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Saddleback Church - 2026-08-19
2000 Main Street, Huntington Beach,CA 92648 • City of Huntington Beach APPROVED 7-0 ? e NTY C 'r File #: 26-573 MEETING DATE: 8/18/2026 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Travis Hopkins, City Manager VIA: Ashley Wysocki, Director of Community & Library Services PREPARED BY: Kristin Martinez, Community & Library Services Manager Subject: Approve and authorize execution of a License Agreement between the City of Huntington Beach and Saddleback Church for use of space at the Huntington Beach Senior Center in Central Park Statement of Issue: The City of Huntington Beach and Saddleback Church seek to establish a three-year agreement, with two optional one-year extensions, through approval of a License Agreement for Saddleback Church's continued weekly use of meeting space at the Senior Center in Central Park. The Agreement would clearly define facility use, fees, and rental obligations while generating consistent rental revenue to the City's General Fund, supporting operational cost recovery, long term fiscal sustainability, and the continuation of a productive partnership with a local nonprofit serving Huntington Beach residents. Financial Impact: The Agreement with Saddleback Church will generate anticipated, ongoing annual revenues of $157,500 for the City over a three-year term, with the option of two (2) additional one-year renewals. Recommended Action: Approve and authorize the Mayor and City Clerk to execute the "License Agreement Between the City of Huntington Beach and Saddleback Church for Use of Space at the Huntington Beach Senior Center in Central Park." Alternative Action(s): Do not approve the recommended action and direct staff accordingly. Analysis: Saddleback Church has utilized City facilities since 2024 to conduct weekly rentals. In 2025, the City of Huntington Beach Page 1 of 3 Printed on 8/13/2026 powered by LegistarT. 83 File #: 26-573 MEETING DATE: 8/18/2026 organization began renting meeting space at the Senior Center in Central Park (Senior Center) to accommodate its growing operational and attendance needs. Saddleback Church now seeks to formalize this ongoing arrangement through a License Agreement, ensuring continued access to the facility in a structured and consistent manner. The City of Huntington Beach likewise seeks to formalize the Agreement to establish clear terms, strengthen the existing partnership, and secure stable rental revenue for a three-year term with two (2) optional one-year extensions. The proposed Agreement provides a dependable source of General Fund revenue, which will help offset operational costs and support long term fiscal sustainability, while continuing a collaborative relationship with a local nonprofit organization serving Huntington Beach residents. General obligations of Saddleback Church include: • Providing an offsite storage facility, loading all equipment in and out of the facility for each rental. • Notify the City thirty (30) days in advance of any rental cancellation. • Follow all City rental procedures and policies. • Provide monthly payment fourteen (14) days after receipt of invoice for Saddleback Church's facility use from the previous month. General obligations of the City include: • Providing rental space and city staff to facilitate room setups and opening and closing of the Senior Center. • Provide Saddleback Church with at least thirty (30) days' notice if a reservation requires cancellation. • Provide toiletries for restroom use, cleaning supplies, tables, chairs and A/V equipment. • Invoicing Saddleback Church monthly for the previous month's facility use. The FY 2025/26 City Council approved fee schedule can be found in Exhibit B of the Agreement. Providing a nominal discount rate ensures stable weekly use of the Senior Center while generating consistent annual revenue and strengthening a long-term partnership with a nonprofit that serves Huntington Beach residents. • Rentals occurring Friday - Sunday, a discounted rental rate will be applied to the current City Council approved hourly rates. • Rentals occurring Monday - Thursday, will be assessed the current City Council approved rates, and no discounts will be applied. • Year 1: 10% discount. • Years 2 & 3: 7% discount. o At year 3, upon mutual agreement, the City and Saddleback Church will discuss and evaluate rate adjustments if a disparity exists between the market rate and Saddleback Church's discounted rate. City of Huntington Beach Page 2 of 3 Printed on 8/13/2026 powered by LegistarT"" 84 File #: 26-573 MEETING DATE: 8/18/2026 • Years 4 & 5: 5% discount. • Late payments: the fees for that month will revert to the current, full City Council approved fee schedule, and future rentals may be subject to suspension. Approval of this Agreement will allow the City to preserve an effective partnership, support consistent facility use, and ensure reliable ongoing annual proposed revenues of$157,500 supporting the General Gund. Environmental Status: Pursuant to CEQA Guidelines Section 15378(b)(5), administrative activities of governments that will not result in direct or indirect physical changes in the environment do not constitute a project. Strategic Plan Goal: Non Applicable -Administrative Item Attachment(s): 1. RCA Contract Agreement Summary Saddleback Church 2. License Agreement Saddleback Church 3. Saddleback Church Presentation City of Huntington Beach Page 3 of 3 Printed on 8/13/2026 powered by LegistarTM 85 CITY OF HUNTINGTON BEACH �� ��NTINGT0�` �� ot,PP94,;; , \ • RCA Contract ~ F�, Agreement Summary ` �?c�CUUNTV tP\-io, GENERAL INFORMATION DATE PRESENTED REQUESTING DEPARTMENT 8/18/2026 Community & Library Services INSURANCE STA-I US STAFFCONTACT(S) Current - expires 4/18/2027 Ashley