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HomeMy WebLinkAboutCapital Improvement Project (CIP) Updates 0TiNGrO 2000 Main Street, of ti Huntington Beach,CA • � 92648 • = _ City of Huntington Beach „FOUNT;6\�F File #: 26-635 MEETING DATE: 7/21/2026 Subject: Capital Improvement Project (CIP) Updates Attachment(s): 1. CC1839 and CC1708 CIP Project Summary Report 2. PowerPoint Presentation City of Huntington Beach Page 1 of 1 Printed on 7/15/2026 powered by LegistarTm 28 CIP PROJECT SUMMARY REPORT Presented to: City Council Reporting Department: Public Works Date:June 16, 2026 Project Name: Zone 3 Overlay CIP Number: CC-1839 Project Manager: Max Olin Total Budget: $3,785,800.00 Final Cost: $3,274,927.25 Funding Source(s): Measure M Fund, Gas Tax Fund,Water Fund, and Sewer Fund. I. Executive Summary Staff awarded a contract to Hardy&Harper, Inc. in the amount of$3,605,800 to pave over approximately seventy-five of the worst residential street segments in residential maintenance zone 3. The paving project successfully paved about 75 local streets in the City bounded by Bolsa Avenue to the north, Goldenwest Street to the east, Heil Avenue to the south, and Graham Street to the west. II. Financial Summary Original Contract Amount $ 3,278,000.00 Approved Change Orders (Total) $ 0 Final Contract Amount $ 3,027,494.43 Contingency Budget $ 327,800.00 Contingency Used $ 0 Remaining Contract Balance $ 578,305.57 Construction Inspection&Project Support Costs $ 247,433.52 29 III. Project Details Project Description This project rehabilitated the pavement for about 75 of the worst residential street segments in Maintenance Zone 3,which is the third residential zone of the 12 maintenance zones in the City. Maintenance Zone 3 is bounded by Bolsa Avenue to the north, Goldenwest Street to the east, Heil Avenue to the south, and Graham Street to the west.Work included limited localized pavement repairs, crack sealing, cold milling,striping,and an asphalt overlay. Purpose&Benefits: The overlay project extends the life of the several streets and provided a new asphalt surface for the next 12+years until the street is reevaluated for repairs. The City's local street system is divided into 12 zones and selected streets are scheduled are provided an overlay or a slurry treatment based on the existing pavement condition. Start Date: 3/23/26 Substantial Completion: 5/20/26 Final Completion/Close-Out Status: Close out June 2026 IV. Contractor Performance Evaluation Primary Contractor: Hardy&Harper, Inc. Contract Award Amount: $3,278,000 Performance Overview: Contractor's performance was acceptable. Hardy&Harper, Inc. has successfully delivered this project. City staff was very pleased with their performance. Schedule Compliance: Project delivered ahead of schedule. Quality of Work: Quality of work product was delivered as specified in the contract documents and to the satisfaction of the City staff. 30 Safety Record: No safety incidents reported. Responsiveness&Communication: Contractor was very responsive throughout the project. Subcontractors Involved:All American Asphalt, Interstate Striping, Inc., Pavement Recycling Systems,and MD Rubberized Crackfill. Change Orders Summary: No Change Orders V. Long-Term Maintenance and Impacts Maintenance Responsibility: PW-Operations Service Life: 12 years Significant Lasting Impacts: Improve existing infrastructure. VI. Lessons Learned Increased funding to the zone maintenance program could produce an even higher direct positive impact and benefit to residents. II. Conclusion The Project was a critical investment in the City's local street infrastructure and has successfully achieved its intended objectives to extend the life of the paved street. It was delivered with minimal disruption to the adjacent school,trash, and delivery schedules,within acceptable budget margins,and excellent contractor collaboration. This project will provide lasting benefits to the community and serve as a model for future CIP paving efforts. 