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HomeMy WebLinkAboutSierra Analytic Laboratories, Inc. - 2026-07-07 �� INGTo 2000 Main Street, ; ,� Huntington Beach,CA 92648 City of Huntington Beach •9t`;^" '" a` APPROVED 7-0 CF. A cUUNTV t" File #: 26-516 MEETING DATE: 7/7/2026 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Travis Hopkins, City Manager VIA: Chau Vu, Director of Public Works PREPARED BY: Chris Davis, Senior Management Analyst Subject: Approve and Authorize Execution of a Professional Services Agreement with Sierra Analytic Laboratories, Inc. for Water Quality Analysis and Sampling Statement of Issue: Staff is requesting approval of a Professional Services Agreement with Sierra Analytic Laboratories, Inc., for water quality analysis and sampling services. Financial Impact: Funds in the amount of$100,000 are included in the Fiscal Year 2026/27 approved budget in Business Unit 50685802.69365. Funding for the remaining two (2) years of the agreement will be included in future budget requests. Recommended Action: Approve and authorize the Mayor and City Clerk to execute "Service Agreement Between the City of Huntington Beach and Sierra Analytic Laboratories, Inc. for Water Quality Analysis and Sampling", in an amount not to exceed $300,000 for a three-year term. Alternative Action(s): Do not approve the agreement and provide staff with direction. If the agreement is not approved, the City would need to issue a new Request for Proposals to secure water quality testing and analysis services. Analysis: On March 19, 2026, the City issued a Request for Proposals on Planetbids.com for on-call Water Quality Analysis and Sampling services. Four (4) proposals were received. Two (2) respondents were disqualified because their laboratories were located outside the required geographic area. Proximity is necessary because sample integrity can degrade over time, even with refrigeration, and because some test results are needed on an expedited basis. A panel of three (3) reviewers City of Huntington Beach Page 1 of 2 Printed on 7/1/2026 powered by LegistarT" 110 File #: 26-516 MEETING DATE: 7/7/2026 evaluated the remaining two (2) qualifying proposals and determined that Sierra Analytic Laboratories, Inc. was the most qualified. While cost was not a scoring criterion, Sierra did have the lowest rates. To comply with drinking water regulations administered by the State Water Resources Control Board, Division of Drinking Water (SWRCB DDW), the City must ensure that all potable water meets or exceeds applicable state and federal standards. A State-certified laboratory performs bacteriological analysis of water samples collected throughout the City's production and distribution system. The laboratory also conducts specialized sampling and analysis to support permit requirements, including those associated with pipeline construction and other field activities. These services are essential to maintaining regulatory compliance and protecting public health. Environmental Status: Pursuant to CEQA Guidelines Section 15378(b)(5), administrative activities of governments that will not result in direct or indirect physical changes in the environment do not constitute a project. Strategic Plan Goal: Non Applicable -Administrative Item For details, visit www.huntingtonbeachca.gov/strategicplan. Attachment(s): 1. RCA Contract Agreement Summary 2. Professional Services Agreement 3. PowerPoint Presentation City of Huntington Beach Page 2 of 2 Printed on 7/1/2026 powered by LegistarT" 111 �Na" CITY OF HUNTINGTON BEACH '�i/ TINGT' � O rcaerea;is 04, ti RCA Contract Agreement Summary COUNTS CP1# GENERAL INFORMATION DATE PRESENTED REQUESTING DEPARTMENT July 7, 2026 Public Works INSURANCE STATUS STAFF CONTACT(S) Approved and Attached Kristen Schroeder, John Poehier CONTRACT INFORMATION TOTAL COMPENSATION TERM OF CONTRACT/AGREEMENT $300,000 3 years VENDOR NAME+TYPE OF SERVICE Sierra Analytic Laboratories Water Quality Analysis and Sampling TYPE OF AGREEMENT(Professional Services,Service Agreement] Professional Services Agreement PROCUREMENT Request for Proposals via planetbids.com SCOPE OF WORK On-call water quality analysis and sampling OTHER:Bonds,Special Contract Terms,Emergency a HUNTINGTON BEACH 112 SERVICE AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND SIERRA ANALYTIC LABORATORIES, INC. FOR WATER QUALITY ANALYSIS AND SAMPLING THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter called "City," and Sierra Analytic Laboratories, Inc., hereinafter referred to as "Contractor." Recitals A. The City desires to retain a Contractor having special skill and knowledge in the field of water quality analysis and sampling. B. Contractor represents that Contractor is able and willing to provide such services to the City. C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a comparable company or firm in the field. Contractor has been selected to perform these services pursuant to Huntington Beach Municipal Code Chapter 3.02. NOW, THEREFORE, it is agreed by City and Contractor as follows: 1. Scope of Services Contractor shall provide all services as described in Exhibit "A,"which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "Project." Contractor hereby designates Chris Forsyth, who shall represent it and be its sole contact and agent in all consultations with City during the performance of this Agreement. 