Wysocki and Kristin Martinez CONTRACT INFORMATION TOTAL COMPENSATION TERM OF CONTRACT/AGREEMENT City to received $157,500 annually for 3-years 3 years with option of 2 1-year renewals VENDOR NAME+TYPE OF SERVICE Saddleback Church for use of space at the Huntington Beach Senior Center in Central Park. TYPE OF AGREEMENT(Professional Services,Service Agreement] License Agreement between the City of Huntington Beach and Saddleback Church for use of space at the Huntington Beach Senior Center in Central Park. PROCUREMENT Not applicable. SCOPE OF WORK Saddleback Church has conducted weekly rentals at City facilities since 2024. In 2025, they began renting meeting space at the Senior Center to accommodate its growing needs. OTHER:Bonds,Special Contract Terms,Emergency Not applicable. ECITY OF HUNTINGTON BEACH 86 LICENSE AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND SADDLEBACK CHURCH FOR USE OF SPACE AT THE HUNTINGTON BEACH SENIOR CENTER IN CENTRAL PARK THIS LICENSE AGREEMENT("License") is made and entered into by and between the CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California("City") and SADDLEBACK CHURCH, a nonprofit corporation ("Saddleback"), collectively (the "Parties"). WHEREAS, Saddleback seeks to occasionally use meeting space within the Huntington Beach Senior Center; and City desires to allow such use on the terms and conditions contained within this License, NOW, THEREFORE, the parties hereto do hereby agree as follows: 1. TERM. The Term of this License shall e three years commencing at 12:01 a.m. on Wig/20, 2026, and ending at 11:59 p.m. on $ /$ , 2029, unless extended or sooner terminated as provided for herein. Either party may terminate this Agreement at any time for any reason, upon thirty (30) days prior written notice. This License may be extended upon mutual agreement of the parties for two (2) additional one (1) year periods. 2. GENERAL DUTIES AND RESPONSIBILITIES OF SADDLEBACK. a. Saddleback shall provide a liaison for City to conduct daily business with and coordinate rental activities and efforts. b. Saddleback will provide its own off site storage facility. Storage at the Senior Center will not be utilized, all equipment will be loaded in and out every usage. If storage is requested it must be mutually agreed upon by both City and Saddleback in writing. c. Saddleback, from time to time, may require cancellation of meeting space on a regularly scheduled day. Saddleback will notify City 30 days in advance for all schedule changes. d. Saddleback will follow all rental procedures and policies set forth in City's Policies Governing Use of Facility, a copy of which is attached hereto as Exhibit"A" and incorporated by this reference as though fully set forth herein. e. Saddleback will provide monthly payment 14 days after receipt of City's invoice for Saddleback's utilization of the space in the previous month. f. Saddleback will provide any necessary equipment beyond City's current available inventory at the Senior Center. 1 26-18048/417277 3. GENERAL DUTIES AND RESPONSIBLITIES OF CITY. a. City will provide rental space for the period of this contract as noted in the Schedule of Fees, Payment and Days of Use, a copy of which is attached hereto as Exhibit"B" and incorporated by this reference as though fully set forth herein. b. City will provide staff to open and close the facility, and set up services according to the request of Saddleback site map to ensure a successful rental. c. City will identify a liaison at the Senior Center to conduct daily business with and coordinate rental activities and efforts. d. City from time to time may require cancellation of a meeting space rental on regularly scheduled days. City will notify Saddleback 30 days in advance for all schedule changes. City may also cancel reservations in an emergency or active disaster activation. City may, but is not required to, investigate the availability of alternative facility space before final cancellation of a rental. e. Rentals will not be provided on City observed holidays, unless upon mutually agreed upon in advance and subject to the availability of City staff f Storage at the Senior Center will not be provided.All equipment will be loaded in and out every usage. If storage is requested, it must be mutually agreed upon by both City and Saddleback in writing. g. City will provide a clean and safe facility. Upon completion of rental, Saddleback is to work with City to restore the facility to original condition when received. h. City will provide standard toiletries for restroom use, cleaning supplies, tables and chairs, and A/V equipment as available. i. City will invoice Saddleback monthly for the previous month's facility use. 4. NOTICES. Any notice to be given hereunder shall be sent by registered mail, and shall be deemed to be given when so mailed to the party to be notified at the address herein below stated: TO City: TO Saddleback: City of Huntington Beach Saddleback Church Dir. Community & Library Services Attn: William Johnston 2000 Main Street, 5th Floor 1 Saddleback Parkway Huntington Beach, CA 92648 Lake Forest, CA 92630 2 26-18048/417277 City or Saddleback may change the name of the party to be notified by written notice to the other party. 