31 VIII. Exhibits f JL y l iti,,,Ii r ^ { .:r--'4......r ,' r _, r": ,<a� f Ilk W r ...:;;--7''''''''''''...,k.':""' 1, ...- ) ..�- � �1 .t, �+. e+- f if,. 32 Prepared/Reviewed By: Max Olin Capital Projects Administrator Public Works Max.olin@surfcity-hb.org 714-536-5518 33 CIP PROJECT SUMMARY REPORT Presented to: City Council Reporting Department: Public Works - Engineering Date: 5/18/26 Project Name: Police Department Women's Locker Room Improvements CIP Number: CC1708 Project Manager:Joseph Pinel Total Budget: $1,968,000 Final Cost: $1,552,519.08 Funding Source(s): Infrastructure Funds (31440010) I. Executive Summary "Accept the lowest responsive and responsible bid and authorize execution of a construction contract with Full Swing Construction Inc. in the amount of$1,099,477 for the Police Department Women's Locker Room Improvement Project, CC-1708;Reject bids 1-7;and Authorize 20% in contingency funds" Project construction administration and management performed by City of Huntington Beach Capital Projects Administrator,Joseph Pinel. In conjunction with Full Swing Construction's Project Managers,the project was successfully completed ahead of schedule and within budget. Additional Key Personnel: 1. HBPD Captain Ryan Riley a. HBPD construction liaison. Direct contact for all construction related activities and stakeholder decisions. 2. RMA Group a. On-call building inspector. Responsible for all inspections conducted during construction. 3. HBPW Facilities (All staff) a. All staff provided daily assistance with construction administration, identifying existing infrastructure, provided input on design considerations, and helped resolve all issues experienced with existing infrastructure. 34 4. Streets (All staff) a. Assisted with hauling miscellaneous items throughout project duration. 5. IT a. Provided input regarding access control requirements. Notice of Completion: May 18, 2026 II. Financial Summary Original Contract Amount $ 1,099,477 Approved Change Orders (Total) $ 205,492.14 Final Contract Amount $ 1,304,969.14 Contingency Budget $ 219, 895 Contingency Used $ 205,492.14 Remaining Contract Balance $ 14,402.86 Project Support Costs: Construction Inspection and Project Support $ 247,549.94 Costs III. Project Details Project Description Scope: "This project will enhance and expand the women's locker room at the Police Department to better support current and future needs. Improvements include the removal and replacement of outdated restrooms,showers, and lockers. Upgrades to HVAC,plumbing, and electrical systems will also be completed. In addition, the locker room will be expanded to improve ADA accessibility and accommodate increased staffing levels. 35 Purpose&Benefits: Description of benefits and impacts: Updating 1974 civic center infrastructure to modern day standards,support increased levels of HBPD female staffing,meet ADA compliance standards,and address deferred maintenance. Start Date: October 1, 2025 Substantial Completion: May 1, 2026 Final Completion/Close-Out Status: NOC filed (5/18/26), finalizing closeout documents,and preparing for retention release. IV. Contractor Performance Evaluation Primary Contractor: Full Swing Construction Inc. Contract Award Amount: $ 1,099,477 Performance Overview: Full Swing Construction consistently demonstrated exceptional professionalism, organization, and commitment throughout the duration of the project. Their team maintained clear communication with City staff, adhered to project timelines, and responded promptly and effectively to any challenges that arose during construction. The quality of workmanship delivered