2. City Staff Assistance City shall assign a staff coordinator to work directly with Contractor in the performance of this Agreement. 26-18102/413548 1 3. Compensation a. City agrees to pay, and Contractor agrees to accept as total payment for its services, the rates and charges identified in Exhibit "B." The total sum to be expended under this Agreement, shall not exceed Three Hundred Thousand Dollars ($300,000.00) during the term of this Agreement. b. Payment by City shall be made within thirty (30) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. c. Contractor shall be paid pursuant to the terms of Exhibit"B." 4. Term Time is of the essence of this Agreement. The services of Contractor are to commence 1JZo, or as soon as practicable after the execution of this Agreement by City (the "Commencement Date") and terminate three (3) years from Commencement Date, unless terminated earlier in accordance with the provisions of this Agreement. Contract may be extended for 2 additional one-year periods if mutually agreed to in writing by both parties. The time for performance of the tasks identified in Exhibit"A" are generally to be shown in Exhibit"A." This schedule and Term may be amended to benefit the Project if mutually agreed to in writing by City and Contractor. In the event the Commencement Date precedes the Effective Date, Contractor shall be bound by all terms and conditions as provided herein. 5. Extra Work In the event City requires additional services not included in Exhibit"A" or changes in the scope of services described in Exhibit"A," Contractor will undertake such work only after receiving written authorization from City. Additional compensation for such extra work shall be allowed only if the prior written approval of City is obtained. 6. Disposition of Plans, Estimates and Other Documents Contractor agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, date or programs, maps, memoranda, letters and other documents, shall belong to City, and Contractor shall turn these materials over to City upon expiration or termination of this Agreement or upon Project completion, whichever shall occur first. These materials may be used by City as it sees fit. 26-18102/413548 2 7. Hold harmless Contractor hereby agrees to protect, defend, indemnify and hold harmless City, its officers, elected or appointed officials, employees, agents, and volunteers from and against any and all claims, damages, losses, expenses,judgments, demands and defense costs, and consequential damage or liability of any kind or nature, however caused, including those resulting from death or injury to Contractor's employees and damage to Contractor's property, arising directly or indirectly out of the obligations or operations herein undertaken by Contractor, caused in whole or in part by any negligent act or omission of the Contractor, any subcontractors, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, including but not limited to concurrent active or passive negligence, except where caused by the active negligence, sole negligence, or willful misconduct of the City. Contractor will conduct all defense at its sole cost and expense and City shall approve selection of Contractor's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Contractor. 8. Workers Compensation Insurance Pursuant to California Labor Code Section 1861, Contractor acknowledges awareness of Section 3700 et seq. of this Code, which requires every employer to be insured against liability for workers' compensation; Contractor covenants that it will comply with such provisions prior to commencing performance of the work hereunder. Contractor shall obtain and furnish to City workers' compensation and employer's liability insurance in an amount of not less than the State statutory limits. Contractor shall require all subcontractors to provide such workers' compensation and employer's liability insurance for all of the subcontractors' employees. Contractor shall furnish to City a certificate of waiver of subrogation under the terms of the workers' compensation and employer's liability insurance and Contractor shall similarly require all subcontractors to waive subrogation. 