5. INDEMNIFICATION, DEFENSE AND HOLD HARMLESS. Saddleback hereby agrees to protect, defend, indemnify and hold harmless City, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses,judgments, demands and defense costs (including, without limitation, costs and fees of litigation (including arbitration) of every nature or liability of any kind or nature) arising out of or in connection with this License including but not limited to: (1)the use or occupancy of the Premises by Saddleback, its officers, employees or agents, or (2) the death or injury of any person or the damage to property caused by a condition of the Gallery, or (3) the death or injury of any person or the damage to property caused by any act or omission of Saddleback, its officers, employees or agents, or (4) any failure by Saddleback to keep the Gallery in a safe condition, or (5) Saddleback's (or Saddleback's agents and/or sub agents, if any) performance of this License or its failure to comply with any of its obligations contained in this License by Saddleback, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of City. Saddleback shall hold all meetings on the site at the sole risk of Saddleback and save City harmless from any loss or damage thereto by any cause whatsoever, except such loss or damage which was caused by the sole negligence or willful misconduct of City. Saddleback will conduct all defenses at its sole cost and expense and City shall approve selection of Saddleback's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by Saddleback. 6. WORKERS' COMPENSATION AND EMPLOYERS' LIABILITY INSURANCE. Saddleback acknowledges awareness of Section 3700 et seq. of the California Labor Code, which requires every employer to be insured against liability for workers' compensation. Saddleback covenants that it shall comply with such provisions prior to the commencement of this License. Saddleback shall obtain and furnish to City workers' compensation and employers' liability insurance in amounts not less than the State statutory limits. Saddleback shall require all sub agents and contractors to provide such workers' compensation and employers' liability insurance for all of the sub agents' and contractors' employees. Saddleback shall furnish to City a certificate of waiver of subrogation under the terms of the workers' compensation and employers' liability insurance and Saddleback shall similarly require all sub agents and contractors to waive subrogation. 7. GENERAL PUBLIC LIABILITY INSURANCE. In addition to the workers' compensation and employers' liability insurance and Saddleback's covenant to defend, hold harmless and indemnify City, Saddleback shall obtain and furnish to City, a policy of general public liability insurance, including motor vehicle coverage against any and all claims arising out of or in connection with this License. This policy shall 3 26-18048/417277 indemnify Saddleback, its officers, employees and agents, while acting within the scope of their duties, against any and all claims arising out of or in connection with the License, and shall provide coverage in not less than the following amount: combined single limit bodily injury and property damage, including products/completed operations liability and blanket contractual liability, of One Million Dollars ($1,000,000.00) per occurrence. If coverage is provided under a form which includes a designated general aggregate limit, the aggregate limit must be no less than One Million Dollars ($1,000,000.00). This policy shall name City, its officers, elected or appointed officials, employees, agents, and volunteers as Additional Insureds, and shall specifically provide that any other insurance coverage which may be applicable to the License shall be deemed excess coverage and that Saddleback's insurance shall be primary. Under no circumstances shall said above-mentioned insurance contain a self-insured retention, or a "deductible" or any other similar form of limitation on the required coverage. 8. CERTIFICATES OF INSURANCE,ADDITIONAL INSURED ENDORSEMENTS. Prior to commencement of this License, Saddleback shall furnish to City certificates of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this License; these certificates shall: a. provide the name and policy number of each carrier and policy; b. shall state that the policy is currently in force; and c. shall promise to provide that such policies shall not be canceled or modified without thirty (30) days' prior written notice of City; however ten (10) days' prior written notice in the event of cancellation for nonpayment of premium, which 10-day notice provision shall not apply to any property insurance referenced herein. Saddleback shall maintain the foregoing insurance coverage in force during the entire term of the License or any renewals or extensions thereof or during any holdover period. The requirement for carrying the foregoing insurance coverage shall not derogate from Saddleback's defense, hold harmless and indemnification obligations as set forth in this License. City or its representatives shall at all times have the right to demand the original or a copy of any or all the policies of insurance. Saddleback shall pay, in a prompt and timely manner, the premiums on all insurance hereinabove required. Saddleback shall provide a separate copy of the additional insured endorsement to the Saddleback's insurance policies, naming the City, it's officers, elected and appointed officials, employees, agent and volunteers as Certificate Holder and Additional Insured by separate attached endorsement, to be approved prior to any payment hereunder. 9. CITY'S AUTHORITY TO CLOSE THE PREMISES. 4 26-18048/417277 City may close the Premises without liability and without advance notice to Saddleback therefore at any time as City in its sole discretion deems necessary for the protection of life, limb or property, or for public health, safety or welfare purposes, or upon reasonable notice to effect any repair, remodeling or rebuilding deemed necessary by City in its sole discretion. 10. MODIFICATION. No waiver or modification of any language in this License shall be valid unless in writing and duly executed by both parties. 11. ATTORNEY'S FEES. In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this License or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the non-prevailing party. 