by Full Swing Construction exceeded expectations and reflected a strong attention to detail, safety, and long-term durability. Their ability to coordinate efficiently with subcontractors, inspectors, and stakeholders ensured that the project progressed smoothly while minimizing disruptions to the community. Schedule Compliance: 36 Project was completed ahead of schedule. Despite change orders, no additional working days were required to complete construction. Contractor provided consistent updated schedules and exceeded expectations. Quality of Work: Contractor provided superior quality of work. Any issues experienced with subcontractors were immediately rectified. Highly recommend contractor for future work. Safety Record: No safety issues presented. Contractor maintained safety of personal and city staff. Responsiveness&Communication: Contractor responsive through all forms of communication. Provided concierge services to Stakeholders and maintained professionalism throughout project duration. Subcontractors Involved: 1. JNR 2 Construction 2. Red Door Hardware LLC 3. Magnesite Specialties, Inc 4. JJJ Floor Covering Inc 5. Paint Blast UC Inc 6. ATM Specialty Services 7. Penner Partitions 8. Pacific Plumbing 9. Hiller 10. Halo Electric Company 11. Sample Tile and Stone Inc. Change Orders Summary: 37 Number of Change Orders: 1. CCO #1 -Additional Walls 2. CCO #2 -Additional Drain 3. CCO #3 -Additional Framing 4. CCO #4- Replace VAV's 5. CCO #5 - Locker Power 6. CCO #6- Men's Restroom 7. CCO #7 - Epoxy Curb 8. CCO #8 - Maternity Room 9. CCO #9-Additional Offices 10. CCO #10- Finishes Reason(s): 1. Additional walls were removed and replaced due to size difference between original lath and plaster stud versus new framing members 2. Conflict between as-builts and field conditions. Drain line added. 3. Additional framing required that was not depicted in project plans. 4. Mechanical devices beyond service life. Replaced while ceiling was open. 5. Lockers are supplied with power. Change order to provide receptacles and terminate wiring within lockers. Not in plans or specifications. 6. Plans/demolition impacted men's restroom. CCO to update ADA compliance and restroom finishes. 7. Add epoxy to unfinished concrete curb. Design not accounted for in plans 8. Maternity room mandated by HBPD management. Current facility not California compliant. CCO to convert office to lactation suite. 9. Expanded scope to included additional offices refinishing. 10. Additional finishes (door handles, painting, mirror relocation) added to complete project. V. Long-Term Maintenance and Impacts Maintenance Responsibility: HBPW Facilities Department Anticipated Annual Maintenance Costs: $3000-$5000 Service Life: 25+years Significant Lasting Impacts: Updated plumbing, mechanical,and electrical systems. ADA compliance,updated facilities,utility service reliability and reduced emergency repairs/maintenance calls. Supports increased female staffing. 38 VI. Lessons Learned The renovation of the women's locker room highlighted several challenges commonly associated with renovations in aging municipal facilities, particularly when relying on historical as-built documentation and addressing long-standing deferred maintenance conditions. Key lessons learned include: • Existing as-built drawings did not fully reflect actual field conditions due to undocumented modifications, aging infrastructure, and prior repairs completed over the life of the facility. This resulted in unforeseen conflicts during construction and required additional field verification, redesign coordination, and corrective work. • Future renovation efforts should include a more comprehensive investigative phase prior to design completion, including destructive verification where appropriate, utility tracing, and detailed