9. General Liability Insurance In addition to the workers' compensation and employer's liability insurance and Contractor's covenant to defend, hold harmless and indemnify City, Contractor shall obtain and furnish to City, a policy of general public liability insurance, including motor vehicle coverage covering the Project/Service. This policy shall indemnify Contractor, its officers, employees and agents while acting within the scope of their duties, against any and all claims arising out of or in connection with the Project/Service, and shall provide coverage in not less than the following amount: combined single limit bodily injury and property damage, including products/completed operations liability and blanket contractual liability, of One Million Dollars ($1,000,000) per occurrence. If coverage is provided under a form which includes a designated general aggregate limit, 26-18102/413548 3 the aggregate limit must be no less than One Million Dollars ($1,000,000) per occurrence. If coverage is provided under a form which includes a designated general aggregate limit, the aggregate limit must be no less than One Million Dollars ($1,000,000) for this Project/Service. This policy shall name City, its officers, elected or appointed officials, employees, agents, and volunteers as Additional Insureds, and shall specifically provide that any other insurance coverage which may be applicable to the Project/Service shall be deemed excess coverage and that Contractor's insurance shall be primary. Under no circumstances shall said above-mentioned insurance contain a self- insured retention, or a"deductible" or any other similar form of limitation on the required coverage. 10. Automobile Liability Insurance Contractor shall obtain and furnish to City an automotive liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for Contractor's automotive liability in an amount not less than One Million Dollars ($1,000,000.00) per occurrence and a separate "Additional Insured Endorsement" page listing both the policy number and naming the "City of Huntington Beach, its officers, elected or appointed officials, employees, agents and volunteers" as additional insured on the endorsement. The above-mentioned insurance shall not contain a self-insured retention, "deductible" or any similar form of limitation on the required coverage except with the express written consent of City. 11. Certificate of Insurance Prior to commencing performance of the work hereunder, Contractor shall furnish to City a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall: a. provide the name and policy number of each carrier and policy; b. state that the policy is currently in force; and c. promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. Contractor shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by City. This requirement for carrying the foregoing insurance coverage shall not derogate from Contractor's defense, hold harmless and indemnification obligations as set forth in this Agreement. City or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. Contractor shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. 26-18102/413548 4 12. Independent Contractor Contractor is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of City. Contractor shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for Contractor and its officers, agents and employees and all business licenses, if any, in connection with the Project and/or the services to be performed hereunder. 13. Conflict of Interest Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 14. Termination This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Director may require Contractor to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 15. Exclusivity and Amendment This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 26-18102/413548 5 16. Assignment Inasmuch as to this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City. 17. City Employees and Officials Contractor shall employ no City official nor any regular City employee in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 18. Notices Any notices, certificates, or other communications hereunder shall be given either by personal delivery to Contractor's agent (as designated in Section 1 hereinabove) or to City as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses below. City and Contractor may designate different addresses to which subsequent notices, certificates or other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U.S. certified U.S. certified mail-return receipt requested: To City: Contractor: City of Huntington Beach Sierra Analytic Laboratories, Inc. Attn: Director of Public Works Attn: Chris Forsyth 2000 Main Street 26052 Merit Circle, Suite 104 Huntington Beach, CA 92648 Laguna Hills, CA 92653 19. Consent • When City's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transactions or event. 20. Modification No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 26-18102/413548 6 21. Section Headings The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 22. Interpretation of this Agreement The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 23. Duplicate Original The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 24. Immigration Contractor shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 25. Legal Services Subcontracting Prohibited Contractor and City agree that City is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. Contractor understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for City; 26-18102/413548 7 and City shall not be liable for payment of any legal services expenses incurred by Contractor. 