12. GOVERNING LAW. This License shall be governed and construed in accordance with the laws of the State of California. 13. NON-POSSESSORY INTEREST. City retains full possession of the Property and Saddleback will not acquire any title or possessory interest, whether temporary, permanent, or otherwise by reason of this License, or by the exercise of the permission given herein. Saddleback will make no claim to any such interest and Saddleback will not claim that it has or ever had an irrevocable license in the Property. 14. ASSIGNMENTS. This Agreement is personal to Saddleback, and Saddleback will not assign, transfer or sell this Agreement or any privilege hereunder in whole or in part, and any attempt to do so will be void and confer no right on any third party. REST OF PAGE NOT USED 5 26-18048/417277 15. ENTIRETY. The parties acknowledge and agree that they are entering into this License freely and voluntarily following extensive arm's length negotiations, and that each has had the opportunity to consult with legal counsel prior to executing this License. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party, or anyone acting on that party's behalf, which are not embodied in this License, and that that party has not executed this License in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this License. The License, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this License, the Premises, the use of the Premises by Saddleback, or the License term created under this License, and supersede all prior understandings and agreements, whether oral or in writing between the parties respecting the subject matter hereof IN WITNESS WHEREOF, the parties hereto have caused this MOU to be executed by and through their authorized officers on Arch 72026. SADDLEBACK: CITY: Saddleback Church CITY OF HUNTINGTON BEACH, a California municipal coloration By: Its: yor wixj AND By: City Clerk Its: INITIATED AND APPROVED: 1,0 irector o' o munity & Library Services REVIEWED AND APPROVED: City g Mana r APPROVED AS TO FORM: City Attorney �� COUNTERPART 6 26-18048/417277 1N111:1 I \ ; ht. .ut,t aril , that W, \ a1c Litt, 11111' Mfg 1 Ili! I 1, elVie freely and \1ti11tt1,111I\ t,tlht\\Intl t \tt'11\1\t' ,1111 .111•t Iii.11 , ,I, It 11.1', had the nrllxtrtimily ;tt t\`t\'llt1 \\1111 It'l`,Il t 'ii 1Cl•I l\111`1 111 l'\e1 iiiIil II11'. I I, Lit ht. Rattle`; also acknowledge and .1t.ty' that Ilk' feltle't'111:111o11'. 111t1111l1111lllti, ltrtt1111\t",, .Ii'I, t nu 111 111 wairanties, oral or other\\, t'. ha\e bt't'll Made 1\\' that ;tall\, or ;In\alit' ,11 Itlli' ill' 111.11 patty's behalf, which arc not cmb dted to this I Itt'1'\e, and that that path ha., 111't rte, Illt'd 1hi.. I ti •ntie iii reliance on any IV3`IV' '1Ttatlon, IuTd11�1'1!lelll, lt1UI111Se, a1',It'eillelll, \',lti.tlll\, ta, I "I t Illuttlstance not expressly set 10 th 111 this I leeme I he I icen.e, and the :attached exlllltits, t enfant the entire agreement bet\\een the patties icsrec inig the subject maim ttl this License, the Itic:irises, the use of the i remises b\ Saddleback, et the I Icense terin cleated under this License, and supersede all prior understandings and agreements, whether oral or in writing between the parties respecting the Subicet matter hereet. IN WITNESS TNESS WI11:R1fOF,the parties hereto have caused this MO(l to be executed by and through their authorized officers on , 2026. S.V)UI l:I A('l; CITY: Saddleback Church CITY OF I IUN'TINGTON BEACI I, a California municipal corporation o 6ertfrvily- Mayor Z14.0, City Clerk Cant cat,' INITIATED ANI)APPROVED: Director of Community & Library Services REVIEWED AND APPROVED: City Manager APPROVED AS TO FORM: ('ity Attorney n� COUNTERPART City of Huntington Beach J4 Community & Library Services Department 2000 Main Street, Huntington Beach, CA 92648-2702 HUNTINGTON BEACH (714) 536-5486 (714) 536-5600 (Senior Center) Policies Governing Use of Facility GENERAL: • Per Huntington Beach City Ordinance 13.48.060, "no person shall operate, drive, ride, park, or leave standing any automobile, truck, motorcycle, motor scooter, motorized bicycle, go-cart, or any other motor vehicle or any other vehicle at any time in any park." • Any person or group causing damage to property and/or equipment will be required to pay for the same replacement (based on the current cost of repair or replacement). POLYSTYRENE (STYROFOAM) POLICY: • No utilization and/or distribution of expandable polystyrene products (commonly referred to by the trade name "Styrofoam") by any attendee or vendor including, but not limited to, caterers, entertainment, and rental equipment is allowed. If said product is used during your event, your deposit will be forfeited in full. Resolution 2005-1; Section 2; January 3, 2005: Excerpt. MUSIC/AMPLIFIED SOUND: • The provisions of Municipal Code Chapter 13.48.080 must be adhered to in the use of public spaces. • No person shall maliciously or willfully disturb the peace or quiet of a park or of any person therein, by loud or unusual noises, or by indulging in riotous, boisterous, threatening, indecent or offensive conduct, or by using abusive, profane, indecent or vulgar language. No person shall, within any park, disturb in any manner any picnic, meeting, services, concert, exercise or exhibition. No person shall play or utilize any sound-amplifying system within or upon any park or facility not set aside for such purpose by the City Council or the Director of Community & Library Services. • Any person violating any provision of this chapter shall, upon conviction thereof, be guilty of a MISDEMEANOR and subject to a fine of not more than five hundred dollars ($500) or to be imprisoned in the City or County jail for a period not to exceed three (3) months, or both such fine and imprisonment. • If music