assessment of concealed systems. Early validation of existing conditions can reduce change orders, schedule impacts, and construction uncertainty. • Deferred maintenance significantly compounded project complexity. Aging plumbing, ventilation, and facility conditions were found to be in poorer condition than initially anticipated, requiring reactive repairs beyond the original project scope. • The project reinforced the importance of proactively addressing deferred maintenance in occupied facilities before failures occur. Accumulated maintenance deficiencies increase lifecycle costs, elevate operational risks, and reduce the reliability of renovation budgeting assumptions. Overall, the project demonstrated that renovations within older public safety facilities require additional contingency planning, robust existing-condition investigations, and realistic budgeting to account for hidden conditions and deferred maintenance impacts. VII. Conclusion Despite unforeseen existing conditions, undocumented utility conflicts, and the impacts of deferred maintenance discovered during construction, the women's locker room renovation project was successfully completed and achieved its primary objectives. The project delivered a modernized, functional, and code-compliant facility that improves daily operations, user comfort, safety, and long-term maintainability for department personnel. Throughout the project, the team effectively addressed challenges associated with aging infrastructure and discrepancies between historical as-built documents and actual field conditions. Through continued coordination among facility staff, designers, 39 contractors, and project management personnel, solutions were implemented that minimized operational disruption while maintaining overall project progress. The completed renovation provides upgraded plumbing, ventilation, finishes, accessibility features, and locker room amenities that better support the needs of department staff and extend the useful life of the facility. The project also provided valuable insight into the condition of the existing building systems and reinforced the importance of early investigative efforts and proactive maintenance planning for future capital improvement projects. Overall, the project is considered successful in delivering a significantly improved facility while adapting to unforeseen conditions in a collaborative and effective manner. 40 VIII. Exhibits 1x • 1 ., , c. — - F, f \. , i • \ \ \-%", ' r — -1'...'1'4,, '''' i„. , ''''' ''. 1 { -- iii ' P � >lirrl �- • a Ago' ;-•:.---- a M w �� tir !i, $ R elt it Ill i t, 41 a z r, /4-',' - P' '*.. a" -a (6, {yam, '- P a t i Ali -r fi g. ,. £ r, �.�`'° R 7 " fi—' i ��-r r � r I ! 1 ' 5 s '4.r.--/V-2: a 1 / L -01 kard, .Yi �id Mme„,,,.,, {� a y��ky.X,S `-` ma �. 000 4� Prepared/Reviewed By: Name:Joseph Pinel Title: Capital Projects Administrator Department: Engineering Email:Joseph.pinelPsurfcity-hb.org Phone number: 714-536-5291 42 doP\\ v Project,...„, CI P ,oRp oRA „, _ _ _... ....._ _, r . ,,,,� Report _ Zone 3 Overlay 1�/ ..., , .. . ,_.... .-4 . ,.•.-_ _.,./..>":, July 21 , 2026 � cFB . . - (41:kstil P� �. •• 77 1949 , •• <c( :) ► •••! j �'r►•• !!!!!,�► C°UNTN 43 w......1 ,: .ci..., 1,,_. iiir„,,t,,,i,,i-- , ,, I,Ty_ 41"1. fi \\.itProjectSummary � � _ _ • Rehabilitated over 70 of the residential street \, , , „.,,,,,,,:„.„,,,,c,,„„...,„,,„�K 'i. 7 � "x'"`°'"° "' segments in poorest condition in Zone 3 °� �� ` � � \\\ T« 1 • Zone 3 boundaries: '� ',z .° j : Balsa Ave (N), Goldenwest Street (E), Heil Ave \ ` z 'r`- (S), Graham Street (W) r 1 • Work included: , ., • Spot pavement repairs `� �� ' • Crack sealing • Cold milling riNG _ • Asphalt overlay o<c •‘4O wPoanrE°<• • New striping � �'�s�yn''''°<:--------7-co�IVT`l � � 44 Project B .., _ � -- r and S , . _ .. " � it, _ • Project Benefits: .,„,. ..,„x„?., t,,,,, ti • Streets n .,„,.. ow have 12 or more ears of useful life � �,,„,....,,,,,„,,,,z. ,. .. ,, ` � _ y • Part of the City's 12-zone pavement plan.