26. Confidentiality Contractor recognizes that in the performance of its duties under this Agreement, it must conduct its activities in a manner designed to protect information of a sensitive nature from improper use or disclosure. Contractor warrants that it will use reasonable efforts consistent with practices customary in the facilities management industry in recruiting, training and supervising employees and in otherwise performing its duties hereunder in order to achieve this result. In the furtherance of this, Contractor agrees, at the request of the City, to require its employees to execute written undertakings to comply with the foregoing confidentiality provision. 27. Discrimination Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 28. Jurisdiction—Venue This Agreement and all questions relating to its validity, interpretation, performance, and enforcement shall be government and construed in accordance with the laws of the State of California. This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 29. Professional Licenses Contractor shall, through the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Huntington Beach and all other governmental agencies. Contractor shall notify the City immediately and in writing of her inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 26-18102/413548 8 30. Attorney's Fees In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the non-prevailing party. 31. Survival Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 32. Governing Law This Agreement shall be governed and construed in accordance with the laws of the State of California. 33. Signatories Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. 34. Entire (a) The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement warranty, fact or circumstance not expressly set forth in this Agreement. (b) All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. 26-18102/413548 9 35. Effective Date IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. This Agreement shall be effective on the date of its approval by the Mayor. This Agreement shall expire when terminated as provided herein. CONTRACTOR CITY OF HUNTINGTON BEACH, a SIERRA ANALYTIC LABORATORIES, INC. municipal corporation of the State of California ayor G)-ig.13 Fa 9)'T3-t Print name ITS: (circle one) Chairman/President/ Vice President City C erk AND By: 6ilklykir INITIATED AND APPROVED: Print v ITS: (circle one) Secretary/Chief Financial 1/ 7/1/1 Officer/Asst. Secretary-Treasurer Director of Public Works APPROVED AS TO FORM: ity Attorney REVIEWED AND APPROVED: City Mana er 26-18102/413548 10 EXHIBIT "A" A. STATEMENT OF WORK: (Narrative of work to be performed) Water quality analysis and sampling B. CONSULTANT'S DUTIES AND RESPONSIBILITIES: SEE ATTACHED EXHIBIT A C. CITY'S DUTIES AND RESPONSIBILITIES: D. WORK PROGRAM/PROJECT SCHEDULE: 26-18102/413548 11 EXHIBIT A WATER QUALITY ANALYSIS&SAMPLING SERVICES CITY OF HUNTINGTON BEACH METHODOLOGY SECTION Sierra Analytical Labs,Inc.,as a certified laboratory with the State of California Health Department,will conduct all Analysis and Sampling as currently regulated according to Standard Methods Examination of Water, based on the 23rd Edition. Sierra understands the urgency, consistency, and accuracy it takes to manage a quality Drinking Water Program. Between the current Project Manager and Lab Director, Sierra has nearly 45 years of experience participating in and providing Drinking Water Sampling and Analysis to multiple Municipalities and Water Districts across Orange County and Southern California. Sierra Analytical Labs, Inc. will continue with Chris Forsyth as the Project Manager for the City of Huntington Beach who will be responsible for the ongoing program currently in place. A. Sierra will implement, and provide, a contact list(emergency included)to the City of Huntington Beach to ensure we are available as needed, 7 days a week. B. Sampling and Analysis scheduling are pre-determined by the city, which allows Sierra to prepare for both. Sierra will adjust accordingly when necessary. Construction Sampling and Analysis scheduling will be between the City of Huntington Beach and Chris Forsyth. C. All bacteriological samples submitted will be analyzed and adhere to the Revised Total Coliform Rule as outlined by the State of California Department of Drinking Water. D. Sample Receiving/Preservation a. All samples will be received with a properly executed Chain of Custody, identified as outlined in our QA program, and introduced into our LIMS system for tracking, analysis, and report generation. b. All samples submitted are to be cooled and maintained at no warmer than 10 degrees Celsius. Holding time is recommended to not exceed 6 hours from collection to analysis prep, and HPC requires analysis to be initiated within 8 hours of collection. All microbiological samples will be visually inspected for bottle integrity, volume, and any sterility seals. Containers are intended to be 120mL Sterile, non-fluorescent, containing Sodium Thiosulfate preservative as outlined in Section 9060 in Standard Methods. E. Methods for Analysis **Copies of Method SOP's available upon request** Heterotrophic Plate Count - SM 9215B Each series of samples includes a Buffer Blank and a Media Blank. All samples are prepared in duplicate and if dilutions are necessaryThey are also analyzed