc. ��U� _� •1_ • Vidiflow, LLC % sy = 4 � <aQ,o Scope of Services Four Service Categories: 1 . Live Program Direction and Switching 2. Feature Content Generation 3. Video Engineering Services I N 0C` '��N7 G J� 4. Event Coverage �+/O• • O� URq .• (‹N •• N tF�n••� c)S S , COGNTYa£�'�/� Recommended Action : Approve and Authorize six (6), three year On-Call Video Production and Media Services Professional Services Contracts for the following firms: 1 . Dorado Creative Inc. ($50,000 NTE) 2. Dynamic Video Communications, LLC ($50,000 NTE)* 3. Marketworks ($150,000 NTE) 4. Pegasus Studios ($50,000 NTE)* �NYING7- O� ,,topo94 o0�6>> 5. Tripepi Smith and Associates, Inc. ($200,000 NTE) • �, 6. Vidiflow, LLC ($50,000 NTE) �' 44-5 -�+. - --- -;_'"" `=,mss 2 . o ro NTE- Not to Exceed * New On-Call Vendor cF`GUNTY4a\\� Questions ? .,_ , . _ . . • ., ,,,, , -I riiiiil I t ! v ii 'l, ,ji tNl F til i :`. r,S -.rte.'`'i• ,' 466 a , z From: p Q To: Suoolementalcomm@)surfcity-hb.orq Subject: City Council public media contracts/City of HB Communications Date: Wednesday,June 10,2026 9:33:33 PM Dear Council members, There are six contracts on communication services provided for approval by council for the upcoming council agenda. It would be helpful to provide a cover letter explaining how these contracts fall into the overall City communication plan. What current internal and external "personnel/vendors" fall under the City communication plan? Thank you. Pat Quintana SUPPLEMENTAL COMMUNICATION - Meeting Date: 6/16/2026 Item No. 16 (26-465)