• • Treatments based on pavement condition '° �� 1.: gyp« r .r (( k ��; ,pl,T.,., ,....,4, • Schedule: Start Date: 3/23/26 , Substantial Completion: 5/20/26 ;��1,l ifardir Tk GT Final Completion: 7/7/26 `�0 q�‘:•\ tpRPORgTfo°��� ,� ,i '•,P li1. • li ''14sue � 1 �j,T ll,�_1909,:ill m. ♦ii►//r/ 45 Financial Summary Council Approved Construction $3,278,000.00 Contract • Council Approved Construction $327,800.00 Contingency Total Construction Contract $3,027,494.43 Expenditures Construction Inspection and Project $247,433.52 ��— Supports Costs ',�<�'�UNTING T Total Construction Costs $3,274,927.95 1++ .• 9 COUNTY C�rf#� 46 �. Conclusion / Photos • Improved street quality with minimal disruption ,„. � �� • Coordinated with: "th .4f • Schools _ d- , �-- 4 • Trash collection and Street Sweeping so° °4 ix " = �. • Deliveries '�°'®�` ���. � � c� • Sets a strong model for future paving � - � � 9 p g • Project Support Costs include tree removal 4v Y•'t M �t ' c k, �,k.; + "".,•. �- k.}t •,n'.e. aft++ &`� Y".� an' car,,- i.it.,,,- ' fir' ",0 s 3 ,- . `.-`,! Sri - 'use71- ANT I N T �'IM"'iSa Na w' .a o..-+ .' 7..i ---=±...' .� t �... w, ��d�Po��� ©�V .r. - '� ;Ili 9w` use 7:;!:,:f:-"frf'; h yY ' .,_ gym='..^_'_"""` „,-=".„--,,,,.}' ! t : ..��, . ..;.,.�._..,, •♦••Fg.17 1900.P.�f NT l' 47 \-\01- I NG 70* C I P 0,iiiii� Project Summary rT :TTTT : -��_____ _ _____ __ _ _ ___ HBPD Women's Locker Room .. _` '___ A, ---- -• _,-.. =--....--.----' %f_/7 Renovation • fi :�---�- � . .•' July 21 , 2026 ONF ` . 17, 1909 , P:`• •��i mss•` i '� ‘\\N °O(JNTN 48 n�ttiv,.w(c')/,',.; i 1 uz a 2237.,:g;T.5 t21,,,,,,, ,, , _ s" �ccal�Oa5 2025a Project in mary � ��� N�� � ��� � gton 6cach CA , , . qa ,��,. Umi s .. :CrtyofHu _ 6aa_10, s urer ai.. „., . , _ ,....._7 ,.. j ., • Renovated existing police department women's —,,k-vm ; � . _ ` locker room, records room, offices, and f, 4 . - i adjoining men's restroom at the Civic Center IlliP '� ` , �`� campus r ! �� ��.. , 4f t • Expanded existin women's locker room b 1200 i �_ Y square feet to accommodate increased sworn �° _ : � and civilian female staffing ! � � • Work included: • Updated restroom facilities • Increased locker capacity ,�\N1iNGr© • Complete overhaul of electrical, o`�>��,N��aP�pArfO"""�'���,7 mechanical, and plumbing • ADA accessibilitycomecompliance • Updated office space and maternity room � •,-r.. �, • Updated records technology and space cF� .',1909 .A' o �NTl' savings 49 { ;. • s } • i" � a) 0 0 0)•V Project and S • Project Benefits: • Updated 1974 infrastructure that has exceeded its service life • Supports increased female police staffing • Provides ADA compliance and hygienic space • Schedule: Start Date: 10/1/25 Substantial Completion: 5/1/26 Final Completion: 5/18/26 ‘O"T i NGr° ":0 ••••FHB.- P -�O L'0UNT`l CA\" 51 Financial Summary Council Approved Construction Contract $1,099,477 Council Approved Construction Contingency $219,895.40 Total Construction Contract Amount $1,304,969.14 xpen e Eonstruction Inspection and Project Support $247,549.94 �'<'�` N��Nr ^ oStS p pp ,' ©-.••�NflRP0RA7;2 N .6 \ J <{+1 •S Total Construction Cost $1,552,519.08 44,, ‘7G1.../.4-8' 17 199 .• 52 Conclusion / Photos , • HBPD staff maintained full service Burin .1 a -g construction • Coordinated with: • HBPD , f • Public Works a a y, G nY6 • General Contractor, Architect, and Subconsultants • Created lasting space for current and future needs..., stomy „„ _— ,, n _ ,.,,,,,, , ., k:;z1r...rti�' t,.� am 1;1itls1 111 4 2 + ., �ai t! .. 'I °° Zvi �� ��i _qk f - y f _l � - .,,'.,,rj "°-' �; ,y- .firA5:1 k • i i eOL/NT`! tP,'F s�� /# 53