in duplicate. Sample plates are poured with Standard Methods Agar,solidify at room temperature for no more than 10 minutes, and placed in Incubator at 35.0 degrees+/- 0.5 for 48 hours. At the end of the incubation period, all plates are read utilizing Colony Counter and recorded. Blanks are to demonstrate "no growth" to validate sample results. Samples are reported in CFU/mL. If no colonies are present,"ND<1"will be reported. Any samples demonstrating a colony count will be averaged with the duplicate and reported as a numerical value.Example: Plate#1 = 10 and Plate#2=8,result will be reported as 9.0 CFU/mL. Prep time for a 44-sample series to analyze for Heterotrophic Plate Count is roughly 55 minutes. Total Coliform/E. Coli- SM 9223B Samples are analyzed utilizing Colilert (Chromogenic Substrate Coliform Test) by IDEXX. All samples are prepared by loosening cap, cracking Colilert packet and pouring media immediately into sample container.They are then re-capped and vigorously shook by inversion for 10 seconds. After all samples are inoculated, they are incubated at 35.0 degrees+/- 0.5, for 24 Hours. At the end of the 24-hour incubation period, samples are visually inspected for reaction. If the sample remains clear, then the sample is reported "Absent" for Total Coliform. If the sample exhibits a yellow color, it is to be checked in relation to the IDEXX Comparator Sample and if determined "Present", it is immediately to be checked for E. coli by fluorescence. Using our calibrated UV Lamp at 365nm, we compare the sample in the dark to the Comparator sample. Any fluorescence determines that sample positive for E. coli, if no fluorescence is found, the sample is reported "Present" for Total; Coliform and "Absent" for E. coli. Prep time for a 44-sample series to analyze for Total Coliform by Presence/Absence is approximately 30 minutes and is run in succession with Heterotrophic Plate Count. ***In the event ANY sample needs to go to E. coli verification, Sierra will notify the City of Huntington Beach immediately and help coordinate additional sampling as outlined in the Revised Total Coliform Rule. *** F. Reporting will be completed after the results are accurately recorded and adhere to the QA/QC Program.Because of the sensitivity of Microbiological Analysis and the necessary communication with the City, Sierra insures to have all results validated immediately following required incubation periods. Formal reporting will then be orchestrated between the Project Manager and Technical Manager for electronic delivery with a Standard Operating TAT for Huntington Beach of 3-5 Days. Any RUSH samples received will be treated as such and final report to meet those designated TAT request All data is required to be retained for no less than 5 years and is available at the written request of the city for any retained reports. G. Sierra will adhere to the City of Huntington Beach's schedule as it best fits their staffing. With any permanent adjustments, Sierra would only ask for courtesy notice to better facilitate our in-house analysis preparation. H. Sampling will be coordinated with the City of Huntington Beach and Project Manager, Chris Forsyth. If necessary, either Derek Smith or Andrew Kim can be contacted for sampling or pick-up arrangements. I. Sierra will adhere to the City of Huntington Beach's schedule as it best fits their staffing. With any permanent adjustments, Sierra would only ask for courtesy notice to better facilitate our in-house analysis preparation. J. Sampling will be coordinated with the City of Huntington Beach and Project Manager, Chris Forsyth. If necessary, either Derek Smith or Andrew Kim can be contacted for sampling or pick-up arrangements. EXHIBIT "B" Payment Schedule (Fixed Fee Payment) 1. CONSULTANT shall be entitled to monthly progress payments toward the fixed fee set forth herein in accordance with the following progress and payment schedules. SEE ATTACHED EXHIBIT B 2. Delivery of work product: A copy of every memorandum, letter, report, calculation and other documentation prepared by CONSULTANT shall be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 3. CONSULTANT shall submit to CITY an invoice for each monthly progress payment due. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due; D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and E) For all payments include an estimate of the percentage of work completed. All billing shall be done monthly in fifteen (15) minute increments and matched to an appropriate breakdown of the time that was taken to perform that work and who performed it. Each month's bill shall include a total to date. That total shall provide the total fees and costs incurred to date for the project. A copy of memoranda, letters, reports, calculations, and other documentation prepared by CONSULTANT may be required to be submitted to the CITY to demonstrate progress towards completion of tasks. In the event the CITY rejects or has comments, on any such product, CITY shall identify specific requirements for satisfactory completion. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. 26-18102/413548 12 4. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. All extra work or additional services will be in accordance with the extra work or additional services and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. 26-18102/413548 13 EXHIBIT B ,,--,011H6 ti f;,tialk 47Fj PROPOSED PRICING: POTABLE WATER LABORATORY SERVICES VAIIB.co,. gyp` Proposers must complete the following tables in their entirety.The pricing provided shall include all labor, materials, equipment, and transportation associated with collecting (where specified)and analyzing the samples. Table 1: Unit Pricing for Individual Analyses These unit prices will be used for as-needed services and contract adjustments. Sample Testing Description Unit Price Per Sample Total Coliform/E.Coli $ (fl OD Chlorine Residual(Field) $ 3 General Physical(CA DW-Color, Odor,Turbidity) $ j Co Trihalomethanes(THM) $ (jj LC) Haloacetic Acids(HAA5) $ /10,0,. Lead and Copper $ c) Heterotrophic Plate Count(H PC) $ 7 so Well 9 On-Site Sampling&Analysis (Per Site Visit) $ 7:-•-:00 General Sample Collection Fee(Unit price per site visited) $ 5 g )t�; * SAM't>r. CeL-1 --c G ) CO.SU CD 1 CCXi;R-AGc- - SAr-1 is_.) ,t. "S,6J/✓f' [Continued on next page] }' COLLe:i?-KA/ (2- r, , Z,I PROPOSED PRICING: POTABLE WATER LABORATORY SERVICES Table 2:Attachment A—Estimated Annual Totals Quantities are estimates for evaluation purposes only. The City does not guarantee these volumes. Est. Unit Extended Line Description Annual Unit Price Total Qty Routine Samples: Collected by 1 City and tested by lab for 3200 Each $f7 $ c�, Bacteriological Quality, HPC Routine Monthly Samples: Collected by City and tested by 2 850 Each $j5. lab for General Physical Quality Routine Monthly Samples: 3 Collected by City and tested by 25 Each $3Q fQ $ lab for Fluoride Routine Quarterly Samples: 4 Collected by City;tested by lab 32 Each $14O c7 $4., );0 for Haloacetic Acids (HAA5) Routine Quarterly Samples: 5 Collected by City;tested by lab 32 Each $69P_. $ C, C0 for Trihalomethanes (TTHM) Non-Routine Samples (As- Needed Construction): 6 Collected by City;tested by lab 60 Each $175) $1100 for Bacteriological Quality, HPC . Fv4 J tp '/./ PROPOSED PRICING: POTABLE WATER LABORATORY SERVICES Est. Unit Extended Line Description Annual Unit Price Total Qty Non-Routine Samples(On- Call As-Needed Construction): 7 Collected by Lab and tested 90 Each W $ for Bacteriological Quality, HPC, chlorine Non-Routine Samples 8 collected by City and tested by 50 Each SI, $ 3 pdQ� lab for Lead and Copper ESTIMATED ANNUAL $0c-1t CONTRACT TOTAL Other Costs: In the space below, please indicate any other costs that may be associated with providing the requested services in this RFP that are not included in the table above. \JC l ® DATE(MMIDDNYYY) ACOR o CERTIFICATE OF LIABILITY INSURANCE 2/17/2026 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Pinnacle Brokers-Southern California PHONE I FAX 790 the City Drive, Suite 210 (N E-MAIL Ext) 714-665-8700 (NC,No1:925.952-8681 Orange CA 92868 ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC# License#:0M93299 INSURER A:Security National Insurance Company-Farmers Insu 33120 INSURED SIERANA-01 INSURER B:The Hanover Insurance Company 22292 Sierra Analytical Labs Inc.26052 Merit Circle, Ste 104 INSURER C:Coalition Insurance Company 29530 Laguna Hills CA 92653 INSURER o:Ascot Specialty Insurance Company 45055 INSURER E:Capitol Specialty Insurance Corporation. 10328 INSURER F: COVERAGES CERTIFICATE NUMBER:804496998 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR INSD WVD POLICY NUMBER (MMIDDIYYYY) (MMIDD/YYYY) E X COMMERCIAL GENERAL LIABILITY Y EV2023006904 2/12/2026 2/12/2027 EACH OCCURRENCE S 1,000,000 DAMAGE I CLAIMS-MADE I X I OCCUR PREMISESO(EaENTEDoccurrrence) S 300,000 MED EXP(Any one person) $10,000 PERSONAL 8 AOV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 POLICY X JE 1 LOC PRODUCTS-COMP/OP AGG S 2,000,000 OTHER: $ D AUTOMOBILE LIABILITY Y ESAL2610003066-03 2/12/2026 2/12/2027 COMBINED SINGLE LIMIT $1,000,000 (Ea accident) ANY AUTO BODILY INJURY(Per person) $ OWNED x SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS X HIRED X NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY _ AUTOS ONLY (Per accident) $ E UMBRELLALIAB X OCCUR EX2023007004 2/12/2026 2/12/2027 EACH OCCURRENCE 51,000,000 X EXCESS LIAB CLAIMS-MADE AGGREGATE S 1,000,000 DEO I I RETENTIONS S A WORKERS COMPENSATION SWC1615037 2/12/2026 2/12/2027 X I STATUTE I I OTH - ER AND EMPLOYERS'LIABILITY Y/N ANYPROPRIETORIPARTNER/EXECUTIVE Y N/A E.L.EACH ACCIDENT S 1,000,000 OFFICER/MEMBER EXCLUDED? (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 B Property FHF-A993976-10 2/12/2026 2/12/2027 BPP S3,217.437 C CyberLiabilityy C-4M08-605123-CYBER-2025 6/18/2025 6/18/2026 Aggregate Limit $2,000,000 E Professional Liability EV2023006904 2/12/2026 2/12/2027 $1,000.000 Ea Claim 52,000,000 Agg DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) RE:ALL OPERATIONS. City of Huntington Beach,its elected or appointed officials,agents,officers,employees and voluntARPRIAMMictOcrngt r tus as per the embedded coverages found in the coverage forms when required by