and/or sound can be heard outside the perimeter of your group, this is an indication that music and/or sound are too loud and must be turned down. Please be considerate of surrounding homes, businesses, and park patrons. Event must conclude and music must be turned off no less than one-hour prior to end of reservation time. • There should be no adjustments made to the center's audio/visual systems by the rental applicant. Only Senior Center staff are allowed to adjust/work on the center's AN systems. • Violations of the above-mentioned rules will result in the forfeiture of your rental deposit in full. NO SERVING OF ALCOHOL: • If alcohol is found in or around the facility, it will result in immediate termination of the event and the forfeiture of all fees and deposits in full. The police will be called and your event will be shut down immediately. City of Huntington Beach AA Ca Community & Library Services Department ip 2000 Main Street, Huntington Beach, CA 92648-2702 HUNTINGTON BEACH (714) 536-5486 (714) 536-5600 (Senior Center) Policies Governing Use of Facility MISCELLANEOUS REGULATIONS: • Time required for decorating (do not use staples or tape on the walls or windows) or other preparation must be included in the application. Facility must be cleaned to its original condition and vacated by the end time on your application. • A Huntington Beach business license is required for all vendors providing a service for the event. • Building curfew: Sunday —Thursday 10:00 p.m., Friday and Saturday 11:00 p.m. (including the caterer). • Kitchen is to be used only by caterers approved by the City of Huntington Beach who have the required liability insurance and a Huntington Beach business license. All food must be removed from the kitchen upon conclusion of the event. • For storage, one fridge and one freezer will be available for use. • Food is not permitted in the Game Room, Dance Room, and Hallways. • Balloons inflated with helium are prohibited in the facility. No rice, birdseed, confetti, or other similar items shall be thrown on or around the facility. • If the facility is not left in good order by the time specified on your application, you will be charged double the hourly rate and staff fee for at least one hour or forfeit the security deposit. • Rented tables and chairs must be removed at the end of the event. Patron is responsible for set up/take down of all rental equipment not provided by the city. If furniture or the original setup needs to be adjusted, it should only be done by Senior Center staff to avoid damage to the facility. • Provided tables/chairs must remain inside the facility. Tables provided are rectangular and/or circular. Table coverings may be required depending on the type of event and/or room reservation. • Permits will only be issued to persons 21 years of age and over. The person signing the application must be present at the event. • An adult chaperone (21 years) is required for every 25 children at youth events. • The facility must be cleaned and left in good condition prior to the end time on the application. Clean up is the applicant's responsibility and includes clearing of all table tops, the lounge bar, ensuring chairs are clean, removing all trash from floors and disposing all trash into proper receptacles, removing all decorations and personal belongings. • The caterer is responsible for cleaning the kitchen. Counter tops and kitchen equipment must be wiped clean including all spillage in refrigerators, freezers, ovens, and burners. All equipment and items owned and/or leased (non- City owned) must be removed from the premises. • The security deposit will be reduced if the cost to clean the facility exceeds the amount of the cleaning charge. • Smoking is not allowed in the facility, on the patio, and within 20-feet of all entrances. • Fire, open flame, sparklers, incense, fog, hazer or smoke are not permitted in or outside the facility at any time. • Animals are not permitted in the facility with the exception of service animals (animals trained to do work or perform tasks for people with disabilities) are permitted. • Lawn is for wedding ceremony use only. • No tents or canopies allowed. City of Huntington Beach J� Community & Library Services Department 2000 Main Street, Huntington Beach, CA 92648-2702 HUNTINGTON BEACH (714) 536-5486 (714) 536-5600 (Senior Center) Policies Governing Use of Facility The provisions of Municipal Code Chapter 13.48, 9.22 and 13.52 must be adhered to in the use of public facilities. It is unlawful for any person to do or commit, or for any person to cause or permit to be done or committed on or within the premises of any public building within the city, any of the following: • Disfiguration and Removal: Willfully mark, deface, disfigure, injure, tamper with, or displace or remove any building, bridges, tables, benches, fireplaces, railings, paving or paving material, waterlines or other public utilities or parts or appurtenances thereof, signs, notices or placards whether temporary or permanent, monuments, stakes, posts or other boundary markers, or other structures or equipment, facilities or park property or appurtenances whatsoever, either real or personal. • Restrooms and Washrooms: Fail to cooperate in maintaining restrooms and washrooms in a neat and sanitary condition. No person over the age of five years shall use the restrooms and washrooms designated for the opposite sex. • Sanitation: Have brought in or shall dump deposit or leave any bottles, broken glass, ashes, paper, boxes, cans, dirt, rubbish, waste, garbage or refuse, or other trash. • Vending and Peddling: Expose or offer for sale any article or thing, nor shall he station or place any stand, cart or vehicle for the transportation, sale or display or any such article or thing. • Advertising: Announce, advertise or call the public attention in any way to any article for sale or hire. Refund Policy: • The security deposit will be refunded if the facility is left in clean and orderly condition and all reservation policies are followed. The $5.00 alcohol filing fee is non-refundable. • In the event of damage in violation of Municipal Code Chapter 13.48, 9.22 and 13.52, the applicant will be liable for expenses required to repair or replace the facility, its furnishings, and equipment to its original condition. • The refund will be issued four (4) to six (6)weeks after the event through the original form of payment. Cash payments will be refunded by check. Cancellation Policy: • Any request to change times, dates, or to cancel a reservation must be made no later than thirty (30) days prior to the event. A$25 fee will be charged. IF A CANCELLATION IS MADE LESS THAN thirty (30) DAYS PRIOR TO THE EVENT, FEES WILL NOT BE REFUNDED. Exhibit B Fees, Payment, and Days of Use Senior Center in Central Park (Regular Sunday Use) Regular Sunday Usage: Saddleback Church's primary, ongoing rental is for regular Sunday use of designated Senior Center in Central Park facilities.Any additional facility use beyond standard Sunday hours requires: a written request submitted at least 30 days in advance; and approval from the City, based on facility availability and the need to balance community programming demands.Approval for additional time is not guaranteed and may be limited due to other community requests and operational needs. FY 2025-2026 Facility Fees: All fees are subject to change by City Council direction. No Alcohol Allowed Park View Room (includes stage & patio): $150/hour Park View South (includes stage): $100/hour Park View North (includes patio): $100/hour The Lab: $70/hour EMG 1: $70/hour EMG 2: $60/hour Game Room: $70/hour Dance Room: $70/hour Staff: $60/hour Set-Up and Cleaning: $100 flat fee Saddleback Church Discounted Rate Structure Discounts apply to Friday—Sunday rentals, including regular Sunday facility use. Year 1: 10% discount Years 2 & 3: 7% discount Years 4 & 5: (if applicable) 5% discount At Year 3: Upon mutual agreement, the City and Saddleback Church will discuss and evaluate rate adjustments if a disparity exists between the market rate and Saddleback's discounted rate. Monday—Thursday: No discounts. Fees assessed at current City Council—approved rates. All discounts are applied to the current City Council—approved fee schedule. Payment Schedule: Saddleback will remit payment in monthly installments for facility use. The City will invoice Saddleback by the 15th of each month for the prior month's facility usage. Payment is due within 14 calendar days of invoice receipt. Payments must be postmarked no later than 14 calendar days from the invoice date. Late Payment Penalty: If payment is late, fees for that month revert to the current, full City Council—approved fee schedule, and future rentals may be subject to suspension. Monday—Thursday Rentals (Occasional/As Needed): Requests must be submitted at least 30 days in advance. Approval is based on facility availability. Fees will be charged at the current City Council—approved rates (no discounts). 26-18048/418348 \AI 1}"'"' ACORE> CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDD/TYYY) 6/23/2026 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the policy(Ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy, certain polIctes may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER CONTACT NAME: ChurchWest Insurance Services PHONE 866 216-2438 201 Cajon St. ��No.Exit: ( ) Luc No); (877)314-5382 Redlands,CA 92373 ADDRESS: support@churchwest.com INSURER(S)AFFORDING COVERAGE NAIC INSURER A: Brotherhood Mutual Insurance Company 13528 INSURED INSURER e: SADDLEBACK VALLEY COMMUNITY CHURCH INSURER C: 1 SADDLEBACK PKWY INSURER D: LAKE FOREST,CA 92630 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUER -- LTA TYPE OF INSURANCE INSD WVD POLICY NUMBER POLICY EFF POLICY EXP (MMR)D/YYYI') (MM/DDlYYYY) LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 2,000,000.00 CLAIMS-MADEX OCCUR DAMAGE TO RENTED - PREMISES(Ea occurrence) S 2,000,000.00 A X MED EXP(Any one person) $ 10,000.00 04M5A038390304/18/2027 PERSONAL&ADVINJURY S 2,000,000.00 GEM_AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 6,000,000.00 X POLICY 28.- LOC PRODUCTS-COMP/OP AGG $ 6,000,000.00 OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ (Ea accident) ANY AUTO BODILY INJURY(Per person) S OWNED SCHEDULED BODILY INJURY(Per accident) S AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY _ AUTOS ONLY (Per accident) $ UMBRELLA LIMB _ OCCUR EACH OCCURRENCE S _ EXCESS LIAR CLAIMS-MADE AGGREGATE S DED I I RETENTIONS $ WORKERS COMPENSATION AND EMPLOYERS'LIABILITY YIN X I STATUTE I I ER _ A X ANYPPROPRIETORP TNERJETECUII NIA E.L.EACH ACCIDENT $ 1,000,000.00 (Mandatory In NH) 04W5A0392484 07/01/2026 07/01/2027 E.I.DISEASE-EA EMPLOYEE 5 1,000,000.00 If es,desc be unde OF _ DESCRIPTIONOPERATIONS below E.L.DISEASE-POLICY LIMIT S 1,000,000.00 DESCRIPTION OF OPERATIONS/LOCATIONS(VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) In accordance with the Additional Insureds provision endorsed to the policy in the Liability and Medical Coverage Form(BGL-150),The Ci f Huntington Beach,its officers,elected or appointed officials,employees,agents and volunteers are named as additioryilimatErrntigreditstM 3 in relation to the use of the properly located at the Senior Center in Central Park at 18041 Goldenwest St.Huntington Beac 92648; By: MICHAEL J.VIGLIOTTA CITY ATTORNEY CERTIFICATE HOLDER CANCELLATION CITY OF HUNTINGTON BEACH City of Huntington Beach 2000 Main St SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Huntington Beach,CA 92648 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZEDREPRESENTATNE 4. ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD 04M5A0383903 This Schedule is an attachment to the Commercial Liability Coverage Provision Modification — Designated Additional Insured(s) endorsement (BGL-150). This schedule contains identifying and specifying information only, and does not grant, change or modify any coverage of the policy unless attached to the Commercial Liability Coverage Provision Modification— Designated Additional Insured(s) endorsement (BGL-150). This endorsement is attached to and made part of the Commercial Liability Coverage Provision Modification — Designated Additional Insured(s) endorsement(BGL-150). COMMERCIAL LIABILITY COVERAGE PROVISION MODIFICATION DESIGNATED ADDITIONAL INSURED(S) SCHEDULE (The information required below may be shown on a separate schedule and/or supplemental declarations.) Named Insured: SADDLEBACK VALLEY COMMUNITY Policy Number: CHURCH 04M5A0383903 Additional City of Huntington Beach, its officers,elected or appointed officials, Insured: employees, agents,and volunteers 2000 Main Street Huntington Beach, California 92648 Applicable Coverage(s)and Limit(s): Coverage L $2,000,000 Coverage Begins:04/18/2026 Coverage Ends: 04/18/2027 Copyright 2018,Brotherhood Mutual Insurance Company BGL-150(4.5) All Rights Reserved Page 40 of 42 04M5A0383903 This Liability Coverage Endorsement is subject to the terms of the applicable Commercial Liability Coverage Form(GL-100)and the Liability and Medical Coverage Form(BGL-11). Only one liability coverage will apply to an occurrence and any related loss. This endorsement is attached to and made part of the policy. THIS INSURANCE ENDORSEMENT FORMS PART OF YOUR POLICY CONTRACT. PLEASE READ IT CAREFULLY. MINISTRY OPERATIONS COMMERCIAL LIABILITY COVERAGE PROVISION MODIFICATION DESIGNATED ADDITIONAL INSURED(S) AGREEMENT any liability coverage or any medical coverage if any person has impaired our We provide the modified coverage described right to recover. in this endorsement(BGL-150),but only if it is properly designated in the declarations,and Waiver of Subrogation Rights — An only with respect to the Additional Insured(s) insured may waive our right to recover designated on the schedule(s) attached to against an Additional Insured named in this endorsement. an endorsement properly designated in the declarations. PROVISION MODIFICATION 11 Additional Insureds — With respect to any person or entity shown on any With respect to the Additional Insured(s) and the Applicable Coverages designated on schedule attached to the Commercial • Liability Coverage Provision Modification any schedule attached to this endorsement, — Designated Additional Insured(s) Condition 7 of the Conditions section of endorsement (BGL-150), we will provide the Commercial Liability Coverage Form the Applicable Coverages shown on any (GL-100)and Condition 11 of the Conditions applicable schedule to the Additional section of the Liability and Medical Coverage Insured named in that particular Form (BGL-11) are deleted and replaced by schedule. Any Applicable Coverages the following: shown on the schedule are provided only to the extent that any Additional 7 Subrogation Rights — If we make Insured(s) shown on any applicable payment under any liability coverage schedule are legally liable for the acts or any medical coverage, we reserve ofyou, your leader, the right to require from all applicable your employee g q pP or your appointed person, as defined insureds, and from anyone to whom or in relation to an Applicable Coverage on whose behalf we pay, an assignment shown on that particular schedule. Any of their right of recovery. Upon our Applicable Coverages granted to an request, such person or entity must Additional Insured by this endorsement transfer to us their right of recovery and attached schedule(s) are strictly against any party responsible for the subject to the terms of the policy. Injury, and must assist us in our attempt to recover any amounts we have paid The limit of coverage provided to any under the liability coverage or the medical Additional Insured(s) designated on any coverage. We are not liable under Copyright 2018,Brotherhood Mutual Insurance Company BGL-150(4.5) All Rights Reserved Page 1 of 44 04M5A0383903 schedule attached to this endorsement applicable coverage to you,or that is will be the lesser of: incurred after a previously-applicable coverage terminates; or a the limit shown on the applicable schedule for any designated c liability arising solely out of the coverage provided to that Additional activity of any Additional Insured, or Insured;or arising out of any operations other than your operations. b the amount of coverage required to be provided to the Additional Insured Any coverage provided to the Additional under any applicable contract or Insured designated on the schedule agreement; in this endorsement will be primary and non-contributory in relation to other except that the limit of coverage provided insurance provided to them on a primary by this endorsement shall never be basis by another policy. greater than the limits indicated on the declarations. Nothing in this endorsement will act to increase any limits of coverage,or to in any The limit of coverage that applies to way modify any terms of the policy other than the Additional Insured will be a shared the terms specified herein. limit of coverage (shared with all other insureds under the Applicable Coverage of the policy).Nothing in this provision will OTHER PROVISIONS act to increase any limit of the policy. No coverage will be provided to any All other provisions of the applicable Additional Insured in relation to: Commercial Liability Coverage Form (GL-100) and the Liability and Medical a any liability incurred by an Additional Coverage Form (BGL-11) apply to the Insured,other than tort liability;or Additional Coverages of this endorsement, unless otherwise modified herein. b liability that is incurred prior to the date that we provide an Copyright 2018,Brotherhood Mutual Insurance Company BGL-150 (4.5) All Rights Reserved Page 2 of 44 �,.