written contract,agreement or permit but only as respect t t la ility of the insured, pursuant to the terms,conditions,limitations and exclusions of the listed policies. By: MICHAEL J. VIGLIOTTA CITY ATTORNEY e CERTIFICATE HOLDER CANCELLATIONy Of HUNTINGTON BEACH SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THE CITY OF HUNTINGTON BEACH 2000 Main Street Huntington Beach CA 92648 AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD POLICY NUMBER: COMMERCIAL AUTO CA 04 44 10 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US (WAIVER OF SUBROGATION) This endorsement modifies insurance provided under the following: AUTO DEALERS COVERAGE FORM BUSINESS AUTO COVERAGE FORM MOTOR CARRIER COVERAGE FORM With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement. This endorsement changes the policy effective on the inception date of the policy unless another date is indicated below. Named Insured: Sierra Analytica Labs, Inc Endorsement Effective Date: 2/12/2026 SCHEDULE Name(s) Of Person(s)Or Organization(s): Any person(s) or organization(s)for whom you are required to waive subrogation with respect to the coverage provided under this Coverage Form, but only to the extent that subrogation is waived: A. Under a written contact or agreement with such person(s)or organization(s); and B. Prior to the "accident" or the "loss." Information required to complete this Schedule, if not shown above, will be shown in the Declarations. The Transfer Of Rights Of Recovery Against Others To Us condition does not apply to the person(s) or organization(s) shown in the Schedule, but only to the extent that subrogation is waived prior to the "accident" or the "loss" under a contract with that person or organization. CA 04 44 10 13 ©Insurance Services Office, Inc., 2011 Page 1 of 1 Forms a part of Policy No.; Issuing Company: Capitol Specialty Insurance Corporation THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. Additional Insured — Owners, Lessees or Contractors — Scheduled Person or Organization This endorsement modifies insurance provided under the Environmental Policy for the following: Commercial General Liability Coverage Section Contractors Pollution liability Coverage Section It is hereby understood and agreed that the following changes are incorporated into the Coverage Form(s) / Coverage Section(s) listed above. If the Commercial General Liability Coverage Form is listed above, defined terms shown in bold may appear in quotations in such coverage form. Schedule;;_ Name of Additional Insured Persons) _ ° or organlzatio• n(s) l,Qaatton(e). Covered Operations - Any person or organization for whom you are performing All locations where"your work"is performed as specified "your work"when you and such person or organization have in the contract or written agreement between you and the agreed in writing in a contract or agreement that such person Additional Insured(s). or organization be added as an Additional Insured on your policy. A. Section II —Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for Bodily Injury, Property Damage or Personal and Advertising Injury caused, in whole or in part, by: 1. Your acts or omissions;or 2. The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insured(s)at the location(s)designated above. However: 1. The insurance afforded to such additional insured only applies to the extent permitted by law;and 2. If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. B. With respect to the insurance afforded to these additional insureds,the following additional exclusions apply: This insurance does not apply to Bodily Injury or Property Damage occurring after: 1. All work, including materials,parts or equipment furnished in connection with such work,on the project(other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed;or 2. That portion of Your Work out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. C. The Section entitled TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US of the Coverage Form or Coverage Section listed above is amended by the adding the following: We waive any right of recovery We may have against the person or organization specified in the above Schedule because of payments We make for injury or damage arising out of Your Work done under a written contract with that person or organization. This waiver applies only to the person or organization specified in this Schedule. D. This insurance shall be considered primary with respect to other valid and collectible insurance available to the Additional Insured for damages or Loss We cover under the Coverage Form(s) / Coverage Section(s) specified above for the Additional Insured. It is also agreed that any such other insurance available to the Additional Insured shall be non-contributory, and We shall not seek contribution from such other insurance. ENV 167(05-16) ©2016 CapSpecialty,Inc.All rights reserved. Page 1 of 2 • Forms a part of Policy No.: EV20230069-03 Issuing Company: Capitol Specialty Insurance Corporation Additional Insured — Owners, Lessees or Contractors -- Scheduled Person or Organization Continued If this endorsement is issued after the Policy has been issued,it is deemed to have been added to the list of forms and endorsements on the Declarations. All other terms and conditions of this Policy remain unchanged. ,/1 / Authorized Representative ENV 167(05-16) d 2016 CapSpecialty,Inc.All rights reserved. Page 2 of 2 Forms a part of Policy No.; Issuing Company: Capitol Specialty Insurance Corporation THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. Additional Insured — Owners, Lessees or Contractors — Completed Operations This endorsement modifies insurance provided under the Environmental Policy for the following: Commercial General Liability Coverage Section Contractors Pollution Liability Coverage Section It is hereby understood and agreed that the following changes are incorporated into the Coverage Form(s) / Coverage Section(s) listed above. If the Commercial General Liability Coverage Form is listed above, defined terms shown in bold may appear in quotations in such coverage form. Schedule Name of Additional Insured Person(s) Location(s)and Description(s)of Covered Operations or Organization(s) Any person or organization for whom you are performing All locations where"your work"is performed as specified "your work",when you and such person or organization have in the contract or written agreement between you and the agreed in writing in a contract or agreement that such person Additional Insured(s), or organization be added as an Additional Insured for Completed Operations Coverage on your policy. A. Section II —Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for Bodily Injury or Property Damage caused, in whole or in part,by Your Work at the location designated and described in the Schedule of this endorsement performed for that additional insured and included in the Products-Completed Operations Hazard. However: 1. The insurance afforded to such additional insured only applies to the extent permitted by law;and 2. If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. B. With respect to the insurance afforded to these additional insureds,the following is added to Section III—Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1. Required by the contract or agreement;or 2. Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations. C. The Section entitled TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US of the Coverage Form or Coverage Section listed above is amended by the adding the following: We waive any right of recovery We may have against the person or organization specified in the above Schedule because of payments We make for injury or damage arising out of Your Work done under a written contract with that person or organization. This waiver applies only to the person or organization specified in this Schedule. D. This insurance shall be considered primary with respect to other valid and collectible insurance available to the Additional Insured for damages or Loss We cover under the Coverage Form(s) / Coverage Section(s) specified above for the Additional Insured. It is also agreed that any such other insurance available to the Additional Insured shall be non-contributory, and We shall not seek contribution from such other insurance. If this endorsement is issued after the Policy has been issued, it is deemed to have been added to the list of forms and endorsements on the Declarations. All other terms and conditions of this Policy remain unchanged. _ t' � Authorized Representative ENV 168(05-16) ©2016 CapSpecialty,Inc.All rights reserved. Page 1 of 1 ••„wiNG - - CITY OF ;( '"`'fit=; HUNTINGTON BEACH • °u •• ;;,�' Lisa Lane Barnes I City Clerk July 15, 2026 Sierra Analytic Laboratories, Inc. Attn: Chris Forsyth 26052 Merit Circle, Suite 104 Laguna Hills, CA 92653 Dear Mr. Forsyth, Attached for your records is an executed copy of the Service Agreement between the City of Huntington Beach and Sierra Analytic Laboratories, Inc. for Water Quality Analysis and Sampling, approved by the Huntington Beach City Council on July 7, 2026. Sincerely, Donna witzer Senior Deputy City Clerk Enclosure Office: (714) 536—5227 I 2000 Main Street, Huntington Beach, CA 92648 I www.huntingtonbeachca.gov \OIIINING0 T �.•\ , „ p o R q reo.•�.4/,cp Professional Services . - ,-, f��� ••• -rte Agreement with Sierra 0._ 1 ,'uc--) • . c Analytic Labs ___ =___„_ _ _.._,_--�-__. __ __ _ =, - _ _— - - __ ; City Council � lix� ' Jul 7 2026 d___-� — Y ".)e •• • 11, 1909 , .• °OUNTN �P c 132 Sierra Analytic Labs • Water Quality Analyses and Sampling • Three-Year Agreement for $300 , 000 • Assist staff with collecting and analyzing 40 bacteriological samples per week from the City's potable water production and distribution system • Bid in accordance with HBMC Chapter 3 .02 • If not approved , a new RFP will be required •###\\1 - ING7 .. NN•\.•••OA/ 1�.; - F • I • Y .=A, 133 z m7''"`t mss r [ y •t arN'•�`�A` c a � i °'' r( °' r .:, - 1., co v 1.t`� • � >,`,,, 1 yr,J,`4L t x 134\ � 1. �,�� xc. . ► 1-11.01:�1 -^7-9 ' 1 � a Y • r _ • zitMI' t r I.�. � l , t� , ,;• 1 ;Simi \l'ji..: air. ,; = f f= r d � ' ' "'i.1 ) i 1 '', _1 .7.., ,i, ,, ,,,,,e," ' - '* i'.. * ,),1 11 .... `t ,p,per , ■ (1) O u) a) m