��Nrif,cro Z CITY OF ( 4 \ HUNTINGTON BEACH - -7. Z.) 1y, oe t Human Resources/Risk Management Department -=_-owlk.P;il`i 2000 Main St. Huntington Beach, CA 92648 Declaration of Permittee I certify that no vehicle(s) will be used or operated in the performance of the task(s) or event(s)for which this permit is granted. I authorize the City of Huntington Beach to immediately and retroactively revoke the license or permit issued in connection with or in the performance of said task(s) or event(s) if any vehicle(s) is used. Permittee Signature: got k i , Print Name: . T" OJPS> Company Name (if applicable): Sip cl. .._. Pie-V-- eAtia-C-Ci Date Signed: .1 (7,6.,(4, Email:RMinsurance@surfcity-hb.org Page 1 of 1 Phone:714.374.5373 �'ti\NT I NC 1 CITY O F ( .. •Orc 'eaetiN.q .y��; HUNTINGTON BEACH wFcoU` ��;o•��� Lisa Lane Barnes I Elected City Clerk August 28, 2026 Saddleback Church Attn: William Johnston 1 Saddleback Parkway Lake Forest, CA 92630 Dear Mr. Johnson, Attached for your records is an executed copy of the Memorandum of Understanding and License to use Certain Space between the City of Huntington Beach and Hoag Memorial Hospital Presbyterian, approved by the Huntington Beach City Council on July 21, 2026. Sincerely, Lisa Lane Barnes Elected City Clerk 04L(_/(e°-1-)7 Enclosure Office: (714) 536—5227 I 2000 Main Street, Huntington Beach, CA 92648 I www.huntingtonbeachca.gov OllING7 04, c , ,,P 0 RA••"� ___=— '•�. c46?�` License Agreement „____ , _ ,,, ,,, " between the Cityand -,„ , . ____.___ _,__ _-- - _ �____ _ __ ____ == _== __ : Saddleback Church ___,..,„. ;...„,„ ),....,,/,,,,,,..„, 4 -.. .,...., i., , , , . .. _ _ , •. - tF ". .:::z .., 0 • .•• August 18, 2026 "� ��* a. 17 1 g p 9 , :•• 6)/�Vt \\> li NTN 103 Background Saddleback Church has utilized City facilities since 2024 to conduct weekly rentals. In 2025, the organization began renting meeting space at the Senior Center in Central Park (Senior Center) to accommodate its growing operational and attendance needs. Saddleback Church now seeks to formalize this ongoing arrangement through a License Agreement, ensuring continued access to the facility in a structured and consistent manner. The City of Huntington Beach likewise seeks to formalize the ' g ���oNsTo agreement to establish clear terms, strengthen the existing Vo�•.•*NGORPURgT1:0 partnership, and secure stable rental revenue for a three-year term % -t-i V with two (2) optional one-year extensions. t _ ., CL `•► .'800,•.•<<_�� 6 �, 17 Financial Impact The License Agreement with Saddleback Church will generate anticipated , ongoing annual revenues of $157,500 for the City over a three-year term, with the option for two (2) additional one- year renewals. 105 Obligations of e City • Providing rental space and city staff to facilitate room setups and opening and closing of the Senior Center. • Provide Saddleback Church with at least thirty (30) days' notice if a reservation requires cancellation. • Provide toiletries for restroom use, cleaning supplies, tables, chairs and A/V equipment. • Invoicing Saddleback Church monthly for the previous month's facility use. r11i "I��NTING A+ O� NtpRPOA44 oy „AO \ k%WI j# Obligations of e City Continued The FY 2025/26 City Council approved fee schedule can be found in Exhibit B of the License Agreement. Providing a nominal discount rate ensures stable weekly use of the Senior Center while generating consistent revenue and strengthening a long-term partnership with a nonprofit that serves Huntington Beach residents. • Rentals occurring Friday — Sunday, a discounted rental rate will _ !, ��NTINcr 2, be applied to the current City Council approved hourly rates. � o�..•,�,„„poRATED • Rentals occurring Monday — Thursday, will be assessed the �e �s'� current City Council approved rates, and no discounts will be kcD ;.� applied. F 1;: jog ::.•����,• =COUNT :;,## Obligations of e City Continued • Year 1 : 10% discount. • Years 2 & 3: 7% discount. o At year 3, upon mutual agreement, the City and Saddleback Church will discuss and evaluate rate adjustments if a disparity exists between the market rate and Saddleback's discounted rate. • Years 4 & 5: 5% discount. `,UN1iNcr O` .'\NORPUAATE•�`y • Late payments: the fees for that month will revert to the curr?a ' nt full City a ' Council roved fee schedule and future rentals my ' be subject to suspension. 17 •r ,•� pUNT`I . Obligations of a e ac Church • Providing an offsite storage facility, loading all equipment in and out of the facility for each rental. • Notify the City thirty (30) days in advance of any rental cancellation. • Follow all City rental procedures and policies. • Provide monthly payment fourteen (14) days after receipt of invoice for Saddleback Church's facility use /Ai" " - ` from the previous month. 00 �?.•�' .oAQ°� G'F'•aB 1,�sos,;: O ... �I ecommen ed Action Approve and authorize the Mayor and City Clerk to execute the `License Agreement Between the City of Huntington Beach and Saddleback Church for Use of Space at the Huntington Beach Senior Center in Central Park." �\0NTINGr0 (J .•`\N,,„FoRATF,�•• tJ O cooNTI' CPS, F ,�Ay4 � 3 gn x z A:4:,,-;„7' 11 L L (i ','4i dye+i 5.,'2 . �"- s� - ',/:.::/.....-.,-,:,,,:..,:,%, ,� �� :�a�/ ' yy ,.i ,,- 2-ciumph,_,..,,,, ri•. , ..+ ��.�� ��,.� �t"r �J,� / fig:t°' a�' ti '1',, f � ��, Y { - : ' 1. .'"'''' , ,- ,f,- ) ). _....-.--', ''''' -,4, t; ,1*. t. xt ' ,,,,4 - I!)r �, •A t 1 „ 1 — ,., i< -' ,.T't � � „; `SPY F .. %,� .:i ,. yid fit,,. c4 . (1) O • a)